Gainesville public meetings in 2021

Pension Review Committee

The Pension Review Committee will hear a presentation from investment consultant AndCo regarding market updates and plan asset allocations. The committee also plans to discuss electing a Vice-Chairperson and reviewing the 2022 meeting schedule.

• Investment performance and market update presentation by AndCo
• Election of a Vice-Chairperson
• Review of the 2022 Committee Meeting Schedule
• Approval of November 18, 2021, meeting minutes

Citizens Advisory Committee for Community Development

The committee will hold a workshop to discuss the Fiscal Year 2020-2021 Consolidated Annual Performance & Evaluation Report (CAPER). This report reviews activities funded by CDBG and HOME programs between October 1, 2020, and September 30, 2021. The committee will collect citizen comments to include in the final submission to HUD.

• Public hearing on the Fiscal Year 2020-2021 CAPER
• Review of CDBG and HOME Program funded activities
• Collection of citizen comments for HUD submission

Board of Trustees of the Consolidated Police & Fire Retirement Plan

The Board will review a presentation on Plan investment performance and asset allocation strategies. Members will also review the 2022 meeting schedule and an update regarding retiree payroll processing.

• Presentation by Willis Towers Watson on economic updates and investment performance
• Review of updated 2021 Special Tax Notice for retiree rollovers
• Proposed 2022 Board meeting schedule
• Review of memo regarding outsourced retiree payroll processing

Gainesville Community Reinvestment Area Advisory Board

The board is reviewing updates for five new housing-related programs, including grants and energy upgrades. Members will also discuss a staff recommendation not to pursue the purchase of 806 NE Waldo Road. Additionally, the board will hold elections for chair and vice-chair.

• $25,000 My Neighborhood Grant Program for home or lot purchases
• Neighborhood Paint Program providing free exterior services to residential homes
• Recommendation against purchasing 806 NE Waldo Road
• Election of board chair and vice-chair
• Review of Business Improvement Grant Program applications

City Beautification Board

The City Beautification Board will consider approving the FY2021 Annual Report and meeting minutes from May 4, 2021. The board will also discuss potential nominees for the 2022 City Beautification Awards.

• Approval of May 4, 2021 meeting minutes
• Approval of FY2021 Annual Report
• Discussion of 2022 City Beautification Awards and potential nominees

Development Review Board

The Development Review Board will consider a variance request for 1529 NE 1st Ave to allow for the construction of a single-family dwelling. The applicant seeks to reduce east and west side setbacks from 10 feet to 7.5 feet. The board will also review a DRB workshop session.

• Variance request for 1529 NE 1st Ave to reduce side setbacks from 10 feet to 7.5 feet
• Review of DRB Workshop Session

Joint Water and Climate Policy Board

The Joint Water and Climate Policy Board will review updates on climate vulnerability, the Citizen Climate Advisory Committee, and a DoE grant application. The board will also consider electing a chair and vice-chair and renewing terms for one year. Staff presentations regarding minimum flows and levels are also scheduled.

• Election of board chair and vice-chair
• Renewal of board terms for one year
• Climate vulnerability analysis update
• DoE grant application update
• Minimum Flows and Levels presentations from Alachua County EPD and GRU

General Policy Committee

The committee will discuss potential changes to candidate qualifying requirements, including the addition of a petition process or alternative fees. Members will also review appointments for community development and historic preservation boards and hear an update on the Youth Services Division.

• Potential changes to candidate qualifying requirements, such as adding a petition process or additional fees
• Appointments to the Citizen Advisory Board for Community Development and the Historic Preservation Board
• Presentation on commission office staffing structure options
• Update regarding the Youth Services Division

Special Magistrate Hearing

The Special Magistrate will review several code enforcement cases regarding property violations. This includes hearing requests for reduction or rescission of fines and reviewing compliance updates.

• Reduction/rescission request for 1127 NE 22nd Ct
• Reduction/rescission request for 118 SE 24th St
• Code enforcement case for 420 SE 17th Ter
• Code enforcement case for 2304 NE 14th St
• Compliance reviews for 1401 SE 2nd St and 829 NE 23rd St

Nature Centers Commission

The Nature Centers Commission will review minutes from November 18, 2021, and hear various staff and committee reports. The meeting includes a vote on Star Awards and discussion regarding the Imagine GNV comprehensive plan.

• Review and vote on Star Awards
• Discussion of Imagine GNV comprehensive plan
• Suggestion for member park site visits

Utility Advisory Board

The Utility Advisory Board will review the GRU operational update for November 2021 and consider approving a new budget calendar for FY2023. Staff will also provide an update on potential utility incentive programs and present information regarding the wastewater Fats, Oils, and Grease (FOG) program.

• Approval of the FY2023 budget calendar
• GRU operational update for November 2021
• Presentation on the Water/Wastewater FOG Program
• Update on possible utility incentive programs

Tree Advisory Board

The board will review documentation to suggest revisions to the Land Development Code's approved tree list. This update is intended to provide a reference for planting and replanting requirements in new developments. There is no fiscal impact associated with this item.

• Discussion of updated approved tree list for the Tree Ordinance
• Approval of minutes from the November 9, 2021 meeting

Public Recreation and Parks Board

The Public Recreation and Parks Board will review a nomination for the Albert Ray Massey Volunteer Award. The meeting also includes updates from the Recreation Division and approval of minutes from the November 10, 2021 meeting.

• Approval of November 10, 2021, meeting minutes
• Recreation Division updates
• Review of Albert Ray Massey Volunteer Award nomination

Zero Waste Subcommittee

The Zero Waste Subcommittee will discuss proposed updates to the City’s Solid Waste Ordinance, focusing on food waste, food diversion, and general ordinance components. The committee will also hear a presentation regarding Food Waste Reduction and Recovery Initiatives. There is no fiscal impact associated with these items.

• Updates to the Solid Waste Ordinance
• Presentation on Food Waste Reduction and Recovery Initiatives
• Approval of November 9, 2021 meeting minutes

Historic Preservation Board

The Historic Preservation Board will consider petitions for property alterations at 805 NE 4th Terrace and 116 NW 9th Street. The board will also discuss a resolution regarding the rehabilitation of the Alachua County School Administration Building.

• Window and door replacement at 805 NE 4th Terrace
• Roof replacement at 116 NW 9th Street
• Rehabilitation of Alachua County School Administration Building
• Approval of September 21, 2021 meeting minutes

City Commission

The City Commission will hold a special meeting to discuss the allocation of approximately $32 million from the American Rescue Plan Act. The Commission plans to review seven expenditure categories and identify spending limits for each. They will also consider directing staff to seek consultants for the allocation process.

• Review of seven ARPA expenditure categories including public health and infrastructure
• Identification of spending limits for each ARPA category
• Direction regarding RFQs for non-profit allocation assistance and a general consultant
• Ranking of projects within categories to assist staff prioritization

City Commission

The Gainesville City Commission will hear a presentation regarding the 2022 ballot initiative timeline. The commission will also receive an update on a central receiving facility for Alachua County.

• Presentation of the 2022 ballot initiative timeline
• Update on a Central Receiving Facility for Alachua County

City Commission

The City Commission will review a bid award for renovations at the H. Spurgeon Cherry Pool Aquatics Center and parking lot reconstruction. The agenda also includes appointments and resignations for various city advisory boards. Additionally, commissioners will consider requests to reduce property liens.

• $1,497,587 contract award for H. Spurgeon Cherry Pool renovations and parking lot reconstruction
• Reduction of a $28,275 lien at 421 SE 13th Street to $2,000
• Reduction of a $703,650 lien at 829 NE 29th Terrace to $150
• Appointments to the Gainesville Human Rights Board and Public Recreation and Parks Board
• Acceptance of resignations from several city advisory boards

City Commission

The City Commission will hold a special meeting to discuss the FY23 Gainesville Regional Utilities (GRU) budget process. This session includes an overview of the GRU debt portfolio. It is the first in a series of scheduled meetings regarding this budget process.

• Overview of Gainesville Regional Utilities' debt portfolio

Gainesville Art in Public Places Trust

The meeting consists of procedural items such as agenda adoption and minutes approval. A cultural affairs update is also scheduled.

• Cultural affairs update

Audit and Finance Committee

The committee will review several audits, including GRU badge access and police body camera compliance. It will also examine year-end investment performance reports and the fuel hedging program's performance.

• Second Budget Amendment to the FY 2022 General Government Financial and Operating Plan
• Audit of GRU Badge Access and Physical Key Management
• Audit of Gainesville Police Department Body Worn Camera Compliance
• Review of FY 2021 Year-End Investment Performance Reports
• Fuel Hedging Program report showing an $808,796 unrealized gain

Pension Review Committee

The committee will hear presentations regarding the fixed income portfolio from Loomis Sayles and market conditions and plan performance from AndCo. Members will also discuss electing a new Vice-Chairperson.

• Presentation by Loomis Sayles on the fixed income portfolio
• Presentation by AndCo on market conditions and plan investment performance
• Discussion regarding the election of a Vice-Chairperson
• Review of September 23, 2021, meeting minutes

City Commission

The City Commission will review a request to accept a $1,968,639 HOME-ARP grant to support housing and homelessness services. The agenda also includes a proposal to add security services to an existing contract for Gainesville Regional Utilities. Additionally, staff will present a revised budget calendar for the upcoming fiscal year.

• Acceptance of $1,968,639 HOME-ARP grant for housing and homelessness assistance
• Task assignment to add security services to the Excelsior Defense Inc. contract for GRU
• Approval of revised FY23 budget calendar for Gainesville Regional Utilities
• Approval of meeting minutes from October and November 2021

Student Community Relations Advisory Board

The board will review draft minutes from November 2020, December 2020, January 2021, and March 2021 meetings. Staff recommends that the board vote to approve these records.

• Approval of draft meeting minutes from November 2020, December 2020, January 2021, and March 2021

Nature Centers Commission

The Nature Centers Commission will review reports from staff and various committees. The meeting also includes an update on the Star Award and a discussion regarding the Imagine GNV comprehensive plan.

• Star Award update and photograph selection
• Discussion of Imagine GNV comprehensive plan
• Review of October 14, 2021 meeting minutes

Board of Trustees of the Consolidated Police & Fire Retirement Plan

The Board of Trustees will hear presentations on investment performance from Mawer Investment Management and Willis Towers Watson. The meeting also includes a notice regarding the nomination of Sergeant Leah Hayes to the Board and a review of 2020 premium tax distributions.

• Investment performance presentation by Mawer Investment Management
• Market updates and asset allocation presentation by Willis Towers Watson
• Notice of Sergeant Leah Hayes as elected nominee for Board Trustee
• Review of Fiscal Year 2020 185 Premium Tax Distributions

Police Advisory Council

The council will hear a monthly update from Chief Jones regarding recent events. Members will also receive a presentation on the Juvenile Auto Burglary Auto Theft Suppression Program (JABATS). Additionally, the council will review closed internal affairs cases presented by Chief Inspector Jaime Kurnick.

• Chief's monthly update
• Presentation on the JABATS program
• Review of closed internal affairs cases IA 21-028 and IA 20-034

Utility Advisory Board

The board will consider adding security services to the Excelsior Defense Inc. contract following the termination of a previous provider. Additionally, staff will present updates on natural gas rebate policies and discuss scheduling options for FY2023 budget workshops.

• Proposal to add security services via a task assignment to the Excelsior Defense Inc. contract
• Update on the fiscal impact of natural gas rebate policies
• GRU operational update for October 2021
• Selection of dates for FY2023 budget workshops

Joint City/County Food System Policy Board

The Joint City/County Food System Policy Board will meet to discuss confirming appointments for Dr. Catherine G. Campbell and Dr. Vilma Fuentes. The meeting also includes updates on the foodshed map, community grocery, and the Good Food Purchasing Program.

• Confirmation of Dr. Catherine G. Campbell (UF/IFAS)
• Confirmation of Dr. Vilma Fuentes (Santa Fe College)
• Update on Foodshed Map
• Healthy Corner Store Collaboration Model presentation
• Good Food Purchasing Program update

Special Magistrate Hearing

The Special Magistrate will review several code enforcement matters on November 10, 2021. The agenda includes requests for violation reductions, new cases to be heard, and requests for continuances. Some items are also listed for dismissal following compliance with city codes.

• Reduction/rescission request for 24 NE 20th St
• Code enforcement case for 407 NE 19th Drive
• Code enforcement case for 3001 NE 20th Way
• Continuance request for 6725 NW 33rd Ter
• Compliance/dismissal cases for 814 NW 34th Ave, 4201 NW 59th Ave, and 2322 NW 54th Ave

Public Recreation and Parks Board

The Public Recreation and Parks Board will hear updates from recreation division staff. The board will also receive an update on the Albert Ray Massey Volunteer Award application process.

• Recreation Division Updates
• Update on the Albert Ray Massey Volunteer Award application process
• Approval of October 13, 2021 meeting minutes

Zero Waste Subcommittee

The Zero Waste Subcommittee is reviewing proposed updates to the City’s Code of Ordinances regarding commercial, multifamily, special events, and food waste. The committee will also hear a presentation on a Food Waste Reduction and Recovery Initiative involving local businesses and nonprofits. These discussions aim to inform future waste reduction and recycling policies.

• Proposed updates to the City's Solid Waste Ordinance
• Discussion of penalties for ordinance non-compliance
• Review of plastic bag and polystyrene components in the ordinance
• Presentation on Food Waste Reduction and Recovery Initiative research

Tree Advisory Board

The board is discussing an updated list of approved trees for the Tree Ordinance. This list serves as a reference for planting and replanting requirements in new developments. There is no fiscal impact associated with this item.

• Discussion regarding the updated approved tree list for the Tree Ordinance
• Approval of minutes from the October 13, 2021 meeting
• Updates from GRU, Public Works, and Planning departments

Utility Advisory Board

The Utility Advisory Board will hold a workshop to discuss the proposed energy policy for GRU. The discussion will cover energy efficiency, renewable energy, and the future of GRU's energy. Citizens are invited to provide feedback on the draft policy.

• Workshop regarding proposed GRU energy policy
• Discussion on energy efficiency and renewable energy

City Commission

The City Commission is reviewing a contract to sell property in the Airport Industrial Park to facilitate a new UF Health Sterile Processing Center. The agenda also includes the release of federal mortgages related to the GTEC technology incubator and several appointments to city advisory boards.

• $312,500 contract for purchase and sale of property in Airport Industrial Park
• Amended Interlocal Agreement for the Joint Food System Policy Board
• Release of EDA mortgages for the GTEC technology incubator project
• Appointments to various City Commission Advisory Boards and Committees

Board of Trustees for the Retiree Health Insurance Trust Fund

The Board is reviewing an updated 2021 Investment Policy Statement for the Retiree Health Insurance Trust Fund. Developed with Morgan Stanley, this policy sets guidelines for managing fund assets and maximizing returns. The annual investment return rate assumption will remain at 7.90%.

• Approval of the updated 2021 Investment Policy Statement

Gainesville Art in Public Places Trust

The Gainesville Art in Public Places Trust met to conduct routine procedural business. The agenda included the adoption of the agenda, approval of minutes, and a cultural affairs update.

• Cultural Affairs Update

Historic Preservation Board

The Historic Preservation Board is considering several petitions for property modifications in the Northeast Historic District. These requests include replacing windows, installing metal roofs, and constructing accessory dwelling units (ADUs). Staff recommendations for these items are included in the agenda.

• Window replacement at 1115 NE 5th Street
• Metal roof installation at 630 NE 6th Avenue
• New ADU construction at 425 NE 3rd Street
• 640 square foot ADU construction at 506 NE 2nd Street
• 500 square foot ADU construction at 630 NW 1st Street

City Commission

The City Commission is reviewing two ordinances regarding a 7.1-acre property at 4315 NW 23rd Avenue. The items propose changing the future land use map to include a Planned Use District and rezoning the site from Office and Conservation to Planned Development.

• Land use change for 7.1 acres at 4315 NW 23rd Avenue (Ordinance 200882)
• Rezoning of 7.1 acres at 4315 NW 23rd Avenue from Office and Conservation to Planned Development (Ordinance 200885)

General Policy Committee

The General Policy Committee will review the finalized draft of the Gainesville Housing Action Plan and discuss consolidating or eliminating various city boards. The committee will also address potential changes to City Commission rules regarding public comment. Additionally, members will plan the agenda for the first quarter of fiscal year 2022.

• Finalized draft of the Gainesville Housing Action Plan
• Consolidation of Art in Public Places Trust & Cultural Affairs Boards and elimination of Student Community Relations Advisory Board
• Review of City Commission rules, including public comment at meetings
• Appointments to the Gainesville Community Reinvestment Area Advisory Board

City Plan Board

The City Plan Board is reviewing several petitions regarding land use and zoning in Gainesville. These include requests to rezone 60 acres near SW Archer Road and update the Engineering Design & Construction Manual adoption process. The board will also discuss a draft chapter of the Imagine GNV Comprehensive Plan.

• Rezoning 60 acres near SW Archer Road to Medical Services and Business Industrial
• Changing land use for 60 acres near I-75 to Office and Industrial
• Updating Engineering Design & Construction Manual adoption procedures
• Rezoning property in the 1200 Block of SW 25th Place to Urban 7
• Reviewing draft 'How We Work' chapter for Imagine GNV Comprehensive Plan

Student Community Relations Advisory Board

The Student Community Relations Advisory Board will meet to review and vote on draft minutes from November 2020, December 2020, January 2021, and March 2021 meetings. The agenda also includes staff reports, board elections, and items for discussion.

• Approval of draft minutes from November 2020, December 2020, January 2021, and March 2021
• Board elections

Gainesville Cultural Affairs Board

The Gainesville Cultural Affairs Board will discuss a COVID award and receive a cultural affairs update. The meeting also includes the approval of minutes and adoption of the agenda.

• Discussion of COVID award
• Cultural affairs update
• Approval of minutes

Police Advisory Council

The Police Advisory Council will hear a presentation regarding Gainesville Police Department staffing and recruiting efforts. The council will also receive an update from Chief Jones on monthly events and statistics, and review closed internal affairs cases.

• Presentation on GPD personnel and recruitment efforts to address officer shortages
• Chief's update on monthly events, statistics, and weapons seized
• Review of closed internal affairs case IA 21-022

Student Community Relations Advisory Board

The Student Community Relations Advisory Board met to review and approve draft minutes from November 2020, December 2020, January 2021, and March 2021. No staff reports or new business items were included on the agenda.

• Approval of draft minutes from November 2020, December 2020, January 2021, and March 2021 meetings

Zero Waste Subcommittee

The Zero Waste Subcommittee will review survey results from a USDA-funded food waste pilot program. The committee will also receive an update on proposed changes to the Solid Waste Ordinance. These updates cover commercial, multifamily, special events, and food waste categories.

• Food Waste Pilot survey results
• Proposed Solid Waste Ordinance updates
• Discussion of penalties for non-compliance
• Review of plastic bag and polystyrene components

City Commission

The City Commission will receive an update on the public engagement strategy for the Utility Advisory Board's energy policy. Staff will also present information regarding GRU conservation incentives, electric vehicle programs, and solar grid integration.

• Public engagement strategy for the Utility Advisory Board's energy policy
• Update on establishing a Climate Change Officer position
• Presentation on GRU conservation and electric vehicle incentive programs
• Discussion of solar circuit limitations and grid reliability

Development Review Board

The Development Review Board will consider a request to reduce the front yard setback at 1302 NW 16th Terrace from 20 feet to 17 feet to allow for a garage. The board will also review the minutes from the September 2021 meeting. Additionally, members will discuss the role of the DRB and citizen input regarding developments.

• Variance request to reduce front yard setback at 1302 NW 16th Terrace
• Approval of September 2021 meeting minutes
• Discussion on DRB role and citizen input for developments
• Review of draft letter to City Commission regarding the DRB role

Joint Water and Climate Policy Board

The board will review presentations regarding GRU and Duke Power solar programs, as well as equity considerations in solar energy. The meeting also includes the approval of minutes from the August 30, 2021, meeting and an update from the Citizen Climate Advisory Committee.

• Discussion on solar energy models and the future of solar in Alachua County
• Presentation on GRU Solar Programs
• Presentation on Duke Power Solar Programs
• Review of equity considerations in solar energy
• Approval of August 30, 2021, meeting minutes

City Commission

The City Commission will consider adopting the city's first Fraud Risk Management Policy. The agenda also includes a consulting agreement with Witt O’Brien’s to assist with FEMA disaster reimbursement. Additionally, the commission will review audit reports and several board appointments.

• Approval of new Fraud Risk Management Policy
• Consulting agreement with Witt O’Brien’s for disaster reimbursement ($5,000 Phase I)
• Contract award to Qualtrics, LLC for Speech Analytics Software
• Removal of Ernest Walker from the Police Advisory Council
• Appointments to various city boards and committees

City Commission

The City Commission is continuing discussions regarding the distribution of approximately $32 million in American Rescue Plan Act (ARPA) funding. The commission will consider recommendations for allocating these funds and authorizing an allocation process for non-governmental organizations.

• Allocation of approximately $32 million in American Rescue Plan Act (ARPA) funds
• Authorization of an allocation process for non-governmental organizations (NGOs)

Gainesville Community Reinvestment Area Advisory Board

The board is reviewing progress on several housing initiatives, including grant programs and energy upgrades. Members are also discussing guidelines for the Historic Home Stabilization Program and a $692,000 budget transfer related to Heartwood. Additionally, staff provided an update on the Infinity Line concept.

• $25,000 forgivable loans through the My Neighborhood Grant Program
• $692,000 budget transfer to the General Fund for Heartwood lots
• $77,000 allocated for the pilot year of the Historic Home Stabilization Program

City Commission

The City Commission will hear a presentation from the Gainesville Police Department regarding their initiatives to address gun violence within the city. The commission is recommended to listen to the presentation and provide comments on the subject matter.

• GPD presentation on Public Safety Gun Initiative

Special Magistrate Hearing

The Special Magistrate will consider requests to reduce or rescind various code enforcement violations. The hearing also includes reviewing new cases and properties that have reached compliance.

• Reduction/rescission request for 829 NE 22nd Ter
• Reduction/rescission request for 118 SE 24th St
• Reduction/rescission request for 421 SE 13th St
• Code enforcement case hearing for 1750 SW 13th St
• Compliance and dismissal reviews for several properties

Nature Centers Commission

The Nature Centers Commission will meet to approve August minutes and review various staff and committee reports. The commission will also conduct business regarding officer elections, committee appointments, and Star Awards updates. A site visit to Morningside Nature Center is scheduled for October 17, 2021.

• Election of officers
• Committee appointments
• Star Awards update and photograph selection
• Morningside Nature Center site visit
• Rescheduling of the next meeting due to Veteran's Day

Utility Advisory Board

The Utility Advisory Board is reviewing a contract award to Qualtrics, LLC for call center software. They are also considering a consulting agreement with Witt O’Brien’s for disaster reimbursement and an extension to a utility revenue bond. Additionally, the board will receive the September 2021 GRU operational update.

• Contract award to Qualtrics, LLC for Speech Analytics Software ($127,750 first year)
• Consulting agreement with Witt O’Brien’s for disaster reimbursement services
• Extension of the 2018 Series A Variable Rate Subordinated Utilities System Revenue Bond
• Approval of August and September meeting minutes
• GRU operational update for September 2021

Joint City/County Food System Policy Board

The Joint City/County Food System Policy Board will review updates on the foodshed map and community grocery initiatives. The meeting includes a presentation on a healthy corner store collaboration model and an update on the Good Food Purchasing Program.

• Update to the Foodshed Map
• Healthy Corner Store Collaboration Model presentation
• Community Grocery Update and supermarket development incentives
• Good Food Purchasing Program update
• Plant of the Month community education update

Tree Advisory Board

The board will consider using the tree mitigation fund to match up to 50% of awarded grants for public works projects. Members will also review an updated list of approved trees for the Land Development Code.

• Proposal to use tree mitigation fund to match up to 50% of awarded grants
• Review of updated approved tree list for the Tree Ordinance
• Updates from GRU, Public Works, and Planning departments

Public Recreation and Parks Board

The Public Recreation and Parks Board will hear updates from the Recreation Division staff. Members will also receive an update regarding the FRPA Conference in Orlando. Additionally, the board will review the application format for the Albert Ray Massey Volunteer Award.

• Approval of September 8, 2021 meeting minutes
• Recreation Division updates
• FRPA Conference update
• Review of Albert Ray Massey Volunteer Award application format

City Commission

The City Commission will discuss and select an individual for the position of Interim City Manager following the resignation of Lee Feldman. Ten candidates, including two internal applicants, have been presented for consideration.

• Selection of an interim City Manager from ten screened candidates
• Consideration of internal candidates Fred Murry and Kate Farmer

SHIP - Affordable Housing Advisory Committee

The committee will vote on adopting the Incentives and Recommendations Report (IRR). This report reviews regulations and incentives required for SHIP funding. Members will also select a representative to present the final report to the City Commission.

• Approval of minutes from April, May, July, and September 2021 meetings
• Adoption of the Incentives and Recommendations Report (IRR)
• Designation of a member to present the IRR to the City Commission

City Plan Board

The City Plan Board is holding a virtual workshop to review draft chapters of the 'Imagine GNV' Comprehensive Plan. The discussion focuses on the environment, health and wellbeing, and city government chapters.

• Review of 'Our Environment' draft chapter
• Review of 'Our Health and Wellbeing' draft chapter
• Review of 'Our City Government' draft chapter

City Commission

The City Commission will hold a discussion regarding the future of University Avenue and pedestrian safety. This item is part of the Florida Not One More Pedestrian Safety Roundtable Workshop.

• Discussion: Future of University Avenue and Pedestrian Safety

City Plan Board

The City Plan Board is considering multiple petitions to change land use and zoning designations in Gainesville. These include a project on Old Archer Rd featuring affordable housing and large-scale rezonings near SW Williston Rd and I-75.

• Land use change for 5.89 acres on Old Archer Rd to allow PUD and affordable housing
• Rezoning of 5.89 acres on Old Archer Rd to increase density up to 240 units
• Land use amendment for 282.86 acres near SW Williston Rd
• Rezoning of 282.86 acres near SW Williston Rd to Urban Transect zones
• Rezoning of 60 acres south of SW Archer Rd to Medical Services and Business Industrial

Zero Waste Subcommittee

The Zero Waste Subcommittee will review proposed changes to the City's Solid Waste Ordinance regarding food waste, special events, and multifamily categories. Members will also discuss the development of an ordinance for construction and demolition waste.

• Proposed updates to Solid Waste Ordinance (commercial, multifamily, special events, and food waste)
• Status update on Construction and Demolition Waste ordinance development
• Approval of August 30, 2021 meeting minutes

Development Review Board

The Development Review Board is considering a request to allow outdoor accessory storage and display of up to 25% of indoor space for Fiber Swimming Pools Dist. The board will also review the minutes from the August 24, 2021 meeting.

• Petition DB-21-118 SPA: Outdoor storage and display at 4322 NW 13th Street
• Approval of August 24, 2021 meeting minutes
• Discussion on DRB role and citizen input for developments

City Commission

The City Commission will consider a resolution to hold a special election on November 16, 2021, following the resignation of Commissioner Gail Johnson. The commission will also discuss updating the University of Florida Campus Development Agreement and appointing an interim city attorney.

• Special election for City Commissioner (At-Large B) on November 16, 2021
• Proposed extension of University of Florida Campus Development Agreement through 2030
• Appointment of an Interim City Attorney

Audit and Finance Committee

The committee will review the city's third-quarter budget performance and financial projections through September 2021. This includes analyzing revenues and expenditures for the General Fund, Special Revenue Funds, and Proprietary Funds. The meeting also covers various investment performance reports and audit updates.

• Review of Evergreen Cemetery Operations audit report
• FY 2021 third quarter budget analysis with projected $3.5 million General Fund surplus
• Quarterly investment performance reports for city pension and trust funds
• Fuel Hedging Program report showing an unrealized gain of $839,189
• Gainesville Regional Utilities budget to actual comparison

Board of Trustees of the Consolidated Police & Fire Retirement Plan

The Board of Trustees will consider the Fiscal Year 2022 budget for the Gainesville Police Officers' and Firefighters' Retirement Plan. The meeting also includes presentations on market updates, plan performance, and investment management agreements.

• Approval of the FY22 Police and Fire Retirement Plan Budget
• Discussion of real estate investment management agreements for Pretium Partners and GI Partners
• Presentation by Willis Towers Watson on market updates and asset allocations
• Presentation by 1Sharpe Capital regarding the 1Sharpe Opportunity Fund
• ROI analysis for 2020 Pension Obligation Bond proceeds

Regional Transit System Advisory Board

The Regional Transit System Advisory Board will review staff updates regarding ADA services, customer service, and transit planning. The board will also consider approving the minutes from the December 2, 2020 meeting.

• Approval of December 2, 2020 minutes
• ADA Transit Services Coordinator update
• Customer Service Advocate update
• Transit Planning and Director's reports

Police Advisory Council

The Police Advisory Council will review updated language regarding the distribution of crime victim images and information. The meeting also includes a presentation on community safety technologies and a review of closed internal affairs cases.

• Review of updated Public Information Officer General Order regarding crime victim images
• Presentation on ALPRs, facial recognition, and the Community Safety Awareness Center
• Review of closed internal affairs cases by Chief Inspector Jaime Kurnick
• Chief's monthly update on department events

Gainesville Cultural Affairs Board

The board will review a report and vote from the Nomination Committee. Members will also discuss a new COVID achievement art award and a new program. A cultural affairs update is scheduled.

• Nomination Committee Report and Vote
• Discussion of New Art Award - COVID Achievement Award
• Discussion of New Program
• Cultural Affairs Update

Gainesville Community Reinvestment Area Advisory Board

The board is reviewing updates on several community reinvestment initiatives. This includes progress on the 8th & Waldo project land acquisition and the Downtown Strategic Plan. The meeting also covers updates on housing program launches and home sales in the Heartwood neighborhood.

• My Neighborhood Grant Program offering $25,000 forgivable loans to former residents
• Neighborhood Paint Program providing free exterior painting for single-family homes
• Purchase agreement for the Ace Check Cashing site at 806 NE Waldo Road for up to $210,000
• Heirs Property Program offering free probate legal assistance
• Update on the Historic Masonic Gainesville, LLC Business Improvement Grant (not to exceed $85,000)

Historic Preservation Board

The board will consider two public hearings regarding property changes in historic districts. One petition seeks to install a fence at 502 NE 8th Avenue, while another proposes removing a brick chimney at 432 SE 7th Street. The meeting also includes an update on the Gainesville Comprehensive Plan.

• Petition for fencing installation at 502 NE 8th Avenue
• Petition for brick chimney removal at 432 SE 7th Street
• Review of August 17, 2021 meeting minutes
• Update on the Gainesville Comprehensive Plan regarding racial equity
• Review of staff-approved certificates of appropriateness from August 2021

City Commission

The City Commission will discuss the Local Government Infrastructure Surtax and the Eastside Medical Clinic. The Commission will also consider approving a special meeting for land use and re-zoning at NW 43rd St and NW 23rd St.

• Discussion of Sales Tax (B) regarding Local Govt. Infrastructure Surtax
• Discussion of Eastside Medical Clinic
• Approval of a special meeting for land use and re-zoning at NW 43rd St / NW 23rd St

SHIP - Affordable Housing Advisory Committee

The committee will review a draft Incentives and Recommendations Report regarding regulations and incentives that impact affordable housing costs. Staff will present the status of 11 state-mandated requirements for the report. The committee will also provide feedback and receive public comments on proposed changes.

• Review of draft Incentives and Recommendations Report
• Approval of meeting minutes from April 13, May 11, and July 13, 2021

Digital Access Committee

The Digital Access Committee will meet to approve the minutes from the August 9, 2021 meeting. The committee is also scheduled to hear an update regarding data governance.

• Approval of August 9, 2001, meeting minutes
• Update on Data Governance (Item 190284)

City Commission

The City Commission is reviewing the tentative millage rate for the 2021-2022 fiscal year, which includes a proposed increase to 5.5000 mills. The agenda also covers updates to electricity and water rates and the annual fire services assessment rate.

• Proposed property tax millage rate of 5.5000 mills for FY 2021-2022
• Updates to electricity, water, and sewerage rates for FY 2022
• Fire Services Special Assessment rate of $133.00 per unit
• Revision of various city fees and charges
• Gainesville Regional Utilities (GRU) tentative budget for FY 2022

General Policy Committee

The General Policy Committee will review an accelerated timeline for redrawing city election districts before the August 2022 election. Members will also discuss state legislative priorities for the 2022-23 session and potential resident surveys regarding annexation. Additionally, the committee will review annual reports from advisory boards.

• Accelerated timeline for redrawing city election districts
• Review of Regional Transit System Advisory Board annual report
• Establishment of FY 2022-23 State Legislative priorities
• Discussion of resident surveys regarding annexation in unincorporated areas

Special Magistrate Hearing

The Special Magistrate will review several code enforcement violations in Gainesville. The agenda includes requests to reduce or cancel fines, new case hearings, and a request for a continuance.

• Requests to reduce or cancel fines for 1505 NE 19th Ln and 2921 NE 12th St
• Code enforcement cases for 1753 SE 20th PL, 1604 NE 40th Place, and 1750 SW 13th St
• A continuance request regarding a vacant lot involving East Gainesville Development
• Compliance/dismissal of a case for 2201 NE 2nd St

Nature Centers Commission

This meeting consists of procedural updates and committee reports for the Nature Centers Commission. The agenda includes reviewing previous minutes and receiving reports from staff and various liaison boards.

• Review of August 12, 2021, minutes
• Star Award update
• Committee reports on nominations, policy, and awards
• Liaison reports from Bicycle & Pedestrian Board and Recreation & Open Space Advisory Board

Utility Advisory Board

The Utility Advisory Board will review the minutes from the August 12, 2021 meeting. Staff will present an operational update for GRU covering the month of August 2021. The board will also hear a presentation regarding a public engagement strategy for the utility energy policy.

• Approval of August 12, 2021 meeting minutes
• GRU operational update for August 2021
• Public engagement strategy for Utility Energy Policy

Joint City/County Food System Policy Board

The Joint City/County Food System Policy Board will review community grocery store contract terms and discuss the Healthy Corner Store initiative. The board will also discuss updates to the foodshed map, the Good Food Purchasing Program, and the Plant of the Month education update.

• Review of Community Grocery Store Contract Terms
• Healthy Corner Store presentation and discussion
• Update to the Foodshed Map
• Update to the Good Food Purchasing Program
• Plant of the Month community education update

Tree Advisory Board

The board will discuss using Tree Mitigation Funds for mechanical control at Boulware Springs. Members will also review the updated approved tree list used for development planting requirements. Additionally, the board will prepare the 2019-2020 annual report for the City Commission.

• Use of Tree Mitigation Funds for Boulware Springs Restoration
• Review of updated approved tree list for the Tree Ordinance
• Preparation of the 2019-2020 Annual Report
• Approval of meeting minutes from 2019 through 2021

Public Recreation and Parks Board

The Public Recreation and Parks Board will review the July 14, 2021, meeting minutes. The agenda also includes updates from the Recreation Division and a report on the FRPA Conference in Orlando.

• Approval of July 14, 2021, meeting minutes
• Recreation Division updates for August 2021
• FRPA Conference update from Member Burkett

Tree Board of Appeals

The Tree Board of Appeals will meet to review an appeal case regarding 4011 NW 21st Street. The board will also approve the September 8, 2021, agenda and minutes from a September 11, 2019, meeting.

• Appeal Case: 4011 NW 21st Street
• Approval of September 8, 2021, agenda
• Approval of September 11, 2019, meeting minutes

City Commission

The City Commission is reviewing a construction contract for the Little Hatchett Creek Stabilization project to reduce phosphorus in Newnans Lake. The agenda also includes ranking proposals for federal lobbying services and approving various committee appointments.

• $1,419,415 construction contract for Little Hatchett Creek Stabilization with Wharton-Smith, Inc.
• Ranking of firms for Federal Lobbyist Services, including Van Scoyoc Associates, Inc. and Alcalde & Faye, Ltd.
• Appointment of Jamarr Akins to the Citizens’ Advisory Committee for Community Development
• Correction of July 13, 2021, meeting minutes regarding a 5.5 maximum millage rate

Gainesville Art in Public Places Trust

The Gainesville Art in Public Places Trust will hold a workshop to discuss cultural affairs. The agenda includes updates regarding events, staffing, and equity.

• Cultural affairs update on events
• Cultural affairs update on staffing
• Cultural affairs update on equity

Zero Waste Subcommittee

The subcommittee will hear a presentation regarding proposed changes to the City’s Code of Ordinances for solid waste. These updates target commercial, multifamily, special events, and food waste categories. The committee will also receive feedback from neighbors and stakeholders on these potential changes.

• Proposed updates to the Solid Waste Ordinance covering commercial, multifamily, special events, and food waste
• Approval of minutes from the August 17, 2021 meeting

Joint Water and Climate Policy Board

The Joint Water and Climate Policy Board will select three applicants to fill vacancies on the Citizen Climate Advisory Committee. The board will also hear presentations regarding water use permitting and conservation and discuss solar issues for a future meeting.

• Selection of three applicants for vacant seats on the Citizen Climate Advisory Committee
• Presentations on water use permitting and water conservation
• Discussion regarding solar issues for the October 25, 2021 meeting
• Approval of June 14, 2021, meeting minutes

Pension Review Committee

The committee will hear presentations from Brown Advisory, TWIN Capital, and AndCo regarding various investment strategies and market conditions. Members will also receive a return on investment analysis for the 2020 Pension Obligation Bond proceeds.

• Presentation by Brown Advisory on Domestic Large Cap Growth Equity Portfolio
• Presentation by TWIN Capital on Prime enhanced index strategy
• Market conditions and asset allocation update from AndCo
• ROI analysis for 2020 Pension Obligation Bond proceeds

General Policy Committee

The General Policy Committee will discuss the potential creation of a Youth Services Department, which has an estimated fiscal impact of $698,736. The agenda also includes discussions regarding Alachua County COVID-19 emergency order enforcement and local government infrastructure sales tax.

• Creation of a Youth Services Department with an estimated $698,736 fiscal impact
• Enforcement of Alachua County COVID-19 Emergency Order 2021-25
• Discussion regarding local government infrastructure sales tax
• Discussion of a special election

City Plan Board

The board is considering rezoning 5.89 acres on Old Archer Road to allow for up to 240 residential units and commercial development. The meeting also includes a proposed code change for building standards in transect zones and a restaurant permit for the Dunbar Hotel.

• Rezoning of 5.89 acres on Old Archer Rd to Planned Development
• Land use change for Old Archer Rd property to enable affordable housing
• Code amendment for building frontage, entrance, and material requirements
• Special Use Permit for a restaurant at 732 NW 4th Street

Board of Trustees of the Consolidated Police & Fire Retirement Plan

The Board will hear presentations regarding pension plan investment performance and market updates. Members will also discuss the election of a new Vice-Chairperson.

• Presentation on domestic large cap growth equity portfolio by Sustainable Growth Advisors
• Investment performance and market update presentation by Willis Towers Watson
• Election of a Vice-Chairperson for the Board of Trustees
• Review of draft presentation to the City Commission regarding FY20 and FY21 performance
• Notification of approval for the 2020 Annual Report from the Florida Division of Retirement

City Commission

The City Commission is receiving an update on the American Rescue Plan Act funding. The discussion focuses on how to proceed with selecting project proposals using the Equity Covid Budget Tool.

• Update on $32 million in American Rescue Plan funds
• Guidance on the proposal selection process

Police Advisory Council

The council will review an updated Public Information Officer policy regarding the use of mugshots and driver's licenses. Members will also hear a presentation on community safety technologies, including facial recognition and automatic license plate readers.

• Review of updated Public Information Officer policy regarding mugshot and driver's license usage
• Presentation on Automatic License Plate Readers (ALPR), facial recognition, and criminal intelligence
• Chief's update on events since the last meeting

Development Review Board

The board will consider two petitions regarding property setbacks for residential locations. One request involves a carport at 1608 NE 28th Ave, and another concerns building placement at 3614 NW 26th Street. The meeting also includes the approval of past meeting minutes.

• Variance for a carport at 1608 NE 28th Ave to reduce front setback from 20 feet to 8 feet
• Amendment for 3614 NW 26th Street to reduce rear setback from 10 feet to 7 feet
• Approval of minutes from September 29, 2020, April 29, 2021, and June 22, 2021

City Commission

The City Commission will hold a workshop to begin a Disparity Study conducted by Griffin & Strong, P.C. The study aims to review the city's procurement process and analyze contract awards, including those to minority and women-owned businesses. The firm will discuss the study's methodology and opportunities for public involvement.

• Kick-off workshop for the Legislative Body Disparity Study
• Review of City procurement processes and contract awards by Griffin & Strong, P.C.

Utility Advisory Board

Members Jason Fults and Fletcher Crowe will share information learned at the 2021 American Public Power Association National Conference. The meeting also includes a roll call and adoption of the agenda.

• Information sharing from the 2021 APPA National Conference by members Jason Fults and Fletcher Crowe

Student Community Relations Advisory Board

The Student Community Relations Advisory Board will review and vote to approve draft minutes from meetings held in November 2020, December 2020, January 2021, and March 2021. The agenda also includes board elections.

• Approval of draft minutes from November 2020, December 2020, January 2021, and March 2021
• Board elections

Gainesville Cultural Affairs Board

The Gainesville Cultural Affairs Board will review an arts awards application and seek volunteers for the Budget and Grants and Nominating committees. The meeting also includes updates on cultural affairs events, staffing, and equity.

• Volunteer recruitment for Budget and Grants Committee
• Volunteer recruitment for Nominating Committee
• Review of Arts Awards application
• Cultural affairs update regarding events, staffing, and equity

City Commission

This special meeting is called for a discussion regarding governance. The City Commission may take action deemed necessary following the discussion.

• Discussion of governance (Item 210326)

Board of Trustees/General Employees' Pension Plan

The Board will review the 2020 Actuarial Valuation Report to confirm the financial status of the General Employees' Retirement Plan. This includes approving employer contribution rates for FY 2022 and reviewing total assets and liabilities. Additionally, the Board will consider a disability retirement application for an RTS transit operator.

• 2020 Actuarial Valuation Report showing 99% funded status
• FY 2022 employer contribution rate of 5.53%
• Total estimated FY 2022 employer contributions of $5,551,544
• Disability retirement application for RTS Transit Operator Tracy T. Alexander

City Commission

The City Commission is reviewing several items, including utility service contracts and software updates for GRU. They will also schedule a special meeting regarding American Rescue Plan proposals and accept board resignations.

• Three-year contract with Pike Electric, LLC for distribution system installation services (approx. $1,500,000 annually)
• Approval of Spatial Business Systems Suite software to replace Schneider ArcFM Designer
• Scheduling a special meeting for August 25, 2021, to discuss American Rescue Plan proposals
• Acceptance of resignations from the Human Rights Board, Parks and Recreation Board, and RTS Advisory Board
• Review of GRU operational updates for June and July 2021

City Commission

This workshop focuses on a recommendation for the City Commission to participate in ethics training. The agenda also includes standard procedures such as roll call and public comment.

• Ethics Training participation

Gainesville Community Reinvestment Area Advisory Board

The board is reviewing updates on several community reinvestment initiatives, including progress on five new housing programs and the Heartwood neighborhood home sales. Members will also discuss the Downtown Strategic Plan project and receive a status report on the 8th & Waldo project.

• My Neighborhood Grant Program offering $25,000 forgivable loans to former residents
• Neighborhood Paint Program providing free exterior painting and pressure washing
• Heirs Property Program providing free probate legal assistance
• Downtown Strategic Plan project engagement update
• 8th & Waldo project status report

Historic Preservation Board

The Historic Preservation Board is considering several petitions for property modifications within the Northeast Residential Historic District. These items include requests for various fence installations and a metal roof replacement. The board will also review the minutes from the June 1, 2021 meeting.

• Fencing installation at 538 NE 11th Avenue
• Metal roof installation at 618 NE 9th Avenue
• Composite wood fencing at 636 NE 7th Street
• 6 to 8 foot tall fencing at 538 NE 7th Avenue
• Approval of June 1, 2021 meeting minutes

Zero Waste Subcommittee

The subcommittee is reviewing options for community reuse to help shape future policies and ordinances. Members of the reuse industry and the North Central Florida Apartment Association are invited to provide feedback. This discussion aims to provide direction to Community Builders regarding zero waste goals.

• Discussion of community reuse options
• Feedback from the reuse industry and North Central Florida Apartment Association
• Approval of meeting minutes

City Plan Board

The City Plan Board will receive an information update from HR&A concerning the Comprehensive Plan. The meeting is a virtual workshop and includes periods for public and member comment.

• Update from HR&A on Comprehensive Plan

General Policy Committee

The General Policy Committee will review annual reports from various advisory boards and committees, including presentations from the SHIP-Affordable Housing Advisory Committee and Gainesville Arts In Public Places Trust. The committee will also discuss proposed updates to the city's policy research workflow. Additionally, members will plan their agenda for the fourth quarter of fiscal year 2021.

• Review of advisory board and committee annual reports
• Presentations from SHIP-Affordable Housing Advisory Committee and Gainesville Arts In Public Places Trust
• Proposed updates to the policy research workflow
• Setting the 4th quarter FY21 agenda

Nature Centers Commission

The Nature Centers Commission is meeting to review the Star Award form and establish a nomination committee. The agenda also includes reports from staff and various advisory boards, as well as the approval of the Annual Work Plan.

• Reviewing the Star Award form
• Forming a nomination committee
• Approving June 10, 2021 minutes
• Approving the Annual Work Plan

Utility Advisory Board

The Utility Advisory Board is reviewing proposed 2022 water and wastewater connection fee increases based on construction cost indexes. The board is also considering a software replacement for electric and gas divisions and a contract for distribution system installation services. Additionally, staff will present updates regarding the city's lighting program and utility operations.

• Proposed 5.91% increase to water and wastewater connection charges and related fees
• Three-year contract with Pike Electric, LLC for distribution system installation services
• Replacement of Schneider ArcFM Designer software with Spatial Business Systems Suite
• Updates to the City's lighting program and pole rates in the Code of Ordinances
• Agreement with Utegration, LLC for professional services supporting the CIS project

Tree Advisory Board

The Tree Advisory Board will discuss the potential purchase of Eagle Trace / Hogtown Creek property using tree mitigation funds to create city-owned conservation lands. The board will also consider a resolution for purchasing container trees for community giveaways and review updates to the approved tree list.

• Potential purchase of Eagle Trace / Hogtown Creek property
• Resolution for purchasing three, seven, and 15 gallon container trees for giveaways
• Review of an updated approved tree list for the Tree Ordinance
• Discussion regarding community outreach following completion of the Urban Forest Management Plan

Digital Access Committee

The committee will review the Task 1 Interim Deliverable for the City's Broadband Business Plan Strategy. This includes a discussion regarding the establishment of priority areas for broadband infrastructure related to potential federal funding. The review follows an agreement with Magellan Advisors to prepare the strategy.

• Review of Broadband Business Plan Strategy interim deliverable
• Discussion on establishing broadband priority areas
• Approval of June 14, 2021 meeting minutes

Joint City/County Food System Policy Board

This is the first meeting of the Joint City/County Food System Policy Board. Members will elect a chairperson and vice-chairperson and discuss how to fill two vacant seats for UF/IFAS and rural Alachua County representatives. The board will also review progress on food access initiatives, such as community groceries and healthy corner store programs.

• Election of Board Chairperson and Vice-Chairperson
• Discussion on appointing UF/IFAS and rural Alachua County representatives
• Setting future meeting frequency and duration
• Review of food access initiatives, including community groceries and a foodshed map

City Commission

The City Commission is reviewing updated guidelines for the My Neighborhood Program, which assists residents moving back into eligible neighborhoods. The agenda also includes a request to retroactively approve a state cultural grant application and a contract for eviction prevention legal services.

• Approval of My Neighborhood Program guidelines with a budget not to exceed $75,000
• Retroactive approval for a Florida Division of Cultural Affairs grant application up to $150,000
• Bid award to Three Rivers Legal Services, Inc. for eviction prevention legal assistance

Zero Waste Subcommittee

The subcommittee will provide input on proposed changes to the Solid Waste Ordinance. Members will also receive an update on a $68,000 USDA grant for a food waste pilot project. This project evaluates using community composters for curbside collection.

• Input on proposed Solid Waste Ordinance updates
• Update on $68,000 USDA Food Waste Pilot project
• Approval of July 20, 2021 meeting minutes

City Commission

The Commission is reviewing a proposed $3.3 million incentive package for a grocery store and medical facility at 2286 SE Hawthorne Road. The proposal explores using American Rescue Plan Act or GCRA funds to renovate the existing space. Additionally, the meeting includes updates to annual action plans for CDBG and HOME community development programs.

• Proposed $3.3 million incentive for grocery store at 2286 SE Hawthorne Road
• Potential use of American Rescue Plan Act and GCRA funds for project incentives
• Amendments to FY 2019-2020, 2020-2021, and 2021-2022 CDBG and HOME Action Plans

Police Advisory Council

The Police Advisory Council will hear a presentation from the SWAT Commander regarding the team's purpose in the community. The council will also review closed internal affairs cases from May.

• GPD SWAT Team presentation
• Review of closed internal affairs cases IA 21-010 and IA 21-003

Student Community Relations Advisory Board

The Student Community Relations Advisory Board will meet to review and vote on draft minutes from four previous meetings held between November 2020 and March 2021. The agenda also includes board elections.

• Approval of draft minutes for November 2020, December 2020, January 2021, and March 2021 meetings
• Board elections

City Commission

The City Commission will consider a proposed cost agreement for Gainesville Regional Utilities to pay $2.71 million toward the Black Creek Water Resource Development Project. This agreement aims to ensure compliance with water level regulations for Lakes Brooklyn and Geneva through 2045. The meeting also includes discussions on energy policy feedback and natural gas rebate updates.

• Proposed $2.71 million cost agreement with St. Johns River Water Management District
• Discussion of public survey results regarding the UAB Energy Policy Plan
• Potential partnership between GRU and UF College of Engineering for federal grants
• Review of natural gas rebate policies and marketing language

General Policy Committee

The General Policy Committee will review a presentation on the city's annexation policy and past efforts. Members will also discuss the proposed timeline for redistricting election districts using 2020 Census data. Additionally, the committee will consider options to enhance Audit and Finance Committee structures.

• Presentation on annexation policy components
• Proposed timeline for city redistricting
• Plan to contract with U.F. BEBR for redistricting analysis
• Creation of a Citizen Election District Review Committee
• Options for enhancing Audit and Finance Committee structures

City Plan Board

The City Plan Board will consider amending the Land Development Code regarding floodplain management to comply with FEMA mandates. The board will also review a petition to vacate a section of the right-of-way in the 900 block of SW 8th Lane.

• Petition to vacate a 134-foot section of right-of-way in the 900 block of SW 8th Lane
• Amendments to Land Development Code relating to floodplain management
• Approval of draft minutes from the May 27, 2021 meeting

Board of Trustees of the Consolidated Police & Fire Retirement Plan

The Board of Trustees is reviewing several financial documents for the Gainesville Police and Fire Pension Plan. This includes approving updated actuarial valuation reports for fiscal years 2019 and 2020. The board will also review the plan's FY20 financial statements and auditor's report.

• Approval of revised FY19 Actuarial Valuation Report
• Approval of FY20 Actuarial Valuation Report
• Approval of FY20 Financial Statements and Independent Auditor's Report
• Review of Florida Division of Retirement acceptance letters
• Review of FY20 and FY21 employer contribution amounts and rates

City Commission

The City Commission is reviewing an update regarding the Pay-As-You-Throw solid waste system. Officials reported that there is currently insufficient data to determine if the system is inequitable. The Department recommends assessing ways to collect more data for a future reassessment.

• Update on solid waste analysis and Pay-As-You-Throw (PAYT) system equity
• Recommendation to assess means for collecting new trash and recycling data

Zero Waste Subcommittee

The subcommittee will review proposed changes to the Solid Waste Ordinance regarding commercial, multifamily, special events, and food waste categories. Members will also examine a draft Sustainable Procurement section for the existing Procurement Policy. Additionally, the group will discuss moving regular meetings to the Roberta Lisle Kline Conference Room.

• Proposed updates to the Solid Waste Ordinance
• Review of Green Procurement Policies
• Discussion on moving subcommittee meetings
• Update on Zero Waste Initiatives

Gainesville Community Reinvestment Area Advisory Board

The board will receive an update on five new housing initiatives launching in late summer 2021. Members will also consider approving the Historic Home Stabilization Grant Program for repairing homes with code violations. Additionally, staff will provide an update on Heartwood development progress.

• Approval of Historic Home Stabilization Grant Program with $100,000 budgeted for FY2022
• My Neighborhood Grant Program offering $25,000 to former residents
• Neighborhood Paint Program providing free exterior painting services
• Heirs Property Program offering free probate legal assistance
• Update on Heartwood development sales and applications

City Commission

The City Commission will consider several administrative items and audit reports. This includes reviewing financial statements for various city funds and examining recent audits of police property and payroll. Most items are presented within the consent agenda for group approval.

• Appointment of Mayor Lauren Poe as voting delegate to the Florida League of Cities conference
• Acceptance of FY 2020 audited financial statements for various city funds and retirement plans
• Review of GRU operational updates for March, April, and May 2021
• Acceptance of the GPD Property and Evidence Cash Audit Report
• Appointment of Stacey Hill to the Public Recreation and Parks Board

Citizens Advisory Committee for Community Development

The committee will review and discuss funding requests from outside agencies for Fiscal Year 2021-2022. These funds involve CDBG and HOME program allocations to support low-income city residents. The committee aims to provide funding thresholds and recommendations to the Gainesville City Commission for approval.

• Review of Fiscal Year 2021-2022 outside agencies funding requests
• Approval of April 20, 2021, workshop minutes

Tree Advisory Board

The Tree Advisory Board will discuss updating the approved tree list for the Tree Ordinance and potential community outreach following the Urban Forest Management Plan. The meeting also includes progress updates from Public Works, the Planning Department, and Gainesville Regional Utilities.

• Review of updated approved tree list for the Tree Ordinance
• Community outreach proposals for the Urban Forest Management Plan
• Public Works update from City Arborist Dave Conser
• Planning Department forestry inspection update
• Gainesville Regional Utilities (GRU) forestry update

Public Recreation and Parks Board

The Public Recreation and Parks Board will discuss changing its meeting times and locations to resume in-person sessions at Thomas Center A. The board will also receive an update regarding recreation items within the City's Comprehensive Plan.

• Vote on new meeting times and locations
• Update on recreation items in the City Comprehensive Plan
• June 2021 Recreation Division updates
• Approval of May 12 and May 22, 2021 minutes

Audit and Finance Committee

The committee is reviewing audited financial statements for city pension and health insurance funds for fiscal year 2020. The agenda also includes a review of the second quarter budget analysis, which projects surpluses in the General Fund and Special Revenue fund. Additionally, members will consider audit reports regarding police property cash handling and payroll calculations.

• FY 2020 audited financial statements for pension and health funds
• FY 2021 second quarter budget analysis and projections
• GPD Property and Evidence Cash Audit Report
• Citywide succession planning audit report
• Q2 FY 2021 investment performance reports

City Commission

The City Commission is reviewing a resolution to establish a proposed millage rate for the 2022 fiscal year. The item includes setting a maximum rate and scheduling a public hearing for the tentative budget. This process follows the 'Truth in Millage' requirements for notifying the Property Appraiser.

• Proposed 'not to exceed' millage rate of 5.2974
• Rolled-back rate of 5.1487 mills
• Public hearing scheduled for September 13, 2021, at 6:00 PM
• Estimated ad-valorem tax revenues of $41,357,242 based on a 96% collection rate

SHIP - Affordable Housing Advisory Committee

The committee will review presentations from four affordable rental housing applicants seeking Local Government Area of Opportunity funding. Members will rank these applications to provide a recommendation to the City Commission. This process aims to identify one project for a minimum local funding commitment of $460,000.

• Ranking of four affordable rental housing projects for LGAO funding
• Minimum local funding commitment of $460,000
• Presentation from Veranda Estates-JES Dev
• Presentation from Ability Housing-Village of Lincoln Park
• Presentation from Woodland Park Phase II and Madison Moor

City Commission

The City Commission is reviewing a preliminary resolution for the fire services special assessment rate which would affect property owners. The meeting also includes a presentation on modifying fire inspection fees and a discussion regarding new maximum parking rates.

• Preliminary Fire Services Special Assessment rate of $133.00 per NFFPU
• Proposed fire inspection fee increases for properties over 10,000SF
• Discussion on establishing new maximum rates for on-street and off-street parking
• Proposed public hearing date of September 13, 2021, for fire assessments

Special Magistrate Hearing

The Special Magistrate heard several cases regarding property code violations. Several respondents were found guilty, resulting in orders to correct violations and pay administrative costs or daily fines. Other cases were either continued to a later date or dismissed due to compliance.

• 3834 NW 34th PL: Found guilty with $204.96 in costs plus $25.00 per day fine
• 1340 University Ave: Found guilty with $160.58 in costs plus $100.00 per day fine
• 529 NW 3rd ST: Found guilty of repeat violation with a $390.00 total fine
• 238 SW 2nd PL: Found guilty with $162.17 in costs plus $75.00 per day fine
• 2200 NE 16th TER: Case dismissed following compliance

Nature Centers Commission

The commission will discuss the annual work plan and review the Star Award Form. The meeting includes various committee, staff, and liaison reports. A proclamation for Park and Recreation Month is also scheduled.

• Approval of Annual Work Plan
• Review of Star Award Form
• Proclamation for Park and Recreation Month

Nature Centers Commission

The Nature Centers Commission will discuss its work plan as it pertains to PR and Awards. The meeting also includes discussion regarding Star Awards and related outreach.

• NCC Work Plan regarding PR and Awards
• Star Awards and related outreach

Utility Advisory Board

The board will consider a $2.71 million cost-sharing agreement with the St. Johns River Water Management District to meet minimum flow levels for Lakes Brooklyn and Geneva through 2045. Members will also decide whether to bring the draft energy policy to a joint meeting following concerns over community outreach. Additionally, the meeting includes an operational update for June 2021.

• $2.71 million cost agreement with St. Johns River Water Management District
• Draft Energy Policy for the City of Gainesville
• Proposed $130 million bond issue for GRU infrastructure

Citizens Advisory Committee for Community Development

The Citizens Advisory Committee for Community Development will hold a virtual workshop to hear applicant requests for Fiscal Year 2021-2022 funding. The session is intended to review presentations regarding CDBG and HOME funding for outside agencies. This item is noted as informative only.

• Presentations for FY21-22 CDBG and HOME funding requests

Special Magistrate Hearing

The Special Magistrate will preside over a hearing regarding code enforcement violations. The agenda includes requests for reduction or rescission of penalties and new cases to be heard. No continuance or dismissal items are scheduled for this meeting.

• Reduction/rescission request for 425 NE 3rd St regarding violation of Sec. 13-171(B)
• Code enforcement case for American East Hospitality LLC at 2002 NW 13th St

Pension Review Committee

The Pension Review Committee will review the minutes from the May 27, 2021, meeting. The committee is scheduled to hear presentations regarding U.S. Equity Large Cap Value, U.S. Equity Small Cap Value, and market conditions.

• Review of May 27, 2021, meeting minutes
• Presentation on U.S. Equity Large Cap Value portfolio by Barrow Hanley Global Investors
• Presentation on U.S. Equity Small Cap Value portfolio by Pzena Investment Management
• Presentation on market conditions and Plan performance by AndCo

City Plan Board

The City Plan Board will consider amendments to the Land Development Code regarding building design and materials. The board will also review a request for facility expansion at Gainesville Christian Community School. Additionally, staff will provide an update on the status of pending code amendments.

• Text change to modify building frontage and material requirements in transect zones
• Special Use Permit for Gainesville Christian Community School expansion at 3536 NW 8th Avenue
• Update on the status of Land Development Code amendments

Board of Trustees of the Consolidated Police & Fire Retirement Plan

The Board will review a revised FY19 actuarial valuation report for submission to the Florida Division of Retirement. Trustees will also hear updates on real estate investments and market performance. Additionally, the Board will consider recommendations from an FY20 actuarial experience study.

• Approval of revised FY19 Actuarial Valuation Report
• Presentation on U.S. Core Real Estate investment by Harrison Street
• Market and performance presentation by Willis Towers Watson
• Review of FY20 Actuarial Experience Study by Foster & Foster
• Approval of May 26, 2021, meeting minutes

Police Advisory Council

The council will discuss the criteria for the Deflection Diversion Program and hear information regarding mental health support for crime victims. Members will also review closed internal affairs cases from May, including case IA 21-010.

• Review of closed internal affairs case IA 21-010
• Discussion of Deflection Diversion Program criteria
• Presentation on mental health for victims of crime by Alachua County Victim Advocates

Student Community Relations Advisory Board

The Student Community Relations Advisory Board will review and vote on draft minutes from meetings held in November 2020, December 2020, January 2021, and March 2021. The agenda also includes board elections and a discussion regarding the next meeting date.

• Approval of draft minutes for November 2020, December 2020, January 2021, and March 2021 meetings
• Board elections

Development Review Board

The Development Review Board is reviewing a petition for the Terra Serena cluster subdivision. The project proposes creating 120 lots on 10.7 acres at 2100 NW 53rd Ave. Staff recommends approval of the plan with conditions.

• Petition DB-21-5 SUB: Cluster subdivision to create 120 lots on 10.7 acres

City Commission

The Gainesville City Commission is reviewing several infrastructure and transit items. This includes a construction bid for the SW 27th Street Multimodal Project and a software contract for the Regional Transit System. The Commission will also consider rebalancing city board terms and a composting grant application.

• $543,465.00 bid award for SW 27th Street Multimodal Project construction
• $131,497 contract with Clever Devices Ltd for RTS digital signage software
• Plan to rebalance city board terms and establish vacancy procedures
• Grant application for a $90,000 multifamily pilot composting program

City Commission

The City Commission will discuss potential partnerships with the County Commission regarding federal relief dollars. The discussion focuses on how to use CARES Act and American Rescue Plan Act funds received by the City of Gainesville and Alachua County.

• Discussion on the use of CARES Act and American Rescue Plan Act funds

Tree Advisory Board

The board is discussing community outreach strategies for the Urban Forest Management Plan, including potential workshops for residents. Members will also review documentation to suggest revisions to the approved tree list within the Land Development Code. Updates from Public Works, Planning, and GRU are also scheduled.

• Community outreach discussion regarding the Urban Forest Management Plan
• Review of documentation for an updated approved tree list in the Tree Ordinance
• Update from City Arborist Dave Conser
• Update from Urban Forestry Inspector Chelsea Proia
• Update from GRU Forester Joe Wolf

Gainesville Community Reinvestment Area Advisory Board

The board will review updates on the 8th & Waldo project and the Downtown Strategic Plan. Members will consider a new initiative to fund energy and water efficiency upgrades for low-income residents. Staff will also provide reports on Heartwood development progress and recent grant spending.

• Proposed $70,132 partnership with Community Weatherization Coalition for home efficiency
• Update on 8th & Waldo project following environmental assessment findings
• Selection of a board representative for the Downtown Strategic Plan Neighbor Advisory Group
• Report on $2,000 grant usage for the Fifth Avenue Arts Festival

Digital Access Committee

The Digital Access Committee will discuss updates on smart city requirements, including a draft RFP for smart benches. The committee will also review Alachua County broadband initiatives and progress on the Data Governance Policy.

• Smart City Update: gathering requirements for smart benches with an RFP draft expected by end of month
• Alachua County Broadband Initiatives update
• Municipal Broadband and Digital Inclusion discussion
• Data Governance Policy progress
• Approval of May 3, 2021 meeting minutes

City Commission

The City Commission is holding a special meeting to continue discussions from a March 2021 neighborhood workshop. The commission will hear a staff presentation regarding costs and notification methods and may take action on related items.

• Neighborhood Workshop Continuation presentation
• Review of development review best practices to help create or lower the cost of housing
• Site plan review comparison data

Joint Water and Climate Policy Board

The Joint Water and Climate Policy Board will review water supply planning and the Zero Waste Plan. The meeting also includes a Citizen Climate Advisory Committee update and setting topics for the August 30 meeting.

• Water Supply Planning presentations by SRWMD and GRU
• Zero Waste Plan presentation from Alachua County and Gainesville Public Works
• Citizen Climate Advisory Committee update
• Approval of April 26, 2021 meeting minutes
• Setting August 30, 2021 agenda topics

General Policy Committee

The committee will discuss recruitment processes for the interim and permanent Director of the Office of Diversity, Equity and Inclusion. Members will also hear a summary of the 2021 Florida legislative session from the city's lobbying firm. Additionally, the agenda includes discussions on proposed 'Nature First' climate policies and annexation policy updates.

• Recruitment for the Director of the Office of Diversity, Equity and Inclusion
• Summary of the 2021 Florida legislative session
• Proposed 'Nature First' climate change ordinances
• Review of city annexation policy
• Discussion on loss of affordable housing

Utility Advisory Board

The board will review findings from a GRU customer survey regarding the city's draft energy policy. Members will also hear an update on the proposed FY22 budget for GRU and receive the May 2021 operational report.

• Presentation of GRU customer survey findings on energy policy
• Update on GRU's proposed FY22 budget
• GRU operational report for May 2021
• Approval of May 2021 meeting and workshop minutes

Nature Centers Commission

The commission will review the NCC Work Plan and approve minutes from February and May 2021. The meeting also includes various staff and committee reports.

• Approval of February 11, 2021, and May 13, 2021, meeting minutes
• Review of the NCC Work Plan
• Committee reports from the Bicycle and Pedestrian Board and Recreation and Open Space Advisory Board
• Discussion regarding the Annual Retreat/Annual Work Plan

City Commission

The City Commission will hear an update on the proposed FY22 budget for GRU. The commission will also discuss the City’s General Government budget for FY22 and FY23.

• Update on GRU's proposed FY22 budget
• Discussion of the City’s General Government FY22/FY23 budget

Board of Trustees/General Employees' Pension Plan

The Board of Trustees will discuss and take action regarding the appointment of Patrick Keogh to the Pension Review Committee. This committee provides investment-related recommendations for the General Employees' Retirement Plan.

• Appointment of Patrick Keogh to the Pension Review Committee

City Commission

The City Commission will review a contract ratification for IAFF Local 2157 firefighters that extends through September 30, 2024. The meeting also includes discussions on selecting a property and casualty broker and reviewing an organizational culture assessment report. Additionally, the commission will consider appointments to several local advisory boards.

• Ratification of IAFF Local 2157 agreement through September 30, 2024
• Selection of Marsh USA, Inc. as property and casualty broker/agent
• Appointments to the Nature Centers’ Commission and Regional Transit Authority Advisory Board
• Review of Organizational Culture Assessment and Report
• Approval of a special budget meeting for June 7, 2021

Historic Preservation Board

The board is reviewing proposals for a new 25,000 square foot sorority house at 505 and 517 SW 10th Street. The plan involves relocating existing houses on the property and demolishing an accessory garage to accommodate the construction.

• Construction of a 25,000 square foot sorority house at 505 & 517 SW 10th Street
• Relocation of a single-family dwelling from 505 SW 10th Street to an adjacent lot
• Demolition of a 441 square foot accessory garage at 517 SW 10th Street
• Relocation of a house within the parcel at 517 SW 10th Street

Pension Review Committee

The Pension Review Committee will hear presentations regarding the Plan's U.S. Equity Large Cap Value portfolio and market conditions. The committee will also consider a recommendation for committee applicant Patrick Keogh.

• Presentation by Barrow Hanley Global Investors on U.S. Equity Large Cap Value portfolio
• Investment performance and market update presentation by AndCo
• Review of application from Patrick Keogh for the Committee
• Approval of March 25, 2021, meeting minutes

General Policy Committee

The General Policy Committee will review updates on the proposed GRU FY22 budget and American Rescue Plan Act funds. Members will also discuss a potential amendment to the Mayor's Charter regarding city government structure. Additionally, staff will present reports on community engagement and the 2021 state legislative session.

• Update on GRU's proposed FY22 budget
• Discussion of American Rescue Plan Act fund expenditures
• Review of Mayor's Charter amendment regarding city structure
• Updates on community engagement programs
• Summary of the 2021 Florida state legislative session

City Plan Board

The City Plan Board is reviewing petitions for land use and zoning changes, including a proposal for affordable housing units. The board will also consider rezoning for religious assembly at 55 NW 23rd Avenue and potential sidewalk exemptions for single-family homes. Additionally, the board must decide if outdoor storage use at 1516 N Main St has been abandoned.

• Land use change to PUD at W University Avenue and SW 12th Street
• Rezoning from U9 to PD at W University Avenue and SW 12th Street
• Rezoning from I-1 to Warehouse at 55 NW 23rd Avenue
• Sidewalk exemption text amendment for single-family residential properties
• Determination of abandoned use status at 1516 N Main St

Board of Trustees of the Consolidated Police & Fire Retirement Plan

The Board of Trustees will review revised actuarial valuation reports for fiscal years 2016 through 2018 for submission to the Florida Division of Retirement. The meeting includes presentations on investment portfolios and market performance by LSV Asset Management and Willis Towers Watson. Additionally, the board will discuss electing a fifth member to replace a trustee whose term ends June 24, 2021.

• Review of revised FY16-FY18 Actuarial Valuation Reports
• LSV Asset Management presentation on U.S. Large Cap and Small Cap Value Equity portfolios
• Willis Towers Watson market update and investment performance presentation
• Discussion regarding the election of a fifth Board member

Police Advisory Council

The Police Advisory Council will discuss updates on the Body Worn Camera program and review closed internal affairs cases from April. The council will also hear about the 'You and the Law' initiative for Alachua County and progress of the Mayors Community Response Council.

• Body Worn Camera program statistics update
• Review of closed internal affairs cases from April
• Recommendations for the You and the Law Initiative
• Mayors Community Response Council progress update

City Commission

The City Commission will hear a presentation from HR&A Advisors, Inc. regarding the progress of the City’s Comprehensive Plan update. The presentation covers work completed to date and seeks commission input on primary ideas for new chapters as the project enters the drafting phase.

• Presentation from HR&A Advisors, Inc. regarding the Comprehensive Plan update

Zero Waste Subcommittee

The Zero Waste Subcommittee will hear a presentation regarding a two-phase plan to place litter containers in high-litter areas. This follows previous discussions about expanding the placement of trash containers in the city's right-of-ways. The subcommittee is expected to provide direction following the presentation.

• Approval of May 11, 2021, meeting minutes
• Presentation of a two-phase plan for street side and community trash receptacles

Citizens Advisory Committee for Community Development

The CACCD will review and discuss funding requests for Fiscal Year 2020-2021. These recommendations involve agency programs that assist low-to-moderate income residents using federal CDBG and HOME funds.

• FY 2020-2021 Outside Agencies Funding Recommendations
• Board resignation of Mark Mulhall
• Adoption of February 18, 2020 minutes

Utility Advisory Board

The Utility Advisory Board is holding a workshop to review findings from a citizen survey regarding the City of Gainesville's draft energy policy. Members will also continue discussions on GRU's Integrated Resource Plan and address recent City Commission directives concerning fossil gas rebates and marketing.

• Review of citizen survey results regarding the draft energy policy
• Continued discussion of GRU's Integrated Resource Plan (IRP)
• Discussion of City Commission directives regarding fossil gas rebates and marketing

City Commission

The City Commission will discuss potential amendments to a development proposal for the Gainesville Weyerhaeuser 121 property. The discussion includes proposed changes related to housing, site design, and conservation management. Staff is seeking direction regarding these amendments and a pending land use amendment.

• Discussion of proposed amendments for the Gainesville Weyerhaeuser 121 property
• Review of potential changes to housing, transportation mobility, and conservation management
• Direction on pending land use amendment PB-19-128 LUC to change designation to Agriculture (AGR)

Public Recreation and Parks Board

The Public Recreation and Parks Board is conducting a special meeting to tour several City of Gainesville parks. These locations include sites with past, current, or future improvements.

• Tour of Oakview Park, Northside Park, and Forest Park
• Tour of Hogtowne Creek Headwaters Nature Park
• Tour of Albert "Ray" Massey Park, Cora P Roberson Park, Fred Cone Park, and Unity Park

City Commission

The Gainesville City Commission will discuss Florida’s House Bill 1 regarding municipal budget control provisions. The agenda also includes a contract amendment for solid waste collection with WCA of Florida, LLC. Additionally, the Commission will review audit reports and schedule upcoming workshops.

• Contract amendment for solid waste collection with WCA of Florida, LLC ($227,480 increase)
• Discussion regarding Florida House Bill 1 and municipal budget control provisions
• Joint meeting with Gainesville Housing Authority scheduled for July 19
• Workshop on the Comprehensive Plan Update scheduled for May 26
• Reconsideration of solid waste service usage data analysis

Board of Trustees/General Employees' Pension Plan

The Board is considering approval of revised actuarial valuation reports for the General Employees’ Retirement Plan covering fiscal years 2016 through 2019. These revisions follow a settlement with the Florida Division of Retirement regarding payroll growth rate assumptions. The Board will also receive the Pension Review Committee's annual report for fiscal year 2020.

• Approval of revised FY 2016-2019 Actuarial Valuation Reports
• $27,500 in total actuarial valuation revision fees
• Review of the Pension Review Committee Annual Report for FY 2020

Police Advisory Council

The council will draft a presentation for the City Commission regarding the Fiscal Year 2020 annual report. This includes reviewing the council's mission, vision statement, and accomplishments. Members are tasked with providing feedback before the June 17th submission.

• Drafting of FY 2020 annual report presentation
• Review of mission and vision statement
• Review of council accomplishments

Tree Advisory Board

The Tree Advisory Board will review documentation to suggest revisions to the approved tree list within the Tree Ordinance Code. The meeting also includes progress updates from Public Works, Planning, and Gainesville Regional Utilities.

• Review of updated approved tree list for the Tree Ordinance
• Public Works update from City Arborist Dave Conser
• Planning Department update from Urban Forestry Inspector Chelsea Proia
• Gainesville Regional Utilities (GRU) update from Forester Joe Wolf

Gainesville Community Reinvestment Area Advisory Board

The board will review a proposed community engagement plan for affordable housing in the Porters and Pleasant Street neighborhoods. Members will also discuss streetscaping partnerships on Fifth Avenue and progress on the 8th & Waldo and Power District projects.

• Community engagement plan for infill housing in Porters and Pleasant Street
• Potential partnership for Fifth Avenue streetscaping from NW 10th to 13th Street
• Environmental assessment update for the 36-acre 8th & Waldo project area
• Recommendations for bringing the Power District project to market
• Selection of a board representative for the Downtown Strategic Plan Neighbor Advisory Group

City Commission

The City Commission and the Historic Preservation Board will hold a joint special meeting to discuss Gainesville's historic preservation program. The discussion focuses on a plan prepared by HPB member Kyra Lucas regarding short-term and long-term goals and vision for the board.

• Discussion of the historic preservation plan prepared by Kyra Lucas

General Policy Committee

The General Policy Committee will discuss a charter amendment regarding the mayor's authority and review complaint procedures for Charter Officers. The committee will also hear a presentation on fair chance hiring and discuss budget increments and decrements.

• Discussion of Mayor's Charter Amendment regarding government structure
• Review of complaint and disciplinary procedures for Charter Officers
• Presentation on fair chance hiring policies
• Update on American Rescue Plan Act funds
• Discussion of Commission budget increments and decrements

Nature Centers Commission

The Nature Centers Commission will review meeting minutes from March 15 and April 8, 2021. The meeting includes reports from staff and various committees. Members will also discuss expenditures and the annual retreat work plan.

• Approval of March 15 and April 8 meeting minutes
• Review of expenditures and 'wish list' items
• Annual Retreat review and update work plan
• Committee reports including Policy, PR & Awards, and Friends of Nature Parks

Special Magistrate Hearing

The Special Magistrate will preside over several hearings regarding property code violations throughout the city. These cases involve various addresses and include reviews of specific ordinance violations.

• Code enforcement hearing for 408 SE 14th Ter (Violation Sec. 14.5-1)
• Code enforcement hearing for 214 NW 4th Ave (Violation Sec. 14.5-1)
• Code enforcement hearing for 626 NW 4th St (Violation Sec. 13-308.1)
• Code enforcement hearing for 817 NE Waldo Rd (Violation Sec. 30-1.8)
• Code enforcement hearing for 1618 NW 30th Ave (Violation Sec. 13-302.4)

Utility Advisory Board

The board will review GRU operational and statistical reports for February through April 2021. Members will also begin a series of meetings regarding the proposed FY22 budget for GRU. Additionally, the board will select up to two members to attend the APPA 2021 National Conference.

• Discussion of GRU's proposed FY22 budget
• Review of GRU operational updates for February, March, and April 2021
• Selection of up to two members for the APPA 2021 National Conference (estimated $5,500)
• Approval of April 8, 2021, meeting minutes

City Commission

The City Commission is holding a special meeting to discuss the proposed FY22 budget for GRU. This session marks the first in a series of meetings where staff will present information related to the budget proposal.

• Presentation on the proposed GRU FY22 budget

Public Recreation and Parks Board

The board will discuss developing its work plan for the 2021-2022 year. Members will also hear updates from Recreation Division staff and discuss the upcoming FRPA Conference in Orlando.

• Development of the 2021-2022 PRPB work plan
• Recreation Division updates
• Discussion regarding the 2021 FRPA Conference in Orlando
• Approval of April 14, 2021 meeting minutes

SHIP - Affordable Housing Advisory Committee

The committee will discuss adapting a location scoring tool from Charlotte, North Carolina, to evaluate affordable housing sites. The meeting includes an overview of the Department of Sustainable Development's role in land development and the Comprehensive Plan update. Staff will also present the status of 11 statutory requirements for the Incentives and Recommendations Report.

• Discussion of Charlotte, North Carolina’s Location Scoring Tool for housing evaluation
• Overview of Department of Sustainable Development duties and activities
• Status update on 11 required elements for the Incentives and Recommendations Report

Zero Waste Subcommittee

The subcommittee will discuss a draft ordinance regarding polystyrene, single-use food accessories, and the release of glitter, balloons, and confetti on city property. Members will also review a solid waste service usage report and discuss green procurement policies. These items are part of the city's efforts toward its Zero Waste goals.

• Draft ordinance prohibiting polystyrene on city property
• Proposed ban on releasing glitter, balloons, and confetti
• Regulation of single-use food accessories like utensils and condiments
• Review of Solid Waste Service Usage Report data analysis
• Discussion of green procurement policies

Citizens Advisory Committee for Community Development

The Citizens Advisory Committee for Community Development will hold a virtual workshop to hear presentations from outside agencies. These presentations concern requests for Fiscal Year 2020-2021 CDBG and HOME funding. This item is for informative purposes only.

• FY20-21 CDBG & HOME funding request presentations

City Commission

The City Commission is meeting to discuss the General Government FY22/FY23 Budget. The commission will also consider a revised calendar for budget discussions and public hearings regarding fire assessment and millage rates.

• Discussion of the General Government FY22/FY23 Budget
• Approval of a revised calendar for budget-related public hearings
• Setting dates for fire assessment rate and millage rate resolutions

City Commission

The City Commission is reviewing several items for approval, including meeting minutes and an equity update schedule. Key discussions include a new multi-use trail project and business grants for historic properties. The agenda also covers the marketing and sale of homes in the Heartwood neighborhood.

• Bid award to DB Civil Construction, LLC for NW 19th Lane Multi-Use Trail ($299,431.00)
• Business Improvement Grant application for Akira Wood Inc. at 619 South Main Street
• Marketing and sales plan for 34 homes in the Heartwood neighborhood
• Approval of April 2021 City Commission meeting minutes

City Commission

The City Commission will conduct a swearing-in ceremony for Commissioners Desmon Duncan-Walker and Gail Johnson. The commission will also vote to appoint a Mayor-Commissioner Pro Tem for the 2021-2022 term.

• Oath of office for Commissioner Desmon Duncan-Walker
• Oath of office for Commissioner Gail Johnson
• Election of Mayor-Commissioner Pro Tem for the 2021-2022 term

City Beautification Board

The City Beautification Board will elect a new Chair and Vice Chair for the 2021-2022 term. Members will also discuss the date and budget for an Arbor Day 2021 tree giveaway. Additionally, several past meeting minutes are up for approval.

• Election of Board Chair for May 2021 to May 2022
• Election of Board Vice Chair for May 2021 to May 2022
• Discussion of Arbor Day 2021 event date and tree giveaway spending
• Approval of meeting and workshop minutes from September 2020 through March 2021

Citizens Advisory Committee for Community Development

The committee will hold a virtual workshop to hear presentations from outside agencies regarding FY20-21 CDBG and HOME funding requests. This session is for informative presentations only.

• FY20-21 CDBG & HOME funding request presentations

Historic Preservation Board

The Historic Preservation Board is reviewing several petitions regarding properties in the Northeast Residential Historic District. Proposed projects include renovations to the Thelma Boltin Center and a metal roof installation at 1021 NE 5th Terrace. The board will also provide feedback on a conceptual fencing plan for 538 NE 11th Avenue.

• Renovation and 1,785 square foot addition to the Thelma Boltin Center at 516 NE 2nd Avenue
• Metal roof installation and chimney removal at 1021 NE 5th Terrace
• Concept review for fencing and landscaping at 538 NE 11th Avenue
• Proposed repairs and additions to a single-family dwelling at 425 NE 3rd Street

Digital Access Committee

The committee will review updates regarding the Smart City project and Alachua County broadband initiatives. Members will also discuss municipal broadband, data governance, and the Skybridge After School Program computer lab. The agenda includes a discussion regarding the election of a new chair.

• Smart City Update
• Skybridge After School Program computer lab overview
• Alachua County Broadband Initiatives
• Municipal Broadband and Digital Inclusion
• Election of New Chair

City Commission

The City Commission is conducting a workshop to review progress on previous strategic goals. The session includes developing a 2021 Policy Calendar and refining objectives for Vision 2035 and the 2021-2026 Action Plan.

• Review of progress on previous year's strategic goals
• Development of a 2021 Policy Calendar
• Refinement of goals and objectives for Vision 2035 and the 2021-2026 Action Plan

City Commission

The City Commission is convening workshops to discuss strategic planning priorities. The sessions include reviewing progress on previous goals and developing a 2021 Policy Calendar. Commissioners and Charter Officers will also work to refine objectives for Vision 2035 and the 2021-2026 Action Plan.

• Strategic planning workshops scheduled for April 29 and April 30, 2021
• Review of progress on previous year's strategic goals
• Development of a 2021 Policy Calendar
• Refinement of Vision 2035 and 2021-2026 Action Plan objectives

Development Review Board

The Development Review Board will consider a request to reduce the side setback at 3621 Archer Road from 10 feet to 1 foot. This variance would allow for a drive-thru canopy as part of converting the building into a drive-thru only location. The board will also review and approve minutes from the September 29, 2020 meeting.

• Variance request for Chick-fil-A at 3621 Archer Road to reduce side setback for a canopy
• Approval of draft minutes from the September 29, 2020 Development Review Board meeting

City Commission

The City Commission is reviewing two petitions regarding the 7.1-acre property at 4315 NW 23rd Ave. The items involve changing the land use to a Planned Use District and rezoning the site to a Planned Development. Staff recommends approval for both requests.

• Land use change for 4315 NW 23rd Ave from Office (O) and Conservation (CON) to Planned Use District
• Rezoning of 4315 NW 23rd Ave from Office (OF) and Conservation (CON) to Planned Development

Police Advisory Council

The Police Advisory Council will meet to receive updates from the Chief regarding the deflection program, body-worn cameras, and closed IA cases. The agenda also includes a discussion item and public comment.

• Deflection Program update
• Body Worn Camera update
• Closed IA Cases update
• Board and Committee Annual Report

Zero Waste Subcommittee

The subcommittee will review a draft ordinance regarding single-use plastic accessories. Members will also discuss proposed revisions to city purchasing and real estate policies to prohibit polystyrene on city property. Additionally, the group will review a solid waste service usage report.

• Review of Single Use Plastic Accessories Ordinance draft
• Proposed revisions to Purchasing and Real Estate Policies regarding polystyrene
• Solid Waste Service Usage Report data analysis review
• Approval of March 30, 2021, meeting minutes

City Commission

The City Commission and Utility Advisory Board will hold a joint special meeting. The board will provide an update on the issues they are currently reviewing.

• Update from the Utility Advisory Board regarding their current work

Gainesville Cultural Affairs Board

The April 26, 2021, Gainesville Cultural Affairs Board agenda consists of standard procedural steps. No specific new business or staff reports are detailed in the document.

General Policy Committee

The General Policy Committee will review annual reports from advisory boards and discuss gender pay equity. The meeting also includes direction for the GRU FY22 budget process and a presentation on immigrant inclusion grants.

• $350,000 proposal for historic black neighborhood street signs
• Direction for GRU FY22 budget to meet $36,283,000 profit target
• Review of annual reports from Advisory Boards and Committees
• Discussion on gender pay equity and charter officer salary data

City Plan Board

The City Plan Board will discuss updates to the Heritage Overlay District, including its name and eligibility map. The board will also consider land use and rezoning requests near SW 43rd Street and SW 24th Avenue that would increase development density. Additionally, a decision is requested regarding whether outdoor storage at 1516 N Main St has been abandoned.

• Heritage Overlay District text change and eligibility map review
• Land use change and rezoning near SW 43rd St and SW 24th Ave to allow up to 125 units per acre
• Rezoning Alachua County tourist land to Gainesville commercial and general business near SW Archer Road
• Decision on abandoned outdoor storage use at 1516 N Main St

City Commission

The City Commission is reviewing the Annual Comprehensive Financial Report for the fiscal year ended September 30, 2020. This item includes audited financial statements and management letters prepared by Purvis Gray & Company, LLP. The commission is asked to accept the report along with the auditors' findings and management's response.

• Acceptance of Fiscal Year 2020 Annual Comprehensive Financial Report
• Review of Audited Financial Statements and Auditors' Reports
• Review of Management Letters and Management’s written response

City Commission

The Gainesville City Commission will hold a special meeting to discuss the GNV Vision Zero framework. The commission is scheduled to discuss the item and take action as deemed necessary.

• Discussion of GNV Vision Zero

Student Community Relations Advisory Board

The Student Community Relations Advisory Board will review draft minutes from November 2020, December 2020, January 2021, and March 2021 for approval. The agenda also includes board elections and a discussion regarding the next meeting date.

• Approval of draft minutes from November 2020, December 2020, January 2021, and March 2021
• Board elections

Citizens Advisory Committee for Community Development

The committee will hold a virtual workshop regarding the FY20-21 Community Development Block Grant and HOME Investment Partnerships Program funding process. This session is an informative presentation reviewing U.S. Housing & Urban Development guidelines for agency funding requests.

• FY20-21 CDBG and HOME program funding process workshop
• Review of HUD guidelines for agency funding requests
• 2020-2021 Applicant Workshop (CDBG & HOME)

City Commission

The City Commission is holding a second session of the Listening Youth Workshop with institutional partners. This meeting aims to define roles, responsibilities, and funding for a city youth policy action plan.

• Listening Youth Workshop with Institutional Partners - Session Two (B)

City Commission

The City Commission is reviewing several items in the consent agenda, including contracts for new transit technology and rental housing inspections. One major item involves using a federal grant to purchase a zero-emission battery electric bus. The commission will also consider naming a facility at Oakview Park.

• $1,205,620 for an electric bus and charging equipment
• Naming the Oakview Park building 'Kiwanis Community Center at Oakview Park'
• Staff ranking for rental housing and energy efficiency inspections
• Approval of meeting minutes from March 29 to April 7, 2021

Public Recreation and Parks Board

The Public Recreation and Parks Board will vote on new officers for the board's leadership positions. The meeting includes a presentation regarding the PRCA Master Plan development process. Members will also discuss and develop the work plan for the 2021-2022 period.

• Election of Chair, Vice-Chair, and Secretary/Treasurer officers
• Presentation on the PRCA Master Plan development process
• Development of the 2021-2022 PRPB work plan
• Recreation Division updates from staff

Tree Advisory Board

The Tree Advisory Board is reviewing proposed revisions to the City's tree ordinance and discussing a potential land purchase off Rocky Point Road. The board also reviewed recommended tree species and discussed urban forestry outreach strategies. Members decided to submit individual recommendations for code changes using tracked changes.

• Proposed revisions to Tree Ordinance Sec. 30-8.7, including container size requirements
• Potential purchase of land off Rocky Point Road for urban forest conservation
• Presentation of recommended tree and shrub species list
• Discussion on urban forestry outreach presentations

City Commission

The City Commission will hear presentations regarding youth literacy and programming. The meeting also includes discussions on digital access, transportation equity, and school rezoning.

• Presentations on youth literacy from United Way and Tina Certain regarding the SAIL program
• Presentation on youth programming by Children's Trust
• Discussion on digital access and broadband
• Discussion on transportation equity
• Discussion on school rezoning and the City Comprehensive Plan update

SHIP - Affordable Housing Advisory Committee

The committee will hear an update on Gainesville Community Reinvestment Area housing initiatives and meet with LIHTC and SAIL developers to discuss project amenities and community values. Members will also elect a new Secretary and review a report intended for the City Commission.

• Update on Gainesville Community Reinvestment Area (GCRA) housing initiatives
• Election of an AHAC Secretary from committee members
• Approval of AHAC Report to City Commission for 2019 and 2020
• Discussion with LIHTC and SAIL affordable housing developers

Digital Access Committee

The committee will review the implementation schedule for the Smart City lighting plan and internet access expansion in downtown Gainesville. Members will also discuss Alachua County broadband initiatives and a draft data protection policy. The meeting includes an election for a new committee chair.

• Smart City lighting plan implementation schedule
• Internet access expansion in downtown and Depot Park areas
• Alachua County broadband initiatives
• Municipal broadband RFP selection update
• Election of a new Committee Chair

General Policy Committee

The committee will review staff presentations on two primary options for General Fund Transfer formulas. Members will also receive an update on the Downtown Strategic Plan engagement plan and review annual reports from advisory boards. An item regarding the Local Food System Action Plan was removed from this meeting's agenda.

• Options for General Fund Transfer formulas from nFront Consulting LLC
• Engagement Plan presentation for the Downtown Strategic Plan
• Review of annual reports from advisory board and committees
• Discussion regarding a Community Resource Guide

Utility Advisory Board

The board is reviewing six proposed changes to water and wastewater rates intended to promote conservation and align with costs of service. These modifications could increase annual revenues by up to $300,000 for Water and $2 million for Wastewater. The meeting also includes discussions on the Integrated Resource Plan and the election of new officers.

• Proposed increase of City of Alachua wholesale water rate to $2.67/kgal
• Proposed 2nd tier water rate adjustment to $3.87/kgal
• Proposed RCW rate increase of $0.23/kgal
• Estimated annual revenue increases of up to $300,000 for Water and $2 million for Wastewater
• Election of UAB Chair and Vice Chair

Nature Centers Commission

The Nature Centers Commission meeting includes a review of expenditure wish list items and planning for an annual retreat. The agenda also features reports from various committees and liaison boards.

• Review of expenditure wish list items
• Planning the annual retreat work plan
• Reports from the Bicycle and Pedestrian Board
• Reports from the Recreation and Open Space Advisory Board

Special Magistrate Hearing

The Special Magistrate will review several code enforcement cases regarding property violations in Gainesville. The agenda includes requests for penalty reductions, continuances, and case dismissals due to compliance.

• Penalty reduction/rescission requests for properties at 905 SE 9th PL and 1403 SE 1st AVE
• Continuance requests for multiple properties on NW 4th Avenue and NW 2nd Street
• Compliance and dismissal reviews for 1002 NE 19th PL and 822 NW 39th AVE
• Review of violations at 222 SE 13th ST involving JP Morgan Chase Bank National Association

City Commission

The City Commission and GCRA Advisory Board will hold a joint workshop to review the 2019-2020 annual report. The meeting includes a presentation on bringing the Power District property to market and an overview of the proposed FY22-23 GCRA budget. A presentation regarding a visit to the Birmingham CrossPlex is also scheduled.

• Review of GCRA Advisory Board 2019-2020 Annual Report
• Presentation on next steps for bringing Power District property to market
• Discussion of proposed FY22-23 GCRA budget and Reinvestment Roadmap updates
• Presentation regarding a visit to the Birmingham CrossPlex

Gainesville Art in Public Places Trust

The Gainesville Art in Public Places Trust will hold a staff update and conduct a discussion regarding a Veterans Memorial. The meeting also includes routine procedural items such as the adoption of the agenda.

• Discussion of Veterans Memorial
• Staff update

Historic Preservation Board

The Historic Preservation Board is reviewing several petitions for building modifications within Gainesville's historic districts. These include a request for a new single-family home, a solar panel installation, and a roof replacement. Staff recommendations are provided for each application.

• New single-family dwelling at 622 NW 1st Street
• Accessory structure renewal at 504 NE 9th Avenue
• Solar photovoltaic system installation at 619 NE 6th Avenue
• Metal roof installation and chimney removal at 530 NE 3rd Street

City Commission

The City Commission is conducting a workshop to engage with institutional partners regarding the needs of youth and young adults. The session focuses on discussing relevant policies and resources for this demographic. These discussions are intended to inform the next workshop for crafting city youth policy.

• Listening Youth Workshop with Institutional Partners

Board of Trustees/General Employees' Pension Plan

The Board of Trustees will discuss filling a vacancy on the Pension Review Committee. The committee previously recommended not appointing anyone from the current applicant pool due to limited experience.

• Appointment to the Pension Review Committee

City Commission

The City Commission is reviewing proposals for mental health and homelessness services. This includes adding two counselors to the Mental Health Co-Responder Team and funding a downtown street outreach initiative. The agenda also covers park maintenance contracts and property updates.

• $235,511 for Mental Health Co-Responder Team counselor services
• $201,010 for the Downtown Chronic Homelessness Street Outreach Initiative
• $93,549.48 annual contract for park cleaning and facility services
• Appointment of Boisey Waiters to the Citizen’s Advisory Board for Community Development
• Workshop regarding the Weyerhauser Gainesville 121 property

City Commission

The City Commission will hear a presentation from HR&A Advisors, Inc. regarding the progress of the City's Comprehensive Plan update. This follows the previous update provided to the Commission on January 14, 2021.

• Presentation by HR&A Advisors, Inc. regarding the Comprehensive Plan Update

Zero Waste Subcommittee

The Zero Waste Subcommittee discussed options for reducing single-use plastics and managing public trash receptacles. Members directed staff to research a city-wide refuse policy and receptacle placement. The committee also requested the development of a green purchasing policy.

• Ordinance to ban plastic confetti and balloon releases
• Policy for public trash receptacle placement in right-of-ways
• Green purchasing policy for GRU and general government
• Researching recycling services for polystyrene and plastic bags

City Commission

The City and County Commissions will hold a joint special meeting to receive updates on several initiatives. Staff will present the GCRA 10-Year Reinvestment Plan and progress on community food access projects. The commission will also hear a presentation regarding Wild Spaces, Public Places extensions.

• GCRA 10-Year Reinvestment Plan and FY2020 Annual Report update
• Progress update on collaborative community food access initiatives
• Presentation regarding Wild Spaces, Public Places extension with housing and infrastructure

General Policy Committee

The committee will discuss potential programming and future use for the vacant US Job Corps property at 5301 NE 40th Terrace. Staff will also present options for General Fund Transfer formulas provided by nFront Consulting LLC. Additionally, the committee will review annual reports from various advisory boards and committees.

• Future use of US Job Corps property at 5301 NE 40th Terrace
• Options for General Fund Transfer formulas from nFront Consulting LLC
• Review of Advisory Board and Committee Annual Reports
• Approval of February 25, 2021 meeting minutes

Pension Review Committee

The Pension Review Committee will hear presentations regarding the Plan's real estate fund investment and market conditions. The committee will also elect two members to an applicant review Sub-Committee to address a vacancy.

• Presentation by Principal on US Property real estate fund investment
• Presentation by AndCo regarding economic conditions and asset allocation
• Election of two members to an applicant review Sub-Committee
• Review of FY20 PRC report material for the City Commission

City Plan Board

The City Plan Board is reviewing petitions to allow transit-oriented development at 1015 South Main Street. These requests include removing a 10-acre minimum parcel size requirement and changing land use from Industrial to Urban Core. The board will also continue discussions regarding the Heritage Overlay District.

• Text amendment to delete 10-acre minimum parcel size requirement for rezoning to Transect
• Land use change from Industrial to Urban Core at 1015 South Main Street
• Rezoning of 1015 South Main Street from I-2 to Downtown (DT)
• Special Use Permit for a 25KW diesel generator at 2498 NW 73rd Pl
• Discussion on Heritage Overlay District text and eligibility map

Police Advisory Council

Chief Jones will provide updates regarding events in the Fletchers area and nightly activities in Downtown/Midtown, including concerns about overcrowding. Additionally, Lieutenant Jaret Weiland will present on Internal Affairs processes to train the Council for reviewing closed cases.

• Update on events at the Fletchers area
• Discussion of nightly activities in Downtown/Midtown, including overcrowding and last call concerns
• Presentation on GPD Internal Affairs processes and procedures

Board of Trustees of the Consolidated Police & Fire Retirement Plan

The Board of Trustees will hear presentations regarding high yield fixed income management and plan investment performance. The meeting also includes a review of February 2021 meeting minutes and information on premium tax distribution eligibility lists.

• Presentation by Ares Management on high yield fixed income management
• Presentation by Willis Towers Watson regarding Plan investment performance
• Review of February 24, 2021, meeting minutes
• Information on FY18 & FY19 185 Premium Tax Distributions eligibility lists

Utility Advisory Board

The Utility Advisory Board is continuing its work on the Integrated Resource Plan (IRP) for Gainesville Regional Utilities (GRU). Members are drafting a document to provide the Board's input and opinions for the IRP process.

• Review of a draft document regarding the IRP process provided by Member Crowe

Citizens Advisory Committee for Community Development

The Citizens Advisory Committee for Community Development is holding a public hearing on the draft 2019 Consolidated Annual Performance & Evaluation Report (CAPER). This report summarizes the use of CDBG and HOME funds to support low and moderate-income residents from October 2019 through September 2020. The committee will receive citizen comments on this draft.

• Public hearing for the draft 2019 Consolidated Annual Performance & Evaluation Report (CAPER)

Audit and Finance Committee

The committee will review a first budget amendment for the FY 2021 General Government plan. They will also examine Gainesville Regional Utilities' audited financial statements and an updated investment policy. Additionally, members will review quarterly reports regarding budget performance, investments, and fuel hedging.

• First Budget Amendment to the FY 2021 General Government Plan
• Updated Gainesville Regional Utilities (GRU) Investment Policy
• Gainesville Regional Utilities FY 2020 Audited Financial Statements
• FY 2021 First Quarter Budget vs. Actual performance analysis
• FY 2021 First Quarter investment performance reports

City Commission

The Joint City and County Commission will discuss the reallocation of approximately $2.6 million in Federal CARES Act funds by Alachua County. The county moved these funds from public safety to its reserves, citing issues with the Gainesville Regional Utilities trunk radio system. The commission intends to take action to reach a resolution through the governmental dispute resolution process.

• Discussion of $2.6 million in Federal CARES Act funding reallocation
• Conflict resolution regarding Alachua County's use of funds for reserves

Public Recreation and Parks Board

The board will conduct a nominating committee workshop to select candidates for the Chair, Vice-chair, and Secretary positions. These nominations are scheduled to be presented for a vote at the April meeting.

• Selection of nominees for Chair, Vice-chair, and Secretary positions

Gainesville Community Reinvestment Area Advisory Board

The board will consider a $2,000 grant for the Fifth Avenue Arts Festival and receive updates on A. Quinn Jones project improvements. Members will also discuss the prioritization of future GCRA initiatives and review feedback regarding the My Neighborhood Grant Program.

• $2,000 community partnership grant for Fifth Avenue Arts Festival
• Update on A. Quinn Jones Context Area Improvements
• Discussion of GCRA roadmap prioritization
• Presentation of FY 2020 GCRA Annual Report
• Review of My Neighborhood Grant Program policies

Nature Centers Commission

The Nature Centers Commission will discuss a recommendation regarding PRCA policy 7.1 for the acquisition of park lands. The meeting also includes consideration of honoring Amy Carpus and planning an annual retreat.

• Recommendation regarding PRCA policy 7.1 (Acquisition of Park Lands Policy)
• Consideration of honoring Amy Carpus
• Review of expenditures/wish list items
• Planning for the annual retreat

Student Community Relations Advisory Board

The Student Community Relations Advisory Board will review a pending contract between the City of Gainesville and FDOT regarding high-volume vehicle crash locations. Staff will also present on city policies for public meetings. Additionally, the board will discuss potential topics for future learning trips.

• Pending contract between City of Gainesville and FDOT regarding vehicle crashes
• Introduction of new GPD Liaison Officer Brett Traywick
• Review of board processes and city policy on public meetings
• Discussion of potential topics for future learning trips

Public Recreation and Parks Board

The Public Recreation and Parks Board will approve February meeting minutes and hear recreation division updates. Members will also discuss planning a park tour and an annual business meeting. Additionally, the board will appoint a committee to nominate candidates for upcoming officer elections.

• Appointment of a Nominating Committee for Chair, Vice-Chair, and Secretary/Treasurer positions
• Planning dates and locations for a City park tour
• Planning the annual business meeting
• Review of Board Member Resource Documents

Tree Advisory Board

The board is reviewing draft resolutions to use Tree Mitigation Funds for Public Works and Urban Forestry budgets. Members also discussed potential changes to the Land Development Code regarding tree regulations. The board agreed on specific technical revisions to Section 30-8.7 of the code.

• Draft resolution for Tree Mitigation Fund use in Public Works (200928)
• Draft resolution for Urban Forestry Group Operating Budget FY22 & FY23 (200930)
• Discussion on extending tree mitigation funds to private property (200197)
• Agreement on revisions to Section 30-8.7 of the Land Development Code
• Tree Mitigation Fund balance of over $3.4 million

City Beautification Board

The City Beautification Board will discuss options for the 2021 Arbor Day event. The board will also discuss potential nominees for the 2021 City Beautification Awards and the possibility of moving the ceremony to the fall.

• Options for the 2021 Arbor Day Event
• Potential nominees for the 2021 City Beautification Awards
• Moving the awards ceremony to the fall

SHIP - Affordable Housing Advisory Committee

The committee will review requirements for the state-mandated Incentives and Recommendations Report and a peer city review of other AHACs. Staff will also provide updates on several affordable housing initiatives, including a pilot program to donate City-owned lots in Duval Heights to a nonprofit developer.

• Overview of the Incentives and Recommendations Report requirements
• Peer city review of AHAC meeting frequencies and duties
• Affordable Housing Property Donation Pilot Program for City-owned lots
• Status updates on Woodland Park, Phase 2, Deer Creek Senior Housing, and Royal Park Apartments

City Commission

The Gainesville City Commission is reviewing a contract with Kearns & West, Inc. to provide technology and moderation for public comments during meetings. The Commission is also considering a $165,000 settlement regarding a 2020 bus accident. Additionally, staff requested approval for an integration contract related to the Advanced Metering Infrastructure project.

• Contract award to Kearns & West, Inc. for $195,175 annually for public comment services
• $165,000 settlement for a wrongful death claim involving a 2020 bus accident
• Integration contract approval for the Advanced Metering Infrastructure (AMI) project
• Joint City Commission/CRA Advisory Board Workshop scheduled for April 7, 2021

Gainesville Art in Public Places Trust

The Gainesville Art in Public Places Trust will discuss the presentation of art awards. The meeting also includes a discussion regarding the recognition of contributions made by artists and cultural organizations during COVID-19.

• Discussion of art award presentations
• Recognition of COVID-19 contributions by cultural organizations and artists

Zero Waste Subcommittee

The Zero Waste Subcommittee will review staff findings regarding the regulation of glitter and plastic confetti. Staff will also provide an update on the status of various previously requested zero waste initiatives.

• Presentation on glitter and plastic confetti ban findings
• Update on the status of zero waste initiatives
• Approval of February 2, 2021 meeting minutes

Historic Preservation Board

The Historic Preservation Board is reviewing several requests for building modifications and new constructions within historic districts. This includes a setback modification for an accessory dwelling unit and the installation of metal roofs on existing structures.

• Setback reduction request for a guest house at 206 NE 7th Street
• Metal roof installation at 300 NE 13th Avenue
• New single-family home construction at 427 NW 2nd Street
• Office building renovations at 1107 SW 2nd Avenue

City Commission

The City Commission will host a workshop for representatives of organizations that provide direct services to youth and young adults. The session aims to identify relevant needs and resources for future deliberations with institutional partners.

• Listening Workshop with Youth/Young Adult Direct Service Providers

General Policy Committee

The General Policy Committee will discuss brick-and-mortar options to address food access in Gainesville. The committee will also hear a staff presentation regarding an outdoor event center, Tom Petty Park, and Glen Springs. Additionally, members will review employment approaches for panhandling and RTS COVID protocols.

• Brick-and-mortar food access options
• Louisville Community Grocery Capital Project RFP
• Presentation on Tom Petty Park and Glen Springs
• Review of panhandling employment approaches
• RTS COVID protocol review

Pension Review Committee

The Pension Review Committee will review meeting minutes from December 17, 2020. The committee is scheduled to hear presentations regarding General Pension Plan investments from Brown Advisory, Disciplined Growth Investors, and AndCo.

• Review of December 17, 2020 meeting minutes
• Brown Advisory presentation on large cap growth strategy
• Disciplined Growth Investors presentation on small/mid cap growth strategy
• AndCo presentation on market conditions and asset allocation recommendations
• PRC Annual Report and presentation to the City Commission

City Plan Board

The City Plan Board is reviewing proposed amendments to the Heritage Overlay District's code and implementation procedures. The board will also consider several land use and rezoning petitions for properties in Gainesville.

• Proposed text changes for the Heritage Overlay District
• Land use change and rezoning for Gainesville Hillel at 2020 West University Ave
• Land use change and rezoning for St. Michael’s Church property at 4315 NW 23rd Ave
• Land use change and rezoning for the NE 39th Blvd Henderson project (83.79 acres)

Police Advisory Council

The Police Advisory Council will meet to elect a Chair Person and Vice Chair Person. Members will also discuss the Sunshine/Open Meetings Law and review the Police Advisory Ordinance. Additionally, the council is scheduled to review closed Internal Affairs cases.

• Selection of Chair Person
• Selection of Vice Chair Person
• Review of Police Advisory Ordinance
• Review of closed Internal Affairs cases (IA 20-048 and IA 20-045)
• Discussion on Sunshine/Open Meetings Law

Board of Trustees of the Consolidated Police & Fire Retirement Plan

The Board of Trustees will hear a presentation from Willis Towers Watson regarding plan investment performance and asset allocation recommendations. The meeting includes discussions on plan investments and share plan eligibility. Additionally, the Board will review the 2020 Division of Retirement Annual Report.

• Presentation by Willis Towers Watson on investment performance and manager recommendations
• Discussion regarding Plan investments and Alternative Credit Investments
• Discussion regarding Share Plan Eligibility
• Review of the 2020 Division of Retirement Annual Report
• Pensions & Investments staffing update

Utility Advisory Board

The board is continuing its workshop discussion regarding GRU's Integrated Resource Plan (IRP) process. This follows an agreement from a January meeting to draft a document containing the board's input and opinions.

• Discussion of the Integrated Resource Plan (IRP) process

Joint Water and Climate Policy Board

The Joint Water and Climate Policy Board will hear presentations on local water conservation programs from Alachua County EPD and GRU staff. The meeting includes a discussion on the history of Hogtown Creek Greenway and an update on the Citizen Climate Advisory Committee. Staff will also provide updates regarding the Zero Waste Plan.

• Presentations on local water conservation programs
• Discussion of Hogtown Creek Greenway history
• Update on the Citizen Climate Advisory Committee
• Staff updates on the Zero Waste Plan
• Approval of December 14, 2020 meeting minutes

City Commission

The City Commission is considering a contract for a Gainesville Fire Rescue feasibility plan and the ranking of firms for an inclusionary housing study. The agenda also includes reviewing GRU operational updates and grant applications for fire prevention tools. Additionally, the commission will address library board nominations and upcoming special meetings.

• Contract with Emergency Services Consulting International, Inc. for $136,620 to develop a Fire Rescue expansion plan
• Ranking of firms for an inclusionary housing program study with a proposed award of $200,000 to HR&A Advisors, Inc.
• Grant application for fire prevention software and equipment totaling approximately $47,253
• Approval of special meetings for the Comprehensive Plan Update on March 31 and May 5, 2021

City Commission

The City Commission is conducting a workshop to engage residents aged 15 to 30 on issues impacting their demographic. The commission intends to consider the perspectives gathered during this session for future deliberations with institutional partners.

• Youth & Young Adult Listening Workshop (ages 15-30)

Gainesville Community Reinvestment Area Advisory Board

The GCRA Advisory Board will discuss a funding proposal from GRACE for the Downtown Chronic Homelessness Street Outreach Initiative using TIF funds. The board is also scheduled to elect its Chair and Vice Chair and review its 2019-2020 annual report.

• $201,010 funding request for Downtown Chronic Homelessness Street Outreach Initiative
• Annual election of Board Chair and Vice Chair
• Presentation regarding Birmingham CrossPlex initiative
• Approval of the 2019-2020 GCRA Advisory Board Annual Report

City Commission

The City Commission and City Plan Board are holding a joint meeting to discuss updates to the Land Development Code. Staff will provide status reports on previously identified amendments and seek guidance on how to proceed with remaining high-priority items.

• Update on Land Development Code amendments

General Policy Committee

The General Policy Committee will discuss a $500,000 grant related to Mayors for a Guaranteed Income and a proposal to make the Code of Ordinances gender neutral. The committee will also review city lighting policies and annual reports from various advisory boards and committees.

• $500,000 MGI Grant discussion
• Proposal to make Code of Ordinances gender neutral
• City Lighting Policy enhancement discussion
• Review of Advisory Board and Committee annual reports

Special Magistrate Hearing

The Special Magistrate will review multiple code enforcement violations at various Gainesville properties. The magistrate will hear each case and take action as deemed necessary.

• Code enforcement case: 815 NE 15th Ter
• Code enforcement cases: 216 NW 3rd Ave and 220 NW 3rd Ave
• Code enforcement cases: 302 NW 2nd St, 308 NW 2nd St, and 314 NW 2nd St
• Code enforcement cases: 222 NW 4th Ave and 214 NW 4th Ave

Utility Advisory Board

The board will consider resolutions to extend credit and liquidity agreements with State Street Bank for GRU debt programs. Members will also review GRU service area maps and a proposal for new utility extension policies. Additionally, the board will receive the January 2021 operational update.

• Extension of taxable commercial paper program credit facility at 64 basis points
• Extension of liquidity agreement for 2007 Series A Revenue Bonds at 54 basis points
• Review of GRU service area maps and extension policies
• Proposed City Commission approval for water/wastewater extensions beyond the Urban Cluster Line

Nature Centers Commission

The commission will hear reports from the Treasurer, PRCA staff, and Friends of Nature Parks. The agenda also includes old business, new business, and citizen comments.

• Treasurer's report
• PRCA staff report
• Friends of Nature Parks report

Tree Advisory Board

The board will review proposed revisions to the tree ordinance within the Land Development Code. Members are also discussing suggestions for new community outreach workshops regarding urban forestry and permits.

• Review of proposed tree ordinance language revisions
• Discussion of an Urban Forestry Workshop presentation for residents
• Updates from Public Works, GRU, and the Department of Sustainable Development

Public Recreation and Parks Board

The Public Recreation and Parks Board will review updates from the Recreation Division. The board is also scheduled to vote on a recommendation regarding a petition to rename a facility at Oakview Park.

• Vote on name change recommendation for an Oakview Park facility
• Approval of January 13, 2021, meeting minutes
• Recreation Division staff updates

SHIP - Affordable Housing Advisory Committee

The committee will receive a presentation on its legal authority, including the Sunshine Law and ethics. Staff will also provide an orientation on the State Housing Initiative Partnership (SHIP) Program and city department roles. Members will discuss a report for the City Commission regarding activities from 2019 and 2020.

• Presentation on legal context, authority, and ethics
• Orientation on the SHIP Program and committee duties
• Discussion of a report to the City Commission covering 2019 and 2020

Digital Access Committee

The committee will meet to approve minutes from the October 12, 2020 meeting. Members will also discuss updates regarding municipal broadband, data governance, and smart city initiatives. Additionally, the committee is scheduled to elect a new Chair.

• Election of a new Committee Chair
• Discussion on Municipal Broadband and Digital Inclusion
• Discussion on Data Governance
• Smart City Update

Historic Preservation Board

The Historic Preservation Board is considering several property modifications in historic districts. These include a rehabilitation at 609 NE 6th Street and a demolition at 423 NW 6th Avenue. The board will also review requests for new duplexes in the Pleasant Street Historic District.

• Rehabilitation of 609 NE 6th Street
• Demolition of a dwelling at 423 NW 6th Avenue
• Construction of a duplex on parcel 1, 300 block of NW 5th Avenue
• Construction of a duplex on parcel 2, 300 block of NW 5th Avenue
• Approval of meeting minutes from late 2020 and early 2021

City Commission

The City Commission is reviewing a proposal for Advanced Metering Infrastructure (AMI) to enable two-way communication between GRU and customers. The agenda also includes a request to apply for a $1,290,000 federal fire rescue grant.

• FEMA Assistance to Firefighters Grant application ($1,290,000)
• Proposed purchase of a $250,000 brush truck and $120,000 learning management system
• Advanced Metering Infrastructure (AMI) project approval
• Appointments to the City Beautification Board and Tree Advisory Board

Zero Waste Subcommittee

The subcommittee will review an overview of street-side garbage and recycling containers along community right-of-ways. Staff will discuss container types, locations, and related issues. There is no fiscal impact associated with this item.

• Overview of public trash and recycling receptacles
• Discussion of container types and locations along right-of-ways
• Approval of January 19, 2021 meeting minutes

Gainesville Community Reinvestment Area Advisory Board

The board will review the 2019-2020 annual report and hear an update on the City's strategic planning process. Members will also discuss new economic development incentive programs and progress on Infinity Line trail segments within the district.

• Approval of the GCRA Advisory Board’s 2019-2020 Annual Report
• $600,000 budgeted for FY 2021 Economic Development Finance opportunities
• Update on Infinity Line trail segments along Waldo Road and 6th St.
• Presentation regarding a visit to the Birmingham Crossplex

General Policy Committee

The General Policy Committee will discuss the denial of approximately $2.6 million in CARES funding by Alachua County intended for public safety. The committee will also review updates regarding the Gainesville Police Department and the Community Wellbeing Index. Additionally, members will consider a presentation on making the Code of Ordinances gender neutral.

• Denial of $2.6 million in CARES funding by Alachua County
• Gainesville Police Department update
• Community Wellbeing Index progress update
• Public Health Referral staff update
• Proposal to make the Code of Ordinances gender neutral

City Plan Board

The City Plan Board is reviewing several amendments to the Land Development Code, including new requirements for neighborhood workshops and public notifications. The board will also consider allowing agricultural uses like market gardens in certain districts and discussing sidewalk exemptions for single-family homes. Additionally, land use and rezoning requests for properties on SW 75th Street and SE Williston Road are on the agenda.

• Amend Land Development Code to increase neighborhood workshop and public notification requirements
• Allow market farms, market gardens, and subsistence gardens in various zoning districts
• Discuss sidewalk exemption options for single-family residential properties
• Land use change and rezoning for Oak Hall School at 1700 SW 75th Street
• Land use and rezoning requests for property at 423 SE Williston Rd

Utility Advisory Board

The Utility Advisory Board will hold a workshop regarding Gainesville Regional Utilities' next Integrated Resource Plan, which is planned for early 2022. This discussion follows the presentation of the 2018 plan. The development of the plan is conducted by utility staff under various regulatory guidelines.

• Discussion of GRU's upcoming Integrated Resource Plan (IRP)

Gainesville Cultural Affairs Board

The board will review and approve the draft minutes from the December 14, 2020 meeting. The agenda also includes a discussion regarding pending referrals for Arts Awards.

• Approval of December 14, 2020, draft minutes
• Discussion of pending Arts Awards referrals

City Commission

The City Commission will consider authorizing an ordinance to create an independent Equity Advisory Council. The meeting also includes reviewing the FY2022/2023 budget discussion calendar and a request to refund a $50,000 escrow deposit related to City Parking Lot #10.

• Authorization to draft an ordinance creating an independent Equity Advisory Council
• Request to refund a $50,000 escrow deposit for City Parking Lot #10
• Approval of the FY2022/2023 budget discussion calendar
• Designation of early voting sites for the 2021 City Election
• Appointments to the Bicycle Pedestrian Advisory Board and Human Rights Board

Board of Trustees of the Consolidated Police & Fire Retirement Plan

The Board of Trustees for the Gainesville Police and Fire Retirement Plan will meet to discuss plan investments, including alternative credit investments. The board will also hold a discussion regarding Share Plan eligibility. Additionally, the agenda includes an overview of pension responsibilities.

• Discussion on Share Plan eligibility
• Discussion on plan investments, including alternative credit investments
• Review of December 16, 2020, meeting minutes
• Pension responsibilities overview

City Commission

The City Commission will conduct annual performance evaluations for Charter Officers. The commission will also consider a budgeted 2.5% salary increase for these officers and discuss pay equity.

• Performance evaluations and potential 2.5% pay increases for Charter Officers costing approximately $29,000
• Discussion regarding Charter Officer pay equity

Zero Waste Subcommittee

The subcommittee will review staff presentations regarding event recycling and construction debris recycling fees. Members will also discuss regulations for single-use plastic accessories and options for electric garbage truck implementation in waste collection contracts.

• Overview of challenges and opportunities for event recycling
• Review of construction and demolition debris recycling ordinance fees
• Recommendations on charging for single-use plastic accessories like utensils and cups
• Implementation options for electric garbage trucks in the solid waste collection contract
• Greenhouse gas reduction findings from consultant We Are Neutral

General Policy Committee

The General Policy Committee will review draft ordinances regarding disadvantaged workers and apprenticeships to address construction labor shortages. The committee will also hear updates on Wild Spaces & Public Places projects and a presentation on the City’s Comprehensive Plan update.

• Review of Disadvantaged Workers Ordinance draft
• Review of Apprenticeship Ordinance draft
• Wild Spaces & Public Places project and financial update
• HR&A Advisors, Inc. presentation on Comprehensive Plan Update
• Agenda planning for the second quarter of FY21

Special Magistrate Hearing

The Special Magistrate will preside over hearings regarding several code enforcement violations. The agenda includes requests for the reduction or rescission of penalties and requests for continuances.

• Reduction/rescission request for 2130 SE Hawthorne Rd
• Code enforcement case at 8688 NW 38th Cir
• Code enforcement case at 514 SW 4th St
• Code enforcement case at 1136 NE 8th Ave
• Continuance request for 1505 NE 7th St

Tree Advisory Board

The board will discuss updates to the Land Development Code regarding tree removal permits and mitigation. Members will also consider suggestions for increasing community outreach through educational workshops.

• Revisions to tree removal permit and mitigation regulations
• Proposed updates to tree ordinance enforcement and penalties
• Community outreach workshop proposals

City Beautification Board

The City Beautification Board met to discuss project ideas for the 2021 City Beautification Awards. Members also discussed moving the awards ceremony to the fall and recognizing 2020 winners.

• Discussion of potential nominees for the 2021 City Beautification Awards
• Proposal to move the awards ceremony to the fall
• Discussion regarding recognition of 2020 award winners

City Commission

The City Commission will hold a special meeting to hear a staff update on the Local Food System Action Plan. The session includes a discussion regarding next steps and potential projects for investment in the local food system. The commission will also discuss bar/restaurant capacity.

• Discussion of bar/restaurant capacity
• Update on the Local Food System Action Plan

Gainesville Art in Public Places Trust

This meeting consists of procedural items including agenda adoption and minutes approval. The board will also discuss pending referrals and receive a staff update.

• Review of draft minutes from October 7, 2021
• Staff update

Zero Waste Subcommittee

The Zero Waste Subcommittee will review staff presentations regarding draft language for a Food Waste and Organics ordinance. The meeting also includes updates on the Exclusive Collection Contract and recommendations for commercial recycling ordinances. Additionally, staff will present on community reuse of goods and materials.

• Draft language for Food Waste and Organics ordinance
• Update on Exclusive Collection Contract
• Commercial and multifamily recycling recommendations
• Presentation on community reuse of goods and materials
• Approval of December 8, 2020 meeting minutes

Historic Preservation Board

The board is reviewing petitions for building rehabilitations and new construction within historic districts. Items include window replacements at the Masonic Lodge and a metal roof installation at 730 NW 2nd Street. The meeting also addresses a completed roofing project at 300 NE 10th Avenue.

• Window replacement at 215 N. Main Street
• Rehabilitation of 609 NE 6th Street
• Metal roofing and repairs at 730 NW 2nd Street
• New single-family home construction at 626 NW 1st Street
• Metal roof installation at 300 NE 10th Avenue

City Plan Board

The City Plan Board is considering a special use permit for a fuel station with 12 gas pumps and a car wash at 4545 NW 13th St. The board will also review an amendment to the Land Development Code regarding neighborhood workshop requirements.

• Special Use Permit for a fuel station, car wash, and convenience store at 4545 NW 13th St
• Amendment to modify neighborhood workshop process requirements in the Land Development Code
• Approval of draft minutes from the December 10, 2019 meeting