Fairview Park public meetings in 2024

Board of Control

The Board of Control will consider authorizing 15 spending items totaling over $700,000, including a $319,500 stream restoration project, software contracts, and equipment repairs. Items include service agreements, police prisoner housing, and recreation supplies. No discussion items are specified.

• $319,500 Coe Creek stream restoration (Development)
• $70,000 emergency services contract (General/Recreation)
• $60,000 grant support and government relations (Development)
• $31,939.99 service department work order software (Service)
• $18,300 rubbish truck floor and body repair (Service)

City Council

Fairview Park City Council will give final passage to several ordinances, including the 2025 permanent appropriations, a sewer rate amendment, and a NOPEC opt-in natural gas aggregation program. They will also consider ordinances without three readings: extending a cannabis permit moratorium through 2025 and authorizing agreements with North Olmsted for prisoner housing and police dispatch services. The meeting includes public comment and an executive session on personnel matters.

• ORD. 24-84: 2025 Permanent Appropriations (city budget)
• ORD. 24-83: Amending sewer rates (Section 911.15)
• ORD. 24-81/82: Establishing NOPEC Opt-In Natural Gas Aggregation Program
• ORD. 24-__: Extending moratorium on cannabis permits through 2025
• ORD. 24-__: Agreements with North Olmsted for prisoner housing and police dispatch services

Board of Zoning & Building Appeals

The Board of Zoning & Building Appeals will hold a public hearing to decide on three variance applications. Applicants seek a 1-foot height variance for an 8-foot fence at 21900 Hillsdale Ave, an exemption from the required garage at 22345 Mastick Rd, and setbacks and driveway width variances for an addition at 18800 Story Rd. The meeting also includes approval of November minutes and swearing in of members.

• 21900 Hillsdale Ave: 8' fence in rear yard adjacent to business district, requiring 1' variance from 7' allowed
• 22345 Mastick Rd: variance to not erect a garage as required by code for parking spaces
• 18800 Story Rd: addition proposed 15.75' from front lot line, variance of 24.25' needed
• 18800 Story Rd: driveway widening to 40' where 18' is permitted, variance of 22'
• Public hearing on all three dockets with roll call and approval of minutes

The Board of Zoning & Building Appeals approved a 1-foot height variance for an 8-foot fence at 21900 Hillsdale Ave. and dismissed a variance request at 22345 Mastick Rd., ruling the previous structure was a shed, not a garage. The board also approved two variances for a garage addition at 18800 Story Rd. All votes were unanimous among the three members present.

• Approved 1' fence height variance at 21900 Hillsdale Ave. (3-0)
• Dismissed garage variance request at 22345 Mastick Rd. (3-0)
• Approved front setback variance of 24.25' at 18800 Story Rd. (3-0)
• Approved driveway width variance of 22' at 18800 Story Rd. (3-0)

Shade Tree Advisory Committee

The committee is reviewing the Arbnet application and proposal for the Bain Park Arboretum. Members are also discussing tree selection and property owner notifications for the Haber Drive project.

• Bain Park Arboretum Arbnet application and formal proposal
• Haber Drive project tree selection and draft letter to property owners
• 2025 STAC Communication Plan
• Arbor Day 2025 planning
• Year End Review Report

The Shade Tree Advisory Committee approved the November minutes and welcomed new member Amy H. They prioritized completing the Arbnet application for the Bain Park Arboretum, planning a post-holiday group meeting and a site visit to John Carroll Arboretum. No formal decisions were made on the Haber Drive letter or Arbor Day plans, with further discussion deferred.

• Approved November 2024 meeting minutes as submitted
• Welcomed Amy H. as new member (term expires 12/31/25)
• Agreed to prioritize completing Arbnet application for Bain Park Arboretum
• Agreed to arrange site visit to John Carroll Arboretum after holidays
• Agreed to limit software investigation to Plant Zoom, Arbor Scope, Tree Tracker
• Agreed to invite Kim Kerber to next meeting to discuss erosion control
• Deferred decision on Haber Drive letter to next meeting
• Deferred decision on Arbor Day 2025 celebration

City Council

City Council is meeting to discuss 2025 appropriations and contracting authority. The body is considering establishing an opt-in natural gas aggregation program through NOPEC and amending sewer rates and collection rules.

• ORD. 24-81 and 24-82: Establishing a NOPEC Opt-In Natural Gas Aggregation Program
• ORD. 24-83: Amending Section 911.15 regarding sewer rates and collection
• ORD. 24-84: 2025 Permanent Appropriations
• ORD. 24-85: 2024 Supplemental Appropriations
• ORD. 24-87: 2025 Contracting Authority for Expenditures

Board of Control

The Board of Control is deciding on four purchase approvals and discussing unspecified items. The largest item is a $15,485.71 pension payment for a former police employee on active military leave. Other items include a Heritage Home Program mailing contract for $9,640, a $8,010 wellness software agreement, and an $8,450 electrical upgrade to LED fixtures with a generator interlock.

• $15,485.71 payment to Ohio Police and Fire Pension Fund for former employee on military leave
• Heritage Home Program mailing contract for $9,640 with Cleveland Restoration Society
• WellnessiQ annual client service agreement for $8,010 with Personify Health
• Electrical upgrade for $8,450 to replace fixtures with LED and install generator interlock kit
• Discussion items listed but no details provided

The Board of Control unanimously approved four purchase items: a $9,640 Heritage Home Program mailing, an $8,010 Personify Health service agreement, a $15,485.71 police pension payment for military leave, and an $8,450 electrical upgrade for the service garage. All votes were 5-0. The minutes from the prior meeting were also approved.

• Approved $9,640 for Heritage Home Program mailings (5-0)
• Approved $8,010 annual Personify Health client service agreement (5-0)
• Approved $15,485.71 police pension payment for former employee military leave (5-0)
• Approved $8,450 electrical work at service garage (5-0)
• Approved minutes of 11-Nov-24 meeting (5-0)

Records Commission

The Fairview Park Records Retention Commission will meet to approve the minutes from April 2, 2024, and discuss old business including 2025 shredding days and adding the Senior Center registration form to the RC-2 schedule. New business includes reviewing and voting on a new RC-2 schedule; no RC-3 forms have been submitted. The meeting is routine and largely procedural.

• Approval of minutes from April 2, 2024
• 2025 shredding days scheduled for Saturdays, May 17 and September 20
• Adding Senior Center registration form disposal schedule to RC-2
• Review and vote on new RC-2 schedule
• No RC-3 forms submitted

The Fairview Park Records Commission approved the amended minutes from April 2, 2024, and voted unanimously to approve the proposed RC-2 schedule dated December 9, 2024. The schedule will be sent to the Ohio History Connection for approval, and a Records Retention Meeting will be scheduled once the final copy is returned. No RC-3 forms were filed.

• Approved amended minutes of April 2, 2024 (unanimous)
• Approved RC-2 schedule dated December 9, 2024 (unanimous)

City Council

City Council will deliberate the proposed $52.5 million budget for fiscal year 2025, including a $15.8 million General Fund. The meeting also introduces legislation to increase sewer rates for the first time since 2012 to avoid a deficit in the Sewer Fund. The budget covers all departments and capital projects, including the Gemini Center reconstruction funded by $12.9 million in bond anticipation notes.

• Proposed 2025 budget with total revenues of approximately $52.5 million
• General Fund revenue estimate of $15.8 million
• Legislation introduced for sewer rate increase (current rate $13.00 per 0.333 Mcf, unchanged since 2012)
• $12.9 million in Bond Anticipation Notes (BANs) for Gemini Center reconstruction
• Bond Retirement Fund collecting 1.49 mills from Issue 55 for Gemini Center debt service

The minutes list agenda sections but contain no details of any motions, votes, or outcomes. No substantive decisions were made or recorded in the provided text.

Access and Equity Action Committee (AEAC)

The Access and Equity Action Committee will hear from a special guest, consider consultant options, and plan outreach activities. Unfinished business includes scheduling a council update and meetings with the fire chief and police chief for 2025. New business involves completing a Heritage Days article submission.

• Special guest Ms. Liz Westbrooks for Q&A on standard meeting procedures
• Introduction of new coalition members
• Discussion of creating a list of possible DEI consultants
• Schedule meeting with Fire Chief and Chief of Police for 2025
• Brainstorm DEI activities for special heritage observations

City Council

The council will hold second readings on ordinances establishing a NOPEC opt-in natural gas aggregation program and amending sewer rates, along with the 2025 permanent appropriations budget, supplemental appropriations, salary structure, and contracting authority. Third reading and final passage are scheduled for Gemini Center membership fees and pretreatment regulations. An ordinance authorizing return of unspent grant funds to the Ohio EPA will be considered without three readings.

• ORD 24-84: 2025 Permanent Appropriations (city budget)
• ORD 24-81: Establishing NOPEC Opt-In Natural Gas Aggregation Program
• ORD 24-83: Amending Section 911.15 Sewer Rates and Collection
• ORD 24-78: Gemini Center Membership and Fees 2025 (third/final reading)
• ORD 24-88: Return Unspent Grant Funds to OEPA (passage without three readings)

City Council

The City Council committee will discuss multiple ordinances including a sewer rate increase (Ord. 24-83) from $13.00 to $20.80 per 0.333 Mcf in 2025 and $24.96 in 2026, the first increase since 2012. Also on the agenda are establishing an opt-in natural gas aggregation program through NOPEC (Ord. 24-81/82), approving 2025 permanent and supplemental appropriations, a 3% cost-of-living salary increase for non-union employees, and returning unspent grant funds to the Ohio EPA.

• Ord. 24-83: Sewer rate increase – monthly minimum to $20.80 (Feb 2025) then $24.96 (Jan 2026)
• Ord. 24-81/24-82: Establish NOPEC opt-in natural gas aggregation program for residents and businesses
• Ord. 24-84: 2025 Permanent Appropriations for the fiscal year starting Jan 1, 2025
• Ord. 24-86: 2025 Salary Ordinance – 3% cost-of-living increase for non-union employees
• Ord. 24-88: Return unspent grant funds to the Ohio EPA

Planning & Design Commission

The Planning & Design Commission will consider two plan reviews: a rooftop wireless telecommunications facility at 20201 Lorain Rd. and a signage and awning application at 21180 Lorain Rd. The meeting also includes approval of prior minutes and general business.

• Docket 11-24-15P: Rooftop wireless telecommunications facility at 20201 Lorain Rd. (Applicant: John R. Sindyla, Esq.)
• Docket 11-24-16P: Signage and awning plan at 21180 Lorain Rd. (Applicant: Ohio Awning-Nikole Abbott)

City Council

City Council is discussing the establishment of an opt-in natural gas aggregation program through NOPEC to provide more enrollment options for residents and small businesses. The meeting also includes votes on 2025 appropriations, salary structures, and various city contracts.

• Proposed NOPEC Opt-In Natural Gas Aggregation Program and Operation and Governance Plan
• 2025 Permanent Appropriations and 2024 Supplemental Appropriations
• 2025 Salary Structure and Wage Ordinance for Non-Union Employees
• Agreement with Cuyahoga County for West 210 Resurfacing
• Contract with Cuyahoga County for Juvenile Diversion Program (2025-2026)

Board of Zoning & Building Appeals

The Board of Zoning & Building Appeals will hold a public hearing on a request for a height variance at 21625 Mastick Rd. The applicants propose a 5-foot fence where 4 feet is permitted, requiring a variance of 1 foot. This item was deferred from the October 8, 2024 meeting.

• Docket 10-24-21B: Walter & Hilda Wielkiewicz request a height variance for a 5' fence (4' permitted) at 21625 Mastick Rd.

City Council

At a committee meeting, Fairview Park City Council will consider three ordinances, including setting 2025 membership fees for the Gemini Center with a new non-resident category, amending pretreatment regulations to comply with EPA requirements, and authorizing an agreement with Cuyahoga County for West 210th Street resurfacing. The committee will also discuss a pending issue regarding chickens in the city.

• ORD. 24-78: Set 2025 membership user fees for Gemini Center, adding a non-resident membership category (e.g., individual $350/year) and keeping resident rates unchanged.
• ORD. 24-79: Amend Section 915.03(c)(3) to define 24-hour average concentration limit for toxic substances and update selenium local limit from 1.51 to 1.41 mg/L.
• ORD. 24-80: Authorize agreement with Cuyahoga County for West 210th Street resurfacing project.
• Issue: Discussion of chicken ownership regulations (FPCO 505.13), assigned to committee since January 2024.

Board of Control

The Board of Control is meeting to review a service expenditure for the city. The primary item for consideration is a payment for landscaping services.

• $9,000.00 for 2024 leaf disposal fees

Civil Service Commission

The Civil Service Commission will meet to review previous minutes and hold a discussion with the Police Chief. The primary focus is the scheduling of entrance and promotional exams for the police department.

• Discussion regarding Police Entrance Exam
• Discussion regarding Sergeant Exam
• Discussion regarding Lieutenant Exam
• Review and approval of July 18, 2024 minutes

Access and Equity Action Committee (AEAC)

The committee is meeting to review community outreach and engagement reports. Members will discuss the creation of a DEI consultant list and schedule updates with City Council and public safety chiefs. The session includes brainstorming for heritage observation activities.

• Community Outreach and Engagement report from Kerri Kemp/Fairview Gemini Center
• Creation of a list of possible DEI Consultants
• Scheduling 2025 meetings with the Fire Chief and Chief of Police
• Brainstorming DEI activities for special heritage observations
• Planning visits to local DEI coalitions

City Council

Fairview Park City Council will hold a regular meeting on November 4, 2024. The legislative agenda includes first readings of ordinances for Gemini Center membership and fees for 2025, amending pretreatment regulations, and an agreement with Cuyahoga County for West 210 resurfacing. Second readings are scheduled for ordinances on weed and tall grass removal and a juvenile diversion program contract with Cuyahoga County. Council will also approve minutes from prior meetings and receive committee reports.

• First reading of ordinance for Gemini Center Membership and Fees 2025
• First reading of ordinance amending Chapter 915.03 Pretreatment Regulations
• First reading of ordinance for Agreement with Cuyahoga County for West 210 Resurfacing
• Second reading of Ordinance 24-76 amending Section 547.09 on weed and tall grass removal
• Second reading of Ordinance 24-77 authorizing contract with Cuyahoga County for Juvenile Diversion Program 2025-2026

City Council

The City Council committee will discuss two ordinances: one to increase charges for cutting noxious weeds or tall grass to $200 for the first violation, $400 for the second, and $600 for subsequent violations, and another to authorize an amended contract with the Cuyahoga County Juvenile Court for a community diversion program for juvenile misdemeanor and status offenders from 2025-2026, with an additional $2,400 in funding. The committee will also conduct interviews for DEI Coalition vacancies and hear a presentation on eco-friendly yards by a museum official.

• ORD. 24-76: Increase weed/grass removal minimum charge from $100 to $200 (first), $200 to $400 (second), $300 to $600 (third+), declared an emergency
• ORD. 24-77: Authorize amended agreement with Cuyahoga County Juvenile Court for Community Diversion Program, extending through 2026 with additional $2,400 funding
• Interviews for DEI Coalition vacancies as part of city response to systemic racism
• Presentation on eco-friendly yards by Garrett Ormiston, Manager of Preserve Operations at Cleveland Museum of Natural History

Board of Control

The Board of Control is meeting to review and approve several departmental expenditures. These items include winter maintenance equipment, holiday decorations, and recreation programming.

• $6,227.00 to Display Sales for pole mount snowflakes on Lorain Road
• $14,882.00 to Ohio CAT for annual winter rental of wheel loader tractor
• $9,150.00 to Cleveland Cavaliers for Jr Cavs Basketball Program Registration
• $5,125.38 to Warwick Communications for annual telephone maintenance

Shade Tree Advisory Committee

The committee will review updates on tree selection for Eastwood/Northwood, discuss a formal proposal for the Bain Park Arboretum (including an Arbnet application and software options), and check on Morton Park replacement trees. New business includes a discussion of Habor Drive and a potential new member.

• Update on Eastwood/Northwood tree selection
• Bain Park Arboretum proposal: Arbnet application, software options, formal proposal for City
• Morton Park replacement trees status
• Discussion of Habor Drive
• Potential new committee member

City Council

City Council is considering an ordinance to increase fees for the removal of noxious weeds and tall grasses. The body is also reviewing contracts for insurance, vehicle purchases, and a juvenile diversion program.

• Proposed fee increase for weed removal: $200 for first offense, $400 for second, and $600 for third/subsequent
• Proposed contract with Cuyahoga County for Juvenile Diversion Program (2025-2026) with a total value of $3,900
• Final passage of ORD. 24-70 to extend the moratorium on cannabis permits
• Final passage of ORD. 24-71 to purchase a Ford F-250 truck for the Recreation Department
• Final passage of ORD. 24-75 for Welty Building Company CMR services for the Gemini Center Rehabilitation Project

Parks and Recreation Commission

The Fairview Park Parks and Recreation Commission will meet to approve minutes from September 18, receive reports from the director, city departments, board of education, and city council, and conduct tours of five parks: Grannis, Bohlken, Bain, Nelson Russ, and Morton. Public comment is also scheduled.

• Approval of minutes from September 18, 2024
• Directors Report covering facility, finance, and programming updates
• Board of Education and City Council reports
• Park tours scheduled: Grannis (5:50 PM), Bohlken (6:10 PM), Bain (6:30 PM), Nelson Russ (6:50 PM), Morton (7:10 PM)
• Recognition of Visitors and Public Comment

City Council

City Council is discussing a proposal to hire the Cuyahoga County Planning Commission to update zoning codes and digitize the city's zoning map. The body is also reviewing contracts for insurance coverage and the Gemini Center rehabilitation project.

• ORD. 24-73: $18,000 agreement with Cuyahoga County Planning Commission for Transit-Oriented Development zoning updates along Lorain Road
• ORD. 24-74: Contract with McGowan & Company for 2024-25 insurance coverage
• ORD. 24-75: Contract with Welty Building Company for CMR services for Gemini Center Rehabilitation Project
• Discussion on Chapter 150 Shade Tree Advisory Committee
• Discussion regarding rocks in tree lawns

City Council

A special council meeting will follow a committee meeting. The committee will discuss a contract with Cuyahoga County Planning Commission for transit-oriented development zoning updates along Lorain Road ($18,000). The special meeting will hold second readings of two ordinances: a 2024-25 insurance contract with McGowan & Company and a construction manager at risk contract with Welty Building Company for the Gemini Center Rehabilitation Project. Local government committee will also discuss the Gemini Center, the Shade Tree Advisory Committee, and rocks in tree lawns.

• ORD. 24-73: Agreement with Cuyahoga County Planning Commission for TOD zoning code updates along Lorain Road, $18,000
• ORD. 24-74: Contract with McGowan & Company for Insurance Coverage 2024-25 (second reading)
• ORD. 24-75: Contract with Welty Building Company for CMR Services for Gemini Center Rehabilitation Project (second reading)
• Discussion of Chapter 150 Shade Tree Advisory Committee
• Discussion of rocks in tree lawns

Board of Control

The Board of Control will vote on three purchase requests: $10,000 in additional professional services from American Architecture funded by the Rescue Plan, a $7,299.09 salt hopper for a new city truck from Liberty Ford, and $6,227 for pole-mounted snowflake decorations on Lorain Road.

• $10,000 to American Architecture for additional scope of services under Rescue Plan fund
• $7,299.09 to Liberty Ford for salt hopper/equipment for new F250 to salt parking lots
• $6,227 to Display Sales for pole mount snowflakes for Lorain Road, matching 2017 purchase

Board of Zoning & Building Appeals

The Board of Zoning & Building Appeals will consider five variance requests from property owners seeking exceptions to zoning code limits. Items include a 2-foot fence height variance at 21625 Mastick Rd., a 2-foot generator setback variance at 4563 Parkedge Dr., a 2-foot driveway width variance at 20930 Eaton Rd., a 2-foot fence height variance at 21020 Parkwood Ave., and a 43-square-foot garage size variance at 4654 W 226 St. The meeting also includes approval of minutes and swearing in of members.

• 21625 Mastick Rd.: 6' fence in side yard requires 2' height variance
• 4563 Parkedge Dr.: Generator 13" from ROW requires 2' setback variance
• 20930 Eaton Rd.: Driveway widening to 20' requires 2' width variance
• 21020 Parkwood Ave.: 6' fence in side yard requires 2' height variance
• 4654 W 226 St.: Proposed 768 sq ft garage requires 43 sq ft size variance

City Council

Fairview Park City Council will hold first, second, and third readings on multiple ordinances. Key decisions include authorizing a contract with Welty Building Company for construction manager-at-risk services for the Gemini Center Rehabilitation Project, and an agreement with CCPC for a zoning map update. Council will also vote on extending a moratorium on cannabis permits, purchasing vehicles for recreation and service departments, and approving salary structure for non-union employees.

• First reading: Contract with Welty Building Company for CMR services for Gemini Center Rehabilitation Project
• First reading: Agreement with CCPC for Zoning Map Update
• Second reading: ORD. 24-70 extending moratorium on cannabis permits
• Third reading: ORD. 24-60 repealing and replacing bond notes for Gemini Project
• Third reading: ORD. 24-71 (Ford F-250 for Recreation) and ORD. 24-58 (Ford F-150 for Service) vehicle purchases

Access and Equity Action Committee (AEAC)

The Access and Equity Action Committee is meeting to discuss community outreach and policy reports. The committee is scheduling meetings with police, fire, and the Gemini Center to prepare recommendations for an update to City Council.

• Scheduling meetings with Fire and Police Departments and Gemini Center
• Planning for an update to City Council
• Scheduling the first external DEI consultant
• Planning a 'Christmas Around the World' holiday community activity
• Guest presentation from Fairview Park Senior Center

Board of Control

The Board of Control is meeting to review expenditures for the Police and Service departments. The body will consider payments for active threat equipment and road maintenance services.

• Payment of $11,148.00 to Kiesler Police Supply Inc for ballistic shields and accessories
• Payment of $6,031.14 to Arms Trucking Company for road salt conveyor/piling services

City Council

City Council is reviewing ordinances to prohibit smoking and marijuana use in City parks and municipal buildings. The body is also discussing an extension of the moratorium on adult-use marijuana permits and financial authorizations for city projects and equipment.

• ORD 24-52: Amending Chapter 561 to prohibit smoking, vapes, and marijuana in City parks and municipal buildings
• ORD 24-70: Extending the moratorium on adult-use marijuana permits to December 31, 2024
• ORD 24-60: Authorizing issuance and sale of Bond Notes for Gemini Project
• ORD 24-71: Authorizing purchase of Ford F-250 Truck for Recreation Department
• ORD 24-62: Salary Structure and Wage Ordinance for Non Union Employees 2024

Planning & Design Commission

The Planning & Design Commission will meet to review a plan for signage and awnings at 21531 Lorain Rd. The commission will also approve minutes from May and July 2024.

• Review of signage and awning plan for 21531 Lorain Rd. (Applicant: Aldo Dure-Be Next Awnings & Graphics)

The Planning & Design Commission approved the signage and awning plan for a new business at 21531 Lorain Rd. (Docket 09-24-14P) as presented, with no variances required. The motion passed unanimously. The meeting also included approval of prior meeting minutes and general updates on local projects.

• Approved May 15, 2024 meeting minutes (Pofok abstaining)
• Approved July 17, 2024 meeting minutes (Muhvic and Mayor Schneider abstaining)
• Approved Docket 09-24-14P for signage and awning at 21531 Lorain Rd. (6-0)

City Council

City Council is reviewing a proposal to extend the moratorium on adult-use marijuana permits through December 31, 2024. The body is also deciding on several vehicle purchases and updates to smoking prohibitions on city property.

• Proposed extension of moratorium on adult-use marijuana permits to December 31, 2024
• Proposed $62,589 purchase of a Ford F-250 truck for the Recreation Department
• Proposed amendment to Chapter 561 to prohibit smoking and marijuana use in City Parks
• Proposed purchase of a Ford F-150 truck for the Service Department
• Proposed special assessments and improvements for 21046 Brookpark Rd

Shade Tree Advisory Committee

The Shade Tree Advisory Committee will discuss developing a formal proposal for the Bain Park Arboretum, including a site visit and completing the Arbnet application. Other old business includes updates on Eastwood/Northwood tree selection and Morton Park replacement trees. New business covers Habor Drive, a potential new member, and a Moses Tree visit scheduled for September 15.

• Eastwood/Northwood tree selection update
• Bain Park Arboretum: site visit, Arbnet application, formal proposal for City
• Morton Park replacement trees status
• STAC communication plan discussion
• Moses Tree visit on September 15

Board of Zoning & Building Appeals

The Board of Zoning & Building Appeals will hold public hearings on three variance applications. One seeks a 2-foot height variance for a fence at 3760 W 213 St. The other two seek 18-inch setback variances for garages at 19756 Henry Rd. and 19770 South Sagamore. The board will also approve minutes from July 9, 2024, and swear in members.

• Docket 9-24-18B: Height variance of 2' for a 6' fence at 3760 W 213 St. (applicant Michael Feller)
• Docket 9-24-19B: Setback variance of 18" for a garage at 19756 Henry Rd. (applicant John D'Amico / The Great Garage Company)
• Docket 9-24-20B: Setback variance of 18" for a garage at 19770 South Sagamore (same applicant)
• Approval of minutes from July 9, 2024
• Official oath and swearing in of BZA members

Board of Control

The Board of Control is meeting to review expenditures for city infrastructure and equipment. The body will consider two specific funding requests for the Sewer and Recreation funds.

• $14,840.00 for construction of a pump station overflow pumpline (Sewer Fund)
• $6,149.00 to ITI for a utility trailer (Recreation Fund)

The Board of Control unanimously approved two purchases: a $14,840 contract with Catts Construction for a pump station overflow pump line (Sewer Fund 510) and a $6,149 utility trailer for Recreation (Fund 230). Both motions passed with all five members voting aye. The minutes from the prior meeting were also approved.

• Approved $14,840 pump station overflow pump line contract with Catts Construction (5-0)
• Approved $6,149 utility trailer for Recreation (5-0)
• Approved minutes from prior Board of Control meeting (5-0)

City Council

The City Council will hold a committee meeting to discuss and vote on multiple ordinances, including authorizing cooperative purchasing programs, a building department software agreement with Citizenserve (first year $38,800 reimbursed by First Suburbs, then $16,800/year), purchase of a Ford F-150 for the Service Department ($58,914), sale of obsolete vehicles, bond notes for the Gemini Project, a GAAP conversion contract, non-union salary structure, and special assessments for public improvements at 21046 Brookpark Rd. An ordinance amending smoking in municipal buildings is also on the agenda. The meeting will include an executive session for pending court action.

• ORD 24-60: Repeal and replace bond notes for Gemini Project
• ORD 24-57: Agreement with First Suburbs and Citizenserve for building department software ($38,800 first year grant, then $16,800/year)
• ORD 24-58: Purchase of a 2024 Ford F-150 XLT for Service Department ($58,914 from Sanitary Sewer Fund)
• ORD 24-67 & 24-68: Special assessments and capital improvements for 21046 Brookpark Rd projects
• ORD 24-52: Amending Chapter 561 on smoking in municipal buildings

Access and Equity Action Committee (AEAC)

The Fairview Park Access and Equity Action Committee will review sub-committee reports and unfinished business, including scheduling meetings with the Fire Department, Police Department, and Gemini Center. New business includes preparing recommendations for a City Council update, scheduling a first external DEI consultant, and recognizing a $25 Amazon card recipient. The committee will also hear from a special guest from the Senior Center and approve minutes from the previous meeting.

• Approval of August 7, 2024, minutes
• Special guest from Fairview Park Senior Center
• Schedule meetings with Fire Department, Police Department, and Gemini Center
• Prepare recommendations for update to City Council
• Schedule first external DEI consultant

The Fairview Park Diversity Equity and Inclusion Monthly meeting was cancelled due to lack of quorum, so no formal decisions were made. Attendees had an informal conversation with Finance Director/HR Manager Jennifer Pae about city finances, HR practices, and DEI integration. The next meeting is scheduled for October 2, 2024.

• Meeting cancelled due to lack of quorum
• Approval of August minutes postponed
• Agenda approval postponed

City Council

The City Council will consider authorizing submission of 2025 CDBG and CDSG grant applications to Cuyahoga County for up to $150,000 and $50,000 respectively, along with ordinances for weed cutting charges and special assessments. New legislation includes repealing and replacing a waterline project ordinance and multiple items concerning improvements at 21046 Brookpark Road.

• ORD 24-53: Authorize submission of 2025 CDBG application for up to $150,000
• ORD 24-54: Authorize submission of 2025 CDSG application for up to $50,000
• ORD 24-55: Weed cutting charges for certain properties
• RES 24-16: Amending special assessments for public improvements at 21000 Brookpark Rd
• First reading: Repeal and replace ORD 24-32 for West 223 Waterline Project

City Council

This meeting includes final passage of ordinances authorizing submission of 2025 Community Development Block Grant (CDBG) application for up to $150,000 and Community Development Supplemental Grant (CDSG) application for up to $50,000 to Cuyahoga County, as well as an ordinance making written return to the county for weed cutting charges on certain properties. Council will also consider a resolution amending levying special assessments for public improvements at 21000 Brookpark Rd. First reading items include repealing and replacing an ordinance for the West 223 Waterline Project, an amendment to an engineering services agreement with WallacePancher Group, and ordinances for improvements at 21046 Brookpark Rd (L Building Part II).

• Final passage of ORD 24-53: authorizing submission of 2025 CDBG application to Cuyahoga County (up to $150,000)
• Final passage of ORD 24-54: authorizing submission of 2025 CDSG application to Cuyahoga County (up to $50,000)
• Final passage of ORD 24-55: making written return for weed cutting charges on certain properties
• Final passage of RES 24-16: amending levying special assessments for public improvements at 21000 Brookpark Rd
• First reading of ordinances for West 223 Waterline Project (repeal/replace ORD 24-32), engineering services amendment with WallacePancher Group, and improvements at 21046 Brookpark Rd (L Building Part II)

Board of Control

The Board of Control will discuss and likely approve two contracts: a $743,915.98 contract to Terrace Construction Co. for the 2024 Street Repair Program (Year 35) and an $8,795 contract to Trafftech, Inc. for line painting on Lorain Road at seven signalized intersections. Both items are funded from the Capital Projects fund.

• $743,915.98 contract to Terrace Construction Co. for 2024 Street Repair Program (Year 35) — increased bid amount approved by Council on 08/19/2024
• $8,795 contract to Trafftech, Inc. for Lorain Road street line painting at seven signalized intersections

The Board of Control approved a $743,915.98 contract with Terrace Construction Company for the 2024 Street Repair Program, funded by Capital Projects Fund 811. The board also approved an $8,795 purchase from Trafftech Inc. for street line painting at seven signalized intersections on Lorain Road. Both items were approved unanimously by the five voting members present.

• Approved $743,915.98 street repair contract with Terrace Construction (5-0)
• Approved $8,795 street line painting purchase from Trafftech Inc. (5-0)

City Council

City Council is meeting to discuss several first-reading ordinances including municipal smoking bans and city equipment purchases. The body is also considering an emergency measure to increase funding for the 2024 Street Repair Program.

• Street Repair Program (Year 35) contract not to exceed $743,915.98 for Sycamore Drive, West 224 St, West 220 St, and West 210 St
• Proposed amendment to Chapter 561 to prohibit smoking, tobacco, and marijuana products on City Property, including City Parks
• Purchase of a Ford F-150 Truck and a Wood Chipper for the Service Department
• Contract with Zupka and Associates for GAAP Conversion and ACFR Preparation FY 2024-2026
• Special assessments for public improvements for 21000 Brookpark Rd projects

Board of Control

The Board of Control is meeting to review a spending request for the Recreation Department. The body will discuss a contract for gym floor maintenance.

• Contract for $6,027.00 with PFS Flooring to screen, recoat, and replace logos on the main gym floor

The Board of Control approved a $6,027 purchase from PFS Flooring to shut down, screen, and recoat the main gym floor and replace court logos. The previous four sponsorship logos (Coca-Cola and Buffalo Wild Wings) will be replaced with four city logos. The meeting was brief and adjourned at 10:07 AM.

• Approved $6,027 contract with PFS Flooring for gym floor recoating and logo replacement (unanimous)

Shade Tree Advisory Committee

The Shade Tree Advisory Committee is meeting to discuss and possibly decide on tree selections for Eastwood/Northwood, a formal proposal for Bain Park Arboretum, the Morton Park replacement trees, and the status of the MVT program. The agenda includes old and new business items as well as a communication plan.

• Review of proposal for Eastwood/Northwood tree selection
• Developing a formal proposal for City regarding Bain Park Arboretum
• Review of citizen nomination for MVT program
• Morton Park replacement trees discussion
• Habor Drive tree matters

Access and Equity Action Committee (AEAC)

The Fairview Park Diversity, Equity, and Inclusion Committee will consider preparing recommendations for an update to City Council. They also discuss scheduling meetings with the Fire Department, Gemini Center, and Police Department, and an agreement on responding to hostile public comments.

• Special guest presentation from Fairview Park Senior Center
• Sub-committee reports on Community Outreach and Policies
• Unfinished business: scheduling meetings with Fire, Gemini, Police; agreement on hostile public comments; certificates for former coalition members
• New business: Summer Fest feedback, $25 Amazon card drawing, thanks to Mayor Schneider for supplies
• Prepare recommendations for update to Council

Parks and Recreation Commission

The agenda consists of procedural boilerplate and standing reports. The commission will review director, board of education, and city council reports, as well as individual park updates.

• Individual park reports for Bain, Tri-City, Morton, Grannis, Nelson Russ, and Bohlken parks

The Recreation Commission approved the July 29, 2024 minutes without changes. They discussed city finances, including the Gemini Center rehab project and potential bond issuance, and received updates on parks and facilities. No formal votes were taken on substantive items.

• Approved July 29, 2024 meeting minutes
• Shortlisted 3 firms for Gemini Center Construction Manager at Risk RFPs
• Scheduled Gemini Center shutdown Aug 26-Sep 2 for maintenance
• Discussed $200K grant application for Bohlken Park playground
• Discussed $30K repair estimate for Grannis playground rubber

Board of Control

This Board of Control meeting will consider three purchase approvals totaling over $28,000. Items include police hardware and software installation, breaching tool kits for active shooter response, and an annual website fee. All items are presented for approval.

• $10,650 to Go2lit Strohman for labor to install police hardware and software from SHI (General Fund)
• $6,895.35 to Enterprise Inc for breaching tool kits for active shooter response (Special Hold Fund)
• $11,075 to Civic Plus for annual website fee (General Fund)

The Board of Control approved three purchases: $10,650 for labor to install police hardware/software, $6,895.35 for breaching tool kits for active shooter response, and $11,075 for the annual website fee. All motions passed unanimously with five aye votes each. The meeting adjourned at 10:09 AM.

• Approved $10,650 labor for police computer/server installation (5-0)
• Approved $6,895.35 for breaching tool kits for active shooter response (5-0)
• Approved $11,075 annual website fee for Civic Plus (5-0)

Civil Service Commission

The Civil Service Commission will meet to approve minutes from May 28, 2024, and review applications received for the Fairview Park Police Department lateral entry program. No other substantive items are on the agenda.

• Approve minutes from May 28, 2024 meeting
• Review applications for Fairview Park Police Department lateral entry

The Fairview Park Civil Service Commission approved 10 lateral entry applications for the police department, allowing all applicants to attend the agility exam on July 20, 2024. The department aims to hire two officers by September 1, 2024. The commission also approved minutes from the May 28, 2024 meeting and discussed a $2,625 contract with the National Testing Network for future entrance exams.

• Approved minutes from May 28, 2024 meeting (unanimous)
• Approved 10 lateral entry applications for police department (unanimous)
• Discussed $2,625 contract with National Testing Network for 5-year continuous testing services

Planning & Design Commission

The Planning & Design Commission will consider two dockets: signage and landscaping buffering for the Foxy Lofts project at 22430 Lorain Rd, and signage and exterior paint renovations at 22804 Lorain Rd. The meeting also includes approval of May 15, 2024 minutes.

• Docket 07-24-12P: review of signage and landscaping buffering for Foxy Lofts at 22430 Lorain Rd (applicant Jake Szaraz)
• Docket 07-24-13P: review of signage and exterior paint renovations at 22804 Lorain Rd (applicant Brett Smith, Direct Image Signs)

Board of Zoning & Building Appeals

The Board will review requests to increase permitted side yard fence heights from 4 feet to 6 feet at three properties. The meeting also includes the swearing in of BZA members and approval of June minutes.

• Fence variance for 21271 Eastwood Ave.
• Fence variance for 3880 W 210 St.
• Fence variance for 4149 W 222 St.
• Swearing in of BZA members

Board of Control

The Fairview Park Board of Control is scheduled to approve four service contracts totaling $52,567. These purchases cover HVAC repairs at the Gemini Center and Senior Center, playground mulch, and lighting for the Winterfest 2024 event. The agenda lists no other discussion items or public hearings.

• $8,677.00 contract with Smith & Oby T&M for Gemini Center RTU fan and compressor replacement
• $14,400.00 contract with Landscaping for certified playground mulch at Nelson, Russ, Bain, Bohlken, and Morton parks
• $14,500.00 contract with Horizon Lighting for Winterfest 2024 lighting setup at Bain Cabin
• $14,990.00 contract with Smith & Oby for Senior Center split system replacement

Access and Equity Action Committee (AEAC)

The Access and Equity Action Committee will review sub-committee reports and discuss unfinished business. Topics include scheduling meetings with city departments and discussing refugee welcoming. The committee will also address Summerfest planning.

• Scheduling meetings with Fire and Police Departments and Senior/Gemini Centers
• Discussion regarding welcoming refugees
• Discussion of HB 68
• Planning for Summerfest
• Procedures for responding to hostile public comments

City Council

The meeting includes committee discussions and final votes on several ordinances. Council will consider contracts for services and construction management related to the Gemini Center rehabilitation project. Additionally, items regarding demolition at 21125-21139 Lorain Rd and fire department equipment are on the agenda.

• RFQs for Construction Manager At Risk for Gemini Rehabilitation Project (ORD. 24-49)
• Demolition and Site Redevelopment at 21125-21139 Lorain Rd (ORD. 24-50)
• Agreement with RFC Contracting for Owner's Representative Services for Gemini Rehabilitation (ORD. 24-46)
• Agreement with Sixmo Companies for Architect & Engineer Services for Gemini Rehabilitation Project (ORD. 24-47)
• Purchase of Extrication Equipment for the Fire Department (ORD. 24-__)

Board of Control

The Board of Control is discussing payments for 2023 property taxes on land at the car wash property. The board is also reviewing a $59,291.51 purchase for a new ADA Chrysler Voyager for the Senior Center using a NOACA grant.

• $59,291.51 for a new ADA Chrysler Voyager for the Senior Center
• $9,530.67 for 2nd half 2023 property taxes on car wash property land

City Council

The City Council is considering several ordinances related to the Gemini Recreation Center Rehabilitation Project, including agreements for owner's representative and design services. The agenda also includes items regarding construction manager selection and demolition at Lorain Road.

• Agreement with RFC Contracting for Owner’s Representative Services ($390,600)
• Agreement with Sixmo Companies for Architect & Engineer Services ($171,400)
• RFQs for Construction Manager At Risk for Gemini Rehabilitation Project
• Contract for demolition and site redevelopment at 21125-21139 Lorain Rd
• Purchase of extrication equipment for the Fire Department

Parks and Recreation Commission

The agenda consists of routine departmental reports and financial updates. Commissioners will also present updates on specific locations including Bain, Grannis, and Nelson Russ parks.

• Director's Report
• Financial, facility, and programming updates
• Reports on Bain, Tri-City, Morton, Grannis, Nelson Russ, and Bohlken parks

City Council

The City Council is reviewing several items related to the $12,900,000 Gemini Recreation Center rehabilitation project, including construction management and professional services. The council will also consider bids for demolition and site redevelopment at 21125-21139 Lorain Road.

• RFQs for Construction Manager At Risk (Gemini Project)
• Demolition and site redevelopment at 21125-21139 Lorain Rd
• Agreement with RFC Contracting for Owner's Representative Services
• Agreement with Sixmo Companies for Architect & Engineer Services
• Updating Gemini Center membership and fees

Access and Equity Action Committee (AEAC)

This meeting agenda consists of procedural boilerplate with no specific new or unfinished business listed. The only item noted is preparations for upcoming meetings with City administrative officials.

• Preparations for meetings with City administrative officials

Shade Tree Advisory Committee

The committee will review the May meeting minutes and discuss Kim's donation. Members will also address completing the Arbnet Application and developing a formal proposal for the City regarding the Bain Park Arboretum.

• Completing the Arbnet Application for Bain Park Arboretum
• Developing a formal proposal for the City regarding Bain Park Arboretum
• Acceptance of May meeting minutes
• Discussion of Kim's donation

Board of Zoning & Building Appeals

The Board of Zoning & Building Appeals will consider a variance request for a fence at 4820 West Park Drive. The meeting also includes the approval of May 14, 2024 minutes and the swearing in of BZA members.

• Height variance request for a fence at 4820 West Park Drive
• Approval of May 14, 2024 minutes
• Official oath and swearing in of BZA members

Board of Control

The Board of Control is reviewing two items for approval. These include licensing for security camera equipment and professional services for tree inventory and planning.

• $6,376.22 for Verkada camera and security equipment annual licensing and viewing stations
• $12,790.00 for professional tree inventory and planning services

Access and Equity Action Committee (AEAC)

The Access and Equity Action Committee will conduct routine approvals, review sub-committee reports on outreach and policies, and coordinate meeting schedules with city departments and local centers. New business includes discussions on welcoming refugees and HB 68. Public comments are scheduled before adjournment.

• Approval of May 1, 2024 minutes and June agenda
• Sub-committee reports on community outreach and policies/procedures
• SummerFest coordination (fee-paid by City of Fairview Park) and meeting schedules with Fire Department, Police Department, Senior Center, and Gemini Center
• New business discussion: welcoming refugees and HB 68
• Public comments period

Access and Equity Action Committee (AEAC)

The committee will hold an update and discussion with Ms. Liz Westbrooks. Members will also review updates on the Community Mapping Resource Booklet and next steps for "Fairview Park DEI Reenvisioned." Additionally, the committee plans to schedule 2025 DEI consultants and a workshop for residents and staff.

• Discussion with Ms. Liz Westbrooks
• Community Mapping Resource Booklet update
• Next steps for "Fairview Park DEI Reenvisioned"
• Scheduling 2025 DEI consultants
• Planning a DEI workshop for residents and staff

City Council

Fairview Park City Council will hold second readings on several infrastructure ordinances, including a $5.5 million Stanford Avenue sewer, water and pavement project. The council will also consider final passage of the Lorain Road Business District Revitalization Plan and other items.

• ORD. 24-42: Authorizing $720,000 for WallacePancher to design Stanford Ave sewer, water and pavement improvements
• ORD. 24-43: Authorizing $1.44M study and preliminary design for Regional Equalization Facility to address sewer overflow
• ORD. 24-44: Authorizing bids for $1.43M Lorain Road Congestion Mitigation and Air Quality Project
• ORD. 24-45: Updating Gemini Center membership and fees for a new category
• RES. 24-10: Resolution opposing Ohio House Bill 68

Access and Equity Action Committee (AEAC)

The Diversity, Equity, and Inclusion Subcommittee will discuss preparations for a resolution on protected classes to be sent to city council, meetings with city administrative officials, and next steps on a DEI training proposal. The agenda is otherwise procedural with no other substantive items listed.

• Preparations for a resolution on protected classes to city council
• Meetings with city administrative officials
• Update and next steps on DEI training proposal

City Council

Fairview Park City Council will consider ordinances authorizing contracts for the Gemini Recreation Center rehabilitation project, funded by a $12.9 million bond passed by voters in November 2023. The council will vote on a $390,600 owner's representative contract with RFC Contracting and a $24,600 independent architect/engineer contract with Sixmo Companies. Other items include allocating $250,000 for sewer services with Cuyahoga County and setting the 2025 alternative tax budget.

• Ordinance 24-46: $390,600 contract with RFC Contracting for owner's representative services for Gemini Center rehabilitation
• Ordinance 24-47: $24,600 contract with Sixmo Companies for independent architect/engineer services for Gemini Center
• Ordinance 24-48: $250,000 allocation for storm and sanitary sewer services with Cuyahoga County Department of Public Works
• Ordinance 24-45: Updating Gemini Center membership and fees for a new category
• Resolution 24-13: Application to Land Bank for funding to demolish and revitalize properties on Lorain Road

Board of Control

The Board of Control is deciding on three purchase requests totaling $22,118.30: a firewall upgrade for the city, benches and a sign for Morton and Bohlken parks, and Taser cartridges and batteries for the police department. No discussion items are listed beyond these purchases.

• $6,145.53 to Go2it for SonicWall NSA 2700 upgrade with 2-year licenses (General Fund)
• $9,274.80 to PNC/Uline and Vance Outdoors for benches and a message center sign at Morton Park and a bench at Bohlken Park (Recreation Fund)
• $6,698.00 to Inc for Taser cartridges and batteries (General Fund)

Civil Service Commission

The Civil Service Commission will hear a presentation on the National Testing Network for police entrance exams and discuss using that service for the Fairview Park Police Department. The commission will also discuss lateral hires for the police department.

• Presentation by Kelly Dao via Google Meet on the National Testing Network for police entrance exams
• Discussion on using the National Testing Network for Fairview Park Police Department entrance exams
• Discussion on lateral hires for the Fairview Park Police Department

Parks and Recreation Commission

This is a regular meeting of the Fairview Park Parks and Recreation Commission. The agenda includes approval of minutes, director's report, and updates on facilities, finance, and programming. No specific action items or proposals are listed.

• Approval of April 16, 2025 minutes
• Introduction of Erin Alexeff, Program Coordinator
• Reports from City Council and Board of Education

City Council

Fairview Park City Council will hold first readings on ordinances authorizing services for the Stanford Ave Sewer, Water and Pavement Project, a study for a Regional Equalization Facility, and the Lorain Rd CMAQ Project. Council will also consider updating Gemini Center membership fees and approving contracts for the Gemini Rehabilitation Project. Second readings include ordinances for the West 223 Waterline Project and the Lorain Road Business District Revitalization Plan. Final passage is scheduled for several items including the purchase of riding mowers and a computer services contract.

• First reading: Authorizing services from WallacePancher for Stanford Ave Sewer, Water and Pavement Project
• First reading: Updating Gemini Center membership and fees for a new category
• First reading: Agreement with RFC Contracting for Owner's Representative Services for Gemini Rehabilitation Project
• Second reading: Authorizing plans and bids for West 223 Waterline Project
• Final passage: Authorizing purchase of riding mowers for Service Department

Planning & Design Commission

The Planning & Design Commission will meet to review exterior renovation plans for a property on Lorain Road. The commission will also approve the minutes from the April 17, 2024 meeting.

• Review of exterior renovation plans for 21015 Lorain Rd. (Docket 5-24-11P)

Access and Equity Action Committee (AEAC)

The Access and Equity Action Committee (AEAC) is holding a meeting that includes a presentation titled 'Oppression & Social Justice' by Aria Johnson of the Fairview Park DEI Coalition. The presentation covers concepts such as the four I's of oppression, marginalized groups, and systems of oppression. No specific decisions or proposals for action are listed on the agenda.

• Presentation on 'Oppression & Social Justice' by Aria Johnson
• Discussion of the four I's of oppression: ideological, institutional, interpersonal, internalized
• Review of oppressed groups including children, racial/cultural minorities, veterans, women, and others
• Examination of systems of oppression such as systemic racism, sexism, and classism

Board of Zoning & Building Appeals

The Board of Zoning & Building Appeals is meeting to hear three variance requests. Two applicants seek 2-foot height variances to install 6-foot side-yard fences where 4 feet is permitted, and one applicant seeks a 32-foot width variance to build a single-family dwelling with an 18-foot street abutment where 50 feet is required. The board will also approve minutes from the April 9 meeting and swear in members.

• Docket 5-24-11B: 4454 W 225 St., Derek & Mary Jo Rader — 2' fence height variance (6' proposed, 4' permitted)
• Docket 5-24-12B: 21228 Northwood, David Holowenko — 2' fence height variance (6' proposed, 4' permitted)
• Docket 5-24-13B: 4082 W 210 St., Adam Hirsh & Martin Dulellari — 32' width variance for single-family dwelling (18' proposed, 50' required)

City Council

The City Council will consider two ordinances authorizing water line replacement and pavement resurfacing on West 223 Street, with a total estimated construction cost of $746,751. Cleveland Water will reimburse $345,121 for the water main portion, and the city will fund $401,630 for resurfacing. The council will also vote on adopting the Lorain Road Business District Revitalization Plan, a $95,000 planning study funded by a county grant. Other items include resolutions on a school resource officer, police computer equipment purchases, and solid waste and street lighting assessments.

• Ordinance 24-32: Authorizes $45,630 for Wallace Pancher Group to design and manage the West 223 water line and pavement project.
• Ordinance 24-33: Authorizes the mayor to seek bids and award a contract up to $746,751 for the West 223 water line and pavement work.
• Resolution 24-06: Adopts the Lorain Road Business District Revitalization Plan, a $95,000 county-funded corridor study.
• Ordinance 24-37 & 24-38: Authorizes purchase of computer equipment and mobile data terminal mounts for the Police Department.
• Resolution 24-10: Opposes Ohio House Bill 68.

Shade Tree Advisory Committee

The committee will review old business including the Bain Park Arboretum application, a communications plan, volunteer dates, a donation, and updates to the Adopt-A-Tree and Most Valued Tree programs. New business includes a report from the Community Council, a request on street tree selection, and a citizen request for guidance.

• Bain Park Arboretum: completing Arbnet application and developing formal proposal for City
• Kim's donation: discussion with Mayor and specific uses for funds
• Adopt-A-Tree Program: updated flier, website update, planting option, STAC oversight
• Most Valued Tree Program: updated flier, website update, STAC responsibilities
• Mike's request regarding street tree selection

City Council

The Fairview Park City Council will hold a caucus and regular meeting on May 6, 2024. The most consequential items are two ordinances for the West 223 Street Water Line Replacement and Pavement Resurfacing Project, with a total estimated construction cost of $746,751. The council will also consider adopting the Lorain Road Business District Revitalization Plan, amending travel expense and solid waste collection ordinances, and authorizing purchases for the police department and other city services.

• First reading of two ordinances for the West 223 Waterline Project: one authorizing Wallace Pancher Group to prepare plans ($45,630), and another authorizing the mayor to accept bids for construction (total project cost $746,751).
• First reading of a resolution adopting the Lorain Road Business District Revitalization Plan, developed with the Cuyahoga County Planning Commission.
• First reading of ordinances amending travel expenses and mileage allowance (Section 143.20) and the solid waste collection charges expiration date (Section 929.06).
• First reading of a resolution opposing Ohio House Bill 68.
• Second reading of ordinances authorizing lease financing for vehicles and fitness equipment, purchase of riding mowers, a computer services contract with Go2IT, and a 2024 NatureWorks Grant application.

Access and Equity Action Committee (AEAC)

The Access and Equity Action Committee will set its 2024 agenda, review subcommittee reports, and discuss ways to address various forms of discrimination. New business includes a SummerFest fee and scheduling meetings with the Fire and Police Departments, Senior Center, and Gemini Center to review progress on equity efforts.

• Setting the 2024 term focus on addressing racism, sexism, classism, ageism, ableism, and heterosexism
• Discussion of SummerFest fee diversity
• Scheduling subcommittee meetings with Fire and Police Departments, Senior Center, and Gemini Center
• Community outreach and engagement update
• Policies and procedures review

Access and Equity Action Committee (AEAC)

The Access and Equity Action Committee (AEAC) is holding a workshop meeting focused on the history of Fairview Park and systems in place. The agenda includes a call to order, roll call, a workshop topic titled 'History of Fairview Park-Systems in Place' presented by Gas Varn, announcements, and adjournment.

• Workshop topic: History of Fairview Park-Systems in Place
• Presentation by Gas Varn

City Council

Fairview Park City Council will consider ordinances authorizing a $360,428 lease-purchase for service department vehicles and recreation fitness equipment, plus the purchase of two riding mowers. The meeting also includes a presentation on the Lorain Road Business District Revitalization Plan and discussions on eco-friendly yards, a home flooding program, and chicken regulations.

• ORD. 24-28: $360,428 lease financing with Huntington Public Capital for 4 service vehicles, a leaf master, and 16 fitness equipment pieces
• ORD. 24-29: $25,468 net purchase of two Hustler HyperDrive riding mowers (after $8,000 trade-in)
• ORD. 24-30: Contract with Go2IT Group for computer systems support 2024-2026
• ORD. 24-31: Application for 2024 NatureWorks Grant
• Presentation on Lorain Road Business District Revitalization Plan by Cuyahoga County Planning Commission

Parks and Recreation Commission

The Fairview Park Parks and Recreation Commission will hold a regular meeting to receive reports from the director, city council, and board of education, along with financial and facility updates. Individual park reports are assigned to commissioners. The meeting includes a public comment period.

• Approval of minutes from March 21, 2024
• Directors report covering city, financial, and facility updates
• Individual park reports for Bain, Tri-City, Grannis, Nelson Russ, and Bohlken
• Public comment period with 5-minute speaking limit

Planning & Design Commission

The Planning & Design Commission will receive a presentation on the final Lorain Road Business District Revitalization Plan for recommendation to City Council. The body will also review site plans for a church and a business.

• Lorain Road Business District Revitalization Plan presentation
• Driveway gate plan review for Messiah Lutheran Church and School at 21485 Lorain Rd./ 4401 W 215 St.
• Signage plan review for East Coast Custard at 22669 Lorain Rd.

City Council

Fairview Park City Council is considering several ordinances on third reading, including authorizing a two-year computer support contract with Go2IT Group for $6,430.64 per month and applying for a NatureWorks grant to improve Bohlken Park playground. The council will also vote on the 2024 Street Repair Program covering five streets, a sewer rate study agreement, and equipment purchases for the recreation department.

• Go2IT Group contract: $6,430.64/month for computer system support (June 2024–May 2026)
• NatureWorks grant application for Bohlken Park Playground Improvement Project (up to $134,545, 75% reimbursement)
• 2024 Street Repair Program: Sycamore Drive, West 224th, West 220th, West 210th, West 220th streets (estimated $700,000 construction cost)
• Agreement with Raftelis for sewer system financial plan and rate study
• Purchase of cameras/equipment for Gemini Center and Bain Cabin

Access and Equity Action Committee (AEAC)

The Diversity, Equity, and Inclusion Subcommittee will discuss whether to include DEI specialists or consultants to assist the DEI Coalition with activities and policy recommendations. The meeting also covers routine items such as approving previous minutes and the agenda.

• Discussion on hiring DEI specialists/consultants for the DEI Coalition
• Approval of previous meeting minutes
• Public comments

Shade Tree Advisory Committee

The Shade Tree Advisory Committee will discuss next steps for the Bain Park Arboretum proposal, committee vacancies, and a communications plan. New business includes updates to the Adopt-A-Tree program, a request for a volunteer to serve on the Fairview Park Community Council, and the Most Valued Tree Program. The committee will also consider a street tree selection request and review the Friends of STAC mailing list.

• Bain Park Arboretum proposal next steps
• Adopt-A-Tree program: updated flier, website update, planting option, STAC oversight
• Most Valued Tree Program: updated flier, website update, STAC responsibilities
• Committee vacancies and term of chair
• Mike's request regarding street tree selection

Board of Zoning & Building Appeals

The Board of Zoning & Building Appeals will hold a public hearing on four variance requests. These include fence height and material variances, a pool house size variance, and a request to install digital signage at 22669 Lorain Rd. The board will also approve minutes and swear in members.

• Variance for 6' solid fence at 20897 Fairpark Dr.
• Variance for 306 sq ft pool house at 4090 Thomas Ln.
• Variance for 6' fence at 3901 West Valley Dr.
• Variance for 86 sq ft digital sign at 22669 Lorain Rd.

Board of Control

The Board of Control will vote on five spending items totaling about $39,316, including police drones, an evidence management system, bridge engineering, and a home repair loan program. The most consequential item is a $10,000 purchase of two thermal-imaging drones and one mini drone for the police department.

• $10,000 for two thermal-imaging drones and one mini drone from Patriot Aerial Services
• $8,290 for FileOn Inc evidence management system for police property room
• $7,079 for MS Consultants to prepare bridge parapet lettering plans for West 220th Street project
• $8,302 to enter Heritage Home Loan Program for abbreviated 2024 year starting May 1st
• $5,645 annual enrollment fee for Sedgwick workers' comp policy year 2025

Access and Equity Action Committee (AEAC)

The Access and Equity Action Committee will consider amendments to the original Diversity, Equity, and Inclusion resolution (RES 20-17) and discuss addressing racism, sexism, classism, ageism, heterosexism, and ableism in the community. The meeting also includes approval of March 6, 2024 minutes, committee reports, and public comments.

• Amendment to DEI resolution RES 20-17
• Addressing 'isms' (racism, sexism, classism, ageism, heterosexism, ableism)
• Subcommittee issues and concerns for 2024 term
• Loss and reduction of committee members
• Next meeting date: May 1, 2024

Records Commission

The Fairview Park Records Commission will meet to approve minutes, discuss shredding days for 2024, and consider adding disposal of Senior Center registration forms for deceased individuals to the records retention schedule.

• Shredding Days for 2024: Saturdays, May 18 and September 21
• Adding disposal of Senior Center registration forms for deceased to the RC-2 Schedule
• Updated Senior Center registration form (attached)
• No RC-3 forms submitted

City Council

Fairview Park City Council will hold a committee meeting and special council meeting to discuss and vote on several ordinances, including a sewer system financial plan and rate study, a moratorium on cannabis permits, and the 2024 street repair program. The council will also consider appointments and an executive session on personnel matters.

• ORD. 24-23: Authorizing $29,000 contract with Raftelis for sewer system financial plan and rate study
• ORD. 24-24: Authorizing $30,000 annual expenditure for a licensed wastewater collection system operator
• ORD. 24-16: Placing a moratorium on cannabis permits
• ORD. 24-21 & 24-22: Authorizing plans, bids, and contract for 2024 street repair program
• Confirmation of Bryan J. Hitch as Director of Public Service & Development

City Council

The Fairview Park City Council will hold a special meeting to consider two items: a contract authorizing the annual expenditure for the operator of record for the wastewater collection system, and the confirmation of Bryan J. Hitch as Director of Public Service & Development. No other subjects will be considered per the city charter.

• Ordinance 24-24: Authorizing annual expenditure for operator of record for wastewater collection system
• Confirmation of Bryan J. Hitch as Director of Public Service & Development

Board of Control

The Board of Control will review several emergency and service expenditures. Items include kitchen remodeling for the Fire Department and security upgrades for city departments.

• $10,000.00 for Fire Department kitchen cabinet construction
• $8,000.00 for Police and Fire Department retention bonuses
• $5,889.00 for asbestos survey at 21125-21139 Lorain Road
• $6,128.46 for City of Westlake tub grinder usage fees
• $5,656.00 for door monitors for Finance and Building departments

Parks and Recreation Commission

This is the regular monthly meeting of the Fairview Park Parks and Recreation Commission. The agenda is largely procedural, consisting of approval of minutes, director's reports (city, financial, facility, programming), and reports from the Board of Education, City Council, and individual commissioners. There is a public comment period, but no specific action items, proposals, or votes are listed on the agenda.

• Approval of minutes from February 21, 2024 meeting
• Director's report covering city, financial, facility, and programming updates
• Individual park reports for Bain, Tri-City, Grannis, Nelson Russ, and Bohlken parks
• Public comment period limited to 5 minutes per speaker

Planning & Design Commission

The Planning & Design Commission will review plans for two electric vehicle charging stations: one at Fairview Park City Hall (20777 Lorain Rd.) and one at 21200 Brookpark Rd. The meeting also includes approval of minutes from February 21, 2024. No other substantive items are on the agenda.

• Review of EV charging station plans at 20777 Lorain Rd. (City Hall)
• Review of EV charging station plans at 21200 Brookpark Rd.
• Approval of minutes from February 21, 2024

Access and Equity Action Committee (AEAC)

The Access and Equity Action Committee will meet on March 21, 2024. The agenda includes a presentation by Greg Deegan from Teaching Cleveland regarding the history of redlining.

• Presentation: History of Redlining by Greg Deegan

Community Reinvestment Area Housing Council

The Community Reinvestment Area Housing Council is meeting to elect a chair and vice chair, approve the minutes from March 7, 2023, and receive the Housing Officer's Annual Report from Walter Maynard. The agenda also includes general business and adjournment.

• Election of Chair and Vice Chair
• Approval of minutes from March 7, 2023
• Housing Officer's Annual Report by Walter Maynard

City Council

Fairview Park City Council will hold first readings on the 2024 street repair program, a sewer rate study, and new cameras for the Gemini Center and Bain Cabin. Second readings include a moratorium on cannabis permits and contracts for HVAC maintenance, waste collection, and ambulance services. Final passage is scheduled for the $4.89 million Woodstock sanitary sewer replacement, $4.5 million in bond notes for Gemini Center Phase 1, and the 2024 appropriations.

• Final passage of Ord. 24-10: $4,891,000 Woodstock Avenue sanitary sewer replacement, with $3.5M in state grant funds
• Final passage of Ord. 24-12: up to $4,500,000 in bond notes for Gemini Center Phase 1 reconstruction
• First reading of Ord. 24-16: moratorium on adult-use marijuana permits
• First reading of Ord. 24-18: amendment to Republic Services waste collection contract
• First reading of ordinances authorizing a sewer rate study (Raftelis) and purchase of cameras for Gemini Center and Bain Cabin

Shade Tree Advisory Committee

The Shade Tree Advisory Committee will meet to discuss next steps for the Bain Park Arboretum proposal, update the Adopt-A-Tree program flier and website, and brainstorm Arbor Day ideas. The committee will also address a vacancy, a quarterly communications plan, and the Most Valued Tree Program.

• Bain Park Arboretum Proposal – next steps
• Adopt-A-Tree Program – updated flier, website, planting option
• Arbor Day ideas
• Most Valued Tree Program – updated flier and website
• Committee vacancy (down to one)

Board of Zoning & Building Appeals

The Board of Zoning & Building Appeals will hold a public hearing on two variance requests. One seeks to build a larger shed than allowed at 5851 Rockport Ln., and the other seeks to install signage exceeding the size limit at 3120 Westgate Mall. The board will also approve prior meeting minutes and swear in members.

• Variance for 144 sq. ft. shed over permitted size at 5851 Rockport Ln.
• Variance for 35 sq. ft. of signage over limit at 3120 Westgate Mall
• Approval of minutes from January 9 and February 13, 2024
• Official oath and swearing in of BZA members

Board of Control

The Board of Control will consider two recreation department expenditures: a $5,114.23 purchase of baseball field supplies from Pioneer Athletics and a $12,500 service call contract with Smith & Oby for HVAC work outside of existing agreements. Both items are funded through the Recreation Fund.

• $5,114.23 to Pioneer Athletics for baseball field supplies
• $12,500 to Smith & Oby for HVAC service calls outside contract

City Council

The City Council will consider ordinances authorizing up to $4.5 million in bond notes for Gemini Center improvements, approving 2024 appropriations, and extending contracts for HVAC maintenance, waste collection, and ambulance services. A moratorium on cannabis permits and an amendment to the diversity resolution are also on the agenda.

• ORD. 24-12: $4.5M bond notes for Gemini Center renovations
• ORD. 24-14: 2024 appropriations
• ORD. 24-17: Contract extension with Smith & Oby for HVAC maintenance
• ORD. 24-18: Amended contract with Republic Services for waste collection
• ORD. 24-16: Moratorium on cannabis permits

Access and Equity Action Committee (AEAC)

The Fairview Park Access and Equity Action Committee (AEAC) will hold a regular meeting on March 6, 2024. The agenda includes committee reports, discussion of community outreach and engagement, and policies and procedures. New business covers addressing 'isms' (racism, sexism, classism, ageism, heterosexism) and subcommittee issues for the 2024 term. The meeting will also include public comments and announcements.

• Discussion of community outreach and engagement
• Review of policies and procedures
• New business: addressing 'isms' (racism, sexism, classism, ageism, heterosexism)
• Subcommittee issues and concerns for the 2024 term
• Next meeting date set for April 3, 2024

City Council

The Fairview Park City Council will hold a caucus and regular meeting. New legislation includes a moratorium on cannabis permits, a resolution amending the city's diversity and equity resolution, and several contracts for HVAC maintenance, waste collection, ambulance services, and fire hydrant fees. Items up for final passage include the rezoning of 22740 Fairview Center Drive, Summerfest alcohol sales, a city credit card policy, bids for Phase 1 Gemini reconstruction, and a contract for road salt.

• First reading of a moratorium on cannabis permits (ORD. 24-__).
• First reading of an ordinance authorizing up to $4,500,000 in bond notes for Gemini Center Phase 1 improvements (ORD. 24-12).
• Final passage of a zone map amendment for 22740 Fairview Center Drive from OB-2 to RMF-HR (ORD. 23-87).
• Final passage of an ordinance authorizing bids for Phase 1 Gemini Reconstruction (ORD. 24-04).
• Final passage of a resolution for the ODOT Winter 2024-2025 contract for road salt (RES. 24-01).

Access and Equity Action Committee (AEAC)

The Access and Equity Action Committee is holding a workshop titled 'How Diverse is Your Universe' with no formal decisions or public hearings scheduled.

• Workshop: How Diverse is Your Universe

City Council

The City Council will hold a budget hearing on the 2024 appropriations ordinance (Ord. 24-14), which totals nearly $48.5 million across all funds. During the committee meeting, members will discuss bids for the Woodstock sanitary sewer replacement, contracts for flow meters at the Rocky River Wastewater Treatment Plant, and authorizing the issuance of bond notes for Phase 1 of the Gemini Center reconstruction. The council will also consider selling obsolete city vehicles and a resolution supporting state funding for the Senior Center door project.

• Ord. 24-14: 2024 appropriations of $48,467,195.35 for all city funds
• Ord. 24-10: Bids and contracts for Woodstock Sanitary Sewer Replacement
• Ord. 24-12: Authorizing issuance and sale of bond notes for Gemini Phase 1 reconstruction
• Ord. 24-13: Authorizing sale of obsolete city vehicles
• Res. 24-02: Resolution supporting state OTSCIF funding for Senior Center door project

Board of Control

The Board of Control will consider five spending items totaling $104,095.24, including $9,050 for Motorola AES encryption radios for SWAT and bomb units, $7,112 for seasonal plantings at Lorain Road and other sites, and $57,668.72 as Fairview Park's share of 2023 municipal court operating costs. A $19,577.24 incentive rebate to Hospice of the Western Reserve under Ordinance 16-13 is also on the agenda, along with a $10,687.50 annual retainer for MAS Financial Advisory Services.

• $9,050 for Motorola AES encryption for SWAT, negotiators, bomb and command radios (Police)
• $57,668.72 as Fairview Park's assigned share of 2023 municipal court deficit (City of Rocky River)
• $19,577.24 incentive rebate to Hospice of the Western Reserve per tax incentive agreement (Ordinance 16-13)
• $7,112 for hanging baskets, preplanted pots, and plantings at Lorain Road, clock tower, Brookpark Road (Service)
• $10,687.50 annual retainer for MAS Financial Advisory Services (Finance)

City Council

This meeting consists of standard departmental reports and administrative items. No specific decisions or public hearings are listed on the agenda.

• Departmental reports from Administration, Finance, Fire, Police, Senior Life, Recreation, Service and Development, Law, and Council

Parks and Recreation Commission

The Fairview Park Parks and Recreation Commission is holding a regular meeting with no major decisions or public hearings on the agenda. The meeting will include approval of previous minutes, director and financial updates, and individual park reports from commissioners. Public comment is limited to five minutes per speaker.

• Approval of January 17, 2024 meeting minutes
• Director's report covering city, department, financial, facility, and programming updates
• Individual park reports for Bain, Tri-City, Morton, Grannis, Nelson Russ, and Bohlken parks
• Board of Education and City Council reports
• Recognition of visitors and public comment period

Planning & Design Commission

The Planning & Design Commission will review signage plans for three locations and exterior pool renovations. The body will also consider landscaping and buffering plans for Thomas Lane Park.

• Signage plan review for 21750 Lorain Rd. (Brett Smith-Direct Image Signs)
• Exterior pool renovation plan review for 21200 Brookpark Rd. (Kevin Knapp-Summit Construction)
• Signage plan review for 22255 Lorain Rd. (Leon Sampat)
• Signage plan review for Thomas Lane Park (Megan Otter-City of Fairview Park)
• Landscaping and buffering plan review for Thomas Lane Park

City Council

Fairview Park City Council will hold first readings on ordinances authorizing bond notes for Gemini Phase 1, bids for Woodstock sanitary sewer replacement, and a resolution supporting state budget funding for the Senior Center door project. Second readings include rezoning 22740 Fairview Center Drive from OB-2 to RMF-HR and Summerfest 2024 alcohol sales. Legislation for final passage includes additional fees for construction administration, updated Westshore COG police agreements, and $36,000 for Tri-City Park playground rehabilitation.

• Ordinance 24-__ authorizing issuance and sale of bond notes for Gemini Phase 1
• Ordinance 23-87 amending zone map for 22740 Fairview Center Drive from OB-2 to RMF-HR
• Ordinance 24-07 authorizing payment to WCOG for purchase of armored vehicle (BEARCAT)
• Ordinance 24-08 authorizing $36,000 expenditure for Tri-City Park playground and utilities
• Resolution 24-__ supporting state budget OTSCIF funding for Senior Center door project

Board of Zoning & Building Appeals

The Board of Zoning & Building Appeals will hold a public meeting to consider two variance requests. One applicant seeks to build a second shed at 5851 Rockport Lane, and another seeks to install a flagpole at 22495 Sycamore with reduced setbacks. The board will also approve minutes and swear in members.

• 5851 Rockport Lane: variance for second shed (120 sq ft) exceeding one-shed limit
• 5851 Rockport Lane: variance for total shed area of 264 sq ft (existing 144 + proposed 120)
• 22495 Sycamore: variance for flagpole 16 inches from east property line (25 ft required)
• 22495 Sycamore: variance for flagpole 18 inches from north property line (25 ft required)
• 22495 Sycamore: variance for flagpole 18 inches from north property line (40 ft ROW setback required)

City Council

The Fairview Park City Council will hold a public hearing and committee meeting to discuss and potentially vote on several ordinances. The most significant item is a rezoning of property at 22740 Fairview Center Drive from Office Building 2 to Residential Multi-Family High Rise. Other items include authorizing additional construction administration fees for the Brookpark Paving Project, updating Westshore Council of Governments agreements, and approving various expenditures and policies.

• Rezone 22740 Fairview Center Drive from OB-2 to RMF-HR
• Increase DLZ construction administration contract for Brookpark Paving Project by $30,325 to $130,325
• Authorize updated Westshore COG agreements for police divisions and technical response teams
• Authorize payment to WCOG for purchase of armored vehicle
• Authorize bids for Phase 1 Gemini Reconstruction

Board of Control

The Board of Control will consider a one-time set-up fee and annual subscription totaling $6,030 for Connect2Concept software. The software tracks facility and equipment maintenance, incident reports, facility counts, work orders, and staff certifications for the Recreation Department. Funding would come from the Recreation Fund.

• $6,030 software subscription for Connect2Concept from Recreation Fund
• Software covers facility maintenance, incident reports, work orders, and staff certifications

Access and Equity Action Committee (AEAC)

The Access and Equity Action Committee (AEAC) will discuss community outreach, policies and procedures, and new business. They will also set subcommittee meeting dates and times, the 2024 meeting calendar, and a DEI Coalition workshop series.

• Approval of January 3, 2023, minutes
• Discussion of community outreach and engagement
• Review of policies and procedures
• Setting DEI subcommittee meeting dates and times
• Planning 2024 meeting calendar and DEI Coalition workshop series

City Council

Fairview Park City Council will hold a regular meeting on February 5, 2024, with a caucus at 6:45 PM and the meeting at 7:00 PM. The agenda includes first readings of ordinances authorizing updated agreements for Westshore COG police divisions, Summerfest 2024 alcohol sales, a city credit card policy, bids for Phase 1 Gemini reconstruction, a contract with the city architect for plan review fees, payments to WCOG for annual contribution and an armored vehicle, expenditures for Tri-City Park operations and a new playground, acceptance of NOPEC grant funds, and an ODOT road salt contract. A third reading and final passage is scheduled for an ordinance authorizing a purchase agreement with 3Ds Retirement LLC for property at 21125-21139 Lorain Road. An ordinance authorizing additional fees for construction administration is up for passage without three readings.

• Third reading and final passage of Ord. 23-82: Purchase agreement with 3Ds Retirement LLC for property at 21125-21139 Lorain Road
• First reading of ordinance authorizing bids for Phase 1 Gemini Reconstruction
• First reading of ordinance adopting a city credit card policy
• First reading of ordinance authorizing payment to WCOG for purchase of an armored vehicle
• First reading of ordinance authorizing expenditures for Tri-City Park operations, usage fees, and a new playground

Board of Control

The Fairview Park Board of Control will consider approving 13 items totaling $163,434.02, including police department contracts for cell phones, radio system charges, LEADS access, a camera system, policy management, bulletproof vests, data backup, and ammunition; a building inspection services contract; a sewer system televising contract (approved by Council via Ordinance 23-77); a wellness program administrative fee; and an HVAC maintenance renewal for recreation center pool units. The meeting is scheduled for January 24, 2024, at 10:30 a.m. in the City Hall Committee Room.

• $12,500.00 to Flock Safety for camera system annual charges (Police)
• $11,552.92 to Lexipol for policy, manual, and training bulletins (Police)
• $74,900.00 to United Survey for televising sewer collection system sections (Service)
• $9,000.00 to Atwells for six bulletproof vests (Police)
• $6,000.00 to Wellness IQ for employee wellness program administrative fee (Finance)

Access and Equity Action Committee (AEAC)

The Access and Equity Action Committee is meeting to discuss a coalition presentation on social impact, including topics of identity, socialization, power, privilege, equality, and equity. The agenda includes activities and reflection on privilege, as well as a reading of Peggy McIntosh's 'White Privilege: Unpacking the Invisible Knapsack.' No decisions or votes are recorded in the agenda.

• Coalition presentation on social impact covering identity, socialization, power, and privilege
• Privilege for Sale activity and reflection exercise
• Discussion of equality vs. equity and liberation concepts
• Reading of Peggy McIntosh's essay on white privilege

City Council

The City Council will consider authorizing the purchase of 21125-21139 Lorain Road from 3DS Retirement, LLC for $900,000. The property, described as blighted and adjacent to the Gemini Center, would be bought using Recreation Construction Fund money. The council also will discuss rezoning two parcels and a proposed ordinance regarding chickens.

• Ordinance 23-82: $900,000 purchase agreement for 21125-21139 Lorain Road (parcels 321-34-005 and 321-34-006)
• Rezoning of parcels 331-10-002 and partial parcel 331-10-001
• Discussion of FPCO 505.13 / Chickens ordinance
• Human Resources issue under Finance committee

Planning & Design Commission

The Planning & Design Commission will review a plan for a lot split and consolidation at 4503 W 221 St. The body will also elect a chairperson and vice chairperson.

• Review of lot split/consolidation for 4503 W 221 St (Docket 1-24-01P)
• Election of Chairperson and Vice Chairperson

Parks and Recreation Commission

The Fairview Park Parks and Recreation Commission will hold a regular meeting to discuss the Director's report on facilities and programming, receive updates from the Board of Education and City Council liaisons, and assign individual park oversight. The meeting includes a public comment period and is scheduled for January 15, 2024.

• Approval of minutes from November 15, 2023
• Director's report on facility and programming updates
• Board of Education report by Erin Hoskin
• City Council report by Michael Kilbane
• Individual park assignments for Bain, Tri-City, Morton-Grannis-Nelson

City Council

This is a regular meeting of Fairview Park City Council. The agenda includes first reading of a rezoning ordinance for 22740 Fairview Center Dr, second and third readings of multiple ordinances, and final passage of items carried over from prior meetings. The meeting also includes committee reports and public session.

• First reading of Ordinance 23-87 to rezone 22740 Fairview Center Dr from Office Building 2 to Residential Multi-Family High Rise
• Second reading of Ordinance 23-82 to purchase property at 21125-21139 Lorain Road for $900,000
• Second reading of Ordinance 23-81 to issue $650,000 in notes for Gemini Center roof replacement
• Third reading and final passage of Ordinance 23-72 setting 2024 membership fees for Gemini Center (passed 7-0)
• Third reading and final passage of Ordinance 23-76 amending municipal income tax code (passed 7-0)

Civil Service Commission

The Fairview Park Civil Service Commission approved accepting lateral transfer applications for the Police Department to fill a vacancy created by an officer moving to a school resource officer position. The commission also discussed advertising, application deadlines, and scheduling an agility test for qualified applicants. The meeting was otherwise procedural, with no old or new business.

• Approved accepting lateral transfer applications for Fairview Park Police Department
• Applications to be accepted from first week of December until December 29, 2023
• Agility test tentatively scheduled for January 13 or January 20, 2024
• Chief Shepard hopes to hire new officer by March 2024
• Next meeting set for January 4, 2024 at 7:00 PM

Board of Zoning & Building Appeals

The Board of Zoning & Building Appeals will hold a regular meeting to approve minutes, swear in members, and elect a 2024 chairperson and vice chairperson. The main business is two public hearings on requests for 2-foot height variances to allow 6-foot fences where 4-foot fences are required.

• Docket 1-24-01B: 21140 North Park Drive — 6' fence height variance (2' over limit)
• Docket 1-24-02B: 4215 W 217th St. — 6' fence height variance (2' over limit)
• Election of 2024 chairperson and vice chairperson

Board of Control

The Board of Control approved a $13,500 purchase for engineering work on a VAV box replacement at the Gemini Center. The item was the only substantive action taken at this meeting.

• Approved $13,500 to Engineering Gemini for VAV box engineering work at the Gemini Center

City Council

The Fairview Park City Council is holding a special meeting on January 8, 2024, to handle appointments and confirmations. The agenda includes an organizational meeting with an executive session on public employee appointments, compensation, and committee assignments, followed by a special meeting for appointments and confirmations. No other business will be considered.

• Executive session to consider appointment, employment, or compensation of a public employee or official
• Council appointments to committees, boards, and commissions
• Appointments and confirmations during the special meeting

City Council

This is a special meeting of the Fairview Park City Council, called solely for appointments and confirmations. The agenda includes an organizational meeting with an executive session to discuss appointment, employment, or compensation of a public employee or official, followed by a special meeting for appointments and confirmations. No other business will be considered.

• Executive session to consider appointment, employment, or compensation of a public employee or official
• Council appointments to committees, boards, and commissions
• Appointments and confirmations during the special meeting

Access and Equity Action Committee (AEAC)

The Access and Equity Action Committee will approve previous minutes, discuss community outreach and policies, and plan subcommittee meetings and a DEI Coalition Workshop Series for 2024. The meeting is procedural with no specific decisions or proposals detailed.

• Approval of December 6, 2023, minutes
• Discussion of community outreach and engagement
• Discussion of policies and procedures
• Setting subcommittee meeting dates and times for 2024
• Planning DEI Coalition Workshop Series