Fairview Park public meetings in 2025

Board of Control

The Fairview Park Board of Control will review and approve a range of contracts and service agreements for city departments. Major items include a $275,000 fuel charge contract with Universal Oil, a $155,000 fire/EMS dispatch services contract with the City of Westlake, and a $130,000 winter road‑salt contract with Cargill. Additional approvals cover equipment rentals, cleaning services, and other supplies needed for city operations.

• $275,000 – Universal Oil – 2026 fuel charges
• $155,000 – City of Westlake – 2026 Fire/EMS Dispatch services
• $130,000 – Cargill – Winter road salt per ODOT contract
• $73,000 – C & K Industrial – Cleaning and camera usage in storm and sanitary sewers
• $45,000 – Ohio CAT Equipment Rentals – Street Maintenance

The Board of Control unanimously approved a series of contracts and expenditures ranging from fuel purchases to fire department services. The largest approval was a $275,000 fuel charge contract with Universal Oil for 2026. All motions received an all‑aye vote.

• Approved $275,000 Universal Oil fuel charges (2026) – All Aye
• Approved $155,000 City of Westlake dispatch services (Fire) – All Aye
• Approved $130,000 Cargill Salt ODOT contract for street salt – All Aye
• Approved $74,000 Management ambulance billings (Fire) – All Aye
• Approved $73,000 Emsco‑O P Aquatics supplies (Recreation) – All Aye
• Approved $45,000 Ohio CAT Equipment Rentals (Service) – All Aye
• Approved $45,000 Zupka & Associates audit and GAAP services (Finance) – All Aye
• Approved $35,000 Fallsway Equipment fire equipment maintenance – All Aye

Planning & Design Commission

The Planning & Design Commission will review signage plans for Alaturka LLC and Taylor Hannah. The meeting agenda lists these items as the primary business for the session.

• Review of signage plan for Alaturka LLC at 22250 Lorain Rd.
• Review of signage plan for Taylor Hannah at 22710 Fairview Center Dr.
• Signage review for Alaturka LLC [1145.00]
• Signage review for Taylor Hannah [1145.00]

The Planning & Design Commission approved the November 19, 2025 meeting minutes. It approved the signage request for 22710 Fairview Center Dr. (docket 11-25-32P) with a unanimous vote. Later the same docket was deferred with a 5‑1 vote. No decision was made on the signage request for 22250 Lorain Rd. (docket 12-25-34P) because the applicant was absent.

• Approved November 19, 2025 minutes (unanimous)
• Approved docket 11-25-32P signage request (5-0 Ayes: Pofok, Cavanagh, Minek, Kramer, Schneider)
• Deferred docket 11-25-32P (5-1 Ayes: Pofok, Cavanagh, Minek, Kimmich, Schneider; Nay: Muhvic)
• No vote on docket 12-25-34P signage request; applicant absent

City Council

The Fairview Park City Council will consider second‑reading Ordinances 25‑66 and 25‑67, which authorize the mayor to advertise bids, contract the lowest responsible bidder, and pay up to $2,000,000 for the West 210 Street resurfacing project between Lorain Road and Center Ridge Road, with a $250,000 grant from Cuyahoga County and a $75,000 construction‑administration fee. The council will also vote on Resolution 25‑18 to adopt a Transit‑Oriented Development (TOD) Overlay District for portions of Lorain Road. Additional items include year‑end permanent appropriations and a salary‑structure ordinance for non‑union employees.

• Ordinance 25‑66: emergency authorization for mayor to bid and contract West 210 Street resurfacing, up to $2,000,000 (Capital Project Fund).
• Ordinance 25‑67: emergency authorization for construction‑administration services for the same project, payment not to exceed $75,000.
• Resolution 25‑18: adoption of a Transit‑Oriented Development Overlay District for Lorain Road area (emergency).
• Ordinances 25‑61 to 25‑65: year‑end permanent appropriations, contracting authority for 2025‑2026, and salary‑structure ordinance for non‑union employees.
• Audience input will be taken on legislation up for passage before final votes.

Board of Zoning & Building Appeals

The Board of Zoning & Building Appeals will meet to review a variance request for a residential property. The board will also swear in members and approve previous meeting minutes.

• Variance request for 4268 W 208 St. to construct a 27’ front porch (13’ variance)

The board unanimously approved the October 14, 2025 meeting minutes and the November 11, 2025 meeting minutes. It also approved a variance request (docket 12‑25‑25B) allowing Amy Smialek to build a front porch that encroaches the required setback by 13 inches. All four board members voted in favor of the variance, with no votes against or abstentions.

• Approved October 14, 2025 minutes (unanimous)
• Approved November 11, 2025 minutes (unanimous)
• Approved variance for front porch at 4268 W 208 St. (4-0)

Board of Control

The Board of Control will review and approve additional amounts to existing purchase orders for the Fire, Finance and Recreation departments. Items include $824 for new fire chief tires, $1,900 for arbitrator services, $665 for sport‑team t‑shirts, and $1,100 for restroom soap dispensers and programming supplies. The largest proposal is a $34,887.33 recreation expense covering multiple vendors.

• Add $824.00 for fire chief car new tires to an open purchase order of $24,549.50 (Fire)
• Add $1,900.00 for arbitrator services to an open purchase order of $10,500.00 (Finance)
• Add $665.00 for sport team t‑shirts to an open purchase order of $17,204.00 (Recreation)
• Add $1,100.00 for restroom soap dispensers and programming supplies to an open purchase order of $33,787.33 (Recreation)
• Approve $34,887.33 recreation purchase covering PNC and Amazon vendors

The Fairview Park Board of Control approved five purchase orders: fire department tires, arbitrator services, a dance program, team t‑shirts, and Amazon supplies. Each motion was moved and seconded by board members and voted on. The meeting adjourned at 10:13 AM.

• Approved $25,373.50 Sylvester Truck & Fire tire purchase
• Approved $7,188.20 Martin R. Fitts arbitrator services
• Approved $12,400.00 Dance to Evolve program purchase
• Approved $17,869.00 Cleveland Printwear team t‑shirt purchase
• Approved $34,887.33 Amazon order for recreation supplies

City Council

The Finance Committee will consider several emergency ordinances that set the city’s 2025 and 2026 budget appropriations, contracting authority limits, and salary structure for non‑union employees. The ordinances include year‑end permanent appropriations for 2025, permanent appropriations for 2026, and corresponding contracting authority measures. A departmental budget hearing for Parks & Recreation is also on the agenda.

• ORD. 25-61 – 2025 Year‑End Permanent Appropriations (emergency ordinance)
• ORD. 25-62 – 2025 Contracting Authority (emergency ordinance)
• ORD. 25-63 – 2026 Permanent Appropriations (emergency ordinance)
• ORD. 25-64 – 2026 Contracting Authority (emergency ordinance)
• ORD. 25-65 – 2026 Salary Structure and Wage Ordinance for non‑union employees

City Council

The City of Fairview Park City Council will discuss the proposed 2026 budget and the accompanying Permanent Appropriations Ordinance. The document outlines anticipated revenues of approximately $50.579 million and expenditures of nearly $61.889 million across all funds.

• 2026 Proposed Budget document presented
• Permanent Appropriations Ordinance introduced November 17, 2025
• Recreation Construction Fund includes $12.9 million in Bond Anticipation Notes for Gemini Center
• Sewer rates increased to $24.96 per 0.33 Mcf for 2026
• Total debt issuance projected at approximately $13.3 million for capital projects

Access and Equity Action Committee (AEAC)

The Fairview Park Access and Equity Action Committee will review 2025 successes and challenges, discuss the design of a community map, and plan for new coalition members. The group will also review a recap of a November 24 council presentation.

• Review of 2025 successes and challenges
• Update on design of Community Map
• Recap of November 24 Council Presentation
• Planning for January 2026 agenda items
• Recruiting new coalition members

The Access and Equity Action Committee approved the November 5, 2025 meeting minutes after a motion was moved and seconded. The committee also approved its December 3 agenda following a motion and second. No other substantive actions or votes were recorded.

• Approved November 5, 2025 minutes (motion moved, seconded, approved)
• Approved December 3 agenda (motion moved, seconded, approved)

City Council

The Fairview Park City Council will consider several emergency ordinances, including authorizing the mayor to advertise for bids and contract the lowest responsible bidder for the West 210 Street resurfacing project, which may cost up to $2,000,000. The council will also vote on a contract with Mannik Smith Group for bidding services and construction administration of the same project, limited to $75,000. Additional items include adopting a Transit‑Oriented Development overlay district, extending the cannabis permit moratorium, and adopting a cybersecurity program and Gemini Center membership fees for 2026.

• Ordinance authorizing mayor to advertise for bids and contract up to $2,000,000 for West 210 Street resurfacing (emergency)
• Ordinance authorizing mayor to contract Mannik Smith Group for bidding services and construction administration, not to exceed $75,000 (emergency)
• Resolution adopting Transit‑Oriented Development (TOD) Overlay District for Lorain Road area (emergency)
• Ordinance extending moratorium on cannabis permits
• Ordinance adopting cybersecurity program and Gemini Center membership/fees for 2026

Board of Control

The Fairview Park Board of Control will consider multiple expenditure approvals, including a $251,700 payment to Universal Oil for sanitation services and a $12,408.87 contract with Advance Ohio for capital projects. Additional items include recreation contracts totaling $28,600 and a $29,800 service agreement with Buckeye Cleaning. The board will also discuss adding supplemental amounts to existing purchase orders for fuel, copier maintenance, waterline work, portable toilets, and custodial supplies.

• $251,700 payment to Universal Oil (General/Recreation/Sanitary Sewer/EMS)
• $12,408.87 contract with Advance Ohio (General/ Sewer/Capital Projects)
• $10,000 contract with Smith & Oby (Recreation)
• $8,600 contract with United Rentals (Recreation)
• $29,800 agreement with Buckeye Cleaning (General/Recreation)

The Fairview Park Board of Control approved seven purchase orders for city services, including fuel, copier maintenance, recreation contracts, portable toilets, custodial supplies, a water‑line rebid, and sewer paving repairs. Each purchase was approved by a recorded vote of the five board members. The board also approved the minutes from the October 27 meeting and adjourned at 10:12 AM.

• Approved $251,700 Universal Oil purchase (votes: Minek Aye, Schneider Nay, Dever Aye, Pae Nay, Hitch Aye)
• Approved $5,470 Dex imaging purchase (votes: Minek Aye, Schneider Nay, Dever Aye, Pae Nay, Hitch Aye)
• Approved $10,000 Smith & Oby recreation services (votes: Minek Aye, Schneider Nay, Dever Aye, Pae Nay, Hitch Aye)
• Approved $8,600 United Rentals portable‑toilet purchase (votes: Minek Aye, Schneider Nay, Dever Aye, Pae Nay, Hitch Aye)
• Approved $29,800 Buckeye Cleaning custodial‑supplies purchase (votes: Minek Aye, Schneider Nay, Dever Aye, Pae Nay, Hitch Aye)
• Approved $12,408.87 Advance Ohio water‑line rebid (votes: Minek Aye, Schneider Nay, Dever Aye, Pae Nay, Hitch Aye)
• Approved $26,403 Fabrizi Trucking & Service sewer‑paving purchase (votes: Minek Aye, Schneider Nay, Dever Aye, Pae Nay, Hitch Aye)
• Approved the minutes from the October 27, 2025 meeting (votes recorded as Aye/Nay per member)

City Council

The Fairview Park City Council will consider several emergency ordinances, including year‑end permanent appropriations for 2025 and 2026, contracting authority limits, and a salary structure for non‑union employees. The committee will also review the Gemini Center membership fee schedule for 2026, adopt a cybersecurity program, and hear a DEI coalition presentation. All items are slated for three‑reading votes with emergency enactment.

• ORD. 25-60 – Gemini Center Membership and Fees for 2026 (emergency)
• ORD. 25-59 – Adoption of a Cybersecurity Program (emergency)
• ORD. 25-61 – 2025 Year‑End Permanent Appropriations (emergency)
• ORD. 25-62 – 2025 Contracting Authority for expenditures $15,000+ (emergency)
• ORD. 25-65 – 2026 Salary Structure and Wage Ordinance for non‑union employees (emergency)

Parks and Recreation Commission

The Fairview Parks and Recreation Commission will convene to review department updates, financial reports, and facility programming. The meeting will include reports from the Board of Education and City Council, as well as individual park updates.

• Approval of October 22, 2025 minutes
• Individual Park Reports: Bain, Tri City, Morton, Grannis, Nelson Russ, Bohlken
• City/Department Updates
• Financial Updates
• Facility and Programming Updates

The Parks and Recreation Commission approved the October 22, 2025 meeting minutes. The commission also decided that the scheduled December 2025 meeting is not needed. No other formal actions were taken.

• Approved October 22, 2025 meeting minutes
• Cancelled the scheduled December 2025 commission meeting

Planning & Design Commission

The commission will review a signage plan for 22710 Fairview Center Dr. and consider referring the Lorain Road transit‑oriented‑development (TOD) overlay zoning to the City Council. A lot‑split and consolidation proposal for parcels at 21080 Lorain Rd. was previously deferred and will not be acted on today. No final actions are recorded in the agenda.

• Approval of minutes from the October 15, 2025 meeting
• Review of lot split/consolidation for parcels 321-02-003, 321-02-004, 321-02-060 at 21080 Lorain Rd. (fee $1,187.00) – previously deferred
• Review of signage plan for 22710 Fairview Center Dr. (fee $1,145.00)
• Review and referral of Lorain Road TOD overlay zoning (Chapter 1105.20 definitions and Chapter 1161 overlay) to City Council
• General business and communications

The commission approved the September meeting minutes, with Mayor Schneider abstaining. It approved docket 09-25-25P for a lot split/consolidation on Lorain Rd. It approved docket 11-25-33P, amending the Lorain Rd. TOD overlay to treat drive‑thru restaurants as a conditional use. The signage plan docket 11-25-32P was deferred.

• Approved September meeting minutes (Mayor Schneider abstained)
• Approved docket 09-25-25P – lot split/consolidation (unanimous ayes)
• Approved docket 11-25-33P – Lorain Rd. TOD overlay amendment to make drive‑thru restaurants a conditional use (ayes: Pofok, Cavanagh, Minek, Kimmich, Schneider; nay: Muhvic)
• Deferred docket 11-25-32P – signage plan for 22710 Fairview Center Dr.

City Council

City Council is considering several ordinances to establish permanent appropriations and contracting authority for 2026, as well as year-end adjustments for 2025. The meeting includes discussions on a new salary structure for non-union employees and the adoption of a cybersecurity program.

• 2026 Permanent Appropriations and Contracting Authority ordinances
• 2025 Year-End Permanent Appropriations and Contracting Authority ordinances
• 2026 Salary Structure and Wage Ordinance for non-union employees
• ORD. 25-59 Adopting Cybersecurity Program
• ORD. 25-60 Gemini Center Membership and Fees 2026

Board of Zoning & Building Appeals

The Board will consider three applications for zoning variances regarding property widths and fence heights. The meeting includes the official oath and swearing in of BZA members.

• Variance for 2' width requirement for a single-family home at 4030 W 229 St.
• Variance for 1' fence height increase at 5636 W 220 St.
• Variance for 2' fence height increase at 4845 South Park Dr.

The Board of Zoning & Building Appeals denied docket 11-25-23B, a variance request for a single‑family home at 4030 W. 229 St. The board approved two fence variance requests: docket 11-25-24B for a 6‑foot fence at 5636 W. 220 St., and docket 11-25-25B for a 6‑foot fence at the Wainwright property. Minutes from the October 14, 2025 meeting were not approved because a quorum was not present.

• Denied variance request for 4030 W. 229 St. (ayes: VanSchoor, Petitt; nays: Studeny)
• Approved 6‑ft fence variance at 5636 W. 220 St. (ayes: Studeny, VanSchoor, Petitt; nays: none)
• Approved 6‑ft fence variance for Wainwright property (ayes: Studeny, VanSchoor, Petitt; nays: none)
• Minutes of Oct 14, 2025 not approved (no quorum)

City Council

The council will vote on Ordinance 25-59 to adopt a cybersecurity program required by Ohio Revised Code 9.64, declaring an emergency and mandating implementation by January 1, 2026. The council will also consider Ordinance 25-60, which sets the 2026 membership user‑fee schedule for the Fairview Park Recreation and Community Gemini Center, including resident, corporate and non‑resident rates. Both items are on the agenda for the November 10, 2025 meeting.

• Ordinance 25-59: Adopt cybersecurity program, emergency enactment, effective Jan 1 2026
• Ordinance 25-60: Establish 2026 Gemini Center membership fees (e.g., Resident Household Primary $150, Corporate $275, Non‑Resident $350)
• Define membership categories (Resident, Corporate, Non‑Resident, Youth, College, Senior, Military, Monthly)
• Specify fee amounts for household of 2, additional members, youth, college, senior, and monthly memberships

City Council

The Fairview Park City Council is holding a special meeting to appoint a replacement for the vacant Ward 5 seat. Council President King called the meeting. No other agenda items will be considered.

• Appointment to fill Ward 5 Council vacancy

Access and Equity Action Committee (AEAC)

The Access and Equity Action Committee will approve the October 1, 2025 meeting minutes and the agenda, hear subcommittee reports on community outreach and policies, address unfinished business such as the Fire Chief’s response to a DEI coalition inquiry and recruitment of new coalition members, and consider new business for 2026. The meeting includes public comments and announcements before adjournment.

• Approval of October 1, 2025 minutes
• Approval of agenda
• Completion of Pocket Map Project (Community Outreach subcommittee)
• Update on Binder Project with projected completion in 2026 (Policies and Procedures subcommittee)
• Ms. Greenfield’s update on Fire Chief’s responses to DEI Coalition inquiry

The Access and Equity Action Committee approved the October 1, 2025 minutes with a 6‑0 vote and also approved the meeting agenda unanimously (6‑0). The committee established regular meeting times for its Community Outreach and Engagement subcommittee (first Wednesday of each month at 6:00 PM) and its Policies and Procedures subcommittee (second Wednesday of each month at 5:30 PM in the Dunson Room). No other substantive actions were decided at this meeting.

• Approved October 1, 2025 minutes (6‑0)
• Approved meeting agenda (6‑0)
• Set Community Outreach subcommittee meeting: first Wednesday each month, 6:00 PM
• Set Policies and Procedures subcommittee meeting: second Wednesday each month, 5:30 PM, Dunson Room

City Council

The Fairview Park City Council will hold a first reading of Ordinance 25‑—adopting a cybersecurity program required by Ohio Revised Code §9.64 and declaring an emergency. The council will also consider Ordinance 25‑—setting the 2026 membership user fee schedule for the Fairview Park Recreation and Community Gemini Center.

• Ordinance 25‑—adopting a cybersecurity program with emergency effect per Ohio Rev. Code §9.64
• Ordinance 25‑—establishing 2026 Gemini Center membership categories and fee schedule (e.g., Resident Household Primary $150, Corporate $275, Non‑Resident $350)
• Ordinance 25‑—setting additional membership fees (Youth Individual $100, College $125, Senior $105, Active Military free, Monthly $25, etc.)
• Ordinance 25‑—authorizing application and administration for the 2026 CDSG grant
• Gemini Center Membership and Fees 2026 listed on the legislative agenda

City Council

The Fairview Park City Council will vote on Ordinance 25-56, which authorizes the mayor to submit an application for a $50,000 Community Development Supplemental Grant from Cuyahoga County and to accept any awarded funds. The ordinance is declared an emergency to meet the November 6, 2025 application deadline. A public hearing on the grant will be held at 6:30 PM on October 27, 2025. An executive‑session interview will be conducted for the Ward 5 vacancy.

• Ordinance 25-56 authorizing submission of a $50,000 CDSG grant application to Cuyahoga County
• Emergency declaration to allow the ordinance to take effect before the November 6, 2025 deadline
• Public hearing on the grant application scheduled for 6:30 PM on October 27, 2025
• Executive session interviews for the Ward 5 council vacancy
• Finance Committee consideration of the ordinance

Board of Control

The Fairview Park Board of Control will consider a series of purchase orders and contracts covering building projects, police equipment, recreation supplies, fire services, and street maintenance. A major $107,000 contract with Cargill Salt for street maintenance and state highway work is on the agenda. Additional items include a $64,914 development project with GPD Group and various smaller expenditures across city departments. Discussion items include emergency traffic‑signal repairs and municipal tree removals.

• $12,004.63 building advance Ohio – General/Sewer/Capital Projects
• $107,000.00 Cargill Salt – Street Maintenance/State Highway contract
• $64,914.00 GPD Group – Capital Projects development
• $33,787.33 PNC‑Amazon – Police recreation/permanent improvement
• $21,613.92 Atlantic Emergency Solutions – Fire EMS services

The Fairview Park Board of Control approved a series of purchases, including a $41,286.74 contract with NAPA for supplies and batteries, a $21,613.92 fire solutions contract funded partly by a Norfolk Southern grant, a $14,500 generator repair for a pumping station, and several recreation and police equipment purchases. All motions were recorded as approved with the vote pattern shown as “Aye Nay Aye Nay Aye Nay Aye Nay Aye Nay”. No other substantive actions were taken.

• Approved $41,286.74 NAPA supplies contract (vote pattern: Aye Nay Aye Nay Aye Nay Aye Nay Aye Nay)
• Approved $21,613.92 fire solutions contract (Norfolk Southern grant) (vote pattern: Aye Nay Aye Nay Aye Nay Aye Nay Aye Nay)
• Approved $14,500.00 generator repair for pumping station (vote pattern: Aye Nay Aye Nay Aye Nay Aye Nay Aye Nay)
• Approved $12,000.00 Cleveland Cavaliers Jr. basketball participation (vote pattern: Aye Nay Aye Nay Aye Nay Aye Nay Aye Nay)
• Approved $9,860.00 office supplies and equipment for police (vote pattern: Aye Nay Aye Nay Aye Nay Aye Nay Aye Nay)
• Approved $10,080.38 firearms supplies and ammunition (vote pattern: Aye Nay Aye Nay Aye Nay Aye Nay Aye Nay)
• Approved $5,000.00 pizza for sports banquets (vote pattern: Aye Nay Aye Nay Aye Nay Aye Nay Aye Nay)
• Approved $24,370.00 winter rental of tractor/loader for salt loading (vote pattern: Aye Nay Aye Nay Aye Nay Aye Nay Aye Nay)

Parks and Recreation Commission

The Fairview Park Parks and Recreation Commission will approve the September 17, 2025 meeting minutes, receive reports from the Director, Board of Education, City Council, and individual park updates, and hear public comments. No specific policy changes or contracts are listed on the agenda.

The Parks and Recreation Commission approved the October 22 meeting minutes. The commission approved the FAA permit for the January crane lift needed for pool equipment. The timing‑system legislation was passed, allowing a digital scoreboard for the pool. Council President Bridget King will fill the commission vacancy through the end of the year.

• Minutes approved (no vote count provided)
• FAA permit for January crane lift approved (no vote count provided)
• Timing‑system legislation passed (no vote count provided)
• Council President Bridget King appointed to fill vacancy through year-end

City Council

The Fairview Park City Council will vote on several ordinances and resolutions, including an emergency ordinance (Ordinance 25-57) that authorizes the mayor to submit an application for a $50,000 2026 Community Development Supplemental Grant. Other items include a moratorium on smoke shops, contracts with the County Board of Health and the Area Agency on Aging for 2026‑2027, and the creation of Chapter 1146 to regulate utility transmission and storage facilities.

• Ordinance 25-57 – emergency authorization to apply for up to $50,000 CDSG grant
• Resolution 25-15 – moratorium on smoke shops
• Ordinance 25-53 – contract with County Board of Health for 2026‑2027
• Resolution 25-16 – contract with Area Agency on Aging for 2026‑2027
• Ordinance creating Chapter 1146 – utility transmission and storage facilities regulations (emergency)

Planning & Design Commission

The Planning & Design Commission will review and refer overlay-zoning chapters regarding the Lorain Road TOD Overlay to City Council. The body will also review plans for a dumpster enclosure, exterior window renovations, and park signage.

• Review of Lorain Road TOD Overlay zoning (Chapter 1105.20 and Chapter 1161)
• Dumpster enclosure plan for 21724 Lorain Rd.
• Exterior window renovations for 20827 Lorain Rd.
• Park signage plan for Thomas Lane, Bain, Morton, Nelson Russ, Grannis, and Bohlken Parks

The Planning & Design Commission unanimously approved the September 17, 2025 meeting minutes. It also approved a dumpster enclosure at 21 724 Lorain Rd. with a 3‑ft setback and no front gate, exterior renovations at 20827 Lorain Rd. including a bronze awning and black shutters, and new signage for six city parks. The Transit‑Oriented Development overlay was discussed but no vote was taken.

• Approved September 17, 2025 minutes (unanimous)
• Approved dumpster enclosure at 21 724 Lorain Rd. with 3‑ft setback, no front gate (unanimous)
• Approved exterior renovation at 20827 Lorain Rd.; bronze awning and black shutters added (unanimous)
• Approved park signage for Thomas Lane, Nelson Russ, Bain, Grannis, Morton, and Bohlken Parks (unanimous)

Board of Zoning & Building Appeals

The Board will consider five applications for zoning variances. These requests include adjustments for porch placement, fence heights, and residential lot width.

• Variance for front porch construction at 3870 W 212 St.
• Fence height variance request for 22698 Westwood Rd.
• Fence height variance request for 4571 W 213 St.
• Fence height and solidity variance requests for 5346 W 226 St.
• Lot width variance for a single-family home at 4030 W 229 St.

The Board denied docket 10-25-18B, a request for a 6‑foot front‑porch variance. It approved fence height variances for docket 10-25-19B, 10-25-20B, and both items of docket 10-25-21B. All approvals were based on practical difficulty and passed with unanimous votes.

• Approved minutes of September 9, 2025 meeting
• Denied front‑porch variance (docket 10-25-18B) – vote 3‑0
• Approved fence variance (docket 10-25-19B) – vote 3‑0
• Approved fence variance (docket 10-25-20B) – vote 3‑0
• Approved fence variances #1 and #2 (docket 10-25-21B) – vote 3‑0

City Council

The Fairview Park City Council will discuss the proposed FPCO 111.03 Council Rules governing meeting procedures and member conduct. An ordinance labeled 25-__ creating Chapter 1146 for utility transmission and storage facilities will be considered. The meeting also includes roundtable reports from boards and commissions.

• Review and possible adoption of FPCO 111.03 Council Rules
• Consideration of Ordinance 25-__ establishing Chapter 1146 Utility Transmission and Storage Facilities
• Roundtable reports from city boards and commissions

Board of Control

The Fairview Park Board of Control will vote on a series of purchase orders covering fire gear, police equipment, service contracts, and recreation projects. Items include contracts with Phoenix Safety Outfitters, Warwick Communications Inc., and Motorola Solutions Inc. The agenda also discusses a TLCI‑funded pedestrian crossing design at Mastick Road and Valley Parkway. All expenditures are presented for approval at the October 13, 2025 meeting.

• Fire department $52,877 contract with Phoenix Safety Outfitters
• Service $53,130 contract with Warwick Communications Inc.
• Service $33,462.33 contract with PNC‑Amazon
• Police $8,999 contract with Motorola Solutions Inc.
• Design of TLCI‑funded pedestrian crossing improvements at Mastick Road and Valley Parkway

The Fairview Park Board of Control approved a series of purchase orders covering fire gear, service contracts, equipment and supplies. The largest approval was a $53,130 contract for additional telephone work. All items were voted on and recorded as approved.

• Approved $52,877 fire turnout gear purchase (vote: Aye Nay Aye Nay Aye Nay Aye Nay Aye Nay)
• Approved $53,130 telephone work contract (vote: Aye Nay Aye Nay Aye Nay Aye Nay Aye Nay)
• Approved $14,000 clean fill dirt purchase (vote: Aye Nay Aye Nay Aye Nay Aye Nay Aye Nay)
• Approved $22,900 fence gate fabrication (vote: Aye Nay Aye Nay Aye Nay Aye Nay Aye Nay)
• Approved $33,462.33 Amazon supplies purchase (vote: Aye Nay Aye Nay Aye Nay Aye Nay Aye Nay)
• Approved $11,552 backflow testing services (vote: Aye Nay Aye Nay Aye Nay Aye Nay Aye Nay)
• Approved $13,500 generator repair contract (vote: Aye Nay Aye Nay Aye Nay Aye Nay Aye Nay)
• Approved $8,999 in‑car video system for police (vote: Aye Nay Aye Nay Aye Nay Aye Nay Aye Nay)

City Council

The Fairview Park City Council will vote on several ordinances and resolutions, including a moratorium on smoke shops, contracts with the County Board of Health and the Area Agency on Aging, and amendments to employment provisions. Additional items include an agreement for City Hall Campus Phase 2, a change order for the Gemini Project, and authorizations for petty‑cash limits and the sale of obsolete city vehicles. Audience input will be taken on legislation up for final passage.

• RES. 25-15 – Moratorium on Smoke Shops
• ORD. 25-53 – 2026‑2027 County Board of Health Contract
• RES. 25-16 – Area Agency on Aging Contract 2026‑2027
• ORD. 25-48 – Agreement with RE Warner for City Hall Campus Phase 2
• ORD. 25-51 – Authorizing Sale of Obsolete City Vehicles and Equipment

Access and Equity Action Committee (AEAC)

The Fairview Park Diversity, Equity, and Inclusion Committee will discuss several ongoing items, including community outreach gifts and policy binder updates. Members will hear answers from the Fairview Fire Chief and consider recruiting new coalition members. The meeting will also address procedural matters and vote to elect a Chair for the 2026 term.

• Delivery of Gift Cards from Summerfest Drawing
• Draft of binder changes (Policies and Procedures)
• Fairview Fire Chief answers to questions
• Recruitment of potential new coalition members
• Election of Chair for 2026 term

The committee approved draft binder updates and forwarded them to Troy Greenfield with unanimous votes. Brian Gibbons was elected Chair for the 2026 term, and Cary Bohm was elected Vice‑Chair, each by a 5‑0 vote. All motions and elections were recorded as approved.

• Approved draft binder updates (5-0)
• Forwarded draft binder updates to Troy Greenfield (5-0)
• Elected Brian Gibbons as Chair for 2026 (5-0)
• Elected Cary Bohm as Vice‑Chair (5-0)

Board of Control

The Board of Control is reviewing several purchase order additions and grant-funded projects. These include equipment for police and fire services and landscaping improvements for city parks and roads.

• Adding $1,500.00 for paint machine repairs and cleaning solution for Pioneer Athletics
• Adding $400.00 for metal detection wands for Minutemann Press
• Adding $275.00 for fire accountability pads and police signs/cards for Atwell's Police & Fire Equipment Company
• Grant-funded trees for Treelawn and Brookpark Road via Johnson's Inc ($7,425.00)
• Grant-funded tree inventory and Thomas Lane Park landscaping via Knowles Municipal Forestry and Johnson's Inc

The Board approved a $10,000 purchase for Pioneer Athletics paint machine repairs and cleaning solution. Four separate purchase requests for Minuteman Press, Atwell's Police & Fire, Knowles Municipal Forestry, and PNC‑Amazon were denied. Vote results for two development purchases were not clearly recorded in the minutes.

• Approved $10,000 Pioneer Athletics purchase (5 Aye, 0 Nay)
• Denied $5,717.50 Minuteman Press purchase (1 Aye, 4 Nay)
• Denied $11,858.00 Atwell's Police & Fire purchase (1 Aye, 4 Nay)
• Vote outcome not recorded for $7,425 Johnson's Inc tree purchase (Item 4)
• Vote outcome not recorded for $35,584 Johnson's Inc park landscaping (Item 5)
• Denied $19,599.30 Knowles Municipal Forestry services (1 Aye, 4 Nay)
• Denied $26,952.33 PNC‑Amazon recreation supplies (1 Aye, 4 Nay)

City Council

The City Council will discuss a moratorium on smoke shops and an ordinance to update employment provisions for non-collective bargaining unit employees. The body will also review contracts for the County Board of Health, the Area Agency on Aging, and City Hall Campus Phase 2.

• RES. 25-15: Moratorium on Smoke Shops
• ORD. 25-47: Amending Chapter 143 Employment Provisions
• ORD. 25-48: Agreement with RE Warner for City Hall Campus Phase 2
• ORD. 25-53: 2026-2027 County Board of Health Contract
• RES. 25-16: Area Agency on Aging Contract 2026-2027

Parks and Recreation Commission

The Parks and Recreation Commission will consider approval of the July 23, 2025 meeting minutes. Commissioners will receive updates on park signage, a directors report, and city/department, financial, facility, and programming matters, as well as reports from the Board of Education and City Council. Individual park reports will be presented for Bain, Tri‑City, Grannis, Nelson Russ, and Bohlken. The meeting will include public comment before adjournment.

• Approve Minutes – July 23, 2025
• Park Signage – presentation by Megan Otter
• Directors Report
• City/Department, Financial, Facility, and Programming Updates
• Individual Park Reports for Bain, Tri‑City, Grannis, Nelson Russ, and Bohlken

The commission approved the June 23, 2025 minutes and voted 4‑0 to adopt the proposed park signage designs, which cost about $3,000 each. The approved signage will be forwarded to Planning and Design for the October meeting, with Thomas Lane Park signage covered by grant money and other parks expected to be budgeted in 2026.

• June 23, 2025 minutes approved (unanimous)
• Park signage design approved (4-0 vote)
• Signage plan sent to Planning and Design for October meeting

Planning & Design Commission

The Planning & Design Commission will meet on September 17, 2025 at 7:00 p.m. in the Council Chambers. They will review three applications: a lot split and consolidation for parcels 321-02-003, 321-02-004, and 321-02-060 at 21080 Lorain Rd. with a fee of $1,187; signage plans for Fast Signs at 22001 Brookpark Rd. with a fee of $1,145; and signage plans for L3 Sign & Image at 22710 Fairview Center Dr. with a fee of $1,145. No other business is listed.

• Lot split/consolidation for parcels 321-02-003, 321-02-004, 321-02-060 at 21080 Lorain Rd. – fee $1,187
• Signage plan review for Fast Signs at 22001 Brookpark Rd. – fee $1,145
• Signage plan review for L3 Sign & Image at 22710 Fairview Center Dr. – fee $1,145

The Planning & Design Commission reviewed applications for a lot split/consolidation and three signage plans, but the minutes do not record any approvals, denials, or vote tallies. The meeting concluded with general business and adjournment.

City Council

The Fairview Park City Council will consider several ordinances and resolutions, including an emergency resolution that places an immediate moratorium on issuing and processing permits for smoke shops. The council will also vote on contracts for health services with the Cuyahoga County Board of Health for 2026‑2027 and a grant‑funding contract with the Western Reserve Area Agency on Aging. Additional items include authorizations for Phase 2 of the City Hall Campus, a change order for the Gemini Project scoreboard, and the sale of obsolete city vehicles and equipment.

• Resolution imposing an immediate emergency moratorium on smoke‑shop permits
• Ordinance authorizing a contract with Cuyahoga County Board of Health ($154,927 for 2026, $173,602 for 2027)
• Resolution authorizing a contract with Western Reserve Area Agency on Aging for up to $18,459 in grant funds
• Ordinance authorizing Change Order 1 for the Gemini Project scoreboard
• Ordinance authorizing the sale of obsolete city vehicles and equipment

Board of Zoning & Building Appeals

The Board of Zoning & Building Appeals will consider several variance applications, including a driveway widening at 21781 Overlook Dr., signage height and setback at 22001 Brookpark Rd., an inground pool setback at 4070 Thomas Lane, a garage addition at 4037 W 204 St., and fence height adjustments at 19254 N. Sagamore and 5305 W 229 St. The board will also approve the July 8, 2025 minutes and administer the official oath.

• Driveway widening variance of 6' at 21781 Overlook Dr. (Applicant: Ashraf Dayem)
• Signage height variance of 18" and setback variance of 2' at 22001 Brookpark Rd. (Applicant: Fast Signs, Redmond Doyle)
• Inground swimming pool setback variance of 3' at 4070 Thomas Lane (Applicant: Brothers Grimm‑Chris Meltzer)
• Garage addition variance of 719 sq ft at 4037 W 204 St. (Applicant: Ed Slusarski)
• Fence height variance of 2' at 19254 N. Sagamore (Applicant: Tom Berns)

The Board of Zoning & Building Appeals approved six variance applications covering driveway widening, signage height and setback, a swimming pool placement, a garage addition, and side‑yard fences. All motions passed by vote, with one dissenting vote on the garage addition. No other substantive actions were taken.

• Approved driveway widening variance (Docket 9-25-12B) – vote 5-0
• Approved signage height and setback variances (Docket 9-25-13B) – vote 5-0
• Approved swimming‑pool set‑back variance (Docket 9-25-14B) – vote 5-0
• Approved garage addition variance (Docket 9-25-15B) – vote 4-1
• Approved side‑yard fence variance (Docket 9-25-16B) – vote 5-0
• Approved side‑yard fence variance for dog fence (Docket 9-25-17B) – vote 5-0

Board of Control

The Board adopted the meeting minutes. It approved purchases for fire uniforms, digital signage, equipment upgrades, restroom repairs, lighting, construction inspections, and a police label printer. Each purchase was approved by a recorded vote.

• Approved $5,084.45 fire uniform purchase (vote recorded)
• Approved $31,988.00 digital signage board upgrade (vote recorded)
• Approved $35,766.00 equipment upgrade for Wellness Studio (vote recorded)
• Approved $7,000.00 restroom and grease‑trap repairs (vote recorded)
• Approved $8,500.00 repairs for Pioneer Athletics equipment (vote recorded)
• Approved $11,300.00 Winterfest lighting purchase (vote recorded)
• Approved $65,000.00 Safebuilt Gemini project inspections (vote recorded)
• Approved $24,662.33 label printer for police detective bureau (vote recorded)

Access and Equity Action Committee (AEAC)

The committee unanimously approved the minutes from the August 6, 2025 meeting. It also unanimously approved the agenda for the September 3 meeting. The update on Fairview Fire Chief answers was tabled. Subcommittee meeting times were set: Community Outreach and Engagement on the first Wednesday of each month at 6:00 PM, and Policies and Procedures on the second Wednesday at 5:30 PM.

• Approved August 6, 2025 minutes (6-0)
• Approved September 3 agenda (6-0)
• Tabled update on Fairview Fire Chief answers
• Scheduled Community Outreach subcommittee meetings first Wednesday monthly at 6:00 PM
• Scheduled Policies and Procedures subcommittee meetings second Wednesday monthly at 5:30 PM

Board of Control

The Fairview Park Board of Control approved a police cable work purchase, designated Zupka & Associates as the city’s independent public accountant for the 2025 audit, and approved eight additional vendor contracts ranging from welding supplies to a traffic study. Each item received a vote of three Ayes and two Nays, meeting the required majority.

• Approved $9,030 police cable work purchase (3 Aye, 2 Nay)
• Approved $25,280 contract with Zupka & Associates for the 2025 audit (3 Aye, 2 Nay)
• Approved $13,000 Airgas USA LLC welding gas supplies (3 Aye, 2 Nay)
• Approved $6,000 Boyas Excavation clean fill dirt (3 Aye, 2 Nay)
• Approved $14,962 Smith & Oby air‑handler coil cleaning (3 Aye, 2 Nay)
• Approved $24,292.44 Senior Life computer‑room supplies (3 Aye, 2 Nay)
• Approved $68,100 StructurePoint Lorain Road traffic study (3 Aye, 2 Nay)
• Approved $7,300 United Rentals portable restroom rentals (3 Aye, 2 Nay)

Board of Control

The Board of Control will review several vendor payments and contracts. Members will discuss rejecting two bids for the West 223rd Street waterline project because they exceeded engineer estimates.

• Proposed rejection of bids for West 223rd Street waterline project
• Payment of $34,670.00 to The Safety Company (Mtech) for sanitary sewer
• Payment of $26,367.00 to Smith & Oby for motor/pump replacement
• Payment of $14,949.06 to American Safe & Vault Service for Sherwood and W220 guardrail replacement
• Payment of $14,600.00 to Jim's Electric Inc for FHS stadium light bulb replacements

The Board approved several procurement contracts, including a $26,367 motor/pump replacement and a $13,000 annual service contract. It also approved purchases for street‑sweeper tinting, guardrail replacement, security hardware, and fire and police uniforms. The Board voted to reject the two bids for the West 223rd Street waterline project and delay it to Spring 2026. The meeting was then adjourned.

• Approved $26,367.00 motor/pump replacement (Aye/Nay votes: Aye Nay Aye Nay Aye Nay Aye Nay Aye Nay)
• Approved $13,000.00 annual contract (2nd half 2025) (Aye/Nay votes: Aye Nay Aye Nay Aye Nay Aye Nay Aye Nay)
• Approved $34,670.00 street‑sweeper window tint addition (Aye/Nay votes: Aye Nay Aye Nay Aye Nay Aye Nay Aye Nay)
• Approved $9,000.00 guardrail replacement (Aye/Nay votes: Aye Nay Aye Nay Aye Nay Aye Nay Aye Nay)
• Approved $14,949.06 security door hardware and software (Aye/Nay votes: Aye Nay Aye Nay Aye Nay Aye Noy Aye Nay)
• Approved $5,320.20 computer contract renewal (Aye/Nay votes: Aye Nay Aye Nay Aye Nay Aye Nay Aye Nay)
• Approved rejection of bids for West 223rd Street waterline project, delaying it to Spring 2026 (Aye/Nay votes: Aye Nay Aye Nay Aye Nay Aye Nay Aye Nay)
• Adjourned meeting (Aye/Nay votes: Aye Nay Aye Nay Aye Nay Aye Nay Aye Nay)

Access and Equity Action Committee (AEAC)

The committee approved the July 2, 2025 minutes by consensus. The agenda was approved with a 4‑0 vote. Subcommittee meeting schedules were set: Community Outreach and Engagement at 6:00 PM and Policies and Procedures on the second Wednesday of each month at 5:30 PM. The draft onboarding process recommendations were approved by consensus and will be forwarded to Troy Greenfield.

• Approved July 2, 2025 minutes (consensus)
• Approved agenda (4‑0 vote)
• Set Community Outreach and Engagement subcommittee meeting time (6:00 PM)
• Set Policies and Procedures subcommittee meeting time (2nd Wed monthly, 5:30 PM)
• Approved draft onboarding process recommendations (consensus, to be forwarded to Troy Greenfield)

Board of Control

The Board of Control approved a series of purchase orders, including a $3,571,168.90 sewer and pavement replacement project, fiber‑line wiring for the police department, traffic‑monitoring software, and police equipment. Each motion received a majority of aye votes. The meeting adjourned at 10:24 AM.

• Approved $550.00 AT&T Firstnet fiber‑line wiring (3‑2)
• Approved $37,606.00 Cox Business purchase (3‑2)
• Approved $9,500.00 Cuyahoga Electric circuit installation (3‑2)
• Approved $5,208.33 Urban SDK traffic‑monitoring software (3‑2)
• Approved $3,571,168.90 sewer and pavement replacement project (3‑2)
• Approved $11,458.00 Atwells Glock 172 replacements (3‑2)
• Approved $21,257.44 PNC‑Amazon senior‑life purchase (3‑2)
• Approved $16,640.00 W B Mason office‑supply purchase (3‑2)

Planning & Design Commission

The commission voted to table the lot‑split request for 21080 Lorain Rd. (6‑1). It approved the signage plan for 22001 Brookpark Rd. (7‑0). It denied the signage package for 22710 Fairview Center Dr., with the monument sign approved (7‑0), the side sign denied (0‑7), and the front sign rejected (3‑4).

• Tabled lot‑split request for 21080 Lorain Rd. (6-1)
• Approved signage at 22001 Brookpark Rd. (7-0)
• Approved monument sign for 22710 Fairview Center Dr. (7-0)
• Denied side sign for 22710 Fairview Center Dr. (0-7)
• Denied front sign for 22710 Fairview Center Dr. (3-4)
• Overall docket 9-25-27P denied

Board of Control

The Fairview Park Board of Control approved a series of purchase orders for police communications, website services, a boiler replacement, sewer repair, recycling grant, fire‑department supplies, and street‑repair materials. Each item received a 5‑4 vote in favor. No items were denied or tabled.

• Approved $47,500 police communications purchase (5‑4)
• Approved $11,309.13 Civic Plus website charges (5‑4)
• Approved $21,714.00 hot‑water boiler replacement for senior center (5‑4)
• Approved $575,840.00 sewer repair project with Fabrizi Trucking & Development (5‑4)
• Approved $5,200.00 Gateway Recycling grant restructuring (5‑4)
• Approved $5,437.50 Minuteman Press recycling calendar order (5‑4)
• Approved $57,800.00 Lowe's park supplies purchase (5‑4)
• Approved $19,833.57 PNC‑Amazon recreation supplies (5‑4)

Board of Zoning & Building Appeals

The Board approved Docket 7-25-09B, granting a fence variance, with a 4‑0 vote and no abstentions. It also approved Docket 07-25-11B, granting a garage setback variance, again by a 4‑0 vote with no abstentions. The minutes of the June 10, 2025 meeting were adopted, with Mr. Petitt abstaining.

• Approved Docket 7-25-09B (fence variance) – vote 4-0-0
• Approved Docket 07-25-11B (garage setback variance) – vote 4-0-0
• Adopted June 10, 2025 meeting minutes – approved with one abstention

Access and Equity Action Committee (AEAC)

The Access and Equity Action Committee approved the June 4, 2025 meeting minutes with corrections. The committee also approved the agenda for the July 2, 2025 meeting. Sub‑committee meeting times were set for Community Outreach and Engagement and Policies and Procedures. No other substantive actions were decided.

• Approved June 4, 2025 minutes (with corrections)
• Approved meeting agenda
• Set Community Outreach and Engagement sub‑committee meetings for 6:00 PM in the Dunson Room
• Set Policies and Procedures sub‑committee meetings for the second Wednesday of each month at 5:30 PM in the Dunson Room

Board of Control

The Fairview Park Board of Control approved eight purchase orders covering street maintenance, equipment repairs, safety signage, legal notices, sewer and pavement replacement, street repairs, and recreation improvements. Each item was approved by a vote recorded as "Aye Nay Aye Nay Aye Nay Aye Nay Aye Nay," indicating a 5‑4 majority in favor. The approvals total roughly $3.9 million.

• Approved $32,870.00 Mtech street sweeper greasing add‑on (5‑4)
• Approved $18,092.70 Ohio Cat backhoe repairs add‑on (5‑4)
• Approved $13,784.97 City of Westlake tub grinder usage (5‑4)
• Approved $20,000.00 A & A Safety trifold stop signs add‑on (5‑4)
• Approved $12,048.84 Advance Ohio legal notices for street and waterline repairs (5‑4)
• Approved $3,676,044.30 Paving Co Inc Woodstock Avenue sewer and pavement replacement (5‑4)
• Approved $226,857.00 Crossroads Asphalt 2025 street repair program (5‑4)
• Approved $8,500.00 Lifeway Mobility EZ Access Ramp for Morton Park (5‑4)

Parks and Recreation Commission

The commission approved the meeting minutes without changes. It passed an amendment permitting alcohol at the Bain Cabin, with the first rental scheduled for the next day. The commission also accepted a grant for a new Bohlken Playground and authorized a NatureWorks grant application for a toddler playground at Bain. A decision was made to discontinue maintenance of the Morton “secret garden” area.

• Approved meeting minutes (no changes requested)
• Passed amendment allowing alcohol at Bain Cabin
• Accepted grant and new Bohlken Playground
• Authorized NatureWorks grant application for Bain toddler playground
• Decided not to maintain Morton “secret garden” area

Planning & Design Commission

The Planning & Design Commission approved seven docket applications, including signage projects on Lorain and Brookpark Roads and exterior renovations at 21400 Lorain Rd. The commission also approved the demolition of the former gas‑station property at 21125‑21139 Lorain Rd, funded by a $311,000 grant from the Cuyahoga County Land Bank. All approvals were unanimous.

• Approved May 21, 2025 meeting minutes (unanimous)
• Approved Docket 6-25-14P monument sign at 22591 Lorain Rd with stipulations (unanimous)
• Approved Docket 6-25-15P signage at 21200 Brookpark (unanimous)
• Approved Docket 6-25-16P signage at 21500 Brookpark Rd (unanimous)
• Approved Docket 6-25-17P signage at 22101 Lorain Rd (unanimous)
• Approved Docket 6-25-18P exterior renovations at 21400 Lorain Rd (unanimous)
• Approved Docket 6-25-19P demolition of 21125‑21139 Lorain Rd with $311,000 land‑bank funding (unanimous)

Shade Tree Advisory Committee

The committee approved the May 2024 meeting minutes. Members agreed to begin a memorial tree grove in the Bain Park Arboretum, starting with a tree for John S.'s wife. Plans were set for the Haber Dr. tree selection on July 26 and the next workday on June 28. Website updates were assigned, including a new STAC email address and adding the Tree City logo.

• Approved May 2024 meeting minutes (motion by John S., seconded by Dawn W.)
• Agreed to start a memorial tree grove in Bain Park Arboretum (tree for John S.'s wife)
• Scheduled tree selection for Haber Dr. project on July 26 at Lake County Nursery
• Set next workday for June 28 at 10 AM
• Added Amy H. to the STAC roster
• Changed email correspondence to the new STAC web address
• Assigned Kathleen to add the Tree City logo to the STAC page
• Designated a single STAC member to submit future web changes

Board of Zoning & Building Appeals

The Planning & Design Commission approved the minutes from the May 21, 2025 meeting. It approved seven signage applications (Dockets 6-25-14P through 6-25-18P) with all votes unanimous. The commission also approved the demolition of the former gas‑station property on Lorain Road (Docket 6-25-19P) funded by a $311,000 land‑bank grant. All motions passed without opposition.

• Approved May 21, 2025 meeting minutes (unanimous)
• Approved Docket 6-25-14P signage with stipulation to remove beer, wine, lottery, cigarettes (unanimous)
• Approved Docket 6-25-15P signage (unanimous)
• Approved Docket 6-25-16P signage (unanimous)
• Approved Docket 6-25-17P signage (unanimous)
• Approved Docket 6-25-18P exterior renovation signage (unanimous)
• Approved Docket 6-25-19P demolition of Lorain Rd property with $311,000 land‑bank funding (unanimous)

Board of Control

The Fairview Park Board of Control considered and voted on a series of purchase orders for various departments, including recreation, fire, development, police and capital projects. Each motion was presented, seconded and a roll‑call vote was recorded showing each member’s aye or nay vote. The items ranged from $5,098 to $13,611 and involved vendors such as Grainger, Home Depot, Johnsons Inc., and National Business.

• Purchase $10,500.00 Grainger (Service/Recreation) – votes: Minek Aye, Schneider Nay, Dever Aye, Pae Nay, Hitch Aye
• Purchase $13,950.00 Baker Vehicle Systems (Recreation) – votes: Minek Aye, Schneider Nay, Dever Aye, Pae Nay, Hitch Aye
• Purchase $5,098.00 Home Depot (Fire) – votes: Minek Aye, Schneider Nay, Dever Aye, Pae Nay, Hitch Aye
• Purchase $6,750.00 Johnsons Inc. (Development) – votes: Minek Aye, Schneider Nay, Dever Aye, Pae Nay, Hitch Aye
• Purchase $8,550.00 Johnsons Inc. (Development) – votes: Minek Aye, Schneider Nay, Dever Aye, Pae Nay, Hitch Aye
• Purchase $13,611.00 Nursery (Development) – votes: Minek Aye, Schneider Nay, Dever Aye, Pae Nay, Hitch Aye
• Purchase $9,607.88 (Legal notices) – votes: Minek Aye, Schneider Nay, Dever Aye, Pae Nay, Hitch Aye
• Purchase $9,300.00 National Business (Police) – votes: Minek Aye, Schneider Nay, Dever Aye, Pae Nay, Hitch Aye

Access and Equity Action Committee (AEAC)

The Access and Equity Action Committee approved the May 7, 2025 minutes and the meeting agenda. The Community Outreach and Engagement subcommittee will meet at 6:00 p.m. before the regular meeting; the Policies and Procedures subcommittee date is still to be determined. No other formal votes were recorded.

• Approved May 7, 2025 meeting minutes
• Approved meeting agenda
• Scheduled Community Outreach and Engagement subcommittee meeting at 6:00 p.m. before regular meetings
• Left Policies and Procedures subcommittee meeting date TBD

Civil Service Commission

The Civil Service Commission approved the April 24 meeting minutes and entered executive session to discuss personnel matters. It upheld the March 27 decision to grant protests for exam questions #29 and #62 and certified the Lieutenant promotional list. The commission also certified police entry‑level and lateral candidate lists and authorized the chief to select a backup entry‑level candidate if needed. The meeting was adjourned at 7:06 p.m.

• Approved April 24 minutes (all in favor)
• Entered executive session to discuss personnel issues (all in favor)
• Upheld March 27 decision to grant protests for questions #29 and #62 (all in favor)
• Certified Lieutenant promotional list (all in favor)
• Certified police entry‑level candidate list (13 candidates) (all in favor)
• Certified police lateral candidate list (3 candidates) (all in favor)
• Authorized chief to pick a second entry‑level candidate if a lateral fails (all in favor)
• Adjourned meeting at 7:06 p.m. (all in favor)

Board of Control

The Fairview Park Board of Control approved the meeting minutes and then considered four purchase orders for the Fire, Recreation and Service departments, recording individual votes for each. The minutes list the votes but do not state a final approval or denial for any of the items. The meeting was adjourned at 10:12 AM.

• Vote recorded on Fire Department purchase order $6,972.30 (vote details shown)
• Vote recorded on Fire Department purchase order $14,946.82 (vote details shown)
• Vote recorded on Recreation Department purchase order $9,316.67 (vote details shown)
• Vote recorded on Service Department purchase order $17,429.70 (vote details shown)

Parks and Recreation Commission

The Parks and Recreation Commission approved the April 16, 2025 meeting minutes with no changes requested. No other substantive actions or votes were recorded during the session.

• Approved April 16, 2025 meeting minutes (unanimous)

Planning & Design Commission

The commission unanimously approved the April 16, 2025 meeting minutes. It then approved seven docket applications for exterior renovations, signage, and fencing, each with a 6‑0 vote. No applications were denied or tabled.

• Approved April 16, 2025 minutes (6-0)
• Approved docket 5-25-07P for exterior renovations at 22101 Lorain Rd (6-0)
• Approved docket 5-25-08P for signage at 21690 Lorain Rd (6-0)
• Approved docket 5-25-09P for signage and fencing at 22005 Mastick (6-0)
• Approved docket 5-25-10P for fencing at 20400 Lorain Rd (6-0)
• Approved docket 5-25-11P for signage at 22915 Lorain Rd (6-0)
• Approved docket 5-25-12P for exterior renovations at 19070 Lorain Rd (6-0)
• Approved docket 5-25-13P for exterior renovations at 20077 Lorain Rd (6-0)

Board of Zoning & Building Appeals

The Board of Zoning & Building Appeals approved the minutes from the April 8 and December 10, 2025 meetings with no changes. It then approved a height variance request allowing a 6‑foot fence (2‑foot increase) at 19254 North Sagamore for applicant Natalie Berns. No other business was taken and the meeting adjourned at about 7:15 PM.

• Approved April 8, 2025 meeting minutes (unanimous)
• Approved December 10, 2025 meeting minutes (unanimous)
• Approved 2‑foot fence height variance for 19254 North Sagamore (4‑0 ayes)
• Adjourned meeting at approximately 7:15 PM

Board of Control

The Board of Control approved the meeting minutes. It then approved four service purchases: $8,000 for welding‑gas supplies, $44,704.71 for pump‑station repairs, $14,943.56 for police promotional exams, $21,755.74 for a road guardrail replacement, and $34,000 for tree work. The meeting was adjourned at 10:09 AM.

• Approved the meeting minutes (vote tally not clearly recorded)
• Approved $8,000 Airgas USA LLC welding‑gas supply purchase (vote tally not clearly recorded)
• Approved $44,704.71 W220 and Sherwood pump‑station repair purchase (vote tally not clearly recorded)
• Approved $14,943.56 Clancy & Associates police exam purchase (vote tally not clearly recorded)
• Approved $21,755.74 road guardrail replacement purchase (vote tally not clearly recorded)
• Approved $34,000 Parks Tree West LLC tree removal purchase (vote tally not clearly recorded)
• Adjourned the meeting at 10:09 AM (vote tally not clearly recorded)

Shade Tree Advisory Committee

The committee approved a motion to forward meeting documents to all members electronically, allowing members to make their own copies if desired. No other formal decisions were recorded in the meeting.

• Approved electronic distribution of meeting documents (motion passed)

Access and Equity Action Committee (AEAC)

The committee approved the April 2, 2025 minutes and the agenda with additions. The Community Outreach and Engagement subcommittee will meet at 6:00 p.m. before the regular meeting, and the Policies and Procedures subcommittee will meet at a time to be announced. No other substantive actions were voted on.

• Approved April 2, 2025 minutes
• Approved agenda with additions
• Set Community Outreach and Engagement subcommittee meeting time at 6:00 p.m. before regular meeting
• Set Policies and Procedures subcommittee meeting time as TBA

Board of Control

The Fairview Park Board of Control approved ten purchase requests. Approvals included police equipment, communications upgrades, ammunition, taser supplies, soil testing, nursery trees, a recreation technology contract, and street painting. All items were approved by the listed members.

• Approved $50,000 AT&T FirstNet recreation contract (unanimous)
• Approved $41,500 radio room communications project (unanimous)
• Approved $25,000 Geo Sci Laboratory soil testing at Gemini Center (unanimous)
• Approved $24,625 Lorain Road street painting (unanimous)
• Approved $12,411 Nursery Grant funded trees for treelawns (unanimous)
• Approved $10,600 police bullet‑resistant vests (unanimous)
• Approved $8,289 Vance Outdoors Inc 9mm practice ammunition (unanimous)
• Approved $7,500 Axon Enterprise Inc taser supplies (unanimous)

Civil Service Commission

The Civil Service Commission approved the March 27 minutes and moved to table the lieutenant promotion. It certified the Sergeant promotion, approved the eligibility of eight lateral police candidates, and certified the ranking of 28 entry‑level candidates for the May 24 agility exam. The commission also postponed discussion of Rule VI, Section 10 and the lieutenant exam questions until a future meeting.

• Approved March 27, 2025 minutes (all in favor)
• Tabled lieutenant promotion for next meeting (all in favor)
• Certified Sergeant promotion (all in favor)
• Certified eligibility of eight police lateral candidates (all in favor)
• Certified ranking of 28 police entry candidates (all in favor)
• Tabled clarification of Rule VI, Section 10 for future meeting (all in favor)
• Tabled discussion of Sgt. King letter until both candidates can attend (all in favor)
• Adjourned meeting at 7:03 p.m. (all in favor)

Records Commission

The commission unanimously approved the amended minutes from the December 9, 2024 meeting. It confirmed the 2025 household hazardous waste collection and shredding dates of May 17 and September 20. The commission voted to add several building‑department and human‑resources records to the RC‑2 Schedule. It also decided to hold a future meeting to discuss possible removals from the RC‑2 Schedule before the next commission meeting.

• Approved amended Dec 9, 2024 minutes (all voted in favor)
• Confirmed 2025 hazardous waste collection dates: May 17 and Sep 20
• Added building‑department and HR records to RC‑2 Schedule (all voted in favor)
• Scheduled a meeting to discuss items to be removed from RC‑2 Schedule before next meeting

Parks and Recreation Commission

The commission extended conditional offers to a new Aquatics Coordinator (starting June 16) and a Program Coordinator (starting April 21). A three‑tier pay structure for part‑time staff was put into effect with the May 9 paycheck. An emergency phone is being installed at Morton Splash Park.

• Conditional offer accepted for Aquatics Coordinator (start June 16)
• Conditional offer accepted for Program Coordinator (start April 21)
• Tiered pay structure for part‑time employees implemented (effective May 9 paycheck)
• Emergency phone installation approved for Morton Splash Park

Planning & Design Commission

The Fairview Park Planning & Design Commission met on April 16, 2025. The commission approved the minutes from the March 19, 2025 meeting. Two signage applications (22368 Lorain Rd. and 20201 Lorain Rd.) were reviewed, but the minutes do not record any decision on them. No other actions were taken.

• Approved March 19, 2025 minutes (vote tally not recorded)

Board of Control

The Board of Control considered a series of purchase requests ranging from office supplies to software and municipal services. Members cast votes on each request, but the minutes do not record the final outcomes. The meeting was adjourned at 10:15 AM.

• Purchase of $2,000 watch office remodeling supplies (Lowe’s) – vote taken (outcome not recorded)
• Purchase of $500 electrical supplies and $573.87 computer dock/keyboard (Permanent) – vote taken (outcome not recorded)
• Purchase of $12,141.39 fire equipment (Solutions) – vote taken (outcome not recorded)
• Payment of $62,192.80 for Rocky River municipal court operating costs – vote taken (outcome not recorded)
• Payment of $5,815.00 Sedgwick enrollment fee for policy year 2026 – vote taken (outcome not recorded)
• Purchase of $70,000 Go2it Group software, repairs, and hardware – vote taken (outcome not recorded)
• Purchase of $9,000 outdoor equipment for parks (hardware) – vote taken (outcome not recorded)
• Purchase of $41,000 fertilization and weed‑control services – vote taken (outcome not recorded)

Shade Tree Advisory Committee

The committee accepted the February 2024 meeting minutes. It agreed to hold a tree giveaway at the Mayor’s State of the City event on May 1. The committee also scheduled a follow‑up meeting on April 30 to discuss upcoming projects.

• Approved acceptance of February 2024 meeting minutes
• Agreed to hold a tree giveaway at the Mayor’s State of the City event on May 1
• Scheduled a follow‑up meeting on April 30 at 6:30 pm to address specific projects
• Confirmed selection of 15 trees for the Haber Drive project, with city contractor to plant them in Fall 2024
• Rescheduled the STAC presentation to city council for May 12

Board of Zoning & Building Appeals

The board approved both the size and height variance requests for John Lorek’s new detached garage at 22280 Mastick Rd. The motions passed with three votes in favor and none against. The board denied the utility‑building variance (item 2) for James Brown Jr. at 22345 Macbeth Ave. and tabled his other variance request (item 1) until the May 2025 meeting.

• Approved size variance for 22280 Mastick Rd. garage (3‑0)
• Approved height variance for 22280 Mastick Rd. garage (3‑0)
• Denied utility‑building variance (item 2) for 22345 Macbeth Ave. (2‑1)
• Tabled utility‑building variance (item 1) for 22345 Macbeth Ave. (3‑0)
• Approved March 11, 2025 meeting minutes (by members present)

Access and Equity Action Committee (AEAC)

The Access and Equity Action Committee approved the March 5, 2025 minutes and the meeting agenda unanimously. A motion to change the committee’s name from DEO Coalition to Access and Equity Action Committee was also passed unanimously. No other substantive actions were taken.

• Approved March 5, 2025 minutes (6-0)
• Approved meeting agenda (6-0)
• Motion to rename DEO Coalition to Access and Equity Action Committee passed (6-0)

Civil Service Commission

The commission approved the January 23, 2025 meeting minutes. It ruled on several protested exam questions, denying some responses and granting removal of others. The March 19, 2025 Firefighter/EMT entry‑level candidate list was certified. Meeting dates were set for the police lateral exam (April 24) and the final police entry‑level list certification (June 3).

• Approved Jan 23, 2025 meeting minutes (motion passed)
• Denied protest response for Sergeant exam question #2
• Denied protest response for Sergeant exam question #42
• Granted removal of Lieutenant exam question #29 (confusing)
• Granted removal of Lieutenant exam question #62 (confusing)
• Certified March 19, 2025 Firefighter/EMT candidate list
• Set police exam meeting for Thursday, April 24 at 6 p.m.
• Set police final list certification meeting for Tuesday, June 3 at 6 p.m.

Board of Control

The Board of Control approved the minutes from the March 10 meeting. It approved seven purchase orders ranging from $5,750 for a community guide to $73,000 for sewer cleaning and camera work, each receiving an aye vote from all five members. The meeting was then adjourned at 10:12 AM.

• Approved minutes of 10‑Mar‑25 (all five members voted aye)
• Approved $5,750 Master Printing community guide purchase (all five members voted aye)
• Approved $8,000 Pioneer Athletics ballfield supplies (all five members voted aye)
• Approved $73,000 C & K Industrial sewer cleaning and camera contract (all five members voted aye)
• Approved $12,047.72 Solutions wheel‑chocks purchase for fire EMS (all five members voted aye)
• Approved $5,200 Dex Imaging copier maintenance order (all five members voted aye)
• Approved $11,429.50 American Legal Publishing web‑hosting update (all five members voted aye)
• Adjourned meeting at 10:12 AM (all five members voted aye)

Planning & Design Commission

The commission unanimously approved the February 19, 2025 meeting minutes. It also approved Docket 03-34-06P with six votes in favor and the mayor abstaining. Finally, Docket 03-24-04P was approved unanimously.

• Approved Feb 19, 2025 minutes (unanimous)
• Approved Docket 03-34-06P (6-0-1 abstain)
• Approved Docket 03-24-04P (7-0-0)