Glen Ellyn public meetings in 2022

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will hold a routine meeting with only procedural items. No decisions or discussions on substantive matters are listed on the agenda.

The Board of Fire and Police Commissioners met and, after an executive session, voted to move forward on two police candidates. Candidate 628 was approved unanimously, while candidate 622 was approved with a 2-1 vote. No public comment was made, and the meeting adjourned shortly after.

• Moved to executive session for personnel discussion (unanimous)
• Returned to open session (3-0)
• Advanced candidate 628 (3-0)
• Advanced candidate 622 (2-1)

Historic Preservation Commission

The Glen Ellyn Historic Preservation Commission will meet to review minutes from its November 2022 meeting and discuss planning for a historic house walk and May 2023 Boathouse event. The main decision will be a public hearing on whether to designate 335 N Main Street as a local historic landmark.

• Public hearing on designation of 335 N Main Street as local historic landmark
• Discussion on planning a historic house walk and May 2023 Boathouse event

The Historic Preservation Commission unanimously recommended the property at 335 N. Main Street for designation as a local historic landmark. The recommendation will be forwarded to the village board for final action. The commission also approved the minutes from the November 17, 2022 meeting and discussed planning for a May 2023 boathouse event.

• Approved minutes of November 17, 2022 meeting (unanimous)
• Opened public hearing for 335 N. Main Street landmark designation (unanimous)
• Closed public hearing for 335 N. Main Street landmark designation (unanimous)
• Recommended 335 N. Main Street for local historic landmark designation (unanimous)

Architectural Appearance Commission

The Glen Ellyn Architectural Appearance Commission will meet to review exterior appearance requests, including a Jet Brite Car Wash at 375 Roosevelt Road and 401 Taft Avenue. The meeting will also include approval of draft minutes, public comment, and reports from trustees, the chairman, and staff.

• Exterior Appearance Review for Jet Brite Car Wash at 375 Roosevelt Road & 401 Taft Avenue

The Architectural Appearance Commission recommended approval of an exterior appearance review for a new Jet Brite car wash at 375 Roosevelt Road and an accessory parking lot at 401 Taft Avenue, with conditions including construction conformance, a building permit, and matching trash enclosure colors. The motion passed unanimously by roll call vote. The commission also discussed design changes, with the petitioner agreeing to provide new façade drawings for feedback.

• Recommended approval of Jet Brite car wash exterior appearance review (5-0)
• Approved minutes of November 9, 2022 meeting (voice vote)
• Condition: project constructed in conformance with plans and testimony
• Condition: building permit required for exterior alterations
• Condition: trash enclosure openings same color as adjacent walls

Environmental Commission

The Glen Ellyn Environmental Commission will hold a special meeting to approve draft minutes from October and November 2022, receive liaison reports, and discuss future commission efforts and ongoing initiatives. No formal decisions are listed on the agenda.

The Glen Ellyn Environmental Commission approved the minutes from its October 18 and November 15, 2022 meetings, with edits to reflect public comments as quotes and correct a commissioner's title. The commission also discussed future priorities, including leaf blower bans, Styrofoam bans, and a sustainability plan, but took no formal action on these topics.

• Approved minutes from October 18 and November 15, 2022 meetings (unanimous, 7-0)
• Agreed to use new fluorescent bulb recycling vendor with fee paid by residents (no vote recorded)
• Agreed to split volunteer shifts for the recycling mini event on January 28 or February 4 (no vote recorded)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will meet to approve prior meeting minutes, schedule lateral and new officer testing, and enter executive session to discuss personnel matters. The agenda is largely procedural, with the main actionable item being the scheduling of officer testing.

• Approval of minutes from 10/11/2022 and 11/1-11/3/2022 meetings
• Scheduling of lateral officer testing and new officer testing
• Motion to enter executive session for personnel discussions

The Board of Fire and Police Commissioners reviewed candidate applications during an executive session. The board voted to reject three specific candidates. Commander Monson provided updates on testing and interviewing schedules for new hires and lateral entries.

• Approved meeting minutes from 10/11/2022 and 11/1-3/2022
• Decided not to move forward on candidate 601 (3-0)
• Decided not to move forward on candidate 624 (3-0)
• Decided not to move forward on candidate 618 (3-0)

Village Board

The Village Board will hold a special workshop with only procedural items; no substantive decisions or discussions are listed on the agenda. Public participation is allowed but limited to items not on the agenda.

The Village Board met for a special workshop and voted unanimously to enter a closed executive session. The session was called to set the price for the sale or lease of Village-owned property.

• Approved allowing Trustee Christiansen to join via phone (unanimous)
• Approved motion to enter Closed Executive Session regarding property sale or lease price (unanimous)

Village Board

The Glen Ellyn Village Board will consider a consent agenda with $5,404,250.20 in expenditures, including payroll, vouchers, and various contracts. They will also vote on ordinances for annexation, zoning variations, and a redevelopment agreement amendment, plus a proclamation honoring the fire company.

• Consent agenda with $5,404,250.20 in expenditures
• Ordinance to annex 28 properties in Arboretum Estates East Subdivision
• Second amendment to redevelopment agreement for Glenwood Station (464 Glenwood Ave.)
• Ambulance service fee changes (Ord. No. 7005)
• Facade improvement awards: $30,000 to Termos J, LLC (504 Crescent Blvd), $15,000 to B-More 19 LLC (777 Roosevelt Rd), $3,750 to Oak And Steel (480 N. Main St)

The Village Board approved a second amendment to the Redevelopment Agreement with Glenwood JV, LLC for the property at 464 Glenwood Ave. The vote was 4-3, with President Senak casting the tie-breaking vote. The board also approved the consent agenda, including $5.4 million in expenditures, and approved several other items including the annexation of the Arboretum Estates East Subdivision.

• Approved 2nd Amendment to Redevelopment Agreement for Glenwood Station (4-3, President Senak tie-breaker)
• Approved consent agenda including $5,404,250.20 in payroll and vouchers (6-0)
• Approved annexation of 28 properties in Arboretum Estates East Subdivision (6-0)
• Approved exterior appearance for permanent canopy at Tutto Bene Restaurant (6-0)
• Approved engineering consultant design services with AECOM Technical Services (6-0)
• Tabled exterior appearance approval for Brick & Mortar at 411 Main Street (5-1)
• Approved $100,000 amendment to Development Review Services Agreement (5-1)
• Approved facade improvement award of $30,000 to Termos J, LLC at 504 Crescent Boulevard

Plan Commission

The Glen Ellyn Plan Commission will hold public hearings on a special use permit for DISH Wireless antennas at 1102 Hill Avenue and a proposed car wash redevelopment at 375 Roosevelt Road and 401 Taft Avenue, and will discuss a pre-application for a new Popeyes restaurant at 750 Roosevelt Road. The commission will also consider minutes from its November 10 meeting and receive reports from trustees, the chairman, and staff.

• Public hearing: Special use permit for DISH Wireless antennas and support equipment at 1102 Hill Avenue
• Pre-application: Demolition of Danby Café (3,831 sq ft) and construction of 3,050 sq ft Popeyes with drive-through at 750 Roosevelt Road
• Public hearing: Amendments to PUD, zoning text amendment, special use permits, and sign code variations for new car wash at 375 Roosevelt Road and accessory parking at 401 Taft Avenue

The Glen Ellyn Plan Commission recommended approval of a Special Use Permit for DISH Wireless to add antennas and equipment to the existing cell tower at 1102 Hill Avenue, with a condition that the Village Board be told the installation is for 5G. The commission also reviewed pre-applications for a proposed Popeye's restaurant at 750 Roosevelt Road and a new car wash at 375 Roosevelt Road/401 Taft Avenue, but took no formal action on those items. The meeting was otherwise procedural, including approval of prior minutes.

• Recommended approval of SUP for DISH Wireless antennas at 1102 Hill Avenue (7-1, Brown dissenting)
• Condition added: state to Village Board that installation purpose is 5G
• Approved minutes of November 10, 2022 meeting (voice vote)
• Opened and closed public hearing for 1102 Hill Avenue SUP
• Opened and closed public hearing for car wash PUD at 375 Roosevelt Road/401 Taft Avenue
• No action taken on Popeye's pre-application at 750 Roosevelt Road

Capital Improvements Commission

The Glen Ellyn Capital Improvements Commission will hold a special meeting to approve the minutes from its October 12, 2022 meeting. The agenda includes procedural items and a report on engineering consultant services for multi-year utility and roadway improvements.

• Approval of October 12, 2022 Capital Improvements Commission meeting minutes

The Capital Improvements Commission recommended that the Village retain AECOM Technical Services, Inc. for engineering consulting services for multi-year utility and roadway improvements, in a not-to-exceed amount of $1,090,849, including alternates 1, 2, and 3, to be funded from capital projects and water & sewer funds. The motion was approved with Commissioner Galey abstaining and Commissioner Baldin absent. The recommendation will be presented to the Village Board.

• Approved minutes from October 11, 2022 meeting (unanimous)
• Recommended retaining AECOM for $1,090,849 engineering services (approved, Galey abstained)

Community Relations Commission

The Community Relations Commission will discuss several items regarding community programming and policy. Topics include the commission's position on attainable housing and a DEI resource guide.

• Discussion on position on attainable housing
• Discussion on DEI Resource Guide
• Discussion on cultural partnerships
• Discussion on program planning

The commission deferred approval of previous minutes due to a lack of quorum. Members discussed a position statement supporting attainable and inclusive housing at Roosevelt and Taft Avenue properties, with a final vote to be conducted via email.

• Deferred approval of November 10, 2022 minutes to next month (Unanimous)

Village Board

The Village Board is meeting to adopt the Fiscal Year 2023 expenditure budget and the 2022 property tax levy. The meeting also includes several consent agenda items regarding special service area tax levies and local business improvements.

• Adoption of $81,783,134 Fiscal Year 2023 expenditure budget
• Adoption of $15,778,694 property tax levy for the Village and Public Library
• $30,000 Downtown Retail Interior Improvement award to Made In Italy at 476 Forest Avenue
• Tax levy ordinances for Special Service Areas 12 through 19
• Approval of building renovation exterior appearance for Five-0-Four Kitchen at 504 Crescent Boulevard

The Village Board adopted the 2023 annual expenditure budget and the 2022 property tax levy. The Board also approved several special service area tax levies and a retail improvement award for a local business.

• Approved FY2023 expenditure budget of $81,783,134 (6-0)
• Approved 2022 property tax levy of $15,778,694 for the Village and Public Library (6-0)
• Approved $30,000 Downtown Retail Interior Improvement Award for Made In Italy (6-0)
• Approved exterior renovation for Five-0-Four Kitchen at 504 Crescent Boulevard (6-0)
• Approved agreement between the Village and Glen Ellyn Volunteer Fire Company (5-0)
• Appointed Trustee Fasules as Liaison to the Glen Ellyn Fire Company Board (5-0)
• Approved revised pension funding policy for Glen Ellyn Police Pension Fund (6-0)
• Approved tax levies for Special Service Areas 12 through 19 (5-0)

Recreation Commission

The Glen Ellyn Recreation Commission is meeting to discuss and potentially recommend changes to Village Links' user fees. The agenda also includes public comments, approval of the October minutes, and standing reports from staff and the trustee liaison.

• Village Links' User Fee Discussion & Recommendation
• Approval of minutes from October 21, 2022
• Standing reports from Manager Jeff Vesevick, Reserve 22's Jon Satinover, and Trustee Liaison Steve Thompson

The Recreation Commission unanimously approved the Model C 2023 user fee schedule as recommended by staff. The board also reviewed financial reports showing strong October performance for golf and dining operations.

• Approved Model C 2023 user fee schedule (4-0)
• Approved minutes from October 21, 2022 meeting (4-0)

Finance Commission

The Glen Ellyn Finance Commission will receive an update on the 2023 draft budget and Capital Improvements Plan, along with financial reports for September 2022 and Q3 cash and investments. The meeting also includes approval of the October minutes and discussion of economic development and 2023 planning.

• 2023 Draft Budget and Capital Improvements Plan update
• General Fund Financial Report - September 2022
• Cash and Investments Report Q3 2022
• Village Links / Reserve 22 Financial Reports - September 2022
• Approval of October 14, 2022 meeting minutes

Historic Preservation Commission

The Glen Ellyn Historic Preservation Commission is meeting to approve minutes, hear public comment, and discuss old and new business. The main item is a discussion on planning a historic house walk. The meeting is largely procedural, with no major decisions or proposals listed.

• Discussion on planning a historic house walk
• Approval of minutes from October 20, 2022 meeting
• Public comment on non-agenda items

The Historic Preservation Commission discussed organizing a historic house walk and reviewed plans for an October 14, 2023 home tour, with the Historical Society cautiously optimistic about hosting. No formal decisions were made on these items. The commission approved the minutes from the October 20, 2022 meeting and scheduled a public hearing for a landmark application at 335 N. Main Street for December 15.

• Approved minutes of October 20, 2022 meeting (unanimous)
• Scheduled public hearing for landmark application at 335 N. Main Street for December 15, 2022

General

The Glen Ellyn Environmental Commission and Village Board are holding a joint special meeting to discuss commission priorities, future meeting formats, and communications. They will also review recycling initiatives, including commercial cardboard recycling in the Central Business District and a proposed comprehensive review of services in DuPage County. The agenda includes routine items like minutes approval and liaison reports, alongside discussions on land use and recognition programs.

• Discussion on commission priorities, future meeting format, and communications
• Central Business District commercial recycling for cardboard boxes
• Proposed comprehensive review of recycling services in DuPage County
• Proposed Environmental Commission recommendations for US Bank site
• Sustainable Holiday Gift Wrapping event on December 17 at GEPL

The Environmental Commission held a joint discussion with the Village Board about future priorities and communication, but no formal decisions were made on initiatives. The commission voted unanimously to defer approval of the October 18, 2022 minutes to the next meeting. No other substantive actions were taken.

• Deferred approval of October 18, 2022 minutes to next month (8-0, Daly absent)

Village Board

The Glen Ellyn Village Board will hold a public hearing and first reading of the proposed 2022 property tax levy for the Village and Public Library, totaling $15,778,694 for fiscal year 2023. The board will also consider a consent agenda with routine expenditures and contracts, including software and GIS services.

• Public hearing on proposed 2022 property tax levy of $15,778,694
• Consent agenda includes payroll and vouchers totaling $6,646,822.76
• Tyler Technologies MUNIS software support and licensing for $97,873.35
• GIS Consortium contract renewal with Municipal GIS Partners for $481,532 over 3 years
• Ordinance approving exterior appearance for Neuragenex Medical Treatment Center at 1186 Roosevelt Road

The Village Board approved the first reading of an ordinance for a 2023 property tax levy totaling $15,778,694 for the Village and Public Library. The Board also approved a consent agenda covering payroll, software contracts, and building renovations.

• Approved first reading of $15,778,694 property tax levy for 2023 (5-1)
• Approved payroll and vouchers totaling $6,646,822.76 (6-0)
• Approved $97,873.35 maintenance fee for Tyler Technologies MUNIS software (6-0)
• Approved 3-year GIS Consortium contract with Municipal GIS Partners, Inc. for $481,532 (6-0)
• Approved exterior renovations for Neuragenex Medical Treatment Center at 1186 Roosevelt Road (6-0)
• Approved Ordinance No. 6989-VC amending Chapter Two of Title Nine of the Village Code (6-0)
• Approved Ordinance No. 6990-VC amending Chapter Five of Title Nine (Traffic) of the Village Code (6-0)
• Approved 3-year agreement with ProphetPay for Village Links/Reserve 22 (6-0)

Village Board

The Glen Ellyn Village Board is holding a workshop to discuss the General Fund for Fire and EMS, the Fire Services Fund, and budget follow-up items. This is a discussion session, not a final decision-making meeting, and no specific proposals or dollar amounts are listed on the agenda.

• Discussion of General Fund - Fire
• Discussion of General Fund - EMS
• Discussion of Fire Services Fund
• Budget follow-up discussion

The Village Board held a workshop to review the 2023 budget, focusing on the General Fund for Fire and EMS, the Fire Services Fund, and budget follow-up items. No formal decisions or votes were taken during the meeting; discussions centered on budget cuts, the fire service fee, and the use of cash reserves. The board agreed to continue discussions on the budget and cash reserve usage.

• No formal decisions or votes taken during the workshop
• Trustee Christiansen recused herself from Fire/EMS discussion due to conflict of interest
• Discussed 2023 budget, including Fire and EMS budgets and Fire Services Fund
• Agreed further discussion needed on cash reserve use and budget cuts

Plan Commission

The Glen Ellyn Plan Commission will meet to approve draft minutes, hear a public hearing for a special use permit at 400 N Main Street, and receive reports from trustees, the chairman, and staff. The meeting is procedural with one substantive item: a public hearing on a special use permit for a beauty shop.

• Public hearing for special use permit at 400 N Main Street to allow European Wax Center in C5A Central Retail Core Subdistrict

The Glen Ellyn Plan Commission held a public hearing and voted unanimously to recommend denial of a Special Use Permit for European Wax Center at 400 N. Main Street. The commission found the proposed beauty shop was not in keeping with the downtown retail core vision. The recommendation will go to the Village Board for final decision.

• Recommended denial of Special Use Permit for European Wax Center at 400 N. Main (8-0)
• Approved minutes of September 22, 2022, as amended (voice vote)
• Approved minutes of October 6, 2022 (voice vote)
• Opened and closed public hearing for the Special Use Permit (voice votes)

Community Relations Commission

The Glen Ellyn Community Relations Commission is meeting to review its October minutes, hear liaison reports, and discuss several action items, including a DEI Resource Guide, a position on attainable housing, and cultural partnerships. The agenda is largely procedural, with the main substantive discussions being the three action items.

• Review of October 6, 2022 minutes
• Discussion of DEI Resource Guide
• Discussion of position on attainable housing
• Discussion of cultural partnerships
• Community Relations Commission Impact Report

Architectural Appearance Commission

The Glen Ellyn Architectural Appearance Commission is meeting to review exterior appearance requests for three local businesses, including continued discussions on two properties from October. The commission will make recommendations on these petitions, which will then be forwarded to the Village Board for final consideration. The agenda also includes routine items like approving minutes and receiving reports from trustees, staff, and the chairman.

• 411 N. Main St: Exterior Appearance Review for Brick & Mortar co-working office space (continued discussion)
• 552 Crescent Blvd: Exterior Appearance Review for Tutto Bene Italian Ristorante
• 504 Crescent Blvd: Exterior Appearance Review for Five-0-Four Kitchen new restaurant (continued discussion)
• Approval of October 12, 2022 meeting minutes
• Public comment period for non-agenda items

The Architectural Appearance Commission recommended approval for facade remodels at 411 N. Main St. and 504 Crescent Blvd. The commission also approved the installation of a permanent canopy for a restaurant at 552 Crescent Blvd.

• Recommended approval of Option 2 facade remodel for 411 N. Main St. (unanimous)
• Approved permanent canopy installation at 552 Crescent Blvd. (4-2)
• Recommended approval of exterior renovations for 504 Crescent Blvd. (unanimous)
• Approved October 12, 2022 meeting minutes (voice vote)

Board of Fire and Police Commissioners

This meeting of the Board of Fire and Police Commissioners has been canceled. The next scheduled meeting is December 13, 2022 at 3:30 PM at the Glen Ellyn Police Department Community Room.

• Meeting canceled

Zoning Board of Appeals

The Glen Ellyn Zoning Board of Appeals will hold a public hearing on two zoning variation requests. The board will also consider approving minutes from its October 11 meeting and hear public comment on non-agenda items.

• 432 Dawn Avenue: variation for 14.6-ft corner side yard setback (30 ft required), 3.6-ft chimney projection (2 ft max), and 20% lot coverage
• 594 Hickory Road: variation for 24-ft front porch setback (37.5 ft required) and addition to nonconforming building in R2 district
• Approval of draft minutes from October 11, 2022 ZBA meeting

The Zoning Board of Appeals recommended approval for two residential variation requests based on irregular lot shapes. Both requests were passed unanimously by the board members present.

• Recommended approval of variations for 432 Dawn Ave. to allow a 14.6 ft. corner side yard setback, a 3.6 ft. chimney projection, and a 21.6% lot coverage ratio (5-0)
• Recommended approval of variations for 594 Hickory Rd. to allow a 24 ft. front porch setback and an addition to a nonconforming structure (5-0)
• Approved Oct. 11, 2022 meeting minutes (unanimous)

Village Board

The Glen Ellyn Village Board convenes a special workshop to discuss proposed parking modifications and follow up on the 2023 budget. The meeting includes standard procedural items and an opportunity for public comment on agenda items.

• Proposed Parking Modifications
• 2023 Budget Follow-Up

The Village Board approved moving forward with proposed parking modifications, including overnight and commuter permit changes, with close monitoring of the Civic Center 2nd floor and train lots. The Board did not approve additional funding for the Chamber of Commerce at this time, agreeing to revisit later, but voted in favor of additional funds for the Warhol event. The 2023 budget was discussed but not approved, with the President stating the submitted budget is unacceptable and may face a line-item veto.

• Approved moving forward with parking modifications (unanimous)
• Agreed not to approve additional Chamber of Commerce funding at this time
• Voted in favor of additional funds for the Warhol event
• Discussed 2023 budget; no approval, President threatens line-item veto

Village Board

The Village Board is conducting a special meeting to discuss the proposed annual budget for the 2023 fiscal year. The agenda includes a public hearing and the first reading of an ordinance to adopt the budget.

• Public hearing for the proposed FY 2023 budget
• First reading of the ordinance adopting the $81,764,194 annual expenditure budget

The Village Board held a public hearing and approved the first reading of the proposed fiscal year 2023 budget. Board members discussed the use of cash reserves versus a property tax increase to balance the budget.

• Opened public hearing for proposed $81,764,194 annual budget (5-0)
• Closed public hearing for proposed $81,764,194 annual budget (5-0)
• Approved first reading of Ordinance adopting $81,764,194 expenditure budget (5-0)
• Approved request for Trustee Kalinich to attend via phone (Unanimous)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners is meeting to handle routine procedural items, including call to order, roll call, and public comment. The main action is a motion to enter executive session to discuss personnel matters such as appointment, employment, compensation, discipline, performance, or dismissal of specific employees, as permitted by the Open Meetings Act. The meeting is expected to adjourn after the closed session.

• Motion to enter executive session under Open Meetings Act 2(c)(1) for personnel discussions
• Public comment period open to visitors
• Meeting held at Glen Ellyn Police Department Conference Room

The Board of Fire and Police Commissioners met over three days to review candidates. The board voted on whether to move forward with 17 specific candidates following executive sessions.

• Move forward with candidate 622 (3-0)
• Move forward with candidate 618 (3-0)
• Move forward with candidate 628 (3-0)
• Move forward with candidate 601 (2-1)
• Move forward with candidate 605 (2-1)
• Move forward with candidate 624 (2-1)
• Do not move forward with candidates 630, 603, 627, 617, 615, 620, 611 (3-0 each)
• Do not move forward with candidate 628 on Nov 1 (3-0)

Village Board

The Village Board is holding a workshop to review the proposed 2023 budget, covering the General Fund (including Public Works and Economic Development), other funds (Tax Increment, Equipment Services, Water and Sewer, Solid Waste, Forfeiture, Motor Fuel Tax), and the Capital Program. This is a discussion and review session, not a final vote.

• 2023 General Fund budget review: Public Works and Economic Development
• 2023 budget review for Tax Increment Funds
• 2023 budget review for Water and Sewer Fund
• 2023 budget review for Solid Waste Fund
• 2023 Capital Program wrap-up

The Village Board held a workshop to review the 2023 budget for the General Fund, Tax Increment Funds, and other specialized funds. No formal votes were taken on budget items; a public hearing is scheduled for November 7, 2022, with adoption consideration on November 14, 2022.

• Adjourned meeting (Unanimous)

Village Board

The Village Board is holding a workshop to review the proposed 2023 budget, covering the General Fund (revenues, administration, IT, finance, community development, police) and other funds (parking, insurance, corporate reserve, facilities maintenance reserve, police pension). No final decisions are being made at this workshop; it is a discussion session. The agenda also lists upcoming meetings and public participation procedures.

• 2023 General Fund budget review including revenues and police
• 2023 budget review for Parking, Insurance, Corporate Reserve, Facilities Maintenance Reserve, and Police Pension funds
• Public comment allowed for up to 3 minutes per speaker
• Reminder of upcoming Village Board meetings in November 2022

The Village Board held a workshop to discuss the 2023 draft budget for the General Fund and other funds. No formal votes were taken on budget items; the session consisted of reviews and clarifications provided by village staff.

• Adjourned meeting (unanimous)

Village Board

The Glen Ellyn Village Board is meeting to vote on a consent agenda with routine items, including contracts, ordinances, and appointments, plus separate discussions on downtown parking changes and a street lighting project. The most notable items are the designation of a local landmark, several special use permits for churches and a health spa, and multiple service contracts.

• Designate 567 Taylor Avenue as local landmark (Ord. 6983)
• Special use permits for churches at 796 Prairie Ave and 501 Hill Ave, and health spa at 507 Duane St
• 3-year contracts: Beary Landscape ($214,500), D. Ryan Tree ($232,480), Snow Systems ($313,155)
• Purchase 3 Ford Police Utility vehicles for $132,837
• Downtown parking ordinance amendments (Ord. 6989-VC, 6990-VC)

The Village Board approved the consent agenda, including $6,826,564.05 in payroll and vouchers, and authorized several contracts for landscaping, tree services, snow removal, and police vehicles. The board also approved a special use permit for a church at 501 Hill Avenue (4-1) and a health spa at 507 Duane Street (4-1), while tabling a wind enclosure license agreement and a downtown parking ordinance. A local landmark designation for 567 Taylor Avenue was approved.

• Approved consent agenda including $6,826,564.05 in expenditures (5-0)
• Approved 3-year contract with Beary Landscape Management up to $214,500 (5-0)
• Approved 3-year contract with D. Ryan Tree and Landscape up to $232,480 (5-0)
• Approved purchase of three 2023 Ford Police Utility vehicles for $132,837 (5-0)
• Approved special use permit for church at 501 Hill Avenue (4-1)
• Approved special use permit for health spa at 507 Duane Street (4-1)
• Tabled wind enclosure license agreement for A Toda Madre (5-0)
• Tabled downtown parking modification ordinances (5-0)

Village Board

The Glen Ellyn Village Board is holding a workshop meeting with a single substantive item: a budget kick-off and discussion of the Village Links budget. The rest of the agenda is procedural (call to order, pledge, roll call, audience participation). No votes are scheduled; it is a discussion item.

• Budget kick-off discussion
• Village Links budget review

The Village Board conducted a budget kick-off and reviewed the Village Links budget and 5-year capital plan. No formal votes were taken on budget approvals; the session consisted of discussions regarding staffing, inflation, and cash reserves.

• Agreed to add a '2022 actual' column to the budget summary page
• Village Manager Franz agreed to provide an Excel spreadsheet of major objects over $10,000 from 2020 to present

Recreation Commission

The Recreation Commission will review the proposed 2023 budget summary and a five-year capital forecast. The meeting also includes standing reports from the Manager, Reserve 22, and the Trustee Liaison.

• 2023 Proposed Budget Summary review
• 5-Year Capital Forecast review
• Manager report by Jeff Vesevick
• Reserve 22 report by Jon Satinover
• Financial report by Jeff Vesevick

The Recreation Commission unanimously recommended the 2023 budget as corrected to the Village Board. The budget includes a $100,000 one-time contribution to the Glen Ellyn Park District for Panfish Park and a $25,000 annual maintenance contribution, which drew concern from the commission. A new mechanic position was added to maintain equipment. The commission also discussed capital improvements, including $150,000 for building upgrades and a proposed $1,200 drinking fountain.

• Approved minutes from 9/30/2022 meeting (unanimous)
• Recommended 2023 budget as corrected to Village Board (unanimous)

Historic Preservation Commission

The Glen Ellyn Historic Preservation Commission is meeting to handle routine business, including approving minutes from September and hearing public comment. The main new business is laying the groundwork for a Historic House Walk and outlining a concept for a May 2023 event, along with planning other 2023 HPC events. The agenda is otherwise procedural, with reports from the chairman, trustee, and staff.

• Laying groundwork for a Historic House Walk
• Outlining concept for May 2023 event
• Planning for 2023 HPC events
• Approval of minutes from September 15, 2022 meeting

The Commission decided to continue exploring the organization of a historic house walk targeted for fall 2024, potentially partnering with the Historical Society and Citizens for Glen Ellyn Preservation. The board also agreed to review the village comprehensive plan to provide feedback on historic recognition and adaptable reuse.

• Approved minutes from September 15, 2022 meeting (Unanimous)
• Agreed to explore a historic house walk for fall 2024
• Agreed to review village comprehensive plan for historic recognition and adaptable reuse

Police Pension Board

The Glen Ellyn Police Pension Board is meeting to handle routine business, including approving minutes, an investment report, and expense vouchers totaling $688,369.31. They will also consider approving the annual report to the Village Board and proposals for administrative and accounting services. The meeting is largely procedural, with no major policy decisions or public hearings on the agenda.

• Approve expense vouchers of $29,745.65 and pension expenses of $658,623.66, totaling $688,369.31
• Approve minutes from August 3, 2022 meeting
• Review IPOPIF investment report
• Consider approval of administrative and accounting services proposals
• Set 2023 meeting dates: Jan 18, Apr 19, Jul 19, Oct 18

The board unanimously approved expense vouchers totaling $29,745.65 and pension expenses of $658,623.66, for a combined $688,369.31. It also approved the Lauterbach proposal for administrative and accounting services not to exceed $35,000, with Commander Monson authorized to execute the contract. The board approved the annual report to the village board and the minutes from the August 3, 2022 meeting. No public comment was made, and no membership changes or refunds were considered.

• Approved expense vouchers of $29,745.65 and pension expenses of $658,623.66 (unanimous)
• Approved Lauterbach administrative and accounting services not to exceed $35,000 (unanimous)
• Approved annual report to the village board (unanimous)
• Approved minutes from August 3, 2022 meeting (unanimous)

Environmental Commission

The Glen Ellyn Environmental Commission is meeting to approve the September 20, 2022 minutes, hear liaison reports, and discuss old and new business. The agenda is largely procedural, with no specific action items listed.

• Approval of September 20, 2022 meeting minutes
• Guest: Commissioner Candidate
• Liaison reports
• Events recap (old business)
• New business item in packet

The Glen Ellyn Environmental Commission held a regular meeting on October 18, 2022, where members approved the minutes from their September 20 meeting. The commission also discussed upcoming policy and ordinance recommendations for the village board, proposed mini recycling events, 2023 meeting dates, and the 2023 budget forecast. Additionally, the commission heard reports from village and park district liaisons regarding local construction, tree plantings, and environmental events.

• Approved minutes from the September 20, 2022 meeting (unanimously carried)

Village Board

The Glen Ellyn Village Board is holding a workshop to discuss several items, including a new liquor license classification for Park and Oak Collected, the 2023 Capital Improvement Plan and budget, the 2022 property tax estimate, and a quarterly report on the 2020-22 Strategic Plan. No formal votes are scheduled; these are discussion items.

• Discussion of a new liquor license classification for Park and Oak Collected
• 2023 Capital Improvement Plan and budget items
• 2022 property tax estimate
• 2020-22 Strategic Plan quarterly report

The Board held a workshop to review the 2023-2027 Capital Improvement Plan, property tax estimates, and a strategic plan report. No formal votes were taken on these items, though the Board expressed support for creating a new liquor license classification.

• Supported creation of new liquor license classification for Park and Oak (to be presented at future meeting)
• Approved motion to allow Trustee Gould to join via phone (Unanimous)

Finance Commission

The Glen Ellyn Finance Commission will hear a presentation on a water and sewer rate study by NewGen Strategies and Solutions, and discuss a revision to the police pension funding policy. The commission will also review August 2022 financial reports for the General Fund and Village Links/Reserve 22, and receive an economic development update.

• Presentation and discussion of Water and Sewer Rate Study by NewGen Strategies and Solutions
• Police pension funding policy revision
• General Fund Financial Report - August 2022
• Village Links / Reserve 22 Financial Reports - August 2022
• Economic Development Update

The Commission approved a revised water and sewer rate study that includes a shift toward a fixed fee component and phased rate increases through 2027. The body also voted to change police pension fund contributions to a monthly schedule to improve cash flow.

• Approved revised water and sewer rate structure and variable rate increases (Unanimous)
• Approved change to monthly contributions for the police pension fund (Unanimous)
• Approved September 9, 2022 meeting minutes (Unanimous)
• Approved motion to allow Commissioner De Leon to teleconference (Unanimous)

Architectural Appearance Commission

The Glen Ellyn Architectural Appearance Commission will review exterior appearance requests for three properties: a co-working space at 411 Main St, a medical treatment center at 1186 Roosevelt Rd, and a new restaurant at 504 Crescent Blvd. The commission may make recommendations, which will then go to the Village Board for final consideration. The meeting also includes approval of minutes, public comment, and reports.

• Exterior Appearance Review for Brick & Mortar co-working office space at 411 Main St
• Exterior Appearance Review for Neuragenex medical treatment center at 1186 Roosevelt Rd
• Exterior Appearance Review for Five-0-Four Kitchen restaurant at 504 Crescent Blvd
• Approval of August 10, 2022 meeting minutes

The Architectural Appearance Commission recommended approval of the exterior remodel of 1186 Roosevelt Rd. into a Neuragenex medical center, with conditions on color, landscaping, and code compliance. The commission also discussed but tabled a decision on the 504 Crescent Blvd. restaurant renovation, requesting more renderings. A decision on the 411 N. Main St. façade remodel was deferred for revised plans.

• Approved exterior appearance review for 1186 Roosevelt Rd. (unanimous)
• Tabled exterior appearance review for 504 Crescent Blvd.
• Deferred 411 N. Main St. façade review for revised concept (unanimous)
• Approved minutes of August 10, 2022 (voice vote)

Zoning Board of Appeals

The Glen Ellyn Zoning Board of Appeals will hold a public hearing on a zoning variation request for 364 Lorraine Road, seeking to allow freestanding accessory structures to cover 31.9 percent of the required rear yard, exceeding the 30 percent maximum. The board will also discuss a staff memo on Construction Necessitated Zoning Variations and consider approval of the September 13, 2022 draft minutes.

• Public hearing: 364 Lorraine Road variation to allow accessory structures covering 31.9% of required rear yard (max 30% or 1,000 sq ft permitted)
• Discussion of staff memo on Construction Necessitated Zoning Variations
• Approval of draft minutes from September 13, 2022 ZBA meeting

The Zoning Board of Appeals recommended approval of a variation to allow a new garage to exceed rear yard coverage limits due to the lot's irregular shape. The board also discussed potential policy changes to reduce the number of construction-necessitated variation requests.

• Approved Sept. 13, 2022 meeting minutes (voice vote)
• Recommended approval of variation for 364 Lorraine Road to allow accessory structures to occupy 31.9% of required rear yard (unanimous roll call)

Capital Improvements Commission

The Capital Improvements Commission will discuss Public Works Engineering Division budget items for the current year and 2023. The meeting also includes a report on engineering division project activity dated October 7, 2022.

• Public Works Engineering Division CIP and CY2023 Budget Items
• Engineering Division Project Activity Report dated October 7, 2022
• Approval of September 13, 2022, meeting minutes

The Capital Improvements Commission unanimously approved the 2023 Capital Improvement Plan budget items, subject to ongoing review of project bids and funding. The plan includes approximately $18.7M for capital projects, $2.6M for water projects, and $3.2M for sewer projects.

• Approved 2023 Capital Improvement Plan Budget Items (Unanimous)
• Approved September 13, 2022 meeting minutes (Unanimous)

Board of Fire and Police Commissioners

The Glen Ellyn Board of Fire and Police Commissioners will discuss updates to the officer screening process and consider approving a new eligibility list. The meeting also includes routine procedural items such as approving minutes and public comment.

• Discussion and review of new officer screening process and interviews
• Motion to approve new officer eligibility list

The Board of Fire and Police Commissioners approved the GEPD Police Officer Eligibility List dated October 11, 2022. Members discussed the testing process and the low number of applicants. The board also entered an executive session to review closed session minutes.

• Approved August 9, 2022 meeting minutes
• Approved GEPD Police Officer Eligibility List dated 10/11/2022
• Entered executive session to review closed session minutes (3-0)

Village Board

The Glen Ellyn Village Board holds a special workshop to review updates on the Central Business District Streetscape and Utility Improvements, including construction staging and intersection treatments. The board also discusses Phase II engineering for the Glen Ellyn Metra Station and Multimodal Access Improvements Project. Budget amendments for ARPA, property purchases, and capital projects funding are also on the agenda.

• Central Business District Streetscape and Utility Improvements - Crescent/Main Intersection Treatment Options
• Central Business District Streetscape and Utility Improvements Project - Construction Staging
• Glen Ellyn Metra Station and Multimodal Access Improvements Project - Phase II Engineering
• Budget Amendments for ARPA, Property Purchases and Capital Projects Funding

The Village Board held a special workshop to discuss Central Business District streetscape and utility improvements, construction staging options, and the Crescent and Main intersection treatment. Trustees reviewed proposed budget amendments for ARPA, property purchases, and capital projects. Additionally, the Board approved proceeding with CDM Smith for Phase 2 engineering on the Metra station project and adjourned to a closed executive session.

• Approved proceeding with CDM Smith as a partner for Phase 2 planning on the Metra Station and Multimodal Access Improvements Project
• Adjourned to Closed Executive Session to discuss collective negotiations and salary schedules (Motion by Trustee Thompson, Second by Trustee Kalinich, unanimous vote)

Community Relations Commission

The Glen Ellyn Community Relations Commission will review its September minutes, hear liaison reports, and discuss setting 2023 meeting dates, planning speaker programs with partners, and a draft DEI Resource Guide. Public comment is welcome on agenda items.

• Review of September 1, 2022 minutes
• Discussion of 2023 meeting dates
• Planning speaker/programs with partners
• DEI Resource Guide draft review

Plan Commission

The Plan Commission will review design concepts for the Roosevelt Road and Taft Avenue redevelopment site. Kon Savoy Consulting will present these concepts for public comment and commission feedback.

• Presentation of design concepts for Roosevelt Road Taft Avenue Redevelopment Site
• Public comment regarding redevelopment design concepts

The Plan Commission reviewed five potential redevelopment scenarios for a 2.2-acre commercially zoned site. No formal decisions were made regarding the final design, zoning changes, or specific land use.

• Recognized Commissioner Cooper as Acting Chairperson (Unanimous)
• Approved remote participation for Chairperson Loftus (Unanimous)
• Cancelled the October 13th Plan Commission Meeting

Village Board

The Glen Ellyn Village Board is holding a workshop to discuss several items, including a public art initiative, emergency preparedness and civic center security, a proposed downtown beautification award program, and a draft comprehensive plan. No final decisions are expected; these are discussion and presentation items.

• Public Art Initiative - 'Glen Ellyn Letters' presented by Diana Martinez
• Emergency Preparedness Update and Civic Center Security Improvements by Police Chief Norton
• Proposed New Downtown Beautification Award Program by Economic Development Coordinator Hannah
• Review and discuss the draft Comprehensive Plan

The Board agreed to pursue a grant-funded mobile letter art project and a Downtown Beautification Award Program. Members also decided to maintain the 45-foot building height limit in the Comprehensive Plan rather than increasing it to 60-65 feet.

• Consensus reached to pursue 'Glen Ellyn Letters' public art project
• Consensus reached to proceed with Downtown Beautification Award Program
• Decided to keep downtown zoning height at 45 feet in Comprehensive Plan
• Agreed to remove redevelopment sites 4, 8, and 13 from the Potential Redevelopment Sites map
• Agreed to rewrite parking space ratios as examples in the Comprehensive Plan
• Agreed to incorporate discussed wording changes into the Stacey’s Corner Subarea Framework

Recreation Commission

The Glen Ellyn Recreation Commission is meeting to handle routine business, including approving the August minutes, receiving standing reports from staff and the trustee liaison, and touring the Halfway House facility. No major decisions or public hearings are on the agenda.

• Approval of August 26, 2022 minutes
• Standing reports from Manager Jeff Vesevick, Reserve 22's Jon Satinover, and Trustee Liaison Steve Thompson
• Facility tour of Halfway House

The commission approved the minutes from the August 26, 2022 meeting. Members received reports on golf course revenues, Reserve 22 event planning, and proposed facility improvements for the Halfway House.

• Approved minutes from 8/26/2022 meeting (Unanimous)

Village Board

The Glen Ellyn Village Board will consider approving the Glen Estates subdivision at 982-994 Hill Avenue, including preliminary and final plats, zoning variations, and an amended annexation agreement. The board will also vote on a consent agenda with $2,882,091.37 in expenditures, including contracts for asphalt rejuvenation, police vehicles, and seasonal decorations, plus several zoning variations and appointments.

• Ordinance No. 6981: Approve preliminary and final plats for Glen Estates Subdivision at 982-994 Hill Avenue
• Ordinance No. 6982: First amendment to annexation agreement for Glen Estates Subdivision
• Consent agenda includes $2,882,091.37 in payroll and vouchers
• Contract with Corrective Asphalt Materials for $60,000 for 2022 Asphalt Surface Rejuvenation Program
• Purchase of four Ford police vehicles from Sutton Ford for $178,233

The Board approved the preliminary and final plats for the 7-lot Glen Estates subdivision at 982-994 Hill Avenue, adding a requirement for a tree preservation plan. An amendment to the annexation and development agreement for the project was also approved. Additionally, the Board approved over $2.8M in payroll and vouchers via a consent agenda.

• Approved Glen Estates Subdivision plats with added tree preservation plan (4-1)
• Approved First Amendment to Annexation and Development Agreement for Glen Estates (6-0)
• Approved $2,882,091.37 in payroll and vouchers (5-0)
• Approved $178,233 for four Ford police vehicles (5-0)
• Approved $60,000 contract with Corrective Asphalt Materials, LLC (5-0)
• Approved $88,993 contract with B&B Holiday Decorating LLC (5-0)
• Approved $82,015 for FY2022 and 2023 audit services (5-0)
• Approved zoning variations for 645 Forest Avenue (4-1)

Plan Commission

The Plan Commission will conduct public hearings regarding special use permits for religious operations and a medical spa. Following these hearings, the Commission will make recommendations to the Village Board for final consideration.

• Public Hearing: Special Use Permit for DuPage County Church of Christ at 796 Prairie Avenue
• Public Hearing: Special Use Permit for Axess Church at 501 Hill Avenue
• Public Hearing: Special Use Permit for Insula Aesthetics at 507 Duane Street

The Plan Commission unanimously recommended approval for two churches and one health spa to operate in specific districts. All three recommendations include a condition that businesses operate in substantial conformance with presented plans and testimony.

• Recommended approval for DuPage County Church of Christ at 796 Prairie Avenue (5-0)
• Recommended approval for Axess Church at 501 Hill Avenue (5-0)
• Recommended approval for Insula Aesthetics health spa at 507 Duane Street (5-0)
• Approved August 25, 2022 meeting minutes (voice vote)

Environmental Commission

The Glen Ellyn Environmental Commission is meeting to hear presentations on community solar and recycling solutions, review the budget, and discuss updates to the Dark Skies and Tree Ordinances. The agenda also includes approval of the August 16 meeting minutes and liaison reports.

• Presentation on Community Solar by Adam Hoover from NIMEC
• Presentation on Recycling Solution from Creative Outdoor
• Review of Dark Skies and Tree Ordinances updates
• Budget review
• Approval of August 16, 2022 minutes

The Commission expressed support for an opt-in community solar program and agreed to revised Dark Skies ordinance language. Members also approved spending the remaining annual budget on the Oaktober event.

• Approved August 16, 2022 meeting minutes (7-0)
• Supported opt-in Community Solar program pending resident choice and education
• Agreed to revised Dark Skies ordinance for further review by other commissions
• Approved $650.00 from budget for Oaktober event cups, music, and miscellaneous items (7-0)
• Rejected Creative Outdoor recycling solution due to 30-unit minimum requirement

Historic Preservation Commission

The Glen Ellyn Historic Preservation Commission will hold a public hearing to consider designating the property at 567 Taylor Avenue as a local historic landmark. The commission will also discuss 2023 event planning and review minutes from the August 18, 2022 meeting.

• Public hearing on local historic landmark designation for 567 Taylor Avenue
• 2023 event planning discussion
• Approval of minutes from August 18, 2022 meeting

The Historic Preservation Commission held a public hearing and voted to recommend that the home at 567 Taylor Avenue be designated as a local historic landmark. The commission also discussed potential 2023 events to highlight neighborhood history.

• Approved minutes of August 18, 2022 (voice vote)
• Recommended 567 Taylor Avenue for local historic landmark designation (unanimous roll call)

Zoning Board of Appeals

The Glen Ellyn Zoning Board of Appeals will hold a public hearing on a zoning variation request for 509 Carleton Avenue, seeking to allow construction of a rear sunroom on a single-family residence, which would result in a lot coverage ratio of approximately 24.07%. The board may make a recommendation, which will then be forwarded to the Village Board for final consideration. The meeting also includes approval of draft minutes from the August 30, 2022 meeting, public comment, and routine reports.

• Public hearing on zoning variation for 509 Carleton Avenue to allow rear sunroom construction
• Lot coverage ratio of approximately 24.07% requested
• Approval of draft minutes from August 30, 2022 ZBA meeting
• Public comment period for non-agenda items
• Village Board Trustee Report and Staff Report

The Zoning Board of Appeals recommended approval of a variation request for 509 Carlton Avenue to allow a lot coverage ratio of 24.07 percent. This variation enables the homeowners to add a 328.6 square foot sunroom to their residence.

• Approved August 30, 2022 meeting minutes (unanimous)
• Recommended approval of lot coverage variation for 509 Carlton Avenue (unanimous)

Capital Improvements Commission

The Capital Improvements Commission will review updates regarding the CBD SUI construction staging and decorative pavement options for the Main and Crescent intersection. The meeting also includes updates on the Crescent Boulevard Federal Aid Project and an engineering division activity report.

• CBD SUI construction staging update
• Decorative pavement treatment options for Main/Crescent intersection
• Crescent Boulevard Federal Aid Project update
• Engineering Division Project Activity Report

The Capital Improvements Commission unanimously recommended installing proposed sidewalk sections on Crescent Boulevard for inclusion in a Federal Aid Project. The group reviewed construction staging plans for the next phases of the Central Business District Streetscape Improvement (CBD SUI) project, noting Main Street will be closed for about four months in 2023. Commissioners also discussed decorative pavement options for the Main/Crescent intersection, with a final presentation to the Village Board scheduled for October.

• Recommended inclusion of proposed Crescent Boulevard sidewalk segments in Federal Aid Project plans (unanimous)
• Reviewed construction staging for CBD SUI Phases 2 and 3 (no vote recorded)
• Discussed pavement treatment options for Main/Crescent intersection; final options to be presented to Village Board in October
• Approved August 9, 2022 meeting minutes (unanimous)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners meeting scheduled for September 13, 2022, has been canceled. No items will be discussed or acted upon.

• Meeting canceled

Village Board

The Glen Ellyn Village Board will hold a regular meeting with a consent agenda covering routine approvals, including $3,664,783 in payroll and vouchers, a facade improvement award, a water interconnection contract, and a special use permit for the Willowbrook Wildlife Rehabilitation Center. The board will also consider waiving competitive bidding for a Ford F-250 purchase and approving covenants for the Apex 400 development. Public comment is invited.

• Consent agenda includes $3,664,783 in expenditures (payroll and vouchers)
• Ordinance No. 6977: special use permit, zoning variations, exterior appearance for Willowbrook Wildlife Rehabilitation Center at 525 S. Park Boulevard
• Façade Improvement Award of $2,500 for Drip Yoga at 526 Duane Street
• Contract with Archon Construction for $219,068 for water interconnection project (Contract A)
• Motion to waive competitive bidding and purchase Ford F-250 with Monroe Service Pro body from Haggerty Ford for $62,992

The Glen Ellyn Village Board approved consent agenda items including payroll and vouchers totaling $3,664,783.00, a special use permit for the Willowbrook Wildlife Rehabilitation Center, and the release of various executive session minutes. The Board also reconsidered and approved a previously vetoed vehicle purchase for a Ford F-250 chassis and service body for $62,992, and approved the Apex 400 Declaration of Covenants, Conditions, Restrictions and Easements.

• Approved payroll and vouchers totaling $3,664,783.00 (5-0)
• Adopted Resolution No. 22-13 for IDOT traffic signal maintenance IGA (5-0)
• Approved a $2,500 Façade Improvement Award for Drip Yoga at 526 Duane Street (5-0)
• Authorized a $219,068 contract with Archon Construction Company for Water Interconnection Project - Contract A (5-0)
• Approved Ordinance No. 6977 granting a special use permit, zoning variations, and exterior appearance for Willowbrook Wildlife Rehabilitation Center Phase A (5-0)
• Approved purchase of a Ford F-250 chassis and Monroe Service Pro body from Haggerty Ford Inc. for $62,992 (5-0)
• Approved the Apex 400 Declaration of Covenants, Conditions, Restrictions and Easements (5-0)

Finance Commission

The Glen Ellyn Finance Commission is meeting to discuss a water and sewer rate study presented by NewGen Strategies and Solutions, along with financial reports for July 2022. The agenda also includes approval of the August minutes, an economic development update, and new commissioner orientation.

• Presentation of Water and Sewer Rate Study by NewGen Strategies and Solutions
• General Fund Financial Report - July 2022
• Village Links / Reserve 22 Financial Reports - July 2022
• Approval of minutes from August 12, 2022 regular meeting
• Economic Development Update

The commission reviewed a rate study recommending a 5% annual increase over five years or an alternative fixed-fee structure. No final decision was made on the rates; a recommendation to the Village Board is scheduled for October 14, 2022.

• Approved minutes from August 12, 2022 (Unanimous)

Community Relations Commission

The Commission will review its prioritization summary report and discuss upcoming actions regarding the community calendar and festival partnerships. Members will also review a proclamation for Suicide Awareness.

• Review of May 2022 meeting minutes
• CRC Prioritization Summary Report Review
• Discussion on Community Calendar Process
• Discussion on Festival of Cultures and Partnership Opportunities
• Review of Suicide Awareness Proclamation

The Commission approved the May 12, 2022 meeting minutes and reviewed a prioritization report for diversity, equity, and inclusion (DEI) efforts. Members discussed increasing community outreach and proposed specific edits to a Suicide Awareness Proclamation.

• Approved minutes from May 12, 2022 meeting (Unanimous)
• Agreed that outreach and a resource guide are priority items
• Proposed three specific text changes to the Suicide Awareness Proclamation

Zoning Board of Appeals

The Glen Ellyn Zoning Board of Appeals will hold a public hearing on two zoning variation requests: one for an addition at 103 Grove Avenue that would encroach into the rear yard and exceed lot coverage, and another for a deck and trampoline at 645 Forest Avenue. The board will also discuss construction-necessitated variations and may make recommendations to the Village Board.

• 103 Grove Avenue: variation for rear yard encroachment and lot coverage ratio
• 645 Forest Avenue: variations for existing deck and trampoline placement
• Public hearing on both variation requests
• Discussion of construction-necessitated variations
• Approval of draft minutes from June 14, 2022 meeting

The Zoning Board of Appeals recommended approval for two homeowners seeking variations for lot coverage and setbacks. One request involved a new sunroom addition, while the other addressed a non-compliant deck and trampoline.

• Recommended approval of lot coverage (24.77%) and rear yard setback (32.8 ft) variations for 103 Grove Avenue (unanimous)
• Recommended approval of lot coverage (21%) and trampoline placement variations for 645 Forest Avenue (unanimous)
• Approved June 14, 2022 meeting minutes (unanimous)
• Tabled discussion on construction-necessitated zoning variations (CNZVs)

Recreation Commission

The Glen Ellyn Recreation Commission is holding its regular monthly meeting. The agenda consists of standard procedural items: public comments, approval of the July 29, 2022 minutes, standing reports from staff and the trustee liaison, a facility tour of the kitchen, and setting the next meeting date. No specific policy decisions, contracts, or public hearings are listed.

• Approval of minutes from 7/29/2022
• Standing reports from Manager Noel Allen, Reserve 22's Jon Satinover, and Trustee Liaison Steve Thompson
• Facility tour of the kitchen
• Next meeting scheduled for 9/30/2022

The commission approved the minutes from the July 29, 2022 meeting. Staff provided reports on Village Links golf revenues, Reserve 22 food and beverage sales, and current cash reserves.

• Approved minutes from 7/29/2022 meeting (unanimous)

Plan Commission

The Glen Ellyn Plan Commission will hold a public hearing on a request by the Forest Preserve District of DuPage County for a Special Use Permit, Zoning Variations, and Exterior Appearance approval for Phase A improvements to the Willowbrook Wildlife Center at 525 S. Park Boulevard. The commission will also consider draft minutes from the May 26, 2022 meeting and receive public comment on non-agenda items.

• Public hearing for Special Use Permit, Zoning Variations, and Exterior Appearance at 525 S. Park Boulevard (Willowbrook Wildlife Center)
• Phase A improvements to Willowbrook Wildlife Center in CR Zoning District
• Approval of draft minutes from May 26, 2022 Plan Commission meeting

The Plan Commission unanimously recommended approval of a Special Use Permit, zoning variations, and exterior appearance for Phase A of the Willowbrook Wildlife Center improvements. The project includes new animal enclosures and a raptor flight barn. The petitioner must return for approval of the remaining project phases.

• Approved May 26, 2022 meeting minutes (voice vote)
• Recommended approval of Special Use Permit, Zoning Variations, and Exterior Appearance for Willowbrook Wildlife Center Phase A (6-0)

Village Board

The Glen Ellyn Village Board will consider a resolution to approve an option agreement to purchase the US Bank property at 453 Forest Avenue, and will vote on an ordinance updating building, electrical, stormwater, and fire codes. The consent agenda includes routine approvals, payroll and vouchers totaling $4,554,154.76, and several appointments. The meeting also includes a swearing-in and a commemoration.

• Resolution 22-10: Option to purchase 453 Forest Avenue from US Bank
• Ordinance 6976-VC: Updates to building, electrical, stormwater, and fire codes
• Consent agenda: Payroll and vouchers totaling $4,554,154.76
• Purchase of Ford F-250 chassis with service body from Haggerty Ford for $62,992
• Amendment to development review services agreement with Hampton, Lenzini & Renwick, Inc. not to exceed $120,000

Historic Preservation Commission

The Glen Ellyn Historic Preservation Commission is meeting to handle routine business, including approving minutes from May 19, 2022, and recapping the annual Historic Preservation Awards. The main new business is welcoming new members and discussing priorities and goals for the next fiscal year. The agenda is largely procedural, with no specific decisions or proposals detailed.

• Approval of minutes from May 19, 2022 meeting
• Recap of Annual Historic Preservation Awards Presentation
• Welcome and new member introductions
• Priority and goals for next fiscal year

The commission approved the minutes from the May 19, 2022 meeting. Members discussed goals for the next fiscal year, including increasing the number of landmarked homes and requesting a $500 budget. No other substantive actions were taken.

• Approved minutes of May 19, 2022 regular meeting (Unanimous)

Environmental Commission

The Glen Ellyn Environmental Commission will hold its August 16, 2022 meeting at the Civic Center to review draft minutes, hear a recycling presentation, and discuss a dark skies ordinance proposal. Public comment is allowed on agenda items and general concerns.

• Discussion on Gas Leaf Blowers
• Presentation on Recycling Solutions from Creative Outdoor
• Dark Sky Ordinance proposal presentation by Commissioner Swanson
• Approval of July 2022 Meeting Minutes Draft
• Updates on September and October Fall Events

The Commission approved the July 19, 2022 meeting minutes. Members discussed public requests to ban gas-powered leaf blowers and reviewed proposed dark sky compliant lighting language for commercial buildings.

• Approved July 19, 2022 meeting minutes (unanimous)

Village Board

The Glen Ellyn Village Board is holding a special workshop to receive a presentation on the Roosevelt Road Hotel Charette Design Report and to review the mid-year financial report and budget. Public comment is invited, and the board may move into closed session to discuss employee matters and real estate transactions.

• Presentation of Roosevelt Road Hotel Charette Design Report by consultant Kon Savoy
• Mid-year budget review presented by Finance Director Noller
• Public comment period for items not on the agenda (3 minutes per speaker)
• Closed executive session to discuss employee appointments/compensation and real property purchase/lease

The Village Board reviewed a mid-year budget report and discussed the financial status of The Village Links. The Board approved the Roosevelt Road Hotel Charette Design Report following presentations from a consultant and a non-profit developer, as well as public comment on housing and commercial use.

• Approved Roosevelt Road Hotel Charette Design Report (6-0)

Finance Commission

The Glen Ellyn Finance Commission is meeting to review the Annual Comprehensive Financial Report for 2021, the 2022 mid-year budget review, and other financial reports. They will also discuss economic development and new commissioner orientation. The meeting is primarily for discussion and review, with no major decisions listed.

• Annual Comprehensive Financial Report as of December 31, 2021
• 2022 Mid-Year Financial Report and Budget Review
• General Fund Financial Report - June 2022
• Village Links / Reserve 22 Financial Reports - June 2022
• Cash and Investments Report Q2 2022

The commission approved the June 10, 2022, meeting minutes. Members reviewed the 2021 Annual Comprehensive Financial Report and the 2022 mid-year budget, noting that revenues are exceeding budget due to higher sales and income taxes.

• Approved minutes from June 10, 2022 (Unanimous)

Architectural Appearance Commission

The Glen Ellyn Architectural Appearance Commission is meeting for a training session covering the Open Meetings Act, FOIA, Robert's Rules of Order, roles and responsibilities, and architectural design guidelines. No specific project or decision items are on the agenda; it is primarily procedural and educational.

• Training on Open Meetings Act (OMA)
• Training on Freedom of Information Act (FOIA)
• Training on Robert's Rules of Order
• Training on Architectural Design Guidelines

The commission met for introductory training on the Open Meetings Act, FOIA, Robert's Rules of Order, and architectural design guidelines. No substantive applications or policy decisions were made during the meeting.

• Approved motion to adjourn (5-0)

Capital Improvements Commission

The Glen Ellyn Capital Improvements Commission will meet to approve minutes from the July 12 meeting and discuss two current items: pavement treatment options for the Central Business District Streetscape Project at Main and Crescent Intersection, and public works engineering staffing. The meeting also includes routine reports from trustees, public works, and project activities.

• Central Business District Streetscape Project - Main and Crescent Intersection Pavement Treatment Options
• Public Works Engineering Staffing discussion

The Commission reviewed four decorative pavement concepts for the Central Business District Streetscape Project, ranging in cost from $107,000 to $185,000. Members expressed differing preferences based on aesthetics and maintenance concerns, but no final option was selected. The Commission also received updates on engineering staffing shortages and ongoing village projects.

• Approved July 12, 2022 meeting minutes (Unanimous)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners is meeting to approve a sergeant eligibility list and discuss the new hire screening and interview process. The agenda also includes approval of minutes from previous meetings and public comment.

• Motion to approve Sergeant Eligibility List
• Discussion/review of new hire screening and interview process
• Approval of minutes from 7/12/2022 and 7/13/2022 meetings
• Next meeting scheduled for September 13, 2022

The Board approved the sergeants list following a discussion on improving the interview and background process. Members also discussed changes to the new hire interview process and officer probation timelines.

• Approved sergeants list (3-0)
• Approved regular and executive session minutes from 07/12/22 and 07/13/22

Zoning Board of Appeals

The Glen Ellyn Zoning Board of Appeals will hold a public hearing on a request for zoning variations at 645 Forest Avenue. The owners seek to retain existing recreational equipment encroachment and excessive lot coverage ratio. The board may recommend action, but final decisions rest with the Village Board.

• Variation request for recreational equipment encroachment and lot coverage at 645 Forest Avenue

Community Relations Commission

The Glen Ellyn Community Relations Commission is meeting to review its May 2022 minutes and discuss new business, including the Festival of Cultures, holding future meetings outside the Civic Center, and applying a diversity, equity, and inclusion (DEI) lens to its work. The agenda is largely procedural, with no specific decisions or dollar amounts listed.

• Review of May 2022 minutes
• Discussion of Festival of Cultures
• Discussion of holding commission meetings outside Civic Center
• Discussion of applying DEI lens

TIF Joint Review Board Meeting

The Glen Ellyn TIF Joint Review Board is meeting to appoint a public member to the Roosevelt Road TIF board and receive updates on the Central Business District and Roosevelt Road TIF districts. The agenda also includes approval of minutes from the prior year's meeting and public comment.

• Motion to appoint Norris Eber to the Roosevelt Road TIF Joint Review Board
• Overview/update of Central Business District TIF
• Overview/update of Roosevelt Road TIF
• Approval of minutes from August 26, 2021

The Joint Review Board approved the appointment of Norris Eber to the Roosevelt Road TIF Joint Review Board and approved the minutes from the 2020 meeting. The board received updates on the Central Business District and Roosevelt Road TIF districts, including project statuses and 2021 financial receipts.

• Approved appointment of Norris Eber to the Roosevelt Road TIF Joint Review Board (All in favor)
• Approved minutes from 2020 JRB Meeting (All in favor)

Roosevelt Road/Taft Avenue Hotel Sites Ad Hoc Work Group

The Roosevelt Road/Taft Avenue Hotel Site Ad Hoc Work Group will review a report from a recent design charrette. Consultant Valerie Kretchmer will present the report and lead a discussion on five concepts derived from the charrette.

• Presentation of Hotel Site Design Charrette Report
• Discussion of five concepts from the Charrette Report

Police Pension Board

The Glen Ellyn Police Pension Board is meeting to approve expenses totaling $685,243.52, accept two new members into the pension, and act on several administrative items including appointing authorized agents and a security administrator. The board will also discuss pension consolidation and receive a state insurance report.

• Approve expense vouchers of $26,619.86 and pension expenses of $658,623.66, totaling $685,243.52
• Accept Kevin Lombard and Christopher Dixon into the Police Pension
• Authorize attorney to retain services for disability evaluation and continuation evaluation
• Approve resolution appointing authorized agents and appoint a security administrator
• Accept Department of Insurance report for fiscal year ended December 31, 2021

The Board approved total expenses of $685,243.52 and appointed Larry Noller and Patrick Brankin as authorized agents. The Board also accepted two new members into the pension fund and authorized legal services for disability evaluations.

• Approved $685,243.52 in expense vouchers and pension expenses (Unanimous)
• Appointed Larry Noller and Patrick Brankin as authorized agents (Unanimous)
• Appointed Larry Noller as Security Administrator for the Illinois Department of Insurance (Unanimous)
• Accepted Kevin Lombard into the Police Pension (Unanimous)
• Accepted Christopher Dixon into the Police Pension (Unanimous)
• Authorized Pension board Attorney to retain services for disability evaluation (Unanimous)
• Authorized Pension board Attorney to retain services for disability continuation evaluation (Approval)
• Accepted Department of Insurance Report for fiscal year ended December 31, 2021 (Unanimous)

Recreation Commission

The Glen Ellyn Recreation Commission is meeting to approve the June 24, 2022 minutes and receive standing reports from the manager, Reserve 22, financial, and trustee liaison. No new business or old business items are listed, so the agenda is largely procedural.

• Approval of minutes from 6/24/2022
• Manager's report by Jeff Vesevick
• Reserve 22 report by Jeff Vesevick
• Financial report by Jeff Vesevick
• Trustee Liaison report by Steve Thompson

The Recreation Commission approved the selection of Martin Design Golf to prepare a Master Plan for the Village Links. The commission also approved the minutes from the June 24, 2022 meeting.

• Authorized golf course Master Plan preparation by Martin Design Golf (Unanimous)
• Approved minutes from June 24, 2022 meeting (Unanimous)

Village Board

The Glen Ellyn Village Board will consider a consent agenda approving $4,483,215.60 in payroll and vouchers, along with several contracts and appointments. They will also hold a public hearing and vote on a special tax levy for the public library, and consider a license agreement for a library sign. The meeting includes routine items like minutes approval and a new food truck event.

• Approval of $4,483,215.60 in total expenditures (payroll and vouchers)
• Ordinance to increase number of Class A-1 and Class J liquor licenses
• Resolution 22-09: additional tax levy for library building and maintenance
• Purchase of three 2022 Ford Police Utility vehicles for $123,290
• Parking lease agreement with Midwest Physician Administrative Services at 430 Pennsylvania Avenue

The Village Board approved a consent agenda including over $4.4 million in payroll and vouchers, the purchase of three police vehicles, and a parking lease agreement. The board also authorized a contract for the Panfish Park Evaluation and a license agreement for a library sign.

• Approved $4,483,215.60 in payroll and vouchers (5-0)
• Approved purchase of three 2022 Ford Police Utility vehicles for $123,290 (5-0)
• Approved purchase of one Ford F-600 chassis with crane for $165,100 (5-0)
• Approved $153,047 for Metra Station architectural and engineering services (5-0)
• Approved Panfish Park Evaluation contract up to $50,234 (5-0)
• Approved parking lease agreement with Midwest Physician Administrative Services, LLC (5-0)
• Approved license agreement for a sign at 400 Duane Street (5-0)
• Approved appointments to Historic Preservation and Environmental commissions (5-0)

Police Pension Board

The Glen Ellyn Police Pension Board is meeting to approve expenses totaling $685,243.52, including pension expenses and vouchers. They will also discuss pension consolidation, an investment report, and authorize legal services for disability evaluations. The agenda includes routine items like minutes approval and officer elections.

• Approve expense vouchers of $26,619.86 and pension expenses of $658,623.66
• Update on pension consolidation and IPOPIF June statement
• Motion to approve Resolution Appointing Authorized Agents
• Authorize Pension Board Attorney to retain services for disability evaluation and continuation
• Accept Department of Insurance Report for fiscal year ended December 31, 2021

The meeting could not be called to order because a quorum was not present. No official actions were taken. A special meeting will be scheduled to discuss the intended agenda items.

Environmental Commission

The Glen Ellyn Environmental Commission will hold its July 19 meeting at the Civic Center to approve June 2022 meeting minutes, receive liaison reports, and workshop a tree ordinance. No formal decisions are listed on the agenda.

• Approve June 2022 meeting minutes
• Workshop on Tree Ordinance

The commission identified key categories for a revised Tree Ordinance to be developed with assistance from CRTI through the Morton Arboretum. Members also discussed the 2023 Glennie Awards process and upcoming fall environmental events.

• Approved June 21, 2022 meeting minutes (7-0)
• Decided to re-categorize Glennie Awards criteria before seeking Village Board approval
• Defined Tree Ordinance scope to include public/private property, replacement policy, heritage tree definitions, removal fees, ownership protections, care subsidies, canopy expansion, and invasive species incentives

Village Board

The Glen Ellyn Village Board is holding a workshop meeting that begins with an executive session for pending litigation, personnel matters, and real property purchase or lease. After returning to open session, the board will continue its review and discussion of the draft Comprehensive Plan, with public comment opportunities. The agenda is otherwise procedural, with no specific votes or dollar amounts listed.

• Executive session for pending litigation, employee matters, and real property purchase/lease
• Continued review and discussion of the draft Comprehensive Plan
• Public comment period for items not on the agenda (3-minute limit)
• Reminder of next Village Board meeting on July 25

The Village Board held a workshop to discuss chapters 5 through 8 of the draft Comprehensive Plan. No formal votes were taken; the Board provided feedback and requested revisions regarding architectural guidelines, transportation, community facilities, and parks. Staff will incorporate these updates into the draft for future review.

• Reviewed draft Comprehensive Plan chapters 5-8
• Requested revisions to architectural language and visual guidelines
• Directed staff to update transportation and community facility references
• Requested updates to park descriptions and map legends

Community Relations Commission

The Glen Ellyn Community Relations Commission is meeting to discuss new business items, including the Festival of Cultures, holding meetings outside the Civic Center, and applying a DEI (Diversity, Equity, and Inclusion) lens. The agenda also includes review of May 2022 minutes and audience participation.

• Discussion of Festival of Cultures
• Discussion of holding commission meetings outside Civic Center
• Discussion of applying DEI lens
• Review of May 2022 minutes

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners is holding a regular meeting with routine items (call to order, roll call, public comment, minutes approval) and will enter executive session to interview candidates for a promotional list for the rank of Sergeant. No other substantive business is listed.

• Executive session for candidate interviews to establish a promotional list for the rank of Sergeant
• Public comment period open to visitors
• Next regular meeting scheduled for August 9, 2022 at 3:30 PM

The Board of Fire and Police Commissioners held a special meeting on July 13, 2022, with all three commissioners present and no public comment. The board approved moving into executive session at 3:42 pm by a 3-0 vote to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees under section 2(c)(1) of the Open Meetings Act. It returned to open session at 6:51 pm (3-0) and adjourned at 6:52 pm (3-0). No substantive decisions were recorded in open session; the minutes list no unfinished or new business.

• Moved to executive session at 3:42 pm for personnel discussion (3-0)
• Returned to open session at 6:51 pm (3-0)
• Adjourned at 6:52 pm (3-0)

Capital Improvements Commission

The Glen Ellyn Capital Improvements Commission is meeting to consider a contract amendment for the Glen Ellyn Metra Station and Multimodal Access Improvements Project, along with routine items like approving prior meeting minutes and receiving project reports. The meeting includes public comment and reports from trustees and public works.

• Amendment No. 6 to architectural and Phase I engineering agreement for Glen Ellyn Metra Station and Multimodal Access Improvements Project
• Approval of May 10, 2022 meeting minutes
• Engineering Project Report dated July 8, 2022

The Capital Improvements Commission unanimously recommended that the Village Board approve Amendment No. 6 to the agreement with CDM Smith. This amendment adds funding for land acquisition evaluation and Phase 1 engineering for the Glen Ellyn Metra Station and Multimodal Access Improvements project.

• Approved May 10, 2022 meeting minutes (Unanimous)
• Recommended approval of Amendment No. 6 for Metra station project at a cost of approximately $153,047 (Unanimous)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will meet to discuss new business and approve previous meeting minutes. The board intends to enter an executive session to conduct candidate interviews for the rank of Sergeant.

• Approval of June 14, 2022, regular and executive meeting minutes
• Executive session for Sergeant promotional list candidate interviews

The Board of Fire and Police Commissioners approved the regular and executive session minutes from June 14, 2022, discussed the Open Meetings Act, and held an executive session regarding specific employees before adjourning.

• Approved regular session minutes from 06/14/2022 by common consent
• Approved executive session minutes from 06/14/2022 by common consent
• Entered executive session pursuant to Open Meetings Act section 2(c)(1) (3-0 vote)
• Returned to open session at 6:28 pm (3-0 vote)
• Adjourned the meeting at 6:33 pm (3-0 vote)

Village Board

The Village Board will consider several ordinances regarding cannabis use, parking on Oak Street, and refuse fee structures. The meeting also includes discussions on the Glenwood Station and Apex 400 mixed-use developments and the purchase of a heavy rescue squad.

• Ordinance to amend cannabis possession and use violations and punishment
• Ordinance to update the refuse fee structure and amend the residential refuse collection contract
• Purchase of a Heavy Rescue Squad from Marion Body Works for up to $724,527
• Contract for bulk rock salt from Morton Salt, Inc. not to exceed $196,900
• Development approvals for Glenwood Station at 464 Glenwood Avenue and Apex 400 at 400 & 418-424 N. Main Street

The Village Board approved several zoning variations, a renewed cable franchise agreement with Comcast, and amendments to the Glenwood Station mixed-use development. The Board also authorized the purchase of a heavy rescue squad and approved various board appointments.

• Approved $724,527 purchase of Heavy Rescue Squad from Marion Body Works (4-0)
• Approved PUD amendments and easement for Glenwood Station at 464 Glenwood Avenue (5-0)
• Approved amended exterior appearance for Apex 400 at 400 & 418-424 N. Main Street (5-0)
• Approved renewed cable television franchise agreement with Comcast of Illinois, Inc. (5-0)
• Approved $5,649,669.52 in total expenditures (5-0)
• Approved zoning variations for 244 Cumnor Avenue, 727 Park Boulevard, and 436 Longfellow Avenue
• Approved vendor cart license for Izzie's Garden, LLC (5-0)
• Tabled ordinance regarding prohibited parking on Oak St. near Highland Avenue (5-0)

Recreation Commission

The Glen Ellyn Recreation Commission is meeting to handle routine business including approving the May 27 minutes, receiving standing reports from staff and the trustee liaison, and discussing updates on Panfish Park. No new business items are listed.

• Approval of minutes from 5/27/2022
• Standing reports from Manager Jeff Vesevick (including Reserve 22 and financial)
• Trustee Liaison report from Steve Thompson
• Panfish Park updates (old business)

The Glen Ellyn Recreation Commission approved the minutes of its May 27, 2022 meeting on a unanimous vote. The rest of the June 24 meeting was reports and discussion: golf rounds and green fees were down, Reserve 22 sales were down 13% for May, and staff said the Panfish Park RFP is out with bids due June 30 and a recommendation expected to the Board in July. No new business was taken up.

• Approved minutes of the 5/27/22 meeting as presented (unanimous; Ayes: Austin, Coconate, Diver, Graham, Reinke, Scott, Slowinski)
• Adjourned the meeting at 8:22 A.M. (moved by Commissioner Diver, seconded by Commissioner Slowinski)
• No new business items were considered

Roosevelt Road/Taft Avenue Hotel Sites Ad Hoc Work Group

The Glen Ellyn Roosevelt Road/Taft Avenue Hotel Sites Ad Hoc Work Group is holding a design charrette for the Roosevelt Road/Taft Avenue site. The meeting includes a review of the process, market study findings, site constraints, and an engagement exercise with small group work. Public participation is welcome, with a 3-minute speaking limit per person.

• Design charrette for Roosevelt Road/Taft Avenue site
• Review of market study key findings
• Review of site constraints
• Small group work and engagement exercise
• Public comment period with 3-minute speaking limit

The Roosevelt Road/Taft Avenue Hotel Sites Ad Hoc Work Group met to conduct a design charrette regarding potential site redevelopment. The meeting included presentations on market studies, site constraints, and small group planning exercises, followed by public comment. No formal legislative actions or votes were taken during this session.

• Meeting adjourned at 9:10 pm

Environmental Commission

The Glen Ellyn Environmental Commission is meeting to discuss several environmental initiatives, including input on the Taft/Roosevelt charette, a native tree sale with the Park District, and promotions for monarch butterflies and curbside composting. The agenda also includes updates from liaisons and approval of the May meeting minutes. No formal votes or decisions are listed on the agenda.

• Taft/Roosevelt Charette Environmental Commission Input
• Native Tree Sale with Glen Ellyn Park District
• Monarch Promotion in July
• Summer Promotion of Curbside Composting
• Oaktober Events and Partnerships

The commission approved the minutes from the May 17, 2022, meeting. The remainder of the session consisted of reports from village and park district liaisons and discussions regarding future environmental events and ordinances.

• Approved minutes from May 17, 2022 meeting (unanimous)

Village Board

This is a special Village Board workshop meeting focused on reviewing and discussing artists' proposals for the Taylor Avenue Tunnel Public Art Project, presented by Diana Martinez. The board will also receive updates on building code amendments, a builder's forum, and a permit automation project. The meeting is primarily for discussion, not final decisions.

• Taylor Avenue Tunnel Public Art Project: presentation and review of artists' proposals
• Building Code Amendments update by Building and Zoning Official Witt
• Builder's Forum update by Interim Community Development Director/AVM Rodman
• Permit Automation Project update by Interim Community Development Director/AVM Rodman
• Design Charrette for Roosevelt Road/Taft Avenue site on June 22 at Glen Crest School

The Village Board held a special workshop on June 20, 2022, with no audience participation. Trustees reviewed the Taylor Avenue Tunnel Public Art Project and discussed the top three artists' designs; another round of voting will be conducted and the design finalized at the June 27, 2022 Board Meeting. The Board also discussed proposed building code amendments, with consensus that the complete set of amendments will be shared at a future date, and reviewed Builder's Forum feedback and the Permit Automation Project. No substantive decisions were made; the meeting was primarily discussion and updates.

• No substantive decisions were made; meeting was a workshop with presentations and discussion only
• Taylor Avenue Tunnel art design to be finalized at the June 27, 2022 Board Meeting after another round of voting
• Consensus that the complete set of building code amendments will be shared with the Board at a future date
• Adjourned at 9:23 PM (approved 5-0)

Building Board of Appeals

The Building Board of Appeals will review construction codes to determine if they should be adopted. This review is part of a process that may lead to a recommendation for the Village Board.

• Review of codes regulating construction for potential adoption

The Building Board of Appeals approved minutes of the April 20, 2022 meeting, accepted a report on Building Community Listening Session follow-up, and voted unanimously to accept modified Village Code Titles 3 and 4 and modifications to the Residential Code. The code changes would reduce hotel room inspections, revise floodplain 'substantial improvement' lookback to 10 years, and adjust several building, fire, and radon provisions. The board also discussed fire sprinkler thresholds for additions and asked staff to gather more data before a future proposal.

• Approved April 20, 2022 draft minutes by roll call vote; Member Stahr abstained
• Accepted report on Building Community Listening Session updates as presented, unanimously by roll call vote
• Approved modified Village Code Titles 3 and 4 amendments, unanimously by roll call vote
• Approved modifications to the Residential Code, unanimously by roll call vote
• Adjourned at 8:44 p.m. following a unanimous roll call vote

Zoning Board of Appeals

The Glen Ellyn Zoning Board of Appeals will hold public hearings on two requests for zoning code variations. The board may make recommendations that are then submitted to the Village Board for final consideration.

• Public hearing: variation for HVAC equipment encroachment in side yard at 727 N Park Boulevard
• Public hearing: variation for new front garage and elevated rear deck at 244 Cumnor Avenue
• Approval of draft minutes from May 10, 2022 ZBA meeting

The Glen Ellyn Zoning Board of Appeals recommended approval of zoning variations for 727 N. Park Boulevard to allow HVAC equipment in the south side yard setback, and for 244 Cumnor Avenue to allow a lot coverage ratio of 23.3 percent and a front yard setback of 36.7 feet for an elevated deck and garage addition. Both recommendations passed unanimously by roll call vote with all present members voting yes. The Board also approved the May 10, 2022 meeting minutes and received reports on the Draft Comprehensive Plan and staff hiring.

• Recommended approval of zoning variations for 727 N. Park Boulevard to allow HVAC equipment in the south side yard setback (unanimous roll call vote)
• Recommended approval of zoning variations for 244 Cumnor Avenue to allow 23.3% lot coverage ratio and 36.7 ft front yard setback (unanimous roll call vote)
• Approved draft minutes of the May 10, 2022 meeting (voice vote)
• Opened and closed public hearings for both cases (voice and roll call votes)

Board of Fire and Police Commissioners

The Board will review minutes from the May 10, 2022, meetings and receive an update on a new hire testing date. The Board may also enter an executive session to discuss specific employee employment or discipline matters.

• Approval of May 10, 2022, regular and executive meeting minutes
• Update on new hire testing date
• Potential executive session regarding employee appointment, compensation, or discipline

The Board of Fire and Police Commissioners met on June 14, 2022, approved the May 10, 2022 regular and executive session minutes as written, and received an update from Commander Monson on new hire dates, testing, lateral candidates, police academy timing, and the sergeant interview schedule. After an executive session on employee appointment and employment matters, the board voted 3-0 not to move forward with candidates #890 and #895, and voted 3-0 to move forward with lateral candidates #823 and #837. The next meeting is scheduled for July 12, 2022 at 3:30 pm.

• Approved May 10, 2022 regular session minutes as written
• Approved May 10, 2022 executive session minutes as written
• Voted 3-0 not to move forward with candidate #890
• Voted 3-0 not to move forward with candidate #895
• Voted 3-0 to move forward with lateral candidate #823
• Voted 3-0 to move forward with lateral candidate #837
• Entered executive session at 3:51 pm (3-0) under Open Meetings Act section 2(c)(1)
• Returned to open session at 5:55 pm (3-0)

Roosevelt Road/Taft Avenue Hotel Sites Ad Hoc Work Group

The Roosevelt Road/Taft Avenue Hotel Ad Hoc Work Group will hear presentations from commercial brokers regarding potential property uses. The group will also discuss vehicular and pedestrian traffic and the design charette process.

• Commercial property option presentations by CJ McCann, Rick Massa, Jonathan Brazier, and Dan Lyne
• Discussion of vehicular and pedestrian traffic with Police Chief Phil Norton
• Presentation regarding attainable housing by John Day
• Discussion of design charette process and schedule
• Approval of April 6 and May 5, 2022, listening session minutes

The Roosevelt Road/Taft Avenue Hotel Sites Ad Hoc Work Group met to discuss potential commercial, mixed-use, and housing options for the 2.2-acre village-owned property. Presentations covered commercial and micro-apartment concepts, traffic safety data from the Police Chief, and affordable housing perspectives, alongside public comments from residents.

• Approved minutes of April 6, 2022 and May 5, 2022 with amendments
• Adjourned meeting at 11:12 pm

Finance Commission

The Finance Commission will meet to consider a motion recommending a revised Pension Funding Policy to the Village Board. The meeting also includes reviews of April 2022 financial reports and the 2021 Annual Comprehensive Financial Report.

• Recommendation of revised Pension Funding Policy
• General Fund Financial Report - April 2022
• Village Links / Reserve 22 Financial Reports - April 2022
• Annual Comprehensive Financial Report as of December 31, 2021
• Economic Development Update

The Glen Ellyn Finance Commission voted unanimously to recommend the Village Board approve amended language in the Police Pension Funding Policy, which smooths investment values over a five-year period. The Commission also unanimously approved the May 13, 2022 meeting minutes and allowed Commissioner Goodman to attend remotely. Financial reports noted strong April revenues, including a record $100,000 in personal property replacement taxes, and the 2021 audit draft was still under review. No meeting will be held in July; the next meeting is August 12, 2022.

• Recommended approval of amended Police Pension Funding Policy language (6-0)
• Approved May 13, 2022 meeting minutes as presented (6-0)
• Allowed Commissioner Goodman to attend meeting remotely (6-0)
• Adjourned meeting at 7:56AM

Village Board

The Village Board will meet to review and approve amendments to the 2021 budget. The meeting also includes a discussion regarding the Draft Comprehensive Plan, specifically the Vision Statement and Catalyst Sites.

• Swearing in of Finance Director Larry Noller
• Review and approval of 2021 Budget amendments
• Discussion of Draft Comprehensive Plan Vision Statement and Catalyst Sites

The Village Board approved the 2021 budget amendments by a 6-0 vote and swore in new Finance Director Larry Noller. The Board also discussed the draft Comprehensive Plan, including the Vision Statement and catalyst sites, deciding to proceed with the current plan, remove Pennsylvania Avenue & Main Street as a catalyst site, and defer discussion on two other sites. Additionally, the Board voted 6-0 to adjourn to Executive Session.

• Approved 2021 Budget amendments (6-0)
• Swore in Larry Noller as Finance Director
• Decided to proceed with current Comprehensive Plan
• Removed Pennsylvania Avenue & Main Street as a catalyst site and changed it to a redevelopment opportunity site
• Deferred discussion of Exmoor Avenue & Roosevelt Road and Duane Street & Forest Avenue catalyst sites to a later date
• Approved motion to adjourn to Executive Session (6-0)

Roosevelt Road/Taft Avenue Hotel Sites Ad Hoc Work Group

The Roosevelt Road/Taft Avenue Hotel Ad Hoc Work Group will review potential commercial options for the property. The meeting includes presentations on vehicular and pedestrian traffic, attainable housing, and the design charette process.

• Discussion of potential commercial options with CJ McCann
• Discussion of vehicular and pedestrian traffic with Police Chief Phil Norton
• Discussion of attainable housing with John Day
• Discussion of the design charette process and schedule with Kon Savoy
• Approval of April 6 and May 5, 2022, listening session minutes

Recreation Commission

The Glen Ellyn Recreation Commission is meeting to approve prior minutes, receive standing reports, and discuss old and new business. The main items are updates and future plans for Panfish Park, and a discussion on village employee recruitment and retention. The meeting is open to visitors.

• Approval of minutes from 4/29/2022
• Panfish Park - updates and future plans
• Village employee recruitment and retention discussion
• Standing reports from Manager, Financial, and Trustee Liaison

The Recreation Commission approved the April 29, 2022 minutes and voted unanimously to recommend offering Village staff an employee golf rate matching the resident rate, at management's discretion. Most of the meeting was reports: April golf rounds fell 52% and the Village Links is down $500,000 from last year, while Reserve 22 banquet revenue had its best April. Panfish Park repairs were completed, and staff are awaiting a pond engineering proposal from HLR.

• Approved minutes of the 4/29/22 meeting as presented (unanimous)
• Recommended an employee golf rate mirroring the resident rate for all Village staff, at management's discretion (unanimous)

Plan Commission

The Glen Ellyn Plan Commission will consider a preliminary Planned Unit Development (PUD) concept plan for a 16-unit condominium building with 3,992 square feet of first-floor commercial space and associated parking at 484 and 474 Forest Avenue and 538-540 Crescent Boulevard. The request is from Fareed Haque of Haque Family LLC. The commission will also approve draft minutes from the May 12, 2022 meeting and hear public comment on non-agenda items.

• Pre-application for Preliminary PUD: 16-unit condominium building with 3,992 SF commercial space at 484/474 Forest Ave and 538-540 Crescent Blvd
• Approval of draft minutes from May 12, 2022 Plan Commission meeting
• Public comment period for non-agenda items

The Plan Commission held a pre-application meeting to discuss a proposed five-story, 16-unit mixed-use condominium building at 484 and 474 Forest Avenue and 538-540 Crescent Boulevard. The project involves redeveloping existing parking and repurposing space beneath the Glen Art Theatre. No formal votes were taken on the proposal, as the session was for preliminary feedback and staff review of required zoning deviations.

• Approved minutes from May 12, 2022 meeting (voice vote)
• Adjourned meeting at 9:20 p.m. (voice vote)

Village Board

The Glen Ellyn Village Board will consider several construction contracts and ordinances at its May 23, 2022 regular meeting. The largest item is a $4,508,341 contract for Phase 2 of the Utility and Roadway Improvements Project #20001, along with related engineering services. The board will also vote on a special use permit for a yoga studio, zoning text amendments for electric vehicle charging stations, and multiple other public works contracts.

• Contract with R.W. Dunteman Company for Utility and Roadway Improvements Project #20001 Phase 2, $4,508,341
• Ordinance No. 6959: special use permit for a yoga studio at 526 and 528 Duane Street
• Ordinance No. 6960: zoning and sign code text amendments to regulate electric vehicle charging stations
• Contract with Schroeder & Schroeder, Inc. for 2022 Sidewalk and Concrete Street Repair Program, $289,775
• Park Boulevard Water Main Replacement Project contract with J. Congdon Sewer Service, Inc., $2,136,366.50

The Village Board approved several major construction contracts for roadway, utility, and water main improvements. It also granted a special use permit for a yoga studio and approved a new special event for July 1.

• Approved $4,508,341 contract for Utility and Roadway Improvements Project #20001 - Phase 2 (6-0)
• Approved $2,136,366.50 contract for Park Boulevard Water Main Replacement Project (6-0)
• Approved Ordinance No. 6959 for a yoga studio special use permit at 526 and 528 Duane Street (6-0)
• Approved Ordinance No. 6960 regarding electric vehicle charging station zoning (5-1)
• Approved $275,728 for construction engineering services for Project #20001 - Phase 2 (6-0)
• Approved $127,468 for construction engineering services for Park Boulevard Water Main project (6-0)
• Approved Ordinance No. 6961 and agreements to underground utilities on Hillside Avenue and Main Street (6-0)
• Approved $2,055,896.78 in total expenditures for payroll and vouchers (6-0)

Historic Preservation Commission

The Historic Preservation Commission voted unanimously to adopt its 2021 Historic Preservation Awards, selecting winners and honorable mentions from eight nominated properties. The commission also unanimously approved the minutes of its April 21, 2022 meeting. In other business, the commission agreed to skip its June meeting and next meet August 18, and heard that two commissioners, Hartweg and Hood, have resigned, leaving two open seats. A pre-application for a five-story condo building and Glen Arts theater basement renovation was described as very preliminary, with nothing formally submitted.

• Approved April 21, 2022 meeting minutes (unanimous)
• Adopted 2021 Historic Preservation Awards as presented (unanimous)
• Awarded Restoration of the Year to 335 Main Street
• Awarded Streetscape Compatibility to 186 Sunset Avenue, honorable mention to 715 Pleasant Avenue
• Awarded Remodel of the Year to 379 Greenfield Avenue, honorable mention to 402 Fairview Avenue
• Awarded Architectural Details to 131 N. Park Blvd. and 650 Kenilworth Avenue, honorable mention to 564 Taylor Avenue
• Agreed to hold next meeting August 18, forgoing the June meeting
• Adjourned at 8:40 p.m. (unanimous)

Building Board of Appeals

The Building Board of Appeals approved modified amendments to Village Code Titles 3 and 4, including changes to hotel inspection rules and stormwater/floodplain definitions, and separately approved modifications to the Residential Code. Both votes were unanimous by roll call. The board also accepted a report on Building Community Listening Session follow-up and heard that the code revisions will go to the Village Board for formal adoption.

• Approved modified amendments to Village Code Titles 3 and 4 (unanimous roll call)
• Approved modifications to the Residential Code (unanimous roll call)
• Accepted report on Building Community Listening Session follow-up items (unanimous roll call)
• Approved April 20, 2022 draft minutes (all 'Yes' except Member Stahr, who abstained)
• Adjourned at 8:44 p.m. (unanimous roll call)

Environmental Commission

The commission approved the minutes from the April 20, 2022 meeting. Members reviewed a proposed $15.9 million Park District bond referendum and recapped the results of the April 30 Recycling Extravaganza.

• Approved minutes from April 20, 2022 (unanimous)

Village Board

The Village Board held a workshop to review the draft Comprehensive Plan, discussing specific language, vision statements, and historic preservation. No final votes were taken, as the meeting was procedural and focused on providing feedback to staff for future document revisions. The Board agreed to table discussion regarding the 2030 vision statement and will resume their review of the plan at a future workshop.

• Tabled discussion of the 2030 vision statement
• Directed staff to incorporate board feedback into the next plan draft
• Agreed to add historic preservation incentive language to pages 7-9

Finance Commission

The commission approved a change to the Police Pension Funding policy to smooth gains and losses over a five-year period. Members also reviewed the 2022 Police Pension Actuarial Report and March 2022 financial reports.

• Approved revision to Police Pension Funding Policy Section 3.10E to smooth gains and losses over a five-year basis (Unanimous)
• Approved April 8, 2022 meeting minutes (Unanimous)
• Approved motion to allow Commissioner Lea Dan to attend remotely (Unanimous)

Community Relations Commission

The Glen Ellyn Community Relations Commission approved the minutes from its April 7, 2022 meeting and received liaison reports from staff, the park district, and the library. The commission also discussed creating a community calendar for diversity, equity, and inclusion events, tasking a commissioner with developing criteria and a submission process.

• Approved minutes from the April 7, 2022 Community Relations Commission meeting (unanimous)
• Adjourned the meeting at 8:24 p.m.

Plan Commission

The Plan Commission recommended approval of design and parking amendments for the Glenwood Station mixed-use project. The commission also reviewed a pre-application for a 99-unit row house development at 799 Roosevelt Road, which staff and commissioners flagged as too dense.

• Recommended approval of PUD amendments for 464 Glenwood Avenue (unanimous)
• Approved April 14, 2022 draft minutes (voice vote)
• Approved April 28, 2022 draft minutes (voice vote)

Capital Improvements Commission

The commission approved the minutes from the April 12, 2022 meeting. Members received updates on the CBD Streetscape and Utility Improvement Projects, including budget status and construction schedules.

• Approved April 12, 2022 meeting minutes (Unanimous)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners discussed entry level testing changes. Following an interview in executive session, the board voted to remove one candidate from the hiring process.

• Candidate #500 not moved forward in hiring process (3-0)

Zoning Board of Appeals

The Zoning Board of Appeals voted 4-1 to recommend approval of two construction-necessitated zoning variations for 436 Longfellow Avenue, allowing impervious surfaces to cover about 55 percent of the required rear yard and an existing patio to sit about 3.47 feet from the south interior side lot line. The recommendation now goes to the Village Board, which makes the final decision. The board also approved the April 12, 2022 meeting minutes and adopted findings of fact. Member Miller voted no.

• Recommended approval (4-1) of a zoning variation to allow impervious surfaces to cover about 1,917 sq ft, or 55 percent, of the required rear yard at 436 Longfellow Avenue, where 50 percent is allowed
• Recommended approval (4-1) of a zoning variation to allow an existing patio about 3.47 feet from the south interior side lot line, where an 8.75-foot setback is required
• Adopted findings of fact for the 436 Longfellow Avenue case (unanimous voice vote)
• Approved the draft minutes of the April 12, 2022 meeting (voice vote)
• Closed deliberations and the public hearing on 436 Longfellow Avenue (voice votes)
• Adjourned the meeting at 9:00 p.m. (voice vote)

Village Board

The Glen Ellyn Village Board approved a consent agenda covering payroll and vouchers totaling $1,435,137.14, a special event permit, two ordinances, and a monarch/pollinator resolution. On the non-consent agenda, the board authorized a $2,880,474 construction contract with R.W. Duntemann Company for the 2022 Street Improvements Project and a not-to-exceed $199,021 engineering services agreement with Chastain & Associates. The board also discussed the Comprehensive Plan update and agreed the consultant would attend the May 16 workshop. The meeting adjourned at 7:40 PM and moved to closed executive session.

• Approved consent agenda including payroll and vouchers totaling $1,435,137.14 (6-0)
• Approved Special Event Permit for Busy Bee Barber Shop (6-0, consent agenda)
• Approved Ordinance No. 6957, sign code variations at 339 Roosevelt Road (6-0, consent agenda)
• Approved Resolution No. 22-06 on monarch butterfly and native pollinator habitat (6-0, consent agenda)
• Approved Ordinance No. 6958, zoning variation for a two-story home at 265 Bryant Avenue (6-0, consent agenda)
• Authorized contract with R.W. Duntemann Company for 2022 Street Improvements Project, $2,880,474 (6-0)
• Authorized agreement with Chastain & Associates, LLC for construction engineering, not-to-exceed $199,021 (6-0)
• Voted 5-0 to allow Trustee Christiansen to attend electronically; adjourned to closed executive session (6-0)

Roosevelt Road/Taft Avenue Hotel Sites Ad Hoc Work Group

The Roosevelt Road/Taft Avenue Hotel Site Ad Hoc Work Group heard extensive public comment regarding potential affordable housing and commercial development on the village-owned site. The group also discussed property tax assessments with Milton Township Assessor Chris Levan, reviewed Tax Increment Financing (TIF), and discussed whether to list the property for sale. Approval of the previous meeting's minutes was tabled, and no formal votes or final policy decisions were made.

• Tabled approval of the April 6, 2022 meeting minutes

Recreation Commission

The Commission voted to hire a consultant to develop a Master Plan for the Village Links of Glen Ellyn. Staff will obtain three bids for the project. The Commission also received updates on repairs and pond evaluations at Panfish Park.

• Approved hiring a consultant to develop a Golf Master Plan (Unanimous)
• Approved minutes from March 25, 2022 meeting (Unanimous)

Plan Commission

The Plan Commission voted unanimously to recommend a Special Use Permit allowing a yoga studio, Drip Yoga, to operate at 526 and 528 Duane Street in the C5A Central Retail Core Subdistrict, with a condition that the business operate in substantial conformance with plans and testimony presented. The Commission also unanimously approved a Zoning Code text amendment setting regulations for electric vehicle charging stations, including amended language on landscaping and audible sounds. Both actions are recommendations or approvals at the Plan Commission level; the yoga studio request goes to the Village Board. No other substantive decisions were made; the rest of the meeting was reports and procedural items.

• Recommended approval of a Special Use Permit for Drip Yoga at 526 and 528 Duane Street (unanimous roll call), with condition that the business operate in substantial conformance with plans and testimony presented
• Approved a Zoning Code text amendment for electric vehicle charging station regulations, with amended language on landscaping and audible sounds (unanimous roll call)

Village Board

The Glen Ellyn Village Board is meeting to approve routine business items, including payroll and vouchers totaling $1,650,853.23, and to consider several ordinances and motions. Notable actions include financial assistance to the library and food pantry from ARPA funds, a zoning variation for a fence, an annexation, and a change to liquor license limits. The board will also hear a quarterly report from the Alliance and make board and commission appointments.

• Payroll and vouchers totaling $1,650,853.23
• Financial assistance of $68,586 to Glen Ellyn Public Library from ARPA funds
• Financial assistance of $75,000 to Glen Ellyn Food Pantry from ARPA funds
• Ordinance 6954 annexing and zoning property at 1S731 Route 53
• Ordinance 6955 increasing number of permitted Class B-7 liquor licenses

The Village Board approved its consent agenda 6-0, covering payroll and vouchers totaling $1,650,853.23 and a range of routine items. Among them: $68,586 in ARPA-funded assistance to the Glen Ellyn Public Library and $75,000 to the Glen Ellyn Food Pantry, a new 'Wine the Walkway' event on June 16, 2022, and an ordinance on sidewalk bicycle riding in the central business district. The board also approved a liquor license code amendment increasing Class B-7 licenses from 1 to 2 for Glen Oak Country Club, and made board and commission appointments. An annexation and zoning ordinance for 1S731 Route 53 was pulled from the agenda by its submitter.

• Approved consent agenda including payroll and vouchers totaling $1,650,853.23 (6-0)
• Approved $68,586 in ARPA-funded financial assistance to the Glen Ellyn Public Library (6-0)
• Approved $75,000 in ARPA-funded financial assistance to the Glen Ellyn Food Pantry (6-0)
• Approved Ordinance No. 6956 creating Section 9-1-11 on riding bicycles on sidewalks in the central business district (6-0)
• Approved Ordinance No. 6955 increasing permitted Class B-7 liquor licenses from 1 to 2 for Glen Oak Country Club (6-0)
• Approved Ordinance No. 6953, a zoning variation for a six-foot fence at 810 Dorchester Court (6-0)
• Approved Resolution 22-05 accepting a sanitary sewer easement agreement with the Forest Preserve District of DuPage County (6-0)
• Approved new special event 'Wine the Walkway' hosted by the Alliance of Downtown Glen Ellyn on June 16, 2022 (6-0)

Historic Preservation Commission

The Glen Ellyn Historic Preservation Commission is meeting to handle routine business: approving prior minutes, discussing the upcoming Preservation Month event on May 12, 2022, and planning the annual Historic Preservation Awards. They will also discuss a stakeholders-in-preservation graphic and receive reports from staff and trustees. No votes on ordinances or contracts are on the agenda.

• Discussion of Preservation Month event on May 12, 2022
• Discussion of Annual Historic Preservation Awards
• Discussion of Stakeholders in Preservation Graphic
• Approval of minutes from March 17, 2022 meeting

The commission approved the minutes from the March 17, 2022 meeting. Members discussed planning for a Preservation Month event and reviewed nominations for the Annual Historic Preservation Awards.

• Approved minutes from March 17, 2022 meeting (Unanimous)

Environmental Commission

The Glen Ellyn Environmental Commission is meeting to approve minutes, discuss liaison reports, and vote on a $500 sponsorship for the One Earth Film Festival. They will also plan upcoming events including Earth Day, Recycling Extravaganza, and compost pickup, and discuss a workshop on the village tree ordinance.

• Vote on $500 sponsorship for One Earth Film Festival
• Earth Day Event with Park District on April 24
• Recycling Extravaganza on April 30
• Compost Pickup on May 1
• Workshop topic: GE Tree Ordinance

The Glen Ellyn Environmental Commission approved the minutes from its March 23, 2022 meeting by a unanimous vote. The commission also discussed upcoming events including the April 24 Earth Day celebration, the April 30 Recycling Extravaganza, and a May 1 compost pickup. Additionally, the commission decided not to sponsor the One Earth Film Festival this year.

• Approved March 23, 2022 meeting minutes (unanimous)
• Declined sponsorship for the One Earth Film Festival

Building Board of Appeals

The Glen Ellyn Building Board of Appeals is meeting to discuss updates on community listening sessions and review construction codes for potential adoption. The board will also approve minutes from the March 16 meeting. No final decisions are expected; recommendations will go to the Village Board.

• Review of codes regulating construction for potential adoption
• Update on Building Community Listening Sessions
• Approval of draft minutes from March 16, 2022 regular meeting

The Board reviewed proposed updates to move from the 2009 to the 2018 International Residential Code. No final votes were taken on the code changes; the discussion was carried over to the next meeting for further revisions.

• Approved March 16, 2022 meeting minutes (unanimous)

Police Pension Board

The Board will review the first quarter investment report from Marquette Associates. Members will consider fiduciary insurance renewal, expense approvals, and various pension membership updates. The meeting also includes an update on pension consolidation.

• Renewal of fiduciary insurance with Rockwood Company/Travelers Insurance for $5,711.00
• Approval of total expenses and pension expenses totaling $662,640.17
• Retirement of Sergeant Janet Terranova, effective March 23, 2022
• Retirement of Sergeant David Scuito with a monthly pension benefit of $6,639.20
• Contribution refunds for Ryan Lane ($2,982.95) and Christina Pisano ($9,698.80)

The Glen Ellyn Police Pension Board approved expense vouchers of $1,463.14 and pension expenses of $661,177.03, totaling $662,640.17. It accepted the retirements of Sergeant Janet Terranova (effective March 23, 2022) and Sergeant David Scuito (effective January 21, 2022, with a monthly pension of $6,639.20), and approved contribution refunds to Ryan Lane ($2,982.95) and Christina Pisano ($9,698.80). The board also approved renewal of a fiduciary insurance policy with Rockwood Company/Travelers Insurance for $5,711.00 and accepted Nancy Salgado into the pension fund. All recorded votes were unanimous (Adduci, King, Monson, Terranova); Trustee William Housey Jr. was absent.

• Approved minutes from the January 19, 2022 meeting (unanimous)
• Accepted the first quarter 2022 investment report as presented (unanimous)
• Approved renewal of fiduciary insurance with Rockwood Company/Travelers Insurance for $5,711.00 (unanimous)
• Approved expense vouchers of $1,463.14 and pension expenses of $661,177.03, totaling $662,640.17 (unanimous)
• Accepted Nancy Salgado into the Police Pension Fund (unanimous)
• Accepted the retirement of Sergeant Janet Terranova, effective March 23, 2022 (unanimous)
• Accepted the retirement of Sergeant David Scuito, effective January 21, 2022, with a monthly pension benefit of $6,639.20 (unanimous)
• Approved contribution refunds to Ryan Lane ($2,982.95) and Christina Pisano ($9,698.80) (unanimous)

Plan Commission

The Glen Ellyn Plan Commission will hold a public hearing on a request by Graham Enterprise, Inc. for sign variations at 339 Roosevelt Road. The petitioner seeks to keep existing identity signs and LED illuminated bands on the gas canopy structure. The commission will also consider draft minutes from the March 10 meeting and receive reports from trustees, chairman, and staff.

• Public hearing for sign variations at 339 Roosevelt Road (BP Trio)
• Request to retain existing identity signs and LED illuminated bands on gas canopy
• Approval of draft minutes from March 10, 2022 meeting

The Plan Commission voted unanimously by roll call to recommend approval of sign variations allowing existing LED tube lighting on all four sides of the gas station canopy, vertical LED lighting on the canopy support posts, and a third illuminated identity sign at 339 Roosevelt Road (BP Trio). The signage was already installed; the petitioner sought the variations to keep it in place. The Commission also approved the March 10, 2022 draft minutes and heard reports on the US Bank site, a Roosevelt Road hotel site, and upcoming April 28 agenda items.

• Recommended approval of sign variations for LED tube lighting on all four sides of the canopy at 339 Roosevelt Road (BP Trio) — unanimous roll call vote
• Recommended approval of vertical LED tube lighting on the canopy support posts — unanimous roll call vote
• Recommended approval of a third illuminated identity sign on the south side of the canopy — unanimous roll call vote
• Approved March 10, 2022 draft minutes — unanimous voice vote
• Opened and closed the public hearing on the BP Trio sign variations — voice votes

Zoning Board of Appeals

The Glen Ellyn Zoning Board of Appeals will hold public hearings on two requests for zoning variations. The first is for a new two-story home at 265 Bryant Avenue that would exceed the maximum building height. The second is to replace a fence at 810 Dorchester Court that is taller than allowed near the street. The board will also approve minutes from the previous meeting and receive reports.

• 265 Bryant Avenue: variation to build two-story home with ridge height 35'6" and eave height 26'6" (max allowed: 32' ridge, 22' eave)
• 810 Dorchester Court: variation to replace 6-foot fully enclosed fence (max near street: 4 feet, 33.3% open)
• Approval of draft minutes from March 8, 2022 ZBA meeting

The Zoning Board of Appeals recommended approval of two zoning variations. The first allows Chris and Morgan Sweet to build a two-story single-family home at 265 Bryant Ave. that exceeds the R2 district's maximum ridge and eave heights, citing the lot's steep slope. The second allows Aly Babul to replace a 6-foot fence at 810 Dorchester Court, where the R1 district limits such fences to 4 feet. Both recommendations passed unanimously by roll call vote and now go to the Board of Trustees.

• Recommended approval of a height variation for a new home at 265 Bryant Ave. (unanimous roll call)
• Recommended approval of a 6-ft. fence variation at 810 Dorchester Court (unanimous roll call)
• Approved the March 8, 2022 meeting minutes (unanimous voice vote)
• Accepted findings of fact for the 265 Bryant Ave. case (unanimous voice vote)
• Accepted findings of fact for the 810 Dorchester Court case (voice vote)

Board of Fire and Police Commissioners

The Glen Ellyn Board of Fire and Police Commissioners will meet to approve minutes, enter executive session for personnel matters, and discuss unfinished business including lateral officer testing. Under new business, the board will discuss the promotions of Officers Nick Catalano, David Gill, and Kyle Duffie to sergeant, with effective dates in early 2022, as well as the sergeant eligibility list and testing.

• Promotion of Officer Nick Catalano to Sergeant, effective January 20, 2022
• Promotion of Officer David Gill to Sergeant, effective March 10, 2022
• Promotion of Officer Kyle Duffie to Sergeant, effective March 24, 2022
• Status update on lateral officer testing
• Status update on sergeant eligibility list and testing

The Board of Fire and Police Commissioners voted to stop the process for five specific candidates. The board also voted to destroy certain closed session recordings and keep closed session minutes private.

• Approved minutes from 02/08/22 and 02/15/22
• Decision not to move forward in process #481 (2-0)
• Decision not to move forward in process #495 (2-0)
• Decision not to move forward in process #496 (2-0)
• Decision not to move forward with candidate #484 (2-0)
• Decision not to move forward with candidate #492 (2-0)
• Closed session minutes to remain closed (2-0)
• Closed session verbatim recordings from 8/26/19 – 9/8/20 to be destroyed (2-0)

Capital Improvements Commission

The Glen Ellyn Capital Improvements Commission is meeting to discuss and potentially act on a sidewalk maintenance and installation standard operating procedure. The agenda also includes approval of the previous meeting's minutes and an engineering project report. This is a regular business meeting with no major funding or rezoning decisions listed.

• Discussion of Sidewalk Maintenance and Installation Standard Operating Procedure
• Approval of March 8, 2022 meeting minutes
• Engineering Project Report dated 4-8-2022

The Capital Improvements Commission approved the minutes of its March 8, 2022 meeting and spent most of the April 12 meeting giving feedback on a draft sidewalk maintenance and installation standard operating procedure. No vote was taken on the sidewalk policy; staff said they will revise it and bring it back for a recommendation of approval. The commission also heard updates on the McChesney & Miller grocery store demolition, an annexation presentation, asset management consulting, Public Works vacancies, and ongoing street and utility projects.

• Approved March 8, 2022 meeting minutes (unanimous)
• No vote on draft sidewalk maintenance and installation standard operating procedure; staff to revise and return for recommendation
• Adjourned at 8:56 p.m. (motion by Commissioner Lindquist, second by Commissioner Foerster)

Village Board

The Glen Ellyn Village Board is holding a special workshop to discuss a request for TIF (Tax Increment Financing) assistance related to a proposed multi-family development at 453 Forest Avenue and 576-580 Duane Street. This is a discussion item only; no formal action is scheduled. The meeting also includes public participation and standard procedural items.

• Discussion of TIF assistance for proposed multi-family development at 453 Forest Avenue & 576-580 Duane Street

The Village Board held a workshop discussion on a request for Tax Increment Financing (TIF) assistance from Reva Development Partners for a proposed multi-family development at 453 Forest Avenue and 576-580 Duane Street. No formal decision was made; the board provided informal feedback, with some trustees expressing support and others opposing the TIF due to process concerns. The developer's request is for $3.9 million in TIF assistance, and the project has not yet begun the formal Plan Commission process. The board then voted unanimously (5-0) to adjourn.

• No formal action taken on TIF request; workshop discussion only
• Board provided informal feedback on $3.9M TIF assistance request for multi-family development at 453 Forest Avenue & 576-580 Duane Street
• Adjourned meeting (5-0)

Village Board

The Glen Ellyn Village Board will hold a regular meeting with a consent agenda covering routine items like payroll and vouchers, meeting minutes, and several ordinances. Notable actions include authorizing $75,000 in ARPA funds for the Chamber of Commerce, approving a police vehicle purchase, and deciding on zoning variations and special use permits. The board will also hear a presentation on SeeClickFix and consider a new summer concert series.

• Total expenditures of $3,785,080.90
• $75,000 ARPA fund assistance to Glen Ellyn Chamber of Commerce
• Purchase of 2022 Ford Utility Police AWD for $41,305
• Special use permit and zoning variations for parking lot expansion at 420 Glenwood Avenue/494 Hillside Avenue
• Zoning variation for two one-story additions at 791 Willis Street

The Village Board approved consent items including expenditures, prior meeting minutes, a police vehicle purchase, and a sign variation for Parkview Community Church requiring it to turn off at 10:30 p.m. The Board also approved parking lot expansions and related variances for St. Petronille Church and a home addition at 791 Willis Street, while partially approving zoning variations for unpermitted work at 249 Kenilworth Court.

• Approved total expenditures of $3,785,080.90 for payroll and vouchers (5-0)
• Approved agreement with Glen Ellyn Chamber of Commerce for $75,000 from ARPA Fund with conditions (5-0)
• Approved Ordinance No. 6948 for outdoor sales and storage at Pete's Market Grocery Store (5-0)
• Approved purchase of a 2022 Ford Utility Police AWD for $41,305 from Currey Motors (5-0)
• Approved Ordinance No. 6950 for a backlit wall sign at 764 St. Charles Road with a 10:30 p.m. shutoff time (5-0)
• Approved Ordinance No. 6949 for St. Petronille Church parking lot expansion and $25,610 reimbursement for bollards and gates (5-0)
• Approved Ordinance No. 6951 for front yard setback variations at 791 Willis Street (4-1)
• Approved partial zoning variations for building additions and walkways at 249 Kenilworth Court (5-0)

Finance Commission

The Glen Ellyn Finance Commission will convene to approve minutes from its February 11 meeting, review financial reports for the General Fund and Village Links/Reserve 22 as of February 28, and receive updates from the Chairman and Trustee Liaison. No formal decisions are listed beyond routine approvals.

The Glen Ellyn Finance Commission approved the minutes of its February 11, 2022 meeting on a unanimous vote. The rest of the April 8, 2022 meeting was informational: staff reviewed the February 2022 General Fund and Village Links/Reserve 22 financial reports, and the Commission heard updates on economic development and Village Board activities. No new funding, contracts, or ordinances were decided. The minutes note a 2022 budget amendment will be needed because a hotel purchase on Roosevelt Road was budgeted in 2021.

• Approved minutes of the February 11, 2022 Finance Commission meeting (unanimous; Ayes: Cleaver, DeLeon, Greeno, J. VanEk, Oakes; Absent: Campagna, Dan, Peck)
• No other substantive decisions recorded; remaining items were financial report presentations and updates

Community Relations Commission

The Glen Ellyn Community Relations Commission is meeting to discuss feedback on diversity, equity, and inclusion (DEI) training and a draft DEI lens. The agenda also includes routine items like approving minutes and receiving liaison reports. No final decisions are listed; items are for discussion only.

• Discussion of DEI training feedback
• Discussion of draft DEI lens

Roosevelt Road/Taft Avenue Hotel Sites Ad Hoc Work Group

The Roosevelt Road/Taft Avenue Hotel Sites Ad Hoc Work Group is holding its first meeting to discuss the redevelopment of hotel properties on Roosevelt Road. The agenda includes an introduction to the group, training on the Open Meetings Act and Freedom of Information Act, and discussion of available information and public feedback received to date. No decisions are scheduled; the meeting is primarily organizational and informational.

• Discussion of available information on Roosevelt Road hotel properties redevelopment
• Review of public feedback received to date
• Open Meetings Act (OMA) and Freedom of Information Act (FOIA) training
• Audience participation for public comment

The Roosevelt Road/Taft Avenue Hotel Site Ad Hoc Work Group met April 6, 2022 for introductions, Open Meetings Act/Freedom of Information Act training, public comment, and discussion of redevelopment options for the former hotel properties. The group reached consensus against allowing anonymous public comments, and a general consensus that keeping the site as open land long-term does not make sense. Four members (Norris, Atchison, Nelson, Durkin) supported demolishing the buildings, estimated at approximately $1M, while others said the total investment and demolition cost need more evaluation. Members expressed divided views on listing the property for sale now, and no formal vote or decision was recorded.

• Consensus: Work Group did not support anonymous public comments on the Social Pinpoint application
• General consensus: maintaining the site as open land long-term does not make sense; short-term open land may allow acquiring additional property
• Four members (Norris, Atchison, Nelson, Durkin) supported demolishing the buildings; no vote recorded
• No decision on listing the property for sale; members expressed mixed views
• Work Group acknowledged possibility of selling only the Roosevelt Road frontage but felt retaining the full property would maximize redevelopment opportunity
• No formal motions, votes, or approvals were recorded

Recreation Commission

The Glen Ellyn Recreation Commission is meeting to approve prior minutes, receive standing reports, and hear an update on 2022 golf course maintenance and operations, including a master plan presentation. The agenda is otherwise routine, with no votes or public hearings listed.

• 2022 Golf Course Maintenance & Operations Update by Andrew Cross
• Master Plan Presentation by Greg Martin
• Approval of minutes from 2/25/2022
• Standing reports from Manager Jeff Vesevick and Trustee Liaison Steve Thompson

The Recreation Commission unanimously approved the minutes of its February 25, 2022 meeting. The commission heard a presentation on golf course maintenance and a proposed master plan for the Village Links, but took no vote on whether to hire a consultant. The commission agreed to further discuss the master plan under old business at its next meeting on April 29, 2022, and to decide then whether to create an ad-hoc committee and retain a consultant.

• Approved minutes of the February 25, 2022 meeting (7-0)
• No vote taken on hiring a consultant for a golf course master plan; discussion deferred to April 29, 2022 meeting
• Adjourned the meeting (moved by Commissioner Coconate, seconded by Commissioner Graham)

Environmental Commission

The Glen Ellyn Environmental Commission will hold its regular meeting, including a vote on a Recycling Extravaganza budget proposal from Commissioner Casazza. The agenda also includes a guest speaker, the Village Forester, and workshop discussions on upcoming events, marketing for curbside composting, a Tree Preservation Ordinance, and the Monarch Pledge.

• Vote on Recycling Extravaganza budget proposal from Commissioner Casazza
• Guest speaker: Max Brown, Village Forester, Public Works
• Workshop: Tree Preservation Ordinance
• Workshop: Marketing for events and curbside composting
• Workshop: Monarch Pledge

The Glen Ellyn Environmental Commission unanimously approved a budget not to exceed $5,000 for the annual Recycle Extravaganza, with paper shredding eliminated to save $1,200 and a $15 per-car cap for paint recycling. The Commission also unanimously approved sending the Monarch Pledge to the Village Board for consideration, as amended. The meeting included updates on tree preservation code review, Dark Skies, and upcoming events, but no other substantive decisions were made.

• Approved a budget not to exceed $5,000 for the Recycle Extravaganza (unanimous)
• Eliminated paper shredding from the Recycle Extravaganza, saving $1,200
• Set a $15 per-car cap for paint recycling at the Recycle Extravaganza
• Approved sending the Monarch Pledge to the Village Board for consideration and approval, as amended (unanimous)
• Approved minutes from the January 25, 2022 meeting (unanimous)

Historic Preservation Commission

The Glen Ellyn Historic Preservation Commission will hold its regular meeting on March 17, 2022, at 7:00 p.m. at Village Hall. The agenda includes procedural items, updates on a Preservation Month event and annual awards, and reports from the Historical Society, Village Board, and staff. No formal decisions are scheduled.

The Historic Preservation Commission approved the minutes of its February 17, 2022 meeting and spent most of the session planning a May 12 preservation event at the boathouse, titled "How to preserve, restore and renovate your historic home!" The Commission agreed to still hold its May 19 meeting to discuss annual awards. No new business was taken up, and no formal decisions were made on the US Bank site or the hotel site properties.

• Approved minutes of the February 17, 2022 regular meeting (6-0)
• Agreed to hold the May 19 meeting to discuss annual awards
• Set the May 12 preservation event title: "How to preserve, restore and renovate your historic home!"
• Adjourned the meeting at 9:13 p.m. (6-0)

Building Board of Appeals

The Glen Ellyn Building Board of Appeals meets to approve draft minutes, receive updates, and discuss potential changes to construction codes. No formal decisions are scheduled for this procedural meeting.

• Approval of draft minutes from February 16, 2022 meeting
• Update on Building Community Listening Sessions
• Review of construction code regulations for potential adoption

The Board unanimously approved amendments to the International Fire Code and the International Building Code. These updates include new requirements for dumpster materials, fire sprinkler triggers, and structural standards for decks and retaining walls.

• Approved amended International Fire Code (unanimous voice vote)
• Approved amended International Building Code (unanimous roll call vote)
• Approved February 16, 2022 meeting minutes (unanimous roll call vote)

Village Board

The Glen Ellyn Village Board holds its regular meeting to conduct routine business, approve appointments, and discuss zoning and policy matters. The board also authorizes a $93,735 consulting contract for housing plan development using ARPA funds.

• Approves $2,078,199.78 in total expenditures (payroll and vouchers)
• Approves $93,735 contract with SB Friedman for housing plan consulting services
• Adopts 2022 Official Zoning District Map via Resolution No. 22-04
• Approves Diversity, Equity and Inclusion Policy via Resolution No. 22-05
• Grants special use permit for outdoor sales/storage at 339 Roosevelt Road

The Village Board approved a consent agenda including total expenditures of $2,078,199.78, appointments to a Roosevelt Road/Taft Avenue hotel site work group, a Plan Commission appointment, the 2022 zoning map, a Diversity, Equity and Inclusion policy, and several other routine items. The Board also authorized a contract with SB Friedman not to exceed $93,735 for consulting services to develop a housing plan and policies, to be paid from ARPA funds. Both votes were unanimous (6-0). The meeting adjourned to executive session regarding the setting of a price for sale or lease of public property.

• Approved consent agenda including total expenditures of $2,078,199.78 (6-0)
• Approved appointments to Roosevelt Road/Taft Avenue Hotel Site Ad Hoc Work Group (6-0)
• Approved appointment of Parag Thakkar to Plan Commission (6-0)
• Approved Resolution No. 22-04 adopting 2022 Official Zoning District Map (6-0)
• Approved Resolution No. 22-05 adopting Diversity, Equity and Inclusion Policy (6-0)
• Approved amendment to Ordinance No. 6944 allowing additional 60 days for removal of nonconforming pavilion at 298 Oak Street (6-0)
• Approved Ordinance No. 6946 granting special use permit for outdoor sales and storage at 339 Roosevelt Road (6-0)
• Authorized contract with SB Friedman not to exceed $93,735 for housing plan consulting, expensed to ARPA funds (6-0)

General

This is a special Village Board workshop. The main item is a diversity, equity, and inclusion training session presented by Heidi Voorhees of GovHR. No other substantive business is on the agenda.

• Diversity, Equity and Inclusion Training presented by Heidi Voorhees of GovHR

Plan Commission

The Glen Ellyn Plan Commission will meet remotely to review zoning petitions, including a church parking lot expansion and two pre-application meetings for subdivisions and office development. The meeting is held virtually due to COVID-19 disaster declarations, with no in-person attendance.

• Public Hearing for 494 Hillside Ave & 420 Glenwood Ave – St. Petronille Church parking lot expansion
• Pre-Application Meeting for 322 Taylor Rd – subdivision into four single-family lots
• Pre-Application Meeting for 543 Duane St – 2-story office development proposal

The Glen Ellyn Plan Commission voted unanimously to recommend approval of a Special Use Permit, Zoning Variations, and Exterior Appearance approval for St. Petronille Church's parking lot expansion at 420 Glenwood Avenue and 494 Hillside Avenue. The recommendation includes six conditions, such as black bollard covers and limiting swing gate use to school pick-up and drop-off times. The Commission also held a pre-application meeting for a proposed four-lot subdivision at 322 Taylor Road, with no decision made. Other actions were procedural, including approval of prior meeting minutes and allowing remote participation.

• Recommended approval of Special Use Permit, Zoning Variations, and Exterior Appearance for St. Petronille Church parking lot expansion (unanimous)
• Approved conditions including black bollard covers, swing gate use limited to school pick-up/drop-off, and bollard spacing resolved by Village Engineers and Staff
• Approved February 24, 2022 draft minutes (unanimous)
• Passed motion to allow remote participation (unanimous)
• Held pre-application meeting for 322 Taylor Road subdivision; no decision made

Zoning Board of Appeals

The Glen Ellyn Zoning Board of Appeals will hold public hearings on three zoning variation requests, including a front yard setback reduction and two requests to keep existing structures. The meeting will be conducted remotely via Zoom due to COVID-19. The board will also approve minutes from the February 1, 2022 meeting.

• 333 Merton Avenue: variation to allow a screen patio room addition to remain enclosed with solid windows
• 791 Willis Street: variation for a 17.1-foot front yard setback where 30 feet is required for a one-story addition
• 249 Kenilworth Court: variations to allow existing building addition, deck, water garden, walkway, and impervious surface to remain

The Zoning Board of Appeals approved a zoning variation for 333 Merton Avenue and a partial variation for 249 Kenilworth Court. The board also recommended denial of three additional variation requests for 249 Kenilworth Court, citing that the property owners created their own hardship. Additionally, the board recommended approval of a front yard setback variation for 791 Willis Street.

• Approved zoning variation for 333 Merton Avenue (7-0)
• Recommended approval of front yard setback for 791 Willis Street (5-2)
• Approved partial zoning variations for 249 Kenilworth Court (5-2)
• Recommended denial of three zoning variations for 249 Kenilworth Court (6-1)

Capital Improvements Commission

The Glen Ellyn Capital Improvements Commission is holding a special meeting to approve minutes from February 1 and February 8, 2022, and to review the Public Works Engineering Division Project Report dated March 4, 2022. The agenda includes public comment, reports from the trustee and public works, and other business. No specific projects or dollar amounts are listed in the agenda.

• Approval of February 1, 2022 meeting minutes
• Approval of February 8, 2022 meeting minutes
• Review of Public Works Engineering Division Project Report dated March 4, 2022

The Capital Improvements Commission approved the minutes of its February 1 and February 8, 2022 meetings by unanimous votes. The commission received updates: the Village Board unanimously approved the first phase of the CBD Streetscape project, Main Street from Hillside to Duane is scheduled to close March 15 for construction, and the Village is forming an ad hoc committee to study development options for the hotel property on Roosevelt Road. No new spending, contracts, or ordinances were decided at this meeting.

• Approved February 1, 2022 meeting minutes (unanimous)
• Approved February 8, 2022 meeting minutes (unanimous)
• Adjourned at 6:38 p.m. (motion by Commissioner Biggam, second by Commissioner Ziegler)

Board of Fire and Police Commissioners

The scheduled meeting for the Board of Fire and Police Commissioners on March 8, 2022, has been canceled. It will be rescheduled at a later date.

General

The Village of Glen Ellyn is hosting an open house to discuss properties located at 665-675 Roosevelt Road and 660 Taft Avenue. The session includes a presentation of the sites, a market assessment, and a review of the public engagement and design charette processes.

• Presentation of sites at 665-675 Roosevelt Road and 660 Taft Avenue
• Presentation of market assessment
• Review of public engagement process
• Discussion of design charette process

Community Relations Commission

The Community Relations Commission will meet to discuss a draft policy and a draft lens. The Commission will also hold a discussion regarding the Comprehensive Plan.

• Introduction of a new member
• Approval of January 13 and February 10 meeting minutes
• Discussion of a draft policy
• Discussion of a draft lens
• Discussion of the Comprehensive Plan

Village Board

The Glen Ellyn Village Board will consider a consent agenda with routine items including payroll and vouchers totaling $983,464.74, a zoning variation for 62 N. Main Street, a water and sewer rate study contract, and a $383,560.03 contract for police body and squad car cameras. The board will also hold public hearings on zoning matters for properties at 413 N. Main Street, 298 Oak Street, and 737 Forest Avenue, and receive year-end financial reports for the Village and Village Links.

• Consent agenda includes payroll and vouchers totaling $983,464.74
• Ordinance No. 6942: zoning variation for 62 N. Main Street
• Contract with Axon Enterprises for $383,560.03 for police cameras
• Ordinance No. 6943: zoning map amendment for 413 N. Main Street
• Ordinance No. 6944: denial of zoning variation for 298 Oak Street

The Village Board approved Ordinance No. 6943, granting a zoning map amendment, special use permit, and zoning variations to allow 12 loft-style apartments in the back half of the building at 413 N. Main Street. The board also approved a consent agenda covering payroll, vouchers, minutes, and contracts, but tabled two sets of meeting minutes for further review. A request to keep a pavilion at 298 Oak Street was denied after the board initially voted to table it for six months, then reconsidered. A lot coverage variation for a home at 737 Forest Avenue was approved 4-2.

• Approved Ordinance No. 6943: zoning map amendment, special use permit, and variations for 12 apartments at 413 N. Main Street
• Approved consent agenda items 1-3 and 6-22, including $983,464.74 in expenditures (6-0)
• Tabled consent agenda items 4 and 5 (Feb. 14, 2022 meeting minutes and Feb. 22, 2022 workshop minutes) to next meeting (6-0)
• Approved Ordinance No. 6945: lot coverage variation for a single-family home at 737 Forest Avenue (4-2, with Christiansen and Gould voting no)
• Denied Ordinance No. 6944: request to keep a pavilion at 298 Oak Street (6-0)
• Tabled the 298 Oak Street pavilion request for six months (5-1, Payne voting no), then reconsidered and denied it
• Approved a contract with NewGen Strategies & Solutions for a water and sewer rate study, not to exceed $49,030
• Approved a contract with Axon Enterprises for body cameras and squad car cameras, $383,560.03

Recreation Commission

The Glen Ellyn Recreation Commission is meeting to discuss routine business, including approval of previous minutes, standing reports from staff, and an update on 2022 golf programming and operations. They will also revisit the 2022 "Have One On Us" event under old business. The agenda is largely procedural, with no major decisions or public hearings listed.

• Approval of minutes from 11/19/2021
• Standing reports from Manager Jeff Vesevick, Reserve 22's Brad Chapple, and Trustee Liaison Steve Thompson
• 2022 Golf Programming and Operations update by Noel Allen
• Old business: 2022 "Have One On Us" event

The Recreation Commission approved minutes from its November 19, 2021 meeting and agreed to move forward with the staff recommendation for the 2022 'Have One On Us' event, to be held over two days during Memorial Day weekend (May 27-28, 2022). Commissioner Graham opposed holding the event over a holiday weekend, but the Commission concurred with the staff recommendation. The rest of the meeting consisted of standing reports on golf operations, finances, and staffing, with no other formal votes recorded.

• Approved minutes of the 11/19/21 meeting as presented (unanimous, 7-0)
• Concurred to move forward with staff recommendation for 2022 'Have One On Us' event over Memorial Day weekend; Commissioner Graham opposed holding it over a holiday weekend
• Adjourned the meeting at 8:42 A.M. (moved by Commissioner Austin, seconded by Commissioner Coconate)

Plan Commission

The Glen Ellyn Plan Commission will hold a public hearing on a request by Parkview Community Church for a sign code variation to install an illuminated wall sign on the south facade of the church at 764 St. Charles Road. The commission will also discuss a pre-application for a 24-unit townhome development at 21W140 and 21W164 Butterfield Road, and consider adopting the 2022 Official Zoning Map. The meeting will be conducted remotely via Zoom due to COVID-19.

• Public hearing: Variation from Sign Code for illuminated wall sign at 764 St. Charles Road (Parkview Community Church)
• Pre-application: 24-unit townhome development on 3.72-acre site at 21W140 & 21W164 Butterfield Road
• Discussion: Adoption of 2022 Official Zoning Map
• Approval of draft minutes from January 27 and February 10, 2022 meetings

The Plan Commission voted unanimously to recommend approval of a sign variation allowing Parkview Community Church at 764 St. Charles Road to install a 44-square-foot backlit wall sign in the R2 Residential District, where illuminated signs are otherwise prohibited. Conditions include a 50 foot-candle brightness limit, a 10:30 p.m. turn-off time, and allowance for two late-lighting nights per year. The Commission also unanimously approved the 2022 Official Zoning Map, whose only change is the annexation and rezoning of 1S724 S. Ellyn Ave. (now 450 S. Ellyn Ave.). A pre-application concept plan for a 24-unit rental townhome development at 22W140-164 Butterfield Road was presented and discussed; no decision was made, and commissioners raised concerns about setbacks, wetlands, and stormwater.

• Recommended approval of a sign variation for a 44SF backlit wall sign at Parkview Community Church, 764 St. Charles Road (unanimous)
• Set sign conditions: brightness not to exceed 50 foot-candles, sign off at 10:30 p.m., two late-lighting nights per year allowed (unanimous)
• Approved the 2022 Official Zoning Map, reflecting annexation and rezoning of 1S724 S. Ellyn Ave. to 450 S. Ellyn Ave. (unanimous)
• Approved draft minutes of the January 27, 2022 and February 10, 2022 meetings (unanimous)
• Allowed remote participation by the Plan Commission (unanimous)
• Opened, closed, and reopened the public hearing for the Parkview sign variation (unanimous each time)
• No decision on the 22W140-164 Butterfield Road 24-unit rental townhome concept plan; commissioners gave comments only

Village Board

The Glen Ellyn Village Board is holding a workshop meeting to discuss several items, including a proposed multi-family development on the US Bank site with a request for TIF assistance, financial assistance requests from local organizations, a sales tax incentive agreement amendment, and a proposed police body camera purchase. No formal votes are scheduled; these are discussion items.

• Proposed multi-family development at 453 Forest Avenue & 576-580 Duane Street with TIF assistance request
• Alliance of Downtown Glen Ellyn request for financial assistance
• Glen Ellyn Chamber of Commerce request for financial assistance
• Discussion on amending Two Hound Red's sales tax incentive agreement
• Police body and squad car cameras purchase from Axon Enterprises for $383,560.03

The Village Board held a workshop session to discuss several items, including a proposed TIF request for the REVA development, financial assistance requests from local organizations, and a police department equipment purchase. No formal votes were taken during this meeting, as it was designated for discussion and information gathering only.

• Discussed REVA Development Partners TIF request
• Reviewed Alliance of Downtown Glen Ellyn funding request
• Reviewed Glen Ellyn Chamber of Commerce funding request
• Discussed Two Hound Red sales tax incentive agreement
• Reviewed police body and squad car camera purchase proposal

Village Board

This is a special workshop meeting, not a regular decision-making session. The Village Manager and Trustees will provide updates on various Village topics and take audience participation. No formal votes or specific agenda items are listed.

• Informal discussion with audience participation
• Updates from Village Manager Franz and Trustees

Historic Preservation Commission

The Glen Ellyn Historic Preservation Commission is meeting remotely via Zoom due to COVID-19. The agenda includes public comment, approval of minutes, and discussions on Preservation Month and the Annual Historic Preservation Awards. No formal decisions or votes are listed.

• Discussion of Preservation Month event
• Discussion of Annual Historic Preservation Awards
• Approval of minutes from December 16, 2021 meeting

The Historic Preservation Commission held a regular remote meeting on Feb. 17, 2022, approving its Dec. 16, 2021 minutes and procedural motions to allow remote participation and open the meeting, all unanimously. No landmark designations, denials, or other substantive preservation decisions were made. In updates, staff reported the Zoning Board of Adjustment voted 4-3 to recommend a lot variance sought by Ray Whalen to save legacy oaks, which goes to the Village Board this month, and that the Village Board approved creating a seven-member Architect Appearance Committee. Staff also reported a landmarking inquiry for 599 Hawthorne and a homeowner request at 545 Park Blvd to rescind landmark status in order to replace windows.

• Approved Dec. 16, 2021 regular meeting minutes (unanimous; Ayes: French, Darga, Lemme, Day)
• Approved allowing remote participation in the meeting (unanimous; Ayes: French, Darga, Lemme, Day)
• Approved opening the remote regular Historic Preservation meeting (unanimous; Ayes: French, Darga, Lemme, Day)
• Adjourned the meeting (unanimous; Ayes: French, Darga, Lemme, Day, Hood)
• No landmark designation, denial, or rescission decisions were made by the HPC

Building Board of Appeals

The Glen Ellyn Building Board of Appeals is meeting remotely to discuss updates on community listening sessions and to review codes regulating property maintenance and construction for potential adoption. The board will also approve minutes from the January 19, 2022 meeting and hear public comments. No final decisions are expected; the board will make recommendations to the Village Board.

• Review of codes regulating property maintenance and construction for potential adoption
• Update on Building Community Listening Sessions
• Approval of draft minutes from January 19, 2022 regular meeting
• Public comments on non-agenda items

Environmental Commission

The Glen Ellyn Environmental Commission is meeting virtually to discuss several topics, including the Village's lighting code, the spring newsletter, the 2022 event calendar, the Monarch Pledge, and electric vehicle grant opportunities. The meeting will also include public participation, approval of minutes from a previous special meeting, and liaison reports. No formal votes or decisions are listed on the agenda.

• Discussion of VGE Lighting Code
• Spring Newsletter planning
• 2022 Event Calendar
• Monarch Pledge initiative
• Electric Vehicle Grant Opportunities

The Environmental Commission approved the minutes of its January 25, 2022 meeting on a unanimous roll-call vote. Most of the meeting was discussion: a home builder described a pending zoning variance to save 4-5 historic oak trees, staff reported the village received a Tree City USA award for the 38th year, and commissioners discussed the lighting code, a spring newsletter, 2022 events, the Monarch Pledge, and electric vehicle grants. No other substantive decisions were recorded; several items were left for future meetings.

• Approved minutes from the January 25, 2022 meeting (unanimous roll call: Truitt, Daly, Kwiatkowsky, Casazza, Swanson, Abeln, Umlauf)
• Adjourned the meeting at 9:38 p.m. (motion by Kwiatkowsky, second by Truitt)
• No vote taken on the Forest Avenue oak-tree variance; Chairman Truitt said she would write a statement of support for Trustee Christiansen to bring before the village board
• No vote on the Monarch Pledge; Commissioner Swanson suggested further review
• Recycling Extravaganza date left undecided between April 30 and May 14; vendors not yet contacted and permit application not yet submitted
• Smoke detector collection discussed at approx. $8/each disposal cost; Commissioner Casazza to compile a budget request for the next meeting

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners is meeting to enter an executive session to discuss personnel matters, including appointment, employment, compensation, discipline, performance, or dismissal of specific employees. No other substantive items are on the agenda.

• Motion to enter executive session under Open Meetings Act 2(c)(1)

The Glen Ellyn Board of Fire and Police Commissioners met in special session on February 15, 2022, moving into executive session at 2:08 pm and back into open session at 5:42 pm. In open session, the board voted to move candidate #481 forward and voted not to move candidates #479 and #473 forward. All votes were 2-0. The meeting adjourned at 5:53 pm.

• Candidate #481 moved forward (2-0)
• Candidate #479 not moved forward (2-0)
• Candidate #473 not moved forward (2-0)
• Entered executive session at 2:08 pm (2-0)
• Returned to open session at 5:42 pm (2-0)
• Adjourned at 5:53 pm (2-0)

Village Board

The Glen Ellyn Village Board will vote on a consent agenda and several construction contracts for the Central Business District (CBD) Streetscape and Utility Improvements Phase I project. The board will also consider an amendment to a developer recruitment contract for the Roosevelt Road hotel properties and a resolution to establish an ad hoc work group for that site.

• Consent agenda includes payroll and vouchers totaling $5,177,337.85
• Construction contract with A Lamp Concrete Contractors, Inc. for $5,704,293.37
• Construction engineering services with Bollinger Lach & Associates for $445,302.00
• Special use permit for a real estate office at 515 Crescent Boulevard
• Amendment to developer recruitment contract with Kon Savory Consulting Group for $8,250.00

The Village Board approved a $5,704,293.37 construction contract with A Lamp Concrete Contractors for Phase 1 of the Central Business District Streetscape and Utility Improvements, along with related engineering, outreach, furniture, and tree purchases. The board also approved a special use permit for a real estate office at 515 Crescent Boulevard on a 4-3 vote, and established an Architectural Appearance Commission. Two items related to the Roosevelt Road hotel sites were approved 6-0, including an $8,250 contract amendment for developer recruitment and a resolution creating an Ad Hoc Work Group.

• Approved consent agenda including payroll and vouchers totaling $5,177,337.85 (6-0)
• Approved special use permit for a real estate office at 515 Crescent Boulevard (4-3)
• Approved Ordinance No. 6941 establishing an Architectural Appearance Commission, subject to attorney review (6-0)
• Authorized $5,704,293.37 construction contract with A Lamp Concrete Contractors for CBD Streetscape Phase 1 (6-0)
• Authorized $445,302.00 not-to-exceed engineering agreement with Bollinger Lach & Associates (6-0)
• Authorized $22,575.00 not-to-exceed outreach agreement with MUSE Community + Design (6-0)
• Approved $8,250.00 contract amendment with Kon Savory Consulting Group for Roosevelt Road hotel developer recruitment (6-0)
• Approved Resolution 22-03 establishing Roosevelt Road/Taft Avenue Hotel Site Ad Hoc Work Group, subject to attorney review (6-0)

Finance Commission

The Glen Ellyn Finance Commission is meeting virtually to review financial reports, including the General Fund and Village Links/Reserve 22 statements as of December 31, 2021, and the year-end report. The agenda also includes approval of minutes from the November 12, 2021 meeting, public comment, and reports from the chairman and trustee liaison. No major decisions or proposals are listed; the meeting is primarily for review and discussion.

• General Fund Financial Report - December 31, 2021
• Village Links/Reserve 22 Financial Statements - December 31, 2021
• Year End Financial Report 2021
• Approval of minutes from November 12, 2021
• Economic Development Update

The Finance Commission unanimously approved the minutes of its November 12, 2021 meeting. The rest of the meeting was informational: staff reported that the General Fund's December 2021 change in fund balance was just over $2 million, that 2021 revenues were strong, and that the Village received its first $1.9 million in American Rescue Plan Act (ARPA) grant funds. No other substantive decisions were recorded; the meeting adjourned at 8:09AM.

• Approved minutes of the November 12, 2021 Finance Commission meeting (unanimous; Greeno absent)
• Adjourned the meeting at 8:09AM (moved by Cleaver, seconded by Campagna)

Plan Commission

The Glen Ellyn Plan Commission will hold public hearings on special use permit requests for outdoor storage and merchandise at 339 Roosevelt Road (BP Trio) and 880 Roosevelt Road (Pete's Market), and a pre-application meeting for a proposed 3-story office building at 534 Duane Street. The meeting will be conducted remotely via Zoom due to COVID-19. The commission will also approve draft minutes from January 13, 2022.

• Public hearing: Special Use Permit for outdoor storage and merchandise at 339 Roosevelt Road (BP Trio)
• Public hearing: Amendment to Planned Unit Development for outside storage at 880 Roosevelt Road (Pete's Market)
• Pre-application meeting: Proposed 3-story office building at 534 Duane Street (Compass Reality)
• Approval of draft minutes from January 13, 2022 meeting

The Plan Commission held public hearings and recommended approval for Special Use Permits and PUD amendments allowing outdoor merchandise storage at 339 Roosevelt Road (BP Trio) and 880 Roosevelt Road (Pete's Market). Both recommendations include conditions regarding display locations, height limits, and maintaining clear access to emergency equipment like Knox boxes. The commission also approved minutes from their January 13, 2022, meeting.

• Approved January 13, 2022 minutes (unanimous)
• Recommended approval for BP Trio outdoor storage permit (unanimous)
• Recommended approval for Pete's Market PUD amendment (unanimous)
• Adjourned meeting at 8:18 p.m. (unanimous)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners is meeting to handle routine business, including approving minutes from the previous meeting. They will also discuss the appointment of a new commissioner, which is listed as unfinished business. The board is expected to enter a closed executive session to discuss personnel matters.

• Approval of regular and executive session minutes from 1/11/2022
• Update on appointment of new commissioner
• Motion to enter executive session for personnel discussions

The Board of Fire and Police Commissioners reviewed updates on recruitment, testing schedules, and field training. Following an executive session, the board voted to discontinue the candidacy of two individuals. The meeting concluded with the approval of minutes from the previous session.

• Approved January 11, 2022 meeting minutes
• Moved to executive session (2-0)
• Returned to open session (2-0)
• Denied advancement of candidate #452 (2-0)
• Denied advancement of candidate #450 (2-0)
• Adjourned meeting (2-0)

Capital Improvements Commission

The Glen Ellyn Capital Improvements Commission is meeting remotely to discuss current business, including the construction contract letting for the CBD SUI Phase 1 project. The agenda also includes public comment, approval of minutes, and reports from trustees, public works, and projects.

• CBD SUI - Phase 1 - Construction Contract Letting

The Capital Improvements Commission voted unanimously to recommend awarding a $5,704,293.37 construction contract to A Lamp Concrete Contractors, Inc. of Schaumburg, Illinois for the CBD Streetscape and Utility Improvements Project – Phase 1. It also unanimously recommended a not-to-exceed $22,575 contract with MUSE Community + Design of Chicago for communication and outreach, and a $215,362 purchase of signage, litter receptacles, benches, bike racks, and trees. Staff said the total project cost of $6,407,532.37 exceeds the $6,367,000 budget by $40,532.37, and that the recommendations go to the Village Board on February 14. The commission also heard a trustee report on outreach regarding the hotel property and affordable housing.

• Recommended awarding $5,704,293.37 construction contract to A Lamp Concrete Contractors, Inc. (unanimous)
• Recommended not-to-exceed $22,575 contract with MUSE Community + Design for outreach (unanimous)
• Recommended $215,362 purchase of signage, litter receptacles, benches, bike racks, and trees (unanimous)
• Adjourned at 8:19 p.m. (motion by Foerster, second by Lindquist)

Community Relations Commission

The Glen Ellyn Community Relations Commission is meeting remotely to discuss the Village's Diversity, Equity & Inclusion Policy and the Diversity, Equity and Inclusion Lens, as well as the Comprehensive Plan. The agenda includes liaison reports and audience participation, but no specific decisions or votes are listed.

• Discussion of Glen Ellyn Diversity, Equity & Inclusion Policy
• Discussion of Glen Ellyn Diversity, Equity and Inclusion Lens
• Discussion of Comprehensive Plan
• Liaison reports from Trustee, Staff (Administration/Police), Library, School District, and Park District

Zoning Board of Appeals

The Glen Ellyn Zoning Board of Appeals will hold a remote meeting via Zoom to conduct public hearings. The board will consider three requests for zoning variations regarding lot coverage ratios for residential properties.

• Public hearing for 62 North Main Street: request for a one-story addition resulting in 23.95% lot coverage
• Public hearing for 737 Forest Avenue: request for a two-story single-family home resulting in 26% lot coverage
• Public hearing for 298 Oak Street: request to allow an existing pavilion to remain resulting in 21.8% lot coverage
• Approval of draft minutes from the December 14, 2021, ZBA meeting

The Glen Ellyn Zoning Board of Appeals voted to recommend approval of a lot coverage ratio (LCR) variation for 62 N. Main Street (unanimous) and for 737 Forest Avenue (4-3). The board also voted to recommend denial of a variation for a roofed pavilion at 298 Oak Street that exceeded the allowed lot coverage (6-1, with one abstention). All recommendations are advisory and will go to the Village Board. The meeting was held remotely due to Covid-19.

• Recommended approval of LCR variation to 23.95% for 62 N. Main Street (unanimous)
• Recommended approval of LCR variation to 26% for 737 Forest Avenue (4-3: Whalls, Crudele, Panther, Constantino yes; Jones, Covington, Miller no)
• Recommended denial of LCR variation to 21.8% for 298 Oak Street (6-1: Miller, Panther, Whalls, Crudele, Constantino yes; Covington abstained; Jones no)
• Approved draft minutes of December 14, 2021 meeting (Covington did not vote due to technical difficulties)
• Motion to allow remote participation passed unanimously

Capital Improvements Commission

The Commission will meet remotely via Zoom to discuss the CBD SUI project update and construction engineering services recommendation. The meeting also includes a review of the Public Works Engineering Division Project Report dated January 28, 2022.

• CBD SUI project update and construction engineering services recommendation
• Review of Public Works Engineering Division Project Report dated January 28, 2022
• Approval of November 9, 2021 meeting minutes

The Capital Improvements Commission voted unanimously to recommend awarding a construction engineering services agreement for the first phase of the CBD Streetscape and Utility Improvement Project to Bollinger Lach & Associates of Itasca, Illinois, with a not-to-exceed amount of $445,302. The commission also approved the minutes of its November 9, 2021 meeting. Staff reported that bids for the project will be opened February 4, and that the Village closed on the hotel property on Roosevelt Road and secured about $806,000 in federal funding for the Crescent Blvd resurfacing project.

• Recommended awarding construction engineering services agreement for first phase of CBD Streetscape and Utility Improvement Project to Bollinger Lach & Associates (BLA) of Itasca, Illinois, not-to-exceed $445,302 (unanimous)
• Approved minutes of November 9, 2021 Capital Improvements Commission meeting (unanimous)

Plan Commission

The Glen Ellyn Plan Commission is meeting remotely via Zoom due to COVID-19. The main item is a public hearing on a request by Nick Vittore for 413 Main, LLC to allow 12 loft-style apartments in the rear of the existing building at 413 Main Street, involving a text amendment, special use permit, and zoning variations. No minutes are to be approved, and no other new business is listed.

• Public hearing for 413 Main Street – Acacia Building Residences: request for text amendment, special use permit, and zoning variations for 12 loft-style apartments
• Petitioner: Nick Vittore on behalf of 413 Main, LLC
• Meeting held remotely via Zoom due to COVID-19 disaster declaration

The Plan Commission voted 5-1 to recommend approval of a Zoning Map Amendment, Special Use Permit and Zoning Variations to convert the back half of the building at 413 N. Main Street into 12 loft-style apartments. The recommendation carries six conditions, including developer donations, a construction management plan, and continued work with the architect on window solutions before the Village Board considers the project. Chairperson Loftus voted no, citing the loss of about 5,500 square feet of potential first-floor retail space. The recommendation now goes to the Village Board.

• Recommended approval of Zoning Map Amendment, Special Use Permit and Zoning Variations for 12 apartments at 413 N. Main St. (5-1, Loftus no)
• Condition: developer donations to Village taxing bodies paid before building permit
• Condition: construction management plan approved by Police, Fire, Public Works and Community Development before permit
• Condition: Staff to work with architect and developer on window solution addressing neighbor concerns before Village Board consideration
• Condition: developer to work with Historical Society during construction
• Condition: rooftop units visible from public right-of-way to be screened
• Motion to conduct public hearing remotely carried unanimously
• Motion to adjourn carried by roll call vote

Environmental Commission

The Glen Ellyn Environmental Commission is meeting virtually to discuss routine business, including approving minutes, receiving liaison reports, and planning 2022 events. They will also review a green landscaping program, a grant opportunity from the DuPage Foundation, and next steps on wastewater management and green energy.

• Review of Commissioner Kwiatkowsky's green business program
• Plan 2022 events for Land Use/Greenscaping
• Report on wastewater management next steps and green energy opportunity
• DuPage Foundation call for grant applications
• Workshop on content for educational program at GE Library

The Environmental Commission voted unanimously to recommend the Village contribute $500 to the Conservation Foundation, matching a past shared cost with the Park District. The Commission also approved the minutes of its December 7, 2021 meeting. Most of the meeting was reports and discussion: a Trustee liaison reported the village board approved the Harding Glen town home development (23 town homes), and commissioners discussed a business recognition program, marketing plans, and free energy and wastewater assistance from SEDAC. No other binding decisions were recorded.

• Recommended the Village contribute $500 to the Conservation Foundation (unanimous roll call: Truitt, Daly, Kwiatkowsky, Casazza, Swanson, Abeln, Umlauf)
• Approved minutes of the December 7, 2021 meeting (unanimous roll call)
• Adjourned the meeting at 9:40 p.m. (Swanson moved, Umlauf seconded)

Village Board

The Glen Ellyn Village Board will consider a special use permit for the Harding Glen Townhomes development at 787 Harding Avenue, along with a revised pension funding policy for the police pension fund. The consent agenda includes routine approvals such as payroll and vouchers totaling $2,207,448.39, several equipment purchases for the Village Links golf course, and ordinances directing bond payments. The meeting will be held via Zoom due to COVID-19 precautions.

• Ordinance No. 6937: Special use permit for Harding Glen Townhomes at 787 Harding Avenue, 138 IL State Route 53, and vacant parcels
• Approval of revised Pension Funding Policy for the Glen Ellyn Police Pension Fund
• Payroll and vouchers totaling $2,207,448.39
• Purchase of two 2022 Toro Greensmaster eTriFlex 3360 greensmowers for $106,291.44
• Ordinances directing bond payments for FY2022, including $818,543.76 for Police Station Bonds

The Village Board approved a special use permit and related zoning approvals for the Harding Glen Townhomes, a 23-unit attached single-family development at 787 Harding Avenue, 138 IL State Route 53 and vacant parcels. The Board also approved a consent agenda including $2,207,448.39 in payroll and vouchers and several equipment purchases for Village Links. A revised pension funding policy for the Glen Ellyn Police was on the agenda, but the minutes do not record a vote on it. The Board directed staff to gather cost estimates and survey other villages regarding undergrounding utilities near the townhomes.

• Approved consent agenda including payroll and vouchers totaling $2,207,448.39 (5-0)
• Approved Ordinance No. 6937 granting special use permit, PUD, subdivision, zoning map amendment, right-of-way vacation, and exterior appearance for Harding Glen Townhomes at 787 Harding Avenue, 138 IL State Route 53 and vacant parcels (5-0)
• Approved purchase of two 2022 Toro Greensmaster eTriFlex 3360 greensmowers from Reinders, Inc. for $106,291.44 (consent agenda, 5-0)
• Approved purchase of one 2021 Toro Groundsmaster 4000-D rough mower from Reinders, Inc. for $56,520.33 (consent agenda, 5-0)
• Approved purchase of one 2022 Foley 653 Accu-Master spin/relief grinder from Reinders, Inc. for $51,867.50 (consent agenda, 5-0)
• Approved purchase of one 2022 John Deere 4066R tractor with loader from Revels Turf and Tractor, LLC for $54,414.55 (consent agenda, 5-0)
• Authorized contract with Beary Landscape Management, Inc. for Village Links landscape maintenance, not-to-exceed $33,000 (consent agenda, 5-0)
• Directed staff to obtain cost estimates from ComEd and survey other villages on utility undergrounding funding; no vote recorded on revised police pension funding policy

Police Pension Board

The Glen Ellyn Police Pension Board will meet virtually to review the fourth quarter 2021 investment report, approve pensionable salary updates, and vote on expense vouchers totaling $673,920.68. The board will also consider membership changes, statutory benefit changes, and a resolution appointing authorized agents for pension consolidation.

• Quarterly investment report by Marquette Associates for Q4 2021
• Approve expense vouchers of $36,755.93 and pension expenses of $637,164.75 (total $673,920.68)
• Approve membership changes, transfers, and contribution refunds
• Approve annual statutory benefit changes
• Resolution 2022-1 appointing authorized agents for pension consolidation

The Glen Ellyn Police Pension Board approved meeting minutes, the Q4 2021 investment report, and the addition of detective stipends and court standby time to pensionable salaries. The board also approved expense vouchers and pension expenses totaling $673,920.68, admitted Officer Bartolo Montecinos II into the fund, approved annual statutory benefit changes, and appointed authorized agents ahead of upcoming pension consolidation.

• Approved minutes from July 21, 2021 and October 20, 2021 meetings (Unanimous)
• Accepted Q4 2021 investment report as presented (Unanimous)
• Added detective stipend and court standby time to pensionable salary (Unanimous)
• Approved expense vouchers of $36,755.93 and pension expenses of $637,164.75, totaling $673,920.68 (Unanimous)
• Admitted Bartolo Montecinos II into the police pension fund effective December 3, 2021 (Unanimous)
• Approved annual statutory benefit changes (Unanimous)
• Adopted Resolution 2022-1 appointing Assistant Finance Director Brankin and Jim Monson as authorized agents (Unanimous)

Building Board of Appeals

The Glen Ellyn Building Board of Appeals is meeting to discuss potential adoption of revised codes for property maintenance and construction. The agenda includes routine items like approving minutes and receiving reports, with no update on the Building Community Listening Sessions due to staff illnesses and holidays.

• Review of codes regulating property maintenance and construction for potential adoption
• Approval of draft minutes from December 15, 2021 regular meeting
• No update on Building Community Listening Sessions due to staff illnesses and holidays

The Building Board of Appeals voted to delete the 2009 NFPA 101 Life Safety Code from the Village Code and to adopt the 2018 International Mechanical Code and International Fuel Gas Code as may be amended. Both motions passed unanimously by roll call vote. The board also approved the December 15, 2021 draft minutes by voice vote, with Robert Stahr abstaining. Staff presented proposed changes to the International Property Maintenance Code and discussed a timeline for future code adoptions, but no vote was taken on those items.

• Deleted the 2009 NFPA 101 Life Safety Code from the Village Code (unanimous roll call)
• Adopted the 2018 International Mechanical Code and International Fuel Gas Code as may be amended (unanimous roll call)
• Approved December 15, 2021 draft minutes as submitted by voice vote (Stahr abstained)
• Adjourned at 8:18 p.m. following a voice vote

Village Board

The Village Board will hold a workshop to discuss several administrative and infrastructure topics. Discussion items include updates on water and sewer billing cycles, the architectural review process, and the use of American Rescue Plan Act funds.

• Discussion on updating the water and sewer billing cycle
• Discussion on proposed changes to the architectural review process
• Update on the use of American Rescue Plan Act funds
• Update on lead service line responsibilities
• Motion to adjourn to Closed Executive Session regarding real property purchase or lease

The Village Board held a workshop discussing water billing cycles, ARPA funds, and lead pipe infrastructure, and reached an agreement on the structure of a new 7-member architectural commission with an approved workflow. The board also voted to adjourn to a closed executive session to discuss real property acquisition without returning to open session.

• Approved motion to adjourn to closed executive session for real property purchase or lease discussion (6-0)

Community Relations Commission

The Glen Ellyn Community Relations Commission is meeting remotely to discuss routine business and conduct a prioritization exercise to confirm its focus, articulate outcomes, identify action items, and define a 'DEI lens.' The agenda includes approval of minutes, liaison reports, and audience participation.

• Approval of December 2, 2021 minutes
• Liaison reports from Trustee, Staff (Administration/Police), Library, Park District, and School Districts
• Prioritization exercise to confirm CRC's focus and define 'DEI lens'
• Next meeting scheduled for February 10, 2021

Plan Commission

The Glen Ellyn Plan Commission will hold a public hearing on a request by Jeff Proctor of @Properties for a Special Use Permit to allow a real estate office to continue operating at 515 Crescent Boulevard in the C5A Central Retail Core. The commission will also consider approving the draft minutes from the December 9, 2021 meeting. After the commission makes a recommendation, the petition will go to the Village Board for final consideration.

• Public hearing: Special Use Permit for real estate office at 515 Crescent Boulevard
• Petitioner: Jeff Proctor of @Properties
• Location: C5A Central Retail Core zoning district
• Approval of draft minutes from December 9, 2021 meeting

The Glen Ellyn Plan Commission held a public hearing and voted unanimously to recommend approval of a Special Use Permit allowing @Properties real estate office to operate at 515 Crescent Boulevard in the C5A Central Retail Core Subdistrict. The recommendation includes one condition: the business must operate in substantial conformance with plans and testimony presented. The motion passed by roll call vote with all present commissioners voting yes. The item now goes to the Village Board of Trustees for final action.

• Approved draft minutes of December 9, 2021 Plan Commission meeting (voice vote)
• Opened public hearing for 515 Crescent Boulevard special use permit (voice vote)
• Closed public hearing for 515 Crescent Boulevard special use permit (voice vote)
• Recommended approval of Special Use Permit for real estate office at 515 Crescent Boulevard with one condition (unanimous roll call vote)

Board of Fire and Police Commissioners

The Glen Ellyn Board of Fire and Police Commissioners will hold a meeting on January 11, 2022, to discuss the selection and appointment process for a new commissioner. The agenda also includes approving minutes from November 9, 2021, and holding an executive session regarding specific employee matters.

• Discussion on the selection and appointment process of new commissioner
• Approval of Regular and Executive Meeting Minutes from 11/9/2021
• Motion to enter Executive Session pursuant to section 2(c)(1) of the Open Meetings Act regarding specific employees

Village Board

The Village Board will review and vote on a consent agenda containing payroll and vouchers totaling $8,202,228.42, a zoning variation for 105 N. Main Street, and a brush removal contract extension. Additionally, the board will discuss the Roosevelt Road hotel properties redevelopment process.

• Approval of payroll and vouchers totaling $8,202,228.42
• Resolution No. 22-01 endorsing the Legislative Action Program of the DuPage Mayors and Managers Conference for 2022
• Ordinance No. 6927 approving a zoning variation for a detached garage at 105 N. Main Street
• One-year contract extension for the 2022 Brush Removal Contract to D. Ryan Tree and Landscape of IL. in a not-to-exceed amount of $129,000
• Discussion on the Roosevelt Road hotel properties redevelopment process led by Kon Savoy Consulting Group

The Glen Ellyn Village Board approved a consent agenda including payroll and vouchers totaling $8,202,228.42, a zoning variation for a garage at 105 N. Main Street, a one-year brush removal contract extension, and a contract for EMS billing services. The board also discussed the Roosevelt Road hotel properties redevelopment process, including a design charrette and public engagement, but took no formal action. All votes recorded were 6-0.

• Approved consent agenda including payroll and vouchers totaling $8,202,228.42 (6-0)
• Approved Ordinance No. 6927, a zoning variation to allow reconstruction and expansion of a non-conforming detached garage at 105 N. Main Street (6-0)
• Approved a one-year contract extension for brush removal to D. Ryan Tree and Landscape of IL, not to exceed $129,000 (6-0)
• Approved Ordinance No. 6928, a contract for billing services for emergency medical services (EMS) (6-0)
• Approved Resolution No. 22-01 endorsing the DuPage Mayors and Managers Conference Legislative Action Program for the 2022 session (6-0)
• Approved minutes of the June 7, 2021 Village Board meeting and December 6, 2021 special Village Board meeting (6-0)
• Approved allowing Trustee Fasules to attend via video due to COVID concerns (6-0)
• Adjourned the meeting (6-0)

Village Board

This is a special Village Board workshop meeting. The agenda is largely procedural, including call to order, pledge, roll call, and public participation. The main substantive item is a motion to recess into executive session to discuss self-evaluation, practices, procedures, or professional ethics with a statewide association representative.

• Motion to recess to executive session under 5ILCS 120/2(c)(16)
• Public comment period for items not on the agenda (3 minutes per speaker)
• Public comment forms accepted online

The Village Board held a workshop meeting lasting five minutes to recess into an executive session with the Illinois Municipal League. No formal action or votes were taken during the meeting, and President Senak adjourned the meeting at 5:35 p.m.

• Recessed to Executive Session to discuss self-evaluation and practices with the Illinois Municipal League