Fair Oaks Ranch public meetings in 2023

City Council

The Fair Oaks Ranch City Council held a regular meeting on December 21, 2023, featuring swearing-in ceremonies for newly elected officials, recognition of police department awards and promotions, and a public hearing on proposed Unified Development Code amendments. The meeting also included routine approvals, a workshop on zoning changes, and an executive session for legal and personnel matters.

• Swearing in of Gregory C. Maxton as Mayor
• Presentation of Life Saving Awards to Sergeant Alex Willis, Glen McKinney, and Bryan Clingman
• Approval of purchase orders for three Ford Police Interceptors and one Ford F-450 from Caldwell Country Ford and Chastang Ford
• Public hearing on proposed Unified Development Code amendments related to Statutory and Regulatory Changes
• Consideration of first reading of an ordinance amending the Unified Development Code for Statutory and Regulatory Changes

The City Council approved the first reading of an ordinance amending the Unified Development Code regarding statutory and regulatory changes. They also authorized the city to participate as a settlement class member in multi-district litigation concerning Aqueous Film-Forming Foam (AFFF) products. Additionally, the Council directed the Planning & Zoning Commission to review mixed-use zoning regulations regarding multi-family housing limits.

• Approved consent agenda including purchase of four police vehicles (7-0)
• Approved first reading of UDC amendments (7-0)
• Approved participation in AFFF product liability settlement (7-0)
• Directed P&Z to review mixed-use district multi-family housing limits

City Council

The Fair Oaks Ranch City Council will meet in a special session to canvass and certify the results of the December 9, 2023 special election. The meeting is held at City Hall and will include a public forum for citizen comments.

• Consideration and possible action on a resolution to certify the results of the December 9, 2023 special election

The City Council met for a special session to certify the results of the Special Election held on December 9, 2023. The council approved a resolution canvassing the election returns.

• Approved resolution canvassing December 9 Special Election results (3-0)

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing regarding proposed amendments to the Unified Development Code related to statutory and regulatory changes. The Commission will also consider making a recommendation for approval of these amendments and prioritize future policy changes in a workshop.

• Public hearing on proposed Unified Development Code amendments
• Consideration of recommending approval for statutory and regulatory code changes
• Workshop to prioritize Unified Development Code policy amendments

The Fair Oaks Ranch Planning and Zoning Commission approved the November 9, 2023 meeting minutes and voted to recommend City Council approval for proposed Unified Development Code amendments related to Statutory and Regulatory Changes. The Commission also held a public hearing on the amendments and discussed future prioritization of UDC policy amendments.

• Approved November 9, 2023 meeting minutes (7-0)
• Recommended City Council approval of UDC amendments related to Statutory and Regulatory Changes (7-0)

Bond Advisory Committee

The Bond Advisory Committee will review a recap of prior meetings and a site tour, examine an updated financial model, and consider final recommendations for roadway, drainage, and other projects and their funding. They will also discuss the structure of their final report to the City Council, including elements, timing, committee assignments, and public engagement. The meeting includes a public comment period and approval of previous minutes.

• Final project recommendations for Roadway, Drainage, and Other Projects
• Final funding recommendations for Roadway, Drainage, and Other Projects
• Updated Financial Model presented by SAMCO Capital
• Discussion of final report to Council: elements, timing, committee assignments, public engagement
• Approval of November 30, 2023 meeting minutes

The Bond Advisory Committee reviewed a list of drainage and roadway projects for potential inclusion in a bond package, updating funding allocations from a November 30 preliminary list. No final decisions were made; the review is part of an ongoing process. Some projects were marked as not recommended for the bond package, and several funding notes were recorded.

• Reviewed drainage projects with estimated total costs totaling $2,320,498
• Reviewed roadway projects with estimated total costs totaling $14,027,386
• Noted Delta Dawn drainage project split 50/50 with Water/Wastewater Utility
• Noted HALT system funding as substitute for Battle Intense Bridge CIP 23
• Noted CIP #7 engineers asked to review
• Noted maintenance substituted for CIP 6 Ammann Road Reconstruction
• Marked Ammann Road Maintenance as not recommended for bond package
• Marked Arbors Preserve Access Road Paving and City Gateway Feature as not funded

City Council

The Fair Oaks Ranch City Council will meet December 7 at 6:30 PM to decide on routine approvals, a water-conservation ordinance update, and a $1.2M body-worn camera purchase. They will also consider accepting police-department donations, applying for state highway safety funds, and cancelling the January 4 meeting. Closed-session topics include groundwater rights, ongoing litigation, and annual evaluations of the City Manager and Secretary.

• Approve updated watering-day schedule under Chapter 13 Utilities
• Authorize $1.2M purchase order with Motorola Solutions for body-worn cameras
• Accept private donation to Fair Oaks Ranch Police Department
• Submit FY 2026-27 HSIP funding application for Highway safety improvements
• Cancel January 4, 2024 City Council meeting

The Fair Oaks Ranch City Council approved the consent agenda, including body-worn cameras from Motorola Solutions, and accepted two private donations to the Police Department ($2,000 and $100). A resolution to apply for TxDOT Highway Safety Improvement Program funding died for lack of a second. The council also voted to cancel the January 4, 2024 meeting and directed that Mixed Use Village zoning changes not be considered at this time.

• Approved consent agenda including Motorola body-worn cameras purchase order (4-0)
• Accepted $2,000 private donation for Police Department equipment (4-0)
• Accepted $100 private donation to Police Department (4-0)
• Resolution for TxDOT HSIP funding application died for lack of a second
• Cancelled January 4, 2024 City Council meeting (4-0)
• Directed that Mixed Use Village zoning changes not be considered at this time
• Approved Denton Navarro law firm to represent City in F-5 hearing (4-0)

Bond Advisory Committee

The Bond Advisory Committee is meeting to tour potential bond project sites across Fair Oaks Ranch, including roadway reconstructions, drainage improvements, and city facility upgrades. The tour will help the committee evaluate projects for a possible bond program. No decisions are scheduled; the agenda is primarily a site visit.

• Dietz Elkhorn Roadway Reconstruction Project
• Rolling Acres Roadway Reconstruction
• Ammann Road Reconstruction
• Fire Station #3 Phase 2 Upgrades
• Civic Center - City Hall Campus

Bond Advisory Committee

The Bond Advisory Committee will discuss and possibly act on recommendations for projects to include in the 2024 bond package, along with an updated financial model and a tour of bond projects. They will also review meeting minutes and a website demonstration. This is a working session with no final decisions expected on the bond package itself.

• Recommendations for 2024 bond package projects to City Council
• Updated financial model presentation and possible action
• Tour of bond projects in the City
• Approval of November 9, 2023 meeting minutes
• Bond Advisory Committee website demonstration

City Council

The Fair Oaks Ranch City Council will hold a regular meeting with a consent agenda covering routine items like minutes, budget amendments, and equipment purchases. Notable discussion items include a proposed ordinance updating the landscape watering schedule and accepting donations for the Dietz Elkhorn Sidewalk Project. The council will also enter executive session to discuss litigation and real property matters.

• Ordinance amending water conservation plan to update watering day schedule
• Resolution to accept $42,000 donation from SA Front Gate, LLC and others for Dietz Elkhorn Sidewalk Project
• Resolution authorizing purchase order with Vermeer Texas-Louisiana for hydro-vacuum excavator
• Resolution authorizing purchase order with Ewald Kubota for skid steer via Sourcewell Cooperative
• Executive session on litigation cases and water/wastewater property acquisition

The Fair Oaks Ranch City Council voted to waive attorney-client privilege to release a police investigation report with redactions, approved a consent agenda with multiple resolutions and minutes, and accepted monetary donations totaling over $60,000 for the Dietz Elkhorn Sidewalk Project. Council members also approved an update to the landscape watering management schedule and a resolution regarding authorized financial institutions for investment transactions.

• Waived attorney-client privilege for police investigation report and authorized release with redactions (5-0)
• Approved Consent Agenda items 7-9 and 11-15 (5-0)
• Approved resolution authorizing brokers, dealers, and financial institutions for investment transactions (5-0)
• Approved first reading of an ordinance amending the Water Conservation Plan landscape watering management schedule (5-0)
• Accepted monetary donations from developers totaling over $62,000 for the Dietz Elkhorn Sidewalk Project (5-0)

Bond Advisory Committee

The Fair Oaks Ranch Bond Advisory Committee met to discuss organizational structure, capital improvements plans for drainage and other projects, and a draft funding schedule. The committee also reviewed minutes from its previous meeting and heard recaps of prior discussions.

• Approval of October 24, 2023 meeting minutes
• Discussion on Capital Improvements Plan – Drainage Projects
• Discussion on Capital Improvements Plan – Other Category Projects
• Presentation of draft funding schedule

The Bond Advisory Committee approved its October 24, 2023 minutes and directed staff to remove the word 'neutral' from the Committee Purpose section of its charter, changing it to read: 'To assist the City Council with recommendations on the need, scope, timing, and financing of each project within the CIP.' The committee also agreed that it, rather than staff, would prepare the report to Council, and discussed drainage projects, a draft funding schedule, and other CIP projects. No final decisions were made on funding or project approvals.

• Approved October 24, 2023 meeting minutes (5-0)
• Directed staff to remove 'neutral' from Committee Purpose in charter
• Agreed committee will prepare the report to Council

Planning and Zoning Commission

The Planning and Zoning Commission will consider selecting a chairperson and vice-chairperson, and will review proposed Unified Development Code amendments related to statutory and regulatory changes and Chapter 4, Section 4.9 Permitted Uses. The agenda also includes approval of minutes from previous meetings and a citizens forum.

• Selection of Commission Chairperson and Vice-Chairperson
• Review of Unified Development Code Amendments (Chapter 4, Section 4.9 Permitted Uses)
• Approval of August 10, 2023 meeting minutes
• Approval of September 14, 2023 meeting minutes

The Planning and Zoning Commission approved the consent agenda, including minutes from August and September 2023, and elected Bobbe Barnes as Chairperson and David Horwath as Vice-Chairperson by consensus. A workshop reviewed Unified Development Code amendments related to statutory changes and permitted uses, but no action was taken on that item.

• Approved consent agenda including August and September 2023 minutes (5-0)
• Elected Bobbe Barnes as Chairperson by consensus
• Elected David Horwath as Vice-Chairperson by consensus

Bond Advisory Committee

The Fair Oaks Ranch Bond Advisory Committee will select a chairperson and vice chairperson, set future meeting dates, and receive presentations on municipal debt financing, the Capital Improvements Plan, and roadway projects. This is an organizational and educational meeting, with no final bond decisions on the agenda.

• Selection of Chairperson and Vice Chairperson
• Upcoming Bond Advisory Committee meeting dates
• Bond 101 presentation on municipal debt types and financing by SAMCO Capital
• Capital Improvements Plan overview by Interim City Manager
• Capital Improvements Plan roadway projects by Public Works Director

The committee elected a Chairperson and Vice Chairperson. Members established a schedule for three upcoming meetings in November and December 2023. The session included presentations on municipal debt, the Capital Improvements Plan, and roadway projects.

• Elected Seth Mitchell as Chairperson (7-0)
• Elected Marcus Garcia as Vice Chairperson (7-0)
• Scheduled meetings for Nov 9, Nov 30, and Dec 14, 2023

City Council

The Fair Oaks Ranch City Council will consider resolutions supporting TxDOT's FM 3351 expansion and authorizing a utility relocation agreement, plus a first reading of a budget amendment. They will also hold a workshop on the Tree Mitigation Fund and enter executive session for legal, real estate, and personnel matters.

• Resolution supporting TxDOT FM 3351 expansion between IH-10 and SH 46
• Advance Funding Agreement for voluntary utility relocation near FM 3351 Cibolo Creek Bridge
• First reading of FY 2023-24 Budget Amendment ordinance
• Tree Mitigation Fund workshop
• Executive session on litigation, water rights, real property, and City Manager vacancy

The City Council approved a resolution supporting TxDOT's FM 3351 expansion project, authorized an advance funding agreement for water line relocation near the Cibolo Creek Bridge, and passed the first reading of a FY 2023-24 budget amendment. Council also hired Scott Huizenga as City Manager with a contract effective October 20, 2023. A workshop on a Tree Mitigation Fund was held, with feedback to pursue multiple uses.

• Approved resolution supporting FM 3351 expansion (6-0)
• Authorized advance funding agreement for water line relocation (6-0)
• Approved first reading of FY 2023-24 budget amendment (6-0)
• Hired Scott Huizenga as City Manager (6-0)

Municipal Development District Board of Directors

The Fair Oaks Ranch Municipal Development District Board will meet to consider several financial and administrative items, including a resolution reaffirming the district's investment policy, debt issuance options, and alternative investment options. The board will also discuss creating a small dollar/small project program and a website and grant application. Additionally, they will elect officers for FY 2023/2024 and make subcommittee assignments.

• Resolution reaffirming MDD Investment Policy
• Debt issuance options for the District
• Alternative MDD investment options
• Creation and funding of a small dollar/small project program
• Design and content of a website and grant application for the MDD

The Municipal Development District Board re-elected its officers for FY 2023/2024, approved a resolution reaffirming its investment policy, and directed staff to research alternative investments. It also approved publishing a webpage and grant application, and tasked a subcommittee to develop a small dollar/small project program. No action was taken on debt issuance options.

• Re-elected Laura Koerner as President (6-0)
• Re-elected Nicholas DiCianni as Vice President (6-0)
• Elected Keith Rhoden as Secretary (6-0)
• Re-elected Mike Lovelace as Treasurer (6-0)
• Approved resolution reaffirming MDD Investment Policy (6-0)
• Directed investment officer to research alternative investment options (6-0)
• Approved publishing MDD webpage and grant application on City website (6-0)
• Directed subcommittee to develop small dollar/small project program (6-0)

City Council

The Fair Oaks Ranch City Council will consider approving a Heritage Tree Plan for the Fox Falls sewer project, appointing members to an ad hoc Bond Advisory Committee to develop financing options for the FY 2024-28 Capital Improvements Plan, and ordering a special election to fill the unexpired Council Place 3 term. The agenda also includes a workshop on multimodal transportation and Dietz Elkhorn survey results, a semiannual report from the Capital Improvements Advisory Committee, and multiple executive session items on litigation, real property, and personnel matters.

• Heritage Tree Plan for Fox Falls Off-Site Gravity Sewer Project
• Resolution appointing Bond Advisory Committee and directing City Manager to develop financing options for FY 2024-28 Capital Improvements Plan
• Resolution ordering Special Election for unexpired term of Council Place 3
• Multimodal Transportation and Dietz Elkhorn Survey Results workshop
• Executive session on litigation (Caldarola vs. City, Boerne Ranch Estates) and City Manager vacancy

City Council scheduled a special election for December 9, 2023, to fill the unexpired term of Council Place 3. The Council also appointed members to a Bond Advisory Committee and approved a tree plan for a sewer project.

• Approved September 21, 2023, Special and Regular meeting minutes (5-0)
• Approved Heritage Tree Plan for Fox Falls Off-Site Gravity Sewer Project with fee-in-lieu of mitigation (5-0)
• Approved resolution appointing ad hoc Bond Advisory Committee members and directing City Manager to develop FY 2024-28 Capital Improvements Plan financing options (5-0)
• Approved resolution ordering Special Election for Council Place 3 on December 9, 2023 (5-0)

City Council

This is a special meeting devoted solely to conducting interviews for the city's municipal court judge and alternate municipal court judge positions. The interviews will take place in executive session under personnel matters, with no other business on the agenda. The meeting is procedural in nature, focused on candidate selection rather than policy decisions.

• Interviews for municipal court judge position
• Interviews for alternate municipal court judge position
• Executive session under Texas Gov't Code Sec. 551.074 (Personnel Matters)

The City Council met in a special session and immediately convened into executive session to interview candidates for Municipal Court Judge and Alternate Municipal Court Judge. No action was taken after reconvening, and the meeting adjourned without any substantive decisions.

City Council

The Fair Oaks Ranch City Council will hold a regular meeting with several action items, including the second reading of the FY 2023-24 budget and a property tax rate of 30.05 cents per $100 valuation. They will also consider fee schedule amendments, an interlocal agreement for animal control, water supply amendments, and various appointments. The agenda includes executive session items on litigation, real property, and personnel.

• Second reading of ordinance adopting FY 2023-24 budget (Oct 1, 2023 - Sep 30, 2024)
• Ordinance levying property tax rate of 30.05 cents per $100 taxable valuation for tax year 2023
• Resolution authorizing Interlocal Agreement with City of Boerne for Animal Control Services FY 2023-24
• First Amendment to 2008 Water Supply Agreement with Mark J. Minahan, Sr. and Brenda S. Minahan
• Fourth amendment to agreement with Guadalupe-Blanco River Authority for Western Canyon Project

City Council approved the municipal budget for the upcoming fiscal year and established a property tax rate of 30.05 cents per $100 taxable valuation. The council also appointed several members to city boards and commissions and named a new Municipal Judge.

• Approved FY 2023-24 Budget Ordinance (6-0)
• Approved property tax rate of 30.05 cents per $100 taxable value (6-0)
• Ratified property tax rate for General Fund and Debt Service Fund budgets (6-0)
• Approved First Amendment to 2008 Water Supply Agreement with Mark J. and Brenda S. Minahan (6-0)
• Approved fourth amendment to Western Canyon Project agreement with Guadalupe-Blanco River Authority (6-0)
• Appointed Darrell Dullnig as Municipal Judge and Frank Dickson as Alternate Municipal Judge (6-0)
• Approved appointments to Planning & Zoning, Capital Improvement, Municipal Development District, Zoning Board of Adjustment, and Board of Appeals (6-0)
• Approved Interlocal Agreement with City of Boerne for Animal Control Services (6-0)

Planning and Zoning Commission

The Planning and Zoning Commission will consider recommending approval of a Heritage Tree Plan for the Fox Falls Off-site Gravity Sewer Project, and will hold a workshop to review the Unified Development Code amendment process. The meeting is open to public comment.

• Heritage Tree Plan for Fox Falls Off-site Gravity Sewer Project
• Review of Unified Development Code amendment process

The Planning and Zoning Commission voted 5-0 to recommend approval of the Heritage Tree Plan for the Fox Falls Off-site Gravity Sewer Project, with the condition that mitigation be met by paying a fee-in-lieu once adopted by City Council. The commission also held a workshop led by Mayor Gregory C. Maxton to review the Unified Development Code amendment process. No other substantive decisions were made.

• Recommended approval of Fox Falls Off-site Gravity Sewer Heritage Tree Plan (5-0)
• Condition: mitigation via fee-in-lieu once adopted by City Council

City Council

The Fair Oaks Ranch City Council is holding a special meeting to conduct interviews, individually, for applicants seeking vacancies on various boards, commissions, and committees. The interviews will take place in executive session under Texas law for personnel matters. The meeting also includes roll call, pledge of allegiance, and a public comment period.

• Interviews for board, commission, and committee vacancies
• Executive session under Sec. 551.074 (Personnel Matters)
• Public comment period limited to 5 minutes per speaker

The City Council held a special meeting and convened into executive session to interview applicants for vacancies on various boards, commissions, and committees. After reconvening into open session, no action was taken, and the meeting adjourned.

• Convened into executive session for personnel interviews (unanimous)
• Reconvened into open session with no action taken

City Council

The Fair Oaks Ranch City Council will hold a public hearing and first reading on the proposed fiscal year 2023-2024 budget, a 30.05-cent property tax rate, and pay schedules for city employees. The meeting also includes a discussion on potential council appointments to boards and commissions.

• Public hearing on FY 2023-24 budget and 30.05-cent property tax rate per $100 valuation
• First reading of ordinance adopting FY 2023-24 city budget
• First reading of ordinance levying 30.05-cent property tax rate for tax year 2023
• Resolution adopting FY 2023-24 pay schedule for general government and police employees
• Discussion on potential council appointments to boards, committees, and commissions

The Fair Oaks Ranch City Council held a public hearing on the proposed FY 2023-24 budget and tax rate, receiving no citizen testimony. Council then approved the first reading of the budget ordinance, the property tax rate ordinance, and the pay schedule for general government and police employees, all by 5-0 votes. Discussion on council appointments for boards and commissions was deferred to the next meeting, and no action was taken after executive session on municipal court judge finalists.

• Approved first reading of FY 2023-24 budget ordinance (5-0)
• Approved ordinance levying property tax rate of 30.05 cents per $100 valuation for tax year 2023 (5-0)
• Approved resolution adopting FY 2023-24 Pay Schedule for General Government and Police Employees (5-0)

Capital Improvements Advisory Committee

The Fair Oaks Ranch Capital Improvements Advisory Committee will meet to review ongoing capital improvement projects, including water and wastewater updates, the 5-Year Capital Improvement Plan, and land use assumptions. The committee will also discuss recommendations to the City Council for its semi-annual report.

• Wastewater Treatment Plant Solids Handling Improvements
• Willow Wind/Red Bud Hill/Rolling Acres Trail Waterline Replacement
• Water Plant 5 Ground Storage Tank
• Wastewater Treatment Plant (WWTP) Phase 1 Expansion
• Presentation of Five-Year Capital Improvement Plan and Types of Debt

The Capital Improvements Advisory Committee approved the March 2, 2023 meeting minutes (6-0) and reviewed updates on several capital projects, including the completed wastewater treatment plant solids handling improvements and the ongoing waterline replacement. The committee also discussed the five-year Capital Improvement Plan and agreed to recommend to City Council that it serve as an advisory committee for the plan and that the Water, Wastewater and Reuse Master Plan be updated.

• Approved March 2, 2023 meeting minutes (6-0)
• Recommended to City Council that CIAC serve as advisory committee for Capital Improvements Plan
• Recommended updating Water, Wastewater and Reuse Master Plan for new impact fee recommendations in early 2025
• Rescheduled next regular meeting to March 21, 2024

City Council

The Fair Oaks Ranch City Council will hold a public hearing and consider first-reading approval of amendments to the Unified Development Code (UDC) Chapters 4 and 5, covering zoning districts and subdivision design standards. The council will also consider approving a fuel tank installation agreement with JF Petroleum Group, a work authorization with Kimley-Horn for the Wastewater Treatment Plant Phase 1 Expansion, the FY 2023-24 Municipal Development District budget, and fee schedule changes. Several workshops are scheduled, including the FY 2023-24 budget, water conservation plan, and civic center. The meeting includes multiple executive session items on litigation, real property, and personnel matters.

• Public hearing and first reading of UDC amendments to Chapters 4 (Zoning Districts) and 5 (Subdivision Design Standards)
• Resolution authorizing agreement with JF Petroleum Group for construction and installation of a fuel tank
• Resolution authorizing work authorization with Kimley-Horn for WWTP Phase 1 Expansion engineering services
• Approval of proposed Fiscal Year 2023-24 Municipal Development District (MDD) Budget
• First reading of ordinance amending Fee Schedule A8.000 'Subdivision/Land Development Regulation Fees'

The City Council voted unanimously to send the proposed Unified Development Code amendments (Chapters 4 and 5) back to the Planning & Zoning Commission for rework, after hearing opposition from residents regarding restrictions on horses. The council also approved the FY 2023-24 Municipal Development District Budget, a fuel tank installation agreement with JF Petroleum Group, a fee schedule amendment, and engineering services for the Wastewater Treatment Plant Phase 1 Expansion. All votes were 7-0.

• Sent UDC Chapters 4 & 5 back to Planning & Zoning for rework (7-0)
• Approved FY 2023-24 Municipal Development District Budget (7-0)
• Approved $82,162.50 fuel tank agreement with JF Petroleum Group (7-0)
• Approved first reading of fee schedule amendment for Subdivision/Land Development fees (7-0)
• Approved $183,908.00 engineering services for WWTP Phase 1 Expansion (7-0)
• Approved consent agenda including UDC Chapters 1-3 amendments (7-0)

City Council

This is a special meeting with a single substantive item: the City Council will convene into executive session to conduct individual interviews of applicants for vacancies on various city boards, commissions, and committees. No other decisions or discussions are on the agenda. The meeting is otherwise limited to roll call, the pledge of allegiance, and a public comment period.

• Executive session under Texas Gov't Code Sec. 551.074 (Personnel Matters) to interview board/commission/committee applicants
• Public comment period limited to 5 minutes per speaker
• Meeting held at Public Safety Training Room, Police Station, 7286 Dietz Elkhorn, Fair Oaks Ranch

The City Council met in executive session to interview applicants for vacancies on various city boards, commissions, and committees. No formal actions were taken during the open session.

City Council

This is a notice of a possible quorum, not a regular meeting. Council members may attend a town hall about the Dietz Elkhorn Construction Project and Multimodal Connectivity, but no official action will be taken.

• Town hall on Dietz Elkhorn Construction Project and Multimodal Connectivity
• No action to be taken by City Council
• Meeting at Spring Creek United Methodist Church, 9200 Dietz Elkhorn

The City Council held a town hall meeting to discuss the Dietz Elkhorn Construction Project and Multimodal Connectivity. No formal decisions or votes were made during the meeting.

City Council

The Fair Oaks Ranch City Council will meet to consider routine approvals, public hearings on zoning code amendments, and key fiscal decisions including the proposed tax rate for FY 2023-24. The meeting includes personnel recognitions, a workshop on the upcoming budget, and closed-session discussions on legal and personnel matters.

• Second reading of ordinance amending tree-related definitions in City Code Chapter 1
• Public hearing on proposed amendments to Unified Development Code Chapters 1-3
• First reading of ordinance amending Unified Development Code Chapters 1-3
• Resolution setting FY 2023-24 budget and maximum ad valorem tax rate
• Resolution supporting six-month extension of 2008 Water Supply Agreements

City Council established a maximum proposed ad valorem tax rate of .0356 for the 2023-24 fiscal year. The council also approved amendments to the Unified Development Code and extended 2008 Water Supply Agreements by six months.

• Set maximum proposed ad valorem tax rate for FY 2023-24 at .0356 (7-0)
• Approved first reading of Unified Development Code amendments to Chapters 1, 2, and 3 (7-0)
• Approved six-month extension of 2008 Water Supply Agreements (7-0)
• Authorized Restricted Prior Service Credit for TMRS employees (7-0)
• Approved use of city building as a Bexar County poll location (7-0)
• Accepted applications for Boards, Committees, and Commissions (7-0)
• Approved second reading of ordinance updating tree and shrub definitions (6-0)
• Approved property tax penalty and interest waiver for one owner (6-0)

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing and consider recommending amendments to Chapters 4 and 5 of the Unified Development Code, covering zoning districts and subdivision design standards. No formal action is expected during the hearing, but the commission may vote to advance the amendments to the City Council.

• Public hearing on proposed amendments to UDC Chapter 4 (Zoning Districts and Use Regulations) and Chapter 5 (Subdivision Design Standards)
• Possible recommendation to City Council on the UDC amendments
• Approval of minutes from May 11, June 6, and July 13, 2023 meetings

The Planning and Zoning Commission held a public hearing on proposed amendments to UDC Chapters 4-5, receiving testimony from residents against the changes. After discussion, the Commission voted 4-0 to recommend approval of the amendments and authorized advancement to the City Council. The public hearing itself was adjourned with no formal action.

• Approved consent agenda for May 11, June 6, and July 13 meeting minutes (4-0)
• Recommended approval of UDC Chapters 4-5 amendments and authorized advancement to City Council (4-0)

City Council

The Fair Oaks Ranch City Council will hold its regular meeting on August 3, 2023, at 6:30 PM. The agenda includes routine approvals, first readings of ordinances, and workshops on compensation, budget, and subdivision fees. Closed session discussions will cover groundwater rights, ongoing litigation, and personnel matters.

• Approval of wastewater service charge increase in Appendix A, Article A7.000 of the Fee Schedule
• Purchase order for two Ford F250 trucks from Caldwell Country Ford
• First reading of ordinance amending tree and shrub definitions in Chapter 1, Article 1.07

The City Council approved the consent agenda (items 4-7) 6-0, including minutes, a wastewater fee schedule amendment, a purchase order for two Ford F250s, and an excused absence. It also approved first readings of ordinances updating tree definitions and authorizing restricted prior service credit for TMRS employees (5-1). Council held workshops on the FY 2023-24 compensation plan, budget, and subdivision fees, and received reports on tax rates, finances, and investments. No action was taken after executive session.

• Approved consent agenda items 4-7 (6-0)
• Approved Council Member Bliss's absence for July 20, 2023 (6-0)
• Approved first reading of tree ordinance amendment (6-0)
• Approved first reading of TMRS restricted prior service credit ordinance (5-1)

City Council

The Fair Oaks Ranch City Council will meet to approve routine minutes, discuss updates to tree ordinances, and vote on wastewater fee changes and a work authorization for the Dietz Elkhorn (East) Reconstruction Project. A budget workshop and closed sessions on legal and personnel matters are also scheduled.

• Approval of second reading for tree ordinance updates (Chapter 1, Article 1.07)
• First reading and possible approval of wastewater service charge amendments (Appendix A, Article A7.000)
• Authorization of engineering services contract with Pape-Dawson Engineers for Dietz Elkhorn (East) Reconstruction Project
• Recognition of Timothy Flynn as Employee of the Quarter (Q3 2023)
• FY 2023-2024 Budget Workshop for Municipal Court, City Secretary, Utilities, and Capital Improvement Plans

The City Council approved a resolution authorizing a work authorization with Pape-Dawson Engineers, Inc. for engineering services for the Dietz Elkhorn (East) Reconstruction Project, with a total value not to exceed $320,677.50. The council also approved the first reading of an ordinance amending wastewater service charges, and postponed the second reading of the public trees ordinance to the next meeting. The July 6 meeting minutes were approved with a correction to item 8.

• Approved $320,677.50 engineering contract for Dietz Elkhorn (East) Reconstruction (6-0)
• Approved first reading of wastewater service charge fee schedule amendment (6-0)
• Postponed second reading of public trees ordinance to August 3 (5-1)
• Approved July 6 meeting minutes with corrected item 8 wording (6-0)

City Council

The Fair Oaks Ranch City Council holds a special meeting to review the Civic Center design in a workshop session. Interim City Manager Scott M. Huizenga and Director of Public Works Grant Watanabe will lead the discussion with input from Lopez Salas Architects, Inc.

• Civic Center design workshop with Scott M. Huizenga, Grant Watanabe, and Lopez Salas Architects, Inc.

The City Council participated in a design workshop for the civic center led by Lopez Salas Architects, Inc. Council members identified possible uses and provided guidance on features for the final design. No formal votes were taken.

Planning and Zoning Commission

The Fair Oaks Ranch Planning and Zoning Commission will hold a public hearing on proposed amendments to Unified Development Code (UDC) Chapters 1, 2, and 3. The Commission will also consider recommending approval of these amendments to the City Council and review proposed amendments to UDC Chapters 4 and 5.

• Public hearing on proposed amendments to Unified Development Code Chapters 1, 2, and 3
• Consideration and possible action recommending approval of Unified Development Code Chapters 1-3 amendments and advancing them to City Council
• Review of proposed amendments to Unified Development Code Chapter 4 (Zoning Districts and Use Regulations) and Chapter 5 (Subdivision Design Standards)

The Planning and Zoning Commission voted to recommend approval of amendments to Chapters 1, 2, and 3 of the Unified Development Code and authorized their advancement to the City Council. The Commission also reviewed proposed amendments for Chapters 4 and 5, with a public hearing for those sections scheduled for August 10, 2023.

• Recommended approval of UDC Chapters 1-3 amendments (5-0)
• Authorized advancement of UDC Chapters 1-3 to City Council (5-0)

Municipal Development District Board of Directors

The Fair Oaks Ranch Municipal Development District Board of Directors will discuss and consider action on the FY 2023-24 MDD budget, an amendment to the Chapter 377 Project Funding Agreement for a civic center, and the Project Evaluation Policy. The board will also review financial reports and consider recommendations from subcommittees regarding web design, grant applications, and small-dollar projects.

• Approval of a resolution reaffirming the Project Evaluation Policy
• Consideration and possible action on an amendment to the Chapter 377 Project Funding Agreement with the City of Fair Oaks Ranch for civic center development
• Consideration and possible action to approve the FY 2023-24 MDD Budget
• Consideration and possible action approving the design and content of a webpage and grant application for the MDD
• Consideration and possible action on recommendations by the Small Scope / Small-Dollar Subcommittee

The Municipal Development District Board of Directors approved an amendment to the Chapter 377 Project Funding Agreement with the City of Fair Oaks Ranch, extending the agreement by three years and increasing the civic center grant amount from $600,000 to $1.2 million. The Board also approved the FY 2023-24 MDD budget, including the increased committed funds for the grant. Additionally, the Board approved the consent agenda, heard financial and policy reports, and discussed a draft MDD webpage and small-dollar project recommendations.

• Approved April 12, 2023 regular meeting minutes by consensus
• Approved resolution reaffirming the Project Evaluation Policy by consensus
• Approved resolution authorizing amendment to Chapter 377 Project Funding Agreement for civic center (6-0)
• Approved FY 2023-24 MDD budget including increased committed funds for grant (6-0)

City Council

The Fair Oaks Ranch City Council will hold a regular meeting with several action items, including a first reading of an ordinance updating tree and shrub definitions and adding public tree authority sections, and a resolution to amend the Chapter 377 Project Funding Agreement with the Municipal Development District for the Civic Center. The council will also discuss shaping the Q3 Town Hall and hold a budget workshop for several departments. Executive session will address legal matters, including litigation and real property for water/wastewater improvements.

• First reading of ordinance amending Chapter 1.07 'Trees And Shrubs' with updated definitions and public tree authority
• Resolution authorizing amendment to Chapter 377 Project Funding Agreement with MDD for Civic Center development
• FY 2023-24 General Fund budget workshop for Administration, HR, Finance, IT, and Non-Departmental
• Executive session on groundwater rights legal advice and litigation cases (Caldarola vs. City, Boerne Ranch Estates)
• Closed session to deliberate real property for water and wastewater system improvements

The City Council approved the consent agenda and passed a first reading of an ordinance updating tree and shrub definitions and adding public tree authority. It also authorized an amendment to the Chapter 377 Project Funding Agreement with the Municipal Development District for the civic center, and set the Q3 Town Hall topics. The meeting included a budget workshop and announcements, but no executive session was held.

• Approved consent agenda including June 15 and June 23 meeting minutes (7-0)
• Approved first reading of ordinance amending Chapter 1, Article 1.07 Trees and Shrubs (7-0)
• Approved resolution authorizing amendment to Chapter 377 Project Funding Agreement for civic center (7-0)
• Approved Q3 Town Hall topics: Dietz Elkhorn Construction Project and Multimodal Connectivity on August 29, 2023 (7-0)

City Council

The Fair Oaks Ranch City Council will meet for a special session to conduct a budget workshop. The discussion will focus on the Strategic Action Plan for the 2023-24 fiscal year.

• FY 2023-24 Budget Workshop
• Strategic Action Plan discussion

The City Council held a special meeting for a budget workshop focused on the FY 2023-24 Strategic Action Plan, led by Interim City Manager Scott Huizenga. No formal decisions were made; the meeting was informational and included public comments. The meeting adjourned at 12:10 PM.

• Held FY 2023-24 budget workshop on Strategic Action Plan (no vote)

City Council

The City Council will consider authorizing agreements for a Civic Center design, a Fire and EMS utilization study, and a high-water detection system. The meeting also includes a budget workshop for the Public Works and Public Safety departments and an executive session regarding groundwater rights, property acquisition, and the City Manager appointment process.

• Agreement with Lopez Salas Architects, Inc. for Civic Center design services
• Agreement with Center for Public Safety Management, LLC for Fire and EMS study
• Agreement with Safeware, Inc. for a high-water detection system
• FY 2023-2024 budget workshop for Public Works and Public Safety

The City Council unanimously approved three resolutions: a $73,775 agreement with the Center for Public Safety Management for a Fire and EMS Standards of Cover and Utilization Study, a $299,440.90 design services agreement with Lopez Salas Architects for a Civic Center, and a $181,502.97 agreement with Safeware for a High-Water Detection System. The council also approved the June 1, 2023 meeting minutes and received updates on the Fourth of July event and UDC amendments. No action was taken after reconvening from executive session.

• Approved $73,775 agreement with Center for Public Safety Management for Fire/EMS study (6-0)
• Approved $299,440.90 design services agreement with Lopez Salas Architects for Civic Center (6-0)
• Approved $181,502.97 agreement with Safeware for High-Water Detection System (6-0)
• Approved June 1, 2023 meeting minutes (6-0)

Planning and Zoning Commission

The Planning and Zoning Commission will meet to discuss and potentially recommend approval of amendments to the Unified Development Code. The proposed changes specifically concern Topic #1 Administration. If approved, the amendments will be presented to the City Council.

• Proposed amendments to the Unified Development Code, Topic #1 Administration

The Planning and Zoning Commission voted 5-0 to recommend approval of proposed amendments to the Unified Development Code's administrative sections (Topic #1) and authorized presenting them to City Council. The approval is pending any revisions by Legal Counsel related to 2023 legislative changes. No other substantive decisions were made.

• Approved UDC administrative amendments (5-0), pending Legal Counsel revisions
• Authorized presentation of UDC amendments to City Council

City Council

The Fair Oaks Ranch City Council will vote on routine minutes, a subdivision plat, and wastewater service rates. They will also discuss a 4th of July parade, terminate a local disaster declaration, and receive legal advice in closed session.

• Approval of Final Plat for Stone Creek Ranch Unit 2C (65.894-acre tract, 53 single-family lots near Rolling Acres Trail and Ammann Road)
• Approval of wastewater service rates and fees structure
• Consideration of co-sponsoring 4th of July Parade with Fair Oaks Ranch Homeowners’ Association
• Termination of local disaster declaration
• Legal advice on groundwater rights and ongoing litigation with Boerne Ranch Estates LLC

The City Council approved a new wastewater service rate structure (Scenario 2) and unanimously passed the consent agenda, which included a final plat for Stone Creek Ranch Unit 2C and a mutual aid agreement. The council voted to postpone indefinitely the co-sponsorship of a July 4 parade with the Fair Oaks Ranch Homeowners' Association. It also terminated the local disaster declaration effective June 1, 2023, and authorized drafting a letter regarding future water/wastewater improvements.

• Approved wastewater rate structure Scenario 2 (6-0)
• Approved consent agenda including Stone Creek Ranch Unit 2C final plat and mutual aid agreement (6-0)
• Postponed indefinitely July 4 parade co-sponsorship with FORHA (6-0)
• Terminated local disaster declaration effective June 1, 2023 (6-0)
• Authorized drafting letter on future water/wastewater improvements (6-0)

City Council

The Fair Oaks Ranch City Council will hold a regular meeting with presentations, consent agenda items, and several discussion items. Key actions include approving a drought contingency plan update, establishing stop signs in Setterfeld Estates, authorizing a construction agreement for Enchanted Park cul-de-sac reconstruction, and considering co-sponsorship of a 4th of July parade. The council will also enter executive session to discuss legal matters and real property for water/wastewater improvements.

• Second reading of ordinance amending drought contingency plan and water surcharge rates
• Ordinance establishing stop signs in Setterfeld Estates Subdivision
• Construction agreement for Enchanted Park cul-de-sac reconstruction
• Resolution co-sponsoring 4th of July Parade with Fair Oaks Ranch Homeowners' Association
• Executive session on ground water rights and real property for water/wastewater improvements

The City Council approved a construction agreement with Bueno Pro Services, LLC for the Enchanted Park cul-de-sac reconstruction, totaling $53,568.45 including contingency. The council also elected Laura Koerner as Mayor Pro Tem and postponed the 4th of July Parade co-sponsorship discussion to the next meeting. The consent agenda was approved, and the council received updates on the Winter Storm Mara debris cleanup and other reports.

• Approved construction agreement with Bueno Pro Services, LLC for $51,017.57 plus 5% contingency ($2,550.88), total not to exceed $53,568.45 (5-0)
• Elected Laura Koerner as Mayor Pro Tem (5-0)
• Postponed 4th of July Parade co-sponsorship and related resolution to next council meeting (5-0)
• Approved consent agenda including minutes, drought contingency plan ordinance, stop signs in Setterfeld Estates, and absence approvals (5-0)

City Council

The Fair Oaks Ranch City Council will hold a special meeting to formally canvass and approve the results of the General Election held on May 6, 2023. This process confirms the official vote tallies for the election.

• Resolution canvassing the May 6, 2023 General Election results

The City Council held a special meeting to canvass the results of the May 6, 2023 General Election. A resolution approving the election returns and declaring the results was passed unanimously. No other substantive business was conducted.

• Approved resolution canvassing May 6, 2023 General Election results (5-0)

Planning and Zoning Commission

The Planning and Zoning Commission will consider a final plat request for a 65.894-acre residential development. The commission will also hold a workshop to prioritize proposed amendments to the city's Unified Development Code and receive a report regarding the withdrawal of a plat for Botanica Fair Oaks.

• Final Plat request for Stone Creek Ranch Unit 2C (53 single-family lots)
• Workshop on Unified Development Code amendments
• Withdrawal of Heritage Tree Plan and Preliminary Plat for Botanica Fair Oaks

The Planning and Zoning Commission recommended approval of a final plat for 53 single-family residential lots. The commission also noted the withdrawal of a separate project application and held a workshop on development code amendments.

• Approved April 13, 2023 meeting minutes (4-0)
• Recommended approval of Stone Creek Ranch Unit 2C Final Plat with three conditions (4-0)
• Recorded withdrawal of Heritage Tree Plan and Preliminary Plat for Botanica Fair Oaks

City Council

The Fair Oaks Ranch City Council will consider amendments to the city's drought contingency plan and fee schedule. They will also review a concept plan for a proposed multi-unit residential development on 19.8 acres near Dietz Elkhorn Road and Ralph Fair Road. Additionally, the council will hold a workshop on the five-year financial plan and meet in executive session regarding groundwater rights and pending litigation.

• Ordinance amendment for Drought Contingency Plan and water/sewer fee schedule
• Concept plan for 19.8-acre multi-unit residential community at Dietz Elkhorn and Ralph Fair Road
• Withdrawal of Heritage Tree Plan and Preliminary Plat for Botanica Fair Oaks
• Executive session regarding groundwater rights and Case No. 22-090-451
• Executive session regarding real property for water and wastewater improvements

City Council approved the first reading of an ordinance updating the city's drought contingency plan and surcharge rates. The council also approved a concept plan for a multi-unit residential community on 19.8 acres with specific conditions.

• Approved first reading of Drought Contingency Plan ordinance and surcharge rates (4-0)
• Approved Concept Plan for multi-unit residential community on 19.8 acres with conditions (4-0)
• Approved April 18 and April 20 meeting minutes by unanimous consent
• Approved Council Member Parker's absence from April 20 meeting by unanimous consent

City Council

The Fair Oaks Ranch City Council will meet to consider first readings of ordinances, approve routine minutes, and discuss long-term planning documents. The meeting includes a workshop on zoning code updates, a five-year financial plan, and an emergency operations manual. Closed sessions will address groundwater rights, a lawsuit, and city manager vacancy procedures.

• First reading of ordinance amending tree and shrub definitions in Chapter 1 of the city code
• Approval of construction agreements for the Annual Street Maintenance Program
• First reading of ordinance establishing stop signs in Setterfeld Estates Subdivision
• Formation of a committee to draft an Emergency Operations Center manual
• Discussion on advancing the Unified Development Code amendments

The City Council voted 5-0 to accept City Manager Tobin Maples' resignation, waiving the 90-day notice and setting his separation date for April 21, 2023. The Council then appointed Scott Huizenga as Interim City Manager, effective April 21, 2023, with a salary of $178,464, a $600/month automobile allowance, and a term of six months or until a new City Manager is hired. The Council also approved $817,047.03 in construction agreements for the Annual Street Maintenance Program and authorized an additional $116,791.06 for the CTC Disaster Response agreement, bringing its total to $336,377.50.

• Approved Consent Agenda including minutes from March 31 and April 6 meetings (5-0)
• Deferred FY 2024-28 Five-Year Financial Plan to May 4 agenda (5-0)
• Authorized City Manager to sign construction agreements totaling $817,047.03 for street maintenance (5-0)
• Approved first reading of ordinance establishing stop signs in Setterfeld Estates (5-0)
• Formed committee to prepare Emergency Operations Center manual (5-0)
• Authorized additional $116,791.06 for CTC Disaster Response, total not to exceed $336,377.50 (5-0)
• Waived 90-day notice for City Manager resignation, effective April 21, 2023 (5-0)
• Appointed Scott Huizenga as Interim City Manager with salary and benefits (5-0)

City Council

The Fair Oaks Ranch City Council is holding a special meeting as a wastewater town hall. The agenda includes a presentation on wastewater by the Director of Public Works, comments on the response to Winter Storm, and breakout stations on the wastewater treatment plant expansion, current operations and capital improvement projects, and emergency response and disaster recovery. This is an informational meeting with no formal action items listed.

• Wastewater presentation by Grant Watanabe, P.E., Director of Public Works & Engineering
• Comments on response to Winter Storm by Mayor Gregory C. Maxton
• Breakout Station 1: Wastewater Treatment Plant Expansion
• Breakout Station 2: Current Operations & Wastewater Capital Improvement Projects (CIP)
• Breakout Station 3: Emergency Response & Disaster Recovery

The meeting served as a wastewater town hall featuring a presentation on the city's wastewater treatment process. Attendees participated in breakout stations to discuss plant expansion, current operations, and emergency response. No substantive votes or legislative decisions were recorded.

Planning and Zoning Commission

The Planning and Zoning Commission will consider several items related to the proposed Botanica multi-unit residential community on approximately 19.8 acres zoned Mixed Use Village District, located northeast of Dietz Elkhorn Road and Ralph Fair Road. Actions include recommending approval of a Heritage Plan extension, a Heritage Plan, a Concept Plan, a Preliminary Plat extension, and a Preliminary Plat. The agenda also includes routine items like approving the March 9, 2023 meeting minutes and a citizens forum.

• Heritage Plan extension request for Botanica, 19.8 acres, MU zoning
• Heritage Plan consideration for Botanica multi-unit residential community
• Concept Plan request for Botanica, 19.8 acres, MU zoning
• Preliminary Plat extension request for Botanica
• Preliminary Plat approval recommendation for Botanica

The Planning and Zoning Commission approved a concept plan for the Botanica multi-unit residential community on 19.8 acres, subject to conditions including a complete updated application packet, a revised site layout for the commercial component, and a note that all UDC, city codes, and standards must be met. The commission also approved extensions of time for the Heritage Plan and Preliminary Plat for the same project. The Heritage Plan and Preliminary Plat items were not considered because their extensions were approved.

• Approved consent agenda including March 9, 2023 minutes (6-0)
• Approved extension of time for Heritage Plan for Botanica (6-0)
• Approved Concept Plan for Botanica with conditions (6-0)
• Approved extension of time for Preliminary Plat for Botanica (6-0)

Municipal Development District Board of Directors

The Municipal Development District Board will hold a regular meeting to elect officers for FY 2022/2023, consider a resolution repealing Resolution 2013-01 and ratifying amendments to the Financial Management Policy, and receive reports on finances, the Civic Center project, and subcommittee activities. The agenda also includes approval of the January 11, 2023 meeting minutes and a public comment period.

• Election of MDD Officers for Fiscal Year 2022/2023
• Resolution repealing Resolution 2013-01 and ratifying amendments to MDD Financial Management Policy
• Financial & Investment Report for quarter ended March 31, 2023
• Fair Oaks Ranch Civic Center Project status update
• Marketing and Project Opportunities Subcommittee Report

The Board approved the January 11, 2023 meeting minutes and elected a slate of officers for the 2022/2023 fiscal year. No action was taken on the Financial Management Policy as it had been previously approved. The Board received updates on the Civic Center project and subcommittee activities.

• Approved January 11, 2023 meeting minutes (7-0)
• Elected Laura Koerner as President (7-0)
• Elected Nicholas DiCianni as Vice President (7-0)
• Elected Rachelle Garcia as Secretary (7-0)
• Elected Mike Lovelace as Treasurer (7-0)

City Council

The Fair Oaks Ranch City Council will meet to decide on a wastewater treatment plant expansion, designate Frost Bank as a securities depository, and authorize up to $90,000 for on-call building inspection services. The agenda also includes a concept plan review for a proposed 19.8-acre multi-unit residential community and a workshop on the FY 2023-24 budget calendar.

• Approval of wastewater treatment plant expansion phasing alternative
• Designation of Frost Bank as city securities depository
• Authorization to spend up to $90,000 on on-call Building Inspector and Plan Review Services
• Concept Plan review for 19.8-acre multi-unit residential community near Dietz Elkhorn Road & Ralph Fair Road
• Proposed amendments to Drought Contingency Plan

City Council approved a multi-phase expansion for the wastewater treatment plant and authorized spending for on-call building and plan review services. The Council also designated Frost Bank as a depository for securities and granted a time extension for a residential concept plan.

• Approved multi-phase alternative for Wastewater Treatment Plant expansion (6-0)
• Authorized up to $90,000 for on-call Building Inspector and Plan Review Services (6-0)
• Approved resolution designating Frost Bank as a depository for safekeeping of securities (6-0)
• Approved time extension for Urbanist Inc. residential concept plan on 19.8 acres (6-0)
• Approved March 16, 2023, meeting minutes (6-0)

City Council

The Fair Oaks Ranch City Council is holding a special meeting to consider awarding a bid for brush removal services and authorizing an agreement with the awardee. The meeting also includes roll call, the Pledge of Allegiance, and a citizen comments forum.

• Consideration and possible action awarding a bid for brush removal service and agreement execution

The City Council approved a brush removal service agreement with CTC Disaster Recovery Response, Inc. at a rate of $7.88 per cubic yard, based on an estimated 25,333 cubic yards, with a total not to exceed $219,958.24 including a 10% contingency. The motion passed 5-0, and the City Manager was authorized to execute the agreement.

• Approved brush removal contract with CTC Disaster Recovery Response, Inc. (5-0)
• Set cubic yard rate at $7.88 for estimated 25,333 cubic yards
• Authorized City Manager to execute agreement, not to exceed $219,958.24 including 10% contingency

City Council

The City Council will consider accepting the Fiscal Year 2021-2022 audit and discuss expenditures related to the local disaster. The agenda also includes updates on drainage capital improvement projects and planning tools, as well as executive sessions regarding groundwater rights, litigation, and the City Manager's performance.

• Acceptance of the Fiscal Year 2021-2022 Audit
• Confirmation of emergency budget amendment for ice storm debris removal
• Authorization for Sensus and Microsoft 365 cloud service agreements
• Authorization to negotiate agreements for the July 4th Celebration
• Executive session regarding Vincent A. Caldarola, MD vs. City of Fair Oaks Ranch

City Council authorized over $215,000 for water meter and Microsoft 365 cloud services. The council also approved a budget for the July 4th celebration and accepted the FY 2021-2022 annual audit.

• Confirmed emergency budget amendment for ice storm debris removal (7-0)
• Authorized $85,884.34 for Sensus cloud water meter migration (7-0)
• Authorized $129,898.04 for Microsoft 365 cloud services (7-0)
• Accepted Fiscal Year 2021-2022 annual audit (7-0)
• Authorized up to $35,000 for July 4th Celebration (6-1)
• Set April 18, 2023, Town Hall topics as Wastewater Treatment Plant and Disaster Response (7-0)
• Approved March 2, 2023, meeting minutes (7-0)

Planning and Zoning Commission

The Planning and Zoning Commission will consider a concept plan for a multi-unit residential community on about 19.8 acres zoned Mixed Use Village District, and will discuss recommending Unified Development Code amendments to the City Council. The agenda also includes approval of prior meeting minutes and a public comment period.

• Concept plan for multi-unit residential community on 19.8 acres near Dietz Elkhorn Road and Ralph Fair Road
• Proposed Unified Development Code amendments for recommendation to City Council
• Approval of February 9, 2023 meeting minutes
• Citizens to be heard (public comments limited to 5 minutes)

The Planning and Zoning Commission recommended approval of amendments to the Unified Development Code with specific conditions regarding sign provisions, golf cart parking, and certain language exclusions. The commission also granted a time extension for a proposed multi-unit residential concept plan.

• Approved February 9, 2023 meeting minutes (6-0)
• Approved extension of time for Urbanist Inc. concept plan to April 13, 2023 (6-0)
• Recommended approval of Unified Development Code amendments with conditions on sign provisions, golf cart parking, and language in 2.31 bi (6-0)

Capital Improvements Advisory Committee

The Capital Improvements Advisory Committee will review the status of various water and wastewater infrastructure projects. The committee will also examine land use assumptions and projections for 2020-2030 to prepare recommendations for the City Council's semi-annual report.

• Wastewater Treatment Plant Solids Handling Improvements
• Balcones Creek Waterline Project
• Willow Wind/Red Bud Hill/Rolling Acres Trail Waterline Replacement
• Wastewater Treatment Plant Study
• Review of Land Use Assumptions (LUA) Update

City Council

The Fair Oaks Ranch City Council will consider several action items, including authorizing participation in a national opioid settlement, approving an emergency ordinance to amend the FY 2022-2023 budget for ice storm debris removal costs, and approving a law enforcement and patrol agreement with The Fountains Homeowners Association. The council will also discuss a five-year financial plan, IT cloud migrations, and possible gateway features at city entrances. The meeting includes presentations of service awards and financial reporting achievements, followed by an executive session on legal, real property, and personnel matters.

• Resolution authorizing participation in a national opioid settlement
• Emergency ordinance amending FY 2022-2023 budget for ice storm debris removal costs
• Law Enforcement & Patrol Agreement with The Fountains Homeowners Association
• Agreement with Laser Spectacles, Inc for July 4th Laser Show
• Discussion on Gateway Features at city entrances

The Fair Oaks Ranch City Council approved an emergency ordinance amending the FY 2022-2023 budget for debris removal costs from a recent ice storm, with a 7-0 vote. The council also approved a police services agreement with The Fountains Homeowners Association and tabled a proposal for a laser show at the July 4th celebration. Several other items were approved on the consent agenda, including participation in a national opioid settlement.

• Approved emergency budget amendment for ice storm debris removal (7-0)
• Approved Law Enforcement & Patrol Agreement with The Fountains HOA (7-0)
• Tabled Laser Spectacles laser show agreement for July 4th celebration (7-0)
• Approved consent agenda including opioid settlement participation (7-0)
• Approved Front Gate Unit 6 Updated Tree Preservation Plan (consent)
• Approved Council Member Bliss's absences for Feb 16, Apr 20, May 4 meetings (consent)
• Approved Council Member Koerner's absence for Feb 16 meeting (consent)
• Directed Branding Committee and staff to pursue Gateway Features costs and design (7-0)

City Council

The Fair Oaks Ranch City Council is holding a special meeting to consider a resolution continuing the Mayor's February 17, 2023 Local Disaster Declaration, and to discuss requirements or expenditures tied to that disaster. The agenda includes only these two action items plus routine opening and public comment procedures.

• Resolution to continue Mayor Gregory C. Maxton's February 17, 2023 Local Disaster Declaration
• Discussion of requirements or expenditures associated with the Local Disaster
• Citizens to be heard (5-minute limit per speaker)

The City Council voted 6-0 to continue the Mayor's February 17, 2023 Local Disaster Declaration related to the February 2023 ice storm. Council also voted 6-0 to authorize the City Manager to sign a contract not to exceed $300,000 for debris removal, funded from the unallocated general fund, with a vendor chosen by staff. The item will remain a standing agenda item for updates.

• Approved resolution continuing Mayor's Feb 17, 2023 Local Disaster Declaration (6-0)
• Authorized City Manager to sign debris removal contract up to $300,000 from unallocated general fund (6-0)

City Council

The Fair Oaks Ranch City Council will meet to approve routine minutes, authorize a grant for bullet-resistant shields, and discuss a one-time brush pickup after February’s ice storm. They will also hear a wastewater treatment plant study and a report on reaching 10,000 residents. Financial updates and a closed session on water rights and personnel matters are also on the agenda.

• Approval of a one-time residential brush pick-up and disposal service for February ice storm debris
• Approval of a Resolution for a bullet-resistant shield grant program with the Office of the Governor
• Consideration of a Wastewater Treatment Plant Study
• Discussion on Reaching a Population of 10,000 Statutory Provisions
• Presentation of Quarterly Investment and Financial Updates for Q4 2022

Council approved the consent agenda, which included a resolution for a bullet-resistant shield grant program. Members discussed ice storm brush removal costs and held workshops on wastewater treatment and population growth thresholds.

• Approved January 24, 2023, Special City Council meeting minutes (5-0)
• Approved February 2, 2023, Regular City Council meeting minutes (5-0)
• Approved resolution for bullet-resistant shield grant program (5-0)

Planning and Zoning Commission

The Fair Oaks Ranch Planning and Zoning Commission will meet to consider and potentially take action on a rezoning request for 29243 Enchanted Glen, an updated tree preservation plan for Front Gate Unit 6, and proposed amendments to the City of Fair Oaks Ranch Unified Development Code. The commission will also review meeting minutes from October 13, 2022.

• Consideration of an updated Tree Preservation Plan for Front Gate Unit 6
• Rezoning request for 29243 Enchanted Glen from Existing Residential Three (R3) to Community Facilities (CF)
• Consideration of proposed City of Fair Oaks Ranch Unified Development Code amendments for presentation to the City Council
• Approval of October 13, 2022 Special and Regular Meeting minutes

The Planning and Zoning Commission approved the consent agenda, including minutes from two October 2022 meetings. Commissioners also recommended approval of the updated Tree Preservation Plan for Front Gate Unit 6. A rezoning request for 29243 Enchanted Glen was withdrawn by the applicants, and the commission discussed proposed Unified Development Code amendments.

• Approved October 13, 2022 special and regular meeting minutes (7-0)
• Recommended approval of Front Gate Unit 6 Tree Preservation Plan (7-0)
• Rezoning request for 29243 Enchanted Glen withdrawn by applicant

Planning and Zoning Commission

The Fair Oaks Ranch City Council and Planning and Zoning Commission will hold a joint public hearing to receive testimony on a rezoning request for 29243 Enchanted Glen, changing the zoning from Residential Three (R3) to Community Facilities (CF). No formal action will be taken at the hearing. The meeting also includes routine items like roll call and citizens forum.

• Rezoning request 2023-02-09 for 29243 Enchanted Glen from R3 to CF
• Joint public hearing with no formal action
• Citizens forum with 5-minute speaking limit

City Council

The Fair Oaks Ranch City Council will consider ratifying a Building Inspector Services Agreement and discuss pursuing state relief for disabled veteran property tax exemptions. The meeting also includes workshops on tree preservation and transportation, plus reports on the State of the City event and the police department's 2022 annual report. Several items are routine consent agenda approvals, including election resolution and meeting minutes.

• Ratification of Building Inspector Services Agreement
• Discussion on disabled veteran exemption relief under Local Government Code 140.011
• Resolution ordering May 6, 2023 general election for Council Places 2 and 6
• Tree Preservation Workshop
• Transportation Town Hall Workshop

The City Council approved the consent agenda, including the election resolution for May 6, 2023, and ratified the City Manager's execution of a Building Inspector Services Agreement with Jim Earl IV. Council also voted to pursue state relief for disabled veteran exemptions under Local Government Code Section 140.011. No action was taken after executive session.

• Approved consent agenda including election resolution and joint election agreement (6-0)
• Ratified Building Inspector Services Agreement with Jim Earl IV (6-0)
• Approved pursuing state relief for disabled veteran exemptions (6-0)

City Council

This is a special meeting dedicated to a transportation town hall, not a regular business meeting. The Council will hear a presentation from TxDOT and then break into stations covering local TxDOT projects, the city's Master Transportation Plan, roadway capital improvements, and trail impacts. No formal decisions or votes are scheduled; the purpose is public information and discussion.

• TxDOT presentation on local projects
• Breakout station on Master Transportation Plan, policies and issues
• Breakout station on Roadway Capital Improvement and Maintenance Program
• Breakout station on trail impacts by Fair Oaks Ranch Homeowners Association

The City Council held a special town hall meeting focused on TxDOT initiatives, including the 3351 Bridge improvements, and gathered resident input on traffic, environmental, and road safety concerns. No formal decisions or votes were taken; the meeting was informational with breakout stations for discussion.

• No formal decisions or votes taken at this special meeting

City Council

The Fair Oaks Ranch City Council will hold a regular meeting with presentations, consent agenda, and several action items. Key decisions include taking from the table a resolution on allocating fund balance and carrying forward appropriations, and accepting a grant for ballistic shields for the police department. The council will also receive updates on the Civic Center and Post Oak Trail projects, and will convene executive sessions on legal, real property, and personnel matters.

• Resolution to allocate fund balance and carry forward appropriations to FY 2022-23
• Grant from Office of the Governor for ballistic shields for Police Department
• Presentation of Purple Heart City Street Signs
• Proclamation honoring Fire Chief Bob Hardenstine for 45 years of service
• Executive session on ground water rights and pending litigation

City Council approved a grant for police ballistic shields and authorized the Finance Director to carry forward continuing appropriations. The council also approved the minutes from the January 5, 2023 meeting.

• Approved $61,750 grant for Police Department ballistic shields (6-0)
• Approved Resolution authorizing Finance Director to carry forward continuing appropriations for year-end encumbrances, contractual commitments, and capital projects (6-0)
• Approved January 5, 2023 Regular City Council meeting minutes (6-0)

Municipal Development District Board of Directors

The Municipal Development District Board will consider approving participation in the Texas CLASS investment pool and the FY 2021-22 audit report. They will also receive updates on the Civic Center project, subcommittee reports, and quarterly financials.

• Resolution to participate in Texas CLASS investment pool
• Approval of MDD Audit Report (FY 2021-22)
• Quarterly Financial & Investment Report - Q1 FY2023
• Fair Oaks Ranch Civic Center Project status update
• Discussion of upcoming Regular MDD Board Meeting Dates

The Municipal Development District Board approved the FY 2021-22 audit report with a clean opinion and authorized participation in the Texas CLASS Investment Pool, both by unanimous 5-0 votes. The board also set dates for its 2023 quarterly meetings and discussed a civic center grant proposal and draft web content, with comments due by February 1, 2023.

• Approved FY 2021-22 audit report (5-0)
• Approved resolution to participate in Texas CLASS Investment Pool (5-0)
• Set 2023 quarterly meeting dates: Apr 12, Jul 12, Oct 11 (5-0)
• Approved October 12, 2022 meeting minutes by unanimous consent

City Council

The City Council will consider authorizing eminent domain for pipeline easements, an easement reimbursement agreement with Urbanist, Inc., and a TxDOT right-of-way funds agreement for the FM3351 Cibolo Creek project. They will also allocate FY 2021-22 fund balances and discuss the 2023 city election. The meeting includes a closed session on legal matters and real property.

• Resolution authorizing eminent domain for water/wastewater pipeline easements
• Easement Acquisition Reimbursement Agreement with Urbanist, Inc.
• TxDOT Agreement to Contribute Right of Way Funds for FM3351 Cibolo Creek project
• Resolution allocating FY 2021-22 General Fund Balances and carryover encumbrances
• Executive session on ground water rights and pending litigation (Case No. 22-090-451)

Council approved resolutions regarding pipeline easements, a reimbursement agreement with Urbanist, Inc., and right-of-way funding for a TxDOT project. A resolution regarding General Fund balances and appropriations was tabled for the next meeting.

• Approved eminent domain for water and wastewater pipeline easements (7-0)
• Approved Easement Acquisition Reimbursement Agreement with Urbanist, Inc. (7-0)
• Approved right-of-way funds agreement with TxDOT for FM3351 Cibolo Creek project (7-0)
• Approved December 15, 2022 meeting minutes (7-0)
• Tabled resolution on FY 2021-22 General Fund balances and appropriations (6-0)