Forest Grove public meetings in 2024

Parks and Recreation Commission

The Forest Grove Parks and Recreation Commission will discuss a draft Cost Recovery Plan & Policy, which may affect fees for parks and recreation services. The meeting also includes routine consent agenda items (approving minutes from prior meetings), reports from the council liaison and school district representative, and special recognition of outgoing members.

• Discussion of Cost Recovery Plan & Policy Draft
• Approval of meeting minutes from October 16, October 30, and November 20, 2024
• Special recognition of outgoing commission members
• November and December Parks & Recreation Department Reports

Community Forestry Commission

The Community Forestry Commission will discuss the removal and replacement of street trees downtown, along with the Tree City USA re-certification application and the 2025 street tree planting update. The commission will also approve meeting minutes and hear public comment.

• Downtown street tree removal and replacement discussion
• Tree City USA re-certification application
• 2025 street tree planting update
• Approve meeting minutes

The Community Forestry Commission approved the September 18, 2024 minutes and declared a commission position vacant. No public comments were received. The commission discussed upcoming tree projects and planning for 2025.

• Approved September 18, 2024 meeting minutes (unanimous)
• Declared commission position held by Kathy Walden vacant (unanimous)

Economic Development Commission

The Forest Grove Economic Development Commission will hold its regular meeting, primarily discussing the Building Improvement Grant program. The agenda includes public comments, approval of the November minutes, and staff and council liaison reports. No final decisions are listed; the grant discussion is the main substantive item.

• Discussion of Building Improvement Grant program
• Approval of November 2024 meeting minutes
• Public comments (2-minute limit)
• Next meeting scheduled for January 9, 2025

City Council

The Forest Grove City Council will hold a work session on council rules and ethics, followed by a regular meeting. The main business includes annual updates from the Parks & Recreation, Administration & Federal Projects, Police, and Fire & Rescue departments. The Council will also consider resolutions authorizing an operating agreement for the Senior and Community Center and designating 2025 meeting dates, plus several consent agenda items.

• Resolution 2024-46: Authorizes City Manager to execute operating agreement with Centro Cultural de Washington County for the Forest Grove Senior and Community Center
• Resolution 2024-47: Designates City Council meeting dates for 2025
• Resolution 2024-45: Appointments to advisory boards, committees, and commissions
• Annual updates from Parks & Recreation, Administration & Federal Projects, Police, and Fire & Rescue
• Proclamation: Home Rule Charter Election Results

Committee for Community Engagement

The Forest Grove Committee for Community Engagement is meeting to discuss routine business, including updates on interviews for a new committee member, planning for the 2025 ATM event, newsletter story ideas, and updates from other boards. No formal decisions or votes are listed on the agenda.

• Discussion of interview questions for November CCE interviewees and possible two new interviews for a new member
• Planning for ATM 2025: how to engage the community and find a topic to attract attendees
• Story ideas for the 'What's Growing on' newsletter
• Updates on Board Buddies news/events from other boards
• Potential attendance of SSW at the next Forest Grove Forward meeting

City Council

The Forest Grove City Council will hold a public hearing and second reading on Ordinance 2024-07, which amends the development code's standards and use categories. They will also consider resolutions to adopt changes to Electric Rate Schedule 4 and to limit the Council President's consecutive terms. The meeting includes work sessions on the Senior Center proposal and proclamation process, plus presentations on Metro and the watershed annual report.

• Public hearing on Ordinance 2024-07 amending Development Code Articles 8 and 12
• Resolution 2024-43 adopting changes to Electric Rate Schedule 4
• Resolution 2024-44 limiting Council President consecutive terms
• Recognition of outgoing Councilors Timothy Rippe and Elena Uhing
• Consent agenda includes annual liquor license renewal and Lincoln Park mural selection

Public Arts Commission

The Public Arts Commission will discuss and decide on the final artist for the Lincoln Park mural, including next steps and preparation for a council meeting. The agenda also includes items on advertising and visibility, collaboration with Parks and Recreation, and routine updates on plaques, the Seven Generations project, permanent collection, and finances. Public comment is allowed, and the meeting is open to attendees via Zoom.

• Lincoln Park Mural: final artist selection and next steps
• Advertising and increased visibility discussion
• Parks and Recreation collaboration discussion
• Approve minutes of October 17, 2024 meeting
• Finance report update

Parks and Recreation Commission

The Forest Grove Parks and Recreation Commission is holding a work session to discuss a draft Memorandum of Understanding (MOU). No formal decisions are listed on the agenda; the primary item is the MOU review. The meeting is scheduled for November 20, 2024, at 7:00 AM.

• Review of draft Memorandum of Understanding (MOU)
• Next meeting set for December 18, 2024

General

The Forest Grove Public Arts Commission is meeting to review and discuss artist submissions, with the goal of reaching a consensus on an intent to award. The agenda includes public comment and standard procedural items. No specific projects or dollar amounts are listed.

• Review artist submissions
• Discuss artist submissions
• Reach consensus on intent to award

Economic Development Commission

The Forest Grove Economic Development Commission is holding its regular monthly meeting. The agenda is largely procedural, with the only listed action item being approval of the October 2024 meeting minutes; no substantive discussion or decision items are listed.

• Approve minutes of October 2024 meeting

Committee for Community Engagement

The Forest Grove Committee for Community Engagement is meeting to discuss routine business, including approving minutes, and will work on establishing interview questions for potential new members and review applications. They will also brainstorm ideas to improve attendance at the 2025 ATM and consider inviting SSW to a future meeting.

• Approve or edit previous meeting minutes
• Establish questions for potential CCE member interviews
• Review CCE applications
• Brainstorm ideas to improve ATM 2025 attendance
• Discuss contacting SSW to attend next month's meeting

City Council

The Forest Grove City Council will hold a public hearing and first reading of Ordinance 2024-07, which amends the development code's development standards and use categories. The meeting also includes work sessions on utility rates, council rules, and the senior center, plus a presentation from an intern and routine consent items.

• Public hearing and first reading of Ordinance 2024-07 amending Development Code Articles 8 and 12 (File No. 311-24-000034-PLNG)
• Work session on Light and Power Rate Schedule Four
• Work session on Council Rules regarding proclamations and Council President
• Work session on Senior and Community Center next steps
• Consent agenda: Monthly Building Report for October

Urban Renewal Agency

The Forest Grove Urban Renewal Agency board will hold an executive session to discuss real property negotiations, then consider a resolution to authorize indebtedness for projects in the Urban Renewal Plan and two resolutions to authorize real property purchases. The meeting also includes public comment and a consent agenda item to correct a resolution number.

• Executive session under ORS 192.660(2)(e) for real property negotiations
• URA Resolution 2024-05 authorizing indebtedness for Urban Renewal Plan projects
• Two resolutions to authorize real property purchase
• Consent agenda: assigning corrected number to URA Resolution 2024-02

City Council

The Forest Grove City Council will hold a work session to interview finalists for the Senior and Community Center Request for Proposals (RFP). No public comment will be taken, and no formal action will be taken during this session.

• Senior and Community Center RFP Finalist Interviews

Planning Commission

The Forest Grove Planning Commission will hold a public hearing on proposed amendments to the Development Code, specifically revising off-street parking and loading standards to align with state rules and adding related definitions. A work session will also discuss a severe rent burden update. No action items are scheduled.

• Public hearing on File Number 311-24-000034-PLNG: revise off-street parking and loading standards
• Proposed amendments to Article 8 (General Development Standards) and Article 12 (Use Categories and Definitions)
• Work session: Forest Grove Severe Rent Burden Update
• Approval of minutes from September 3, 2024 meeting

Parks and Recreation Commission

The Forest Grove Parks and Recreation Commission is holding a work session to discuss a draft Cost Recovery Policy. This is a discussion item, not a final decision. The meeting is otherwise procedural, with no other substantive agenda items.

• Draft Cost Recovery Policy discussion

City Council

The Forest Grove City Council will hold two closed executive sessions (real property negotiations and labor negotiations) before its regular meeting. The main public business includes a public hearing on an order affirming the approval of the Crane Data Center campus and denying a second appeal, plus resolutions on downtown streetscape improvements and a wildland fire support agreement. The agenda also includes presentations on waste facility planning, the 2040 vision update, and Main Street, followed by a work session on economic opportunity analysis.

• Order 2024-04 affirming Type II administrative and Planning Commission decisions approving the Crane Data Center campus site development review and denying second appeal (files 311-24-000006-PLNG, 311-24-000033-PLNG, 311-24-000038-PLNG)
• Resolution 2024-41 approving project improvements to the Community Development Block Grant Streetscape Enhancement Area in downtown Forest Grove and authorizing expenditure of funds
• Resolution 2024-42 authorizing intergovernmental agreement (24-6002-0529) with Oregon Department of Forestry for wildland fire support liaison services
• Resolution 2024-40 establishing a subcommittee of the Public Arts Commission to organize the 2025 Festival of the Arts
• Presentations on Waste Property Environmental Services System Facility Plan, Forest Grove Forward 2040 Vision Update, and Main Street

Historic Landmarks Board

The Forest Grove Historic Landmarks Board will meet to approve July meeting minutes and discuss several ongoing projects, including a debrief of the Preservation T.L.C. event, Downtown Historic District Design Guidelines & Standards, a photo project, and Roberts Rules of Order. The agenda is largely discussion-oriented with no major decisions or public hearings scheduled.

• Review & approve July meeting minutes
• Debrief Preservation T.L.C. event
• Discuss Downtown Historic District Design Guidelines & Standards
• Discuss photo project
• Discuss Roberts Rules of Order

Public Arts Commission

The Forest Grove Public Arts Commission is meeting to discuss and decide on several items, including a mini-grant application from Cornelius Elementary, advertising and visibility efforts, the Kidd Court Project, and collaboration with Parks and Recreation. The agenda also includes updates on plaques, the Seven Generation project, the Lincoln Park Mural 2025, and the Fall Into Art 2024 event. Public comment is limited to 2 minutes per speaker.

• Mini-Grant Application - Cornelius Elementary
• Kidd Court Project
• Lincoln Park Mural 2025 update
• Fall Into Art 2024 update
• Finance Report

The Public Arts Commission approved a $500 mini-grant to Leah Henriksen for a stained glass mosaic at Cornelius Elementary School. The commission also discussed a mural at Rogers Park, deciding not to contribute PAC funds, and tabled advertising discussions. No other substantive decisions were made.

• Approved $500 mini-grant for Cornelius Elementary mosaic (unanimous)
• Decided not to contribute PAC funds to Rogers Park mural
• Tabled advertising and increased visibility discussion
• Approved consent agenda minutes from August 27 and September 19, 2024 (unanimous)

General

The Forest Grove Sister City Committee is meeting to handle routine business, including approving minutes from September 18, 2024, and receiving reports from the Council Liaison and Chamber of Commerce. The main discussion items are finalizing details for the adult delegation and the 35th Anniversary Celebration, as well as confirming student delegation participation. No votes on substantive policy or funding are on the agenda.

• Approve meeting minutes from 09.18.2024
• Discussion: Adult Delegation final details & 35th Anniversary Celebration
• Discussion: Student Delegation final details and participant confirmation
• Liaison report from Councilor Karen Martinez
• Update from Treasurer Doreen Stenson

The Forest Grove/Nyuzen Sister Cities Committee approved the September 5 meeting minutes and finalized arrangements for the upcoming visit of adult and student delegations from Nyuzen, Japan, including scheduling events, a catered dinner, and a gift budget. The committee also reviewed the financial report showing a balance of $4,988.13. No other substantive decisions were made.

• Approved September 5, 2024 meeting minutes (motion carried)
• Finalized host families for all visiting students and adults
• Scheduled both groups to attend Monster Mash Halloween party on Oct. 30
• Decided to include all City Councilors on celebration dinner guest list
• Set $300-$500 budget for 35th anniversary gift to City of Nyuzen
• Arranged alternate activity for students on Nov. 1 if host families unavailable

Parks and Recreation Commission

The Forest Grove Parks and Recreation Commission is meeting to discuss a draft Cost Recovery Plan & Policy, which is the main substantive item on the agenda. The meeting also includes routine consent agenda approval of previous minutes, public comment, and reports from staff and the council liaison. No other major decisions or proposals are listed.

• Discussion of Cost Recovery Plan & Policy DRAFT
• Approve September 18, 2024 meeting minutes
• Public comment period (2-minute limit)
• Council Liaison Report by Councilor Marshall
• Parks & Recreation Department Report

General

The Forest Grove Urban Renewal Agency board will meet to consider a resolution that would amend the urban renewal plan by adding several properties to the redevelopment opportunity sites. The meeting will include public comment, a consent agenda, and a presentation before adjourning.

• URA Resolution 2024-04: Approving the fourth amendment to the Forest Grove Urban Renewal Plan to add several properties to the redevelopment opportunity sites

City Council

The Forest Grove City Council will hold a public hearing on the second appeal of the staff decision to approve the Crane Data Center site development review application. The council will also conduct the second reading of a franchise ordinance for Fatbeam, LLC to operate a telecommunications business in public rights-of-way. The meeting includes a work session on downtown improvements, a proclamation for Domestic Violence Awareness Month, and routine consent agenda items.

• Public hearing on second appeal of Crane Data Center site development review (File No. 311-24-000038-PLNG)
• Second reading of Ordinance 2024-06 granting a telecommunications franchise to Fatbeam, LLC
• Work session on downtown improvements at 6:30 PM
• Proclamation: Domestic Violence Awareness Month
• Consent agenda includes approval of various commission minutes and monthly building activity report

Economic Development Commission

The Forest Grove Economic Development Commission is meeting to discuss two key items: an Economic Opportunities Analysis presented by Johnson Economics and the Forest Grove Forward initiative from SSW Consulting. The commission will also approve the September 2024 meeting minutes and hear public comments, staff updates, and a council liaison report.

• Economic Opportunities Analysis presentation by Jerry Johnson of Johnson Economics
• Forest Grove Forward update by Ashley Sonoff of SSW Consulting
• Approval of September 2024 meeting minutes
• Public comments limited to two minutes per speaker

Committee for Community Engagement

The Forest Grove Committee for Community Engagement is meeting to elect a new secretary to finish an unexpired term, review the recent ATM event, and discuss how to help with the Forest Grove Forward survey now that its deadline has been extended. The agenda also includes public comment, consent agenda approval, and reports from the council liaison and staff.

• Election of new Secretary to finish Tom's term
• ATM Wrap-Up: review successes, improvements, community feedback
• Forest Grove Forward: discuss survey help after deadline extension
• Board Buddies: updates from other boards
• Public comment limited to 2 minutes per speaker

City Council

The Forest Grove City Council will hold two public hearings: one on granting Fatbeam, LLC a telecommunications franchise to use public rights-of-way, and another on exempting the Public Works Administration Building remodel from competitive bidding to authorize a CM/GC contract. The meeting also includes work sessions on downtown improvements and the Senior and Community Center, plus presentations on the Public Arts Commission, Library Foundation, and watershed fire response.

• Public hearing on Ordinance 2024-06 granting Fatbeam, LLC a telecommunications franchise
• Public hearing on Resolution 2024-39 to exempt Public Works Administration Building remodel from competitive bidding and authorize CM/GC contract
• Work session on downtown improvements
• Work session on Forest Grove Senior and Community Center
• Proclamations for Banned Books Week and National Arts and Humanities Month

Community Forestry Commission

The Community Forestry Commission will review and approve the June meeting minutes, discuss the removal and replacement of downtown street trees, consider a permit for removing two Douglas firs at 1615 22nd Avenue, and discuss board recruitment. They will also receive information about a tree removal permit for an Oregon white oak at 2014 16th Avenue.

• Downtown street tree removal and replacement discussion
• Tree removal permit for 2 Douglas firs at 1615 22nd Avenue
• Tree removal permit for 1 Oregon white oak at 2014 16th Avenue
• Board and commission member recruitment

The Community Forestry Commission approved the removal of two Douglas fir trees listed on the City's Register of Significant Trees at 1615 22nd Avenue, based on an arborist report and inspection confirming root and disease problems. The Commission also approved the June 19, 2024 meeting minutes and discussed a downtown tree removal and replacement project presentation for City Council.

• Approved removal of two Douglas fir trees at 1615 22nd Avenue (unanimous)
• Approved June 19, 2024 meeting minutes (unanimous)

General

The Forest Grove Public Arts Commission will meet to review the Kidd Court Memorial Project, discuss strategies for increasing public visibility of local arts, and receive an update on the 2025 mural project planned by the Transportation, Land Use, and Transit (TLT) team. The meeting also includes routine approval of past minutes, finance updates, and planning for the upcoming Fall Into Art event.

• Kidd Court Memorial Project discussion
• TLT Project Update: 2025 mural planning
• Fall Into Art event planning

General

The Forest Grove Sister City Committee is meeting to discuss routine business, including approving minutes and a financial update. The main discussion items are finalizing the guest list and schedule for the adult delegation from Nyuzen, Japan, marking the 35th anniversary, and the student delegation schedule. No major decisions or public hearings are scheduled.

• Approve meeting minutes from 09.05.2024
• Financial report update from Treasurer Doreen Stenson
• Adult Delegation from Nyuzen to Forest Grove (2024) - 35th Anniversary update
• Finalize guest list for Nyuzen delegation
• Finalize student delegation schedule

The Forest Grove/Nyuzen Sister Cities Committee met to plan the upcoming visit of the Nyuzen delegation (Oct. 29-Nov. 1), including schedules, host families, and a possible 35th anniversary gift. No substantive decisions were made; the committee approved the previous meeting's minutes and discussed logistics, with further planning deferred to the next meeting.

• Approved August 1, 2024 meeting minutes (motion carried)
• Discussed Nyuzen delegation itinerary for Oct. 29-Nov. 1, no formal action
• Considered entertainment options for celebration dinner, no decision
• Discussed 35th anniversary gift ideas, no decision
• Deferred host family count confirmation to next meeting

Parks and Recreation Commission

The Forest Grove Parks and Recreation Commission is meeting to discuss and decide on a draft Cost Recovery Plan & Policy, which likely outlines how the department will recover costs for programs and services. The agenda also includes routine items like approving minutes from the August 21, 2024 meeting, plus reports from the council liaison, school district representative, and staff. Public comment is invited at the start of the meeting.

• Discussion of draft Cost Recovery Plan & Policy
• Approval of August 21, 2024 meeting minutes
• Council Liaison Report from Councilor Marshall
• School District Representative Report by Brad Bafaro
• Parks & Recreation Department Report

Economic Development Commission

The Forest Grove Economic Development Commission will meet to discuss forming a subcommittee for the Building Improvement Grant Program, approve July 2024 minutes, and receive city and council updates. The agenda is mostly routine, with the grant program discussion being the only substantive item.

• Discussion on Building Improvement Grant Program subcommittee formation
• Approve minutes of July 2024
• Committee for Community Engagement addition/deletion
• City updates and items of note
• Agenda look ahead: Economic Opportunity Analysis and Vision 2040

City Council

The Forest Grove City Council will hold a regular meeting with work sessions on board/commission interviews and police facilities, followed by presentations on primary care, Pacific University, and East Side Park. Formal actions include a public hearing on an ordinance limiting liability for trail use, a resolution to refund BPA funds to Rowan Green Data LLC, and a resolution on legislative priorities.

• Ordinance 2024-05: adopt limitation of liability for trail use claims under ORS 105.668
• Resolution 2024-37: appropriate funds for BPA refund to Rowan Green Data LLC for data center engineering
• Resolution 2024-38: authorize City Manager to submit legislative priorities ballot to League of Oregon Cities
• Proclamations for National Hispanic Heritage Month and Constitution Week
• Presentations on Forest Grove Primary Care, Pacific University, and East Side Park updates

General

The Forest Grove Sister City Committee is meeting to discuss and finalize details for adult and student delegations, including arrival and departure times and scheduled events. The committee will also continue planning for the 35th anniversary celebration, working to finalize the guest list, invitations, catering, beverages, and entertainment. The agenda includes routine items like approving minutes and receiving reports from liaisons and the treasurer.

• Approve meeting minutes from 08.01.2024
• Discussion of adult delegation arrival/departure times and scheduled events
• Discussion of student delegation arrival/departure times and scheduled events
• Finalize 35th celebration guest list, invitations, catering, beverages, and entertainment
• Financial report update from Treasurer Doreen Stenson

The Forest Grove/Nyuzen Sister Cities Committee approved a $250 donation to supplement city funds for hosting the Nyuzen delegation. They also selected October 30 as the school day for the delegation and planned several activities, including a lunch buffet, tours, and a celebration dinner. No other major decisions were made.

• Approved $250 donation for Nyuzen delegation expenses
• Selected October 30 as school day for delegation
• Planned lunch buffet at La Sierra Mexican Restaurant for Oct. 29 arrival
• Agreed to tour Public Safety Training Center instead of watershed tour
• Scheduled adult activities for Oct. 30 at Sake One and Dauntless Wine Co.
• Planned Halloween art activities for Oct. 31 with Valley Art and woodworking
• Scheduled Public Safety Center activity for Nov. 1 morning

Planning Commission

The Forest Grove Planning Commission will hold a public hearing on an appeal of a staff decision approving the Crane Data Center Campus project. The project includes phased construction of two buildings, an equipment yard, recreation area, parking, and street improvements in the Light Industrial Zone at 3975 Heather St. No action items are scheduled for this meeting.

• Public hearing on appeal of Type II administrative decision for Crane Data Center Campus project at 3975 Heather St.
• Project includes two buildings, equipment yard, recreation area, parking, and street improvements

Committee for Community Engagement

The Committee for Community Engagement will review meeting procedures, including time management and electing a new Secretary. Members will also finalize details for an upcoming ATM event, including poster changes, speaker confirmations, and task assignments. Updates on other boards and the city’s 2040 planning survey will be discussed.

• Discuss electing a new Secretary
• Finalize ATM poster changes and speaker confirmations
• Review Forest Grove Forward 2040 survey assistance needs

General

The Forest Grove Public Arts Commission is meeting to discuss feedback from arts stakeholders about the recent Festival of the Arts, including satisfaction, participation numbers, and areas for improvement. They will also share their own observations and make recommendations for the 2025 festival. The agenda includes public comment and routine consent items.

• Review stakeholder feedback on festival participation and satisfaction
• Discuss number of participants and interest in next year's festival
• Identify what worked well and ideas for improvement
• Make recommendations for Festival of the Arts 2025

The Public Arts Commission voted unanimously to commit to the 2025 Festival of the Arts and to allocate $2,000 from discretionary funds to sponsor a stage. They also approved $427.49 for a forklift rental to move a rock for the 7 Generations sculpture. A sub-committee was formed to plan the festival, and the commission expressed interest in partnering with Habitat for Humanity on a monument at Kidd Court.

• Committed to Festival of the Arts 2025 (unanimous)
• Allocated $2,000 from discretionary fund to sponsor a stage (unanimous)
• Approved $427.49 for forklift rental to move rock for 7 Generations sculpture (unanimous)
• Formed sub-committee for festival planning (Brian, Kristin, Orson, Linda)
• Expressed interest in partnering with Habitat for Humanity for Kidd Court monument

General

The Forest Grove Urban Renewal Agency will consider a resolution authorizing an exclusive negotiating agreement with Welshcorp, LLC for Site B on the former Times-Litho property. The board will also approve minutes from a prior work session and then adjourn to a closed executive session to discuss real property negotiations.

• Resolution 2024-02: Authorize exclusive negotiating agreement with Welshcorp, LLC for Site B on former Times-Litho property
• Approve URA Work Session Minutes of 07.08.2024
• Closed executive session under ORS 192.660(2)(e) for real property negotiations

City Council

The Forest Grove City Council will hold a public hearing on an ordinance limiting liability for trail and right-of-way use, and consider a resolution authorizing an intergovernmental agreement with Washington County for maintenance of capital assets supporting Ride Connection and Grovelink. The meeting also includes work sessions on the Parks & Recreation Cost Recovery Plan, the Senior and Community Center, and legislative priorities, plus a presentation on the Forest Grove Forward 2040 update.

• Public hearing on Ordinance 2024-05 adopting limitation of liability for claims from trail use under ORS 105.668
• Resolution 2024-36 authorizing IGA with Washington County for maintenance of capital assets for Ride Connection and Grovelink
• Work session on Parks & Recreation Cost Recovery Plan
• Work session on Forest Grove Senior and Community Center
• Consent agenda includes tourism grant and event sponsorship awards, liquor license change, and multiple minutes approvals

Parks and Recreation Commission

The Forest Grove Parks and Recreation Commission will hold a regular meeting with public comment, consent agenda, and reports. They will hear an update on Eastside Park from Miguel Camacho Serna of PLACE and a presentation on the Board Buddy program by Heather Westfall-Finnigan of the Committee for Community Engagement. The meeting also includes routine approvals and staff reports.

• Update on Eastside Park by Miguel Camacho Serna (PLACE)
• Board Buddy program presentation by Heather Westfall-Finnigan
• Approve July 17, 2024 meeting minutes
• Council Liaison Report by Councilor Marshall
• Parks & Recreation Department Report

Public Arts Commission

The Public Arts Commission is meeting to discuss and decide on several arts-related items, including an update on the 2024 Festival of the Arts, ideas for advertising and increasing visibility, a project update for the Lincoln Park Mural planned for 2025, and a call for the Fall Into Art event. The agenda also includes routine consent items, such as approving the July 18, 2024 meeting minutes, and information updates on finances and other projects.

• Festival of the Arts 2024 update
• Advertising and increased visibility discussion
• Lincoln Park Mural 2025 project update
• Fall Into Art call
• Approve July 18, 2024 meeting minutes

The Public Arts Commission approved moving forward with the Call for Art for the Lincoln Park Mural, which will be 850 sq. ft at $20 per sq. ft. The commission also discussed the Festival of the Arts, noting over 58 events and only $150 left for reimbursement, with a wrap-up meeting scheduled for August 27. No public comment was received, and the minutes from the July 18 meeting were approved.

• Approved PAC meeting minutes of July 18, 2024
• Approved proceeding with Call for Art for Lincoln Park Mural (unanimous)

Committee for Community Engagement

The Committee for Community Engagement is meeting to discuss routine business and several community engagement items. They will review meeting time management, plan an ATM (likely an outreach event) including posters and speakers, and discuss how the committee can assist with the Forest Grove Forward 2040 survey and engagement sessions. The agenda is largely discussion-based with no major decisions or contracts.

• Discuss time management of meetings
• Plan ATM event: posters, placement, speakers, tables
• Updates on Board Buddies from other boards
• Forest Grove Forward 2040: survey assistance and engagement session types
• Consent agenda: approve previous meeting minutes

General

The Forest Grove Sister City Committee is meeting to discuss routine business, including approving minutes and receiving a financial update. The main discussion items are confirming arrival and departure details for adult and student delegations, planning activities for the delegations, and updating plans for the 35th anniversary celebration.

• Approve 07.09.2024 meeting minutes
• Financial report from Treasurer Doreen Stenson
• Confirm adult delegation arrival and departure dates
• Confirm student delegation arrival, departure, and number of delegates
• Discuss 35th anniversary celebration

The Forest Grove/Nyuzen Sister Cities Committee met and approved the May 30, 2024 minutes. They discussed and planned the upcoming visit of a 13-person delegation from Nyuzen, Japan, scheduled to arrive October 29, including homestay arrangements, a welcome event, a celebration dinner, and various activities. No formal votes were taken on these plans; the committee reached consensus on several items, such as holding a combined dinner for adults and students.

• Approved minutes of May 30, 2024 meeting (moved by J. Anderson, seconded by Beechwood)
• Consensus to recruit homestay families for pairs of students
• Consensus to hold a combined celebration dinner for adults and students on Oct. 30
• Consensus to have dinner at City Auditorium for economy
• Consensus to prefer fire department tour over police for students on Nov. 1

Public Arts Commission

The Forest Grove Public Arts Commission is meeting to discuss and decide on several items, including a sponsorship application for the Valley Art Chalk Art Festival, an update on the 2024 Festival of the Arts, a mural project for 2025, and ideas for advertising and visibility. The agenda also includes routine consent items and informational updates.

• Review sponsorship application for Valley Art Chalk Art Festival
• Festival of the Arts 2024 update
• TLT Project update: mural in 2025
• Discussion on advertising and increased visibility
• Approve June 20, 2024 meeting minutes

Parks and Recreation Commission

The Parks and Recreation Commission will hold its regular meeting on July 17 at 7:00 AM in the Community Auditorium Conference Room. The agenda includes routine approval of past meeting minutes, brief updates from city council and staff, and guest presentations from the Historic Landmarks Board and a local resident.

Committee for Community Engagement

The Forest Grove Committee for Community Engagement will introduce two new members and discuss whether to host an ATM (automated teller machine) during Oktoberfest. Members will also provide updates on their assigned tasks and explore how the committee can contribute to the city’s 2040 planning process.

• Introduction of new board members Zach Fransen and Eva Conway McGuire
• Discussion on hosting an ATM during Oktoberfest, including logistics and potential location
• Board members provide updates on progress from the last meeting
• Exploration of ways the committee can support Forest Grove Forward: 2040 planning process

Economic Development Commission

The Forest Grove Economic Development Commission is holding its regular July 2024 meeting. The agenda contains only routine items: call to order, public comments, approval of June 2024 minutes, and reports; there are no discussion or decision items listed. This is a procedural meeting with no substantive actions or proposals on the agenda.

• Approve minutes of June 2024 meeting
• Public comments limited to two minutes per speaker
• Next meeting scheduled for August 8th, 2024

Sister City Committee

The Forest Grove Sister City Committee is meeting to discuss and finalize plans for adult and student delegations, including dates, numbers of delegates, and activities. The agenda also includes routine items such as approving meeting minutes and receiving updates from the treasurer and subcommittees.

• Approve meeting minutes
• Financial update from Treasurer Doreen Stenson
• Latin Subcommittee update on Sister City of Interest
• Discussion of adult delegation dates and numbers
• Discussion of student delegation dates and numbers

City Council

The Forest Grove City Council will hold a regular meeting on July 8, 2024, with work sessions on climate policies and council compensation, followed by a business meeting. The main action is a resolution to call a November 5, 2024 election on a Home Rule Charter amendment. The consent agenda includes routine approvals of minutes and a new liquor license.

• Resolution No. 2024-35 calling a November 5, 2024 election to amend the Home Rule Charter
• Work session on Climate Friendly and Equitable Communities (no formal action)
• Work session on Council Compensation (no formal action)
• Approve new liquor license for B'Lynn's Candies
• Presentation on Ride Connection service enhancements

Historic Landmarks Board

The Forest Grove Historic Landmarks Board will hold a public hearing on a proposed dormer expansion at 2620 18th Avenue, a designated historic home. The board will also approve minutes from its May 21, 2024 meeting and discuss planning for the Forest Grove Preservation TLC event, along with liaison and staff reports.

• Public hearing on proposed dormer expansion at 2620 18th Avenue
• Approve minutes from May 21, 2024
• Continue Forest Grove Preservation TLC event planning
• Council liaison report
• Staff liaison report

City Council

The Forest Grove City Council will hold public hearings and vote on resolutions establishing new surface water management and sewer utility rates effective July 1, 2024, along with accepting Clean Water Services rates and charges. They will also consider re-adopting the city investment policy, making advisory board appointments, and authorizing an intergovernmental agreement with the school district for summer enrichment activities. Earlier in the evening, the council will hold work sessions on downtown trees and the city charter process, with no formal action taken.

• Resolution 2024-29: Surface water management (SWM) rate, effective July 1, 2024
• Resolution 2024-30: City sewer utility rates, effective July 1, 2024
• Resolution 2024-31: Accepting Clean Water Services sanitary sewer and SWM rates and system development charges
• Resolution 2024-32: Re-adopting city investment policy
• Resolution 2024-34: Intergovernmental agreement with Forest Grove School District for enrichment activities (June–September 2024)

Public Arts Commission

The Forest Grove Public Arts Commission is meeting to discuss and decide on updates to the Festival of the Arts, a mural project planned for 2025, and a five-year plan. They will also brainstorm ways to increase visibility for public art. The agenda includes routine consent items and informational updates on installations and finances.

• Festival of the Arts update
• TLT Project: mural in 2025 and 5-year plan
• Increasing visibility brainstorm
• Seven Generations installation update
• Guardians installation update

Economic Development Commission

The Forest Grove Economic Development Commission will hold a regular meeting with public comments, approval of April and May minutes, and a presentation on the Urban Renewal Area and Tax Increment Financing. The commission will also hear from the Committee for Community Engagement about opportunities for alignment.

• Approve minutes of April and May 2024
• Presentation on Urban Renewal Area and Tax Increment Financing
• Introduction to Committee for Community Engagement and alignment opportunities

Community Forestry Commission

The Community Forestry Commission discussed the downtown street tree removal and replacement approach, prompted by two incidents of people tripping on lifted tree grates. No formal decisions were made; the discussion will inform a City Council work session scheduled for June 24. The commission also approved the April 17, 2024 meeting minutes unanimously.

• Approved April 17, 2024 meeting minutes (unanimous)

Budget Committee

The Forest Grove Budget Committee is meeting to discuss the mayor and councilor compensation as a discussion item. The agenda includes public comment, a follow-up presentation by the Assistant City Manager/Finance Director, and no consent agenda items.

• Discussion of mayor and councilor compensation
• Follow-up presentation by Paul Downey, Assistant City Manager/Finance Director
• Public comment period (2-minute limit per speaker, 30-minute total)

Sister City Committee

The Forest Grove Sister City Committee is meeting to handle routine business, including approving minutes and a financial update, and to discuss upcoming adult and student delegations from Nyuzen, Japan, as part of the 35th anniversary of the sister city relationship. No votes on substantive items are listed on the agenda.

• Approve meeting minutes from 02.14.2024 and 04.24.2024
• Financial report update from Treasurer Doreen Stenson
• Discussion of adult delegation from Nyuzen to Forest Grove (2024) for 35th anniversary
• Discussion of student delegation from Nyuzen to Forest Grove (2024)

The Sister City Committee met on May 30, 2024, but the minutes record no substantive decisions. The agenda was procedural, including roll call, public comment, consent agenda, and adjournment. No votes or actions were recorded.

City Council

The Forest Grove City Council will hold a regular meeting with a work session on the Community Enhancement Program and Charter Review, followed by an executive session to evaluate the City Manager's performance. The consent agenda includes routine items such as liquor license renewal, Parks & Recreation Commission minutes, and tourism grant awards. A presentation on the Emergency Operations Plan is scheduled.

• Approve Annual Liquor License Renewal
• Tourism Event Sponsorship Awards
• Tourism Capital Grant Program Awards
• Presentation on Emergency Operations Plan Project
• Executive session to review City Manager performance (ORS 192.660(2)(I))

Budget Committee

The Forest Grove Budget Committee is meeting to discuss the city's budget, with a presentation on a compensation study and a discussion on mayor and councilor compensation. Public comment is allowed for items not on the agenda or not scheduled for a hearing. No consent agenda items are listed.

• Presentation on Compensation Study by Assistant City Manager/Finance Director Paul Downey
• Discussion on Mayor and Councilor Compensation
• Public comment period limited to 2 minutes per speaker, max 30 minutes total

Historic Landmarks Board

The Forest Grove Historic Landmarks Board is meeting to discuss an update on the Post WWII reconnaissance survey consultant engagement, share research on event guest speakers/topics, and plan an August community education event. They will also consider approving the April 23, 2024 minutes and discuss scheduling a possible special meeting in June.

• Post WWII reconnaissance survey consultant engagement update
• August community education event planning and role delegation
• Approve minutes from April 23, 2024 meeting
• Discussion on potential June special meeting for event planning

Public Arts Commission

The Public Arts Commission is meeting to discuss and decide on the Festival of the Arts subcommittee and a call for art for the TLT mural. They will also receive updates on the Seven Generations and Guardians installations and the Festival of the Arts. Public comment is allowed for items not on the agenda or not scheduled for a public hearing.

• Discussion of Festival of the Arts Subcommittee
• Call for Art - TLT Mural
• Update on Seven Generations Installation
• Update on Guardians Installation
• Approve minutes of April 18, 2024

The Public Arts Commission approved the Festival of the Arts Subcommittee request to Council by a 6-0 vote. The commission also discussed a Call for Art for murals, with a proposed July 1, 2024 launch, but deferred final action pending site measurements and budget considerations. No other substantive decisions were made.

• Approved Festival of the Arts Subcommittee resolution to Council (6-0)
• Approved April 14, 2024 meeting minutes as corrected (unanimous)

Parks and Recreation Commission

The Forest Grove Parks and Recreation Commission will hear an update from Alta Planning on the Forest Grove Loop Trail Master Plan and Kyle Park design, prepare its annual report to the City Council, finalize volunteer service award nominations, and review a cost recovery plan. The meeting includes public comment and routine consent agenda items.

• Alta Planning presentation on Forest Grove Loop Trail Master Plan and Kyle Park design update
• Preparation of Parks & Recreation Commission Annual Report to City Council (June 24, 2024)
• Finalize and vote on Annual Volunteer Service Award nominations
• Review of Cost Recovery Plan (continuum attached)
• Approve meeting minutes from April 17, 2024

Committee for Community Engagement

The Forest Grove Committee for Community Engagement is meeting to discuss its role in the city's Vision 2040 plan, propose dates for an ATM (likely an annual town meeting or similar), and coordinate outreach to boards and commissions. The agenda includes routine items like approving minutes and public comment, with no major decisions or public hearings scheduled.

• Discussion of Vision 2040 and where the committee fits in
• Providing dates for council to pick for an ATM event
• Coordinating wording to promote boards and commissions
• Approval of meeting minutes (consent agenda)
• Public comment period (2-minute limit, 30-minute max)

City Council

The Forest Grove City Council will hold a work session on charter review recommendations, followed by a regular meeting with public comment, consent agenda, presentations, and several resolutions. Key actions include establishing a Public Arts Commission subcommittee for the Festival of the Arts, modifying the tourism events sponsorship program, authorizing a school resource officer agreement with the school district, and approving a direct contract for GIS services. The meeting concludes with closed executive sessions to review the City Manager's performance and discuss labor negotiations.

• Resolution 2024-14: Establish subcommittee of Public Arts Commission to evaluate Festival of the Arts
• Resolution 2024-06: Amend tourism events sponsorship program (Exhibit 1 of Resolution 2023-52)
• Resolution 2024-15: Authorize IGA with Forest Grove School District for School Resource Officer
• Resolution 2024-16: Direct award of contract for GIS workflow, managed cloud GIS, utility network migration
• Consent agenda: Approve Community Forestry Commission minutes and new liquor license

Economic Development Commission

The Forest Grove Economic Development Commission is holding its regular May 9, 2024 meeting. The agenda contains only routine items: roll call, public comments, approval of meeting minutes, and scheduling the next meeting for June 13th. No discussion or decision items are listed, so the meeting is procedural in nature.

• Approve meeting minutes
• Public comments limited to two minutes
• Next meeting scheduled for June 13th

Budget Committee

The Forest Grove Budget Committee will continue reviewing the proposed FY 2024-25 budget, covering funds for utilities, streets, capital projects, and more. They will also take public comments and vote on final budget approval. The agenda includes routine consent items and a list of funds not scheduled for discussion unless questions arise.

• Review of Light & Power, Sewer & SDC, Water & SDC, Surface Water Management & SDC funds
• Review of Street, Transportation Development Tax, Equipment, Trail Systems, Information Systems, Risk Management funds
• Review of City Transient Lodging Tax, Community Enhancement, Facilities Major Maintenance, Capital Projects, Capital Improvement Plan Excise Tax funds
• Public comment period for FY 2024-25 proposed budget
• Discussion and approval of FY 2024-25 budget

Urban Renewal Agency

The Forest Grove Urban Renewal Agency will hold a budget committee meeting to discuss and approve the proposed FY2024-25 budget. The agenda includes public comment periods, consent agenda items for approving prior meeting minutes, and a final vote on the budget. No other substantive items are listed.

• Public comment on proposed FY2024-25 URA budget
• Discussion and approval of FY2024-25 URA budget
• Approve minutes from May 9, 2023 and May 16, 2023 meetings

Urban Renewal Agency

The Forest Grove Urban Renewal Agency is meeting to elect a chair and review the proposed FY 2024-25 budget, including a budget message and public comment. No consent agenda items are listed. The meeting is primarily a budget discussion and review session.

• Election of Chair
• Budget Message for FY 2024-25 Proposed Budget
• Review and Discussion of FY2024-25 Proposed Budget
• Public Comment on Proposed Budget

Budget Committee

The Forest Grove Budget Committee is meeting to review and discuss the proposed budget for fiscal year 2024-25, including a budget message and a public hearing on state shared revenue. The agenda includes public comment periods and a consent agenda with no items. The committee will also elect a chair and announce the next meeting.

• Review of FY2024-25 Proposed Budget covering General Fund, Library, Police, Fire, Parks, and other funds
• Public Hearing on State Shared Revenue
• Public Comment on FY2024-25 Proposed Budget
• Election of Chair
• Next meeting scheduled for May 7, 2024

General

The Forest Grove Sister City Committee is meeting to handle routine business, including approving minutes, receiving a financial report, and hearing liaison updates. The main substantive item is old business regarding adult and student delegations from Nyuzen, Japan, for the 35th anniversary of the sister city relationship.

• Approve meeting minutes
• Financial report from Treasurer Doreen Stenson
• Discussion of adult delegation from Nyuzen to Forest Grove (2024)
• Discussion of student delegation from Nyuzen to Forest Grove (2024)
• 35th anniversary of sister city relationship

The Forest Grove/Nyuzen Sister Cities Committee met and discussed a suggestion from the City Council to consider exchanging delegations with Nyuzen every other year instead of annually for cost savings. Committee members expressed only negative reactions to this suggestion. No formal decision was made on this proposal. The committee also discussed the upcoming Nyuzen student delegation visit for Halloween and the 35th anniversary of the sister city exchanges, but no definite decisions were made on related items.

• Discussed Council suggestion to exchange delegations every other year; only negative reactions expressed
• No minutes submitted for February 14, 2024 meeting; staff liaison to send notes
• Treasurer received SCC consensus to withdraw $500 for deposit in SCC bank account
• Pete Truax agreed to explore establishing a liaison with the Chamber

City Council

The Forest Grove City Council will hold a work session on City Charter Commission recommendations, then a regular meeting with public comment, consent agenda items, presentations, and two resolutions for adoption. The resolutions concern a Parks & Recreation patron code of conduct and a Light & Power community service program for informational street banners. The agenda also includes proclamations for Small Business Week and Arbor Day, and an award presentation.

• Resolution 2024-12: Parks & Recreation patron code of conduct policy
• Resolution 2024-13: Light & Power community service program for informational street banners
• Tourism Capital Grant Program Awards and Tourism Event Sponsorship Awards on consent agenda
• Presentations on elected officials' social media use, Economic Development Commission annual report, Community Forestry Commission annual report
• Proclamations for Small Business Week and Arbor Day

Public Arts Commission

The Forest Grove Public Arts Commission approved the creation of a Festival of the Arts subcommittee and adopted revised bylaws. The commission also discussed fundraising and subcommittee request forms, and reviewed progress on the upcoming May 1st festival. No other formal decisions were made.

• Approved March 21, 2024 minutes as corrected (unanimous)
• Adopted Public Arts Commission Bylaws Revised and Approved by City Council 2024 (unanimous)
• Approved Festival of the Arts subcommittee proposal (unanimous)

Parks and Recreation Commission

The Forest Grove Parks and Recreation Commission will hold its regular meeting, including public comment, approval of past meeting minutes, and recaps of an April 8 joint work session with the City Council and an April 9 Eastside Park open house. The commission will also continue nominations for the Annual Volunteer Service Award. Reports from the council liaison and school district representative will cover recent developments, including the Cornelius Elementary School groundbreaking and turf field plans.

• Recap of April 8 joint work session with City Council
• Recap of April 9 Eastside Park Open House event
• Annual Volunteer Service Award nominations (continued)
• School district report: Cornelius Elementary School groundbreaking, soccer fields closed
• School district report: turf field plans at Cornelius and NAMS

Economic Development Commission

The Forest Grove Economic Development Commission is meeting to discuss the city's Transportation System Plan, presented by Senior Planner Dan Riordan. The agenda also includes approval of meeting minutes from January 2023 and routine public comment periods. No other substantive decisions or proposals are listed.

• Discussion of Transportation System Plan with Dan Riordan, City of Forest Grove Senior Planner
• Approval of meeting minutes from January 2023
• Public comments limited to two minutes per speaker

Committee for Community Engagement

The Forest Grove Committee for Community Engagement is holding a regular meeting with public comment and a consent agenda. The main discussion items include planning the annual town meeting, the committee's role in the 'What's Growing On' newsletter, ways to engage with community members, assisting other boards and commissions, and a draft banner policy.

• Discuss possible topics and dates for the Annual Town Meeting
• CCE role in providing topics and articles for 'What's Growing On' newsletter
• Future of CCE: engaging with community members
• Communicating with other boards and commissions
• Banner Policy Draft

City Council

The Forest Grove City Council will hold a public hearing on Ordinance 2024-04, which amends several sections of the city code related to vehicle immobilization, impoundment, towing, and storage liens. The council will also consider resolutions on city manager performance evaluation forms and adding fire department budget appropriations. The meeting includes presentations on the Family Justice Center, Library Commission annual report, and a universally accessible playground replacement at Hazel Sills Park, plus a joint work session on recreation collaboration.

• Public hearing on Ordinance 2024-04 amending traffic code sections on vehicle impoundment and towing
• Resolution 2024-10 adopting city manager performance evaluation forms, repealing Resolution 2023-11
• Resolution 2024-11 adding appropriations to fire department budget for supplies and apparatus repair
• Presentation on Hazel Sills Park universally accessible playground replacement
• Proclamations for Child Abuse Prevention Month, Sexual Assault Awareness Month, Crime Victims' Rights Week, and National Library Week

Charter Review Committee

The Forest Grove Charter Review Committee is meeting to discuss its final report and review the recommended charter amendments. This is a discussion item, not a final vote by the City Council. The meeting includes public comment and a consent agenda for approving minutes.

• Discuss Charter Review Committee Final Report
• Review final CRC Recommended Charter Amendments
• Public comment period (2 minutes per speaker, max 30 minutes)
• Consent agenda: approve meeting minutes

General

The Forest Grove Budget Committee is meeting to discuss the upcoming biennial budget process, including revenue and cost factors affecting the FY2024/25 budget and General Fund financial projections. They will also review City Council goals, an American Rescue Plan update, and upcoming capital improvement projects. The agenda includes public comment and approval of prior meeting minutes.

• Discussion of revenue and cost factors affecting FY2024/25 budget
• General Fund financial projection review
• American Rescue Plan update
• Upcoming capital improvement projects discussion
• Approve Budget Committee minutes from April 4, 2023

Public Arts Commission

The Forest Grove Public Arts Commission will discuss and decide on several items, including planning a celebration for the Seven Generations and Guardians sculptures, art acquisitions using TLT funds, and a fundraising proposal to the city for mini-grants and sponsorships. They will also review the final draft of their strategic plan and goals, and receive updates on sculpture installations and finances.

• Sculpture Celebration Planning (Seven Generations and Guardians)
• Art Acquisition / TLT Funds
• Fundraising / Proposal to City (Mini-grants and Sponsorships)
• Forest Grove Festival of the Arts
• Strategic Plan and Goals Review Final Draft

Charter Review Committee

The Forest Grove Charter Review Committee is meeting to discuss meeting decorum, recap suggested charter amendments, review public listening sessions, and possibly discuss ballot language with the City Attorney. The agenda is largely discussion-oriented with no final decisions scheduled, plus routine approval of prior meeting minutes.

• Review of suggested charter amendments presented by City Attorney Ashley Driscoll
• Discussion of possible ballot language
• Review of public listening sessions
• Approval of March 13, 2024 listening session minutes
• Public comment period limited to 3 minutes per speaker

City Council

The Forest Grove City Council will hold a public hearing and first reading of an ordinance amending the city's traffic code regarding vehicle immobilization, impoundment, and towing procedures. The council will also consider resolutions adopting the 2024 council goals and updating the Light & Power line extension policy. The meeting includes a work session on parks and recreation rates and fees, and a later work session on the city manager's performance evaluation process.

• Public hearing and first reading of Ordinance 2024-04 amending Title VII (Traffic Code) sections on vehicle impoundment and towing
• Resolution 2024-08 adopting the 2024 City Council Goals and Objectives
• Resolution 2024-09 adopting revisions to Light & Power Department Line Extension Policy, repealing Resolutions 2019-50, 2022-11, and 2023-49
• Work session on Parks and Recreation Rates and Fees Part 2
• Consent agenda includes annual liquor license renewals and tourism event sponsorships

Economic Development Commission

The Forest Grove Economic Development Commission is meeting for what appears to be a routine session. The agenda includes call to order, public comments, approval of meeting minutes, staff communications, a council liaison report, and scheduling the next meeting. No substantive policy decisions, proposals, or financial items are listed on this agenda.

• Public comments limited to two minutes per speaker
• Approval of meeting minutes from previous session
• Next meeting scheduled for April 11

Public Arts Commission

The Forest Grove Public Arts Commission is meeting to discuss and decide on its goals, strategic plan, budget, and the Festival of Arts. The agenda includes public comment and routine consent items, but no specific actions are listed.

• Discussion of Commission goals
• Strategic plan review
• Budget review
• Festival of Arts discussion

City Council

The Forest Grove City Council will hold a regular meeting with work sessions on goals and the Council Creek Regional Trail. The main meeting includes public comment, a consent agenda with liquor license renewals and a new application, presentations on supportive housing and jail staffing, and public hearings on ordinances and resolutions regarding historic landmarks, community forestry, utility exclusion, and tourism sponsorship.

• Resolution 2024-03 appointing council liaison to Chamber of Commerce
• Endorse new liquor license for Red Rooster Saloon, 2004 Main St, Ste 110
• Endorse change of liquor license for Waltz Crewing, 1900 A St
• Public hearing on Ordinance 2024-03 amending Historic Landmarks Board and Community Forestry Commission code
• Resolution 2024-05 to exclude/eject public utility from annexed territory

City Council

The Forest Grove City Council is meeting for a work session, not a regular business meeting. The sole agenda item is a Council Goal Setting Retreat, during which no public comment will be taken and no formal action will occur. The meeting runs from 8:00 AM to 3:00 PM at the Community Auditorium.

• Council Goal Setting Retreat (work session, no formal action)

Library Commission

The Forest Grove Library Commission is meeting to approve January minutes, hear staff reports on topics like the WCCLA, library van, inclement weather policy, ARPA projects, and staff recruitment, and discuss the 2023-24 and 2024-25 goals. Public comment is limited to two minutes per person.

• Approve minutes of January 10, 2024 meeting
• Director's report: WCCLA, Library Van, Inclement Weather Policy, ARPA Projects, Staff Recruitment
• Discussion of 2023-24 Goal Review
• Discussion of 2024-25 Goal Review
• Public comment period (2-minute limit)

City Council

The Forest Grove City Council will hold public hearings on two ordinances and one appeal denial. Items include drone operation regulations, changes to historic landmarks and forestry boards, and a decision on an emergency shelter with sleeping pods at 2500 22nd Street. The meeting also features updates on federal projects, Metro District 4, and community development.

• Second reading of Ordinance 2023-07 on recreational and commercial drone regulations
• First reading of Ordinance 2024-03 amending historic landmarks and forestry commission rules
• Denial of appeal for emergency shelter with 12-16 sleeping pods at 2500 22nd Street (Order 2024-03)

Charter Review Committee

The Charter Review Committee will consider amendments to Section 16(c) on substantive ordinance changes, review and vote on the draft charter, and discuss the final report and publicizing it. The meeting is procedural with no specific decisions scheduled.

Planning Commission

The Forest Grove Planning Commission will hold a public hearing on a proposed 16-room motel building and site improvements at 3224 Pacific Avenue. The meeting includes a public comment period and a work session, with no other concrete decisions listed.

• Public hearing on design and site development review for 16-room motel at 3224 Pacific Avenue (Holiday Motel)
• Written public comment period for non-agenda items

Charter Review Committee

The Forest Grove Charter Review Committee is meeting to discuss several charter-related topics, including meeting decorum, a timeline for their work, and a recap of their previous meeting. The main discussion items are ranked choice voting (RCV), including whether to implement it via charter or ordinance, and council member residency requirements. The committee will also consider future agenda items, including a final draft report on residency requirements.

• Discussion of ranked choice voting (RCV) and its implementation via charter or ordinance
• Discussion of council member residency requirements
• Review of Section 32 (Filling Vacancies) language
• Approval of minutes from the January 18, 2024 meeting
• Public comment period (2 minutes per speaker, up to 30 minutes total)

Public Arts Commission

The Forest Grove Public Arts Commission will hold its regular meeting, including elections for chair and vice chair, and discussions on the tourism arts program with its allocated $10,000 budget, a strategic plan review, and a retreat date. The agenda also includes updates on various art projects and a budget update from the treasurer. Public comment is limited to 2 minutes per person.

• Elections for Chair and Vice Chair
• Discuss Tourism Arts Program Implementation and Allocated $10,000 Budget
• Discuss Strategic Plan Review
• Rotary Garden Sculpture Progress Report and Update
• Budget Update by Treasurer Dana Eytzen

City Council

The Forest Grove City Council will hold public hearings on three land-use items: redesignating the Kyle Park property, increasing residential density for the Brown's Farm development, and an appeal of an emergency shelter approval. The council will also hear presentations on Measure 110 and elect a council president. Work sessions on the Building Improvement Grant Program and Main Street Program will be held without formal action.

• Ordinance 2024-01: Redesignate Kyle Park property at 1503 B Street to 'Public'
• Order 2024-01: Redesignate Kyle Park property at 1530 B Street to 'Institutional'
• Ordinance 2024-02: Increase max residential density in Area 2 -- Davidson neighborhood mixed use zone
• Order 2024-02: Approve mixed use planned development, 3-lot partition, 20% height increase for apartments
• Public hearing: Appeal of emergency shelter with 12-16 sleeping pods at 2500 22nd Avenue

Charter Review Committee

The Forest Grove Charter Review Committee is meeting to discuss meeting decorum, a timeline for their work, and a recap of the previous meeting, including term limits and appointment procedures. They will also discuss ranked choice voting, covering both single-winner and proportional systems. The meeting is open for public comment, with a two-minute limit per speaker.

• Discussion of ranked choice voting, including single-winner and proportional variants
• Review of term of appointments, appointment procedure, Section 32, and term limits
• Approval of meeting minutes from December 27, 2023
• Public comment period with two-minute speaking limit

Public Arts Commission

The Forest Grove Public Arts Commission is meeting to elect a chair and vice chair, discuss a retreat date and location, and review implementation of a tourism arts program with a $10,000 budget. They will also discuss a strategic plan review and the 7 Generations Foundation. The agenda includes routine consent items and informational updates on various art projects and the budget.

• Election of Chair and Vice Chair
• Discuss Tourism Arts Program Implementation and Allocated $10,000 Budget
• Discuss Strategic Plan Review
• Rotary Garden Sculpture Progress Report and Update
• Bob Schlegel 'Indian School' Donation Update

Committee for Community Engagement

The Forest Grove Committee for Community Engagement meets to introduce new members, discuss potential city newsletter topics, and review the new city website. The committee also plans its role in an upcoming city council presentation and follows up on prior communications with the city council.

• Introductions of new Council Liaison Councilor Uhing and new CCE members
• Discussion of potential city newsletter topics and assignments
• Review of new city website, with a presentation planned for the January 8 city council meeting