Forest Grove public meetings in 2022

Parks and Recreation Commission

The Parks and Recreation Commission will hold a hybrid meeting on December 21, 2022, at the Aquatic Center. The agenda includes routine procedural items such as approving minutes and receiving staff updates from the Parks Director, Parks Supervisor, Aquatics Supervisor, and Administrative Specialist. No formal decisions or votes are listed on the agenda.

The commission approved the minutes from the November 16, 2022, meeting. The remainder of the session consisted of staff updates regarding park projects, staffing, and aquatic center programming.

• Approved November 16, 2022 Meeting Minutes (unanimous)

Historic Landmarks Board

The Historic Landmarks Board will hold a hybrid meeting to review its 2023 work plan, preservation program goals, and a potential grant application. No formal decisions are scheduled, but the board will discuss priorities for historic preservation efforts in the coming year.

The Historic Landmarks Board held a work session on preservation goals and the 2023 work plan, noting that many 2022 items were not completed due to a cancelled survey contract. The board approved proposed projects for the 2023 CLG grant application, including restarting the post-WWII RLS survey and Spanish-language brochures. The motion carried 4-0. No other substantive decisions were made.

• Approved proposed projects for 2023 CLG grant application (4-0)

Planning Commission

The Forest Grove Planning Commission will hold a public hearing on a proposed 45-unit multi-family apartment complex called West Grove Apartments. No action items are scheduled for this meeting, and the commission will also review past meeting minutes and receive a director’s report.

• Public hearing on File No. 311-22-000028-PLNG for West Grove Apartments (45-unit multi-family complex)
• Approval of minutes from October 3, 2022 meeting
• Director’s report scheduled

The Forest Grove Planning Commission approved the Design Review and Site Development Review for the proposed 45-unit Westgrove Apartments at 2320 & 2230 26th Avenue, with conditions as stated in the staff report. The motion carried 5-1, with Commissioner Farrell voting no. The commission also approved the October 3rd minutes by acclimation and received a director's report on a lawsuit against the state regarding Climate Friendly and Equitable Communities rules.

• Approved Design Review and Site Development Review for 45-unit Westgrove Apartments (5-1)
• Approved October 3rd minutes by acclimation

Sustainability Commission

The Forest Grove Sustainability Commission is meeting to discuss its work plan, a burn plan, and hunger statistics related to the Circle of Food program. The agenda also includes routine items like approving previous meeting minutes and receiving reports from council and staff liaisons.

• Work Plan Discussion led by Greg Arrigotti
• Burn Plan Discussion led by Tonya Johnson
• Circle of Food & Forest Grove - Hunger Statistics presented by Robin Lindsley
• Approve or edit November 17, 2022 meeting minutes

The commission approved the minutes from the November meeting. Members discussed a proposed 'Day of Service' and reviewed a Burn Plan presentation for City Council, with revisions to be made to the PowerPoint.

• Approved November minutes (Unanimous)

Public Arts Commission

The Forest Grove Public Arts Commission will meet to review and potentially approve minutes from the previous meeting, discuss two projects (Open Aire and Marcie's Mural), and receive updates from subcommittees and finance reports. No formal decisions are scheduled under the consent agenda.

• Approve Public Arts Commission Meeting Minutes from November 17, 2022
• Discuss Open Aire project
• Discuss installation of Marcie's Mural
• Receive URA Subcommittee update
• Review December FY23 Finance Report

The Public Arts Commission approved the November 2022 meeting minutes unanimously. They discussed payment for the Open Aire 'Seven Generations' artwork, installation of Marcie's Mural, and drafting a policy for art projects. No other formal decisions were made.

• Approved November 2022 meeting minutes (unanimous)
• Recommended payment for Open Aire 'Seven Generations' to be sent via Colleen
• Discussed Eric Cannon building frames and installing Marcie's Mural
• Agreed to draft a policy for art projects

Community Policing Advisory Commission

The Community Policing Advisory Commission (CPAC) will hold a meeting to approve past meeting minutes, receive updates from the chair and community representatives, and discuss subcommittee reports. No formal decisions are listed on the agenda; the meeting focuses on communications and discussions.

• Approve October 20, 2022 meeting minutes
• Presentation by Police Policy work group
• Discussion on Community Conversations work group

The commission approved the meeting minutes from October 20, 2022. Other business consisted of representative updates and staff reports regarding upcoming police outreach events and city commission restructuring.

• Approved October 20, 2022 meeting minutes (7-0, 1 abstention)

Library Commission

The Commission approved the minutes from the November 9, 2022 meeting. The remainder of the meeting consisted of staff reports and discussions regarding budget reductions and future planning.

• Approved November 9, 2022 minutes

City Council

The Forest Grove City Council held a meeting on December 12, 2022, featuring a swearing-in ceremony for newly elected officials, including Mayor Malynda Wenzl and councilors Mariana Valenzuela, Michael Marshall, and Karen Martinez. The council also received updates on the City Charter review process, watershed management, community development, and library operations.

• Swearing-in of Mayor Malynda Wenzl and councilors Mariana Valenzuela, Michael Marshall, and Karen Martinez
• Resolution 2022-67 making appointments to Forest Grove advisory boards, committees, and commissions
• Resolution 2022-68 making City Council liaison appointments to advisory boards and agencies

The Forest Grove City Council approved two resolutions making appointments to city advisory boards, committees, and commissions, and appointing council liaisons to those bodies and outside agencies. Both resolutions passed unanimously 7-0. The council also received updates on the city charter review, watershed management, community development, and library services.

• Approved Resolution 2022-67 making appointments to advisory boards, committees, and commissions (7-0)
• Approved Resolution 2022-68 making council liaison appointments to advisory boards and outside agencies, repealing Resolution 2020-114 (7-0)
• Approved consent agenda including minutes from Parks and Recreation, Public Arts, and Sustainability Commissions, and November building activity report (7-0)

City Council

The Community Enhancement Program Committee will meet to discuss and vote on the 2023-24 Community Enhancement Program (CEP). The public may provide comments before the vote. No other substantive items are listed on the agenda.

• Vote on 2023-24 Community Enhancement Program

Economic Development Commission

The Economic Development Commission held a virtual meeting on December 8, 2022, with no substantive decisions or discussions listed beyond routine procedural items. The agenda included approval of prior meeting minutes, a brief update from Business Oregon, and reports from staff and council liaison.

Committee for Community Involvement

The Committee for Community Involvement will meet to discuss routine approvals, leadership changes, budget matters, and planning for a future town hall. The meeting includes public comment and reports from council liaison and staff.

• Evelyn Orr not renewing position
• CCI Budget discussion
• Annual Town Hall planning - date
• CCI Master Plan - teams

The committee approved the minutes from the November 1, 2022 meeting. Members discussed the budget, meeting lengths, and potential topics for the next All Town Meeting, but took no formal action on these items.

• Approved November 1, 2022 minutes

Budget Committee

The Forest Grove Budget Subcommittee is holding a routine meeting with a single substantive action: approving the minutes from its August 18, 2022 meeting. The agenda includes no other business items, only procedural steps like call to order, roll call, public comment, and adjournment. Public comment is limited to two minutes per speaker, and written comments are due by 9:00 a.m. on the meeting day.

• Approve Budget Subcommittee Meeting Minutes of August 18, 2022

Budget Committee

The Forest Grove Budget Subcommittee will discuss how to allocate the remaining $117,000 of a $567,000 allocation for youth summer recreation programming. The subcommittee previously received $567,000 from the American Rescue Plan Act (ARPA) to develop spending plans for non-city-specific projects, with funds required to be spent before December 2024.

• Discuss remaining $117,000 of $567,000 ARPA allocation for youth summer recreation programming
• ARPA funds must be spent before December 2024
• $567,000 allocated to subcommittee for non-city-specific projects in FY 2021-2022

City Council

The Forest Grove City Council will meet in person and via Zoom to conduct a public hearing and vote on a resolution that creates a youth summer recreation program for 2023-24 using American Rescue Plan Act funds. The council will also receive departmental updates from Parks and Recreation, Public Works, and Light and Power.

• RESOLUTION NO. 2022-66: Approve creation of Youth Summer Recreation Program for 2023-24 using ARPA funding; add 1.0 FTE Recreation Coordinator; transfer funds for a recreation interest survey for FY 2022-23
• Parks and Recreation Department Update by Anne Lane
• Public Works Department Update by Gregory Robertson
• Light and Power Department Update by Keith Hormann

The City Council adopted Resolution No. 2022-66 to establish a youth summer recreation program for 2023-2024. The decision includes adding a 1.0 FTE recreation coordinator to the general fund and using ARPA funds for a recreation interest survey.

• Approved Resolution No. 2022-66 to create youth summer recreation program and add 1.0 FTE recreation coordinator (6-0)
• Approved transfer of ARPA funds for a recreation interest survey (6-0)
• Approved Consent Agenda including minutes for Public Arts, Community Forestry, Community Policing, and Library commissions (6-0)

City Council

The Forest Grove City Council will hold a work session to interview candidates for several boards and commissions. No public comment will be taken and no formal action will be taken during this meeting.

The Forest Grove City Council met in a work session to interview applicants for city boards and commissions and discuss residency requirements. Councilors reached a consensus on appointments for six commissions, with official announcements scheduled for a future meeting. No formal votes or final appointment decisions were recorded during this work session.

• Held interviews for applicants to City boards and commissions
• Discussed residency requirements for commission members without taking formal action

City Council

This is a City Council work session where a subcommittee of three councilors will conduct interviews for volunteer positions on several boards and commissions (CCI, CFC, CPAC, P&R, URAC). No public comment will be taken and no formal action will occur; the meeting is for interviews only.

• Interviews for boards/commissions: CCI, CFC, CPAC, P&R, URAC
• No public comment or formal action scheduled
• Meeting held in Rogers Room, Forest Grove Library, 2114 Pacific Avenue, and via Zoom

The City Council held a work session to interview applicants for multiple board and commission positions. Councilors discussed and reached a consensus on appointments to six commissions, though the names are to be announced at a future regular meeting. The Council also debated whether to change by-laws requiring commission members to live within city limits, but no final decision was made.

• Reached consensus on appointments to Sustainability, Public Arts, Community Forestry, Community Involvement, Community Policing Advisory, and Parks and Recreation Commissions (announcement pending)
• Debated changing by-laws on city residency requirement for commissioners; no decision made

Sustainability Commission

The Forest Grove Sustainability Commission is meeting to discuss its work plan, hear a presentation on a burn plan from a subcommittee, and decide on the December meeting date. The agenda includes routine items like approving minutes and public comment, with no major decisions or public hearings scheduled.

• Burn Plan Presentation by Sustainability Commission Subcommittee
• Discussion of December meeting date and format
• Review of newest draft of the Work Plan
• Approval of October 27, 2022 meeting minutes

The Forest Grove Sustainability Commission approved holding a December 15 meeting (3-1) and discussed a draft burn plan recommendation, which will be revised for the December meeting. No other substantive decisions were made; the rest of the agenda was informational or procedural.

• Approved December 15 meeting (3-1)
• Approved October meeting minutes (unanimous)
• Tabled burn plan recommendation for revision

Public Arts Commission

The Forest Grove Public Arts Commission is meeting to discuss and decide on several art-related items, including a mini-grant request, the Open Aire/Seven Generations project, a totem pole, and Marcie's Mural as part of Mural Fest. The agenda also includes routine consent items like approving previous meeting minutes and informational updates on documents, Forest Glen Park, the URA Subcommittee, and the FY 2023 finance report.

• Mini-Grant Request
• Open Aire / Seven Generations
• Totem Pole
• Mural Fest - Marcie's Mural
• Approve minutes from October 20, 2022

The Forest Grove Public Arts Commission approved a mini-grant for a Cornelius Elementary art project and an additional $13,050 for the Open Aire/Seven Generations sculpture, both funded from discretionary and URA funds. A blackout period for new mini-grants was set until the FY23/24 budget is approved. No other substantive decisions were made.

• Approved October 2022 meeting minutes unanimously
• Approved mini-grant for Leah Henriksen's 'The Dot' project (unanimous)
• Approved additional $13,050 for Seven Generations project (unanimous)
• Set blackout period for new mini-grants until Feb 2023 meeting

Historic Landmarks Board

The Forest Grove Historic Landmarks Board is holding a work session to discuss goals and implementation of the Historic Preservation Program. The board will also approve minutes from its August 23, 2022 meeting and receive reports from the council liaison, staff, and the Forest Grove Heritage Foundation. The meeting is hybrid, with public attendance available via Zoom or in person.

• Work session on Historic Preservation Program goals and implementation
• Approval of August 23, 2022 meeting minutes
• Council Liaison Report from Elena Uhing
• Staff update from Amy Kreimeier
• Forest Grove Heritage Foundation report

Community Forestry Commission

The Community Forestry Commission will hold a regular meeting to approve minutes from September and discuss the emerald ash borer threat and the 2023 work plan. Public comment is invited.

• Approve meeting minutes of September 21, 2022
• Discussion: Emerald Ash Borer
• Discussion: 2023 Commission Work Plan

The Commission approved the minutes from the October 29, 2022 meeting. Members discussed the presence of the Emerald Ash Borer in Washington County and reviewed the proposed 2023 Commission Work Plan.

• Approved October 29, 2022 meeting minutes (unanimous)

Parks and Recreation Commission

The Forest Grove Parks and Recreation Commission is meeting to discuss and decide on routine matters, including approving the October 19, 2022 meeting minutes and recapping a mini parks tour held that same day. The agenda also includes updates from the Parks and Recreation Director, Parks Supervisor, Aquatics Supervisor, and Administrative Specialist on topics like summer youth recreation, project updates, and an aquatics specialist recruitment update. No major policy decisions or public hearings are scheduled.

• Approve Parks & Recreation Commission Meeting Minutes of October 19, 2022
• Recap of mini parks tour held on October 19, 2022
• Update from Parks & Recreation Director on summer youth recreation and project updates
• Update from Aquatics Supervisor on Aquatics Specialist recruitment update
• Update from Parks Supervisor on park projects updates

The Parks and Recreation Commission approved the October 19, 2022 meeting minutes unanimously. No other formal decisions were made; the meeting consisted of staff updates on park projects, aquatic facility maintenance, and policy development. The commission was asked to review draft policies by November 17.

• Approved October 19, 2022 meeting minutes (unanimous)

City Council

The Forest Grove City Council will hold work sessions on affordable housing incentives and American Rescue Plan funds, followed by a regular meeting with public hearings on a 42.8-acre annexation and related zoning map amendment. The council will also consider resolutions authorizing an interfund loan, an intergovernmental agreement for encampment cleanup, and a fire service grant application.

• Second reading of Ordinance No. 2022-06 annexing 42.8 acres (Tax Lots 1N3300000900 & 1N3300001000) into city limits and Clean Water Services District
• Public hearing on Order No. 2022-03 amending the zoning map for the annexed property
• Resolution No. 2022-63 authorizing interfund loan between Capital Projects Fund and Water SDC Fund (Dec 1, 2022 – Dec 1, 2025)
• Resolution No. 2022-64 authorizing IGA with Washington County Housing Services for encampment assessment and clean-up on city property
• Resolution No. 2022-65 authorizing grant proposal for Oregon Fire Service Capacity Program

City Council approved the annexation of 42.8 acres of land and updated the corresponding zoning map to Residential R-5. The Council also authorized an interfund loan to support City Hall remodeling and renewed an agreement for encampment clean-up. A work session on affordable housing incentives was held, but no formal actions were taken.

• Approved Ordinance No. 2022-06 annexing 42.8 +/- acres of land (6-0)
• Approved Order No. 2022-03 changing annexed land to Single Unit Residential R-5 zoning (6-0)
• Approved Resolution No. 2022-63 for interfund loan from Water SDC Fund to Capital Projects Fund (6-0)
• Approved Resolution No. 2022-64 renewing IGA with Washington County for encampment clean-up (6-0)
• Approved Resolution No. 2022-65 to apply for Oregon Fire Service Capacity Program grant (6-0)
• Approved Consent Agenda (6-0)

Economic Development Commission

The Forest Grove Economic Development Commission is meeting to discuss and receive presentations on economic development topics, including a Washington County Venture Catalyst presentation and an update from Adelante Mujeres. The agenda also includes consent agenda approval of minutes, communications on the EDSP Annual Report, and staff updates on the Downtown Task Force, grocery store, and business highlights.

• Washington County Venture Catalyst presentation by Laura Kubisiak
• Adelante Mujeres update by Mara Rico
• EDSP Annual Report presented to Council by Tim Budelman
• Downtown Task Force - McMinnville Tour
• Grocery Store Update

Library Commission

The Forest Grove Library Commission is meeting to discuss library planning and the departure of the council liaison, along with routine consent agenda items and staff updates. The agenda includes program updates from the Youth Services Librarian and the Library Director's report on various topics. No major decisions or public hearings are scheduled.

• Approve minutes from August 10 and October 11, 2022 meetings
• Youth Services Librarian program update
• Director's report: Council presentation, City Hall relocation, This is Kalapuyan Land, statistics, Holiday in the Grove
• Discussion on Library Planning
• Discussion on Council Liaison departure

The Forest Grove Library Commission met on November 9, 2022, and approved the August 10 and October 11 meeting minutes. Staff reported on youth programs, increased circulation, and upcoming events. No substantive policy decisions were made; the meeting was primarily informational and procedural.

• Approved August 10, 2022 minutes as presented (all in favor)
• Approved October 11, 2022 minutes as amended (all in favor)

Committee for Community Involvement

The Committee for Community Involvement will meet to debrief a QTM event, plan the annual Town Hall, review the CCI Master Plan, and receive a communication plan update. The agenda is mostly discussion items with no formal votes or public hearings scheduled.

• QTM debrief
• Annual Town Hall planning
• CCI Master Plan review
• Communication Plan update by Elizabeth Stover

The Committee for Community Involvement (CCI) approved a motion to hold its next Annual Town Meeting (ATM) as an open house or City Service Fair format, passed unanimously. The committee also approved the consent agenda, including minutes from October 4, 2022, and discussed debriefing the recent QTM, including concerns about Q&A mechanics and community engagement. No other substantive decisions were made.

• Approved motion for next ATM to be an open house format (unanimous)
• Approved consent agenda including October 4, 2022 minutes
• Consensus to keep CCI membership at 9 members

Sustainability Commission

The Sustainability Commission will hear a presentation on the Climate Change Action Plan, review a burn plan, and discuss its work plan for the coming year. The meeting also includes routine reports from council and staff liaisons.

• Climate Change Action Plan Presentation by Gregory Hill
• Burn Plan Discussion led by Tonya Johnson
• Work Plan Review with potential vote to adopt

The Forest Grove Sustainability Commission approved the July minutes and adjourned. The meeting focused on a presentation by the Youth Advisory Council on a Climate Change Action Plan, with discussion on next steps but no formal action. The commission also reviewed its work plan and set future agenda items.

• Approved July minutes (unanimous)
• Adjourned meeting (unanimous)

City Council

The Forest Grove City Council will hold a public hearing and first reading of an ordinance to annex 42.8 acres into the city and the Clean Water Services District, withdrawing the tract from the rural fire protection district. The council will also discuss a noise code section and an intergovernmental agreement with Washington County Housing Services for an encampment program. Several routine items are on the consent agenda, including approval of minutes and a liquor license for MOD Pizza.

• Public hearing on Ordinance No. 2022-06 annexing 42.8 acres (Tax Lots 1N3300000900 and 1N3300001000)
• Resolution No. 2022-62 to join a coalition of cities challenging the state's Climate Friendly and Equitable Communities Rule
• Work session on Noise Code Section 91.034
• Work session on IGA with Washington County Housing Services for Encampment Program
• Endorse new liquor license for MOD Pizza, 3424 Pacific Ave, Suite C

City Council approved joining a lawsuit against the state's Climate Friendly and Equitable Communities Rule. Council also moved forward with the first reading of an ordinance to annex 42.8 acres for residential development.

• Adopted Resolution No. 2022-62 to join coalition challenging state climate rules (7-0)
• Approved first reading of Ordinance No. 2022-06 to annex 42.8 +/- acres (7-0)
• Approved Consent Agenda including liquor license for MOD Pizza (7-0)
• Approved October 10, 2022 meeting minutes (7-0)

Public Arts Commission

The Forest Grove Public Arts Commission meets to discuss and decide on several arts-related grants and projects, including mini-grants, festival follow-ups, and mural initiatives. The meeting also includes updates on open-air events and financial reports.

• Mini-Grant 97116 for April Hoff
• Tualatin Valley Creates project by Leilani
• Mural Festival/Project Follow-up
• 97116 Sculpture Annex
• Forest Glen Park Mural

The Public Arts Commission approved several funding requests from discretionary funds, including $500 for the 97116 mini-grant event, $500 for the Annual Artist Event sponsorship, and $203.62 to reimburse an artist for ruined materials. They also approved painting the back of the Forest Glen Park mural wall with anti-graffiti coating. The commission discussed but did not decide on the 97116 Sculpture Annex and future URA projects.

• Approved $500 additional funding for 97116 mini-grant event (majority, 2 abstentions)
• Approved $500 sponsorship for Annual Artist Event (unanimous)
• Approved $203.62 reimbursement to Ursula for ruined materials (6-1)
• Approved painting back of Forest Glen Park mural wall with coating (unanimous)
• Approved August 18, 2022 meeting minutes (unanimous)

Community Policing Advisory Commission

The Community Policing Advisory Commission (CPAC) will hold its October 2022 meeting to discuss updates from its bylaws update and police policy work groups. The commission will also receive reports from the chair, community representatives, and the city council liaison, including updates on homelessness initiatives.

• Approve September 15, 2022 meeting minutes
• Presentation by Police Policy work group
• Discussion on bylaws updates

The Community Policing Advisory Commission approved the September minutes, put its Bylaws Subcommittee on hold until City Council decides commission membership, and reserved one-third of discussion time for community conversation. The Police Policy Workgroup reviewed FGPD policies against 8 Can't Wait and will continue at the next meeting.

• Approved September 20, 2022 meeting minutes (9-0)
• Put Bylaws Subcommittee on hold until Council directs commission membership (9-0)
• Reserved 1/3 of discussion time for Community Conversation (9-0)

Parks and Recreation Commission

The Commission will hold a hybrid meeting to conduct regular business. The agenda includes a consent item to approve the minutes from the September 21, 2022, meeting and a post-meeting tour of local parks.

• Approval of September 21, 2022, meeting minutes
• Post-meeting tour of Bard Park, Kyle Park, and Forest Glen Park

The Forest Grove Parks and Recreation Commission met on October 19, 2022, and approved the minutes from the September 21, 2022 meeting unanimously. The commission discussed how the city communicates information about partner non-profits and community activities, with staff noting the city website is the primary platform. Staff also distributed monthly attendance and revenue data as previously requested. No other substantive decisions were made.

• Approved September 21, 2022 meeting minutes (unanimous)

Community Forestry Commission

The Community Forestry Commission is meeting to discuss several forestry topics, including an update on the emerald ash borer, a tree failure at Rogers Park, and a commemorative tree dedication. They will also plan for 2023 Tree City USA recertification and review commission membership.

• Emerald Ash Borer Update
• Rogers Park Oak Tree Failure & Hazard Tree Inventory
• Ron Thompson Commemorative Tree Dedication
• Commission Work Plan for 2023 Needed for Tree City USA Recertification
• CFC Membership

The Commission approved the minutes from the September 21, 2022 meeting. Members discussed the Emerald Ash Borer, a planned hazard tree inventory for City parks, and a commemorative tree dedication for the late Ron Thompson.

• Approved September 21, 2022 meeting minutes (unanimous)

Library Commission

The Forest Grove Library Commission will discuss and decide on several items, including City Hall relocation plans, a presentation to the City Council, changes to the library card procedure, and library planning. The meeting also includes routine consent agenda items and staff reports on grants and programs.

• City Hall relocation plans
• Change to library card procedure
• October 24 City Council presentation
• Director's report: IMLS grant, Cooling Center, new hours, Storytime, Casa Amparo project
• Library Services Supervisor report: Welcoming Libraries, Teen Space, Summer Reading, Notary Service

The Commission supported a procedural change to stop requiring children to sign their first and last names to obtain a library card. Members also discussed the relocation of City Hall employees to the library's Rogers Room and the implementation of a new Teen Space.

• Supported removing the requirement for children to sign their name for library cards
• Scheduled next meeting for November 9, 2022

City Council

The Forest Grove City Council will hold two executive sessions (labor negotiations and litigation) and a work session on charter review, then in open session vote on a resolution authorizing a labor agreement with the Forest Grove Police Association. The consent agenda includes routine approvals of minutes and a resignation.

• Resolution No. 2022-61 authorizing labor agreement with Forest Grove Police Association, effective July 1, 2022 to June 30, 2025
• Executive session under ORS 192.660(2)(D) for labor negotiations
• Executive session under ORS 192.660(2)(H) for litigation discussion
• Work session on Charter Review Process Part II
• Proclamation for National Domestic Violence Awareness Month

Council held a work session to discuss the process for reviewing the City Charter. The Council concurred on the committee's composition, scope of review, and timeline, though no formal actions or decisions were taken.

• Concurred to establish an 11-member Charter Review Committee by resolution in December 2022
• Concurred that committee composition will include 2 members from each of the four city quadrants and 3 at-large members
• Authorized committee to review the entire Charter using the League of Oregon Cities Model Charter as a template
• Directed committee to review geographic representation, term limits, City Manager residency, and roles of the Mayor and Council President
• Concurred that former and current elected officials may apply to serve on the committee

City Council

The Forest Grove City Council will hold two closed executive sessions (labor negotiations and litigation), a work session on the charter review process, and a regular meeting. The main action item is a resolution authorizing a labor agreement with the Forest Grove Police Association. The agenda also includes routine consent items such as approving minutes and accepting a resignation.

• Resolution No. 2022-61 authorizing labor agreement with Forest Grove Police Association, effective July 1, 2022 to June 30, 2025
• Executive session under ORS 192.660(2)(D) for labor negotiations
• Executive session under ORS 192.660(2)(H) for litigation discussion
• Work session on Charter Review Process Part II
• Proclamation for National Domestic Violence Awareness Month

The City Council adopted a labor agreement with the Forest Grove Police Association effective from July 1, 2022, through June 30, 2025. The contract includes phased wage increases, updated retention credits, and a pilot sabbatical program for sworn officers.

• Approved Resolution No. 2022-61 for Police Association labor agreement (6-0)
• Approved Consent Agenda including various commission meeting minutes (6-0)
• Approved funding for Councilor Rippe to attend 2022 National League of Cities’ City Summit (6-0)
• Accepted resignation of Jen Warren from Community Forestry Commission (6-0)

Committee for Community Involvement

The Committee for Community Involvement (CCI) will meet to discuss routine items and hear updates from city staff and commissioners. Key topics include potential collaboration on a fitness court launch event, final plans for an October 25th project, and early planning for the annual town hall. The committee will also review a communication plan update and receive a master plan work session report.

• Parks and Rec to discuss collaboration on fitness court launch party at Bard
• QTM final plans scheduled for October 25th
• Annual town hall planning begins with focus on long-term growth impacts of HB2001

The Forest Grove Committee for Community Involvement approved the minutes from the September 6, 2022 meeting and discussed upcoming events, including the QTM on October 25 and planning for the ATM. The committee also discussed publicizing the Bard Park Fitness Court launch party, the city communications update, and a proposal regarding video recordings of public meetings.

• Approved the consent agenda, including the September 6, 2022 minutes
• Added video postings of public meetings to the agenda

Planning Commission

The Forest Grove Planning Commission is holding a public hearing on a site development and design review for a proposed 32-unit multi-family apartment complex (File No. 311-22-000024-PLNG). No action items are scheduled. The meeting also includes public comment on non-agenda items, approval of the September 19th minutes, and a director's report.

• Public hearing on 32-unit multi-family apartment complex (File No. 311-22-000024-PLNG)
• Public comment period for non-agenda items
• Approval of minutes from September 19, 2022 meeting

The Planning Commission approved the site development and design review for a 32-unit multi-family apartment complex at Fir Road and Pacific Avenue. The approval included specific amendments regarding building separation and the construction of a 6-foot CMU wall.

• Approved Site Development and Design Review for Stonewood Apartments (6-0)
• Amended Condition #10 to except east-side and northernmost building areas from 3-foot separation requirement
• Replaced Condition #12 to require a 6-foot CMU wall with a 2-foot landscape buffer on the north side and a 4-foot southern sidewalk
• Approved September 19th minutes by acclimation

City Council

The Forest Grove City Council is holding two work sessions before its regular meeting: one on the Oregon DLCD's Climate-Friendly and Equitable Communities rulemaking and another on the charter review process. The regular meeting includes routine consent agenda items, presentations on community grants and economic development, and a project update on the Development Services Annex/City Hall. No formal action is expected from the work sessions.

• Work session on DLCD Climate-Friendly and Equitable Communities rulemaking
• Work session on Charter Review Process
• Employee recognition: Sherri Mead, Aquatics Supervisor, 30 years of service
• Presentation: Forest Grove Foundation's Community Impact Grant Annual Report
• Presentation: Economic Development Commission Strategic Plan 2021 Annual Report

The City Council approved the consent agenda, including previous meeting minutes. The session primarily consisted of reports on the Forest Grove Foundation, the Economic Development Commission, and the City Hall remodel project.

• Approved Consent Agenda (7-0)

City Council

The City Council will hold work sessions regarding Oregon DLCD climate-friendly rulemaking and the charter review process. The formal meeting includes presentations on the Development Services Annex and City Hall project update.

• Work Session: DLCD Climate-Friendly and Equitable Communities Rulemaking
• Work Session: Charter Review Process
• Presentation: Development Services Annex / City Hall Project Update
• Presentation: Economic Development Commission Strategic Plan 2021 Annual Report
• Presentation: Forest Grove Foundation's Community Impact Grant Annual Report

The City Council held a work session to review the Oregon Department of Land Conservation and Development's climate-friendly and equitable communities rulemaking. No formal actions or decisions were made during the session.

• Directed City Manager and City Attorney to schedule an executive session to discuss potential legal action

City Council

The Forest Grove City Council is holding two work sessions before the regular meeting: one on the Oregon DLCD Climate-Friendly and Equitable Communities Rulemaking and one on the Charter Review Process. The regular meeting includes routine consent agenda items, presentations from the Forest Grove Foundation, the Economic Development Commission, and a project update on the Development Services Annex/City Hall. No formal action is expected on the work session topics.

• Work session: DLCD Climate-Friendly and Equitable Communities Rulemaking
• Work session: Charter Review Process
• Presentation: Forest Grove Foundation Community Impact Grant Annual Report
• Presentation: Economic Development Commission Strategic Plan 2021 Annual Report
• Update: Development Services Annex / City Hall Project

Council held a work session to discuss the process for reviewing the City Charter. The Council collectively concurred to proceed with a Charter Review Committee tasked with a broad scope of review, including specific key issues. No formal actions or decisions were taken during the session.

• Concurred to proceed with Option 3: appoint a Charter Review Committee with broad scope
• Directed committee to review entire existing Charter
• Directed committee to consider DEI principles
• Directed committee to consider district or precincts versus at-large representation
• Directed committee to consider filling Council vacancies and selection/appointment process
• Directed committee to consider roles, responsibilities, and authority of Mayor and Council President
• Directed committee to consider City Manager residency requirement
• Directed committee to consider term limits

Sustainability Commission

The Sustainability Commission will review a PowerPoint regarding a burn plan. Members will also discuss the commission's work plan and may vote to begin drafting it.

• Burn Plan Discussion (PowerPoint Review)
• Work Plan Review and potential vote to adopt drafting process
• Approval of May 26th, 2022 meeting minutes

Urban Renewal Agency

The Urban Renewal Advisory Committee will meet to discuss updates on the Fresh Foods Grocery Store project in Site B, along with other informational items including downtown initiatives and parking management. No formal decisions are listed on the agenda.

• Site B / Fresh Foods Grocery Store Update (presentation by Paul Downey)
• Downtown Task Force / Main Street Program update (presentation by Brenna Fulks)
• 21st Ave. Festival Street update (presentation by Dan Riordan)
• Downtown Parking Management Plan update (presentation by Dan Riordan)

Parks and Recreation Commission

The Forest Grove Parks and Recreation Commission is meeting to approve July minutes and receive updates from staff on park projects, trail progress, and pool operations. No decisions or public hearings are on the agenda.

• Approve July 20, 2022 meeting minutes
• Update on Bard Park launch party
• Emerald Necklace Trail update
• Stites Park and Kyle Property updates
• Pool schedule changes and staffing update

The Forest Grove Parks and Recreation Commission approved the past meeting minutes unanimously and received informational updates from staff regarding park projects, pool maintenance, and the Kyle Property. No other substantive decisions or votes were recorded.

• Approved meeting minutes of July 20, 2022 (unanimous)

Community Forestry Commission

The Community Forestry Commission is meeting to discuss the discovery of emerald ash borer in Forest Grove, along with participation in the city's sesquicentennial and the commemorative tree program. The commission will also vote on approving the minutes from its June 8, 2022 meeting.

• Discussion: Emerald Ash Borer found in Forest Grove
• Discussion: Sesquicentennial CFC participation
• Discussion: Commemorative Tree Program
• Action: Approve meeting minutes of June 8, 2022

The Commission approved the minutes from the June 8, 2022 meeting. Members discussed the discovery of the Emerald Ash Borer in Oregon and plans to place a commemorative tag on the Giant Sequoia at Pacific Avenue and B Street in October.

• Approved June 8, 2022 meeting minutes (unanimous)

City Council

The Forest Grove City Council Homelessness Subcommittee will hold a work session to discuss homelessness-related items, including presentations from Washington County on winter shelter options, outreach, and housing case management, as well as updates from the Forest Grove Foundation and the Kyle Property. The subcommittee will take no formal action during this meeting.

• Washington County presentation on winter shelter options
• Washington County outreach plan and housing case management plan
• Forest Grove Foundation outreach activities and plans
• Kyle Property fuel reduction project and planning/design grant status
• Intergovernmental agreement for Kyle Property

Planning Commission

The Planning Commission will conduct two public hearings regarding land use applications. These include a conditional use permit for a commercial cannabis retailer and a request for annexation and zoning map amendments for properties at 2805 & 3131 NW Highway 47.

• Public Hearing: Conditional Use Permit for Commercial Cannabis Retailer (File No. 311-22-000029-PLNG)
• Public Hearing: Annexation and Zoning Map Amendment for 2805 & 3131 NW Highway 47 (File No. 311-22-000030-PLNG)

The Planning Commission approved a conditional use permit for a commercial cannabis retailer on Pacific Avenue. The commission also recommended that City Council approve the annexation and zoning map amendment for 42.8 acres on NW Highway 47.

• Approved Conditional Use Permit for commercial cannabis retailer at 3130 Pacific Avenue (6-1)
• Recommended City Council approve annexation and Zoning Map Amendment for 2805 & 3131 NW Highway 47 (7-0)
• Approved August 8th minutes by acclimation

Community Policing Advisory Commission

The Community Policing Advisory Commission is meeting to discuss updates from its work groups on police stop data, police policy, community forums, and bylaws. They will also hear reports from community representatives and a council liaison on recent City Council meetings and the homelessness subcommittee.

• Approve June 16, 2022 meeting minutes
• Updates from Police Stop Data work group
• Updates from Police Policy work group
• Council Homelessness Subcommittee report
• Next meeting scheduled for October 20, 2022

The Forest Grove Community Policing Advisory Commission approved its June 16, 2022 meeting minutes, merged the Police Stop Data work group into the Police Policy Work group, and voted to place a bylaws update on the next agenda. Commissioners also heard updates regarding local hate incidents, police department changes, and upcoming city council board structural changes.

• Approved June 16, 2022 meeting minutes (11-0)
• Merged Police Stop Data work group with Police Policy Work group (11-0)
• Extended meeting to 8:15 p.m. (10-1)
• Added CPAC bylaws update to the next agenda business section (11-0)

Library Commission

The Library Commission will meet to discuss library planning and receive reports from the Library Director. The Director's report includes updates on an IMLS grant, a teen space, a cooling center, and the Casa Amparo project.

• Library planning discussion
• Director's report on IMLS grant
• Director's report on Casa Amparo project
• Director's report on Teen Space and Cooling Center
• Approval of August 10, 2022, meeting minutes

City Council

The Forest Grove City Council will hold a work session on the Emergency Operations Plan, then a regular meeting with public comment, consent agenda, presentations, and several public hearings. Key actions include second readings of ordinances on water cross-connection control and the Transportation System Plan, a resolution accepting a downtown parking study, and a resolution authorizing a $18,852,000 federal grant application for safe streets with a $3,770,400 local match.

• Resolution 2022-60: Authorize application for $18,852,000 Safe Streets for All federal grant, with $3,770,400 from Transportation Development Tax as 20% match
• Resolution 2022-59: Accept Preferred Downtown Parking Study
• Second reading of Ordinance 2022-04 amending water cross-connection control policy (repeals Ordinance 1986-07)
• Second reading of Ordinance 2022-05 amending Transportation System Plan for north-central Forest Grove
• Consent agenda includes minutes and August 2022 building activity report

The City Council held a work session to discuss updating the Emergency Operations Plan (EOP), which guides emergency response for Forest Grove and Cornelius. Staff reviewed the plan's framework, roles, and responsibilities, and announced plans to issue a Request for Proposal for an EOP review. The council took no formal action or votes during the session.

City Council

The Forest Grove City Council will hold a work session on the Emergency Operations Plan and hear presentations on tourism, internships, and a downtown parking study. Two ordinances will receive second readings: one amending water supply cross-connection control policy and another updating the transportation system plan for north-central Forest Grove. The Council will also consider a resolution to apply for a $18.85 million federal grant for safe streets projects.

• Second reading of Ordinance 2022-04 amending water supply cross-connection control policy
• Second reading of Ordinance 2022-05 updating Transportation System Plan for north-central Forest Grove
• Resolution 2022-59 accepting Preferred Downtown Parking Study
• Resolution 2022-60 applying for $18,852,000 'Safe Streets for All' federal grant with $3,770,400 local match
• Forest Grove Firefighters' Badge Presentation

City Council approved a grant application for the East Forest Grove Safety Improvement Project and adopted a downtown parking management plan. The Council also passed ordinances updating water supply policies and the transportation system plan.

• Authorized application for $18,852,000 'Safe Streets for All' federal grant and committed $3,770,400 in matching funds (6-0)
• Adopted Resolution No. 2022-59 accepting the 2022 Downtown Forest Grove Parking Management Plan (6-0)
• Adopted Ordinance No. 2022-04 updating Water Supply Cross-Connection Control Policy (6-0)
• Adopted Ordinance No. 2022-05 amending Transportation System Plan for Highway 47/Oak Street area (6-0)
• Approved Consent Agenda including previous meeting minutes and building activity reports (6-0)

Economic Development Commission

The Forest Grove Economic Development Commission will meet to receive and discuss the 2021 annual report, covering pandemic recovery efforts, small business grants, and local economic trends. The meeting is hybrid, allowing both in-person and virtual attendance via Zoom.

• Review of 2021 Economic Development Strategic Plan Annual Report
• Discussion of COVID-19 small business grants totaling $391,000
• Update on Meriwether data center project status
• Presentation of City E-Newsletter: Business Highlight
• Approval of July 14, 2022 meeting minutes

City Council

The Forest Grove/Nyuzen Sister Cities Committee is meeting to discuss the upcoming visit of the Nyuzen mayor and officials for Forest Grove's 150th anniversary celebration, along with routine business such as financial reports and liaison updates. The agenda includes old business on the Nyuzen visit and planning for future exchanges.

• Nyuzen mayor and officials to visit Sept. 27-29 for 150th anniversary
• Financial report: $5,392.44 balance, Bottle Drop account $447.48 (market credit), $372.90 (cash)
• $100 donation to Sandy Garcia memorial fund
• Mayor and three city council seats up for election in November
• Discussion on hosting exchange student from Nyuzen

Committee for Community Involvement

The Committee for Community Involvement will discuss the next Quarterly Town Meeting (QTM), focusing on homelessness and the status of hiring a permanent police chief, with invited panelists including city officials and community members. They will also consider requesting the city to continue recording and posting board and commission meetings, and receive updates on the communication plan and CCI Master Plan.

• Next QTM date options: October 25, 26, or 27
• Invited panel: Mayor Truax, Councilors Rippe and Kottkey, City Manager VanderZanden, Police Chief Reimann, and others
• Discussion on requesting continued recording of meetings for public access
• Chalk Art Festival on September 17
• Communication Plan and CCI Master Plan updates

The Committee for Community Involvement discussed the format and promotion for an upcoming QTM focused on homelessness. The committee decided to address the recording of meetings during a future Master Plan session.

• Approved August 2, 2022 meeting minutes
• Approved motion to discuss meeting recording and information dissemination at the Master Plan session

City Council

The Forest Grove City Council Homelessness Subcommittee is holding a work session to discuss the Kyle Property update, communication and engagement efforts, and a temporary safe camping site policy. No formal action will be taken; the meeting is for discussion only.

• Kyle Property update
• Communication and engagement
• Temporary safe camping site and related policy discussion
• Approve 6.28.2022 Homelessness Subcommittee meeting minutes

Historic Landmarks Board

The Forest Grove Historic Landmarks Board is meeting to discuss several items including board roles and responsibilities, planning for the Chalk Art Festival and Public Safety Open House, and an update on the city's sesquicentennial. They will also consider approving minutes from the July 26 meeting and receive reports from the council liaison, board communications, and staff.

• Discussion of Governance 101 – Roles and Responsibilities of Boards and Commissions
• Planning for Chalk Art Festival
• Planning for Public Safety Open House
• Sesquicentennial Update
• Approval of July 26, 2022 meeting minutes

The Board coordinated participation in National Night Out, the Chalk Art Festival, and the Sesquicentennial celebration. Members agreed to create a promotional flyer and draft an article for the Friends magazine.

• Approved June 28, 2022 meeting minutes
• Decided to create a flyer for Board events and mission statement
• Assigned Chair Brent to lead National Night Out registration
• Assigned Cushing to register the Board for the October 8 Public Safety event

City Council

The Forest Grove City Council will hold public hearings on three ordinances: a second reading of a development code amendment affecting zoning and development standards, a first reading on water cross-connection control policy, and a first reading on transportation system plan amendments for the Highway 47/Oak Street area. The council will also consider resolutions on a preferred design for the 21st Avenue Festival Street, a communications plan, an investment policy, and the city manager's performance review and compensation. The meeting includes an executive session on labor negotiations, work sessions, and routine consent agenda items.

• Second reading of Ordinance 2022-03 amending zoning and development code (File 311-22-000018-PLNG)
• First reading of Ordinance 2022-04 on water cross-connection control policy, repealing Ordinance 1986-07
• First reading of Ordinance 2022-05 amending Transportation System Plan for Highway 47/Oak Street area (File 311-22-000026-PLNG)
• Resolution 2022-54 adopting preferred design for 21st Avenue Festival Street
• Resolution 2022-58 authorizing city manager compensation for FY 2022-23

The Council approved a 4.5% cost-of-living increase for the City Manager and adopted a new city investment policy. It also passed amendments to the development code regarding cannabis retailers and approved a design for the 21st Avenue Festival Street.

• Adopted Ordinance No. 2022-03 amending development code zoning and use categories (7-0)
• Adopted Ordinance No. 2022-05 for first reading regarding Transportation System Plan amendments (7-0)
• Adopted Resolution No. 2022-54 for 21st Avenue Festival Street design (7-0)
• Adopted Resolution No. 2022-55 accepting the Communications and Engagement Strategy (7-0)
• Adopted Resolution No. 2022-56 updating the City Investment Policy (7-0)
• Adopted Resolution No. 2022-57 accepting City Manager's performance review (7-0)
• Approved City Manager base salary of $173,508 annually and $3,408 vehicle allowance (7-0)
• Denied motion to require 2,000 feet distance between cannabis retailers (1-6)

City Council

The Forest Grove City Council will hold public hearings on several ordinances regarding development code, water supply cross-connection control, and the transportation system plan. The meeting also includes presentations on federal project grants and a school district bond measure.

• Public hearing for Ordinance 2022-03 amending development code zoning and use categories
• Public hearing for Ordinance 2022-04 regarding water supply cross-connection control policy
• Public hearing for Ordinance 2022-05 amending the Transportation System Plan for the Highway 47/Oak Street area
• Resolution 2022-54 regarding design options for the 21st Avenue Festival Street
• Resolution 2022-56 adopting the City of Forest Grove Investment Policy

The City Council met in executive session to conduct deliberations regarding labor negotiations. No substantive decisions or public actions were recorded in these minutes.

City Council

The Homelessness Subcommittee will hold a work session to discuss temporary safe camping sites and related policies. The meeting also includes updates on the Kyle Property and communication strategies. No formal action will be taken during this session.

• Kyle Property update
• Temporary safe camping site and related policy discussion
• Communication and engagement discussion
• Approval of June 28, 2022, meeting minutes

Public Arts Commission

The Forest Grove Public Arts Commission is holding a special virtual meeting to discuss and vote on two mural-related items: approving the final mural design artwork by Marcie Kriebel and discussing/approving a location change for Ursula Barton's mural. The meeting also includes routine consent agenda items and public comment.

• Approve final mural design artwork by Marcie Kriebel
• Ursula Barton mural location change discussion and approval
• Approve subcommittee meeting minutes from 7.13.2022

The commission approved moving Ursula Barton’s mural to the Frye’s building after the previous owner declined a five-year contract. The commission also approved the final design for a project by Marcella.

• Approved location change for Ursula Barton’s mural to the Frye’s building (Unanimous)
• Approved Marcella’s final design (Unanimous)

Budget Committee

The Forest Grove Budget Committee is meeting to discuss the FY2022/23 budget, including a brief history and overview, and to discuss remaining uncommitted American Rescue Plan (ARP) funds. The meeting is open for public comment, with a two-minute limit per speaker.

• Discussion of FY2022/23 budget history and overview
• Discussion of remaining uncommitted American Rescue Plan funds
• Public comment period (2-minute limit per speaker)

Public Arts Commission

The Public Arts Commission is meeting to discuss and decide on several items, including an update on Mural Fest, approval of a design by Marcie, a decision on hiring a videographer, and a possible donation of a totem pole. The agenda also includes routine approval of meeting minutes from previous sessions.

• Mural Fest Update
• Marcie Design Approval
• Decision on Videographer
• Possible Donation of Totem Pole
• Approve Meeting Minutes from 7.26.2022 and Subcommittee Minutes from 6.6.2022

The Commission approved a rendering for the library mural with specific design changes and awarded a $1,963 contract for videography services. A $500 mini-grant was approved for the Valley Art Association's Annual Chalk Art Festival.

• Approved Marcie's library mural rendering with requested changes (Unanimous)
• Approved $1,963 proposal from Jaren for videography using discretionary funds (Unanimous)
• Approved $500 mini-grant for Valley Art Association Chalk Art Festival (Unanimous)
• Approved July 26, June 6, and July 13 meeting minutes (Unanimous)
• Decided to use a PDF instead of a printed brochure, removing $640 from the Mural Festival budget

Library Commission

The Forest Grove Library Commission is meeting to discuss library planning and receive the director's report on DEI training, the library mural, and Summer Reading. The agenda includes public comment, approval of prior meeting minutes, and reports from Friends and Foundation groups.

• Discussion of library planning
• Director's report on DEI training, library mural, and Summer Reading
• Approval of June 9, 2022 meeting minutes
• Public comment period (2-minute limit per speaker)

The Commission approved the minutes from the June 9, 2022 meeting. Staff provided updates on library planning, summer reading statistics, and an upcoming mural project funded by the Foundation.

• Approved June 9, 2022 minutes (unanimous)
• Scheduled next meeting for September 14, 2022

Planning Commission

The Forest Grove Planning Commission is holding a public hearing on legislative amendments to the Forest Grove Development System Plan (File No. 311-22-000026-PLNG). No action items are scheduled. The meeting also includes public comment on non-agenda items, approval of minutes from July 18, 2022, and a director's report.

• Public hearing on Forest Grove Development System Plan amendments (File No. 311-22-000026-PLNG)
• Public comment period for non-agenda items (3-minute limit)
• Approval of minutes from July 18, 2022 meeting
• Director's report

The Planning Commission recommended that City Council approve amendments to the Forest Grove Transportation System Plan (TSP). The changes realign several streets and trails to support large-lot industrial development at the Woodfold-Marco site.

• Recommended City Council approval of TSP amendments for the Highway 47/Oak Street area (7-0)
• Added recommendation for an ODOT study on pedestrian and cyclist enhancements at the Hwy 47/Martin Road roundabout (7-0)
• Approved July 18th minutes by acclimation

City Council

This is a training session, not a regular decision-making meeting. The Forest Grove City Council is participating in a Diversity, Equity, and Inclusion (DEI) training on August 5, 2022, from 10:00 am to 3:00 pm. The agenda includes developing shared language, discussing the DEI plan, implicit bias, and practice change tools. No formal decisions or votes are scheduled.

• DEI training session from 10:00 am to 3:00 pm
• Discussion of DEI Plan: Purpose, Goals, & Timeline
• Session on 'Why Lead with Race?'
• Implicit bias training segment
• Call to Action and Next Steps

Committee for Community Involvement

The Committee for Community Involvement will meet to discuss a homelessness update, a cleanup agreement for the Kyle Property, and possible dates for the next Quarterly Town Meeting. They will also review a communication plan update and the 2022-23 workplan. The meeting is open to the public in person or via Zoom.

• Homelessness update from Evelyn; subcommittee meets August 19
• Cleanup of Kyle Property under IGA with Washington County (Resolution 2022-51)
• Possible QTM dates: October 25, 26, 27
• Communication Plan Update by Elizabeth Stover
• CCI Workplan and Calendar 2022-23

The committee approved the July 5, 2022, meeting minutes and the consent agenda. Members discussed potential dates and panel members for the next Quarter Town Meeting (QTM), focusing on homelessness and the police chief hiring process. The committee reached a consensus to plan a future work session for the communication plan.

• Approved July 5, 2022, minutes
• Approved consent agenda

Sustainability Commission

The Forest Grove Sustainability Commission is meeting to discuss a mural update, Styrofoam and electric vehicles, and review its work plan with a potential vote to adopt. The meeting includes public comment and reports from council and staff liaisons.

• Discussion on Styrofoam and electric vehicles with Councilor Donna Gustafson
• Work plan review with potential vote to adopt
• Mural update
• Approval of May 26, 2022 meeting minutes

The Sustainability Commission unanimously approved the May meeting minutes and agreed to move the Work Plan discussion to August. They also approved adding a Burn Plan update to the agenda. The meeting included discussions on Styrofoam reduction, a completed mural, and the status of the Burn Plan draft, which will be finalized for presentation to City Council.

• Approved May meeting minutes (Unanimous)
• Approved moving Work Plan to August agenda (Unanimous)
• Approved adding Burn Plan update to agenda (Unanimous)
• Burn Plan draft to be finalized for Council presentation
• Mural project reported as complete

Historic Landmarks Board

The Historic Landmarks Board will hold a hybrid meeting on July 26, 2022, at 6:30 p.m. to approve the minutes from its June 28 meeting and receive updates from the Council Liaison, board communications, and staff. The board will also discuss National Night Out and Chalk Art Festival planning, as well as a Sesquicentennial update.

• Approval of Historic Landmarks Board Meeting Minutes of June 28, 2022
• Council Liaison Report – Elena Uhing
• Staff Update – Amy Kreimeier

The Board coordinated participation in National Night Out, the Chalk Art Festival, and the Sesquicentennial celebration. Members agreed to create a promotional flyer and draft an article for the Friends magazine.

• Approved June 28, 2022 meeting minutes
• Decided to create a flyer for Board events and mission statement

Public Arts Commission

The Public Arts Commission is meeting to discuss updates on the Mural Festival scheduled for September 18, 2022, and a Farmers Market booth planned for October 5, 2022. The agenda also includes items on a videographer, painting/installation dates, a brochure date, next project ideas, document updates, and an Open Aire installation date. The meeting is largely a discussion and update session with no formal votes on major policy or budget items.

• Mural Festival update for 9.18.2022
• Farmers Market booth for 10.05.2022
• Videographer discussion
• Painting/installation dates
• Open Aire installation date

The Commission approved the May 19, 2022, meeting minutes. Members discussed updates for the September 18 Mural Festival, including budget revisions and design suggestions for the library mural, and agreed to use QR codes instead of paper brochures.

• Approved May 19, 2022, meeting minutes (unanimous)
• Agreed to use QR codes instead of paper brochures

Parks and Recreation Commission

The Forest Grove Parks and Recreation Commission is meeting to discuss and receive updates on local parks and recreation matters. The agenda includes a special guest from Washington County Parks on Hagg Lake, updates from the Parks and Recreation Director on the Kyle property and city council goals, and reports from the Parks Supervisor on park projects and the emerald ash borer beetle, as well as from the Aquatics Supervisor on pool repairs and planned maintenance. No formal decisions are listed on the agenda.

• Special guest Carl Switzer from Washington County Parks on Hagg Lake
• Update on Kyle Property
• Emerald Ash Borer Beetle update
• Recent main pool repair and planned annual maintenance closure
• Approval of June 15, 2022 meeting minutes

The commission approved the meeting minutes from June 15, 2022. The remainder of the meeting consisted of staff updates regarding park maintenance, aquatic center repairs, and a presentation from Washington County Parks.

• Approved June 15, 2022 Meeting Minutes (unanimous)

Public Arts Commission

The Forest Grove Public Arts Commission will discuss updates on the upcoming Mural Festival, including installation dates, a farmers market booth, and a videographer. Members will also review documents, brochure timelines, and brainstorm ideas for future projects.

• Mural Festival Update scheduled for September 18, 2022
• Farmers Market Booth planned for October 5, 2022
• Videographer selection and painting/installation dates discussed

Planning Commission

The Forest Grove Planning Commission will hold a joint work session with the City Council to review possible amendments to the Oak Street Area Transportation System Plan. No action items are scheduled; the meeting also includes public comment, approval of June minutes, and a director's report.

• Joint work session with City Council on Oak Street Area Transportation System Plan amendments
• Public comment period for non-agenda items
• Approval of minutes from June 21, 2022 meeting
• Director's report
• Next meeting scheduled for August 8, 2022

The Planning Commission held a joint work session with City Council on July 18, 2022, to review proposed amendments to the Oak Street Area Transportation System Plan. Staff presented the topic; a public hearing is scheduled for August 8. No action items were taken, and the June 21 minutes were approved by acclimation. The Director's report noted that City Council accepted recommended Development Code Text Amendments except for additional requirements on cannabis dispensaries.

• Approved June 21 Planning Commission minutes by acclimation
• No action items taken; Oak Street TSP amendments only reviewed in work session
• Public hearing on Oak Street TSP amendments set for August 8

Economic Development Commission

The Forest Grove Economic Development Commission is meeting to discuss and potentially decide on next steps for the Main Street program, following a presentation from the Oregon Parks and Recreation Department. The agenda also includes appointments, consent agenda approval, and updates on industrial lands, coworking space, and data center interest.

• Oregon Main Street Program presentation by Sheri Stuart, OPRD
• Discussion of Main Street Task Force next steps
• Appointments: Timothy Watts (TTM) and Jessica Harrington (Chaucer Foods Inc.)
• Consent agenda: Approve minutes of June 9, 2022
• Staff communications: Industrial Lands Tour with Business Oregon, Coworking Space Update, Data Center interest

City Council

The Forest Grove/Nyuzen Sister Cities Committee is meeting to discuss routine business including financial reports, liaison updates, and subcommittee actions. They will also consider new business, including adding a new member and expanding the number of voting members from 9 to 11.

• Financial report: balance of $5392.44, Bottle Drop account $371.16 market credit, $309.30 cash
• Nyuzen adult delegation visit planned for Fall 2022; student delegation canceled
• New member: Debby Walton
• Proposal to expand voting members to 11
• Logo update by Larisa

Public Arts Commission

The Public Arts Commission's Mural Festival Subcommittee is meeting to discuss event planning. The agenda includes a call to order, public comment, approval of the June 6, 2022 meeting minutes, and event planning discussion. The meeting is largely procedural, with the main substantive item being the event planning discussion under section E.

• Approve Subcommittee Meeting Minutes of June 6, 2022
• Event planning discussion for the Mural Festival
• Public comment period limited to 2 minutes per speaker
• Meeting held at 3131 Forest Gale Drive and via Zoom

The subcommittee discussed preparations for a September 18 event, including poster distribution and prize donations. No formal votes or official decisions were recorded in the minutes.

City Council

The Forest Grove City Council meets to discuss routine approvals, a zoning code update, employee handbook revisions, and several intergovernmental agreements. No formal decisions are made during the work session, but the council will hold a first reading of a zoning ordinance and vote on multiple resolutions.

• First reading of Ordinance 2022-03 amending zoning code (Articles 3, 4, 7, 8, 12)
• Resolution 2022-50 adopting revisions to City Employee Handbook
• Resolution 2022-51 authorizing IGA with Washington County Housing Services for Kyle Property cleanup
• Resolution 2022-52 authorizing IGA with Forest Grove School District for School Resource Officer
• Resolution 2022-53 renewing IGA for Washington County Emergency Management Cooperative

The Forest Grove City Council gave first reading to Ordinance No. 2022-03, a broad update to the city's development code covering zoning, overlay districts, development standards and definitions. Council amended the ordinance to remove proposed language that would have kept commercial cannabis retailers 1,000 feet from other cannabis retailers and from parks; the school buffer and existing-retailer protections remain. The council also approved a revised employee handbook, a clean-up agreement for the Kyle property, a school resource officer agreement for 2022-23, and renewal of a Washington County emergency management agreement. All votes were 6-0, with Councilor Rippe absent.

• Amended Ordinance No. 2022-03 to delete proposed 1,000-foot buffer between cannabis retailers and from parks (6-0)
• Adopted Ordinance No. 2022-03 on first reading as amended; second reading continued to August 22, 2022 (6-0)
• Approved consent agenda including June 27, 2022 meeting minutes (6-0)
• Adopted Resolution No. 2022-50 revising the Employee Handbook and repealing Resolution No. 2016-25 (6-0)
• Adopted Resolution No. 2022-51 authorizing an IGA with Washington County Housing Services for clean-up of the Kyle property (6-0)
• Adopted Resolution No. 2022-52 authorizing an IGA for a School Resource Officer for the 2022-23 school year (6-0)
• Adopted Resolution No. 2022-53 renewing the Emergency Management Cooperative IGA for Washington County (6-0)
• Postponed remaining agenda items (Council Communications, City Manager's Report, Mayor's Report) to the next meeting (5-1, Kottkey opposed)

City Council

The City Council will hold a public hearing on amendments to the Forest Grove Development Code regarding zoning and use categories. The meeting also includes a presentation on Festival Street design concept alternatives and several resolutions regarding intergovernmental agreements.

• Public hearing for Ordinance No. 2022-03 amending the Forest Grove Development Code
• Presentation on Festival Street design concept alternatives
• Resolution 2022-50 adopting the City of Forest Grove Employee Handbook
• Resolution 2022-51 regarding a clean-up agreement for the Kyle Property
• Resolution 2022-52 for a School Resource Officer agreement with Forest Grove School District

The City Council held an executive session on July 11, 2022, to review and evaluate the employment-related performance of the City Manager, citing ORS 192.660(2)(I). The session ran from 5:30 p.m. to 5:43 p.m. and was held in person and by Zoom. No decisions or actions are recorded in these minutes; the minutes were approved as presented on August 22, 2022.

Committee for Community Involvement

The Forest Grove Committee for Community Involvement is meeting to discuss updates on homelessness listening sessions, the communication plan, and the 2022-23 workplan. They will also determine the date and topic for the next quarterly town meeting. The agenda is largely routine, with consent agenda items and reports.

• Homelessness Listening Sessions update
• Next Quarterly Town Meeting date (September) and topic
• Communication Plan Update
• CCI Workplan and Calendar 2022-23 status update

The Committee for Community Involvement approved its June minutes and voted to sponsor a candidate forum for Forest Grove council and mayor candidates, with possible dates of October 25, 26, or 27. The committee reached consensus to cover both homelessness and public safety (including the police chief hiring process) at its next quarterly topic meeting. A resident commented on illegal fireworks over the holiday, and the council liaison reported on equity training, the approved city budget with increased mayor and councilor stipends, and a July 23 Youth Summit.

• Approved June meeting minutes as written
• Voted to hold a CCI-sponsored candidate forum for council and mayor candidates; possible dates October 25, 26, 27
• Consensus to cover both homelessness and public safety (including police chief hiring) at the next quarterly topic meeting

Historic Landmarks Board

The Historic Landmarks Board will meet on June 28, 2022, to discuss a preservation grant request for a property at 2114 B Street, governance training, and a funding reallocation for a Certified Local Government (CLG) grant. The meeting also includes approval of prior meeting minutes, reports from council liaison and staff, and planning for National Night Out.

• Preservation grant request at 2114 B Street (Washington County tax lot 1N436DD09700) for applicants Dan and Robyn Beagle
• Governance 101 training session
• CLG grant funding reallocation discussion
• Approval of April 26, 2022 meeting minutes
• National Night Out planning

The Historic Landmarks Board approved a $750 preservation grant request from applicant Dan Beagle to replace two vinyl windows at 2114 B Street with more historically accurate windows, on a 4-0 vote. The board also voted 4-0 to use $761 in remaining CEP grant funding either on new banners or to award it to grant recipients with open projects. The board directed staff member Kreimeier to move forward with two CLG grant reallocation options: translating brochures into Spanish and sending board member Cushing to a NAPC national conference. The minutes do not record a vote on approval of the April 26, 2022 minutes, which appears as an agenda item only.

• Approved $750 preservation grant for window replacement at 2114 B Street (4-0)
• Approved using remaining $761 CEP funding on banners or awarding it to grant recipients with open projects (4-0)
• Directed staff to pursue translating brochures into Spanish and sending Cushing to NAPC national conference using reallocated CLG grant funds

City Council

The Forest Grove City Council is holding a homeless subcommittee meeting and work session. The agenda includes routine consent items (approving prior meeting minutes), a presentation on the Kyle Property IGA, and a work session debrief on listening sessions. No formal action is expected during the work session.

• Approve minutes from multiple homeless subcommittee meetings and listening sessions
• Presentation on Kyle Property IGA
• Work session debrief on listening sessions/community conversations

The Homelessness Subcommittee voted 2-0 to recommend that the City enter an interim, short-term agreement with Washington County for a risk assessment and possible cleanup of a property. The recommendation goes to the City Council, which was set to consider a resolution on July 11, 2022. The subcommittee also approved its consent agenda 2-0 and allowed public comment from Forest Grove Foundation Executive Director Shawn Cardwell. A following City Council work session took no formal action; staff reported the City would begin funding sanitation stations and a dumpster at the site starting July 1, 2022.

• Approved consent agenda as presented (2-0)
• Allowed public comment from Shawn Cardwell (2-0)
• Recommended an interim, short-term agreement with Washington County for risk assessment and possible cleanup (2-0)
• Work session held with no formal action taken

City Council

The Forest Grove City Council will hold public hearings and vote on a series of resolutions to adopt the FY 2022-23 budget, levy taxes, make appropriations, and set rates for water, sewer, surface water, and solid waste services. The agenda also includes consent items such as accepting election results for a $1.95 fire/police/parks/library levy and making appointments to the Economic Development Commission. Executive sessions are scheduled to review the City Manager's performance and discuss real property negotiations.

• Resolution 2022-32 adopting FY 2022-23 budget
• Resolution 2022-33 levying and categorizing taxes for FY 2022-23
• Resolution 2022-40 establishing sanitary sewer utility rates effective July 1, 2022
• Resolution 2022-43 fixing water rates effective July 1, 2022
• Resolution 2022-46 authorizing increases in mayor and councilor stipends

The Forest Grove City Council adopted a $154,447,191 budget for fiscal year 2022-23 and approved a series of resolutions setting tax levies and raising utility rates effective July 1, 2022. Water rates rise about 3% (about $1.20/month for average residential use), sanitary sewer and surface water rates rise 4%, and solid waste rates rise 2% residential and 3% commercial. The council also approved stipend increases for the mayor and councilors and a pay raise for the municipal court judge. All votes were 5-0, with Councilors Gustafson and Uhing absent.

• Adopted FY2022-23 budget of $154,447,191 (5-0)
• Approved Resolution 2022-33 levying taxes at $5.554 per $1,000 assessed value (5-0)
• Approved Resolution 2022-34 making FY2022-23 appropriations (5-0)
• Adopted FY2022-27 Capital Improvements Program (5-0)
• Approved 4% sanitary sewer rate increase, base rate from $9.51 to $9.89 per EDU (5-0)
• Approved 4% surface water management rate increase, from $8.37 to $8.72 per EDU (5-0)
• Approved water rate increase averaging 3%, about $1.20/month for average user (5-0)
• Approved solid waste rate increases: 2% residential, 3% commercial (5-0)

Urban Renewal Agency

The Forest Grove Urban Renewal Agency will hold a public hearing to adopt its budget for fiscal year 2022-23, make appropriations, and declare the tax increment. The board will also consider approving the minutes from its March 21, 2022 meeting. An executive session is scheduled to discuss real property negotiations.

• Public hearing on URA Resolution No. 2022-02 adopting the FY 2022-23 budget and declaring tax increment
• Approve Urban Renewal Agency Regular Meeting Minutes of March 21, 2022
• Executive session under ORS 192.660(2)(E) for real property transaction negotiations

City Council

The Forest Grove City Council will convene in person and via Zoom to adopt the fiscal year 2022-23 budget, levy taxes, and set new utility rates for sewer, surface water, water, and solid waste services. The meeting also includes public hearings on these financial actions and appointments to the Economic Development Commission.

• Adopt FY 2022-23 budget (Resolution 2022-32)
• Establish sanitary sewer utility rates effective July 1, 2022 (Resolution 2022-40)
• Establish surface water management rates effective July 1, 2022 (Resolution 2022-41)
• Fix water rates effective July 1, 2022 (Resolution 2022-43)
• Appoint Timothy Watts and Jessica Harrington to Economic Development Commission (Resolution 2022-49)

The Forest Grove City Council held an executive session on June 27, 2022, to review and evaluate the employment-related performance of the City Manager, under ORS 192.660(2)(I). The session ran from 5:30 p.m. to 6:08 p.m. and was closed to the public. No decisions, votes, or actions were recorded in these minutes; the City Manager and City Recorder were excused after roll call. Council members Donna Gustafson and Elena Uhing were absent.

City Council

The Forest Grove City Council will hold public hearings and vote on a series of resolutions to adopt the fiscal year 2022-23 budget, levy taxes, make appropriations, and set rates for water, sewer, surface water, and solid waste services. The agenda also includes executive sessions to review the City Manager's performance and discuss real property negotiations, plus a consent agenda with routine items.

• Resolution 2022-32 adopting FY 2022-23 budget
• Resolution 2022-33 levying and categorizing taxes
• Resolution 2022-40 establishing sanitary sewer utility rates effective July 1, 2022
• Resolution 2022-43 fixing water rates effective July 1, 2022
• Resolution 2022-46 increasing mayor and councilor stipends

Sustainability Commission

The Sustainability Commission will discuss a burn plan and review its work plan, with potential adoption of the work plan. The meeting includes routine approval of previous minutes and public comment. No ordinances or contracts are listed for action.

• Burn Plan Discussion
• Work Plan Review with potential vote to adopt
• Approval of May 26, 2022 meeting minutes

City Council

The Forest Grove City Council Homelessness Subcommittee is holding a work session to discuss homelessness. The agenda states the subcommittee will take no formal action, and the session is limited to background and conversation before adjournment.

• Work session on homelessness with no formal action planned
• Includes background and conversation segments
• In-person and Zoom options for public observation

The City of Forest Grove Homelessness Subcommittee held a listening session and community conversation on June 21, 2022. Approximately 28 people attended in person and via Zoom. Residents raised questions and concerns about a proposed camp at the B Street site, including flood plain location, environmental impacts, trash and hazardous waste, safety, and the adequacy of eight units. No formal action or decisions were made.

Planning Commission

The Forest Grove Planning Commission will hold a public hearing on legislative amendments to the Forest Grove Development Code (File No. 311-22-000018-PLNG). The meeting also includes a public comment period for non-agenda items, approval of minutes from May 2, 2022, and a director's report. No action items are scheduled.

• Public hearing on Development Code amendments (File No. 311-22-000018-PLNG)
• Public comment period for non-agenda items
• Approval of minutes from May 2, 2022
• Director's report

The Planning Commission held a public hearing on legislative amendments to the Forest Grove Development Code (Articles 3, 4, 7, 8 and 12) covering cannabis uses, commercial lodging, entertainment-oriented uses, mixed use planned development standards, residential fences, off-street parking and loading, and definitions. No public testimony was given. The Commission voted 6-0 to keep the existing Conditional Use Permit requirement for cannabis facilities, voted 6-0 to add a 1,000 ft. buffer from future cannabis retail locations and City parks, and voted 6-0 to recommend that City Council adopt an ordinance approving the amendments with the Commission's modifications. The Commission also approved the May 2, 2022 minutes 6-0.

• Recommended City Council adopt ordinance amending Development Code Articles 3, 4, 7, 8 and 12 with Commission modifications (6-0)
• Kept existing Conditional Use Permit requirement for cannabis facilities (6-0)
• Added 1,000 ft. buffer from future cannabis retail locations and City parks to Development Code text (6-0)
• Approved May 2, 2022 meeting minutes (6-0)

City Council

The City Council Homelessness Subcommittee will hold a work session to discuss homelessness. The subcommittee will take no formal action during this meeting.

• Subcommittee work session

The Homelessness Subcommittee conducted a listening session to gather public input on a proposed encampment. No formal actions or decisions were made during the meeting.

Community Policing Advisory Commission

The Community Policing Advisory Commission (CPAC) is holding its regular monthly meeting, primarily consisting of routine updates and reports. Members will hear from community representatives and work groups, receive a staff update on the Community Services Local Option Levy, and get a report from the Council Liaison on the June 13 City Council meeting. The agenda is largely procedural, with no major decisions or public hearings scheduled.

• Approve minutes of May 19, 2022 meeting
• Update on Community Services Local Option Levy
• Report on June 13, 2022 City Council meeting
• Updates from work groups: Community Conversation, Police Stop Data, Police Policy, Bylaws
• Next meeting scheduled for July 21, 2022 at 6:30pm

The Community Policing Advisory Commission approved its May 19, 2022 meeting minutes as presented (9-0) and voted to take July and August off, reconvening in September (8-1). Most of the meeting was updates and discussion: Council Liaison Kristy Kottkey described City Council's review of boards and commissions, including the possibility of making CPAC ad hoc, and reported Council approved Juneteenth as a holiday effective immediately and would allow legal fireworks within city limits over the Fourth of July. No other substantive decisions were recorded.

• Approved May 19, 2022 meeting minutes as presented (9-0)
• Approved taking July and August off, reconvening in September (8-1)
• Tabled discussion of City Council's consideration of two months off for summer
• No public comment recorded
• No additions or deletions to the agenda

Parks and Recreation Commission

The Forest Grove Parks and Recreation Commission will decide whether to hold its July and August meetings and where. The agenda also includes updates from the Parks & Recreation Director on the operating levy results, summer programs, and grant applications, plus reports from the Parks, Aquatics, and Administrative staff.

• Decision on summer meetings (July 20, August 17) and meeting location
• Update on operating levy results
• Update on Metro Regional Flexible Funds Allocation grant application
• Update on Congressional Directed Spending (federal earmarks)
• Update on main pool pump failure at aquatics facility

The Forest Grove Parks and Recreation Commission met on June 15, 2022 and discussed project updates, a proposed $100,000 budget for a 3-bay storage building at Thatcher Park, and cleanup planning for the "B" Street area. No formal motions, votes, or approvals are recorded in the minutes; the consent agenda item to approve the April 20, 2022 minutes appears without a recorded vote or outcome. Most of the meeting consisted of updates and discussion rather than decisions.

• No substantive decisions, votes, or approvals are recorded in the minutes
• Consent agenda listed approval of April 20, 2022 meeting minutes, but no vote or outcome is recorded
• Discussed a $100,000 budget for a 3-bay storage building at Thatcher Park (no action recorded)
• Discussed "B" Street cleanup, with estimated costs of $75,000-$100,000 and Washington County covering about 75% (no action recorded)
• Noted a volunteer cleanup at "B" Street on July 9, 2022
• Announced next meeting July 20, 2022 at 7:00 a.m.

City Council

The Forest Grove City Council Homelessness Subcommittee is holding a work session to discuss homelessness. The agenda states the subcommittee will take no formal action, and the session is primarily a conversation with background information. No specific proposals or decisions are listed.

• Work session on homelessness with no formal action planned
• Meeting held in Community Auditorium with Zoom option
• Attendees include Mayor Peter B. Truax and Police Chief Henry Reimann

The Homelessness Subcommittee conducted a community conversation to gather public feedback regarding city plans and homelessness issues. No formal actions or decisions were taken during this meeting. The session focused on receiving community input and questions concerning encampment sites and city services.

• No formal actions or decisions were made

City Council

The Forest Grove City Council will hold public hearings and take action on several items, including adopting an updated Water Master Plan, approving the Davis Estates planned residential development, setting fees and charges effective July 1, 2022, and designating Juneteenth as a public holiday. The council will also hear updates on homelessness, fireworks, and annual financial reports, and consider consent agenda items like a liquor license endorsement and a letter supporting the I-5 bridge replacement.

• Public hearing: Ordinance 2022-02 adopting 2010 Water Master Plan update
• Public hearing: Order 2022-02 approving Davis Estates planned residential development
• Resolution 2022-30 setting fees and charges effective July 1, 2022
• Resolution 2022-31 designating Juneteenth as observed public holiday
• Endorse liquor license for Lindo Michoacán, LLC at 1927/1931 Main Street

City Council

The Forest Grove City Council will hold a regular meeting with public hearings on a water master plan update, the Davis Estates planned residential development appeal, and a resolution setting city fees effective July 1, 2022. The council will also consider designating Juneteenth as an observed holiday, receive updates on homelessness and fireworks, and review annual financial reports. An executive session on labor negotiations is closed to the public.

• Continue public hearing: Ordinance No. 2022-02 adopting 2010 Water Master Plan update
• Continue public hearing: Order No. 2022-02 approving Davis Estates PRD (Tax Lot 1N3300001100)
• Public hearing: Resolution No. 2022-30 setting fees and charges effective July 1, 2022
• Resolution No. 2022-31 designating Juneteenth as observed public holiday
• Endorse new liquor license for Lindo Michoacán, LLC at 1927/1931 Main Street

The Forest Grove City Council held a work session on June 13, 2022 to review the draft Communications and Engagement Strategy. Staff presented the plan's four goals, policies, and channels, and council members gave feedback on specific pages. The minutes state the Council took no formal action and made no formal decisions during the work session, which adjourned at 6:51 p.m.

• No formal action or decisions taken during the Communications Plan work session

City Council

The City Council met in an executive session to conduct deliberations with designated personnel regarding labor negotiations. No formal actions or votes were taken during this session.

• Held executive session on labor negotiations (no action taken)

Library Commission

The Forest Grove Library Commission is holding its regular monthly meeting. The agenda includes approval of prior minutes, public comment, and reports from the library director and Friends/Foundation. The director's report will cover a staff vacancy, a WCCLS update, and library planning. No major decisions or public hearings are listed.

• Approve minutes from May 11, 2022 meeting
• Director's report: staff vacancy, WCCLS update, Library Planning
• Friends and Foundation reports
• Public comment limited to 2 minutes per speaker

The Library Commission approved the minutes from the May 11, 2022 meeting. The commission decided to request a presentation date with the City Council for either September 26 or October 24.

• Approved May 11, 2022 minutes (unanimous)
• Decided to request City Council presentation for Sept 26 or Oct 24
• Scheduled next meeting for August 10, 2022

Economic Development Commission

The Forest Grove Economic Development Commission is meeting to discuss and decide on items including a presentation from Columbia-Pacific Economic Development and future planning for subcommittees. The agenda also includes routine consent items and communications from the Chamber of Commerce and council liaison.

• Presentation by Columbia-Pacific Economic Development
• Future planning for subcommittees
• Approve meeting minutes of May 9, 2022
• Chamber of Commerce communication
• Council Liaison report by Councilor Rippe

Community Forestry Commission

The Community Forestry Commission will hold a public hearing to consider removing an Oregon white oak tree from the Register of Significant Trees at 2238 16th Avenue. The commission will also vote on approving the May 11, 2022 meeting minutes and changing its meeting day to the third Wednesday. Discussion items include commemorative tree dedications and a summer hiatus.

• Public hearing on removing Oregon white oak from Register of Significant Trees at 2238 16th Avenue
• Approve meeting minutes of May 11, 2022
• Change meeting day to 3rd Wednesday
• Discuss commemorative tree dedications
• Discuss summer hiatus

The Community Forestry Commission voted unanimously to approve a property owner's request to remove an Oregon white oak at 2238 16th Avenue from the City's Register of Significant Trees. Staff said the tree was damaged by heavy snow in Spring 2022, shows decay, and meets the city's removal criteria; a certified arborist for the owner agreed. The commission also approved corrected May 11, 2022 minutes, agreed to reconvene in September for a summer hiatus, and discussed seeking City Council direction on commemorative tree dedications.

• Approved removal of Oregon white oak at 2238 16th Avenue from Register of Significant Trees (unanimous)
• Approved May 11, 2022 meeting minutes with a spelling correction (unanimous)
• Reached consensus to take a summer hiatus and reconvene in September

Committee for Community Involvement

The Committee for Community Involvement is meeting to debrief the May 4, 2022 Quarterly Town Meeting, set the date and topic for the next one, and receive updates on subcommittees and the 2022-23 workplan. The agenda is mostly routine discussion and planning items, with no major decisions or public hearings scheduled.

• Debrief of May 4, 2022 Quarterly Town Meeting
• Determine date and topic for next Quarterly Town Meeting
• Subcommittee update by Evelyn Orr and Lowell Greathouse
• Status update on CCI Workplan and Calendar 2022-23

The Forest Grove Committee for Community Involvement approved the May meeting minutes, voted to postpone the next Quarterly Town Meeting until September, and placed the subcommittee on hold. The committee also discussed low attendance at the May meeting and homelessness listening sessions.

• Approved May meeting minutes as written
• Postponed next Quarterly Town Meeting to September
• Placed subcommittee on hold until called upon again

Public Arts Commission

This is a subcommittee meeting of the Forest Grove Public Arts Commission focused on the mural festival. The agenda is largely procedural, with no consent agenda items and no substantive discussion items listed. The meeting will be held in person and via Zoom.

• No consent agenda items
• Public comment period for items not on the agenda
• Meeting held at Miracle Sign, 1934 Elm Street and via Zoom

The Public Arts Commission's Mural Celebration Subcommittee met on June 6, 2022 and discussed planning tasks for an upcoming event, including reserving a farmers market booth, creating a poster, updating a walking tour brochure, and organizing a carriage ride. No motions, votes, or formal decisions were recorded; the minutes list no discussion, decision, or presentation items. The minutes were approved as presented on August 11, 2022, and the meeting adjourned at 4:55 p.m.

• No substantive decisions or votes recorded; meeting was planning and follow-up only
• Minutes approved as presented by the B/C on 8.11.2022

Budget Committee

The Forest Grove Budget Committee is meeting via Zoom to discuss councilor compensation. The agenda includes public comment and a review/discussion of councilor pay, but no final decisions are listed.

• Councilor compensation review and discussion
• Public comment period with 2-minute speaking limit
• Written comments due by 3:00 P.M. on meeting day

Sustainability Commission

The Forest Grove Sustainability Commission is meeting to discuss several items, including an update on a mural, a burn plan, and a review of their work plan to develop strategic initiatives. The meeting includes public comment and reports from council and staff liaisons.

• Mural update
• Burn plan discussion
• Work plan review to build strategic initiative
• Council liaison report on initiatives with external agencies
• Staff liaison report on ongoing city developments

The Sustainability Commission approved its April minutes unanimously and heard updates on a mural project, a burn plan recommendation, and a work plan review. No new policies, budgets, or ordinances were decided; most items were discussion or direction for future work. The meeting adjourned at 7:40 p.m.

• Approved April minutes (unanimous)
• Adjourned meeting at 7:40 p.m. (moved by Lindsley, seconded by Johnson)

City Council

The Forest Grove City Council's homelessness subcommittee is holding a work session to discuss outreach, specifically planning listening sessions. The meeting is open to the public and includes the mayor, two councilors, the city manager, and the police chief.

• Discussion of outreach via listening sessions
• Subcommittee includes Mayor Peter Truax, Councilors Kristy Kottkey and Timothy Rippe, City Manager Jesse VanderZanden, and Police Chief Henry Reimann

The subcommittee discussed a framework for outreach listening sessions and reached a consensus to hold three meetings in June 2022. No formal actions or decisions were made during the work session.

• Reached consensus to hold listening sessions on June 14, June 18, and June 21, 2022

Committee for Community Involvement

The Committee for Community Involvement’s subcommittee reviewed updates to its communication plan, including website, social media, and email outreach. It also scheduled three June community listening sessions on homelessness, with a July follow-up meeting to discuss results and next steps.

• Email signup campaign to be composed by Ev
• Three June 2022 homelessness listening sessions: June 14 (Zoom), June 21 (Zoom), June 23 (in-person at Community Auditorium)
• July 2022 meeting to include homelessness discussion and next steps

Budget Committee

The Forest Grove Budget Committee will continue reviewing and discussing the proposed FY 2022-23 budget, covering multiple city funds including Light & Power, Sewer, Water, Street, and Capital Projects. The committee will also hold public comment sessions before discussing and voting on the budget. Separately, the Urban Renewal Agency Budget Committee will review and vote on its proposed budget.

• Review and discussion of FY 2022-23 Proposed Budget for Light & Power, Sewer & Sewer SDC, Water & Water SDC, Street, Capital Projects, and other city funds
• Public comment on proposed FY 2022-23 budget
• Discussion and approval of FY 2022-23 budget
• Public comment on proposed Urban Renewal Agency (URA) budget
• Discussion and approval of URA budget

City Council

The Forest Grove City Council will hold a public hearing on an ordinance adopting the 2010 Water Master Plan update and consider resolutions authorizing the purchase of property near the water treatment plant, an intergovernmental agreement for police services, approval of the electric system master plan, and a grant application for renewable energy. The meeting also includes a work session on employee handbook revisions and an executive session to evaluate the City Manager's performance.

• Public hearing on Ordinance No. 2022-02 adopting the 2010 Water Master Plan update
• Resolution No. 2022-25 authorizing purchase and sale agreement with Venture Properties for property adjacent to water treatment plant
• Resolution No. 2022-26 authorizing intergovernmental agreement with Washington County law enforcement agencies
• Resolution No. 2022-27 approving Forest Grove Light and Power Electric System Master Plan
• Resolution No. 2022-28 authorizing grant application to Oregon Department of Energy for Community Renewable Energy Grant Program

Forest Grove's City Council approved the first reading of Ordinance No. 2022-02, updating the 2010 Water Master Plan and adding it to the Comprehensive Plan, with a second reading set for June 13, 2022. The Council also approved Resolution No. 2022-25 authorizing the City Manager to buy a 1.01-acre parcel next to the Water Treatment Plant from Venture Properties for an estimated $300,000, to support two new 5-million-gallon reservoirs. In addition, the Council approved a police digital forensics agreement with Washington County, the Light and Power Electric System Master Plan, and a grant application to the Oregon Department of Energy for a community solar project. All votes were 6-0, with Mayor Peter Truax absent.

• Approved first reading of Ordinance No. 2022-02 updating the 2010 Water Master Plan and adding it to the Comprehensive Plan (6-0); second reading set for June 13, 2022
• Approved Resolution No. 2022-25 authorizing purchase of 1.01 acres next to the Water Treatment Plant from Venture Properties for an estimated $300,000 (6-0)
• Approved Resolution No. 2022-26 authorizing an intergovernmental agreement with Washington County law enforcement for digital forensics services, with $15,000 budgeted for 2021-2022 (6-0)
• Approved Resolution No. 2022-27 approving the Forest Grove Light and Power Electric System Master Plan (6-0)
• Approved Resolution No. 2022-28 authorizing a grant application to the Oregon Department of Energy for the Community Renewable Energy Grant Program (6-0)
• Approved consent agenda, including minutes, commission appointments, a resignation, a certificate of appreciation, and a new liquor license endorsement (6-0)
• Added a June 13, 2022 presentation by the Council Subcommittee on Houselessness to the agenda (6-0)
• Added an August 22, 2022 work session on the City Charter review process to the agenda (6-0)

City Council

The Forest Grove City Council will hold a public hearing on a proposed update to the 2010 Water Master Plan and a purchase agreement for property near the water treatment plant. The meeting also includes discussions on police intergovernmental agreements, an electric system master plan, and a grant application for renewable energy.

• First reading of Ordinance 2022-02 updating the 2010 Water Master Plan and amending the Comprehensive Plan
• Resolution 2022-25 authorizing purchase of adjacent property for the water treatment plant
• Resolution 2022-26 approving intergovernmental agreement with Washington County law enforcement agencies
• Resolution 2022-27 approving Forest Grove Light and Power Electric System Master Plan
• Resolution 2022-28 submitting grant application to Oregon Department of Energy for Community Renewable Energy Grant Program

The Forest Grove City Council held an emergency executive session on May 23, 2022, to review and evaluate the employment-related performance of the City Manager. The session was closed to the public under ORS 192.660(2)(I). No decisions, votes, or actions were recorded in the minutes; the meeting adjourned at 6:00 p.m. Council President Malynda Wenzl led the session, with Mayor Peter Truax absent.

Community Policing Advisory Commission

The commission approved the meeting minutes from April 21, 2022. Members and staff discussed police outreach efforts, including the 'Coffee with a Cop' event and upcoming community activities.

• Approved April 21, 2022 meeting minutes (8-0)

Public Arts Commission

The Forest Grove Public Arts Commission voted 4-2 to approve selecting Alex Eickhoff's mural "Grape Blue Heron" for the Woodfold Building, chosen from finalists referred by the mural selection jury. The Commission also approved its April 21, 2022 meeting minutes unanimously. Remaining items were updates only, including a planned September 18 Mural Fest celebration pending a police permit, an in-process Open Aire contract review, and a finance report discrepancy noted by Jaime Zaik.

• Approved Alex Eickhoff's mural "Grape Blue Heron" for the Woodfold Building (4-2)
• Approved April 21, 2022 meeting minutes as presented (unanimous)

Community Forestry Commission

The Community Forestry Commission met on May 11, 2022 without a quorum. Members present accepted the April 13, 2022 minutes by consensus, but a proposal to move the monthly meeting back to the third Wednesday was deferred for lack of a quorum. The commission reviewed a tree tag mock-up for the Giant Sequoia at Pacific Avenue and B Street and discussed April Arbor Month planting at Thatcher Park. No other substantive decisions were recorded.

• Accepted April 13, 2022 meeting minutes by consensus of members present
• Deferred moving monthly meeting day back to third Wednesday due to lack of quorum

Library Commission

The Forest Grove Library Commission approved its April 13, 2022 minutes, re-elected Pamela Bailey as Chair and Kathleen Poulsen as Vice Chair, and adopted its 2022 Commission Goals. All votes carried unanimously. The commission also heard staff and liaison reports, including that the library director marked her 40th anniversary with the library and that the next meeting is set for June 9, 2022.

• Approved April 13, 2022 minutes as presented (motion carried by all)
• Re-elected Pamela Bailey as Chair and Kathleen Poulsen as Vice Chair (motion carried by all)
• Adopted the 2022 Commission Goals as presented (motion carried by all)
• Set next meeting for June 9, 2022 at 6:30 PM in the Rogers Room

City Council

The Forest Grove City Council met in an emergency executive session on May 9, 2022, closed to the public under ORS 192.660(2)(E), to deliberate with a person designated to negotiate real property transactions. The session ran from 5:30 p.m. to 5:40 p.m. Councilors Elena Uhing and Mariana Valenzuela were absent, as was City Manager Jesse VanderZanden. No decisions, votes, or actions were recorded in these minutes, which are unofficial until approved by the Council.

City Council

The City Council approved amendments to the Development Code to comply with state laws regarding middle housing. The Council also adopted a resolution for clean fuels credit allocations and continued a public hearing on a residential development appeal.

• Adopted second reading of Ordinance No. 2022-01 amending Development Code Section 17 for HB 2001 and SB 458 compliance (5-0)
• Adopted Resolution No. 2022-24 regarding Clean Fuels Credit Allocations (5-0)
• Continued public hearing for Order No. 2022-02 (Davis Estates) to June 13, 2022 (5-0)
• Approved Consent Agenda including liquor license renewals and previous meeting minutes (5-0)

City Council

City Council held a work session to review the Forest Grove Light and Power Electric System Master Plan Final Report. Staff presented a 10-year Capital Improvement Plan budget of $25,532,000. No formal actions or decisions were made during the session.

Committee for Community Involvement

The Forest Grove Committee for Community Involvement approved the March meeting minutes, reviewed plans for the upcoming May Town Meeting, and selected homelessness with listening sessions as the topic for the June Town Meeting. The committee also discussed subcommittee updates, a formal CCI budget, and heard a council liaison report.

• Approved March meeting minutes as written
• Approved revisiting homelessness with listening sessions as the next QTM topic

Planning Commission

The Planning Commission held a public hearing and work session on May 2, 2022, reviewing possible Development Code amendments on topics including cannabis retailers, gravel parking lots, entertainment uses, fences, and signs. No action items were decided; the commission discussed and gave direction to staff. In its business meeting, the commission approved the April 18 minutes 7-0. Staff also reported that City Council upheld the Planning Commission's Parkview Terrace decision with a 6-1 vote.

• Approved April 18 minutes with corrections (7-0)
• No action items were decided at this meeting
• Work session only: reviewed possible Development Code amendments on cannabis, gravel parking lots, entertainment uses, fences, and signs

Urban Renewal Agency

The Forest Grove Urban Renewal Advisory Committee will hold a hybrid meeting to approve past minutes, receive a staff update on ongoing projects (Site B development, parklets, and mural program), review bylaws for membership recruitment, and discuss a return to fully in-person meetings. No formal decisions are listed on the agenda.

The Forest Grove Urban Renewal Advisory Committee approved the January 27, 2022 minutes and voted unanimously to edit its bylaws, loosening requirements for specific representative categories to allow broader membership and help fill three vacancies. Staff gave updates on Site B development, the parklet program, and the mural program; no decisions were made on those projects. The committee reached consensus to move to in-person meetings with a remote participation option.

• Approved January 27, 2022 meeting minutes as drafted (unanimous)
• Approved editing URAC bylaws to loosen specific representative requirements (unanimous)
• Reached consensus to meet in person with a remote participation option

Sustainability Commission

The Sustainability Commission will discuss long-term priorities for their three-year work plan. Members will also discuss a burn plan, a mural update, and planning for Earth Day 2023.

• Three-year work plan review
• Burn plan discussion
• Earth Day 2023 planning
• Mural update
• Approval of March 24, 2022, meeting minutes

The Forest Grove Sustainability Commission approved the March meeting minutes and removed two agenda items due to an absence. Commissioners discussed potential ideas for Earth Day 2023, reviewed categories in the work plan, and received updates from the Council Liaison and staff.

• Approved March meeting minutes (unanimous)
• Removed items E1 (Mural Update) and E2 (Burn Plan Discussion) from the agenda (unanimous)

Historic Landmarks Board

The Historic Landmarks Board will discuss a preservation grant request for a property at 1638 Birch Street, receive updates on a post-WWII survey project, review a downtown historic district brochure, and select a Stewart Award recipient. The meeting also includes routine items like approval of previous minutes and reports from liaisons and staff.

• Preservation grant request at 1638 Birch Street (File Number: 311-22-000015-PLNG)
• CLG Grant - RLS survey update for Post WWII Plats
• Downtown Historic District Brochure review
• Stewart Award Selection

The Board approved a $750 preservation grant for a home at 1638 Birch Street, contingent on the inclusion of lead abatement in the contract. Members also approved the final design for a downtown historic district brochure and selected Holly Tsur as the 2022 Stewart Award recipient. Additionally, the Board reached a consensus to cancel the May meeting and resume in-person meetings thereafter.

• Approved $750 preservation grant for 1638 Birch Street (4-0)
• Approved final design for downtown historic district brochure (4-0)
• Selected Holly Tsur as 2022 Stewart Award recipient
• Consensus reached to cancel May meeting
• Consensus reached to resume in-person meetings

Budget Committee

The Forest Grove Budget Subcommittee meets to discuss remaining uncommitted American Rescue Plan funds. The meeting is held in person and via Zoom, with a public comment period and a consent agenda for routine items.

• Discuss remaining uncommitted American Rescue Plan Funds

City Council

The Forest Grove City Council Homelessness Subcommittee meets to discuss homelessness-related items, including staff updates on the B Street (Kyle) property and city-owned land along Highway 47, as well as coordination with the county and non-profits. The subcommittee will take no formal action during the work session, and public comment is limited to the earlier subcommittee meeting portion.

• Staff update on B Street property (Kyle Property) considerations
• Staff update on city-owned property along HWY 47
• Update on discussions with County and non-profits
• Approve subcommittee minutes from 02.23.2022

The Homelessness Subcommittee approved its February 23, 2022 work session minutes 2-0 and then held a work session where no formal action was taken. Members discussed the B-Street camp on the Kyle Recreation Area, the Highway 47 encampment on Washington County land, and possible ARPA and SHS funding for sanitation. A consensus was reached that at least three community listening sessions will be held as part of developing a possible ordinance for the B-Street camp.

• Approved February 23, 2022 work session minutes as presented (2-0)
• Consensus reached to hold at least three community listening sessions on a possible B-Street camp ordinance
• No formal action taken during the City Council work session

City Council

The Forest Grove City Council will hold a public hearing to decide whether to deny appeals and affirm the Planning Commission's approval of the Parkview Terrace Planned Residential Development. The council will also discuss a communications strategy, hear about an electric vehicle incentive program, and consider adopting new performance review criteria for the city manager.

• Public hearing on Order No. 2022-01 regarding Parkview Terrace Planned Residential Development (Washington County Tax Lot 1N4360003400)
• Resolution No. 2022-23 adopting City Manager performance review criteria, repealing Resolution No. 2021-23
• Electric Vehicle Incentive Program presentation
• Communications Strategy work session
• Proclamation for National Small Business Week

City Council

The Forest Grove City Council will hold a public hearing to consider Order No. 2022-01, which would deny appeals and affirm the Planning Commission's approval of the Parkview Terrace Planned Residential Development. The council will also discuss a communications strategy, an electric vehicle incentive program, and adopt a resolution updating the city manager's performance review criteria.

• Public hearing on Order No. 2022-01 denying appeals of Parkview Terrace Planned Residential Development (Tax Lot 1N4360003400)
• Resolution No. 2022-23 adopting city manager performance review criteria and repealing Resolution No. 2021-23
• Presentation on Electric Vehicle Incentive Program
• Work session on Communications Strategy
• Proclamation for National Small Business Week

City Council

The Forest Grove City Council will hold a public hearing on Order No. 2022-01, which denies appeals and affirms the Planning Commission's approval of the Parkview Terrace Planned Residential Development. The council will also discuss a communications strategy, hear about an electric vehicle incentive program, and consider adopting new city manager performance review criteria.

• Public hearing on Parkview Terrace Planned Residential Development (Tax Lot 1N4360003400)
• Resolution No. 2022-23 adopting city manager performance review criteria
• Electric Vehicle Incentive Program presentation
• Proclamation for National Small Business Week
• Executive session on labor negotiations

Community Policing Advisory Commission

The Community Policing Advisory Commission (CPAC) is meeting to discuss updates from its work groups on police stop data, police policy, and community conversations, as well as staff communications on the Community Services Local Option Levy and a joint work session with City Council. The agenda is largely procedural, with routine items like approving minutes and introducing new members.

• Approve March 17, 2022 meeting minutes
• Updates from Police Stop Data, Police Policy, and Community Conversation work groups
• Update on Community Services Local Option Levy
• Update on Joint Work Session with City Council
• Next Coffee with a Cop scheduled for 4/23/22

The Community Policing Advisory Commission approved the March 17, 2022 meeting minutes and voted to form a workgroup to edit and update CPAC bylaws. The commission also heard updates regarding stop data disparities, police policy comparisons, city DEI initiatives, and future in-person meeting requirements.

• Approved March 17, 2022 meeting minutes as presented (12-0)
• Formed a workgroup to edit and update CPAC bylaws (12-0)

Public Arts Commission

The Public Arts Commission is meeting to discuss and decide on several items, including artist updates for Mural Fest, a base discussion for Open Aire, a document review update, the URA 2023 plan, and a featured artist collaboration with Pacific. The meeting also includes public comment, consent agenda approval of minutes, and a finance report.

• Mural Fest artist updates
• Open Aire base discussion
• URA 2023 plan
• Featured Artist Collaboration with Pacific
• Finance report

The Public Arts Commission approved its March 19, 2022 meeting minutes unanimously and added a Print Day item to the agenda. It discussed the Featured Artist Collaboration with Pacific University, which selected five local artists for video interviews, with a public presentation planned for May 17, 2022. The commission also reviewed Mural Fest artist updates, the Seven Generations sculpture base, and a plan to spend about $28,000 remaining in the URA budget. No formal votes were recorded on these discussion items.

• Approved March 19, 2022 meeting minutes unanimously
• Added Print Day at Valley Art to the agenda
• Decided PAC will present a plan and timeline to encumber approximately $28K remaining in the URA budget

Parks and Recreation Commission

The Forest Grove Parks and Recreation Commission is meeting to discuss restrictions on political campaigning related to an operating levy, and to receive updates from department staff on goals, budget, and projects. The agenda includes approval of prior meeting minutes and citizen communications.

• Discussion of operating levy restrictions on political campaigning
• Approval of March 16, 2022 meeting minutes
• Update from Parks & Recreation Director on City Council Goals, Administrative Specialist position, and budget
• Update from Parks Supervisor on tree damage and projects
• Update from Aquatics Supervisor on swimming lesson attendance and staffing

The Parks & Recreation Commission approved its March 16, 2022 meeting minutes and introduced new member Joe Offer. Most of the meeting was informational: staff described a proposed parks budget, funding applications for the Emerald Necklace Trail, and routine park and aquatics updates. No other substantive motions or votes were recorded.

• Approved March 16, 2022 B/C meeting minutes (motion approved)
• Introduced Joe Offer as a new member (no vote recorded)

Budget Committee

The Forest Grove Budget Committee met on April 19, 2022, via Zoom to discuss non-decision items. The meeting included public comment, approval of prior meeting minutes, and informational presentations on city goals, American Rescue Plan updates, capital projects, and general fund finances. No budget decisions were scheduled for this session.

• Approval of Budget Committee Meeting Minutes from June 1 and June 8, 2021
• Informational discussion on City Council Goals and Objectives
• American Rescue Plan Update presented
• Upcoming Capital Improvement Projects reviewed
• General Fund Financial Information shared

The Forest Grove Budget Committee met on April 19, 2022, and approved its consent agenda 12-0. In informational discussions, staff presented the City Council's goals and objectives, an overview of American Rescue Plan (ARP) funding and spending plans, upcoming capital improvement projects, and General Fund financial information. The committee voted 12-0 to reconstitute the former Budget Subcommittee, adding Councilor Kottkey as an alternate.

• Approved consent agenda including minutes of June 1 and June 8, 2021 (12-0)
• Reconstituted the former Budget Subcommittee, adding Councilor Kottkey as an alternate (12-0)

Planning Commission

The Forest Grove Planning Commission will hold a public hearing to review the Water Master Plan update for consistency with the Comprehensive Plan and make a recommendation on adopting it. No action items are scheduled, and the meeting also includes approval of minutes and a director's report.

• Public hearing on Water Master Plan update (File No. 311-21-000006-PLNG)
• Recommendation on ordinance adopting the Water Master Plan
• Approval of minutes from March 22 and April 4, 2022
• Public comment period for non-agenda items

The Forest Grove Planning Commission held a public hearing and voted 6-0 to recommend that the City Council adopt an ordinance approving the Water Master Plan Update and amending the Comprehensive Plan to include it as a technical appendix. The commission also approved the minutes from the March 22 and April 4 meetings with a 4-2 vote.

• Recommended City Council adopt Water Master Plan Update (File No. 311-21-000006-PLNG) (6-0)
• Approved March 22 and April 4 meeting minutes (4-2 with 2 abstentions)

Economic Development Commission

The Forest Grove Economic Development Commission will discuss revisiting its strategic plan and current economic development trends with consultant John Southgate. The meeting also includes routine items like approving minutes, citizen communications, and updates on Project Meriwether and small business grants.

• Discussion of Economic Development Strategic Plan with John Southgate, Southgate Consulting
• Update on Project Meriwether
• Update on Small Business Grants
• Washington County Consortium for CDBG Microenterprise Program

The Economic Development Commission approved its March 10, 2022 minutes and spent most of the meeting discussing the Economic Development Strategic Plan with consultant John Southgate, identifying Main Street appeal, the Oak Street Project, and shovel-ready industrial land as key priorities. The commission also received updates on Project Meriwether, a proposed sustainable data center by Rowan Digital that would bring 105 direct jobs, and on $107,000 in small business grants dispersed to 26 local businesses. No formal decisions were made on the strategic plan or Project Meriwether; the meeting adjourned by consensus.

• Approved March 10, 2022 EDC minutes (unanimous)
• Adjourned meeting by consensus at 1:51pm

Library Commission

The Library Commission will meet to elect new officers and discuss library open hours. The commission will also conduct annual goal setting regarding policy review and discuss National Library Week.

• Election of officers
• Discussion of open hours
• Commission annual goal setting: Policy review
• National Library Week discussion
• Director's report on staff vacancy and Rosa Brooks program

The Forest Grove Library Commission approved its March 9, 2022 minutes as amended and removed the election of officers from the agenda. Commissioners decided it was still too early to create a new Strategic Plan due to the pandemic, and instead reviewed 2019 goals and created 2022 goals. The library plans to add four open hours per week, with staff recommending Monday through Thursday closing at 6:30 pm instead of 5:30 pm, though no start date was finalized. The next meeting was set for May 11, 2022 at 6:30 PM in the Rogers Room.

• Approved March 9, 2022 minutes as amended (motion carried by all)
• Deleted Election of Officers from the agenda
• Decided it was too early to create a new Strategic Plan; reviewed 2019 goals and created 2022 goals
• Next meeting set for May 11, 2022 at 6:30 PM in the Rogers Room

Community Forestry Commission

The Community Forestry Commission will hold two public hearings on removing a street tree and a significant Oregon white oak. The meeting also includes a sesquicentennial project update and routine approval of prior minutes.

• Public hearing to remove street tree at 3337 Edgeview Lane
• Public hearing to remove Oregon white oak at 2130 Rhododa Street
• Sesquicentennial Project Update

The Community Forestry Commission unanimously approved requests to remove street trees at 3337 Edgeview Lane and a significant white oak at 2130 Rhodora Street. The Commission also voted to purchase a commemorative tree tag for a Giant sequoia tree as part of the City's sesquicentennial events, and approved the March 9, 2022 meeting minutes.

• Approved March 9, 2022 meeting minutes (unanimous)
• Approved removal of four street trees at 3337 Edgeview Lane with replanting (unanimous)
• Approved removal from the Register of Significant Trees and removal of an Oregon white oak at 2130 Rhodora Street (unanimous)
• Authorized purchase of a tree tag for the Giant sequoia at Pacific Avenue and B Street (unanimous)

City Council

The Forest Grove/Nyuzen Sister Cities Committee is meeting to discuss upcoming adult and student delegation visits from Nyuzen, Japan, in October and November 2022, as well as subcommittee reports and logo ideas. The agenda includes liaison reports and financial updates. The meeting is a regular monthly business meeting with no major policy decisions.

• Adult delegation visit from Nyuzen: October 3-6, 2022 (150th Celebration on Oct 5)
• Student delegation visit from Nyuzen: October 29 - November 2, 2022
• Logo project options: Pacific University Art Department fee $300, Fiverr fee $30
• Subcommittee reports: Summer Festival, Adult Delegation, Student Delegation
• Financial report: balance $5,392.44; Bottle Drop account $282.80

The Forest Grove/Nyuzen Sister Cities Committee met on April 13, 2022 and approved the minutes from its March 9, 2022 meeting. The committee agreed on an upper limit of $100 for a new logo to be designed through the Fiverr service. It also received updates on finances, a planned Latin American sister city meet and greet on May 12, and summer festival and delegation activities. No other formal decisions were recorded.

• Approved March 9, 2022 minutes as submitted (motion by Allen, seconded by Nefedov; carried)
• Agreed on an upper limit of $100 to be spent on a new SCC logo

City Council

The Forest Grove City Council will hold a public hearing and first reading of an ordinance amending the Development Code to comply with Oregon House Bill 2001 and Senate Bill 458, which relate to housing. The council will also consider resolutions on a wildfire mitigation plan and an intergovernmental agreement for a community development block grant. Earlier in the day, work sessions will discuss city manager performance review criteria and downtown street trees policy.

• Public hearing on Ordinance No. 2022-01 amending Development Code Section 17 for HB 2001 and SB 458 compliance
• Resolution No. 2022-21 adopting Light & Power 2022 Wildfire Mitigation Plan
• Resolution No. 2022-22 authorizing intergovernmental agreement with Cornelius, King City, Tigard, and Washington County for a Business Oregon CDBG project
• Consent agenda includes liquor license renewals and appointments to advisory boards
• Proclamations for Arbor Day and Tree City USA 32nd anniversary

The Forest Grove City Council held a work session to review the process and criteria for evaluating the City Manager's annual performance. No formal decisions or votes were taken during the meeting. Staff will bring a proposed resolution to the next meeting for Council consideration.

• No formal action taken
• Staff to bring proposed resolution to next meeting

City Council

The Forest Grove City Council will hold a first-reading public hearing on Ordinance 2022-01, amending the development code to comply with Oregon House Bill 2001 and Senate Bill 458. The council will also consider resolutions on a wildfire mitigation plan and an intergovernmental agreement for a community development block grant. Work sessions before the meeting cover city manager performance review criteria and a downtown street trees policy discussion.

• Public hearing, first reading: Ordinance 2022-01 amending Development Code Section 17 for compliance with Oregon House Bill 2001 (2019) and Senate Bill 458 (2021)
• Resolution 2022-21 adopting the Light & Power 2022 Wildfire Mitigation Plan
• Resolution 2022-22 authorizing city manager to endorse intergovernmental agreement with Cornelius, Forest Grove, King City, Tigard, and Washington County for a Business Oregon Community Development Block Grant project
• Work session: Downtown Street Trees Policy Discussion
• Work session: City Manager Performance Review Criteria and Process

The City Council held a work session on April 11, 2022 to discuss who maintains downtown street trees and enhanced streetscape features like sidewalks, brick strips, tree grates and trash bins. Staff presented the current City Code §90.41, which puts parkway upkeep on abutting property owners, and described rising maintenance costs, trip-and-fall liability and the lack of a certified arborist on staff. Council reviewed two options — keeping the status quo with the City maintaining trees, bricks, grates and bins, or shifting the entire streetscape to abutting property owners — and took no formal action. Staff said they will return with a proposed resolution amending the City Code and a budget proposal to hire a landscaping contractor.

• No formal action or decisions taken during the work session
• Staff directed to bring back a proposed resolution amending City Code and a budget proposal to hire a landscaping contractor (council concurred)

City Council

The Forest Grove City Council meets in person to discuss routine approvals, annual reports from commissions, and first readings of ordinances. The meeting includes a work session on downtown street trees and a public hearing on development code amendments required by state bills.

• First reading of Ordinance 2022-01 amending development code for HB 2001 and SB 458 compliance
• Adoption of Resolution 2022-21 approving 2022 Wildfire Mitigation Plan for City of Forest Grove Light & Power
• Resolution 2022-22 authorizing endorsement of intergovernmental agreement for Community Development Block Grant project with Cornelius, King City, Tigard, and Washington County
• Employee recognition for Joan Vandehey’s 35 years of library service
• Student contest winners recognized for Arbor Day and Tree City USA anniversary

The Forest Grove City Council approved the 2022 Wildfire Mitigation Plan and an intergovernmental agreement for a Business Oregon Community Development Block Grant project. The Council also voted to approve a consent agenda featuring various advisory board appointments and liquor license renewals. Additionally, a public hearing and first reading for Ordinance No. 2022-01 regarding middle housing code amendments was held and continued to May 9, 2022.

• Approved Consent Agenda including advisory board appointments and 2022 liquor license renewals (7-0)
• Adopted Resolution No. 2022-21 for the Light & Power 2022 Wildfire Mitigation Plan (7-0)
• Adopted Resolution No. 2022-22 authorizing an IGA for the Business Oregon Community Development Block Grant Project (7-0)
• Continued Public Hearing and second reading of Ordinance No. 2022-01 (Middle Housing Code Amendments) to May 9, 2022

Committee for Community Involvement

The Committee for Community Involvement will discuss a draft 2022-23 work plan and calendar, receive an update from Parks & Recreation on the May 4 QTM planning event, and hear a subcommittee report on a communication plan. No formal decisions are listed.

• Draft 2022-23 CCI work plan and calendar
• May 4 QTM planning update from Parks & Recreation Director Anne Lane
• Communication Plan Subcommittee update

The Forest Grove Committee for Community Involvement approved its March minutes and planned the May 4 QTM presentation with Parks and Recreation Director Anne Lane. The committee agreed to hold future Quarterly Town Meetings online and to review how to hold the Annual Town Meeting and other events to maximize participation and accessibility. It also agreed to invite chairs of equivalent committees from other Washington County cities to a future meeting and to add that to the 2022-23 work plan. No ordinances, contracts, or budget items were decided.

• Approved March meeting minutes as written
• Agreed Anne Lane and Tom Martin will split the May 4 QTM presentation, with questions after each portion
• Agreed no rehearsal needed for the May 4 QTM; Dave will serve as tech coordinator
• Agreed to hold future Quarterly Town Meetings online in the near future
• Agreed to review how best to hold the Annual Town Meeting and other events for participation and accessibility
• Agreed to invite chairs of equivalent committees from other Washington County cities to a future meeting and add it to the 2022-23 work plan
• Agreed to hold at least one future meeting in person

Planning Commission

The Planning Commission will hold a deliberation regarding a closed public hearing. The discussion focuses on proposed amendments to the Forest Grove Development Code related to Oregon House Bill HB 2001 and SB 458.

• Deliberation of File No. 311-22-000003-PLNG regarding HB 2001 and SB 458 middle housing laws
• Approval of minutes from the March 22nd, 2022 meeting

The Forest Grove Planning Commission voted 5-0 to recommend File No. 311-22-000003-PLNG, amendments to the Development Code text under Oregon House Bill 2001 (Middle Housing Law) and SB 458 (Middle Housing Divisions). The recommendation goes to City Council, which will consider adopting an ordinance at public hearings on April 11 and April 25. Commissioners discussed combining the R-10 and R-7 zoning districts, minimum lot sizes and dimensions, allowing detached duplexes, requiring at least three homes in a cottage cluster, and modifying the dwelling diversity standard; Senior Planner Dan Riordan will compile the recommendations for Council. No other action items or minutes approvals were taken.

• Recommended approval of File No. 311-22-000003-PLNG, HB 2001 Middle Housing Development Code text amendments and SB 458 Middle Housing Divisions, to City Council (5-0)
• Directed staff (Dan Riordan) to compile the Commission's recommended changes for presentation to City Council
• No action items taken
• No minutes approved

Sustainability Commission

The Forest Grove Sustainability Commission is meeting to discuss several sustainability topics, including a $350 grant request from Artingales for 'Print Day in May,' solar feasibility for the city, a potential natural gas ban related to climate change, a burn plan, and Earth Day work plan. The agenda also includes routine items like approving previous meeting minutes and public comment. No final decisions are listed; most items are discussions or presentations.

• $350 grant request from Artingales for 'Print Day in May'
• Discussion on solar feasibility for city investment
• Climate change discussion including natural gas ban
• Burn plan discussion with named members
• Earth Day work plan review

The commission voted to deny a mini-grant for Artingales. Members discussed solar feasibility, climate change, and the city's burn plan survey timeline.

• Approved February meeting minutes as corrected (Unanimous)
• Removed Mural Update and Earth Day/Work Plan Review from agenda (Unanimous)
• Denied Artingales mini-grant application (1-4 vote, 1 abstained)
• Reached consensus to meet in person for the next meeting

Historic Landmarks Board

The Forest Grove Historic Landmarks Board is meeting to discuss and take action on a preservation grant request for 1305 Birch Street, along with several administrative and planning items. The agenda includes discussions on governance, a CEP grant for 2023, the Stewart Award, and sesquicentennial event planning. The board will also approve minutes from the previous meeting and receive reports from council liaison and staff.

• Preservation grant request at 1305 Birch Street (Washington County tax lot 1S306CA05400), applicant Laura Nicholas, file 311-22-000010-PLNG
• Discussion of CEP Grant 2023
• Stewart Award discussion
• Sesquicentennial event planning
• Approval of February 22, 2022 meeting minutes

Planning Commission

The Forest Grove Planning Commission will hold public hearings on a proposed planned residential development with 141 single-family and 80 attached lots at 2627 NW Highway 47, and on proposed amendments to the Development Code related to Oregon's middle housing law (HB 2001) and middle housing divisions (SB 458). No action items are scheduled. The meeting also includes approval of minutes, discussion of commission vacancies, and reports.

• Public hearing: Planned Residential Development, 141 single-family detached and 80 attached lots, 2627 NW Highway 47, Tax Lot 1N3300001100
• Public hearing: HB 2001 and SB 458 proposed amendments to Forest Grove Development Code (middle housing)
• Approval of minutes from February 21, 2022
• Discussion of Planning Commission vacancies

The Planning Commission approved a planned residential development at 2627 NW Highway 47 featuring 141 detached and 80 attached lots. The commission also postponed a vote on proposed development code amendments related to state middle housing laws.

• Approved Davis Estates PRD at 2627 NW Highway 47 subject to staff conditions (4-0)
• Continued deliberations on HB 2001 and SB 458 code amendments to April 4, 2022 (4-0)
• Approved February 21st meeting minutes (4-0)

Urban Renewal Agency

The Forest Grove Urban Renewal Agency is holding a regular meeting to consider a resolution that would continue the parklet pilot project and authorize the executive director to implement it. The meeting also includes approval of previous meeting minutes and public comment.

• URA Resolution No. 2022-01 to continue the parklet pilot project and authorize the executive director to implement it
• Approval of minutes from October 11, 2021 (work session and regular meeting), October 25, 2021, and January 10, 2022 (parklet program review)

The Urban Renewal Agency approved minutes from multiple past meetings and adopted a resolution to continue the parklet pilot project through December 31, 2024. The renewed program adds a fourth location and allows year-round parklets with a total budget not exceeding $10,000 for the two-year period.

• Approved Consent Agenda including past minutes (5-0)
• Adopted URA Resolution No. 2022-01 continuing the Parklet Pilot Project through December 31, 2024 (5-0)

City Council

The Forest Grove City Council will hold work sessions on board appointments and a federal project request, then a regular meeting with public comment, consent agenda, presentations on in-person meetings and downtown parking, and three resolutions: authorizing an intergovernmental agreement with Clean Water Services for sewer rehabilitation, authorizing a library services agreement with Washington County, and appointing the city auditor.

• Resolution 2022-17: IGA with Clean Water Services for Main Street and 23rd Avenue inflow/infiltration rehabilitation project
• Resolution 2022-18: Library network, services, and funding IGA with Washington County Cooperative Library Services
• Resolution 2022-19: Appointing Pauly, Rogers, and Company as city auditor for FY 2022-2024
• Consent agenda: accept resignations from CCI, CPAC, EDC; appointments to HLB, CPAC, EDC
• Presentations: In-person meetings and downtown parking analysis

The Forest Grove City Council held a work session on March 21, 2022 to interview applicants for city boards and commissions and discuss appointments. The council concurred on a set of appointments, but the minutes state the council took no formal action and made no formal decisions during the work session. Appointments are to be made by resolutions at the April 11, 2022 council meeting, and some at the March 21, 2022 meeting, under the Consent Agenda. Two applicants did not appear and one could not attend; their statuses were to be followed up or rescheduled.

• No formal action or decisions taken during the work session
• Concurred to appoint Joe Offer to Parks & Recreation At-Large (resolution set for April 11, 2022)
• Concurred to appoint David Esparza to CPAC Business (resolution set for April 11, 2022)
• Concurred to appoint Tim Farrell to Planning Commission (resolution set for April 11, 2022)
• Concurred to appoint W. 'Jay' Carey to CPAC At-large (resolution set for April 11, 2022)
• Concurred to appoint Teri Bjorn to Planning Commission (resolution set for April 11, 2022)
• James Gaskey not selected for appointment
• Reappointments/appointments for Jennifer Brent (HLB), Marissa Salgado (CPAC Racial Justice), Mathea Zietz (EDC Large Commercial), and Mara Rico (EDC Latinix) to be considered under Consent Agenda on March 21, 2022

City Council

The Forest Grove City Council will hold work sessions on board appointments and a federal project request, then a regular meeting with public comment, consent agenda, presentations on in-person meetings and downtown parking, and public hearings on three resolutions: authorizing an intergovernmental agreement with Clean Water Services for a sewer rehabilitation project, authorizing a library services agreement with Washington County, and appointing the city auditor. The agenda also includes routine items like resignations, appointments, and a liquor license endorsement.

• Resolution 2022-17: IGA with Clean Water Services for Main Street and 23rd Avenue inflow/infiltration rehabilitation project No. 7049
• Resolution 2022-18: IGA with Washington County Cooperative Library Services for library network, services, and funding
• Resolution 2022-19: Appointing Pauly, Rogers, and Company as city auditor for FY 2022-2024
• Consent agenda: Accept resignations from CCI, CPAC, EDC; reappoint Jennifer Brent (HLB), Marissa Salgado (CPAC); appoint Mathea Zietz and Mara Rico to EDC
• Presentations: In-person meetings and downtown parking analysis

Public Arts Commission

The Forest Grove Public Arts Commission is meeting to review its strategic plan, update the Cultural Exchange Program (CEP), and examine its Art Management Policy and by-laws. The commission will also consider a sponsorship application, elect officers, and get an update on the Mural Festival. No public comment will be taken at this meeting.

• Strategic Plan Review
• CEP update
• Review of Art Management Policy and By-laws
• Sponsorship Application
• Mural Festival update

The commission approved a budget increase for the Pizza Schmizza mural and a sponsorship request for 'Print Day'. Officers were elected, and the commission decided to limit CEP mini grants to three for the year.

• Approved February 7, 2022 meeting minutes (unanimous)
• Decided to offer only 3 CEP mini grants for 2022
• Approved CEP funds for 'Print Day' sponsorship (unanimous)
• Elected Dana Eytzen as Chair (unanimous)
• Elected Pat Truax as Vice Chair (unanimous)
• Approved Pizza Schmizza mural budget increase to $4,500 (unanimous)
• Decided to repeat the selection process for the Woodfold mural due to cost exceeding $10,000 limit

Community Policing Advisory Commission

The Community Policing Advisory Commission will elect its 2022 chair and vice chair, vote on adopting its annual report, and revisit discussions on police policy (including 8 Can't Wait) and community conversations. The meeting also includes updates on the public services levy and the City Council Homelessness Subcommittee.

• Elect CPAC leadership for 2022
• Vote on adopting the Annual Report
• Revisit Police Policy Subcommittee work, including 8 Can't Wait
• Revisit Community Conversations
• Update on public services levy and City Council Homelessness Subcommittee

The Community Policing Advisory Commission elected Glenda Carter as Chair by unanimous vote and Charlotte Lumae as Co-Chair 5-2 with one abstention. The commission adopted its draft Annual Report 8-0 and voted 8-0 to make Community Conversations a priority. It also approved the February 17, 2022 minutes 8-0 and added three items to the next agenda's discussion portion, each by 8-0 vote.

• Elected Glenda Carter as CPAC Chair (unanimous)
• Elected Charlotte Lumae as CPAC Co-Chair (5-2, one abstention)
• Adopted draft CPAC Annual Report as presented (8-0)
• Moved Community Conversations to the forefront of discussion (8-0)
• Approved February 17, 2022 meeting minutes as presented (8-0)
• Added Police Policy Work Group to next agenda discussion (8-0)
• Added Community Conversations to next agenda discussion (8-0)
• Added sharing of DEI resources to next agenda discussion (8-0)

Parks and Recreation Commission

The Commission will discuss the day, date, time, and format for future meetings. Staff will also provide updates regarding the levy, parks, aquatics, and administration.

• Discussion of meeting day, date, time, and format
• Discussion of Aquatic Center display case
• Levy presentation from Parks & Recreation Director
• Approval of February 16, 2022, meeting minutes

The Parks & Recreation Commission approved its February 16, 2022 meeting minutes on a 7-0 consent agenda vote. The commission voted 6-1 to move its meeting start time from 7pm to 7am beginning in April 2022, with no changes to meeting day or date. In discussion, the group decided other parties must be contacted before any changes are made to the Dave Easton section of the Aquatic Center display case. Staff also presented updates on the levy, City Council goals, a CEP-funded recreation scholarship, parks and aquatics operations, but no other formal decisions were recorded.

• Approved February 16, 2022 meeting minutes (7-0)
• Approved moving meeting time from 7pm to 7am starting April 2022 (6-1)
• Decided other parties must be contacted before any changes to the Dave Easton section of the Aquatic Center display case

Economic Development Commission

The Forest Grove Economic Development Commission is meeting to discuss regional economic development trends presented by Greater Portland Inc. They will also receive staff updates on business incentive and resilience grant programs, and hear from the council liaison.

• Presentation on Regional Economic Development Trends by Greater Portland Inc.
• Staff update on Business Incentive Program
• Staff update on Resilience Grant Program
• Approval of February 10, 2022 meeting minutes
• Welcome to Mara Rico of Adelante Mujeres and Mathea Zietz of McMenamin's Grand Lodge

The commission approved the minutes from the February 10, 2022 meeting. The remainder of the session consisted of reports on regional economic trends, Chamber of Commerce updates, and city staff communications.

• Approved February 10, 2022 EDC Minutes (unanimous)

Library Commission

The Forest Grove Library Commission is meeting to discuss and decide on its annual goal setting and plans for National Library Week. The agenda also includes routine items like approving minutes, public comment, and reports from staff and the Friends and Foundation.

• Commission annual goal setting
• National Library Week planning
• Approve minutes from February 7, 2022
• Director's report: staff in-service and staff vacancy
• Friends and Foundation report

The Forest Grove Library Commission approved its February 7, 2022 minutes and agreed to hold its annual goal-setting meeting in person in the Rogers Room on April 13 at 6:30pm. Commissioners also planned staff appreciation activities for National Library Week (April 3-9, 2022) and received a staff report noting a May Community Services levy and the retirement of librarian Jim Jatkevicius on March 25. The Council Liaison Report was deleted because Mayor Truax was absent.

• Approved February 7, 2022 minutes as presented (motion carried by all)
• Agreed to hold annual goal-setting meeting in person in Rogers Room on April 13 at 6:30pm
• Deleted Council Liaison Report due to Mayor Truax's absence
• Planned Commissioner food, flowers, and cards for library staff during National Library Week, April 3-9, 2022

Community Forestry Commission

The Community Forestry Commission is meeting to discuss hazard trees with the Light and Power Department, plan Arbor Month tree planting at Thatcher Park, and prepare an Arbor Day proclamation and annual report to Council. They will also review a City Council work session on downtown street trees. The next meeting will include a public hearing on removing an Oregon White Oak at 2130 Rhodora Street.

• Hazard trees discussion with Keith Hormann from Light and Power Department
• Arbor Month tree planting at Thatcher Park on April 14, 2022
• Arbor Day proclamation and annual report to Council on April 11, 2022
• City Council work session on downtown street trees on March 21, 2022
• Public hearing on April 13, 2022 to consider removing an Oregon White Oak at 2130 Rhodora Street

The Community Forestry Commission approved its January 12, 2022 meeting minutes with one correction and adjourned. Most of the meeting was discussion: city staff from Light and Power, Public Works, and Parks and Recreation described their tree-related roles and said a dedicated city arborist is needed as a primary contact for tree issues. Commissioners also discussed hazard tree assessment and mitigation, an Arbor Month planting at Thatcher Park on April 14, and an Arbor Day proclamation and annual report to City Council on April 11. No other formal decisions were recorded.

• Approved January 12, 2022 meeting minutes with one correction (unanimous)
• Adjourned the meeting at 6:35 pm (unanimous)

City Council

The committee discussed applying for a city community enhancement grant of up to $10,000 to fund membership costs and logo development. Members also reviewed upcoming delegation visits from Nyuzen and the formation of subcommittees for summer and fall events.

• Community enhancement grant applications open March 1 with a maximum of $10,000
• Adult delegation visit scheduled for October 3-9, 2022
• High school delegation visit scheduled for October 29-November 2, 2022
• Natsu Matsuri Summer Festival event scheduled for August 3
• Current committee balance of $5,392.44

The Forest Grove/Nyuzen Sister Cities Committee met on March 09, 2022, and approved minutes from its February 09, 2022 meeting. The committee unanimously approved Linda Allen for formal, full membership and approved Milka Mendez as a non-voting support member. The community enhancement grants announced at the prior meeting were withdrawn, with funding reallocated to a parks and recreation scholarship program. The committee also discussed event sub-committee planning and a logo project, but made no decisions on those items.

• Approved February 09, 2022 minutes as corrected (motion carried)
• Approved Milka Mendez as a non-voting support member
• Unanimously approved Linda Allen for formal, full SCC membership

Planning Commission

The Commission will hold a continued public hearing regarding a planned residential development at the 700 Block of Watercrest Road. The meeting also includes a work session regarding the HB 2001 Development Code Amendment Package.

• Public hearing for File No. 311-21-000042-PLNG: 133 single family detached and 32 attached residential lots at the 700 Block of Watercrest Road
• Work session on HB 2001 – Development Code Amendment Package
• Approval of February 7th, 2022 minutes
• Discussion of Planning Commission Vacancies

The Forest Grove Planning Commission approved a Planned Residential Development of 133 single-family detached and 32 attached lots at the 700 Block of Watercrest Road, subject to staff conditions plus an added off-site sidewalk and street crossing requirement. The vote was 4-0, with Commissioner Nakajima excused. The Commission also approved the February 7 meeting minutes 4-0 and received a work session presentation on HB 2001 code amendments, with a vote on those amendments set for March 22.

• Approved File No. 311-21-000042-PLNG, a 133-detached/32-attached lot Planned Residential Development at the 700 Block of Watercrest Road, with staff conditions plus an added off-site sidewalk and street crossing condition (4-0)
• Approved the minutes of the February 7 meeting (4-0)

Committee for Community Involvement

The Committee for Community Involvement will debrief the Annual Town Meeting and plan the next quarterly meeting for May 17. Members will also discuss alignment with the 2022-23 City Council Goals and Objectives and elect officers.

• Planning the May 17 Quarterly Town Meeting
• Alignment with 2022-23 City Council Goals and Objectives
• Election of Committee Officers
• Communication Plan Subcommittee update

The Committee for Community Involvement (CCI) elected new officers and scheduled a May 4th town meeting focused on parks and recreation. Members also reviewed feedback from the Annual Town Meeting and discussed strategies for future community engagement and website updates.

• Approved February meeting minutes (unanimous)
• Elected Evelyn Orr as Chairperson
• Elected Hope Kramer as Vice Chair
• Elected Tom Cook as Secretary
• Scheduled Quarterly Town Meeting for May 4, 2022

City Council

The Forest Grove City Council will hold public hearings and vote on several resolutions, including a parks and recreation fee increase, a local option levy for the May 2022 ballot, a business incentive program, and a water system master plan. The council will also consider a safety improvement plan for Tualatin Valley Highway and a city hall remodel project. Work sessions earlier in the day cover solid waste and the water system plan.

• Resolution 2022-09: Amends parks and recreation fees, effective April 1, 2022
• Resolution 2022-10: Approves local option levy for May 17, 2022 election
• Resolution 2022-13: Accepts East Forest Grove Safety Improvement Plan for OR-8
• Resolution 2022-14: Authorizes Development Service Annex/City Hall remodel project
• Water System Master Plan: $84.7M capital improvement program over 20 years

City Council

The Forest Grove Community Enhancement Program Advisory Committee (CEPC) will consider approving the 2022-23 program criteria and timeline, which sets key dates for grant applications, sponsor presentations, and fund allocations. The agenda also includes routine items like approving previous meeting minutes and public comment. No other substantive decisions are scheduled.

• Approve 2022-23 program criteria and timeline
• Grant applications available March 1 at City Hall or online
• Applications due April 1 by 5 pm
• CEPC allocation decisions scheduled for May 9
• Contracts for designated projects due by September 30, 2022

City Council

The City Council will hold public hearings regarding a new local option levy and amendments to parks and recreation fees. Other items include a business incentive program and a safety improvement plan for Tualatin Valley Highway.

• Public hearing on amending Parks and Recreation fees and charges
• Public hearing on a notice of measure for the May 17, 2022, local option levy replacement
• Resolution to adopt a Light and Power Department materials surcharge for subdivision fees
• Resolution for a business incentive program for vacant space
• Resolution accepting the East Forest Grove Safety Improvement Plan for Oregon Highway 8

The Forest Grove City Council adopted Resolution No. 2022-10, placing a five-year replacement of the city's expiring local option levy on the May 17, 2022 ballot. The current levy of $1.60 per $1,000 of assessed value expires June 30, 2023; the proposed replacement is $1.95 and would fund Police, Fire, Parks and Recreation, and Library services. The council also adopted six other resolutions, including new Parks and Recreation fees effective April 1, 2022, and additional funding for the Development Service Annex/City Hall Remodel Project. All votes were 7-0.

• Adopted Resolution No. 2022-10 placing a five-year local option levy replacement ($1.95 per $1,000 assessed value) on the May 17, 2022 ballot (7-0)
• Adopted Resolution No. 2022-09 amending Parks and Recreation fees and charges, effective April 1, 2022 (7-0)
• Adopted Resolution No. 2022-11 adding a temporary materials surcharge to the Light and Power Department subdivision per-lot fee, expiring December 31, 2023 (7-0)
• Adopted Resolution No. 2022-12 renewing the Business Incentive Program for vacant space, retroactive to January 1, 2022, sunsetting December 31, 2022 (7-0)
• Adopted Resolution No. 2022-13 accepting the East Forest Grove Safety Improvement Plan for Tualatin Valley Highway (Oregon Highway 8) (7-0)
• Adopted Resolution No. 2022-14 authorizing the Development Service Annex/City Hall Remodel Project and committing $1,171,456 in additional funding (7-0)
• Adopted Resolution No. 2022-15 adopting the 2022 City Council Goals and Objectives (7-0)
• Approved consent agenda, including meeting minutes and endorsement of 2022 liquor license renewal applications (7-0)

Sustainability Commission

The Forest Grove Sustainability Commission is meeting to handle routine business including approving minutes, electing a vice chair, and receiving updates on energy efficiency programs, the sesquicentennial, a mural project, food sustainability, and a burn plan. The commission will also discuss Earth Day plans and review its work plan.

• Elect vice chair
• Light & Power presentation on energy efficient programs and incentives
• Burn plan discussion
• Earth Day / Work Plan review
• Council liaison report on communications plan and smart city information

The Forest Grove Sustainability Commission approved its January minutes and elected Ed Uecker as vice chair, both by unanimous votes. The commission removed two agenda items, an Earth Day/Work Day plan review and the Council Liaison Report, because Councilor Uhing was absent. The rest of the meeting consisted of updates and presentations on electric vehicle chargers, the sesquicentennial, a mural, food sustainability, a backyard burn plan, and staff reports; no other substantive decisions were recorded.

• Approved January meeting minutes (unanimous)
• Removed agenda items #11 Earth Day/Work Day Plan Review and #12 Council Liaison Report (unanimous)
• Elected Ed Uecker as Vice Chair (unanimous)

City Council

The Forest Grove City Council is holding a homelessness subcommittee meeting and work session. The subcommittee will approve past meeting minutes and hear a presentation from Open Door. The work session will discuss a framework for homelessness policy, including a staff memo and a Beaverton shelter code project survey, with no formal action taken.

• Approve subcommittee work session minutes for 12.20.2021, 01.12.2022, and 01.24.2022
• Presentation by Open Door
• Discussion of Homelessness Subcommittee Staff Memo 02.28.2022
• Discussion of Resolution 2021-61 Approving Council Subcommittee
• Discussion of Beaverton Shelter Code Project Survey

The Subcommittee approved previous work session minutes and heard a presentation from Open Door regarding housing and case management services. During a work session, the committee requested staff research funding and management options for a managed encampment at B Street.

• Approved B/C Work Session Minutes from Dec 20, 2021, Jan 12, 2022, and Jan 24, 2022 (2-0)

Historic Landmarks Board

The Forest Grove Historic Landmarks Board is meeting to discuss and take action on several items, including a preservation grant request for a property at 2114 B Street, a CLG grant survey presentation, and adoption of the 2022 work plan. The board will also plan for the city's sesquicentennial event and discuss a downtown historic district brochure update. The meeting is held in a hybrid format via Zoom and in-person at the Community Auditorium.

• Preservation grant request at 2114 B Street (Washington County tax lot 1N436DD09700) by Dan and Robyn Beagle
• CLG Grant - RLS survey - Post WWII plats presentation
• Review and adopt 2022 work plan
• Sesquicentennial event planning
• Downtown Historic District Brochure Update

The Historic Landmarks Board approved a $750 preservation grant for vinyl siding removal and cedar siding restoration at 2114 B Street, adopted its 2022 work plan, and accepted a revised downtown historic district brochure. The board also received a presentation on a post-WWII reconnaissance survey to be submitted to SHPO, and discussed sesquicentennial event planning and grant preparation. All recorded motions carried; no denials or substantive disagreements were noted.

• Approved $750 preservation grant for 2114 B Street (3-0)
• Adopted 2022 work plan (3-0)
• Accepted downtown historic district brochure as revised (3-0)
• Motion to revisit Main Street level discussion at February meeting carried (5-0)

Community Policing Advisory Commission

The Community Policing Advisory Commission will discuss the work of the Police Policy Subcommittee and the continuation of Community Conversations. The commission will also consider whether to maintain its small group format under Robert's Rules. Additionally, the Council Liaison will provide an update on the Public Services levy.

• Updates from Police Stop Data, Police Policy, and Community Conversation work groups
• Discussion of the '8 Can’t Wait' PDF provided by Chief Henry Reimann
• Public Services levy update from Council Liaison Kristy Kottkey
• Review of Council Goals & Objectives
• Discussion on the Police Policy Subcommittee's focus topics

The Forest Grove Community Policing Advisory Commission approved the January 20, 2022 meeting minutes and voted to postpone discussions regarding the police policy subcommittee and community conversations. The commission adopted small group rules under Roberts Rules of Order, formally incorporated communication and feedback tools, voted to remain virtual through March, and set aside time for sharing diversity, equity, and inclusion resources.

• Approved January 20, 2022 meeting minutes (9-0)
• Tabled community conversations discussion until commissioner status information is available (9-0)
• Adopted small group rules of order for sizes under 13 (9-0)
• Adopted communication tools including Plus-Delta, First-to-Five, Time Keeper and Guardian roles, and group agreements (9-0)
• Voted to remain virtual through March (9-0)
• Approved setting aside time for commissioners to share DEI trainings and resources (9-0)
• Approved extending the meeting time for further conversation (9-0)

Parks and Recreation Commission

The Forest Grove Parks and Recreation Commission will discuss a local option levy with Finance Director Paul Downey and a fitness court mural with the Public Arts Commission. They will also receive updates on Eastside Park and a sesquicentennial tree planting. The meeting includes citizen comments and approval of prior minutes.

• Discussion of local option levy with Finance Director Paul Downey
• Fitness Court Mural discussion with Dana Eytzen of Public Arts Commission
• Update on Eastside Park from Parks & Recreation Director
• Sesquicentennial Celebration Tree Planting update from Parks Supervisor
• Approval of January 19, 2022 meeting minutes

The commission elected a new Chair and Vice Chair and approved the design for the Bard Park Fitness Court mural. Members also expressed agreement regarding a proposed amended Parks & Rec Fee Schedule.

• Approved January 19, 2022 meeting minutes (8-0)
• Approved proposed design for Bard Park Fitness Court mural
• Agreed to proposed amended Parks & Rec Fee Schedule
• Elected Paul Waterstreet as Chair (6-0)
• Elected Brad Bafaro as Vice Chair (6-0)
• Decided to place Dave Easton display on the next meeting agenda

City Council

The Forest Grove City Council will hold work sessions on parks/recreation fees, solid waste advisory, and goals, then a regular meeting with consent agenda, presentations, and a resolution to approve a ballot title for a local option levy renewal on the May 17, 2022 ballot. The meeting is largely procedural, with no major policy decisions expected beyond the resolution.

• Resolution No. 2022-08 approving ballot title for local option levy renewal for May 17, 2022 election
• Work session on Parks/Recreation Fee Schedule
• Work session on Solid Waste CEP Advisory Committee meeting
• Presentation on Light and Power Line Extension Policy Materials Surcharge
• American Rescue Plan Act update presentation

At a February 14, 2022 work session, the Forest Grove City Council reached consensus on changes to its draft 2022 Goals and Objectives. The council revised three values statements and made four changes to the 23 proposed objectives: deleting the two American Rescue Plan Act (ARPA) objectives and adding new objectives to review the City Charter and update the Emergency Operations Plan. Staff will bring a proposed resolution to the February 28, 2022 council meeting. No formal votes were recorded; the minutes describe consensus only.

• Consensus to revise three values: Financial Stewardship, Community Engagement, Equity Diversity and Inclusion
• Consensus to delete Objective 14: Administer American Rescue Plan Act (ARPA) Funds
• Consensus to add new Objective 14: Review City Charter
• Consensus to delete Objective 15: Administer American Rescue Plan Act (ARPA) Small Business Program
• Consensus to add new Objective 15: Update Emergency Operations Plan
• Consensus to insert a Boards/Commissions column and assign objectives
• Staff to bring a proposed resolution to the February 28, 2022 council meeting

City Council

The Solid Waste Community Enhancement Program Committee will meet to discuss amendments to committee membership bylaws. The committee will also review the application timeline and criteria for the 2022-23 CEP program grant cycle.

• Proposed amendment to committee membership bylaws
• Approval of 2022-23 CEP program criteria and timeline
• Review of May 10, 2021, meeting minutes

The Community Enhancement Program Committee approved draft bylaws to add two citizen members and discussed potential funding allocations amid low fund amounts. The committee also reviewed previous meeting minutes and agreed to schedule a future meeting to discuss fund allocations.

• Approved minutes from May 10, 2021 meeting (unanimous)
• Approved bylaws as drafted in Exhibit A (7-0)

City Council

The Forest Grove City Council meets to consider a resolution approving a ballot title for the renewal of the city's local option levy at the May 17, 2022 election. The meeting also includes work sessions on the parks/recreation fee schedule, solid waste advisory committee, and goals refinement, plus presentations on the Community Policing Advisory Commission annual report and a light and power line extension policy surcharge. Consent agenda items include approving various meeting minutes and endorsing liquor license renewals.

• Resolution No. 2022-08 approving ballot title for local option levy renewal at May 17, 2022 election
• Work session on Parks/Recreation fee schedule
• Work session on Solid Waste CEP Advisory Committee meeting
• Presentation on Community Policing Advisory Commission annual report
• Presentation on Light and Power Line Extension Policy Materials Surcharge

The Forest Grove City Council approved Resolution No. 2022-08, the first procedural step to place a five-year replacement local option levy before voters on May 17, 2022. The ballot caption reads 'Five-year replacement levy for fire, police, park, and library services.' Council also approved the consent agenda 6-0, including endorsing 2022 liquor license renewals. Staff presented updates on American Rescue Plan Act funds and on the Development Services Annex/City Hall remodel, and said resolutions on those items would return February 28. Councilor Uhing was absent.

• Adopted Resolution No. 2022-08 approving the ballot title for the local option levy replacement (6-0)
• Approved consent agenda, including January meeting minutes and endorsing 2022 liquor license renewals (6-0)
• Removed Item E.1 (CPAC Annual Report) from the agenda; rescheduled to a later date
• No vote taken on ARPA update; staff presentation only
• No vote taken on DSA/City Hall remodel update; staff to bring a resolution February 28
• No vote taken on Light and Power line extension materials surcharge; staff to bring a resolution February 28

City Council

The Forest Grove City Council will hold work sessions on parks/recreation fees, solid waste advisory committee, and goals, followed by a regular meeting. The main action is a resolution to approve a ballot title for the renewal of the local option levy for the May 17, 2022 election. The council will also hear presentations on the Community Policing Advisory Commission annual report and a light and power line extension policy materials surcharge.

• Resolution No. 2022-08 approving ballot title for local option levy renewal (May 17, 2022 election)
• Work session on Parks/Recreation Fee Schedule
• Work session on Solid Waste CEP Advisory Committee meeting
• Presentation on Light and Power Line Extension Policy Materials Surcharge
• American Rescue Plan Act Update presentation

The City Council met to review a proposed 2021-2022 Parks and Recreation Fee Schedule. No formal votes were taken, as the meeting was a work session to discuss fee methodology, definitions, and implementation guidelines. Staff will incorporate Council feedback and return with a formal resolution at a future date.

• Discussed proposed 2021-2022 Parks and Recreation Fee Schedule
• Directed staff to seek feedback from the Parks and Recreation Commission
• Concurred to review a future fee resolution

Economic Development Commission

The Economic Development Commission will hold a hybrid meeting to discuss and decide on several economic development items, including the Forest Grove Theater development, a small business incentive program, and plans for 2022 Economic Development Week. The agenda also includes routine consent items and updates from community partners.

• Discussion of Forest Grove Theater development
• City of Forest Grove Small Business Incentive Program
• 2022 Economic Development Week: May 9-13
• Approval of January 13, 2022 meeting minutes
• Updates from Chamber of Commerce, Commercial/Industrial Properties, and Downtown Historic District

The commission unanimously approved a motion to renew the Small Business Incentive Program, which had expired in 2021. The commission also approved the minutes from the January 13, 2022 meeting.

• Approved renewal of the Small Business Incentive Program (unanimous)
• Approved January 13, 2022 meeting minutes (unanimous)

Committee for Community Involvement

The Committee for Community Involvement will meet via Zoom to discuss the upcoming Annual Town Meeting. The meeting also includes a period for community communication regarding items not listed on the agenda.

• Run through for Annual Town Meeting

Community Forestry Commission

The Community Forestry Commission is meeting to discuss several items including concerns about problem trees, a sesquicentennial commemoration, Arbor Week events, and the Tree Plotter inventory project. The meeting is open to the public in a hybrid format.

• Discussion of problem tree concerns and next steps
• Planning for sesquicentennial commemoration
• Arbor Week event planning
• Tree Plotter inventory project update

The Community Forestry Commission approved corrected minutes from January 12, 2022, and agreed to hold an in-person Arbor Week tree planting event at 10:00 am on April 14th at Thatcher Park, including a memorial tree for former Councilor Ron Thompson. The commission agreed to participate in the City's 2022 sesquicentennial by highlighting the Giant sequoia at Pacific Avenue and B Street, and voted to table the Tree Plotter Inventory topic until September. It also discussed hazard trees on private property and heard a council liaison report on the Annual Town Meeting and a property purchase for a future park.

• Approved January 12, 2022 meeting minutes with one correction (unanimous)
• Agreed to hold Arbor Week tree planting event April 14 at 10:00 am at Thatcher Park
• Agreed to plant a memorial tree for former Councilor Ron Thompson at the event
• Agreed to participate in the City's 2022 sesquicentennial by highlighting the Giant sequoia at Pacific Avenue and B Street
• Agreed the City should provide ODF with existing information from the Register of Significant Trees
• Reached consensus to delay inventorying parks and street trees until it is known whether the ODF grant continues after August
• Motion to table the Tree Plotter Inventory topic until September (passed)
• Adjourned the meeting at 6:35 pm (unanimous)

City Council

The committee reviewed upcoming delegation visits from Nyuzen and discussed potential fundraising activities. Members also discussed the establishment of a Sister Cities club and updates regarding a Latin American sister city search committee.

• Adult Delegation visit scheduled for October 3 to October 9, 2022
• Student Delegation visit scheduled for October 29 to November 6, 2022
• Natsu Matsuri Summer Festival proposed for August 3, 2022
• Financial report shows a balance of $5,392.44
• Approval of updated delegate and host family forms

The Forest Grove/Nyuzen Sister Cities Committee met on February 9, 2022 and approved the minutes from its January 19, 2022 meeting. The committee heard that the City of Forest Grove will post community enhancement grant applications (maximum $10,000) from March 1 to April 1, and that the committee is eligible to apply; further discussion is planned for the next meeting. Work groups were formed for the student and adult delegations from Nyuzen and the Natsu Matsuri summer festival (Aug. 3). New member Milka Mendez left before being formally admitted, so that formality was deferred to the next meeting.

• Approved January 19, 2022 meeting minutes as submitted (motion carried)
• Formed work groups for the Student Delegation, Adult Delegation, and Natsu Matsuri festival (Aug. 3)
• Deferred formal admission of new member Milka Mendez to the next meeting
• No action taken on applying for the city's community enhancement grant; discussion set for the next meeting

Public Arts Commission

The Forest Grove Public Arts Commission is meeting to discuss the artist selection process for the Mural Festival. The agenda includes approval of prior meeting minutes and a finance report with no action since August. The meeting is open to the public in a hybrid format.

• Discussion of Mural Festival artist selection process
• Approval of January 20, 2022 meeting minutes
• Finance report (no action since August)

The Public Arts Commission voted unanimously to accept the proposed design by Allison McClay for the mural at Bard Park, with modifications required to fill the sports court space. The commission also approved the January 20 minutes as read. The meeting included updates on other artists' mural projects, a planned celebration event, and the upcoming March 19 retreat.

• Approved January 20 minutes as read (unanimous)
• Accepted Allison McClay's proposed mural design for Bard Park (unanimous)

Planning Commission

The Forest Grove Planning Commission will hold a public hearing on a proposed planned residential development at the 700 block of Watercrest Road, consisting of 133 single-family detached and 32 attached residential lots. The meeting also includes a public comment period, approval of minutes, and a nomination for a new vice chair.

• Public hearing on File No. 311-21-000042-PLNG: 133 single-family detached and 32 attached residential lots at 700 Block of Watercrest Road
• Public comment period for non-agenda items
• Approval of minutes from January 18th, 2022
• Nomination and motion to appoint new vice chair
• Update on Planning Commission member vacancies and applications

The Planning Commission opened a public hearing for the Parkview Terrace Planned Development (File No. 311-21-000042-PLNG), a proposed 165-lot residential subdivision on Watercrest Road. After hearing testimony from staff, the applicant, and multiple community members regarding traffic safety, density, and environmental concerns, the commission closed the oral hearing and kept the written record open for a three-week 7-7-7 continuance period until March 7, 2022. Additionally, the commission approved the January 18 meeting minutes and appointed Lisa Nakajima as Vice-Chair.

• Held public hearing and kept written record open for 3 weeks on File No. 311-21-000042-PLNG (Parkview Terrace Planned Development)
• Approved January 18th meeting minutes (5-0)
• Nominated and appointed Lisa Nakajima as Planning Commission Vice-Chair (5-0)

Library Commission

The Forest Grove Library Commission is meeting to discuss and decide on the commission's annual retreat and guidelines for the teen library space. The agenda also includes routine items like approving minutes from previous meetings and receiving reports from staff and the Friends and Foundation.

• Discussion of commission annual retreat
• Discussion of Teen Library space guidelines
• Approval of minutes from December 9, 2021 and January 12, 2022
• Director's report on staff in-service and staff vacancy
• Friends and Foundation report

The Commission re-approved the December 2021 minutes and approved the January 2022 minutes. Members discussed planning for the April annual retreat and received updates on the development of a new Teen Library Space.

• Re-approved December 9, 2021 minutes (carried by all)
• Approved January 12, 2022 minutes (carried by all)
• Scheduled next meeting for March 9, 2022

Committee for Community Involvement

The Committee for Community Involvement is meeting to discuss subcommittee communications, review readiness for the Annual Town Meeting, and elect officers. The agenda is largely procedural, with no major policy decisions or public hearings scheduled.

• Review readiness for Annual Town Meeting
• Election of officers
• Subcommittee communications update
• Public comments limited to 3 minutes
• Meeting held via Zoom and in-person at Community Auditorium

The Committee for Community Involvement approved the January meeting minutes and established the agenda and member roles for the upcoming Annual Town Meeting. Members decided to postpone discussions regarding a potential levy to a future meeting.

• Approved January meeting minutes (unanimous)
• Postponed potential levy discussion to a future meeting
• Finalized Annual Town Meeting agenda and member roles

City Council

The Forest Grove City Council is holding a goal-setting retreat via Zoom. This is a work session only; no public comment will be taken and no formal action will occur. The council will discuss goals for the city.

• Goal-setting retreat for City Council

The Forest Grove City Council met on Saturday, January 29, 2022 for a goal-setting retreat, held by Zoom webinar and facilitated by Sara Wilson of SSW Consulting. The minutes record roll call, staff introductions, and a retreat agenda covering 2021 accomplishments, goal progress, and goal refinement, but no motions, votes, or formal decisions. City Manager Jesse VanderZanden said Wilson would prepare a compilation of results for a Council Goals and Objectives Refinement Work Session on February 14, 2022. The retreat was adjourned at 2:35 p.m.

Sustainability Commission

The Sustainability Commission will meet to discuss a burn plan and evaluate whether to research smart cities for a council proposal. The meeting also includes updates on the Sesquicentennial Committee and reports from the Council Liaison and staff.

• Burn plan discussion
• Smart cities research determination
• Sesquicentennial Committee update
• Council Liaison report on city communications and smart city information

The commission approved its agenda and minutes, added an item to elect a chair, and elected Greg Arrigotti as chair with five votes. It postponed the Burn Plan Subcommittee update to February and agreed to elect a vice chair at the February meeting. The rest of the meeting was updates and discussion, including Smart Cities, a Council liaison report, and a staff report on waste and compost programs; no other substantive decisions were recorded.

• Approved agenda and minutes (unanimous)
• Added agenda item to elect commission chair (unanimous)
• Moved Burn Plan Subcommittee update to February meeting (unanimous)
• Elected Greg Arrigotti as chair (5 votes)
• Deferred electing vice chair to February meeting

Urban Renewal Agency

The Forest Grove Urban Renewal Advisory Committee is meeting to elect officers for 2022, approve the meeting calendar, and review the Urban Renewal Agency's financial impact report. They will also receive updates on several projects, including the Site B/Fresh Foods Development, Downtown Parking Study, and public art installations.

• Election of officers for Calendar Year 2022
• Approve meeting calendar for Calendar Year 2022
• Urban Renewal Agency Financial Impact Report Calendar Year 2022
• Project updates: Site B/Fresh Foods Development, Downtown Parking Study, Installation Public Art, Mural Project

The Committee approved the December 16, 2021, meeting minutes and established a quarterly meeting schedule for 2022. Staff provided updates on the Site B/Fresh Foods development, a downtown parking study, and public art projects.

• Approved December 16, 2021 meeting minutes (unanimous)
• Approved 2022 meeting calendar to meet quarterly and as needed
• Deferred election of 2022 officers to a future meeting

Historic Landmarks Board

The Historic Landmarks Board will hold annual officer elections and review the 2022 work plan. The board will also adopt its meeting schedule for the year and discuss the Downtown District Brochure Project.

• Annual Officer Elections
• Review and adopt 2022 work plan
• Adopt 2022 meeting schedule
• Downtown District Brochure Project
• Sesquicentennial event planning

The Historic Landmarks Board elected new officers, with Brent as Chair, Haveluck as Vice Chair, and Cushing as Secretary, all by unanimous 5-0 votes. The Board adopted a monthly meeting schedule for 2022 and approved a plan to review website updates for the Downtown Historic District brochure. Discussions on the 2022 work plan and Sesquicentennial event planning were held, with some items deferred to the February meeting.

• Elected Brent as Chair (5-0)
• Elected Haveluck as Vice Chair (5-0)
• Elected Cushing as Secretary (5-0)
• Adopted 2022 monthly meeting schedule (4-0)
• Approved plan to review website updates for brochure project (5-0)
• Approved December 21, 2022 meeting minutes as corrected (5-0)

City Council

The Forest Grove City Council will hold work sessions on middle housing, goals, and a levy update, then a regular meeting with public hearings on annexation-related comprehensive plan and zoning map amendments, a resolution to purchase property at 3705 19th Avenue for a city park, and a resolution recognizing the Mayor's Youth Advisory Council. Consent agenda includes endorsing a new liquor license for Vex at 1937 Pacific Avenue.

• Resolution No. 2022-07 authorizing purchase of property at 3705 19th Avenue for a city park
• Public hearing on Order No. 2021-01 amending Comprehensive Plan Map for annexation (Tax Lot 1N330000100)
• Public hearing on Order No. 2021-02 amending Zoning Map for annexation (Tax Lot 1N330000100)
• Resolution No. 2022-06 recognizing Mayor's Youth Advisory Council
• Endorse new liquor license application for Vex, 1937 Pacific Avenue (Siblumo Group LLC)

The Forest Grove City Council approved Resolution No. 2022-07 authorizing the purchase of about 0.48 acres at 3705 19th Avenue for a neighborhood park, using Parks System Development Charges, with an offer of $500,000 plus closing costs. The council also adopted two orders amending the Comprehensive Plan Map and Zoning Map for a 1.5-acre property annexed into the city (Washington County Tax Lot 1N330000100), changing it from Public to Medium Density Residential and from Future Development to Neighborhood Mixed Use and Residential Multifamily Low. Resolution No. 2022-06 recognized the Forest Grove Mayor's Youth Advisory Council. All votes were 7-0. A staff presentation on the Development Services Annex and City Hall Remodel reported current construction costs estimated at $7,200,000, above the city's $6,600,000 target, with funding sources to be proposed later.

• Approved Resolution No. 2022-07 authorizing purchase of 3705 19th Avenue (approx. 0.48 acres) for a city park, offer of $500,000 plus closing costs, funded by Parks SDCs (7-0)
• Adopted Order No. 2021-01 amending the Comprehensive Plan Map for Tax Lot 1N330000100 from Public to Medium Density Residential (7-0)
• Adopted Order No. 2021-02 amending the Zoning Map for Tax Lot 1N330000100 from Future Development (FD-20) to Neighborhood Mixed Use (NMU) and Residential Multifamily Low (RML) (7-0)
• Approved Resolution No. 2022-06 recognizing the Forest Grove Mayor's Youth Advisory Council (MYAC) (7-0)
• Approved consent agenda, including meeting minutes and endorsement of a liquor license application for Vex, 1937 Pacific Avenue (Siblumo Group LLC) (7-0)
• Took Order Nos. 2021-01 and 2021-02 from the table and continued them (7-0)

City Council

The Forest Grove City Council's Homelessness Subcommittee is holding a work session to discuss a framework for policy discussion and next steps. The agenda is brief and contains no specific proposals or decisions, only the two discussion topics.

• Framework for Policy Discussion
• Next Steps

The Homelessness Subcommittee met in a work session on January 24, 2022 to discuss homelessness policy. Councilor Kottkey moved, seconded by Councilor Rippe, to open the meeting to the public present and allow them to participate; the motion passed. Discussion covered shelter types and camping models, agency and non-profit partnerships, and funding, with input from the public and representatives of Centro Cultural and Forest Grove Foundation. The minutes state that no formal action nor formal decisions were made, and consensus was to continue the conversation with both agencies to define the City's role and support their existing plans.

• Motion to open the meeting to the public present and allow participation passed (moved by Kottkey, seconded by Rippe)
• No formal action or formal decisions made during the work session
• Consensus to further the conversation with Centro Cultural and Forest Grove Foundation; no formal action taken

City Council

The Forest Grove City Council will hold public hearings on two orders amending the Comprehensive Plan and Zoning Maps for property subject to annexation (Washington County Tax Lot 1N330000100). The council will also consider a resolution recognizing the Mayor's Youth Advisory Council and endorse a new liquor license application. Work sessions earlier in the day cover middle housing, goals and objectives, and a levy update, with no formal action taken.

• Public hearing: Order No. 2021-01 amending Comprehensive Plan Map for tax lot 1N330000100
• Public hearing: Order No. 2021-02 amending Zoning Map for tax lot 1N330000100
• Resolution No. 2022-06 recognizing the Mayor's Youth Advisory Council
• Endorse new liquor license application for Vex, 1937 Pacific Avenue (Siblumo Group LLC)
• Work session on HB 2001 Middle Housing with Planning Commission

The City Council and Planning Commission held a joint work session on January 24, 2022, to discuss requirements of Oregon House Bill 2001 (2019) and proposed Development Code amendments for middle housing. Staff presented options including consolidating single-family residential zoning districts, parking changes, development intensity, lot sizes, and affordable housing incentives. Council and Planning Commission concurred with staff's recommendation to consolidate single-family residential zoning districts, but the minutes state no formal action or decisions were made. The city aims to adopt amendments by June 2022 to comply with HB 2001.

• No formal action or decisions made during the work session
• Council and Planning Commission concurred with staff recommendation to consolidate single-family residential zoning districts (no vote recorded)

City Council

The Forest Grove City Council is holding an emergency executive session, which is closed to the public, to deliberate with designated negotiators on real property transactions. No final action or decision will be made during this session. The meeting is scheduled for January 21, 2022, at 5:00 PM via Zoom and in person at the Community Auditorium.

• Executive session under ORS 192.660(2)(E) for real property negotiations
• Closed to the public; media may attend but cannot report on deliberations
• Media must RSVP to City Recorder's office for Zoom access

The Forest Grove City Council met in an emergency executive session on January 21, 2022, starting at 5:00 p.m. and adjourning at 5:50 p.m. The session was held under ORS 192.660(2)(E) to deliberate with a person designated by the governing body to negotiate real property transactions. The minutes record no decisions, votes, or actions taken in open session; the meeting was closed to the public. Minutes were approved as presented on February 14, 2022.

Community Policing Advisory Commission

The Community Policing Advisory Commission will discuss the extent to which Forest Grove Police Department policy aligns with policing reform proposals such as Community Policing, 8 Can't Wait, and 21st Century Policing. They will also decide whether to continue focusing on FGPD policy in February or choose a different topic. The meeting includes routine items like approving minutes and updates from work groups.

• Discussion on FGPD policy alignment with 8 Can't Wait and 21st Century Policing
• Decision on February agenda topic: continue FGPD policy or switch
• Welcome new CPAC members Lucie Carriker, Glenda Carter, Enrique Pinon
• Open Co-chair position; interim appointment to be considered
• Work group to prepare annual report for April 11 presentation

The Community Policing Advisory Commission approved the previous meeting's minutes and voted unanimously to make police policy the primary focus for the February meeting. The commission tabled a broader discussion on policy alignment to allow new members time to review existing Forest Grove Police Department policies. Members also discussed feedback on a recent community event and planned agenda items for the next meeting.

• Approved December 16, 2021 minutes (11-0)
• Voted to make police policy the focus for February meeting
• Tabled discussion on FGPD policy alignment until February
• Added Policy Subcommittee scope review to February agenda (11-0)
• Added Community Conversations discussion to February agenda (11-0)
• Added Robert's Rules discussion to February agenda (11-0)

Public Arts Commission

The Public Arts Commission will discuss artist selection for the Mural Festival and the Open Aire Gallery Call for Art. The meeting also includes updates on artwork donations and the City’s Sesquicentennial Committee.

• Mural Festival Artist Selection
• Open Aire Gallery Call for Art
• TVC-Art Pass-Leina’ala Voss
• Finance Report
• Artwork Donation Update

The Public Arts Commission approved the Library site for the "7 Generations" sculpture and selected Ursula Barton to produce a mural on the Pizza Schmizza wall. A proposed "Cedar sphere" by Josh Blewett for the flagpole site was put on hold as inappropriate for that location, and the search continues. The commission also approved corrected minutes from November 18, 2021, and scheduled a special meeting for January 27 at 5:00 p.m.

• Approved Library site for "7 Generations" sculpture
• Selected Ursula Barton to produce mural on Pizza Schmizza wall
• Put "Cedar sphere" by Josh Blewett for flagpole site on hold; search continues
• Approved November 18, 2021 minutes as corrected (unanimous)
• Scheduled special meeting for Thursday, January 27 at 5:00 p.m.

City Council

The Forest Grove/Nyuzen Sister Cities Committee is meeting to discuss and plan upcoming activities, including adult and student delegations from Nyuzen, Japan, scheduled for October and November 2022, and the celebration of Forest Grove's 150th anniversary on October 5, 2022. The agenda includes routine items like approval of minutes, a financial report, and liaison updates, as well as new business such as welcoming a new member and planning a summer festival and cooking class.

• Adult delegation from Nyuzen visits Oct 3-9, 2022, with homestay Oct 3-6 and 150th anniversary celebration Oct 5
• Student delegation from Nyuzen visits Oct 29-Nov 6, 2022, with homestay Oct 29-Nov 2
• Financial report: balance of $5,292.44 and Bottle Drop account $190.10 (from Oct 2021 minutes)
• New member Milka Mendez to be introduced
• Plans for Natsu Matsuri summer festival (August) and Japanese cooking class (Nov/Dec)

The Forest Grove/Nyuzen Sister Cities Committee met on January 19, 2022 and approved its October 20, 2021 minutes. It agreed by consensus to hold a Natsu Matsuri (Summer Festival) fundraiser, likely on August 3, 2022 at a Farmers' Market, and to postpone a Japanese cooking class to 2023. The committee also approved updated delegate and host family forms by consensus and heard that Nyuzen delegation visits remain scheduled for fall 2022.

• Approved October 20, 2021 meeting minutes as submitted (motion carried)
• Approved updated SCC delegate and host family forms by consensus
• Agreed by consensus to hold Natsu Matsuri (Summer Festival) fundraiser, likely August 3, 2022
• Agreed by consensus to postpone Japanese cooking class to 2023
• Heard financial report: general balance $5392.44; SCC Bottle Drop account $218.80
• Heard Nyuzen adult delegation dates Oct. 3-9, 2022 and high school delegation Oct. 29-Nov. 2, 2022 remain unchanged
• Heard 16 people identified for a Latin America sister city search committee
• Next meeting scheduled for February 9, 2022 at 4:45 pm

Parks and Recreation Commission

The Forest Grove Parks and Recreation Commission is holding a regular meeting with a consent agenda to approve the December 15, 2021 minutes. The main business is receiving updates from the Parks & Recreation Director, including on Bard Park, and from other staff. No major decisions or public hearings are listed.

• Approve meeting minutes of December 15, 2021
• Update from Parks & Recreation Director on Bard Park
• Updates from Parks, Aquatics Supervisors, and Administrative Specialist

The Commission approved the December 15, 2021, meeting minutes. Members also decided to attend the February 28 City Council work session to review concept drawings for Eastside Park presented by PLACE.

• Approved December 15, 2021, meeting minutes (5-0)
• Selected February 28 City Council work session for Eastside Park presentation

Planning Commission

The Forest Grove Planning Commission will hold a public hearing on a site development and design review for the new City Hall at 1924 Council Street. A separate application for a landscaping maintenance business at 1920 23rd Ave. has been withdrawn. The meeting also includes public comment, approval of minutes, and reports.

• Public hearing: Site Development and Design Review for Forest Grove City Hall at 1924 Council Street
• Application withdrawn: Unlisted Use Authorization for landscaping maintenance business at 1920 23rd Ave.
• Public comment period for non-agenda items
• Approval of minutes from November 1 and December 20, 2021
• Joint work session with City Council scheduled for January 24

The Planning Commission approved Site Development and Design Review for the Forest Grove City Hall remodel at 1924 Council Street and an adjacent Development Services Annex Building, with staff conditions and deletion of the condition requiring underground utilities. The vote was 4-0, with Commissioner Redwine absent. A separate application for a landscaping maintenance business at 1920 23rd Ave. was withdrawn. The Commission also approved minutes of the November 1 and December 20, 2021 meetings 4-0.

• Approved Site Development and Design Review for City Hall remodel and Development Services Annex at 1924 Council Street with staff conditions, deleting the underground utilities condition (4-0)
• File No. 311-21-000050-PLNG for a landscaping maintenance business at 1920 23rd Ave. was withdrawn
• Approved minutes of the November 1 and December 20, 2021 meetings (4-0)

Economic Development Commission

The Forest Grove Economic Development Commission is meeting to elect a chair and vice chair, set its 2022 meeting schedule, and address board vacancies. They will also hear updates on ARPA grants for small businesses and the Oregon Main Street program. The agenda is mostly routine administrative items.

• Chair and Vice Chair elections
• 2022 meeting schedule and calendar
• Board vacancies
• ARPA grants for small businesses update
• Oregon Main Street program update

Community Forestry Commission

The Community Forestry Commission is meeting to elect officers for 2022, adopt its 2022 meeting calendar, and discuss several tree-related items, including Tree City USA applications, downtown street tree replanting, and a potential city participation in the ODF Tree Plotter Inventory Project. The agenda also includes a consent item to approve minutes from the November 10, 2021 meeting and a discussion on Sesquicentennial participation.

• Elect officers for 2022
• Adopt calendar year 2022 meeting calendar
• Tree City USA and Tree Growth Award applications submitted
• Downtown street trees replanted
• ODF Tree Plotter Inventory Project – city participation?

The Community Forestry Commission re-elected Mark Nakajima as Chair and Michael Howell as Vice Chair for 2022, and approved its 2022 meeting calendar by consensus. It also approved the November 10, 2021 meeting minutes. Most of the meeting was updates and discussion: a resident raised concerns about leaning oak trees in the old town area, and staff reported on Tree City USA applications, downtown street tree replanting, and a possible state tree inventory project.

• Approved November 10, 2021 meeting minutes (unanimous)
• Re-elected Mark Nakajima as Chair and Michael Howell as Vice Chair for 2022 (unanimous)
• Approved the calendar year 2022 meeting calendar by consensus; meetings continue the second Wednesday of the month at 5:30 p.m.
• Jeremy Sapp agreed to be the CFC lead for the Oregon Department of Forestry Tree Plotter Inventory project (no formal vote recorded)

City Council

The Forest Grove City Council's homelessness subcommittee is holding a work session to receive updates on the Open Door Shelter service and Washington County's Supportive Housing Services and encampment efforts. The group will then discuss next steps. This is a discussion and update session, not a final decision-making meeting.

• Open Door Shelter service update
• Washington County SHS and encampments update
• Discussion and next steps

The Homelessness Subcommittee held a work session on January 12, 2022, with presentations from Washington County staff on supportive housing and encampment programs. No formal action or decisions were made. A presentation from Open Door was tabled to a future session because the group could not attend. The minutes were approved as presented on February 23, 2022.

• No formal action or decisions taken at the work session
• Open Door presentation tabled to a future session
• Minutes approved as presented (2.23.2022)

Library Commission

The Library Commission approved the minutes from their previous meeting. The commission also received a presentation regarding a proposed teen-space project and discussed library website access and city sesquicentennial events.

• Approved December 9, 2021 meeting minutes (unanimous)

City Council

The Forest Grove City Council will hold work sessions on a parklet pilot program and zoning for annexation areas, followed by a regular meeting. The meeting includes a public hearing on renewing Ziply Fiber's telecommunications franchise, and resolutions to add a firefighter, join Oregon Latinos in Local Government, and fund a fitness court in Bard Park. Consent agenda items include liquor license endorsement and meeting schedule approval.

• Ordinance No. 2021-06: Renew Ziply Fiber Northwest franchise for telecommunications in public rights-of-way
• Resolution No. 2022-03: Add 1.0 FTE firefighter in General Fund for FY 2021-22
• Resolution No. 2022-05: Use SDC funds for fitness court in Bard Park with National Fitness Campaign grant
• Endorse liquor license change of ownership for Forest Grove Liquor Store, 3130 Pacific Avenue
• Work session on comprehensive planning and zoning for annexation areas

At its January 10, 2022 regular meeting, the Forest Grove City Council elected Malynda Wenzl as Council President by a 7-0 vote and approved a second reading of a franchise renewal for Ziply Fiber Northwest, LLC, also 7-0. The council approved adding 1.0 FTE firefighter to the Fire Department for FY 2021-22, joined Oregon Latinos in Local Government for a $500 annual membership, and authorized a $30,000 National Fitness Campaign grant plus $160,000 in Parks System Development Charges for a Fitness Court in Bard Park, all by 7-0 votes. It also amended Resolution No. 2022-02 to move the August meeting from August 8 to August 22, and approved the rest of the consent agenda as amended.

• Elected Malynda Wenzl as Council President (Resolution No. 2022-01) (7-0)
• Approved second reading of Ordinance No. 2021-06 renewing a telecommunications franchise for Ziply Fiber Northwest, LLC (7-0)
• Approved adding 1.0 FTE firefighter to the Fire Department within the General Fund for FY 2021-22 (Resolution No. 2022-03) (7-0)
• Approved membership in Oregon Latinos in Local Government, an affiliate of the Local Government Hispanic Network of ICMA, at a $500 annual fee (Resolution No. 2022-04) (7-0)
• Approved expenditure of a $30,000 National Fitness Campaign grant and $160,000 in Parks System Development Charges for a Fitness Court in Bard Park (Resolution No. 2022-05) (7-0)
• Amended Resolution No. 2022-02 to change the August council meeting date from August 8 to August 22 (7-0)
• Approved consent agenda as amended, including November 22, 2021 work session minutes, December 13, 2021 executive session minutes, December 2021 building activity report, a liquor license change of ownership for Forest Grove Liquor Store at 3130 Pacific Avenue, and a Scoggins Dam safety support letter (7-0)

Committee for Community Involvement

The Committee for Community Involvement subcommittee is holding a routine meeting with agenda items including approval of minutes, public comments, and a discussion by the CCI Communications Subcommittee. No specific decisions or proposals are listed beyond these procedural items.

• Public comments limited to three minutes
• Written comments due by 3:00 p.m. day of meeting
• Hybrid meeting format with Zoom and in-person at Community Auditorium, 1915 Main Street

Urban Renewal Agency

The Forest Grove City Council will hold work sessions on a parklet pilot program and zoning for annexation areas, followed by a regular meeting. Action items include second reading of a Ziply Fiber franchise ordinance, a resolution to add a full-time firefighter, and resolutions on Oregon Latinos in Local Government membership and a fitness court in Bard Park. Presentations cover TV Highway transit, 26th Avenue improvements, and the Fern Hill Road/Maple Street/Hwy 47 intersection project.

• Ordinance No. 2021-06: Renew Ziply Fiber Northwest franchise for telecommunications in public rights-of-way
• Resolution No. 2022-03: Add 1.0 FTE firefighter in General Fund for FY 2021-22
• Resolution No. 2022-05: Use grant funds and SDC funds for fitness court in Bard Park
• Resolution No. 2022-02: Designate City Council meetings for 2022
• Endorse liquor license change of ownership for Forest Grove Liquor Store, 3130 Pacific Avenue

The Urban Renewal Agency held a work session reviewing its two-year Parklet Pilot Program, which since 2019 had funded one parklet on 21st Avenue (Bella Donna's Bistro and Patisserie) under a $10,000 cap. The Board collectively concurred on changes: a competitive Request for Proposals process, year-round parklets, one additional parklet (total of 4) near B Street, and extending the pilot no more than three years. Staff said a proposed resolution will return for consideration at a later date; no formal action was taken at this work session.

• Concurred parklet program be extended as a pilot for no more than three years
• Concurred on a competitive Request for Proposals (RFP) process instead of first-come, first-serve
• Concurred parklets remain in place year-round
• Concurred on one additional parklet (total of 4) near B Street
• Directed staff to seek feedback from downtown businesses on parking concerns
• Directed staff to look into parklets on the eastside of the URA boundary near Safeway/Goodwill
• No formal resolution adopted; staff to bring back a proposed resolution later

Committee for Community Involvement

The Committee for Community Involvement is meeting to discuss subcommittee communications and plan for the January Annual Town Meeting. The agenda is mostly procedural, with public comment time and a council liaison report.

• Planning for January Annual Town Meeting
• Subcommittee Communications update
• Public comment period (3-minute limit)
• Council Liaison Report

The Forest Grove Committee for Community Involvement called its meeting to order at 5:32 PM and approved minutes from the November and December meetings. Members discussed subcommittee communications, reviewed planning for the January Annual Town Meeting, and heard a council liaison report from Councilor Wenzl. The meeting was adjourned at 6:35 PM.

• Approved minutes from the November and December meetings

Planning Commission

The Forest Grove Planning Commission meeting originally scheduled for January 3, 2022, has been cancelled. There are no agenda items for discussion or decision at this time.