Germantown public meetings in 2023

Library Board

The Germantown Community Library Board is holding its regular monthly meeting. The agenda is largely procedural, covering approval of prior minutes, financial reports, and updates from staff and other government bodies. No major decisions or public hearings are listed.

• Approval of November 29, 2023 meeting minutes
• Treasurer's report and accounts payable review
• Budget reports
• Reports from village, county, and library system
• Director's report

The Germantown Community Library Board approved reallocating funds from the Library Board checking account to cover approximately $9,000 in 2024 budget cuts to library materials. The board also approved the agenda, November meeting minutes, treasurer's report, and accounts payable as presented. No other substantive decisions were made.

• Approved agenda as presented (5-0)
• Approved November 29, 2023 meeting minutes (5-0)
• Approved treasurer's report as presented (5-0)
• Approved Library Board Checking Account Fund Reallocation to fund 2024 materials budget cuts (5-0)
• Approved accounts payable as presented (5-0)

Police & Fire Commission

The Germantown Police & Fire Commission will hold a regular meeting to approve minutes from November 14, 2023, and conduct interviews for the position of Police Lieutenant. The commission may enter closed session to discuss candidate employment data, then reconvene in open session for any action. The meeting is scheduled for December 19, 2023, at the Police Department Annex Building.

• Approval of minutes from November 14, 2023
• Conducting interviews and establishing an eligibility list for Police Lieutenant
• Possible closed session per Wis. Stats. §19.85 (1) (c) for employment data

The Police and Fire Commission established a one-year eligibility list for the position of Police Lieutenant. The Commission also approved three amendments to its rules regarding lateral hiring processes, detective promotion language, and promotional interview procedures.

• Established one-year eligibility list for Police Lieutenant (4-0)
• Amended lateral hiring process rule from 3 years to 2 years (4-0)
• Removed outdated union contract language regarding detective promotions (4-0)
• Deleted outside command staff interview requirement for sergeant positions (4-0)

Joint Review Board

The Joint Review Board will review the annual PE-300 reports and the performance of the Village's active Tax Incremental Districts (TIDs), as required by state law. They will also consider approving a resolution acknowledging the filing of these reports and compliance with the annual meeting requirement. The meeting includes routine items like roll call, appointments, and approval of previous minutes.

• Review of annual PE-300 reports for active Tax Incremental Districts
• Consideration of resolution acknowledging filing of annual reports and compliance
• Approval of minutes from December 12, 2022
• Potential appointments for public member and chairperson

The Board approved a resolution acknowledging the filing of annual reports and compliance with annual meeting requirements. The meeting also included the appointment of a public member and a chairperson.

• Appointed Jim Sedgwick as public member (3-0)
• Appointed Dean Wolter as Chair (4-0)
• Approved minutes as presented (4-0)
• Approved Resolution Acknowledging Filing of Annual Reports and Compliance with Annual Meeting Requirement (5-0)

Village Board

The Germantown Village Board will hold a regular meeting on December 18, 2023, with public hearings and new business items. Key actions include a rezoning and conditional use permit for a 37,700 sq ft motor vehicle sales facility, a certified survey map for a property division, and a resolution to disallow a damage claim. The board will also discuss the 5-year road program, the 2022 financial report, and possibly cancel the January 1, 2024 meeting.

• Rezoning from M-1 Limited Industrial to B-5 Highway Business and CUP for 37,700 sq ft Motor Vehicle Sales and Service Facility at N128 W21795 Holy Hill Road
• 2-Lot Certified Survey Map to divide 14.7 acres at W180 N11070 River Lane, creating a 5.6-acre parcel
• Resolution disallowing claim of David Lehtola for automobile damage
• Appointments of election inspectors and officials for 2024-2025 term
• Discussion/action on canceling or rescheduling January 1, 2024 Village Board meeting

Police & Fire Commission

The Police & Fire Commission is meeting to approve minutes from November 14, 2023, and to conduct interviews for firefighter/paramedic positions, potentially in closed session, to establish an eligibility list. The meeting is largely procedural and focused on hiring.

• Approval of November 14, 2023 minutes
• Interviews for firefighter/paramedic positions
• Possible closed session under Wis. Stats. §19.85(1)(c) for employment data
• Establishing eligibility list for firefighter/paramedic roles

The Police and Fire Commission approved the minutes from the previous meeting and convened into closed session to interview applicants for a full-time firefighter/paramedic position. After returning to open session, the commission unanimously placed Derek Beeler and Jamie M. Thorpe on an eligibility list, in alphabetical order, effective for six months. The meeting was adjourned, with the next meeting scheduled for December 19, 2023.

• Approved minutes from 11/14/23 meeting (unanimous)
• Convened into closed session for applicant interviews (unanimous)
• Returned to open session (unanimous)
• Placed Derek Beeler and Jamie M. Thorpe on eligibility list (unanimous)
• Adjourned meeting (unanimous)

General Government & Finance Committee

The Germantown General Government & Finance Committee will review routine items including meeting minutes, accounts payable, budget-to-actual, and payroll. New business includes a decision on Battalion Chief overtime, a resolution to disallow a claim for automobile damage, and a presentation on annual reports for Tax Increment Districts 6, 7, and 8.

• Battalion Chief Overtime
• Resolution Disallowing Claim of David Lehtola for Automobile Damage
• Presentation on Annual Reports for Tax Increment Districts 6, 7 and 8
• Accounts Payable, Budget to Actual, Payroll reports

The committee approved a request to pay overtime to Battalion Fire Chiefs for filling unscheduled shifts. A resolution to disallow an automobile damage claim by David Lehtola failed to pass and will move to the Village Board without a recommendation.

• Approved overtime pay for Battalion Fire Chiefs (4-0)
• Resolution disallowing David Lehtola's automobile damage claim denied (2-2)
• Approved November 20, 2023 meeting minutes (4-0)

Plan Commission

The Germantown Plan Commission will hold a public hearing and vote on a rezoning request for a 37,700 sqft motor vehicle sales and service facility at N128 W21795 Holy Hill Road. The meeting will also consider a 2-lot subdivision application for a 14.7-acre property on W180 N11070 River Lane and review revised building elevations for a new Chase Bank building at N96 W18200 County Line Road.

• Rezoning from M-1 to B-5 zoning for RA Steinman Legacy LLC property at N128 W21795 Holy Hill Road
• Conditional Use Permit for 37,700 sqft motor vehicle sales and service facility at N128 W21795 Holy Hill Road
• 2-lot Certified Survey Map application for 14.7-acre property at W180 N11070 River Lane
• Review of revised building elevations for new Chase Bank building at N96 W18200 County Line Road

The Germantown Plan Commission unanimously approved a rezoning of a 15.85-acre property from M-1 Limited Industrial to B-5 Highway Business and a conditional use permit for a 37,700 sq ft motor vehicle sales and service facility for Truck Country. The CUP includes conditions such as prohibiting truck stop features, requiring a traffic study if the north driveway is used, and barring billboard use for Truck Country advertising. The commission also approved a certified survey map for a 2-lot division on River Lane and revised building elevations for a Chase Bank, with the latter passing 6-1.

• Approved rezoning of 15.85 acres at N128 W21795 Holy Hill Road from M-1 to B-5 (unanimous)
• Approved conditional use permit for Truck Country 37,700 sq ft facility with conditions (unanimous)
• Amended CUP condition to have Village Attorney review billboard removal (unanimous)
• Approved 2-lot certified survey map for Sentinel-Germantown property at W180 N11070 River Lane (unanimous)
• Approved revised building elevations for Chase Bank at N96 W18200 County Line Road (6-1)

Park & Recreation Commission

The Germantown Park & Recreation Commission will discuss and potentially act on the GRAEF Trails Master Plan, the Kinderberg Sprayground, and several fee-related items including 2023-2024 winter/spring program fees and a facility fee increase for 2024. They will also consider lengthening Music at the Pavilion hours and review sponsorship packets for business sponsors. The meeting is a regular session with public comment opportunities.

• GRAEF Trails Master Plan - discussion & action
• Kinderberg Sprayground - discussion & action
• 2023-2024 Winter Spring Program Fees & Charges - discussion & action
• Facility Fees Increase for 2024 - discussion & action
• Music at the Pavilion - lengthen hours - discussion & action

The Park & Recreation Commission approved the final draft of the Pedestrian Bicycle Trail Master Plan, making it the official plan for the Village. They also approved a $50,000 ARPA funding proposal for Kinderberg sprayground maintenance, approved Winter/Spring 2024 program fees, and approved facility rental fee increases. The Music at the Pavilion hours extension was tabled to the January meeting.

• Adopted Pedestrian Bicycle Trail Master Plan (6-0)
• Approved $50,000 ARPA funding proposal for Kinderberg sprayground maintenance (6-0)
• Approved Winter/Spring 2024 program fees and charges (6-0)
• Approved facility rental fee increases: $25 for most facilities, $50 for Dheinsville, Firemen's Park Indoor Pavilion, and Kinderberg (5-1)
• Tabled Music at the Pavilion hours extension to January meeting (6-0)

Public Works & Highways Committee

The Public Works & Highways Committee is holding a regular meeting with unfinished business on driveway permits, new business on accepting improvements at Glenwood Park, a 5-year road program discussion, and a stormwater update. The agenda is substantive, not just procedural, with several items for discussion and potential action.

• Driveway Permit Discussion
• Acceptance of Improvements - Glenwood Park
• 5 Year Road Program
• Stormwater Update and Discussion

The committee approved updates to driveway permit requirements and recommended the Village Board adopt the 5-Year Road Program. Additionally, the committee accepted sanitary sewer and watermain improvements in the Glenwood Park neighborhood, initiating a one-year warranty period. A discussion regarding stormwater pond certification requirements for private property owners was also held.

• Approved driveway permit language updates
• Accepted Glenwood Park sewer and watermain improvements
• Recommended 5-Year Road Program to Village Board
• Approved 11/1/23 meeting minutes

Ad Hoc Sex Offender Residency Review Board

The Ad Hoc Sex Offender Residency Review Board will elect a chair and hold a public hearing on Joshua Reske's request for an exemption from the Village's residency restrictions (Sec. 9.50) to live at N114W16680 Crown Dr, Unit G5. The board may enter closed session to consider medical and treatment history, then reconvene to announce its decision.

• Election of a chair
• Public hearing on Joshua Reske's exemption request for N114W16680 Crown Dr, Unit G5
• Possible closed session under Wis. Stat. § 19.85(1)(f) for medical and treatment records
• Possible closed session under Wis. Stat. § 19.85(1)(a) for deliberations

Village Board

The Germantown Village Board is holding its regular meeting on December 4, 2023, with a consent agenda covering routine items like minutes, insurance renewal, and a police vehicle purchase. New business includes proposed zoning amendments for raising chickens and accessory buildings on historic properties, a timeline for a public safety referendum, and a closed-session discussion on acquiring properties in the Village Center District. The board will also review the 2022 financial report and renew several licenses and permits.

• Proposed code amendments to Sections 9 and 17 regarding chickens in residential districts and accessory buildings on historic properties
• Purchase of F150 by Germantown Police Department (consent agenda)
• Resolution to withdraw from State of Wisconsin's Service Award Program for Volunteer Firefighters
• Renewal applications for secondhand dealer licenses (National Rarities LLC, Kesslers Diamond Center)
• Closed session on property acquisition strategy in Village Center District (Mequon Road and Pilgrim Road)

The Germantown Village Board approved the consent agenda, committee appointments, and municipal code amendments pertaining to raising chickens and accessory buildings on historic properties. They also approved the purchase of an F150 for the police department, advanced a public safety referendum communication timeline, and voted to withhold further payments to their auditor until the 2022 ACFR report is completed. Additionally, the board held a closed session regarding property acquisitions in the Village Center District.

• Approved consent agenda items B through G, removing item A (8-0)
• Approved purchase of F150 for Germantown Police Department (8-0)
• Approved committee and board appointments (8-0)
• Approved Municipal Code text amendments regarding chickens and historic property (8-0)
• Approved timeline and process for Public Safety Referendum Communication (8-0)
• Approved motion requiring Baker Tilly to comply with 2022 ACFR report by 12/18/2023 and pausing further payments until work is completed (8-0)
• Approved renewal applications for 2024 Secondhand Jewelry and Article Dealer licenses (8-0)
• Approved renewal applications for 2024 Animal Fancier's Establishment Permits (8-0)

Public Safety Committee

The Germantown Public Safety Committee will review monthly police, fire, and overtime reports, and discuss the ongoing dispatch transition. New business includes a warning system maintenance agreement, approval of squad changeover funds, and renewal applications for secondhand dealer licenses and animal fancier permits for 2024.

• Dispatch Transition (ongoing discussion)
• Warning System Maintenance Agreement
• Approval for Squad Changeover funds
• Renewal of Secondhand Article Dealer licenses for National Rarities LLC and Kesslers Diamond Center, Inc
• Renewal of Animal Fancier's Establishment Permits for four applicants

The Public Safety Committee approved a two-year contract for warning system maintenance, squad changeover funds, and license renewals for secondhand dealers and animal fancier permits. Reports were given on police and fire activities, and the ongoing dispatch transition was discussed with no action taken.

• Approved 2-year warning system maintenance contract for $6,550 (unanimous)
• Approved $43,309.57 for squad changeover funds (unanimous)
• Approved 2024 renewals for secondhand article/jewelry dealer licenses (unanimous)
• Approved 4 animal fancier establishment permits for 2024 (unanimous)
• Approved November 1, 2023 meeting minutes (unanimous)

Historic Preservation Commission

The Germantown Historic Preservation Commission is holding a regular meeting with mostly routine items: approving minutes, receiving updates on the Village Hall picture wall and photos, paper/digital files, and plaque presentations for the Schuster and Foster properties. No major decisions or public hearings are on the agenda.

• Approval of September 18, 2023 minutes
• Update on Village Hall Picture Wall and Photos
• Update of paper/digital files
• Schuster Property Plaque Presentation and Photos
• Foster Property Plaque Presentation and Photos

The commission approved the September 18, 2023 minutes unanimously, but the November 13, 2023 minutes were not available. No substantive decisions were made; plaque presentations for the Schuster and Foster properties were postponed until spring, and discussion on paper/digital files took no action.

• Approved September 18, 2023 minutes (unanimous)
• Postponed Schuster Property plaque presentation until spring
• Postponed Foster Property plaque presentation until spring
• Discussed compensation for Hoinacki's framing work; no action taken
• Discussed paper/digital files; no action taken

Tourism Commission

The Germantown Tourism Commission is meeting to consider several funding requests. Unfinished business includes requests from the Germantown Chamber of Commerce and Visit Washington County for the 2024 calendar year. New business includes a request from Kiwanis for a Breakfast with Santa event on December 17, 2023. The commission will also approve minutes from its November 13, 2023 meeting.

• Request for Funding - Germantown Chamber of Commerce
• Request for Funding by Visit Washington County for 2024 Calendar Year
• Request for Funding by Kiwanis for Breakfast with Santa Event on 12/17/2023
• Approval of minutes from November 13, 2023

The Germantown Tourism Commission approved funding for the Germantown Chamber of Commerce, Visit Washington County, and the Kiwanis Club. They also approved the minutes from the November 13, 2023 meeting.

• Approved minutes from November 13, 2023 meeting (4-0)
• Approved one-year request for $25,000 for the first year of the lease for Germantown Chamber of Commerce (3-0, Kerpan abstained)
• Approved Visit Washington County's request for $5,000 for 2024 (4-0)
• Approved Kiwanis request for $4,000 for Breakfast with Santa event (3-0, Kerpan abstained)

Library Board

The Germantown Community Library Board is meeting to handle routine business including approval of minutes, financial reports, and various reports. The board will also discuss unfinished business on the 2024 library budget and 2024 meeting dates, and may enter closed session to consider wage increases for library staff before reconvening to take possible action.

• Approval of October 18, 2023 meeting minutes
• Treasurer's report, accounts payable, and budget reports
• 2024 Library Board monthly meeting dates
• 2024 Library Budget
• Closed session on wage increases for library staff with possible action

The Germantown Community Library Board approved the 2024 library budget and staff wage increases, both passing by 4-3 votes. The board also renewed two certificates of deposit and finalized the 2024 meeting schedule, which includes a date change for the March meeting.

• Approved 2024 library budget (4-3)
• Approved 2024 library staff wage increases (4-3)
• Approved renewal of CD #5 at 5.50% interest (7-0)
• Approved renewal of CD #2 at 5.40% interest (7-0)
• Approved 2024 meeting schedule with March 20 date change (7-0)
• Approved October 18, 2023 meeting minutes (7-0)
• Approved Treasurer's Report (7-0)
• Approved accounts payable (7-0)

Village Board

The Germantown Village Board is holding a special meeting to interview candidates for a trustee vacancy in District 3 and to appoint a new trustee. The agenda includes only this new business item, along with standard procedural items like call to order, roll call, and citizen input.

• Interview of candidates for Trustee Vacancy - District 3
• Appointment of Trustee - District 3

The Germantown Village Board held a special meeting to fill a vacancy in District 3. After interviewing two candidates, the Board voted to appoint Robert Warren as the new Trustee. The vote was 5-2, with two trustees voting for the other candidate.

• Interviewed candidates Warren and Surdel for District 3 Trustee vacancy
• Appointed Robert Warren as District 3 Trustee (5-2 vote)

Village Board

The Germantown Village Board will meet to discuss and potentially decide on the 2024 Village Budget and 2023 Tax Levy, as well as hear public input on a Public Safety Staffing Referendum. The board will also consider several rezoning applications, contract approvals, and appointments.

• 2024 Village Budget and 2023 Tax Levy public hearing
• Contract for Communication Services Related to Public Safety Staffing Referendum ($ amount not specified)
• Rezoning 52.72 acres from A-1 Agricultural to M-1 Limited Industrial Zoning District (North of Holy Hill Road, East of Hwy. 41, South of Rockfield Road)
• Certified Survey Map (CSM) applications for parcel combinations on Fond du Lac Avenue and County Line Road
• Appointment of Matthew Mortwedt as Director of Public Works

The Germantown Village Board approved the 2024 Village Budget, the 2023 tax levy, and special charges on the tax roll. The board also approved a communication services contract with Mueller Communications for a public safety staffing referendum, rezoned a 52.72-acre property for a light manufacturing facility, and appointed Matthew Mortwedt as Director of Public Works. Additionally, the board tabled the public safety staffing referendum question and directed staff on strategy regarding PFAS litigation following a closed session.

• Approved October 16, 2023 Village Board Minutes (8-0)
• Tabled Public Safety Staffing Referendum Question to December 2023 (8-0)
• Approved Mueller Communications contract for $46,845.25 (7-1)
• Approved rezoning 52.72 acres from A-1 to M-1 and land use plan amendment (7-1)
• Approved Certified Survey Map for Virtus Development LLC (7-0, 1 recused)
• Approved 2-lot Certified Survey Map for Fleet Farm property (6-2)
• Approved appointment of Matthew Mortwedt as Director of Public Works (8-0)
• Approved Resolution Approving the 2024 Village Budget (5-3 roll call vote to call question)

General Government & Finance Committee

The Germantown General Government & Finance Committee is meeting to discuss and act on several financial and administrative items, including withdrawing from a state volunteer firefighter service award program, renewing a property insurance contract, setting the 2024 non-union merit pool, an EMS billing agreement, playground equipment for Kinderberg Park, and a review of ARPA funds. The agenda also includes routine reports on accounts payable, budget, and payroll.

• Resolution to withdraw from Wisconsin's Service Award Program for Volunteer Firefighters
• Annual contract renewal with Municipal Property Insurance Company
• Resolution: 2024 Non-Union Merit Pool
• EMS Billing Agreement
• Kinderberg Park Playground Equipment - Discussion & Action

The General Government & Finance Committee approved four items: withdrawing from the state's volunteer firefighter service award program, renewing the municipal property insurance contract, approving the 2024 non-union merit pool (pending budget approval), and signing an EMS billing agreement with Paramedic Billing Services after the previous vendor went out of business. No action was taken on Kinderberg Park playground equipment (item unavailable) or ARPA fund review. All votes were unanimous (3-0).

• Approved withdrawal from State of Wisconsin's Service Award Program for Volunteer Firefighters (3-0)
• Approved annual contract renewal with Municipal Property Insurance Company (3-0)
• Approved 2024 Non-Union Merit Pool resolution pending budget approval (3-0)
• Approved EMS Billing Agreement with Paramedic Billing Services (3-0)
• No action taken on Kinderberg Park playground equipment (item unavailable)
• No action taken on ARPA Fund review (informational only)

Historic Preservation Commission

The November 20, 2023 regular meeting of the Historic Preservation Commission has been canceled. No items were discussed or decided.

Park & Recreation Commission

The regularly scheduled Park & Recreation Commission meeting was canceled. No decisions or discussions took place.

The Park & Recreation Commission approved the final Trails Master Plan as presented, along with the Winter/Spring 2023-24 Program Fees and Charges. It also approved a $25 increase for facility rental fees (except Haupt Strasse Shelter) and extended Music at the Pavilion performance hours at Firemen's Park. All motions passed without recorded opposition.

• Approved Trails Master Plan as presented
• Approved Winter/Spring 2023-24 Program Fees and Charges
• Approved Facility Rental Fees increase of $25 each (except Haupt Strasse Shelter)
• Approved extension of time for Music at the Pavilion performances at Firemen's Park

Police & Fire Commission

The Germantown Police & Fire Commission is holding a regular meeting to approve prior minutes and conduct interviews for the police officer position, potentially in closed session, to establish an eligibility list. The meeting may also set the next meeting date and adjourn.

• Approval of minutes from July 19, 2023
• Conducting interviews for police officer position and establishing eligibility list
• Possible closed session per Wis. Stats. §19.85(1)(c) for employment data

The commission met to conduct interviews for the Police Officer position. Following a closed session, the commission approved a one-year eligibility list consisting of five candidates.

• Approved July 19, 2023 minutes (unanimous)
• Established one-year eligibility list for Mackenzie Henauer, Jacob Roecker, Elizabeth Strozinsky, Rockwell Timmerman, and Daniel Walton (unanimous)

Plan Commission

The Germantown Plan Commission will hold public hearings and take action on a request to rezone 52.72 acres north of Holy Hill Road from agricultural to limited industrial, and on proposed text amendments regarding chickens and accessory buildings. They will also review several site plans, including a new Chase Bank, a storage facility expansion, and a certified survey map for a parcel combination. The meeting includes citizen input and is open to the public.

• Rezone 52.72 acres from A-1 Agricultural to M-1 Limited Industrial (north of Holy Hill Road, east of Hwy 41, south of Rockfield Road)
• Text amendments to Sections 9 and 17 regarding raising chickens in residential districts and accessory buildings on historic properties
• Certified Survey Map to combine parcels on Fond du Lac Avenue (W140 N10363) and landscape plan review
• Site plan review for a 3,245 sqft Chase Bank building and 2-lot CSM at N96 W18200 County Line Road (Fleet Farm)
• Site plan review for Phase 3 expansion of Appleton Avenue Storage (W219 N11588 Appleton Avenue) with two additional storage buildings

The Plan Commission approved rezoning 52.72 acres from agricultural to limited industrial and amending the 2050 land use plan for a Green Bay Packaging development. Commissioners also approved a CSM and landscaping plan for District One LLC, a CSM and site plan for a Chase Bank building at Fleet Farm, Phase 3 expansion plans for Appleton Avenue Storage, a sign for the DPW facility with conditions on the font, and text amendments regarding chickens and historic properties.

• Approved minutes from October 23, 2023
• Approved rezoning 52.72 acres from A-1 Agricultural to M-1 Limited Industrial (Unanimous)
• Approved 2050 Land Use Plan amendment to change vision to Light Industrial/Warehouse (Unanimous)
• Approved text amendments to Section 9 and Section 17 regarding chickens and historic properties (Unanimous)
• Approved CSM and landscape plan for District One LLC with conditions (Baum abstained)
• Approved CSM and site development plans for Chase Bank at Fleet Farm with conditions (5-1, Baum opposed)
• Approved Phase 3 expansion for Appleton Avenue Storage with 24-month condition for plans (Unanimous)
• Approved DPW facility ground sign with condition to revise the font for 'Germantown' (Unanimous)

Tourism Commission

The Germantown Tourism Commission will hold a regular meeting to review and potentially act on two funding requests: one from the Germantown Chamber of Commerce (unfinished business) and one from Visit Washington County for the 2024 calendar year. The agenda also includes approval of the September 11, 2023 meeting minutes. No other substantive items are listed.

• Funding request from Germantown Chamber of Commerce
• Funding request from Visit Washington County for 2024 calendar year
• Approval of minutes from September 11, 2023 meeting

Economic Development Commission

The November 8, 2023 regular meeting of the Economic Development Commission has been canceled. No items were discussed or decided.

Village Board

The Germantown Village Board is holding a regular meeting with several action items, including conditional use permits for raising chickens and an indoor recreation facility, a planned development resolution, and a public safety staffing referendum question. The board will also consider consent agenda items such as a police vehicle purchase and body camera contract, and may enter closed session for property acquisition and administrator performance review.

• Conditional Use Permit for chickens at W172 N10981 Division Road
• Conditional Use Permit for indoor recreation at N115 W19150 Edison Drive
• Moraine Residential Conservancy District PDD resolution at W218 N11546 Appleton Avenue
• Purchase of Ford Police Interceptor and Axon body/fleet camera contract
• Public Safety Staffing Referendum Question

The Germantown Village Board approved several conditional use permits, including one for raising chickens and one for an indoor recreation facility, and approved the Moraine Residential Conservancy District PDD resolution. They also approved a street tree trimming contract, tabled a public safety referendum question, and authorized a Phase II environmental study for a property acquisition.

• Approved conditional use permit for raising chickens at W172 N10981 Division Road (7-0)
• Approved conditional use permit for indoor recreation at N115 W19150 Edison Drive (7-0)
• Approved Moraine Residential Conservancy District PDD resolution (7-0)
• Approved street tree trimming contract with Crawford Tree & Landscape Services up to $33,314.65 (4-3)
• Tabled public safety staffing referendum question until Nov 20, 2023 (7-0)
• Approved appointment process for District 3 Trustee vacancy (5-2)
• Authorized up to $12,900 for Phase II Environmental Study on Grosenik Property (5-2)
• Tabled Administrator 2023 Performance Goals update until Nov 20, 2023 (7-0)

Public Safety Committee

The Germantown Public Safety Committee will review monthly police and fire reports, overtime, and policy updates. They will also discuss unfinished business on body-worn and fleet cameras, and consider new purchases for a 2023 Ford Interceptor Utility and ballistic helmets.

• Purchase of BWC and fleet cameras
• Purchase of 2023 Ford Interceptor Utility
• Purchase of ballistic helmets
• Police and Fire Department monthly reports
• Overtime report and policy updates

The committee recommended a five-year contract for body-worn and fleet cameras to be funded by ARPA. It also approved the purchase of a 2023 Ford Interceptor Utility and new ballistic helmets.

• Recommended 5-year BWC and Fleet camera contract at $61,960/yr funded by ARPA (4-0)
• Approved purchase of 2023 Ford Interceptor Utility (4-0)
• Approved purchase of ballistic helmets using grant funds (4-0)
• Approved meeting minutes from 10/02/23 and 10/04/23 (4-0)

Public Works & Highways Committee

The Germantown Public Works & Highways Committee is meeting to discuss unfinished business including road work on Manor Court, plus new business on driveway permits, ditch reconstruction payments, a DPW director update, tree planting and trimming projects, and stormwater pond inspections. The meeting includes public comment and approval of prior minutes.

• Road work on Manor Court discussion
• Driveway permit discussion
• Request for payment for ditch reconstruction and driveway culverts
• Update on interim DPW director and recruitment of new director
• Stormwater pond inspections for MS4 permit

The committee approved a contract with Crawford Tree & Landscape Services for street tree trimming, not to exceed $33,314.65, and a contract with Graef for stormwater pond inspections, not to exceed $35,000. A request for resident reimbursement for ditch and culvert work was denied. Discussions occurred regarding Manor Court road repairs, driveway permit processes, and future tree planting plans.

• Approved street tree trimming contract with Crawford Tree & Landscape Services for up to $33,314.65 (4-0)
• Approved stormwater pond inspection contract with Graef for up to $35,000 (4-0)
• Denied resident request for reimbursement for ditch and culvert work (0-4)
• Discussed Manor Court asphalt-to-concrete replacement offer; no action taken
• Discussed improvements to driveway permit process; no action taken
• Discussed future residential tree planting projects; no action taken

Committee of the Whole

The Germantown Committee of the Whole will review the 2024 departmental wrap-up and property tax levy, discuss alternative public safety staffing referendum questions, and approve the publication notice for the 2024 proposed budget public hearing. The meeting is largely a working session to finalize budget and referendum details.

• 2024 departmental wrap-up and property tax levy review
• Discussion of alternative public safety staffing referendum questions
• Approval of public hearing notice for 2024 proposed budget
• Approval of minutes from October 24, 2023

The Committee of the Whole approved consolidating dispatch services with Washington County, with a 7-1 vote. They also approved funding for additional police and fire personnel, and amended the budget to include $60,000 for park improvements. The 2024 budget notice was approved for publication.

• Approved dispatch consolidation with Washington County (7-1)
• Approved $118,000 State Transportation Aid, $150,000 TID Tax Levy, and $46,000 from Street Trees budget for police staffing (8-0)
• Approved funding 2 firefighters from Reserves and ARPA Fund (6-2)
• Amended budget to include $60,000 from ARPA for Alt Bauer Park tennis/pickleball court resurfacing (7-2)
• Approved remaining budget items as amended (5-3)
• Approved publication of 2024 proposed budget notice (8-0)

Committee of the Whole

The Germantown Committee of the Whole is meeting to review the 2024 budgets for all village departments and funds, including TIDs, impact fees, recreation, health, and general government. This is a working session to discuss and potentially adjust the proposed budgets before final approval. The agenda is primarily a budget review with no specific action items listed.

• Review of 2024 budgets for TIDs, Impact Fees, Historic Preservation, Recreation Facility, Senior Van Replacement, Health, Dental, Debt Service, Inspection Services, Planning & Zoning, Recreation, Senior Center, Data Processing, Clerk, Village Board, Administration, Finance, Assessor, General Government, Capital Fund, and ARPA
• Approval of minutes from October 17, 2023 meeting

The Committee of the Whole reviewed various 2024 budget items, including TIDs, recreation, and administration. The board decided to seek a modification to an existing housing study to meet state requirements and tabled the ARPA budget discussion.

• Approved October 17, 2023 minutes (8-0)
• Approved motion to ask Tracy Cross Study to modify the Village study to include WI DOR requirements (8-0)
• Denied motion to separate telephone, copier, and internet expenses into individual departments (failed due to lack of second)
• Tabled ARPA Budget discussion to October 25, 2023 (8-0)

Plan Commission

The Germantown Plan Commission will hold a regular meeting to review a revised site plan for proposed changes to the outside building elevations of Capstone Building #2, located at N128 W20955 Holy Hill Road. The application is submitted by Capstone Development Company on behalf of property owner CQ WI 2021, LLC. The meeting also includes approval of minutes from October 9, 2023, and is open to in-person and virtual attendance.

• Revised site plan review for Capstone Building #2 at N128 W20955 Holy Hill Road
• Proposed changes to outside building elevations
• Approval of minutes from October 9, 2023

The Germantown Plan Commission unanimously approved revised site plans for Capstone Building #2 in the Capstone 41 Business Park, including an office mezzanine and ground-mounted HVAC units requested by tenant MGS. The approval was granted with no additional conditions beyond those in the original Phase 2 approval. The meeting also included approval of prior minutes and a discussion on solar panel regulations.

• Approved revised building plans for Capstone Building #2 (unanimous)
• Approved minutes from October 9, 2023 (unanimous)
• Appointed Trustee Baum as Chairman Pro Tem (unanimous)

Senior Advisory Committee

The committee will discuss an anniversary celebration and receive a report from the Senior Coordinator. Members will also review an update regarding the 2023 budget.

• Anniversary Celebration discussion
• Senior Coordinator report
• 2023 Budget Update

The Senior Advisory Committee met on October 19, 2023, where members approved the previous meeting's minutes and received updates regarding the Senior Center anniversary dinner, budget status, and the Director's report. The meeting included discussions on upcoming events, program participation, and park facility maintenance issues. No other formal votes or policy actions were recorded.

• Approved minutes from the July 20, 2023 meeting

Library Board

The Germantown Community Library Board is meeting to handle routine business including approval of minutes, financial reports, and reports from staff and committees. The board will also discuss unfinished business on the 2024 budget and new business on the 2024 library calendar and a bylaw amendment. No public comments are scheduled.

• 2024 Budget discussion
• 2024 Library Calendar
• Library Board Bylaws Amendment
• Treasurer's Report and Accounts Payable

The Germantown Community Library Board approved the proposed 2024 library closed dates, a bylaw amendment to change meeting frequency to monthly, and rescheduled the November meeting to November 29. The board discussed the 2024 budget, with a request for alternatives to cutting library hours if required budget cuts are maintained. All motions passed unanimously.

• Approved 2024 Library Closed Dates for Holidays, 10/26 event, and Staff Training Day TBD (5-0)
• Approved bylaw amendment to change meeting frequency to monthly based on annual calendar (5-0)
• Rescheduled November 15, 2023 meeting to November 29, 2023 (5-0)
• Approved agenda as presented (4-0)
• Approved September 27, 2023 meeting minutes (4-0)
• Approved Treasurer's Report (4-0)
• Approved Accounts Payable (4-0)

Economic Development Commission

The Germantown Economic Development Commission is meeting to review its strategic platform, roles, and future schedule, and to discuss the 2024 work plan and an update on the Tracy Cross Inc. housing market analysis. The agenda includes approval of prior minutes and public comment opportunities.

• Review of approved strategic platform
• Discussion of roles and responsibilities for the commission
• 2024 Commission Work Plan
• Update on Tracy Cross Inc. Housing Market Analysis

The Germantown Economic Development Commission approved minutes from its August 22, 2023 meeting by a 4-0 vote. The commission also discussed its roles and responsibilities, future meeting schedules, the 2024 work plan, and an ongoing housing market analysis study.

• Approved August 22, 2023 meeting minutes (4-0)

Park & Recreation Commission

The Germantown Park & Recreation Commission is holding a regular meeting to discuss and take action on several items, including a trail master plan by GRAEF, playground equipment and a sprayground feasibility study at Kinderberg Park, shared open space with the Moraine Development quarry, and proposed Kids Klub fees effective January 1, 2024. Public comments can be submitted via email by 4 p.m. on the meeting day.

• GRAEF Trail Master Plan discussion and action
• Kinderberg Park playground equipment discussion and action
• Kinderberg Sprayground feasibility study discussion and action
• Moraine Development quarry/park-shared open space discussion and action
• Proposed Kids Klub fees effective January 1, 2024

The Germantown Park & Recreation Commission rejected the Kompan bid for the Kinderberg Park playground and directed staff to seek new bids using existing swingset poles with rubberized or wood chip surfacing instead of astroturf. The commission also postponed the Trail Master Plan discussion to November, approved Kids Klub fee increases effective January 1, 2024, and allowed staff to use Moraine Development funds as they see fit after receipt and budget finalization.

• Rejected Kompan bid for Kinderberg Park playground (unanimous)
• Directed staff to seek new playground bids using existing swingset poles with rubberized/wood chips (unanimous)
• Postponed GRAEF Trail Master Plan discussion to November 15, 2023 (unanimous)
• Approved Kids Klub fee increase effective January 1, 2024 (unanimous)
• Allowed staff to use Moraine Development $80,470 as they see fit after receipt and budget finalization (unanimous)
• Approved minutes from September 20, 2023 (unanimous)

Committee of the Whole

The Germantown Committee of the Whole is meeting to review proposed 2024 departmental budgets for the Library, Engineering, Highway, Parks, Buildings & Grounds, Residential Yard Waste Facility, Water Utility, and Sewer Utility. The meeting includes approval of the September 26, 2023 minutes and is open for virtual attendance via WebEx.

• 2024 budget review for Library, Engineering, Highway, Parks, Buildings & Grounds, Residential Yard Waste Facility, Water Utility, and Sewer Utility
• Approval of September 26, 2023 meeting minutes
• Next meeting scheduled for October 24, 2023 at 6:30 PM

The committee reviewed proposed 2024 budgets for highways, parks, buildings and grounds, library, engineering, yard waste, sewer, and water utilities. No final budget approvals were made, though a motion to defer water utility maintenance failed.

• Appointed Trustee Baum as Chairperson (7-0)
• Approved minutes from September 26, 2023 (7-0)
• Motion to remove $175,000 from Water Utility Budget for Well No. 7 maintenance failed (lack of second)

General Government & Finance Committee

The Germantown General Government & Finance Committee will meet to review and potentially act on routine financial and personnel matters, including approving the 2024 municipal employees union contract, renewing employee health insurance, and discussing policy updates. The meeting also includes standard procedural items such as approving minutes and receiving public input.

• Resolution Approving the 2024 Germantown Municipal Employees Union Local 730 Contract
• Renewal of the Optum Transplant Contract for Employee Health Insurance
• Request to Increase the Deputy Village Clerk Position from Half-Time to Full-Time

The General Government & Finance Committee approved a resolution recommending the 2024 Municipal Employees Union Local 730 contract, renewed the Optum transplant insurance contract, and approved increasing the Deputy Village Clerk position from half-time to full-time. All three motions passed unanimously (3-0). The committee also discussed contract tracking software and citizen input policies but took no action on those items.

• Approved resolution recommending 2024 Municipal Employees Union Local 730 contract (3-0)
• Approved renewal of Optum Transplant Contract for employee health insurance (3-0)
• Approved increase of Deputy Village Clerk position from half-time to full-time (3-0)

Village Board

The Germantown Village Board will hold its regular meeting on October 16, 2023, at 7:00 PM in the Board Room at N112 W17001 Mequon Road. The agenda includes routine procedural items, committee reports, and several notable discussions and decisions, including property acquisitions, utility agreements, and budget reviews.

• Library HVAC Maintenance Agreement
• Pilgrim Road Emergency Water Main Relay
• Water Tower #3 Painting & Logo Update
• Acquisition of Grosenik Property at N116 W15843 Main Street and W157 N11593 Fon du Lac Avenue
• Strategy for Village Center District property acquisitions

The Village Board approved Option 1 for the East Donges Bay Road trail design after rejecting Option 3. They also authorized a We Energies easement, converted the Deputy Village Clerk position to full-time, and directed staff to proceed with the Grosenik property acquisition following a closed session discussion. A review of the 2024 budget without county dispatch funding was discussed but deferred to a committee meeting.

• Approved Option 1 for East Donges Bay Road trail design (6-2)
• Rejected Option 3 for East Donges Bay Road trail design (2-6)
• Approved Library HVAC, Pilgrim Road water main, and Water Tower painting items (8-0)
• Approved We Energies easement for new DPW facility (8-0)
• Approved modification of Deputy Village Clerk position to full-time (8-0)
• Directed staff to proceed with Grosenik property acquisition as discussed in closed session (6-1, 1 recused)
• Deferred 2024 budget review without Washington County dispatch funding to Oct 25 committee meeting
• No action taken on Village Official Performance item

Plan Commission

The Germantown Plan Commission will hold public hearings and take action on four items: an amendment to expand off-site parking for Das Barrel Room Tavern & Grill, a conditional use permit for raising chickens for family consumption, sign and conditional use permits for an indoor health or recreation establishment for Elite Soccer Academy, and a zoning permit for a fence. The meeting also includes approval of the September 11, 2023 minutes and citizen input.

• Amendment to Conditional Use Permit #13-2019 for Das Barrel Room Tavern & Grill to expand off-site parking at W201 N10466 Appleton Avenue
• Conditional Use Permit for John & Amanda Thompson to raise chickens for family consumption at W172 N10981 Division Road
• Sign and Conditional Use Permits for Elite Soccer Academy LLC for indoor health or recreation establishment at N115 W19150 Edison Drive
• Zoning permit for Stephen and Danielle Cholewa to install a 6-foot fence in front yard and drainage easement at W166 N10577 Surrey Drive
• Approval of September 11, 2023 meeting minutes

The Germantown Plan Commission tabled a request to amend a conditional use permit for Das Barrel Room Tavern & Grill to expand an off-site gravel parking area, pending more information on wetlands and drainage. The commission approved a conditional use permit for John & Amanda Thompson to raise chickens for family consumption at W172 N10981 Division Road, and approved a conditional use permit and sign permit for The Elite Soccer Academy at N115 W19150 Edison Drive. A zoning permit for a 6-foot fence at W166 N10577 Surrey Drive was initially denied but a revised version was approved.

• Tabled Das Barrel Room CUP amendment for gravel parking expansion (unanimous)
• Approved Thompson CUP for raising chickens for family consumption (unanimous)
• Approved Elite Soccer Academy CUP for indoor health/recreation facility (unanimous)
• Approved Elite Soccer Academy wall sign permit (unanimous)
• Denied Cholewa fence zoning permit as proposed (1-6)
• Approved revised Cholewa fence permit with setback (6-1)

Public Safety Committee

The Germantown Public Safety Committee will discuss public safety staffing and financing options, including non-referendum approaches, and consider new business items such as dispatch consolidation, a body-worn camera contract, and discontinuing the tornado warning system. The meeting includes routine reports from police and fire departments.

• Revisit non-referendum financing options and PD/FD staffing solutions
• Dispatch consolidation discussion
• AXON contract for body worn cameras and electronic control devices
• Discontinuation of the tornado warning system
• Police and fire monthly reports, overtime report, policy updates

The Public Safety Committee discussed but took no final action on dispatch consolidation, police and fire staffing, and the AXON body camera/taser contract. The committee approved the September 6, 2023 meeting minutes. No formal votes were taken on the substantive items, which were deferred to the Committee of the Whole.

• Approved 09/06/23 Public Safety Committee meeting minutes (4-0)
• Discussed dispatch consolidation with county; no action taken
• Discussed alternative financing for police/fire staffing; no action taken
• Discussed AXON contract for body cameras and tasers; no action taken
• Discussed discontinuation of tornado warning system; no action taken

Public Works & Highways Committee

The Public Works & Highways Committee will discuss the recruitment of a new DPW Director and updates on interim leadership. The meeting also includes discussions regarding library HVAC maintenance, water main repairs, and water tower updates.

• Road work discussion for Manor Court
• Recruitment of a new DPW Director
• Library HVAC maintenance agreement
• Wachtel Arboricultural agreement
• Pilgrim Road emergency water main relay

The Germantown Public Works & Highways Committee approved the previous month's minutes, postponed a discussion on Manor Court road work, and recommended several items to the Village Board. The committee forwarded a 3-year HVAC maintenance agreement with Johnson Controls, a 2024 arboricultural consulting agreement with Wachtel Tree Science & Services, and payment for emergency water main repairs on Pilgrim Road. Additionally, the committee approved the color scheme and logo design for Water Tower #3 and discussed maintenance considerations for future trail plans.

• Approved PWHC 9-6-23 Minutes as presented
• Postponed Manor Court road work discussion until next month's meeting
• Recommended 3-year Johnson Controls library HVAC maintenance agreement ($24,752.00) to Village Board
• Recommended Wachtel arboricultural consulting agreement (not to exceed $15,000.00) to Village Board
• Recommended approval of $150,650.02 for Pilgrim Road emergency water main repair invoices to Village Board
• Approved Water Tower #3 painting and logo update design to match Tower #4

Village Board

The Germantown Village Board will consider a proposal to rezone and subdivide six parcels on Appleton Avenue into a 15-lot single-family residential development with a 126.5-acre private conservation area. The board will also act on a liquor license change, a road program change order, and a contract renewal. Closed sessions are planned for union contract negotiations and a personnel matter.

• Rezone and Certified Survey Map for W218 N11546 Appleton Avenue: create Rs-2/PDD district, rezone from M-4, A-2, Rs-2, combine six parcels for 15-lot residential and 126.5-acre conservation area
• Original Alcohol Beverage Retail License Application - Ivee's At Main (Change in LLC)
• Renewal of Sun Life Stoploss Contract
• 2023 Road Program Change Order #1
• Agreement with Germantown Municipal Employees Union Local 730 (closed session possible)

The Germantown Village Board approved a certified survey map, creation of an Rs-2/PDD zoning district, and rezoning of 126.5 acres for a private conservation area and 15-lot single-family residential development at W218 N11546 Appleton Avenue, with conditions. The board also approved an original alcohol beverage retail license for Ivee's At Main, renewed the Sun Life stop-loss insurance contract, and approved 2023 Road Program Change Order #1 with an amendment to the signature line. The board entered closed session for union negotiations and directed staff to proceed as discussed, but took no action on a personnel item.

• Approved CSM combining six parcels into one (6-1)
• Approved creation of Rs-2/PDD zoning district (6-1)
• Approved rezoning of 126.5 acres with 5 conditions (7-0)
• Approved alcohol license for Ivee's At Main (6-0, 1 abstention)
• Approved Sun Life stop-loss contract renewal (7-0)
• Approved 2023 Road Program Change Order #1 as amended (5-2)
• Directed staff to proceed as discussed in closed session on union agreement (5-2)

Public Safety Committee

The Public Safety Committee is holding a special meeting to consider an original alcohol beverage retail license application for Ivee's At Main, which involves a change in the LLC. Public comments can be submitted by email before the meeting. The agenda includes only this new business item, along with standard procedural items.

• Original Alcohol Beverage Retail License Application - Ivee's At Main (Change in LLC)

The Germantown Public Safety Committee approved the original alcohol beverage retail license application for Ivee's At Main, a change in LLC, with a unanimous vote of 3-0. No public comments were made, and the meeting adjourned shortly after.

• Approved original alcohol beverage retail license for Ivee's At Main (3-0)

Public Works & Highways Committee

The Public Works & Highways Committee is holding a special meeting to consider Change Order #1 for the 2023 Road Program. This is the only substantive item on the agenda, with no other business or public hearings listed.

• 2023 Road Program Change Order #1

The Public Works & Highways Committee approved Change Order No. 1 for the 2023 Road Improvement Program, covering asphalt surface work on Gateway Crossing and additional culverts in Glenwood Park. The total cost not to exceed $82,399.30 will be funded from TID 8 Improvement and Road Improvement Program accounts. The item will be forwarded to the Village Board with a positive recommendation.

• Approved Change Order No. 1 for 2023 Road Program, $82,399.30 max, forwarded to Village Board
• Approved $74,765.00 for Gateway Crossing asphalt surface layer from TID 8 account
• Approved $7,634.30 for Glenwood Park culverts from Road Improvement Program account

Park & Recreation Commission

The Park & Recreation Commission is holding a special meeting to discuss and take action regarding the Moraine Development Quarry and shared open space. The agenda also includes reports from the Village and School Boards.

• Discussion and action on Moraine Development Quarry / Park-Shared Open Space

The Park & Recreation Commission voted to recommend the Village Board accept a fee in lieu of a path and park on the Moraine Development Quarry parcel, rejecting a proposed amendment to remove the star from the Corp Plan map. A separate motion to remove the star failed for lack of a second. The recommendation passed 3-0 with one abstention.

• Recommended fee in lieu of path and park on quarry parcel (3-0, Hudson abstained)
• Rejected amendment to remove star from Corp Plan map
• Motion to remove star failed for lack of second

Library Board

The Germantown Community Library Board will meet to approve the agenda and minutes, receive financial reports, and discuss new business including the 2024 budget. The board may also enter closed session to review staff compensation and proposed adjustments, then reconvene to possibly take action.

• 2024 Budget discussion
• Library Staff Compensation Review and Proposed Adjustments
• Treasurer's Report
• Accounts Payable
• Approval of August 23, 2023 minutes

The Germantown Community Library Board approved a motion to amend the proposed 2024 budget to restore $60,000 in cuts, aimed at preserving open hours and staff salaries and benefits. The board also approved salary equity changes for library staff, with one member voting against. The 2024 Washington County Library Contract was finalized, with Germantown receiving additional funds.

• Approved motion to amend 2024 budget to restore $60,000 for open hours and staff salaries/benefits (5-0)
• Approved salary equity changes as presented (4-1)
• Approved September Accounts Payable (5-0)
• Approved Treasurer's Report dated September 21, 2023 (5-0)
• Approved August 23, 2023 meeting minutes (5-0)
• Approved agenda reordering (5-0)
• Approved closed session for staff compensation review (5-0)

Committee of the Whole

The Germantown Committee of the Whole is meeting to review the 2024 public safety budget, including funds for the police and fire departments, honor guard, canine, asset forfeiture, and emergency government. They will also discuss alternative public safety referendum questions. The meeting includes public comments and approval of minutes from October 19, 2022.

• Review of 2024 Police Department budget
• Review of 2024 Fire Department budget
• Discussion of alternative public safety referendum questions
• Review of Honor Guard Fund, Canine Fund, Asset Forfeiture Fund, and Emergency Government
• Approval of minutes from October 19, 2022

The Committee of the Whole reviewed the 2024 Public Safety Budget and voted to amend the Police Department budget, sending it back to the Public Safety Committee for additional research on dispatch consolidation. The Emergency Government budget was also amended and referred for further review. No final budget was approved.

• Amended Police Department budget, referred to Public Safety Committee for more dispatch research (6-1)
• Amended Emergency Government budget, referred to Public Safety Committee for further review (7-0)
• Approved October 19, 2022 minutes as presented (7-0)

Park & Recreation Commission

The Germantown Park & Recreation Commission will discuss and potentially act on several park projects, including Kinderberg Park playground equipment, a sprayground feasibility study, and an update on the Trails Master Plan. They will also receive information on Kids Klub policy changes, a playground presentation, a quarry reclamation plan, and the 2024 department budget.

• Kinderberg Park Playground Equipment - discussion & action
• GRAEF Trails Master Plan update - discussion & action
• Kinderberg Sprayground Feasibility Study - discussion & action
• Moraine Development Quarry reclamation plan - information only
• 2024 Park & Recreation Department Budget - update

The Commission authorized bids for new playground equipment at Kinderberg Park with a maximum all-inclusive budget of $300,000. The body also granted authority to recommend a qualified bidder directly to the Village Board. Other items, including a trails master plan and a quarry reclamation plan, were discussed without final action.

• Approved bidding for Kinderberg Park playground equipment with a $300,000 all-inclusive limit (5-0)
• Authorized Gil to recommend a qualified bidder to the Village Board without returning to the Commission (5-0)
• Approved August 23, 2023 meeting minutes (5-0)

General Government & Finance Committee

The General Government & Finance Committee will review 2024 budget requests for Community Development, the Public Library, and Parks & Recreation. The committee will also discuss pay adjustments for several utility and grounds superintendents.

• 2024 Department Budget Requests for Community Development, Library, and Parks & Recreation
• Pay adjustments for Highways, Parks, Buildings & Grounds, Sewer, and Water Utility Superintendents
• Recruitment recommendations for the Director of Public Works and Village Engineer
• Discussion of the Private Well Protection Escrow Process

The committee approved updated pay ranges for the Village Engineer and Public Works Director positions, including removing the PE requirement for the latter. Salary increases were also approved for three utility and grounds superintendents to bring them to mid-range pay. The committee reviewed 2024 budget requests for several departments.

• Approved pay range increase for Village Engineer (range 6 to 7) (4-0)
• Approved pay range increase for Public Works Director (range 7 to 8) (4-0)
• Approved removal of PE requirement for Public Works Director job description (4-0)
• Approved salary increases for Highways, Parks, Buildings & Grounds, Sewer Utility, and Water Utility Superintendents (4-0)
• Approved minutes from 08/21/2023 (4-0)

Historic Preservation Commission

The Germantown Historic Preservation Commission is holding a regular meeting with updates on the Village Hall picture wall, brochures, and paper/digital files. They will also discuss plaque presentations for the Schuster and Foster properties. The agenda is largely administrative with no major decisions or public hearings.

• Update on Village Hall Picture Wall
• Update on brochures
• Update on paper/digital files
• Schuster Property Plaque Presentation scheduled for September 24 at 1:00 pm
• Foster Property Plaque Presentation (schedule pending)

The Germantown Historic Preservation Commission met on September 18, 2023, but took no substantive actions. Members discussed updating brochures with new property pictures, awaiting matting for frames, and reviewed paper/digital files without action. The meeting was adjourned after 23 minutes.

• No substantive decisions made; meeting was procedural only
• Previous meeting minutes not available for approval
• Discussed brochure updates pending new property pictures
• Discussed paper/digital files with no action taken

Village Board

The Germantown Village Board will hold a regular meeting on September 18, 2023, at 7:00 PM. The agenda includes a mix of routine consent items, new business, and several closed-session discussions. Key actions include a proposed rezoning for a planned development, appointments, budget discussions, and potential property acquisitions.

• Rezone two parcels at W140 N10363 Fond du Lac Avenue from B-1 and Rs-6 to Kuhburg District (B-3/PDD) and amend the General Development Plan for a 4-unit townhouse development
• Property tax refund claim for AGNL Dairy LLC in the amount of $17,131.88
• Renewal of junk dealer license for Waste Management at W132N10487 Grant Dr.
• Temporary use permit for VFW Post 9202 to sell Christmas trees at Latitude Cafe's parking lot (W156N9636 Pilgrim Rd) from Nov 15-Dec 15, 2023
• Closed session to discuss litigation (Meridian Germantown LLP v. Village) and property acquisitions (N96 W18058 County Line Road, Greywolf Partners agreement)

The Germantown Village Board approved a rezoning and PDD amendment for the Kuhburg District, including a 4-unit townhouse and parking lot, with modifications per the developer's red-line documents. The board also approved salary increases for several superintendent positions and the appointment of Kevin Driscoll as Village Engineer. The East Donges Bay Road trail design was tabled pending further discussion with Graef.

• Approved Kuhburg District PDD expansion with developer's red-line modifications (8-1, 1 recused)
• Approved salary increases for Public Works and Village Engineer recruitment (9-0)
• Approved appointment of Kevin Driscoll as Village Engineer (9-0)
• Approved salary increases for four superintendents (8-1)
• Tabled East Donges Bay Road trail design until Graef can answer questions (9-0)
• Approved renewal of Waste Management junk dealer license (9-0)
• Approved VFW Christmas tree sale temporary use permit fee grant (9-0)
• Approved updated Municipal Court bond schedule (9-0)

Plan Commission

The Germantown Plan Commission will hold a regular meeting to decide on several zoning permits and site plans, including a patio addition to Buzdum's Bar and Grill and fence installations in drainage easements. The meeting will also include a consultation on proposed changes to accessory building regulations under Chapter 17.41(1)(a) of the Municipal Code.

• Preferred Concepts LLC to review 935 sqft patio addition to Buzdum's Bar and Grill (W188 N10515 Maple Road)
• Wendy Danielak requests 4-foot fence in drainage easement (W168 N10765 Juniper Drive)
• Stephen and Danielle Cholewa seek 6-foot fence in front yard and drainage easement (W166 N10577 Surrey Drive)
• Daniel S. Wells requests 6-foot fence in drainage easement (N108 W17143 Hawthorne Drive)
• Joseph Schuster proposes zoning code text amendment for accessory building regulations

The Commission approved a site plan for a 935 sqft patio expansion at Buzdum's Bar and Grill and granted two residential fence permits. A third fence permit was postponed, and a proposed zoning code amendment for accessory buildings was discussed without action.

• Approved 935 sqft enclosed patio expansion for Buzdum's Bar and Grill (Unanimous)
• Approved 4-foot cyclone fence at W168 N10765 Juniper Drive (6-1)
• Postponed 6-foot fence permit for W166 N10577 Surrey Drive (Unanimous)
• Approved 6-foot wood privacy fence at N108 W17143 Hawthorne Drive (6-1)
• Approved ground sign for Zilber 6 at N210 N12995 Gateway Crossing (Unanimous)
• Approved wall sign for Victory Companies at N118 W18531 Bunsen Drive (Unanimous)
• Approved August 14, 2023 meeting minutes (Unanimous)

Tourism Commission

The Germantown Tourism Commission will hold a regular meeting to consider two funding requests: one from the Germantown Chamber of Commerce (unfinished business) and one from the Germantown Historical Society for its 2023 Oktoberfest event. The meeting will also include approval of the July 10, 2023 minutes and public comment. No other substantive items are on the agenda.

• Funding request from Germantown Chamber of Commerce
• Funding request for 2023 Germantown Historical Society Oktoberfest at Dheinsville Historic Park, September 23-24

The Commission approved funding for the Germantown Historical Society's Oktoberfest. It also directed staff to begin drafting a Memorandum of Understanding (MOU) between the Village and the Chamber of Commerce.

• Approved July 10, 2023 meeting minutes (4-0)
• Approved motion for staff to begin work on an MOU between Village and Chamber (2-0, 2 abstentions)
• Approved $10,000 contribution to Germantown Historical Society Oktoberfest (4-0)

Public Safety Committee

The Germantown Public Safety Committee is meeting to discuss and potentially act on several public safety matters, including ongoing issues at Kinderberg Park, a temporary alcohol license for Oktoberfest, panhandling concerns, and the replacement of a police squad. The agenda also includes multiple equipment purchases for the fire department and a preview of the 2024 budget.

• Temporary Class 'B' Fermented Malt Beverage & Wine Picnic License for Oktoberfest at Dheinsville Historic Park, 09/23/23-09/24/23, applicant James Dix
• Denial of Direct Sellers, Transient Merchants & Solicitors License for Adam M Williams
• Discussion of panhandling issues with comments from Chief of Police
• Police squad replacement and F150 purchase request
• GFD purchases: Opticom and command cabinet, portable radios, hydraulic extrication tools; WE Energies Foundation Grant usage

The Public Safety Committee unanimously voted to forward two referendum options for additional police and fire staffing to the Village Board for budget review. The options cover 16 full-time positions (4 police, 12 fire) at a total cost of approximately $1.6 million, either fully in 2024 or split between 2024 and 2025. The committee also approved several equipment purchases and a bond schedule resolution, and denied a solicitor's license application.

• Forwarded two referendum options for 16 additional public safety positions ($1.6M) to Village Board (unanimous)
• Approved Oktoberfest temporary Class 'B' picnic license (unanimous)
• Denied solicitor's license for Adam M Williams (unanimous)
• Approved squad replacement purchase (unanimous)
• Forwarded F150 purchase to Village Board with positive recommendation (unanimous)
• Forwarded GFD command vehicle Opticom and cabinet purchase to Village Board (unanimous)
• Approved GFD portable radio purchase (unanimous)
• Approved GFD hydraulic extrication tools purchase (unanimous)

Village Board

The Germantown Village Board will hold an amended special meeting to act on routine renewals and one new liquor license application, as well as accept insurance dividends and policies. No substantive policy discussions or contested items are listed on the agenda.

• Renewal of Class B Fermented Malt Beverage and Class C Wine License for MC Roadhouse LLC (Old Farm Rd, Swingtime)
• Renewal of Class B Fermented Malt Beverage and Intoxicating Liquor License for Metro Cigars (Willow Creek Way)
• Renewal of Class B Fermented Malt Beverage and Intoxicating Liquor License for JK GAM LLC (Fond Du Lac Avenue)
• Acceptance of $1,675 CVMIC Dividend
• Acceptance of Liability Insurance Proposal from Cities & Villages Mutual Insurance Company for Policy Years 2025-2026

The Village Board approved a consent agenda including several liquor license renewals and one new license application. The Board also accepted an insurance dividend and a liability insurance proposal for 2025 and 2026.

• Approved liquor license renewals for MC Roadhouse LLC, Metro Cigars LLC, JK GAM LLC, Veracruz WI LLC, and Marko's Pizza II, INC (8-0)
• Approved original liquor licenses for Brama's Pizzeria LLC and The Goose is Loose LLC (8-0)
• Accepted CVMIC Dividend of $1,675 (8-0)
• Approved liability insurance proposal and membership in CVMIC for 2025 and 2026 (8-0)
• Approved resolution disallowing automobile damage claim of Mark and Jacqueline Formanek (8-0)

Public Works & Highways Committee

The Public Works & Highways Committee will discuss unfinished business including Manor Court road work, a change order for Well #7, and the East Donges Bay Road reconstruction trail design. New business includes an update on hiring a DPW director and village engineer, a no-parking sign removal on Freistadt Road, and presentations on 2024 budget requests for engineering, highways, sewer, and water utilities.

• Road work discussion on Manor Court
• Well #7 MCC/VFD change order
• Recreation trail design for East Donges Bay Road reconstruction
• Freistadt Road 'No Parking' sign removal
• 2024 budget requests for engineering, highways, sewer, and water utilities

The committee recommended the Village Board adopt a DOT plan to rehabilitate the Holy Hill Interchange at no cost to the village. Other actions included approving a water utility change order and removing parking restrictions on Freistadt Road.

• Recommended Village Board adopt DOT Alternative 1 for Holy Hill Interchange rehabilitation (4-0)
• Recommended Village Board approve funding agreement for Hwy 167 rehabilitation, with Village paying $280,000 (4-0)
• Approved $7,356 Water Utility change order for Well #7 MCC/VFD (4-0)
• Approved removal of 'no parking' signs on south side of Freistadt Road from Park Avenue to Pilgrim Road, excluding VFW memorial (4-0)
• Postponed Manor Court road work discussion until October meeting (4-0)
• Motion to keep East Donges Bay road recreation trail design as presented failed (2-2)

Library Board

The Germantown Community Library Board is meeting for its regular monthly session. The agenda includes approval of minutes, financial reports, various committee reports, and unfinished business regarding the Patio Project. No new business items are listed.

• Approval of July 26, 2023 minutes
• Treasurer's Report, Accounts Payable, and Budget Reports
• Patio Project under unfinished business
• Citizen input limited to 3 minutes per person

The Germantown Community Library Board approved the conceptual design for the Patio Project updates. The board also approved the agenda, minutes, treasurer's report, accounts payable, and a motion regarding the patio project. No new business was discussed.

• Approved agenda as presented (7-0)
• Approved July 26, 2023 meeting minutes (7-0)
• Approved treasurer's report (7-0)
• Approved accounts payable (7-0)
• Approved patio project motion as presented (7-0)
• Approved conceptual design of patio updates (7-0)

Park & Recreation Commission

The Germantown Park & Recreation Commission will hold a regular meeting to discuss and take action on several park-related items, including Kinderberg Park playground equipment, a sprayground feasibility study, basketball goals and safety, and allowing grills in parks. They will also receive an update on the Trails Master Plan from GRAEF. The meeting is open to the public, with comments accepted via email or in person.

• Kinderberg Park Playground Equipment - Discussion & Action
• Kinderberg Sprayground Feasibility Study - Discussion & Action
• Kinderberg Park basketball goals and other safety matters - Discussion & Action
• Allowing grills in parks - Discussion & Action
• GRAEF update on Trails Master Plan

The Germantown Park & Recreation Commission approved a feasibility study to determine the best future location for a sprayground within the village, with Friedenfeld Park suggested as a possible site. The commission also approved inviting Minnesota/Wisconsin Playground to present a new playground design and grant proposal for Kinderberg Park at the September meeting, and voted to keep basketball hoops down at Kinderberg Park for the remainder of 2023, revisiting the decision by March 2024.

• Approved feasibility study for future sprayground location (5-0)
• Approved inviting Minnesota/Wisconsin Playground to September meeting for new design and grant discussion (5-0)
• Approved keeping Kinderberg Park basketball hoops down for remainder of 2023, revisit by March 2024 (4-1)
• Motion to reinstall gates at Kinderberg withdrawn due to financial implications (5-0)
• Approved July 19, 2023 minutes (5-0)

Special Executive Elected Official Handbook Committee

The Special Committee on the Village Board Handbook will meet to discuss the handbook's table of contents and the section regarding Village Board and staff relations. The committee will also address the Village Board and Committee meeting schedule.

• Discussion of Handbook Table of Contents
• Discussion of Handbook section on Village Board and Staff Relations
• Review of Village Board and Committee Meeting Schedule

Economic Development Commission

The Germantown Economic Development Commission is meeting to review its approved strategic platform, discuss roles and responsibilities, and consider a housing market study by Tracy Cross. The agenda also includes comparing economic development commissions in other municipalities and setting a future meeting schedule. No major decisions or public hearings are listed; the meeting appears to be primarily for discussion and planning.

• Review of Approved Strategic Platform
• Discussion of Economic Development Commissions in Other Municipalities
• Roles and Responsibilities for Germantown Economic Development Commission
• Housing Market Study by Tracy Cross
• Future Meeting Schedule

The Germantown Economic Development Commission approved the June 14, 2023 meeting minutes with corrections. The Commission discussed its strategic platform, roles of similar commissions in other municipalities, and a housing market study, but took no formal action on these items. Members agreed to meet monthly if meetings are kept to one hour, with a Doodle poll to be sent for scheduling.

• Approved June 14, 2023 meeting minutes with corrections (6-0)
• Agreed to meet monthly if meetings are kept to one hour

Village Board

The Germantown Village Board is holding a regular meeting with public hearings on historic designation applications for two properties, plus action on a subdivision plat amendment, a conditional use permit, and several administrative items. The board will also enter closed session to discuss property acquisition and redevelopment agreements.

• Public hearing: Historic designation for W156 N10081 Pilgrim Road (Schuster)
• Public hearing: Historic designation for N144 W14315 Pioneer Road (Foster)
• Subdivision plat amendment for W130 N11622 Harvest Ridge to allow driveway on Elm Lane
• Conditional use permit for indoor health/recreation at W188 N11770 Maple Road Unit 5
• Contract with Tracy Cross, Inc. for housing market study

The Village Board approved historic designations for two properties and a Conditional Use Permit for a health establishment. They also approved a contract for a housing market study and appointed Donna Cox as Village Clerk. A subdivision plat amendment was approved after a previous tie vote, while a closed session item regarding property acquisition services was cancelled due to a typo.

• Approved Historic Designation for Pilgrim Road property (9-0)
• Approved Historic Designation for Pioneer Road property (9-0)
• Approved Consent Agenda Items A and C (9-0)
• Approved F-Street Development Agreement (7-2)
• Approved Subdivision Plat Amendment for Harvest Hills Lot 1 (6-3)
• Approved Conditional Use Permit for Maple Road Unit 5 (9-0)
• Approved Donna Cox as Village Clerk (9-0)
• Approved Bond Reimbursement Resolution (9-0)

General Government & Finance Committee

The Germantown General Government & Finance Committee is meeting to handle routine business and several financial items. They will consider accepting a $1,675 dividend, a liability insurance proposal, property tax refund and damage claims, and contracts for a housing study and TID amendments. The agenda also includes presentations of 2024 budget requests from several departments.

• Acceptance of CVMIC dividend of $1,675
• Liability insurance proposal from CVMIC for policy years 2025-2026
• Resolution allowing property tax refund of $17,131.88 to AGNL Dairy LLC
• Resolution disallowing claim of Mark and Jacqueline Formanek for automobile damage
• Contract with Tracy Cross for housing market study

The committee approved a property tax refund for AGNL Dairy LLC and a contract for a housing market study. It denied a claim for automobile damage and failed to recommend an ordinance regarding the Village Administrator's authority.

• Approved $17,131.88 property tax refund for AGNL Dairy LLC (4-0)
• Approved disallowance of automobile damage claim for Mark and Jacqueline Formanek (4-0)
• Approved contract with Tracy Cross for Housing Market Study (3-1)
• Approved Phase 1 of contract with Ehlers for TID 7 and TID 8 project plan amendments (4-0)
• Approved CVMIC liability insurance 'Option 1' for policy years 2025 and 2026 (4-0)
• Approved acceptance of $1,675 CVMIC dividend (4-0)
• Approved resolution for bond reimbursement under Internal Revenue Code Section 1.150-2 (4-0)
• Failed to recommend ordinance creating Section 1.07(4) regarding Village Administrator authority (2-2)

General

The Utility Advisory Committee is holding a regular meeting to review a water utility cash flow analysis, set a schedule for a sewer utility rate analysis, and plan future meetings. The agenda also includes approval of the June 28, 2023 meeting minutes and a period for citizen input.

• Water Utility Cash Flow Analysis
• Schedule for Sewer Utility Rate Analysis
• Schedule for Future Meetings
• Approval of June 28, 2023 meeting minutes

The Utility Advisory Committee reviewed Ehlers' long-range cash flow analysis for the Water Utility and discussed the schedule for a Sewer Utility Rate Analysis. No formal decisions were made on these items. The committee approved the June 28 meeting minutes unanimously and scheduled its next meeting for October 24, 2023.

• Approved June 28 meeting minutes (unanimous)
• Set next meeting for October 24, 2023 at 5:00 PM

Plan Commission

The Germantown Plan Commission will hold public hearings and take action on several land-use applications, including a major rezoning for a residential condominium and conservation development on a former gravel mine, two conditional use permits, and a planned development district expansion. They will also discuss consultant proposals for the 2050 Comprehensive Plan implementation.

• Rezone and CSM for 126.5-acre, 15-unit residential condominium and conservation development at W218 N11546 Appleton Avenue (Moraine Development LLC)
• Conditional Use Permit for indoor health/recreation establishment at W188 N11770 Maple Road Unit 5 (Carter Schmitz Training Systems)
• Conditional Use Permit for circuit board assembly and testing at W157 N11593 Fond du Lac Avenue (BioRESEARCH Associates)
• Rezone to B-3/PDD 'Kuhburg District' and site plan for 4-unit townhouse at W140 N10363 Fond du Lac Avenue (Virtus Development LLC)
• Discussion of consultant proposals for Holy Hill Gateway and Freistadt District Master Plans

The Germantown Plan Commission approved a certified survey map and a new Rs-2/PDD zoning district for a 126.5-acre former gravel mine, allowing a 15-unit residential condominium and conservation development. It also approved conditional use permits for an indoor fitness facility and circuit board assembly, and approved a PDD amendment and site plan for a commercial and townhouse development. A proposed truck sales facility was discussed but no action was taken.

• Approved CSM to combine six parcels for Moraine Development LLC (unanimous)
• Approved Rs-2/PDD for 126.5-acre Moraine Development property (unanimous)
• Approved conditional use permit for indoor fitness facility at W188 N11770 Maple Road (unanimous)
• Approved conditional use permit for circuit board assembly at W157 N11593 Fond du Lac Ave (unanimous)
• Approved Kuhburg PDD amendment and expansion (5-1, Baum abstained)
• Approved site plan for commercial parking lot and 4-unit townhouse (5-1, Baum abstained)

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing regarding a variance request from Bethlehem Evangelical Lutheran Church. The request seeks to reduce the minimum front/street yard building setback by 4 feet.

• Variance appeal for N108 W14290 Bel Aire Lane
• Request to reduce setback from 35 feet to 31 feet
• Variance filed by Excel Engineering for Bethlehem Evangelical Lutheran Church

The Board of Zoning Appeals heard a request to reduce the front yard building setback from 35 feet to 31 feet at N108 W14290 Bel Aire Lane. The motion to approve the variance failed because it did not receive a second.

• Approved July 13, 2023 minutes (3-0-1)
• Variance appeal for N108 W14290 Bel Aire Lane failed due to lack of a second

Village Board

The Germantown Village Board will hold a regular meeting with a consent agenda that includes contracts for water tower rehabilitation, well security fencing, and a sanitary sewer lining project. New business includes a zoning ordinance amendment for green infrastructure, a certified survey map for a facility expansion, and a resolution for a highway construction project. One item, a subdivision plat amendment, has been postponed to the August 21 meeting.

• Engineering contract with Foth for water tower #3 rehabilitation, not to exceed $39,953
• Bid award to Munson, Inc. for well head protection fencing, not to exceed $48,464
• Bid award to Visu-Sewer for 2023 Sanitary Sewer Lining (CIPP) Project, not to exceed $319,191.40
• Ordinance amending zoning and subdivision codes for green infrastructure practices
• Resolution for public necessity and relocation order for highway construction near Freistadt Road and Goldendale Road

The Germantown Village Board approved the 5-Year Capital Improvements Plan (5-3), a resolution declaring public necessity for a highway near Freistadt Road and Goldendale Road (6-2), and zoning code amendments for green infrastructure (7-1). The board also approved consent agenda items including contracts for water tower painting, well fencing, and sewer lining, and postponed a subdivision plat amendment to August 21.

• Approved 5-Year Capital Improvements Plan (5-3)
• Approved highway public necessity resolution (6-2)
• Approved green infrastructure zoning ordinance (7-1)
• Approved $319,191.40 sewer lining bid to Visu-Sewer (8-0)
• Approved $48,464 well fence bid to Munson, Inc. (8-0)
• Approved $39,953 water tower contract with Foth (8-0)
• Postponed Harvest Ridge plat amendment to Aug 21 (8-0)
• Approved $300,000 rollover for Kinderberg Park playground (8-0)

Public Safety Committee

The Germantown Public Safety Committee will review monthly police and fire reports, discuss alternatives for funding additional public safety positions, and consider several liquor and second-hand jewelry dealer license applications. The agenda also includes a drone purchase and issues of obscene music and public disturbances at Kinderberg Park.

• Discussion of alternatives for funding additional public safety positions
• Original Second Hand Jewelry Dealer License for National Rarities LLC (Dennis M McCaffrey)
• Renewal of Class B fermented malt beverage and Class C wine licenses for MC Roadhouse LLC, Metro Cigars, JK GAM LLC, Veracruz WI LLC, Marko's Pizza II, Inc.
• Original Class B fermented malt beverage and intoxicating liquor licenses for Brama's Pizzeria LLC and The Goose is Loose LLC
• Drone purchase and issues of obscene music & public disturbances & damage at Kinderberg Park

The Public Safety Committee unanimously approved a motion to study alternatives for funding additional police and fire positions, including drafting referendum language and exploring county dispatch. The committee also approved a ProPhoenix multi-jurisdictional records management system (3-1) and a drone purchase for the police department. Several liquor license renewals and new licenses were approved, and the Kinderberg Park issues were referred to the Park & Rec committee for recommendations.

• Approved motion to study funding options for police/fire positions and draft referendum language (unanimous)
• Approved ProPhoenix Multi-Juris records management system (3-1, Baum nay)
• Approved drone purchase for police department (unanimous)
• Approved original second hand jewelry dealer license for National Rarities LLC (unanimous)
• Approved liquor license renewals for MC Roadhouse, Metro Cigars, JK GAM LLC, Veracruz WI LLC, Marko's Pizza II (unanimous)
• Approved original liquor licenses for Brama's Pizzeria and The Goose is Loose LLC (unanimous)
• Referred Kinderberg Park issues to Park & Rec committee for recommendations (unanimous)
• Approved minutes of 7/10/23 and 8/1/23 meetings (unanimous)

Public Works & Highways Committee

The Germantown Public Works & Highways Committee is meeting to discuss and potentially act on a range of infrastructure items, including road work on Manor Court, a contract for water tower painting, well security, a capital improvement plan, and a resolution for a highway through a specific area. The agenda also includes updates on the DPW director search and several contracts. This is a regular working meeting with multiple action items.

• Road Work on Manor Court Discussion
• Engineering Contract Service Agreement for Rehabilitation and Painting of Water Tower #3
• Well Head Protection, Security fence around Wells 5 & 7
• Contract with Ehlers for a Sewer Utility Rate Study
• Resolution for Declaration of Public Necessity and Relocation Order for highway near Freistadt Road, Goldendale Road, I-41, and Wisconsin and Southern Railroad

The Public Works & Highways Committee approved several contracts and directed staff to revise the East Donges Bay Road reconstruction plan to include a 5-foot asphalt path instead of a concrete sidewalk. The committee also approved a $48,464 fence bid for wells 5 & 7, a $39,953 engineering contract for water tower #3, and a $12,750 sewer rate study with Ehlers. A change order for Well #7's MCC/VFD was postponed to September, and a resolution for a relocation order was approved 3-1.

• Approved $290,174 CIPP sewer lining contract to Visu-Sewer with $29,017 contingency (4-0)
• Directed staff to revise Donges Bay Road plan to include 5' asphalt path (4-0)
• Approved $48,464 well head security fence bid from Munson, Inc. (4-0)
• Approved $39,953 engineering contract for Water Tower #3 to Foth (4-0)
• Postponed Well #7 MCC/VFD change order to September (4-0)
• Approved F-Street development agreement (4-0)
• Recommended Utility Advisory Committee meet as needed (4-0)
• Approved $12,750 sewer rate study contract with Ehlers (4-0)

Public Safety Committee

The Germantown Public Safety Committee is holding a special meeting to discuss a request to hire an additional police officer. The agenda contains only this one new business item, with no other substantive matters listed.

• Request to hire an additional officer

The Public Safety Committee unanimously authorized Police Chief Snow to make a conditional job offer to a police academy candidate under emergency rules, with an informational report to the Village Board on August 7, 2023. The hire is unfunded for 2023 and would cost about $18,000 in wages, but is intended to address an upcoming retirement and staffing shortages.

• Authorized Chief Snow to make an offer to the academy candidate under emergency rules (unanimous)
• Agreed to inform the Village Board of the decision at the August 7, 2023 meeting

Economic Development Commission

This meeting of the Germantown Economic Development Commission is cancelled. No decisions or discussions will take place.

• Meeting cancelled

Library Board

The Germantown Community Library Board is meeting to handle routine business including approval of minutes, financial reports, and a new records policy. No unfinished business is listed, and the agenda is largely procedural with one new policy item for discussion.

• Approval of June 28, 2023 minutes
• Treasurer's report, accounts payable, and budget reports
• New business: Records Policy

The Germantown Community Library Board approved the purchase of lobby benches with an engraved plaque in memory of Roberta Olson, re-elected current officers, and approved the Library Personnel Policy. The board also discussed establishing a 501(c)(3) foundation and reviewed the director's mid-year performance.

• Approved lobby bench purchase with full payment for 12% discount and engraved plaque (7-0)
• Re-elected Joyce Nelson as President, Christa Potratz as Vice President, Darlene Vosen as Treasurer (7-0)
• Approved Library Personnel Policy (7-0)
• Approved agenda, minutes, treasurer's report, and accounts payable (7-0 each)

Plan Commission

The Germantown Plan Commission will consider two applications for historic designation, review consultant proposals for the Holy Hill Gateway and Freistadt District master plans, and discuss a community design services proposal from UW-Madison. Public comments are accepted in person, virtually, or by email.

• Historic designation application for W156 N10081 Pilgrim Road (Joseph & Suzanne Schuster)
• Historic designation application for N144 W14315 Pioneer Road (Hensley Foster)
• Preliminary review of consultant proposals for Holy Hill Gateway & Freistadt District master plans
• Discussion of UW Department of Planning & Landscape Architecture community design services proposal

The Germantown Plan Commission approved historic designations for the Schuster House on Pilgrim Road and the Sunnyview Dairy Farm on Pioneer Road, both unanimously. It also directed staff to apply for a UW-Madison Capstone Project to create a Village Center master plan. No action was taken on consultant proposals for the Holy Hill Gateway and Freistadt District master plans, which will be reviewed further at the August 14 meeting.

• Approved historic designation for Schuster House, W156 N10081 Pilgrim Road (unanimous)
• Approved historic designation for Sunnyview Dairy Farm, N144 W14315 Pioneer Road (unanimous)
• Directed staff to submit application for UW-Madison Capstone Project for Village Center master plan (unanimous)
• No action on consultant proposals for Holy Hill Gateway & Freistadt District master plans

Senior Advisory Committee

The Germantown Senior Advisory Committee is holding a regular meeting to discuss routine business, including approval of April minutes, a budget report, center statistics, and reports from the Senior Coordinator and Senior Club. No major decisions or public hearings are listed; the agenda consists mainly of updates and reports.

• Approval of April 20, 2023 minutes
• Budget report
• Center statistics
• Senior Coordinator report
• Senior Club report

The Germantown Senior Center Advisory Committee met on July 20, 2023, and approved the minutes from the April 20, 2023 meeting. The committee received a budget report indicating the Senior Center is under budget, having used 48.6% of its funds. No substantive decisions were made; the meeting focused on reports and updates, including upcoming Senior Club events and park improvements.

• Approved minutes of April 20, 2023 meeting (motion by Jackie, seconded by Faye)
• Noted Senior Center budget under budget, 48.6% used (no vote)
• Senior Club Board decided to discontinue 5th Wednesday events, keep summer picnic and Christmas Party (reported)

General

The Germantown Police & Fire Commission is holding a regular meeting to approve prior minutes and conduct interviews for the police officer position, potentially in closed session. The commission may establish an eligibility list and set the next meeting date.

• Approval of April 10, 2023 minutes
• Interview and eligibility list for police officer position
• Possible closed session per Wis. Stats. § 19.85 (1)(c) for employment data

The Police and Fire Commission approved minutes from April 10, 2023, and held a closed session to interview police officer candidates. After reconvening in open session, the commission unanimously established a one-year eligibility list for the Police Officer position containing three candidates. The meeting adjourned after the vote.

• Approved April 10, 2023 meeting minutes (unanimous)
• Convened into closed session for candidate interviews (unanimous)
• Reconvened into open session (unanimous)
• Established one-year eligibility list with Alexander Dalziel, Daniel Kaminski, Shawn Spencer (unanimous)

Park & Recreation Commission

The Germantown Park & Recreation Commission will hold a regular meeting with updates on the Kinderberg playground feasibility study and the GRAEF trail master plan, plus discussion and possible action on the Kinderberg sprayground, a pedestrian connection from Wausaukee Road to the new DPW/yard waste facility, and 2023-2024 fall/winter program fees. The agenda also includes introduction of new member Bridget Henk and approval of June 28 minutes.

• Kinderberg Sprayground - discussion & action
• Donges Bay Off Road Pedestrian Connection from Wausaukee Road West to New DPW/Residential Yard Waste Facility - discussion & action
• 2023-2024 Fall/Winter Program Fees & Charges - discussion & action
• Kinderberg Feasibility Study, Playground - update
• GRAEF Consultants - Trail Master Plan - update

The commission recommended an 8-foot wide asphalt path along Donges Bay Road to the Public Works Commission. Members also approved the 2023-2024 fall and winter program fees. No action was taken regarding the Kinderberg sprayground.

• Recommended 8ft wide asphalt path along south side of Donges Bay Rd from Wausaukee to existing connection (5-0)
• Approved 2023-2024 Fall/Winter Program Fees & Charges (5-0)
• Approved June 28, 2023 meeting minutes (5-0)
• Moved August meeting date to August 23 (5-0)

Village Board

The Germantown Village Board will hold its regular meeting on July 17, 2023, at 7:00 PM in the Board Room at N112 W17001 Mequon Road. The agenda includes appointments, consent items, and new business such as a facility usage agreement for the Germantown Soccer Club, a liquor license renewal for Holy Hill Road Shell, and a discussion on the Richfield Intergovernmental Agreement for wastewater and water utilities.

• Facility Usage Agreement with Hat Trick Enterprises Inc. for Germantown Soccer Club
• Renewal of liquor license for Ajima Corporation (Holy Hill Road Shell) for $0 (Class A license)
• Discussion and action on Richfield Intergovernmental Agreement for wastewater & water utilities
• An ordinance to expand Village Administrator’s authority in certain circumstances
• Kinderberg playground feasibility study

The Village Board approved the staff-recommended utility route for the Richfield Intergovernmental Agreement and authorized $16,000 for brochure funding. The board also approved several appointments and a liquor license renewal, while tabling a playground equipment contract.

• Approved utility route for Richfield Intergovernmental Agreement (6-3)
• Approved $16,000 for brochure funding from general funds reserve (8-1)
• Approved appointments for Park & Recreation, Tourism & Economic Development, and Library Board (9-0)
• Approved Facility Usage Agreement for Hat Trick Enterprises Inc./Germantown Soccer Club (8-1)
• Approved liquor license renewal for Ajima Corporation d/b/a Holy Hill Road Shell (9-0)
• Approved disallowance of claims for Christine O'Neill and Ashley Jacobs (7-2)
• Approved reconsideration of Elm Lane driveway access for August 7th meeting (6-3)
• Tabled Kinderberg Playground equipment and turf contracts (8-1)

General Government & Finance Committee

The General Government & Finance Committee will consider a VoIP phone system proposal, a resolution to disallow a claim by Ashley Jacobs, and receive the Support Services annual report. They will also review accounts payable and the 2023 budget-to-actual report. The meeting includes a consent agenda to approve the June 19, 2023 minutes.

• VoIP discussion and recommended proposal
• Resolution to disallow claim by Ashley Jacobs
• Support Services annual report
• Accounts payable report
• 2023 budget to actual report

The committee approved a VOIP discussion and recommended proposal, and approved a resolution to disallow a claim by Ashley Jacobs. Both motions passed unanimously. The Support Services Annual Report was presented with no action needed.

• Approved VOIP proposal (4-0)
• Approved Resolution 2023 disallowing claim by Ashley Jacobs (4-0)
• Approved minutes of June 19, 2023 meeting (4-0)

General

The Germantown Historic Preservation Commission is meeting to review and potentially approve an application for historic designation of the Hensley Foster Property at N144W14315 Pioneer Road. The commission will also receive status updates on lobby frames for Village Hall and an application procedures form, and will consider approval of the May 15, 2023 minutes.

• Hensley Foster Property, N144W14315 Pioneer Road, application for historic designation
• Status update on frames for Village Hall lobby
• Status update on application procedures form
• Approval of May 15, 2023 meeting minutes

General

The Germantown Board of Zoning Appeals will hold a public hearing on a variance request to reduce the rear yard building setback from 30 feet to 18 feet for a property at N109 W16415 Hawthorne Drive. The meeting will also include approval of minutes from February 8, 2023.

• Variance appeal filed by Nathan Laurent for property at N109 W16415 Hawthorne Drive (Lot 131, Hawthorne Meadows Subdivision)
• Request to reduce rear yard building setback from 30’ to 18’ under Village Zoning Code Section 17

The Board of Zoning Appeals approved the February 8, 2023 minutes and held a public hearing regarding a variance appeal to reduce the rear yard building setback at N109 W16415 Hawthorne Drive. A motion to approve the variance failed due to a lack of a second. The board also discussed scheduling the next hearing for August 9, 2023, and adjourned the meeting.

• Approved February 8, 2023 minutes with the removal of Member Yao (2-0, 1 abstained)
• Variance appeal to reduce rear yard setback from 30' to 18' at N109 W16415 Hawthorne Drive failed due to lack of a second
• Adjourned at 6:04 pm

General

The Germantown Tourism Commission will hold a regular meeting to review and potentially approve funding requests from local organizations. The commission will consider a request from the Germantown Historical Society for a new sign at Dheinsville Historic Park and a request from the Germantown Area Chamber of Commerce for the Visitor Center. Public comments can be submitted via email before the meeting.

• Request for funds for a new sign at Dheinsville Historic Park (Germantown Historical Society)
• Request for funds for the Germantown Chamber Visitor Center (Germantown Area Chamber of Commerce)

The Germantown Tourism Commission approved a $425 funding request for a new sign at the Dheinsville Historic Park. The commission also postponed a decision on a $147,200, six-year funding request from the Germantown Chamber of Commerce to lease office space.

• Approved $425 for Dheinsville Settlement sign (3-0)
• Postponed Chamber of Commerce funding request to next meeting (3-0)

Plan Commission

The Germantown Plan Commission will hold a public hearing and take action on proposed text amendments to the zoning and subdivision codes to promote green infrastructure for stormwater management. The meeting will also review site plans for major building additions at MGS Manufacturing and Golden Pet Manufacturing, and discuss a wastewater utility extension agreement and a university capstone project.

• Vote on zoning amendments for green infrastructure in Chapters 17 & 18 (Public Hearing & Action)
• Site plan review for 118,650 sqft addition at MGS Manufacturing, W188 N11707 Maple Road (Action)
• Site plan review for 129,147 sqft addition at Golden Pet Manufacturing, W206 N12880 Gateway Court (Action)
• Discussion on 233,450 sqft corporate office & light manufacturing facility proposal (Discussion)
• Status update and potential action on Richfield Intergovernmental Agreement for wastewater & water utilities extension (Discussion & Action)

The Germantown Plan Commission approved text amendments to the Zoning and Subdivision codes to require green infrastructure practices for stormwater management. It also approved a site plan for a 129,147 sq ft addition to Golden Pet Manufacturing, subject to conditions, and recommended a utility route for the Richfield Intergovernmental Agreement. A design change for MGS Manufacturing's building addition was denied.

• Approved green infrastructure text amendments to Chapters 17 and 18 (unanimous)
• Approved 129,147 sq ft Golden Pet Manufacturing addition with conditions (unanimous)
• Approved Certified Survey Map for Golden Pet Manufacturing (unanimous)
• Denied MGS Manufacturing building design change (4-1)
• Recommended utility route for Richfield IGA to Village Board (unanimous)

Public Safety Committee

The Germantown Public Safety Committee will review police and fire department reports, consider a contract for preliminary work on a possible public safety referendum, and discuss adding three firefighter positions or one police officer to the 2024 budget. The committee will also act on license denials and renewals.

• Contract with Mueller Communications for preliminary investigations on possible Public Safety Referendum not to exceed $50,629.90
• Budget inclusion for 2024 for three full-time Fire Department employees or one Police Officer
• Denial of Operators Licence for Raquan Thompson
• Denial of Food Vendor License for Lyle Farrell
• Renewal of Class A fermented malt beverage license for Ajima Corporation d/b/a Holy Hill Road Shell, N128 W21760 Holy Hill Rd

The Germantown Public Safety Committee voted down a contract with Mueller Communications for a potential public safety referendum and directed staff to review new state and county legislation for staffing funds instead of a budget inclusion item. The committee also failed to approve a recommended denial for an operator's license, approved a food vendor license after discussion, and tabled an alcohol license renewal.

• Approved June 5, 2023 regular meeting minutes and June 19, 2023 special meeting minutes (unanimous)
• Denied contract with Mueller Communications for preliminary investigations on possible public safety referendum (0-4)
• Directed staff to look into newest legislation changes from the state and county to find staffing for Police and Fire instead of budget inclusion (unanimous)
• Failed recommendation to deny operator's license for Raquan Thompson (2-2)
• Approved food vendor license for Lyle Farrell (unanimous)
• Tabled renewal of Class A fermented malt beverage and intoxicating liquor license for Ajima Corporation (Holy Hill Road Shell) to next month's meeting (unanimous)

Park & Recreation Commission

The Germantown Park & Recreation Commission is holding a regular meeting to discuss and potentially approve several items, including a facility usage agreement with Hat Trick Enterprises Inc. and the Germantown Soccer Club, an intergovernmental agreement with the Germantown School District for facility usage, and a special request for brochure funding. They will also receive updates on the Kinderberg playground feasibility study and the GRAEF Consultants trail master plan, and discuss a sprayground.

• Facility Usage Agreement with Hat Trick Enterprises Inc. and Germantown Soccer Club - Discussion & Approval
• IGA with Germantown School District for Facility Usage - Discussion
• Special Request for Brochure Funding - Discussion & Approval
• Kinderberg Feasibility Study, Playground - Update
• GRAEF Consultants - Trail Master Plan - Update

The Park & Recreation Commission met on June 28, 2023, but the minutes contain only agenda items and no recorded decisions, votes, or discussion details. Items listed for discussion or approval include the Kinderberg playground feasibility study, a trail master plan update, a facility usage agreement with Hat Trick Enterprises, sprayground discussion, an intergovernmental agreement with the school district, and a brochure funding request. No substantive actions were recorded in the minutes.

• No decisions recorded in minutes
• No votes recorded in minutes

Library Board

The Germantown Community Library Board will meet to approve minutes, review financial reports, and discuss unfinished business including the Engberg Anderson conceptual design presentation to the Village Board, the patio project, and library lobby benches. New business includes electing board officers, reviewing the library personnel policy, discussing a 501(c)(3) library foundation, and conducting the director's mid-year performance check-in.

• Engberg Anderson Conceptual Design Presentation to Village Board on July 17, 2023
• Patio Project
• Library Lobby Benches
• Election of Library Board Officers
• Library Personnel Policy

The Germantown Community Library Board approved several routine items, including the treasurer's report, accounts payable, and the library personnel policy. The board also approved purchasing lobby benches with an engraved plaque in memory of Roberta Olson, and re-elected its current officers. No substantive policy changes or major financial decisions were made beyond these approvals.

• Approved agenda as presented (7-0)
• Approved May 24, 2023 minutes as presented (7-0)
• Approved treasurer's report as presented (7-0)
• Approved accounts payable as presented (7-0)
• Approved lobby benches purchase with plaque in memory of Roberta Olson (7-0)
• Re-elected Joyce Nelson as President, Christa Potratz as Vice President, Darlene Vosen as Treasurer (7-0)
• Approved library personnel policy as presented (7-0)

Utility Advisory Committee

The Utility Advisory Committee is meeting to discuss updates on the Tyler Munis utility billing implementation, a capacity analysis of the village conveyance system and lift stations, and a water utility cash flow analysis. They will also consider proposals for a sewer utility rate study. The meeting includes approval of prior minutes and citizen input.

• Update on Tyler Munis Utility Billing Implementation
• Overview of Capacity Analysis of Village Conveyance System and Lift Stations
• Update on Water Utility Cash Flow Analysis
• Proposals for a Sewer Utility Rate Study

The Utility Advisory Committee approved a motion to select Ehlers for the sewer utility rate study, with a vote of 4-1 (Hefle opposed). The committee also received updates on the Tyler Munis billing implementation, a capacity analysis of the village conveyance system and lift stations, and the water utility cash flow analysis. Minutes from the April 12th meeting were approved unanimously.

• Approved selection of Ehlers for sewer utility rate study (4-1, Hefle opposed)
• Approved minutes from April 12th meeting (unanimous)

Village Board

The Germantown Village Board is holding a special meeting to consider a development agreement with Sterling Pharma Solutions, which may involve closed-session negotiations. The board will also handle routine consent items, including liquor license applications and permits for the 4th of July fireworks and parade, and vote on canceling the July 3rd meeting.

• Development Agreement with Sterling Pharma Solutions (possible closed session)
• Cracker Barrel Class B Combo License Application
• A Kid at Heart Class B Beer/Wine Application
• 4th of July Fireworks Permit Application
• 4th of July Parade Application

The Village Board unanimously approved a development agreement with Sterling Pharma Solutions after a closed session. The board also approved the consent agenda, cancelled the July 3rd meeting, and heard citizen comments on development and the Evan's property decision.

• Approved consent agenda including liquor licenses and 4th of July permits (9-0)
• Cancelled July 3rd, 2023 Village Board meeting (9-0)
• Entered closed session on Sterling Pharma Solutions development agreement (9-0)
• Approved development agreement with Sterling Pharma Solutions (9-0)

General

The Germantown Public Safety Committee holds a special meeting to consider permit applications for the 4th of July fireworks and parade, as well as Class B liquor licenses for Cracker Barrel and A Kid at Heart. The meeting follows standard procedural notice requirements and allows for virtual attendance or public comment via email.

• 4th of July Fireworks Permit Application
• 4th of July Parade Application
• Cracker Barrel Class B Combo License Application
• A Kid at Heart Class B Beer/Wine Application

The Public Safety Committee held a special meeting and voted unanimously to forward four items to the Village Board with recommendations for approval: the 4th of July fireworks permit, the 4th of July parade application, a Class B Combo License for Cracker Barrel, and a Class B Beer/Wine License for A Kid at Heart. No final approvals were made; all decisions are recommendations pending Village Board action. A resident's question about funding for additional public safety positions was deferred to the July 10th regular meeting.

• Forwarded 4th of July Fireworks Permit to Village Board with approval recommendation (unanimous)
• Forwarded 4th of July Parade Application to Village Board with approval recommendation (unanimous)
• Forwarded Cracker Barrel Class B Combo License to Village Board with approval recommendation (unanimous)
• Forwarded A Kid at Heart Class B Beer/Wine License to Village Board with approval recommendation (unanimous)

Village Board

The Germantown Village Board will hold a regular meeting to act on routine renewals of liquor licenses for 26 local businesses and discuss several development-related items. The board will also consider new business including a subdivision plat amendment, increased costs for a DOT project, and appointments for village clerk and public works roles.

• Renewal of 26 liquor licenses (Class A, B, C, and Winery) for businesses including Aldi, Walgreens, Walmart, Fleet Farm, and multiple restaurants and taverns
• Subdivision Plat Amendment for Harvest Hills Subdivision (Elm Lane access revision)
• Increased cost for DOT project at Lannon & Maple Rds
• Appointment of Zachary Kessler as Germantown Village Clerk
• Authorization to enter into contracts for recruitment services and interim Public Works Director

The Germantown Village Board approved increased costs for the DOT project at Lannon & Maple Rds, funded with ARPA funds, and appointed Zachary Kessler as Village Clerk. The board also approved numerous liquor license renewals, contracts for recruitment and interim Public Works Director services, and several agreements, while a subdivision plat amendment for a driveway on Elm Lane failed in a 4-4 vote.

• Approved increased cost for DOT project at Lannon & Maple Rds (8-0)
• Appointed Zachary Kessler as Village Clerk (8-0)
• Approved contract for recruitment services for Public Works Director and Village Engineer (7-0)
• Approved contract for interim Director of Public Works services (7-1)
• Approved facility usage agreement with Germantown School District (7-0, 1 abstention)
• Approved intergovernmental agreement with MMSD for Greenseams lands (8-0)
• Approved liquor license renewals for multiple establishments (8-0)
• Subdivision plat amendment for Elm Lane driveway failed (4-4)

General Government & Finance Committee

The General Government & Finance Committee will meet to discuss several administrative and financial items. Topics include a wellness program contract, insurance for underground tanks, and website hosting fees.

• Vitality Wellness Program Contract
• Underground Tank Insurance Policy
• Website & Hosting Annual Fees
• Resolution-2023, Disallowance of Claim, Christine O'Neill
• 2023 Parking Lot Items

The General Government & Finance Committee approved contracts for a wellness program and underground tank insurance. Members also authorized holiday time for exempt 24-hour employees and disallowed a claim from Christine O'Neill. A decision regarding 2023 parking lot items was tabled until future budget discussions.

• Approved May 15, 2023 meeting minutes (4-0)
• Approved Vitality Wellness Program contract (4-0)
• Approved underground tank insurance policy (4-0)
• Approved holiday time for exempt 24-hour employees (4-0)
• Approved disallowance of Christine O'Neill claim (4-0)
• Tabled 2023 parking lot items until budget discussions (3-1)

General

The Germantown Economic Development Commission will hold a regular meeting to approve minutes from March 16, 2023, discuss a new strategic platform, and set the future meeting schedule. Citizen input is also scheduled as part of the agenda.

• Approval of March 16, 2023 meeting minutes
• Review of Economic Development Commission Strategic Platform
• Discussion of future meeting schedule

The Germantown Economic Development Commission approved the minutes from its March 16, 2023 meeting by a 5-0 vote. Members discussed next steps for the Strategic Platform, including holding a workshop with the Community Development Director and scheduling a joint meeting with the Plan Commission. A workshop is set for July 31st at Village Hall, and a joint meeting with the Plan Commission is scheduled for October 30th.

• Approved minutes from March 16, 2023 meeting (5-0)
• Scheduled a workshop for July 31st at 5:30 PM at Village Hall
• Scheduled a joint meeting with the Plan Commission for October 30th

Plan Commission

The Germantown Plan Commission will hold a regular meeting to act on several land-use items, including a subdivision plat amendment, a commercial building addition, a zoning permit for a fence, and a request for proposals for master plans. One item, a site plan consultation for a church addition, is for discussion only. The meeting includes public notice and options for virtual attendance or email comments.

• Subdivision plat amendment for Harvest Ridge lot to allow driveway on Elm Lane
• Site plan review for 3,175 sqft commercial building addition at W147 N11100 Fond du Lac Avenue
• Zoning permit for 6-foot privacy fence in easement at N97 W16885 Navajo Drive
• Site plan consultation for 21,000 sqft church addition at N108 W14290 Bel Aire Lane
• RFP for Holy Hill Gateway District & Freistadt District Master Plans

The Germantown Plan Commission approved a subdivision plat amendment allowing a driveway on Elm Lane for Lot 1 in Harvest Hills, despite concerns about traffic. They also approved a commercial building addition for Karthauser & Sons and a privacy fence permit with added landscaping conditions. A discussion on a church addition and a proposal for district master plans took no formal action.

• Approved Harvest Hills plat amendment to allow driveway on Elm Lane (4-3)
• Approved 3,175 sqft commercial building addition for Karthauser & Sons (unanimous)
• Approved privacy fence in easement at N97 W16885 Navajo Drive, amended to require two rows of plantings (5-2)

Public Works & Highways Committee

The Germantown Public Works & Highways Committee will meet on June 7, 2023, to approve minutes from the May 3 meeting, adopt the 2022 Compliance & Maintenance Annual Report, and discuss several development-related items including easements and contracts. No major policy decisions are scheduled beyond routine approvals and updates.

• Resolution Adopting 2022 Compliance & Maintenance Annual Report (CMAR) WIDNR
• Award of Contract for Legend Avenue Culvert Replacement
• Grading Easement for Holy Hill Rd Reconstruction - Wetterau Easement
• Capstone 41 Development - Public Watermain and Sanitary Sewer Easements
• Increased cost for DOT project at Lannon & Maple Rds

The Public Works & Highways Committee unanimously approved forwarding several items to the Village Board, including a $110,167 contract for the Legend Avenue culvert replacement, a $27,000 easement for Holy Hill Road grading, and a $10,675 emerald ash borer treatment contract. They also approved forwarding the 2022 CMAR report, an additional $209,611 for the Lannon & Maple Road project, and multiple development agreements and easements. All votes were unanimous (4-0).

• Approved forwarding 2022 CMAR to Village Board (4-0)
• Approved M&M Tree Care for emerald ash borer treatment, not to exceed $10,675 (4-0)
• Approved forwarding $209,611 additional cost for Lannon & Maple Rd project (4-0)
• Approved $27,000 grading easement for Holy Hill Rd (4-0)
• Approved watermain/sanitary sewer easements for Capstone 41 and Willow Creek (4-0)
• Approved Legend Ave culvert contract to Wondra Construction, $110,167 total (4-0)
• Approved development agreements for Dickman/Willow Creek, Keller/F-Street, and Capstone Building #2 (4-0)

Village Board

The Germantown Village Board will meet on June 5, 2023, to approve payroll and accounts payable totals, discuss police department staffing, and vote on creating a new sergeant position and a vehicle impoundment ordinance. The board will also hear updates on utility billing and summer sewer credits, and may enter closed session for employment-related matters.

• Approval of May 2023 payroll ($251,404.25) and accounts payable ($3,717,584.95 total)
• Creation of a sergeant position in the Police Department
• Ordinance to impound vehicles used in reckless driving offenses
• Turnout gear purchase for fire department
• Update on Utility Billing System and Summer Sewer Service Credit

The Germantown Village Board approved several appointments, including three Economic Development Commission members, a Finance Director, and Erin Hirn as Interim Village Clerk. The board also approved the 2023 Village Employee Payrate Chart, police department non-represented employee salaries, and the consent agenda, which included payroll, accounts payable, a new sergeant position, a reckless driving vehicle impoundment ordinance, and turnout gear purchase. The meeting adjourned into closed session to discuss the Administrator's 2023 performance goals.

• Approved Economic Development Commission appointments for Kimberly Higginbotham, Dani Yegge, and Scott Hefle (6-0)
• Approved consent agenda items B-F including 2023 payrate chart, payroll/accounts payable, sergeant position, impoundment ordinance, and turnout gear (6-0)
• Approved minutes of May 15, 2023 meeting (6-0)
• Approved police department non-represented employee salaries (6-0)
• Approved appointment of Finance Director (6-0)
• Approved appointment of Erin Hirn as Interim Village Clerk (6-0)
• Approved motion to enter closed session for Administrator performance goals (6-0)

Public Safety Committee

The Germantown Public Safety Committee is meeting to review and discuss a large batch of liquor license renewals for the 2023-2024 year, along with an intergovernmental agreement with the school district for the School Resource Officer program and a grant-funded purchase of police Toughbooks. The agenda also includes reports from the police and fire departments, overtime reports, and policy updates. The committee will also discuss alternatives for funding additional public safety positions.

• 36 liquor license renewals (Class B, C, A, winery) for 2023-2024
• Intergovernmental Agreement with Germantown School District for School Resource Officer Program
• Purchase of Toughbooks for Police Department using grant funds
• Alternatives for Funding Additional Public Safety Positions
• Police and Fire Department monthly reports and overtime reports

The Public Safety Committee unanimously approved a motion requesting the Administrator and Finance Director to examine this year's budget and other revenue or expenditure-cut sources, and report back next month with dollar amounts for funding two police officer and four firefighter positions. The committee also unanimously forwarded recommendations to the Village Board to approve all 37 liquor license renewals (except Das Barrel Room, which was approved separately), renew the School Resource Officer agreement with the school district, and purchase three Panasonic Toughbooks for $11,597 using grant funds. No other substantive decisions were made; the meeting included monthly police and fire reports and citizen input on funding options.

• Approved motion to review budget for 2 police officers and 4 firefighters, report next month (unanimous)
• Forwarded approval of 37 liquor license renewals to Village Board (unanimous)
• Forwarded approval of Das Barrel Room license renewal to Village Board (unanimous)
• Forwarded renewal of School Resource Officer agreement to Village Board (unanimous)
• Approved $11,597 purchase of 3 Panasonic Toughbooks via grant (unanimous)
• Approved minutes of May 15, 2023 meeting (unanimous)

General

The Germantown Board of Review will hold its annual meeting to review property assessments and hear objections. The board will consider a request to waive a hearing for a Walmart property on Appleton Avenue and deliberate on other filed objections.

• Request for waiver of Board of Review hearing for Meridian Germantown LLC (Walmart), W190N9855 Appleton Avenue, GTNV 324-960

Library Board

The Germantown Community Library Board will hold its regular monthly meeting, covering routine approvals, financial reports, and updates. The board will also discuss unfinished business including the director's 2023 performance goals and the collection and program management policy, and review the Village of Germantown 2023 pay rate chart.

• Approval of April 26, 2023 minutes
• Treasurer's report, accounts payable, budget reports
• Director 2023 performance goals
• Collection and program management policy
• Village of Germantown 2023 pay rate chart

The Germantown Community Library Board approved the 2023 Village Employee Pay Rate Chart as a starting point for wage evaluations, the Collection and Program Management Policy, the Treasurer's Report, and Accounts Payable. The board also approved the agenda and April minutes. No citizen input was received.

• Approved 2023 Village Employee Pay Rate Chart (unanimous)
• Approved Collection and Program Management Policy (unanimous)
• Approved Treasurer's Report (unanimous)
• Approved Accounts Payable (unanimous)
• Approved agenda (unanimous)
• Approved April 26, 2023 minutes (unanimous)

General

The Germantown Tourism Commission is meeting to review minutes, receive a financial update, and consider a funding request from Celebrate Germantown for $1,425 toward 4th of July fireworks. No other major decisions are listed on the agenda.

• Request from Celebrate Germantown for $1,425 for 4th of July Fireworks
• Financial update
• Approval of minutes from April 19, 2023, August 29, 2022, and June 6, 2022

Park & Recreation Commission

The Germantown Park & Recreation Commission is meeting to discuss and potentially approve several items, including updates on the Kinderberg playground feasibility study and the GRAEF trail master plan, as well as LWCF compliance and a facility usage agreement with Hat Trick Enterprises for the Germantown Soccer Club. Public input is limited to three minutes per person with no action taken.

• Kinderberg Feasibility Study, Playground - Update
• GRAEF Consultants - Trail Master Plan - Update
• LWCF Compliance Discussion & Approval
• Facility Usage Agreement - Hat Trick Enterprises Inc., Germantown Soccer Club - Discussion & Approval

The commission approved sending a request to Lee Recreation for a new $400,000 proposal for the Kinderberg playground, with final decision to go to the Village Board. It also approved changing shelter reservation dates for non-residents at two parks to comply with LWCF grants, and tabled a facility usage agreement with the Germantown Soccer Club until June. No other substantive decisions were made.

• Approved motion to have Lee Recreation submit a $400,000 proposal for Kinderberg playground (4-0)
• Approved changing Haupt Strasse and Spassland Park shelter reservation opening dates for non-residents to same as residents (4-0)
• Tabled facility usage agreement with Hat Trick Enterprises/Germantown Soccer Club until June meeting

General Government & Finance Committee

The General Government & Finance Committee will meet to approve a contract with Northway Fence Co. and review the 2023 Village Employee Payrate Chart. The meeting will also include informational updates on American Rescue Plan Act funds and police department salaries, along with financial reports.

• Approval to contract with Northway Fence Co.
• 2023 Village Employee Payrate Chart review
• American Rescue Plan Act - Informational Only
• Police Department Non-Represented Employee Salaries discussion
• Monthly Financial Summary and Year to Date Budget Comparisons

The General Government & Finance Committee approved a contract with Northway Fence Co., the 2023 Village employee payrate chart, and a motion to move police department non-represented employee salaries to the Village Board as a 2023 amount of $64,195.36 from the Reserve Fund Balance Account. All votes were unanimous (4-0). The American Rescue Plan Act was presented for informational purposes only.

• Approved contract with Northway Fence Co. (4-0)
• Approved 2023 Village employee payrate chart (4-0)
• Approved motion to move police non-represented salaries to Village Board as $64,195.36 from Reserve Fund Balance (4-0)

General

The Germantown Historic Preservation Commission is meeting to review and potentially approve two applications for historic designation: the Schuster Property on Pilgrim Road and the Hensley Foster Property on Pioneer Road. The commission will also receive status updates on lobby frames, Maifest outreach, and application procedures. No new business is listed.

• Schuster Property, W156N10081 Pilgrim Road, historic designation application review
• Hensley Foster Property, N144W14315 Pioneer Road, historic designation application review
• Status update on frames for Village Hall lobby
• Door-to-door and events outreach for Maifest, May 19-21
• Status update on application procedures form

The Historic Preservation Commission approved the Schuster property and discussed a Washington County grant. The meeting was largely procedural, with no substantive policy decisions made.

• Approved Schuster property (motion by Katelyn, second by Mark)
• Approved April minutes (all in favor)
• Discussed Washington County grant (no action taken)

General

The Public Safety Committee will consider alternatives for funding additional public safety positions, including a new Sergeant position, and will review several temporary liquor license requests for local events. The agenda also includes oaths of office for new fire department personnel and routine reports from the police and fire departments.

• Alternatives for funding additional public safety positions
• Sergeant position discussion
• Temporary Class 'B' liquor licenses for Mai Fest, Taste of Germantown, and Youth of Faith Spaghetti Dinner
• Ordinance on impoundment of vehicles used in reckless driving
• Turnout gear purchase and Pro Phoenix training

The Public Safety Committee voted to forward the concept of allowing ATVs on village roadways to the Village Board to gauge interest, after a motion to recommend approval failed 1-3. The committee also approved forwarding the Blazer Dash 5K run/walk application with a recommendation of approval, and tabled the Mueller Communications contract for a possible public safety referendum to the May agenda. A proposal to fund additional police and fire personnel by shifting the Public Fire Protection Fee to the Water Utility was discussed and placed on next month's agenda.

• Forwarded ATV use concept to Village Board for consensus (unanimous)
• Motion to recommend ATV approval failed (1-3)
• Approved forwarding Blazer Dash 5K run/walk application to Village Board (unanimous)
• Approved minutes of March 6, 2023 meeting (unanimous)
• Required Colgate BP to resubmit liquor license application after corrections (unanimous)
• Tabled Mueller Communications contract to May agenda

Village Board

The Germantown Village Board will hold a public hearing and consider an ordinance to adopt an intergovernmental agreement with Richfield for municipal wastewater and water utility service, expanding the sanitary sewer service area. The board will also vote on appointments, approve consent agenda items including accounts payable and temporary liquor licenses, and may enter closed session for litigation, property purchase, and performance goals.

• Ordinance 05-2023 adopting 2050 Comprehensive Plan amendment for Richfield wastewater/water agreement and SSSA expansion
• Public hearing on Germantown and Richfield Sanitary Sewer Service Area Amendment
• Accounts payable/payroll totaling $836,355.83
• Temporary Class B liquor licenses for Mai Fest, Taste of Germantown, and Youth of Faith Spaghetti Dinner
• Closed session for litigation (Meridian Germantown vs. Village) and Project Guardian proposal

The Village Board approved Ordinance No. 05-2023, adopting an amendment to the 2050 Comprehensive Plan to incorporate the Intergovernmental Agreement with the Village of Richfield for municipal wastewater and water utility service and expand the Sanitary Sewer Service Area (SSSA) boundary. The board also approved a related resolution adopting the Germantown Sanitary Sewer Service Area Amendment. The board approved all consent agenda items, including accounts payable, temporary liquor licenses, and a contract with Northway Fence Co., and made appointments to the Board of Review and Plan Commission.

• Approved Ordinance No. 05-2023 adopting Richfield sewer agreement and expanding SSSA boundary (5-3)
• Approved resolution adopting Germantown Sanitary Sewer Service Area Amendment (6-2)
• Approved consent agenda items A-E and G, including accounts payable totaling $836,356.03 and temporary liquor licenses
• Approved consent agenda item F on organizational structure of Clerk and Finance Department
• Approved appointments: Ingolf Schneider to Board of Review (5-year term), Robert Williams to Plan Commission (3-year term)
• Approved 1-lot Certified Survey Map for Bast Family LTD Partnership at W204 N13917 Goldendale Road (unanimous)
• Directed Village Attorney to proceed with litigation strategy in Wal-Mart case as discussed in closed session (unanimous)

Plan Commission

The Germantown Plan Commission will hold a regular meeting to review several plats, site plans, and a proposed mixed-use development. The meeting will also discuss implementation steps for the 2050 Comprehensive Plan. No formal action is scheduled on the comprehensive plan discussion.

• Accurate Surveying & Engineering for Bast Family LTD Partnership: 2-lot plat review for W204 N13917 Goldendale Road
• MSI General Inc. for Moldmakers Investments LLC: 118,652 sqft Innovation Center addition site plan review at W188 N11707 Maple Road
• Lemberg Electric for St. John United Church of Christ: Sign review at N104 W14181 Donges Bay Road
• Troy Wetterau for Homestead Transfer & Storage LLC: 7,200 sqft accessory building site plan review at N128 W20563 Holy Hill Road
• AVN Group 109 LLC for Everett Frenz and Anton & Bertram Frenz Trust: Mixed-use residential & commercial PDD and site plan consultation for 62.5 acres on Fond du Lac Avenue

The Germantown Plan Commission approved a site plan for a 118,650 sqft Innovation Center addition to the MGS Manufacturing campus, with conditions including a $20,000 occupancy bond and landscaping changes. They also approved a monument sign for St. John United Church of Christ, a 1-lot certified survey map for a property on Goldendale Road, and a 7,200 sqft storage building on Holy Hill Road. A mixed-use development proposal for 62.5 acres on Fond du Lac Avenue was discussed but no action was taken.

• Approved MGS Manufacturing 118,650 sqft Innovation Center addition (3-1)
• Approved monument sign and electronic message center for St. John United Church of Christ (unanimous)
• Approved 1-lot certified survey map for property at W204 N13917 Goldendale Road (unanimous)
• Approved 7,200 sqft storage building at N128 W20563 Holy Hill Road (unanimous)
• Discussed but took no action on 62.5-acre mixed-use development proposal

Public Works & Highways Committee

The Public Works & Highways Committee will consider policies for the residential street tree program, a purchase of additional zero-turn mowers, and a resolution adopting a sanitary sewer service area amendment. The meeting also includes approval of prior minutes and public comment.

• Residential Street Tree Program policy discussion
• Additional zero-turn mower purchase
• Resolution adopting Germantown Sanitary Sewer Service Area Amendment

The committee approved the purchase of a zero turn mower and recommended a sanitary sewer service area amendment to the Village Board. It also decided to move the 2023 residential tree planting project to Meadow Creek Crossing.

• Approved April 5th, 2023 Minutes (4-0)
• Approved relocating 2023 tree planting project to Meadow Creek Crossing (4-0)
• Approved purchase of one ZT7061SW zero turn mower from Bobcat Plus Inc. for not to exceed $14,369 (4-0)
• Approved Resolution for Sanitary Sewer Service Area Amendment and forwarded to Village Board (4-0)

Village Board

The regular meeting of the Germantown Village Board scheduled for May 1, 2023, at 7:00 PM was cancelled. The board had no official business to decide or discuss due to the cancellation.

Public Safety Committee

This meeting of the Germantown Public Safety Committee was cancelled. The agenda included routine items such as approval of minutes, oaths of office, monthly reports, and several temporary liquor license requests, as well as discussion of funding alternatives for public safety positions and a contract for a possible referendum.

• Contract with Mueller Communications for preliminary investigations on possible Public Safety Referendum not to exceed $50,629.90
• Ordinance creating section 7.14(6) relating to impoundment of vehicles used in reckless driving offenses
• Temporary outside premise extension for Matteo's Mexican Grill, May 5, 2023, W156N11058 Pilgrim Road
• Temporary Class B licenses for Mai Fest, Taste of Germantown, and Youth of Faith Spaghetti Dinner
• Oath of office for Battalion Chief Ryker Holms and Firefighter/Paramedic Shawn Schaffer

Library Board

The Germantown Community Library Board will meet to approve minutes, receive reports, and discuss unfinished business including the Children's Patio Project and the Director's 2023 performance goals. New business includes reviewing the Computer/Internet Use Policy and the Collection Management Policy. The meeting is open to the public with a three-minute comment period per person.

• Children's Patio Project discussion
• Director 2023 Performance Goals
• Computer/Internet Use Policy review
• Collection Management Policy review
• Treasurer's Report and Accounts Payable

The Germantown Community Library Board approved updated Computer/Internet Use Policy changes (7-0) and accepted the Treasurer's Report. The board deferred setting the Director's 2023 performance goals to the May meeting. A replacement Collection Management Policy was presented for input, with a final draft expected in May.

• Approved Computer/Internet Use Policy changes (7-0)
• Accepted Treasurer's Report as printed (7-0)
• Approved March 2023 operating vouchers and credit card transactions (7-0)
• Approved agenda as amended (7-0)
• Approved minutes of March 22, 2023 meeting (7-0)
• Deferred Director 2023 Performance Goals to May meeting
• Recommended moving $10,000 from Building Account to new CD #6

Plan Commission

The Germantown Plan Commission will hold public hearings and take action on several development items, including a conditional use permit for a 190-foot cell tower at Faith Lutheran Church, a site plan for a large industrial building in the Gateway Corporate Park, a sign review for a care facility, a fence permit, and discussion of the 2050 Comprehensive Plan implementation. The meeting continues from the April 10 session, where the cell tower was postponed for more information.

• Conditional Use Permit and Site Plan for 190' monopole tower and wireless facility at W172 N11183 Division Road (continued from April 10)
• Site Plan for 254,851 sq ft industrial building (Zilber 7) at W210 N13145 Gateway Crossing
• Sign Review for Virginia Highlands Care & Rehab Center and Frontida Assisted Living
• Zoning Permit for fence in drainage easement at N103 W17082 Wildrose Lane
• Discussion and action on 2050 Comprehensive Plan Implementation Objectives & Action Steps

The Germantown Plan Commission approved the site development and building plans for the 254,851 sq ft 'Zilber 7' industrial building at W210 N13145 Gateway Crossing, subject to conditions including landscaping revisions and a $20,000 occupancy bond. The commission tabled a conditional use permit for a U.S. Cellular monopole tower at W172 N11183 Division Road to May 8, 2023, pending a consultant's review. It also approved a new monument and off-premise sign for Virginia Highlands Care & Rehab Center and Frontida Assisted Living, and approved a fence permit for a Wildrose Lane property.

• Approved Zilber 7 industrial building site and building plans (unanimous)
• Tabled U.S. Cellular monopole tower CUP to May 8, 2023 (6-1)
• Approved monument & off-premise sign for Virginia Highlands/Frontida (unanimous)
• Approved 6' privacy fence in drainage easement at N103 W17082 Wildrose Lane (4-3)
• Approved minutes from April 10, 2023 (unanimous)
• Postponed Item E to May 8, 2023 (unanimous)

Senior Advisory Committee

The Germantown Senior Advisory Committee meets to discuss old and new business, including senior center operations, programming updates, and facility rental fee changes. The meeting includes reports from the senior coordinator, senior club, and director, as well as public input time.

• Approval of January 19, 2023 meeting minutes
• Review of 2022 senior center statistics (1,201 van rides, 2,965 volunteer hours, 8,135 class attendees)
• Discussion on 2023 programming including Golden Anniversary celebrations, new classes (Strength & Balance, line dancing, henna), and a Texas trip with Mayflower Tours
• Approval of rental fee increases effective February 1, 2023
• Consideration of alcohol transportation policy in village vehicles for grocery trips

The Germantown Senior Advisory Board unanimously voted to discontinue the Bunny Trail Bonanza event due to budget constraints and lack of intergenerational appeal. The board also approved a correction to the January meeting minutes regarding attendance numbers. Other updates included reports on van usage, budget status, and various senior center programs.

• Discontinued Bunny Trail Bonanza event (unanimous)
• Approved correction to January meeting minutes (Club 5th Wednesday attendance changed from 129 to 200)

Park & Recreation Commission

The Commission will receive updates on the Kinderberg Feasibility Study and the GRAEF Consultants Trails Master Plan. The meeting also includes a Request for Proposals (RFP) regarding Friedenfeld Field dugouts and a backstop.

• Kinderberg Feasibility Study playground update
• GRAEF Consultants Trails Master Plan update
• RFP for Friedenfeld Field dugouts and backstop
• Introduction of new commission member

The Park & Recreation Commission received updates on the Kinderberg Park playground project, including four proposals for play equipment with a consensus on Lee Recreation's plans, and discussed the GRAEF Trail Master Plan, including potential connections to regional trails. No formal votes were taken on these items; the commission also approved the March 15, 2023 minutes unanimously. The Village Board report noted no ATV use on public roads will be allowed and July 4th events are scheduled.

• Approved minutes from March 15, 2023 (unanimous)
• Consensus on Lee Recreation playground plans for Kinderberg Park (no formal vote)
• Discussed Trail Master Plan updates from GRAEF (no action taken)
• Noted no ATV use on public roads (Village Board report)

Tourism Commission

The Germantown Tourism Commission will review a financial update and consider several funding requests. Items include potential support for a new Chamber of Commerce office location and expense reimbursements for Maifest.

• Allocation of 2023 funds
• Funding request for Germantown Chamber Visitor Center office space
• Reimbursement request of $41,232.25 for Maifest by Deutschstadt Heritage Foundation
• Financial update regarding Room Tax revenue

The Commission accepted a financial report showing a year-end balance of $114,830. It approved a reimbursement for Maifest advertising expenses. Discussions regarding 2023 fund allocations and a request for Chamber Visitor Center rental funds were deferred.

• Accepted financial report showing $114,830 available balance (3-0)
• Approved $12,040 for Maifest advertising expenses (3-0)
• Deferred approval of previous meeting minutes
• Tabled allocation of 2023 funds for further discussion
• Deferred decision on Chamber Visitor Center funding request pending more information

Village Board

The Germantown Village Board will hold a regular meeting with appointments to standing committees and commissions, approval of consent agenda items including accounts payable and several public works contracts, and discussions on new business such as potential changes to summer sewer credit, ATV use on village roads, and employee compensation. The board may also enter closed session to discuss litigation and property acquisition.

• Appointments to standing committees and commissions
• Accounts payable totaling over $2.7 million
• Contract with Dan Larson Landscaping for spring tree planting ($25,605)
• Contract with Payne & Dolan for 2023 Road Improvement Program
• Discussion on potential changes to summer sewer credit

The Village Board unanimously approved reverting the summer sewer credit formula to the pre-2022 method (Q1 + Q4 / 2 x 1.15). They also approved numerous appointments, contracts, licenses, and resolutions, and declined to further discuss ATV use on village roads. Several items were approved with dissenting votes, including the Ruekert-Mielke contract and the Grosenik property acquisition.

• Reverted summer sewer credit formula to pre-2022 method (unanimous)
• Approved appointments to committees and boards (unanimous)
• Approved consent agenda items including contracts for road improvements, water booster station, and DPW building (unanimous)
• Approved Ruekert-Mielke contract for Sanitary Sewer Facilities Plan Update (J. Miller voted no)
• Approved Class A liquor license for Colgate BP (unanimous)
• Approved $11,108 increase for Fire Chief compensation (unanimous)
• Approved Resolution 06-2023 disallowing Discount Ramps claim (unanimous)
• Approved Resolution 05-2023 disallowing Rachelle Malueg claim (Kaminski and J. Miller voted no)

General Government & Finance Committee

The Germantown Village Board will meet to review monthly finances, discuss a new contract for a water impact fee study with Baker Tilly US, LLP, and consider a website redesign. The board may also enter closed session for personnel matters related to interim clerk, finance director, and accountant positions.

• Contract with Baker Tilly US, LLP for Water Impact Fee Study
• Website Redesign Discussion
• Closed session for interim clerk, finance director, and accountant personnel matters
• Monthly Financial Summary including accounts payable and budget comparisons
• IT Quarterly Report

The General Government & Finance Committee awarded a contract to Baker Tilly US, LLP for a water impact fee study. The committee also approved the organizational structure of the Clerk and Finance Department. An IT Quarterly Report was postponed to the next meeting.

• Awarded contract to Baker Tilly US, LLP for Water Impact Fee Study (unanimous)
• Approved organizational structure of Clerk and Finance Department (unanimous)
• Postponed IT Quarterly Report to next meeting (unanimous)
• Approved March 20, 2023, meeting minutes (unanimous)

Historic Preservation Commission

The Historic Preservation Commission will review and vote on historic designation applications for the Schuster property and the Hensley Foster property. The meeting also includes status updates on Village Hall lobby frames and upcoming community events.

• Historic designation application review: Schuster property, W156N10081 Pilgrim Road
• Historic designation application review: Hensley Foster property, N144W14315 Pioneer Road
• Status update on frames for Village Hall Lobby
• Discussion regarding Door to Door and Maifest events
• Status update on Application Procedures Form

The commission approved the minutes from February, March, and April. No new business was introduced, and several research and administrative items remain in progress.

• Approved February, March, and April minutes

General

The Germantown Plan Commission will hold public hearings and take action on an amendment to the 2050 Comprehensive Plan to incorporate a 2022 intergovernmental agreement with Richfield for wastewater and water utility service, and on a conditional use permit for a 190-foot cell tower. It will also review site plans for a Walmart building addition and exterior renovations, a gravel mining restoration, and several sign applications. A discussion on the comprehensive plan's implementation objectives is also scheduled.

• Amendment to 2050 Comprehensive Plan for wastewater/water utility agreement with Village of Richfield (public hearing)
• Conditional use permit and site plan for 190-ft monopole tower at W172 N11183 Division Road (U.S. Cellular/Faith Lutheran Church)
• Site plan for 3,865 sq ft addition and exterior renovations at W190 N9855 Appleton Avenue (Walmart)
• Site plan for gravel mining restoration at W215 N11380 Appleton Avenue (Moraine Development LLC)
• Sign reviews for Veterinary Dental Specialists (N97 W17095 Division Road) and Motis Brands (W210 N12975 Gateway Crossing)

Utility Advisory Committee

The Germantown Utility Advisory Committee is meeting to discuss updates on the SEWRPC sanitary sewer service area amendment, the Tyler Munis utility billing implementation, and a request for proposals for a sewer utility rate study. The committee will also consider a water impact fee study proposal and other utility-related items.

• RFP for Sewer Utility Rate Study with a five-year rate horizon (2024-2028)
• Water Impact Fee Study Proposal from Baker Tilly, cost estimate $10,000-$13,000
• Update on SEWRPC Sanitary Sewer Service Area Amendment and Facility Plan Update
• Update on Tyler Munis Utility Billing Implementation
• Application to expand Water Service Area

The Utility Advisory Committee approved adding specific parcels north of Lannon Road to the sanitary sewer service area. The committee also voted to forward a Request for Proposals (RFP) for a Sewer Utility Rate Study to the Public Works committee.

• Approved adding parcels north of Lannon Road and west of Appleton Avenue to the sanitary sewer service area (4-0)
• Approved forwarding Sewer Utility Rate Study RFP to Public Works committee (4-0)
• Approved March 8th meeting minutes (Unanimous)

Police & Fire Commission

The Germantown Police & Fire Commission will meet to approve prior minutes and conduct interviews for fulltime battalion chief applicants, potentially in closed session. The commission may also set the next meeting date and adjourn.

• Approval of minutes from January 24, 2023
• Interviews for fulltime battalion chief applicants
• Possible closed session per Wis. Stats. §19.85 (1) (c) for employment data

The commission held interviews for a full-time Battalion Chief position in closed session. Following the interviews, the commission approved an eligibility list of two candidates to remain in effect for one year.

• Approved January 12, 2023 meeting minutes (unanimous)
• Approved eligibility list for James Davis and Ryker Holmis for one year (unanimous)

Plan Commission

The Germantown Plan Commission will hold public hearings and take action on several items, including a comprehensive plan amendment for a water utility agreement with Richfield, a conditional use permit for a 190-foot cell tower, and site plan reviews for a Walmart expansion and other projects. They will also discuss the redevelopment of an 87-acre inactive gravel mining property. The meeting includes public input and action on these development proposals.

• Amendment to 2050 Comprehensive Plan for 2022 Intergovernmental Agreement with Village of Richfield for wastewater and water utility service
• Conditional Use Permit and Site Plan Review for 190-ft monopole tower and wireless facility at W172 N11183 Division Road
• Site Plan Review for 3,865 sqft addition and exterior renovations at Walmart, W190 N9855 Appleton Avenue
• Sign Review for Veterinary Dental Specialists at N97 W17095 Division Road
• Discussion on restoration and re-development of 87-acre inactive gravel mining property at W218 N11546 Appleton Avenue

The Plan Commission postponed a decision on a 190-foot US Cellular tower at Faith Lutheran Church to gather more data on police tower co-location options. The Commission unanimously approved a 3,865-square-foot expansion and sign updates for the Walmart at Appleton Avenue. Additionally, sign applications for Veterinary Dental Specialists and Motis Brands were approved, and the 2050 Comprehensive Plan was amended to reflect a wastewater service agreement with Richfield.

• Postponed US Cellular tower CUP application (6-1) to next meeting
• Approved Walmart site plan expansion and sign revisions (unanimous)
• Approved Comprehensive Plan amendment for Richfield wastewater agreement (unanimous)
• Approved sign review for Veterinary Dental Specialists (unanimous)
• Approved sign review for Motis Brands (unanimous)
• Discussed Moraine Development gravel mine restoration (no formal action)

Public Works & Highways Committee

The Public Works & Highways Committee will discuss and potentially act on several items, including changes to the summer sewer service credit, spring tree planting, a salt commitment from Wisconsin DOT, a security fence around Wells 5 & 7, and multiple contracts for road improvements, engineering services, a booster station, and a sewer/watermain relay. They will also consider approval of Bid Package #3 for the new DPW building. The meeting includes public comment and approval of prior minutes.

• Potential changes to Summer Sewer Service Credit
• New security fence around Wells 5 & 7
• 2023 Road Improvement Program - Contract
• Glenwood Park Sanitary Sewer and Watermain Relay (Includes PPII, Ph. 2) - Contract
• New DPW Building - Bid Package #3 Approval

The committee unanimously recommended awarding contracts for major infrastructure projects, including a $2,072,809.70 road improvement contract and a $2,994,960.00 sanitary sewer and water main relay in Glenwood Park. They also voted 3-1 to revert the summer sewer service credit calculation to the 2022 formula while awaiting a full rate study. All recommendations were forwarded to the Village Board for final approval.

• Recommended reverting summer sewer credit to 2022 formula (3-1 vote)
• Recommended $2,072,809.70 road contract to Payne & Dolan, Inc (Unanimous)
• Recommended $2,994,960.00 sewer/water relay to MJ Construction, Inc (Unanimous)
• Recommended $1,114,550.00 booster station contract to Mike Koenig Construction (Unanimous)
• Recommended $6,753,122.00 DPW Building Bid Package #3 (Unanimous)
• Recommended $25,605.00 tree planting to Dan Larsen Landscaping (Unanimous)
• Recommended $45,520.00 well fencing to Statewide Fencing, Inc (Unanimous)
• Recommended $50,000 open PO for commercial water meters (Unanimous)

Public Safety Committee

The Germantown Public Safety Committee meets to discuss police and fire department staffing needs, a proposed contract with Mueller Communications for a public safety referendum study, and pedestrian crossing safety requests. The committee also reviews monthly reports from police and fire departments and considers new business including liquor licensing and ATV regulations.

• Contract with Mueller Communications for preliminary referendum investigations not to exceed $50,629.90
• Pilgrim Road pedestrian crossing safety request carried over for further review
• Colgate BP Class A liquor license application at N96W21962 County Line Rd
• Use of All-Terrain Vehicles on Village Roads under WI State Statute 23.33(11)(a)
• Police & Fire Personnel Funding for 2023/2024 discussed with potential referendum implications

The committee recommended the Village Board approve the Blazer Dash 5K run and walk. Members also decided to seek Village Board consensus on the concept of allowing ATVs on village roads before developing a specific map. A liquor license application for Colgate BP was returned for corrections.

• Approved March 6, 2023 meeting minutes (unanimous)
• Required resubmission of Colgate BP liquor license application due to errors (unanimous)
• Recommended approval of Blazer Dash 5K Run/2 Mile Walk to Village Board (unanimous)
• Denied motion to recommend ATV use on village roads to Village Board (1-3)
• Approved motion to seek Village Board consensus on the concept of ATV use before formulating a map (unanimous)

Plan Commission

The Germantown Plan Commission will hold its regular meeting on March 27, 2023, at 6:30 PM in the Village Hall Board Room. The agenda consists entirely of procedural items such as roll call, citizen input, approval of minutes, and adjournment, with no decisions or substantive discussions listed.

Building Construction Oversight Committee

The Building Construction Oversight Committee will review three new structures located at the New DPW Campus. These items are listed under new business for committee review.

• Review of new Salt Storage Building at New DPW Campus
• Review of new Fueling Station at New DPW Campus
• Review of new Residential Yard Waste Facility Building at New DPW Campus

The Building Construction Oversight Committee recommended the approval of designs for a salt storage building, a fueling station, and a residential yard waste facility. Members requested color samples for the walls and canopy to ensure they match the DPW building color scheme.

• Approved January 24, 2023 minutes (Unanimous)
• Recommended approval of Salt Storage Building design (Unanimous)
• Recommended approval of Fueling Station design (Unanimous)
• Recommended approval of Residential Yard Waste Facility Building design (Unanimous)

Library Board

The Germantown Community Library Board will meet to handle routine business including approval of minutes and financial reports, and will discuss unfinished business such as the Children's Patio Project. New business includes reviewing and potentially adopting policies on the code of conduct, study rooms, and meeting rooms, as well as setting the director's 2023 performance goals. Public input is limited to three minutes per person with no action taken during comments.

• Children's Patio Project discussion
• Code of Conduct Policy review
• Study Room Policy review
• Meeting Room Policy review
• Director 2023 Performance Goals

The Germantown Community Library Board approved updated Code of Conduct, Study Room, and Meeting Room policies, all by 6-0 votes. The board also accepted the Treasurer's Report and approved March 2023 operating vouchers and credit card transactions for payment. Director Trisha Smith's 2023 Performance Goals were discussed but not approved; the board asked her to revise them to incorporate the new Library Strategic Plan and bring them back next meeting.

• Approved updated Code of Conduct Policy (6-0)
• Approved updated Study Room Policy (6-0)
• Approved updated Meeting Room Policy (6-0)
• Accepted Treasurer's Report as printed (6-0)
• Approved March 2023 operating vouchers and credit card transactions for payment (6-0)
• Approved agenda as printed (6-0)
• Approved February 22, 2023 meeting minutes as printed (6-0)
• Tabled Director 2023 Performance Goals for revision to include Library Strategic Plan

Historic Preservation Commission

The Historic Preservation Commission will discuss two applications for historic designation and receive status updates on village hall lobby frames, Maifest outreach, and application procedures. No formal decisions are scheduled, but the commission may gather information for future action.

• Schuster Property, W156N10081 Pilgrim Road, application for historic designation
• Hensley Foster Property, N144W14315 Pioneer Road, application for historic designation
• Frames for Village Hall Lobby – status update
• Door-to-door and events for Maifest – status update
• Application procedures list – status update

The Germantown Historic Preservation Commission met on March 20, 2023, but took no substantive actions. The meeting was largely procedural, covering roll call, public input (none), and a list of unfinished business items for future discussion. No votes or formal decisions were recorded.

• No formal decisions or votes were recorded at the meeting
• Discussed scheduling research on Schuster property for next meeting
• Discussed scheduling research on Hensley/Foster property for next meeting
• Discussed placing a binder at Germantown Historical Society

Village Board

The Village Board will receive an update on the 2021 audit, which reported a $350,000 budget surplus. The board will also consider reallocating funds to cover a $52,197.80 shortfall for highway patrol truck equipment.

• 2021 Audit Update: $350,000 budget surplus reported
• Reallocation of Building and Grounds funds to cover $52,197.80 patrol truck shortfall
• Authorization for FOTH Infrastructure & Environmental regarding Richfield Service Area
• Appointment of Brian Depies as Park & Recreation Commission Chairperson
• Appointment of Don Eby as Park & Recreation Commission Member

The Village Board approved reallocating excess Building and Grounds capital funds to cover the cost of a Highway Department patrol truck, with Trustee Pieper voting no. The board also authorized FOTH Infrastructure & Environmental to proceed with obtaining PSC approval for the Richfield Service Area, with Trustee Pieper voting no. The 2021 audit update was moved to the April 17 Village Board meeting, and the April 3 meeting was cancelled. All other actions were routine approvals.

• Approved Park & Recreation Commission appointments (unanimous)
• Approved consent agenda including minutes and payments (unanimous)
• Approved Highway Department patrol truck fund reallocation (Pieper no)
• Moved 2021 audit update to April 17 Village Board meeting (unanimous)
• Authorized FOTH Infrastructure & Environmental to seek PSC approval for Richfield Service Area (Pieper no)
• Cancelled April 3 Village Board meeting (Hudson no)

General Government & Finance Committee

The Germantown General Government & Finance Committee will discuss several personnel and financial items, including a proposed salary increase for police department staff, a new IT position for public safety, fire chief compensation, and a resolution to disallow a claim from Rachelle Malueg for vehicle damage. They will also review the quarterly capital update and annual health insurance review. The meeting will not be broadcast due to technology issues.

• Resolution 05-2023 to disallow Rachelle Malueg's claim for vehicle damage
• Police department salary discussion, including proposed wage tiers for dispatchers, clerical staff, and command staff
• IT position for public safety
• Fire chief compensation
• Well #12 private well protection plan

The committee approved the disallowance of a claim for Rachelle Malueg. Recommendations regarding a public safety IT position and Fire Chief compensation were approved for referral to the Village Board. A police department salary item was also moved to the Village Board for April.

• Approved Resolution 05-2023 to disallow claim for Rachelle Malueg (unanimous)
• Approved recommendation to take public safety IT position to Village Board (passed, Neureuther voted no)
• Approved recommendation to take Fire Chief compensation to Village Board (passed, Neureuther voted no)
• Moved police department salary item to Village Board for April
• Postponed Capital Data Quarterly Update to April 17, 2023 meeting

Economic Development Commission

The Germantown Economic Development Commission will review and potentially approve a final Strategic Platform, including vision, mission, and values statements, developed with consultant EDWC. The platform aims to guide the commission's work in stimulating economic development, with a focus on revitalization and balanced growth. The commission may take action to recommend the platform to the Village Board.

• Final Strategic Platform with vision, mission, and five values (Results Focused, Balanced Growth, Financial Stewardship, Transparent Partnerships, Legacy Preservation)
• Proposed pillars include creating metrics, establishing Village as 'Destination of Choice', authoring a TIF Handbook, and revitalizing Village Center District
• Public comment period before action
• Approval of February 13, 2023 meeting minutes

The Economic Development Commission approved its draft Strategic Platform and voted to send it to the Village Board, with a 3-1 vote (Miller dissenting). The commission also amended the mission statement to include language about preserving the village's legacy and history. No other substantive decisions were made.

• Approved minutes from February 13, 2023 meeting (3-0)
• Amended mission statement to add 'while striving to preserve the legacy and history of the Village'
• Approved sending Strategic Platform to Village Board (3-1, Miller no)

Park & Recreation Commission

The Commission is reviewing proposed fee changes for Summer 2023 recreational programs. Members also received updates on the Kinderberg playground feasibility study and the GRAEF Consultants trails master plan.

• Review of Summer 2023 fees and charges for various youth and adult programs
• Kinderberg playground feasibility study update with two $300,000 bid options
• GRAEF Consultants Trails Master Plan update
• Approval of 48 new picnic tables from Lee Recreation
• Formation of a seven-member volunteer Trails Committee

The Park and Recreation Commission approved the Summer 2023 Fees & Charges as presented. The Commission discussed the Kinderberg Playground project, noting that proposals are due March 24 and that costs may exceed the $300,000 budget. No final decision on the playground was made. The Commission also received updates on the turf management bid and staff changes.

• Approved Summer 2023 Fees & Charges (unanimous)
• Approved minutes from February 15 meeting (unanimous)
• Moved to New Business Item 1 (unanimous)

Plan Commission

The Germantown Plan Commission will hold site plan reviews for four industrial buildings, including a 233,282 sqft building in the Gateway Corporate Park and a 209,329 sqft building in Willow Creek Business Park, plus a sign permit and a village well station. They will also discuss and potentially act on implementation priorities for the 2050 Comprehensive Plan. The meeting will not be broadcast due to technology issues; written comments can be submitted by email before 4 p.m. on the meeting day.

• Site plan for 233,282 sqft industrial building (Zilber 6) at Gateway Crossing
• Sign permit for Daikin Comfort Technologies at W204 N13055 Goldendale Road
• Site plan for Well Station No. 12 at W210 N13180 Gateway Crossing
• Site plan for 209,329 sqft industrial building at Willow Creek Business Park
• Discussion and action on 2050 Comprehensive Plan implementation steps

The Germantown Plan Commission approved site and building plans for three industrial buildings and a water well station, all with conditions. The approvals included a 233,482 sqft industrial building at Gateway Crossing, a wall sign for Daikin, a 2,560 sqft well station, and a 209,329 sqft industrial building at Willow Creek. The commission also discussed priorities for the 2050 Comprehensive Plan, focusing on the Village Center and Holy Hill Gateway areas.

• Approved site and building plans for 233,482 sqft Zilber 6 industrial building at Gateway Crossing (unanimous)
• Approved wall sign for Daikin-Goodman facility at Goldendale Road (unanimous)
• Approved site and building plans for 2,560 sqft Well Station #12 at Gateway Crossing, amended to single driveway and revised landscaping (unanimous)
• Approved site and building plans for 209,329 sqft industrial building at Willow Creek Way, amended to lower and extend canopies (unanimous)
• Approved minutes from February 27, 2023 (Williams abstained)

Utility Advisory Committee

The Utility Advisory Committee discussed sewer service credits, water impact fee studies, and utility billing software updates. No formal decisions were made, but the committee reviewed proposals and updates on sewer lift station analysis, deduct meter requirements, and cash flow analysis for water utilities.

• Discussion on Summer Sewer Service Credit changes for 2024
• Proposal to update Water Impact Fee Study with Baker Tilly ($10,500–$13,500 fee estimate)
• Update on Tyler Munis Utility Billing Implementation
• Review of Water Utility Cash Flow Analysis and Capital Project Financing
• Discussion on SEWRPC Sanitary Sewer Service Area Amendment and Facility Plan

The Utility Advisory Committee reviewed several utility infrastructure and billing items. They voted to recommend a water impact fee study to the Public Works Committee with a $15,000 not-to-exceed budget. Other items, including a proposed change to the summer sewer credit, resulted in no recommendation or were discussed for informational purposes.

• Approved December 8th meeting minutes (unanimous)
• Recommended $15,000 water impact fee study to Public Works (unanimous)
• Motion to add back 2nd quarter summer sewer credit failed (2-2)

Village Board

The Germantown Village Board is meeting to consider consent agenda items including multiple contracts and purchases, as well as new business items such as rezonings, an impact fee appeal, and potential land acquisitions. The meeting will also include commendations for officers and a citizen, and may enter closed session for negotiations.

• Rezone DJ Frank Landscape Contracting property at N120 W21350 Freistadt Road from A-1/B-3 to A-2 with CUP for horticultural services
• Rezone property south of Donges Bay Road from A-1 to M-1 for SPI Real Estate LLC and Stonecast Products
• Appeal of Impact Fee by Heritage Place Joint Venture LLC and JBJ's Companies Inc.
• Award 2023 Annual Seal Coating Program to Fahrner Asphalt Sealers, LLC for $639,776
• Purchase of 15 AEDs for Police Department for $25,425

The Village Board approved the consent agenda (items A-M), including purchases and contracts for fire, police, public works, and parks, and postponed item N for more concise wording. Two rezoning ordinances and a conditional use permit were approved unanimously. An impact fee appeal was approved 6-1. The board also authorized proceeding with the Grosenik property land acquisition as discussed in closed session, with a 5-2 vote.

• Approved consent agenda items A-M (unanimous)
• Postponed consent agenda item N (reallocation of excess funds) to next meeting
• Approved rezoning and CUP for DJ Frank Landscape Contracting (unanimous)
• Approved rezoning to M-1 Industrial for Parcel 2 of CSM 5028 (unanimous)
• Approved impact fee appeal Resolution 04-2023 (6-1, Myers no)
• Authorized proceeding with Grosenik property land acquisition (5-2, J. Miller and Hudson no)

Public Safety Committee

The Germantown Public Safety Committee will discuss police and fire IT needs, pedestrian crossing requests on County Line and Pilgrim Roads, and a proposed contract with Mueller Communications for preliminary investigations on a possible Public Safety Referendum, not to exceed $50,629.90. The meeting will not be broadcast due to technology issues.

• Contract with Mueller Communications for preliminary investigations on possible Public Safety Referendum not to exceed $50,629.90
• IT Discussion regarding Police and Fire needs
• Report on County Line Road Pedestrian Crossing Request
• Report on Pilgrim Road Pedestrian Crossing Request
• Approval of February 6, 2023 meeting minutes

The Public Safety Committee unanimously approved forwarding a proposed IT position for police and fire departments to the General Government and Finance committee for funding review. The committee did not approve the Mueller Communications contract for preliminary referendum work, instead tabling it for further discussion at the next meeting.

• Approved forwarding IT position proposal to GGF (unanimous)
• Tabled Mueller Communications contract for referendum investigation
• Approved minutes of February 6, 2023 meeting (unanimous)

General

This is a regular Village Board meeting in Germantown, WI, with a largely procedural agenda. The only substantive items are two training agenda items under new and unfinished business; no specific decisions, contracts, or public hearings are listed.

• Training Agenda Item #2 (new business)
• Training Agenda Item #1 (unfinished business)
• Approval of minutes (consent agenda)
• Citizen input via email or virtual attendance

Public Works & Highways Committee

The Public Works & Highways Committee will consider multiple purchase authorizations, a letter of credit reduction, and other public works items. The most consequential item is reducing the Capstone-41 letter of credit by $1,483,725 to $0, as all required improvements are complete. The committee will also review several blanket purchase orders for materials and services, plus equipment purchases and a sealcoating contract.

• Reduce Capstone-41 letter of credit by $1,483,725 to $0
• Purchase multi-gas air monitor for $8,916.84 (grant covers half)
• Blanket PO to Enercon for yard waste processing, $30,400
• Blanket PO to Visu-Sewer for manhole grouting, $40,000
• 2023 sealcoating program contract

The committee recommended several infrastructure contracts and blanket purchase orders for Village Board approval, including a sealcoating program and park maintenance. A request to purchase a Vermeer stump grinder was denied. The committee also recommended reducing a development letter of credit to $0.00.

• Recommended awarding 2023 Sealcoating Program to Fahrner Asphalt Sealers, LLC for $639,776 plus a $24,000 change order (Unanimous)
• Denied purchase of Vermeer SC70TX stump grinder from Vermeer Wisconsin for $78,243.51 (Unanimous)
• Recommended $32,610 turf management contract with Total Lawn Care (Unanimous)
• Recommended $16,600 painting contract with Service Painting Corporation for Kinderberg Park (Unanimous)
• Recommended $21,340 trench drain replacement contract with Braden Plumbing Inc. (Unanimous)
• Recommended reducing Capstone-41 Financial Letter of Credit to $0.00 (Unanimous)
• Recommended approval of 2023 Labor & Equipment Rates including a 15% surcharge (Unanimous)
• Recommended blanket POs for Enercon ($30,400), Adaptor, Inc. ($20,000), Ferguson Waterworks ($25,000), Core & Main ($20,000), and Visu-Sewer ($40,000) (Unanimous)

Plan Commission

The Germantown Plan Commission will hold a public hearing and take action on a site plan review for a 375,000 sqft industrial building proposed by F Street Germantown, LLC at N104 W12667 Donges Bay Road. The commission will also discuss the status of the Richfield Wastewater & Water Utility Extension Intergovernmental Agreement and consider implementation objectives for the Village's 2050 Comprehensive Plan. The meeting will not be broadcast due to technology issues, but written comments can be submitted by email before 4 p.m. on the meeting day.

• Site Plan Review for a 375,000 sqft industrial building at N104 W12667 Donges Bay Road (Town 9 Business Park and TID 9)
• Discussion on the Richfield Wastewater & Water Utility Extension Intergovernmental Agreement
• Discussion and action on the Village of Germantown 2050 Comprehensive Plan Implementation Objectives & Action Steps

The Germantown Plan Commission unanimously approved the site development and building plans for a 374,950 sqft industrial/warehouse/distribution facility on a 37.7-acre parcel on Donges Bay Road, subject to numerous conditions including revised landscaping, lighting, and architectural changes. The commission also discussed the Richfield wastewater/water utility extension and 2050 Plan implementation priorities, but took no formal action on those items.

• Approved F Street Group site development and building plans for 374,950 sqft industrial facility (unanimous)
• Approved minutes from February 13, 2023 (unanimous)
• Discussed Richfield wastewater/water utility extension; no formal action
• Discussed 2050 Plan implementation priorities; no formal action

Municipal Board of Canvass

The Municipal Board of Canvassers is meeting to canvass absentee and provisional ballots from the November 8, 2022 election. The agenda also includes approval of minutes from the November 11, 2022 meeting. This is a routine post-election procedural meeting.

• Canvass absentee and provisional ballots from November 8, 2022 election
• Approval of minutes from November 11, 2022 meeting

Library Board

The Germantown Community Library Board is meeting to handle routine business including approval of minutes, financial reports, and public input. They will also discuss unfinished business such as the strategic/facility planning update, library condenser replacement, 2022 annual report, and children's patio project, plus new business on circulation policy and a village employee satisfaction survey.

• Treasurer's Report, Accounts Payable, and Budget Printout
• Strategic / Facility Planning Update
• Library Condenser Replacement
• 2022 Annual Report
• Children's Patio Project

The Germantown Community Library Board approved the meeting agenda, January minutes, treasurer's report, and accounts payable vouchers. The Board also approved recommended changes to the library's Circulation Policy, which includes updates for the Library of Things and teacher card expirations.

• Approved agenda as printed (6-0)
• Approved January 25, 2023 meeting minutes (6-0)
• Accepted Treasurer's Report as printed (6-0)
• Approved schedule of operating vouchers and credit card transactions for January and February 2023 and forwarded them to Village Hall for payment (6-0)
• Approved recommended changes to the Circulation Policy (6-0)

General Government & Finance Committee

The Germantown General Government & Finance Committee will review proposals to create a part-time village attorney position at $65,000 annually plus benefits and amend local weights and measures licensing rules. The meeting also includes discussions on village trustee numbers, 2023 fee schedules, and economic development dues.

• Creation of part-time Village Attorney position at $65,000 salary plus $33,400 in benefits
• Ordinance 02-2023 amending weights & measures licensing requirements and fee schedule
• Resolution 03-2023 establishing 2023 fee schedule for Weights & Measures devices
• Invoice for 2023 Economic Development Washington County dues ($10,259)
• Discussion on number of Village Trustees

The General Government & Finance Committee approved the 2023 Economic Development Washington County dues and $22,000 for Music at the Pavilion entertainment costs. The committee also recommended an ordinance and resolution regarding weights and measures licensing and fees, and postponed discussion on a part-time village attorney until budget time.

• Postponed Part-Time Village Attorney position until August/September budget time (unanimous)
• Approved 2023 Economic Development Washington County Dues not to exceed $10,259 (unanimous)
• Recommended Ordinance 02-2023 amending Chapter 12 for weights and measures licensing (unanimous)
• Recommended Resolution 03-2023 establishing 2023 fee schedule for weights and measures devices (unanimous)
• Approved $22,000 for hiring 6 bands for Music at the Pavilion (unanimous)

Village Board

The Germantown Village Board will hold a regular meeting on February 20, 2023, to consider several items, including a conditional use permit to allow a building height increase, two certified survey maps for lot adjustments, and ordinances related to weights and measures licensing and fees. The board will also approve consent agenda items, including accounts payable and a road striping contract, and may enter closed session for a water damage claim and administrator performance goals. The meeting will not be broadcast due to technology issues.

• CUP #02-2023: Increase max building height from 45 to 46.5 feet for Capstone 41 Phase 2 at N128 W20955 Holy Hill Road
• CSM for lot line adjustment at N115 W18850 Clinton Drive and N115 W18835 Edison Drive
• 3-Lot CSM for property on Donges Bay Road and W143 N10330 Gatewood Place
• Ordinance 02-2023: Amending Chapter 12 for Weights and Measures licensing requirements
• Resolution 03-2023: Establishing 2023 Fee Schedule for Weights & Measures Devices

The Village Board approved a conditional use permit to increase the building height at the Capstone development on Holy Hill Road. Trustees also approved two certified survey maps for lot adjustments and updated licensing requirements and fees for weights and measures. Additionally, the Board denied a claim for water damage at a private residence following a closed session discussion.

• Approved building height increase to 46' 6" for Capstone development (5-1)
• Approved lot line adjustment CSM for Clinton and Edison Drive
• Approved 3-lot CSM for Donges Bay Road and Gatewood Place
• Approved Ordinance 02-2023 regarding weights and measures licensing
• Approved Resolution 03-2023 for 2023 weights and measures fees
• Denied water damage claim for N101W15753 Council Bluff Drive (5-1)
• Approved appointments to Celebrate Germantown Committee

Park & Recreation Commission

The Park & Recreation Commission will receive updates on the Kinderberg playground feasibility study and consider approval for Lee Recreation to supply 48 new picnic tables. They will also hold a discussion with GRAEF Consultants and the Trails Committee on the trails master plan.

• Kinderberg Feasibility Study, Playground – Update
• Board Approval for Lee Recreation to provide 48 new picnic tables
• Discussion with GRAEF Consultants on trails master plan

The Park & Recreation Commission approved minutes from January meetings, reviewed an aggressive schedule for the Kinderberg playground feasibility study and bids, and discussed a six-month trails master plan with GRAEF consultants. The meeting also included reports on a volunteer trails committee, the Village Board's purchase of 48 picnic tables from Lee Recreation, and ongoing recreation programs.

• Approved minutes from January 18th and 25th, 2023

Plan Commission

The Germantown Plan Commission will hold public hearings and take action on several rezoning requests, conditional use permits, certified survey maps, and site plan reviews. Items include a rezoning for a horticultural services operation, a rezoning for a pre-cast concrete panel storage facility, a height increase for an industrial building, and a self-storage facility with wetland impact. The meeting will not be broadcast due to technology issues; written comments can be submitted by email before 4:00 p.m. on the meeting day.

• Rezoning from A-1/B-3 to A-2 and CUP for horticultural services at N120 W21350 Freistadt Road
• Rezoning from A-1 to M-1 and site plan for pre-cast concrete panel storage south of Donges Bay Road
• CUP to increase building height from 45 to 46.5 feet at N128 W20955 Holy Hill Road
• CUP for indoor self-storage with wetland setback grading at W188 N10515 Maple Road
• Site plan review for 374,949 sqft industrial building at N104 W12667 Donges Bay Road

The Germantown Plan Commission approved several land-use requests, including a rezoning and conditional use permit for David J Frank's landscape operation, a rezoning and site plan for Stonecast Products' concrete panel storage facility, and a conditional use permit for a building height increase. It also approved multiple certified survey maps for property divisions and lot line adjustments. A proposed self-storage facility was postponed, and a site plan for a large industrial building was postponed for revisions.

• Approved rezoning of 39.3 acres to A-2 Agricultural for DJ Frank (unanimous)
• Approved Certified Survey Map for DJ Frank property (unanimous)
• Approved Conditional Use Permit for DJ Frank horticultural services (unanimous)
• Approved rezoning of 7.5 acres to M-1 Industrial for Stonecast (unanimous)
• Approved 2-lot CSM for Stonecast property (unanimous)
• Approved site development plans for Stonecast storage facility (unanimous, as amended)
• Approved CUP to increase building height to 46'6" for Capstone (unanimous)
• Postponed self-storage facility proposal and Buzdum's Pub patio expansion

Economic Development Commission

The Germantown Economic Development Commission is holding a workshop to craft a strategic platform, including a vision, mission, guiding principles, and major bodies of work. The goal is to align the commission's direction and recommend the platform to the Village Board. The agenda includes approval of minutes and public comment.

• Workshop to craft commission's vision, mission, guiding principles, and major bodies of work
• Discussion of strategic platform based on member interviews and 2050 Comprehensive Plan
• Review of commission's purpose and duties per ordinance
• Public comment period with three-minute limit per person

The Commission held a workshop to develop a Strategic Platform and agreed on draft language for Steps 1 and 2. The Commission requested a revised document from EDWC by March 9 for review before it is presented to the Village Board.

• Appointed Jan Miller chair pro tem (3-0)
• Approved January 9, 2023 meeting minutes (3-0)
• Approved draft Step 1 language with additions of 'redevelopment and revitalization' and changing 'force' to 'body'
• Approved Step 2 as drafted
• Directed EDWC to provide options on TIF policy

Board of Zoning Appeals

The Germantown Board of Zoning Appeals will hold a public hearing on a variance appeal by Rebecca Kirst of Allan Builders LLC, agent for Maxwell and Dawn Rivera, to reduce the front/street yard building setback from 112 feet to 58.3 feet for the property at W129N11638 Hazel Heights (Lot 5 of Harvest Hills Subdivision). The board previously deferred a decision on this request in November 2022, asking for more evidence on alternative septic options. This meeting will consider the appeal again, with public comment allowed.

• Variance appeal to reduce front setback from 112' to 58.3' at W129N11638 Hazel Heights
• Public hearing on variance for Lot 5 of Harvest Hills Subdivision
• Meeting will not be broadcast due to technology issues
• Approval of minutes from November 9, 2022

The Board of Zoning Appeals approved a variance for the property at W129N11638 Hazel Heights, allowing the front yard building setback to be reduced from 112 feet to no less than 66.3 feet. The decision followed a public hearing where the board discussed site topography, septic mound placement, and concerns from neighboring property owners. An initial motion to approve the variance subject to engineering review failed due to a lack of a second.

• Approved November 9, 2022 meeting minutes (unanimous)
• Denied motion to approve variance subject to engineering grade/design approval (failed for lack of second)
• Approved variance to reduce front yard setback to no less than 66.3 feet (3-1)

Utility Advisory Committee

The Utility Advisory Committee will discuss several utility-related matters, including water utility impact fee analysis and sewer service credits. The meeting will also cover water utility cash flow, capital project financing, and future sewer utility rate reviews.

• Discussion on Summer Sewer Service Credit
• Discussion on Impact Fee Analysis for Water Utility
• Discussion on PSC Review and water rate approval for Richfield
• Discussion on Water Utility Cash Flow Analysis and Capital Project Financing
• Discussion on Future Sewer Utility Rate Review

The Utility Advisory Committee recommended to the Public Works Committee a water impact fee study proposal with a not-to-exceed amount of $15,000, approving the motion unanimously. The committee also discussed sewer lift station improvements, summer sewer credit calculations, and deduct meter requirements, but made no recommendations on those items. A motion to add back the 2nd quarter summer sewer credit failed with a tie vote, resulting in no recommendation.

• Recommended water impact fee study with $15,000 not-to-exceed (unanimous)
• Motion to add back 2nd quarter summer sewer credit failed (2-2, no recommendation)
• No recommendation on requiring deduct meters for new builds/irrigation
• Approved December 8th meeting minutes (unanimous)

Public Works & Highways Committee

The Public Works & Highways Committee will review routine maintenance items including road striping, equipment purchases, and infrastructure upgrades. The meeting is procedural with no major policy decisions expected.

• 2023 Center and Edge-Line Striping: $57,200 contract with Washington County for 52 miles of road marking
• Zero Turn Mower Purchase: $14,369 for one Bobcat ZT7061SW mower to replace aging unit
• Roadway Shoulder Reclaimer Purchase: $15,000 for equipment to improve shoulder maintenance efficiency
• Reduce LOC for Dickman 5 – Murphy Pet Foods: Adjustment to line of credit limit
• Approval of January 11, 2023 meeting minutes

The Public Works & Highways Committee recommended several expenditures for road maintenance and equipment. The committee also recommended the expiration of a letter of credit for a specific development property.

• Recommended contracting Washington County for road striping not to exceed $57,200 (Unanimous)
• Recommended purchasing a Bobcat Plus Inc. zero turn mower not to exceed $14,369 (Unanimous)
• Recommended purchasing a shoulder reclaimer from Serwe Implement Municipal Sales not to exceed $10,640 (Unanimous)
• Recommended letting the LOC expire on Feb. 10th for the Dickman Property of Murphy Pet Foods (Unanimous)
• Approved January 11th, 2023 minutes (Unanimous)

Village Board

The Germantown Village Board will meet to decide on purchasing 48 picnic tables for $49,500, approve a 3-year copier contract worth up to $15,766.32 annually, and hear a request to change ownership of a liquor license for Tiny T’s LLC at W157N11638 Fond du Lac Ave. The board will also discuss new business including a Trail Master Plan contract, union contract resolutions, and a 2023–2025 assessment services contract.

• Purchase 48 picnic tables from Lee Recreation for $49,500
• 3-year copier contract with Gordon Flesch not to exceed $15,766.32 per year
• Tiny T’s LLC liquor license change of ownership at W157N11638 Fond du Lac Ave
• Contract with GRAEF for Trail Master Plan not to exceed $30,000
• 2023–2025 assessment services contract with Associated Appraisal Consultants, Inc not to exceed $85,000 annually

The Germantown Village Board approved several items, including a $30,000 contract with GRAEF for a Trail Master Plan, a union contract with Local 730, a liquor license change for Tiny T's LLC, and a $85,000 annual assessment services contract. They also approved paying for a library condenser using AARP funds and capital reserves, and approved the consent agenda. No public hearings were held.

• Approved consent agenda including picnic tables purchase ($49,500) and copier contract ($15,766.32/yr) (unanimous)
• Approved library condenser payment: $200,000 from AARP, $2,000 from capital reserves (Pieper, Hudson, Baum voted no)
• Approved Tiny T's LLC Class B liquor license (change of ownership) (unanimous)
• Approved $30,000 contract with GRAEF for Trail Master Plan (Pieper and Baum voted no)
• Approved Resolution 01-2023 union contract with Local 730 (Myers voted no)
• Approved Resolution 02-2023 TID agreement with F Street Germantown, LLC (Hudson and J. Miller voted no)
• Approved $85,000/yr assessment services contract with Associated Appraisal Consultants (unanimous)

Public Safety Committee

The Germantown Public Safety Committee will discuss a change of ownership for a liquor license, review Walmart call frequency, and consider purchases for a fire extinguisher training simulator and 15 AEDs. The meeting will not be broadcast due to technology issues.

• Tiny T's LLC, W157N11638 Fond du Lac Ave, Class B liquor license change of ownership
• Walmart frequency and duration of calls for service
• Fire Department purchase of fire extinguisher training simulator, not to exceed $18,984.24
• Police Department purchase of 15 AEDs, not to exceed $25,425.00

The Public Safety Committee voted unanimously to forward three items to the Village Board with recommendations for approval: Tiny T's Class B liquor license change of ownership, a fire extinguisher training simulator not to exceed $18,984.24, and fifteen AEDs not to exceed $25,425.00. The committee also discussed police and fire staffing concerns, overtime data, and Walmart calls for service, but took no formal action on those topics.

• Forwarded Tiny T's Class B liquor license change of ownership to Village Board with approval recommendation (unanimous)
• Forwarded fire extinguisher training simulator purchase (not to exceed $18,984.24) to Village Board with approval recommendation (unanimous)
• Forwarded purchase of fifteen AEDs (not to exceed $25,425.00) to Village Board with approval recommendation (unanimous)
• Approved minutes of January 9, 2023 meeting (unanimous)

Park & Recreation Commission

The Park & Recreation Commission will meet to discuss and potentially approve a Request for Proposals (RFP) for a Trail Study. This meeting is designated as a special meeting of the commission.

• RFP Trail Study – Discussion & Approval

The Parks Commission unanimously approved the selection of GRAEF to develop a master trails plan for 2023. This decision followed a recommendation from the Trail Committee.

• Approved GRAEF as the Trails Consultant for the 2023 master trails plan (unanimous)

Library Board

The Library Board will review financial reports, including the treasurer's report and accounts payable. The board is also scheduled to discuss the 2022 Annual Report under new business.

• Review of December 21, 2022, minutes
• Treasurer’s Report
• Accounts Payable
• Budget Printout
• 2022 Annual Report

The Germantown Community Library Board approved the 2022 Annual Report for submission to the Wisconsin Department of Public Instruction. The board also accepted the treasurer's report, approved December 2022 accounts payable, and discussed several operational updates including a lost check and a memorial for a former director.

• Approved 2022 Annual Report for DPI submission (7-0)
• Accepted Treasurer's Report as printed (7-0)
• Approved December 2022 accounts payable (7-0)
• Approved agenda as printed (7-0)
• Approved December 21, 2022 minutes (7-0)

Building Construction Oversight Committee

The Germantown Building Construction Oversight Committee will meet to review three construction-related items: a booster station building, Well #12 pump building, and a proposed "Welcome to Germantown" sign at the west end of Holy Hill Road. The meeting follows standard procedural steps and allows for public comment via email.

• Review Booster Station Building
• Review Well #12 Pump Building
• Discuss "Welcome to Germantown" Sign at West End of Holy Hill Road

The committee recommended approval for the designs of a booster station building and the Well #12 pump building to allow them to proceed to bid. Members also discussed several design and location options for a new 'Welcome to Germantown' sign on Holy Hill Road.

• Recommended approval of Booster Station Building design (Unanimous)
• Recommended approval of Well #12 Pump Building design, estimated at $1,500,000 (Unanimous)
• Approved June 9, 2021 meeting minutes (Unanimous)

Police & Fire Commission

The Germantown Police & Fire Commission is meeting to approve minutes, elect officers, and conduct interviews for full-time firefighter/paramedic applicants, potentially in closed session. The meeting may also set the next meeting date and adjourn.

• Approval of minutes from January 12, 2023
• Election of officers
• Interviews and eligibility list for full-time firefighter/paramedic applicants
• Possible closed session per Wis. Stats. §19.85(1)(c) for employment data

The Police and Fire Commission approved the minutes from the previous meeting and retained current officers. After a closed session to interview firefighter applicants, the commission unanimously approved placing all three interviewed candidates on an eligibility list in alphabetical order, valid for one year. No other substantive decisions were made.

• Approved previous meeting minutes (unanimous)
• Retained current officers (unanimous)
• Approved eligibility list for Colin Benson, Nicholas Rulz, Shawn Schaffer (unanimous)

General Government & Finance Committee

The Germantown General Government & Finance Committee will consider several new business items, including a resolution approving the 2023 union contract for municipal employees, the purchase of 48 picnic tables, a 3-year copier contract, a phone system overview, a computer purchase for Public Works, and a contract for assessment services. They will also receive updates on the 2021 audit and ARPA funding, and review the monthly financial summary.

• Resolution 01-2023: Germantown Municipal Employees Union Local 730 Contract (2% wage increase for 2023)
• Purchase of 48 picnic tables from Lee Recreation, not to exceed $49,500
• 3-year copier contract (RFP process, proposals from Novatech, Ricoh, Gordon Flesch, etc.)
• Computer purchase from Dell for Public Works, not to exceed $12,891.80
• Contract for Assessment Services for 2023-2025 with Associated Appraisal Consultants, Inc., not to exceed $85,000 annually

The committee approved Resolution 01-2023 for the Germantown Municipal Employees Union Local 730 contract, which includes a 2% increase, with Trustee Myers voting no. They also recommended purchasing 48 picnic tables for up to $49,500, approved a 3-year copier contract with Gordon Flesh for up to $15,766.32, and approved a computer purchase from Dell for Public Works up to $12,891.80 (with Trustee Neureuther voting no). The committee recommended a contract for assessment services with Associated Appraisal Consultants, Inc. for up to $85,000 annually for 2023-2025, and voted to issue an RFP for a voice-over-IP phone system.

• Approved Resolution 01-2023, union contract with 2% increase (Myers no)
• Recommended purchase of 48 picnic tables up to $49,500 (unanimous)
• Approved 3-year copier contract with Gordon Flesh up to $15,766.32 (unanimous)
• Approved RFP for voice-over-IP phone system (unanimous)
• Approved computer purchase from Dell for Public Works up to $12,891.80 (Neureuther no)
• Recommended assessment services contract with Associated Appraisal Consultants up to $85,000 annually (unanimous)

Senior Advisory Committee

The Germantown Senior Center Advisory Committee is meeting to discuss and potentially act on the 2023 budget, 2023 senior programming, and a proposed rental fee increase. They will also review the 2022 budget and statistics report as old business. The meeting is open to the public with a three-minute comment period per person.

• 2023 Budget review
• 2023 Senior Programming discussion
• 2023 Rental Fee increase proposal
• 2022 Budget and Statistics Report review

The committee agreed to increase rental fees effective February 1, 2023. Members also approved the use of rainbow stickers and newsletter imagery to signal inclusivity, as well as designating a gender-neutral restroom.

• Approved rental fee increases effective February 1, 2023
• Approved placing rainbow stickers in entryways and in the monthly newsletter
• Approved designating the nurse's office as a gender-neutral restroom
• Denied request for a changing table in the building
• Approved minutes of August 18, 2022 meeting
• Determined Senior Center will take over the Easter Bunny trail and lunch event

Park & Recreation Commission

The Germantown Park & Recreation Commission will hear an update and presentations on the Kinderberg Park playground feasibility study, and will discuss setting fees for the Kids Klub summer 2023 program. The meeting also includes a special trail study meeting scheduled for January 25, 2023.

• Kinderberg Feasibility Study, Playground – Update & Presentations
• Kids Klub Summer 2023 Fees
• Special Trail Study meeting with Park & Recreation Commission – January 25, 2023 at Firemen’s Park Indoor Shelter

The Germantown Park & Recreation Commission approved a $6.00 per day fee increase for the 2023 Summer Kids Klub program. The Commission also heard presentations from three different playground equipment vendors regarding potential designs for Kinderberg Park, and discussed upcoming trail planning and recreation updates.

• Approved 2023 Summer Kids Klub fee increase of $6.00 per day (unanimous)
• Approved November 16, 2022 meeting minutes (unanimous)

Police & Fire Commission

The Germantown Police & Fire Commission will conduct interviews for the police lieutenant position, potentially in closed session, and may take action afterward. The agenda also includes approval of previous minutes and setting the next meeting date.

• Interviews for Police Lieutenant position
• Possible closed session per Wis. Stats. §19.85 (1) (c)
• Approval of minutes from January 12, 2023

Historic Preservation Commission

The Germantown Historic Preservation Commission met on January 16, 2023, and unanimously approved an updated application instruction sheet template. The commission also discussed the Schuster property on Pilgrim Road, 2023 event suggestions, website updates, and a potential Facebook page, with further discussion planned for the next meeting.

• Approved updated application instruction sheet (unanimous)
• Discussed Schuster property on Pilgrim Road (no action)
• Discussed 2023 events (Maifest, Independence Day, Taste of Germantown, Oktoberfest) (no action)
• Discussed website update and brochure creation (no action)
• Discussed potential Facebook page (no action)

Village Board

The Village Board approved a rezoning, conditional use permit, and certified survey map for a property on Maple Road, allowing recreational vehicle and boat storage. The board also approved several consent agenda items, including purchases and licenses, and tabled discussions on police IT staffing and a union contract. A resolution for an advisory referendum on sharing sales tax revenue with Washington County was approved.

• Approved rezoning, CUP, and CSM for W188 N10050 Maple Road (unanimous)
• Approved consent agenda items A-P except C, J, I, P (unanimous)
• Approved water tender truck purchase up to $396,662 (unanimous)
• Approved water service truck with crane up to $105,000 (unanimous)
• Approved change order for cured-in-place pipe project up to $332,919.46 (unanimous)
• Approved open purchase order for water repairs up to $400,000 (unanimous)
• Approved waiver of $5,000 loan payment for FestHalle (5-2, Baum and Hudson no)
• Approved Resolution 02-2023 for advisory referendum on sales tax sharing (Pieper no)

Police & Fire Commission

The Police & Fire Commission approved the minutes from the 11/10/22 meeting, convened into closed session to interview applicants for the Police Lieutenant position, and then returned to open session. All interviewed candidates—Matthew Jones, Jared Spreiter, and Penny Schmitt—were placed on an eligibility list effective for one year. The meeting adjourned at 7:26 p.m.

• Approved previous meeting minutes (unanimous)
• Convened into closed session for lieutenant interviews (unanimous)
• Returned to open session (unanimous)
• Placed Matthew Jones, Jared Spreiter, and Penny Schmitt on one-year eligibility list (unanimous)

Public Works & Highways Committee

The Public Works & Highways Committee recommended approval of Change Order No. 4 for the CIPP lining project, adding $332,919.46 for materials, and forwarded it to the Village Board. It also recommended purchases for road maintenance, a salt brine system, a pickup truck, fire station flooring, a water service truck, and authorized water utility contracts. All recommendations were unanimous and will go to the Village Board for final approval.

• Recommended approving CIPP Change Order No. 4 for $332,919.46 (unanimous)
• Recommended purchasing Crafco asphalt sealant and mastic for $31,990.73 (unanimous)
• Recommended purchasing Henderson 12' First Response System for $94,259 (unanimous)
• Recommended purchasing 2023 pickup truck for $55,000 (unanimous)
• Recommended contracting with Tailored Living for fire station epoxy flooring at $39,600 (unanimous)
• Recommended contracting with Premier Flooring Inc. for interior flooring at $31,850 (unanimous)
• Approved topsoil removal of 19,000 cubic yards from Capstone-41 site (unanimous)
• Recommended purchasing water service truck with crane for $105,000 (unanimous)

Plan Commission

The Germantown Plan Commission approved the site development and building plans for Phase 2 of the Capstone 41 Business Park, including a 294,614 sqft industrial building, with conditions including a requirement for a conditional use permit if wall height exceeds 45 feet. The commission also approved a 2-lot CSM and rezoning for Shawn Beschta, a conditional use permit for recreational storage, two additional self-storage buildings for TR Capital, signs for Golden Pet Manufacturing, and a 3-lot CSM for Village-owned property. Two applications were postponed.

• Approved Capstone 41 Business Park Phase 2 site and building plans (unanimous)
• Approved 2-lot CSM and rezoning of 1.5 acres to Rs-3 for Shawn Beschta (unanimous)
• Approved conditional use permit for recreational vehicle and boat storage for Beschta (unanimous)
• Approved TR Capital self-storage buildings and revised vehicle storage area (unanimous)
• Approved Golden Pet Manufacturing wall and ground signs (unanimous)
• Approved 3-lot CSM for Village-owned 79.05 acres in Town 9 Business Park (unanimous)
• Postponed CUP, site plan, and CSM for Boro Buzdum Trust
• Postponed rezoning, CUP, and CSM for Orange Blossom LLC

Economic Development Commission

The Germantown Economic Development Commission approved minutes from July and November 2022 meetings. Members reviewed a proposed strategic platform presented by EDWC, with next steps to finalize and present to the Village Board. No substantive policy decisions were made.

• Approved minutes for July 11, 2022 and November 14, 2022 (4-0)

Public Safety Committee

The Public Safety Committee unanimously recommended approval of a $396,662 water tender truck purchase from Midwest Fire, forwarding it to the Village Board. It also recommended approval of several licenses, including a Class B fermented malt beverage license for China Kitchen, four pet fancier renewals, and three secondhand dealer renewals. The committee discussed police and fire staffing and IT concerns, directing further discussion and a meeting with Walmart management.

• Recommended approval of $396,662 water tender purchase from Midwest Fire (unanimous)
• Recommended approval of Class B fermented malt beverage license for China Kitchen (unanimous)
• Recommended approval of four pet fancier license renewals (unanimous)
• Recommended approval of secondhand jewelry dealer renewal for Kessler's Diamond Center (unanimous)
• Recommended approval of secondhand article license renewals for EcoATM and Pilgrim Antique Mall (unanimous)
• Directed Chief Snow to schedule meeting with Walmart management (no formal motion needed)
• Placed police and fire staffing needs on monthly agenda for continued discussion