Forest Grove public meetings in 2023

Charter Review Committee

The Forest Grove Charter Review Committee is meeting to discuss meeting decorum, a timeline for its work, a recap of the December 13 meeting (including modifying Section 32), and terms of appointments. It will also discuss term limits, comparing Forest Grove's history with other jurisdictions. The agenda is largely discussion items with no final decisions scheduled.

• Discussion of modifying Section 32 of the charter
• Discussion of appointment procedures, including the Corvallis model
• Discussion of term limits and comparable jurisdictions
• Approval of December 13, 2023 meeting minutes
• Future agenda items include ranked choice voting, residency requirements, and public hearings

Public Arts Commission

The Forest Grove Public Arts Commission will meet to approve routine meeting minutes and discuss a plaque for the Kosuge 'Stone5' artwork. Members will also receive updates on ongoing projects like the Tourism Arts Program and Fall Into Art, and review budget and appointment statuses.

• Approve Public Arts Commission Meeting Session Minutes of November 14, 2023
• Plaque for Kosuge "Stone5" Placement in Community Auditorium
• Public Arts Commission Appointments (vacancies and new members)
• Tourism Arts Program Briefing
• Budget Update from Treasurer

Public Arts Commission

The Public Arts Commission will discuss relocating the Kosuge 'Stone5' sculpture to the Community Auditorium and review the budget for City Hall art, with a progress update. The agenda also includes updates on the Fall Into Art event, the 2024 Art Festival, the 7 Generations base, the Rotary Garden sculpture, a donation, and hanging artwork in City Hall. The meeting is a regular business session with public comment and consent agenda items.

• Discuss Kosuge 'Stone5' move to Community Auditorium
• Discuss budget for City Hall art and progress update
• Fall Into Art update
• Art Festival 2024 update
• Rotary Garden sculpture progress report

City Council

The Forest Grove City Council will hold a regular meeting with work sessions on liaison appointments and a League of Oregon Cities debrief, followed by a business meeting. Key actions include a public hearing on annexing 20 acres into the city and Clean Water Services District, and resolutions to accept $200,000 in Metro bond funds for trail master planning, establish tourism programs funded by lodging tax, and authorize PERS negotiations for AFSCME employees. The agenda also includes routine consent items like minutes approvals and a liquor license endorsement.

• Ordinance 2023-06: Annex 20+/- acres (Tax Lot 1N332D000201) into city and Clean Water Services District, withdrawing from rural fire and sheriff patrol districts
• Resolution 2023-51: Accept $200,000 Metro Parks and Nature Bond funds for Forest Grove Loop Trail master planning
• Resolution 2023-52: Establish Tourism Event Sponsorship and Tourism Capital Programs using Transient Lodging Tax revenue
• Resolution 2023-53: Authorize negotiations to add AFSCME employees to PERS from defined contribution plan
• Endorse new liquor license for Big Wild Spirits (distillery, off-premises sales) at 1835 19th Ave

Charter Review Committee

The Forest Grove Charter Review Committee is meeting to discuss meeting decorum, recap the previous meeting, and review language options for Section 9 (Council President) and Section 12 (Quorum), comparing the city charter with the LOC model charter. The committee will also consider approving minutes from the October 25, 2023 meeting. No final decisions are listed on the agenda; items are for discussion.

• Review/approve meeting minutes from October 25, 2023
• Discussion of Section 9 – Council President, including language examples
• Discussion of Section 12 – Quorum, comparing Forest Grove Charter vs. LOC Model Charter
• Discussion of meeting decorum

Planning Commission

The Forest Grove Planning Commission will hold a public hearing on a preliminary planned development and tentative subdivision plat for Bailey Meadows, which includes 211 single-unit detached homes. The meeting will also include a public comment period and approval of minutes from the previous meeting.

• Public hearing on Bailey Meadows preliminary planned development and subdivision plat (File No. 311-23-000010-PLNG)
• Public comment period for non-agenda items
• Approval of minutes from October 16, 2023 meeting

Charter Review Committee

The Forest Grove Charter Review Committee meets to review meeting decorum, discuss the role of Political Head of the City, and examine differences between the current charter and the LOC Model Charter regarding the Council President and quorum rules. The committee also reviews approved minutes from the previous meeting.

• Review and approval of September 27, 2023 meeting minutes
• Discussion on the role of Political Head of the City
• Review of Section 9 – Council President (Mayor Pro Tem vs. Council President, rotating positions, voting rights)
• Review of Section 12 – Quorum (comparison with LOC Model Charter) and options

City Council

The Forest Grove City Council will hold a regular meeting on October 23, 2023, at the Community Auditorium. Key decisions include extending a temporary materials surcharge on subdivision per-lot fees through 2024 and adopting the 2023 Washington County Natural Hazards Mitigation Plan. Presentations cover housing updates, tourism framework, and Light & Power updates.

• Approve new liquor license for Simmer & Slurp
• Extend temporary subdivision materials surcharge to December 31, 2024 (Resolution 2023-49)
• Adopt 2023 Washington County Natural Hazards Mitigation Plan (Resolution 2023-50)
• Washington County Housing Update presentation
• Light & Power Rates and Fees Structure work session

Public Arts Commission

The Forest Grove Public Arts Commission is meeting to discuss updates on the Robert Weller painting and 1894 map, a donation from Bob Schlegel, the 2024 Art Festival, budget for the 97116 event and 'Fall into Art', the 7 Generations installation, and a joint work session with the City Council. The agenda includes routine consent items and public comment.

• Robert Weller Painting and 1894 Map Updates
• Bob Schlegel Donation Update
• Art Festival 2024 Subcommittee Update
• Budget discussion for 97116 Event and 'Fall into Art'
• 7 Generations Installation Update

City Council

This Forest Grove City Council meeting is largely procedural, covering minutes, a financial report, and liaison updates. The main substantive item is old business regarding the 2023 student delegation from Nyuzen, including host families and a tentative agenda for activities and a welcome dinner.

• Discussion of Student Delegation from Nyuzen to Forest Grove (2023)
• Host families and welcome dinner for delegation
• Financial report presented by Doreen
• Approval of meeting minutes

Public Arts Commission

The Public Arts Commission is holding a virtual work session to discuss the Forest Grove Arts Festival 2024. No formal action will be taken and no public comment will be accepted. The meeting is primarily a discussion item.

• Discussion of Forest Grove Arts Festival 2024 October stakeholder meeting

Planning Commission

The Forest Grove Planning Commission will hold public hearings on five land-use items, including a 20-acre annexation, a 360-unit apartment complex with commercial space, a height variance, a four-lot partition, and a zoning code text amendment. The commission will also approve minutes from a prior meeting and hear a director's report.

• Annexation of ~20 acres into city limits with zoning map amendment (File 311-23-000017-PLNG)
• Browns Farm Mixed Use Planned Development: 360-unit apartment complex and flexible commercial space (File 311-23-000022-PLNG)
• Variance to increase residential height limit from 35 to 45 feet for sloped roofs (File 311-23-000023-PLNG)
• Four-lot partition of a 25.04-acre property (File 311-23-000024-PLNG)
• Development Code text amendment to allow higher residential density in Neighborhood Mixed Use (NMU) district (File 311-23-000025-PLNG)

City Council

This Forest Grove City Council meeting is largely procedural, covering the call to order, approval of minutes (none from the previous meeting), a financial report, and liaison updates. The main substantive item is old business regarding the 2023 student delegation from Nyuzen, including host families, activities, and a welcome dinner. No votes or decisions are listed on the agenda.

• Discussion of Nyuzen student delegation: host families, activities, welcome dinner
• Financial report by Doreen
• Liaison reports from Chamber (none) and City (Joyce)
• Sister City of Interest Subcommittee update (none)

Committee for Community Involvement

The Forest Grove Committee for Community Involvement will discuss recommendations for boards and commissions from a subcommittee, review a letter drafted by Hope Kramer, and consider whether to present a letter to the City Council or reschedule. The committee will also receive a staff update from Stephanie Fleischer. The agenda is largely routine, with no major policy decisions or public hearings scheduled.

• Review of boards and commissions recommendations from subcommittee
• Discussion of letter drafted by Hope Kramer for City Council review
• Staff update by Stephanie Fleischer
• Public comment period (3-minute limit per speaker)

Urban Renewal Agency

The Forest Grove Urban Renewal Agency will hold a work session on accomplishments and next steps, followed by a regular meeting. The only action item is a resolution to rescind Resolution 2019-04, which established the Urban Renewal Advisory Commission. No other formal actions are scheduled.

• Work session: Accomplishments and Next Steps
• URA Resolution No. 2023-02 rescinding Resolution 2019-04 (Urban Renewal Advisory Commission)

City Council

The Forest Grove City Council will hold a regular meeting with public hearings on an ordinance to remove the Building Code Board of Appeals and send appeals to the state, and resolutions to rename the Committee for Community Involvement and rescind prior resolutions on the Sustainability and Community Policing Advisory Commissions. The agenda also includes proclamations, presentations on the Family Justice Center and library update, and a consent agenda of routine minutes and reports. Work sessions on urban renewal accomplishments and drone regulations are informational only, with no formal action.

• Ordinance 2023-02: Remove Building Code Board of Appeals, appeals to state
• Resolution 2023-47: Rename Committee for Community Involvement to Community Engagement
• Resolution 2023-48: Rescind resolutions on Sustainability and Community Policing Advisory Commissions
• URA Resolution 2023-02: Rescind Resolution 2019-04 on Urban Renewal Advisory Commission
• Proclamations: Domestic Violence Awareness Month, Friends of the Library 50th Anniversary

Charter Review Committee

The Forest Grove Charter Review Committee is meeting to continue its review of the city charter, focusing on the role of the mayor and the position of council president. They will discuss language examples for the mayor's voting role, the distinction between mayor pro tem and council president, and whether the council president position should rotate. The committee will also review meeting minutes and set future agenda items.

• Review/approve meeting minutes from September 13, 2023
• Discussion of language examples for the mayor's voting role
• Continued discussion of Section 8 – Role of the Mayor
• Discussion of Section 9 – Council President, including mayor pro tem vs. council president and rotating position

Historic Landmarks Board

The Historic Landmarks Board will convene a public meeting to approve its previous meeting minutes and receive reports from staff and liaisons. No substantive decisions or new proposals are listed on the agenda.

• Approval of Historic Landmarks Board Meeting Minutes

Urban Renewal Agency

The Forest Grove Urban Renewal Agency Board is holding a work session to review accomplishments and discuss next steps, as presented by staff. No formal action or public comment will be taken during this session.

• Work session on accomplishments and next steps
• Presentation by Economic Development Coordinator Miles Glowacki
• No public comment or formal action scheduled

City Council

The Forest Grove City Council will meet to conduct routine business, hear public comments, and endorse a new liquor license application for La Chingada Tacqueria at 3012 Pacific Ave. The meeting includes presentations from local representatives and updates from city departments, with no formal action taken during the earlier work session.

• Endorse new liquor license application for La Chingada Tacqueria (Full On-Premises), 3012 Pacific Ave.
• Approve City Council Meeting Minutes of June 12, 2023
• Community Development Monthly Building Activity Report for August 2023
• Update from Representative Susan McLain
• Forest Grove Fire and Rescue Update by Fire Chief Jim Geering

Community Policing Advisory Commission

The Community Policing Advisory Commission is meeting to approve June meeting minutes, receive updates from the police chief on summer activity, and hear reports from community representatives and work groups. The agenda is largely routine, with no major policy decisions or public hearings scheduled.

• Approve June 15, 2023 meeting minutes
• Summer Police Activity Snapshot from Chief Reimann
• Updates from community representatives (Adelante Mujeres, Centro Cultural, etc.)
• Police Policy work group tabled since 2/16/23
• Next meeting scheduled for October 19, 2023

Public Arts Commission

The Public Arts Commission is meeting to discuss and decide on several arts-related items, including a mini-grant application from Forest Grove High School Theatre, updates on art installations and donations, and planning for the 2024 Art Festival. The agenda includes routine approval of past meeting minutes and public comment.

• Review Mini-Grant Application for Forest Grove High School Theatre
• Discuss Pacific University Donation Logistics
• Discuss Parks and Recreation Request for Kosuge Art Work
• Discuss Location Options for 97116 Event and Art Bazaar
• 7 Generations Installation Update

Community Forestry Commission

The Community Forestry Commission is meeting to review and approve past minutes and discuss several topics, including street tree root barrier specifications, downtown street trees, an update on the emerald ash borer, and a city council review of boards and commissions. The meeting includes public comment and reports from the council liaison and commissioners.

• Review and approve meeting minutes from June 21, 2023
• Discussion of street tree root barrier specifications
• Discussion of downtown street trees
• Emerald Ash Borer update
• City Council boards and commissions review update

Sustainability Commission

The Food Secure Forest Grove Subcommittee is meeting to discuss chapters 1-3 of 'Building Community Food Webs' by Ken Meter. The agenda includes routine items like approving previous meeting minutes and public comment. No formal decisions or proposals are scheduled.

• Discussion of 'Building Community Food Webs' by Ken Meter, chapters 1-3
• Public comment period (3 minutes per speaker)
• Approval of previous meeting minutes

Economic Development Commission

The Economic Development Commission is meeting to discuss and potentially decide on the Enterprise Zone fee schedule and updates, presented by staff liaison Miles Glowacki. The agenda also includes approval of the June 2023 meeting minutes and routine communications. No other major decisions are listed.

• Discussion of Enterprise Zone fee schedule and updates
• Approval of June 2023 meeting minutes

Library Commission

The Forest Grove Library Commission will meet to approve prior meeting minutes, hear staff reports, and discuss policy reviews and annual goals. No formal decisions are listed on the agenda.

Charter Review Committee

The Forest Grove Charter Review Committee is meeting to continue its review of the city charter, focusing on Section 7 (continued) and Section 8, which covers the role of the mayor, including voting and political head duties. The committee will also discuss meeting decorum and recap the previous meeting. Public comment is allowed, and the meeting is open to the public in person or via Zoom.

• Discussion of Section 8 – Role of the Mayor (voting, political head)
• Continued discussion of Section 7
• Review/approve meeting minutes from August 30, 2023
• Discussion of meeting decorum

City Council

The Forest Grove Urban Renewal Agency Board is holding a work session to hear a presentation on Tax Increment Financing (TIF) from staff. No public comment will be taken and no formal action will occur.

• Presentation on Tax Increment Financing (TIF) by Economic Development Coordinator Miles Glowacki

City Council

This Forest Grove City Council meeting is largely procedural, covering minutes, financial reports, and liaison updates. The main substantive item is old business regarding the adult delegation to Nyuzen (2023), including a banner and gift, with the student delegation from Nyuzen on hold until adult delegation details are settled. No votes or new actions are listed.

• Adult Delegation to Nyuzen (2023) — banner and gift items
• Student Delegation from Nyuzen to Forest Grove (2023) — no action until adult delegation settled
• Financial Report presented by Doreen
• Liaison Reports from Chamber and City (Joyce)
• Sister City of Interest Subcommittee — no update

Sustainability Commission

The Food Secure Forest Grove Subcommittee is meeting to discuss a recommendation by the City Council to dissolve the Sustainability Commission, along with a separate item on school gardens with the Forest Grove School District. The meeting is open to the public and includes time for public comment. No final decisions are listed on the agenda; the items are discussion-only.

• Discussion of Council recommendation to dissolve the Sustainability Commission
• Discussion with Forest Grove School District on school gardens
• Public comment period (3-minute limit per speaker)
• Approval of previous meeting minutes

Committee for Community Involvement

The Forest Grove Committee for Community Involvement will discuss recommendations from a subcommittee on boards and commissions, aiming to develop its own recommendation to the City Council. The committee will also review a presentation for City Council and receive a staff update. The meeting is open to the public in person or via Zoom.

• Discussion of boards and commissions recommendations from subcommittee
• Development of recommendation to City Council
• Presentation for City Council review
• Staff update by Stephanie Fleischer

Charter Review Committee

The Forest Grove Charter Review Committee is meeting to discuss specific concerns with the council description in Section 7 of the charter, review voter data, and compare and contrast ward-based representation options. The committee will also consider approving the minutes from the August 16, 2023 meeting. This is a discussion-focused meeting with no final decisions scheduled.

• Discussion of council description concerns (Section 7)
• Review of City of Forest Grove voter data
• Comparison of ward systems (compare and contrast)
• Pros and cons of ward-based representation
• Approval of August 16, 2023 meeting minutes

City Council

The Forest Grove City Council will hold a regular meeting with an executive session on labor negotiations, a work session on boards and commissions recommendations, and public hearings on several resolutions. Key actions include establishing a city-designated camping area, adopting a fire policy for camping on city property, approving a labor agreement with AFSCME Local 3786, amending the enterprise zone application fee, and accepting the city manager's performance review and compensation. The agenda also includes presentations on police drug and sabbatical programs and the Forest Grove 2040 plan.

• Resolution 2023-38: Establish city-designated camping area per City Code 94.05
• Resolution 2023-39: Adopt fire policy for camping on city property
• Resolution 2023-40: Authorize labor agreement with AFSCME Local 3786, effective July 1, 2023 to June 30, 2026
• Resolution 2023-41: Amend application fee for Forest Grove Enterprise Zone
• Resolution 2023-44: Authorize city manager compensation for FY 2023-24

Public Arts Commission

The Public Arts Commission is meeting to discuss the Forest Grove Festival of the Arts 2024. The agenda includes public comment, a consent agenda, and information updates, but the main discussion item is the festival planning.

• Discussion of Forest Grove Festival of the Arts 2024
• Public comment period (2-minute limit)
• Consent agenda for routine items
• Meeting held at Green Grove Common House, 3900 Coho Circle, and via Zoom

City Council

The Forest Grove City Council is holding a work session to review the Boards and Commissions Subcommittee report and recommendations. No formal action will be taken during the work session. The regular meeting includes a consent agenda to approve seven sets of minutes from prior subcommittee work sessions.

• Review of Boards and Commissions Subcommittee report and recommendations
• Approval of minutes from March 28, April 4, April 18, May 2, May 16, May 30, and June 6, 2023 work sessions

Library Commission

The Forest Grove Library Commission will meet to approve minutes, hear staff and Friends reports, and discuss the 2023-24 goals, the Materials Selection policy, and the Display and Circulation Policy. Public comment is limited to two minutes per person.

• Approve June 26, 2023 meeting minutes
• Director's report on WCCLS, Banned Books Week, Read for A Cause
• Review 2023-24 goals
• Review Materials Selection policy
• Review Display and Circulation Policy

Public Arts Commission

The Public Arts Commission is meeting to discuss and decide on several items, including the budget, placement of Michihiro Kosuge sculptures, an art festival update and proposal, City Hall artwork, and planning for 'Meet the Artist' dinners. They will also consider a library sculpture installation and reception. The agenda includes routine consent items for approving minutes from previous meetings.

• Budget discussion
• Michihiro Kosuge sculptures: donation paperwork, placement, timeline, request
• Art Festival update and proposal
• City Hall artwork
• Meet the Artist Dinners: Amy Tracewell (Aug 12), Kathleen Leatham (Aug 25)

Planning Commission

The Forest Grove Planning Commission is meeting to hold a public hearing on the Ritchey Ridge Planned Development and Subdivision application (File No. 311-22-000027-PLNG). No action items are scheduled, and the meeting also includes public comment, approval of prior minutes, and a director's report.

• Public hearing on Ritchey Ridge Planned Development and Subdivision (File No. 311-22-000027-PLNG)
• Public comment period for non-agenda items
• Approval of minutes from May 1, 2023
• Director's report

Economic Development Commission

The Forest Grove Economic Development Commission is meeting to discuss and potentially decide on the Enterprise Zone fee schedule and updates. The agenda also includes approval of the June 2023 meeting minutes and public comments.

• Discussion of Enterprise Zone fee schedule and updates
• Approval of June 2023 meeting minutes

City Council

The Sister Cities Committee will convene on July 12, 2023, to conduct routine business including approving minutes, receiving a financial report, and hearing liaison reports. The committee will also discuss subcommittee actions regarding a potential sister city in Latin America and review updates on delegations to and from Nyuzen, Japan.

• Approval of June 14, 2023 meeting minutes
• Financial report presented by Doreen
• Latin Subcommittee update on potential sister city
• Adult delegation to Nyuzen (Japan) orientation, banner, and gift items
• Student delegation from Nyuzen to Forest Grove pending adult delegation details

Committee for Community Involvement

The Forest Grove Committee for Community Involvement will meet to discuss its Master Plan, including partnering with youth and auditing its communication plan. They will also consider a funding request for an A-frame sign for the ATM and brainstorm ideas for the next QTM event, such as pod villages and a Service Showcase. The meeting is open to the public in person or via Zoom.

• Discussion of CCI Master Plan items: partner with Youth, meet with FGHS students in Fall, audit communication plan
• Request for funds for an A-frame sign for the ATM
• Possible ideas for next QTM event: pod villages in FG, Service Showcase in Fall
• Staff update from Stephanie Fleischer
• Council Liaison report on city initiatives

City Council

The Forest Grove City Council will hold a work session on refining affordable housing incentives, including a construction excise tax, followed by a regular meeting with presentations, public hearings, and resolutions. Key actions include adopting clean fuels credit allocations, endorsing a state grant application for a TV Highway access management plan, and authorizing increases in mayor and councilor stipends. The agenda also includes routine consent items such as accepting committee minutes and making appointments.

• Work session on Affordable Housing Incentives Refinement (Construction Excise Tax)
• Resolution 2023-35 adopting Clean Fuels Credit Allocations and repealing Resolution 2022-24
• Resolution 2023-36 endorsing state grant application for TV Highway Access Management Plan
• Resolution 2023-37 authorizing increases in mayor and councilor stipends effective July 1, 2023
• Appointments to Budget Committee (Kaitlin Cecchini, Teresa Galvan) and Planning Commission (Nicole Ellis, Julie Stenberg)

City Council

The Forest Grove City Council will hold a work session on refining affordable housing incentives, including a construction excise tax, followed by a regular meeting with presentations, public hearings, and resolutions. Key actions include adopting clean fuels credit allocations, endorsing a grant application for a TV Highway access management plan, and authorizing increases in mayor and councilor stipends. The agenda also includes routine consent items such as minutes and appointments.

• Work session on Affordable Housing Incentives Refinement (Construction Excise Tax)
• Resolution No. 2023-35 adopting Clean Fuels Credit Allocations and repealing Resolution No. 2022-24
• Resolution No. 2023-36 endorsing a State of Oregon Transportation Growth Management Grant application for a TV Highway Access Management Plan
• Resolution No. 2023-37 authorizing increases in Mayor and City Councilor stipends, effective July 1, 2023
• Presentation on Ride Connection Transit Study

Public Arts Commission

The Forest Grove Public Arts Commission is holding a special virtual meeting to discuss and decide on art acquisitions, including reviewing artist information and selected pieces, and to consider an estimate for moving costs and expenditure of funds. They will also review relevant sections of the Art Collection Management Policy. The agenda includes no consent items, and public comment is limited to two minutes per speaker.

• Art Acquisition - Artist Information and Review of Selected Pieces
• Review and Discuss Estimate of Moving Cost and Expenditure of Funds
• Review Public Arts Commission Art Collection Management Policy Relevant Sections

Sustainability Commission

The Forest Grove Sustainability Commission is meeting to discuss its work plan, the upcoming Trash Bash event, and an update from the Food Secure Forest Grove subcommittee. They will also consider a written recommendation to the Council regarding Styrofoam recycling. The agenda includes routine items like approving minutes and public comment.

• Trash Bash discussion
• Work Plan discussion
• Food Secure Forest Grove Subcommittee update
• Styrofoam recycling written recommendation to Council
• Consent agenda: approve previous meeting minutes

Public Arts Commission

The Public Arts Commission is holding a work session to discuss the Forest Grove Arts Festival 2024. No formal action will be taken and no public comment will be accepted.

• Discussion of Forest Grove Arts Festival 2024

City Council

The Forest Grove City Council will hold public hearings and vote on the FY 2023-24 budget, tax levy, appropriations, capital improvements program, and utility rates for sanitary sewer and surface water management. They will also continue a public hearing on an ordinance to regulate camping on public property. The meeting includes an executive session to evaluate the City Manager's performance and work sessions for board/commission interviews.

• Public hearing and second reading of Ordinance 2023-04 to add Chapter 94 regulating camps and camping on public property, repealing §92.15 and amending §130.06
• Resolution 2023-21 adopting the FY 2023-24 budget
• Resolution 2023-22 levying and categorizing taxes for FY 2023-24
• Resolution 2023-29 establishing sanitary sewer utility rates effective July 1, 2023
• Resolution 2023-30 establishing surface water management rate effective July 1, 2023

Library Commission

The Forest Grove Library Commission is meeting to discuss and decide on its 2023-24 goals, as well as review the Materials Selection and Display policies. The agenda also includes routine items like approving the May 10, 2023 meeting minutes and receiving staff and Friends/Foundation reports.

• 2023-24 Goal review
• Materials Selection policy review
• Display Policy review
• Approve May 10, 2023 meeting minutes
• Director's report and Friends/Foundation reports

Urban Renewal Agency

The Forest Grove Urban Renewal Agency will hold a public hearing and consider a resolution to adopt its budget for fiscal year 2023-24, make appropriations, and declare the tax increment. The meeting also includes approval of prior meeting minutes and public comment.

• Public hearing on URA Resolution No. 2023-01 adopting the FY 2023-24 budget and tax increment
• Approve Urban Renewal Agency Regular Meeting Minutes (URA01-23-2023)

Community Forestry Commission

The Forest Grove Community Forestry Commission will review and possibly approve minutes, consider a city request to remove a street tree near the Pacific Avenue banner pole, and discuss a road project that may affect a protected Giant Sequoia. They will also review a consulting arborist's report recommending removal of two diseased maple trees at 514 Willamina Avenue, receive an Emerald Ash Borer update, and hear about a city council review of boards and commissions.

• City request to remove one street tree near Pacific Avenue banner pole
• Road project potentially affecting Giant Sequoia at Mountain View Avenue and Heather Street
• Visual tree assessment recommends removal of two maple trees at 514 Willamina Avenue
• Emerald Ash Borer update
• City Council boards and commissions review update

Community Policing Advisory Commission

The Community Policing Advisory Commission is holding its regular monthly meeting, primarily consisting of routine items such as approving minutes, receiving updates from the chair, community representatives, staff, and the council liaison, and discussing work group updates. No major decisions or public hearings are scheduled; the agenda is largely procedural.

• Approve meeting minutes of March 16, 2023
• Updates from community representatives including Adelante Mujeres, Centro Cultural, and Pacific University
• Staff communications including May Monthly Snapshot
• Discussion of Community Conversation and Forums work group
• Discussion of Police Policy work group

City Council

The Forest Grove Sister Cities committee is meeting to approve minutes, review a financial report, and discuss upcoming adult and student delegations with Nyuzen, Japan. The agenda is largely procedural, with no major policy decisions or public hearings scheduled.

• Approval of May 17, 2023 minutes
• Financial report by Doreen
• Adult delegation to Nyuzen (2023)
• Student delegation from Nyuzen to Forest Grove (2023)
• Performance for the hosts (attachment)

Sustainability Commission

The Food Secure Forest Grove Subcommittee is meeting to organize itself by assigning roles, drafting a mission statement, and sharing research on the local food web. The agenda includes public comment and approval of previous minutes, but no formal decisions or votes are scheduled beyond organizational matters.

• Assign subcommittee roles (secretary, chair, etc.)
• Round table discussion to create a mission statement and define end goals
• Share information collected from Food Web item research
• Approve or edit previous meeting minutes

City Council

The Forest Grove City Council will hold public hearings and take first readings on an ordinance banning camping on public property, and resolutions raising fees by 4%, water rates by 3%, and solid waste rates, all effective July 1, 2023. They will also consider purchasing a 1.01-acre parcel at Parkview Terrace and appoint a Charter Review Committee. Earlier, the council holds work sessions and executive sessions on labor negotiations and exempt records.

• Ordinance 2023-04: adds Chapter 94 regulating camps/camping on public property, repeals §92.15
• Resolution 2023-16: 4% increase in fees & charges, effective July 1, 2023
• Resolution 2023-17: 3% increase in water rates, effective July 1, 2023
• Resolution 2023-18: solid waste rate increase, effective July 1, 2023
• Resolution 2023-19: purchase of ~1.01 acres at Parkview Terrace (tax lot 1N4360003400)

City Council

The Forest Grove City Council will hold public hearings on an ordinance to regulate camping on public property, resolutions to increase fees by 4%, water rates by 3%, and solid waste rates, and a resolution to purchase about 1.01 acres of land. The council will also appoint a charter review committee and endorse liquor license changes. Earlier in the day, the council holds work sessions and executive sessions on labor negotiations and exempt records.

• Ordinance 2023-04: adds Chapter 94 regulating camps and camping on public property, repeals § 92.15
• Resolution 2023-16: 4% increase in fees and charges, effective July 1, 2023
• Resolution 2023-17: 3% increase in water rates, effective July 1, 2023
• Resolution 2023-18: solid waste rate increase, effective July 1, 2023
• Resolution 2023-19: purchase of ~1.01 acres (Tract H, Parkview Terrace) for city

City Council

The Forest Grove City Council will hold public hearings on an ordinance to regulate camping on public property, a 4% increase in city fees, a 3% increase in water rates, and new solid waste rates. They will also consider authorizing the purchase of about 1.01 acres of land at Parkview Terrace and appointing a Charter Review Committee. The meeting includes proclamations for Juneteenth, Pride Month, and Gun Violence Awareness Month, plus consent agenda items for liquor license endorsements.

• Ordinance 2023-04: Adds Chapter 94 to regulate camps and camping on public property, repealing § 92.15
• Resolution 2023-16: 4% increase in city fees, effective July 1, 2023
• Resolution 2023-17: 3% increase in water rates, effective July 1, 2023
• Resolution 2023-18: New solid waste rates, effective July 1, 2023
• Resolution 2023-19: Authorizes purchase of ~1.01 acres at Parkview Terrace (Tax Lot 1N4360003400)

Economic Development Commission

The Economic Development Commission is meeting to discuss updates to the Enterprise Zone fee schedule, a decision item on the agenda. The meeting also includes approval of minutes from previous meetings and routine communications. No other major actions are listed.

• Discussion of Enterprise Zone Fee Schedule Updates
• Approve meeting minutes of December 8, 2022
• Approve meeting minutes of March 9, 2023

City Council

This is a work session, not a decision-making meeting. The Forest Grove City Council will discuss council and staff liaisons to area nonprofits, council rules, roles of council liaisons, and boards and commissions bylaws. No formal action will be taken and no public comment will be accepted.

• Discussion of Council and Staff Liaisons to Area Nonprofits
• Discussion of Council Rules
• Discussion of Roles of Council Liaisons
• Discussion of Boards and Commission Bylaws

Committee for Community Involvement

The Committee for Community Involvement is meeting to discuss its Master Plan, including updates from plan teams, recorded access to city meetings, costs, and data. They will also consider a request for funds for an A-frame sign for the ATM, brainstorm ideas for the next event (possibly a Service Showcase in Fall), and discuss making informational videos for the City. The agenda includes routine items like approving minutes and public comment.

• Discussion of CCI Master Plan updates, including recorded access to city meetings, cost, and data
• Request for funds for an A-frame sign for the ATM
• Possible next event: Service Showcase in Fall
• Discussion on making informational videos for the City
• Consent agenda: approve or edit previous meeting minutes

City Council

This is a work session, not a decision-making meeting. The Council will discuss the Sustainability Commission and the Building Appeals Board, with no formal action and no public comment. The meeting is procedural and informational only.

• Discussion of Sustainability Commission
• Discussion of Building Appeals Board
• No public comment will be taken
• No formal action will be taken

Sustainability Commission

The Food Secure Forest Grove Subcommittee is meeting for what appears to be its initial organizational session. The agenda includes discussion on setting up the subcommittee and a round-table discussion of goals and objectives. No decisions or substantive actions are scheduled; the meeting is primarily procedural and introductory.

• Discussion on setting up the subcommittee
• Round table discussion of goals and objectives
• Public comment period (3-minute limit per speaker)

Historic Landmarks Board

The Forest Grove Historic Landmarks Board meets to discuss a window workshop, update on senior planner recruitment, and determine next steps for the board. The board will also approve minutes from its March 28 meeting and receive reports from the council liaison, board communications, FHFG, and staff.

• Window Workshop Discussion
• Senior Planner Recruitment Update
• Next Steps for HLB
• Approval of March 28, 2023 meeting minutes
• Council Liaison Report by Elena Uhing

Sustainability Commission

The Forest Grove Sustainability Commission is meeting to discuss its work plan for the next six months, including community engagement, electric vehicle and L&P messaging, food sustainability updates, and the impact of a county ordinance on Highway 47 homeless issues. The commission will also hear a guest presentation on Trash Bash and receive updates from council and staff liaisons. The agenda is primarily discussion-focused with no formal votes on specific items.

• Guest presentation on Trash Bash by Cecelia Warner
• Work plan discussion covering next 6 months of community engagement
• Discussion on focus for EV (electric vehicle) and L&P messaging
• Update on food sustainability efforts
• Discussion on Highway 47 homeless and county ordinance impact

City Council

The Forest Grove City Council will hold a work session to interview Charter Review Committee candidates, followed by a regular meeting. The main item is the continued public hearing and second reading of Ordinance 2023-03, a comprehensive amendment to the city's development code. The council will also consider a resolution to transfer ARPA funds for recreation coordinator wages and benefits, and will discuss homelessness regulations in a later work session.

• Ordinance 2023-03: Amends multiple articles of the Forest Grove Development Code (File No. 311-23-000006-PLNG)
• Resolution 2023-15: Transfers ARPA funds to General Fund for Recreation Coordinator wages and benefits (FY 2022-23)
• Endorse new liquor license application for Gongaii Games, Inc. (Limited-On Premises) at 2017 Main Street
• Accept Public Arts Commission's Open Aire Gallery Selection Recommendation
• Work session on homelessness: Time, Place and Manner (no formal action)

City Council

The Forest Grove City Council will hold a public hearing and second reading of Ordinance 2023-03, a comprehensive amendment to the city's development code covering multiple articles. The council will also consider a resolution to transfer ARPA funds for recreation coordinator wages. The agenda includes routine consent items, a parks and recreation update, and a work session on homelessness.

• Public hearing and second reading of Ordinance 2023-03 amending the Forest Grove Development Code (File No. 311-23-000006-PLNG)
• Resolution 2023-15 transferring ARPA funds to the General Fund for Recreation Coordinator wages and benefits for FY 2022-23
• Endorse new liquor license application for Gongaii Games, Inc. (Limited-On Premises) at 2017 Main Street
• Accept Public Arts Commission's Open Aire Gallery Selection Recommendation
• Work session on homelessness: time, place and manner (no formal action)

Public Arts Commission

The Forest Grove Public Arts Commission is meeting to continue its strategic planning discussion and receive updates on several public art projects, including the Library Mural, Forest Glen Park, and Rotary Garden Sculpture. The agenda also includes routine consent items and public comment.

• Continuation of Strategic Planning discussion
• Update on Library Mural
• Update on Forest Glen Park
• Update on Rotary Garden Sculpture
• Public Arts Commission vacancy

Community Policing Advisory Commission

The Community Policing Advisory Commission is meeting to discuss police policy and community engagement work group updates, along with routine items like approving March meeting minutes. The agenda is largely procedural, with the main substantive item being a 45-60 minute discussion of the Police Policy work group.

• Approve March 16, 2023 meeting minutes
• Police Policy work group discussion (45-60 minutes)
• Community Conversation and Forums work group update
• March & April Monthly Snapshot from staff
• Next meeting scheduled for June 5, 2023

City Council

The Forest Grove/Nyuzen Sister Cities Committee discussed finalizing a 13-member adult delegation to Nyuzen, Japan, including tentative delegates and estimated $2,400 per-person costs. The committee also reviewed a $5,567.84 account balance and approved a $500 withdrawal from the Bottle Drop fund. A proposal to explore a sister city relationship with a Ukrainian city was tabled for further input.

• Finalizing 13-member delegation to Nyuzen, Japan with estimated $2,400 per-person costs
• Approved $500 withdrawal from Bottle Drop fund (limited to $99.90 per transaction)
• Account balance of $5,567.84 (excluding $275 Sandy Garcia Scholarship fund)
• Tentative delegates include Mayor Wenzl, SCC Chair Nefedov, and City Councilor
• Proposal to explore sister city relationship with a Ukrainian city tabled for further input

Budget Committee

The Forest Grove Budget Committee will continue its review of the FY 2023-24 proposed budget, covering funds such as Light & Power, Sewer, Water, Streets, and Capital Projects. Public comment is scheduled, followed by discussion and approval of the budget. The meeting is a continuation of prior budget discussions.

• Review of Light & Power, Sewer & SDC, Water & SDC, Surface Water Management & SDC funds
• Review of Street, Transportation Development Tax, Equipment, Trail Systems, Information Systems funds
• Review of Risk Management, Transient Lodging Tax, Community Enhancement, Library Enhancement funds
• Review of Facilities Major Maintenance, Capital Projects, Capital Improvement Plan Excise Tax funds
• Public comment on proposed budget and approval vote

Economic Development Commission

The Forest Grove Economic Development Commission is meeting to discuss the Economic Development Strategic Plan, a key item for guiding local economic growth. The agenda also includes approval of meeting minutes from December 2022 and March 2023, along with routine communications and reports.

• Discussion of Economic Development Strategic Plan
• Approval of meeting minutes from December 8, 2022 and March 9, 2023
• Citizen communications (2-minute limit)
• Council liaison report by Councilor Gustafson
• Next meeting scheduled for June 15, 2023

Library Commission

The Forest Grove Library Commission is meeting to discuss routine business, including approving the April minutes, hearing staff and Friends/Foundation reports, and reviewing the Gathering of the Groups, National Library Week, the 2023-24 goals, and the Materials Selection policy. No major decisions or public hearings are scheduled; the agenda is largely procedural and review-oriented.

• Approve April 12, 2023 meeting minutes
• Director's report and Friends/Foundation reports
• Review of Gathering of the Groups event
• Review of National Library Week activities
• Review of 2023-24 goals and Materials Selection policy

Urban Renewal Agency

The Urban Renewal Agency Budget Committee is meeting to review and discuss the proposed FY 2023-24 budget, including a budget message and public comment. The meeting is open to the public in person and via Zoom. No final decisions are expected; this is a discussion and review session.

• Review and discussion of FY 2023-24 proposed budget
• Budget message for FY 2023-24
• Public comment on proposed budget
• Consent agenda for routine items
• Next meeting scheduled for May 16, 2023

Budget Committee

The Forest Grove Budget Committee is meeting to review and discuss the proposed FY 2023-24 budget, including a budget message from the city and a public hearing on state shared revenue. The agenda covers a wide range of city funds and departments, from salaries and general fund resources to specific services like police, fire, parks, and the aquatic center. Public comment is invited on both agenda items and the proposed budget.

• Review of FY 2023-24 proposed budget
• Public hearing on State Shared Revenue
• Salaries & Benefits Overview
• General Fund Resource Summary
• Discussion of funds including Police, Fire, Library, Parks, and ARPA

City Council

The Forest Grove City Council will hold a public hearing and first reading of Ordinance 2023-03, which amends multiple articles of the city's development code. The meeting also includes a work session on homelessness regulations, presentations on community programs and a road project, and routine consent agenda items.

• Public hearing on Ordinance 2023-03 amending the Forest Grove Development Code (File No. 311-23-000006-PLNG)
• Work session on homelessness: time, place, and manner regulations
• Presentation on 26th Avenue Improvements (Sunset Drive to Hawthorne Street)
• Endorsement of 2023 liquor license renewal applications
• Acceptance of resignation from Public Arts Commission (Cherie Savoie Tintary)

City Council

The Forest Grove City Council is holding a work session to discuss topics related to the Community Forestry Commission and the Parks and Recreation Commission. No formal action will be taken and no public comment will be accepted. The meeting is scheduled from 2:30 to 4:00 PM.

• Discussion of Community Forestry Commission
• Discussion of Parks and Recreation Commission

Committee for Community Involvement

The Forest Grove Committee for Community Involvement is meeting to discuss planning for the annual Town Hall, review updates from CCI Master Plan teams, and consider other engagement items. The agenda includes routine consent items and public comment, with no major decisions or public hearings scheduled.

• Annual Town Hall planning debrief
• CCI Master Plan updates from plan teams
• City Involvement Tool Kit feedback from ATM
• Recorded access to city meetings - budget planning
• Newsletter and social media material

Planning Commission

The Forest Grove Planning Commission will hold a public hearing on proposed amendments to the Forest Grove Development Code. The meeting is open to the public via Zoom or TVCTV and includes a public comment period for non-agenda items.

• Public hearing on File No. 311-23-000006-PLNG: Forest Grove Development Code Amendments

City Council

The Forest Grove City Council is holding a regular meeting with work sessions on homelessness and a tour of the Development Services Annex and City Hall remodel. Formal actions include continuing public hearings on a weapons discharge ordinance and a downtown historic district, plus resolutions on regional transportation projects, donating a fire training unit, and transferring funds for construction.

• Ordinance 2023-01: amend weapons discharge code, repeal 1997-15
• Ordinance 2023-02: add Downtown Historic District to comprehensive plan
• Resolution 2023-12: endorse projects for Metro Regional Transportation Plan
• Resolution 2023-13: donate Kidde mobile fire training unit to Aurora Fire District
• Resolution 2023-14: transfer funds for Development Services Annex and City Hall remodel

Public Arts Commission

The Forest Grove Public Arts Commission will discuss and decide on the Rotary Garden sculpture subcommittee’s recommendation and continue goal-setting discussions. The meeting also includes routine approval of past minutes and public comment opportunities.

• Approve Public Arts Commission Retreat Minutes of March 18, 2023
• Review of Rotary Garden Sculpture Subcommittee Recommendation
• Continuation of Goal Setting Discussion
• E.J. Baeza Donation

City Council

The Forest Grove/Nyuzen Sister Cities Committee is meeting to plan adult and student delegations between Forest Grove and Nyuzen, Japan, in 2023. They will also discuss a potential sister city partnership in Ukraine and handle routine business like minutes, finances, and liaison reports.

• Adult delegation to Nyuzen scheduled Sept 28-Oct 2, 2023, with 13 invitees
• Student delegation from Nyuzen arriving Oct 28-Nov 1, 2023, with 8 middle school students
• $300 budgeted for a gift from Forest Grove to Nyuzen for their 70th anniversary
• Discussion of partnering with a city in Ukraine as a sister city
• SCC account balance reported as $5,492.84

Community Forestry Commission

The Forest Grove Community Forestry Commission is meeting to approve minutes and discuss several items, including the upcoming Arbor Day tree planting, an annual report to the City Council, an update on the emerald ash borer, and a review of city boards and commissions. No formal decisions are scheduled beyond approving the previous meeting's minutes.

• Approve meeting minutes from March 15, 2023
• Arbor Day tree planting scheduled for April 20th
• Annual report to City Council and Arbor Month proclamation (April 10, 2023)
• Emerald ash borer update
• City Council Boards and Commissions review update

City Council

The Forest Grove City Council is holding a work session to discuss the Public Arts Commission and the Library Commission. No formal action will be taken and no public comment will be accepted. The meeting is for discussion only.

• Discussion of Public Arts Commission
• Discussion of Library Commission

Public Arts Commission

The Public Arts Commission's Selection Committee is meeting to review submissions for the Spring 2023 Rotary Garden Sculpture and select finalists. The meeting is open to the public via Zoom webinar.

• Review submissions for Spring 2023 Rotary Garden Sculpture
• Select finalists for the sculpture project

Library Commission

The Forest Grove Library Commission is meeting to approve prior minutes and discuss upcoming activities, including National Library Week and the Gathering of the Groups. The main decision item is setting goals for the 2023-24 year. The agenda is largely routine, with no major financial or policy actions listed.

• Approve minutes of March 8, 2023 meeting
• Discussion of Gathering of the Groups event
• Planning for National Library Week
• Setting 2023-24 goals for the commission

City Council

The Forest Grove City Council will hold a work session on homelessness policies, then a regular meeting with public hearings on two ordinances: one amending the weapons discharge code and one adding a Downtown Historic District to the comprehensive plan. The council will also hear updates from the Washington County Sheriff and on the Regional Transportation Plan, and consider routine consent items including liquor license renewals and committee reports.

• Public hearing, first reading: Ordinance 2023-01 amending weapons discharge code (Chapter 130) and repealing Ordinance 1997-15
• Public hearing, first reading: Ordinance 2023-02 adding Downtown Historic District to Comprehensive Plan
• Resolution 2023-11 adopting city manager performance evaluation forms and criteria
• Consent agenda: endorse 2023 liquor license renewals for Biscuitology, Diversity Café, The Growler Garage, The Lazy Eye, Mini Mart, Mod Pizza, Ridgewalker Brewing
• Work session: Homelessness: Time, Place and Manner with Police Chief Henry Reimann

Budget Committee

The Forest Grove Budget Committee is meeting to discuss informational items including City Council goals, an American Rescue Plan update, retirement plan information, upcoming capital improvement projects, and general fund financial information. The agenda is largely informational and procedural, with no decisions or public hearings scheduled.

• Approve minutes from six prior budget committee and subcommittee meetings
• Discussion of City Council Goals and Objectives
• American Rescue Plan update
• Retirement plan information
• Upcoming Capital Improvement Projects

Committee for Community Involvement

The Committee for Community Involvement will meet to review updates on the annual town hall planning, including speakers from the city, school district, and publicity efforts. They will also discuss progress on the CCI Master Plan and receive a staff update from Stephanie Fleischer.

• Annual Town Hall planning updates from city, school district, and publicity
• CCI Master Plan progress review
• Staff update from Stephanie Fleischer

Planning Commission

The Forest Grove Planning Commission will meet on April 3, 2023, to hold a public hearing on a proposed text amendment to the Comprehensive Plan for the Downtown Historic District. No action items are scheduled, but a work session on Development Code Text Amendments is planned.

• Public hearing on Comprehensive Plan Text Amendment for Downtown Historic District (File No. 311-23-000003-PLNG)
• Work session for Development Code Text Amendments (File No. 311-23-000006-PLNG)

Sustainability Commission

The Forest Grove Sustainability Commission will meet to review its 2023 work plan, including discussions on long-term environmental and economic goals. The meeting will also feature a round table and a presentation from city council liaisons on ongoing initiatives.

City Council

The Forest Grove City Council will hold work sessions on nutria at Fernhill Wetlands and affordable housing incentives, then a regular meeting with public comment, consent agenda, and presentations. Key actions include resolutions on a PulsePoint Foundation license fee allocation, an EMS billing fee structure, and a $6 million deposit to Bonneville Power Administration for preliminary engineering for a proposed data center. The council will also consider liquor license endorsements and a letter to Washington County about a Highway 47 encampment.

• Resolution 2023-08: Authorize IGA for PulsePoint Foundation license fee allocation
• Resolution 2023-09: Adopt EMS billing fee structure
• Resolution 2023-10: Appropriate $6 million deposit to BPA for data center preliminary engineering
• Endorse new liquor license for Theatre in the Grove and renewals for 2023
• Authorize mayor to sign letter to Washington County about Highway 47 encampment

Public Arts Commission

The Forest Grove Public Arts Commission will meet to review routine minutes, discuss a potential commission retreat, and consider a totem pole project. Updates on local art initiatives, funding, and a finance report will also be presented.

• Approve February 16, 2023 meeting minutes
• Discuss Commission Retreat plans
• Review Totem Pole project proposal

City Council

The Forest Grove City Council will hold a regular meeting with procedural items including approval of past minutes, financial reports, and liaison updates. The council will also discuss old business related to delegations with Nyuzen and Ukraine, and new business to elect a new vice chair for the Sister City of Interest Subcommittee.

• Election of new Vice Chair for Sister City of Interest Subcommittee
• Discussion of Adult Delegation to Nyuzen and Pacific University student (2023)
• Discussion of Student Delegation from Nyuzen to Forest Grove (2023)
• Update on Sister City of Interest-Ukraine
• Azumi stepping down as Vice Chair

Community Forestry Commission

The Community Forestry Commission will meet to approve past meeting minutes and discuss tree removals for the 26th Avenue Widening Project. They will also finalize Arbor Month 2023 plans, receive an emerald ash borer update, and prepare an annual report for the City Council.

• Review and approve February 15, 2023 meeting minutes
• Tree removals proposed at 2627 26th Ave. for 26th Avenue Widening Project
• Finalize Arbor Month 2023 event details (date, location, tree type)
• Annual report to City Council due April 10, 2023
• Emerald Ash Borer update

City Council

This is a work session of the City Council Boards and Commissions Subcommittee. No formal action will be taken and no public comment will be accepted. The subcommittee will discuss the scope of work, upcoming meeting schedule, board and commission involvement, and agenda items for the next meeting.

• Discuss scope of work for the subcommittee
• Review existing Board and Commissions Rules - Section 14
• Plan upcoming meeting schedule
• Discuss board and commission involvement

Committee for Community Involvement

The Committee for Community Involvement (CCI) will meet to review routine items, discuss annual town hall planning, and receive updates on the CCI Master Plan. Members will also review materials for newsletters and social media, hear a staff update, and discuss future agenda topics.

• Annual Town Hall planning - date
• CCI Master Plan review and team updates
• Material for newsletter and social media
• Staff Update - Paul Downey

City Council

The Forest Grove City Council will hold work sessions on homelessness regulations and a city manager performance evaluation template, then a regular meeting with public comment, consent agenda items, and resolutions to establish a boards/commissions subcommittee, a charter review process, and adopt 2023 council goals. No formal action is taken during work sessions.

• Work session on homelessness: time, place, and manner
• Work session on city manager performance evaluation template
• Resolution 2023-05: establish boards and commissions subcommittee
• Resolution 2023-06: establish charter review process and committee
• Resolution 2023-07: adopt 2023 city council goals and objectives

Sustainability Commission

The Forest Grove Sustainability Commission is meeting to discuss its work plan, a burn plan revision, and a presentation to the City Council. The agenda also includes routine items like approving previous meeting minutes and receiving reports from council and staff liaisons. No formal decisions are scheduled; all items are discussion or report items.

• Work Plan Discussion led by Greg Arrigotti
• Burn Plan Revision Discussion led by Tonya Johnson
• Council Presentation by Greg Arrigotti and Tonya Johnson
• Approve minutes from January 26, 2023 meeting

Public Arts Commission

The Forest Grove Public Arts Commission is meeting to discuss and decide on several items, including electing officers, approving a call for art for the URA project, discussing a totem pole, and planning a Meet the Artist dinner. They will also receive updates on mini-grant revisions, Marcie's Mural funding, and the Open Aire installation. Public comment is allowed.

• Election of officers
• URA Project Update and Approval of Call for Art
• Totem Pole Discussion
• Meet the Artist Dinner Planning
• Marcie's Mural: Funding and Installation Discussion

Community Policing Advisory Commission

The Community Policing Advisory Commission (CPAC) meets to review past minutes, receive updates from members and staff, and discuss ongoing work groups. No formal decisions are listed on this procedural agenda.

Parks and Recreation Commission

The Parks and Recreation Commission will hold a hybrid meeting on February 15, 2023, to discuss the 2022 annual report submitted to the City Council and recognize annual awards. The meeting includes standard procedural items such as approving previous minutes and receiving reports from staff and commission liaisons.

• Approve Parks & Recreation Commission Meeting Minutes of January 18, 2023
• Review 2022 annual report to City Council
• Annual awards presentation

Community Forestry Commission

The Forest Grove Community Forestry Commission will meet to approve minutes, elect 2023 officers, and discuss removing a registered Oregon white oak at 1827 17th Avenue. They will also plan Arbor Month events and receive an update on emerald ash borer. The meeting includes public comment and reports from the council liaison and commissioners.

• Elect officers for calendar year 2023
• Approval to remove one Oregon white oak on register at 1827 17th Avenue
• 2023 Arbor Month event planning
• Emerald ash borer update
• City Council boards and commission discussion

Committee for Community Involvement

The Committee for Community Involvement (CCI) will hold its February 7 meeting to introduce new members, elect leadership, and discuss the annual town hall scheduled for May 6 or 13. The meeting will also cover land use planning, including an open house with stations on commercial, residential, parks, and educational topics, as well as long-term visioning for Forest Grove.

• Introduce new members
• Elect Chair, Vice Chair, and Secretary
• Continue Annual Town Hall planning (May 6 or 13) with land use focus
• Discuss land use open house with four stations (Commercial, Residential, Parks and Recreation, Educational)
• Revisit output of last CCI work sessions and tasks (Master Plan document attached)

Library Commission

The Forest Grove Library Commission will meet to approve past meeting minutes, receive director and foundation reports, and set goals for 2023. Commissioners will also discuss the library’s future service model and review a 2023 event schedule.

• Review and approve January 11, 2023 meeting minutes
• Set 2023 goals based on 2022 review
• Discuss commission’s role in future library service delivery
• Review staff assumptions on library service provision
• Adopt 2023 event schedule including library appreciation and group gatherings

Sustainability Commission

The Forest Grove Sustainability Commission is meeting to discuss its work plan, a revision to the burn plan, and a Day of Service event. The agenda also includes routine items like approving previous meeting minutes and receiving liaison reports. No formal decisions are listed; the items are discussion topics.

• Work Plan Discussion led by Greg Arrigotti
• Burn Plan Revision Discussion led by Tonya Johnson
• Day of Service Discussion led by Holly Sackett
• Consent agenda: approve November 17, 2022 meeting minutes

Historic Landmarks Board

The Forest Grove Historic Landmarks Board will hold its annual officer elections, review and adopt the 2023 work plan, meeting schedule, and editorial calendar, and discuss a Preservation Month window workshop. The board will also approve December 2022 minutes and receive reports from the council liaison, staff, and the Forest Grove Heritage Foundation.

• Annual officer elections
• Review and adopt 2023 work plan
• Adopt 2023 meeting schedule
• Adopt January-June 2023 editorial calendar
• Preservation Month window workshop discussion

City Council

The Forest Grove City Council will hold a work session on boards and commissions, followed by a regular meeting. The main action is a resolution making appointments to city advisory boards, committees, and commissions. The consent agenda includes routine approvals such as a liquor license and meeting minutes. No formal action is taken during the work sessions.

• Resolution 2023-04: appointments to advisory boards, committees, and commissions
• Resolution 2023-03: designating City Council meeting dates for 2023
• Approve SVS Forest Grove Inc liquor license
• Accept Economic Development Commission resignation
• Urban Renewal Agency work session on status and update

City Council

The Forest Grove Urban Renewal Agency Board is holding a work session to receive a status and update from staff. No formal action will be taken and no public comment will be accepted during this session.

• Work session on Urban Renewal Agency status and update
• Presentation by Assistant City Manager/Finance Director Paul Downey and Senior Planner Dan Riordan

City Council

The Forest Grove City Council is holding a goal-setting retreat to review the 2022 goals and objectives status report. No formal actions or public comments will be taken during this work session.

Public Arts Commission

The Forest Grove Public Arts Commission will review routine minutes, set priorities, and plan a retreat. No major decisions are scheduled, but commissioners will discuss future goals and a potential totem pole project.

• Approve December 2022 meeting minutes
• Discuss 2023 priorities and responsibilities
• Plan retreat date
• Consider totem pole project
• Review January 2023 finance report

Community Policing Advisory Commission

The Community Policing Advisory Commission (CPAC) will convene for its January 19, 2023 meeting to review past minutes, receive updates from members and work groups, and discuss community policing initiatives. The meeting includes a presentation by the Police Policy work group and a discussion on community conversations.

• Approve December 15, 2022 meeting minutes
• Presentation by Police Policy work group
• Discussion on Community Conversations
• Updates from community representatives including Adelante Mujeres, Centro Cultural, and Pacific University
• Introduction of Council Liaison Karen Martinez

Community Forestry Commission

The Forest Grove Community Forestry Commission will hold its regular meeting, including electing officers for 2023 and approving the meeting calendar. The main discussion topics are the Oregon Department of Agriculture's temporary quarantine for emerald ash borer and planning for Arbor Month events.

• Elect officers for calendar year 2023
• Approve 2023 meeting calendar
• Discuss emerald ash borer temporary quarantine
• Begin 2023 Arbor Month event planning

Library Commission

The Forest Grove Library Commission will hold its January 11, 2023 meeting to approve prior meeting minutes, elect officers, and discuss annual goal setting, regional library updates, and planning. Staff will provide reports on library operations and foundation activities.

• Approve Library Commission meeting minutes of December 14, 2022
• Election of officers for the commission
• Annual Commission goal setting retreat
• W.C.C.L.S update (regional library system)
• Library Planning discussion

City Council

The Forest Grove City Council will hold a joint work session with Cornelius and the school district, then a regular meeting. They will vote on two resolutions: electing a council president and allocating unallocated American Rescue Plan Act funds for Senior and Community Center improvements and the 2023-2024 summer recreation program. The agenda also includes department updates and consent items like minutes and reports.

• Resolution 2023-02: Approving use of unallocated ARPA funds for Senior and Community Center improvements and reserving funds for 2023-2024 summer recreation program
• Resolution 2023-01: Electing City Council President
• Joint work session with City of Cornelius and Forest Grove School District
• Presentations: Supportive Housing Services update, Police, Fire, and Administrative Services department updates
• Consent agenda: Approving minutes from several commissions and accepting a resignation from Urban Renewal Advisory Committee