Germantown public meetings in 2021
74 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
Village Board
The Germantown Village Board is holding a regular meeting with a consent agenda covering payments, equipment purchases, and licenses, plus new business including a rezoning and conditional use permit, a floodplain zoning ordinance update, adoption of a recreation plan, and potential closed sessions for property negotiations related to a new Public Works facility and a water/sewer agreement with Richfield.
- Accounts payable/payroll totaling $2,049,170.12
- Ordinance 16-2021: Rezoning and conditional use permit for grading/filling in wetland setback, 3-lot CSM for properties on Elm Lane and in Harvest Hills
- Ordinance 17-2021: Floodplain zoning ordinance amendment adopting revised FEMA maps
- Resolution 44-2021: Jurisdictional transfer of County Trunk Highway F (Freistadt Road) and Wasaukee Rd
- Closed session items: Richfield water/sewer MOU, property acquisition for DPW facility near Donges Bay and Wasaukee Roads
General Government & Finance Committee
The General Government & Finance Committee will consider a new union contract with Germantown Municipal Employees Union Local 730, update job descriptions for water utility and maintenance foremen, review an IT capital report, discuss the employee manual, and consider a budget amendment for police vehicle repairs. They will also receive monthly financial and capital improvement reports.
- Resolution 1-2022 approving Germantown Municipal Employees Union Local 730 Contract (2.3% wage increase effective Jan 1, 2022)
- Job description updates for Water Utility Foreman Designated Operator and Maintenance Shop Foreman
- Budget amendment for Police Department Vehicle Repair and Maintenance
- Employee Manual review
- Monthly Financial Summary and Capital Improvement Status Report
Library Board
The Germantown Community Library Board is meeting to handle routine business including approval of minutes, financial reports, and public input. They will discuss unfinished business on strategic/facility planning, the 2022 library budget, and updates to the Village Employee Manual. The board may enter closed session for the director's annual review and to approve wage increases for library staff, then reconvene in open session for possible action.
- Discussion of 2022 Library Budget
- Strategic / Facility Planning update
- Updates for Village Employee Manual
- Closed session: Director's Annual Review
- Closed session: Approval of Wage Increases for Library Staff
Plan Commission
The Germantown Plan Commission will hold public hearings and take action on a floodplain zoning ordinance update, a hotel exterior renovation request (which the applicant wants to table), and several site plan reviews, including a self-storage facility and a building addition. It will also review the village's 2021-2026 Comprehensive Outdoor Recreation Plan. The agenda includes both public hearings and action items, so decisions may be made on these matters.
- Floodplain zoning ordinance amendment adopting revised FEMA flood maps (FIRMs) and Flood Insurance Study
- Holiday Inn Express exterior renovation at W177 N9675 Riversbend Lane (request to table to Jan. 10, 2022)
- Site plan review for 3.65-acre self-storage facility at W219 N11588 Appleton Avenue
- Conditional use permit and 3-lot certified survey map for grading/filling in wetland setback (Zignego/Madrzak)
- Site plan review for 52,955 sq ft building addition at Enercon Industries, N120 W19349 Freistadt Road
Public Works & Highways Committee
The Public Works & Highways Committee is meeting to discuss and potentially act on a wide range of infrastructure and administrative items, including equipment purchases, contracts, and development-related agreements. The agenda includes new business items such as a parks department pickup truck purchase, a water tower tree and brush removal project, and several resolutions and agreements. The committee will also consider invoices and a letter of credit reduction. This is a regular working meeting with multiple action items.
- Parks Dept. Pick-up Truck - Purchase
- Starlite Water Tower – 2022 Tree and Brush Removal Project
- Cross Connection Control Contract
- Resolution - Jurisdictional Transfer – County Trunk Highway F (Freistadt Road) & Wasaukee Rd.
- Lannon/Maple Roads – State/Municipal Financial Agreement (HSIP Grant)
Library Board
This meeting of the Germantown Community Library Strategic Planning Ad-Hoc Committee is cancelled. The agenda would have covered a WiLS strategic planning update, conference attendance, 2022 objectives and schedule, fundraising, and a library board presentation.
- Meeting cancelled
- WiLS Strategic Planning Update (unfinished business)
- 2022 Committee Objectives
- 2022 Meeting Schedule
- Fundraising
Village Board
The Germantown Village Board will hold a regular meeting on December 6, 2021, with several significant items on the agenda. They will discuss an update on the American Rescue Plan Act (ARPA) and consider approving bonuses/premium pay funded by ARPA. The board will also hold public hearings on a land use plan amendment and rezoning for a Planned Development District, and consider a contract for a new financial software system. Additionally, they will review the administrator's performance and a retirement agreement in closed session.
- Ordinance 14-2021: Land Use Plan Map Amendment from Agricultural/Conservation Residential to Rural Residential for properties on Century Lane
- Ordinance 15-2021: Rezoning to create a Planned Development District (PDD) with underlying Rs-2 Single-Family Zoning
- Resolution 40-2021: Tyler Munis Contract for Village Financial System Software
- Resolution 39-2021: Support for 2022 Compensation Plan for Non-Represented Employees
- American Rescue Plan Act – Bonuses / Premium Pay
Tourism Commission
The Germantown Tourism Commission will consider a funding request from Kiwanis for the Breakfast with Santa event on December 19th, and review the finance report. The meeting is open to the public, with options for virtual attendance and email comments.
- Request for funds from Kiwanis for Breakfast with Santa on December 19th
- Review of finance report
Public Safety Committee
The Public Safety Committee will discuss and potentially act on several items, including the purchase of two 2022 Ford Police Interceptor Utility vehicles, a recommendation to deny a bartender license, and approval of various licenses. They will also consider a stop sign at Concord and Nigbor Drive and continue the police promotional process for a vacant lieutenant position.
- Purchase of two 2022 Ford Police Interceptor Utility vehicles; bids from Kayser Ford at $35,423 each ($70,846 total) and Ewald Ford at $35,927 each
- Denial of bartender license application for Dane A. Knudsen
- Class B fermented malt beverage and intoxicating liquor license for Goldendale Legacy, LLC d/b/a The Broken Chandelier, W204 N11912 Goldendale Rd
- Animal Fancier's Licenses for five residents (4-6 dogs each, one with a cat)
- Stop sign at the corner of Concord and Nigbor Drive
Plan Commission
The Germantown Plan Commission is holding a discussion-only item on the draft 2050 Comprehensive Plan update. The draft, which is an internal working document not yet approved by staff or elected officials, includes chapters on future land use, housing, transportation, and economic development. No formal action is scheduled for this item.
- Discussion of the 2050 Comprehensive Plan update (draft dated August 2021)
- Draft includes a Future Land Use Map and chapters on housing, transportation, and economic development
- Plan is intended to guide growth and development in Germantown through 2050
Park & Recreation Commission
The Germantown Park & Recreation Commission will review and make recommendations on the 2022 operating and capital improvements budget, the Dheinsville Park lease agreement, and 2021-22 winter/spring recreation program fees. They will also discuss a possible request to the Village Board for impact fees to fund a trail network plan, and receive an update on the Gehl's Performing Arts Pavilion. The agenda includes standard items like minutes approval and public input.
- Review & recommendation on Dheinsville Park Lease Agreement
- 2022 Park & Recreation Operating & Capital Improvements Budget
- 2021-22 Winter/Spring Recreation Program fees & changes
- Discussion and vote to ask Board for Impact Fees to fund Village Trail Network plan
- Gehl's Performing Arts Pavilion update
Historic Preservation Commission
The Germantown Historic Preservation Commission is holding a routine meeting with no new business on the agenda. The commission will approve the September 20, 2021 minutes and receive updates on postcard responses, brochure printing and delivery, and paper/digital file organization. No formal decisions or public hearings are scheduled.
- Approval of September 20, 2021 meeting minutes
- Update on postcards and potential responses
- Update on brochures, delivery and printing
- Update on paper/digital files
General Government & Finance Committee
The General Government & Finance Committee will consider several financial items, including a resolution to join the state group life insurance program, a recommendation to replace the village's outdated financial software with Tyler Technologies' Munis system, and discussions on ARPA-funded bonuses/merit pay for essential employees, merit pay pools, and a police department vacation payout request. The committee will also review monthly financial reports and other routine updates.
- Resolution for inclusion under Wisconsin state group life insurance program
- Financial software replacement: Tyler Technologies Munis, annual operating $125,262, conversion & implementation $372,618
- American Rescue Plan Act – bonuses/merit pay for essential employees
- Merit pay pools
- Police Department vacation payout request
Library Board
The Germantown Community Library Strategic Planning Ad-Hoc Committee is meeting to discuss the WiLS strategic planning update and review the results of a building feasibility survey. No new business is listed. The meeting is open to the public with a three-minute comment period per person.
- WiLS Strategic Planning Update
- Review of Building Feasibility Survey Results
- Approval of minutes from October 19, 2021
Plan Commission
The Germantown Plan Commission will hold public hearings and take action on several land-use items, including a land use plan amendment, rezoning, and certified survey map for a property on Century Lane, a conditional use permit review for TLC Acres LLC, and a rezoning and conditional use permit for properties on Elm Lane. The commission will also review site plans for a self-storage facility, Wendy's, Walmart, and a sign application, and discuss the 2050 Comprehensive Plan update.
- Rezoning and 2-lot CSM for W168 N12184 and W168 N12196 Century Lane (Reinert/Birmily)
- Conditional Use Permit #08-19 review for TLC Acres LLC at W210 N10738 Appleton Avenue
- Rezoning and CUP for grading/filling in wetland setback at N116 W13444 Elm Lane (Zignego/Madrzak)
- Site plan review for 3.65-acre self-storage redevelopment at W219 N11588 Appleton Avenue (TR Capital LLC)
- Site plan reviews for Wendy's (N96 W17600 County Line Road) and Walmart (W190 N9855 Appleton Avenue) exterior renovations
Public Works & Highways Committee
The Public Works & Highway Committee will consider a homeowner's request to relocate a utility easement and paved trail in the Wrenwood Subdivision, with staff recommending keeping the approved location. The agenda also includes updates on utility bills, a mass meter install proposal, and several invoices and purchases for approval.
- Consideration to relocate utility easement — Wrenwood Subdivision (Lot 28 owner request)
- Consideration of invoice — D.F. Tomasini — Pilgrim Road watermain breaks
- Consideration of plow purchase — Highway/Parks/Bldgs./Grounds
- Consideration of invoice — Core & Main — Hilltop Drive storm sewer
- Resolution — all-way stop — Wasaukee and Freistadt Roads
Village Board
The Germantown Village Board is meeting to decide on several items, including a new property and workers' compensation insurance policy, an ordinance on private swimming pool safety, and potential property acquisitions for a new public works facility. The board may enter closed session to discuss property purchases and a retirement agreement. The agenda also includes routine consent items like approving minutes and paying bills.
- Consider CVMIC for property and workers' comp insurance, reducing costs by $156,522 annually
- Ordinance 11-2021 amending Section 14.09 on private swimming pool safety measures
- Disallowance of claim by Patricia Zancanaro
- Potential water/sewer MOU with Village of Richfield (closed session possible)
- Acquisition of property near Donges Bay and Wasaukee Roads for new DPW facility (closed session possible)
Committee of the Whole
The Germantown Committee of the Whole is meeting to discuss the 2022 recommended budget, including updates on the property tax levy, police staffing, and parking lot issues. This follows an October 13 meeting where the budget was postponed and an additional police officer hiring was tabled pending a police chief presentation. The committee will also consider other budget issues.
- Update on property tax levy
- Police staffing discussion
- Parking lot issues
- Other budget issues
Public Safety Committee
The Germantown Public Safety Committee will discuss and potentially act on several public safety items, including a weather siren update, the purchase of a new K9 squad car for $35,927, a Flock camera lease, a promotional process for a vacant lieutenant position, and temporary liquor licenses for St. Boniface Congregation. The meeting also includes routine reports from the police and fire departments and approval of prior minutes.
- Purchase of 2022 Ford Police Interceptor for K9 unit, $35,927 from K9 fund
- Weather siren update presentation by Carter Haen of Sheboygan Warning Systems
- Flock camera lease discussion (previous approval for 4 cameras at $2,500 each)
- Promotional process to fill vacant lieutenant position
- Temporary Class B beer/wine licenses for St. Boniface Congregation, W204N11968 Goldendale Road
Library Board
The Germantown Community Library Board will meet to discuss financial matters, reports, unfinished business including strategic/facility planning and the 2022 library budget, and may enter closed session for the director's annual review. The agenda includes routine approvals and reports, with no new business listed.
- 2022 Library Budget discussion
- Strategic/Facility Planning update
- Director's Annual Review in closed session
- Treasurer's Report and Accounts Payable
- Public input period
Plan Commission
The Germantown Plan Commission will discuss the 2050 Land Use Plan update, including draft chapters and the schedule for public workshops. They will review and finalize the recommended land-use matrix for each Neighborhood District and Corridor, and set density and lot-size allowances for future residential development, including the Rural Preservation District.
- Discussion of 2050 Land Use Plan draft chapters (Introduction, Community Profile, Mission/Vision, Neighborhoods-Districts-Corridors, Economic Development)
- Finalize recommended 'Desirable', 'Allowed', and 'Undesirable' land uses for each Neighborhood District
- Set maximum density and minimum lot size for residential development, including Rural Preservation District (currently 5-acre minimum, 1 dwelling per 5 acres)
- Review Holy Hill Gateway District, which received most public comments on Social Pinpoint website
- Public workshop scheduled for mid-November or early December to present completed draft plan
Senior Advisory Committee
The Germantown Senior Center Advisory Committee will review COVID-19 policies and procedures, receive updates on programs, trips, and activities, and hold a general discussion on the 2022 Senior Center budget. The meeting is scheduled for 1:30 p.m. on Thursday, October 21, 2021, at the Germantown Senior Center.
- Discussion of Senior Center COVID-19 policies and procedures
- Update on Senior Center programs, trips, and activities
- General discussion of the 2022 Senior Center budget
- Approval of minutes from July 22, 2021 meeting
Park & Recreation Commission
The Germantown Park & Recreation Commission is meeting to review and make recommendations on the Dheinsville Park lease agreement and the 2022 operating and capital improvements budget. The meeting includes public input opportunities, with options for virtual attendance or email comments.
- Dheinsville Park Lease Agreement – review and recommendation
- 2022 Park & Recreation Operating & Capital Improvements Budget
- Approval of September 15, 2021 minutes
- Public comments accepted via email by 4 p.m. on meeting day
Village Board
The Germantown Village Board will hold a regular meeting with several new business items, including a proposed water rate increase, a health care plan design and administration contract, a Washington County library services agreement, and the potential acquisition of property near Donges Bay and Wasaukee Roads for a new Department of Public Works facility, which may involve a closed session. The board will also receive a presentation on the American Rescue Plan Act and consider consent agenda items including accounts payable and contracts.
- Effective date water rate increase
- Acquisition of property at Donges Bay and Wasaukee Roads for new DPW facility (possible closed session)
- Employee Health Care Plan Design and administration contract with United Medical Resources
- Washington County Library Services Board Agreement
- Vinton Construction invoice up to $16,880 for butterfly valves; Wachtel Tree & Science Services contract up to $15,000
General Government & Finance Committee
The General Government & Finance Committee will review bids for property and workers' compensation insurance, with a recommendation to the Village Board. They will also discuss a pay range analysis and the 2020 year-end draft. The meeting includes routine reports on finances, capital improvements, contracts, and code violations.
- Property and workers' comp insurance comparison: CVMIC/MPIC/Travelers bid at $432,391, saving about $156,522 vs current $588,913
- Pay range analysis discussion
- 2020 year-end draft review
- Monthly financial summary and accounts payable reports
- Capital improvement status report
Committee of the Whole
The Germantown Committee of the Whole is reviewing the 2022 budget, including capital items for each department, and will hear a presentation by Graef on capital items. They will also discuss parking lot items and publication of the budget public hearing notice. The meeting is a working session for budget review, not final adoption.
- 2022 budget review for Community Development, Municipal Development, Impact Fees, Historic Preservation, Assessor, Debt Service, TIDs, Health/Dental
- Capital items presentation by Graef
- Review of parking lot items
- Publication of 2022 budget public hearing notice
Committee of the Whole
The Committee of the Whole will review the proposed 2022 budgets for each village department, including engineering, highways, parks, water, recreation, library, and others. This is a working session to discuss departmental spending and capital needs before the full board takes action.
- 2022 budget review for all departments
- Capital items for engineering, building, highway, parks, water, recreation, senior center, library
- Discussion of department budgets and capital requests
Public Safety Committee
The Public Safety Committee will review police and fire monthly reports, consider several license applications, and decide on leasing three Flock license-plate cameras at $2,500 each, with $5,000 from donations and the remainder from the investigative account. The meeting also includes approval of prior minutes and setting the next meeting date.
- Lease of 3 Flock cameras at $2,500 each, $5,000 from donations
- Class 'A' liquor license for AJIMA Corp. at Holy Hill Road, Richfield
- Pet Fancier License for Cherie Carty to keep more than three dogs
- Temporary outside premise extension for Tiny T's on Oct 9, 10 am-10 pm
- Police and fire department monthly reports
General Government & Finance Committee
The General Government & Finance Committee will discuss and potentially recommend action on several items, including committing to a Wisconsin DNR Urban Forestry grant application, reviewing an IT managed services contract with Capital Data, adopting an updated bond schedule for municipal court cases, and reviewing redistricting ward maps. The committee will also receive routine financial and administrative reports.
- Commitment to DNR Urban Forestry grant with $24,500 upfront cost and 50% reimbursement
- Review of IT managed services contract with Capital Data (10 proposals received)
- Resolution 28-2021 adopting updated bond schedule for municipal court cases
- Redistricting district/ward maps discussion
- Capital carry over review
Village Board
The Germantown Village Board will hold a regular meeting on September 20, 2021, with several new business items including zoning ordinance amendments, a bond resolution, and presentations on the 2022 budget and police staffing. The board will also consider entering closed session for property negotiations related to a potential water/sewer agreement with Richfield and acquisition for a new public works facility.
- Ordinance 09-2021: amendments to zoning code sections on fences, hedges, retaining walls, electronic message center signs, and animal waste storage facilities
- Resolution 29-2021: authorizing amendments to $2,140,000 Industrial Development Revenue Bonds, Series 2015 (Machining Concepts Inc. Project)
- Resolution 28-2021: adopting updated bond schedule for municipal court cases
- Resolution 27-2021: combined resolution for Urban Forestry Grant and Catastrophic Storm Grant programs
- Consent agenda includes $2,956,333.52 in accounts payable/payroll and contracts for maintenance towels ($10,353.68 annually) and two zero turn mowers ($28,970)
Public Safety Committee
The Germantown Public Safety Committee will discuss filling a patrol officer vacancy, an ordinance amending sex offender residency restrictions, and an ordinance on private swimming pool safety. The committee will also receive monthly police and fire reports and approve prior meeting minutes.
- Filling Police Department Patrol Officer position; starting salary $59,237.43
- Ordinance to amend Section 9.50 on sex offender residency restrictions
- Ordinance amending Section 14.09 on safety measures for private swimming pools
- Approval of August 2, 2021 meeting minutes
Historic Preservation Commission
The Germantown Historic Preservation Commission is meeting to discuss updates on postcard responses, brochure printing and delivery, and the organization of paper and digital files. No new business is on the agenda, and no formal decisions are expected.
- Update on postcard responses
- Update on brochure printing and delivery
- Update on paper/digital file organization
Plan Commission
The Germantown Plan Commission will hold a public hearing and consider action on proposed text amendments to zoning codes regarding fences, hedges, retaining walls, electronic message center signs, and animal waste storage. They will also review site plans for a new manufacturing facility, a building expansion, a Taco Bell redevelopment, and other permits. The meeting includes discussion on architecture requirements for accessory buildings.
- Public hearing on text amendments to Sections 17.50, 17.41, 17.46, and 17.59
- Site plan review for 172,488 sqft manufacturing facility at W206 N12880 Gatewood Court
- Site plan review for 57,057 sqft building and parking expansion at N120 W19349 Freistadt Road
- Site plan review for Taco Bell redevelopment at N96 W17801 County Line Road
- Zoning permit for fence in drainage easement at W146 N10881 Heritage Parkway
Public Works & Highways Committee
The Germantown Public Works & Highway Committee is meeting on September 7, 2021, but the agenda contains only routine procedural items: call to order, roll call, approval of minutes, public comment, and adjournment. No new business, project updates, or action items are listed, so the meeting is essentially procedural in nature.
- Approval of August 16, 2021 minutes
- Public comment period with 3-minute limit per person
- Virtual attendance available via WebEx
Village Board
The Germantown Village Board and School District are holding a joint meeting to consider Resolution 23-2021, a third amendment to their intergovernmental agreement on the School Resource Officer (SRO) program. The amendment updates the command structure, extends the term through June 30, 2023, and specifies cost-sharing. The boards will also receive updates from both the village and school district.
- Resolution 23-2021: Third amendment to SRO intergovernmental agreement
- Amends command structure: SROs report to Support Services Lieutenant
- Extends agreement term to June 30, 2023
- Costs split 50/50 between village and district for two full-time SRO positions
- Village to invoice district monthly for wages, benefits, and overtime
Library Board
The Germantown Community Library Board will meet to discuss and potentially act on several items, including finalizing outside signage designs, continuing strategic and facility planning, reviewing proposed bylaw changes, and considering a new Outreach Services Assistant job description. The board will also receive financial reports and hear public input.
- Outside signage for library building
- Strategic / facility planning update
- Germantown Community Library Bylaws revision
- Acceptable Library Behavior Policy review
- Outreach Services Assistant job description
Park & Recreation Commission
The Park & Recreation Commission will review and make recommendations on the draft Comprehensive Outdoor Recreation Plan 2021-2026, a new lease agreement for Dheinsville Park, and the 2022 operating and capital improvements budget. They will also consider approving new pickleball courts at Spassland Park and receive updates on the Firemen's Park shelter project. Public input is limited to three minutes per person, and no action is taken on public comments.
- Review and recommendation on Comprehensive Outdoor Recreation Plan 2021-2026
- Review and recommendation on Dheinsville Park lease agreement
- Review and approval of Spassland Park pickleball courts
- 2022 Park & Recreation Operating & Capital Improvements Budget
- Firemen's Park Shelter Project update
General Government & Finance Committee
The General Government & Finance Committee will consider new business items including a voluntary income continuation insurance benefit for employees, an informational update on the new digital message board policy, and a school resource officer agreement. They will also receive monthly financial reports and an update on the village's domain name change to germantownwi.gov.
- Resolution to offer Income Continuation Insurance to eligible employees, effective January 1, 2022, at no cost to the village
- Digital Message Board Policy and form for the new sign at Village Hall, operational by August 30
- School Resource Officer Agreement (details not provided in agenda)
- Monthly revenue and expense report for period ending August 31, 2021
- Accounts payable for July 16, 23, 30, and August 6
Board of Zoning Appeals
The Germantown Board of Zoning Appeals will hold a public hearing on a variance appeal from the Lutheran Church of Living Christ at W156N10660 Pilgrim Road. The church requests three variances from the Village's zoning code to reduce a property line setback from 5 to 0 feet, allow a sign closer than 150 feet to a residential zoning district boundary, and allow an electronic message center to exceed 40 percent of the total sign area. The board will deliberate and take action after the hearing.
- Variance appeal by Lutheran Church of Living Christ for sign placement and electronic message center
- Request to reduce property line setback from 5 to 0 feet
- Request to allow sign closer than 150 feet to residential zoning district
- Request to allow electronic message center to exceed 40% of sign area
- Public hearing and deliberation on the variance appeal
Plan Commission
The Germantown Plan Commission will hold a public hearing and take action on a rezoning request for 52.5 acres at N128 W20943 Holy Hill Road, proposing to change from agricultural to limited industrial zoning for a 203,580 sq ft industrial building. The commission will also act on a 4-lot subdivision on Bittersweet Trail and three sign review applications. The agenda includes approval of minutes from the July 12 meeting.
- Rezoning of 52.5 acres at N128 W20943 Holy Hill Road from A-1 Agricultural to M-1 Limited Industrial for a 203,580 sq ft industrial building (public hearing)
- Conditional Use Permit for encroachment into wetland and navigable waterway setbacks on the Holy Hill Road property
- 4-lot Certified Survey Map for 2.33 acres on Bittersweet Trail (Heritage Park North Subdivision)
- Sign review for Germantown Community Library at N112 W16957 Mequon Road
- Sign reviews for properties on Fulton Drive and Mequon Road
Building Construction Oversight Committee
The Building Construction Oversight Committee is meeting to review the Community Library door sign design. The agenda includes approval of the July 7, 2021 minutes and the single new business item of the door sign review. The meeting is open to the public in person, virtually, or via email comments.
- Community Library Door Sign Review
- Approval of July 7, 2021 meeting minutes
Village Board
The Germantown Village Board is holding a regular meeting on August 2, 2021, with several public hearings and new business items. Key actions include a proposed land use map amendment and rezoning for a commercial self-storage facility, a rezoning and certified survey map for a residential property, a conditional use permit for a home occupation, and a denial of an operator's license. The board will also discuss a TID #8 presentation, a tax claim by Walmart, and potential closed-session items including a school resource officer agreement and collective bargaining contracts.
- Ordinance 05-2021 and 06-2021: Land use map amendment and rezoning from B-1 to M-1 for commercial self-storage at W219 N11588 Appleton Avenue (TR Capital, LLC)
- Ordinance 07-2021: Rezoning from A-2 and Rs-2 to A-2 and Rs-3 for property at N124 W14106 Lovers Lane (John E. & Brenda L. Perry) with 3-lot CSM
- Conditional Use Permit 05-2021: Major home occupation for East Outdoor Services at W164 N11974 Fond du Lac Avenue
- Denial of Operator's License for Crystal McCoy
- Intergovernmental Agreement with Germantown School District for School Resource Officers (possible closed session)
Public Safety Committee
The Public Safety Committee will review six new police department policies (335-340) covering chaplains, child and dependent adult safety, service animals, volunteers, Native American graves protection, and off-duty law enforcement actions. They will also consider denying an operator's license for Crystal McCoy and set the September meeting date.
- Review of Police Policy 335 (Chaplains) through 340 (Off-Duty Law Enforcement Actions)
- Denial of Operator's License for Crystal McCoy
- Approval of July 13, 2021 meeting minutes
- Monthly reports from Police and Fire Departments
- Set September 2021 meeting date and time
Library Board
The Germantown Community Library Board will meet to discuss and potentially act on several items, including outside signage for the library building, strategic and facility planning, and a proposal for limited services on Saturday, October 23. The board will also consider updates to library policies, including bylaws, petitions and political campaigning, acceptable behavior, and display/exhibit/posting. The agenda includes standard items like approval of minutes, financial reports, and public input.
- Outside Signage for Library Building
- Strategic / Facility Planning
- Limited Services on Saturday, October 23
- Cancelation of Library Board Meeting on Wednesday, November 17
- Updates to Library Bylaws and Policies
Park & Recreation Commission
The Germantown Park & Recreation Commission will review and make recommendations on the Comprehensive Outdoor Recreation Plan 2020-2025 and the 5-year Capital Improvement Program, which outlines major park projects and funding through 2026. The commission will also discuss updates to Dheinsville Park, a lease agreement for that park, 2021-2022 recreation program fees, and the Park & Recreation Director job description. Public input is limited to three minutes per person, and no action is taken on public comments.
- Review of Comprehensive Outdoor Recreation Plan 2020-2025 and 5-Year CIP Plan
- Dheinsville Park site improvements and lease agreement review
- 2021-2022 Fall/Winter/Spring Recreation Program Fees review and approval
- Park & Recreation Director job description discussion and approval
- Correspondence from Dave Stroebel on additional pickleball courts
Historic Preservation Commission
The Germantown Historic Preservation Commission is holding a regular meeting with no new business on the agenda. The main items are updates on outreach postcards, brochures, and paper/digital files, plus approval of the May 17, 2021 minutes. This is largely a procedural meeting with no decisions or public hearings scheduled.
- Approval of May 17, 2021 meeting minutes
- Update on postcard outreach and responses
- Update on brochure printing (500 brochures requested from village)
- Update on paper/digital file organization
General Government & Finance Committee
The General Government & Finance Committee will discuss and potentially act on several new business items, including updates on IT and financial software requests for proposals, a job description for a Park & Recreation Director, and a resolution to amend the village's deferred compensation plan. The committee will also receive routine reports on financials, accounts payable, and other administrative matters. No unfinished business is listed.
- IT Update and RFP for managed services
- Financial Software RFP
- Park & Recreation Director Job Description
- Resolution 22-2021 amending Section 457 Deferred Compensation Plan to add North Shore Bank
- Monthly financial reports and accounts payable
Village Board
The Germantown Village Board is meeting to consider several contracts and resolutions, including a cleaning services contract, a street lighting project, and a resolution on fire protection charges. They will also discuss the Division Road reconstruction and the location and design of a new public works building, which may involve a closed session.
- Resolution 20-2021: Cleaning services contract with Cleanpower LLC, 3 years, up to $448,648.25
- Resolution 21-2021: Mequon Road Street Lighting Project contract with Outdoor Lighting Construction Company, up to $402,000
- Resolution 18-2021: Authorizing municipal and direct charges for public fire protection
- Division Road Reconstruction: discussion of urban vs. rural design using STP funding
- Location and design of Public Works Building, possible closed session for property negotiations
Public Safety Committee
The Public Safety Committee will review a temporary Class B fermented malt beverage and wine license for the Germantown Historical Society's annual Hunsrucker Oktoberfest at Dheinsville Historical Park on September 25-26. The agenda also includes routine monthly reports from the police and fire departments, approval of prior minutes, and setting the August meeting date. No unfinished business is listed.
- Temporary Class B fermented malt beverage and wine license for Germantown Historical Society's Oktoberfest, Sept 25-26, Dheinsville Historical Park, 11am-11pm and 11am-7pm
- Police Department monthly report
- Fire Department monthly report
- Approval of June 7, 2021 meeting minutes
- Set August 2021 meeting date and time
Plan Commission
The Germantown Plan Commission will hold public hearings and take action on several land-use items, including a rezoning for commercial self-storage, a rezoning and lot split on Lovers Lane, and a conditional use permit for a home occupation. The commission will also discuss a proposed 52.5-acre business park and consider zoning permits for a fence and accessory building, plus a site plan review for Harbor Freight Tools. The agenda includes approval of minutes from June 14 and June 28, 2021.
- Public hearing: Rezone W219 N11588 Appleton Ave from B-1 to M-1 for commercial self-storage (TR Capital, LLC)
- Public hearing: Rezone portions of N124 W14106 Lovers Lane to Rs-3 and approve 3-lot CSM (Perry)
- Public hearing: Conditional use permit for major home occupation at W164 N11974 Fond du Lac Ave (East Outdoor Services)
- Discussion: 52.5-acre Capstone 41 Business Park at N128 W20943 Holy Hill Road
- Action: Site plan review for Harbor Freight Tools renovations at N96 W18650 County Line Road
Building Construction Oversight Committee
The Building Construction Oversight Committee will meet to discuss and select a design and logo for the village water tower. This follows a June meeting where color options were reviewed and the committee asked for design concepts. The meeting may also include approval of the previous meeting's minutes.
- Water tower design and logo selection
- Approval of June 9, 2021 minutes
Plan Commission
The Germantown Plan Commission will receive a status update and discuss the 2050 Comprehensive Plan, focusing on the draft Land Use Plan chapter. The agenda includes only this new business item, with no formal votes scheduled. Public comments may be submitted by email before the meeting.
- Discussion of 2050 Comprehensive Plan project status with GRAEF
- Draft Land Use Plan chapter on Neighborhoods, Districts, and Corridors
- Future Land Use Plan Table with Desirable/Allowable/Undesirable ratings
- Existing land use breakdown: 38% agricultural, 30% open lands, 14% single-family residential
- Sewer service area and environmental corridor considerations in land use planning
Library Board
The Germantown Community Library Board will meet to discuss and potentially act on several items, including strategic/facility planning for a possible second floor, updates to circulation and internet use policies, and new outside signage for the library building. The board will also receive financial reports and hear updates from the director.
- Strategic/Facility Planning: discussion of a possible second floor and engaging WiLS for a strategic plan
- Outside Signage for Library Building: new business item
- Circulation Policy: update to be discussed, including patron record purging and photo ID requirements
- Internet Use Policy and Wireless Internet Policy: new business items
- Exam Proctoring Policy: new business item
Village Board
The Germantown Village Board is holding a regular meeting with a consent agenda, new business items, and license renewals. Key actions include approving accounts payable totaling over $460,000, considering amendments to a conditional use permit and two certified survey maps, and discussing the American Rescue Plan Act funds. The board will also act on numerous liquor license renewals and new licenses, plus a resolution on fire protection charges.
- Accounts payable/payroll totaling $460,674.69
- Resolution 17-2021 adopting 2020 CMAR report
- Amendment to CUP #05-2020 for Redline Canine Training Center to add aqua therapy
- 2-lot CSM for TCI Trans-Coil International at W132 N10611 Grant Drive
- 2-lot CSM for Enercon Industries at N120 W19349 Freistadt Road
Plan Commission
The Germantown Plan Commission will hold a public hearing and vote on an amendment to a conditional use permit to add canine aqua therapy services, and will consider several site plans, zoning permits, and sign reviews. Other action items include a 33,000 sq ft building expansion, a 2-lot certified survey map, and multiple sign applications.
- Amendment to CUP #05-2020 for canine aqua therapy at W188 N11786 Maple Road
- Site plan review for 33,000 sq ft building expansion at W132 N10611 Grant Drive
- 2-lot Certified Survey Map for TCI Trans-Coil International at W132 N10611 Grant Drive
- Sign review for Pet Supplies Plus at N112 W15800 Mequon Road
- Zoning permit for accessory building at W148 N12353 Pleasant View Drive
Board of Review
The Germantown Board of Review will convene to hear and decide on Michael Perlewitz's objection to the assessment of his real property at W177N11468 Blackstone Circle. The meeting may also schedule additional hearings for objections filed before adjournment. The agenda is otherwise procedural, with no other substantive items listed.
- Objection to real property: Michael Perlewitz, W177N11468 Blackstone Circle, GTNV 214011
- Possible scheduling of additional objection hearings
- Meeting follows June 3 session where Perlewitz's objection was accepted and a review meeting scheduled
Park & Recreation Commission
The Germantown Park & Recreation Commission will review and recommend the 5-year Capital Improvement Plan for inclusion in the Comprehensive Outdoor Recreation Plan, review a new Dheinsville Park lease agreement with the Germantown Historical Society, and approve Covid-19 protocols for summer programs. The commission will also receive updates on the Firemen's Park shelter project and tour the pavilion and Wilderness Park.
- Review 5-Year CIP: $80,000 Dheinsville parking/trail paving, $15,000 Kinderberg splashpad study (2021); future projects include community park development, splashpad, trail network
- Dheinsville Park lease agreement with Germantown Historical Society (expired 2019) to be redrafted
- Covid-19 policies/protocols for summer park & recreation programs
- Firemen's Park shelter project update: painting, doors, roof, electrical pending
- Dheinsville Park parking lot paving: Payne & Dolan bid $74,982
Village Board
The Village Board will consider several consent agenda items including equipment purchases and developer agreements. The meeting also includes discussions on a soccer club field usage agreement and a petition regarding a railroad crossing on Freistadt Road.
- Purchase of dump body from Casper’s Truck Equipment up to $20,000
- Purchase of fluoride chemical analyzing equipment via DHS Grant
- Recycling Center blanket purchase order with Enercon up to $30,000
- Contract with Lemberg Electric up to $53,080 for an Electronic Message Center Sign
- Resolution 13-2021 regarding the Wisconsin & Southern Railroad crossing on Freistadt Road
Historic Preservation Commission
The Historic Preservation Commission will discuss renaming a building that has been designated as historic. The meeting will also include updates on commission projects such as brochures, frames, and digital files.
- Renaming a designated historic building
- Update on postcard responses
- Update on the purchase of new frames
- Update on brochures
- Update on paper and digital files
Plan Commission
The Germantown Plan Commission will consider two action items: a revised site plan for a water utility pressure system building at W204 N12333 Goldendale Road, and a sign review for a monument sign replacement at Village Hall. They will also discuss the Neighborhood, District and Corridor Land Use Plan as part of the 2050 Comprehensive Plan update. The meeting includes public input and approval of prior minutes.
- Revised site plan for 1,040 sq ft water pressure booster/reducer station at W204 N12333 Goldendale Road
- Sign review for monument sign replacement at N112 W17001 Mequon Road (Village Hall-Library)
- Discussion of Neighborhood, District and Corridor Land Use Plan and 2050 Comprehensive Plan update
Audio Visual Ad Hoc Committee
The Audio Visual Ad Hoc Committee will hear presentations of two audio-visual equipment proposals for the Village Board Room and may make a recommendation. The proposals include detailed equipment lists and pricing from Global Sight and Sound ($95,412.01) and Heartland Business Systems ($57,992.25). No formal action will be taken by the Village Board at this meeting.
- Global Sight and Sound proposal: $95,412.01 for Board Room AV upgrade
- Heartland Business Systems quote: $57,992.25 for Boardroom AV upgrade
- Proposals include new PTZ cameras, microphones, speakers, and control systems
- Discussion with possible recommendation for AV equipment in Village Board Room
Public Works & Highways Committee
The Public Works & Highway Committee reviewed multiple infrastructure projects including street lighting, road improvements, and utility upgrades. Several items were discussed or tabled, while others received recommendations for approval. The meeting followed COVID-19 public gathering guidelines with virtual attendance options.
- Postpone Mequon Road street lighting design until annual maintenance costs reviewed ($20,000 budgeted)
- Approve 2021 road improvement program ($1.5M budget) with Division Road repaving ($1.3M)
- Approve $259,895 change order for Northeast Interceptor sewer project
- Approve $164,738 engineering design for Holy Hill Road reconstruction (TID#8)
- Approve $13,900 EPA risk assessment for water utility
Public Safety Committee
The Germantown Public Safety Committee will discuss a possible change to Municipal Code 9.02 regarding firearms and coyote hunting, review new police policies on missing persons and other topics, and receive monthly reports from the police and fire departments. They will also hear a report on the fire fighters' collective bargaining agreement.
- Discussion of Municipal Code 9.02 Firearms and Other Dangerous Weapons Regulated with relationship to hunting of coyotes
- Police policy updates: Policy 316 Missing Persons, 317 Public Alert, 318 Victim and Witness Assistance, 319 Bias-Motivated Crimes, 320 Standards of Conduct, 321 Information Technology Use
- Report on International Association of Fire Fighters, Local 4854, Collective Bargaining Agreement
- Monthly reports from Police and Fire Departments
- Approval of January 4, 2021 meeting minutes
Village Board
The Germantown Village Board will review and likely approve the Village Administrator’s proposed 2021 competencies and Balanced Scorecard objectives at this meeting. The agenda item includes a draft performance framework with core competencies and quarterly update commitments.
- Administrator 2021 Competencies and Objectives presented by Steven Kreklow, Village Administrator
- Quarterly performance updates planned for 2021
Library Board
The Germantown Community Library Board will meet to discuss employee benefits, review the library director's annual performance in closed session, and handle routine financial and operational reports. The agenda includes public input, approval of minutes, and reports from the treasurer, director, and system representatives.
- Discussion of benefits for library employees
- Director's annual review in closed session
- Treasurer's report and accounts payable approval
- Public input period with three-minute limit per person
- Possible action after closed session
Plan Commission
The Germantown Plan Commission will hold a discussion on future land use as part of the Germantown 2050 Comprehensive Plan, focusing on neighborhoods, districts, and corridors. The meeting also includes approval of minutes from January 11, 2021, and public input. No formal action is expected on the land use discussion.
- Discussion on Future Land Use (Neighborhoods-Districts-Corridors) for Germantown 2050 Comprehensive Plan
- Approval of minutes from January 11, 2021
- Public input period (no action taken)
Police & Fire Commission
The Germantown Police & Fire Commission is meeting to conduct routine business, including approving minutes from December 2019, electing officers, and interviewing applicants for a full-time firefighter EMT position. The interviews may be held in closed session as allowed by state law. The meeting is open to the public.
- Approval of minutes from December 19, 2019
- Election of officers
- Interviews of applicants for full-time firefighter EMT (possible closed session)
- Set next meeting date
Park & Recreation Commission
The Germantown Park & Recreation Commission is meeting to review the preliminary final draft of the Comprehensive Outdoor Recreation Plan 2020-2025, prepared by the GRAEF project team. The commission will also receive an update on the Firemen's Park Shelter Project. The meeting includes standard items such as approval of minutes, public input, and reports.
- Review of Comprehensive Outdoor Recreation Plan 2020-2025 preliminary final plan
- Firemen's Park Shelter Project update
- Approval of November 18, 2020 minutes
- Public input period (3 minutes per person)
General Government & Finance Committee
The General Government & Finance Committee will discuss the paygrade for the new Budget Manager position, with staff recommending grade 18 based on internal and external analyses. They will also begin preliminary discussions for the 2022 budget and review monthly financial reports, including year-to-date revenue and expenses, impact fees, accounts payable, and code violations.
- Budget Manager paygrade analysis: staff recommends grade 18, with external market suggesting grade 19 or 20
- 2022 Budget Discussion initiated by Trustee Zabel
- Introduction of Deputy Treasurer and Deputy Clerk
- Monthly financial reports: revenue and expense, health and dental plans, impact fees, accounts payable (Dec 25, 2020 and Jan 10, 2021)
- Code violation reports and letter of credit summaries
Historic Preservation Commission
The Germantown Historic Preservation Commission is meeting to discuss updates on obtaining photo IDs, postcard responses, and the design of wall plaques and brochures. No new business is on the agenda, and the meeting is primarily for status updates and continued discussion.
- Update on Trustee Miller and K. LeTourneau obtaining photo ID from the Village
- Update on postcards and their potential responses
- Update on frames, matting, font size and type for wall plaques
- Update on keeping extra plaques on wall
- Continued discussion on brochures
Police & Fire Commission
The Germantown Police & Fire Commission is meeting to conduct interviews for full-time firefighter EMT positions, which may include a closed session to discuss applicant employment data. The agenda also includes routine items such as approving previous minutes, electing officers, and setting the next meeting date.
- Interviews of applicants for Full Time Fire Fighter EMT
- Possible closed session per Wis. Stats. §19.85 (1) (c) for employment data
- Election of officers
- Approval of minutes from December 19, 2019
Public Works & Highways Committee
The Germantown Public Works & Highway Committee will discuss and potentially act on several infrastructure items, including street lighting on Mequon Road, sidewalk maintenance, the DPW organizational structure (with a possible closed session), and multiple contract authorizations for hydrant and gate valve replacements, well upgrades, and engineering services. The committee will also review the 5-year and 2021 road improvement programs and a change order for the Northeast Interceptor Project.
- Mequon Road street lighting discussion
- Authorization for blanket purchase orders for hydrant and gate valve replacements
- Well #3 TONKA and HMO PLC replacement, and PLC & HMI upgrades for Wells #2-3-4-5-7 & Towers #1-2-3
- 2021 Road Improvement Program and 5-Year Road Improvement Program discussion
- Engineering design services for Holy Hill Road Reconstruction Project
Plan Commission
The Germantown Plan Commission will meet virtually on January 11, 2021 at 6:30 p.m. to act on five sign-review applications and one site-plan review for building renovations. The meeting will also include a discussion about future land use as part of the Germantown 2050 Comprehensive Plan.
- Sign Review Application for Gawronski Signs at N117 W18493 Fulton Drive
- Sign Review Application for Lemberg Electric at N112 W17847 Mequon Road
- Sign Review Application for Tri City National at NE corner of Preserve Parkway & Donges Bay Road
- Site Plan Review for Aldi & Germantown BB LLC building renovations at N96 W18838 County Line Road
- Future Land Use Discussion as part of the Germantown 2050 Comprehensive Plan
Village Board
The Germantown Village Board will hold a regular meeting on January 4, 2021, with several items for decision. Key items include a conditional use permit amendment to allow Apple Works Winery to expand into a wedding and event venue, a final plat for a 16-lot residential subdivision, and a contract for coating inspection. The board will also consider consent agenda items including accounts payable and payroll totaling over $1.38 million.
- Conditional Use Permit amendment for Apple Works Winery (W179 N12536 Fond du Lac Ave) to add event venue with 5,150 sq ft building, outdoor patio, and 35-50 vehicle parking lot
- Final Plat for Kinderberg Estates, a 16-lot residential subdivision at N104 W14942 Donges Bay Road
- Contract with James Orr Coating Inspection LLC for coating inspection of 500,000 gallon Spheroid Tower #4, not to exceed $50,600
- Ordinance 01-2021 creating Section 17.48(3)(d) relating to decks on nonconforming structures
- Accounts payable and payroll totaling $1,383,514.14