Glen Ellyn public meetings in 2021

Historic Preservation Commission

The Glen Ellyn Historic Preservation Commission is meeting to handle routine business, including approving minutes from October and receiving reports. The main discussion item is planning for a Preservation Month event.

• Discussion of Preservation Month event
• Approval of minutes from October 21, 2021 meeting
• Public comment period
• Reports from Chairman, Village Board Trustee, and Staff

The Commission approved the minutes from their October 21, 2021, meeting and discussed plans for a historic preservation event scheduled for May 12, 2022. Members also heard a presentation regarding tree preservation at 737 Forest and received updates on Historical Society activities and village projects.

• Approved October 21, 2021 meeting minutes (unanimous)

Building Board of Appeals

The Building Board of Appeals will review potential adoptions of the 2018 International Property Maintenance Code and the 2017 NFPA 70 National Electric Code. The board will also receive updates and feedback regarding the Building Community Listening Session held on November 17, 2021.

• Review of 2018 International Property Maintenance Code with proposed amendments
• Review of 2017 NFPA 70, National Electric Code, with proposed amendments
• Update on the November 17, 2021, Building Community Listening Session
• Approval of November 17, 2021, meeting minutes and listening session transcript

The Board approved modifications to the National Electric Code. Recommendations regarding the International Property Maintenance Code were tabled until the next meeting.

• Approved proposed National Electric Code modifications (voice vote)
• Tabled recommendations for the Property Maintenance Code (voice vote)
• Approved November 17, 2021 meeting minutes (voice vote)
• Approved November 17, 2021 meeting transcript (voice vote)

Zoning Board of Appeals

The Glen Ellyn Zoning Board of Appeals will hold a public hearing on a variation request from property owner Iwona Kapica to reconstruct a non-conforming detached garage at 105 North Main Street. The garage encroaches into the required interior side yard beyond what is permitted for accessory structures. The board may make a recommendation, which will then go to the Village Board for consideration.

• Public hearing for variation at 105 North Main Street
• Approval of draft minutes from November 9, 2021 meeting
• Village Board Trustee Report
• Chairman's Report
• Staff Report

The Zoning Board of Appeals recommended approval of a side yard setback variation to allow the reconstruction and expansion of a non-conforming garage. The board also discussed a request for a lot coverage variation for a property at 737 Forest, though no formal action was taken.

• Approved November 9, 2021, meeting minutes (voice vote)
• Recommended approval of zoning variation for 105 N. Main Street to allow garage reconstruction 3.26 feet from side property line (4-0)

Board of Fire and Police Commissioners

This meeting of the Board of Fire and Police Commissioners has been canceled. The next regular meeting is scheduled for January 11, 2022 at 3:30 PM. No items will be discussed or acted upon at this time.

• Meeting canceled

Village Board

The Glen Ellyn Village Board will vote on several routine items and two major contracts: a $329,734.48 amendment for CBD streetscape engineering and a third amendment to the Apex 400 redevelopment agreement. The consent agenda includes appointments, a $149,800 tree purchase, a $199,000 engineering services contract, and fee changes for parking and ambulance services.

• Approve $329,734.48 amendment for CBD Streetscape and Utility Improvements Phase II engineering with Civiltech Engineering, Inc.
• Approve third amendment to redevelopment agreement with GSP Development, LLC for 400 & 418-424 N. Main Street.
• Approve purchase of parkway trees from Suburban Tree Consortium for $149,800 from Motor Fuel Tax Fund.
• Authorize contract with Hampton, Lenzini and Renwick, Inc. for 2022 engineering services up to $199,000.
• Approve ordinances amending parking fees and ambulance service fees.

The Glen Ellyn Village Board approved several routine items on its consent agenda, including a $149,800 parkway tree purchase, a not-to-exceed $199,000 engineering services contract, and a $329,734.48 streetscape engineering amendment. The board did not approve a third amendment to the Apex 400 redevelopment agreement and a first amendment to a public parking license agreement, with the motion failing 3-2. Trustees Christiansen and Kalinich were excused, and President Senak voted against the motion.

• Approved consent agenda (6-0) including board appointments, $149,800 parkway tree purchase, $199,000 engineering contract, GEYFS mental health MOU, Groot waste collection extension, and two ordinances
• Approved $329,734.48 Amendment No. 3 for CBD Streetscape Phase II engineering with Civiltech (4-0)
• Apex 400 redevelopment agreement third amendment and parking license first amendment not approved (3-2)
• Adjourned (0-0)

Plan Commission

The Glen Ellyn Plan Commission will hold a public hearing on a proposed 23-unit townhome development at Harding Avenue and IL Route 53, and discuss a pre-application for a daycare center at 600 N. Main Street. The commission will also approve minutes from the November 4 meeting and receive reports from trustees, chairman, and staff.

• Public hearing for Harding Glen Townhomes: 23-unit townhome development, special use permit, PUD, subdivision, zoning map amendment
• Pre-application meeting for daycare center at 600 N. Main Street, requesting special use and zoning variations
• Approval of draft minutes from November 4, 2021 Plan Commission meeting

The Plan Commission unanimously recommended approval for a 23-unit townhome project at 787 Harding Avenue and 138 IL Route 53. The commission also held a pre-application meeting for a proposed daycare center at 600 N. Main Street, where members and residents expressed significant concerns regarding traffic and parking.

• Recommended approval of 23-unit townhome development at 787 Harding Ave/138 IL Route 53 (Unanimous)
• Approved November 4, 2021 meeting minutes (Voice vote)

Environmental Commission

The Commission will discuss various old business items including land use, green business, and waste reduction. The meeting includes updates on upcoming library events and training on the Open Meetings Act.

• Recommendation to offer aluminum/glass recycling at Village events
• Discussion of Green Guidelines for New Development
• Discussion of Streetscape Plan and Native Gardens
• Discussion of Landmark Tree Recognition Program
• Discussion of connecting IL Prairie Path & Great Western Trail

The Environmental Commission approved the minutes from its October 19, 2021 meeting by unanimous vote. The commission agreed to partner with the Park District on an Earth Day event on April 24 and discussed a tentative Recycling Extravaganza on April 30. It also discussed a proposed Business Recognition Program that would require village board approval, and heard updates on utility box beautification, water treatment, and upcoming Green Gathering events. No other formal votes were recorded.

• Approved minutes from October 19, 2021 meeting (unanimous)
• Agreed to participate in Park District Earth Day event on April 24
• Discussed tentative Recycling Extravaganza date of April 30
• Discussed Business Recognition Program; no vote taken, would need village board approval
• Heard that AT&T will not wrap utility boxes due to liability, maintenance, and budget
• Adjourned meeting at 9:22 p.m.

Village Board

The Glen Ellyn Village Board is holding a special meeting to adopt the Fiscal Year 2022 budget and the 2021 property tax levy on second reading. The board will also vote on a consent agenda that includes routine payments, meeting minutes, special service area tax levies, golf fees, and zoning variations. A public update on arts projects is scheduled, and the board plans to adjourn to executive session for personnel and collective bargaining discussions.

• Adoption of FY2022 budget ordinance totaling $71,668,631
• Adoption of 2021 property tax levy of $15,291,661 for Village and Library
• Consent agenda includes payroll and vouchers totaling $3,147,589.86
• Tax levies for Special Service Areas 12-19 ranging from $700 to $122,797
• Zoning variation for building addition at 333 Indian Drive and sign code variation for Brookshire Subdivision

The Village Board approved the 2022 annual expenditure budget and the associated tax levy. The budget includes enhanced police and EMS service levels and the use of American Rescue Plan Act (ARPA) funds. Residents will see a property tax increase of approximately $20 for a $500k home.

• Approved FY2022 expenditure budget of $71,668,631 (6-0)
• Approved tax levy of $15,291,661 for the Village and Public Library (5-1)
• Approved $3,147,589.86 in payroll and vouchers (6-0)
• Approved zoning variations for building addition at 333 Indian Drive (5-1)
• Approved sign code variation for Brookshire Subdivision (6-0)
• Approved 2022 Village Links' Golf User Fees (6-0)
• Approved tax levies for Special Service Areas 12 through 19 (6-0)

Community Relations Commission

The Commission will review the minutes from the November 4, 2021, meeting and receive an update regarding the Chicagoland World Relief Organization. The agenda also includes a facilitated prioritization exercise as part of strategic discussions.

• Approval of November 4, 2021, minutes
• Chicagoland World Relief Organization request update
• Facilitated prioritization exercise

The Commission conducted a prioritization exercise to identify gaps in the village's diversity, equity, and inclusion efforts. They selected four key initiatives to guide their focus for the coming year.

• Approved minutes from November 4, 2021 (Unanimous)
• Selected 'Village Policy and Training' as a priority initiative
• Selected 'Community Outreach' as a priority initiative
• Selected 'Create awareness & Education' as a priority initiative
• Selected 'Attainable & inclusive living' as a priority initiative

Recreation Commission

The Glen Ellyn Recreation Commission is meeting to discuss and vote on 2022 user fees, the main action item. The agenda also includes approval of the October 29, 2021 minutes, standing reports from staff and the trustee liaison, and public comments.

• Vote on 2022 user fees
• Approval of minutes from 10/29/2021
• Standing reports from Manager Jeff Vesevick, Reserve 22's Brad Chapple, and Trustee Liaison Steve Thompson

The Glen Ellyn Recreation Commission unanimously approved the Model A 2022 user fees as presented, which include a $2 increase for the weekend 18-hole rate and a $1 increase for all 9-hole categories, with no change to the weekday 18-hole rate. The Commission also unanimously approved the minutes of the October 29, 2021 meeting. In discussion, the Commission concurred to hold a one-day 2022 Have-One-On-Us event, with further discussion set for the January 2022 meeting. Staff reported October 2021 golf was profitable and Reserve 22 is projected to have its most profitable year ever.

• Approved Model A 2022 user fees as presented, including $2 weekend 18-hole increase and $1 9-hole increase (7-0)
• Approved minutes of the October 29, 2021 meeting (7-0)
• Concurred to hold a one-day 2022 Have-One-On-Us event; further discussion scheduled for January 2022
• Adjourned the meeting at 8:32 A.M.

Building Board of Appeals

The Glen Ellyn Building Board of Appeals is meeting to consider adopting several state and federal construction codes, including the 2014 Illinois Plumbing Code and the 2018 International Energy Conservation Code. The agenda also includes a community listening session with updates from the Community Development Department and Building Division. The meeting is scheduled from 6:30 PM to 9:00 PM.

• Review of 2014 Illinois Plumbing Code for potential adoption
• Review of 2010 Illinois Americans with Disabilities Act
• Review of 2018 Illinois Accessibility Code
• Review of 2018 International Energy Conservation Code
• Community listening session with Building Division updates

The Building Board of Appeals voted to adopt the 2014 Illinois Plumbing Code, the 2010 Americans with Disabilities Act, the 2018 Illinois Accessibility Code and the 2018 International Energy Conservation Code. Staff recommended adopting each as written and published, with no amendments, to allow local enforcement. The Board also approved the draft minutes of its August 25, 2021 meeting. Staff said a follow-up meeting will be scheduled to review the next series of codes.

• Adopted the 2014 Illinois Plumbing Code (roll call, all yes)
• Adopted the 2010 Americans with Disabilities Act (roll call, all yes)
• Adopted the 2018 Illinois Accessibility Code (roll call, all yes)
• Adopted the 2018 International Energy Conservation Code (roll call, all yes)
• Approved draft minutes of the August 25, 2021 meeting (roll call vote)

Village Board

The Village Board will hold a special workshop to discuss several key topics. Discussion items include the proposed 2022 draft budget, a strategic plan update, and preservation efforts for the McKee House.

• 2022 Draft Budget discussion
• 2020-2022 Strategic Plan third quarter update
• McKee House preservation update
• Glen Ellyn Youth and Family Services update

At a special workshop meeting, the Glen Ellyn Village Board discussed but took no formal votes on several items. Trustees voiced support for adding $105,000 to the $85,000 already budgeted for Glen Ellyn Youth and Family Services, though some asked where the money would come from; Trustee Payne suggested ARPA funds. On the 2022 draft budget, the board reached general consensus to rework the draft with a CPI factor for both the Capital and General funds, after Finance Director Coyle reported $554,000 in programmed savings. The board also received updates on the McKee House and the 2020-2022 Strategic Plan, and adjourned at 9:56 p.m.

• No formal votes recorded; meeting was a discussion-only workshop
• Trustees voiced support for an additional $105,000 for Glen Ellyn Youth and Family Services, on top of $85,000 already budgeted; no vote taken
• General consensus to rework the 2022 draft budget with a CPI factor for both Capital and General funds
• Finance Director Coyle reported $554,000 in total programmed budget savings, including $150,000 from a five-year no-interest police camera financing plan
• Manager Franz reported the Village Board previously approved an amendment to the Forest Preserve agreement on McKee House use; SOARRING Foundation is drafting a lease with the Forest Preserve District
• Manager Franz said $4,000,000 is needed for McKee House repairs, to be raised through donations, not Village funds
• Adjourned at 9:56 p.m. (motion by Trustee Thompson, second by Trustee Payne)

General

The Glenbard Wastewater Authority is holding its annual meeting to review FY2020 financial reports, hear a summary of 2021 activities and 2022 goals, and vote on the proposed CY2022 budget of $12,483,337. The agenda includes routine items like approving minutes and public comment.

• Motion to approve CY2022 budget of $12,483,337 (Operations & Maintenance $4,663,218; Capital Plan $7,820,119)
• Review of FY2020 annual financial reports by Lauterbach & Amen, LLP
• Summary of CY2021 events and CY2022 goals by Executive Director and Assistant Director
• Approval of minutes from November 19, 2020 annual meeting

Finance Commission

The Glen Ellyn Finance Commission will review September 2021 financial reports, consider a revised Pension Funding Policy for recommendation to the Village Board, and receive an update on the 2022 budget. The meeting also includes public comment and routine reports.

• Motion to recommend approval of revised Pension Funding Policy to Village Board
• Review of Village Links/Reserve 22 Financial Statements for September 2021
• Review of General Fund Financial Report for September 2021
• 2022 Budget update from Finance Director Coyle
• Economic Development Update

The Glen Ellyn Finance Commission voted unanimously to recommend the Village Board transition to a 15-year open amortization for the police pension actuarial required contribution in one-year increments. Commissioners also unanimously approved the minutes of the September 20, 2021 meeting. The rest of the meeting was informational: staff reported on golf, General Fund, and pension finances, and presented highlights of the proposed 2022 budget, including a suggested one-year deferral of the $115,000 Zoning Code Update. No other substantive decisions were recorded.

• Recommended to Village Board: transition to 15-year open amortization for police pension contribution in 1-year increments (Unanimous; Ayes: Campagna, Dan, Greeno, J. VanEk, Oakes; Absent: Cleaver, DeLeon, Peck)
• Approved minutes of the 9/20/2021 Finance Commission meeting (Unanimous; Ayes: Campagna, Dan, Greeno, J. VanEk, Oakes; Absent: Cleaver, DeLeon, Peck)
• Adjourned the meeting at 8:15AM (moved by Oakes, seconded by Campagna)

Capital Improvements Commission

The Glen Ellyn Capital Improvements Commission is meeting to discuss current business, including a presentation on the CMAP Pavement Management Program and an update on the CBD SUI. They will also consider approving the minutes from the October 12, 2021 meeting and receive reports from trustees, public works, and engineering.

• CMAP Pavement Management Program presentation
• CBD SUI November 2021 update
• Approval of October 12, 2021 meeting minutes
• Engineering project report dated November 5, 2021

The Commission reviewed a presentation on a new Pavement Management Program to update the village's roadway rehabilitation plan. Staff reported a current average Pavement Condition Index (PCI) score of 72.6. No formal votes were taken on the program or streetscape updates.

• Approved minutes from October 12, 2021 meeting (Unanimous)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners meeting originally scheduled for November 9, 2021 at 4:30 PM has been cancelled and rescheduled to the same day at 7:45 AM in the Glen Ellyn Police Department Community Room. The agenda contains no other items.

• Meeting cancelled and rescheduled to 11/9/21 at 7:45 AM

Board of Fire and Police Commissioners

The Board will review and approve minutes from previous meetings. The agenda includes a motion regarding the Lateral Hire Eligibility List and a request to enter an Executive Session to discuss specific employee matters.

• Approval of minutes from 10/14/2021 and 10/18/2021
• Motion to approve Lateral Hire Eligibility List
• Motion to enter Executive Session regarding employee appointment, compensation, or discipline

The Board of Fire and Police Commissioners voted to disqualify three specific candidates from the hiring process. The board also received updates on the lateral list and a general organizational chart of the Glen Ellyn Police Department.

• Disqualified Candidates #447, #440, and #448 from the hiring process (2-0)

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding a property at 333 Indian Drive. The owner is requesting a variation to allow an existing addition to remain despite encroaching into front and side yard setbacks. Following the hearing, the Board may make a recommendation to the Village Board.

• Public hearing for 333 Indian Drive setback variation
• Approval of August 24, 2021, meeting minutes

The Zoning Board of Appeals held a public hearing and voted 6-1 to recommend approval of three zoning variations for an ongoing addition at 333 Indian Drive. The requests involved minor setbacks from the front and side lot lines and proximity to the neighboring structure. The board also approved the August 24, 2021 meeting minutes.

• Approved draft minutes of the August 24, 2021 meeting (unanimous)
• Adopted findings of fact for 333 Indian Drive (voice vote)
• Recommended approval of zoning variations for 333 Indian Drive (6-1 vote)

Village Board

The Glen Ellyn Village Board will hold public hearings and first readings on the proposed FY2022 budget of $71,989,023 and the 2021 property tax levy of $15,201,558. The board will also consider several consent agenda items, including a liquor license increase, a software maintenance fee, and a landmark designation. A presentation on the JUST program and an update on youth counseling services are also scheduled.

• Public hearing and first reading of FY2022 budget ($71,989,023)
• Public hearing and first reading of 2021 property tax levy ($15,201,558)
• Ordinance to increase number of Class B-1 liquor licenses
• Sole source purchase with Tyler Technologies for $95,382.67
• Landmark designation for 615 Riford Road

The Board approved the first reading of the FY2022 budget and the 2021 property tax levy. A height deviation for HVAC equipment at the Apex 400 development was approved despite some trustee opposition. The Board also approved several routine items via a consent agenda, including a landmark designation for 615 Riford Road.

• Approved first reading of FY2022 expenditure budget of $71,989,023 (6-0)
• Approved first reading of 2021 property tax levy of $15,201,558 (6-0)
• Approved height deviation for HVAC units and ducts at Apex 400 development (4-2)
• Approved return to full municipal permit parking rates for 2022 (6-0)
• Approved landmark designation for 615 Riford Road (6-0)
• Approved $1,641,193.58 in payroll and vouchers (6-0)
• Approved $213,750 cash purchase of 95 golf cars (6-0)
• Approved $95,382.67 for MUNIS software support and licensing (6-0)

Plan Commission

The Glen Ellyn Plan Commission will hold a public hearing on a request by Patrick J. Murphy for preliminary and final plats of subdivision, along with code variations, to create a 7-lot single-family subdivision called Glen Estates at 982-992 Hill Avenue. The commission will also approve minutes from two prior meetings and receive reports from trustees, the chairman, and staff. After the hearing, the commission's recommendation will go to the Village Board for final action.

• Public hearing on 982-992 Hill Avenue: Major Subdivision request for Glen Estates, a 7-lot single-family subdivision
• Request includes Subdivision Regulations Code Variations and Zoning Code Variations
• Approval of draft minutes from October 7 and October 14, 2021 Plan Commission meetings

The Glen Ellyn Plan Commission held a public hearing and recommended approval of preliminary and final plats of subdivision, subdivision regulations code variations, and zoning code variations for a seven-lot single-family residential development known as Glen Estates Subdivision at 982-992 Hill Avenue. The commission voted 5-0 to recommend the project to the Village Board with conditions regarding plan conformance and impact fee payments. The commission also approved draft minutes from prior October meetings.

• Approved October 7, 2021 Plan Commission meeting minutes (voice vote)
• Approved October 14, 2021 Plan Commission meeting minutes (voice vote)
• Recommended approval of preliminary and final plats, subdivision regulations variations, and zoning code variations for the 7-lot Glen Estates Subdivision at 982-992 Hill Avenue (5-0)

Community Relations Commission

The Glen Ellyn Community Relations Commission is meeting to handle routine business, including approving minutes, hearing public comments, and discussing a request from the Chicagoland World Relief Organization. The commission will also engage in strategic discussions on prioritization and program planning, and receive training on the Open Meetings Act, FOIA, and Robert's Rules of Order.

• Chicagoland World Relief Organization request
• Approval of October 6, 2021 minutes
• Strategic prioritization exercise
• Program planning discussion
• Training on Open Meetings Act, FOIA, and Robert's Rules

The Community Relations Commission voted unanimously to recommend that the Village Board have staff conduct additional research on changing the 10-4-8.-R2 zoning code to allow an additional family to live in one home, responding to a request to house a refugee family. The commission also unanimously approved the minutes of its October 6, 2021 meeting. Members received liaison reports and training on the Open Meetings Act, FOIA, and Robert's Rules of Order. No other substantive decisions were made.

• Approved minutes of the October 6, 2021 meeting (unanimous)
• Recommended that the Village Board have staff research changing the 10-4-8.-R2 zoning code to allow an additional family in one home (unanimous)
• Adjourned the meeting at 9:06 p.m. (motion by Commissioner Roman-Garcia, seconded by Commissioner Luangrath-Ullrik)

Village Board

The Glen Ellyn Village Board is holding a special workshop to review and discuss the 2022 budgets for the General Fund (including Fire, EMS, Police, and Public Works), Forfeiture Fund, Enterprise Fund (Water & Sewer, Refuse), Equipment Services Fund, and the Capital Program. The meeting also includes a motion to enter executive session to discuss the purchase or lease of real property. Public comments are welcome.

• General Fund 2022 Budget review for Fire, EMS, Police, and Public Works
• Forfeiture Fund 2022 Budget
• Enterprise Fund 2022 Budget for Water & Sewer and Refuse
• Equipment Services Fund 2022 Budget
• Capital Program wrap-up

The Village Board held a special workshop meeting on November 1, 2021, to review the proposed 2022 General Fund, Enterprise Fund, and Equipment Services Fund budgets. Finance Director Coyle presented details and noted that a public hearing is set for November 8 and adoption is scheduled for December 8. The board discussed various budget items, including public safety staffing, a proposed pay study, and potential revenue increases, but did not make any final decisions. Trustees were asked to submit comments by Thursday for discussion at the next meeting.

• No substantive decisions were made; the meeting was a budget workshop
• Public hearing on the 2022 budget set for November 8
• Budget adoption scheduled for December 8
• Board discussed but did not decide on a $50,000 pay study
• Board discussed but did not decide on increasing the Motor Fuel Tax
• Board discussed but did not decide on closing a $450,000 budget gap
• Trustees asked to submit budget comments by Thursday

Recreation Commission

The Recreation Commission will meet to discuss user fees for the 2022 year. The meeting also includes standing reports from the Manager, Reserve 22, and the Trustee Liaison.

• 2022 User Fees Discussion
• Manager report by Jeff Vesevick
• Reserve 22 report by Brad Chapple
• Financial report by Jeff Vesevick

The Recreation Commission approved the minutes of its August 27, 2021 meeting and heard standing reports on golf operations, Reserve 22, and finances. Director of Golf Noel Allen presented proposed 2022 user fees, including a $2 weekend 18-hole increase and a $1 increase for all 9-hole categories, and recommended the Model A scenario; the Commission did not vote and will make a formal recommendation to the Village Board at its next meeting on 11/19/21. Discussion of the Have-One-On-Us event and the service entrance was also deferred to the next meeting.

• Approved minutes of the 8/27/21 meeting as presented (5-0; Austin and Scott absent)
• No vote taken on 2022 user fees; formal recommendation to the Village Board set for 11/19/21
• Have-One-On-Us event discussion tabled to the next meeting; staff to prepare a recommendation
• Service entrance discussion placed on the next agenda

Village Board

The Glen Ellyn Village Board is holding a special workshop to review the proposed 2022 budget, covering General Fund revenues and departmental budgets, as well as other funds including TIF, ARPA, Parking, and Police Pension. This is a discussion session, not a final vote; a public hearing is scheduled for November 8, 2021.

• General Fund 2022 budget review (revenues, Administration, Community Development, Finance, IT)
• Other Government Funds: TIF and ARPA funds
• Other Funds: Parking, Facilities Maintenance Reserve, Insurance, Police Pension, Corporate Reserve
• Next budget workshop: November 1, 2021; public hearing: November 8, 2021

The Village Board held a special meeting to review the proposed 2022 General Fund and other government fund budgets. Staff presented revenue and expense projections, including adjustments for staffing, departmental operations, and American Rescue Plan Act (ARPA) allocations. No final budget adoption occurred; the Board discussed potential funding priorities, such as increasing the recycling event budget and addressing lead pipe replacement.

• Approved remote participation for Trustee Gould (6-0)
• Adjourned the special meeting (6-0)

Village Board

The Village Board will consider several routine items via a consent agenda, including multi-family development plans and engineering services. The meeting also includes proclamations and a quarterly report from the Alliance of Downtown Glen Ellyn.

• Avere on Duane multi-family development plans at 437 Duane Street
• Public improvements and bill of sale for Bucky's Gas Station at 1125 Roosevelt Road
• $262,775 contract for 2022 Street Improvements Project design engineering
• $64,415 contract for Park Boulevard Water Main Improvements design engineering
• $52,099.55 contract for 2022 Central Business District floral material installation

The Glen Ellyn Village Board approved a consent agenda covering payroll and vouchers totaling $1,941,327.13 along with several contracts, ordinances, and resolutions, by a 6-0 vote. One item, Ordinance No. 6910VC on municipal permit parking lot fees, was removed from the consent agenda and tabled until November 8, 2021, also by 6-0. The board then voted 6-0 to adjourn into executive session to discuss the purchase or lease of real property, without returning to open session.

• Approved consent agenda items 1-5 and 7-10, including payroll and vouchers of $1,941,327.13 (6-0)
• Approved revised lease agreement with the Forest Preserve District of DuPage County for Churchill Woods Forest Preserve properties (6-0, part of consent agenda)
• Approved Ordinance No. 6909 amending the Avere on Duane planned unit development at 437 Duane Street (6-0, part of consent agenda)
• Approved Resolution 2111 accepting public improvements for the Avere on Duane development at 437 Duane Street (6-0, part of consent agenda)
• Approved Resolution No. 2112 accepting public improvements for Bucky's Gas Station at 1125 Roosevelt Road (6-0, part of consent agenda)
• Authorized a one-year 2022 Central Business District floral contract with Beary Landscape Inc. not to exceed $52,099.55 (6-0, part of consent agenda)
• Authorized agreements with Engineering Resource Associates ($64,415) and Primera Engineers, Ltd. ($262,775) for design engineering services (6-0, part of consent agenda)
• Removed Ordinance No. 6910VC on municipal permit parking lot fees from the consent agenda and tabled it until November 8, 2021 (6-0)

Village Board

The Glen Ellyn Village Board is holding a special workshop to discuss the 2022 budget, including a budget overview and the Village Links/Reserve 22. This is a discussion-only meeting; no formal votes are listed on the agenda.

• 2022 Budget Overview
• Village Links/Reserve 22

The Village Board held a special workshop meeting to review the draft 2022 budget presented by Finance Director Coyle, covering operating and capital increases, personnel changes, and revenue impacts. General Manager Jeff Vesevick also presented the Village Links and Reserve 22 budget and operations. No final votes on the budget or ordinance adoptions occurred; the meeting concluded with an adjournment vote.

• Adjourned the special meeting (6-0)

Historic Preservation Commission

The Glen Ellyn Historic Preservation Commission will hold a public hearing to consider landmarking a single-family home at 615 Riford Rd. and review an exterior alteration application for the landmarked property at 369 N. Main Street. Staff will also present information on the proposed Avere on Forest multi-family development at 453 Forest Avenue and 576-580 Duane Street (US Bank site). The meeting includes routine items such as approval of minutes and reports.

• Public hearing on landmarking application for 615 Riford Rd.
• Exterior alteration application for 369 N. Main Street (landmarked property)
• Presentation on Avere on Forest multi-family development at 453 Forest Ave. and 576-580 Duane St.
• Approval of minutes from September 26, 2021 meeting

The Historic Preservation Commission recommended that the Village Board grant landmark status to a home at 615 Riford Road. The commission also granted retroactive approval for window replacements at a landmarked property on North Main Street.

• Approved final request for window replacements at 369 North Main Street (Unanimous)
• Recommended approval of landmark application for 615 Riford Road to the Village Board (Unanimous)

Police Pension Board

The Glen Ellyn Police Pension Board is meeting to review the third quarter investment report from Marquette Associates and the 2021 actuarial report from Foster & Foster, including a 15-year open amortization model. The board will also vote on approving the annual report to the Village Board, expense vouchers totaling $1,113,839.63, and membership changes or contribution refunds. Public comment is open for non-agenda items.

• Quarterly investment report presentation by Marquette Associates
• 2021 Police Pension Actuarial Report and 15-year open amortization model by Foster & Foster
• Motion to approve annual report to Village Board
• Approval of expenses: $476,674.88 vouchers and $637,164.75 pension expenses, total $1,113,839.63
• Approval of membership changes, transfers, and contribution refunds

The Police Pension Board approved the July 21, 2021 minutes, accepted the third-quarter investment report from Marquette Associates, approved the Municipal Compliance report to the Village Board, and approved expense vouchers of $476,674.88 plus pension expenses of $637,164.75, totaling $1,113,839.63. All recorded votes were unanimous among the four trustees present; Trustee James King was absent. The board also heard that three pay codes (specialty pay, court pay, and prep court standby) were determined to be pensionable, with further guidance pending from Rick Reimer, and set 2022 meeting dates.

• Approved minutes from the July 21, 2021 meeting (unanimous)
• Accepted third-quarter investment report as presented (unanimous)
• Approved Municipal Compliance report as printed (unanimous)
• Approved expense vouchers of $476,674.88 and pension expenses of $637,164.75, totaling $1,113,839.63 (unanimous)
• Adjourned the meeting at 8:58 p.m. (unanimous)
• No action taken on Officer Stephen Miko's departure effective August 2, 2021, as he is not yet eligible to retire and collect a pension

Environmental Commission

The Glen Ellyn Environmental Commission is meeting to discuss new business including tree corridor cultivation in historic districts, development plans for the U.S. Bank site, and the village's GRC2 scorecard. They will also receive an update on the Chicago Region Climate Action Plan. Old business items include recycling and composting initiatives, green business programs, and tree stewardship efforts. The meeting is open to the public with opportunities for comment.

• Discuss Tree Corridor Cultivation in Glen Ellyn Historic Districts
• Review Development Plans for U.S. Bank Site
• Review Glen Ellyn's GRC2 Scorecard
• Update from the Chicago Region Climate Action Plan
• Recommendation to Offer Aluminum & Glass Recycling at Village Events

The Environmental Commission approved the minutes from their September 21, 2021 meeting. Commissioners also discussed several ongoing initiatives, including tree corridor cultivation, the Avere on Forest development plans, and a proposed Green Business Recognition Program.

• Approved September 21, 2021 meeting minutes (unanimous)
• Appointed Commissioner Kwiatkowsky as liaison to COD Arts Committee

Board of Fire and Police Commissioners

The Glen Ellyn Board of Fire and Police Commissioners is meeting to consider entering an executive session to discuss personnel matters, specifically the appointment, employment, compensation, discipline, performance, or dismissal of specific employees. The agenda contains no other substantive items, only procedural steps.

• Motion to enter executive session under Open Meetings Act 2(c)(1) for personnel matters

The Village of Glen Ellyn Board of Fire and Police Commissioners held a special meeting on October 18, 2021. The board held an executive session and voted not to advance Candidate #428 in the hiring process before adjourning the meeting.

• Moved into Executive Session at 6:31 pm (2-0)
• Returned to open session at 7:18 pm (2-0)
• Voted not to move Candidate #428 forward in the hiring process (2-0)
• Adjourned the meeting at 7:21 pm (2-0)

Plan Commission

The Glen Ellyn Plan Commission will hold public hearings on two requests: a sign variation for a residential establishment sign at the Brookshire Subdivision, and an amendment to the Avere on Duane PUD, including a zoning map amendment and lot consolidation for an outdoor amenity area. The commission will also take public comment and receive reports from trustees, the chairman, and staff.

• Sign variation request for Outlot A, Jenna Court, Brookshire Subdivision HOA to allow a residential establishment sign for a 9-lot subdivision (ordinarily requires 20+ units)
• PUD amendment, zoning map amendment, and lot consolidation for 437 Duane Street & 424 Prospect Avenue (Avere on Duane) to construct an outdoor amenity area

The Plan Commission recommended approval for a sign variation at the Brookshire Subdivision and a PUD amendment to add outdoor amenities at the Avere on Duane apartment complex. Both items will proceed to the Village Board of Trustees for final consideration.

• Approved September 23, 2021 meeting minutes
• Recommended approval of Brookshire Subdivision sign variation (4-1)
• Recommended approval of Avere on Duane PUD and zoning amendments (4-0, 1 recusal)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners is meeting to consider entering an executive session to discuss personnel matters, specifically the appointment, employment, compensation, discipline, performance, or dismissal of specific employees. The agenda contains only this item, which is procedural in nature.

• Motion to enter executive session under Open Meetings Act 2(c)(1)

The Board of Fire and Police Commissioners held a special meeting on October 14, 2021, with two commissioners present and a quorum confirmed. The board moved into executive session at 1:05 pm and returned to open session at 1:42 pm. In open session, the board voted 2-0 to move Candidate #438 forward in the hiring process. No public comment or new business was recorded, and the meeting adjourned at 1:43 pm.

• Approved moving Candidate #438 forward in the hiring process (2-0)
• Moved into executive session at 1:05 pm (2-0)
• Returned to open session at 1:42 pm (2-0)
• Adjourned the meeting at 1:43 pm (2-0)

Capital Improvements Commission

The Glen Ellyn Capital Improvements Commission is meeting to discuss current business, including an update on the CBD SUI project, and to receive the engineering project report dated October 8, 2021. The agenda also includes approval of the September 14, 2021 meeting minutes and public comment.

• CBD SUI project update
• Engineering project report dated October 8, 2021
• Approval of September 14, 2021 meeting minutes

The Capital Improvements Commission approved its September 14, 2021 minutes and received updates on the downtown CBD streetscape project. Staff reported the Village Board unanimously decided not to eliminate right-turn lanes at Main & Crescent, so the planned traffic study was cancelled and Civil Tech was notified. The commission also reviewed final pre-plans, a three-stage bid packaging schedule that still needs Village Board approval, and project milestones targeting a March 2022 construction start. No new spending or contracts were approved by the commission at this meeting.

• Approved September 14, 2021 minutes (unanimous)
• Main & Crescent traffic study cancelled after Village Board unanimously declined to eliminate right-turn lanes
• No vote taken on CBD SUI pre-plans, bid packaging schedule, or utility undergrounding; staff updates only
• Adjourned at 8:22 p.m. (Zucchero motion, Lindquist second)

Board of Fire and Police Commissioners

The October 12, 2021 meeting of the Glen Ellyn Board of Fire and Police Commissioners has been cancelled and will be rescheduled to a date to be determined. The agenda included routine items such as approval of minutes, updates on registrations and lateral hire applications, and discussion of interview dates, but no action will be taken at this cancelled meeting.

• Meeting cancelled; rescheduled date TBD
• Approval of minutes from 09/14/2021 meeting
• Update on IL Association of Fire and Police Commissioners training registrations
• Update on lateral hire applications
• Review of dates for board interviews

Board of Fire and Police Commissioners

This meeting of the Glen Ellyn Board of Fire and Police Commissioners has been cancelled and rescheduled for the same day at 3:30 PM. The agenda contains no other items for discussion or action.

• Meeting cancelled and rescheduled to October 12, 2021 at 3:30 PM

Village Board

The Glen Ellyn Village Board will hold a regular meeting on October 11, 2021, at 7:00 PM. The main action item is a vote on three zoning variations to allow a building addition at 333 Indian Drive. The board will also consider a consent agenda that includes routine expenditures, appointments, and contracts.

• Approve payroll and vouchers totaling $2,580,134.71
• Retail Improvement Award of $26,250 to BB Glen Ellyn, LLC for Bonita Bowl at 524 Crescent Boulevard
• Retail Improvement Award of $8,750 to CXPM, Inc. for King Crab at 462 N. Park Boulevard, #120
• Contract with Hampton, Lenzini and Renwick, Inc. for civil engineering services up to $158,000
• Contract with Snow Systems for Civic Center Garage snow and ice control up to $151,275

The Village Board approved a consent agenda that included payroll and vouchers totaling $2,580,134.71, board appointments, retail improvement awards, remote participation rules, and engineering and snow removal contracts. The board also voted to remand zoning variation requests for 333 Indian Drive back to the Zoning Board of Appeals for reconsideration.

• Approved payroll and vouchers totaling $2,580,134.71 (5-0)
• Approved appointments of Robert Stahr and Barrington Pope to the Building Board of Appeals with terms ending July 31, 2024 (5-0)
• Approved a Retail Improvement Award of $26,250 to BB Glen Ellyn, LLC for Bonita Bowl at 524 Crescent Boulevard (5-0)
• Approved a Retail Improvement Award of $8,750 to CXPM, Inc. for King Crab at 462 N. Park Boulevard, #120 (5-0)
• Approved Ordinance No. 6907 expanding remote participation rules to all advisory boards and commissions (5-0)
• Authorized a civil engineering services contract with Hampton, Lenzini and Renwick, Inc. (HLR) through December 31, 2021, for an amount not-to-exceed $158,000 (5-0)
• Authorized a snow and ice control contract with Snow Systems for the Civic Center Garage in a not-to-exceed amount of $151,275 (5-0)
• Remanded the zoning variation requests for 333 Indian Drive back to the Zoning Board of Appeals for reconsideration (5-0)

Finance Commission

The Glen Ellyn Finance Commission will hear a presentation on the 2021 Police Pension Actuarial Report from Foster & Foster, including information on a 15-year open amortization model. The commission will also approve minutes from September 20, 2021, and receive an economic development update.

• Police Pension Actuarial Report presentation by Jason Franken of Foster & Foster
• Discussion of 15-year open amortization model for police pension
• Approval of minutes from September 20, 2021
• Economic development update

The commission did not have a quorum present, meaning no official votes or decisions were made. The meeting consisted of notes rather than minutes, and the September 20, 2021 minutes were not approved.

• Approval of September 20, 2021 minutes: Not approved (no quorum)

Plan Commission

The Plan Commission will hold a public hearing regarding an amendment request for the Apex 400 PUD. The petitioner seeks to allow rooftop equipment that would exceed the permitted building height by 3 feet.

• Public Hearing: 400 N. Main Street – Apex 400 PUD Amendment Request

The Plan Commission voted 3-2 to recommend approval of an amendment to the Apex 400 planned unit development's special use permit, allowing rooftop mechanical equipment up to 64 feet, above the previously approved 61-foot building height. The recommendation includes conditions requiring updated building permits and screening if the equipment is visible from the public right-of-way. Commissioners Berry, Vondruska and Fanella voted yes; Commissioner Cooper and Chairperson Loftus voted no. The request now goes to the Village Board, which makes the final decision.

• Recommended approval of Apex 400 PUD amendment for rooftop equipment up to 64 feet (3-2)
• Added condition: screening required if equipment visible from public right-of-way
• Added condition: updated building permit plans must be submitted and amended permit issued before installation
• Opened and closed public hearing on 400 N. Main Street Apex 400 PUD amendment (voice votes)

Community Relations Commission

The Glen Ellyn Community Relations Commission is meeting for what appears to be an onboarding and orientation session. The agenda includes commissioner introductions, a review of the commission's purpose and duties, and a discussion of the Diversity, Equity and Inclusion Discovery Report and the Community Grant Program. No specific decisions or votes are listed.

• Commission onboarding materials and introductions
• Review of Village vision, mission, and values
• Discussion of Diversity, Equity and Inclusion Discovery Report
• Community Grant Program review
• Next meeting scheduled for November 4, 2021

The Community Relations Commission approved the minutes from their September 1, 2022, meeting. Commissioners also discussed the 2023 meeting schedule, potential partnerships with the Tricksters, and the development of a DEI Resource Guide.

• Approved September 1, 2022, meeting minutes (unanimous)
• Set 2023 meeting schedule for first Thursday of each month (excluding July/August)

Village Board

The Glen Ellyn Village Board is meeting to consider a consent agenda that includes over $2 million in payroll and vouchers, several contracts for building maintenance and equipment, and zoning and fee ordinances. The board will also discuss a proposed contract for redevelopment of the Roosevelt Road hotel properties. Public comment is invited.

• Consent agenda includes $2,061,198.39 in payroll and vouchers
• Contract with F.H. Paschen for Civic Center elevator modernization, $122,623
• Contract with All American Exterior Solutions for Stacy's Tavern roof replacement, $60,000
• Ordinance 6906 to amend Capital Fire Services Fee and create EMS fee
• Contract with Kon Savoy Consulting Group for Roosevelt Road hotel redevelopment, not to exceed $59,430

The Village Board approved a contract with Kon Savoy Consulting Group to plan the redevelopment of the Roosevelt Road Hotel Properties. The Board also passed a consent agenda covering payroll, several facility contracts, and commission appointments.

• Approved $59,430 contract with Kon Savoy Consulting Group for Roosevelt Road Hotel Properties redevelopment (5-0)
• Approved $2,061,198.39 in payroll and vouchers (5-0)
• Approved $122,623 contract for Civic Center Elevator Modernization Project (5-0)
• Approved $60,000 contract for Stacy's Tavern Roof Replacement (5-0)
• Approved $44,640 contract for Civic Center Parking Garage custodial services (5-0)
• Approved Ordinance No. 6905 for zoning variation at 480 Cottage Avenue (5-0)
• Approved Ordinance No. 6906-VC amending Capital Fire Services Fee and creating EMS Fee (5-0)
• Approved $37,100 not-to-exceed purchase of a chopper pump for South Park Lift Station (5-0)

Plan Commission

The Glen Ellyn Plan Commission will meet to consider continuing two public hearings for PUD amendments and a lot consolidation, and to hold a pre-application meeting for a proposed 4-story residential development. The commission will also approve draft minutes from previous meetings and receive reports from trustees, chairman, and staff.

• Continue public hearing for 400 N. Main Street (Apex 400 PUD Amendment) to 10/7/2021
• Continue public hearing for 437 Duane Street & 424 Prospect Avenue (Avere on Duane PUD Amendment, Zoning Map Amendment, Lot Consolidation) to 10/14/2021
• Pre-application meeting for 453 Forest Avenue, 576-580 Duane Street (Avere on Forest) – proposed 4-story residential development by REVA Development Partners
• Approval of draft minutes from 9/2/2021 and 9/9/2021 meetings

The Commission voted to continue public hearings for PUD amendments at 400 N. Main Street and 437 Duane Street. The board also held a pre-application meeting for a proposed multi-family residential project at Duane and Forest. No formal action was taken on the new proposal.

• Approved minutes from Sept. 2, 2021 meeting (voice vote)
• Approved minutes from Sept. 9, 2021 meeting (voice vote)
• Continued public hearing for Apex 400 PUD Amendment to Oct. 7, 2021 (voice vote)
• Continued public hearing for Avere on Duane PUD/Zoning/Lot Consolidation to Oct. 14, 2021 (voice vote)

Environmental Commission

The Glen Ellyn Environmental Commission is holding its regular monthly meeting. The agenda consists of routine items: approving minutes from August 17 and September 7, receiving reports from staff, trustees, and the Park District, and discussing various subcommittee topics. No specific action items or public hearings are listed.

• Approval of minutes from August 17, 2021 and September 7, 2021
• Staff Liaison's Report
• Trustee Liaison's Report
• Park District Liaison Report
• Discussion of Sustainable Communities, Economic Development/Green Business, Recycling/Composting, Water Treatment & Storm Water Management, and Land Use (Greenscaping/Trees)

The Glen Ellyn Environmental Commission approved minutes from previous meetings and discussed updates on sustainability initiatives, recycling events, community art projects, and local development projects. Commissioners reviewed a proposed sustainable development checklist for new constructions and planned future outreach regarding tree preservation and restaurant waste surveys.

• Approved minutes from the August 17, 2021 and September 7, 2021 meetings (unanimously)
• Adjourned the meeting at 9:10 p.m. (unanimously)

Village Board

The Glen Ellyn Village Board is holding a workshop to discuss two items: an update on concept plans for a proposed 4-story residential development on the US Bank site, and design options for the Central Business District Streetscape and Utility Improvements project, including Hillside Avenue, a traffic study at Main and Crescent, and intersection geometry at Main and Duane. The meeting also includes routine procedural items and a motion to adjourn to executive session for collective bargaining and health care professional matters.

• Discussion of concept plans for a 4-story residential development on the US Bank site
• Design options for Hillside Avenue as part of the Central Business District Streetscape and Utility Improvements
• Traffic study at Main and Crescent
• Intersection geometry at Main and Duane
• Motion to adjourn to executive session for collective negotiation and health care professional matters

The Village Board held a workshop meeting to review concept plans for a proposed residential development at the US Bank site and discussed streetscape and utility improvements for the Central Business District. No formal legislative actions were taken during the workshop portion of the meeting. The Board concluded by voting to adjourn into an executive session regarding collective bargaining and personnel matters.

• Approved motion to adjourn to executive session (6-0)

Finance Commission

The Glen Ellyn Finance Commission will consider recommending an updated Debt Management Policy to the Village Board, and will review financial reports including second quarter results, sales tax data, and fund updates. The meeting is a special session with public comment and minutes approval.

• Proposed update to Village's Debt Management Policy
• Second quarter financial report
• Sales Tax and Home Rule Sales Tax by SIC as of June 30, 2021
• Village Links/Reserve 22 Financial Report as of July 31, 2021
• General Fund Update as of August 31, 2021

The Glen Ellyn Finance Commission voted unanimously to recommend that the Village Board approve an updated Debt Management Policy, which adds a debt limit of 5% of equalized assessed valuation (about $77.5 million). The Commission also unanimously approved minutes from its August 11 and September 2, 2021 meetings. Finance Director Coyle presented second-quarter and other financial reports; no other substantive decisions were recorded.

• Recommended Village Board approve updated Debt Management Policy (6-0; DeLeon and Peck absent)
• Approved minutes of August 11, 2021 and September 2, 2021 meetings (6-0; DeLeon and Peck absent)
• Adjourned meeting at 8:14AM (moved by Oakes, seconded by Cleaver)

Village Board

This is a special Village Board workshop held as an informal 'Tea with the Trustees' session during the Glen Ellyn Recycling Extravaganza. The agenda includes a call to order, roll call, audience participation discussion, and adjournment. No formal decisions or proposals are listed.

• Tea with the Trustees discussion with audience participation
• Held at Glen Ellyn Recycling Extravaganza, 425 Fawell Blvd., Lot 6

Historic Preservation Commission

The Glen Ellyn Historic Preservation Commission is meeting to approve minutes from August 19, 2021, and to continue discussing Commission goals and priorities, including events and outreach activities. The agenda is largely procedural, with no specific petitions or decisions listed.

• Approval of draft minutes from August 19, 2021
• Continued discussion on Commission goals and priorities, including events and outreach

The commission approved minutes from their August 19, 2021 meeting. Members spent the remainder of the session discussing potential outreach strategies, target audiences for preservation efforts, and long-term goals, including a proposal to landmark 200 properties by the village's 200th anniversary.

• Approved August 19, 2021 meeting minutes (6-0)

Capital Improvements Commission

The Capital Improvements Commission is meeting to discuss current business items, including a vehicular and pedestrian grade separation of the UP-West Railroad Line in the Central Business District, a construction materials/unit prices report, and an amendment to the CBD SUI regarding Hillside parking options and a traffic study update. The commission will also review an engineering project activity report and other routine matters.

• CBD Vehicular and Pedestrian Grade Separation of UP-West Railroad Line
• Construction Materials/Unit Prices Report
• CBD SUI Amendment No. 3, Hillside Parking Options, Traffic Study Update
• Engineering Project Activity Report dated September 10, 2021

The Capital Improvements Commission approved the minutes from the August 10, 2021 meeting and discussed a proposed $339,897.78 contract amendment for Civiltech regarding the CBD SUI project. Commissioners reviewed Hillside parking options, supporting Option 1 to keep utility poles in place and create 7 parking spaces. The commission also discussed the UP-West railroad grade separation history, upcoming traffic studies, and continued support for remote meeting participation.

• Approved August 10, 2021 meeting minutes (Unanimous)
• Supported Option 1 for Hillside parking to keep utility poles and create 7 spaces (Commissioners Biggam, Cattero, Foerster, Lindquist, Ziegler, Zucchero, Szymanski, and Baldin)

Board of Fire and Police Commissioners

This meeting of the Glen Ellyn Board of Fire and Police Commissioners has been cancelled and rescheduled to September 14, 2021 at 3:30 PM. The agenda contains no other items for discussion or action.

• Meeting cancelled and rescheduled to September 14, 2021 at 3:30 PM

Board of Fire and Police Commissioners

The Glen Ellyn Board of Fire and Police Commissioners will discuss recommendations from a police assessment and staffing study, consider an amendment to its rules, and set dates for candidate interviews and a lateral hire test. The meeting includes approval of minutes from prior meetings and is open for public discussion.

• Discussion on BFPC Recommendations in Police Assessment & Staffing Study
• Motion to approve proposed amendment to BFPC Rules & Regulations, Section 10 (a)
• Set date for candidate interviews
• Update on Lateral Hire test date
• Approval of minutes from 8/10/2021 and 8/31/2021 meetings

The Board of Fire and Police Commissioners approved minutes from its August 10 and August 31 meetings, all by 3-0 votes. In new business, the board discussed police recruitment and hiring with Chief Phil Norton, including candidate requirements, a proposed psychological profile test, and disqualifiers. The board voted 3-0 to invite Sergeant Monson to observe selected candidate interviews at its discretion as a subject matter expert.

• Approved August 10 meeting minutes with corrections (3-0)
• Approved August 10 executive session minutes (3-0)
• Approved August 31 regular meeting minutes (3-0)
• Approved August 31 executive session minutes (3-0)
• Approved inviting Sergeant Monson to observe selected candidate interviews at the board's discretion (3-0)
• Decided a recording secretary would help for open meetings but not executive session; Emily Rodman assigned to find a recording secretary for regular meetings

Village Board

The Glen Ellyn Village Board will consider whether to allow recreational cannabis dispensaries in the village, with two alternative ordinances: one to permit them and one to prohibit them. The board will also vote on a $2.89 million consent agenda, approve bond refunding up to $13 million, and discuss the 2022 capital budget. Public comment is open, including a legal update on mask requirements at School District 41.

• Ordinance to allow or prohibit recreational cannabis dispensaries (No. 6903-VC)
• Resolution No. 21-10 establishing number of cannabis businesses allowed
• Consent agenda with $2,885,773.98 in payroll and vouchers
• Ordinance No. 6904 for up to $13,000,000 in general obligation refunding bonds
• Ordinance No. 6902 prohibiting groundwater wells near 418-424 North Main Street

The Glen Ellyn Village Board voted 4-2 to amend the zoning code to prohibit recreational cannabis businesses within the village. The Board also approved $13 million in general obligation refunding bonds, authorized a special use permit for a co-working office and business events space at 535 Pennsylvania Avenue, and approved $2,885,773.98 in expenditures. Additionally, the Board heard extensive public comment and reports regarding protests and school zone safety near District 41.

• Approved total expenditures of $2,885,773.98 for payroll and vouchers (6-0)
• Approved Ordinance No. 6900 amending the 2021 budget for business awards and property purchase (6-0)
• Approved Ordinance No. 6901VC amending village code regarding the position of commander (6-0)
• Approved Ordinance No. 6902 prohibiting groundwater use as a potable water supply at 418-424 North Main Street (6-0)
• Approved Ordinance No. 6899 granting a special use permit for a co-working office at 535 Pennsylvania Avenue (4-2)
• Approved Ordinance No. 6904 for issuance of up to $3M in Series 2021A and $10M in Series 2021B general obligation refunding bonds (6-0)
• Approved Ordinance No. 6903VC amending the zoning code to prohibit cannabis businesses (4-2)

Plan Commission

The Plan Commission will hold public hearings regarding two specific requests. These include an amendment for rooftop equipment at a construction site and a sign variation for a subdivision.

• Public hearing for Apex 400 Planned Unit Development amendment at 400, 418-424 N. Main Street
• Public hearing for Brookshire Subdivision Jenna Court sign variation request

The Plan Commission approved the minutes from the August 26, 2021, meeting. Commissioners voted to continue the public hearing for the Apex 400 Planned Unit Development amendment and the Brookshire Subdivision sign variation request to future dates.

• Approved August 26, 2021 meeting minutes (voice vote)
• Continued Apex 400 PUD amendment hearing to September 23, 2021 (5-0)
• Continued Brookshire Subdivision sign variation hearing to October 14, 2021 (5-0)
• Adjourned meeting at 7:15 p.m. (voice vote)

Environmental Commission

The Glen Ellyn Environmental Commission is meeting to discuss its current initiatives and how they align with the GRC2 program, integration with the Comprehensive Plan and Streetscape Plan, and to collaborate on a budget proposal for the Village Trustees. The agenda is primarily discussion-oriented with no formal votes or public hearings scheduled.

• Review of current EC initiatives and alignment to GRC2
• Discussion on integration with Comprehensive Plan and Streetscape Plan
• Collaboration on EC budget proposal to Village Trustees
• Next meeting scheduled for September 21, 2021

The Environmental Commission held a workshop to review their current initiatives, discuss alignment with the Comprehensive Plan, and brainstorm items for their upcoming budget proposal to the Village Trustees. No formal budget vote took place, as the vote was scheduled for the September 21st meeting. The commission agreed to move the Water Treatment initiative to 2024-2026 and adjourned at 8:30 p.m.

• Moved Water Treatment initiative to 2024-2026
• Adjourned the workshop at 8:30 p.m.

Plan Commission

The Glen Ellyn Plan Commission is meeting for a training session led by Julie Tappendorf of Ancel Glink Law Firm, covering the role and responsibilities of appointed officials. No formal decisions or public hearings are scheduled; the agenda is primarily procedural and educational.

• Training presentation by Julie Tappendorf on commissioner duties
• Public comment period for non-agenda items
• Call to order and adjournment

The Glen Ellyn Plan Commission held a special training session led by attorney Julie Tappendorf. The session covered rules for public hearings, cross-examination, staff roles, and conflict of interest laws. No zoning applications were heard, and no recommendations or decisions were made.

• Training session on zoning procedures conducted
• No applications heard or decisions made
• Meeting adjourned by voice vote

Finance Commission

The Glen Ellyn Finance Commission is holding a special meeting to consider a motion recommending that the Village Board proceed with refunding the 2012 and 2015 bonds. The agenda includes public comment and other business, with the next meeting scheduled for September 10.

• Motion to recommend refunding 2012 and 2015 bonds
• Public comment on non-agenda items
• Next meeting: Friday, September 10, 7:00 AM

The Finance Commission voted to recommend that the Village Board proceed with refunding both the 2012 bonds (with estimated savings of $100,000) and the 2015 bonds (with estimated savings of approximately $210,000). The 2012 bonds were originally issued for the Village Links Clubhouse renovation, while the 2015 bonds were issued for the new Police Station.

• Recommended Village Board proceed with refunding 2012 bonds (Unanimously Carried)
• Recommended Village Board proceed with refunding 2015 bonds (5-1)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners is meeting to enter an executive session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, as allowed under the Open Meetings Act. The agenda also notes a rescheduled meeting date for September 14, 2021, at 3:30 PM, with the previously scheduled 4:30 PM meeting to be cancelled. No other substantive items are listed.

• Executive session under section 2(c)(1) of the Open Meetings Act
• Next meeting rescheduled to September 14, 2021 at 3:30 PM
• Previously scheduled September 14 meeting at 4:30 PM to be cancelled

The Board of Fire and Police Commissioners reviewed several police hiring candidates during executive sessions. The board voted to advance four candidates and discontinue the candidacy of four others. Additionally, the board approved a motion to include a subject matter expert in post-interview discussions.

• Approved inviting Sergeant Monson to post-interview discussions (3-0)
• Denied advancement of candidate #424 (3-0)
• Denied advancement of candidate #433 (3-0)
• Approved advancement of candidate #448 (3-0)
• Approved advancement of candidate #447 (2-1)
• Denied advancement of candidate #443 (3-0)
• Approved advancement of candidate #440 (2-1)

Village Board

The Glen Ellyn Village Board will hold a special workshop to discuss the police department's assessment and staffing analysis, receive the second quarter financial report, and get an update on American Rescue Plan Act (ARPA) funding. All items are discussion only; no formal votes are scheduled. The meeting also includes a motion to adjourn to executive session for personnel matters.

• Police Department assessment and staffing analysis presented by Police Chief Norton
• Second quarter financial report presented by Finance Director Coyle
• American Rescue Plan Act (ARPA) funding update
• Motion to adjourn to executive session for selection of person to fill public office and health care professional review

The Glen Ellyn Village Board held a special workshop meeting on August 30, 2021. The board received a police staffing analysis with 51 recommendations and reached informal consensus to support restructuring the department into three divisions with a new commander supervisor layer. The board also reviewed the mid-year financial report and an American Rescue Plan Act update, strongly supporting replacing lost revenue with the $3.77 million allocation. The board voted 5-0 to adjourn into executive session; no other formal decisions were recorded.

• Informal consensus supported restructuring the police department into patrol, investigations, and support divisions with a commander supervisor layer
• Strongly supported using ARPA funds first to replace lost Village revenue
• No formal vote recorded on ARPA spending priorities; board provided feedback only
• Approved adjourning to executive session 5-0 (mover: Christiansen; seconder: Thompson)

Recreation Commission

The Glen Ellyn Recreation Commission is meeting to handle routine business: approving minutes, receiving standing reports from staff and the trustee liaison, and discussing the 'Have One On Us' program under new business. No major decisions or public hearings are on the agenda.

• Approval of minutes from 7/30/2021
• Standing reports from Manager Jeff Vesevick, Reserve 22's Brad Chapple, and Trustee Liaison Steve Thompson
• Discussion of 'Have One On Us' program

The Recreation Commission approved the minutes from its July 30, 2021 meeting and voted to recommend the proposed 2022 budget for the Village Links and Reserve 22. Commissioners also heard standing reports on facility revenues, ongoing staffing challenges at Reserve 22, and capital improvement plans.

• Approved minutes of meeting from 7/30/21 (Unanimously Carried)
• Recommended the 2022 proposed budget for the Village Links and Reserve 22 (Unanimously Carried)

Plan Commission

The Glen Ellyn Plan Commission is holding a pre-application meeting for a proposed 16-unit rowhouse development at 844, 850, and 856 Forest Avenue. The commission will also approve draft minutes from August 12, 2021, and hear public comment on non-agenda items. No final decisions are expected; this is an early review.

• Pre-application meeting for 16-unit rowhouse development at 844, 850, and 856 Forest Avenue
• Approval of draft minutes from August 12, 2021
• Public comment on non-agenda items

The Plan Commission held a pre-application meeting for a proposed 16-unit row house development at 844, 850, and 856 Forest Avenue. No formal vote was taken on the project, as the meeting served as an initial review of the requested zoning changes and variations. Commissioners expressed concerns regarding density, storm water management, and fire safety access.

• Approved August 12, 2021 meeting minutes (voice vote)

TIF Joint Review Board Meeting

The TIF Joint Review Board is meeting to approve minutes from 2019 and receive updates on the Central Business District and Roosevelt Road TIF districts. No votes on new projects or contracts are listed; the agenda is largely procedural with informational overviews.

• Approval of minutes from June 12, 2019
• Overview/update of Central Business District TIF
• Overview/update of Roosevelt Road TIF

The Joint Review Board met on August 26, 2021, to review the Central Business District TIF and Roosevelt Road TIF. Members received presentations on both districts and asked no questions. The board also received audited financial statements and TIF compliance letters, with no questions raised. The minutes list a vote to approve minutes from the 2019 JRB meeting, but no outcome is recorded, and the meeting adjourned with no substantive decisions documented.

• No substantive decisions recorded; meeting was informational only
• Vote to approve 2019 JRB minutes listed on agenda, but no outcome recorded in the minutes

Building Board of Appeals

The Glen Ellyn Building Board of Appeals is meeting to discuss future projects, including an upcoming listening session with local contractors, design professionals, and builders, and the process for updating Village codes regulating construction. These discussions will lead to a recommendation to the Village Board. The agenda is otherwise procedural.

• Discussion of listening session with local contractors, design professionals, and builders starting in September
• Discussion of schedule and process for updating Village codes regulating construction, beginning this fall

The Building Board of Appeals appointed Chris Clark as temporary chairman for the meeting. Members discussed, but did not vote on, two future projects: holding public "listening sessions" to gather input from builders and design professionals, and updating the Village's construction codes from the 2009 to the 2018 International Code Council version. Staff said the Village Board had reviewed and endorsed both initiatives. No code changes, amendments, or other substantive actions were decided.

• Appointed Chris Clark temporary chairman for the meeting (4-0)
• Discussed, no vote: scheduling public listening sessions for builder and design professional input
• Discussed, no vote: process and schedule for updating Village construction codes from 2009 to 2018 versions
• Adjourned at 7:27 p.m. by voice vote

Zoning Board of Appeals

The Glen Ellyn Zoning Board of Appeals will hold public hearings on two construction-necessitated zoning variations: one for an impervious surface setback at 480 Cottage Avenue and one for front and side yard setbacks at 333 Indian Drive. The board will also approve draft minutes from June 22, 2021, and take public comment on non-agenda items. After the hearings, the board will make recommendations to the Village Board.

• Public hearing: 480 Cottage Avenue – impervious surface setback variation
• Public hearing: 333 Indian Drive – front and side yard setback variations
• Approval of draft minutes from June 22, 2021
• Public comment period for non-agenda items

The Zoning Board of Appeals recommended approval for two properties that were built in violation of setback codes. Both requests were categorized as construction-necessitated variations to legalize existing improvements.

• Recommended approval of driveway setback variation at 480 Cottage Avenue (5-0)
• Recommended approval of front and side yard setback variations at 333 Indian Drive (3-2)
• Approved minutes of the June 22, 2021 meeting (voice vote)

Village Board

The Glen Ellyn Village Board will consider a consent agenda including $4,134,536.88 in payroll and vouchers, along with several ordinances and contracts. They will also hear a presentation on the 2020 Comprehensive Annual Financial Report and vote on zoning variations for properties at 523 Fairway Court and 85 Sunset Avenue, as well as an EMS contract amendment and ambulance fee changes.

• Consent agenda includes $4,134,536.88 in expenditures
• Ordinance No. 6894 pertaining to Coronavirus Local Fiscal Recovery Fund
• Contract with Corrective Asphalt Materials for $40,532.80 for 2021 Asphalt Surface Rejuvenation Program
• Zoning variation for pergola at 523 Fairway Court
• Ambulance service fee changes and contract amendment with Metro Paramedic Services

The Glen Ellyn Village Board approved a consent agenda including payroll and vouchers totaling $4,134,536.88 and various commission appointments. The Board also accepted the 2020 Comprehensive Annual Financial Report, approved zoning variations for properties at 523 Fairway Court and 85 Sunset Avenue, and passed several measures related to emergency medical services contracts and ambulance fees.

• Approved consent agenda and total expenditures of $4,134,536.88 (6-0)
• Designated Trustee Fasules as Village President Pro-Term for September through December 2021 (6-0)
• Approved 2020 Comprehensive Annual Financial Report (6-0)
• Approved zoning variation for a pergola at 523 Fairway Court (5-1)
• Approved Ordinance 6890 for a zoning variation to maintain a walkway at 85 Sunset Avenue (5-1)
• Approved Intergovernmental Agreement with the Illinois Department of Healthcare and Family Services for Medicaid enrollment (6-0)
• Approved Ordinance 6897 to amend ambulance service fees (6-0)
• Approved Ordinance 6898 for the second amendment to the Metro Paramedic Services ambulance contract (6-0)

Historic Preservation Commission

The Historic Preservation Commission will meet to discuss an application for alterations to a landmarked property at 671 Prairie Avenue. The meeting also includes a discussion regarding commission goals and the introduction of new members.

• Alteration application for landmarked property at 671 Prairie Avenue
• Discussion of Historic Preservation Commission goals
• Introduction of new commission members

The Historic Preservation Commission unanimously approved an application from owner Don Ohlinger to alter his landmarked home at 671 Prairie Avenue by widening the garage door opening by about 1 foot, using a wood door painted to match the existing one. The commission also approved the minutes of its May 20, 2021 meeting and welcomed three new members. The rest of the meeting covered introductions, discussion of outreach goals and a possible historic home event, Historical Society event announcements, and a staff report on hiring an Associate Planner. No other substantive decisions were made.

• Approved alteration at 671 Prairie Avenue widening the garage door opening by about 1 foot (7-0)
• Approved minutes of the May 20, 2021 regular meeting (6-0, Commissioner Day abstained)
• Adjourned the meeting at 8:39 p.m. (motion by Day, second by Darga)

Environmental Commission

The Glen Ellyn Environmental Commission is holding its regular monthly meeting. The agenda includes routine items like minutes approval and liaison reports, followed by discussion of several sustainability topics including green businesses, recycling and composting, water treatment and stormwater management, greenscaping, and tree stewardship. No specific decisions or votes are listed on the agenda.

• Approval of July 20, 2021 minutes
• Discussion: Sustainable Communities – Arts and Mobility
• Discussion: Economic Development – Green Businesses
• Discussion: Waste – Recycling and Composting
• Discussion: Water – Water Treatment and Stormwater Management

The Glen Ellyn Environmental Commission met on August 17, 2021, with five of eight commissioners present. The commission unanimously approved the minutes from its June 22 and July 20 meetings and unanimously recommended that the Village mandate recycling of aluminum cans at all Village events. Commissioners also received updates on the September 14 Sustainability Fair at Lake Ellyn Park, the Native Tree and Shrub Sale, and various sustainability initiatives; no other substantive decisions were made.

• Appointed Commissioner Meehan as Chairman Pro Tem for the meeting (5-0)
• Approved minutes from the June 22, 2021 and July 20, 2021 meetings (5-0)
• Recommended the Village mandate recycling of aluminum cans at all Village events (5-0)

Village Board

The Village Board will hold a special workshop to discuss several topics. Discussions include potential changes to the Emergency Medical Services structure and a grocery marketing study for the Central Business District.

• Discussion of Emergency Medical Services (EMS) funding and structure
• Discussion of Central Business District grocery marketing study
• Discussion of the architectural review process
• Executive Session regarding the selection of a person to fill a public office

The Village Board discussed plans to reinstate the Architectural Review Commission to improve design oversight for new developments. The Board reached a consensus to form the commission, with staff directed to develop a process flow chart for future review. Additionally, the Board discussed potential contract amendments for emergency medical services and police response policies regarding school mask mandates.

• Approved adjournment (6-0)

Plan Commission

The Plan Commission will conduct public hearings regarding a special use permit for 535 Pennsylvania Avenue and a sign variation for the Jenna Court HOA in the Brookshire Subdivision. The meeting also includes the approval of minutes from the July 8, 2021, meeting.

• Special Use Permit request for 535 Pennsylvania Avenue (The Enclave)
• Sign Variation request for Brookshire Subdivision (Jenna Court HOA)
• Approval of draft minutes from 07/08/2021

The Plan Commission held a public hearing and recommended approval of a Special Use Permit to allow a social club and office coworking space at 535 Pennsylvania Avenue (The Enclave), subject to three staff-recommended conditions. The commission also opened and immediately continued a public hearing regarding a sign variation for the Brookshire Subdivision (Jenna Court HOA) until September 9, 2021. Additionally, the commission approved the draft minutes from the July 8, 2021 meeting.

• Approved July 8, 2021 Plan Commission meeting minutes (voice vote)
• Recommended approval of a Special Use Permit for a social club and office at 535 Pennsylvania Avenue with 3 conditions (7-0 roll call)
• Opened public hearing for Brookshire Subdivision sign variation (voice vote)
• Continued Brookshire Subdivision sign variation public hearing to September 9, 2021 (voice vote)

Finance Commission

The Glen Ellyn Finance Commission will hold a special meeting to review June 2021 financial reports, including the General Fund and Village Links/Reserve 22, and receive an update on American Rescue Plan funding. The agenda also includes approval of minutes from June 11, 2021, and an economic development update.

• General Fund Update – June 2021
• Village Links/Reserve 22 Financial Report – June 2021
• American Rescue Plan funding update by Finance Director Coyle
• Approval of minutes from June 11, 2021
• Economic Development Update

The Glen Ellyn Finance Commission approved the minutes of its June 11, 2021 meeting and received financial updates on the General Fund and Village Links/Reserve 22 golf operations. Finance Director Coyle estimated the Village will receive about $3.7 million in American Rescue Plan Act (ARPA) funding and discussed possible spending categories, but no decisions were made. Staff recommended first replacing lost revenue, and the Commission asked for more information on small business assistance, utility billing relief, premium pay, and park district scholarships. The Village Board is scheduled to discuss ARPA at its August 30, 2021 meeting.

• Approved minutes of the June 11, 2021 Finance Commission meeting (unanimous; Campagna and DeLeon absent)
• No decision on ARPA spending; staff recommended replacing lost revenue first, Commission requested more information on small business assistance, utility billing relief, premium pay, and park district scholarships
• Adjourned meeting at 8:23AM

Capital Improvements Commission

The Commission will meet to approve previous meeting minutes and receive reports. The agenda includes a Trustee's Report, a Public Works Report, and an Engineering Project Report dated August 6, 2021.

• Approval of July 13, 2021, meeting minutes
• Engineering Project Report dated August 6, 2021

The Capital Improvements Commission approved the minutes from its July 13, 2021 meeting. The commission also received updates regarding public works, ongoing utility and street resurfacing projects, and CBD Utility Streetscape planning. No other substantive decisions or formal votes were recorded.

• Approved July 13, 2021 meeting minutes (unanimous)

Board of Fire and Police Commissioners

This meeting of the Board of Fire and Police Commissioners has been cancelled and rescheduled to August 10, 2021 at 3:30 PM. The agenda contains no other business items.

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners is holding a special meeting to approve minutes from July 13, 2021, and discuss new business. The board will then enter executive session to discuss personnel matters, as allowed under the Open Meetings Act. The meeting is largely procedural, with no specific action items listed.

• Approval of special meeting minutes from July 13, 2021
• Approval of executive session minutes from July 13, 2021
• Motion to enter executive session for discussion of employee appointment, employment, compensation, discipline, performance, or dismissal
• Next meeting rescheduled to September 14, 2021 at 3:30 PM

The Board of Fire and Police Commissioners approved minutes from July 13, 2021, and discussed lateral testing and Police Academy dates. The board voted 2-0 to move Applicant #438 and Applicant #433 forward in the hiring process, and voted 2-0 that Applicant #435 not be moved forward. The board also noted the Village Board approved two additional police officer positions.

• Approved July 13, 2021 special meeting minutes as written by common consent
• Approved July 13, 2021 executive meeting minutes as written by common consent
• Moved Applicant #438 forward in hiring process (2-0)
• Moved Applicant #433 forward in hiring process (2-0)
• Decided Applicant #435 not be moved forward in hiring process (2-0)
• Entered executive session at 3:51 pm (2-0)
• Returned to open session at 6:18 pm (2-0)
• Adjourned meeting at 6:40 pm (2-0)

Village Board

The Village Board will hold a special workshop to discuss several topics. Discussion items include potential changes to Emergency Medical Services funding and a grocery marketing study for the Central Business District.

• Discussion of Emergency Medical Services (EMS) structure and funding mechanisms
• Discussion of Central Business District grocery marketing study
• Discussion of the architectural review process

General

The Glen Ellyn Liquor Control Commission is meeting to conduct a public hearing regarding a notice of liquor license suspension. The agenda also includes routine items such as call to order, roll call, audience participation, and other business.

• Public hearing on notice of liquor license suspension

Recreation Commission

The Glen Ellyn Recreation Commission is meeting to handle routine business: approving the June 25, 2021 minutes, hearing standing reports from the manager, Reserve 22, financial, and trustee liaison, and addressing any old or new business. The agenda is largely procedural with no major decisions or public hearings listed.

• Approval of minutes from 6/25/2021
• Manager's report by Jeff Vesevick
• Reserve 22 report by Brad Chapple
• Financial report by Jeff Vesevick
• Trustee liaison report by Steve Thompson

The Glen Ellyn Recreation Commission approved the minutes of its June 25, 2021 meeting on a unanimous vote (6-0, Commissioner Austin absent). The rest of the July 30 meeting was reports and discussion: golf and restaurant business conditions, a proposed bi-weekly landscaping agreement with Acres Group, and plans to revisit the Have One On Us event at the next meeting. No new business was voted on, and the meeting adjourned at 8:20 A.M.

• Approved minutes of the June 25, 2021 meeting as presented (6-0, Austin absent)
• Adjourned the meeting at 8:20 A.M. (Diver moved, Scott seconded)

Village Board

The Glen Ellyn Village Board is meeting to consider several ordinances and agreements, including an annexation agreement for 22W315 Stanton Road, a second amendment to the Apex 400 redevelopment agreement with GSP Development, LLC, and an increase in the number of Class D-5 liquor licenses. The board will also vote on zoning variations for properties at 523 Fairway Court and 85 Sunset Avenue, and approve routine consent agenda items including payroll and vouchers totaling $1,243,535.61.

• Annexation agreement for 22W315 Stanton Road (proposed address 645 Stanton Road)
• Second amendment to redevelopment agreement with GSP Development, LLC for 400 & 418-424 N. Main Street
• Ordinance to increase number of permitted Class D-5 liquor licenses
• Ordinance amending refuse fee structure for solid waste collection
• One-year extension of holiday decorating contract with B&B Holiday Decorating LLC, not to exceed $38,000

The Village Board approved an amended redevelopment agreement for 400 & 418-424 N. Main Street, excluding specific cost-sharing items. The board also approved an annexation agreement for a property on Stanton Road and passed several consent agenda items including equipment purchases and board appointments.

• Approved Ordinance No. 6891 amending the Apex 400 Redevelopment Agreement, excluding sections 5bi and 5biii (4-1)
• Approved Ordinance No. 6888 for the annexation of 22W315 Stanton Road (5-0)
• Approved $1,243,535.61 in total expenditures for payroll and vouchers
• Approved $56,695 purchase of a John Deere 6500A E-Cut Fairway Mower
• Approved $38,000 contract extension for B&B Holiday Decorating LLC
• Approved appointments for Sania Irwin (Community Relations Commission) and Jim Ozog (Plan Commission)
• Approved Ordinance No. 6885-VC to increase permitted Class D-5 liquor licenses
• Approved Ordinance No. 6886-VC to update the refuse fee structure

Police Pension Board

The Police Pension Board will review the second quarter investment report and approve various pension-related expenses. The board will also conduct an election of officers and consider appointing an authorized representative to the Illinois Police Officers' Pension Investment Fund.

• Approval of $109,208.50 in expense vouchers
• Approval of $637,164.75 in pension expenses
• Second quarter investment report presentation by Marquette Associates
• Election of officers
• Acceptance of the Department of Insurance Report for the fiscal year ended December 31, 2020

The Board approved $746,373.25 in total pension expenses and admitted two new officers to the pension fund. Members also voted to retain existing board officers for the upcoming year and appointed authorized representatives to the Illinois Police Officers’ Pension Investment Fund. Additionally, the Board accepted the quarterly investment report and the Department of Insurance report for 2020.

• Approved $746,373.25 in total expenses (unanimous)
• Admitted officers Dionta Acklin and John Murray to pension fund (unanimous)
• Retained existing board officers for the upcoming year (3-1)
• Appointed Christina Coyle and Jim Monson as authorized representatives (unanimous)
• Accepted quarterly investment report (unanimous)
• Accepted 2020 Department of Insurance report (unanimous)
• Approved minutes from April 21 and June 1, 2021 (unanimous)

Environmental Commission

The Glen Ellyn Environmental Commission is meeting virtually via Zoom due to COVID-19. The agenda includes approval of the June 22, 2021 minutes, liaison reports, and discussions on various sustainability topics such as sustainable communities, waste recycling, water treatment, and tree stewardship. No specific decisions or proposals are listed.

• Approval of June 22, 2021 meeting minutes
• Discussion on Sustainable Communities – Arts and Mobility
• Discussion on Economic Development – Green Businesses
• Discussion on Waste – Recycling and Composting
• Discussion on Water – Water Treatment and Stormwater Management

The Environmental Commission deferred approval of its June 22, 2021 minutes to the August meeting at Commissioner Swanson's request. The commission agreed to partner with the Park District on a September 14 showing of the documentary Kiss the Ground at Lake Ellyn, with commissioners offering to help with a composting Q&A and promotion. Chairman Truitt said she wants to set up three workshops to review the Comprehensive Plan and develop a Strategic Sustainable plan to present to the Village Board. Commissioners volunteered for initiatives on the East Branch DuPage River Trail, greenscaping, tree stewardship, and a green business recognition program; no formal votes were recorded on these items.

• Deferred approval of June 22, 2021 minutes to the August meeting (requested by Commissioner Swanson)
• Agreed the EC would partner with the Park District on the September 14 Kiss the Ground film showing at Lake Ellyn
• Commissioner Daly volunteered to represent the EC on the East Branch DuPage River Trail initiative
• Commissioners Swanson and Umlauf volunteered for the greenscaping initiative
• Commissioner Umlauf volunteered to work on tree stewardship
• Commissioner Kwiatkowsky volunteered to develop a green business recognition program with HPC
• Adjourned the meeting at 9:01 p.m. (Umlauf motion, Kwiatkowsky second)

Board of Fire and Police Commissioners

This meeting of the Board of Fire and Police Commissioners has been cancelled. A special meeting has been rescheduled for 3:30 PM on the same date, July 13, 2021. The agenda contains only procedural boilerplate and no substantive items.

• Meeting cancelled
• Special meeting rescheduled for 3:30 PM on July 13, 2021

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will consider approving an eligibility list for the rank of Sergeant dated July 13, 2021, and will enter an executive session to discuss employee matters. The agenda also includes approval of minutes from four June meetings and scheduling updates.

• Motion to approve eligibility list for rank of Sergeant dated July 13, 2021
• Approval of minutes from June 8, 15, and 16 special and executive meetings
• Executive session for discussion of appointment, employment, compensation, discipline, performance, or dismissal of specific employees
• Next meeting rescheduled to August 10, 2021 at 3:30 PM

The Board approved an eligibility list for the rank of sergeant. The Board also voted on the status of four police candidates following interviews, moving two forward in the hiring process.

• Approved sergeant eligibility list for Nick Catalano, David Gill, and Kyle Duffie (3-0)
• Voted not to move forward Candidate #652 Lateral (3-0)
• Approved moving forward Candidate #424 New Hire (3-0)
• Denied moving forward Candidate #420 New Hire (1-2)
• Approved moving forward Candidate #428 New Hire (2-1)

Capital Improvements Commission

The Glen Ellyn Capital Improvements Commission is meeting virtually to discuss current business, including a follow-up on CBD SUI geometrics and an update on the Glen Ellyn Metra Station and Multimodal Access Improvements Project. The agenda also includes approval of the June 8, 2021 meeting minutes, a trustee's report, and an engineering project report.

• CBD SUI Geometrics follow-up discussion
• Glen Ellyn Metra Station and Multimodal Access Improvements Project update
• Approval of June 8, 2021 meeting minutes
• Engineering Project Report dated July 9, 2021

The Commission approved the June 8 meeting minutes and discussed proposed geometric changes to downtown intersections. Members reviewed a proposed $35,000 study for trial improvements at Main and Crescent and received an update on the Metra Station and Multimodal Access Improvements Project.

• Approved minutes from June 8, 2021 meeting (Unanimous)

Village Board

The Village Board will consider a resolution to authorize an additional tax levy for the Glen Ellyn Public Library. The meeting also includes a project update regarding the Glen Ellyn Metra Station and Multimodal Access Improvements.

• Resolution 21-09: Additional tax levy for library sites, buildings, and maintenance
• Update on Glen Ellyn Metra Station and Multimodal Access Improvements Project
• Ordinance No. 6883: Amendments to liquor license codes for 'to go' cocktails and wine
• $15,000 Façade Improvement Award for 530 Pennsylvania Avenue
• Approval of payroll and vouchers totaling $3,017,888.54

The Glen Ellyn Village Board approved a consent agenda that included $3,017,888.54 in payroll and vouchers, board and commission appointments, a 2020 bond report, a liquor code amendment for to-go cocktails, two murals at 427 N. Main Street, a $15,000 facade award at 530 Pennsylvania Avenue, and exterior appearance approval for Chocolaterie Stam & Storm Inspired Showroom. The board also approved Resolution 2109, authorizing a 0.02% special maintenance levy for the Glen Ellyn Public Library. A Metra station and multimodal access project update was presented for discussion only, with no action taken.

• Approved consent agenda including $3,017,888.54 in payroll and vouchers (5-0)
• Approved board and commission appointments and reappointments through July 31, 2024 (5-0)
• Accepted the 2020 Bond Recordkeeping Report (5-0)
• Approved Ordinance No. 6883 VC amending liquor code for to-go mixed drinks and wine (5-0)
• Approved two murals at 427 N. Main Street (5-0)
• Approved $15,000 facade improvement award for 530 Pennsylvania Avenue from Central Business District TIF Fund (5-0)
• Approved Ordinance No. 6884 granting exterior appearance approval for Chocolaterie Stam & Storm Inspired Showroom at 530 Pennsylvania Avenue (5-0)
• Approved Resolution 2109 authorizing 0.02% special maintenance levy for Glen Ellyn Public Library (5-0)

Plan Commission

The Glen Ellyn Plan Commission is meeting to consider a zoning variation request for 520 Forest Avenue to allow HVAC equipment to encroach into the required front yard. The agenda also includes approval of draft minutes from the May 27, 2021 meeting, along with routine reports and public comment.

• Public hearing on zoning variation for HVAC equipment at 520 Forest Avenue
• Approval of draft minutes from May 27, 2021 Plan Commission meeting
• Public comment period for non-agenda items (3-minute limit per speaker)

The Plan Commission held a public hearing and recommended village board approval for a zoning variation to allow two HVAC units to be installed in the required front yard of the senior apartment property at 520 Forest Avenue. Commissioners also approved the minutes from the May 27, 2021 meeting. The meeting concluded with reports from the Trustee, Chairman, and staff, noting the departure of Commissioner David Rodemann.

• Approved minutes of the May 27, 2021 Plan Commission meeting by voice vote
• Opened public hearing for 520 Forest Avenue by voice vote
• Closed public hearing for 520 Forest Avenue by voice vote
• Recommended approval of zoning variation for two HVAC units at 520 Forest Avenue with conditions (6-0)

Village Board

The Glen Ellyn Village Board will consider several items, including a $2.85 million purchase agreement for properties at 675-677 Roosevelt Road and 660 Taft Road, annexation of 1S724 Ellyn Avenue, and a special use permit for a winter sports complex at Glen Oak Country Club. The consent agenda includes routine expenditures totaling $2,314,012.42. The meeting will also include a presentation of Historic Preservation Awards and a move to executive session for collective bargaining discussions.

• Ordinance No. 6882: Purchase and Sale Agreement with Glengold Hospitality, LLC for 675-677 Roosevelt Road and 660 Taft Road for $2.85 million
• Ordinance No. 6880/6881: Annexation and zoning of 1S724 S. Ellyn Avenue (proposed address 450 S. Ellyn Avenue)
• Ordinance No. 6879: Special use permit, zoning variations, and exterior appearance for a winter sports complex at Glen Oak Country Club, 21W451 Hill Avenue
• Consent agenda: Payroll and vouchers totaling $2,314,012.42
• Executive session for collective negotiation matters and physician peer review

The Village Board approved a purchase and sale agreement for property at 675-677 Roosevelt Road and 660 Taft Road to drive investment. The Board also approved the annexation of 1S724 Ellyn Avenue and a special use permit for a winter sports complex.

• Approved $2.85 million purchase and sale agreement for 675-677 Roosevelt Road and 660 Taft Road (5-0)
• Approved annexation and zoning of 1S724 S. Ellyn Avenue (5-0)
• Approved special use permit and zoning variations for a winter sports complex at Glen Oak Country Club (5-0)
• Approved total expenditures for payroll and vouchers of $2,314,012.42 (5-0)
• Approved motion to adjourn to Executive Session for collective negotiation and healthcare professional matters (5-0)

Recreation Commission

The Glen Ellyn Recreation Commission is meeting to approve the May 28, 2021 minutes and receive standing reports from the manager, Reserve 22, financial, and trustee liaison. No new business or old business items are listed on the agenda.

• Approval of May 28, 2021 minutes
• Manager's report by Jeff Vesevick
• Reserve 22 report by Brad Chapple
• Financial report by Jeff Vesevick
• Trustee liaison report by Steve Thompson

The Glen Ellyn Recreation Commission approved the minutes of its May 28, 2021 meeting on a unanimous vote (Austin, Graham, Reinke, Scott). The rest of the June 25, 2021 meeting was reports and discussion: golf and Reserve 22 revenue updates, a roughly $29,000 landscaping contract with Acres Group that staff said was already selected, and a request to keep the Capital Improvement Plan as a standing Old Business item. No new motions, contracts, or ordinances were voted on beyond approving the prior minutes.

• Approved minutes of the May 28, 2021 meeting as presented (4-0; Ayes: Austin, Graham, Reinke, Scott)
• No vote taken on the Acres Group landscaping service; staff reported it was selected and estimated at about $29,000
• No vote taken on adding the Capital Improvement Plan as a permanent Old Business agenda item; Chairman Reinke requested it
• Adjourned at 8:00 A.M. (moved by Commissioner Austin, seconded by Commissioner Graham)

TIF Joint Review Board Meeting

The Glen Ellyn TIF Joint Review Board is meeting virtually to review and discuss updates on the Central Business District and Roosevelt Road Tax Increment Financing districts. The agenda includes public comment, approval of minutes from June 12, 2019, and other business. No formal decisions are listed.

• Approval of minutes from June 12, 2019
• Overview/update of Central Business District TIF
• Overview/update of Roosevelt Road TIF
• Public comment on non-agenda items

The Joint Review Board met via Zoom to receive updates on the Central Business District and Roosevelt Road TIFs. The board approved the minutes from the 2019 meeting. No other substantive decisions were recorded.

• Approved minutes from 2019 JRB Meeting (unanimous)

Zoning Board of Appeals

The Glen Ellyn Zoning Board of Appeals is meeting virtually to conduct public hearings on three zoning variation requests. The board will also approve minutes from the May 11 meeting and allow remote participation of members. The meeting is held remotely due to COVID-19 disaster declaration.

• 551 Geneva Road: variation to allow accessory structures without a principal structure
• 85 Sunset Avenue: construction-necessitated variation for impervious surface closer to property line
• 523 Fairway Court: construction-necessitated variation for pergola in rear yard setback
• Approval of draft minutes from May 11, 2021 meeting
• Roll call vote to allow remote participation of ZBA members

The Zoning Board of Appeals voted 5-1 to recommend approval of a variation allowing a garage, shed and driveway to remain at 551 Geneva Road without a principal structure after the house is demolished; the recommendation goes to the Village Board. The ZBA voted 3-3 on a variation for an existing sidewalk at 85 Sunset Avenue, so that motion failed and no recommendation was forwarded. A similar 3-3 vote failed on a variation for an existing pergola at 523 Fairway Court. The board also approved its emergency rules of procedure and the minutes of the May 11, 2021 meeting.

• Recommended approval (5-1) of a variation at 551 Geneva Road to let a garage, shed and driveway remain without a principal structure; condition: structures must be removed if the property is sold or transferred
• Motion to recommend approval of a variation at 85 Sunset Avenue for a sidewalk 3 feet 3 inches from the property line failed 3-3
• Motion to recommend approval of a variation at 523 Fairway Court for an existing pergola encroaching into the rear yard failed 3-3
• Approved emergency rules of procedure for remote meeting (6-0)
• Approved minutes of the May 11, 2021 meeting (6-0)

Environmental Commission

The Glen Ellyn Environmental Commission is holding a special virtual meeting to discuss the Wastewater Treatment Energy Initiative with Village President Senak, along with reports on various green events and partnerships. The agenda includes updates on the Greenest Region Compact initiatives, such as recycling, composting, and native tree sales, but no formal votes or decisions are listed.

• Discussion of Wastewater Treatment Energy Initiative with Village President Senak
• Reports on GoGreen, Library Green Gathering, Rotary Club, and GW Eco Club
• Greenest Region Compact initiatives including Recycling Extravaganza on 9/18
• Plastics Reduction in Takeout meeting with Chamber
• Promoting Curbside Composting

The Environmental Commission approved the minutes of its May 18, 2021 meeting on a unanimous 5-0 vote and adjourned at 9:25 p.m. Most of the meeting consisted of reports and discussion rather than decisions: Trustee Christiansen described Village Board actions including CBD Streetscape intersection changes, a cannabis sales moratorium extended to September, and July 4 events; Village President Senak asked the Commission to review the CBD Streetscape project and Comprehensive Plan and to submit budget requests. The Commission also discussed utility box artwork, a recycling event on September 18, and tree preservation enforcement, but took no formal action on those items.

• Approved minutes of the May 18, 2021 meeting (5-0)
• Adjourned the regular meeting at 9:25 p.m. (5-0)

Village Board

The Glen Ellyn Village Board is holding a special meeting with a presentation on the CBD Streetscape and Utility Improvements project, including proposed lane configurations and Phase 1 schedule, and will vote on an ordinance to extend the recreational cannabis moratorium to September 28, 2021. The meeting also includes an update on 4th of July activities and public comment opportunities.

• Ordinance No. 6878 to extend recreational cannabis moratorium to September 28, 2021
• CBD Streetscape and Utility Improvements project update (lane configurations, Phase 1 schedule)
• 4th of July Committee activities update by Chief Norton

The Glen Ellyn Village Board voted to extend the moratorium on recreational cannabis businesses through September 28, 2021, to allow newly seated trustees time to review the issue. The board also reviewed updates and discussed design concepts for the Central Business District Streetscape and Utility Improvements project, including traffic and intersection layouts.

• Approved Ordinance No. 6878 extending the recreational cannabis sales moratorium to September 28, 2021 (5-1)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners is holding a special meeting with a motion to enter executive session to discuss personnel matters such as appointment, employment, compensation, discipline, performance, or dismissal of specific employees. The agenda is otherwise procedural, with no public action items listed.

• Motion to enter executive session under Open Meetings Act 2(c)(1) for employee matters
• Next meeting scheduled for July 13, 2021 at 3:30 PM

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners is holding a special meeting. The agenda includes a motion to enter executive session to discuss personnel matters, such as appointment, employment, compensation, discipline, performance, or dismissal of specific employees. No other substantive items are listed.

• Motion to enter executive session under Open Meetings Act 2(c)(1) for personnel matters
• Next meeting scheduled for June 16, 2021 at 2:45 PM

Village Board

The Glen Ellyn Village Board is holding a special meeting with a consent agenda that includes approving $2,190,798.88 in payroll and vouchers, several facade improvement awards, and an ordinance to dissolve the Civil Defense Organization and Civic Center Commission. The board will also administer oaths of office to a trustee and the Public Works Director.

• Approve $2,190,798.88 in payroll and vouchers
• Facade Improvement Award of $10,000 for 495-497 N. Main Street
• Facade Improvement Award of $42,500 for 546-548 Duane Street
• Ordinance No. 6876 to dissolve Civil Defense Organization and Civic Center Commission
• Authorize contract with Automatic Systems Co. for Orchard Lift Station cabinet replacement, not to exceed $46,730

The Glen Ellyn Village Board held a special meeting on June 14, 2021, approving a consent agenda that included $2,190,798.88 in payroll and vouchers, two facade improvement awards totaling $52,500, a contract for lift station cabinet replacement, and participation in an electricity bid process. The board also approved chairperson appointments to various commissions and dissolved the Civil Defense Organization and Civic Center Commission. Trustee Bill Payne was sworn in, and Public Works Director Dave Buckley took the oath of office. Trustee Fasules was absent; all votes recorded were 5-0.

• Approved consent agenda including payroll and vouchers of $2,190,798.88 (5-0)
• Approved $10,000 facade improvement award for Main Street Venture Partnership at 495 and 497 N. Main Street
• Approved $42,500 facade improvement award for Entela Ilo at 546-548 Duane Street
• Approved Ordinance No. 6877 granting exterior appearance approval for 546-548 Duane Street
• Authorized contract with Automatic Systems Co. for Orchard Lift Station Cabinet Replacement, not to exceed $46,730
• Approved participation in NIMEC bid process and authorized contract with lowest responsible electricity provider; staff recommended 36-month term at 2.934 cents
• Approved chairperson appointments and reappointments to various commissions with terms ending July 31, 2022
• Approved Ordinance No. 6876 VC dissolving the Civil Defense Organization and Civic Center Commission

Village Board

This is a special workshop meeting of the Glen Ellyn Village Board. The main item is a discussion-only orientation on governance and land use, presented by the Village Attorney. The board will also hold an executive session to discuss pending litigation, and will not return to open session afterward.

• Village Board Orientation: Governance and Land Use (discussion only)
• Motion to adjourn to Executive Session for pending litigation discussion
• Public comment period for items not on the agenda

The Village Board conducted an orientation session regarding governance roles, zoning codes, and planning processes. The board then adjourned to executive session to discuss pending litigation.

• Approved motion to adjourn to Executive Session for pending litigation (6-0)

Finance Commission

The Finance Commission will review the April 2021 General Fund and Reserve 22 financial reports, as well as the 2021 first quarter financial report. Finance Director Coyle will also brief the Commission on the estimated funding, eligible uses, and timeline for the Coronavirus Local Fiscal Recovery Fund.

• Approval of April 9, 2021, meeting minutes
• Review of April 2021 General Fund Financial Report
• Review of April 2021 Village Links / Reserve 22 Financial Reports
• Review of 2021 First Quarter Financial Report
• Briefing on Coronavirus Local Fiscal Recovery Fund

The Finance Commission unanimously approved the minutes of its April 9, 2021 meeting. Finance Director Coyle briefed the Commission on April 2021 General Fund and Village Links/Reserve 22 financials, the first quarter 2021 report, and an estimated $3.4 million in American Rescue Plan funding the Village expects to receive in two payments. No other substantive decisions were made; the meeting adjourned at 8:19AM.

• Approved minutes of the April 9, 2021 Finance Commission meeting (unanimous, 8-0)
• Adjourned the meeting at 8:19AM (moved by Commissioner Campagna, seconded by Commissioner Cleaver)

Capital Improvements Commission

The Capital Improvements Commission is meeting electronically to consider recommendations for geometric changes to roadway intersections in the Central Business District (CBD) as part of the CBD SUI project. They will also review the Phase 1 schedule, maintenance of traffic plans, and a construction animation. The meeting includes public comment, approval of minutes, and reports from trustees, public works, and engineering.

• CBD SUI Recommendation Motions for Geometric Changes to Roadway Intersections
• CBD SUI Phase 1 Schedule, Maintenance of Traffic, Construction Animation
• Approval of May 11, 2021 meeting minutes
• Engineering Project Report dated 6/4/2021

The Capital Improvements Commission unanimously approved three motions recommending changes to the Forest & Pennsylvania, Main & Duane, and Main & Crescent intersections as part of the CBD Streetscape and Utility Improvements project. The Main & Crescent changes would be tried first using temporary bollards for 30 days, with staff returning traffic counts and analysis before any permanent decision. The commission also reviewed the 2022 Phase 1 construction schedule and detour routes for Main Street and Duane Street, and supported the plan and continued communication with downtown businesses. No final Village Board action was taken; the motions are recommendations.

• Approved recommendation to consolidate northbound lanes and add curb extensions at Forest & Pennsylvania (unanimous)
• Approved recommendation to consolidate southbound lanes and add curb extension/sidewalk widening at Main & Duane (unanimous)
• Approved recommendation to consolidate turn lanes and add parking at Main & Crescent on a 30-day trial with temporary bollards (unanimous)
• Approved minutes from the May 11, 2021 Capital Improvements Commission meeting (unanimous)
• Supported the 2022 Phase 1 construction schedule and detour plan for Main Street and Duane Street
• Adjourned the meeting at 9:12 p.m.

Board of Fire and Police Commissioners

This scheduled regular meeting of the Board of Fire and Police Commissioners has been cancelled. It has been rescheduled for the same day, June 8, 2021, at 3:30 PM. No other agenda items are listed.

• Regular meeting cancelled
• Rescheduled to June 8, 2021 at 3:30 PM

Board of Fire and Police Commissioners

The Glen Ellyn Board of Fire and Police Commissioners will hold a regular meeting to discuss upcoming testing for the rank of Sergeant to establish an eligibility list, review the interview process, and set interview dates for lateral candidates. The agenda also includes approval of the May 11, 2021 minutes and public comment.

• Discussion on upcoming testing for rank of Sergeant to establish eligibility list
• Review of BFPC interview process
• Discuss and set interview dates for lateral candidate interviews
• Approval of Regular Meeting Minutes – May 11, 2021

The Board of Fire and Police Commissioners approved the May 11, 2021 minutes with one correction. The board discussed upcoming testing for the rank of Sergeant to establish eligibility, and the chair reviewed interview questions for the upcoming interview process. A sergeant gave updates on lateral candidates. No new business was taken up, and the meeting adjourned at 4:37 PM.

• Approved May 11, 2021 regular meeting minutes with one correction (by common consent)
• No new business was considered

Village Board

The Glen Ellyn Village Board is holding a special virtual meeting to consider appointing Bill Payne as a trustee to fill a vacancy, receive an update on the Apex 400 construction project, and review the draft Comprehensive Plan. The meeting also includes a proclamation for Pride Month and will move into executive session to discuss personnel and appointment matters.

• Appointment of Bill Payne as Village Board Trustee, term ending 2023
• Proclamation recognizing Pride Month
• Discussion of Apex 400 construction update
• Presentation of Draft Comprehensive Plan
• Executive session for personnel and appointment discussions

The Glen Ellyn Village Board approved a proclamation recognizing June as Pride Month and appointed Bill Payne as a trustee to fill a vacancy, with a term ending in 2023. Both actions passed 5-0. The board also received updates on the Apex 400 construction project and the Comprehensive Plan, but took no formal action on those items. The meeting ended with a 6-0 vote to adjourn to executive session.

• Approved Pride Month proclamation (5-0)
• Approved appointment of Bill Payne as Village Board Trustee, term ending 2023 (5-0)
• Approved motion to adjourn to executive session (6-0)

Police Pension Board

The Special Police Pension Board is meeting virtually to discuss pension fund matters. The primary item is a proposed transfer of funds to the State Employee Retirement System.

• Motion to approve a $62,839.89 transfer to the State Employee Retirement System for former officer Jason Bradley, contingent upon receiving $41,965.10 from Jason Bradley

The Glen Ellyn Police Pension Board voted unanimously to approve a transfer of $62,839.89 to the State Employee Retirement System for former officer Jason Bradley, contingent on receiving $41,965.10 from Bradley. Director Coyle reviewed the transfer information with the board. In other business, Director Coyle reported a letter from the Consolidation Pension fund requesting two contacts from the Glen Ellyn Police Pension fund, and said she would bring a resolution back to the board. The board then adjourned.

• Approved $62,839.89 transfer to the State Employee Retirement System for former officer Jason Bradley, contingent on receiving $41,965.10 from Bradley (5-0)
• Adjourned the special meeting (unanimous)

Recreation Commission

The Recreation Commission will meet to hear standing reports from the Manager, Reserve 22, and the Trustee Liaison. The commission is scheduled to hold a discussion regarding Capital Improvement Program (CIP) prioritization.

• Manager report by Jeff Vesevick
• Reserve 22 report by Brad Chapple
• Financial report by Jeff Vesevick
• Discussion on CIP prioritization

The Recreation Commission approved the April 30, 2021 minutes unanimously and spent most of the meeting discussing how to prioritize future capital improvement projects at the Village Links golf course. The Commission concurred that course improvements are the priority over clubhouse improvements, and Chairman O'Shea recommended a full course master plan update and obtaining a couple of request for proposals. No projects were formally approved, funded, or scheduled; General Manager Vesevick said costs, timeframes, and an implementation plan would be added once priorities are set. The meeting also noted Commissioner Alison Park is departing the Commission.

• Approved April 30, 2021 meeting minutes as presented (6-0, Austin absent)
• Concurred that golf course improvements are the priority over clubhouse improvements
• Chairman O'Shea recommended a full course master plan update and obtaining a couple of request for proposals (no vote recorded)
• No CIP projects approved, funded, or scheduled — prioritization discussion only

Village Board

This is a special Village Board meeting with a procedural agenda. The board will call to order, take public comments, and then likely adjourn to executive session to discuss filling a public office vacancy, without returning to open session.

• Public comment period for items not on the agenda (3 minutes per speaker)
• Motion to adjourn to executive session for selection of a person to fill a public office vacancy

The Village Board held a special meeting and voted to enter an executive session. The session was called to discuss the selection of a person to fill a public office vacancy.

• Approved adjournment to executive session for public office selection (5-0)

Plan Commission

The Plan Commission will hold a public hearing regarding a request for a Special Use Permit, Zoning Variations, and an Exterior Appearance Application. The request is for the Glen Oak Country Club Paddle Court & Winter Sports Complex located at 21W451 Hill Avenue. The meeting is being conducted via Zoom due to a COVID-19 disaster declaration.

• Public Hearing: 21W451 Hill Avenue - Glen Oak Country Club Paddle Court & Winter Sports Complex (Special Use Permit, Zoning Variations, and Exterior Appearance Application)
• Approval of Draft Minutes from April 22, 2021 Plan Commission Meeting

The Plan Commission voted 5-0 to recommend approval of a Special Use Permit, Zoning Variations and Exterior Appearance application for a 16,000-square-foot winter sports complex with four paddle courts at 21W451 Hill Avenue, home of Glen Oak Country Club. The recommendation carries eight conditions, including an updated photometric plan, lights off automatically at 11:15 p.m., no outside music, and screening on the north side of the courts. The item is scheduled to go before the Village Board on June 28. The Commission also approved its April 22, 2021 minutes and allowed remote participation; Chairperson Mary Loch and Commissioner Tracy Heming-Littwin announced this was their last meeting.

• Recommended approval (5-0) of Special Use Permit, Zoning Variations and Exterior Appearance for a winter sports complex with paddle courts at 21W451 Hill Avenue, with 8 conditions
• Condition: updated photometric plan matching the paddle court light fixture cut sheet
• Condition: lights set to turn off automatically at 11:15 p.m.
• Condition: no outside music be played
• Condition: screening on the north side of the courts
• Approved (5-0) the April 22, 2021 Plan Commission meeting minutes
• Approved (5-0) emergency allowance of remote participation in the meeting
• Opened and closed the public hearing on the Glen Oak Country Club application (5-0 each)

Village Board

The Village Board will meet to consider several routine business items via a consent agenda. These items include various service contracts, software renewals, and a property setback variation.

• Approval of payroll and vouchers totaling $4,872,510.31
• $45,000 in awards for Temos J LLC at 504 Crescent Boulevard
• Rock salt purchase contract with Compass Minerals America Inc. up to $204,100
• Three-year service agreement with Utility Service Co., Inc. for $159,249
• Three-year Cartegraph software renewal for $170,416.68

The Village Board approved its consent agenda 5-0, covering $4,872,510.31 in payroll and vouchers and several contracts, including rock salt purchases, a water/sewer service agreement, and a software renewal. It also approved Resolution No. 21-08 supporting restoration of the Local Government Distributive Fund (LGDF) revenue, which staff said accounts for 13 percent of the General Fund and could drop by $255,000 annually under a state proposal. The board then voted 5-0 to adjourn into closed executive session to discuss personnel, a public office vacancy, and pending litigation, without returning to open session. No audience participation was recorded.

• Approved consent agenda including payroll and vouchers totaling $4,872,510.31 (5-0)
• Approved $30,000 interior improvement award and $15,000 fire prevention award for Temos J LLC at 504 Crescent Boulevard, from the Central Business District TIF Fund (5-0)
• Approved Resolution No. 21-08 supporting restoration of Local Government Distributive Fund (LGDF) revenue (5-0)
• Authorized contract with Compass Minerals America Inc. for bulk rock salt: 200 tons early buy at $17,100, 1,200-1,950 tons regular delivery not to exceed $159,000, and 300 tons emergency not to exceed $28,000 (5-0)
• Authorized three-year service agreement with Utility Service Co., Inc. at $53,083 yearly, total not to exceed $159,249, from the Water & Sewer Fund (5-0)
• Authorized Cartegraph software purchase agreement #PA2844 for three years totaling $170,416.68, from the Motor Fuel Tax Fund (5-0)
• Approved Ordinance No. 6875 amending Ordinance No. 6800, a rear yard setback variation for a one-story addition at 614 Roger Road (5-0)
• Approved adjourning to executive session on personnel, a public office vacancy, and pending litigation, without returning to open session (5-0)

Village Board

The Village Board is holding a special workshop titled 'Tea with the Trustees.' This meeting is designed for discussion and includes audience participation.

• Tea with the Trustees discussion with audience participation

The Glen Ellyn Village Board held a special workshop session on Saturday, May 22, 2021, described in the minutes as "Tea with the Trustees," an open discussion with residents. Trustees Christiansen and Thompson were recorded present at roll call. The minutes list topics discussed — including the Civic Center Parking Garage, Utility Streetscape Project, Downtown Parking Concerns, Community Relations Commission, Affordable/Attainable Housing, US Bank Site Development, and Environmental/Sustainable Living — and record the result as "DISCUSSION ONLY," with no decisions on those topics. The only recorded action was a motion to adjourn, which was approved 2 to 0.

• Motion to adjourn approved 2-0 (mover: Trustee Steve Thompson; seconder: Trustee Kelli Christiansen)
• No decisions recorded on the listed discussion topics; result recorded as "DISCUSSION ONLY"

Historic Preservation Commission

The Glen Ellyn Historic Preservation Commission will meet via Zoom to consider an application for an alteration to a landmarked property at 695 N. Main Street to allow an addition. They will also consider nominations for the 2020 Annual Awards for projects completed in 2020. The meeting includes approval of draft minutes from March 18, 2021, and public comment.

• Application for alteration to landmarked property at 695 N. Main Street for an addition
• Consideration of nominations for 2020 HPC Annual Awards
• Approval of draft minutes from March 18, 2021

The Historic Preservation Commission approved an application for a master suite addition to a landmarked property. The commission also selected winners for the 2020 Historic Preservation Awards.

• Approved addition to landmarked property at 695 N. Main Street (Unanimous)
• Approved March 18, 2021 meeting minutes (Unanimous)
• Approved remote participation for commissioners (Unanimous)
• Awarded 335 N. Main Street: Restoration of the Year
• Awarded 345 Spring Avenue: Residential Remodel of the Year
• Awarded 484 N. Main Street: Commercial Remodel of the Year
• Awarded 429 Arlington Avenue: Streetscape Compatibility Award
• Awarded 777 Crescent Boulevard: Architectural Details Award

Environmental Commission

The Glen Ellyn Environmental Commission is meeting virtually via Zoom due to COVID-19 public health concerns. The agenda includes discussion of current projects, upcoming events, and reports on greenery and energy initiatives.

• Discussion of Earth Day Symposium
• Discussion of Green Glen Ellyn Chapter
• Discussion of FQ Energy Neutral Initiative
• Review of Tree Building Guidelines
• Discussion of Mortern Arboretum Garden Blitz with Conservation Foundation

The commission approved the minutes from the March 16 and April 20 meetings. Members discussed various arts and education initiatives, including potential partnerships for library beautification and environmental documentaries.

• Approved minutes from 3/16/2021 (6-0)
• Approved minutes from 4/20/2021 (6-0)

Village Board

The Village Board is conducting this meeting via audio and video conference due to the COVID-19 disaster declaration. The agenda includes a presentation on development concepts for the US Bank site and a motion to adjourn to executive session.

• Presentation of preliminary development concepts for the US Bank site at Forest Avenue and Duane Street
• Motion to adjourn to executive session to discuss selection of persons to fill public offices, including an vacancy in the position of Village Clerk

The Village Board held a special workshop where Reva Development Partners presented preliminary concepts for a multi-family development at the US Bank site at Forest Avenue and Duane Street. The item was discussion only; no approval, denial, or formal action was recorded. Trustees generally voiced support for including affordable/attainable housing and for using a TIF incentive, and raised questions about design, height, setbacks, lot coverage, parking, and retail. The only recorded vote was to adjourn to executive session to discuss filling a public office vacancy, approved 5 to 0.

• US Bank site development concept presented by Reva Development Partners — discussion only, no action taken
• Trustees Fasules, Christiansen, Thompson, Gould and Kalinich each stated support for affordable/attainable housing and for a TIF incentive (no vote)
• Board gave feedback on design, height, setbacks, lot coverage, parking and retail; several trustees said they need to see the development in totality (no vote)
• Approved motion to adjourn to executive session to discuss selection of a person to fill a public office vacancy, 5 to 0

Zoning Board of Appeals

The meeting is being conducted via audio or video conference due to COVID-19 and public health concerns. The Chairperson determined that in-person attendance at the Civic Center is not practicable for members or the public.

• Public hearing regarding a zoning variation request for Roger Road to allow an additional two-foot encroachment into the required rear yard
• Approval of draft minutes from the March ZBA meeting

The Zoning Board of Appeals voted 5-0 to recommend approval of a zoning variation allowing a rear yard setback of 29 feet 3 inches—where 40 feet is required—to construct a home addition with a rooftop deck at 614 Roger Road. The board also approved the emergency rules of procedure and the minutes from the March 23, 2021 meeting. The final decision on the zoning variation will be made by the Village Board of Trustees.

• Approved emergency rules of procedure (5-2)
• Approved minutes of the March 23, 2021 meeting (5-0)
• Opened public hearing for 614 Roger Road (5-0)
• Approved findings of fact for 614 Roger Road (5-0)
• Closed public hearing for 614 Roger Road (5-0)
• Recommended approval of zoning variation and rear yard setback of 29 feet 3 inches for 614 Roger Road (5-0)

Capital Improvements Commission

The Capital Improvements Commission is reviewing several ongoing projects, including curb extensions and lane removals. The meeting is being held electronically via conference call following an executive order.

• Review of curb extensions and exclusive turn lane removals
• Park Boulevard and Sheehan Avenue intersection improvements
• Trustee report
• Public works report
• Engineering project report

The Capital Improvements Commission reviewed proposed curb extensions and turn lane removals at three downtown intersections, with mixed support for Main & Duane and conditional support for Main & Crescent pending mockups. Staff recommended implementing a Leading Pedestrian Interval at Park Boulevard and Sheehan Avenue to improve safety near an elementary school. The commission also received updates on awarded construction contracts for roadway, resurfacing, and sidewalk projects.

• Approved March 9, 2021 minutes (unanimous)
• Reviewed CBD intersection changes: Forest & Pennsylvania supported by all commissioners
• Main & Duane changes: 4 commissioners supported revised 17' taper design, 2 supported original 14' lanes, 2 not fully supportive
• Main & Crescent changes: All commissioners supported curb extensions and turn lane removals contingent on mockups and traffic studies
• Recommended Leading Pedestrian Interval at Park & Sheehan (approx. $30,000 cost)
• Reported award of Utility & Roadway Rehabilitation to Copenhaver Construction
• Reported award of Street Resurfacing to R.W. Dunterman
• Reported award of Sidewalk Street Project to Schroeder and Schroeder Concrete

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will discuss upcoming testing for the rank of Sergeant and review processes and schedules. The meeting also includes the appointment of a new commissioner and approval of previous minutes.

• Appointment of new Commissioner Dina Martinez
• Discussion of upcoming testing for the rank of Sergeant
• Review of FBPC interview processes and schedules
• Discussion of lateral and candidate interview dates

The Board of Fire and Police Commissioners approved the April 6, 2021 regular and executive meeting minutes as written by common consent. The Board set interview dates for June 15, 2021 at 3pm and June 16, 2021 at 3pm, and agreed by common consent to start future commission meetings at 3:30 p.m. Detective Sergeant Monson gave a status update on Sergeant testing and recent hires, and the Board reviewed interview questions. The meeting adjourned at 6:05pm by a 3-0 vote.

• Approved April 6, 2021 regular meeting minutes as written (common consent)
• Approved April 6, 2021 executive meeting minutes as written (common consent)
• Set interview dates for June 15, 2021 at 3pm and June 16, 2021 at 3pm
• Approved future commission meetings starting at 3:30 p.m. (common consent)
• Adjourned meeting at 6:05pm (Yeas 3, Nays 0)

Village Board

The Village Board will review several construction contracts for street improvements and utility projects. The meeting also includes the administration of oaths for new Village Trustees, the Village Clerk, and the Village President.

• Contract with Schoreder Inc of Skokie for Sidewalk and Concrete Street Repair Program
• Contract with REDUntenman Company of Addison for Street Improvements Project
• Contract with Chastain Associates/LC of Schaumburg for Street Improvements Project
• Contract with Openhayver Construction Inc of Gilbert for Utility and Roadway Improvements
• Contract with Edwin Hancock Engineering of Westchester for Utility and Roadway Improvements

The Village Board approved a consent agenda including $1,299,786.25 in payroll and vouchers and several construction contracts, the largest being $3,052,890.01 for Utility and Roadway Improvements Project #20001 – Phase 1. Trustees also approved a co-working office special use at 411 N. Main Street on a 5-1 vote, with Trustee Christiansen dissenting. The meeting included the swearing-in of new Village President Mark Senak, new trustees, and a new Village Clerk following the April 6, 2021 election.

• Approved consent agenda including payroll and vouchers totaling $1,299,786.25 (6-0)
• Approved $22,500 Retail Interior Improvement Award for A Toda Madre at 499 N. Main Street from Central Business TIF Fund (consent agenda, 6-0)
• Approved Ordinance No. 6874 amending zoning variations for a restaurant at 486 Pennsylvania Avenue (consent agenda, 6-0)
• Approved license agreement for temporary deck platform in Forest Avenue public street for Made in Italy Restaurant (consent agenda, 6-0)
• Authorized contract with Schroeder & Schroeder, Inc. for 2021 Sidewalk and Concrete Street Repair Program, $325,475 (consent agenda, 6-0)
• Authorized contract with R.W. Dunteman Company for 2021 Street Improvements Project, $1,624,278 (consent agenda, 6-0)
• Authorized agreement with Chastain & Associates, LLC for construction engineering services for 2021 Street Improvements Project, not-to-exceed $118,932 (consent agenda, 6-0)
• Approved Ordinance No. 6873 - VC granting zoning text amendment and special use permit for co-working office at 411 N. Main Street (5-1, Christiansen nay)

Recreation Commission

The Recreation Commission will hold a meeting to review standing reports and conduct old and new business. The agenda includes an operations presentation by Brad Chapple and Jeff Vesevic.

• Standing reports from Manager-Eff Vesevic and Financial Trustee/Liaison Steve Thompson
• Operations presentation by Brad Chapple and Jeff Vesevic

The Recreation Commission approved the minutes of its March 26, 2021 meeting on a unanimous vote and then adjourned. Most of the meeting was informational: a 2021 golf course operations presentation and standing reports on golf, Reserve 22 restaurant, and finances. No new business was taken up, and no other motions or votes are recorded.

• Approved minutes of the 3/26/21 meeting as presented (5-0; Diver and Reinke absent)
• Adjourned the meeting at 8:14 A.M. (moved by Park, seconded by Graham)
• No new business items were considered

Village Board

The Village Board will conduct this meeting via audio and video conference due to ongoing disaster declarations. The agenda includes various ordinances, contract authorizations, and personnel appointments.

• Approval of an Façade Improvement Award for 10 Main Street
• Agreement between Glen Ellyn Volunteer Fire Company and Village Manager
• Ordinance to increase funding for the Glen Ellyn Volunteer Fire Company
• Ordinance regarding zoning variations for properties on Newton Avenue and Corner Side
• Authorization to extend the Cottage Water Tower contract with YJ Utility Service Co

The Glen Ellyn Village Board approved a consent agenda including $1,652,246.32 in payroll and vouchers, a $30,000 facade improvement award, and several purchases and contract extensions. The board also approved a construction-necessitated zoning variation for a sport court at 200 N. Montclair Avenue after a motion to table it failed 2-4. Zoning code text amendments for the C5 Central Business Subdistricts were approved 6-0. The board voted to adjourn to executive session.

• Approved consent agenda including payroll and vouchers totaling $1,652,246.32 (6-0)
• Approved $30,000 facade improvement award for A Toda Madre at 499 N. Main Street (consent agenda)
• Approved contract extension for Cottage Water Tower maintenance with Utility Service Co., Inc., not-to-exceed $88,950.99 (consent agenda)
• Approved purchase of one JCB backhoe loader for $99,275 and one Elgin Pelican street sweeper for $238,286 (consent agenda)
• Approved purchase of two International HV607 chassis with Bonnell body packages for $413,306 (consent agenda)
• Approved agreement with Glen Ellyn Volunteer Fire Company and budget amendment increasing funding (6-0, Christiansen recused)
• Approved construction-necessitated zoning variation for sport court at 200 N. Montclair Avenue (4-2)
• Approved zoning code text amendments for C5 Central Business Subdistricts (6-0)

Plan Commission

The Plan Commission is conducting this meeting via video conference due to COVID-19 and public health concerns. The agenda includes public hearings regarding zoning amendments and special use permits for specific properties.

• Public hearing for zoning text amendment and special use permit for office and business events at 10 Main Street
• Public hearing for zoning variation to allow removal of two parking stalls at Tennyson Avenue
• Discussion of potential minor subdivision for property at Ellynwood Avenue
• Approval of draft minutes from March Special Plan Commission meeting
• Approval of draft minutes from March Regular Plan Commission meeting

The Plan Commission recommended that the Village Board approve a special use permit for a co-working office at 411 N. Main Street and a zoning variation for outdoor seating at 486 Pennsylvania Avenue. The commission also provided feedback against a proposed minor subdivision at 919 Ellynwood Avenue.

• Recommended approval of Special Use Permit for 'Brick & Mortar' co-working office at 411 N. Main Street (8-0)
• Recommended approval of Zoning Variation for outdoor seating at 486 Pennsylvania Avenue (8-0)
• Approved remote participation for the meeting (7-0)
• Approved March 18, 2021 meeting minutes (7-0)
• Approved March 25, 2021 meeting minutes (8-0)

Police Pension Board

This meeting is being conducted via audio and video conference because the Village determined in-person attendance at the Civic Center is not practicable due to the COVID-19 disaster declaration. The Board will review investment reports, approve expenses, and consider membership changes.

• Quarterly investment report presentation by Samantha Grant and Christopher Capelli from Marquette Associates
• Approval of expenses for vehicles and office costs
• Approval of membership changes and contribution funds transfers
• Motion to approve renewal of fiduciary insurance policy with Rockwood Company Travelers
• Approval of minutes from January 30 and March 30 special meetings

The Board approved quarterly investment reports and total expenses of $651,763.86. It also accepted two new officers into the pension fund and continued disability benefits for one individual.

• Approved minutes from Jan 20 and March 2, 2021 (Unanimous)
• Accepted quarterly investment report (Unanimous)
• Approved $15,418.00 in vouchers and $636,345.86 in pension expenses (Unanimous)
• Accepted Tomaz Gorzkowicz and Caitlin Tobor into the pension fund effective April 20, 2021 (Unanimous)
• Approved continuation of Raymond Munch’s disability benefits (Unanimous)
• Approved $5,680.00 fiduciary insurance policy renewal with Rockwood Company/Travelers Insurance (Unanimous)

Environmental Commission

This meeting is being conducted virtually via Zoom due to COVID-19 and public health concerns. The agenda consists of standard procedural items including report reviews and commission discussions.

• Approval of March meeting minutes
• Trustee Liaison Report
• Staff Liaison Report
• Park District Liaison Report
• Commission discussion of Arts Initiatives, Marketing, Education, and Greenness Region

The commission held a regular meeting to receive reports on village infrastructure and upcoming environmental events. No substantive policy decisions were made, though members discussed wastewater energy neutrality and leaf blower impacts.

• Deferred approval of March 16, 2021 minutes to May 18, 2021 (7-0)

Village Board

The Village Board is conducting this meeting virtually via audio and video conference due to the COVID-19 disaster declaration. The agenda includes reports from the Environmental Commission, the Village Manager, and the Finance Director.

• Environmental Commission report on Diversity, Equity, and Inclusion (DEI)
• Village Manager update on the DEI Community Project
• Presentation of the Village Staff Comprehensive Plan
• First quarterly report from the Finance Director

The Village Board held a workshop meeting on April 19, 2021, with all substantive items marked 'Discussion Only' — no decisions were made on the Environmental Commission's 2021 priorities, the first-quarter financial report, the DEI Community Project update, or the draft Comprehensive Plan. The board voted 6-0 to adjourn. Public comment included support for affordable housing and mixed views on downtown building heights.

• Adjourned the meeting (6-0)
• Environmental Commission 2021 priorities: discussion only, no action
• First-quarter FY2021 financial report: discussion only, no action
• DEI Community Project update: discussion only, no action
• Draft Comprehensive Plan presentation: discussion only, no vote taken

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners has scheduled a special meeting for April 30. The meeting will be held at the Glen Ellyn Police Department Community Room. The provided agenda text contains only procedural information regarding meeting attendance and scheduling.

• Special meeting scheduled for April 30
• Meeting location: Glen Ellyn Police Department Community Room

Village Board

The Village Board met via video and audio conference following the Open Meetings Act. The agenda includes various ordinances regarding parking, zoning, and vehicle purchases, as well as project authorizations.

• Approval of payrolled vouchers
• Ordinance amendments for municipal parking lots and garage restrictions
• Ordinance to amend Title Linen Traffic regarding overnight parking
• Purchase of two Ford police utility vehicles
• Authorization of Pennsyvania Avenue improvement project contract

The Village Board approved total expenditures of $1,773,748.14, authorized vehicle purchases for police and public works, and approved zoning variations for properties at 301 Abbotsford Court, 168 Crest Road, and 695 Oak Street. Additionally, the board approved contracts for the Pennsylvania Avenue Improvement Project and passed an ordinance amending Village President duties. The March 22, 2021 meeting minutes were pulled from the consent agenda.

• Approved payroll and vouchers totaling $1,773,748.14 (6-0)
• Approved annual contribution of $85,000 to Glen Ellyn Youth and Family Counseling Services (6-0)
• Approved ordinances amending municipal parking lots and establishing overnight parking permits (6-0)
• Approved zoning variations for 301 Abbotsford Court and 168 Crest Road (6-0)
• Approved purchase of two 2021 Ford Police Utility Vehicles ($81,670) and one Ford Expedition ($40,433) (6-0)
• Approved zoning variation for 695 Oak Street (6-0)
• Approved construction contract ($252,502) and engineering services agreement ($36,297) for Pennsylvania Avenue Improvement Project (6-0)
• Approved Ordinance No. 6867-VC amending Village President duties (5-1)

Finance Commission

The Finance Commission met via audio and video conference because physical attendance at the Glen Ellyn Civic Center was deemed impractical due to the COVID-19 disaster declaration. The meeting included reviews of financial reports and tax information.

• Approval of March regular meeting minutes
• General Fund update for February
• Village Links Reserve report for February
• Tax Increment Financing (TIF) District General Information
• TIF revenue projects information

The Finance Commission approved the minutes from the March 12, 2021, meeting. The commission received financial reports on the General Fund and Village Links/Reserve 22, and reviewed general information and revenue projections regarding Tax Increment Financing (TIF) districts.

• Approved minutes of Finance Commission meeting from 3/12/2021 (Unanimous)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners held a special meeting to discuss the testing process for rank of Sergeant. The Board also planned to enter an executive session to discuss personnel matters including appointment compensation and disciplinary issues.

• Testing process for rank of Sergeant review
• Executive session regarding appointment compensation and disciplinary issues
• Review of FBPC interview processes and schedules

The Glen Ellyn Board of Fire and Police Commissioners approved its March 9, 2021 minutes as written and discussed the sergeant interview process, potential interview questions, and lateral hiring updates. The board entered executive session to discuss eligibility of police officer candidates and then exited. After returning, the board voted 2-0 that candidate 862 did not meet the minimum qualifications for the lateral police officer position. The meeting adjourned at 6:47 pm; the next meeting is May 11, 2021.

• Approved March 9, 2021 regular meeting minutes as written by common consent
• Entered executive session at 6:19 pm to discuss eligibility of PO candidates (2-0)
• Exited executive session at 6:41 pm (motion approved)
• Candidate 862 did not meet minimum qualifications for lateral PO position (2-0)
• Adjourned at 6:47 pm (2-0)

Recreation Commission

The Recreation Commission will hold a meeting to approve February meeting minutes and receive a presentation on Golf Operations Standing Reports. Staff members from Golf Operations, Managerial, and Financial departments will provide updates.

• Approval of February meeting minutes
• Golf Operations Standing Reports presentation by Noel Allen

The commission approved the minutes from the February 26, 2021 meeting. Members received presentations on 2021 golf operations, including technology updates and pricing changes, and reviewed financial reports for the Village Links and Reserve 22.

• Approved minutes from 2/26/21 meeting (Unanimous)

Plan Commission

The Plan Commission will conduct this meeting via audio or video conference rather than in person due to COVID-19 and public health concerns. The agenda includes a public hearing regarding zoning text amendments for setback requirements and single-family dwellings.

• Public hearing on zoning text amendments for Central Business Subdistrict setback requirements
• Consideration of single-family dwellings as a Special Use
• Approval of draft Plan Commission meeting minutes from March

The Plan Commission approved modifications to zoning setback requirements for properties abutting residential districts in the C5 Central Business Subdistricts. The Commission also voted against removing single-family homes as a Special Use in the C5B district, recommending they be retained.

• Approved modifications to Zoning Code setback language (6-1)
• Rejected recommendation to remove single-family homes as a Special Use in C5B (4-2)
• Approved remote participation for the meeting (7-0)
• Approved March 11, 2021 meeting minutes (7-0)

Zoning Board of Appeals

The meeting will be conducted via audio/video conference due to COVID-19 and public health concerns. The board will hold public hearings regarding zoning variations for properties on Montclair Avenue, Pleasant Avenue, and Newton Avenue.

• Public hearing for zoning variation at 10 Montclair Avenue
• Public hearing for zoning variation at Pleasant Avenue
• Public hearing for zoning variation at Newton Avenue
• Approval of draft minutes from the March Zoning Board of Appeals meeting

The Glen Ellyn Zoning Board of Appeals met remotely on March 23, 2021, and recommended approval of three zoning variations to the Village Board of Trustees. The most debated was a request by Blake Stallings at 200 N. Montclair Avenue to keep an existing residential sport court about 1 foot 5 inches from the north interior side lot line, where a 7-foot 6-inch setback is required; the ZBA recommended approval 4-2. The ZBA also unanimously recommended approval of a lot coverage variation for a new home at 715 Pleasant Avenue and a second-story addition at 639 Newton Avenue. All recommendations are advisory; final decisions rest with the Village Board of Trustees.

• Recommended approval (4-2) of a variation allowing an existing sport court at 200 N. Montclair Ave to remain about 1 ft 5 in from the north interior side lot line, where a 7 ft 6 in setback is required
• Recommended approval (6-0) of a variation allowing 22.8% lot coverage at 715 Pleasant Ave, where 20% is permitted for a principal structure over one story; condition: screened porch may not be improved with windows, a second story, or HVAC
• Recommended approval (6-0) of a variation allowing a second-story addition at 639 Newton Ave to be about 10 ft 11 in from the corner side lot line, where an 18 ft setback is required
• Approved (6-0) remote participation for ZBA members
• Approved (6-0) minutes of the March 9, 2021 meeting
• Opened and closed public hearings for 200 N. Montclair Ave, 715 Pleasant Ave, and 639 Newton Ave
• Adjourned the meeting at 10:33 p.m. (6-0)

Village Board

The Glen Ellyn Village Board will meet virtually to consider several items, including the Central Business District Streetscape design plan. The agenda also includes routine approvals for payroll, zoning updates, and maintenance contracts for the Reno Center.

• Adoption of the Central Business District Streetscape Design Concept and Elements Plan
• Approval of $2,548,377.90 in total expenditures for payroll and vouchers
• Contract for sale of two lots adjacent to Lambert Road to GWG Realty, LLC
• Agreement with House of Doors for Reno Center overhead doors up to $73,400
• Agreement with BP&T for Reno Center wall panels and painting totaling $37,800

The Glen Ellyn Village Board approved the Central Business District Streetscape design concept and elements plan in a 5-1 vote. The board also approved a consent agenda including $2,548,377.90 in payroll and vouchers, various zoning ordinances, and property transactions, including the sale of two lots adjacent to Lambert Road.

• Approved payroll and vouchers totaling $2,548,377.90 (6-0)
• Appointed Karin Daly and Barbara Kwiatkowsky to the Environmental Commission (6-0)
• Approved zoning variations for an addition at 419 Hill Avenue (6-0)
• Extended expiration date for cell tower special use permit at 945 Bemis Road (6-0)
• Adopted the 2021 Official Zoning District Map (6-0)
• Authorized withdrawal from IPBC sub-pool and petition for full membership (6-0)
• Authorized agreement with House of Doors for Reno Center overhead doors for $73,400 (6-0)
• Adopted the Central Business District Streetscape Design Concept and Streetscape Elements Plan (5-1)

Plan Commission

The Glen Ellyn Plan Commission will hold a remote meeting to discuss a pre-application conference for a coworking office and event space at 411 N. Main Street, and consider the Draft Glen Ellyn Zoning Map of 2021. The meeting is conducted via Zoom due to COVID-19 disaster declaration restrictions.

• Pre-application conference for coworking office and event space at 411 N. Main Street
• Consideration of the Draft Glen Ellyn Zoning Map of 2021

The Commission approved the 2021 Zoning Map, which incorporates six annexations and two amendments from 2020. The board also held a pre-application conference regarding a proposed co-working office and event space at 411 N. Main Street.

• Approved remote participation for the meeting (7-0)
• Approved the 2021 Glen Ellyn Zoning Map (7-0)

Historic Preservation Commission

The Glen Ellyn Historic Preservation Commission is meeting remotely via Zoom due to COVID-19. The agenda includes approval of minutes from January 21, 2021, and a discussion of the annual awards and historic sidewalk plaques. No votes on specific projects are listed.

• Approval of draft minutes from January 21, 2021
• Discussion of annual awards (staff update)
• Discussion of historic sidewalk plaques

The commission approved the minutes from the January 21, 2021 meeting and authorized remote participation for members. The meeting primarily consisted of updates regarding annual awards, historic sidewalk plaques, and village projects.

• Approved minutes from January 21, 2021 meeting (Unanimous)
• Approved remote participation of commissioners (Unanimous)

Environmental Commission

The Environmental Commission met virtually due to COVID-19 disaster declarations. The agenda includes reports from various liaisons and discussions regarding arts initiatives, marketing, and Greenest Region Compact initiatives.

• Approval of February 23, 2021, special meeting minutes
• Discussion of Arts Initiatives
• Discussion of Marketing and Education Topics
• Discussion of Greenest Region Compact Initiatives

The Glen Ellyn Environmental Commission met on March 16, 2021 and approved the minutes of its Feb. 23, 2021 regular meeting by unanimous vote. The rest of the meeting was discussion and reports: an Earth Day Symposium on April 25, a possible $12,000 arts grant for a wall painting, a Recycling Extravaganza planned for September 18, and updates on the Comprehensive Plan, Apex project and Pan Fish Park tree removal. No new ordinances, contracts or funding measures were decided.

• Approved minutes of the Feb. 23, 2021 regular meeting (unanimous; mover Swanson, seconder Abeln)
• Adjourned the regular meeting at 8:45 p.m. (unanimous; mover Abeln, seconder Meehan)

Finance Commission

The Finance Commission will meet virtually via Zoom due to COVID-19 disaster declarations. The agenda includes reviewing the January 2021 General Fund update and Village Links/Reserve 22 financial statements.

• Approval of February 12, 2021, meeting minutes
• General Fund Update for January 2021
• Village Links/Reserve 22 Financial Statements
• Economic Development Update

Plan Commission

The Glen Ellyn Plan Commission is meeting remotely via Zoom due to COVID-19. They will continue a public hearing on an update to the Village's Comprehensive Plan, which was previously continued from December 10, 2020 and January 7, 2021. They will also hold a pre-application meeting for an adaptive reuse of a commercial strip center at 1182-1184 Roosevelt Road. The agenda includes routine items such as approval of minutes and reports.

• Public hearing on Comprehensive Plan update (continued)
• Pre-application meeting for adaptive reuse of 1182-1184 Roosevelt Road
• Approval of January 28, 2021 and February 25, 2021 meeting minutes
• Remote meeting procedures and roll call vote for remote participation

The Glen Ellyn Plan Commission voted 9-0 to approve a revised Draft Comprehensive Plan after closing its public hearing. The revisions removed a proposed downtown pocket park and a Surrey Drive realignment recommendation, added a micromobility section, and addressed annexation priorities and other items. The plan is expected to go to an April Village Board workshop and possibly a June Board vote. The Commission also heard a pre-application presentation for an adaptive reuse of a commercial strip center at 1182-1184 Roosevelt Road, but took no vote.

• Approved remote participation for the meeting (9-0)
• Approved January 28, 2021 meeting minutes (9-0)
• Approved February 25, 2021 meeting minutes (9-0)
• Closed the public hearing on the Draft Comprehensive Plan (9-0)
• Approved the revised Draft Comprehensive Plan as discussed (9-0)

Capital Improvements Commission

The Capital Improvements Commission will meet via electronic conference call. The agenda includes a discussion regarding CBD streetscape design elements and a review of the Engineering Project Report dated March 5, 2021.

• Discussion of CBD streetscape design elements
• Review of Engineering Project Report dated 3/5/2021
• Approval of February 9, 2021, meeting minutes

The Capital Improvements Commission met on March 9, 2021 and approved the minutes of its February 9, 2021 meeting. Most of the meeting was a presentation and discussion of downtown streetscape design elements, a draft construction schedule, and cost estimates; the commission took no votes on those items. Staff said a draft ordinance and a presentation to the Village Board are planned for March 22, 2021.

• Approved minutes of the February 9, 2021 Capital Improvements Commission meeting (unanimous)
• No vote taken on downtown streetscape design elements; presentation and discussion only
• No vote taken on draft construction schedule; staff to return with more details
• No vote taken on cost estimates; staff to prepare a formal engineer's estimate for Phase 1
• Adjourned at 8:47 p.m. (motion by Commissioner Zucchero, second by Commissioner Baldin)

Board of Fire and Police Commissioners

The Glen Ellyn Board of Fire and Police Commissioners will discuss the sergeant promotional process and schedule interview dates, and will hold elections to fill a vacancy left by Commissioner Kozak's resignation. The board will also approve minutes from previous meetings and review closed session minutes in executive session.

• Discussion on Sergeant promotional process and scheduling of interview dates
• Board elections due to resignation of Commissioner Kozak
• Approval of minutes from 2/9/2021, 2/22/2021, and 2/24/2021 meetings
• Semi-Annual Review of Closed Session Minutes

The Board elected a new President and approved several sets of meeting minutes from February. Members discussed the Sergeant Promotional Process and conducted a semi-annual review of closed session minutes.

• Elected Commissioner Taylor as President (unanimous)
• Approved February 9, February 22, and February 24 regular and special meeting minutes
• Approved February 22 and February 24 executive session meeting minutes
• Decided to keep closed session minutes closed (3-0)

Zoning Board of Appeals

The Glen Ellyn Zoning Board of Appeals is meeting virtually to hold public hearings on three zoning variation requests for properties at 695 Oak Street, 301 Abbotsford Court, and 168 Crest Road. The board will also approve draft minutes from February 23, 2021, and take a roll call vote to allow remote participation of members due to COVID-19.

• Public hearing for a zoning variation at 695 Oak Street
• Public hearing for two zoning variations at 301 Abbotsford Court
• Public hearing for two zoning variations at 168 Crest Road
• Approval of draft minutes from February 23, 2021
• Roll call vote to allow remote participation of ZBA members

The Glen Ellyn Zoning Board of Appeals held remote public hearings on three residential variance requests and voted to recommend approval of all three to the Village Board of Trustees, which makes the final decision. The 695 Oak Street request for a 24.8 percent lot coverage ratio drew a split 4-3 recommendation, with a condition for a full stormwater review by the Village Stormwater Engineer. The 301 Abbotsford Court and 168 Crest Road setback variances were recommended 7-0, each with conditions.

• Recommended approval of a lot coverage variance at 695 Oak Street (24.8% vs. 20% allowed) — carried 4-3, with a condition for full stormwater review by the Village Stormwater Engineer
• Recommended approval of two setback variances at 301 Abbotsford Court for a second-story addition — carried 7-0, conditioned on construction matching submitted plans
• Recommended approval of two interior side yard setback variances at 168 Crest Road — carried 7-0, conditioned on construction matching submitted plans and a full stormwater review
• Approved the February 23, 2021 meeting minutes (7-0)
• Allowed remote participation by ZBA members (7-0)
• Adjourned the meeting at 10:18 p.m. (7-0)

Village Board

The Glen Ellyn Village Board will meet virtually to approve routine payroll and vouchers totaling $2,885,042.96, along with several contracts and resolutions. The meeting follows COVID-19 disaster declaration rules allowing electronic participation. No major policy decisions are listed on the agenda.

• $2,885,042.96 in payroll and vouchers for approval
• Retail Façade Improvement Award of $10,000 for Trans Holding Corp at 507 Pennsylvania Avenue
• Change Order No. 1 for CBD Streetscape project adding $134,082.70 to Civiltech Engineering contract
• 2021–2023 Landscape Maintenance contract with Beary Landscape Inc. not to exceed $253,560
• 2022–2023 Parkway Restoration contract with Balanced Environments not to exceed $27,250

The Village Board approved over $2.8 million in payroll and vouchers along with several service contracts. The board also approved budget amendments for 2020 and 2021 and a retail façade improvement award. A request for a height deviation at the Apex 400 development was tabled.

• Approved payroll and vouchers totaling $2,885,042.96 (6-0)
• Approved $17,500 Retail Façade Improvement Award for Trans Holding Corp (6-0)
• Tabled Ordinance No. 6853 regarding Apex 400 height deviation (4-2)
• Approved permanent and construction easement agreements for 427-433 N. Main Street (6-0)
• Approved Ordinance No. 6856 amending the 2020 budget (6-0)
• Approved Ordinance No. 6857 amending the 2021 budget (6-0)
• Approved $134,082.70 change order for CBD Streetscape and Utility Improvement Project (6-0)
• Approved landscape maintenance contract with Beary Landscape Inc. up to $253,560 (6-0)

Police Pension Board

The Glen Ellyn Police Pension Board is meeting virtually via Zoom due to COVID-19 disaster declarations. The board will consider a motion to approve a fund transfer to the Wheaton Police Pension Fund. The meeting may also move into an executive session to discuss pending litigation.

• Approval of $466,720.68 transfer to the Wheaton Police Pension Fund
• Potential executive session regarding pending litigation matters

The Glen Ellyn Police Pension Board voted unanimously to approve a transfer to the Wheaton Police Pension Fund. The minutes list two different dollar amounts for the transfer: $446,720.68 in the motion as written and $466,720.68 in the motion as stated by Trustee Housey. The board also voted unanimously to adjourn into executive session to discuss pending litigation, without returning to open session.

• Approved transfer to Wheaton Police Pension Fund (5-0) — minutes show conflicting amounts of $446,720.68 and $466,720.68
• Adjourned to executive session for pending litigation discussion, no return to open session (5-0)

Recreation Commission

The Glen Ellyn Recreation Commission is meeting to discuss marketing and a presentation for Reserve 22, along with standing reports from the manager, financial officer, and trustee liaison. The agenda includes approval of minutes from the previous meeting and public comments. No formal decisions or votes are listed on the agenda.

• Marketing @ Reserve 22 presentation by Julie Rusin
• Reserve 22 presentation by Brad Chapple
• Approval of minutes from 1/29/2021 meeting
• Standing reports from Manager Jeff Vesevick, Reserve 22's Brad Chapple, and Trustee Liaison Steve Thompson

The Commission approved the minutes from the January 29, 2021 meeting. The remainder of the meeting consisted of reports regarding marketing strategies for the Village Links and Reserve 22, including app usage and menu updates.

• Approved minutes from 1/29/21 meeting (Unanimous)

Plan Commission

The Glen Ellyn Plan Commission is meeting remotely via Zoom due to COVID-19. The only substantive item is continuing the public hearing on the draft Comprehensive Plan to March 11, 2021; no decisions are expected at this meeting.

• Public hearing on draft Comprehensive Plan continued to March 11, 2021
• Meeting held remotely via Zoom due to COVID-19 disaster declaration

The Glen Ellyn Plan Commission met remotely on February 25, 2021 and voted 7-0 to continue the public hearing on the Draft Comprehensive Plan to March 11, 2021. Commissioners also voted 7-0 to allow remote participation in the meeting. No other substantive decisions were made; the rest of the meeting consisted of reports and announcements.

• Approved remote participation in the meeting (7-0)
• Continued the Draft Comprehensive Plan public hearing to March 11, 2021 (7-0)
• Adjourned the meeting at 7:10 p.m. by voice vote

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will hold a meeting to address unfinished and new business. The agenda includes a motion to enter an executive session to discuss specific employee matters.

• Discussion of unfinished business
• Discussion of new business
• Executive session regarding employee appointment, employment, compensation, discipline, performance, or dismissal

The Board of Fire and Police Commissioners met in special session on February 24, 2021, and voted on which police hiring applicants would move forward. Applicant #370 was not moved forward (3-0), Applicant #320 will move forward after a motion to block them failed (1-2), and Applicants #444 and #387 were each moved forward (3-0). The board also reviewed Sergeants Exam Procedures and held an executive session; no public comment was recorded.

• Applicant #370 not moved forward in hiring process (3-0)
• Motion to not move Applicant #320 forward failed (1-2); Applicant #320 will move forward
• Applicant #444 moved forward in hiring process (3-0)
• Applicant #387 moved forward in hiring process (3-0)
• Moved into executive session at 4:52 pm (3-0)
• Returned to open session at 6:42 pm (3-0)
• Adjourned meeting at 7:10 pm (3-0)

Environmental Commission

The Glen Ellyn Environmental Commission is meeting virtually to hold a workshop on Conservation at Home initiatives. The agenda includes public participation and adjournment, with the workshop as the main substantive item.

• Workshop on Conservation at Home Initiatives

Zoning Board of Appeals

The Glen Ellyn Zoning Board of Appeals is meeting virtually to consider three zoning variation requests for the property at 419 Hill Avenue. The board will also approve minutes from the January 12, 2021 meeting and receive reports from trustees, the chairperson, and staff.

• Public hearing on three zoning variation requests for 419 Hill Avenue
• Approval of draft minutes from January 12, 2021 meeting
• Remote meeting due to COVID-19 disaster declaration

The Glen Ellyn Zoning Board of Appeals voted to recommend approval of three zoning variations for the property at 419 Hill Avenue, allowing a Class II exterior alteration and reduced front yard setbacks for a second-story addition and front porch. The board also approved the minutes from the January 12, 2021 meeting. The variation request will advance to the Village Board of Trustees for final consideration on March 22, 2021.

• Allowed remote participation by ZBA members (6-0)
• Approved January 12, 2021 meeting minutes (6-0)
• Opened public hearing for 419 Hill Avenue (6-0)
• Approved Findings of Fact for 419 Hill Avenue (6-0)
• Closed public hearing for 419 Hill Avenue (7-0)
• Recommended approval of zoning variations for 419 Hill Avenue (6-1)
• Adjourned meeting (7-0)

Environmental Commission

The Glen Ellyn Environmental Commission met virtually via Zoom due to COVID-19 disaster declarations. The meeting covered routine approvals, liaison reports, and general discussion topics without any formal decisions.

The commission approved the minutes from the January 26, 2021, meeting. Members discussed upcoming environmental events for April and September and reviewed a draft of business guidelines for recognition awards.

• Approved minutes from January 26, 2021 meeting (unanimous)

Village Board

The Glen Ellyn Village Board will hold a virtual meeting to consider routine consent agenda items, including $1,710,636.40 in payroll and vouchers, plus two public hearings: a special use permit for a single-family home at 454 Duane Street and zoning amendments for the Glen Ellyn Food Pantry at 41-55 N. Park Boulevard. The board will also vote on several contracts and purchases, including a roof restoration, drone, and camera equipment.

• Approve $1,710,636.40 in payroll and vouchers
• Contract with G.E. Riddiford for 20-year roof restoration at Reno Facility, not to exceed $382,017
• Purchase DJI Matrice 300 RTK drone and accessories for $30,447 from Aerial Innovations
• Purchase camera equipment for Roosevelt Road and Lambert Avenue for $39,277.85 from Minuteman Security
• Contract with J.A. Johnson Paving for $190,700 for 2021 parking lot resurfacing and asphalt patching

The Glen Ellyn Village Board approved its consent agenda 6-0, including $1,710,636.40 in payroll and vouchers and several purchases and contracts. The board tabled Ordinance No. 6853, which would amend planned unit development approvals for the Apex 400 mixed-use development at 400 & 418-424 N. Main Street to allow rooftop mechanical screening up to 64 feet, voting 4-2 to send it to the March 8, 2021 meeting. The board approved a special use permit for a single-family home at 454 Duane Street 4-2 and approved zoning amendments, a special use permit, variations and exterior appearance for the Glen Ellyn Food Pantry at 41-55 N. Park Boulevard 6-0.

• Approved consent agenda including $1,710,636.40 payroll and vouchers (6-0)
• Approved 20-year roof restoration contract with G.E. Riddiford, not-to-exceed $382,017 (consent agenda, 6-0)
• Approved purchase of DJI Matrice 300 RTK drone and accessories from Aerial Innovations, not-to-exceed $30,447 (consent agenda, 6-0)
• Approved camera equipment purchase for Roosevelt Road and Lambert Avenue from Minuteman Security Technologies, $39,277.85 lease (consent agenda, 6-0)
• Approved contract with J.A. Johnson Paving for 2021 parking lot resurfacing and asphalt patching, $190,700, plus change orders up to $20,000 (consent agenda, 6-0)
• Tabled Ordinance No. 6853 amending Apex 400 planned unit development approvals for rooftop mechanical screening up to 64 feet (4-2)
• Approved special use permit for a single-family home at 454 Duane Street (4-2)
• Approved zoning text amendments, special use permit, variations and exterior appearance for Glen Ellyn Food Pantry at 41-55 N. Park Boulevard (6-0)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners is meeting to handle routine procedural items, including call to order, roll call, and unfinished/new business. The main substantive action is a motion to enter executive session to discuss employee appointment, employment, compensation, discipline, performance, or dismissal, as permitted by the Open Meetings Act. No other specific decisions or proposals are listed on the agenda.

• Motion to enter executive session for employee-related discussions under Open Meetings Act section 2(c)(1)

The board met for a special session and entered executive session from 4:46 pm to 6:33 pm. No substantive decisions were recorded in the open session.

• Entered executive session (3-0)
• Returned to open session (3-0)
• Adjourned meeting (3-0)

Village Board

The Glen Ellyn Village Board is holding a virtual workshop to discuss several items, including an update on the Central Business District Streetscape Project, an update on outdoor dining and business support, the Fiscal Year 2020 Year End Financial Report, and the Village Links/Reserve 22 FY2020 Year End Report. All items are discussion only, with no formal votes scheduled.

• Central Business District Streetscape Project update (design elements and schedule)
• Outdoor dining and business support update
• Fiscal Year 2020 Year End Financial Report
• Village Links/Reserve 22 FY2020 Year End Report

The Glen Ellyn Village Board held a workshop on February 16, 2021, with all items marked 'Discussion Only' — no substantive decisions were made. The board received the Fiscal Year 2020 Year End Financial Report, the Village Links/Reserve 22 quarterly report, and updates on the Central Business District Streetscape project and outdoor dining/business support. Streetscape staff requested postponing construction to early 2022, and a majority of trustees favored specific design options (narrow band option 1, paver crosswalks, historic plaque option 2). The only vote was to adjourn, approved 5-0.

• Adjourned the meeting (5-0, mover Pryde, seconder Thompson)
• No other substantive decisions; all other agenda items were discussion only

Finance Commission

The Finance Commission will meet virtually to review the 2020 year-end financial report and the December 2020 Village Links/Reserve 22 financial report. The commission will also discuss updates to the Village Financial Policy and receive an economic development update.

• Approval of January 15, 2021, meeting minutes
• Review of December 2020 Village Links/Reserve 22 Financial Report
• Review of 2020 Year-End Financial Report
• Discussion of Village Financial Policy Update
• Economic Development Update

The Finance Commission voted unanimously to approve the minutes of its January 15, 2021 meeting. Finance Director Coyle presented the December 2020 Village Links/Reserve 22 financial statements and the unaudited 2020 Year-End Financial Report, noting General Fund revenues of $19.5 million in 2020 versus $20.9 million in 2019 and $1.437 million in CARES funding received. The Commission deferred discussion of the Village Financial Policy Update to its next meeting and then adjourned at 8:03AM.

• Approved minutes of the January 15, 2021 Finance Commission meeting (unanimous, 9-0)
• Deferred discussion of the Village Financial Policy Update to the next meeting
• Adjourned the meeting at 8:03AM

Environmental Commission

The Glen Ellyn Environmental Commission is holding a special virtual meeting via Zoom due to COVID-19. The main agenda item is a workshop on Conservation at Home initiatives, with no other substantive items listed.

• Workshop on Conservation at Home Initiatives

Board of Fire and Police Commissioners

The Glen Ellyn Board of Fire and Police Commissioners is meeting to approve prior meeting minutes, finalize the schedule and process for lateral interviews, and hold elections for Chairperson and Secretary. The agenda is largely procedural, with no major policy decisions or public hearings listed.

• Approval of BFPC Regular Meeting Minutes from 1/12/2021
• Approval of BFPC Special Meeting Minutes from 1/26/2021
• Finalize schedule and process for lateral interviews
• Elections for Chairperson and Secretary

The Board of Fire and Police Commissioners approved its January 12 and January 26, 2021 minutes as written by common consent. The board elected Commissioner Kozak as Chairperson and Commissioner Taylor as Secretary by unanimous consent. It also finalized a lateral interview process and timeline, with interviews tentatively set for February 22 and 24, 2021. The meeting adjourned at 5:44 pm on a 3-0 vote.

• Approved January 12, 2021 regular meeting minutes as written (common consent)
• Approved January 26, 2021 special meeting minutes as written (common consent)
• Elected Commissioner Kozak as Chairperson (unanimous consent)
• Elected Commissioner Taylor as Secretary (unanimous consent)
• Finalized lateral interview process and timeline; interviews tentatively February 22 and 24, 2021
• Adjourned meeting at 5:44 pm (3 yeas, 0 nays)

Capital Improvements Commission

The Capital Improvements Commission met February 9, 2021 and gave input on downtown streetscape design elements. Commissioners preferred Narrow Band Option 1 for decorative pavement, brick pavers for decorative crosswalks (including the Prairie Path crossing at Park Blvd), and 16"x16" granite plaques for historic sidewalk markers. Staff said the streetscape project schedule is now recommended to advance in early 2022 rather than this year. The commission also approved the January 12, 2021 minutes unanimously.

• Approved January 12, 2021 minutes (unanimous)
• Preferred Narrow Band Option 1 (16" running bond brick) for decorative pavement bands
• Preferred brick pavers for decorative crosswalks and supported including the Prairie Path crossing at Park Blvd
• Preferred Option 2 (16"x16" granite plaques) for historic sidewalk plaques
• Supported the recommended tree species list for the CBD streetscape
• No formal vote recorded; items were CIC input for Village Board consideration

Village Board

The Glen Ellyn Village Board will hold a virtual meeting to consider routine consent agenda items, including $2,120,965.82 in payroll and vouchers, and to vote on two development-related ordinances: denying a lot coverage ratio variation for 73 Newton Avenue and denying a planned unit development for an orthodontics office at 414 Pennsylvania Avenue. The meeting will also include public comment and an executive session for personnel, collective negotiation, and real property discussions.

• Consent agenda includes $2,120,965.82 in payroll and vouchers
• Ordinance No. 6849: zoning variations for no impervious surface setback at 231 and 233 N. Park Blvd.
• Ordinance No. 6850: exterior appearance approval for 507 Pennsylvania Avenue
• Ordinance No. 6851: denying lot coverage ratio variation for 73 Newton Avenue
• Ordinance No. 6852: denying planned unit development for orthodontics office at 414 Pennsylvania Avenue

The Glen Ellyn Village Board approved a Planned Unit Development for an orthodontics office at 414 Pennsylvania Avenue and granted a lot coverage ratio variation for 73 Newton Avenue. The board also approved payroll and vouchers totaling $2,120,965.82 and passed ordinances for zoning variations and exterior appearance approvals, including a conditional awning requirement for 507 Pennsylvania Avenue.

• Approved $2,120,965.82 in payroll and vouchers (6-0)
• Approved Ordinance No. 6849 for impervious surface setback variations at 231 and 233 N. Park Blvd. (6-0)
• Approved Ordinance No. 6850 for exterior appearance at 507 Pennsylvania Ave. with amended awning condition (6-0)
• Approved Ordinance No. 6851 for lot coverage ratio variation at 73 Newton Ave. at 27.7% (4-2)
• Approved Ordinance No. 6852 for Planned Unit Development of orthodontics office at 414 Pennsylvania Ave. (6-0)
• Approved motion to adjourn to Executive Session (6-0)

Environmental Commission

The Glen Ellyn Environmental Commission will meet virtually to discuss the Central Business District Streetscape Project and hold a workshop on the Comprehensive Plan. The meeting is conducted remotely due to COVID-19 disaster declaration.

• Discussion and potential motion of support for the Central Business District Streetscape Project
• Comprehensive Plan workshop discussion

Recreation Commission

The Glen Ellyn Recreation Commission is meeting to approve minutes from November 20, 2020, and receive standing reports from the manager, Reserve 22, and the trustee liaison. The financial reports for November and December 2020 for Village Links/Reserve 22 will be reviewed. The agenda is largely procedural, with no major decisions or public hearings listed.

• Approval of minutes from 11/20/2020
• Manager's report for November-December 2020
• Financial statements for Village Links/Reserve 22 for November and December 2020
• Reserve 22 report by Brad Chapple
• Trustee liaison report by Steve Thompson

The Recreation Commission unanimously approved the minutes from the November 20, 2020 meeting. The meeting consisted primarily of standing reports on Village Links and Reserve 22 operations, noting a 50% increase in operating profit for 2020. No new business was proposed or decided, and no votes were taken on future actions during this session.

• Approved November 20, 2020 minutes (Unanimous)
• No new business items presented or decided

Plan Commission

The Glen Ellyn Plan Commission is meeting remotely via Zoom due to COVID-19. The main business is three public hearings: a special use permit to convert an office building at 454 Duane Street to a single-family residence, a set of zoning amendments and permits for a proposed food pantry at 41-55 N. Park Boulevard, and an amendment to the special use permit for a planned unit development at 400, 418-424 N. Main Street. The commission will also approve minutes from previous meetings and hear public comment on non-agenda items.

• Public hearing: Special Use Permit to convert 454 Duane Street from office to single-family residence
• Public hearing: Zoning Code Text Amendments, Special Use Permit, Zoning Variations, and Exterior Appearance Application for a Food Pantry at 41-55 N. Park Boulevard
• Public hearing: Amendment to Special Use Permit for Preliminary and Final Planned Unit Development at 400, 418-424 N. Main Street
• Approval of draft minutes from January 7 and January 14, 2021 meetings

The Glen Ellyn Plan Commission recommended approval of a special use permit to convert 454 Duane Street from office to a single-family residence, with conditions, on a 6-3 vote. It also recommended approval of zoning code text amendments, a special use permit, zoning variations, and exterior appearance for a proposed food pantry at 41-55 N. Park Blvd., with conditions, on a 9-0 vote. The Commission recommended approval of an amendment to a planned unit development at 400, 418-424 N. Main Street to allow rooftop mechanical equipment, with conditions, on a 9-0 vote. All recommendations now go to the Village Board for final action.

• Recommended approval of a special use permit to convert 454 Duane Street from office to single-family residence, with conditions (6-3)
• Recommended approval of zoning code text amendments, special use permit, zoning variations, and exterior appearance for a food pantry at 41-55 N. Park Blvd., with conditions (9-0)
• Recommended approval of an amendment to a planned unit development at 400, 418-424 N. Main Street to allow rooftop mechanical equipment, with conditions (9-0)
• Approved minutes of January 7, 2021 (9-0)
• Approved minutes of January 14, 2021 as amended (9-0)
• Allowed remote participation due to Covid-19 disaster declaration (9-0)

Environmental Commission

The Glen Ellyn Environmental Commission is meeting virtually via Zoom due to COVID-19. The agenda includes a call to order, public participation, a workshop on Conservation at Home initiatives, and adjournment. The main item is the workshop, which is a discussion rather than a final decision.

• Workshop on Conservation at Home Initiatives
• Public participation period
• Meeting held virtually via Zoom due to COVID-19

Environmental Commission

The Glen Ellyn Environmental Commission met virtually to conduct procedural business during the COVID-19 disaster declaration. No ordinances, contracts, or fee changes were decided; the meeting focused on routine reports and future discussions.

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will discuss the lateral hire process and interviews. The Board will also discuss and vote on the testing process for the Sergeant position.

• Discussion on lateral hire process/interviews
• Discussion and approval of Sergeant testing process

The Board of Fire and Police Commissioners discussed lateral hiring procedures and the sergeant testing process. The board formally approved the use of Testing for Public Safety, LLC to assist with the sergeant assessment.

• Approved Sergeant Testing Assessment Process with Testing for Public Safety, LLC (3-0)

Village Board

The Glen Ellyn Village Board will hold a virtual meeting to conduct routine business, including approving a $3,463,374.97 payroll and voucher package, façade and fire prevention awards totaling $27,500, and bond payments for Village Links and police station projects. The meeting also includes swearing-in of Acting Village President Gary Fasules and public comment opportunities.

• Approve $3,463,374.97 in payroll and vouchers
• Approve $22,500 Retail Façade Improvement Award and $5,000 Fire Prevention Award for 433-435 Pennsylvania Avenue, LLC
• Approve $1,750 Retail Interior Improvement Award for The Beer Cellar at 488 Crescent Boulevard
• Approve Ordinance No. 6843 for six zoning variations at 410 Spring Avenue
• Approve bond payments totaling $2,900,967.65 for Village Links, police station, and capital projects

The Village Board approved a consent agenda covering $3,463,374.97 in payroll and vouchers, along with several ordinances directing funds for bond principal and interest payments. The board also authorized improvement awards for local businesses and approved a zoning variation for a property on Spring Avenue.

• Approved $3,463,374.97 in payroll and vouchers (5-0)
• Approved $27,500 in improvement awards for 433-435 Pennsylvania Ave (5-0)
• Approved $1,750 interior improvement award for The Beer Cellar (5-0)
• Approved easement agreement for 419-421 Main Building LLC (5-0)
• Approved zoning variations for 410 Spring Avenue (5-0)
• Approved $347,055 payment for 2010 Golf Course bonds (5-0)
• Approved $309,027.50 payment for 2012 Clubhouse bonds (5-0)
• Approved various 2015, 2018, and 2020 bond payments (5-0)

Historic Preservation Commission

The Glen Ellyn Historic Preservation Commission is meeting virtually via Zoom due to COVID-19. The agenda includes approval of December minutes, public comment, and new business items including an update on Historical Society plaques, mapping project updates, and a review of a window proposal at 507 Pennsylvania Avenue.

• Review of 507 Pennsylvania Avenue window proposal
• Historical Society plaques update
• Mapping project updates
• Approval of draft minutes from December 17, 2020

The Commission expressed support for replacing metal panels with glass windows at 507 Pennsylvania Avenue to restore a more historic appearance. Members also discussed narrowing down a list of 144 potential sites for downtown historic plaques to 50.

• Approved minutes from December 17, 2020 meeting (Unanimous)
• Approved remote participation for January 21, 2021 meeting (Unanimous)
• Supported proposal to replace metal panels with glass at 507 Pennsylvania Avenue

Police Pension Board

The Police Pension Board will hold a virtual meeting to review the fourth quarter 2020 investment report. The board is also scheduled to approve membership changes and statutory benefit changes.

• Fourth Quarter 2020 investment report and recommendations from Marquette Associates
• Approval of $40,930.76 in expense vouchers
• Approval of $620,110.29 in pension expenses
• Approval of annual statutory benefit changes
• Membership changes, contribution refunds, and transfers

The Glen Ellyn Police Pension Board approved meeting minutes from October 21, 2020, and accepted the quarterly investment report. The board voted to invest cash flow balances into a money market, reallocate fixed income funds, and approve $661,041.05 in total expenses and pension expenditures. Additionally, the board approved a contribution refund and annual statutory benefit changes.

• Approved minutes from October 21, 2020 (Unanimous)
• Accepted quarterly investment report (Unanimous)
• Approved investing cash flow balance into highest yielding money market (Unanimous)
• Approved reallocation of fixed income overweight of 2% to Great Lake advisors Int'l Equities (Unanimous)
• Approved expense vouchers and pension expenses totaling $661,041.05 (Unanimous)
• Approved contribution refund to Philip Wessel for $1,690.94 (Unanimous)
• Approved annual statutory benefit changes (Unanimous)
• Adjourned meeting at 5:06 pm (Unanimous)

Village Board

The Glen Ellyn Village Board holds a virtual special meeting to consider a resolution naming an acting village president, and to receive discussion-only updates on the COVID-19 grant program and the Central Business District streetscape project. The meeting is conducted via Zoom due to COVID-19, with public comment allowed.

• Resolution No. 21-01 naming an Acting Village President
• COVID-19 grant program update (discussion only)
• Central Business District Streetscape Project design and cost update (discussion only)

The Village Board approved Resolution No. 21-01 naming Gary Fasules as Acting Village President on a 6-0 vote. The rest of the special meeting was discussion only: an update on the COVID-19 business grant program, where the board leaned toward extending the program to March 31, 2021, keeping funding the same for now, and donating leftover funds to the Chamber of Glen Ellyn; and an update on the Central Business District streetscape project, where no schedule decision was made and staff said a decision is needed in early February. The board also adjourned 6-0.

• Approved Resolution No. 21-01 naming Gary Fasules as Acting Village President (6-0)
• COVID-19 grant program: discussion only; no vote taken on extending the program to March 31, 2021 or on funding changes
• Streetscape project: discussion only; no vote taken on the project schedule or design materials
• Adjourned (6-0)

Village Board

The Glen Ellyn Village Board will meet virtually via Zoom due to a COVID-19 disaster declaration. The meeting follows modified procedures under Public Act 101-0640, which allows electronic participation when in-person gatherings are impractical. Public comment is permitted either live or via a submission form.

The Glen Ellyn Village Board held a special meeting on January 19, 2021. With President Pro-Tem Pryde and Trustees Christiansen, Enright, Fasules, Senak and Thompson present, the board approved 6-0 a motion to adjourn into executive session to discuss selecting a person to fill a public office, including a vacancy in public office, under 5 ILCS 120/2(C)(3), without returning to open session. No audience participation occurred. The minutes record no other decisions; any selection discussed in closed session is not documented here.

• Approved 6-0 motion to adjourn to executive session to discuss filling a public office vacancy (5 ILCS 120/2(C)(3)), without returning to open session

Finance Commission

The Glen Ellyn Finance Commission is meeting virtually to review November 2020 financial statements for Village Links/Reserve 22 and the General Fund, and to conduct a financial policy review. The agenda also includes approval of December minutes, public comment, and reports from the trustee liaison and chairman.

• Approval of Finance Commission minutes from December 11, 2020
• Review of Village Links/Reserve 22 financial statements for November 2020
• General Fund update for November 2020
• Financial policy review
• Economic development update

The Glen Ellyn Finance Commission approved the minutes of its December 11, 2020 meeting by unanimous vote. The commission received financial reports showing Village Links revenues up 21% year-to-date and Reserve 22 down 21%, and a General Fund update noting sales and home rule sales taxes under budget but above initial COVID-19 forecasts. The commission began a multi-meeting review of the Village's financial policies, concurring to discuss them further at its next meeting. No other substantive decisions were made.

• Approved minutes of the December 11, 2020 Finance Commission meeting (unanimous; Commissioner Dan absent)
• Concurred to further discuss recently updated financial policies (Purchasing, Investments, Fund Balance/Reserves, Pension Funding) at the next meeting
• Adjourned the meeting at 8:14AM

Plan Commission

The Glen Ellyn Plan Commission will meet remotely via Zoom to conduct a public hearing on a Planned Unit Development for an orthodontics office at 414 Pennsylvania Avenue. The meeting is held virtually due to COVID-19 disaster declaration, with no in-person attendance permitted. No draft minutes are available for approval, and the meeting includes standard procedural items and reports.

• Public hearing on Planned Unit Development for orthodontics office at 414 Pennsylvania Avenue

The Glen Ellyn Plan Commission held a public hearing on a proposed two-story orthodontics office at 414 Pennsylvania Avenue and voted 4-4 on a motion to recommend approval to the Village Board, so the motion failed. The request included a Special Use for a Preliminary and Final Planned Unit Development, zoning deviations, a sign variation, and exterior appearance approval. Commissioners who voted no cited the building's rear placement, the number of variations, and the small lot left next to the neighboring Western Avenue property. The item now goes to the Village Board without a Plan Commission recommendation.

• Motion to recommend approval of orthodontics office PUD at 414 Pennsylvania Ave failed 4-4 (yes: Heming-Littwin, Fanella, Vondruska, Loch; no: Berry, Mulherin, Rodemann, Saeed)
• Approved remote participation for the meeting (8-0)
• Opened public hearing on the 414 Pennsylvania Ave PUD (8-0)
• Closed public hearing on the 414 Pennsylvania Ave PUD (8-0)
• Adjourned the meeting (8-0)

Environmental Commission

The Glen Ellyn Environmental Commission is meeting virtually via Zoom due to COVID-19. The main item is a workshop on Conservation at Home initiatives, with no other substantive business on the agenda.

• Workshop on Conservation at Home Initiatives

Board of Fire and Police Commissioners

The Board will conduct a meeting via audio and video conference due to COVID-19 disaster declarations. The agenda includes discussions regarding lateral hire interviews and the upcoming sergeant testing process.

• Discussion on lateral hire interviews
• Discussion on upcoming sergeant testing process
• Approval of final lateral list dated 12/9/2020
• Approval of 12/8/2020 Regular Meeting Minutes

The Board of Fire and Police Commissioners approved a lateral hire list and reviewed progress of candidates. The board discussed potential interview questions for lateral hires and reviewed the upcoming Sergeant testing process, with a targeted finish by end of June. The December 8, 2020 regular meeting minutes were approved as written. The meeting adjourned at 5:34 pm by a 3-0 vote.

• Approved December 8, 2020 regular meeting minutes as written
• Approved lateral hire list
• Adjourned meeting at 5:34 pm (3-0)

Zoning Board of Appeals

The Glen Ellyn Zoning Board of Appeals is meeting virtually to continue a public hearing on a zoning variation for 73 Newton Avenue and to open a new hearing for construction-related variation requests at 231 and 233 N. Park Boulevard. The board will also approve draft minutes from its December 8, 2020 meeting and take a roll call vote to allow remote participation of members.

• Continued public hearing: zoning variation request for 73 Newton Avenue
• New public hearing: construction-necessitated zoning variation requests for 231 and 233 N. Park Boulevard
• Approval of draft minutes from December 8, 2020 meeting
• Roll call vote to allow remote participation of ZBA members

The Glen Ellyn Zoning Board of Appeals voted 6-0 to recommend approval of zoning variations allowing brick pavers with no impervious setback along the driveway at 231 and 233 N. Park Boulevard. A motion to recommend approval of a lot coverage variation at 73 Newton Avenue failed 3-3, short of the 4 votes needed, so no recommendation was forwarded. The ZBA is advisory; the Village Board of Trustees makes the final decision, and both cases are expected at the February 8, 2021 Village Board meeting.

• Recommended approval (6-0) of variations reducing the impervious setback to 0 feet along the driveway at 231 and 233 N. Park Boulevard, conditioned on a recorded easement agreement
• Motion to recommend approval of a 25.8% lot coverage variation at 73 Newton Avenue failed 3-3 (needed 4 yes votes)
• Approved minutes of the December 8, 2020 meeting (6-0)
• Allowed remote participation in the meeting (6-0)
• Adjourned at 8:55 p.m. (6-0)

Capital Improvements Commission

The Capital Improvements Commission is meeting electronically to discuss the Central Business District Streetscape and Utility Improvements Project, focusing on design elements. The agenda also includes approval of the previous meeting's minutes and routine reports.

• Central Business District Streetscape and Utility Improvements Project design elements
• Approval of December 8, 2020 meeting minutes
• Engineering Project Report dated 1-7-2021

The Capital Improvements Commission reviewed design elements for the Central Business District Streetscape and Utility Improvements Project and gave input on paving, planters, crosswalks, railings, street furniture, lighting and turn-lane removals. The commission supported eliminating the southbound Main/Duane and eastbound Crescent/Main right turn lanes, and favored a raised midblock crosswalk on south Main with MMA on concrete. It also approved the December 8, 2020 minutes unanimously. No formal votes were recorded on the streetscape design items; the meeting was advisory input only.

• Approved Dec 8, 2020 minutes (unanimous)
• Supported eliminating right turn lanes at southbound Main/Duane and eastbound Crescent/Main
• Favored raised midblock crosswalk on south Main with MMA on concrete, pending pattern mockups
• Preferred plain concrete over exposed aggregate for decorative sidewalk pavement
• Preferred brick pavers with tumbled edge and herringbone pattern for parkway paving
• Supported planter railings used sparingly, with mixed views on height and material
• Preferred Dumor model 290 bike racks; split on trash receptacles and bench options
• Split on festoon lighting over Main Street; supported parklet lighting

Village Board

The Glen Ellyn Village Board will consider routine consent items, including $6.29M in expenditures, and act on zoning variations. The main item is a contract amendment for the Civic Center parking garage and pedway, raising the guaranteed maximum price to $16,768,994. The meeting is held virtually due to COVID-19.

• Consent agenda includes $6,285,114.67 in payroll and vouchers
• Ordinance 6840: zoning variation for front porch at 554 N. Park Boulevard
• Ordinance 6841: denying six zoning variations at 410 Spring Avenue
• Ordinance 6842: PUD amendment for Civic Center Phase 2 at 535 Duane St and 423 N. Main St
• Contract amendment with M.A. Mortensen Construction for $16,768,994 for parking garage

The Village Board approved a revised construction contract for the Civic Center parking garage and pedway. The Board also granted zoning variations for a residential property and approved a settlement with Santa Fe Restaurant.

• Approved $16,768,994 contract amendment for Civic Center parking garage and pedway (5-1)
• Approved PUD amendment and exterior appearance for Civic Center properties (6-0)
• Approved six zoning variations for 410 Spring Avenue (5-1)
• Approved zoning variation for enclosed front porch at 554 N. Park Boulevard (6-0)
• Approved settlement and release agreement with Santa Fe Restaurant (6-0)
• Approved payroll and vouchers totaling $6,285,114.67 (6-0)

Village Board

This special meeting is being held virtually via Zoom due to a COVID-19 disaster declaration. The primary purpose of the meeting is to move into an executive session to discuss selecting a person to fill a vacancy in public office.

• Executive session to discuss the selection of a person to fill a public office vacancy

The Glen Ellyn Village Board held a special meeting on January 11, 2021, with President Pro-Tem Pryde and Trustees Christiansen, Enright, Fasules, Senak and Thompson present. The only recorded action was a 6-0 vote to adjourn into executive session to discuss selecting a person to fill a public office, including a vacancy in public office, under 5 ILCS 120/2(C)(3), without returning to open session. No other decisions were recorded, and the minutes do not state who was selected or whether the vacancy was filled.

• Approved adjourning to executive session to discuss filling a public office vacancy (6-0)
• No return to open session was held after the closed session

Plan Commission

The Glen Ellyn Plan Commission is holding a virtual special meeting to continue two public hearings: one on an amendment to the Civic Center Campus Planned Unit Development for the Civic Center Pedway, and another reviewing the second half of the draft Comprehensive Plan (pages 44-79). The agenda also includes approval of minutes from prior meetings and standard procedural items.

• Continued public hearing: Amendment to Glen Ellyn Civic Center Campus Planned Unit Development with Deviations and Exterior Appearance Approval for Civic Center Pedway construction
• Continued public hearing: Review of second half of draft Comprehensive Plan (pages 44-79)
• Approval of draft minutes from December 10, 2020 and December 17, 2020 Plan Commission meetings
• Roll call vote to allow remote participation of Plan Commission members

The Glen Ellyn Plan Commission voted to recommend approval of a Planned Unit Development amendment and exterior appearance review for the Civic Center Pedway project, subject to six conditions including the execution of necessary easements. The commission also continued the public hearing on the second half of the Draft Comprehensive Plan to February 25, 2021, and approved minutes from two previous December 2020 meetings.

• Allowed remote participation by the Plan Commission (8-0)
• Approved December 10, 2020 meeting minutes (8-0)
• Approved December 17, 2020 meeting minutes (8-0)
• Closed the public hearing on the Civic Center Pedway project (8-0)
• Recommended approval of the Civic Center Campus PUD amendment, final PUD, and exterior appearance with six conditions (8-0)
• Continued the public hearing on the Draft Comprehensive Plan to February 25, 2021 (8-0)