Fairview Park public meetings in 2023

Planning & Design Commission

The Planning & Design Commission will consider a plan for a lot split/consolidation at 20553 Stanford (Parcel Nos. 323-22-025 and 323-22-026), submitted by Mark Erickson. The agenda also includes approval of the November 15, 2023 minutes and general business.

• Lot split/consolidation review at 20553 Stanford (Parcel Nos. 323-22-025 & 323-22-026)
• Applicant: Mark Erickson
• Approval of minutes from November 15, 2023

Westshore Council of Governments

The meeting will focus on approving minutes from previous meetings, reviewing the financial report, and hearing updates from various commissions.

Board of Zoning & Building Appeals

The Board will consider variance requests for a front porch, a front yard parking pad, and signage colors. The body will also discuss city ordinances regarding flashing and electronic signs.

• Variance request for a front porch at 4274 W 192 St.
• Request for a front yard parking pad at 4591 W 228 St.
• Variance request for signage colors at 3166 Westgate Mall
• Discussion of Codified Ordinances Chapter 1145.03 (b)(7) regarding flashing and electronic signs

Board of Control

The Board of Control will consider six purchase items totaling $48,915.86, including emergency storm outfall repairs at 20455 Lorain Road, a new calcium chloride tank for the service department, and earnest money for property acquisition at 21125-21139 Lorain Road. A discussion item is also listed but not specified.

• $14,900 emergency storm outfall repair at 20455 Lorain Road
• $6,632 for a 5,150-gallon calcium chloride tank to replace a cracked 38-year-old tank
• $5,000 earnest money for purchase of 21125-21139 Lorain Road
• $10,223 for fire ventilation fans (grant from Firehouse Subs, with freight cost increase)
• $6,500 for 5,150 gallons of calcium chloride road deicer

Access and Equity Action Committee (AEAC)

The Fairview Park Diversity, Equity, and Inclusion (DEI) committee is holding a regular meeting with routine items: approving minutes, hearing committee reports, and discussing unfinished business. The only substantive item is a planned DEI Coalition Workshop under new business. No major decisions or public hearings are listed.

• Approval of October/November 1, 2023, minutes
• Committee reports: none from Events & Programming
• Unfinished business: Chief Shepherd
• New business: DEI Coalition Workshop

Board of Control

The Board of Control will consider a $6,143 purchase of thermal imaging cameras for the Fire Department, with $6,100 covered by a Safety First Grant from Norfolk Southern. The item is listed as a discussion item, meaning no final vote may be taken at this meeting.

• Purchase of thermal imaging cameras for Fire Department for $6,143
• $6,100 of the cost covered by a Safety First Grant from Norfolk Southern

Planning & Design Commission

The Planning & Design Commission will review two signage plans: one for 22115 Brookpark Rd. and one for the Thomas Lane Pocket Park. Both items are up for discussion and possible decision.

• Review of signage plan for 22115 Brookpark Rd. (Docket 11-23-36P)
• Review of signage plan for Thomas Lane Pocket Park, Parcel No. 323-10-042 (Docket 11-23-37P)

Parks and Recreation Commission

The Parks and Recreation Commission is holding a regular meeting with routine items: approving minutes, receiving director and board reports, and hearing public comments. No major decisions or proposals are listed on the agenda.

• Approval of minutes from October 25, 2023
• Directors report by Kerry Kemp on financial, facility, and programming updates
• Individual park reports for Bain, Tri-City, Morton, Grannis, Nelson Russ, and Bohlken
• Public comment period limited to 5 minutes per speaker

Board of Control

The Fairview Park Board of Control will consider six purchase items totaling $47,560, including ventilation fans for the fire department, repairs to Engine #35, sewer jet nozzles, snow plow cutting edges, leaf disposal services, and two electric police bikes. All items are funded from designated accounts and are up for approval at the November 13, 2023 meeting.

• Fire Department: $9,980 for ventilation fans from Firehouse Subs Emergency Solutions grant (General Fund 100)
• Fire Department: $14,000 for repairs to Engine #35 (General Fund 100)
• Service Department: $6,987 for sewer jet nozzles from Jack Doheny (Sewer Fund 510)
• Service Department: $7,595 for snow plow cutting edges from A&A Hydraulic (General Fund 100)
• Police Department: $9,998 for two interceptor electric bikes with accessories (Special Hold Account 611)

Shade Tree Advisory Committee

The Fairview Park Shade Tree Advisory Committee is meeting to discuss ongoing business, including a volunteer day recap, a communications plan for the next three months, and the need for a new chair. They will also consider several parking lot topics such as updating the new member packet, standardizing the Adopt-A-Tree procedure, and creating sub-committees. The agenda includes a detailed communications plan with specific articles and authors for the coming months.

• Discussion with Jason Knowles
• Standardize Adopt-A-Tree procedure (thank you letter, number tag)
• Creation of sub-committees (finance, website page)
• Communications plan for Dec-Feb with articles on oak wilt, water-loving trees, and tree stories
• Volunteer Day Recap

Civil Service Commission

The Civil Service Commission will meet to review and approve meeting minutes from August 15, 2023. The commission will also consider approving the intake of lateral transfer applications for the Fairview Park Police Department.

• Approval of August 15, 2023, meeting minutes
• Lateral transfer applications for the FPPD

Westshore Council of Governments

The Westshore Council of Governments will hold a meeting to conduct routine business. The agenda includes a federal engineering kick-off presentation and a financial report.

• Federal Engineering Kick-Off presentation by Sheryl Contois
• Financial Report presented by Renee Mahoney

Access and Equity Action Committee (AEAC)

The Fairview Park Diversity, Equity, and Inclusion Committee is meeting to approve minutes and hear updates from subcommittees. New business includes discussing police presence at meetings, a protocol for handling hostile speakers, and possibly continuing meetings via email. The agenda is mostly routine, with these discussion items as the main substantive topics.

• Approval of October 4, 2023 minutes
• Committee reports on policies/procedures and events/programming
• Discussion: Police presence at meetings
• Discussion: Protocol for hostile speaker
• Discussion: After-meeting communication via email

Access and Equity Action Committee (AEAC)

This meeting of the Access and Equity Action Committee has no agenda available. The agenda text states only that there is no agenda and directs readers to review the minutes.

• No agenda items listed

Parks and Recreation Commission

The Fairview Park Parks and Recreation Commission will hold a regular meeting to receive the Director's Report covering financial, facility, and programming updates, along with individual park reports from commissioners. The agenda also includes approval of prior meeting minutes, reports from the Board of Education and City Council, and a public comment period. No major decisions or public hearings are listed.

• Director's Report – financial, facility, and programming updates
• Individual park reports: Bain (J. Roach), Tri-City & Morton (E. Hoskin), Grannis (E. Hinkel), Nelson Russ (D. Schaefer), Bohlken (G. Burger)
• Board of Education report by Erin Hinkel
• City Council report by Greg Burger
• Recognition of Visitors/Public Comment

Board of Control

The Board of Control is considering five spending items, including a $1.4 million contract for reconstruction of tennis, basketball, and pickleball courts at Morton Park, a $14,800 winter tractor rental, and an $8,750 winter basketball program. The agenda also includes a $5,317.50 payment for economic development TIF work and a $5,500 lease for Gemini front land.

• $1,434,398 to Fabrizi Trucking & Paving Company for Morton Park court reconstruction (tennis, basketball, pickleball)
• $14,800 to Ohio CAT for winter tractor rental (heavy duty wheel loader for salt)
• $8,750 to Cleveland Cavaliers for winter basketball program (grades 1-6, includes jerseys)
• $5,317.50 to Squire Patton Boggs for economic development TIF work
• $5,500 to The 3D's Retirement LLC for Gemini annual front land lease

Planning & Design Commission

The Planning & Design Commission will consider six docket items, including five signage applications and one lot split/consolidation. A mandatory referral for a zone map change from Office Building-3 to Residential Multi-Family Highrise is also on the agenda.

• Signage review at 22670 Lorain Rd. (Docket 10-23-30P)
• Signage review at 22660 Lorain Rd. (Docket 10-23-31P)
• Signage review at 22698 Lenox Dr. (Docket 10-23-32P)
• Signage review at 21255 Lorain Rd. (Docket 10-23-33P)
• Lot split/consolidation at 21555 Clifford (Docket 10-23-34P)

Shade Tree Advisory Committee

The Fairview Park Shade Tree Advisory Committee is meeting to discuss ongoing business including an upcoming Volunteer Day, a six-month communications plan, the committee email, and budget needs. They will also consider parking lot topics such as reviewing municipal tree situations, updating the new member packet, standardizing the Adopt-A-Tree procedure, and creating sub-committees.

• Volunteer Day on October 14, 10:00-12:00
• Communications plan for next 6 months
• STAC budget and needs discussion
• Standardize Adopt-A-Tree procedure
• Creation of sub-committees (finance, website page)

Board of Zoning & Building Appeals

The Board of Zoning & Building Appeals will hold a public hearing on a variance request for a property at 4215 W 217 St. The applicant proposes a 10-foot rear-yard setback where 28 feet is required, needing an 18-foot variance under code section 1117.12(a). The board will also approve minutes from July and September 2023 meetings.

• Variance request for 18-foot rear-yard setback at 4215 W 217 St.
• Approval of minutes from July 11, 2023 and September 12, 2023

Board of Control

The Board of Control will consider five purchase orders, including vehicle maintenance supplies, defibrillators funded by a donation, motor oil for city vehicles, and tree lawn trees for multiple streets partially reimbursed by a grant. All items are for approval of expenditures.

• $9,055.31 for vehicle repairs from NAPA Auto Parts
• $12,120.72 for five defibrillators and training from Stryker Sales Corporation
• $6,264.80 for motor oil and antifreeze from Holmes Oil Distributing
• $4,941.00 for tree lawn trees from Lake County Nursery (partially grant-funded)
• $7,140.00 for tree lawn trees from Johnson's Inc (partially grant-funded)

Access and Equity Action Committee (AEAC)

The Fairview Park Diversity, Equity, and Inclusion committee is meeting to approve minutes, hear from a guest speaker, and discuss restructuring subcommittees. They will also plan a cultural holiday gathering and reflect on a council update. The agenda is mostly routine, with no major decisions or financial items listed.

• Guest speaker: Cuyahoga DEI Chair Lenora Lockett
• Restructuring subcommittees: Policies and Procedures, Events & Programming
• Planning Coalition Event: Cultural and Ethnic Holiday Gathering
• Approval of September 6, 2023 minutes

Board of Control

The Board of Control will consider a single spending item: a $14,483 contract with Horizon Lighting for 2023 holiday lighting, funded by the Recreation fund.

• $14,483 contract with Horizon Lighting for 2023 holiday lighting, Recreation fund

Westshore Council of Governments

The Westshore Council of Governments will conduct a regular meeting to review financial reports and commission updates. The agenda includes discussions regarding the Council agreement and consolidated dispatch.

• Approval of August 1, 2023 minutes
• Financial report review
• Commission reports from RTA, NOACA, Land Bank, County Planning Commission, and Cuyahoga County Mayors & Managers Association
• Discussion on Westshore Council of Governments Agreement
• Discussion on Consolidated Dispatch

Planning & Design Commission

The Planning & Design Commission will consider six docket items involving exterior renovations, new construction, parking, landscaping, and signage at various properties on Center Ridge and Lorain Roads. The meeting also includes approval of prior minutes and general business.

• 20611 Center Ridge Rd.: review of exterior renovations, new construction, parking, landscaping, refuse storage, fencing
• 21430 Lorain Rd.: review of signage plan
• 20628-20648 Lorain Rd.: review of exterior renovations, parking, lighting, landscaping
• 22610 Lorain Rd.: review of exterior renovations
• 20970 Lorain Rd.: review of signage plan

Parks and Recreation Commission

The Fairview Park Parks and Recreation Commission is meeting to approve minutes, consider a resolution supporting Issue 55, and receive reports from the director, financial and programming updates, and liaisons from the Board of Education and City Council. Individual park reports will be given by commissioners. Public comment is limited to five minutes per speaker.

• Resolution in Support of Passage of Issue 55
• Directors Report by Kerry Kemp
• Financial and programming updates
• Board of Education report by Erin Hinkel
• City Council report by Greg Burger

Shade Tree Advisory Committee

The Fairview Park Shade Tree Advisory Committee is meeting to discuss ongoing business, including a review of the Most Valued Tree program, plans for a Volunteer Day on October 14, available grants, a six-month communications plan, and the committee's budget. They will also consider several parking lot topics, such as their duty to review trees on municipal properties, updating the new member packet, standardizing the Adopt-A-Tree procedure, and creating sub-committees.

• Review of Most Valued Tree (MVT) 2023 and recommendations
• Volunteer Day scheduled for October 14, 10:00-12:00
• Discussion of available grants and project suggestions
• STAC Budget and Needs Discussion
• Standardize the city's Adopt-A-Tree procedure

Records Commission

The Fairview Park Records Retention Commission will meet to approve minutes from April 2023, discuss adding police body camera audio/video to the RC-2 retention schedule, and plan two shredding days for 2024. No RC-3 forms were filed. The meeting includes public comments.

• Adding police body camera audio/video to RC-2 retention schedule
• Shredding Day scheduled for Saturday, September 16, 2023
• 2024 Shredding Days proposed: Saturdays, May 18 and September 21
• Adding disposal of Senior Center registration forms for deceased to RC-2 Schedule
• No RC-3 forms were filed

Board of Zoning & Building Appeals

The Board of Zoning & Building Appeals will hold a public hearing on three variance requests. Two involve signage on Lorain Road, and one involves a fence on West Valley Road. The board will also approve minutes from July 11 and swear in members.

• 18889 West Valley Rd.: front-yard fence variance and 6-inch side-yard height variance
• 21255 Lorain Rd.: 20 sq. ft. signage variance and variance for electronic message center
• 20970 Lorain Rd.: 135 sq. ft. signage variance, 2-foot height variance, 5-color sign variance, and flashing sign variance

Board of Control

The Board of Control is deciding on three items: a software licensing vendor change, a blanket purchase order for emergency service calls, and a major bridge replacement project. The most consequential item is the $825,623.80 ODOT West 227 bridge replacement project, partially funded by a $665,800 ODOT grant.

• $825,623.80 ODOT West 227 bridge replacement project with Catts Construction, including $665,800 ODOT grant
• $12,500 blanket purchase order for emergency service calls with Smith & Oby
• Peak Software annual licensing vendor change from Sportsman Software to Systems Inc

The Board of Control approved a contract for the ODOT West 227 bridge replacement and two other expenditures for recreation services. The bridge project includes a $665,800 ODOT grant.

• Approved $825,623.80 contract to Catts Construction for ODOT West 227 bridge replacement
• Approved $12,500.00 blanket purchase order to Smith & Oby for emergency recreation service calls
• Approved $5,110.00 to Peak Software Systems Inc for annual software licensing
• Approved minutes from August 28, 2023 meeting

Access and Equity Action Committee (AEAC)

The Fairview Park Diversity, Equity, and Inclusion committee is meeting to discuss its racial equity plan, plan cultural events, and consider recommending Juneteenth as an official holiday. The agenda includes committee reports, unfinished business, and preparation for a council update.

• Discussion of Racial Equity Plan under Policies and Procedures
• Recommendation to observe Juneteenth as an official holiday
• Planning coalition events for cultural and ethnic holidays
• Prep for September 25 Council Update
• Visit from Cuyahoga County DEI Chair

The Coalition decided to recommend that the City observe Juneteenth as an official holiday at the September 25 Council meeting. Members also voted to stagger term limits at a later date and scheduled a preparatory meeting for their upcoming Council update.

• Approved meeting agenda as distributed
• Voted to stagger term limits later (5-2)
• Decided to recommend Juneteenth as an official holiday to City Council
• Voted to meet September 21 at 6:00 pm to prepare for council meeting

Access and Equity Action Committee (AEAC)

The Access and Equity Action Committee (AEAC) of Fairview Park, OH, has no agenda available for its August 30, 2023 meeting. The agenda text indicates only that there is no agenda and directs readers to review the minutes.

The Advancing Racial Equity subcommittee met with Mayor Patrick Cooney to discuss potential components for an equity action plan. No motions were made and no formal actions were taken during the meeting.

Board of Control

The Fairview Park Board of Control is meeting to consider four purchase requests, including a new city website, software licensing, and maintenance supplies. The board will vote on these items, which are listed on the agenda.

• $54,999 to Civic Plus for design, installation, and training for a new city website
• $5,110 to Sportsman for annual recreation software licensing
• $14,000 to Lowe's for maintenance and repair supplies for the remainder of 2023
• $2,000 to Lowe's for general maintenance and repair supplies
• $14,000 to Partners Manufacturing/Dinkmir for leaf vac parts for fall leaf pickup

The Board of Control approved several city purchases, including a new website and software for recreation management. The board also authorized funds for maintenance supplies and leaf vacuum parts. All items were approved by a unanimous vote of the members present.

• Approved $5,110.00 for Sportsman annual software licensing (5-0)
• Approved $14,000.00 for Lowe's maintenance and repair supplies (5-0)
• Approved $14,000.00 for Partners Manufacturing/Dinkmir leaf vac parts and supplies (5-0)
• Approved $54,999.00 for Civic Plus to design and install new City website (5-0)

Parks and Recreation Commission

The Parks and Recreation Commission is holding a regular meeting with routine reports from the director, board of education, city council, and individual park assignments. No major decisions or public hearings are listed; the agenda is primarily procedural.

• Approval of minutes from July 12, 2023
• Director's report including financial, facility, and programming updates
• Individual park reports for Bain, Tri-City, Morton, Grannis, Nelson Russ, and Bohlken
• Public comment period limited to 5 minutes per speaker

The Commission approved the minutes from the July 12, 2023, meeting. The remainder of the session consisted of reports regarding facility maintenance, programming updates, and park conditions.

• Approved July 12, 2023 meeting minutes

Civil Service Commission

The Commission approved changes to the Civil Service rules and regulations to allow the hiring of lateral transfers for the police department. A proposal to use the National Testing Network for entrance exams was deferred to a future meeting.

• Approved minutes from June 15, 2023 meeting
• Approved changes to Civil Service rules and regulations regarding lateral transfers and the National Testing Network
• Approved hiring lateral transfers in the police department
• Tabled vote on using National Testing Network for entrance exams

Board of Control

The Board of Control will consider four purchase items totaling $28,475, including radar units for police, parking lot maintenance, confined space safety gear, and sewer televising. No discussion items are listed.

• $6,380 for three Stalker radar units for police vehicles from Applied Concepts
• $6,098 for sealing and striping the Buckeye Surface parking lot
• $9,015 for confined space safety equipment from Samsel Supply for sewer workers
• $13,000 for sewer televising of storm and sanitary lines on Stanford from West 204th to West 210th

The Board of Control approved several equipment and maintenance purchases, including new police radar units and sewer televising services. The board also approved the minutes from the July 31, 2023 meeting.

• Approved minutes from July 31, 2023 meeting
• Approved $6,380.00 purchase of three radar units from Applied Concepts for police (5-0)
• Approved $6,098.00 for Gemini Center parking lot sealing and striping from Buckeye Surface (5-0)
• Approved $9,015.00 for confined space equipment from Samsel Supply for sewer department (5-0)
• Approved $13,000.00 for sewer televising from United Survey Inc for Stanford storm and sanitary (5-0)

Westshore Council of Governments

The Westshore Council of Governments will hold a meeting to review financial reports and commission updates. The agenda includes discussions regarding the Council agreement and consolidated dispatch.

• Approval of June 14 and July 12, 2023 minutes
• Financial Report review
• Commission reports from RTA, NOACA, Land Bank, County Planning Commission, and Cuyahoga County Mayors & Managers Association
• Discussion on Westshore Council of Governments Agreement
• Discussion on Consolidated Dispatch

Access and Equity Action Committee (AEAC)

The Fairview Park Diversity, Equity, and Inclusion Committee is meeting to approve minutes, hear committee reports, and discuss unfinished business, including communication from Councilman Wering, mission/goals, and prioritizing community issues for 2023-24. Subcommittee advocacy items include whether Juneteenth is observed by the city and a community/city pledge. Public comments and announcements are also on the agenda.

• Discussion of Juneteenth observance by City of Fairview Park
• Community/City Pledge advocacy item
• Prioritize community issues and concerns for 2023-24
• Student Advisory Meeting issues or concerns
• Summerfest Glows and Grows report

The committee approved the July 5, 2023, meeting minutes. Members discussed the coalition's role in recommending policy changes to the City Council and Mayor's office. No decisions were made regarding term limits due to member absences.

• Approved July 5, 2023 minutes

Board of Control

The Board of Control is deciding on a $99,837.50 expenditure for the West 227th Bridge project, which requires approval before bidding and involves ODOT-required services. The agenda also includes discussion items.

• $99,837.50 for West 227th Bridge project approval before bidding
• ODOT required services for the bridge project
• Fund 811

The Board of Control approved funding for ODOT required services for the West 227th Bridge Project. The project is 100% funded by ODOT, with bids scheduled to open on August 7, 2023.

• Approved minutes from July 24, 2023
• Approved $99,837.50 for West 227th Bridge Project (5-0)

Board of Control

The Board of Control will meet to discuss a single purchase: a $5,874 easement cart for sewer jetting from Mtech, funded by the Sanitary Sewer fund.

• Service Department: $5,874 to Mtech for an easement cart for sewer jet / household jet line (Sanitary Sewer Fund 510)

The Board of Control approved the minutes from the July 17, 2023, meeting. The board also approved a purchase for a sewer jet easement cart to assist with smaller pipes near residences.

• Approved July 17, 2023 meeting minutes (5-0)
• Approved $5,874.00 purchase from Mtech for Easement Cart for sewer jet/household jet line (5-0)

Planning & Design Commission

The Planning & Design Commission will review four docket items: exterior renovations and new construction at 22811 Lorain Rd., signage at 22710 Fairview Center Dr., a fence at 20970 Lorain Rd., and new construction at 20550 Lorain Rd. Two items were deferred from previous meetings. The meeting also includes approval of June 2023 minutes and general business.

• 22811 Lorain Rd.: exterior renovations, new construction, parking, landscaping, fencing (deferred from April 2023)
• 22710 Fairview Center Dr.: signage plan review (deferred from June 2023)
• 20970 Lorain Rd.: exterior renovations for a fence
• 20550 Lorain Rd.: new construction review

Board of Control

The Board of Control will consider three spending items: a $562,546 contract for the 2023 Paving Program, a $14,500 repair for a city truck, and an $11,187.94 purchase of defibrillators funded partly by a Heart Foundation donation.

• Award $562,546 to Crossroads Asphalt Recycling for the 2023 Paving Program (Capital Projects Fund 811)
• Approve $14,500 to Rush Truck Service for turbocharger replacement and exhaust repairs on a salt/plow/dump truck
• Approve $11,187.94 to Stryker Sales Corporation for five Lifepak CR2 defibrillators and training (General Fund 100, offset by $12,000 Heart Foundation donation)

The Board of Control approved a contract for the 2023 Paving Program and authorized expenditures for truck repairs and medical equipment. All items were approved by the board members present.

• Approved $562,546.05 contract to Crossroads Asphalt Recycling Inc for 2023 Paving Program
• Approved $14,500.00 to Rush Truck Service for salt/plow/dump truck #31 repairs
• Approved $11,187.94 to Stryker Sales Corporation for five Lifepak CR2 defibrillators and training
• Approved minutes from July 10, 2023 meeting

Westshore Council of Governments

The Westshore Council of Governments held a special meeting on July 12, 2023. The agenda focused on reviewing requests for proposals regarding central dispatch services.

• Review of request for proposals for central dispatch

Parks and Recreation Commission

The Parks and Recreation Commission will consider a resolution supporting City Council Resolutions 23-15 and 23-16, and receive updates on finances, facilities, programming, and individual parks. The meeting includes public comment and routine reports.

• Resolution in support of City Council Resolutions 23-15 and 23-16
• Directors report by Kerry Kemp
• Financial, facility, and programming updates
• Individual park reports (Bain, Tri-City & Morton, Grannis, Nelson Russ, Bohlken)
• Board of Education and City Council reports

The Parks and Recreation Commission approved the June 21, 2023 meeting minutes and passed a resolution supporting City Council Resolutions 23-15 and 23-16. The Director provided updates on the Gemini Center pool project and upcoming facility maintenance.

• Approved June 21, 2023 meeting minutes
• Approved resolution supporting City Council Resolutions 23-15 and 23-16 (unanimous)

Board of Zoning & Building Appeals

The Board will consider two variance requests regarding property standards. Applicants are seeking exceptions for a solid fence height at 4760 Westpoint and the parking of a 30-foot recreational vehicle at 5167 W 227 St.

• Fence height and side yard variance for 4760 Westpoint
• Recreational vehicle parking variance for 5167 W 227 St.

Board of Control

The Board of Control will consider two spending items: a $5,584.08 supplemental payment for auto body repairs to a service supervisor's 2016 Ford Explorer, and a $2,158,179.77 contract award for the Brookpark Road Resurfacing Project to Karvo Companies, Inc., after ODOT rejected the lowest bidder.

• $5,584.08 supplemental payment to R & R Auto Body for additional repairs to service supervisor's 2016 Ford Explorer
• $2,158,179.77 contract award to Karvo Companies for Brookpark Road Resurfacing Project
• Award follows ODOT rejection of lowest bidder Perk Company, Inc.
• Project authorized by Ordinance 23-40A

The Board of Control approved a contract for the Brookpark Road Resurfacing Project and additional vehicle repairs. The road project award follows the rejection of the lowest bidder by ODOT.

• Approved $2,158,179.77 contract to Karvo Companies for Brookpark Road Resurfacing Project
• Approved $5,584.08 for R & R Auto Body for 2016 Ford Explorer repairs
• Approved minutes from June 28, 2023 meeting

Access and Equity Action Committee (AEAC)

The Fairview Park Diversity, Equity, and Inclusion Committee is meeting to approve minutes, hear committee reports, and discuss unfinished and new business. Items include a student advisory flyer, Colors+ events, Summerfest volunteer shifts, a draft community pledge, and communication from Councilman Werring. The committee will also prioritize community issues for 2023-24.

• Approval of June 7, 2023 minutes
• Student Advisory flyer review and logistics
• Colors+ Events/Support
• Summerfest Volunteer Shifts
• Community Pledge (draft)

The Access and Equity Action Committee voted to recommend that the City of Fairview Park designate Juneteenth as an official federal holiday. The committee also coordinated staffing and activities for an upcoming Summerfest table and discussed a framework for a DEI action plan.

• Approved recommendation for City Council to designate Juneteenth as an official federal holiday (8-0)
• Voted to table new business due to time (8-0)

Board of Control

The Board of Control will consider a $99,900 capital expenditure for ODOT-required construction assistance on Brookpark Road paving. This is the only action item on the agenda.

• $99,900 to DLZ for ODOT-required construction assistance on Brookpark Road paving

The Board of Control approved a contract for construction assistance required by ODOT for Brookpark Road paving. The board also approved the minutes from the June 26, 2023, meeting.

• Approved $99,900.00 contract with DLZ for Brookpark Road paving construction assistance
• Approved minutes from June 26, 2023, meeting

Board of Control

The Fairview Park Board of Control is meeting to consider five purchase orders and contracts, including police academy tuition for two new officers, a senior center van, sewer jet equipment, an alarm system license, and an emergency maintenance contract. All items are for approval; no discussion items are listed.

• Police academy tuition for officers Justin Sisson and Clayton Stack: $12,000
• Senior center van from Ganley Ford West: $44,875 (NOACA grant $35,900, city match $8,975)
• Sewer jet equipment from Mtech: $5,843.26
• Alarm system and security camera license renewal: $5,509.05
• Blanket purchase order for emergency service calls with Smith & Oby: $12,500

The Board of Control approved several expenditures including police academy tuition and a passenger van for the senior center. The board also authorized blanket purchase orders for emergency service calls and equipment for sewer jetting.

• Approved $12,000 for Lorain County Community College police academy tuition
• Approved $44,875 for a senior center passenger van from Ganley Ford West
• Approved $5,843.26 for sewer jet equipment from The Safety Company
• Approved $5,509.05 for alarm and security camera licensing from Turnkey Technology
• Approved $12,500 blanket purchase order for Smith & Oby (General Fund 100)
• Approved $12,500 blanket purchase order for Smith & Oby (Recreation Fund 230)

Planning & Design Commission

The Planning & Design Commission will consider four docket items, all involving signage or exterior renovation plans at commercial properties on Lorain Road and Fairview Center Drive. One signage application (22547 Lorain Rd.) was deferred from the April 19 meeting. No other major decisions or public hearings are scheduled.

• 22547 Lorain Rd. — signage plan review (deferred from April 19)
• 22710 Fairview Center Dr. — signage plan review
• 22795 Lorain Rd. — signage and awning plan review
• 22610 Lorain Rd. — exterior renovation/patio plan review

Parks and Recreation Commission

The Parks and Recreation Commission will hold a regular meeting to discuss updates on Gemini Center legislation, including a resolution supporting City Council Resolutions 23-15 and 23-16. The agenda also includes reports from the director, financial, facility, and programming updates, as well as reports from the Board of Education and City Council. Individual park reports and public comment are scheduled.

• Resolution in support of City Council Resolutions 23-15 and 23-16
• Update on Gemini Center legislation
• Financial updates
• Facility updates
• Individual park reports (Bain, Tri-City & Morton, Grannis, Nelson Russ, Bohlken)

Civil Service Commission

The Fairview Park Civil Service Commission is meeting to review past meeting minutes and continue discussions about hiring lateral transfers for the police department and using the National Testing Network for entrance exams. The agenda includes old and new business items, with no other substantive actions listed.

• Review and approve minutes from May 31, 2023
• Continue discussion of police department lateral transfer hiring
• Continue discussion of using National Testing Network for entrance exams

The Commission reviewed proposed changes to Civil Service Rules and Regulations regarding lateral transfers and the use of the National Testing Network for online exams. No vote was taken on these changes; a vote is anticipated for an August meeting following union contract negotiations. The minutes from May 31, 2023, were approved.

• Approved May 31, 2023 meeting minutes
• Tabled vote on lateral transfers and online entrance exams until August

Westshore Council of Governments

The Westshore Council of Governments will hold a meeting to review financial reports and commission updates. The agenda includes discussions regarding the Cleveland Radio System MOU and consolidated dispatch.

• Review of May 31, 2023, meeting minutes
• Financial Report
• Reports from RTA, NOACA, Land Bank, County Planning Commission, and Cuyahoga County Mayors & Managers Association
• Discussion on Consolidated Dispatch
• Cleveland Radio System MOU

Board of Zoning & Building Appeals

The Board of Zoning & Building Appeals will hold a public meeting to consider three variance requests: two for fence height in side yards and one for a garage height. The board will also approve minutes from the previous meeting and swear in members.

• Variance for 6' fence at 4089 W 224 St. (2' over 4' limit)
• Variance for 5' fence at 20930 Mastick Rd. (1' over 4' limit)
• Variance for 21' garage at 4548 W 213 St. (3' over 18' limit)

Board of Control

The Board of Control is deciding on four expenditure items, including a $630,488 water main replacement on Fairpark Drive and a $10,800 playground mulch contract for three parks. They will also discuss a procedure for vendors with variable annual services like Smith & Oby.

• $293,222 water main replacement on Fairpark Drive (Water Line Fund 550)
• $337,266 water main replacement on Fairpark Drive (Street Maintenance Fund 210)
• $10,800 spray-in playground mulch for Morton Park, Nelson Russ Park, and Bohlken Park
• $6,710 for five Tasers from Vance's (Police Department)
• $5,084.08 for repairs to a 2016 Ford Explorer (Service Department)

The Board of Control approved several city expenditures, including a major water main replacement project and equipment for police and parks. All motions passed with unanimous votes from the board members.

• Approved $630,488 contract to Fabrizi Trucking for 2022 Fairpark Drive Water Main Replacement
• Approved $10,800 to T & M Landscaping for spray-in playground mulch at Morton Park, Nelson Russ Park, and Bohiken Park
• Approved $6,710 to Vance's for five tasers
• Approved $5,084.08 to R & R Auto Body for repairs to a 2016 Ford Explorer Service Supervisor vehicle
• Approved minutes from the May 22, 2023 meeting

Access and Equity Action Committee (AEAC)

The Coalition approved the May 3 meeting minutes and established two new subcommittees. Members voted to set the term ending date for Coalition members as December 31 to allow for staggered terms.

• Approved edited May 3, 2023 minutes
• Established Community Outreach & Engagement and Policy, Procedures & Training subcommittees
• Voted 5-1 to end member terms on December 31
• Approved motion that Summerfest table will not be paired with other organizations

Civil Service Commission

The Fairview Park Civil Service Commission is meeting to review past minutes and discuss police department hiring, specifically lateral transfers and using the National Testing Network for entrance exams. The agenda is mostly discussion items with no final decisions listed.

• Review and approve minutes from May 2, 2023
• Discussion of police lateral transfers
• Discussion of using National Testing Network for entrance exams

The Commission reviewed proposals from Police Chief Paul Shepard to allow lateral transfers and utilize the National Testing Network for entrance exams. No formal votes were taken on these proposals; the Commission will review additional information on lateral transfer rules before the next meeting.

• Approved May 2, 2023 meeting minutes

Board of Control

The Fairview Park Board of Control will consider four spending requests: sidewalk leveling on Glenbar Drive, HVAC and water valve repairs at the Gemini Center, and new shade panels at Morton Park. All items are routine maintenance funded from the General Fund or Recreation Fund.

• Sidewalk leveling on Glenbar Drive by Greene Concrete Leveling for $5,450 (General Fund)
• Roof HVAC unit repair at Gemini Center by Smith & Oby for $7,120 (Recreation Fund)
• Replacement of hot water mixing valve at Gemini Center by Smith & Oby for $6,137 (Recreation Fund)
• Four shade fabric panels for Morton Park splash pad by Superior Recreational Products for $8,497 (Recreation Fund)

The Board of Control approved several maintenance contracts for the Service and Recreation Departments. Decisions included funding for sidewalk leveling on Glenbar Drive and multiple repairs at the Gemini Center and Morton Park.

• Approved $5,450 contract for Greene Concrete Leveling for 21 sidewalk blocks on Glenbar Drive (4-0)
• Approved $7,120 for Smith & Oby to repair HVAC unit #10 at the Gemini Center (4-0)
• Approved $7,130 for Smith & Oby to replace a hot water mixing valve at the Gemini Center (4-0)
• Approved $8,497 for Superior Recreational Products for four shade fabric panels at Morton Park (4-0)
• Approved May 15, 2023 meeting minutes (4-0)

Planning & Design Commission

The Planning & Design Commission will review five docket items, including signage at 21430 Lorain Rd., new construction at 22430 Lorain Rd., fencing and dumpster plans at 22791 Lorain Rd., mural paintings at Bohlken Park, and fencing, demolition, and rebuilding of tennis and basketball courts at Morton Park. The meeting also includes roll call, approval of minutes from April 19, 2023, and general business.

• Review of signage plan at 21430 Lorain Rd. (Docket 05-23-12P)
• Review of new construction plans at 22430 Lorain Rd. (Docket 05-23-13P)
• Review of fencing and dumpster plans at 22791 Lorain Rd. (Docket 05-23-14P)
• Review of mural paintings at Bohlken Park, 3885 W 210 St. (Docket 05-23-15P)
• Review of fencing, demo, and rebuild of tennis and basketball courts at Morton Park, 22065 Morton Avenue (Docket 05-23-16P)

Board of Control

The Board of Control is deciding on three purchase requests: a police rifle with optics, two speed radar signs, and restroom cleaning equipment for the Recreation Department. All items are proposed for approval with specific fund sources.

• Purchase of one rifle with optic equipment from Lone Star Armory for $7,888.94 from Law Enforcement Trust Fund
• Purchase of two speed radar signs, batteries, charger, and mounting kit from Elan City for $7,845 from Permanent Improvement Fund
• Purchase of three restroom cleaning systems and scrubber equipment from Aramsco/Environchemical for $14,388.70 from Recreation Fund

The Board of Control approved funding for police weaponry, traffic safety signs, and restroom cleaning equipment. A resident offered a $1,230 donation for speed radar signs, which the Mayor stated may be used for maintenance or future signs.

• Approved purchase of one rifle with optic equipment from Lone Star Armory for $7,888.94 (4-0)
• Approved purchase of two speed radar signs and equipment from Elan City for $7,845 (4-0)
• Approved purchase of three restroom cleaning systems and scrubber equipment from Aramsco / Environchemical for $14,388.70 (4-0)
• Approved May 8, 2023 meeting minutes (4-0)

Shade Tree Advisory Committee

The Fairview Park Shade Tree Advisory Committee is meeting to elect a new chair and co-chair, review arborist updates, and plan upcoming activities. They will also discuss a proposed letter supporting Cleveland Metroparks' deer culling efforts, citing 44 deer-related incidents in 2022. The agenda includes routine items like minutes approval and volunteer hour reporting.

• Election for chair and co-chair due to resignation
• Proposed letter of support for Cleveland Metroparks deer culling
• Review of tree removals and plantings: 23 removed, 62 planted on Glenbar, West 212, West 210
• Planning for fall Urban Canopy Grant tree planting on West 213, Bain Park Drive, West 212
• Discussion of communications plan and door hanger distribution

Westshore Council of Governments

The Westshore Council of Governments will meet to review financial reports and commission updates. The agenda includes discussions on mental health co-responder programs, the Cleveland Radio System MOU, and Cuyahoga County pay-to-stay legislation.

• Review of RTA, NOACA, and Land Bank commission reports
• Discussion regarding Consolidated Dispatch
• Mental Health Co-Responder Programs and grant opportunities
• Cleveland Radio System MOU
• Cuyahoga County Pay-to-Stay Legislation

Parks and Recreation Commission

The Parks and Recreation Commission is meeting to discuss several park projects, including the Bohlken Park art project, Morton Park tennis/pickleball/basketball court reconstruction, and a roof/HVAC evaluation at the Gemini Center. The commission will also hear director, board of education, and city council reports, and take public comment.

• Bohlken Park Art Project with Fairview HS art students/teachers
• Morton Park tennis, pickleball and basketball court reconstruction
• Gemini Center non-natatorium roof and HVAC evaluation
• Individual park reports for Bain, Tri-City, Morton, Grannis, Nelson Russ, Bohlken

Board of Zoning & Building Appeals

The Fairview Park Board of Zoning & Building Appeals will hold a public hearing on five variance requests from property owners. Each request seeks relief from specific zoning code requirements regarding driveway width, building setbacks, fence height, and shed size. The board will also approve minutes from the previous meeting and swear in members.

• Variance to widen driveway to 40 feet at 22695 Haber Dr. (22-foot variance)
• Variance for addition 4'6" from side property line at 18580 Rivercliff (3-foot variance)
• Variance for 6-foot fence in side yard at 3893 W 210 St. (2-foot height variance)
• Variance for 5-foot fence in side yard at 4964 W 220 St. (2-foot height variance)
• Variance for 416-foot shed in rear yard at 21645 Riviera Dr. (272-foot variance) and 15-foot shed (4'6" variance)

Board of Control

The Fairview Park Board of Control will consider two payments: $7,309.98 for youth football equipment from the Recreation Fund and $14,825.00 for new carpet in Council Chambers from the General Fund. Both items are routine approvals for purchases already made.

• Payment of $7,309.98 to Riddell All American Sports for youth football helmets, padding, and face guards (Recreation Fund 230)
• Payment of $14,825.00 to Floors-2-U for carpet replacement in Council Chambers (General Fund 100)

The Board of Control approved two payments: $7,309.98 to Riddell All American Sports for youth football helmets, padding, and face guards from the Recreation Fund, and $14,825.00 to Floors-2-U for replacing carpet in City Hall's Council Chambers from the General Fund. Both motions passed unanimously (5-0). The minutes from April 19, 2023 were also approved.

• Approved $7,309.98 payment to Riddell All American Sports for youth football equipment (5-0)
• Approved $14,825.00 payment to Floors-2-U for City Hall Council Chambers carpet replacement (5-0)
• Approved minutes from April 19, 2023 Board of Control meeting (5-0)

Access and Equity Action Committee (AEAC)

The Fairview Park Diversity, Equity, and Inclusion (DEI) committee is meeting to discuss ongoing business, including recommendations for Heritage Days, support for Colors+ and Pride events, and Summerfest volunteer sign-up. They will also address end-of-term updates for committee members and create workplans and goals for subcommittees focused on communication, events, training, and policies.

• Recommendations for Heritage Days to Council (flags, electronic messaging center)
• Update on Colors+ and Pride Event Support
• Summerfest 2023 volunteer sign up
• DEI Committee Members End of Term Update (2-year term ends December 31)
• Create workplan/goals for subcommittees: Communication, Events and Planning, Training, Procedures and Policies

The Fairview Park Diversity, Equity, and Inclusion Coalition approved the April 5, 2023 meeting minutes and discussed creating an inclusion pledge for local businesses. Members also voted to provide certificates or resolutions for resigning members and planned a student advisory group meeting for August 2, 2023. No formal decisions were made on heritage months or the Colors+ event support, which was tabled.

• Approved April 5, 2023 meeting minutes (unanimous)
• Voted to provide certificates or resolutions for resigning Coalition members (6-1)
• Decided to invite students to a meeting on August 2, 2023 at 5:00 PM for a student advisory group
• Tabled Colors+ and Pride Event support due to member absence
• Tabled item 4 (Create Workplan/Goals for Subcommittees) until June meeting

Civil Service Commission

The Commission denied three protests regarding the Fire Lieutenant promotional exam. Following these denials, the results for both the Fire Captain and Fire Lieutenant promotional exams were certified.

• Denied protest for Question 85 of Fire Lieutenant exam
• Denied protest for Question 102 of Fire Lieutenant exam
• Denied protest for Question 119 of Fire Lieutenant exam
• Approved certification of Fire Lieutenant and Fire Captain Exam results
• Approved minutes from April 12, 2023 meeting

Board of Control

The Fairview Park Board of Control is meeting to consider four spending requests totaling $37,775.36. These include field maintenance materials, fitness equipment, and copier maintenance and leasing. All items are routine purchases and contracts, with no public hearings or major policy decisions on the agenda.

• Approval of $5,925.80 for red packing clay and field striping materials from Pioneer Athletics (Recreation Fund 230)
• Approval of $11,849.76 for fitness equipment from Health & Fitness Equipment Centers (Recreation Fund 230)
• Approval of $12,872.72 for copier maintenance from Dex (formerly Meritech) per Ordinance 21-67 (General Fund 100 and Recreation Fund 230)
• Approval of $7,127.28 for copier leasing from CCT Financial per Ordinance 21-67 (Permanent Improvement Fund 260)

The Board of Control approved several purchases for the Recreation Department and copier maintenance and leasing for the Finance Department. All motions passed with 4 Ayes.

• Approved $5,925.80 for red packing clay and field striping materials from Pioneer Athletics (4-0)
• Approved $11,849.76 for fitness equipment from Health & Fitness Equipment Centers (4-0)
• Approved $12,872.72 for second-year copier maintenance from Dex (4-0)
• Approved $7,127.28 to CCT Financial for copier leasing (4-0)
• Approved April 5, 2023 meeting minutes (4-0)

Records Commission

The Fairview Park Records Commission is meeting to approve prior minutes and handle routine records management business. They will set shredding days for 2023, update the retention schedule for body camera video footage, and approve disposal of Senior Center registration forms for deceased individuals.

• Shredding days set for Saturdays, May 20 and September 16, 2023
• RC-2 schedule update for body camera video footage
• Disposal of Senior Center registration forms for deceased

The Commission approved a motion to update the City’s RC-2 Record Retention Schedule to include body camera audio/video. The update will be submitted to the Ohio Historical Society for approval. The Commission also scheduled a review of Senior Center registration forms for the next meeting.

• Approved minutes of August 29, 2022
• Approved update to RC-2 Schedule to include Body Camera Audio/Video
• Decided to review Senior Center registration forms at the next meeting

Planning & Design Commission

The Planning & Design Commission will review several site plans for signage, exterior renovations, and a lot split, and will consider a mandatory referral for a proposed ordinance on electric vehicle charging stations. The meeting includes a deferred item from March.

• 22547 Lorain Rd.: signage plan review (Fadi Zayed)
• 21200 Campus Dr.: exterior renovations and buffering for Fairview Park City Schools
• 22368 Lorain Rd.: signage plan review (Paul Lange)
• 22811 Lorain Rd.: exterior renovations, new construction, parking, landscaping, fencing, and lot split/consolidation (James Krejci)
• Mandatory referral for Ordinance 23-16 establishing Chapter 1148 on Electric Vehicle Charging and Equipment

Parks and Recreation Commission

The Parks and Recreation Commission is holding its regular monthly meeting. The agenda includes approval of the March 15 minutes, reports from the director, board of education, and city council, and individual park reports. No specific decisions or proposals are listed; the agenda is mostly procedural.

• Approval of minutes from March 15, 2023
• Directors report covering financial, facility, and programming updates
• Board of Education and City Council reports
• Individual park reports for Bain, Tri-City, Morton, Grannis, Nelson Russ, and Bohlken
• Public comment period with 5-minute speaking limit

Shade Tree Advisory Committee

The Fairview Park Shade Tree Advisory Committee will discuss new and ongoing business including a proposed letter supporting Cleveland Metroparks' deer culling efforts, a $3,450 budget request for 23 Adopt-a-Tree trees, and elections for chair and co-chair. The committee will also receive an update from the City Arborist and review a communications plan for the next three months.

• Proposed letter of support for Cleveland Metroparks' deer culling efforts to protect tree canopy
• Budget request for $3,450 to fund first 23 trees for Adopt-a-Tree program
• Elections for chair and co-chair positions
• Follow-up on City Council motion about deer overpopulation
• Discussion of deer protection fence prototype assembly project

Civil Service Commission

The Fairview Park Civil Service Commission is meeting to review and approve past meeting minutes and to certify results for the police sergeant promotional exam and the firefighter entrance exam. The agenda also includes time for old and new business.

• Certify Police Sergeant Promotional Exam Results
• Certify Firefighter Entrance Exam Results
• Review and Approve Past Meeting Minutes from March 28, 2023

The Commission certified the results for the Police Sergeant Promotional Exam and the Firefighter Entrance Exam. The firefighter certification includes 46 applicants. A future meeting was scheduled for late May to discuss police lateral transfers and entrance exam changes.

• Approved March 28, 2023 meeting minutes
• Certified Police Sergeant Promotional Exam results
• Certified Firefighter Entrance Exam results (46 applicants certified)

Board of Zoning & Building Appeals

The Board of Zoning & Building Appeals will hold a public hearing on a variance request to park three commercial work vehicles in a driveway overnight at 22515 Brookpark Rd., which is deferred from the March 14 meeting. The board will also approve minutes from the prior meeting and swear in members.

• Public hearing on variance for 22515 Brookpark Rd. to park 3 commercial work vehicles overnight (code 1117.21(f))
• Deferred from March 14, 2023 meeting
• Approval of minutes from March 14, 2023

Access and Equity Action Committee (AEAC)

The Fairview Park Diversity, Equity, and Inclusion Committee is meeting to discuss ongoing business, including Heritage Months activities, vendor welcoming statements, and Summerfest 2023 participation to represent ethnic diversity. They will also review new business on Colors+ and Pride event support and create workplans for subcommittees. The agenda is mostly discussion and planning, with no final decisions listed.

• Heritage Days Month List Newsletter Submission Sign Up
• Recommended Activities for Heritage Months
• Vendor Welcoming Statements Rules and Restrictions Update (Zoning official scheduled?)
• Summerfest 2023 participation suggestions for ethnic diversity
• Update on Colors+ and Pride Event Support

The Coalition approved the March 1, 2023 meeting minutes. Members volunteered to write newsletter articles for May and June and discussed strategies for youth engagement and Summerfest representation.

• Approved March 1, 2023 meeting minutes (unanimous)
• Volunteered Heidi Lang for May newsletter article
• Volunteered Matt Hribar and Bunda Russ for June newsletter article
• Agreed to invite Building Commissioner Walt Maynard to a future meeting
• Determined the August meeting will be an informational session for students

Board of Control

The Board of Control will consider four spending requests: two for tree planting under a grant, and two for police department technology including body cameras and a firewall. All items are for approval of payments from city funds.

• $10,125 to Lake County Nursery for trees on West 210, West 212, and Glenbar
• $14,990 to The Greenleaf Group for tree planting services
• $5,454 to Go2IT for body camera equipment and services
• $6,416 for a three-year Watchguard firewall contract for police security

The Board of Control approved funding for tree planting via the Healthy Urban Tree Canopy Grant. The board also authorized payments for police department body camera operationalization and a firewall contract.

• Approved $10,125.00 payment to Lake County Nursery for trees on West 210, West 212, and Glenbar (4 Ayes)
• Approved $14,990.00 payment to The Greenleaf Group, Inc. for tree planting services (4 Ayes)
• Approved $5,453.73 payment to Go2IT for body camera services and materials (4 Ayes)
• Approved $6,416.09 three-year contract with Go2IT for a Watchgaurd firewall (4 Ayes)
• Approved March 29, 2023 meeting minutes (4 Ayes)

Board of Control

The Fairview Park Board of Control will consider three payment approvals totaling $17,755. These include $6,000 for fire department entrance and promotional exams, $6,300 for baseball diamond infield materials, and $5,455 for Sedgwick's annual workers' compensation enrollment fees. All items are routine administrative approvals.

• $6,000 to Ohio Fire Chiefs Association for fire department exams (General Fund)
• $6,300 to Baker Vehicle for baseball diamond infield materials (Recreation Fund)
• $5,455 to Sedgwick for workers' compensation services (General Fund)

The Board of Control approved three expenditures totaling $17,755. These funds cover fire department testing, park maintenance, and employment services.

• Approved $6,000 payment to Ohio Fire Chiefs Association for Fire Department exams (5-0)
• Approved $6,300 purchase of infield materials from Baker Vehicle for baseball diamonds (5-0)
• Approved $5,455 annual enrollment fees for Sedgwick employment services (4-0, 1 abstention)
• Approved March 9, 2023 meeting minutes (5-0)

Civil Service Commission

The Fairview Park Civil Service Commission will meet to approve the minutes from its January 12, 2023 meeting. The main item is reviewing Clancy and Associates' response to protests received after the February 23, 2023 Sergeant Promotional Exam. The commission will also address old and new business.

• Review and approve past meeting minutes from January 12, 2023
• Review Clancy and Associates response on protests from the February 23, 2023 Sergeant Promotional Exam

The Civil Service Commission reviewed protests regarding the February 23, 2023, Sergeant Promotional Exam. The Commission denied three protests, removed one question, and threw out another due to poor wording.

• Approved minutes from January 12, 2023
• Denied protest for Question 8
• Denied protest for Question 10
• Voted to throw out Question 45 due to poor wording
• Denied protest for Question 107
• Granted protest and removed Question 112

Planning & Design Commission

The Planning & Design Commission will review five development applications along Lorain Road, including signage, exterior renovations, and new construction with parking and landscaping. It will also consider a mandatory referral for Ordinance 23-16, which would add a new chapter on electric vehicle charging and equipment to the city code.

• 22082 Lorain Rd: signage-awning graphics review (fee $1145.00)
• 22455 Lorain Rd: exterior renovations with concrete pads and fence (fee $1159.00)
• 22610 Lorain Rd: exterior renovations for a shed (fee $1159.00)
• 22430 & 22432 Lorain Rd: new construction, parking, lighting, landscaping, refuse storage, fencing (fee $1159.00)
• Ordinance 23-16: proposed Chapter 1148 'Electric Vehicle Charging and Equipment' zoning rules

Parks and Recreation Commission

The Fairview Park Parks and Recreation Commission is holding its regular monthly meeting. The agenda consists of standard procedural items including approval of minutes, director's reports on finances, facilities, and programming, and reports from the Board of Education and City Council. No specific action items, proposals, or public hearings are listed on the agenda.

• Approval of minutes from February 15, 2023 meeting
• Directors report on financial, facility, and programming updates
• Individual park reports for Bain, Tri-City, Morton, Grannis, Nelson Russ, and Bohlken parks
• Public comment period for visitors

Board of Zoning & Building Appeals

The Board of Zoning & Building Appeals will hold a public meeting to consider two variance requests: one to store a boat in a side yard driveway and another to park commercial work vehicles overnight. The board will also approve minutes and swear in members.

• Variance for boat storage at 4597 W 220th St. (Phillip Dudra)
• Variance for parking 3 commercial work vehicles at 22515 Brookpark Rd. (Maria T. Robles Vega)

Shade Tree Advisory Committee

The Shade Tree Advisory Committee is reviewing proposed goals for 2023 regarding communications and community participation. The committee is also discussing a letter of support for Cleveland Metroparks' deer culling efforts and following up on a budget request for the Adopt-a-Tree program.

• Proposed $3,450 budget for the first 23 trees for Adopt-a-Tree
• Letter of support regarding deer population management and tree canopy protection
• Update on Street Tree Inventory and Management Plan by Foreman Mike Varga
• Hosting of the 2023 Tree Commission Academy at Gemini Center ($200 per person)

Board of Control

The Board of Control will vote on five spending requests totaling $32,166.50, covering recreation equipment, safety devices, boiler repairs, consulting services, and tree removal. All items are routine purchases and service approvals, with no public hearings or zoning matters on the agenda.

• Two Peloton exercise bikes with 3-year subscriptions: $7,547 to Health & Fitness Equipment Center (Recreation Fund)
• Two AEDs with cabinets, batteries, and electrodes for Bohlken Park and the outdoor walking track/football stadium: $6,360 to Hema Source (Recreation Fund)
• Replacement of two boiler circulation pumps at the Gemini Center: $5,842 to Smith & Oby (Recreation Fund)
• Tax increment/economic development consultations: $5,317.50 to Square Patton Boggs, LLP (General Fund)
• Tree removal and replacement on West 212 and Glenbar funded by Healthy Urban Canopy grant: $7,100 to Tomco Tree Services (General Fund)

The Board of Control approved several payments for the Recreation Department, including exercise equipment and safety devices. The board also authorized payments for boiler pump repairs, legal consultations, and tree removal services.

• Approved $7,547 for two Peloton bikes and subscriptions (5-0)
• Approved $6,360 for two AEDs and installation equipment at Bohlken Park and football stadium (5-0)
• Approved $5,842 for boiler circulation pump replacement at Gemini Center (5-0)
• Approved $5,317.50 for Square Patton Boggs, LLP consultations, paid from Redevelopment Fund (5-0)
• Approved $7,100 to Tomco Tree Services for hazard tree removal on West 212 and Glenbar (5-0)
• Approved February 20, 2023 meeting minutes (5-0)

Westshore Council of Governments

The Westshore Council of Governments is meeting to approve February minutes, hear financial and commission reports, and discuss old business including the Westshore Council of Governments Agreement and consolidated dispatch. No new business is listed.

• Westshore Council of Governments Agreement (old business)
• Consolidated Dispatch Discussion (old business)
• Financial report
• Commission reports from RTA, NOACA, Land Bank, County Planning Commission, and Cuyahoga County Mayors & Managers Association

Community Reinvestment Area Housing Council

The Community Reinvestment Area Housing Council will hold a regular meeting with roll call, election of officers, and approval of prior minutes. The main item is review and consideration of a non-residential tax abatement application for properties at 22430/22432 Lorain Rd. The council will also receive the Housing Officer's Annual Report and conduct general business.

• Election of Chair and Vice Chair
• Approval of minutes from March 15, 2022
• Review of non-residential tax abatement application for 22430/22432 Lorain Rd., parcels 321-13-021/321-13-022, applicant Jake Szaraz
• Housing Officer's Annual Report by Walter Maynard

The council approved a 100% tax abatement for seven years for a proposed 6,000 sq. ft. salon at 22430/22432 Lorain Road. Members also re-elected the current chair and vice-chair and accepted the Housing Officer's annual report.

• Retained David Coleman as Chairman and Ken Pierson as Vice-Chairman (unanimous)
• Approved minutes of the March 15, 2022 meeting (unanimous)
• Approved 100% tax abatement for 7 years at 22430/22432 Lorain Road pending all approvals (unanimous)
• Approved Housing Officer's annual report (unanimous)

Access and Equity Action Committee (AEAC)

The Fairview Park Diversity, Equity, and Inclusion Coalition is meeting to elect a chairperson, welcome a new member, and discuss ongoing business including diversity training, Heritage Days, and a police officer test update. The Law Director will discuss the Consent Decree, and the group will set its 2023 workplan and goals.

• Election of chairperson
• Law Director Riley discussion of the Consent Decree
• Update on Civil Service Commission decision to use National Police Officers Test
• 2023 Summerfest participation
• Determination of 2023 workplan/goals for subcommittees

The Coalition elected new leadership and approved the February 1, 2023 meeting minutes. Members discussed city recruitment efforts under a consent decree and shared research on the effectiveness of DEI training methods. The group tabled the subcommittee workplan and goals until the April meeting.

• Appointed Dr. Carolyn Benion as chairwoman and Aria Johnson as vice chairwoman (unanimous)
• Approved February 1, 2023 meeting minutes (unanimous)
• Tabled workplan/goals of the Subcommittee until April meeting

Board of Control

The Fairview Park Board of Control will vote on four spending requests totaling $37,143.40, covering an exhaust fan replacement, plant purchases, water repair area restoration, and the annual ambulance billing fee. All items are routine operational expenditures from designated city funds.

• $5,385 to Smith & Oby for exhaust fan replacement in men's locker room (Recreation Fund 230)
• $7,508.40 to Uncle John's Plant Farm for plants and materials on Lorain Road and municipal grounds (General Fund 100)
• $9,500 to R & H Company for repair of Cleveland Water areas at Lorain Road and Brandywine Drive (Street Maintenance Fund 210)
• $14,750 to Life Force Management for annual ambulance service billing (EMS Fund 781)

The Board of Control approved expenditures for recreation facility repairs, municipal landscaping, and street repairs. The board also authorized payment for annual ambulance service billing.

• Approved January 25, 2023 minutes (5-0)
• Approved $5,385 for locker room exhaust fan replacement with Smith & Oby (5-0)
• Approved $7,508.40 for plants and materials from Uncle John’s Plant Farm (5-0)
• Approved $9,500 for R & H Company to repair Cleveland Water areas on Lorain Road and Brandywine Drive (5-0)
• Approved $14,750 annual ambulance service billing fee to Life Force Management (5-0)

Planning & Design Commission

The Planning & Design Commission will review signage plans for the property at 22300 Lorain Rd., submitted by Allison Rudolph. The meeting also includes approval of the previous meeting's minutes and general business.

• Signage plan review for 22300 Lorain Rd. (Docket 02-23-02P)
• Approval of minutes from January 18, 2023

Parks and Recreation Commission

The Fairview Park Parks and Recreation Commission is holding its regular monthly meeting. The agenda consists of standard procedural items: approval of minutes, reports from the director, board of education, and city council, and individual park reports. No specific decisions, proposals, or public hearings are listed; the meeting is primarily for routine updates and public comment.

• Approval of minutes from January 26, 2023
• Directors report covering financial, facility, and programming updates
• Individual park reports for Bain, Tri-City, Morton, Grannis, Nelson Russ, and Bohlken parks
• Recognition of visitors and public comment period

Board of Zoning & Building Appeals

The Board of Zoning & Building Appeals will hold a public hearing on two variance requests for a proposed accessory parking lot at 22430 & 22432 Lorain Rd. The applicant seeks relief from setback and parking space requirements. The board will also elect officers and swear in members.

• Variance for 0-foot setback (10 feet required) at 22430 & 22432 Lorain Rd.
• Variance for 33 parking spaces (40 required) at same location
• Election of officers

Shade Tree Advisory Committee

The Fairview Park Shade Tree Advisory Committee will meet to discuss and potentially approve its chosen priorities for 2023, including improving communication, increasing community participation, and supporting the city forester. The committee will also consider sending a letter of support to Cleveland Metroparks for deer culling, follow up on a budget request for Adopt-a-Tree trees, and review a resident survey idea. Updates from the city arborist and plans for upcoming events will also be presented.

• Proposed letter of support for Cleveland Metroparks deer culling, citing 44 deer-related incidents in 2022
• Budget request for $3,450 to fund first 23 Adopt-a-Tree trees
• Elections for chair and co-chair scheduled for March 2023
• City to host 2023 Tree Commission Academy on March 29-30; $200 per person, city funds 3 members
• Discussion of resident survey on tree preferences and deer impact

Westshore Council of Governments

The Westshore Council of Governments is meeting to discuss old business including the Westshore COG Agreement and consolidated dispatch, and new business including a presentation from the Director of WEB and a FEMA grant for firefighter training. The agenda also includes routine items such as approval of minutes, financial report, and commission reports from RTA, NOACA, Land Bank, County Planning Commission, and Cuyahoga County Mayors & Managers Association.

• Consolidated Dispatch Discussion
• Firefighter FEMA grant for training
• Westshore Council of Governments Agreement
• Matt Vanyo, Director of WEB presentation

Access and Equity Action Committee (AEAC)

The Diversity, Equity, and Inclusion Coalition will hold its regular meeting to elect officers, approve minutes, and follow up on prior council and civil service actions. Members will discuss the status of diversity training, a consent decree, job posting audits, and a heritage month calendar. They will also consider adding a youth member and setting a monthly workplan.

• Election of new chair and other officers
• Follow-up on diversity training at the City
• Discussion of consent decree with Law Director Riley
• Audit of city job postings
• Development of heritage month content calendar

The Coalition approved the January 4, 2023 meeting minutes. Members discussed potential DEI training for City employees and the use of a national police entrance exam. No other formal votes were taken.

• Approved January 4, 2023 meeting minutes (All in favor)
• Decided to postpone voting for a new chairperson until all 8 members are present
• Decided to invite Law Director Riley to the March 1 meeting if Dr. Benion attends
• Determined to seek student input via an advisory group rather than an official youth member

Parks and Recreation Commission

The Fairview Park Parks and Recreation Commission met on January 26, 2023, to approve minutes from November 16, 2022, and receive reports on finances, facilities, and programming. Commissioners provided individual updates on specific parks, including Bain, Tri-City, Morton, Grannis, Nelson Russ, and Bohlken. The agenda contains no specific decisions, contracts, or ordinances, consisting primarily of procedural items and status reports.

• Approval of minutes from November 16, 2022
• Financial updates report
• Facility updates report
• Programming updates report
• Individual park reports for Bain, Tri-City, Morton, Grannis, Nelson Russ, and Bohlken

The commission approved the December 21, 2022 meeting minutes. Members discussed potential Gemini Center and park upgrades pending council approval, as well as ongoing pool planning and funding options. No other formal votes were recorded.

• Approved December 21, 2022 meeting minutes

Board of Control

The Fairview Park Board of Control will consider three purchase requests from the Police Department and the city. These include bullet-proof vests, policy and training bulletins, and tires for the sewer jet, all funded from the General Fund.

• Purchase bullet-proof vests for new hires and three existing personnel from Atwell's for $11,500, with six vests reimbursed by grant funding
• Approve $10,989.98 for policy, manual, and training bulletins from Lexipol
• Buy tires for the sewer jet from Sylvester Truck & Tire Services, Inc. for $7,000

The Board of Control approved three expenditures for the Police Department and the City's sewer infrastructure. All motions passed with 5-0 votes.

• Approved $11,500 purchase of seven bullet-proof vests from Atwell’s (5-0)
• Approved $10,989.98 for Lexipol policy, manual and training bulletins (5-0)
• Approved $7,000.00 for low profile tires for the sewer jet from Sylvester Truck & Tire Services, Inc. (5-0)
• Approved January 18, 2023 minutes (5-0)

Planning & Design Commission

The Fairview Park Planning & Design Commission will review plans for exterior renovations and lighting at 20201 Lorain Rd., submitted by Allan Stibich-Kenco Electric. The meeting also includes approval of minutes, election of officers, and general business.

• Review of exterior renovation and lighting plans for 20201 Lorain Rd. (docket 01-23-01P)
• Approval of minutes from December 21, 2022
• Election of officers

Board of Control

The Board of Control is deciding on seven payment requests totaling $50,200, covering geotechnical testing, building inspections, and police department technology and services. All items are routine approvals for specific expenditures from various city funds.

• $10,000 to GeoSci for soil testing at Service Department equipment yard
• $6,000 to Wallace Pancher Group for 2023 building inspection services
• $10,000 to T-Mobile for police cell-phone fees
• $5,600 to State of Ohio for Marc's radio system fees
• $7,200 to State of Ohio for LEADS access

The Board of Control approved several funding requests for the Police Department, including cell phone fees and system subscriptions. The Board also authorized payments for geotechnical services for a new Service Facility and building inspection services.

• Approved $10,000 to GeoSci for geotechnical services (5-0)
• Approved $6,000 to Wallace Pancher Group for inspection and plan review services (5-0)
• Approved $10,000 to T-Mobile for police cell-phone fees (5-0)
• Approved $5,600 to Treasurer of the State of Ohio for MARCs radio system (5-0)
• Approved $7,200 to Treasurer of the State of Ohio for LEADS access (5-0)
• Approved $6,400 to Go2IT for 2023 OATA backup system subscription (5-0)
• Approved $5,000 to Treasurer of the State of Ohio for police background checks (5-0)
• Approved January 5, 2023 meeting minutes (5-0)

Shade Tree Advisory Committee

The Fairview Park Shade Tree Advisory Committee will meet to set its 2023 priorities through a facilitated workshop, and to receive updates from the city arborist. They will also discuss ongoing items such as deer population solutions, a deer protection fence, and a proposal for the city to fund the first 23 trees in the Adopt a Tree program. The meeting is a regular business meeting with no final decisions expected.

• Brainstorm on 2023 STAC priorities using STOP/START/CONTINUE/IMPROVE framework
• Status of deer protection fence assembling project
• Follow up with City Council on motion regarding deer population, culling, accident reports, and fine for feeding deer
• Explore city funding for first 23 trees in Adopt a Tree program
• Discussion of lights on at Bain Park on young trees and their effect on flora and fauna

Civil Service Commission

The Fairview Park Civil Service Commission is meeting to elect a chairperson for 2023, approve past minutes, and discuss several police department hiring matters. These include a new type of entrance exam recommended by the city's Diversity, Equity, and Inclusion Coalition, lateral transfers, and how previous law enforcement experience affects promotional exam eligibility and seniority. No final decisions are noted on the agenda; items are listed for discussion.

• Election of Chairperson for 2023
• Discussion of new entrance exam for police original appointments
• Discussion of police lateral transfers
• Discussion of promotional exam eligibility and seniority based on prior experience

The Commission approved new eligibility requirements for officers to take promotional exams based on prior law enforcement experience. The board also discussed potential changes to the police entrance exam and lateral transfer policies, though no decisions were reached on those items.

• Approved Pete Evanko as Chairman for 2023 (unanimous)
• Approved meeting minutes from 12/20/2022 (unanimous)
• Approved eligibility for promotional exams for Patrol Officers with 2 years in the department, 2+ years prior full-time Peace Officer experience, and completion of probation (unanimous)

Westshore Council of Governments

The Westshore Council of Governments will meet to approve minutes, review financial reports, and receive updates from regional agencies. Old business includes discussion of the Council's governing agreement and a consolidated dispatch proposal.

• Discussion of Westshore Council of Governments Agreement
• Consolidated Dispatch Discussion

Access and Equity Action Committee (AEAC)

The Access and Equity Action Committee is reviewing updates from a November council meeting, including the status of a consent decree, diversity training plans, and a hiring test review. The committee is also discussing an audit of job postings and planning for coalition member reappointments in 2023.

• Consent decree update: law department has received no response from outside party; documents mostly confidential
• Diversity training to be tied to city mission, with council to revisit in early 2023
• Civil Service Commission to decide on national testing; mayor to suggest agenda item for 1/12 meeting
• Audit of city job postings completed; breakdown of applicants to be condensed for review
• Coalition members to be reappointed; student representation question to be addressed with Law Director Riley

The coalition established criteria to add two high school student representatives from Fairview Park. Chairperson Jen Kramer resigned from her position and the coalition shifted its monthly meeting time to 6:30 PM.

• Approved October 5, 2022 meeting minutes
• Established criteria for two high school student members: one from Fairview High School and one from a private or home school
• Changed monthly meeting time from 7:00 PM to 6:30 PM
• Accepted resignation of Chairperson Jen Kramer

Board of Zoning & Building Appeals

The Board of Zoning & Building Appeals will hold a public hearing on three variance requests. These include a building height variance, a fence height variance, and two variances for a parking lot. The board will also approve minutes from a previous meeting and swear in members.

• Variance for 19.5' building height at 20520 Lorain Rd.
• Variance for 2' fence height at 4340 W 210 St.
• Variance for 10' parking lot setback at 22430 & 22432 Lorain Rd.
• Variance for 7 parking spaces at 22430 & 22432 Lorain Rd.

Board of Control

The Fairview Park Board of Control will consider five payment approvals at its January 5, 2023 meeting. These include lease, technology, and equipment purchases, with total costs exceeding $36,000. All items are routine financial approvals.

• Lease payment of $5,200 to 3 D's Retirement LLC for Gemini Center entrance (Recreation Fund)
• Wi-Fi equipment and labor from Go2IT Group for $6,739.69 (General Fund and Senior Life Donations)
• Microsoft Office 365 services from Go2IT Group for $13,200 (General Fund)
• Calcium Chloride purchase for $5,500 from Calcium Chloride Sales (State Highway Fund)
• Hydraulic lift gate payment of $5,710 to A & A Hydraulic (Permanent Improvement Fund)

The Board of Control approved several payments for city operations, including IT services, street maintenance materials, and property leasing. All motions passed with 5-0 votes.

• Approved November 15, 2022 minutes (5-0)
• Approved $5,200 payment to 3 D’s Retirement LLC for Gemini Center entrance lease (5-0)
• Approved $6,739.69 total for Wi-Fi equipment and labor from Go2IT Group (5-0)
• Approved $13,200 payment to Go2IT Group for 2023 Microsoft Office 365 services (5-0)
• Approved $5,500 purchase of Calcium Chloride from Calcium Chloride Sales (5-0)
• Approved $5,710 payment to A & A Hydraulic for a hydraulic lift gate (5-0)