Fergus Falls public meetings in 2025

City Council

The council denied a 2026 tobacco license for Cloud Trading Inc. (dba Smoke N Cloud) at 2320 College Way after a public hearing, voting 0-8 against a resolution to approve it. The business was within 1,000 feet of Lincoln School, a youth-oriented facility, and had not obtained required building permits or a Certificate of Occupancy. The council also increased the city's property/liability insurance deductible from $10,000/$20,000 to $25,000/$50,000 per occurrence/aggregate, and adopted a fund balance policy for the Contingency Reserve Fund.

• Denied Resolution #225-2025 for a 2026 tobacco license for Cloud Trading Inc. (0-8)
• Adopted Resolution #232-2025 increasing property/liability deductible to $25,000/$50,000
• Defeated Resolution #233-2025 to allow Tax Levy Committee to review insurance coverages (3-5)
• Adopted Resolution #234-2025 approving fund balance policy for Contingency Reserve Fund 879
• Adopted Resolution #235-2025 extending termination notice with Visit Fergus Falls by 60 days (7-1)
• Approved consent agenda including land sale at 2010 W Lincoln Avenue and budget adjustments
• Adopted Ordinance 75, Eighth Series, vacating Main Street and Oakland Avenue
• Approved claims and payments totaling $1,846,889.30

Council

The City Council will hold a public hearing to consider an appeal from Cloud Trading Inc. (dba Smoke N Cloud) regarding the denial of its tobacco license. The Council will also vote on a second reading to vacate Main Street and Oakland Avenue, and consider a policy to maintain a fund balance of $100,000 or 200% of the city's insurance deductible. The meeting will conclude with a closed session to discuss a real estate transaction on Tower Road.

• Public hearing for appeal of denied tobacco license for Cloud Trading Inc. (dba Smoke N Cloud)
• Second reading of Ordinance 75, Eighth Series, to vacate Main Street and Oakland Ave
• Resolution approving a policy to maintain a fund balance of $100,000 or 200% of deductible per year
• Resolution increasing the city’s property/liability deductible from $10,000/$20,000 to $25,000/$50,000
• Adjournment to closed meeting to discuss a real estate transaction on Tower Road

Dec 15 Port Authority

The Port Authority will consider two linked items: signing a Landowners' Bill of Rights to allow a DNR appraisal of Port-owned parcels 71003500176001 and part of 71003500176010, and approving a resolution to apply for release of a conservation easement on Parcel 71003500011005, including a $2,000 application fee. The DNR acquisition and easement release are needed to clear the way for a potential sale of Parcel 71003500011005 to SCR Solutions, which has a right of first option to purchase. The meeting will also adjourn to a closed session to discuss the potential sale of that parcel.

• Authorize signing Landowners' Bill of Rights for DNR appraisal of parcels 71003500176001 and part of 71003500176010
• Approve resolution to apply for DNR conservation easement release on Parcel 71003500011005 and pay $2,000 fee
• Closed session to discuss potential sale of Parcel 71003500011005 (SCR Solutions has right of first option)
• DNR acquisition of Port land is key to releasing easement on parcel adjacent to SCR Solutions
• No dollar amounts for sale or appraisal are set; appraisal is pending

Committee of the Whole

The Committee of the Whole will discuss four items: a request to review a Hess family easement, authorizing grant applications for pedestrian safety improvements at four intersections, authorizing a Heritage Preservation Commission grant application for a 2026 RTC Summit, and increasing the city's property/liability insurance deductible. No final decisions are made at this committee meeting; recommendations will go to the City Council.

• Request to review Hess Family Easement for a driveway across state rail bank property at 20561 County Highway 29
• Authorizing grant applications for pedestrian safety improvements at South Union Avenue, Sheridan Street, South Cascade Street, and Lincoln Avenue & Vine Street intersections; estimated $818,000 in eligible costs with $163,600 local match
• Authorizing Heritage Preservation Commission to apply for up to $20,000 Minnesota Historical and Cultural Heritage Grant for a 2026 RTC Summit
• Proposal to increase property/liability insurance deductible from $10,000/$20,000 to $25,000/$50,000 and maintain a $100,000 fund balance

HPC

The Heritage Preservation Commission voted to authorize staff to request City Council approval to plan a summit focused on redeveloping the Fergus Falls Regional Treatment Center. The Commission also discussed next steps for a potential downtown historic district designation and heard updates on RTC tower repairs and bell tower rebuilding efforts. No final decisions were made on the downtown district or tower projects.

• Approved agenda with added bell tower and RTC grant items (unanimous)
• Authorized staff to request City Council approval to plan an RTC Summit (motion passed)

City Council

The council approved the 2026 budget of $56,588,387 and a tax levy of $8,708,000, a 1.85% increase from 2025. A rezoning request from Kwik Trip for a travel center at 1397 S Tower Road was tabled, with council members Mortenson and Kremeier appointed to an ad hoc committee to negotiate a compromise with the company and neighborhood. The council also approved a $114,163.50 prepayment on a new fire ladder truck and permanently changed traffic signals at Lincoln and Mill and Lincoln and Court to flashing red lights on a 5-2 vote.

• Approved 2026 budget of $56,588,387 and tax levy of $8,708,000 (Resolutions #223-2025 and #224-2025).
• Tabled rezoning request for Kwik Trip travel center at 1397 S Tower Road; appointed Mortenson and Kremeier to ad hoc committee.
• Approved $114,163.50 prepayment on new fire ladder truck from Fire Safety USA (Resolution #222-2025).
• Permanently changed traffic signals at Lincoln and Mill and Lincoln and Court to flashing red lights (Resolution #220-2025, 5-2 vote).
• Introduced land sale of city-owned property at 2010 W Lincoln Avenue to Roy'zzz Real LLC for $165,000 (Resolution #221-2025).
• Adopted resolutions recognizing retirements of Connie Evensen (24 years) and Kevin Sonstebo (21 years).
• Approved consent agenda including licenses, a $2,350 fire department donation, and a public hearing for tobacco license denial.
• Approved payments and claims totaling $708,683.85.

2026 Budget and Levy Presentation

The Fergus Falls City Council will hold a public meeting and consider adopting the final 2026 budget and property tax levy. The proposed levy is $8,708,000, a 1.85% increase from 2025, with an estimated tax rate decrease of 3.06%. The budget includes a 24.9% health insurance cost increase and a $259,000 loss of state electric generation transition aid.

• Proposed 2026 tax levy $8,708,000 (1.85% increase)
• Health insurance costs up 24.9% ($502,000 increase)
• Street projects totaling $8,692,440, including Cavour Ave., Cleveland Ave., and HWY 210 bridge
• Utility rate increases: water 5%, sewer 3.5%, storm water 10%, garbage 4%
• Property/liability insurance deductible increase from $10,000/$20,000 to $25,000/$50,000 recommended

Council

The City Council will hold a public hearing and vote on adopting the 2026 budget and property tax levy. They will also consider a rezoning request at 1397 S Tower Road, a street vacation at 620 Broken Down Dam Road, and a land sale at 2010 W Lincoln Avenue. Several resolutions and consent agenda items are also scheduled for approval.

• Public hearing and adoption of 2026 budget and levy
• Rezoning of 1397 S Tower Road from R-A to B-3
• Vacation of Main Street and Oakland Avenue at 620 Broken Down Dam Road
• Resolution introducing land sale for portion of 2010 W Lincoln Avenue
• Resolution supporting $1.5M LRIP grant for W Lincoln Avenue improvements

2026 Budget Document

The City Council is reviewing the proposed 2026 budget totaling $58.9 million in revenue and $56.6 million in expenditures. The proposed property tax levy is $8.7 million, a 1.85% increase from 2025. The budget includes a $772,499 increase in the General Fund, with notable changes including the elimination of the Communications position and outsourcing of Engineering and GIS services to Moore Engineering.

• Proposed property tax levy of $8,708,000, up $158,000 (1.85%) from 2025
• General Fund expenditures increase $772,499 to $16,883,214
• Communications position eliminated; Engineering and GIS outsourced to Moore Engineering
• Police Department budget increases $357,480 to $5,316,358
• Use of $643,000 in fund balance, including $243,000 to offset loss of Energy Transition Aid

PC

The Fergus Falls Planning Commission voted to recommend rezoning 1397 South Tower Road from R-A (Agricultural-Residence) to B-3 (General Business) to accommodate a proposed Kwik Trip travel center. The recommendation will go to the City Council for final approval after two ordinance readings. Public speakers opposed the rezoning citing concerns about noise, traffic, emissions, and property values.

• Approved minutes from October 27, 2025 (unanimous)
• Approved agenda (unanimous)
• Recommended rezoning 1397 South Tower Road from R-A to B-3 (5-0, Chair Duffy abstained)

PC Nov 24 2025

The Planning Commission will hold a public hearing and consider a rezoning request from Kwik Trip Inc. to change 1397 South Tower Road from R-A (Agricultural-Residence) to B-3 (General Business District) for a travel center with fuel pumps. The commission will also continue discussion on proposed code language for Battery Energy Storage Systems (BESS).

• Public hearing on Z-2025-1: Kwik Trip rezoning request for 1397 S Tower Road from R-A to B-3
• Proposed travel center includes 10-dispenser fuel canopy and 5-lane diesel canopy
• Staff recommends B-3 district for flexibility; commission to choose between B-2 and B-3
• Continued discussion on draft ordinance regulating Battery Energy Storage Systems (BESS)

PAC

The Fergus Falls Public Arts Commission will meet to review the Sculpture Walk manager's report, approve the 2026 sculpture replacement, and decide on a final contract payment of $1,750 to Naomi Schliesman. They will also discuss labeling, social media, sponsorships, and the downtown mural project. The agenda includes old and new business items, with decisions expected on the sculpture replacement and payment.

• Formal approval of 2026 sculpture replacement
• Final payment request of $1,750 to Sculpture Walk Manager Naomi Schliesman
• Sculpture for Library pedestal discussion
• Downtown Mural Placemaking update (cost $10,000–$13,000)
• Signage placement decision for eight street signs ($340)

PAC

The Public Arts Commission approved a total of $1,750 in 2025 compensation for the Sculpture Walk manager, including an additional $650 for start-up and administrative time, and increased the future annual compensation budget by $650. They also approved sign locations for the Sculpture Walk and selected 'Klompenboot' as a replacement sculpture for the 2026 Sculpture Walk. A work session was scheduled for January 15, 2026.

• Approved $1,750 total 2025 compensation for Sculpture Walk manager (motion carried)
• Increased future annual compensation budget by $650, with flexibility to amend based on funds (motion carried)
• Confirmed Sculpture Walk sign locations at six sites
• Approved 'Klompenboot' as replacement sculpture for 2026 Sculpture Walk (motion carried)

City Council

The council approved a $25,000 contribution to the Humane Society of Otter Tail County for their facility expansion on a 5-3 vote after debate about whether it is a core city service. The consent agenda was approved with removal of four items, including 2026 licenses, change orders, and a public hearing date for a vacation request. Delinquent accounts were certified, and payments of $1,480,137.27 were authorized. The council then adjourned to three closed meetings for litigation, a real estate transaction, and the city administrator's performance evaluation.

• Approved $25,000 contribution to Humane Society of Otter Tail County for facility expansion (5-3)
• Approved consent agenda under Resolution #205-2025, including 2026 licenses, change orders, and a public hearing for a vacation request
• Certified delinquent special assessments, miscellaneous invoices, garbage invoices, and utility accounts under Resolution #211-2025
• Authorized payments and claims of $1,480,137.27
• Adjourned to three closed meetings for attorney-client privilege, real estate transaction, and city administrator performance evaluation

Council

The Fergus Falls City Council will consider a $25,000 contribution to the Humane Society of Otter Tail County for its facility expansion, approve several resolutions certifying delinquent special assessments, invoices, garbage, and utility accounts, and discuss a proclamation declaring November 29, 2025, as Small Business Saturday and temporarily renaming Lincoln Avenue as Candy Cane Lane. The agenda also includes consent items such as a change order for the Otter Tail Valley Rail Crossing project and street lighting contracts.

• Resolution approving a $25,000 contribution to the Humane Society of Otter Tail County Capital Campaign
• Resolution certifying delinquent special assessments, miscellaneous invoices, garbage invoices, and utility accounts
• Proclamation declaring November 29, 2025, as Small Business Saturday and temporarily renaming Lincoln Avenue as Candy Cane Lane
• Change Order #1 for PI 9776 (Otter Tail Valley Rail Crossing) in the amount of $8,226.71, adjusting completion dates
• Resolution approving a street lighting contract with Otter Tail Power for the Washington corridor and DeLagoon Park

Committee of the Whole

The Committee of the Whole will discuss and recommend action on a change order for the Otter Tail Valley Rail Crossing project and a limited use permit with MnDOT for planters on a bridge. Updates from the Human Rights Commission and Parks and Recreation Commission will be presented, along with a proposed contribution to the Humane Society capital campaign.

• Change Order #1 for PI 9774 (Otter Tail Valley Rail Crossing) in the amount of $8,226.71, extending completion dates
• Limited Use Permit #5601-0059 with MnDOT for right-of-way on TH 210 for bridge planters
• Contribution to Humane Society of Otter Tail County Capital Campaign for facility expansion
• Pilot project for four-way stops at Lincoln and Court Street and Lincoln and Mill Street (Nov 1-Dec 1)

Council

The Fergus Falls City Council will consider a $25,000 Economic Development Loan to Shine Therapies for Kids LLC, approve several consent agenda items including a golf course lease extension and agreements with Otter Tail County, and hold a public hearing. The meeting also includes a closed session to discuss a potential real estate transaction at 2010 W Lincoln.

• $25,000 Economic Development Loan to Shine Therapies for Kids LLC
• Resolution extending Pebble Lake Golf Course lease to Dec 31, 2026
• Resolution for 2026 traffic marking program with Otter Tail County (120 miles)
• Highway and Trail Maintenance Agreement with Otter Tail County ($49,535.06 reimbursement)
• Resolution denying tobacco license for Smoke N Cloud

City Council

The council approved a $25,000 economic development loan for Shine Therapies for Kids LLC at 4% interest over 60 months, with a 1% origination fee and personal guarantee. The consent agenda included license approvals, a golf course lease extension, traffic marking program participation, and a tobacco license denial for Smoke N Cloud. No substantive decisions were made beyond these approvals.

• Approved $25,000 loan for Shine Therapies for Kids LLC (unanimous)
• Approved consent agenda including licenses, lease extension, traffic marking program, and surplus vehicle disposal (unanimous)
• Denied tobacco license for Smoke N Cloud (unanimous)
• Approved payments and claims totaling $1,526,416.90 (unanimous)

Rezoning Request Materials Nov 2025 Kwik Trip

The Planning Commission will hold a public hearing on November 24, 2025, to recommend approval or denial of a rezoning request for 1397 S Tower Road from R-A Agricultural-Residence to a commercial district. The applicant, Kwik Trip, Inc., proposes building a travel center with fuel and diesel canopies, a convenience store, and 25–30 new jobs. Staff recommends B-3 General Business District for flexibility, but the Commission may suggest B-2 Service Business District instead. The City Council will make the final decision on December 1, 2025.

• Rezoning of 1397 S Tower Road (PID 71004500015002) from R-A to commercial district for Kwik Trip travel center
• Proposed 10-dispenser fuel canopy and 5-lane diesel canopy at 1397 Tower Road S
• Multi-million dollar investment with estimated $500,000 annual payroll and 25–30 new jobs
• No official public comments received as of November 20, 2025
• City lacks a comprehensive plan; staff recommends B-3 district for flexibility

COW

The City Council Committee of the Whole recommended extending the Pebble Lake Golf Course Management Lease until December 31, 2026, to allow more time for negotiations on a long-term agreement. The committee also recommended denying a tobacco license for Smoke N Cloud after the owner paid the fee with a check on a closed account, violating city code. Several other items were recommended for approval, including a traffic marking contract with Otter Tail County, a highway and trail maintenance agreement, an encroachment agreement with Federated Church, and a temporary easement for storm sewer repairs. An update on Lake Region Healthcare's $100 million facility modernization plan was presented, and a proposal from Otter Tail Power for street lighting upgrades was discussed but tabled for further review by the Tax Levy Committee.

• Recommended extending Pebble Lake Golf Course lease to Dec. 31, 2026 (motion carried)
• Recommended approving traffic marking contract with Otter Tail County (motion carried)
• Recommended approving Highway and Trail Maintenance Agreement with Otter Tail County ($49,536.06 reimbursement) (motion carried)
• Recommended approving encroachment agreement with Federated Church for a traffic sign (motion carried)
• Recommended approving temporary easement at 2410 Lakeview Drive for storm sewer repair (motion carried)
• Recommended denying tobacco license for Smoke N Cloud due to non-compliant payment (motion carried)
• Discussed but tabled Otter Tail Power outdoor lighting projects for Tax Levy Committee review

Committee of the Whole

The Committee of the Whole will discuss several items including a one-year extension of the Pebble Lake Golf Course lease through 2026, participation in Otter Tail County's traffic marking program, a highway and trail maintenance agreement, an encroachment agreement with Federated Church for a traffic light, and a temporary easement at 2410 Lakeview Drive. Recommendations will be forwarded to the City Council.

• Pebble Lake Golf Course lease extension to December 31, 2026
• Traffic marking contract with Otter Tail County covering 120 miles of city streets
• Highway and trail maintenance agreement with Otter Tail County for $49,535.06 annually
• Encroachment agreement with Federated Church for a traffic control device at Union and Summit Avenues
• Temporary storm sewer easement at 2410 Lakeview Drive

PC Oct 27 2025

The Fergus Falls Planning Commission will review a zoning audit and recommendations aimed at reducing barriers to housing development, presented at a prior Committee of the Whole meeting. They will also continue discussion on drafting regulations for Battery Energy Storage Systems (BESS). The meeting includes approval of minutes from August 25, 2025.

• Review of zoning audit recommendations to adjust setbacks, lot coverage, and procedural requirements for housing development
• Continued discussion on drafting ordinance language for Battery Energy Storage Systems (BESS)
• Approval of minutes from the August 25, 2025 Planning Commission meeting

Port Open Oct 21

The Fergus Falls Port Authority will hear a presentation from Balanced Rock Power, a renewable energy company interested in leasing or purchasing up to 55 acres of Port Authority land for a battery storage project. The board will also consider approving minutes from prior meetings and then adjourn to a closed session to discuss a potential land sale.

• Introduction of Balanced Rock Power's proposal for a battery project on Port Authority parcel #71002500000004
• Potential long-term lease or purchase of up to 55 acres of the Norgren property near an electrical substation
• Current farm lease on the land pays $115.00 per acre per tillable acre to Bradow Farms
• Closed session to discuss sale of Port Authority parcel #71002500000004 under Minn. Stat. § 13D.05, subd. 3
• Approval of meeting minutes from September 16 and October 7, 2024

City Council

The council approved the purchase of a $2,033,000 fire truck from Fire Safety USA, funded partly by existing capital and future bond levy. They also voted to terminate the city's agreement with Visit Fergus Falls effective December 31, 2025, to renegotiate terms. Consent agenda items included a four-way stop pilot project at Mill/Lincoln and Court/Lincoln, and denial of three cannabis retail registrations due to lack of motion. Payments and claims totaling $1,352,769.36 were authorized.

• Approved $2,033,000 ladder fire truck purchase from Fire Safety USA (unanimous)
• Terminated agreement with Visit Fergus Falls effective Dec 31, 2025 (Resolution #195-2025)
• Approved four-way stop pilot project at Mill & Lincoln and Court & Lincoln (Resolution #193-2025)
• Denied cannabis retail registrations for SW Mezzo LLC, Ullah Enterprises LLC, Red Iris Cannabis Inc (no motion)
• Approved 2026 licenses for liquor, tobacco, and waste haulers (consent agenda)
• Waived monetary limits on municipal tort liability (Resolution #191-2025)
• Declared Unit 2091 surplus equipment and authorized disposal (Resolution #194-2025)
• Authorized payments and claims of $1,352,769.36 (unanimous)

Council

The Fergus Falls City Council will vote on several consent agenda items including denying cannabis retail registrations for three applicants, waiving tort liability limits, and implementing a four-way stop pilot project at Lincoln/Mill and Lincoln/Court. A resolution authorizing the purchase of an E-One 100' Aerial Truck for $2,033,000 will be considered. The meeting will also adjourn to a closed session to discuss a potential real estate transaction at 2010 W Lincoln.

• Resolution to purchase an E-One 100' Aerial Truck from Fire Safety, USA for $2,033,000
• Consent agenda includes resolutions not approving cannabis registrations for SW Mezzo LLC, Ullah Enterprises LLC, and Red Iris Cannabis, Inc
• Resolution to implement a four-way stop pilot project at Lincoln and Mill Street and Lincoln and Court Street
• Resolution providing written termination of the 2021 agreement with Visit Fergus Falls effective December 31, 2025
• Presentation of claims totaling $1,352,769.36

Committee of the Whole

The Committee of the Whole discussed the former dairy property redevelopment, noting the city must pay an estimated $1.3 million for railroad crossing upgrades on Union Avenue and Sheridan Street to proceed, as the railroad requires these improvements and closure of six other crossings. The council will consider a resolution of intent to proceed on October 20. The committee also recommended a pilot project to replace traffic signals with four-way stops at Lincoln and Court and Lincoln and Mill, declared a police squad surplus, and recommended terminating the Visit Fergus Falls contract to renegotiate terms.

• Recommended council consider resolution of intent to proceed with railroad crossing improvements on Sheridan and Union (no vote recorded)
• Recommended council implement pilot program to replace traffic signals with four-way stops at Lincoln and Court and Lincoln and Mill (motion carried, Kvamme/Rachels)
• Recommended council declare police squad Unit 2091 surplus and authorize disposal (motion carried, Fish/Kilde)
• Recommended council terminate contract with Visit Fergus Falls as of Dec 31, 2025, and renegotiate terms (motion carried, Job/Rachels)

Committee of the Whole

The Committee of the Whole will discuss a four-way stop pilot project at Lincoln and Court and Lincoln and Mill streets, aimed at reducing future traffic light maintenance costs. They will also consider declaring a surplus police vehicle for disposal and receive a housing code audit presentation. A dairy property update is also on the agenda.

• Four-way stop pilot project at Lincoln and Court and Lincoln and Mill streets
• Declare 2019 Chevy Tahoe (Unit 2091) as surplus equipment for auction
• Housing Code Audit Presentation by Greater Minnesota Housing Fund
• Dairy Property Update

Council

The Fergus Falls City Council will hold public hearings, award bids, and vote on six cannabis retail registrations. They will also consider second readings of ordinances on tobacco licensing and standalone garages, and approve multiple engineering task orders totaling over $1.04 million for street and utility improvement projects. The consent agenda includes a resolution to rescind an interim use permit for cannabis sales at 112 E Washington and to conclude acceptance of additional cannabis registrations.

• Approval of six cannabis retail registrations: Greenwood Roots Ltd, NB2A Investments, Red Iris, Sugar Hight Cannabis Consulting, SW Mezzo, Ullah Enterprises
• Engineering Task Order No. 7 for Cavour Avenue Improvement Project with Moore Engineering: $346,050
• Engineering Task Order No. 8 for Cleveland Avenue Improvement Project with Moore Engineering: $268,200
• Engineering Task Order No. 9 for Douglas Avenue Improvement Project with Moore Engineering: $201,000
• Resolution rescinding Interim Use Permit for cannabis retail sales at 112 E Washington

City Council

The council approved cannabis retail registrations for Greenwood Roots Ltd/Elevate Dispensary LLC and NB2A Investments LLC, and denied Sugar High Cannabis Consulting and Dispensary LLC on a 3-5 vote. Three other applications failed to get a resolution. The council also adopted ordinances on tobacco licensing and standalone garages, approved multiple engineering task orders and change orders for street projects, and authorized a grant application for a downtown mural.

• Approved cannabis registration for Greenwood Roots Ltd/Elevate Dispensary LLC (Resolution #186-2025)
• Approved cannabis registration for NB2A Investments LLC (Resolution #187-2025)
• Denied cannabis registration for Sugar High Cannabis Consulting and Dispensary LLC (3-5 vote)
• Adopted Ordinance 74, Eighth Series, Tobacco licensing (roll call vote)
• Adopted Ordinance 69, Eighth Series, Standalone garages (roll call vote, Kvamme opposed)
• Approved $346,050 Engineering Task Order No. 7 for Cavour Avenue (Resolution #176-2025)
• Approved $268,200 Engineering Task Order No. 8 for Cleveland Avenue (Resolution #177-2025)
• Approved $201,000 Engineering Task Order No. 9 for Douglas Avenue (Resolution #178-2025)

Port Authority Oct 2025

The Fergus Falls Port Authority will vote on renewing farm leases with Bradow Farms for 2026 and consider authorizing an appraisal of a Port-owned parcel behind SCR Solutions at 1007 N Tower Rd. The appraisal is needed to facilitate a land swap with the DNR to release a conservation easement, allowing SCR Solutions to expand. The meeting also includes approval of prior minutes and the agenda.

• Renewal of 2026 farm lease with Bradow Farms: West properties (approx. 23.64 acres at $170/acre) and East properties (132.70 acres at $115/acre), total anticipated rental income $19,280
• Request to pursue appraisal of parcel PID 71003500011005, located behind SCR Solutions at 1007 N Tower Rd
• DNR conservation easement release process: DNR to acquire 26.09+ acres of Port-owned land at market value to free up the 8-acre parcel for SCR Solutions expansion

Committee of the Whole

The Committee of the Whole will discuss and make recommendations on a grant application for a downtown mural project and on engineering task orders for five public improvement projects. They will also receive updates on the aquatics center season, city hall bell tower, town hall meetings, and the cannabis registration process, including initial review of six applications received.

• Recommendation to authorize Public Arts Commission to apply for a $9,600–$12,500 Fall Legacy Arts & Cultural Heritage grant for a downtown mural at 106 Union Ave S
• Recommendation to approve engineering task orders for five public improvement projects
• Initial review of six cannabis retail registration applications (Greenwood Roots Ltd/Elevate Dispensary, NB2A Investments, Red Iris Cannabis, Sugar High Cannabis Consulting and Dispensary, SW Mezzo, Ullah Enterprises)
• Aquatics Center 2025 season recap and City Hall Bell Tower update
• Town hall meetings discussion led by Mayor Hicks

HPC

The Heritage Preservation Commission met and discussed several ongoing projects, including damage assessment and potential grants for the City Hall clock tower, a $2,000 restoration grant for the George B. Wright statue funded by Otter Tail Power, and a request from the City Council to explore using remaining state funds for a 3D scan of the Regional Treatment Center (RTC) building. No formal votes or decisions were taken on these items; they were informational updates.

• Approved minutes of August 6, 2025 (unanimous)
• Approved meeting agenda (unanimous)

Committee of the Whole

The Committee of the Whole recommended the City Council authorize the Public Arts Commission to apply for a Legacy Arts & Cultural Heritage grant for a 'Welcome to Fergus Falls' mural on the north side of 106 S Union. The committee also recommended approving five engineering task orders for 2026 infrastructure projects, including street and utility replacements on Cavour, Cleveland, and Douglas Avenues, and a paving project on DeLagoon Park Road. Staff reported the new aquatic center generated a $77,398 profit in its first year, exceeding the projected loss. The council discussed the format and timing of future town hall meetings and received an update on six cannabis registration applications to be voted on at the October 6 council meeting.

• Recommended authorizing Public Arts Commission to apply for a Legacy Arts & Cultural Heritage mural grant (motion carried)
• Recommended approving five 2026 engineering task orders with Moore Engineering and Interstate Engineering (motion carried)
• Discussed designating the $77,398 aquatic center profit for future capital projects (no formal vote)
• Discussed changing town hall meetings to quarterly, every other month, or with later start times (no formal vote)
• Received update on six cannabis retail registration applications to be voted on October 6

PAC

The Public Arts Commission unanimously supported a grant application for a downtown mural project on Mill Street, with estimated costs of $10,000–$13,000. The City Council has already approved the six sculptures chosen for the 2026 Sculpture Walk, with five artists confirmed. The commission also tabled discussions on social media and sculpture business sponsorships until the next meeting.

• Approved motion to support Lee Smalt's grant application for the Fergus Falls Downtown Mural Project (unanimous)
• Approved minutes from August 21, 2025 (unanimous)
• Approved agenda (unanimous)
• Tabled discussion on social media and sculpture supporters until next meeting (unanimous)

PAC

The Public Arts Commission will discuss the 2026 Sculpture Walk approvals, a downtown mural placemaking project, and sculpture sponsorship. The City Council has already approved six sculptures selected by the commission in August.

• City Council approved six sculptures for the 2026 Sculpture Walk on September 2, 2025
• Downtown Mural Project proposed at Union and Lincoln intersection, estimated cost $9,600
• Sculpture sponsorship proposal at $2,000 each with sponsor names on plaques
• Discussion of wayfinding signage for 2026 Sculpture Walk, up to 12 signs recommended
• Art rotation in Council Chambers and Wright Statue update on old business

City Council

The council awarded a $915,489.68 contract to Flatland Enterprises for the TH 210 utility relocation project, waiving a missing non-collusion form. It also approved a $56,510,508 preliminary budget and a $9,279,000 preliminary levy for 2026, and set a public hearing for December 1. Bids for alley and parking lot improvements were rejected due to high costs. An economic development contract with Green House South LLC was approved, and the airport was renamed Fergus Falls Regional Airport.

• Awarded $915,489.68 contract to Flatland Enterprises for TH 210 utility relocation (Resolution #162-2025, Leighton opposed)
• Rejected bids for PI 5855 alley and parking lot improvements (Resolution #163-2025, unanimous)
• Approved 2026 preliminary budget of $56,510,508 (Resolution #169-2025, unanimous)
• Approved 2026 preliminary levy of $9,279,000 (Resolution #170-2025, unanimous)
• Set 2026 budget public hearing for December 1, 2025 (Resolution #171-2025, unanimous)
• Approved economic development contract with Green House South LLC (Resolution #172-2025, unanimous)
• Renamed airport to Fergus Falls Regional Airport with recognition for Einar Mickelson (Resolution #173-2025, Leighton abstained)
• Approved consent agenda including licenses, railroad agreement, airport grant, surplus equipment, and tobacco ordinance amendment (Resolution #164-2025, unanimous)

PA

The Fergus Falls Port Authority will discuss an update on the DNR acquisition and SCR Solutions land deal, consider a rate increase for Ugstad Plumbing & Heating, and review the proposed 2026 budget including a $72,700 property tax levy. The meeting also includes approval of prior minutes and agenda.

• DNR acquisition of Port-owned property parcel 71003500176001 to release conservation easement for SCR Solutions expansion
• Ugstad Plumbing & Heating requesting labor rate increase to $110/hr regular and $170/hr after-hours for CBHH maintenance
• Proposed 2026 Port Authority budget of $326,157 with $72,700 property tax levy
• CBHH facility budget of $219,950, fully reimbursed by the State of Minnesota

Council

The council will hold public hearings, award a $915,489.68 contract to Flatland Enterprises for the TH 210 utility relocation project, and set the 2026 preliminary budget at $56,510,508 with a levy of $9,279,000. They will also conduct first readings of ordinances on tobacco and standalone garages, and a second reading on cannabis businesses. A public meeting on the 2026 budget and levy is scheduled for December 1, 2025.

• Awarding $915,489.68 contract to Flatland Enterprises for TH 210 utility relocation project (PI 5367)
• Approving 2026 preliminary budget of $56,510,508 and preliminary levy of $9,279,000
• First reading of Ordinance 74 (Tobacco) and Ordinance 69 (Standalone Garages)
• Second reading of Ordinance 73 (Cannabis Businesses and Sales Hours)
• Resolution changing airport name to Fergus Falls Regional Airport

HRC Sept 11 2025

The Fergus Falls Human Rights Commission will review and potentially adopt a revised Event Sponsorship Policy, which sets criteria for sponsored events and clarifies that the commission cannot provide financial support. The commission will also discuss Welcoming Week communications and bid farewell to Chair Trudeau. The agenda is otherwise routine, including approval of minutes and old business.

• Review and possible adoption of revised Event Sponsorship Policy
• Discussion of Welcoming Week communications and events (Sept 12-21, 2025)
• Farewell to Chair Trudeau
• Approval of minutes and agenda

COW

The council recommended adopting the 2026 preliminary budget of $59,044,128 with a $9,279,000 tax levy (8.53% increase), to be formally approved on September 15. They also recommended accepting a railroad signal project agreement, an airport maintenance contract, and tobacco ordinance amendments. All motions carried unanimously.

• Recommended council adopt 2026 budget ($59,044,128) with 8.53% tax levy increase (motion carried)
• Recommended council accept Otter Tail Valley Railroad signal project agreement ($90,582) and MnDOT funding ($110,000) (motion carried)
• Recommended council approve airport maintenance and operations agreement for FY 2026-2027 (motion carried)
• Recommended council direct city attorney to amend tobacco ordinance with buffer zones and background checks (motion carried)
• Recommended council declare 2001 Ford Windstar surplus and authorize auction (motion carried)
• Recommended council adopt Surface Water Inlet Protection Plan (motion carried)

Committee of the Whole

The Fergus Falls Committee of the Whole will discuss and make recommendations to the City Council on several items, including the 2026 preliminary budget, a rail signal replacement project agreement, an airport maintenance grant, tobacco ordinance amendments, and surplus vehicle disposal. The meeting is advisory; final decisions are made by the City Council at a later date.

• 2026 Preliminary Budget review and recommendation
• Otter Tail Valley Railroad signal replacement: accept $90,582 construction agreement and $110,000 MnDOT funding
• Airport Maintenance and Operations Grant Agreement approval
• Direct City Attorney to draft tobacco ordinance amendments (Chapter 111)
• Surplus Unit #1 and authorize disposal

2026 Budget Document

The Fergus Falls City Council is reviewing the proposed 2026 budget totaling $59,044,128 in revenues and $56,510,508 in expenditures. The proposed property tax levy is $9,279,000, an increase of $729,000 (8.53%) over 2025. The budget includes fixed cost increases of $911,331 offset by staff reductions totaling $359,508.

• Proposed property tax levy increase of $729,000 to $9,279,000 (8.53% increase)
• General Fund budget of $17,238,100, up $1,127,385 from 2025
• Elimination of Communications position ($149,135 savings) and restructuring of Human Resources Dept. ($66,395 savings)
• Loss of Energy Transition Aid ($259,000) with $243,000 fund balance use to offset
• Police Department budget increase of $635,104 to $5,593,982

Charter Commission

The Fergus Falls Charter Commission will meet to revise the city charter to comply with Minnesota Rule 8205.1010, which requires election petitions to include a space for signatories to provide their year of birth. The commission will also elect officers, welcome a new member, and set the annual meeting date. The agenda includes approval of minutes from the previous meeting and public comments.

• Revise charter to comply with Minnesota Rule 8205.1010 requiring petition signatories to provide year of birth
• Election of officers for the commission
• Welcome new member Larry Enderle
• Set annual meeting for September 8, 2026

2025 09 09 Charter Commission

The Fergus Falls Charter Commission voted to have the City Attorney review a League of Minnesota Cities template and draft a revision to the charter's petition signatory pages to include signers' year of birth, as required by Minnesota Rule 8205.1010. The revision will be presented to the City Council for approval. The commission also discussed remote attendance at council meetings but took no action, and elected officers for 2025.

• Approved motion to have City Attorney draft charter revision for petition signatory pages (unanimous)
• Elected Sarah Duffy as Chairperson (unanimous)
• Elected Chuck Hanson as Vice Chair (unanimous)
• Elected Dave Prazak as Secretary (unanimous)

Council

The City Council will hold a first reading of an ordinance allowing standalone garages for storage on residential lots without dwellings, following Planning Commission recommendations. They will also consider adopting the 2026 fee schedule, entering a MnDOT contract for TH 210 roundabout construction, and amending cannabis business hours. The consent agenda includes a grant for a LUCAS CPR device and approval of the 2026 sculpture walk selections.

• First reading of Ordinance 73 amending cannabis business hours of operation
• Resolution entering MnDOT Contract 1059845 for TH 210 roundabout, trail, and aesthetic construction
• Resolution adopting the 2026 fee schedule
• Resolution accepting grant award of a LUCAS automatic CPR device from the MN AED Project
• Presentation of claims totaling $1,448,038.15

Capital Improvement Plan Projects

The City of Fergus Falls is reviewing draft Capital Improvement Plan projects for 2026 and 2027, including major street and utility reconstructions. These projects are in concept phase and will replace aging water, sewer, and storm systems, along with sidewalks and road surfaces. Funding comes from local funds, bonds, special assessments, and state/federal aid.

• Cavour Ave, Mill St, Court St reconstruction ($3.2M, 2026)
• Cleveland Ave reconstruction ($2.5M, 2026)
• Douglas Ave reconstruction ($1.9M, 2026)
• Hwy 210 bridge replacement with roundabouts ($1.3M, 2026)
• Sheridan, Arlington, Bancroft streets reconstruction ($2.8M, 2027)

Work Session CIP

The Fergus Falls City Council held a work session to discuss the five-year Capital Improvement Plan, focusing on seven proposed 2026 projects totaling $12,216,440. Council members debated whether to proceed with all projects or defer some to 2027, with most favoring moving forward. Staff will refine costs and return with more details.

• Cavour Avenue reconstruction: $3,216,000, includes utilities and downtown streets
• Cleveland Avenue reconstruction: $2,505,000, near Cleveland Elementary School
• Douglas Avenue reconstruction: $1,878,000, failing water and sewer lines
• Pebble Lake Road: $2,269,440, fully funded by federal and state funds
• TH 210 bridge replacement and roundabouts: $1,300,000, with $700,000 in MSAS funds

City Council

The council adopted Ordinance 71, which removes the cap on the number of cannabis registrations the city will provide, extends buffer zones, and grandfathers existing Interim Use Permits. The vote was 6-2, with Kremeier, Mortenson, Rachels, Kilde, Fish, and Job in favor, and Kvamme and Leighton opposed. The council also introduced Ordinance 73, which amends city code on cannabis businesses and includes a restriction on drive-up services, for its first reading.

• Adopted Ordinance 71 removing the cap on cannabis registrations, extending buffer zones, and grandfathering existing permits (6-2)
• Introduced Ordinance 73 amending cannabis business code, including a restriction on drive-up services (first reading)
• Approved Resolution #160-2025 adopting the 2026 fee schedule (Leighton opposed)
• Approved Resolution #161-2025 entering MnDOT Agreement for TH 210 roundabout, trail, and aesthetic construction project
• Approved Resolution #156-2025 approving minutes and licenses
• Approved Resolution #157-2025 accepting grant award of a LUCAS automatic CPR device
• Approved Resolution #158-2025 approving 2026 sculpture walk selections
• Approved Resolution #159-2025 authorizing a contract with MetLife for Minnesota Paid Family Medical Leave

September 2025

The Fergus Falls Public Library Board approved the August 2025 financial report and the secretary's report with corrections. They discussed the 2026 budget, a fee schedule review, and a pay model for an electric vehicle charging station. No final decisions were made on these items.

• Approved agenda as presented
• Approved secretary report with corrections (Pete Wasberg present, Amber absent in August)
• Approved August 2025 financial report to be filed

COW

The council recommended adopting the 2026 fee schedule, approved six new sculptures for the 2026 sculpture walk, and voted 5-2 to recommend removing the cap on cannabis registrations while keeping larger buffer zones. They also recommended enrolling in a MetLife equivalent plan for Paid Family and Medical Leave and approved entering MnDOT Agreement #1059845 for the local share of costs for State Project 5601-35.

• Recommended adopting the 2026 fee schedule (motion by Fish and Kvamme, carried)
• Recommended approving the 2026 sculpture walk selections as recommended by the Public Arts Commission (motion by Kilde and Kremeier, carried)
• Recommended approving enrollment in the MetLife equivalent plan for Paid Family and Medical Leave (motion by Job and Kilde, carried)
• Recommended approving MnDOT Agreement #1059845 for local cost share of TH 210 roundabout and related improvements (motion by Rachels and Fish, carried)
• Recommended removing the cap on cannabis registrations and keeping larger buffer zones (5-2 vote; in favor: Rachels, Kilde, Fish, Job, Leighton; opposed: Kvamme, Kremeier)

Committee of the Whole

The Committee of the Whole will discuss and make recommendations to the City Council on four items: adopting the 2026 fee schedule, approving the 2026 sculpture walk selections, contracting with MetLife to administer Minnesota's Paid Family and Medical Leave Act, and entering into MnDOT Contract 1059845 for the TH 210 roundabout, trail, and aesthetic construction. The fee schedule includes new cannabis business license fees and updated rates for city services.

• 2026 fee schedule with new cannabis license fees ($0-$1,000) and updated landfill, building, and park fees
• Contract with MetLife to administer MN Paid Family and Medical Leave Act
• MnDOT Contract 1059845 for TH 210 roundabout, trail, and aesthetic construction local cost share
• 2026 sculpture walk selections as recommended by the Public Arts Commission

PC

The Planning Commission voted to recommend approval of amended garage ordinance language, including changes to height, setbacks, and applicant residency requirements. They also began initial discussions on drafting a new ordinance for Battery Energy Storage Systems (BESS).

• Approved minutes from June 23 and July 28, 2025 (unanimous)
• Approved agenda (unanimous)
• Recommended approval of amended garage ordinance with changes: max height 19 ft or adjacent structure height, no outside storage, applicant must be city resident, setbacks match zoning district, max lot size in square footage, and increased side wall length to 30 ft (motion by Fullerton, second by Lysyk, passed)
• Discussed but took no vote on drafting Battery Energy Storage System (BESS) ordinance language

PC

The Fergus Falls Planning Commission will discuss a Battery Energy Storage System (BESS) zoning proposal and continue review of Ordinance No. 69, which would allow stand-alone garages via conditional use permit. The meeting also includes approval of minutes from June and July 2025.

• Old Business: Ordinance No. 69, Eighth Series, amending City Code Section 154.031 on stand-alone garages, with subcommittee recommendations
• New Business: Battery Energy Storage System (BESS) Zoning discussion
• Approval of minutes from June 23, 2025 and July 28, 2025

PAC

The Public Arts Commission voted unanimously to select six sculptures for the 2026 Sculpture Walk, including works by local and regional artists. They also discussed sponsorship opportunities, wayfinding signage, and payment process challenges.

• Approved June 18, 2025 minutes (unanimous)
• Approved agenda with added sculpture supporters discussion (unanimous)
• Selected six sculptures for 2026 Sculpture Walk (unanimous): Riley the River Otter, Yosemite, High & Dry, Mycology, Loon Leaving Itasaka, Play
• Recommended up to 12 wayfinding signs for 2026, dependent on funding

Council

The City Council will hold a public hearing on revoking the liquor license for Stella's FF, LLC due to tax delinquency. The council will also consider resolutions on the HRA 2026 levy, a MnDOT cost-sharing agreement for the TH 210 utility relocation project, and cannabis business registrations. Other items include second reading of a utility charges ordinance and first reading of a cannabis business ordinance.

• Public hearing on revoking liquor license for Stella's FF, LLC due to tax delinquency
• Resolution approving HRA 2026 levy
• Resolution entering MnDOT agreement 1060791 for TH 210 utility relocation project cost-sharing
• First reading of Ordinance 71, Eighth Series, Cannabis Business and Sales
• Resolution accepting cannabis registration applications from NB2A Investments LLC, Sugar High Cannabis Consulting & Dispensary LLC, VTDO LLC, and Greenwood Roots Ltd

City Council

The council voted 5-3 to adopt a merit-based cannabis registration process, replacing the earlier first-come, first-serve approach. A resolution to approve the first completed application (VTDO LLC) was defeated 3-5. The new process opens an application period from August 18 to September 18, with council scoring based on the December 2024 Selection Policy.

• Approved Resolution #147-2025 revoking Stella’s liquor license (unanimous)
• Approved Resolution #150-2025 setting 2026 community arena rates (adopted)
• Approved Resolution #151-2025 approving the HRA’s 5% levy increase (5-3)
• Approved Resolution #152-2025 entering MnDOT cost-share agreement for TH210 utility relocation (adopted)
• Adopted Ordinance 70, Eighth Series, Utility Charges (roll call vote)
• Defeated first reading of Ordinance 71 with amendment to strike extension language (1-7)
• Approved first reading of Ordinance 71 as presented (7-1)
• Approved motion directing City Attorney to draft amendment restricting curbside/delivery cannabis sales (6-2)

HRC Aug 14

The Fergus Falls Human Rights Commission will discuss a new legal restriction that prohibits city entities from fundraising directly, requiring a third-party organization to raise funds and City Council to accept donations. The commission will also consider a draft sponsorship policy and review a fundraising update and Welcoming Week plans.

• Legal clarification: city entities cannot solicit or raise funds directly; donations must go through a third party and be accepted by City Council via resolution
• Draft Events Policy defining sponsorship as name use, requiring commission vote, limiting to in-kind/volunteer support only
• Welcoming Week visual display of Declaration of Human Rights at Fergus Falls Public Library with foam-core posters and QR code
• Proposed community dialogue event during Welcoming Week with estimated cost of $2,500, contingent on funding
• Fundraising efforts include Thrivent Action Team grant ($250 secured), West Central Initiative, and MAHUBE-OTWA

Committee of the Whole Rev

The Fergus Falls Committee of the Whole will discuss and make recommendations on several items, including approving 2026 community arena rates, an update on lift station repairs (with a proposed $248,093 fix for the MN Motors station), authorizing an easement relinquishment for the future Les Schwab site, and two cannabis ordinance updates. They will also discuss next steps for cannabis applications and the HRA 2026 tax levy request.

• 2026 community arena rates (Exhibit A) - recommendation to council
• Lift station repairs: $248,093 for LS#6 (MN Motors) and $75,000 generator for LS#3 (Channing/Mill)
• Relinquishment of utility easement at Les Schwab site (Instrument #868199)
• Ordinance 71 & 72 amending cannabis buffer zones (1,000 ft schools, 500 ft daycares/parks) and limiting retail registrations to two
• HRA 2026 tax levy request

Committee of the Whole

The Committee of the Whole recommended approval of the 2025/2026 community arena user agreement with slightly lower rates due to reduced electricity and staff costs. They also recommended relinquishing a utility easement for the Les Schwab site and approving the 2026 HRA levy increase. Discussion on cannabis ordinance updates and application processes continued without final action.

• Recommended approval of 2025/2026 community arena user agreement (motion carried)
• Recommended relinquishing utility easement for Les Schwab site development (motion carried)
• Recommended approval of 2026 HRA levy increase of 5% ($13,836) (motion carried)

HPC

The Heritage Preservation Commission will hold a regular meeting with new business including a State Historic Preservation Office conference in September 2025. Old business items include an update to the City Council, the George B. Wright statue cleaning project, and an update on the RTC tower reconditioning project.

• Discussion of George B. Wright statue cleaning funding after DAR grant was not received
• Update on RTC tower reconditioning project using remaining state funds
• HPC update to City Council
• SHPO Conference September 2025

HPC

The Heritage Preservation Commission discussed updates on the RTC Tower reconditioning proposal, noting the City Council authorized staff to seek quotes for potential work. Chair Schuelke reported he is awaiting a grant response from Otter Tail Power to fund cleaning of the George B. Wright statue, with a goal to complete it before the statue's 100th anniversary in July 2026. The commission also approved the May 7, 2025 minutes and the agenda. No formal decisions were made on the discussed items.

• Approved May 7, 2025 minutes and agenda (unanimous)
• Discussed RTC Tower reconditioning; City Council authorized staff to seek quotes
• Discussed George B. Wright statue cleaning; awaiting grant response from Otter Tail Power

Council

The Fergus Falls City Council will hold a regular meeting on August 4, 2025, with several notable items. They will consider an Interim Use Permit for a cannabis dispensary at 112 E Washington Avenue, approve the sale of G.O. PIR Bonds Series 2025A for the Junius and Shoreview projects, and set rates for the new DeLagoon Campground. The agenda also includes a first reading of an ordinance updating utility charges and a resolution for the Lincoln Ave alleys and parking lot reconstruction.

• Interim Use Permit for VTDO LLC dba Serenity Dispensary at 112 E Washington Avenue in B-3 district
• Resolution awarding sale of G.O. PIR Bonds, Series 2025A (low bid from Gate City Bank at 4.0% for 10-year term)
• First reading of Ordinance 70, Eighth Series, updating utility charges (removing one free penalty per year)
• Resolution approving plans and advertising for bids on PI 5855, Lincoln Ave alleys and parking lot reconstruction (base bid $280,000)
• Resolution approving 2025-2026 DeLagoon Campground rates ($50/day partial hookup, $60/day full hookup)

City Council

The council approved an Interim Use Permit for a cannabis retail store at 112 E Washington Ave on a 5-4 vote, with Mayor Hicks casting the deciding vote. The permit was amended to a 3-year timeframe. The council also directed the city attorney to draft ordinance amendments reconsidering cannabis buffer zones to align with state statutes.

• Approved Interim Use Permit for cannabis retail at 112 E Washington Ave (5-4, mayor tie-break)
• Directed city attorney to draft ordinance amendments on cannabis buffer zones
• Adopted Resolution #140-2025 awarding $716,000 G.O. PIR Bonds Series 2025A at 4.0%
• Adopted Resolution #141-2025 approving plans for Lincoln Alleyway reconstruction project
• Adopted Resolution #142-2025 accepting $7,750 fire department donation for wildland gear
• Adopted Resolution #143-2025 approving plans for TH 210 utility relocation project
• Adopted Resolution #145-2025 to proceed with a 12-month cannabis registration period
• Adopted Resolution #146-2025 to license state pre-approved cannabis candidates immediately

TIF Policy Development

The Fergus Falls City Council held a work session to develop guidelines for Tax Increment Financing (TIF) policy. Members discussed TIF district duration, eligible project types, and recommended raising the application fee from $2,000 to $3,000 and the escrow deposit from $15,000 to $20,000. No formal decisions were made; the session was for discussion only.

• Council discussed TIF district types: Economic Development (up to 8 years), Housing (up to 25 years), and Redevelopment (up to 25 years).
• Members expressed mixed views on using TIF for housing; some opposed it or favored caps of 12–15 years.
• Council recommended increasing the TIF application fee to $3,000 and escrow deposit to $20,000.
• The city has completed 45 TIF-funded projects; 6 are open, 2 uncertified, and 37 decertified.
• 39 TIF projects supported industrial/commercial uses, 4 for hotels/senior living, and 6 for apartments.

August 2025

The Fergus Falls Public Library Board met on August 11, 2025, and discussed a request to reduce the library's budget by $25,000. The circulation assistant position will remain part-time as the director works on further budget cuts. The board approved the agenda, secretary's report, and financial report for July 2025. No other substantive decisions were made.

• Approved agenda (unanimous)
• Approved secretary's report (motion by Bridget, second by Sarah)
• Approved financial report for July 2025 (motion by Sarah, second by Pete)
• Discussed $25,000 budget reduction request from tax levy committee
• Circulation assistant position to remain part-time

Committee of the Whole

The Committee of the Whole will discuss and recommend action on a bond finance plan for the Junius and Shoreview projects, a memorandum of understanding with M-State on sexual assault victim information sharing, plans for Lincoln Ave alley and parking lot reconstruction, an interim use permit at 112 E Washington, a cannabis registration process update, and DeLagoon Campground rates. The committee makes recommendations to the full City Council.

• Bond finance plan for Junius and Shoreview projects (multiple bank offers detailed, rates from 4.00% to 6.00%)
• Memorandum of Understanding with M-State on sexual assault victim information sharing (no cost)
• PI 5855, Lincoln Ave Alleys and Parking Lot Reconstruction – approve plans and authorize bidding
• Interim Use Permit for 112 E Washington (update from July 28 Planning Commission)
• Cannabis retail registration process update (application period Aug 8–Sep 8, council review Sep 15)

PC July 28 2025

The Fergus Falls Planning Commission will hold a public hearing and consider an interim use permit for a retail cannabis dispensary at 112 East Washington Avenue. The commission will also review an ordinance amending City Code Section 154.031. The meeting includes approval of minutes from June 23, 2025.

• Public hearing for Interim Use Permit I-2025-4: VTDO LLC dba Serenity Dispensary to operate a retail cannabis dispensary in a B-3 district at 112 East Washington Avenue
• Review of Ordinance No. 69, Eighth Series, amending City Code Section 154.031
• Approval of minutes from June 23, 2025 meeting

PC

The Planning Commission recommended approval of an interim use permit for a retail cannabis dispensary at 112 East Washington Avenue, with conditions including a five-year term, hours of 10 am-8 pm, and no on-site consumption. A motion to recommend a draft ordinance allowing stand-alone garages via conditional use permit failed on a 3-3 tie; a subcommittee was formed to review the language further.

• Recommended approval of IUP for cannabis dispensary at 112 E Washington Ave (motion passed)
• Motion to recommend draft Ordinance No 69 for stand-alone garages failed (3-3 tie)
• Formed subcommittee (Vukonich, Schuett, Lysyk) to review garage ordinance language

Meeting

The Planning Commission will hold a public hearing and consider an interim use permit for VTDO LLC to operate a retail cannabis dispensary at 112 East Washington Avenue in a B-3 General Business District. The commission will also discuss garages in residential districts and approve minutes from the previous meeting.

• Public hearing and request for interim use permit I-2025-4 for a retail cannabis dispensary at 112 East Washington Avenue
• Discussion of garages in residential districts

PA

The Fergus Falls Port Authority will discuss and potentially decide on a lease or sale of 20 acres of Port-owned land to Otter Tail Power Company for a solar farm. The company is requesting a decision by August 1. The meeting also includes approval of prior minutes and old business.

• Otter Tail Power Company requests a decision on a 20-acre solar farm lease or purchase, with a proposed $300/acre annual payment and 2% escalator, or a sale option.
• Port Authority previously directed staff to research comparable solar lease prices and negotiate with Otter Tail Power.
• Meeting includes approval of minutes from the June 16, 2025 Port Authority meeting.

Council

The council will vote on awarding a $659,655.15 bid for Public Improvement 7774, the Lake Alice Grit Chambers Project, to Central Specialties. They will also consider a proposed amendment to City Code Section 154.031 to allow standalone garages on lots without a dwelling in R-1 zones, and will adjourn to closed session to discuss a possible real estate transaction.

• Awarding bid for PI 7774 Lake Alice Grit Chambers Project to Central Specialties for $659,655.15
• Proposed amendment to City Code Section 154.031 allowing standalone garages on lots without a dwelling in R-1 zones
• Presentation of claims totaling $1,262,509.91
• Update on Council Chambers technology
• Closed session to discuss a possible real estate transaction under Minnesota Statute 13d.05

City Council

The council awarded a $659,655.15 bid to Central Specialties for the Lake Alice grit chambers project, with a 5-3 vote. The project is funded partly by a $500,000 state grant and will help catch pollutants before they enter the lake. The council also approved a separate contract with Moore Engineering for construction administrative services at $52,100, and appointed Justin Paul as the new police chief, contingent on background screening.

• Approved Resolution #133-2025 awarding the Lake Alice grit chambers bid to Central Specialties for $659,655.15 (5-3 vote)
• Approved Resolution #134-2025 hiring Moore Engineering for construction administrative services at $52,100 (6-2 vote)
• Approved Resolution #135-2025 consent agenda including minutes, licenses, and permits
• Approved Ordinance 69 amendment to City Code 154.03 for standalone garages, referred to Planning Commission
• Approved Resolution of Accounts authorizing payments of $1,262,509.91 (Kvamme abstained)
• Approved Resolution #136-2025 appointing Justin Paul as police chief, contingent on background screening
• Discussed upgrading council chambers technology; staff to seek quotes
• Discussed utility billing system changes; staff to report on credit card fees

Committee of the Whole

The Committee of the Whole will discuss several items, including a proposal from Stantec to update bid documents for reconditioning the RTC tower using remaining state funds, an update from the Heritage Preservation Commission, a TIF policy discussion, a residential garages ordinance update, and a surface water inlet protection plan update. The meeting is for discussion only; no final decisions are made.

• Stantec proposal: $61,900 design/bidding services plus $1,200 reimbursables, total $63,100, for RTC Building 1 and 26 improvements
• Mold study proposal: $8,900 for assessment of Building 1 and 26
• TIF policy discussion comparing policies from nine Minnesota cities
• Residential garages ordinance update
• Surface Water Inlet Protection Plan (SWIPP) update

HRC July 10 2025

The Fergus Falls Human Rights Commission will meet to finalize plans for a visual display of its Declaration of Human Rights at the Public Library during Welcoming Week (September 12–20, 2025) and to review a formal proposal for a facilitated community conversation. The proposal from the Organization for Full Participation costs $2,500, with the commission exploring funding sources. The commission will also receive an update to report to the City Council.

• Finalize layout for Declaration of Human Rights display at Fergus Falls Public Library during Welcoming Week (Sept 12–20, 2025)
• Review $2,500 proposal from Organization for Full Participation for a facilitated community conversation on Sept 18, 2025
• Discuss potential funding for the conversation via city resources, Thrivent, and local organizations
• Receive update on commission activities to present to City Council

HRC July 10 2025

The Fergus Falls Human Rights Commission will discuss final layout of a Declaration of Human Rights display at the library for Welcoming Week (September 12–20, 2025) and review a $2,500 proposal from Organization for Full Participation to facilitate a community conversation on September 18. The commission may also consider any proposed amendments to the adopted Declaration of Human Rights under parliamentary procedure.

• Final layout of Declaration of Human Rights poster and 11x14 foam core signs for library display during Welcoming Week
• Proposal for a facilitated community conversation on September 18, 6–8 PM, at Fergus Falls Public Library or M State’s Legacy Hall, with $2,500 facilitation cost
• Possible amendments to the Declaration of Human Rights adopted May 21, 2025, requiring a second and majority vote
• Coordination with Public Arts Commission for mounting and graphic elements of the display

Council

The Fergus Falls City Council will hold public hearings and vote on a conditional use permit for a Les Schwab Tire Center at 1701 W Lincoln Avenue, along with related plats and variances. The consent agenda includes approvals for engineering task orders totaling multiple projects, licenses, and retirements of two city employees. The council will also approve claims of $1,772,015.49.

• Conditional use permit for Les Schwab Tire Center car/truck service and repair shop at 1701 W Lincoln Avenue
• Preliminary and final plat for Centerpointe Addition at 1701 W Lincoln Avenue
• Variance to allow 6-foot covered front porch encroaching into front setback at 1222 N Lake Street
• Variance to reduce parking setbacks to 5 feet and 0 feet between lots at 528 Western Avenue
• Task orders for Moore Engineering: Mill & Overlay ($5381), seal coat ($5382), Scenic Drive ($7224 & 8231), and Shoreview Drive ($5373)

City Council

The council approved a conditional use permit for a car/truck service and repair shop at 1701 W Lincoln Avenue, with conditions. Several engineering task orders were approved for road and street improvement projects, including a mill and overlay, sealcoat, Scenic Drive, and Shoreview Drive. The council also approved a combined preliminary and final plat for the Centerpointe Addition at the same Lincoln Avenue address. Payments and claims totaling $1,772,015.49 were authorized.

• Approved Resolution #127-2025: Conditional use permit for Les Schwab Tire Centers at 1701 W Lincoln Ave (car/truck repair shop)
• Approved Resolution #124-2025: Preliminary and final plat for Centerpointe Addition at 1701 W Lincoln Ave
• Approved Resolution #129-2025: Task Order No. 2 for Moore Engineering on the 2025 mill and overlay project (PI 5381)
• Approved Resolution #130-2025: Task Order No. 3 for Moore Engineering on the 2025 sealcoat project (PI 5382)
• Approved Resolution #131-2025: Task Order No. 4 for Moore Engineering on Scenic Drive improvements (PI 7224 & 8231)
• Approved Resolution #132-2025: Task Order No. 5 for Moore Engineering on Shoreview Drive improvements (PI 5373)
• Approved Resolution #128-2025: Variance for parking setbacks at 528 Western Ave (FF Ventures Addition)
• Approved payments and claims totaling $1,772,015.49

RTC History of Council Discussions (updated 07 2025)

This document is a historical record of City Council discussions from 2001 to 2006 regarding the reuse and redevelopment of the Fergus Falls Regional Treatment Center (RTC) campus. It includes resolutions, agreements, and proposals related to surplus property, demolition, and new facilities. No new decisions are being made at this meeting.

• Resolution passed to adopt the Fergus Falls Regional Treatment Center Master Planning and Reuse (Feb 2005)
• Resolution passed to sign Memorandum of Understanding with developer Todd J. McIntyre for RTC land acquisition and redevelopment (Dec 2005)
• Resolution passed authorizing grant agreements for demolition of the waste incinerator and steam heating facility, estimated at $410,000 (Aug 2006)
• Resolution passed to sign 2nd Amendment of Implementation of Master Plan Agreement, extending timeline to May 1, 2007 (Oct 2006)
• Discussion on preserving the Kirkbride building and proposals from Friends of the Kirkbride for a transitional college for disabled adults (Oct 2006)

July 2025

The Fergus Falls Public Library Board approved the June 2025 financial report and secretary's minutes. The library will post a new circulation assistant position in early August and hire three library aides. Other updates include a state park pass program, summer reading end date, and a silent art auction in August.

• Approved June 2025 financial report (motion by Sarah Thacker)
• Approved secretary's report and minutes (motion by Bridget Leonard, seconded by Sarah Thacker)
• Will post for new library assistant circulation position in early August 2025
• Will hire three library aides soon

June 24 HRC

The Fergus Falls Human Rights Commission will meet to discuss old business, including a vision for a library display of the recently adopted Declaration of Human Rights, with Kim Konikow from the Public Arts Commission. New business will involve a working session on the next focus of online outreach and education. The meeting is a working session to produce tangible content for publication.

• Discussion of a library display for the Declaration of Human Rights with Public Arts Commission representative Kim Konikow
• Working session on online outreach and education focus
• Potential recognition of the Declaration by City Council or mayoral proclamation on Human Rights Day (Dec 10) or Human Rights Campaign Day (Oct 12)
• Update of City website to reflect current members, meeting times, and contact options
• Exploration of funding opportunities from West Central Initiative grants and Thrivent Community Action Funds

PC Packet

The Planning Commission will hold public hearings and consider a conditional use permit for a Les Schwab Tire Center at 1701 West Lincoln Avenue, including a preliminary and final plat for the Centerpointe Addition. They will also consider variances for a porch at 1222 North Lake Street and parking setbacks at 528 Western Avenue, plus a preliminary and final plat for FF Ventures Addition at that address. A proposal from WSB regarding shoreland management and a council update on garages in residential districts are also on the agenda.

• Conditional Use Permit C-2025-3 for Les Schwab Tire Center (car/truck service & repair shop) at 1701 W Lincoln Ave in B-2 district
• Preliminary & Final Plat P-2025-1 for Centerpointe Addition at 1701 W Lincoln Ave
• Variance V-2025-2 for a 6-ft covered porch in front yard at 1222 N Lake St in R-2 district
• Variance V-2025-3 to reduce parking setbacks from 10 ft to 5 ft along property lines and 0 ft between parcels at 528 Western Ave
• Preliminary & Final Plat P-2025-2 for FF Ventures Addition at 528 Western Ave

Meeting

The Fergus Falls Planning Commission recommended approval of a conditional use permit for Les Schwab Tire Center to operate a car/truck service and repair shop at 1701 West Lincoln Avenue, and a combined preliminary and final plat for the Centerpointe Addition to subdivide the property. They also recommended variances for a front porch at 1222 North Lake Street and parking setbacks at 528 Western Avenue, along with a plat for FF Ventures Addition. Additionally, they recommended contracting with WSB for shoreland code updates and moving forward with a housing-focused land use audit by the Greater Minnesota Housing Fund.

• Recommended approval of CUP for Les Schwab Tire Center at 1701 W Lincoln Ave (unanimous)
• Recommended approval of Centerpointe Addition plat at 1701 W Lincoln Ave (unanimous)
• Recommended approval of variance for 6-foot covered front porch at 1222 N Lake St (unanimous)
• Recommended approval of variance to reduce parking setbacks at 528 Western Ave (passed, 1 abstention)
• Recommended approval of FF Ventures Addition plat at 528 Western Ave (passed, 1 abstention)
• Recommended contracting with WSB for shoreland code updates (unanimous)
• Recommended moving forward with GMHF housing land use audit (unanimous)

Meeting

The Planning Commission will hold public hearings and consider a conditional use permit, a combined preliminary and final plat for a Les Schwab Tire Center at 1701 West Lincoln Avenue, two variances and a plat for a property at 528 Western Avenue, and a variance for a porch at 1222 North Lake Street. A proposal from WSB regarding shoreland management and a council update on garages in residential districts are also on the agenda.

• Conditional Use Permit C-2025-3 for Les Schwab Tire Center car/truck service shop at 1701 West Lincoln Avenue in B-2 district
• Combined Preliminary and Final Plat P-2025-1 for Centerpointe Addition at 1701 West Lincoln Avenue
• Variance V-2025-2 for a 6-ft covered porch in front yard at 1222 North Lake Street in R-2 district
• Variance V-2025-3 to reduce parking setbacks to 5 feet along property lines and 0 feet between parcels at 528 Western Avenue
• Combined Preliminary and Final Plat P-2025-2 for FF Ventures Addition at 528 Western Avenue

PA

The Fergus Falls Port Authority will discuss a grant partnership opportunity for a child care expansion project that could add up to 72 child care slots, and receive an update on the Otter Tail Power Solar Field Lease. The board will provide direction on acquiring property and authorizing a grant application to the Minnesota Department of Children, Youth, and Families.

• Grant partnership opportunity for child care expansion project with up to $500,000 in state funding
• Proposed construction of three duplex buildings for six child care programs (up to 72 slots)
• PioneerCare willing to contribute land for the project
• Update on Otter Tail Power Solar Field Lease
• Potential follow-up meeting on June 23 to adopt resolution for grant deadline

PAC

The Fergus Falls Public Arts Commission will meet June 18 to discuss old business including the sculpture walk opening, plaque labeling, and art preservation, and new business such as potential public art projects for 2025 and a collaboration with the Human Rights Commission for Welcoming Week.

City Council

The council awarded a $458,929.66 construction contract to Ti-Zack Concrete LLC for the Otter Tail Valley Rail Signal Replacement Project (CP 9776), which will be fully reimbursed by MnDOT. It also voted 6-2 to direct the City Attorney to draft amendments to City Code Chapter 154 to allow standalone structures on vacant lots, despite the Planning Commission's recommendation against the change. Other actions included adopting ordinances on chicken permits and police department code, approving a bond finance plan for Junius and Shoreview projects, and authorizing $1,749,468.85 in payments and claims.

• Awarded construction contract for CP 9776 to Ti-Zack Concrete LLC for $458,929.66 (base bid plus alternates 1 & 2).
• Adopted Resolution #117-2025 accepting MnDOT funding agreement 1060425 for the rail signal project.
• Voted 6-2 to direct the City Attorney to draft ordinance amendments to allow standalone structures on vacant lots.
• Adopted Ordinance 67, Eighth Series, amending City Code 91.52 on chicken permits.
• Adopted Ordinance 68, Eighth Series, regarding the Police Department.
• Approved consent agenda including licenses for Barry Brothers Masonry, Elizabeth Lions Club, West Otter Tail County Fair, Jonny's StirFry on a Stick, Mother Goose & Beans, and TNT Fireworks.
• Adopted Resolution #120-2025 approving a bond finance plan for Junius and Shoreview projects.
• Authorized payments and claims totaling $1,749,468.85.

Council

The City Council will vote on two resolutions for the Otter Tail Valley Rail Signal Replacement Project: accepting a $500,000 lump-sum funding agreement with MnDOT and awarding a $458,929.66 construction contract to Ti-Zack Concrete, LLC. The council will also hold second readings of ordinances on chicken permits and police department code changes, and adjourn to a closed meeting to discuss a potential real estate transaction at 925 Western Avenue.

• Resolution accepting MnDOT funding agreement 1060425 for CP 9776 rail signal project
• Resolution awarding construction contract to Ti-Zack Concrete, LLC for $458,929.66
• Second reading of Ordinance 67 amending City Code 91.52 on chicken permits
• Second reading of Ordinance 68 regarding Police Department code changes
• Closed meeting to consider potential real estate transaction at 925 Western Avenue

Committee of the Whole

The Committee of the Whole will discuss a 2025 bond finance plan for Junius and Shoreview projects, a Planning Commission recommendation to keep the ban on stand-alone garages in residential districts, and development of a Tax Increment Financing (TIF) policy. The committee will also hear updates on the RTC tower reconditioning proposal, Pebble Lake Golf Course lease, and the public library.

• 2025 Bond Finance Plan and Resolution for Junius and Shoreview Projects
• Planning Commission recommends maintaining current ordinance prohibiting stand-alone garages on residential lots without a primary structure
• Discussion on developing a Tax Increment Financing (TIF) policy
• Stantec Proposal for RTC Tower Reconditioning – recommendation to consider rebid
• Pebble Lake Golf Course Lease Agreement Update

COW

The Committee of the Whole recommended the City Council approve an $805,000 bond issuance for the Junius and Shoreview street improvement projects, with a projected bond sale date of August 4, 2025. The committee also recommended directing the City Attorney to draft amendments to the accessory structures code to allow standalone garages on vacant lots, after hearing public testimony. Additionally, the committee recommended the council consider a $12,200 Stantec proposal to update estimates for reconditioning the RTC tower using remaining state funds. The council discussed developing a TIF policy and a potential 10-20 year lease extension for the Pebble Lake Golf Course, but no decisions were made on those items.

• Recommended approval of a bonding resolution for $805,000 in General Obligation Permanent Improvement Revolving Fund Bonds, Series 2025A for Junius and Shoreview street projects.
• Recommended directing the City Attorney to draft amendments to the accessory structures code language and definitions regarding standalone garages on vacant lots.
• Recommended the council consider the Stantec proposal for $12,200 to update estimates for RTC tower reconditioning using remaining state funds.
• Discussed but took no action on developing a TIF policy for the city.
• Discussed but took no action on a potential 10-20 year lease extension for Pebble Lake Golf Course.

Council

The City Council will vote on awarding two road construction contracts totaling $337,800 and hold a first reading of ordinances updating chicken permits and police department code. They will also consider resolutions for a cannabis retail interim use permit at 123 E Lincoln, a conditional use permit for a pylon sign at 226 E Lincoln, and use of Statewide Affordable Housing Aid funds for 801 W Stanton Ave. The consent agenda includes accepting donations for the fire department, declaring a police squad car surplus, and approving the Otter Express Joint Powers Agreement.

• Resolution awarding $242,913.60 bid to Mark Lee Asphalt for 2025 mill and overlay project on multiple streets
• Resolution awarding $94,886.78 bid to Asphalt Preservation Company for 2025 seal coat project on multiple streets
• First reading of Ordinance 67 amending chicken permit code (City Code 91.52)
• Resolution approving Interim Use Permit for cannabis retail sales at 123 E Lincoln (Sugar High Cannabis Consulting & Dispensary LLC)
• Resolution authorizing use of Statewide Affordable Housing Aid funds for acquisition of 801 W Stanton Ave

City Council

The council approved a ten-year Master Services Agreement with Moore Engineering for general engineering at $16,000/month, projected to save $440,000 annually, and a 15% fee on project work. Three city engineering employees resigned and received separation agreements including 4 months wages and health insurance. Kyle Meyer from Moore Engineering was appointed City Engineer. The vote on the Moore agreement was 6-1, with Mortenson opposed.

• Approved Resolution #112-2025: Master Agreement with Moore Engineering (6-1, Mortenson opposed)
• Approved Resolution #113-2025: Separation agreement with Troy Hauge
• Approved Resolution #114-2025: Separation agreement with Matt Harrington
• Approved Resolution #115-2025: Separation agreement with Devin Reger
• Approved Resolution #116-2025: Appointed Kyle Meyer as City Engineer
• Approved Resolution #102-2025: $242,913.60 mill and overlay bid to Mark Lee Asphalt & Paving
• Approved Resolution #103-2025: $94,886.78 seal coat bid to Asphalt Preservation Company
• Approved Resolution #110-2025: Interim Use Permit for cannabis retail at 123 E Lincoln Avenue

June 2025

The Fergus Falls Public Library Board approved the May financial report, adopted a Minitex support letter resolution, and reviewed the 2026 budget. The Summer Reading Program has 400 registrations on day one and 1,300 total to date. No other decisions were made.

• Approved May 2025 financial report
• Adopted Minitex support letter resolution (motion by Sarah Thacker, seconded by Pete Wasberg; signed by President Matt Lape)

2025 Annual Comprehensive Financial Report

This is the City of Fergus Falls' Annual Comprehensive Financial Report for fiscal year ended December 31, 2025, prepared by the Finance Department. It includes audited financial statements, management's discussion, and statistical data. The report presents the city's financial position and activities but is a procedural document, not a meeting agenda with decisions or discussions.

• Independent auditor's opinion states financial statements present fairly in all material respects
• Report includes government-wide financial statements, fund financial statements, and notes
• Lists elected officials: Mayor Anthony Hicks and eight council members
• Lists appointed officials including City Administrator Andrew Bremseth and Finance Director Bill Sonmor

2025 Kids Kamp Handbook Info

The City of Fergus Falls is providing the 2025 Kids Kamp Parent Handbook and Program Information, detailing the summer program for children entering 1st through 6th grade. The document outlines session dates, fees, policies, and behavioral expectations for the program held at the Fergus Falls Community Arena.

• Rates: $250 per two-week session, with a $50 non-refundable deposit to reserve a spot
• Late pick-up fee: $1.00 per minute after one warning
• Cancellation policy: full payment due if cancellation is not made one week before session start
• No tolerance rule for inappropriate language and touching, with possible dismissal
• Special needs/behavioral challenged children: parents must contact Recreation Coordinator before registering

Committee of the Whole

The Committee of the Whole is discussing six items and will make recommendations to the City Council. Key items include using Statewide Affordable Housing Aid funds for a mixed-income project at 801 W Stanton Ave, removing the cap on chicken permits, and contracting engineering services to Moore Engineering. The committee also considers declaring a police vehicle surplus, approving a transit joint powers agreement, and shifting emergency management duties from police to fire.

• Recommendation to allocate $240,769 in Statewide Affordable Housing Aid for acquisition and development of mixed-income housing at 801 W Stanton Ave
• Recommendation to amend City Code 91.52 to remove the limit of 20 chicken permits
• Recommendation to enter a 10-year Master Services Agreement with Moore Engineering at $16,000/month for general engineering plus 15% project fees
• Recommendation to approve Otter Express Public Transit Joint Powers Agreement with $50,000 annual contribution from Fergus Falls
• Recommendation to declare 2021 Ford SUV (Unit 2097) surplus and sell to Staples MN Police Department for $20,000

PC

The Fergus Falls Planning Commission will hold public hearings on two permit requests: a conditional use permit for a 35-foot pylon sign at 226 East Lincoln Avenue and an interim use permit for a retail cannabis dispensary at 123 East Lincoln Avenue. The commission will also discuss potential zoning changes to allow stand-alone garages in residential districts. The agenda includes routine approval of minutes and the agenda itself.

• Conditional Use Permit C-2025-2: Scenic Sign Corp. for a 35-foot pylon sign with electronic message center at 226 E Lincoln Ave (B-3 district)
• Interim Use Permit I-2025-3: Sugar High Cannabis Consulting & Dispensary LLC for retail cannabis dispensary at 123 E Lincoln Ave (B-3 district, 5-year term)
• Discussion on stand-alone garages in residential districts, including possible code changes
• Approval of minutes from April 28, 2025

Meeting

The Planning Commission recommended approval of an Interim Use Permit for Sugar High Cannabis Consulting & Dispensary to operate a retail cannabis dispensary at 123 East Lincoln Avenue, with conditions including a five-year term, hours limited to 10 AM to 8 PM, and no on-site consumption. The Commission also recommended approval of a Conditional Use Permit for a three-sided pylon sign at 226 East Lincoln Avenue, with conditions including parcel consolidation and a line-of-sight review. Additionally, the Commission voted to recommend that the City Council maintain the current ordinance prohibiting stand-alone garages in residential districts.

• Recommended approval of IUP for cannabis dispensary at 123 E Lincoln Ave (motion passed)
• Recommended approval of CUP for three-sided pylon sign at 226 E Lincoln Ave (motion passed)
• Recommended maintaining current ordinance banning stand-alone garages in residential districts (4-1)

Meeting

The Fergus Falls Planning Commission will hold public hearings on two permit requests: a conditional use permit for a pylon sign at 226 East Lincoln Avenue and an interim use permit for a retail cannabis dispensary at 123 East Lincoln Avenue. The commission will also discuss garages in residential districts.

• Public hearing on Conditional Use Permit C-2025-2 for Scenic Sign Corporation to construct a pylon sign at 226 East Lincoln Avenue in a B-3 district
• Public hearing on Interim Use Permit I-2025-3 for Sugar High Cannabis Consulting & Dispensary LLC to operate a retail cannabis dispensary at 123 East Lincoln Avenue in a B-3 district
• Discussion of garages in residential districts

May 21 HRC

The Fergus Falls Human Rights Commission will meet to clarify final content of a local Declaration of Human Rights for the Welcoming Week event in September. The group will also hold a work session with a communications intern to build messaging and framework, then transition to a collaborative working meeting.

• Clarify final content of Declaration of Human Rights for Welcoming Week event (September 12–21, 2025)
• Group work session with Communications Intern to build message and framework
• Transition to collaborative working meeting

Declaration of Human Rights Adopted May 21, 2025

The Fergus Falls Human Rights Commission adopted a Declaration of Human Rights on May 21, 2025. The declaration affirms basic human rights principles such as equality, non-discrimination, and dignity for all residents. It is a policy statement of values and does not include specific actions or funding.

• Adoption of a Declaration of Human Rights recognizing rights including freedom, equality, and equal protection under the law
• Declaration affirms rights are inherent, cannot be taken away, and are indivisible
• Statement emphasizes respect for diversity in age, race, gender, religion, sexual orientation, and other statuses

River Oaks Meadow Plat Review & Materials

The City of Fergus Falls is reviewing the preliminary and final plat for the River Oaks Meadow subdivision, owned by Gary Thompson. The review identifies several items that need revision or resubmission, including the plat name, boundary line survey, and stormwater management plan. The applicant must also provide details on connections to city services and condominium documents.

• Preliminary plat requires revision and resubmission for missing plat name and boundary line survey
• Final plat must include sanitary sewer, water, and access requirements
• Stormwater management plan and NPDES permit information needed for site disturbance over 1 acre
• Condominium documents and drainage plan requested
• No mortgagee listed; consent to plat required

Council

The Fergus Falls City Council will hold a public hearing on final cost assessments for the 2024 sidewalk/driveway improvement project and consider awarding a $387,500 construction contract to SF Excavating & Septic Systems for demolition of the ground water storage reservoir. The council will also vote on resolutions supporting a housing grant application for 801 W Stanton Ave and authorizing a broker agreement for the Bigwood Event Center.

• Resolution awarding $387,500 construction contract to SF Excavating & Septic Systems for demolition of ground water storage reservoir (PI 8232)
• Public hearing on final cost assessments for PI 6081, the 2024 sidewalk/driveway improvement project ($28,008.36 total final cost)
• Resolution supporting grant application to Greater Minnesota Housing Infrastructure Grant Program for 801 W Stanton Ave
• Resolution authorizing broker representation agreement with Marcus & Millichap for Bigwood Event Center
• Resolution naming fire training grounds as Daniel C. Ness Training Grounds

PA

The Fergus Falls Port Authority will hold a meeting to review all Port Authority properties. At the prior meeting, the board approved one-year farmland leases with Bradow Farms for two parcels, totaling $21,355, after a battery project was cancelled.

• Overview of all Port Authority Properties scheduled for discussion
• One-year lease approved for 35.85 tillable acres near racetrack at $170/acre ($6,094)
• One-year lease approved for 132.70 tillable acres near former Norgren property at $115/acre ($15,261)
• Balanced Rock Power battery project on Port Authority farmland will not move forward

City Council

The council awarded a $387,500 construction contract to SF Excavating & Septic Systems Inc. for demolition of a 0.75 MG ground storage reservoir. It also approved a $37,000 façade loan to Nomadic Arcade LLC, a $126,000 loan to Comfort Inn for exterior upgrades, and a resolution supporting a grant application for 34 single-family homes at 801 W Stanton Avenue. The Bigwood Event Center listing agreement with Marcus & Millichap was authorized, and the final cost assessments for the 2024 sidewalk and driveway improvement project were adopted.

• Awarded $387,500 demolition contract to SF Excavating & Septic Systems Inc. (unanimous)
• Approved $37,000 façade loan to Nomadic Arcade LLC (unanimous)
• Approved $126,000 Intermediary Relending Program loan to Comfort Inn (unanimous)
• Adopted Resolution #99-2025 supporting housing infrastructure grant for 801 W Stanton Avenue (5-2)
• Authorized broker representation with Marcus & Millichap for Bigwood Event Center (unanimous)
• Adopted final cost assessments for PI 6081 sidewalk and driveway project (unanimous)
• Approved consent agenda including SRO contract, fire training grounds naming, and budget adjustments (unanimous)
• Approved payments and claims totaling $1,936,644.53 (unanimous)

PAC

The Fergus Falls Public Arts Commission will consider a request from PioneerCare to support restoration of a Kirk Williams fountain sculpture from 1983. The commission will also review plans for the Sculpture Walk opening celebration and discuss future art projects.

• Preservation support request for Kirk Williams fountain sculpture at PioneerCare, commissioned in 1983
• Sculpture Walk opening reception scheduled for May 31, 2025, at Fergus Falls Senior Center
• Discussion of Welcoming Week collaboration with Human Rights Commission for September 12–21
• Approval of minutes from April 17, 2025 meeting

PAC

The Public Arts Commission approved minutes and agenda, then received a Sculpture Walk update: five of six sculptures are installed, the sixth and plaques will be placed next week. The opening reception is scheduled for May 31 at the Senior Center. No formal decisions were made on future projects or the PioneerCare fountain restoration request.

• Approved April 17, 2025 meeting minutes (motion by Barsness, second Smalt, passed)
• Approved May 15, 2025 agenda (motion by Konikow, second Smalt, passed)

Committee of the Whole

The Committee of the Whole will discuss and make recommendations on three items: a new School Resource Officer contract with ISD 544 required by recent state law changes, naming the fire training grounds after a fallen firefighter, and appointments to the Otter Express Joint Powers Board. The SRO contract covers one officer at Kennedy Secondary School with no additional cost to the city or district.

• School Resource Officer contract with ISD 544 for Kennedy Secondary School, effective July 1, 2025 to July 1, 2026
• Naming the fire department training grounds as the Daniel C. Ness Training Grounds
• Appointment of Scott Kvamme and Anthony Hicks to the Otter Express Joint Powers Board
• Economic development discussion (no specific action requested)

COW

The Fergus Falls City Council, meeting as a Committee of the Whole, approved a School Resource Officer contract with Independent School District 544. The council also voted to name the fire training grounds the Daniel C. Ness training grounds and appointed Scott Kvamme and Anthony Hicks to the Otter Express Joint Powers Board. Additionally, the council discussed developing a job description for an in-house economic development position.

• Approved School Resource Officer contract with Independent School District 544 (motion by Kilde, second by Fish, carried)
• Named fire training grounds as Daniel C. Ness training grounds (motion by Fish, second by Kremeier, carried)
• Appointed Scott Kvamme and Anthony Hicks to Otter Express Joint Powers Board (motion by Fish, second by Kilde, carried)
• Discussed developing a job description for an in-house economic development position (no formal vote taken)

HPC

The Heritage Preservation Commission supported issuing a Certificate of No Change for 119 North Union Avenue, allowing the owner to replace doors and remove a side door and decking, though the front doors were already replaced without a permit. The Commission recommended replacement clay tiles match the originals. The Council approved the HPC's suggestion to reengage Stantec for pricing on RTC tower projects using remaining state funds, with a January 2027 deadline. The HPC voted to seek funding for cleaning the George B. Wright statue, aiming to raise $3,750 to $4,000 before its 100th anniversary in 2026.

• Approved April 2, 2025 and April 7, 2025 minutes and agenda (motion passed)
• Supported issuing a Certificate of No Change for 119 North Union Avenue (permit review)
• Recommended replacement clay roof tiles match original tiles as closely as possible
• Voted to seek funding for George B. Wright statue cleaning (motion passed)
• Council approved HPC suggestion to reengage Stantec for RTC tower pricing using remaining state funds

Econ Dev Work Session

The Fergus Falls City Council held a work session to discuss economic development, breaking into three groups to present visions. After presentations, the council reached consensus on several common points, including hiring an in-person economic development professional within City Hall, developing policies for incentive programs, and creating an independent board to govern economic development functions. The council agreed to take these commonalities and develop an economic development model and process, including determining funding for the position, which would require an estimated $200,000-$275,000 annual commitment from the city.

• Consensus reached to develop an economic development model and process based on commonalities from group presentations
• Agreed to hire an in-person economic development professional within City Hall
• Policies and guidelines need to be developed for incentive programs
• Economic development functions should be governed by an independent board of mixed individuals from specialized sectors
• Position would require a $200,000-$275,000 annual commitment from the city
• Port Authority should focus on business and Community Development on housing
• Review city codes and ordinances to remove economic development barriers
• Grants, loans and other tools from other sources need to be accessed

HPC

The Heritage Preservation Commission will review a small commercial permit for 119 N Union Ave (Barnard Mortuary) involving door replacement, painting, and porch removal. They will also receive updates on the George B. Wright Statue cleaning and the RTC Tower reconditioning proposal, following a prior recommendation to allocate $320,000 for the center tower.

• Permit review for 119 N Union Ave: replace two front doors with black ¾-glass doors, paint building, remove side door and decking
• Update on George B. Wright Statue cleaning
• Update on RTC Tower reconditioning proposal (prior recommendation: $320,000 for center tower mold remediation and accessibility)
• Approval of April 2 and April 7 meeting minutes

City Council

The council voted 5-4 to rescind interim use permits for two cannabis businesses (Sugar High at 112 E Washington Ave and Elevate at 214 W Lincoln Ave) after a council member said he relied on inaccurate distance measurements. The mayor broke 4-4 ties to rescind both permits. The council then voted 5-4 to re-approve Sugar High's permit and 5-3 to re-approve Elevate's permit, each with conditions including a five-year term, 10 am–8 pm hours, and no on-site consumption.

• Rescinded Resolution #75-2025 (Interim Use Permit for Sugar High at 112 E Washington Ave) on a 5-4 vote, mayor breaking tie
• Rescinded Resolution #76-2025 (Interim Use Permit for Elevate at 214 W Lincoln Ave) on a 5-4 vote, mayor breaking tie
• Approved new Interim Use Permit for Sugar High at 112 E Washington Ave on a 5-4 vote, mayor breaking tie
• Approved new Interim Use Permit for Elevate at 214 W Lincoln Ave on a 5-3 vote
• Appointed Tyson Hajicek of Moore Engineering as Interim City Engineer on a 5-3 vote
• Authorized staff to seek a proposal from Stantec for the Regional Treatment Center using remaining state grant funds
• Approved Resolution #87-2025 approving assignment of TIF District 4-10 rights and obligations on a 5-3 vote
• Approved consent agenda including licenses, grants, conditional use permit for a 90' telecom monopole at 601 Randolph Ave, and multiple project resolutions

Council

The Fergus Falls City Council will consider rescinding interim use permits for Sugar High at 112 E Washington Avenue and Elevate at 214 W Lincoln Avenue, which were previously denied. The agenda also includes a second reading of an ordinance amending pylon sign regulations, a proclamation for Small Business Week, and several consent agenda items including a $2,500 library grant and a conditional use permit for a telecommunications monopole.

• Resolution rescinding Interim Use Permit for Sugar High at 112 E Washington Avenue
• Resolution rescinding Interim Use Permit for Elevate at 214 W Lincoln Avenue
• Second reading of Ordinance 66 amending Chapter 154.173 on pylon signs
• Resolution accepting $2,500 grant from West Central Initiative for library summer tutoring program
• Resolution approving Conditional Use Permit for 90' telecommunications monopole at 601 Randolph Avenue

May 2025

The Fergus Falls Public Library Board approved a Breastfeeding Policy (third reading) and voted to support changing a Library Assistant position from 30 to 40 hours per week. The board also reviewed financial reports, discussed federal cuts affecting Minitex and MnLink services, and noted Friends of the Library will continue subsidizing bus transportation with a new $1 patron co-pay.

• Approved Breastfeeding Policy (third reading) (motion by Bridget, second by Pete)
• Voted to support changing Library Assistant position from 30 to 40 hours per week
• Approved agenda as presented
• Approved secretary report as written (motion by Bridget, second by Matt)
• Filed April 2025 financial report (motion by Bridget, second by Amber)

Committee of the Whole

The Committee of the Whole will discuss and make recommendations to the City Council on several items, including delegating Wetland Conservation Act duties to Otter Tail County, accepting plans and authorizing bids for the 2025 Mill and Overlay and Seal Coat projects, approving a $137,891.92 change order for the DeLagoon Campground electrical work, and re-engaging Stantec for the RTC tower reconditioning project using $392,637 in state funds. The committee will also receive updates on 801 W Stanton, a town hall meeting, and the police department.

• Recommendation to delegate Wetland Conservation Act program duties to Otter Tail County Land and Resource Management Department at no cost to the city
• Recommendation to accept plans and authorize bids for the 2025 Mill and Overlay Project (PI 5381)
• Recommendation to accept plans and authorize bids for the 2025 Seal Coat Project (PI 5381)
• Recommendation to approve Change Order No. 3 for DeLagoon Campground improvement project, adding $137,891.92 for electrical wiring and conduit
• Recommendation to re-engage Stantec for RTC tower reconditioning project using approximately $392,637 in remaining state funds

COW

The Committee of the Whole recommended the council reject Change Order No. 3 for the DeLagoon Campground project after a 2-6 vote, with council members Rachels and Kvamme in favor and the rest opposed. The change order, requested due to a 50% miscalculation in electrical wiring and conduit, would have cost $137,891.92. The committee also recommended the council delegate Wetland Conservation Act duties to Otter Tail County, accept plans for two road projects, appoint an interim city engineer, re-engage Stantec for the Regional Treatment Center, submit a housing infrastructure grant, and consider monthly town halls.

• Rejected Change Order No. 3 for DeLagoon Campground project (motion failed 2-6).
• Recommended council delegate Wetland Conservation Act duties to Otter Tail County Land and Resource Management Department (motion carried).
• Recommended council accept plans and authorize bid advertisement for PI 5381 (2025 mill and overlay) (motion carried).
• Recommended council accept plans and authorize bid advertisement for PI 5382 (2025 seal coat) (motion carried).
• Recommended council appoint Tyson Hajicek as Interim City Engineer (motion carried).
• Recommended council re-engage Stantec for Regional Treatment Center reconditioning project (motion carried).
• Recommended council authorize submission of a Greater Minnesota Housing Infrastructure Grant up to $500,000 (motion carried, Mortenson opposed).
• Recommended council consider monthly town halls with quarterly quorum-noticed town halls (motion carried, Kvamme opposed).

PC

The Fergus Falls Planning Commission will hold a public hearing and consider a conditional use permit for a 90-foot telecommunications monopole at 601 Randolph Avenue, on school district property. The meeting also includes approval of prior minutes and a subcommittee update on stand-alone garage code revisions.

• Public hearing on C-2025-1: The Towers LLC request for a 90-foot telecom monopole in an R-1 district at 601 Randolph Avenue
• Approval of minutes from March 24, 2025 and April 8, 2025 special session
• Sub-committee update on stand-alone garage zoning code review

Meeting

The Planning Commission will hold a public hearing and consider a conditional use permit for a 90-foot telecommunication monopole in an R-1 residential district at 601 Randolph Avenue. The item is the only substantive new business on the agenda.

• Public hearing on Conditional Use Permit C-2025-1 for a 90-foot telecom monopole at 601 Randolph Avenue (Parcel ID: 71002990520001) in an R-1 district

Meeting

The Planning Commission voted to recommend approval of a conditional use permit for a 90-foot telecommunications monopole at 601 Randolph Avenue, proposed by The Towers LLC to improve wireless coverage on the Kennedy Campus. The recommendation includes conditions requiring state building code compliance and written confirmation from Otter Tail County Dispatch that the tower will not interfere with the ARMER emergency radio system. The Commission also discussed potential zoning code updates for stand-alone garages in residential districts and noted that the City Council denied two previously recommended interim use permits for THC retail locations near the riverwalk and Spies Park.

• Recommended approval of conditional use permit for 90-foot telecom monopole at 601 Randolph Avenue (unanimous)
• Approved minutes from March 24, 2025, and April 8, 2025 (unanimous)
• Approved agenda (unanimous)

PC

The Commission voted to recommend approval of a conditional use permit for a 90-foot telecommunications monopole at 601 Randolph Avenue, within the school's athletic complex. The recommendation includes conditions requiring state building code approvals and written confirmation from Otter Tail County Dispatch that the tower will not interfere with the ARMER emergency radio system. The public hearing included questions about tower location, health effects, and TV interference, which the applicant addressed. The City Council later denied two Interim Use Permits for THC retail locations that the PC had previously recommended.

• Approved minutes from March 24, 2025 and April 8, 2025 (unanimous)
• Approved agenda (unanimous)
• Recommended approval of Conditional Use Permit for 90-foot telecommunications monopole at 601 Randolph Avenue, subject to staff conditions (motion passed)
• Discussed potential zoning code updates for stand-alone garages in residential districts; subcommittee formed to draft ordinance
• Noted City Council denied two Interim Use Permits for THC retail locations that PC had recommended

Team 12 ED Presnetation Hicks, Job, Kvamme

Team 12 (Hicks, Job & Kvamme) will present an economic development update to the Fergus Falls City Council on May 7, 2025. The presentation covers current economic metrics, priorities, and proposed strategies including a new funded position. Key proposals include increasing net tax capacity and jobs by 5-10% over 5-10 years, developing the 116 industrial corridor, and completing the Stanton Avenue housing project.

• Proposed new economic development position funded through Port Authority at estimated $200-250k/year
• Goal to increase net tax capacity by 5% in 5 years and 10% in 10 years
• Goal to increase jobs by 5% in 5 years and 10% in 10 years
• City continues $50k pledge to support economic development building funds
• Allocate 25% of liquor store profits to loan pool (current fund balance $2,305,758)

City Council

The council approved a $250,000 IRP loan to Fergus Hotels LLC for renovating the Fergus Inn into a Days Inn, and waived the 1.5% origination fee. A $222,881.67 contract was awarded to Kotzer Excavating for Scenic Drive water and sewer improvements. A TIF transfer from Sunset Ridge Apartments to Fergus Falls Apartment Developers LLC was approved 5-3. Two interim use permits for cannabis sales (Sugar High and Elevate) failed due to buffer-zone disputes.

• Approved $250,000 IRP loan for Fergus Hotels LLC renovation (Resolution #61-2025)
• Waived 1.5% origination fee for IRP loan (Resolution #62-2025)
• Adopted assessments for PI 8231 & 7224 water/sewer mains on Scenic Drive (Resolution #63-2025)
• Awarded $222,881.67 contract to Kotzer Excavating for Scenic Drive improvements (Resolution #64-2025)
• Approved TIF transfer from Sunset Ridge Apartments to Fergus Falls Apartment Developers LLC (5-3) (Resolution #74-2025)
• Denied Interim Use Permit for Sugar High at 112 E Washington Ave (3-5)
• Denied Interim Use Permit for Elevate at 214 W Lincoln Ave (3-5)
• Approved consent agenda including licenses, donations, and budget adjustments (Resolution #65-2025)

Council

The City Council will hold a public hearing and consider approving a $250,000 IRP loan to Fergus Hotels LLC to finish converting the Fergus Inn into a Days Inn by Wyndham. The council will also award a $222,881.67 contract for Scenic Drive water and sewer improvements, hold final cost hearings for those assessments, and take up several other items including sign ordinance changes and interim use permits.

• Public hearing and vote on $250,000 IRP loan to Fergus Hotels LLC for Days Inn conversion at 610 Western Avenue
• Final cost hearing and contract award ($222,881.67) for Scenic Drive water and sewer main improvements to Kotzer Excavating Inc.
• First reading of Ordinance 66 amending Chapter 154.173 on pylon signs
• Second reading of Ordinance 65 repealing Chapter 120 on tetrahydrocannabinol product sales
• Interim use permits for Sugar High at 112 E Washington Ave and Elevate at 214 W Lincoln Ave

PAC

The Fergus Falls Public Arts Commission will meet to approve minutes from March 20, 2025, discuss a 2025 work plan, and provide updates on the Downtown Sculpture Walk, including celebration planning. The meeting is scheduled for April 17, 2025, from 12:00 PM to 1:00 PM in City Council Chambers.

• Approval of minutes from March 20, 2025
• Sculpture Walk update and celebration planning
• Discussion of 2025 work plan

PAC

The Public Arts Commission discussed plans for the inaugural sculpture walk installation and opening reception on May 31, 2025, at the Fergus Falls Senior Center. They also discussed Welcoming Week collaboration and a 2025 work plan. No formal votes or decisions were recorded.

• Approved minutes from March 20, 2025, with amendment to rotate art in council chambers before June meeting
• Discussed but did not vote on sculpture walk celebration details, plaque design, and volunteer needs
• Discussed but did not vote on Welcoming Week support and 2025 work plan items

Committee of the Whole

The Committee of the Whole recommended approval of Interim Use Permits for two cannabis retail locations, Sugar High at 112 E Washington Avenue and Elevate at 214 W Lincoln Avenue, after tie votes were broken by the Mayor. The permits were approved with conditions including a 2-year term, annual review, no sampling, and hours limited to 10 am-8 pm. The council also recommended transferring a Tax Increment Financing (TIF) note for the Sunset Ridge Apartments to a new owner, Fergus Falls Apartment Developers LLC, in a 5-3 vote.

• Recommended approval of Interim Use Permit for Sugar High cannabis retail at 112 E Washington Ave (Mayor broke tie, 5-4)
• Recommended approval of Interim Use Permit for Elevate cannabis retail at 214 W Lincoln Ave (Mayor broke tie, 5-4)
• Recommended transfer of TIF funds from Sunset Ridge Apartments to Fergus Falls Apartment Developers LLC (5-3)
• Recommended council accept plans and advertise bids for Otter Tail Valley Railroad signal replacement project (carried, Leighton opposed)
• Recommended council initiate the 2025 Sidewalk/Driveway program rates (carried)
• Recommended council approve a detour agreement with MnDOT for SP 5680-147 (carried)
• Recommended council provide a Resolution of Support for SF 2115, historic structure rehabilitation credit (carried)
• Recommended council approve Interstate Engineering's proposal for Dairy Property trail design and bid oversight (carried)

Committee of the Whole

The Committee of the Whole will discuss and make recommendations to the City Council on several items, including approving plans and bidding for a $565,000 railroad signal replacement project, setting 2025 sidewalk and driveway assessment rates with some increases, and approving a detour agreement with MnDOT for I-94 construction. Other items include a TIF transfer request, interim use permits, a resolution supporting a historic structure rehabilitation credit, and a trail design proposal.

• Recommendation to approve plans and authorize bidding for the Otter Tail Valley Railroad Signal Replacement Project (estimated $565,000)
• Proposed 2025 Sidewalk/Driveway Program rates with increases for some concrete work (e.g., 4" concrete walk from $37.50/LF to $42.50/LF)
• Detour agreement with MnDOT for I-94 construction, paying the city $1,360.23 for use of Lincoln Avenue
• Request to transfer TIF funds from Sunset Ridge Apartments to Fergus Falls Apartment Developer’s LLC
• Interim use permits for Sugar High (112 E Washington Ave) and Elevate (214 W Lincoln Ave)

April Session

The Fergus Falls Planning Commission is holding a special session to conduct public hearings and consider two interim use permit requests for cannabis sales in the B-3 District. The applicants are Sugar High Cannabis Consulting LLC and Elevate Cannabis Dispensary LLC, with proposed locations at 112 Washington Avenue E and 214 Lincoln Ave W respectively.

• Public hearing and interim use permit request IUP-2025-1 by Sugar High Cannabis Consulting LLC for cannabis sales at 112 Washington Avenue E
• Public hearing and interim use permit request IUP-2025-2 by Elevate Cannabis Dispensary LLC for cannabis sales at 214 Lincoln Ave W
• Both proposals are for the B-3 District

April 8, 2025 Session all docs combined

The Fergus Falls Planning Commission will hold public hearings and consider recommending approval of two Interim Use Permits for cannabis retail sales. The permits would allow Sugar High Cannabis Consulting LLC at 112 Washington Ave E and Elevate Cannabis Dispensary LLC at 214 Lincoln Ave W to operate in the B-3 zoning district for up to five years. Staff recommends approval for both with no conditions.

• Public hearing for IUP-2025-1: Sugar High Cannabis Consulting LLC at 112 Washington Ave E
• Public hearing for IUP-2025-2: Elevate Cannabis Dispensary LLC at 214 Lincoln Ave W
• Both permits would allow cannabis sales in B-3 District for up to 5 years
• Staff recommends approval for both permits with no conditions

PC

The Fergus Falls Planning Commission held a special meeting and recommended approval of interim use permits for two retail cannabis dispensaries: Sugar High Cannabis Consulting & Dispensary LLC at 112 East Washington Avenue and Elevate Cannabis Dispensary LLC at 214 West Lincoln Avenue. Both recommendations were approved with no conditions and with the findings presented, with Chair Duffy abstaining on each vote. The City Council will make the final decisions on the permits.

• Recommended approval of interim use permit for Sugar High Cannabis at 112 East Washington Avenue (4-0, Duffy abstained)
• Recommended approval of interim use permit for Elevate Cannabis at 214 West Lincoln Avenue (4-0, Duffy abstained)

Meeting

The Fergus Falls Planning Commission held a public hearing and voted to recommend approval of interim use permits for two retail cannabis dispensaries. The first, Sugar High Cannabis Consulting & Dispensary LLC at 112 East Washington Avenue, and the second, Elevate Cannabis Dispensary LLC at 214 West Lincoln Avenue, both received unanimous recommendations with no conditions. The City Council will make the final decisions.

• Recommended approval of interim use permit for Sugar High Cannabis Consulting & Dispensary LLC at 112 East Washington Avenue, with no conditions, for up to five years.
• Recommended approval of interim use permit for Elevate Cannabis Dispensary LLC at 214 West Lincoln Avenue, with no conditions, for up to five years.
• Approved the meeting agenda unanimously.

City Council

The council approved the $1.5 million Junius Avenue Street & Utility Reconstruction Project, awarding the construction contract to C&L Excavating Inc. for $1,041,093.95. After a failed attempt to amend the Library Art Policy to remove references to diversity and inclusion, the council adopted the policy as presented by the Library Board on a 7-1 vote. The council also initiated the Lincoln Avenue alleyway and parking lot improvement project on a 5-3 vote and awarded a $492,660.25 contract for the landfill demolition cell Phase 3B.

• Adopted assessment and awarded construction contract for CP 5961 Junius Avenue reconstruction to C&L Excavating Inc. ($1,041,093.95)
• Awarded contract for PI 9774 landfill demolition cell Phase 3B to Central Specialties ($492,660.25)
• Defeated amended Library Art Policy (1-7); then adopted original policy as presented by Library Board (7-1)
• Initiated PI 5855 Lincoln Avenue alleyway and parking lot improvement project (5-3)
• Directed City Attorney to amend sign ordinance to allow pylon signs in B-2 and B-3 districts subject to Conditional Use Permit
• Amended 2025 fee schedule to include a $350/day fee for Temporary Cannabis Events
• Approved consent agenda including licenses, surplus declarations, and repeal of THC product sales ordinance
• Approved payments and claims totaling $1,256,895.35

Council

The City Council will hold a final cost hearing and vote on awarding a $1,041,093.95 construction contract to C&L Excavating Inc. for the Junius Avenue street and utility reconstruction project. Other notable actions include awarding a $492,660.25 landfill demolition cell contract, considering a sign ordinance amendment, and repealing the THC product sales ordinance. The meeting will also include a closed session to discuss a potential real estate sale at 925 Western Avenue.

• Final cost hearing and assessment for CP 5961, Junius Avenue (Union Avenue to Cascade Street) reconstruction project
• Resolution awarding construction contract to C&L Excavating Inc. for $1,041,093.95
• Resolution awarding landfill demolition cell Phase 3B contract to Central Specialties Inc. for $492,660.25
• First reading of ordinance repealing Chapter 120, Tetrahydrocannabinol Product Sales
• Closed meeting to discuss potential real estate sale at 925 Western Avenue

HPC Work Session

The Heritage Preservation Commission voted to recommend that the City Council allocate approximately $320,000 of remaining RTC funds for reconditioning the center tower (Building 1), including a fabric ducting system, mold remediation, accessibility barrier removal, and window reconditioning. The commission also voted to draft a memo requesting City Council support for extending historic tax credit legislation.

• Approved recommendation to City Council to allocate ~$320,000 for RTC center tower reconditioning (unanimous)
• Approved directing staff to draft a memo requesting City Council support for historic tax credit extension (unanimous)

Port Authority

The Fergus Falls Port Authority will consider renewing one-year farm leases with Bradow Farms for the 2025 growing season on two parcels: the West Port Authority Properties (35.85 tillable acres at $170/acre, totaling $6,094) and the East Port Authority Properties (132.70 tillable acres at $115/acre, totaling $15,261). The meeting also includes approval of minutes from the March 17 meeting, where the board approved a letter of intent with Balanced Rock Power for a battery storage project and a lease with Otter Tail Power for a solar project.

• Renew farm leases with Bradow Farms: West property $6,094/year, East property $15,261/year
• Approval of minutes from March 17 meeting (including Balanced Rock Power LOI and Otter Tail Power lease)
• Balanced Rock Power battery storage project on former Norgren property (55-acre option, $5,000/acre lease)
• Otter Tail Power lease for 24 acres near International Drive for potential solar project

Committee of the Whole

The Committee of the Whole will discuss and make recommendations to the City Council on several items, including approving plans and advertising bids for railroad signal replacements at four crossings, repealing the local THC product sales ordinance, updating the fee schedule for temporary cannabis events, and awarding a $492,660.25 contract for landfill demolition. The committee will also receive updates on the TH 210 reconstruction project and the West Central Initiative.

• Recommendation to approve plans and authorize advertising of bids for railroad signal replacements at Mill, Cascade, Friberg, and Summit crossings (PI 9776)
• Recommendation to repeal Ordinance 35, Eighth Series (Chapter 120) regulating tetrahydrocannabinol product sales
• Recommendation to award contract for landfill demolition cell Phase 3B (PI 9774) to Central Specialties Inc. for $492,660.25
• Recommendation to amend sign ordinance to allow pylon signs in B-2 and B-3 districts subject to a Conditional Use Permit
• Discussion of MnDOT's TH 210 Reconstruction Project and I-94 detour update

COW

The Committee of the Whole recommended the council award the $492,660.25 demolition cell construction bid to Central Specialties Inc. and approved a $350 per day fee for temporary cannabis events after an amendment. They also recommended repealing the city's THC product sales ordinance due to new state laws, and initiated several infrastructure projects including mill/overlay, seal coat, and the Lincoln Avenue alleyway and parking lot improvements.

• Recommended awarding Cell 3B demolition construction bid to Central Specialties Inc. for $492,660.25
• Approved $350 per day fee for temporary cannabis events (amended from $25 staff recommendation)
• Recommended repealing Ordinance 35 (THC product sales) as state law overrides city language
• Recommended $99,772 landfill professional services agreement with Houston Engineering Inc.
• Awarded $9,965 materials testing contract for Cell 3B to Veteran Testing & Inspecting LLC
• Initiated 2025 mill and overlay (PI 5381) and seal coat (PI 5382) projects
• Initiated Lincoln Avenue alleyway and parking lot project (PI 5855) with $74,900 design proposal from Interstate Engineering
• Recommended amending sign ordinance to allow pylon signs in B-2 and B-3 districts with conditional use permit

HPC

The Heritage Preservation Commission discussed using the remaining $390,000 from a prior RTC project for mold mitigation and air quality improvements at the RTC site, with a formal recommendation to the City Council to be prepared at a work session on April 7. The commission also approved letters of support for a legislative amendment to extend the historic tax credit completion deadline and for Revitalize MN's work. The March 5 minutes and the meeting agenda were approved.

• Approved March 5, 2025 minutes and meeting agenda (unanimous)
• Discussed using $390,000 remaining RTC funds for mold mitigation and air quality improvements; will prepare recommendation to City Council at April 7 work session
• Approved letter of support to Revitalize MN (motion by Josefson, seconded by Sunde)
• Approved developing a resolution to support legislative removal of the three-year limit for historic credits (motion by Josefson, seconded by Walls)

HPC

The Heritage Preservation Commission will discuss Preservation Month activities for May and how to spend roughly $390,000 in remaining Regional Treatment Center (RTC) funds, which must be used within 18 months. The meeting also covers approval of prior minutes and a work session recap.

• Discussion of $390,000 in remaining RTC funds, with possible repairs to the center tower
• Preservation Month activities for May
• Approval of minutes from November 6, 2024, and December 5, 2024

IUP Memo

The Fergus Falls Planning Commission will hold a special session to review the purpose and procedure for Interim Use Permits (IUPs), which have not been issued since 2020. The session includes a public hearing and discussion of legal standards and conditions for issuing IUPs, as outlined in state statute and city code. No specific IUP applications are listed for decision at this meeting.

• Review of Interim Use Permit process under Minn. Stat. § 462.3597 and City Code § 154.021
• Public hearing on IUP standards and conditions
• Discussion of eight conditional use standards for IUP approval
• No specific IUP applications or properties identified for action

Planning Commission for April 8, 2025

The Fergus Falls Planning Commission will hold a special session to conduct public hearings and consider two interim use permit requests for cannabis sales in the B-3 District. The applicants are Sugar High Cannabis Consulting LLC and Elevate Cannabis Dispensary LLC, with proposed locations at 112 Washington Avenue E and 214 Lincoln Ave W.

• Public hearing for IUP-2025-1: Sugar High Cannabis Consulting LLC at 112 Washington Avenue E
• Public hearing for IUP-2025-2: Elevate Cannabis Dispensary LLC at 214 Lincoln Ave W
• Both proposals are for cannabis sales in the B-3 District

April 2025

The Fergus Falls Public Library Board approved a change in job duties for library tutors to allow them to read aloud in group settings during the summer reading season, with funding approved by the City Manager. The board also tabled a breastfeeding policy review until the next meeting. The Friends of the FFPL reported $32,000 in revenue last year but will stop funding the car charging station.

• Approved change in job duties for library tutors to include reading aloud in group settings (motion by Pete, second by Bridget)
• Tabled breastfeeding policy review until next meeting
• Approved agenda as presented
• Approved secretary report as written (motion by Bridget, second by Sarah)
• Filed March 2025 financial report (motion by Sarah, second by Pete)

Work Session

The City Council held a work session to learn about economic development approaches from the Fergus Falls Chamber of Commerce and West Fargo's Economic Development Director. No formal decisions were made; the session was informational only. The council will continue developing a strategic framework and seek public engagement.

• No formal decisions were made; session was informational

Work Session Economic Development

The City Council will hold a work session to receive two presentations: an economic development update and 2024 annual report from the Fergus Falls Chamber of Commerce, and an informational update from West Fargo's Director of Economic Development. No formal decisions are scheduled; the session is for discussion and questions only.

• Lisa Workman, Chamber President, presenting economic development and 2024 annual report
• Casey Sanders, West Fargo Economic Development Director, giving informational update

Meeting

The Planning Commission discussed but did not decide on changes to city code regarding stand-alone garages in residential districts. A motion to adopt Watertown, South Dakota's garage district language failed for lack of a second. Instead, the Commission voted unanimously to form a subcommittee to draft options for potential code updates. The subcommittee will be composed of Commissioners Kunde and Vukonich.

• Approved minutes from January 27, 2025 and the agenda (unanimous).
• Motion to adopt Watertown, South Dakota's R-G Residential Garage District and R-S Residential Storage District language failed for lack of a second.
• Approved formation of a subcommittee to draft options for City Code updates on stand-alone garages in residential zones (unanimous).
• Approved recommendation that pylon signs be allowed as a conditional use in B-2 and B-3 zones (motion passed).
• Discussed but took no vote on battery storage regulations; staff to prepare a draft ordinance for subcommittee review.

PC

The Fergus Falls Planning Commission will discuss three council-directed zoning items: whether to allow stand-alone garages in residential districts, a conditional use permit process for pylon signs in B-2 and B-3 districts, and new battery storage regulations. No final decisions are scheduled; the meeting is for review and discussion. A special session on April 8 will review two Interim Use Permit applications.

• Review of city code prohibiting stand-alone garages on residential lots without a primary structure
• Discussion of conditional use permit process for pylon signs in B-2 and B-3 zoning districts
• Introduction of battery storage regulations, including definitions, safety, and decommissioning standards
• Special session announced for April 8, 2025, to review two Interim Use Permit applications

Meeting

The Fergus Falls Planning Commission will discuss three council-directed items: revisions to city code on private garages, a conditional use permit process for pylon signs in B-2 and B-3 zoning districts, and new regulations for battery storage. No votes are scheduled; the meeting is for discussion and suggested next steps. A special session on April 8 will review two Interim Use Permit applications.

• Council-directed review of city code regarding private garages
• Conditional use permit process to allow pylon signs in B-2 and B-3 zoning districts
• Battery storage regulations — context and suggested next steps
• Special session on April 8, 2025, for two Interim Use Permit applications

PC

The Planning Commission discussed potential revisions to city code regarding stand-alone garages in residential zones, including options like a conditional use permit or overlay district. A motion to adopt language from Watertown, South Dakota failed for lack of a second, but a subsequent motion to form a subcommittee to draft options passed unanimously. The Commission also recommended allowing pylon signs as a conditional use in B-2 and B-3 zones, and discussed developing zoning regulations for battery storage projects.

• Motion to adopt Watertown R-G and R-S district language for stand-alone garages failed (no second)
• Motion to form subcommittee to draft code options for stand-alone garages passed unanimously
• Recommended pylon signs as conditional use in B-2 and B-3 zones (motion passed)
• Discussed battery storage regulations; staff to prepare draft ordinance for subcommittee review

March 20 2025 PAC

The Fergus Falls Public Arts Commission is meeting to discuss old business, including the Wright Statue Grant status and the Downtown Sculpture Walk update, and to orient new and returning members. The agenda includes approval of minutes and open discussion of projects and initiatives.

• Wright Statue Grant Status Update
• Downtown Sculpture Walk Update
• Commission Member Orientation for new and returning members
• Open discussion on projects and initiatives

PAC

The Public Arts Commission approved the February 20, 2025 minutes with a correction. They discussed a pending DAR grant for the Wright statue restoration, with a response expected by July, and considered local fundraising as a backup. The commission reviewed the Downtown Sculpture Walk report, noted potential funding needs for name plaques, and a member volunteered to help build a website. Other discussions included rotating art in Council chambers, honoring local fire and police, and exploring murals and sculptures along Union Avenue.

• Approved February 20, 2025 minutes with spelling correction (motion by Konikow, second by Barsness)
• Discussed pending DAR grant for Wright statue restoration; response expected by July
• Noted potential additional funding needed for Sculpture Walk name plaques
• Lee Smalt volunteered to help build a Sculpture Walk website
• Kim Konikow volunteered to rotate art in Council chambers
• Chair Embretson to follow up on art honoring local fire and police
• Planned to discuss Sculpture Walk celebration and finalize website at April meeting

City Council

The council approved the 2025 aquatic center rates, which will open in June, with a projected $120,000 city subsidy. They also approved the consent agenda, including licenses, surplus computer disposal, and a PFAS grant application. A motion directed the Park Board to explore sponsorships or naming rights to offset costs. The city's $21,000 counter-offer for 522 E Hampden Ave was declined, and the council will hold the property. A closed session on a potential real estate sale at 925 Western Avenue ended with no decision.

• Approved Resolution #45-2025 setting 2025 aquatic center rates (adopted)
• Approved Resolution #41-2025 consent agenda: March 3 minutes, March 12 work session minutes, licenses, surplus computers, PFAS grant (adopted)
• Approved Resolution #42-2025 declaring library computers surplus (adopted)
• Approved Resolution #43-2025 setting final cost hearing for Scenic Drive projects on April 21 (adopted)
• Approved Resolution #44-2025 authorizing PFAS Source Identification and Reduction Grant submission (adopted)
• Approved payments and claims totaling $2,206,315.44 (adopted)
• Directed Park Board to work with staff on legality of sponsorships or naming rights for aquatic center (motion carried)
• Held property at 522 E Hampden Ave after counter-offer of $21,000 was declined (motion carried)

Council

The council will vote on several consent agenda items including declaring five outdated library computers surplus for sale on GovDeals, authorizing a PFAS Source Identification and Reduction Grant application, and setting the 2025 Aquatic Center admission rates. A closed meeting is scheduled to discuss a potential real estate sale at 925 Western Avenue. The agenda also includes a presentation of claims totaling $2,206,315.44 and updates on utility rates and city-owned property.

• Resolution setting 2025 Fergus Falls Aquatic Center admission rates
• Resolution declaring five Apple computers from the Fergus Falls Public Library as surplus and authorizing disposal via GovDeals
• Resolution authorizing submission of a PFAS Source Identification and Reduction Grant to the Minnesota Pollution Control Agency
• Presentation of claims totaling $2,206,315.44
• Closed meeting to discuss potential real estate sale at 925 Western Avenue

Port Authority March 17 2025

The Fergus Falls Port Authority will consider old business items including a lease option agreement with Balanced Rock Power for a battery energy storage project and lease/purchase options with Otter Tail Power. The meeting includes discussion of terms for a 55-acre option and 25-acre minimum lease for the battery project.

• Balanced Rock Power LOI/Lease Option for battery energy storage project on 55 acres (25-acre minimum lease) at $5,000/acre with annual option payments from $10,000 to $25,000
• Otter Tail Power Lease and Purchase Options for approximately 24 acres near International Drive for a distributed solar project
• Option payments from Balanced Rock Power: Year 1 $10,000, Year 2 $12,500, Year 3 $15,000, Year 4 $25,000 (non-refundable)

Work Session Economic Development

The City Council will hold a work session focused on economic development, featuring informational updates from the City of West Fargo's Economic Development Director and the West Central SBDC Regional Director. No decisions or votes are scheduled; the session is for discussion and information gathering only.

• Informational update from Casey Sanders, Director of Economic Development, City of West Fargo
• Informational update from Ian Carlstrom, Regional Director West Central SBDC
• Possible second work session on March 26 at 7:00 am

Work Session

The Fergus Falls City Council held a work session to discuss economic development after Greater Fergus Falls announced a pause in operations. The city provides $50,000 annually to the organization, which last year requested an additional $48,000 plus commissions. Council heard presentations from West Fargo's economic development manager and the West Central Minnesota Small Business Development Center. A second work session is scheduled for March 26 to develop a strategy.

• No formal votes or decisions were taken at this work session
• Scheduled a second economic development work session for March 26 at 7:00 am

HPC

The Heritage Preservation Commission approved its 2025 work plan, focusing on the Regional Treatment Center (RTC) property, a Downtown National Historic District, and the Prince Honeycutt House. The commission also elected Chris Schuelke as Chair and Scott DeMartelaere as Vice Chair, and welcomed new member Typhanie Schafer.

• Approved November 6, 2024 and December 5, 2024 minutes and agenda (unanimous)
• Elected Chris Schuelke as Chair (unanimous)
• Elected Scott DeMartelaere as Vice Chair (unanimous)
• Approved 2025 work plan prioritizing RTC property, Downtown National Historic District, and Prince Honeycutt House (unanimous)

Council

The Fergus Falls City Council is meeting to consider several resolutions, including approving a contract for child care project management services and authorizing technology upgrades for the City Council Chambers. The consent agenda includes items such as a separation agreement with Mike Hartwell, declaring community festivals, and participating in a joint powers board for public transportation.

• Resolution approving a contract for child care project management services
• Resolution authorizing staff to enter a contract with Bluum Technology to upgrade technology in the City Council Chambers
• Resolution granting an easement to Otter Tail Power Company for a utility replacement project in the alleyway north of Lincoln Avenue
• Resolution approving an Outdoor Lighting Services Contract with Otter Tail Power Company
• Resolution setting a final cost hearing for City Project 5961, the Junius Avenue: Union Avenue to Cascade Street improvement project for April 7, 2025

City Council

The council voted 1-6 against authorizing participation in an RFP process for solar panel installation on municipal buildings. They approved a joint powers board for public transportation, a child care project manager contract, and a technology upgrade for council chambers contingent on references. Several new business items were referred to future meetings or committees.

• Rejected Resolution #38-2025 for solar panel RFP process (1-6)
• Approved Resolution #37-2025 authorizing participation in joint powers board for public transportation
• Approved Resolution #39-2025 approving independent contractor agreement for Child Care Project Manager
• Approved Resolution #40-2025 for council chambers technology upgrade, contingent on successful references
• Approved consent agenda including licenses, separation agreement, easement, and lighting contract
• Directed Planning Commission to review code on accessory structures for 712 Springen Avenue
• Directed staff to bring all contracts up for renewal in April-June 2025 to council for RFP decision
• Approved discussion of lodging tax increase within 60 days

2025 Annual Report

The provided text is not a meeting agenda but a browser update notice from Canva. No decisions, discussions, or items for the Fergus Falls 2025 Annual Report meeting are present.

March 2025

The Fergus Falls Public Library Board approved an updated Art Policy to be submitted to the City Council for approval at the April 7, 2025 meeting. The board also elected officers for the coming year, with Matt Lape as President, Sarah Thacker as Vice President, and Amber Leopold as Secretary. A motion was approved to de-acquire Apple computers that do not run behind the firewall. The February 2025 financial report was filed, and the secretary's report was approved as written.

• Approved updated Art Policy for submission to City Council (04/07/25 meeting)
• Elected officers: Matt Lape (President), Sarah Thacker (Vice President), Amber Leopold (Secretary)
• Approved de-acquisition of Apple computers that do not run behind the firewall
• Approved secretary's report as written
• Filed February 2025 financial report

I 2025 3 Submission Materials

The Planning Commission will hold a public hearing on an Interim Use Permit application from Sugar High Cannabis Consulting & Dispensary LLC to operate a retail cannabis dispensary at 123 East Lincoln Avenue in a B-3 General Business District. The application was deemed complete on April 28, 2025. The Commission will forward a recommendation to the City Council, which will give final consideration on June 2, 2025.

• Interim Use Permit I-2025-3 for a retail cannabis dispensary at 123 East Lincoln Avenue
• Applicant: Sugar High Cannabis Consulting & Dispensary LLC
• Location is in a B-3 General Business District (Parcel ID: 71002990196000)
• Public hearing scheduled for May 27, 2025 Planning Commission meeting
• Final City Council consideration set for June 2, 2025

C 2025 3 Staff Report and Submission Materials

The Planning Commission will hold a public hearing on a conditional use permit for Les Schwab Tire Centers to redevelop 1701 Lincoln Ave W. The project involves demolishing the existing building and constructing a 9,770-square-foot, 7-bay auto service and repair shop. Staff recommends approval subject to one condition.

• Conditional use permit for auto service/repair shop in B-2 district at 1701 Lincoln Ave W
• Demolition of existing 14,923 sq ft building and construction of new 9,770 sq ft, 7-bay facility
• Les Schwab Tire Centers proposes tire repair, oil changes, brake work, and minor auto repairs
• Staff recommends approval with condition to update legal description after plat recording
• Public hearing scheduled June 23, 2025; City Council meeting July 7, 2025

V 2025 3 Staff Report and Submission Materials

The Planning Commission is considering a variance request to reduce the required 10-foot parking setback from side property lines by 5 feet and allow a 0-foot setback between newly platted lots at 528 Western Ave. The applicant, Division 25, LLC, plans to redevelop the vacant former Burger King site into a multi-tenant property with a fast-casual restaurant and a coffee shop. The variance is needed to accommodate shared parking and traffic circulation between the two lots. The Commission will make a recommendation to the City Council.

• Variance to reduce parking setback from 10 feet to 5 feet from side property lines and allow 0-foot setback between lots
• Redevelopment of vacant former Burger King (4,748 sq ft) into multi-tenant site with fast-casual restaurant and coffee shop with pickup lanes
• Property located at 528 Western Ave in B-2 Service Business District
• Applicant: Division 25, LLC; Property owner: Bobcat Capital LTD
• Public hearing scheduled for June 23, 2025; City Council meeting July 7, 2025

Sign Permit Application

This document is a sign permit application form for the City of Fergus Falls, not a meeting agenda. It lists required documents, applicant and project details, sign types, measurement fields, and submission instructions. No decisions or discussions are scheduled.

• Application checklist includes valid sign hanger's license, parcel number, zoning designation, and stamped engineering plans if applicable
• Sign types include awning, billboard, electronic message center, ground/monument, projecting, pylon, temporary, and wall signs
• Required attachments: sign rendering, site plan, building elevation, and stamped engineering plans for new signs with engineered footings
• Permit valid for 6 months from date issued; submit in person or by email to [email protected]

COW

The Committee of the Whole recommended the City Council declare Summerfest, Over the River, and Shop Move & Groove as community festivals, continuing city sponsorship with labor and equipment. The committee also recommended participating in a joint powers board for public transportation, approving selected art pieces for the downtown sculpture walk, granting an easement to Otter Tail Power for underground utility conversion, approving an outdoor lighting services contract, and authorizing a contract for speaker upgrades in the council chambers. A motion to participate in an RFP process for solar panels on municipal buildings was also recommended.

• Recommended declaring Summerfest, Over the River, and Shop Move & Groove as community festivals (motion carried)
• Recommended participating in a joint powers board for public transportation (motion carried)
• Recommended approving selected art pieces for the downtown sculpture walk (motion carried)
• Recommended approving an easement with Otter Tail Power for overhead-to-underground utility conversion (motion carried)
• Recommended approving an Outdoor Lighting Services Contract with Otter Tail Power (motion carried)
• Recommended authorizing a contract with Bluum Technology for speaker upgrades in council chambers (motion carried)
• Recommended participating in an RFP process for solar panels on municipal buildings (motion carried)

Committee of the Whole

The Committee of the Whole will discuss and make recommendations to the City Council on seven items, including declaring SummerFest, Shop Move and Groove, and Over the River Festival as community festivals; forming a Joint Powers Board for public transportation; approving six selected sculptures for the downtown sculpture walk; granting easements to Otter Tail Power Company; authorizing a contract with Bluum Technology for council chambers tech upgrades; and requesting a TIF transfer for Sunset Ridge Apartments. The committee also will consider participating in a solar project RFP led by West Central Initiative.

• Declare SummerFest, Shop Move and Groove, and Over the River Festival as community festivals; $21,538 spent in 2024
• Form a Joint Powers Board for public transportation with The Otter Express
• Approve six sculptures for the downtown sculpture walk, including works by artists from MN, SD, and ND
• Grant easements to Otter Tail Power Company for a utility replacement project
• Authorize a contract with Bluum Technology to upgrade technology in City Council Chambers

P 2025 2 F 2025 2 Staff and Engineering Reports and Submission Materials

The Planning Commission will consider a request to approve the preliminary and final plat for FF Ventures Addition at 528 Western Ave. The applicant, Division 25 LLC, proposes to subdivide the former Burger King property into two lots for a fast-casual restaurant and a coffee shop with drive-through lanes. Staff recommends approval subject to conditions including utility easements and updated plat details.

• Preliminary and final plat for FF Ventures Addition at 528 Western Ave.
• Subdivision of former Burger King site into two lots for a fast-casual restaurant and a coffee shop with pickup lanes.
• Variance requested for reduced side parking setbacks (5 ft. instead of 10 ft. and 0 ft. interior).
• Staff recommends approval with conditions: utility easements along new lot line and Lincoln Ave right-of-way, and inclusion of owner information west of the plat.

PAC

The Public Arts Commission will elect a chair and vice chair, and review results of the open call for art for the Sculpture Walk project. The meeting includes approval of minutes from previous meetings.

• Election of Chair and Vice Chair
• Review of open call for art results for Sculpture Walk
• Approval of minutes from November 21, 2024 and December 6, 2024

PAC

The Fergus Falls Public Arts Commission unanimously approved the selection of six sculptures for the 2025 Sculpture Walk, based on size, materials, quality, and design. The recommendation will go to the City Council for final approval. Officers were also elected, with Kim Embretson continuing as Chair and Lee Smalt as Vice Chair.

• Approved selection of six sculptures for 2025 Sculpture Walk: Michael Finch 'Guardian', Timothy Cassidy 'Industry 3', Tim Nelson 'Riverdale', Jon Kamrath 'House Tree', Kyle Fokken 'Junk Ship', Blayze Buseth 'Tom's Playful Melody' (unanimous)
• Elected Kim Embretson as Chair (unanimous)
• Elected Lee Smalt as Vice Chair (unanimous)
• Approved minutes from November 21, 2024 and December 6, 2024 (passed)
• Approved agenda with addition to discuss art in Council Chambers (passed)

Council

The Fergus Falls City Council will meet to consider routine approvals, including consent agenda items, a resolution setting 2025 Pebble Lake Golf Course rates, and accepting a dairy property transfer from the Port Authority. They will also review claims totaling $2,665,679.54 and discuss a visioning plan proposal following a recent retreat. The meeting will adjourn to a closed session to discuss a potential real estate transaction for 522 Hampden Avenue.

• Resolution approving 2025 Pebble Lake Golf Course rates
• Resolution accepting dairy property transfer from Fergus Falls Port Authority
• Presentation of claims totaling $2,665,679.54
• Motion directing staff to seek visioning plan proposal from Northpoint Professionals
• Closed session to consider potential real estate transaction for 522 Hampden Avenue

City Council

The council directed staff to seek a proposal from Northpoint Professionals for a community visioning process, and voted 5-2 to discuss creating a Director of Business Strategic Development position. A counteroffer of $21,000 for city-owned property at 522 E Hampden Avenue was approved 5-2, with a condition to offer the property to Habitat for Humanity if rejected. The council also accepted the transfer of 11.68 acres of former dairy property from the Port Authority for a river buffer park and trail.

• Approved seeking community visioning facilitation proposal from Northpoint Professionals (unanimous)
• Approved discussion of Director of Business Strategic Development position (5-2)
• Approved counteroffer of $21,000 for 522 E Hampden Avenue, with conditional offer to Habitat for Humanity (5-2)
• Failed counteroffer of $15,000 for 522 E Hampden Avenue (4-3)
• Accepted dairy property transfer from Fergus Falls Port Authority (unanimous)
• Approved 2025 Pebble Lake Golf Course rates (unanimous)
• Approved payments and claims totaling $2,665,679.54 (unanimous)
• Tabled library policies until library board discusses Art Policy (6-1)

Port Public Copy

The Fergus Falls Port Authority will decide whether to authorize the sale of 11.68 acres along the Otter Tail River to the City of Fergus Falls for $1.2 million, funded by a state appropriation. The land will be used for a buffer and trail system. The board will also discuss a letter of intent from Balanced Rock Power regarding a potential battery storage project on former Norgren property.

• Sale of 11.68 acres (PID 71003500004015) to the City for $1.2 million from state funds
• Acceptance of appraisal for PID 71003500176010
• Discussion of OTPC (Otter Tail Power Company) Letter of Intent
• Balanced Rock Power proposes leasing or purchasing ~30 acres for a battery energy storage system

Feb 13 2025

The Fergus Falls Human Rights Commission is meeting to elect a chair and vice chair, review 2024 activities, and set 2025 goals including planning a March 21 event for the International Day for the Elimination of Racial Discrimination and discussing a draft Declaration of Human Rights. The agenda also includes approving minutes and introductions. This is a regular business meeting with no public hearings or major financial decisions.

• Election of Chair and Vice Chair
• 2024 Year in Review
• 2025 Goals & Priorities including March 21 Event Planning
• Draft Declaration of Human Rights discussion
• Approval of minutes from October 10, 2024

Committee of the Whole

The Committee of the Whole recommended the council approve an increase in service benefits for retiring paid on-call firefighters from $6,300 to $7,200 per year, effective March 1, 2025. The request falls within the established funded ratio with no budget impact. The committee also recommended authorizing use of a $5,000 DNR grant for wildland protective equipment, entering a Joint Powers Agreement for federal background checks, and considering the sale of city-owned property at 522 E Hampden Avenue in a closed meeting. The city administrator provided updates on several projects including the Westridge Mall sale, Bigwood Event Center, dairy property, former Checkers property, and golf course management.

• Recommended approving firefighter service benefit increase to $7,200 per year (motion carried)
• Recommended authorizing DNR grant funds for wildland protective equipment (motion carried)
• Recommended entering Joint Powers Agreement for federal background checks (motion carried)
• Recommended considering property sale at 522 E Hampden to Key Investment Properties in closed meeting (motion carried)

Committee of the Whole

The Fergus Falls Committee of the Whole will discuss and make recommendations on several items, including increasing service benefits for retiring paid-on-call firefighters, redirecting a $5,000 DNR grant from water equipment to wildland PPE, setting a sale price for 522 Hampden Avenue, and entering a Joint Powers Agreement for background checks. They will also review the 2024 annual investment report and an update on the Capital Improvement Plan and utility rates.

• Increase firefighter service benefits from $6,300 to $7,200 per year of service, effective March 1, 2025
• Redirect $5,000 MN DNR Volunteer Fire Assistance grant from water movement equipment to wildland protective equipment
• Set sale price for 522 Hampden Avenue based on comparable market values (estimated $10,000-$15,000) and respond to Key Property Investments' offer of $6,200
• Enter Joint Powers Agreement with State of Minnesota for federal background checks
• 2024 Annual Investment Review and update on Capital Improvement Plan and utility rates

Council

The council will hold public hearings on housing tax rebates for two new single-family homes at 2103 Weyrens Road and 803 E Mt Faith Avenue, each eligible for up to $5,000. They will also vote on awarding a $2.05 million construction contract for the Fir Avenue and Friberg Avenue roundabout improvement project, with the city's share totaling $336,723.76. Additionally, the council may take action on the Westridge Mall purchase agreement and related assignments.

• Public hearing and resolutions for housing tax rebates up to $5,000 for 2103 Weyrens Road and 803 E Mt Faith Avenue
• Resolution awarding construction contract for Fir/Friberg roundabout project to Joe Riley Construction for $2,053,005.55
• Resolutions authorizing city participation in Otter Tail County EDA and approving assignment/novation agreement for Westridge Mall purchase
• Motion to prepare maintenance agreement with YMCA for former gas station parking lot at 1040 E. Fir Avenue
• Presentation of claims totaling $1,238,478.00

City Council

The council awarded the Fir/Friberg roundabout construction contract to Joe Riley Construction for $2,053,005.55, with one opposing vote. It also approved property tax rebates for two properties and authorized participation in the Otter Tail County EDA. Discussions on Westridge Mall were tabled after a failed motion, and several resolutions were adopted, including one supporting a Lake Alice water quality project extension.

• Awarded $2,053,005.55 roundabout contract to Joe Riley Construction (6-1, Leighton opposed)
• Approved property tax rebate for 2103 Weyrens Road (unanimous)
• Approved property tax rebate for 803 E Mt Faith Ave (unanimous)
• Authorized city participation in Otter Tail County EDA (unanimous)
• Approved Assignment and Novation Agreement with Otter Tail County (Leighton abstained)
• Approved Assignment and Assumption Agreement contingencies (6-1, Leighton opposed)
• Adopted Resolution #21-2025 supporting Lake Alice water quality project extension (unanimous)
• Approved $1,238,478 in payments and claims (unanimous)

Staff Report I 2025 2

The Planning Commission will consider recommending approval of an Interim Use Permit (IUP) for cannabis retail sales at 214 Lincoln Ave W, currently home to Elevate THC & CBD Dispensary. The permit would allow cannabis sales for up to five years. Staff recommend approval with no conditions, though the Commission or City Council may add conditions.

• Interim Use Permit for cannabis retail sales at 214 Lincoln Ave W, parcel 71003990251000
• Applicant: Elevate Cannabis Dispensary LLC; property owner: Daryl Matthew
• Permit duration not to exceed 5 years from City Council approval
• Public notice published March 22, 2025, in Fergus Falls Daily Journal; mailed to property owners within 350 feet
• Staff recommend approval with no conditions; Commission or Council may impose conditions

C 2025 2 Submission Materials

The Planning Commission will hold a public hearing on a conditional use permit for a three-sided pylon sign in a B-3 General Business District. A recommendation will be forwarded to the City Council for final consideration on June 2, 2025.

• Conditional Use Permit C-2025-2 for a three-sided pylon sign at 226 East Lincoln Avenue (Parcel ID: 71002990210900)
• Public hearing scheduled for May 27, 2025 Planning Commission meeting
• Final City Council consideration set for June 2, 2025

COW

The Committee of the Whole voted 5-3 to recommend the council adopt a resolution authorizing the city to participate in the Otter Tail County Community Development Agency (CDA), which would commit the city to a 5-year partnership but not obligate it to purchase the Westridge Mall. A motion to table the discussion for 30 days was defeated 3-5. The council also recommended accepting plans and authorizing bids for demolition of a 1914 water storage tank, and directed staff to prepare a maintenance agreement with the YMCA for a parking lot.

• Recommended adopting resolution to participate in Otter Tail County CDA (5-3)
• Defeated motion to table CDA discussion for 30 days (3-5)
• Recommended accepting plans and authorizing bids for demolition of ground storage reservoir tank (unanimous)
• Recommended directing staff to prepare maintenance agreement with YMCA for parking lot at 1040 E Fir Avenue (unanimous)
• Failed motion to amend legal services contract for city attorney to attend COW meetings ($7,800/year) (1-7)

Committee of the Whole

The Committee of the Whole will discuss and recommend whether the City Council should adopt a resolution authorizing Fergus Falls to participate in the Otter Tail County Community Development Agency (CDA), which would oversee the Westridge Mall project. The committee will also consider accepting plans and authorizing bids for a 750,000-gallon ground storage reservoir demolition, directing staff to prepare a maintenance agreement with the YMCA for a former gas station parking lot at 1040 E. Fir Avenue, and proceeding with a solar project at the West Liquor Store. A discussion on city attorney attendance at committee meetings is also scheduled.

• Westridge Mall: Enter into CDA agreement with Otter Tail County; potential assignment of purchase agreement
• PI No. 8232 – 750,000-gallon Ground Storage Reservoir Demolition Project: Accept plans and authorize bid advertisement
• YMCA of the Northern Sky – Letter of Intent for Former Gas Station Parking Lot at 1040 E. Fir Avenue: Direct staff to prepare a maintenance agreement
• Prospective Solar Project on West Liquor Store: Proceed with solar project

PC

The Planning Commission voted unanimously to recommend approval of a variance for Habitat for Humanity to split a lot at 911 Springen Avenue into two nonconforming lots for new home construction. The commission also elected officers for 2025: Sarah Duffy as Chair, Nate Kunde as Vice Chair, and Mike Walls as Ex-Officio Representative to the Heritage Preservation Commission. The Shoreline Management Ordinance update remains pending state DNR clarification.

• Recommended approval of variance for lot split at 911 Springen Avenue (unanimous)
• Elected Sarah Duffy as Chair (unanimous)
• Elected Nate Kunde as Vice Chair (unanimous)
• Elected Mike Walls as Ex-Officio Representative to Heritage Preservation Commission (unanimous)
• Approved agenda (unanimous)
• Approved minutes from November 25, 2024 (unanimous)

Meeting

The Planning Commission recommended approval of a variance to split a lot at 911 Springen Avenue into two nonconforming lots for Habitat for Humanity homes. The commission also elected officers for 2025, including Sarah Duffy as Chair, Nate Kecskes as Vice Chair, and Mike Walls as HPC Ex-Officio. The Shoreline Management Ordinance update is pending DNR response.

• Recommended approval of variance for lot split at 911 Springen Avenue (unanimous)
• Elected Sarah Duffy as Chair (unanimous)
• Elected Nate Kecskes as Vice Chair (unanimous)
• Elected Mike Walls as Ex-Officio to Heritage Preservation Commission (unanimous)
• Approved agenda (unanimous)
• Approved November 25, 2024 minutes (unanimous)

January 27 PC

The Fergus Falls Planning Commission will hold a public hearing and consider a variance request from Habitat for Humanity to split a vacant lot at 911 Springen Avenue into two nonconforming lots in the R-1 district. The commission will also elect officers and receive an update on the Shoreland Management Ordinance. The meeting includes routine procedural items such as approval of minutes and a council update.

• Public hearing on variance V-2025-1: Habitat for Humanity requests to split a 109x228 ft lot at 911 Springen Ave into two ~54x228 ft lots for two single-family homes
• Election of officers for the Planning Commission
• Update on Shoreland Management Ordinance revisions to comply with DNR requirements

Meeting

The Fergus Falls Planning Commission will hold a public hearing and consider a variance request from Habitat for Humanity to split a lot in the R-1 district into two nonconforming lots. The commission will also receive an update on the Shoreland Management Ordinance and elect officers for the year.

• Public hearing on variance V-2025-1: Habitat for Humanity lot split at parcel 71002990677000
• Shoreland Management Ordinance update
• Election of officers

City Council

The council adopted Resolution #8-2025 designating the Daily Journal as the city's 2025 legal publication, despite concerns from some members about its qualifications. A separate resolution (Resolution #9-2025) was adopted 5-2 directing the City Attorney to petition the district court to formally determine if the Daily Journal is a qualified newspaper under state statute. The council also approved a bid alternate for a sidewalk project on Cleveland Avenue and adopted an agreement for the TH210 and I-94 bridge replacement project over a dissenting vote.

• Adopted Resolution #8-2025 designating the Daily Journal as the city's 2025 legal publication
• Adopted Resolution #9-2025 directing the City Attorney to petition the district court to determine if the Daily Journal is a qualified newspaper (5-2)
• Approved a motion to consider a bid alternate for PI 5375, a sidewalk on the east side of Cleveland Avenue
• Adopted Resolution #7-2025 accepting MnDOT Agreement 1058434 for the TH210 and I-94 bridge replacement and interchange reconstruction (Leighton opposed)
• Approved consent agenda items including licenses, a gambling permit, and plans for landfill demolition cell 3B construction
• Approved payments and claims in the amount of $2,880,066.84
• Directed staff to work with real estate professionals to gather comparable sales for 522 Hampden Avenue
• Directed staff to research the sale and possible reuse of the Bigwood Event Center

Port Packet public

The Fergus Falls Port Authority will elect officers, choose an appraiser for a 53.58-acre parcel near the racetrack, and adjourn to closed session to discuss a lease or purchase offer from Balanced Rock Power for at least 20 acres for a battery energy storage system.

• Election of President, Vice President, and Secretary
• Select appraiser for Parcel 71003500176010: John Burns Appraisal Services ($650) or Daryl J. Matthew Appraisal & Consulting Services ($2,500)
• Closed session to consider offer from Balanced Rock Power to lease or purchase minimum 20 acres of Parcel 71002500000004 for a battery energy storage system

Council

The council will vote on several consent agenda items including a sidewalk bid alternate for Cleveland Avenue, acceptance of a MnDOT bridge replacement agreement, and authorization to advertise bids for landfill demolition. A resolution designating the Daily Journal as the city's legal publication will be considered. The meeting will adjourn to closed session to discuss real estate transactions for 522 Hampden Avenue and 925 Western Avenue.

• Bid alternate for sidewalk on east side of Cleveland Ave (Public Improvement 5375)
• Resolution accepting MnDOT Agreement 1058434 for TH 210W and I-94 bridge replacement
• Resolution authorizing bids for landfill demolition Cell 3B (Public Improvement 9774)
• Resolution designating Daily Journal as 2025 legal publication
• Closed session to consider real estate transactions at 522 Hampden Ave and 925 Western Ave

COW

The Committee of the Whole recommended designating the Fergus Falls Daily Journal as the city's 2025 legal publication after debate over its qualifications. The committee also recommended adding a sidewalk bid alternate for Cleveland Avenue, tabling a property purchase offer for closed session, and advancing several infrastructure projects including railroad crossing upgrades and a landfill cell expansion.

• Recommended council add a bid alternate for a 6-foot sidewalk on east Cleveland Avenue as part of PI 5375
• Recommended council designate Fergus Falls Daily Journal as 2025 legal publication
• Recommended staff bring shoreland management ordinance back after DNR clarifications
• Tabled letter of intent for 522 E Hampden Avenue to closed session on January 21
• Recommended council accept MnDOT Agreement 1058434 for I-94 bridge replacement preliminary engineering
• Recommended council accept plans and authorize bids for PI 9774 landfill demo cell 3B construction

Committee of the Whole

The Committee of the Whole will discuss and make recommendations to the City Council on several items, including a bid alternate for sidewalk improvements on Cleveland Avenue, designating the Daily Journal as the city's 2025 legal publication, directing the City Attorney to draft a shoreland management ordinance, and considering a letter of intent to purchase city-owned property at 522 Hampden Avenue. The committee will also receive updates on the Otter Tail Valley Railroad signal system replacement and the TH 210 West/I-94 bridge replacement project, and consider accepting a MnDOT agreement and authorizing bids for the landfill demolition cell phase 3.

• Bicycle and Pedestrian Advisory Committee request for sidewalk improvements on Cleveland Avenue (PI 5375) from Beech Ave to E Cecil Ave or Franklin Ave
• Designation of Daily Journal as city's 2025 legal publication for public notices
• Directing City Attorney to draft shoreland management ordinance update (Ordinance 64, Eighth Series) required by DNR
• Letter of Intent to purchase city-owned property at 522 Hampden Avenue
• Acceptance of MnDOT Agreement 1058434 for TH 210 West and I-94 bridge replacement and interchange reconstruction

Council

The Fergus Falls City Council will discuss and potentially vote on extending the purchase agreement for Westridge Mall, which expires December 31, 2024. The agenda also includes an update on the aquatic center, appointments for 2025 acting mayor and council committees, and council member priorities.

• Update on mall owner consent to extend purchase agreement and appointments to mall purchase agreement sub-committee
• Motion appointing the 2025 Acting Mayor
• Motion approving the 2025 Mayor’s council appointments
• Aquatic center update
• Presentation of claims totaling $2,025,972.21

Council

The meeting began with the swearing-in of newly elected officials, including Mayor Anthony Hicks and council members for Wards One through Four. The council approved several routine items, including the consent agenda, budget adjustments, and a resolution of accounts totaling $2,025,972.21. Council members presented their individual goals and priorities for the next 2-4 years, covering topics such as economic development, infrastructure, and transparency. The council also approved appointments to a new Westridge Mall Purchase Agreement Task Force to explore the property's future.

• Sworn in new Mayor Anthony Hicks and council members Jim Fish, Mark Leighton, Mike Mortenson, and Laurel Kilde
• Approved consent agenda including minutes, licenses, and resolutions for 2025 depositories and budget adjustments
• Approved resolution of accounts for payments and claims totaling $2,025,972.21
• Appointed Laura Job as 2025 Acting Mayor
• Approved Mayor Hicks' proposed 2025 council appointments to various boards and committees
• Approved appointments to the Westridge Mall Purchase Agreement Task Force to negotiate a 120-day extension
• Requested Daily Journal publisher address concerns about legal publication qualifications at next Committee of the Whole meeting
• Added discussion of Country Inn and Suites sale to January 15 Committee of the Whole agenda

January 2025

The Fergus Falls Public Library Board approved a new art policy on third reading and recommended Sharon Hingten as Viking Library System board representative and Bridget Leonard as a library board member, pending City Council approval. The board also approved the agenda, secretary's report, and financial report for December 2024. No other substantive decisions were made.

• Approved art policy on third reading (motion by Sarah, second by Amber)
• Recommended Sharon Hingten as VLS Board rep and Bridget Leonard as FFPL board member (motion by Matt, second by Amber)
• Approved agenda (motion and second, no vote tally recorded)
• Approved secretary's report (motion by Sarah, second by Matt)
• Approved financial report for December 2024 (motion by Amber, second by Sarah)

Staff Report I 2025 1

The Planning Commission will hold a public hearing and recommend whether to approve an Interim Use Permit (IUP) for cannabis retail sales at 112 Washington Ave E. The applicant, Sugar High Cannabis Consulting & Dispensary LLC, proposes a retail location in a former dry-cleaning building. Staff recommend approval for up to five years with no conditions. The City Council will make the final decision on April 21, 2025.

• Interim Use Permit for cannabis retail at 112 Washington Ave E, parcel 71001990134000
• Applicant: Sugar High Cannabis Consulting & Dispensary LLC
• Staff recommend approval for up to 5 years with no conditions
• Public hearing on April 8, 2025; City Council decision on April 21, 2025
• Property is in B-3 General Business District; only interior renovations proposed

PowerPoint Presentation 2025 City of Fergus Falls

The City of Fergus Falls is presenting the results of its annual audit. The auditor issued an unmodified opinion, the best possible, but identified one internal control finding regarding a lack of segregation of accounting duties. No compliance findings were reported. The presentation covers fund balances, revenues, expenditures, and tax capacity.

• Unmodified audit opinion on basic financial statements
• One internal control finding: lack of segregation of accounting duties
• No compliance findings under Minnesota Legal Compliance
• General Fund balance and budget-to-actual comparisons presented
• Enterprise funds reviewed: Waste Management, Sewage Disposal, Water, Storm Water, and Liquor Store

2025 Audit

The City of Fergus Falls has published its Annual Comprehensive Financial Report for the fiscal year ended December 31, 2025. The independent auditor issued an unmodified opinion, stating the financial statements present fairly the city's financial position in accordance with U.S. generally accepted accounting principles. The report includes financial statements for governmental activities, business-type activities, component units, and all major funds.

• Independent auditor's report gives unmodified (clean) opinion on financial statements
• Report includes financial statements for General Fund, Port Authority Special Revenue Fund, and other major funds
• Required supplementary information includes pension and OPEB schedules
• Statistical section provides 10-year trend data on taxes, debt, and demographics

2025 Charter Commission Annual Report

The Fergus Falls Charter Commission met once in 2025, on September 9. It directed the City Attorney to revise petition signature pages in the Charter to comply with Minnesota Rule 8205.1010, then present the revision to the City Council for adoption. The commission also discussed future possibilities for remote attendance of City Council members at meetings. Officers were elected for the coming year, and the 2026 annual meeting was scheduled for September 8, 2026.

• Directed City Attorney to revise petition signature pages in the Charter for compliance with Minnesota Rule 8205.1010
• Discussed future possibilities for remote attendance of City Council members at Council meetings
• Elected Sarah Duffy as Chair, Chuck Hanson as Vice Chair, Dave Prazak as Secretary
• Set 2026 Annual Meeting for September 8, 2026 at 7:00 a.m.

P 2025 1 F 2025 1 Staff and Engineering Reports and Submission Materials

The Planning Commission will consider recommending approval of the Preliminary and Final Plat for Centerpointe Addition at 1701 W Lincoln Ave. The 4.75-acre site would be split into two commercial lots to allow redevelopment, including a proposed Les Schwab Tire Center. The plat requires conditions such as updating utility easements and dedicating the frontage road as public right-of-way.

• Preliminary and Final Plat of Centerpointe Addition at 1701 W Lincoln Ave
• Proposed Les Schwab Tire Center seeking a Conditional Use Permit
• Conditions include updating utility easements, resubmitting SWPPP, and dedicating frontage road as public right-of-way
• City to correct a zoning error on a portion of the site from R-4 to B-2 at a future meeting