Columbia public meetings in 2024

City Council

This is a joint work session of the Boone County Commission, Columbia City Council, and city staff. The agenda focuses entirely on discussing the Boone County and City of Columbia Housing Study Report and next steps for implementing its recommendations. No votes or formal decisions are scheduled; it is a discussion-only session.

• Discussion of the Boone County and City of Columbia Housing Study Report
• Review of next steps for implementing housing study recommendations
• December 16, 2024 Council Memo on Recommendations and Recommendation Matrix
• Summary of Housing Summit Breakout Discussion Comments

The City Council and Boone County Commission held a joint work session to review the Boone County and City of Columbia Housing Study, which identified annual shortages of 3,388 homes for purchase and 2,127 rental homes. No formal decisions were made; the group discussed 24 recommendations across development, preservation, empowerment, and sustainability categories and agreed to hold quarterly meetings to track progress.

• Reviewed Boone County and City of Columbia Housing Study findings
• Discussed 24 recommendations in four categories (development, preservation, empowerment, sustainability)
• Agreed to hold quarterly meetings to monitor housing study progress

Tree Board

The Tree Board will review the Urban Forest Master Plan and discuss follow-up from a letter presented to the city council. The city arborist will provide updates on current issues and upcoming projects.

• Discussion of Urban Forest Master Plan review
• Follow-up on letter presented to council regarding tree preservation and city projects
• City arborist update on current issues and upcoming projects

The Tree Board approved drafting a follow-up informational letter to the city council regarding tree preservation and the Ash Street Improvement Project. Members discussed the need for arborist expertise in city project design and the impact of conservation overlays on the urban tree canopy. The board also discussed updates to the Urban Forest Master Plan and a potential city tree fund, with no final decisions on those topics.

• Approved agenda (5-0, 2 excused)
• Approved minutes of last meeting (5-0, 2 excused)
• Approved drafting follow-up informational letter to council (5-0, 2 excused)
• Approved adjournment (5-0, 2 excused)

Food Council

This is a regular meeting of the Columbia Food Council, primarily consisting of routine procedural items and discussions. New business includes focus groups and key informant interviews, as well as current food policy updates. Old business covers updates on the Community Food Ambassador Program and survey distribution, with a working session on retailer and producer surveys.

• Focus groups and key informant interviews discussion
• Current events and relevant food policy updates
• Community Food Ambassador Program update
• Survey distribution update and working session on retailer/producer surveys

The Columbia Food Council unanimously approved the food system assessment document with noted corrections. The council tabled discussion on food rescue, business license fees, and water rates to prioritize other topics, and deferred a brainstorming session on retailer/producer surveys to homework.

• Approved agenda unanimously
• Approved food system assessment document with corrections (unanimous)
• Tabled discussion on food rescue and waste management
• Tabled discussion on business license fees for small vendors
• Tabled discussion on water rates for small producers
• Deferred brainstorming activity on retailer/producer surveys to homework

Building Construction Codes Commission

The Building Construction Codes Commission will continue its review of amendments to the International Building Code (IBC) and begin studying significant changes from the IBC Significant Changes book. This is a working session of the subcommittee; no public hearings or votes on specific projects are scheduled.

• Continue work on IBC amendments and begin review of IBC Significant Changes per the significant change book

The Building Construction Codes Commission reviewed and approved several amendments to the 2021 International Building Code, including sections 3201.3, 3202.2.1, 3202.3.3, 3303.4, 3303.6, and 3303.8. They also approved significant changes to Chapters 1, 2, and 3. One section (3205.5) was flagged for further review, and section 3313 was tabled for later discussion. The meeting was procedural, with no final adoption of the full code.

• Approved amendment 3201.3 to keep
• Approved amendment 3202.2.1 to keep
• Approved amendment 3202.3.3 to keep
• Approved amendment 3303.4 to keep
• Approved amendment 3303.6 to keep
• Approved amendment 3303.8 to keep
• Tabled section 3313 for further review
• Approved significant changes to Chapters 1, 2, and 3

Building Construction Codes Commission

The Building Construction Codes Commission will continue its review of the International Residential Code, following up from its December 9 meeting. The agenda includes approval of minutes and public comment. No votes or decisions are scheduled.

• Continue review of International Residential Code from previous meeting on 12-09-2024

The Building Construction Codes Commission reviewed and voted on several amendments to the International Residential Code (IRC). They deleted the foundation anchor alternative 401.3.6 and amended rafter tie requirements to allow ties on every other rafter instead of every 2 feet on center. They also deleted section M1502.4.2. No action was taken on M1411.8 pending input from HVAC contractors.

• Deleted foundation anchor alternative 401.3.6 (motion by Carlson, second by Page)
• Amended rafter tie section 802.5.2.2 to require ties on every other rafter instead of 2' on center (motion by Carlson, second by Trunk)
• Deleted section M1502.4.2 (motion by Page, second by Carlson)
• Deferred action on M1411.8 until HVAC contractor input

Building Construction Codes Commission

The Building Construction Codes Commission will continue its review of the International Electric Code, a subcommittee effort begun at the previous meeting. The agenda includes approval of prior minutes and time for public comment. No new business or specific decisions are listed.

• Continued review of the International Electric Code (subcommittee)
• Approval of NEC meeting minutes from December 9, 2024
• Next meeting scheduled for January 6, 2025

The Building Construction Codes Commission voted to retain the local amendment exempting one- and two-family dwellings from tamper-resistant receptacle requirements, rejecting a motion to adopt the NEC without that exemption. The commission also reviewed and approved several other National Electric Code sections, and agreed to send the sump pump portion of GFCI appliance protection to the full BCCC for review.

• Denied motion to remove 1-2 family dwelling exemption from tamper-resistant receptacle requirement (2-3)
• Approved motion to keep 1-2 family dwelling exemption and retain remaining NEC language (5-0)
• Agreed to send sump pump portion of GFCI appliance protection to BCCC for review
• Recommended removing first sentence of 422.16(2)(5) to maintain receptacle behind dishwasher allowance
• Approved NEC sections 445.18, 450.9, 518.6, 680.22(A)(5), 690.13(A), 705.11(B)
• Deferred review of 625.54 to consider 2023 changes in coming weeks

City Council

The City Council will hold a pre-council conference to discuss findings from the 2024 Columbia MO Community Survey, including ward and census block maps. They will also conduct interviews for applicants to the Citizens Police Review Board. No formal votes are scheduled.

• Discussion of 2024 Columbia MO Community Survey findings and maps by ward and census block
• Interviews for Citizens Police Review Board applicants

The Columbia City Council met in pre-council session to review the 2024 community survey conducted by ETC Institute, which measured resident satisfaction with city services. Council also interviewed applicants for the Citizens Police Review Board. No formal decisions were made during this meeting.

• Heard presentation on 2024 community survey results (no vote)
• Interviewed Citizens Police Review Board applicants (no vote)

City Council

The City Council will hold a second reading and vote on rezoning property near Smith Drive and Scott Boulevard from single-family to multifamily. Public hearings will be held for stormwater, sewer, and park improvement projects. The consent agenda includes budget amendments, plat approvals, grant acceptances, and numerous service agreements.

• Rezoning of property on south side of Smith Drive and west of Scott Boulevard from R-1 to R-MF (Case No. 260-2024)
• Public hearing and vote on improvements at Stephens Lake Park (B299-24)
• Public hearing on Capri Estates Subdivision stormwater improvement project
• Public hearing on Rice Road Private Common Collector Elimination sanitary sewer improvement project
• Amending FY 2025 budget and authorizing contracts for animal control, social services, and airport consulting

The Council approved construction of improvements at Stephens Lake Park (B299-24) and a rezoning on Smith Drive from single-family to multi-family (B291-24), both by 6-0 votes with one member absent. It also authorized final designs for stormwater and sewer projects, appointed numerous board and commission members, and approved a large consent agenda. The Council voted to reopen the Ash Street Improvement project for additional public input and a future public hearing.

• Approved Stephens Lake Park improvements, authorizing bids (6-0, Waterman absent)
• Approved rezoning at Smith Drive/Scott Boulevard from R-1 to R-MF (6-0, Waterman absent)
• Authorized final design for Capri Estates stormwater improvements (unanimous)
• Authorized final design for Rice Road sewer project PCCE #43 (unanimous)
• Approved consent agenda including budget amendments, plats, grants, and contracts (6-0, Carroll abstained on B300-24 and R219-24)
• Appointed members to 12 boards and commissions
• Reopened Ash Street Improvement project for public input and hearing (6-0, Waterman absent)
• Directed Board of Health to review Chapter 5 (Animals and Fowl) of City Code (unanimous)

City Council

The City Council is holding a retreat at The Food Bank for Central & Northeast Missouri. Discussions will cover communication expectations, the budget process, and general government management.

• Discussion of communication expectations
• Overview of the budget process

The City Council held a retreat with no formal votes or decisions. They discussed communication expectations, the budget process, potential changes to meeting times, council compensation, ward meetings, and public awareness. Staff will follow up on several items, including scheduling budget work sessions and exploring meeting date changes.

• No formal decisions or votes taken at retreat
• Staff to schedule three budget work sessions in July
• Management Fellows to study meeting length and Tuesday meetings for a future study session
• Staff to review council compensation options for potential work plan inclusion
• Staff to share preliminary ward meeting schedule and work with Councilmember Carroll on first meeting

Investment Committee

The committee will review a proposed addendum to the Investment Policy Statement. The meeting also includes a presentation by UBS and a discussion of market trends.

• Proposed Addendum to the Investment Policy Statement
• UBS Presentation
• Market Overview

The committee voted unanimously to approve the agenda and adjourn, with no substantive decisions made. A discussion on Lagers was removed from the agenda until it becomes relevant again. UBS proposed updates to the Investment Policy on proxy voting, remote attendance, and RFPs, but these were deferred for further revision and future review.

• Agenda approved unanimously
• Lagers discussion removed from agenda until relevant again
• Investment Policy amendments deferred for UBS to revise and bring back

Police Retirement Board

The Board will review several police retirement financial documents including the FY24 Year End Statement of Net Position. The meeting also includes an attachment regarding a Board Chair Election.

• Police - Retire Register 12-13-24
• Police - FY24 Year End Statement of Net Position
• Police - DROP 12-13-24
• Board Chair Election

The Police Retirement Board approved its agenda, received financial and DROP reports, and unanimously elected Mark Fitzgerald as board chairman. A proposal to send a letter to City Council requesting a pre-council work session to educate members on the pension plan was discussed and tabled until the March 14, 2025 meeting. No other substantive decisions were made.

• Approved agenda unanimously
• Elected Mark Fitzgerald as board chairman unanimously
• Tabled letter to City Council on pension education until March 14, 2025

Firefighters' Retirement Board

The board will review several financial documents including the Fire FY24 Year End Statement of Net Position and retirement registers. No other new business or old business is listed on the agenda.

• Fire - FY24 Year End Statement of Net Position
• Fire - Retire Register 12-13-24
• Fire - DROP 12-13-24

The Firefighters' Retirement Board met quarterly and received financial and DROP reports from the Finance Department. No substantive decisions were made; the only actions were approving the agenda and adjourning, both unanimously.

• Approved meeting agenda (unanimous)
• Adjourned meeting (unanimous)

Building Construction Codes Commission

The Building Construction Codes Commission will continue its commercial review of the International Energy Conservation Code. This work is being conducted by a subcommittee.

• International Energy Conservation Code Commercial review

The Building Construction Codes Commission reviewed sections of the International Energy Conservation Code, forwarding two sections to the full BCCC for cost-impact review. The commission voted to postpone further review until the significant changes book is published, despite a reminder about using available time. No other substantive decisions were made.

• Forwarded Sections 405.13.1 and 405.13.2 to BCCC for review (all approved)
• Postponed IECC review until significant changes book is published (all approved)

Disabilities Commission

The Commission will discuss revisions to the City's Complete Streets Policy and the role of a Community Behavior Health Liaison. Members will also review accessibility concerns regarding downtown sidewalks and outdoor seating areas.

• Revision of the City's Complete Streets Policy
• Role of a Community Behavior Health Liaison
• Downtown sidewalk accessibility concerns
• Outdoor seating areas in downtown
• Proposed award-based program for accessible public businesses

The Disabilities Commission heard presentations on the city's Complete Streets Policy revision and the Community Behavioral Health Liaison program, and discussed downtown sidewalk accessibility and outdoor seating. No formal votes were taken on these items. The meeting ended early at 4:44 PM after losing quorum.

• Approved meeting agenda (all in favor)
• Approved November 14, 2024 meeting minutes (motion approved)

Water and Light Advisory Board

The Water and Light Advisory Board will review financial statements and final FY 2025 budgets for electric and water services. The meeting includes presentations on the MISO load forecast, a draft utility customer survey, and various quarterly progress reports.

• Final FY 2025 O&M Budget for Electric and Water
• Final FY 2025 CIP Budget for Electric and Water
• MISO Load Forecast presentation
• Annual Water Tier Report
• Quarterly Utility Disconnection Report

The Water and Light Advisory Board approved the agenda and October minutes, then reviewed a draft utility customer survey and suggested changes. Staff will send the survey to about 3,000 randomly selected residential and commercial customers in mid-to-late January. The board also heard a presentation on the MISO load forecast projecting 0.6% annual energy growth and 0.9% peak demand growth over the next decade. No formal votes were taken on substantive items.

• Approved agenda as submitted (unanimous)
• Approved October 9, 2024 meeting minutes (unanimous)
• Reviewed draft utility customer survey; suggested changes
• Adjourned meeting (unanimous)

Building Construction Codes Commission

The Building Construction Codes Commission will continue its review of the International Fire Code, picking up with the next chapter. The meeting is largely procedural, with no new business or public hearings scheduled.

• Continue review of International Fire Code, next chapter

The Building Construction Codes Commission met but lacked a quorum, so no substantive decisions were made. The scheduled review of the International Fire Code was postponed. The meeting adjourned after 10 minutes.

• Agenda approved (no vote tally recorded)
• No quorum present; fire code review postponed
• Meeting adjourned at 4:15 PM

Climate and Environment Commission

The Commission will receive updates on the CAAP team and the 2024 International Energy Conservation Code. Members will also discuss their input regarding the City of Columbia's FY 2026 budget.

• Review of the 2024 International Energy Conservation Code
• Update on the December 9, 2024 City Council work session on Renewable Energy Ordinance
• Discussion of Commission timeline and input to FY 2026 budget

Parking Advisory Commission

The Parking Advisory Commission meeting scheduled for December 11, 2024, has been cancelled. The next meeting is set for January 8, 2025.

• Cancelled meeting
• Next meeting: January 8, 2025
• Plaza Garage Update
• Parking Operations Update
• On Street Parking Layout Overhaul

Citizens Police Review Board

The Citizens Police Review Board will approve minutes from October 2024 and discuss an annual report. The board will also enter a closed session to discuss records protected from disclosure by law.

• Approval of October 2024 minutes
• Discussion of Draft Annual Report
• Report on NACOLE Conference attendance
• Motion to enter closed session
• Election of Chair for Old Business

The Citizens Police Review Board voted unanimously to postpone the election of a new chair, with no substantive decisions made on other matters. The board discussed its draft annual report, which will be reviewed again in January, and heard reports from members on a conference and the Human Rights Commission. No motions were made to go into closed session.

• Approved agenda unanimously
• Approved October 9, 2024 open and closed minutes (Jeffrey abstaining)
• Postponed election of new chair unanimously

Building Construction Codes Commission

The Building Construction Codes Commission will continue its review of the International Building Code, starting with section 109. This is a subcommittee meeting to discuss proposed code changes. No final decisions or public hearings are scheduled.

• Continue review of International Building Code beginning at section 109

The Building Construction Codes Commission reviewed and voted to delete several local amendments to the International Building Code (IBC), reverting to the 2024 IBC text. Approved deletions include amendments to sections 903.2.1.2, 1031.2 Exception 5, and 1604.1, plus a wording change to 1301.1.1. The commission also approved minutes from the December 3, 2024 meeting with a clarification. No other substantive decisions were made.

• Approved agenda and minutes of 12-03-2024 with clarification (5-0)
• Deleted amendment to section 903.2.1.2, reverting to IBC wording (5-0)
• Deleted amendment to section 1031.2 Exception 5 (5-0)
• Deleted amendment to section 1604.1 (5-0)
• Removed amendment wording from section 1301.1.1, adding 'as amended' (5-0)

Youth Advisory Council

The Youth Advisory Council will discuss the 2025 Youth Summit, review updates on six focus areas including drug abuse and mental health, and approve minutes from November 2024.

• Approval of November 12, 2024 YAC Minutes
• Discussion of 2025 Youth Summit
• Review of Six Areas of Focus Updates
• Annual Report to City Council
• City Council Meeting Attendees and Updates

The Youth Advisory Council approved the agenda and November minutes, then focused on planning the 2025 Youth Summit, agreeing on performer time slots, flyer content, and venue alternatives (farmers market, ARC, armory). Members also finalized the six areas of focus and discussed a proposed bill from STRIPED. No formal votes were taken on substantive policy matters.

• Approved meeting agenda (motion carried)
• Approved November 12, 2024 minutes (motion carried)
• Agreed to give each Youth Summit performer 10-20 minutes
• Agreed to track list of organizations/performers for Youth Summit
• Decided to look into farmers market and ARC as possible Youth Summit venues
• Agreed with the 2025 Youth Summit flyer as presented
• Finalized Six Areas of Focus: Drug Abuse, Mental Health, Inclusion, Gun Violence, Sustainability, Welfare
• Decided to pursue proposed bill from STRIPED

Building Construction Codes Commission

The Building Construction Codes Commission will review the International Electric Code and approve meeting minutes from December 2, 2024. The meeting is scheduled for Monday, December 9, 2024.

• Review of International Electric Code
• Approval of NEC Meeting Minutes from 12-02-2024
• Meeting held at Columbia Convention & Visitors Bureau

The Building Construction Codes Commission reviewed multiple articles of the International Electric Code, accepting most as written and forwarding two items to the full BCCC for further review. The commission voted to forward Article 230.67 (surge protection) and Article 230.85 (services emergency disconnect) to the BCCC, with the latter passing 3-1. No other substantive decisions were made beyond the code review.

• Approved forwarding Article 230.67 (surge protection) to BCCC (unanimous)
• Approved forwarding Article 230.85 (services emergency disconnect) to BCCC (3-1)
• Accepted Articles 230.71, 250.25, 250.64, 250.68, 250.121, 314.27, 406.5, 406.9 as written or with minor amendments
• Removed Article 250.121 from review as it was moved to 250.118
• Approved agenda and minutes (unanimous)

Commission on Cultural Affairs

The Commission on Cultural Affairs is meeting to discuss new business and receive staff reports. The agenda includes discussions on the Poet Laureate and the Columbia Arts Fund Advisory Committee. Staff will provide updates on FY24 and FY25 funding status.

• Columbia Arts Fund Advisory Committee Membership
• New Commissioner Mentor Program
• Poet Laureate
• Nick Cave Recognition
• Status of FY24 & FY25 Funding

The Commission on Cultural Affairs approved a slate of three members for the Columbia Arts Fund Advisory Committee, filling vacancies after previous tabling. Members also discussed a potential poet laureate program and a new commissioner mentor program, with staff to report back on both. No other substantive decisions were made; the meeting was largely procedural.

• Approved agenda (motion carried)
• Approved Nov. 12, 2024 minutes (motion carried)
• Approved Columbia Arts Fund Advisory Committee slate: Murphy, Nolte, Jennings (motion carried)
• Adjourned at 5:15 p.m. (motion carried)

Building Construction Codes Commission

The Building Construction Codes Commission will continue its review of the 2024 International Residential Code (IRC) as old business. No new business items are listed. The meeting is primarily procedural with public comment opportunities.

• Continue the 2024 IRC code review

The Building Construction Codes Commission voted to delete several sections of the 2021 International Residential Code (IRC) amendments, including smoke alarm interconnection and power source requirements, carbon monoxide alarm interconnectivity and power source, and application and retaining wall provisions. The commission also tabled a discussion on foundation anchorage until alternatives are found. All deletions were approved by majority votes, with one 4-1 vote on R401.1.

• Deleted R314.4 (smoke alarm interconnection) - motion passed
• Deleted R314.6 (smoke alarm power source) - motion passed
• Deleted R315.5 (CO alarm interconnectivity) - motion passed
• Deleted R315.6 (CO alarm power source) - motion passed
• Deleted R401.1 (application) - 4-1 vote
• Deleted R404.4 (retaining walls) - motion approved
• Deleted R405.1 (concrete or masonry foundations) - motion approved
• Tabled R403.1.6 (foundation anchorage) until alternatives found

Water and Light Advisory Board

The Water and Light Advisory Board will present its Renewable Ordinance Recommendations to the City Council in a joint work session. The board will also discuss the Climate & Environment Commission's response to those recommendations. Council members may raise other items for discussion.

• Presentation of WLAB Renewable Ordinance Recommendations
• Discussion of Climate & Environment Commission response to recommendations
• Council opportunity to discuss any other items

The Water and Light Advisory Board presented proposed renewable energy ordinance changes to the City Council in a joint work session. The recommendations include adjusting the definition of renewable energy to match Missouri's definition and not recommending the purchase of Renewable Energy Credits. No formal decisions were made; the meeting was a discussion and work session.

• Presented renewable energy ordinance recommendations to City Council
• Discussed Ironstar contract, noting no power generated yet
• Recommended adjusting renewable energy definition to match Missouri's definition
• Explained recommendation against purchasing Renewable Energy Credits

Finance Advisory and Audit Committee

This meeting of the Finance Advisory and Audit Committee was cancelled. No decisions or discussions will occur. The agenda had included reviews of committee structure, finance ordinance, city council agenda, public safety pension, and a monthly economic report.

• FAAC Structure/Mandate Review (cancelled)
• Finance Ordinance Review (cancelled)
• City Council Agenda Review (cancelled)
• Public Safety Pension review (cancelled)
• Monthly Economic Report (cancelled)

City Council

The City Council will hold a work session to discuss recommendations from the Water & Light Advisory Board and the Climate & Environment Commission. The meeting is focused on reviewing these specific board and commission proposals.

• Water & Light Advisory Board recommendations on Renewable Ordinance
• Climate & Environment Commission recommendations

The City Council held a work session to discuss recommendations from the Water & Light Advisory Board and the Climate and Environment Commission on updating the Renewable Energy Ordinance (Section 27-106). No formal decisions were made; the session was informational, with staff and council discussing proposed changes such as adjusting the renewable energy goal, reconsidering the 3% rate cap, and aligning with the Climate Action and Adaptation Plan.

• No formal decisions made; work session only

Building Construction Codes Commission

The Building Construction Codes Commission will meet to begin a review of the Commercial Codes, focusing on the International Energy Conservation Code. The meeting also includes approval of minutes from the previous session and public comment.

• Begin review of the Commercial Codes, specifically the International Energy Conservation Code

The Building Construction Codes Commission began reviewing the commercial International Energy Conservation Code, covering chapters 3-5, but tabled the remaining content to the next meeting on December 12, 2024. A motion to postpone review until significant changes were published failed with no votes in favor. The commission agreed to send section 405.13 on energy monitoring to the larger BCCC committee for review.

• Approved agenda
• Approved minutes from 11-21-2024
• Approved motion to pass over definitions review as needed (all in favor)
• Motion to postpone review until significant changes published failed (no votes received)
• Agreed to send 405.13 (energy monitoring) to larger BCCC committee
• Tabled remaining commercial code review to Dec. 12 meeting (all in favor)

Columbia Area Transportation Study Organization (CATSO)

The Columbia Area Transportation Study Organization will hold public hearings on three primary items. These include a long-term transportation plan and updates to civil rights and improvement programs.

• Public hearing for the proposed CATSO 2055 Metropolitan Transportation Plan (MTP)
• Public hearing for a proposed amendment to the FY 2025-2028 Transportation Improvement Program (TIP)
• Public hearing for the proposed Title VI Plan update

The CATSO Coordinating Committee unanimously approved the proposed CATSO 2055 Metropolitan Transportation Plan, which outlines regional transportation goals and projects through 2055. The committee also unanimously approved an amendment to the FY 2025-2028 Transportation Improvement Program (TIP) adding a $24.5 million MoDOT engineering project for the I-70 improvement, and approved an updated Title VI Plan. Additionally, the committee voted to send the Ash Street designation question to the Technical Committee for review.

• Approved CATSO 2055 Metropolitan Transportation Plan (unanimous)
• Approved FY 2025-2028 TIP amendment adding $24.5M I-70 engineering project (unanimous)
• Approved updated Title VI Plan (unanimous)
• Referred Ash Street designation review to Technical Committee (unanimous)

Planning and Zoning Commission

The commission will discuss a text amendment to the Unified Development Code regarding small lot use-specific standards. The body will also review the 2025 application deadlines and meetings calendar.

• UDC Text Amendment - Small Lot Use-Specific Standards
• 2025 Filing Deadlines and Meetings Calendar

The Planning and Zoning Commission held a work session, adopting the 2025 meeting calendar and the November 21, 2024 minutes. Discussion focused on the upcoming June 2025 short-term rental (STR) compliance deadline and potential application volume, with staff noting possible Council direction on regulation changes. No substantive decisions were made; the UDC text amendment on small lot standards was carried forward.

• Adopted 2025 meeting calendar (unanimous)
• Approved November 21, 2024 work session minutes (unanimous)

Planning and Zoning Commission

The Planning and Zoning Commission will consider a minor subdivision, a zoning change for a car wash, and two short-term rental permits. The body will also approve prior meeting minutes.

• Lafond Subdivision: 3-lot final minor subdivision at 2912 Green Ridge Road
• Club Car Wash: Request to assign IG zoning to 7.71-acre parcel at 1591 East Prathersville Road
• 208 Redwood Road: Conditional Use Permit for short-term rental with max 4 guests
• 700 W. Green Meadows Road: Conditional Use Permit for short-term rental with max 6 guests
• Approval of November 21, 2024 Regular Meeting Minutes

The Planning and Zoning Commission approved a 3-lot subdivision at 2912 Green Ridge Road, waiving sidewalk requirements along Brown Station and Green Ridge Roads. It also approved permanent IG zoning for a 7.71-acre site at 1591 East Prathersville Road and two short-term rental conditional use permits at 208 Redwood Road and 700 W. Green Meadows Road. All recommendations will be forwarded to City Council.

• Approved sidewalk waiver for LaFond Subdivision (6-2)
• Approved 3-lot final plat for LaFond Subdivision (8-0)
• Approved permanent IG zoning at 1591 East Prathersville Road (8-0)
• Approved short-term rental CUP at 208 Redwood Road (6-2)
• Approved short-term rental CUP at 700 W. Green Meadows Road (8-0)

Mayor's Council on Physical Fitness and Health

The Mayor's Council on Physical Fitness and Health will hold a regular meeting featuring updates on the Mayor's awards and the upcoming Winter Well-Being Expo, along with a discussion of new initiatives. No votes, financial items, or public hearings are on the agenda. The next meeting is scheduled for January 9, 2025.

• Mayor's awards update
• Winter Well-Being Expo planning update
• Discussion of new initiatives
• Reminder of next meeting date (Jan. 9, 2025)
• Treasurer's report and minutes approval

Personnel Advisory Board

The Personnel Advisory Board is meeting to conduct internal business. The agenda includes the election of a chairperson and a discussion regarding fiscal year changes.

• Chairperson Election
• Fiscal Year Changes

Building Construction Codes Commission

The Building Construction Codes Commission will review chapters of the International Fire Code. The meeting is scheduled for December 4, 2024, at the Columbia Convention & Visitors Bureau.

• Review of Chapter 1 (Old Business)
• Review of additional code chapters (New Business)
• Approval of minutes from the November 20, 2024 meeting
• Public comments period
• Next meeting scheduled for December 11, 2024

The Building Construction Codes Commission continued its review of the International Fire Code, covering Chapters 2 through 5. Members agreed to delete some amendments, adopt new sections, and modify others, including adding language on valet trash collection, open burning, lithium batteries, and fire lane painting. The commission also recommended sending several items to the larger BCCC for further review.

• Deleted amendment in Chapter 2, adopted as written
• Adopted Section 304.1.1 with Appendix O for valet trash collection
• Added clarifying language to Section 307.1 on open burning
• Deleted amendments for Sections 308.2 and 315.2
• Deleted amendment for 308.3.2, adopted IFC version referencing NFPA 160
• Deleted permit requirement for Section 319.1 (now 4106.2)
• Kept new Section 320 on lithium batteries, deleted permit requirement
• Amended Section 401.5 to mirror city ordinance on false reports

Building Construction Codes Commission

The Building Construction Codes Commission will meet at 4:00 PM on Dec 4, 2024 in the Conference Room‑Housing & Neighborhood Services, 11 N Seventh St. The agenda includes selecting a committee chairperson and reviewing current amendments and the 2024 changes to the International Property Maintenance Code. The previously scheduled code review has been canceled. The next meeting is set for Dec 18, 2024.

• Cancellation of the 2024 International Property Maintenance Code Review
• Selection of committee chairperson
• Review of current amendments and their placement in the new text
• Review of 2024 changes to the International Property Maintenance Code
• Next meeting scheduled for Dec 18, 2024

Community Land Trust Organization Board

The Community Land Trust Organization Board will vote on the 2025 budget, elect officers, and review the bylaws and conflict of interest policy. They will also discuss expenditures of ARPA funds and development of 6 Fourth Ave. The board will then enter closed session for legal and real estate matters.

• Election of officers for the coming year
• Approval of FY 2025 draft budget
• Review of CCLT bylaws and conflict of interest policy
• Development of 6 Fourth Ave property
• Renewal of Grounded Solutions Network membership

The Community Land Trust Organization Board approved its 2025 budget, meeting calendar, and an updated board attendance policy. Members also elected new officers, approved a membership renewal for the Grounded Solutions Network, and authorized an RFP to survey the property at 6 Fourth Ave. The board additionally held a closed session regarding legal and real estate matters.

• Approved 2025 budget (5-0)
• Approved 2025 meeting calendar (5-0)
• Approved updated board attendance policy (5-0)
• Elected Anthony Stanton as President (5-0)
• Elected Linda Head as Vice President (6-0)
• Elected Jeremy Trotter as Secretary (6-0)
• Elected Alex LaBrunerie as Treasurer (6-0)
• Approved RFP to survey 6 Fourth Ave (6-0)

Airport Advisory Board

The Airport Advisory Board will meet to discuss the terminal budget and appoint a board chair. The board will also address old business regarding airport signage.

• Appointment of Chair
• Terminal Budget Review
• Airport Signage

The board unanimously appointed Randa Rawlins as chair and Tom Richards as vice-chair. Members discussed potential signage improvements, reviewed the terminal budget, and heard updates on enplanements, the Denver route, and parking lot construction. No contracts or ordinances were approved at this meeting.

• Appointed Randa Rawlins as chair (unanimous)
• Appointed Tom Richards as vice-chair
• Approved agenda (unanimous)
• Approved October 23, 2024 minutes (unanimous)

Building Construction Codes Commission

The Building Construction Codes Commission will hold a regular meeting to approve minutes and begin reviewing significant changes to the International Building Code, proceeding chapter by chapter. No votes or decisions are scheduled; this is the start of a review process.

• Begin reviewing significant changes to the International Building Code in chapter order

The Building Construction Codes Commission met to continue reviewing significant changes in the 2024 International Building Code and the 2018/2021 amendments. Members agreed on several items: inserting SAVE Coalition language into section 104.4.2 and 104.4.2.1, changing fence height in section 105.2 from 7' to 8', removing amendment 104.10.1, removing the 50% expired-permit fee amendment in section 105.5, and simplifying section 108.4. They also discussed renumbering amendment 115.3 to 115.4 and asked staff to review section 109 fee amendments. No formal votes on these items are recorded; the minutes reflect discussion and agreement only.

• Agreed to insert SAVE Coalition language into IBC section 104.4.2 and 104.4.2.1
• Agreed to change fence height in IBC section 105.2 from 7' to 8'
• Agreed to remove amendment 104.10.1
• Agreed to remove the 50% expired-permit fee amendment in section 105.5 and restore original book language
• Agreed to remove the section 108.4 amendment and add 'and removed.' to the 2024 IBC language
• Discussed renumbering amendment 115.3 to 115.4 and updating its title and fine wording
• Asked BSD to review section 109 fee amendments and present changes when ready
• Approved the agenda and the 11-19-2024 minutes

Commission on Human Rights

The Commission on Human Rights will meet to appoint a representative for the CPRB and review the Fiscal Year 2024 budget. The meeting includes a guest presentation from Jennifer Savage of The Food Bank of Northeast & Central Missouri.

• Appointment of HRC Representative for CPRB
• Budget Review for Fiscal Year 2024
• Guest speaker Jennifer Savage from The Food Bank of Northeast & Central Missouri
• Discussion on the value of listening sessions
• Closed session to discuss pending cases pursuant to Section 610.021(1) RSMo

The Commission on Human Rights unanimously appointed Stephanie Yoakum to the Citizen's Police Review Board for a one-year term (Nov 1, 2024 – Nov 1, 2025). The commission also approved the agenda, prior meeting minutes, and discussed budget and outreach efforts, including a potential workshop at the Food Bank in 2025. No other substantive decisions were made.

• Appointed Stephanie Yoakum to Citizen's Police Review Board for one year (unanimous)
• Approved agenda (unanimous)
• Approved draft minutes from 11/06/2024 (unanimous)
• Approved closed meeting minutes from 11/06/2024 (6-1, Villamil abstained)

Historic Preservation Commission

The Historic Preservation Commission will review demolition permit applications for 4309 I-70 Drive SE, 403 N Fifth St, 1501 Bouchelle Ave, and 1020 Crestland Ave. Staff will present the FY 2024 CLG Annual Report. Old business includes a public comment session on the Preservation Plan and a resolution to support the Benton‑Stephens Survey Phase II grant application. New business covers notable property applications, a plaque order, a gentle density discussion, and upcoming preservation events.

• Demolition permit application – 4309 I-70 Drive SE
• Demolition permit application – 403 N Fifth St
• Demolition permit application – 1501 Bouchelle Ave
• Demolition permit application – 1020 Crestland Ave
• Gentle Density Discussion – overview presentation

The Historic Preservation Commission unanimously approved a resolution supporting Phase II of the Benton-Stephens Neighborhood Historic Survey, a required component of the CLG grant application. The commission also closed review of four demolition permit applications without further action and discussed the preservation plan, with public comments raising concerns about HPC authority and neighborhood character.

• Approved resolution supporting Phase II Benton-Stephens Historic Survey grant (unanimous)
• Closed review of demolition permits for 4309 I-70 Drive SE, 403 N Fifth St, 1501 Bouchelle Ave, 1020 Crestland Ave (unanimous)
• Approved agenda as distributed (unanimous)
• Approved October meeting minutes (unanimous)

Building Construction Codes Commission

The Building Construction Codes Commission will hold a regular meeting with mainly procedural items (call to order, approval of minutes, public comments). The sole substantive item is a new discussion of the International Residential Code (IRC) review. No specific code changes or votes are listed on the agenda.

• Begin discussion of IRC Code Review

The Building Construction Codes Commission began reviewing 2021 amendments to the International Residential Code. They voted 3-2 to retain the amendment on risers (R318.7.5.1), agreed to eliminate the amendment on guards for open-sided walking surfaces (R321.1.1) after adding a definition, and kept the window fall protection amendment (R321.2). A motion to eliminate the bathroom exhaust fan termination amendment (R325.5) failed for lack of a second.

• Retained riser amendment R318.7.5.1 (3-2)
• Eliminated guard amendment R321.1.1, added definition of walking surface
• Kept window fall protection amendment R321.2
• Motion to eliminate bathroom exhaust fan amendment R325.5 failed (no second)

Building Construction Codes Commission

The commission will review significant changes to the 2020 National Electric Code that were presented in June 2022, and begin a new review of the Electric Codes. Public comments will be heard. The meeting also includes approval of minutes from the previous meeting.

• Review of NEC 2020 significant changes from June 2022
• Begin review of Electric Codes
• Approval of minutes from November 18, 2024

The Building Construction Codes Commission reviewed proposed 2023 NEC changes, approving some and forwarding others to the full BCCC. A motion to forward review of GFCI 210.8(A) with an amendment exempting one- and two-family dwellings from GFCI on 240V receptacles passed 4-2. Several other GFCI-related sections were tabled or sent to the larger commission for further discussion.

• Approved NEC 110.22(A) identification of disconnecting means
• Approved NEC 110.26(C)(2) spaces about electrical equipment
• Forwarded GFCI 210.8(A) review to BCCC with amendment exempting 1-2 family dwellings from GFCI on 240V receptacles (4-2)
• Agreed to maintain 2017 wording for GFCI 210.8 and format as amendment to 2023 NEC
• Tabled remaining code changes until next meeting

City Council

The council will hold public hearings on traffic calming on Walnut Street and sewer improvement projects, and will vote on the Albert-Oakland Park improvement project and rezoning of property on Smith Drive from R-1 to R-MF. Old business includes a nuisance demolition at 21 Pendleton Street and agreements related to the NIBIN ballistic system. The consent agenda includes short-term rental permits, a planned development for a hotel, and multiple grants and intergovernmental agreements.

• Public hearing to consider traffic calming devices on Walnut Street between Old 63 and eastern terminus.
• Vote on B279-24 authorizing construction of Albert-Oakland Park improvements, including pickleball courts.
• First reading and public hearing on B291-24 rezoning property on south side of Smith Drive from R-1 to R-MF.
• Old business: resolution R175-24 ordering demolition of structure at 21 Pendleton Street declared a nuisance.
• New business: R218-24 authorizing extended street and sidewalk closures for Broadway Tower Two construction at 1104 E. Walnut Street.

The Council approved the Albert-Oakland Park improvement project, authorizing construction and bidding. It also approved two measures related to the NIBIN ballistic evidence system, including a budget appropriation and memorandums of understanding with the U.S. DOJ. Several other items were approved, including traffic calming on Walnut Street, sanitary sewer projects, and a consent agenda with numerous contracts and agreements.

• Approved Albert-Oakland Park improvement project (7-0)
• Approved NIBIN budget appropriation B287-24 (7-0)
• Approved NIBIN MOUs with U.S. DOJ B288-24 (7-0)
• Approved traffic calming devices on East Walnut Street (unanimous)
• Approved final design for West Broadway/Aldeah sewer project (unanimous)
• Approved scope for Sanitary Sewer Rehabilitation #11 (unanimous)
• Withdrew nuisance demolition resolution for 21 Pendleton St (unanimous)
• Approved consent agenda with 20+ items (7-0)

Convention and Visitors Advisory Board

The Convention and Visitors Advisory Board is meeting to review several funding and development applications. The board will also consider a proposed Hotel Nuisance Ordinance.

• Tourism Development Signature Series Application for MU Concert Series
• Tourism Development Signature Series Application for True False Film Fest
• Sports Development Application for 2025 Missouri Middle School Basketball Championship
• Consideration of a Hotel Nuisance Ordinance

The board recommended funding for the MU Concert Series at $10,000 (reduced from the $20,000 requested), the True False Film Fest at $20,000, and the Middle School Basketball Championship at $12,500. All motions passed unanimously. The board also discussed a hotel nuisance ordinance, deciding no new ordinance was needed but that city departments would meet regularly to address complaints.

• Recommended $10,000 for MU Concert Series (motion passed)
• Recommended $20,000 for True False Film Fest (motion passed)
• Recommended $12,500 for Middle School Basketball Championship (motion passed)
• Approved agenda as written
• Approved October minutes as written

Building Construction Codes Commission

The Building Construction Codes Commission will meet on November 25, 2024 at 4:30 PM in Council Chambers 1st Floor, City Hall. The commission will consider routine agenda items including approval of the agenda, approval of minutes from the October 28 meeting, and discussion of old and new business. The meeting will also include a period for public comments and set the next meeting for December 23, 2024.

• Approval of agenda
• Approval of minutes from 10-28
• Discussion of old business
• Discussion of new business
• Public comments

Building Construction Codes Commission

The Building Construction Codes Commission will hold a meeting on November 21, 2024, to review current amendments to the International Energy Conservation Code and discuss their placement in the new text. The agenda also includes the selection of a committee chairperson and a discussion of the review layout. This is a working session with no public hearings or votes on specific projects or fees.

• Selection of committee chairperson
• Discussion of review layout for the energy code
• Review of current amendments to the International Energy Conservation Code

The Building Construction Codes Commission met to begin reviewing the 2024 International Energy Conservation Code. Members discussed the previous 2021 code review and current enforcement, but decided to defer any adoption vote to allow further review, with commercial code to be the focus of the next meeting. The commission also voted to formally invite the CEC commission chair and liaison to the next meeting.

• Approved agenda (unanimous)
• Nominated Rob Schreiber as committee chair (unanimous)
• Deferred adoption of 2024 energy code to allow further review
• Approved motion to formally invite CEC commission chair and liaison to next meeting (unanimous)

Planning and Zoning Commission

The Planning and Zoning Commission holds a work session to follow up on a residential lot analysis and discuss the commission's recommendations and authority. No votes or public hearings are scheduled; the meeting consists of discussion items only.

• Follow-up discussion on Residential Lot Analysis
• Discussion on PZC Recommendations & Authority

Planning and Zoning Commission

The commission will hold a public hearing on a request to rezone 12.92 acres at 5201 Ewing Lane from R-MF to Planned Development for the 49-lot Legacy Woods subdivision. Two design adjustments for street block length and sidewalk conflicts are also requested. Additionally, a public hearing is scheduled for a conditional use permit to allow short-term rental at 806 Boulder Drive, limited to 8 guests and 210 nights per year. A similar permit for 901 College Park Drive was withdrawn by the applicant.

• Rezone 12.92 acres at 5201 Ewing Lane from R-MF to PD for Legacy Woods (49 single-family lots)
• Design adjustments: partial relief from street block length and sidewalk connectivity standards
• Conditional use permit for short-term rental at 806 Boulder Drive (max 8 guests, 210 nights/year)
• Withdrawn item: conditional use permit for 901 College Park Drive (applicant withdrew)

Bicycle and Pedestrian Commission

The Bicycle and Pedestrian Commission will review plans for Ash Street sidewalks and tree removal. The body will also discuss NACTO barriers and the Stadium Boulevard sidewalk extension.

• Ash Street sidewalks and tree removal plans
• NACTO Barriers spreadsheet
• Stadium Boulevard sidewalk extension
• Vision Zero, Parks & Recreation, and Planning staff reports
• NE Columbia sidewalk projects including Oakland Gravel Road

The Bicycle and Pedestrian Commission met and discussed plans for sidewalks along West Ash Street between First Street and Clinkscales, which would take land and trees from front yards. They also reviewed a catalog of barrier options for separating cars from cyclists and pedestrians. No formal votes were taken on these items. The commission approved the agenda and October minutes, and scheduled its next meeting for January 15, 2025.

• Approved agenda as amended to move Ash Street sidewalk discussion to outset
• Approved October 2024 meeting minutes as amended
• Scheduled next meeting for January 15, 2025; no December meeting

Building Construction Codes Commission

The Building Construction Codes Commission will hold a public meeting to review and discuss specific chapters of the International Fire Code, including Scope and Administration, Fire and Smoke Protection Features, and others. The meeting also includes the selection of a committee chairperson and discussion of the review layout.

• Selection of committee chairperson
• Discussion of review layout for the International Fire Code
• Review of Chapter 1 (Scope and Administration), Chapter 7 (Fire and Smoke Protection Features), Chapter 8 (Interior Finish, Decorative Materials and Furnishings)
• Review of Chapter 21 (Dry Cleaning), Chapter 22 (Combustible Dust-Producing Operations), Chapter 23 (Motor Fuel-Dispensing Facilities and Repair Garages)
• Review of Chapter 28 (Lumber Yards and Agro-Industrial, Solid Biomass and Woodworking Facilities), Chapter 29 (Manufacture of Organic Coatings)

The Building Construction Codes Commission reviewed the International Fire Code (IFC) and approved proposed deletions and section changes for Chapter 1 (Scope and Administration). The discussion included permitting changes, such as new permits for lithium battery storage and indoor plants, and a request for further review of heating under tents. The commission also selected Richard Shanker as committee chairperson and scheduled the next meeting for December 4, 2024.

• Approved proposed deletions and section changes for IFC Chapter 1 (5-0)
• Selected Richard Shanker as committee chairperson
• Scheduled next meeting for December 4, 2024

Tree Board

The Tree Board will discuss tree preservation on city projects and review a draft letter to council. The board will also discuss the FY25 budget and plan outreach events. The city arborist will provide an update on current issues and upcoming projects.

• Discussion of tree preservation on city projects and draft letter to council
• Review and discussion of FY25 budget
• Planning of outreach events for the work calendar
• Update from city arborist on current issues and upcoming projects
• Discussion of agenda items for the next meeting

The Tree Board approved the meeting agenda, previous minutes, and a final draft of a letter to the City Council regarding tree preservation and city projects. Members also discussed the FY25 budget, future agenda items, and upcoming community tree events.

• Approved the meeting agenda (7-0)
• Approved the minutes of the last meeting (7-0)
• Accepted a final draft of a letter to City Council (7-0)
• Approved the adjournment of the meeting (7-0)

Food Council

The Columbia Food Council will meet to approve minutes and discuss updates for the Community Food Ambassador Program and Our Food Boone County initiatives. The group will also address a vacancy and conduct a Vice Chair election.

• Approval of minutes from a prior meeting
• Vice Chair election
• Community Food Ambassador Program update
• Our Food Boone County finalized logo
• Retailer/producer surveys review

The Columbia Food Council elected Anna Meyer as vice chair and unanimously approved design option 2 for the Our Food Boone County project logo. The council also approved the agenda and minutes with corrections, and discussed survey distribution updates and ambassador training. No other formal decisions were made.

• Approved meeting agenda unanimously
• Approved meeting minutes with corrections unanimously
• Elected Anna Meyer as vice chair unanimously
• Approved logo design option 2 unanimously

Building Construction Codes Commission

The Building Construction Codes Commission will meet on Tuesday, November 19, 2024 at 4:00 PM in Conference Room 3D‑3rd Floor, Columbia City Hall. The agenda includes selecting a committee chairperson, discussing the layout of the International Plumbing, Mechanical, Fuel Gas Code review, and reviewing current amendments and their locations in the new text. The meeting also provides time for public comments and sets the next meeting for December 3, 2024.

• Selection of Committee Chairperson
• Discussion of Review Layout for International Plumbing, Mechanical, Fuel Gas Code
• Review of Current Amendments and their locations in the new text
• Public comments by members and staff
• Next meeting scheduled for December 3, 2024

The Building Construction Codes Commission met with two members present and elected John Neyens as chairperson. The commission postponed the review of the International Plumbing, Mechanical, and Fuel Gas Code to a later date when larger conference rooms are available. No substantive code decisions were made.

• Elected John Neyens as chairperson (volunteered)
• Postponed code review to a later date

Building Construction Codes Commission

The Building Construction Codes Commission will select a committee chairperson and discuss the review layout and current amendments to the building code. No votes or public hearings on specific projects or fees are scheduled.

• Selection of committee chairperson
• Discussion of review layout for the building code
• Review of current amendments and their location in the new text

The Building Construction Codes Commission met to organize its review of the International Building Code, selecting a chairperson and discussing the review format. No other substantive decisions were made during the session.

• Selected Brian Connell as Committee Chairperson

Public Transit Advisory Commission

The Public Transit Advisory Commission will approve its agenda and the October 15 minutes, receive updates from City Council and other commissions on Vision Zero, disability, bike/pedestrian issues, and CATSO, review the Bus Stop Evaluation Matrix as old business, and examine October ridership data for the five COMO routes. The meeting will also include public comments and set the next meeting date for December 17, 2024.

• Approval of agenda
• Approval of October 15 minutes
• City Council & other commission updates: Vision Zero, Disability, Bike/Ped, CATSO
• Old business: Bus Stop Evaluation Matrix
• New business: review of October ridership data for COMO routes (5 routes)

Building Construction Codes Commission

The Building Construction Codes Commission will meet to select a chairperson and review current amendments for the new text. The meeting is scheduled for Monday, November 18, 2024, at 4:00 PM in Columbia City Hall.

• Selection of Committee Chairperson
• Discussion of Review Layout
• Review of Current Amendments

Building Construction Codes Commission

The commission is meeting to select a committee chairperson and discuss the layout for reviewing the International Residential Code. Members will also review current amendments and their placement in the new text.

• Selection of Committee Chairperson
• Discussion of Review Layout
• Review of current amendments and location in the new text

The Building Construction Codes Commission met and selected John Page as chairperson. The commission agreed to begin reviewing the 2018 amendments to the International Residential Code (IRC), since the 2021 codes were reviewed but not adopted. They discussed potential changes, including vibrating concrete walls and footings, and adding a 3-to-1 maximum yard slope to match the IBC. No formal decisions were made on code changes.

• Selected John Page as chairperson
• Agreed to start review with 2018 IRC amendments
• Discussed vibrating concrete walls and footings
• Discussed adding 3:1 maximum yard slope to IRC to match IBC

Finance Advisory and Audit Committee

The Finance Advisory and Audit Committee will review its structure and mandate and examine the city’s finance ordinance. It will also discuss the City Council agenda and a recent Citizens Summit. New business includes a new member oath, a Payment in Lieu of Tax (PILOT) proposal for Water & Light Utilities, revenue and expense reports, public safety pension matters, and the November 2024 economic report.

• FAAC Structure/Mandate Review
• Finance Ordinance Review
• Payment in Lieu of Tax (PILOT) – Water & Light Utilities
• Public Safety Pensions
• Monthly Economic Report – November 2024

The Finance Advisory and Audit Committee welcomed new member Peter Schneeberger and approved the meeting agenda and previous meeting minutes unanimously. The committee discussed various financial topics including Water & Light Utilities PILOT, revenues and expenses, public safety pensions, and reviewed the monthly economics report, taking no formal action on discussion items.

• Approved the meeting agenda (unanimous)
• Approved the October 21, 2024 meeting minutes (unanimous)
• Agreed not to continue the Water & Light Utilities PILOT item on future agendas
• Adjourned the meeting (unanimous)

City Council

The City Council will hear the McKinney Building Final Report and then consider a motion to enter closed session to discuss employee hiring, firing, and personnel records. After the closed session, the Council will conduct interviews for the Citizens Police Review Board. No other substantive items are on the agenda, which is largely procedural.

• McKinney Building Final Report presented to the Council
• Motion to go into closed session for personnel matters (Section 610.021(3) and (13) RSMo)
• Closed session (not open to the public)
• Citizens Police Review Board interviews

The City Council received the final report from the McKinney Building Task Force, which recommended preserving the building for public use with art, historical documents, meeting spaces, and a non-commercial kitchen. No formal action was taken on the report. The council also interviewed two applicants for the Citizens Police Review Board and agreed to continue advertising openings. The meeting included a closed session for personnel matters.

• Received McKinney Building Task Force final report (no vote)
• Interviewed two Citizens Police Review Board applicants (no vote)
• Agreed to continue advertising CPRB openings (no vote)
• Entered closed session for personnel matters (motion by Buffaloe, seconded by Foster)

City Council

The City Council will hold a public hearing on proposed stormwater improvements on Bernadette Drive, and consider a conditional use permit for a short-term rental at 1419 N. Azalea Street that was tabled from the November 4 meeting. The consent agenda includes agreements for e-scooter/e-bike sharing services, sewer extensions, budget amendments for parking enforcement renovations, and multiple grant contracts. New business authorizes a pedestrian bridge in Flat Branch Park, and first-reading ordinances cover short-term rentals, a hotel development, and intergovernmental agreements for shuttle bus service and water monitoring.

• Public hearing on stormwater improvements on Bernadette Drive
• Conditional use permit for short-term rental at 1419 N. Azalea Street (tabled from Nov 4)
• Agreement with Blue Jay Transit and University of Missouri for e-scooter/e-bike shared transportation
• First amendment to annexation agreement with Boone County Fire Protection District
• New business: contract for pedestrian bridge construction in Flat Branch Park

The Council approved a motion to execute the Ash Street improvement project from Clinkscales Road to First Street/Park Avenue as a single phase, with funding to be addressed later. A prior motion to combine the two phases into one was defeated. The Council also approved a conditional use permit for a short-term rental at 1419 N. Azalea Street, authorized a pedestrian bridge contract, and approved a memorandum of understanding with PedNet Coalition for an EPA grant application.

• Approved Ash Street improvement project as one phase (5-1)
• Defeated motion to combine two phases into one (3-3)
• Granted conditional use permit for short-term rental at 1419 N. Azalea St. (6-0)
• Authorized contract with Emery Sapp & Sons for Flat Branch Park pedestrian bridge (6-0)
• Approved MOU with PedNet Coalition for EPA grant application (6-0)
• Approved consent agenda including final plats, agreements, and resolutions (6-0)
• Appointed individuals to boards and commissions
• Paused acceleration of business license fees (unanimous)

Columbia Sports Commission

The Columbia Sports Commission will discuss updates to the Sports Development Fund application, present the November Sports Commission Report, and consider a new application for middle school basketball funding. Staff will also report on sports sales activities and the FY2024 sports sponsorship recap.

• Updates to the Sports Development Fund (SDF) Application (old business)
• November Sports Commission Report (new business)
• Middle School Basketball SDF Application (new business)
• Sports Sales Activities report (staff reports)
• FY2024 Sports Sponsorship Recap (staff reports)

The Columbia Sports Commission approved the agenda and September minutes, then recommended $12,500 in Sports Development Fund support for the 2025 Middle School Basketball Championships, which will expand to two weekends. Staff also reported on updated SDF application rules, recent and upcoming events, and sales activities, but no other funding decisions were made.

• Approved agenda as is (unanimous)
• Approved September meeting minutes as is (unanimous)
• Recommended $12,500 SDF funding for Middle School Basketball Championships (unanimous)

Mayor's Council on Physical Fitness and Health

The Awards subcommittee is meeting to discuss the organization of the Mayor's Awards. The group will review the application process and judging criteria.

• Development of judging rubric
• Review of award application
• Establishment of timeline
• Discussion of promotion

Railroad Advisory Board

The Railroad Advisory Board will hold a regular meeting to approve minutes, receive financial reports as available, and review the latest Columbia Terminal Railroad traffic reports for FY 2024 and FY 2025. The agenda is largely procedural and includes public comment and chairman's reports.

• COLT Traffic Report FY 2024 (Sept. 2024)
• COLT Traffic Report FY 2025 (Oct. 2024)
• COLT YTD Comparisons (Oct. 2024)
• FY End Totals of COLT Traffic (Oct. 2024)
• Approval of September 12, 2024 meeting minutes

Board of Health

The Board of Health will meet to select a Chair and Co-Chair. Members will also hold a discussion regarding Chapter 5-Animals & Fowl in the City of Columbia Code of Ordinances.

• Selection of Chair and Co-Chair officers
• Discussion of Chapter 5-Animals & Fowl in City of Columbia Code of Ordinances

The Board of Health elected Jonathan Heidt as Chair and Ashton Day as Co-Chair, and unanimously approved a motion to request City Council authorization to review Chapter 5 (Animals & Fowl) of the City Code. The board also voted to change its 2025 meeting schedule to monthly from January through June, with a revisit in June. No other substantive decisions were made.

• Elected Jonathan Heidt as Chair (unanimous)
• Elected Ashton Day as Co-Chair (unanimous)
• Approved motion to request City Council review of Chapter 5-Animal & Fowl ordinances (unanimous)
• Changed 2025 meeting schedule to monthly January–June, revisit in June (unanimous)

Disabilities Commission

The Disabilities Commission will discuss housing with the Columbia Housing Authority and address accessibility concerns regarding downtown sidewalks. The body will also elect a new Chair, Vice-Chair, and Secretary.

• Discussion on housing with Columbia Housing Authority CEO Randy Cole
• Discussion on downtown sidewalk accessibility
• Election of Chair, Vice-Chair, and Secretary
• Transit training on ADA and Title VI
• Disability Issues Candidate Forum on October 28

The Columbia Disabilities Commission approved its meeting agenda and previous minutes, elected new officers for the coming year, and discussed affordable housing initiatives with city and housing authority officials. Members also reviewed downtown sidewalk accessibility concerns and explored ideas to honor the late member Dawn Zeterberg.

• Approved meeting agenda
• Approved October 10, 2024 meeting minutes
• Elected Jacque Sample as Commission Chair
• Elected Jonathan Asher as Vice-Chair
• Elected Patrika Brown as Secretary
• Adjourned meeting at 4:42 PM

Substance Use Prevention Advisory Commission

The Substance Use Prevention Advisory Commission will approve its agenda and the draft minutes from August 14, 2024. The commission will hear reports from the University of Missouri, Columbia Public Schools, the Public Health and Human Services department, and the Columbia Police Department. An old‑business presentation will be discussed, and a new‑business report will be prepared for the City Council.

• Approval of agenda
• Approval of draft minutes for August 14, 2024
• Reports from University of Missouri, Columbia Public Schools, Public Health and Human Services, and Police Department
• Presentation discussion (old business)
• Report to City Council (new business)

Parking Advisory Commission

This meeting of the Parking Advisory Commission has been canceled. No decisions or discussions will occur. The agenda listed updates on the Plaza Garage and parking operations, as well as a proposed on-street parking layout overhaul and revenue discussion.

• Meeting canceled; no actions taken
• Plaza Garage update (deferred)
• Parking Operations update (deferred)
• On Street Parking Layout Overhaul (proposed, deferred)
• Revenue discussion (deferred)

Water and Light Advisory Board

The Water and Light Advisory Board will review the MISO load forecast, monthly power cost adjustments, and quarterly reports on utility disconnections and capital projects. The board will also discuss its 2025 goals and an annual report to the City Council.

• Approval of October 2024 minutes
• MISO Load Forecast presentation
• Monthly Power Cost Adjustment Report
• Quarterly Utility Disconnection Report
• WLAB 2025 Goals discussion

Citizens Police Review Board

The Citizens Police Review Board will elect a chair and receive a report on a national conference. The board will also move into a closed session to discuss records protected from disclosure.

• Election of Chair
• Report on NACOLE Conference
• Motion to go into closed session
• Public comment period
• Next meeting: December 11, 2024

Commission on Cultural Affairs

The Commission on Cultural Affairs will discuss new business regarding Columbia Arts Fund Advisory Committee membership. They will also receive reports on the Columbia Arts Fund update, CoMoGives, the Columbia Values Diversity Celebration, and the status of FY24 and FY25 funding. The meeting includes approval of prior minutes and public comment.

• Columbia Arts Fund Advisory Committee Membership (new business)
• Status of FY24 and FY25 Funding
• CoMoGives update
• Columbia Values Diversity Celebration
• Nick Cave Recognition

The Commission on Cultural Affairs tabled a decision on filling two vacancies on the Columbia Arts Fund Advisory Committee, opting to wait until the next meeting when a full 12-member group is present. The commission also heard reports on a $50,000 mid-year grant opportunity, the Columbia Arts Fund balance of $385,020.66, and the upcoming CoMoGives campaign starting Dec. 1. No other substantive decisions were made.

• Tabled filling two Columbia Arts Fund Advisory Committee vacancies
• Approved agenda (motion carried)
• Approved minutes from October 14, 2024 (motion carried)
• Adjourned at 5:00 p.m. (motion carried)

Human Services Commission

The Human Services Commission will approve the agenda and the draft minutes from October 8, 2024, receive a Community Development Commission representative report and a staff report, and consider a motion to enter a closed session to discuss the City of Columbia FY2024 Social Services RFP proposals. The agenda also includes old business on the FY2025 Social Services RFP.

• Motion to go into closed session to discuss City of Columbia FY2024 Social Services RFP proposals
• Old business: City of Columbia RFP FY2025 Social Services
• Approval of agenda
• Approval of draft minutes from October 8, 2024
• Community Development Commission representative report and staff report

The Human Services Commission approved the meeting agenda and October 8, 2024, minutes unanimously, heard staff reports regarding cold weather shelter capacity and the DIVERT program, and held a closed session to discuss social services proposals before adjourning.

• Approved meeting agenda (unanimous)
• Approved October 8, 2024 minutes (unanimous)
• Moved into closed session to discuss City of Columbia RFP FY2024 Social Services Proposals (9-0 roll call)
• Moved out of closed session (9-0 roll call)
• Adjourned meeting at 7:25 p.m. (unanimous)

Youth Advisory Council

The council will review old business items, including the Five Areas of Focus and plans for the 2025 Youth Summit. New business includes a staff‑led mock city council meeting and the presentation of the annual report to the City Council. The meeting also includes standard procedural items such as approvals of the agenda and minutes.

• Old Business – Five Areas of Focus
• Old Business – 2025 Youth Summit Discussion
• New Business – Mock City Council Meeting (staff presentation)
• New Business – Annual Report to City Council

The Youth Advisory Council voted to add gun violence to its five existing areas of focus, making six total, and assigned two members to research each area for the annual report. Members also drafted a mission statement and slogan for the 2025 Youth Summit, discussed potential dates and locations, and decided to hold a mock City Council meeting after the summit. The agenda and September 10, 2024 minutes were approved.

• Added gun violence as sixth area of focus
• Assigned two members to research each of six focus areas
• Approved time for working groups on next month's agenda
• Approved report to present for each focus area by December 16, 2024
• Drafted mission statement for YAC
• Chose slogan 'Empowering and Connecting Columbia's Youth' for 2025 Youth Summit
• Decided to hold mock City Council meeting after Youth Summit
• Approved agenda and September 10, 2024 minutes

Commission on Cultural Affairs

The Funding Process Subcommittee is meeting to discuss a mid-year grant opportunity. The group will review the process, timeline, application questions, and evaluation process.

• Mid-year grant opportunity process and timeline
• Grant application questions
• Grant evaluation process

The Funding Process Subcommittee approved a streamlined mid-year grant process to distribute the remaining $50,000 in FY25 arts funding. The process includes simplified applications, waived matching fund requirements, and adjusted evaluation criteria. The recommendation will go to the full Commission.

• Approved mid-year grant process recommendation (unanimous)
• Waived matching fund requirement for mid-year grants
• Set evaluation criteria: streamlined (artistic quality 60 pts, community involvement 40 pts)
• Set evaluation criteria: comprehensive (artistic quality 50 pts, community involvement 30 pts, management ability 20 pts)
• Approved agenda and minutes from Feb. 1, 2024

Planning and Zoning Commission

The Planning and Zoning Commission will hold a work session to discuss follow-up on short-term rental (STR) application and conditional use permit (CUP) criteria. No votes or decisions are scheduled; the meeting is a discussion-only session. The agenda includes only procedural items and one old business discussion.

• Discussion follow-up on STR Application & CUP Criteria

The Planning and Zoning Commission held a work session and approved the agenda and prior minutes. They discussed short-term rental (STR) application questions, confirming a hard cap of 8 transient guests and noting an error in cross-references in the STR regulations that will be fixed in future amendments. Staff will update the STR application to include rental nights, agent location, violation history, non-transferability clarity, and occupancy based on square footage. No formal decisions were made on STR policy.

• Approved meeting agenda unanimously
• Approved October 24, 2024 work session minutes unanimously (Loe abstaining)
• Confirmed STR hard cap of 8 transient guests per dwelling
• Noted error in STR cross-references (Secs. 29-3.3(vv)(1)(ii)(A)(2), (B)(2), (iii)(B)) to be fixed in future amendments
• Agreed to update STR application with 5 new criteria: rental nights, agent location, violation history, non-transferability clarity, occupancy by square footage

Planning and Zoning Commission

The Planning and Zoning Commission will consider a tabling request to rezone 12.92 acres at 5201 Ewing Lane from Multiple‑Family Dwelling to Planned Development for the Legacy Woods project, which proposes 49 single‑family lots and design adjustments. The commission will also hold a public hearing on a request to rezone 4.82 acres at 4414 Smith Drive from One‑Family Dwelling to Multiple‑Family Dwelling. Standard agenda items such as approval of the agenda and minutes will also be addressed.

• Tabling request (Case #262-2024) to rezone 12.92 acres at 5201 Ewing Lane to Planned Development (Legacy Woods) with 49 single‑family lots and design adjustments
• Public hearing (Case #260-2024) to rezone 4.82 acres at 4414 Smith Drive from R‑1 to R‑MF
• Approval of agenda
• Approval of October 24, 2024 meeting minutes

Mayor's Council on Physical Fitness and Health

The Mayor's Council on Physical Fitness and Health will discuss the Winter Well-Being Expo and the 2025 Mayor’s Awards. It will also consider plans for the January meeting and a donation for a StoryWalk. No formal decisions are indicated; the items are for discussion.

• Winter Well-Being Expo discussion
• Mayor’s Awards 2025
• January meeting planning
• StoryWalk donation

Columbia Area Transportation Study Organization (CATSO)

The committee will review a draft update to the Metropolitan Transportation Plan (MTP) and consider a proposed amendment to the FY2025-2028 Transportation Improvement Program (TIP) for project ST0070. A draft Title VI Plan update for 2024 is also under review. Approval of prior meeting minutes and public comment will be addressed.

• Draft Metropolitan Transportation Plan (MTP) update overview
• Proposed FY2025-2028 TIP amendment for project ST0070
• Draft Title VI Plan 2024 update
• Approval of August 7, 2024, meeting minutes
• General public comments

The CATSO Technical Committee recommended approval of an amendment to add engineering/safety funding for the I-70 Improvement project to the FY 2025-2028 Transportation Improvement Program. The committee also recommended approval of the 2024 Title VI Plan Update, which includes additional demographic data. Both recommendations will go to the CATSO Coordinating Committee for formal approval at its December 5, 2024 meeting. The committee also received an overview of the draft 2055 Metropolitan Transportation Plan.

• Recommended approval of TIP amendment adding I-70 engineering/safety funding (motion passed)
• Recommended approval of 2024 Title VI Plan Update (motion passed)
• Approved agenda as written (unanimous)
• Approved August 7, 2024 meeting minutes (unanimous)

Commission on Human Rights

The Commission on Human Rights will discuss the Fiscal Year 2024 budget and HREP proposals. The meeting includes a guest presentation from Neighborhood & Housing Services Director Becky Thompson and a review of the complaint form.

• Budget Review for Fiscal Year 2024
• HREP Proposals
• Guest speaker Becky Thompson (Neighborhood & Housing Services Director)
• Revision to the Complaint Form
• Closed session to discuss pending cases

The Commission on Human Rights approved a $500 grant to the Daniel Boone Regional Library for a food insecurity outreach program, with one abstention. They also approved the agenda, meeting minutes, and four individual tickets to the Columbia Values Diversity Breakfast. The meeting included a presentation from the Neighborhood & Housing Services Director and a closed session.

• Approved $500 for Daniel Boone Regional Library food insecurity program (unanimous, Lubbering abstained)
• Approved 4 individual tickets to Columbia Values Diversity Breakfast (unanimous)
• Approved agenda (unanimous)
• Approved October 1, 2024 meeting minutes (unanimous)
• Approved October 1, 2024 closed meeting minutes (6-0, Villamil excused)
• Moved into closed session at 7:08 p.m. and returned at 7:32 p.m. (6-0, Villamil excused)

Community Land Trust Organization Board

The Community Land Trust Organization Board will consider several items, including a review of the September 2024 financial statement and updates on ARPA fund expenditures. Old business includes banking services, marketing materials, and amendments to bylaws. New business consists of approving the Administrative Agreement for 2025. The meeting also allows public comments before adjourning.

• Approval of Administrative Agreement for 2025
• Review of September 2024 financial statement
• Discussion of ARPA fund expenditures for Cullimore Cottages, PCE Construction, Grove Construction, and 6 Fourth Ave.
• Consideration of amendments to CCLT bylaws, including attendance policy
• Approval of housing summit marketing materials invoice

The Board approved the 2025 Administrative Services Agreement and authorized payment for outstanding marketing invoices. Members also voted to investigate the feasibility of splitting the lot at 6 Fourth Ave. into two properties before issuing a request for proposals.

• Approved 2025 Administrative Services Agreement (6-0)
• Approved $323.15 for marketing invoices (7-0)
• Approved lowest qualified bid for Cullimore Cottages (6-0)
• Approved investigation of 6 Fourth Ave. for two-lot development (6-0)
• Accepted September 2024 Treasurer's Report (6-0)
• Approved October 2, 2024 meeting minutes (6-0)
• Approved meeting agenda (6-0)

Historic Preservation Commission

The commission will consider demolition permit applications for four specific properties. The body will also review the FY 2024 CLG Annual Report and discuss a grant application for the Benton-Stephens Survey Phase II.

• Demolition permit application for 305 Sanford Avenue
• Demolition permit application for 1501 Bouchelle Avenue
• Demolition permit application for 1020 Crestland Avenue
• Demolition permit application for 1109 Pannell Street
• Benton-Stephens Survey Phase II CLG Grant Application Support Resolution

The minutes for the November 5, 2024 Historic Preservation Commission meeting consist of a revised agenda and attachments list. Four demolition permit applications were listed for 305 Sanford Avenue, 1501 Bouchelle Avenue, 1020 Crestland Avenue, and 1109 Pannell Street, but the document records no votes, motions, or outcomes for any of them. Other listed items — a CLG annual report, preservation plan public comment, a Benton-Stephens survey grant application, a plaque order quote, flowchart updates, a gentle density discussion, and event table signage — are agenda entries only, with no recorded decisions. The only recorded action is the scheduled next meeting date of December 3, 2024.

• No substantive decisions recorded in the supplied minutes
• Demolition permit applications listed for 305 Sanford Ave, 1501 Bouchelle Ave, 1020 Crestland Ave, and 1109 Pannell St — no outcomes recorded
• Next meeting date set for December 3, 2024

City Council

The City Council will meet to discuss a Public Works Transit Study. The agenda includes a presentation and a draft of the Go COMO Comprehensive Transit Study.

• Public Works Transit Study Discussion
• Go COMO Comprehensive Transit Study DRAFT presentation

The City Council met for a Pre-Council session where Public Works Director Shane Creech and project manager Shawn Strait presented the Go COMO Comprehensive Transit Study draft. The presentation covered market and operations analyses, community outreach, four tiers of service recommendations, and potential funding options. The minutes record no substantive decisions or votes taken during this meeting.

City Council

The Columbia City Council will vote on a series of permits, easement vacations, and infrastructure contracts, including a federal partnership to install an electric‑vehicle charging station and a FY 2025 budget amendment. It will also consider development agreements for sanitary sewer extensions, a vehicle wash bay at the city landfill, and an equitable sharing agreement for police department funds. Several public hearings on traffic calming, sewer projects, and airport runway repairs are scheduled for discussion.

• B260‑24: Authorize agreement with U.S. Department of Transportation and Daniel Boone Regional Library to install an electric‑vehicle charging station, amending the FY 2025 budget.
• B254‑24: Approve development agreement for sanitary sewer extension to 709 Russell Boulevard and 1811 Rollins Road (Oakwood Court PCCE #31).
• B270‑24: Authorize equitable sharing agreement with U.S. Department of Justice and Treasury detailing FY 2024 police department receipts and expenditures.
• B252‑24: Authorize construction of a vehicle wash bay facility at the City’s sanitary landfill, calling for bids.
• R184‑24: Set public hearing for proposed traffic‑calming devices on Walnut Street between Old 63 and its eastern terminus.

The Columbia City Council enacted an agreement with the Federal Highway Administration and Daniel Boone Regional Library for an electric vehicle charging station, and approved various consent agenda items. The Council also voted to table a short-term rental conditional use permit for 1419 N. Azalea Street and adopted a funding agreement amendment for a nonprofit social service agency on Bowling Street.

• Tabled short-term rental conditional use permit at 1419 N. Azalea Street to November 18, 2024 (6-0)
• Enacted agreement with U.S. Department of Transportation and Daniel Boone Regional Library for EV charging station (6-1)
• Approved consent agenda containing multiple ordinances and resolutions (7-0)
• Adopted resolution for first amendment to funding agreement with Voluntary Action Center for Bowling Street facility (5-2)
• Approved legislation adding the City Fire Chief as an ex-officio member to the Mayor's Task Force on the U.S.S. Columbia (Voice vote)

City Council

The City Council is participating in a joint meeting with the University of Missouri, Boone County Government, Columbia Public Schools, and the Chamber of Commerce. The body will receive updates on regional programming, infrastructure, and budget previews. No formal votes or decisions are listed on the agenda.

• Boone County FY25 Budget Preview
• I70 Update from the Chamber of Commerce
• Boone County gravel road stabilization and paving projects
• City of Columbia housing and transit studies
• Boone County Public Safety Childcare Center

The City Council met in a joint work session with representatives from the county, chamber of commerce, school district, and university to hear updates and discuss ongoing projects. The minutes record no substantive decisions, votes, or ordinances passed during the meeting.

• Adjourned the joint work session at approximately 9:27 a.m.

Convention and Visitors Advisory Board

The Convention and Visitors Advisory Board will discuss a proposed hotel nuisance ordinance and review the We Always Swing Jazz Signature Series application. The meeting will also include staff updates, a report on the Convention Center feasibility study, and reports from The District and the Boone County Commission. The board will approve the agenda and minutes before adjourning.

• Consideration of a new hotel nuisance ordinance
• Review of the We Always Swing Jazz Signature Series application
• Update on the Convention Center Feasibility Study
• October CVB Staff Report & Updates
• Reports from The District and the Boone County Commission

The board voted to recommend $10,000 in Tourism Development Fund support for the 'We Always Swing' Jazz Series' 2025 season, less than the $20,000 requested. Members also discussed a potential hotel nuisance ordinance but took no action, with staff to report back next meeting. An update on the Convention Center Feasibility Study was provided, and reports were heard from The District and Boone County Commission.

• Supported $10,000 funding for 'We Always Swing' Jazz Series (motion carried; 2 abstentions)
• Approved agenda as presented
• Approved revised September 30, 2024 meeting minutes
• Discussed hotel nuisance ordinance; no action taken, staff to report next meeting
• Received Convention Center Feasibility Study update; no action taken
• Heard October CVB staff report; no action taken
• Heard reports from The District and Boone County Commission; no action taken

Building Construction Codes Commission

The Building Construction Codes Commission will convene to revisit an upcoming code review. The agenda includes the approval of previous meeting minutes and a public comment session.

• Approval of September 26, 2024 meeting minutes
• Revisit upcoming code review
• Public comments session
• Next meeting scheduled for November 25, 2024

The Building Construction Codes Commission voted to start the review process for the 2024 International Codes. Members discussed scheduling sub-groups for IRC, IFC, MEP, and IECC reviews and coordinated potential collaboration with the CEC.

• Approved motion to begin the review process of the 2024 International Codes
• Approved the meeting agenda
• Approved minutes from the September 26, 2024 meeting

Planning and Zoning Commission

The Planning and Zoning Commission will hold a work session to conduct a follow-up discussion regarding Short-Term Rental (STR) applications and Conditional Use Permit (CUP) criteria.

• Discussion follow-up on STR Application & CUP Criteria

The Planning and Zoning Commission held a work session to discuss potential changes to short-term rental (STR) application and CUP criteria, but took no formal action. Staff proposed standardizing questions and reducing application length, while commissioners discussed adding questions about rental violations and designated agent location. The topic was deferred to a future work session pending a legal opinion.

• Approved meeting agenda unanimously (8-0)
• Approved September 19, 2024 work session minutes unanimously (8-0, with Brodsky and Ortiz abstaining)
• Deferred STR application and CUP criteria changes to a future work session

Planning and Zoning Commission

The Planning and Zoning Commission will consider a preliminary plat for a 4-lot subdivision and a PD Plan for a 4-story hotel. The body will also hear requests for conditional use permits allowing short-term rentals at two properties.

• Review preliminary plat for Fike Subdivision, Plat 1A (1365 E. Prathersville Road)
• Review PD Plan for 'Discovery Hotel - Lot 2' (4408 Nocona Parkway)
• Hear request for STR permit at 121 N. West Boulevard
• Hear request for STR permit at 316 N. West Boulevard
• Approve minutes from the September 19, 2024 meeting

City Council

The City Council and Boone County Commission are holding a joint work session. The body will discuss the Boone County and City of Columbia Housing Study Report.

• Boone County and City of Columbia Housing Study Report
• October 24, 2024 Housing Summit and Follow-up Meeting

The City Council and Boone County Commission held a joint work session to review the Boone County Housing Study, presented by Dr. David Boston of Amarach Planning Services. The study identified challenges such as lack of affordable housing, rising costs, and infrastructure limits. No formal decisions were made; the session was informational only.

• No formal decisions made; work session only

Mayor's Council on Physical Fitness and Health

The Event subcommittee is meeting to discuss the Winter Well-being Expo. The discussion will focus on vendors, volunteers, and promotion for the event.

• Planning for Winter Well-being Expo vendors
• Planning for Winter Well-being Expo volunteers
• Planning for Winter Well-being Expo promotion

Airport Advisory Board

The Airport Advisory Board will meet to review a Master Plan update provided by Burns & McDonnell. The board will also receive an introduction and overview of services from AMS.

• Master Plan Update by Burns & McDonnell
• AMS Introduction and Overview of Services

The Airport Advisory Board approved the agenda for the October 23, 2024 meeting and the minutes from the June 26 and August 28, 2024 meetings. The board also received updates on the airport Master Plan, staffing challenges from AMS, and various operational reports.

• Approved meeting agenda (unanimous)
• Approved June 26, 2024 meeting minutes (unanimous)
• Approved August 28, 2024 meeting minutes (unanimous)

Mayor's Task Force on the U.S.S. Columbia

The Mayor's Task Force on the U.S.S. Columbia will convene to review past activities, including a crew visit and a proclamation, and plan for a visit to commemorate the ship's 30th anniversary.

• Review of April 2024 crew visit
• Introduction at City Council
• Mayor's Reception at Flat Branch
• Proclamation introduction
• October 2025 Namesake City Visit

The Mayor's Task Force on the U.S.S. Columbia voted to recommend that the Mayor add the Fire Chief as an ex-officio member, a position not tied to a specific person. The group also approved the amended agenda and the minutes from March 27, 2024. No other substantive decisions were made; the rest of the meeting involved discussion of past and future crew visits.

• Recommended adding Fire Chief as ex-officio member (motion carried)
• Approved agenda as amended (motion carried)
• Approved minutes from March 27, 2024 (motion carried)

Climate and Environment Commission

The Climate and Environment Commission will discuss an Integrated Management Plan for wastewater and stormwater. Members are also finalizing renewable energy ordinance recommendations for the City Council.

• Integrated Management Plan for Wastewater and Stormwater presentation by Lee White
• Finalizing renewable energy ordinance recommendations to City Council
• Review of CAAP Update Draft Scope of Work

The Climate and Environment Commission adopted an amended draft of its recommendations on Columbia's Renewable Energy Ordinance, removing a proposal to study ending fossil fuel-based energy generation contracts. The commission also heard a presentation on the Wastewater and Stormwater IMP and approved consolidating its November and December meetings into one meeting on December 11, 2024.

• Adopted amended renewable energy ordinance recommendations (unanimous voice vote)
• Removed proposal to study ending fossil fuel-based energy generation contracts from recommendations
• Approved agenda (unanimous voice vote)
• Approved September 24, 2024 meeting minutes (unanimous voice vote)
• Allowed exception to public comment procedures for a special public comment (unanimous assent)
• Consolidated November and December meetings to December 11, 2024 (unanimous voice vote)
• Adjourned meeting (unanimous voice vote)

Finance Advisory and Audit Committee

The Finance Advisory and Audit Committee met and discussed budget communication initiatives, including town hall meetings, and reviewed the Police and Fire Pension presentation, including a possible move to LAGERS. No formal votes were taken on these items. The committee also heard public comments about the PILOT calculation and discussed a potential state audit, but took no action.

• Approved agenda unanimously
• Approved minutes as presented unanimously
• Discussed budget communication initiatives, including town hall meetings
• Reviewed Police and Fire Pension presentation, including possible move to LAGERS
• Discussed revenue sources and forecasting with City Council worksession planned
• Heard public comment on PILOT calculation; no action taken
• Discussed state audit request; no action taken

City Council

The council will review the IERMP Task Force report on the electric transmission project, including the Integrated Resource Plan (CWL Volume 1) and a redacted Master Plan (CWL Volume 2). They will also consider recommendations for substation improvements and transmission system upgrades. A motion will be considered to move part of the discussion into a closed session to address security system details and infrastructure protection.

• Review IERMP Task Force Report on electric transmission project
• Discuss CWL Volume 1 – Integrated Resource Plan
• Review CWL Volume 2 – Master Plan (redacted)
• Consider substation improvements and transmission system upgrade recommendations
• Motion to enter closed session for security systems and infrastructure protection

The City Council heard a presentation from Utilities Director David Sorrell about the electric transmission system, including needed upgrades, costs, and future demands. No formal decisions were made; the council asked for more cost and timeline information before proceeding. The council also went into closed session to discuss security systems and infrastructure protection.

• Motion to adjourn to closed session approved unanimously (7-0)
• No action taken on electric transmission upgrade program; discussion only

City Council

The Columbia City Council will consider several items, including a public hearing on a new well for the McBaine Water Treatment Plant and the approval of the FY 2025‑2029 Consolidated Plan with its Annual Action Plan. The council will also vote on a revised Community Development Block Grant/HOME funding policy, repeal of the Downtown Columbia Leadership Council ordinance, and multiple conditional‑use permits for short‑term rentals. Additional agenda items cover easement vacations, infrastructure agreements, and budget amendments for specific projects.

• PH33-24 – Consider approval of the FY 2025‑2029 Consolidated Plan and FY 2025 Annual Action Plan
• PR177-24 – Revised Community Development Block Grant and HOME funding policy
• B237-24 – Repeal of Division 5 establishing the Downtown Columbia Leadership Council
• B238-24 – Conditional‑use permit for short‑term rental at 4105 Glenview Court
• B240-24 – Final plat approval for Destiny Worship Center Subdivision at 4914 Prairie Ridge Street

The Council approved a subrecipient agreement with the University of Missouri for a Boone County community paramedic program, and authorized construction of Alluvial Well 10A. It also approved the FY 2025-2029 Consolidated Plan and FY 2025 Annual Action Plan, and made numerous board appointments. Several other items were approved on the consent agenda, including conditional use permits for short-term rentals and budget amendments.

• Approved subrecipient agreement with University of Missouri for community paramedic program (7-0)
• Authorized construction of Alluvial Well 10A (unanimous voice vote)
• Approved FY 2025-2029 Consolidated Plan and FY 2025 Annual Action Plan (unanimous voice vote)
• Approved consent agenda including short-term rental permits at 4105 Glenview Court and 804 Fairway Drive (7-0)
• Appointed 16 individuals to various boards and commissions
• Delayed Citizens Police Review Board appointments and readvertised vacancies
• Authorized Building Construction Codes Commission to review 2024 International Building Codes (unanimous voice vote)
• Approved motion to evaluate cost of extending Ash Street improvement project (unanimous voice vote)

Parks and Recreation Commission

The commission will meet to review monthly reports and staff presentations. New business includes the MPRA Conference and rescheduling the February meeting.

• MPRA Conference: Feb. 18-21
• Rescheduling of February meeting
• Bicycle and Pedestrian report
• Capital project report
• Recreation Services report

Columbia Parks and Recreation Fund Advisory Committee

The Columbia Parks and Recreation Fund Advisory Committee will meet to approve minutes from April 18, 2024, and authorize a designated expenditure for the COMOGives event. The meeting will also include an update on the event and allow for general comments.

• Approval of minutes from April 18, 2024
• Authorize designated expenditure for COMOGives event
• Update on COMOGives event
• General comments by public, members and staff

Bicycle and Pedestrian Commission

The commission will review reports on Vision Zero and traffic calming on East Walnut. The body is discussing the Rails with Trail presentation and updates regarding the MoDOT Improve I-70 project.

• Rails with Trail presentation
• MoDOT Improve I-70 update and draft Phase 2 letter
• Stadium Boulevard Sidewalk Extension
• East Walnut Traffic Calming public meeting report
• Local Motion Community Survey

The Bicycle and Pedestrian Commission unanimously authorized Chair Elke Boyd to send a letter to City officials urging that future I-70 crossings be designed using Safe Streets for All principles. The commission also heard updates on the Vision Zero grant, Perche Creek Trail progress, and a citizen's request for sidewalk support on Brown Station Road. No other substantive decisions were made.

• Authorized Chair to send I-70 crossing safety letter (unanimous)
• Approved agenda (motion by Elliott, second by Schmidt)
• Approved minutes of 8/21/2024 meeting (motion by Schmidt, second by Mitchell)

Tree Board

The Tree Board will discuss the potential tree loss linked to the Ash Street Improvement Project. The board will also review the FY25 budget, consider community forestry cost‑share grant projects, and plan outreach events for the work calendar. A report from the city arborist and public comments will round out the meeting.

• Potential tree loss associated with Ash Street Improvement Project
• Discussion of FY25 Tree Board budget
• Consideration of Community Forestry Cost Share grant projects
• Planning of outreach events for the work calendar
• Report from city arborist on current issues and upcoming projects

Food Council

The Food Council will meet to review reports and conduct general business. The agenda consists of procedural items and reports.

• Food Assessment/MFH report
• Other Agency Reports

The Food Council approved a letter of support for a grant application with the Columbia Center for Urban Agriculture (CCUA) for local gardening initiatives. It also approved drafting a letter of support for the Mayor's Council Award for Agreement, tied to a Childhood Obesity Prevention, Environmental Health, and Sustainability Award application that would fund a garden at Indian Hills, the Clary Shai project, and election outreach. Members heard updates on a community food system assessment and survey strategy, and discussed a process for bringing topics like water rates to the full council. No other substantive decisions were recorded.

• Approved issuing a letter of support for a CCUA grant application for local gardening initiatives (unanimous)
• Approved drafting a letter of support for the Mayor's Council Award for Agreement (unanimous); Johnson to sign
• Approved the agenda (unanimous)
• Approved the August 21, 2024 minutes (unanimous)

Public Transit Advisory Commission

The commission will review an update on the Olsson Study under old business. It will receive city council and other commission updates on Vision Zero, disability, bike/pedestrian and CATSO issues. A September ridership report will be discussed, and new business items will be considered. The meeting will conclude with public comments and set the next meeting for November 19, 2024.

• Olsson Study Update (old business)
• City Council & other commission updates: Vision Zero, Disability, Bike/Ped, CATSO
• September ridership report
• New business (unspecified items)
• Public comments and next meeting date set for 11/19/2024

The commission reviewed the draft comprehensive transit study, which is 90-95% complete, and discussed its tiered implementation timeline. No formal decisions were made on the study; members discussed adding a timeline and clarifying cost breakdowns. The commission unanimously approved the agenda and the September minutes. No new business was conducted.

• Approved meeting agenda (unanimous)
• Approved September 17 minutes (unanimous)

Commission on Cultural Affairs

The Commission on Cultural Affairs will meet to nominate a Chair, Vice-Chair, and Secretary. The body will also determine membership for the Funding Process and Columbia Arts Fund Advisory committees.

• Nominees for Chair, Vice-Chair and Secretary
• Funding Process Sub-Committee Membership
• Columbia Arts Fund Advisory Committee Membership
• City Budget Update
• Status of FY24 & FY25 Funding

The Commission on Cultural Affairs elected new officers for the coming year, approving Moxon as Chair, Thompson as Vice Chair, and Froidl as Secretary. It also approved the Funding Process Subcommittee membership. No other substantive decisions were made; remaining items were informational or deferred.

• Approved slate of officers: Moxon (Chair), Thompson (Vice Chair), Froidl (Secretary)
• Approved Funding Process Subcommittee members: Moxon, Froidl, Helmick, Thompson, Nolte
• Approved agenda
• Approved minutes from July 22, 2024

Columbia Sports Commission

The Columbia Sports Commission will meet to approve minutes from September and review updates to the Sports Development Fund (SDF) application. Staff will present a report on sports sales activities and a recap of FY2024 sports sponsorship.

• Approval of September meeting minutes
• Review of Middle School Basketball SDF Application
• FY2024 Sports Sponsorship Recap
• Sports Sales Activities report
• Updates to Sports Development Fund Application

Disabilities Commission

The Disabilities Commission will discuss the University of Missouri Office of Accessibility and its compliance with the ADA, including current operations and upcoming projects. A presentation on voting accessibility in Boone County will be given, followed by community concerns about accessibility related to the West Ash Improvement Project. The commission will also review the upcoming Disability Issues Candidate Forum scheduled for October 28.

• Presentation by Boone County Clerk on accessibility and voting
• Community concerns on West Ash Improvement Project accessibility
• Discussion of University of Missouri Office of Accessibility and ADA projects
• Review of Disability Issues Candidate Forum (Oct 28)
• Future agenda items from various advisory groups

The Disabilities Commission approved its agenda and September minutes, then heard presentations on Boone County voting accessibility and the West Ash Improvement Project. No formal decisions were made on these items; the commission discussed ways to connect a community member with resources and working groups. The meeting was informational and procedural.

• Approved meeting agenda (all in favor)
• Approved September 12, 2024 minutes (motion approved; two abstentions)

Parking Advisory Commission

The Parking Advisory Commission will discuss several items, including an update on the plaza elevator, parking enforcement policies, 15‑minute parking spaces, plaza lighting, and revenue matters. The meeting also includes routine approvals of the agenda, minutes, and old business on plaza cleaning. Public comments are invited before adjournment.

• Plaza Elevator Update
• Parking Enforcement discussion
• Consideration of 15‑minute parking spaces
• Plaza Lighting review
• Revenue matters

The Parking Advisory Commission recorded procedural agenda items, but the supplied minutes text contains no record of substantive decisions, votes, or actions taken during the meeting.

Water and Light Advisory Board

The board will review monthly financial statements for water and electric services from August 2024. The meeting includes reports on power cost adjustments and updates on items sent to the City Council.

• August 2024 Electric and Water financial statements
• September 2024 Power Cost Adjustment (PCA) Report
• September 2024 Council Item Updates
• WLAB 2024/2025 Goals status update

Citizens Police Review Board

The board will meet to elect a Chair and plan for training. The session includes a report from the Human Rights Commission and a closed session to discuss protected records.

• Election of Chair
• Planning for Training
• Human Rights Commission report
• Closed session to discuss records CPRB 2024-0011 through CPRB 2024-0015

The Citizens Police Review Board held a regular meeting with no substantive decisions beyond routine approvals. The board tabled the election of a chair to next month's meeting and discussed future training topics including mental health, substance use, and de-escalation. Members also heard public comments on the complaint process and board powers, and entered closed session to discuss protected records.

• Approved agenda unanimously
• Approved September 11, 2024 draft minutes unanimously
• Tabled election of chair to next month's meeting
• Moved into closed session to discuss protected records (6-0)

Mayor's Council on Physical Fitness and Health

The Mayor's Council on Physical Fitness and Health will approve the meeting agenda and the minutes from the September 4, 2024 subcommittee meeting. It will discuss planning for the Winter Well‑Being Expo, covering vendors, volunteers, promotion, and logistics. The council will also hear public comments and set the date for the next meeting.

• Approve agenda for the October 8, 2024 meeting
• Approve minutes from the September 4, 2024 MCPFH subcommittee meeting
• Discuss planning of the Winter Well‑Being Expo (vendors, volunteer list, promotion, logistics)
• Public comments by attendees
• Set date for the next council meeting

Human Services Commission

The Human Services Commission will meet to review the City of Columbia RFP FY2025 Social Services. The meeting includes a planned closed session to discuss proposals related to this RFP.

• City of Columbia RFP FY2025 Social Services
• Community Development Commission Representative Report
• Closed session to discuss FY2025 Social Services proposals

The Human Services Commission approved its agenda and April minutes, then moved into closed session to discuss the FY2025 social services RFP, for which six proposals requested over $637,000 against $422,000 available. No substantive public decisions were made; the closed session vote passed 8-0, and the meeting adjourned at 9:15 p.m.

• Approved meeting agenda unanimously
• Approved April 9, 2024 minutes unanimously
• Voted 8-0 to enter closed session for RFP FY2025 social services proposals
• Adjourned closed session and meeting unanimously

Commission on Cultural Affairs Standing Committee on Public Art

The Cultural Affairs Standing Committee on Public Art will approve the agenda and the minutes from the May 8, 2024 meeting. It will consider new business, specifically exhibit submissions for The Shops at Sharp End. The meeting also includes routine items such as reports, public comments, and setting the next meeting date.

• Approval of agenda
• Approval of minutes from May 8, 2024
• New business: The Shops at Sharp End exhibit submissions
• Public comments and reports
• Scheduling of next meeting

The Standing Committee on Public Art met and approved the agenda and minutes from May 8, 2024. Under new business, the committee reviewed a single application for The Shops at Sharp End artist program and voted to accept artist Weihua Zhu for inclusion. Staff noted upcoming 2025 projects, including a Public Art Licensing Program and a possible call to artists for North Village Park, with a question about Percent for Art eligibility to be researched.

• Approved agenda (motion carried)
• Approved minutes from May 8, 2024 (motion carried)
• Accepted artist Weihua Zhu for inclusion in The Shops at Sharp End (motion carried)

City Council

The Columbia City Council will convene to enter a closed session to discuss legal actions, real estate transactions, and personnel matters under Missouri law. The meeting also includes open sessions for public participation and Planning and Zoning Commission applicant interviews.

• Closed session under Missouri Revised Statutes §610.021 for legal actions, real estate transactions, and personnel discussions
• Planning and Zoning Commission applicant interviews

The City Council met in closed session to discuss litigation, real estate, and personnel matters, then returned to open session to interview five applicants for the Planning and Zoning Commission. No formal decisions were made during the open portion of the meeting.

• Approved motion to enter closed session (7-0)
• Interviewed Planning and Zoning Commission applicants David Brodsky, Jack Roush, Raman Puri, McKenzie Ortiz, and Timothy Terrell

City Council

The City Council will consider a new article for the City Code establishing law enforcement surveillance oversight regulations. The body is also voting on a master services agreement with Flock Group, Inc. for police and parks camera systems.

• B235-24: Establishing law enforcement surveillance oversight regulations
• B236-24: Master services agreement with Flock Group, Inc. for camera systems
• B228-24: Construction of a new 69 kV bus at the Bolstad Substation
• B229-24: North Eighth Street Private Common Collector Elimination #38 sewer project
• R175-24: Demolition of nuisance structure at 21 Pendleton Street

The Council enacted two related measures on police surveillance: B235-24 establishing law enforcement surveillance oversight regulations (unanimous) and B236-24 authorizing a master services agreement with Flock Group, Inc. for camera systems for Police and Parks and Recreation, with funds appropriated (5-2, Lovelady and Carroll opposed). The Council also approved a consent agenda of routine items and tabled a resolution to demolish a nuisance property at 21 Pendleton Street to December 2, 2024.

• Enacted B235-24 surveillance oversight regulations (7-0)
• Enacted B236-24 Flock camera master services agreement (5-2)
• Enacted B228-24 Bolstad Substation 69 kV bus for solar interconnection (6-0, Foster absent)
• Approved consent agenda bills and resolutions (6-0, Foster absent)
• Tabled R175-24 demolition of 21 Pendleton Street to Dec. 2, 2024
• Appointed David Brodsky and McKenzie Ortiz to Planning and Zoning Commission
• Introduced first reading of bills including short-term rental conditional use permits

Mayor's Council on Physical Fitness and Health

The Mayor's Council on Physical Fitness and Health will review a proposed donation for a Story Walk. The meeting will also receive a report on the Winter Well-Being Expo and discuss the 2025 Mayor’s Awards. No decisions on contracts or budget items are listed.

• Report from Event Subcommittee on Winter Well-Being Expo (logistics, vendors, volunteer needs)
• Discussion of Mayor’s Awards 2025
• Consideration of a donation for a Story Walk

Community Land Trust Organization Board

The Community Land Trust Board will approve agenda items, adopt minutes from August meetings, and hear the treasurer's financial report for July and August 2024. Old business includes updates on banking services, ARPA fund expenditures for development at 6 Fourth Avenue and 903 N. Garth, and a third amendment to the allocation agreement. New business features amendments to an RFP, a rental property policy, administrative services, and a ground lease payment policy. The meeting will conclude with a motion to enter a closed session for certain legal and real‑estate discussions.

• Approval of August 7, 2024 meeting minutes
• Treasurer's report with July and August 2024 financial statements
• Discussion of ARPA fund development at 6 Fourth Avenue and 903 N. Garth
• Third amendment to the CCLT/CHDO allocation agreement
• Motion to go into closed session for legal and real‑estate matters

The Community Land Trust Organization Board approved several financial and operational measures, including a $15,000 transfer for administrative fees and a $100 budget for marketing materials. The board also authorized a request for proposals for construction at 6 Fourth Avenue and real estate services. Additionally, the board mandated itemized billing for future city administrative services and authorized legal action regarding overdue ground lease fees.

• Approved $100 budget for 2024 Housing Summit marketing (7-0)
• Approved CCLT/CHDO agreement and Third Amendment to Allocation Agreement (7-0)
• Moved $15,000 from money market to checking for administrative fees (7-0)
• Required itemized billing for city administrative services starting 2025 (7-0)
• Authorized attorney to send collection letter for overdue ground lease (7-0)
• Authorized RFP for construction at 6 Fourth Avenue (7-0)
• Authorized 2-year RFP for real estate services (7-0)
• Tabled bylaws amendments to November meeting (7-0)

Commission on Human Rights

The Commission on Human Rights will discuss revisions to the Complaint Form and hear from guest speaker Jennifer Savage of The Food Bank for Central & Northeast Missouri. The body will also review the Mid-MO Pride Fest and Columbia Values Diversity Breakfast.

• Revision to the Complaint Form
• Guest presentation by Jennifer Savage (The Food Bank for Central & Northeast Missouri)
• Mid-MO Pride Fest recap
• Columbia Values Diversity Breakfast discussion
• HREP Proposals

The Commission on Human Rights approved a $500 request for the Hickman High School Tibetan Culture with Champa Lhunpo event. They tabled a decision on sponsorship level for the Columbia Values Diversity Breakfast until the November meeting. The commission also approved the agenda, prior meeting minutes, and closed session minutes, and entered closed session.

• Approved $500 for Hickman High School Tibetan Culture with Champa Lhunpo event (unanimous)
• Tabled Columbia Values Diversity Breakfast sponsorship level until November meeting
• Approved agenda (unanimous)
• Approved September 3, 2024 meeting minutes with amendment (unanimous)
• Approved September 3, 2024 closed meeting minutes (4-0, 2 abstentions, 1 excused)
• Moved into closed session at 6:15 p.m. and returned at 7:19 p.m.

Historic Preservation Commission

The Historic Preservation Commission will hold its regular meeting to approve minutes, hear staff reports on the Preservation Plan, review demolition permit applications for 2501 Eastwood Drive, and discuss old and new business including the McKinney Building Task Force report and public comment sessions for the Preservation Plan.

• Demolition permit application for 2501 Eastwood Drive
• Preservation Plan Public Comment Session
• McKinney Building Task Force report to Council
• Accepting Most Notable Property Nominations
• Planning additional public information meetings for Preservation Plan

The Historic Preservation Commission approved updated process flowcharts for local landmark/district designation, certificates of appropriateness, and COA appeals, forwarding them to the Director of Community Development for final approval and posting. The commission also closed review of a demolition permit application for 2501 Eastwood Drive and approved the agenda and prior meeting minutes. No other substantive decisions were made; remaining items were reports and discussions.

• Approved updated process flowcharts for landmark/district designation, COA, and COA appeals (unanimous)
• Closed review of demolition permit application for 2501 Eastwood Drive (unanimous)
• Approved agenda as distributed (unanimous)
• Approved September 10, 2024 meeting minutes (unanimous)

Convention and Visitors Advisory Board

The Convention and Visitors Advisory Board will review a proposed hotel nuisance ordinance and a development application from NXTPRO Sports. The meeting also includes a presentation on Flock Safety Cameras from the Columbia Police Department.

• Consideration of a new hotel nuisance ordinance
• NXTPRO Sports Tourism Development Application
• Presentation of Flock Safety Cameras by Columbia Police Department
• Discussion regarding Columbia Farmer's Market

The board approved a $7,500 tourism development fund recommendation for the NXTPRO PUMA Shoe Circuit youth basketball event, expected to generate over 1,000 hotel room nights. A new hotel nuisance ordinance was tabled to the next meeting, as was the Columbia Farmer's Market topic. The board also heard a presentation on Flock Safety Cameras, with a City Council vote scheduled for October 7, 2024.

• Approved $7,500 tourism development funding for NXTPRO Sports event (motion passed)
• Tabled new hotel nuisance ordinance to next meeting
• Tabled Columbia Farmer's Market topic
• Approved agenda as written
• Approved August minutes as written

Climate and Environment Commission

The Climate and Environment Commission is meeting to discuss recommendations from the Water and Light Advisory Board regarding the renewable energy ordinance. The body will also address water management policy alignment between Columbia and Boone County.

• Water and Light Advisory Board recommendations for Renewable Energy Ordinance revisions
• Columbia and Boone County water management policy alignment with CAAP goals
• Commission quorum requirements
• Commercial Paper Recycling
• Review of 2023 CAAP and City of Columbia GHG reports

The Commission established a consensus statement regarding how the public may request time to present or provide general comments. Several agenda items were tabled, and the Commission discussed renewable energy ordinance recommendations.

• Affirmed public comment practice statement as a consensus
• Approved August 27, 2024 meeting minutes (Gustafson and Hardesty Norris abstained)
• Tabled 'Climate and Environment Commission quorum requirements' (Vote: 7-4)
• Tabled 'Commercial Paper Recycling' (Unanimous)

Building Construction Codes Commission

The Building Construction Codes Commission will introduce new city staff and commission members. It will also discuss the upcoming code review. No formal actions or votes are listed on the agenda.

• Introduction of new City Staff and Commission members
• Discussion of upcoming Code Review

The Building Construction Codes Commission voted unanimously to forward a request to the City Council for permission to begin the code review process for the 2024 International Codes. The commission also approved the agenda and the minutes from the January 22, 2024 meeting, with a corrected date. No public hearing items were scheduled.

• Approved motion to forward request to City Council to begin 2024 International Codes review (10-0)
• Approved agenda (10-0)
• Approved minutes from 1-22-2024 with corrected date (11-0)

Parks and Recreation Commission

The Parks and Recreation Commission will conduct a public hearing regarding improvements to Albert-Oakland Park. The body will also discuss a rezoning request near the park and the ARC Admissions Policy.

• Public hearing for Albert-Oakland Park improvements
• Rezoning near Albert-Oakland Park
• ARC Admissions Policy
• Whitegate Park groundbreaking
• Reports on USTA tennis agreement and COLT Trail

Planning and Zoning Commission

The commission is holding a work session to review short-term rental applications and conditional use permit evaluation criteria. The meeting also includes legal training on Sunshine Law and open records.

• Short-term Rental Application & CUP Evaluation Criteria
• Legal Department Training - Sunshine Law & Open Records
• Planning Commission Officer Elections

The Planning and Zoning Commission held a work session with no formal votes on policy. They unanimously elected Geuea Jones as Chair, Stanton as Vice-Chair, and Williams as Secretary for 2024-2025. They received training on Sunshine Law and Open Records, and discussed—but did not decide—changes to short-term rental (STR) conditional use permit (CUP) evaluation criteria, including a proposed third-party ADA assessment. The STR topic will continue at a future work session.

• Elected Geuea Jones as Chair, Stanton as Vice-Chair, Williams as Secretary (6-0, unanimous)
• Approved meeting agenda unanimously
• Approved September 5, 2024 work session minutes (Loe abstaining)
• Discussed STR CUP evaluation criteria; no formal action taken

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing on two conditional use permit requests to allow short-term rentals at single-family homes: 1419 N. Azalea Drive (Case #217-2024) and 210 Bourn Avenue (Case #218-2024). Both properties are zoned R-1 and seek approval for up to 210 nights annually under city code sections 29-3.3(vv) and 29-6.4(m).

• Case #217-2024: Conditional Use Permit for 1419 N. Azalea Drive (0.24-acre, R-1 zoned)
• Case #218-2024: Conditional Use Permit for 210 Bourn Avenue (0.28-acre, R-1 zoned)
• Maximum 210 nights annually per property under Sec. 29-3.3(vv) and Sec. 29-6.4(m)
• Public hearing scheduled during meeting

The Planning and Zoning Commission approved two conditional use permits for short-term rentals, both forwarded to City Council. Case 217-2024 allows 1419 N. Azalea Drive to operate up to 210 nights annually with eight transient guests, subject to garage availability and final compliance reviews. Case 218-2024 allows 210 Bourn Avenue to operate up to 210 nights annually with four transient guests, subject to one-car garage availability. The commission also approved the agenda and prior meeting minutes, and noted the October 10 meeting would lack a quorum, so scheduled cases would be postponed.

• Approved STR CUP for 1419 N. Azalea Drive, 210 nights, 8 guests (6-0)
• Approved STR CUP for 210 Bourn Avenue, 210 nights, 4 guests (6-0)
• Approved agenda unanimously (6-0)
• Approved September 5, 2024 minutes (6-0, one abstention)

Bicycle and Pedestrian Commission

The Bicycle and Pedestrian Commission will review updates to the 2055 CATSO Metropolitan Transportation Plan and a sidewalk extension on Stadium Blvd. The body will also receive reports on Vision Zero and the MoDOT Improve I-70 project.

• 2055 CATSO Metropolitan Transportation Plan Update
• Stadium Blvd sidewalk extension
• MoDOT Improve I-70 update
• East Walnut Traffic Calming Public Meeting scheduled for 9/30

The Commission received notification that Columbia was selected for an $8,416,248 federal SS4A grant for the Clark Lane implementation project, pending agreement with FHWA and City Council approval. The Commission approved the agenda and previous meeting minutes, and discussed the Stadium Blvd sidewalk extension proposal, which will be shared with engineering staff. A draft letter to the Mayor regarding the Improve I-70 project was tabled for a future meeting.

• Approved meeting agenda with order change (motion carried)
• Approved minutes of 8/21/2024 meeting (motion carried)
• Tabled discussion of draft letter to Mayor on Improve I-70 project
• Noted $8,416,248 SS4A grant award for Clark Lane project (pending FHWA/City Council approval)
• Agreed to share Stadium Blvd sidewalk extension presentation with engineering staff

Food Council

The Food Council is meeting to establish the foundational scope and vision for the body. The agenda also includes reports on food assessment and maternal and child health.

• Definition of Council scope
• Setting the Council vision
• Food Assessment/MFH report

The Columbia Food Council met and heard updates on the community food system assessment, including plans for tabling at the Hootenanny event, an ambassador program, and a consumer survey. The council discussed defining its scope and vision, but decided to pause finalizing the mission and vision statement to incorporate cultural elements. No formal decisions were made beyond approving the agenda and minutes.

• Approved agenda (unanimous)
• Approved August 21, 2024 minutes (unanimous)
• Deferred finalization of mission and vision statement

Tree Board

The Columbia Tree Board will review its budget for the fiscal year ending September 30. Members will discuss takeaways from the Missouri Community Forestry Conference and consider potential Community Forestry Cost Share projects. The board will also plan outreach events and receive an update from the city arborist.

• Discuss takeaways from the Missouri Community Forestry Conference
• Review and discuss the Tree Board budget for the current fiscal year
• Consider potential Community Forestry Cost Share grant projects
• Plan outreach events on the work calendar
• Receive update from the city arborist on current issues and projects

The Tree Board approved final purchases to deplete the remaining FY24 budget in travel/training and promotions/sponsorship categories. The board also decided to add the Ash Street Improvement Project, including tree loss concerns raised by a public speaker, to the next meeting's agenda. No other substantive decisions were made; other items were discussions only.

• Approved final FY24 budget purchases (6-0)
• Added Ash Street Improvement Project to next meeting agenda (6-0)
• Approved agenda with amendment to allow public comment first (6-0)
• Approved minutes of last meeting (6-0)

Housing and Community Development Commission

The Housing and Community Development Commission will hold a public hearing regarding the FY 2025-2029 Consolidated Plan and the FY 2025 Annual Action Plan. The body will also review funding policies for CDBG and HOME programs and a priority needs analysis.

• Public hearing on FY 2025-2029 Consolidated Plan Policy Funding Resolution
• Review of FY 2025-2029 Priority Needs Analysis
• Review of CDBG and HOME Investment Partnership Program funding policy
• Review and approval of FY 2025-2029 Consolidated Plan and FY 2025 Annual Action Plan

The Housing and Community Development Commission unanimously approved the FY 2025-2029 Consolidated Plan, the FY 2025 Annual Action Plan, and the associated funding policy resolution, all to be sent to the City Council. The commission also approved the priority needs goals with a modification to elevate homeless facilities to a high priority. No public comments were made during the public hearing.

• Approved FY 2025-2029 Consolidated Plan and FY 2025 Annual Action Plan (5-0)
• Approved FY 2025-2029 CDBG/HOME funding policy resolution (5-0)
• Approved priority needs goals with modification to raise homeless facilities to high priority (5-0)
• Approved agenda (5-0)
• Approved June 12, 2024 meeting minutes (5-0)

Public Transit Advisory Commission

The Public Transit Advisory Commission will review a draft bus stop evaluation matrix and consider updates from City Council on Vision Zero, disability, bike/pedestrian, and CATSO matters. New business includes a presentation of the CATSO Study by Shawn Leight and a discussion of citywide transit processes. Ridership data for August will also be examined.

• Review of Bus Stop Evaluation Matrix draft
• Presentation of CATSO Study featuring Shawn Leight
• Discussion of transit across city processes
• Review of August ridership data
• Updates on Vision Zero, disability, bike/pedestrian, and CATSO from City Council

The commission agreed to a numbered system for a bus stop evaluation matrix and assigned specific routes to members for review. Members also discussed regional transit possibilities and the upcoming launch of a new navigation system.

• Approved agenda (unanimous)
• Approved August 20 minutes (unanimous)
• Adopted numbered system (1 for yes, 0 for no) for bus stop evaluation matrix
• Assigned Gold route evaluation to Joy
• Assigned Black route evaluation to Don
• Assigned Green route evaluation to Sarah
• Assigned Orange route evaluation to Tammy
• Assigned Red route evaluation to Kathy and Matt

City Council

The Columbia City Council will convene to discuss Highway 70/63 interchange enhancements and consider a closed session regarding legal actions and real estate transactions. The meeting will also feature a presentation from Local 955.

• Highway 70/63 Interchange Enhancements Presentation
• Closed session for legal actions and real estate leasing
• Local 955 Presentation
• Motion to enter closed session for employee group negotiations

The City Council held a pre-council session where Local 955 presented concerns about the city's bargaining practices, including rejected contract items and wage compression. The council then voted unanimously to enter a closed session to discuss legal, real estate, and employee negotiation matters. In open session, staff presented the I-70/63 interchange enhancement plan, with a total estimated cost of $7.63 million, but no formal action was taken on the plan.

• Approved motion to enter closed session for legal, real estate, and employee negotiations (6-0, Lovelady absent)
• Heard Local 955 presentation on bargaining concerns; no formal action taken
• Received I-70/63 interchange enhancement presentation; no formal action taken

City Council

The Columbia City Council will adopt the FY 2025 annual budget. It will also act on several rezoning proposals, including 4414 Smith Drive and 119 Fyfer Place. The council will consider contracts for the sale of city‑owned property at 910/912 E. Walnut Street and an affordable‑housing funding agreement for 14 units at Providence Landing. Additional items include a transportation fare suspension and various public‑works authorizations.

• B179-24A – Adopt FY 2025 Annual Budget
• B214-24 – Rezoning 4414 Smith Drive from R‑1 to M‑OF
• B215-24 – Rezoning 119 Fyfer Place from R‑1 to R‑2
• B223-24 – Contract to sell city property at 910/912 E. Walnut Street
• B224-24 – Affordable housing funding for 14 units at Providence Landing

The Council adopted the FY 2025 Annual Budget (B179-24A) on a 4-2 vote, after approving amendments. A rezoning at 4414 Smith Drive from R-1 to M-OF was defeated 2-4. The Council also approved the FY 2024 fourth-quarter budget amendment, a consent agenda of 20 items, and several resolutions, including extending Walnut Street closures for The Broadway Tower Two and contracting with RubinBrown LLP for auditing services.

• Adopted FY 2025 Annual Budget (B179-24A) 4-2
• Defeated rezoning at 4414 Smith Drive to M-OF 2-4
• Approved FY 2024 fourth-quarter budget amendment (B226-24) 6-0
• Approved consent agenda (20 items) 5-0
• Extended Walnut Street closures for Broadway Tower Two construction (R168-24) 6-0
• Authorized RubinBrown LLP auditing services agreement (R169-24) 5-0
• Directed staff to prepare revisions to annexation agreement for sidewalk on South Bethel Church Road 5-1
• Directed staff to prepare ordinance to disband Downtown Columbia Leadership Council 6-0

Firefighters' Retirement Board

The Firefighters' Retirement Board will meet to approve minutes and review financial reports, including revenue and expenses. The board will also discuss the 2023 Watch List regarding the Joint City-County Pension Employees' Retirement system.

• Approval of minutes
• Review of Fire Revenue & Expenses Report
• Review of 2023 Watch List
• JCPER Watch List Discussion

Railroad Advisory Board

The Railroad Advisory Board will vote on the meeting agenda and approve the minutes from the draft dated 05/30/24. It will review the Railroad and Transload financial statements and examine the COLT traffic reports for FY 2024. The meeting also includes a chairman's report, public comments, and scheduling of the next meeting.

• Approval of agenda
• Approval of minutes (Draft 05/30/24)
• Review of Railroad Financial Statements
• Review of Transload Financial Statements
• Review of COLT Traffic Report FY 2024

Columbia Sports Commission

The Columbia Sports Commission will review the September Sports Commission Report and consider the NXTPRO Sports SDF application. The meeting also includes routine items such as approval of the agenda, approval of July meeting minutes (TMP-28265), and a staff report on sports sales activities. Public comments will be heard before adjourning.

• September Sports Commission Report
• NXTPRO Sports – SDF Application
• Approval of July meeting minutes (TMP-28265)
• Staff report on Sports Sales Activities
• Approval of agenda

The Columbia Sports Commission approved a $7,500 Sports Development Fund grant for the NXTPRO Hoops Columbia Tournament, scheduled for July 4-6, 2025. The commission also discussed several event proposals and reports, including upcoming and booked events, but no other formal votes were taken.

• Approved $7,500 Sports Development Fund for NXTPRO Hoops Columbia Tournament (unanimous)
• Approved agenda as presented (unanimous)
• Approved July 2024 meeting minutes as presented (unanimous)

Disabilities Commission

The Disabilities Commission will receive a transit update and discuss accessibility from the Public Works Department. The body will also address a candidate forum scheduled for October 28.

• Transit and accessibility update by Michael Sokoff, Parking and Transit Manager
• Discussion of Disability Issues Candidate Forum on October 28
• Review of Disability Caravan at Boone County Family Resources

The Disabilities Commission received a presentation from Parking and Transit Manager Michael Sokoff on Bird Scooters, fare-free transit, paratransit, and fixed-route studies. No substantive policy decisions were made; the only votes were to approve the agenda, minutes, and adjournment.

• Approved meeting agenda (all in favor)
• Approved August 8, 2024 minutes (Vera Elwood abstained)
• Adjourned meeting (motion passed)

Parking Advisory Commission

The commission will hold a regular meeting to conduct standard business. Items include call to order, introductions, approval of the agenda and minutes, discussion of old and new business, reports, public comments, and setting the next meeting date. No specific policy decisions or contracts are listed.

• Approval of agenda
• Approval of minutes
• Discussion of old business
• Discussion of new business
• Public comments and reports

Community Land Trust Organization Board

The Community Land Trust Organization Board is meeting to review financial reports and discuss the use of ARPA funds for property development. The board will also consider new policies regarding rental properties and ground lease payments.

• ARPA fund expenditures for development on 6 Fourth Avenue
• CCLT/CHDO Agreement for 903 N. Garth
• Establishment of a rental property policy
• Ground Lease Payment Policy
• Closed session regarding the leasing, purchase, or sale of real estate

Water and Light Advisory Board

The board will review July 2024 financial statements and the August 2024 Power Cost Adjustment report. Members will discuss draft questions for a citizen utility customer survey and review 2024/2025 board goals.

• Draft questions for Utility Customer Survey
• July 2024 Electric and Water financial statements
• August 2024 Power Cost Adjustment (PCA) Report
• WLAB 2024/2025 Goals status update

The board approved the agenda and August minutes unanimously. Financial reports showed higher electric revenue and lower water usage in July 2024. Staff forecast a $6.9M power cost increase for FY24. Survey questions were discussed with edits and removals, but not finalized.

• Approved agenda as submitted (unanimous)
• Approved August 14, 2024 meeting minutes (unanimous)
• Discussed utility customer survey questions; edits proposed, two questions removed, not finalized
• Agreed to draft public meeting agenda at October 9, 2024 meeting (unanimous)

Citizens Police Review Board

The board will review a new ordinance and discuss future plans for training and the review of complaints. The meeting includes a closed session to discuss specific records protected from disclosure by law.

• Review of New Ordinance
• Discussion of NACOLE's Recommended Orientation and Training
• Discussion of future plans for review of complaints
• Closed session regarding records CPRB 2024-0008, CPRB 2024-0009, and CPRB 2024-0010

The Citizens Police Review Board met and approved the agenda and minutes from prior meetings. The board discussed a new ordinance, the statute, and the meaning of abuse of authority, as well as future training options. No substantive decisions were made; the board did not vote on any policy or complaint matters. Public comments included concerns about public representation and the definition of abuse of authority.

• Approved agenda (unanimous)
• Approved August 14, 2024 open meeting minutes (unanimous)
• Approved August 15, 2024 open meeting minutes (unanimous)
• Approved August 15, 2024 closed session minutes (unanimous, two motions)
• Adjourned meeting at 7:02 p.m. (unanimous)

Youth Advisory Council

The Youth Advisory Council will elect a Chair, Vice Chair, and Secretary. Members will receive an overview of the Missouri Sunshine Law and discuss the 2025 Youth Summit and 2024 Mini Youth Summit takeaways.

• Election of Chair, Vice Chair, and Secretary
• Missouri Sunshine Law overview by Earl Kraus
• Discussion of 2025 Youth Summit
• Review of 2024 Mini Youth Summit takeaways
• Establishment of five areas of focus

The Youth Advisory Council elected new officers, approved the agenda and prior minutes, and discussed plans for the 2025 Youth Summit, including a tentative date of April 12, 2025. Members also received a presentation on the Missouri Sunshine Law and reviewed staff updates on quorum and attendance. No substantive policy decisions were made beyond officer elections and agenda/minutes approvals.

• Elected Jiya Shetty as Chair (motion carried)
• Elected Langston Schatz-Mitchell as Vice Chair (motion carried)
• Elected Grace Harris as Secretary (motion carried)
• Approved the meeting agenda (motion carried)
• Approved the March 12, 2024 minutes (motion carried)
• Motion to add voting on youth vision statement and mission statement (motion carried)

Board of Adjustment

The Board of Adjustment will hold a public hearing regarding a request from Yankee Ridge, LLC. The applicant seeks to use optional cottage development standards for a proposed 118-lot subdivision.

• Case # 219-2024: Request for cottage development standards at 2899 Creasy Springs Road for the Bennett Ridge subdivision

Historic Preservation Commission

The Historic Preservation Commission will hold a public information session regarding the Historic Preservation Plan. The body will also provide input on Central Area Zoning & Design Guidelines.

• CLG Grant Project Public Information Session for the Historic Preservation Plan
• Input on Central Area Zoning & Design Guidelines
• Review of demolition permit applications

The commission held a public information session on the Historic Preservation Plan grant, with consultant David Taylor presenting an overview and timeline. No demolition permits were submitted, and no substantive decisions were made; the only votes were to approve the agenda and prior minutes.

• Approved meeting agenda as distributed (unanimous)
• Approved August 6, 2024 meeting minutes (unanimous)

Columbia Police Chief's Vehicle Stop Committee

The Columbia Police Chief's Vehicle Stop Committee will meet on September 10, 2024 to conduct its regular agenda. The committee will consider approval of the agenda and approval of the June 11, 2024 VSC minutes. It will also hear a chair's update, discuss any other old‑business items, and allow new business and public comments. No specific policy decisions are listed beyond these routine approvals.

• Approval of agenda
• Approval of June 11, 2024 VSC minutes
• Chair's update (old business)
• Other items to discuss (old business)
• Public comments and new business

The Columbia Police Chief's Vehicle Stop Committee met and heard a presentation from Chief Schlude on traffic stop findings. Chief Schlude announced she was dissolving the committee and would explore other options for community feedback, including a possible Chief's advisory panel. No formal votes were taken on substantive policy changes.

• Approved meeting agenda (unanimous)
• Approved June 11, 2024 meeting minutes (unanimous)
• Chief Schlude announced dissolution of the Vehicle Stops Committee
• Adjourned at approximately 1945 hours (unanimous)

Mayor's Council on Physical Fitness and Health

The council will review logistics, vendors, and volunteer needs for the Winter Well-Being Expo. Members will also discuss the 2025 Mayor’s Awards.

• Winter Well-Being Expo logistics and vendor report
• Mayor’s Awards 2025

Planning and Zoning Commission

The Columbia Planning and Zoning Commission will hold a work session to review a proposed text amendment to the Unified Development Code (UDC) that sets specific standards for small-lot residential uses. The meeting will also include introductions, approval of the agenda and minutes, and a brief discussion on residential lot research.

• UDC Text Amendment - Small Lot Use-Specific Standards (discussion document rev 8-18)
• Residential Lot Research - Refined Analysis (tentative topic)
• Approval of August 8, 2024 Work Session Minutes

The Planning and Zoning Commission held a work session to confirm the status of proposed UDC text amendments for small-lot use-specific standards. Commissioners approved the dimensional standards and most use-specific provisions, including 'Lack of Open Space' and 'Lack of Diversity', with a recommendation to explore dedicating required open space to the Parks and Recreation Department. The 'Parking' topic was deferred to an October work session, and two other standards ('variety in housing styles/topologies' and 'sidewalk and street tree installations') remain outstanding. No formal votes were taken; the discussion was advisory to staff.

• Approved proposed dimensional standards for small-lot use-specific standards
• Approved 'Lack of Open Space' text amendment, with recommendation to consider dedicating open space to Parks and Recreation
• Approved 'Lack of Diversity' text amendment (architectural design and variation)
• Deferred 'Parking' text amendment discussion to October work session
• Acknowledged 'Cohesion Within and Between Developments' text addition for neighborhood protections
• Identified two outstanding use-specific standards: 'variety in housing styles/topologies' and 'sidewalk and street tree installations'

Planning and Zoning Commission

The Planning and Zoning Commission will vote on a request by Simon & Struemph Engineering for Destiny Worship Center, Inc. to replat a 1‑lot subdivision on a 7.24‑acre property at 4914 Prairie Ridge Street. The commission will also consider two Conditional Use Permit applications to allow short‑term rentals of up to 210 nights per year at 4105 Glenview Court and 804 Fairway Drive. All items are presented for approval at the September 5 meeting.

• Subdivision replat of 7.24‑acre site at 4914 Prairie Ridge St. (Destiny Worship Center Subdivision)
• Conditional Use Permit for short‑term rental (max 210 nights) at 4105 Glenview Court
• Conditional Use Permit for short‑term rental (max 210 nights) at 804 Fairway Drive

The Planning and Zoning Commission unanimously approved a replat for Destiny Worship Center Subdivision and two conditional use permits for short-term rentals at 4105 Glenview Court and 804 Fairway Drive, each allowing up to 210 nights annually. All recommendations will be forwarded to the City Council.

• Approved replat for Destiny Worship Center Subdivision (6-0)
• Approved short-term rental CUP at 4105 Glenview Court, max 210 nights, 6 guests, with conditions (6-0)
• Approved short-term rental CUP at 804 Fairway Drive, max 210 nights, 2 guests (6-0)

Mayor's Council on Physical Fitness and Health

The Mayor’s Council on Physical Fitness and Health will meet to discuss planning for the upcoming Winter Well-Being Expo, including marketing, vendor coordination, event logistics, and volunteer recruitment. The meeting is procedural with no formal decisions listed.

Commission on Human Rights

The Commission on Human Rights will meet to discuss planning for the Mid-MO Pride Fest and revisions to the complaint form. The body will also review city email listservs and invitations to Neighborhood Services and the Food Bank.

• Revision to the Complaint Form
• Mid-MO Pride Fest planning
• City Listservs (Email List)
• Invitations to Food Bank and Neighborhood Services
• Closed session to discuss pending cases pursuant to Section 610.021(1) RSMo

The Commission on Human Rights approved a written document to promote involvement in Mid-MO Pride Fest, to be sent to staff for Creative Services advertising. The commission also approved the agenda, draft minutes from August 22, and closed meeting minutes. No other substantive decisions were made; remaining items were informational or procedural.

• Approved agenda unanimously
• Approved draft minutes from August 22, 2024 unanimously
• Approved closed meeting minutes from August 22, 2024 (4-0, 3 excused)
• Approved written document promoting Pride Fest involvement unanimously
• Moved into closed session to discuss pending litigation (unanimous)

City Council

The City Council will enter a closed session to consider several confidential matters. Topics include leasing, purchase or sale of real estate, preparation for negotiations with employee groups, specifications for competitive bidding, and sealed bids or proposals. No other agenda items are listed for this meeting.

• Closed session motion covering real estate leasing, purchase, or sale
• Discussion of preparation for negotiations with employee groups
• Review of specifications for competitive bidding
• Consideration of sealed bids and related contract documents

The City Council met and immediately voted to enter a closed session to discuss real estate transactions, employee negotiations, bidding specifications, and sealed bids, citing Missouri open-meetings exemptions. No substantive public decisions were made; the closed meeting adjourned after about two hours.

• Motion to enter closed session approved (6-0, Waterman absent)

City Council

The City Council will conduct a public hearing regarding the FY 2025 Annual Budget. The body is also considering various rezoning requests, short-term rental permits, and city infrastructure agreements.

• Public hearing for the FY 2025 Annual Budget
• Proposed suspension of GoCOMO Public Transit System fares from October 1, 2024, to September 30, 2025
• Rezoning of property on the east side of Creasy Springs Road and north of Proctor Drive from Agricultural to Two-family Dwelling
• Conditional use permit for a short-term rental at 400 Clinkscales Road
• Proposed addition of a 69 kV bus at the Bolstad Substation for the Boone Stephens solar facility

Airport Advisory Board

The Airport Advisory Board will hear a finance presentation by Matthew Lue and Jim McDonald and a Sunshine Law presentation. A report will be given by Mike Parks. The board will vote on a motion to enter a closed session to review sealed bids and related contract documents.

• Finance presentation by Matthew Lue & Jim McDonald
• Sunshine Law presentation
• Report from Mike Parks
• Motion to go into closed session to discuss sealed bids and related documents

Downtown Columbia Leadership Council

The Downtown Columbia Leadership Council will meet on August 28, 2024. The meeting will include routine items such as call to order, introductions, approval of the agenda, and approval of the May 22, 2024 DLC minutes. A discussion on the future of the Downtown Columbia Leadership Council is scheduled as new business.

• Approval of May 22, 2024 Downtown Columbia Leadership Council minutes
• Discussion of the future of the Downtown Columbia Leadership Council
• General public comments

Climate and Environment Commission

The Climate and Environment Commission is meeting to review recommendations for the WLAB Renewable Ordinance. The body will also discuss commercial paper recycling and commission quorum requirements.

• WLAB Renewable Ordinance Recommendations
• Commercial Paper Recycling
• Climate and Environment Commission quorum requirements
• Presentation from Columbia Area Transportation Study Organization (CATSO)

The Climate and Environment Commission unanimously approved a motion for its chair to write a letter to City Council supporting replacement of Missouri Department of Conservation funding for the Community Conservationist position with city budget funds. The commission also discussed the WLAB's renewable ordinance recommendations and agreed to submit questions to staff before the next meeting. No other formal decisions were made; other items were informational or deferred.

• Approved motion for CEC Chair to write letter supporting city funding for Community Conservationist (unanimous)
• Approved agenda (unanimous)
• Approved July 2024 meeting minutes (unanimous)
• Agreed to send questions on WLAB renewable ordinance recommendations to staff before next meeting

Convention and Visitors Advisory Board

The Convention and Visitors Advisory Board will review the draft minutes from July 29, 2024, and receive a presentation and update on the Columbia Farmer's Market. The board will also discuss the FY2025 CVB budget overview.

• Review of draft minutes from July 29, 2024
• Presentation and update on Columbia Farmer's Market
• FY2025 CVB Budget Overview
• Report from The District
• Report from the Boone County Commission

The board heard a presentation on the Columbia Farmer's Market expansion and discussed whether Tourism Development Fund money could support the final phase, but deferred the topic to the next meeting for more information. The FY2025 CVB budget of $3.6M was reviewed, with City Council vote scheduled for September 16. No formal decisions were made on these items.

• Approved agenda as written (motion by Cristal, second by Hargrove)
• Approved July minutes as written (motion by Hargrove, second by Marcks)
• Deferred farmer's market funding discussion to next meeting

Commission on Human Rights

The Columbia Commission on Human Rights will approve the agenda and the draft minutes from the July 2, 2024 meeting. Commissioners will consider a revision to the complaint form and discuss new business items, including HREP proposals and planning for the Mid‑MO Pride Fest. A motion will be taken to enter a closed session to review pending legal actions and confidential communications.

• Approval of agenda
• Approval of draft minutes from July 2, 2024
• Commissioners' revision to the Complaint Form
• HREP proposals
• Motion to go into closed session to discuss pending legal cases

The Commission on Human Rights approved three $500 Human Rights Education Program (HREP) proposals from the League of Women Voters of Columbia, Local Motion Documentary, and Mid-Mo Pride Fest, and authorized $185 for supplies for the Pride Fest booth. The complaint form revision was postponed to the September meeting. The commission also entered and exited closed session.

• Approved $500 HREP proposal for League of Women Voters of Columbia (unanimous)
• Approved $500 HREP proposal for Local Motion Documentary (unanimous)
• Approved $500 HREP proposal for Mid-Mo Pride Fest (unanimous)
• Approved $185 purchase of Cool-Aid Burst and ice for Pride Fest booth (unanimous)
• Postponed complaint form revision to September meeting
• Approved agenda and minutes (unanimous)
• Entered closed session at 6:44 p.m. and exited at 7:03 p.m. (unanimous)

Columbia Area Transportation Study Organization (CATSO)

The Columbia Area Transportation Study Organization is conducting public hearings for the FY 2025-2028 Transportation Improvement Program (TIP) and the FY 2025 Unified Planning Work Program (UPWP). The body is also discussing an amendment to the FY 2024-2027 TIP and an update to the Metropolitan Transportation Plan.

• Public hearing for proposed FY 2025-2028 Transportation Improvement Program (TIP)
• Public hearing for proposed FY 2025 Unified Planning Work Program (UPWP)
• Public hearing for proposed amendment to the FY 2024-2027 TIP
• Update to the Metropolitan Transportation Plan (MTP)

The committee unanimously approved the FY 2025-2028 Transportation Improvement Program (TIP), which includes over $632 million in capital projects and $55.5 million in federal funds. It also approved an amendment to the FY 2024-2027 TIP adding $4.6 million in federal and local transit funds for GoCOMO operations, and the FY 2025 Unified Planning Work Program with a $1.27 million budget. All approvals were by unanimous voice vote.

• Approved FY 2025-2028 TIP (unanimous)
• Approved amendment to FY 2024-2027 TIP adding $4.6M for GoCOMO transit (unanimous)
• Approved FY 2025 Unified Planning Work Program (unanimous)
• Approved agenda (unanimous)
• Approved minutes of 5-23-24 meeting (unanimous)

Planning and Zoning Commission

The Planning and Zoning Commission of Columbia, MO, cancelled its August 22, 2024 work session, so no decisions or discussions occurred. The next tentative meeting is scheduled for September 5, 2024.

Planning and Zoning Commission

The Planning and Zoning Commission’s regular meeting on August 22, 2024 was cancelled. The agenda had listed a public hearing to consider a Conditional Use Permit request by Oscar and Gloria Ignacio for 4105 Glenview Court to be used as a short‑term rental up to 210 nights per year. No decisions were made at this meeting.

• Conditional Use Permit request for 4105 Glenview Court – short‑term rental, max 210 nights annually

Bicycle and Pedestrian Commission

The Bicycle and Pedestrian Commission approved the May and July 2024 meeting minutes and the agenda (with Old Business moved ahead). They received reports on Vision Zero, MKT bridge repairs, and a 50/50 cost-share proposal with MoDOT for pedestrian-friendly enhancements at the I-70/US 63 interchange. No formal decisions were made on the proposals discussed.

• Approved agenda with Old Business moved ahead of New Business
• Approved May 2024 meeting minutes
• Approved July 2024 meeting minutes

Food Council

The Food Council will meet to elect officers and receive a presentation on the Sunshine Law. The body will also review the Food System Assessment Report.

• Election of Officers
• Sunshine Law Presentation by Earl Kraus
• Food System Assessment Report

The Food Council elected Saunders as chair, Jackson as vice chair, and Johnson as secretary. Members received a Sunshine Law presentation covering open meetings and records. The council also discussed the community food system assessment and grant agreement with the Missouri Foundation for Health, including surveys and the ambassador program. No formal decisions were made beyond the officer elections and agenda approval.

• Elected Saunders as chair, Jackson as vice chair, Johnson as secretary (unanimous)
• Approved agenda (unanimous)

Community Land Trust Organization Board

The Community Land Trust Organization Board will meet to discuss general considerations for the expenditure of ARPA funds. The agenda includes a motion to enter closed session to discuss sealed bids, proposals, and real estate transactions.

• General considerations for CCLT expenditures of ARPA funds
• Closed session regarding sealed bids and negotiated contracts
• Closed session regarding the leasing, purchase, or sale of real estate

The Community Land Trust Organization Board held a special meeting and voted unanimously to enter closed session to discuss sealed bids and real estate transactions, citing state law exceptions. The board returned to open session with no old business or public comments. No substantive decisions were made in open session.

• Approved agenda (6-0)
• Approved motion to enter closed session for sealed bids and real estate (6-0)
• Adjourned meeting (6-0)

Public Transit Advisory Commission

The Public Transit Advisory Commission will hold its regular meeting to receive updates from city council and other commissions, review a transit study update, and discuss July ridership data for COMO Routes. No new business or votes are listed on the agenda.

The Public Transit Advisory Commission heard a transit study update but took no substantive votes. Staff presented preliminary route recommendations, including possible 15-minute and 90-minute service options, with a final plan expected by October. The commission also discussed a mayor's budget amendment adding four transit driver FTEs. No formal decisions were made.

• Approved meeting agenda (unanimous)
• Approved July 16 minutes (unanimous)
• No substantive policy decisions made

Finance Advisory and Audit Committee

The Finance Advisory and Audit Committee will hold a procedural meeting to approve past meeting minutes, review the committee’s structure and mandate, and discuss budgetary analysis. No substantive decisions are listed on the agenda.

City Council

The City Council will receive a presentation regarding the Columbia Police & Fire Actuarial Valuation Results. The meeting includes a review of the Police and Firemen's Retirement Fund Actuarial Valuation Report and materials from UBS.

• Police and Fire Pension Presentation
• Columbia Police & Fire Actuarial Valuation Results
• Police and Firemen's Retirement Fund Actuarial Valuation Report

The City Council received a presentation on the Police and Fire pension, including actuarial valuation results and an overview of the four pension plans. Finance Director Matthew Lue reported that in FY23 the city paid $9,026,213 in Fire Pension benefits and $7,238,393 in Police Pension benefits. No formal decisions were made; the item was informational only.

• Received Police and Fire pension actuarial valuation presentation (informational)

City Council

The City Council will hold public hearings regarding the FY 2025 Annual Budget and the setting of 2024 property tax rates. The body is also considering updates to water rates, rental unit conservation laws, and parks and recreation fees.

• Public hearing for FY 2025 Annual Budget and 2024 property tax rates
• Proposed fee changes for Parks and Recreation (B166-24) and water rates (B168-24)
• Construction of improvements at Westwinds Park (B184-24)
• Rezoning of 4414 Smith Drive from R-1 to M-OF (B195-24)
• CDBG grant for Woodhaven Learning Center residential property renovations (R144-24)

The City Council approved the FY 2025 Annual Budget, set the 2024 property tax rates, and authorized construction improvements at Westwinds Park. The council also enacted ordinances amending parks and recreation fees, rental unit conservation provisions, and water rates. The public hearing on the budget was continued to the September 3, 2024 meeting.

• Adopted FY 2025 Annual Budget (public hearing continued to Sept. 3)
• Set 2024 property tax rates (7-0)
• Authorized Westwinds Park improvements (7-0)
• Amended parks and recreation fees (7-0)
• Amended rental unit conservation law (5-2)
• Amended water rates (7-0)
• Approved consent agenda including 14 bills and 8 resolutions (7-0, Carroll abstained on B186-24)
• Approved agreement with Leidos Engineering for battery storage study (7-0)

Parks and Recreation Commission

The Parks and Recreation Commission will hold its regular meeting to approve minutes, hear monthly reports, and review the FY25 budget. The body will also receive updates on council-approved appropriations for park projects including Cosmo Bike Park, Westwinds Park improvements, and a Cosmo utility easement agreement.

• FY25 budget presentation
• Appropriations for Cosmo Bike Park
• Westwinds Park improvements
• Cosmo Utility Easement and MDC agreement

Citizens Police Review Board

The board is meeting to discuss records protected from disclosure by law. The agenda consists primarily of procedural items and a motion to enter a closed session.

• Motion to go into closed session to discuss records protected by Sections 610.021(14) and 590.502 RSMo (CPRB 2024-0010)

The Citizens Police Review Board held a special meeting and voted unanimously to amend the agenda to add Appeal CPRB 2024-0009 to closed session. The board then voted unanimously to enter closed session to discuss records protected from disclosure under state law. No substantive decisions were made in open session.

• Amended agenda to add Appeal CPRB 2024-0009 to closed session (unanimous)
• Moved into closed session to discuss protected records (unanimous)

Parking Advisory Commission

The Parking Advisory Commission will meet to review updates on parking and revenue. The body will discuss ongoing business regarding specific city locations and general parking updates.

• 8th & Cherry Update
• Plaza Garage Cleaning
• Revenue review
• Parking Update

Substance Use Prevention Advisory Commission

The commission will review reports from the University of Missouri, Columbia Public Schools, the Columbia Police Department, and Public Health and Human Services. Members will also discuss the commission's name and goals.

• Approval of May 8th, 2024 minutes
• Reports from University of Missouri and Columbia Public Schools
• Reports from Columbia Police Department and Public Health and Human Services
• Discussion of Commission Name and Goals

The Substance Use Prevention Advisory Commission met and received reports on local enforcement of marijuana regulations, tobacco retailer audits, and the community health assessment. No formal decisions were made beyond approving the agenda and minutes. The next meeting is scheduled for November 13, 2024.

• Approved meeting agenda (unanimous)
• Approved draft minutes from May 8, 2024 (unanimous)

Water and Light Advisory Board

The board will review the FY 2025 Operations & Maintenance Budget and Capital Improvement Plan for water and electric services. Members will also evaluate cash reserve policy targets and review renewable energy ordinance recommendations.

• Review of FY 2025 Operations & Maintenance Budget for Electric and Water
• Review of FY 2025 Capital Improvement Plan for Electric and Water
• Evaluation of Electric and Water projected cash reserve targets
• Review of Renewable Ordinance Recommendations and CEC comments
• Quarterly updates on utility disconnections and the 2018 Water Ballot Project

Citizens Police Review Board

The Citizens Police Review Board will review a report on technology exploration and discuss the impact of SB 754. The board will also provide status updates on audits of 2023 police complaints regarding use of force, search and seizure, and discourtesy.

• Report on technology exploration by Assistant Chief Paul Dickinson
• Discussion of SB 754 and a draft ordinance
• Status updates on audits of 2023 complaints
• Discussion on televising meetings
• Closed session to discuss records protected by Sections 610.021(14) and 590.502 RSMo

The Citizens Police Review Board approved a motion to send a report to the City Council recommending, unless the current structure can be preserved, replacing the CPRB with two civilian oversight boards (a policy board and a conduct board) to comply with SB 754. The board also discussed technology updates, outreach efforts, and audits of 2023 complaints, and voted to enter closed session. No other substantive decisions were made.

• Approved report to City Council recommending two-board solution under SB 754 (unanimous)
• Approved agenda (unanimous)
• Approved July 10, 2024 open meeting minutes (unanimous)
• Approved July 10, 2024 closed meeting minutes (unanimous)
• Reached consensus to continue monthly meetings
• Reached consensus to take no action on televising meetings
• Voted to enter closed session (unanimous)

Columbia Police Chief's Vehicle Stop Committee

The agenda for this meeting consists of procedural boilerplate. No specific policy decisions, contracts, or ordinances are listed for action.

Planning and Zoning Commission

The Planning and Zoning Commission held a work session to review staff research on residential lot sizes and coverage across R-1, R-2, and R-MF districts. No formal decisions were made; the discussion focused on refining the analysis and considering potential zoning changes, such as a possible new district between R-1 and A. Staff will present refined data at the next work session.

• Approved meeting agenda unanimously
• Approved July 18, 2024 work session minutes unanimously (Placier abstaining)

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings for two property requests. The body will discuss a conditional use permit for a short-term rental and a request to rezone a residential property.

• Case # 193-2024: Conditional Use Permit for a short-term rental at 307 St. Joseph Street, Unit D
• Case # 197-2024: Request to rezone 119 Fyfer Place from R-1 (One-family Dwelling) to R-2 (Two-Family Dwelling)

The Planning and Zoning Commission approved a conditional use permit for a short-term rental at 307 St. Joseph Street, Unit D, and recommended approval of a rezoning at 119 Fyfer Place from R-1 to R-2. Both motions passed 7-0 and will be forwarded to the City Council.

• Approved CUP for short-term rental at 307 St. Joseph Street, Unit D (7-0)
• Approved rezoning of 119 Fyfer Place from R-1 to R-2 (7-0)

Disabilities Commission

The Disabilities Commission will receive an update from the Columbia Police Department regarding accessibility and law enforcement. Members will also discuss adding accessibility as a separate category in the City's Strategic Plan.

• Presentation from Police Chief Jill Schlude on accessibility and law enforcement
• Discussion on including accessibility in the City's Strategic Plan
• Review of evaluation forms for the COMO Accessibility Plan
• Discussion regarding Disability Caravan at Boone County Family Resources

The Disabilities Commission voted to send a letter to the strategic plan task force requesting that Disability Accessibility be added as a separate category in the City's Strategic Plan. The commission also heard a presentation from Police Chief Jill Schlude on accessibility and law enforcement, and tabled a review of evaluation forms for the COMO Accessibility Plan to a future date.

• Approved agenda (all in favor)
• Approved July 11, 2024 minutes as amended (all in favor)
• Passed motion to send letter requesting Disability Accessibility be added to City's Strategic Plan (all in favor)
• Tabled review of evaluation forms for COMO Accessibility Plan

Columbia Area Transportation Study Organization (CATSO)

The Columbia Area Transportation Study Organization (CATSO) Technical Committee is meeting to review updates to the Metropolitan Transportation Plan. The body will discuss amendments to the FY 2024-2027 Transportation Improvement Program (TIP) and review drafts for the FY 2025-2028 TIP and FY 2025 Unified Planning Work Program (UPWP).

• Metropolitan Transportation Plan update
• FY 2024-2027 Transportation Improvement Program (TIP) amendment
• Draft FY 2025-2028 Transportation Improvement Program (TIP)
• Draft FY 2025 Unified Planning Work Program (UPWP)

The CATSO Technical Committee voted to recommend that the Coordinating Committee approve the FY 2025-2028 Transportation Improvement Program (TIP) and the FY 2025 Unified Planning Work Program (UPWP) at its August 22, 2024 meeting. The committee also recommended approval of an amendment to the FY 2024-2027 TIP to increase GoCOMO transit maintenance and operations funding. All recommendations passed unanimously.

• Recommended approval of FY 2024-2027 TIP amendment increasing GoCOMO transit funding (unanimous)
• Recommended approval of draft FY 2025-2028 TIP (unanimous)
• Recommended approval of draft FY 2025 UPWP (unanimous)
• Approved agenda as written (unanimous)
• Approved May 1, 2024 meeting minutes (unanimous)

Community Land Trust Organization Board

The Community Land Trust Organization Board will review financial statements and discuss the budget and floor plan for 903 N. Garth. The board is also considering amendments to its bylaws and home buyer selection policy. A closed session is scheduled to discuss the purchase, sale, or leasing of real estate.

• Discussion of budget proposal and floor plan for 903 N. Garth
• Review of ARPA fund expenditure considerations
• Proposed amendments to Bylaws and Home Buyer Selection Policy
• Review of revised Donation Policy
• QuickBooks annual renewal

The Board approved a motion to propose negotiations with Job Point to fill a $50,000 funding gap, contingent on the property at 903 N. Garth being turned over to the Land Trust. They also approved creating external marketing materials by October 24, sending up to 2 people to a conference, and renewing QuickBooks. The meeting included a closed session to discuss real estate matters.

• Approved motion to propose negotiations with Job Point to fill $50,000 gap, contingent on 903 N. Garth transfer (6-0)
• Approved motion to have external marketing material ready by October 24 (6-0)
• Approved motion to send up to 2 people to Reclaiming Vacant Properties Conference (6-0)
• Approved QuickBooks annual subscription renewal (6-0)
• Approved agenda as amended (6-0)
• Approved July 10, 2024 meeting minutes (6-0)
• Approved Treasurer's Report (6-0)
• Approved motion to enter closed session for real estate discussion (6-0)

Commission on Human Rights

The Commission on Human Rights will meet to review revisions to the complaint form and discuss HREP proposals. The body will also plan for the Mid-MO Pride Fest and enter a closed session to discuss pending legal cases.

• Revision to the Complaint Form
• HREP Proposals
• Mid-MO Pride Fest Planning
• Closed session regarding pending cases pursuant to Section 610.021(1) RSMo

Historic Preservation Commission

The Columbia, Missouri Historic Preservation Commission will hold a regular meeting to discuss staff reports on urban conservation overlay studies and grant updates, review seven demolition permit applications, and receive updates on the McKinney Building Task Force and CoMo Preservation Partnership. The meeting is procedural with no formal decisions listed.

• Urban Conservation Overlay Study - Districts & Alternatives (East Campus, North Central, West Central options)
• FY 2025 CLG Grant Pre-Application (Benton-Stephens II) due August 15
• Demolition permit applications for 2016 Hillcrest Drive, 1110 Cosmos Place, 22 E. Ash Street, 1406 Court Street, 305 Waugh Street, 309 Waugh Street, and 21 Pendleton Street

The Historic Preservation Commission approved its agenda and July minutes, and closed review of seven demolition permit applications without taking action. Commissioner Gartner agreed to draft a letter to Council or consultants expressing concerns about the Urban Conservation Overlay Study, particularly regarding the East Campus neighborhood. Staff reported updates on CLG grants and the McKinney Building task force, with no new business discussed.

• Approved agenda as distributed (unanimous)
• Approved July 2, 2024 meeting minutes (unanimous)
• Closed review of demolition permit applications for 7 properties (unanimous)
• Commissioner Gartner to draft letter on Urban Conservation Overlay Study concerns

City Council

The Columbia City Council will hold a closed session to discuss real estate transactions and pending litigation under Missouri law. Afterward, the council will continue an open budget discussion. No formal decisions are listed on this agenda.

The City Council met in pre-council session, voted unanimously to enter a closed meeting to discuss real estate transactions and legal matters, and returned to open session for continued budget discussion. No substantive decisions were made during the open portion of the meeting.

• Motion to enter closed session for real estate and legal discussions approved (6-0)

City Council

The City Council will hold public hearings on the FY 2025 Annual Budget and the 2024 Renewable Energy Plan. The body is also voting on updates to water rates, rental unit conservation laws, and parks and recreation fees.

• Public hearing for FY 2025 Annual Budget (PH28-24)
• Proposed 2024 property tax rates (B178-24)
• Water rate amendments (B168-24)
• Rental Unit Conservation Law provisions and fee changes (B167-24)
• Broadway sidewalk project agreement from Maplewood Drive to West Boulevard (B171-24)

The Council approved the FY 2025 Annual Budget, water rate changes, and the 2024 Renewable Energy Plan, all unanimously. It also enacted several bills including a sidewalk project agreement and a Vision Zero grant, and continued budget-related bills to the next meeting. The Council directed staff to phase out the CASH and HELP programs and to prepare a Ward 2 pollinator aesthetics pilot report.

• Approved FY 2025 Annual Budget (unanimous)
• Approved water rate changes (unanimous)
• Approved 2024 Renewable Energy Plan (unanimous)
• Enacted B171-24 sidewalk project agreement (5-0, Meyer absent)
• Enacted B172-24 Vision Zero grant acceptance (unanimous)
• Approved consent agenda bills and resolutions (unanimous)
• Directed staff to phase out CASH and HELP programs (unanimous)
• Approved Ward 2 pollinator aesthetics pilot report (5-1, Buffaloe no)

Mayor's Council on Physical Fitness and Health

The Mayor's Council on Physical Fitness and Health will meet to plan the Winter Well-Being Expo. Members will discuss the event's date, location, logistics, and promotion.

• Discussion of Nov. 2, 9 a.m. - 12 p.m. date for Winter Well-Being Expo
• Planning of event location and logistics
• Planning of event promotion

Mayor's Council on Physical Fitness and Health

The Mayor's Council on Physical Fitness and Health will discuss how to spend its remaining budget. Members will also review the Splat and Family Fun Fest and receive a report on the Winter Well-Being Expo.

• Discussion of remaining budget expenditures
• Splat and Family Fun Fest recap
• Winter Well-Being Expo subcommittee report
• Discussion of Mayor's Awards 2025

Convention and Visitors Advisory Board

The Convention and Visitors Advisory Board will consider the Convention Center Market & Feasibility Study under old business. No new business items are scheduled. Staff reports from the CVB, The District, and the Boone County Commission will be presented. The meeting will conclude with public comments and set the next meeting for August 26, 2024.

• Review of Convention Center Market & Feasibility Study (old business)

The board heard a presentation from consultants on the ongoing convention center market and feasibility study, covering research methods, industry trends, and potential funding sources. No formal decisions were made; the board approved the agenda and previous minutes as written.

• Approved agenda as written
• Approved minutes as written

City Council

The City Council will conduct a budget work session. The meeting also includes a closed session to discuss sealed bids and proposals.

• Budget work session
• Closed session regarding sealed bids and proposals

The City Council held a work session to review the FY25 budget, with Finance Director Matthew Lue presenting updates, fund breakdowns, priorities, and revenue forecasts. No formal decisions or votes were made during the session. The meeting included a closed session to discuss sealed bids and proposals, as permitted by state law.

• Went into closed session to discuss sealed bids and proposals (motion by Mayor Buffaloe, seconded by Council Member Foster)
• Reviewed FY25 budget presentation, including new Office of Violence Prevention, police and fire staffing additions, and fleet replacement requests

Climate and Environment Commission

The Climate and Environment Commission will review recommendations for the WLAB Renewable Energy Ordinance. The body will also discuss a progress report on the CAAP Review and an invitation for stakeholder interviews from the Columbia Area Transportation Study Organization (CATSO).

• Review of WLAB Renewable Energy Ordinance recommendations
• Columbia Area Transportation Study Organization (CATSO) stakeholder interview invitation
• Progress Report on CAAP Review
• Sunshine Law Presentation
• Nature Wellness Hike

The Climate and Environment Commission voted to send its recommendations for the WLAB Renewable Energy Ordinance to the City Council. The commission also authorized a small budget for a wellness hike and received a presentation on the Missouri Sunshine Law.

• Approved forwarding WLAB Renewable Energy Ordinance suggestions to City Council (unanimous)
• Authorized up to $100 for beverages and food for the nature wellness hike (unanimous)
• Approved June 25, 2024 meeting minutes (passed; 2 abstentions)
• Approved meeting agenda (unanimous)

Commission on Cultural Affairs

The Commission on Cultural Affairs will meet to ratify scores and finalize funding levels for FY25 annual arts grants. The meeting includes a public hearing for comments on the funding process. Members will also receive updates on the city budget and the Columbia Arts Fund.

• Ratification of scores and funding levels for FY25 annual arts grants
• Public hearing on the arts grant funding process
• City Budget Update
• Columbia Arts Fund Update
• Status of FY24 Funding

The Commission on Cultural Affairs voted unanimously to ratify FY25 annual arts grant scores, finalize funding levels under two scenarios ($116,500 and $166,500), and approve all stipulations for 10 applicant organizations. The decision allows staff to prepare contracts once the City Council approves the FY25 budget in mid-September. No other substantive decisions were made; other items were reports or updates.

• Approved agenda and June 10, 2024 minutes (unanimous)
• Approved FY25 grant scores, funding levels in both scenarios, and all stipulations (8-0, 3 excused, 1 unexcused)
• Approved stipulations for 10 organizations including GreenHouse Theatre Project, Jabberwocky Studios, Maplewood Barn Association, Orr Street Studios Artists Guild, Talking Horse Productions, Curators of the University of Missouri, The Missouri Review, Theater Reaching Young People & Schools, Vidwest, and 'We Always Swing' Jazz Series

Building Construction Codes Commission

The meeting scheduled for July 22, 2024, was cancelled. The agenda contained only procedural boilerplate.

Parks and Recreation Commission

The Parks and Recreation Commission will hold a public hearing on Westwinds Park improvements and discuss a proposed fee schedule for the FY25 budget. The meeting will also receive reports on council-approved repairs, a USDA cost-share agreement, bicycle and pedestrian updates, capital projects, and recreation services.

• Public hearing on Westwinds Park improvements
• FY25 fee proposal discussion
• ARC repairs appropriation
• USDA-U.S. Forest Service cost-share agreement review
• Capital project report

Planning and Zoning Commission

The Columbia Planning and Zoning Commission will hold a work session to review a status report on the Central Columbia Urban Conservation Ordinance and Design Guidelines. The meeting includes procedural items such as approval of the agenda and minutes from the June 20 work session.

• Status report on Central Columbia Urban Conservation Ordinance and Design Guidelines

The Planning and Zoning Commission held a work session to review the Central Columbia Urban Conservation Ordinance and Design Guidelines. No formal decisions were made; the Commission provided feedback on the consultant's work, requesting more qualitative research, raw public comments, and a housing stock analysis. A follow-up public meeting is planned to clarify the development scenarios.

• Adopted meeting agenda unanimously (7-0)
• Adopted June 20, 2024 work session minutes as presented
• Requested consultant provide raw public comments and more qualitative research
• Requested housing stock analysis and more GIS data from consultant
• Requested 3D models include proposed 'small lot' standards

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings on several land-use requests. These include a large residential subdivision and rezoning on Creasy Springs Road, a rezoning for office use on Smith Drive, and a short-term rental permit on Clinkscales Road.

• Case # 184-2024: Preliminary Plat for 122 lots at 2899 Creasy Springs ('Bennett Ridge')
• Case # 185-2024: Rezoning 22.26 acres from Agricultural to R-2 at 2899 Creasy Springs Road
• Case # 183-2024: Rezoning 4.82 acres from R-1 to Mixed Use - Office at 4414 Smith Drive
• Case # 177-2024: Conditional Use Permit for short-term rental at 400 Clinkscales Road

The Planning and Zoning Commission recommended approval of a rezoning of 22.26 acres at 2899 Creasy Springs Road from Agricultural to R-2 (7-0) and approved the 122-lot Bennett Ridge preliminary plat with conditions (7-0). The commission also recommended approval of a short-term rental conditional use permit at 400 Clinkscales Road (7-0) and denied a rezoning request at 4414 Smith Drive (6-1).

• Approved rezoning of 22.26 acres at 2899 Creasy Springs Road from A to R-2 (7-0)
• Approved Bennett Ridge preliminary plat with technical corrections and pedestrian connection between Ella and Eliah (7-0)
• Approved conditional use permit for short-term rental at 400 Clinkscales Road, max 210 nights/year (7-0)
• Denied rezoning of 4.82 acres at 4414 Smith Drive from R-1 to M-OF (6-1)

Bicycle and Pedestrian Commission

The commission will discuss a proposal for the COLT RR Greenway. The meeting also includes staff reports on Vision Zero, Parks & Recreation, and planning.

• COLT RR Greenway Proposal
• MoDOT response to Bike/Ped Improve I-70 Design meeting notes
• Rollins Road Traffic Calming IP Meeting report
• St. Charles Sidewalk Public Hearing report

The Commission approved a motion to notify the Mayor, City Manager, and Public Works about recommended pedestrian connections for the Improve I-70 project that currently lack funding. Staff provided updates on Vision Zero grants, trail repairs following heavy rain, and new commission appointments.

• Approved motion for Chair Boyd to email Mayor, City Manager, and Public Works regarding unfunded Improve I-70 pedestrian connections
• Approved meeting agenda

Tree Board

The Tree Board will elect a Chair, Vice Chair, and Treasurer for the upcoming year. Members will also discuss the fiscal year budget and potential community forestry cost share projects.

• Election of Chair, Vice Chair, and Treasurer
• Discussion of fiscal year budget
• Discussion of community forestry cost share projects
• Discussion of Missouri Community Forestry Conference
• Update from the city arborist on current issues and projects

The Tree Board voted to use budget funds to purchase booth space at the Missouri Community Forestry Council's annual state conference in August. The board also voted to retain current officers and tabled the discussion on community forestry cost share projects.

• Approved purchase of booth space at the Missouri Community Forestry Council conference (7-0)
• Voted to retain current officers (7-0)
• Tabled discussion on community forestry cost share projects (7-0)
• Approved meeting agenda (7-0)
• Approved minutes of the last meeting (7-0)

Public Transit Advisory Commission

The commission will review updates on a transit study and a bus stop evaluation matrix. The meeting includes a presentation on the Sunshine Law by Earl Kraus and a review of June FY 2024 ridership data.

• Transit Study Update
• Bus Stop Evaluation Matrix
• Sunshine Law presentation by Earl Kraus
• June FY 2024 ridership data review

The commission voted to send a revised letter to City Council concerning sleep apnea and driver retention. Members also discussed criteria for a bus stop evaluation matrix and received an update on the Tiger contract.

• Approved agenda (unanimous)
• Approved June 18 minutes (unanimous)
• Approved motion to send revised sleep apnea letter to City Council (unanimous)

Finance Advisory and Audit Committee

The committee will review the FAAC structure, mandate, and the July 12, 2024, monthly economic report. Members will also vote on whether to make the interim chair the continuing chair.

• Vote to make Interim FAAC Chair continuing Chair
• Review of Monthly Economic Report 07.12.24
• FAAC Structure/Mandate Review
• Legal Update

City Council

The agenda consists of procedural boilerplate. The council will meet to discuss attorney-client communications and personnel matters in a closed session.

• Closed session regarding confidential communications with attorneys
• Closed session regarding hiring, firing, disciplining, or promoting employees
• Closed session regarding individually identifiable personnel records

The City Council met in a closed session to discuss legal communications and personnel records. No substantive public decisions were recorded.

• Approved motion to enter closed session to discuss legal actions and personnel matters

City Council

The Columbia City Council will hold public hearings and votes on several key items including a proposed annexation of property at 1003 E. Brown School Road, updates to short-term rental licensing and hotel taxes, and the FY 2025 Capital Improvement Project Plan. The meeting also includes second readings and votes on multiple development plats and ordinances, as well as first readings of new business items like fee amendments and water rate changes.

• Annexation vote for 1003 E. Brown School Road property
• Second readings on short-term rental licensing (B151-24) and hotel tax ordinance (B152-24)
• FY 2025 Capital Improvement Project Plan public hearing (PH24-24)
• Final plats for Copperstone Corner Plat 1, Bever Estate, and Spring Brook Park
• Intergovernmental agreement with MU for shuttle bus service (B158-24)

The Columbia City Council approved new business licensing regulations for short-term rentals (B151-24) after amending insurance and fee provisions, and enacted changes to hotel/motel taxation (B152-24). The council also approved the Copperstone Corner and Diventures of Columbia development plans, adopted the FY 2025-2029 Citizen Participation Plan for CDBG and HOME funds, and passed a consent agenda of bills and resolutions. Appointments to boards and commissions were made, and public hearings were held on annexation and the FY 2025 Capital Improvement Project Plan.

• Enacted B151-24 establishing short-term rental business licensing (4-2, Waterman and Meyer voting no)
• Amended B151-24 to allow short-term rental insurance as endorsement/rider to homeowner policy (5-1, Waterman no)
• Amended B151-24 to add no business license fee for short-term rentals until July 1, 2026 (6-0)
• Defeated amendment to make short-term rental licensing 'optional' instead of 'required' (2-4)
• Enacted B152-24 amending hotel/motel taxation (6-0)
• Approved B153-24 Final Plat of Copperstone Corner Plat 1 (6-0)
• Approved B154-24 PD Plan of Diventures of Columbia (6-0)
• Adopted R134-24 FY 2025-2029 Citizen Participation Plan for CDBG and HOME funds (5-0, Peters absent)

Columbia Sports Commission

The commission will review the July Sports Commission Report and staff reports. Discussions include sports sales activities and an overview of the Tourism Development Program.

• July Sports Commission Report
• Sports Sales Activities report
• Tourism Development Program overview

The commission discussed past and upcoming sporting events and received an overview of the Tourism Development Program's funding categories. No substantive policy decisions or funding approvals were made during the meeting.

• Approved the meeting agenda
• Approved May meeting minutes

Board of Health

The Board of Health will review the 2023 Live Well Boone County Community Health Assessment. The meeting also includes a report from Director Stephanie Browning.

• 2023 Live Well Boone County Community Health Assessment discussion
• Director's Report by Stephanie Browning

Disabilities Commission

The commission will discuss the evaluation for the COMO Accessibility Plan. The meeting also includes a discussion regarding the name of the Disabilities Commission and responses from city staff on previous topics.

• Discussion of Evaluation for COMO Accessibility Plan
• Discussion of Name of Disabilities Commission
• Response from City Staff on February Meeting Topics

The Disabilities Commission decided to provide a mid-year assessment of the COMO Accessibility Plan to City Council as a report. The Commission also authorized funding for a booth at the Active on Aging, Health & Resources Fair.

• Approved mid-year progress report on COMO Accessibility Plan for City Council
• Approved use of budget for Active on Aging Fair registration fee
• Approved June 13, 2024 meeting minutes

Citizens Police Review Board

The Board is reviewing the status of audits for 2023 complaints regarding search and seizure, use of force, and discourtesy. Members will also receive a report on technology exploration and discuss upcoming conference details.

• Status update on audits of 2023 complaints
• Report on status of technology exploration
• Discussion of SB 754 impact
• Motion to enter closed session regarding protected records and complaint analysis

The Citizens Police Review Board approved a recommendation to the City Council to draft a plan for adapting ordinances to SB 754. This plan includes modifying complaint forms and restoring specific duties for Council-appointed citizens. The Board also discussed 2023 complaint audits and outreach efforts.

• Approved recommendation to City Council to draft a plan for adapting ordinances to SB 754 (7-0)
• Approved June 12, 2024 open meeting minutes (unanimous)
• Approved June 12, 2024 closed meeting minutes (unanimous)
• Approved motion to enter closed session to discuss protected records (8-0)

Community Land Trust Organization Board

The board will review previous meeting minutes and discuss several items of old business. New business includes a discussion regarding 903 N. Garth.

• Discussion of 903 N. Garth
• CCLT Banking Services
• External Marketing Materials (Land Trust Brochure)
• Expenditures of ARPA Funds
• Amendments to Bylaws

The Community Land Trust Organization Board approved a "Second Amendment to the 2024 Allocation Agreement" that codifies an alternate option for spending ARPA funds. The board also voted to table amendments to its bylaws until the August 7 meeting and asked city staff to bring more information on possible funding for a project at 903 N. Garth. Banking services research and marketing materials work were discussed but not decided.

• Approved the "Second Amendment to the 2024 Allocation Agreement" as written (7:0)
• Tabled "Amendments to Bylaws" to the August 7, 2024 meeting (7:0)
• Approved a motion asking city staff to bring more information on fully funding or subsidizing 903 N. Garth (7:0)
• Approved the agenda (6:0)
• Approved the June 5, 2024 meeting minutes (6:0)
• Adjourned the meeting at 7:39 p.m. (7:0)

Water and Light Advisory Board

The board will review monthly financial statements for electric and water usage. Discussion includes a water cost of service study scope and a review of the renewable energy ordinance.

• May 2024 electric and water financial statements
• June 2024 Power Cost Adjustment report
• Water Cost of Service Study Scope
• Review of Renewable Energy Ordinance and plans

The Water and Light Advisory Board agreed to proceed with a water cost of service study and approved changes to the renewable energy ordinance's fiscal schedule. The board also recommended requiring risk assessments for all new renewable energy projects.

• Approved moving forward with Water Cost of Service Study
• Approved changing renewable ordinance to a fiscal schedule
• Agreed to redefine 'eligible renewable energy'
• Recommended financial and physical risk assessments for new renewable energy projects
• Approved June 12, 2024 meeting minutes (unanimous)
• Approved meeting agenda (unanimous)

Mayor’s Task Force on McKinney Building Planning

The Mayor’s Task Force will review updates from working groups and community outreach. The agenda also includes an update on the final report and a scheduled community input meeting for July 27th.

• Update from Working Groups
• Community Outreach update
• Update on Final Report
• Community Input Meeting scheduled for July 27th

The Mayor’s Task Force on McKinney Building Planning reviewed updates from working groups and scheduled a public input meeting for July 27. The group decided there will be no meeting in August, with a draft report available for discussion on September 9.

• Approved agenda as written
• Approved revised minutes
• Scheduled public input meeting for July 27 at the McKinney Building
• Scheduled draft report discussion for September 9

Commission on Cultural Affairs

The Commission will review reports regarding the city budget and the Columbia Arts Fund. A public hearing will be held to discuss the FY25 annual arts grants process.

• Ratification of scores and finalization of FY25 annual arts grant funding levels
• Public hearing on grant funding process
• Review of status of FY24 funding

Commission on Human Rights

The Commission will review draft minutes from previous meetings and discuss revisions to the Complaint Form. New business includes follow-up on Juneteenth and planning for PrideFest.

• Revision to the Complaint Form
• Juneteenth Follow-Up
• PrideFest Planning
• Closed Session discussion regarding pending legal actions or litigation

The Commission on Human Rights approved three expenditures for the Mid-Missouri Pride Fest. Members also discussed Juneteenth event engagement and received a report on a police ride-along.

• Approved $250 Ally sponsorship for Mid-Missouri Pride Fest (unanimous)
• Approved $250 Press Kit sponsorship for Mid-Missouri Pride Fest (unanimous)
• Approved up to $50 for freeze pops and ice for Mid-Missouri Pride Fest (unanimous)
• Approved June 4, 2024 meeting minutes (unanimous)
• Approved May 7, 2024 closed meeting minutes (4-0-1)
• Approved June 4, 2024 closed meeting minutes (4-0-2)

Historic Preservation Commission

The commission will review a demolition permit application for 3705 W. Gibbs Road. The agenda also includes updates on the McKinney Building Task Force and Kirklin House, as well as a draft Memorandum of Understanding regarding CoMo Preservation.

• Demolition permit application for 3705 W. Gibbs Road
• McKinney Building Task Force updates
• Kirklin House updates
• CoMo Preservation Draft Memorandum of Understanding

The Historic Preservation Commission met July 2, 2024 with four of seven members present. It approved the agenda and the June 4, 2024 minutes, and voted to close review of a demolition permit application for a structure at 3507 W. Gibbs Road. A draft memorandum of understanding with CoMo Preservation was tabled to the August meeting, and staff reported no updates on the preservation plan or the Kirklin House.

• Approved the agenda as distributed (unanimous voice vote)
• Approved the June 4, 2024 meeting minutes as distributed (unanimous voice vote)
• Closed review of the demolition permit application for 3507 W. Gibbs Road (unanimous voice vote)
• Tabled the CoMo Preservation draft memorandum of understanding to the August meeting under Old Business
• Adjourned at 8:15 PM

City Council

The City Council will discuss the expansion of the Henderson Branch Sewer. The agenda also includes a motion to enter a closed session regarding legal actions, real estate transactions, and employee negotiations.

• Expansion of Henderson Branch Sewer

The City Council reviewed a summary of the potential economic and fiscal impacts of extending the Henderson Branch sewer line to the Midway area. No formal vote was recorded on the expansion. The Council then entered a closed session to discuss legal actions, real estate, and employee negotiations.

• Entered closed session to discuss litigation, real estate, and employee negotiations

City Council

The City Council will consider several development agreements, including preliminary and final plats for residential and office projects. The agenda also includes multiple scheduled public comments regarding police pensions, renewable energy, and cooling centers.

• Preliminary Plat of Richland Estates No. 2 near Olivet Road
• Preliminary Plat of Springbrook Crossing North at State Farm Parkway
• Major amendment for The Kitchen & Discovery Offices on Discovery Parkway
• Public hearing for a vehicle wash bay at the City sanitary landfill
• Public hearing for property annexation at Brown School Road and Highway 763

The Columbia City Council enacted the preliminary plat for Richland Estates No. 2 and approved a consent agenda containing multiple utility, transit, and development agreements, alongside various public comment and report presentations. The Council also voted unanimously to request a staff report regarding city sidewalk policies and maintenance.

• Enacted Bill B141-24 approving the preliminary plat of Richland Estates No. 2 (5-0)
• Enacted/Adopted all consent agenda bills (B142-24 through B150-24) and resolutions (R118-24 through R128-24) (5-0)
• Approved motion for a staff report regarding sidewalk policies, design, maintenance, and preservation (unanimous voice vote)

Airport Advisory Board

This procedural agenda outlines standard items for the Columbia Airport Advisory Board’s June 26, 2024 meeting. The board will approve May minutes, hear a marketing presentation from The Quotient Group, receive a report from Mike Parks, and take public comments. No substantive policy or budget decisions are listed.

• Approval of May 22, 2024 meeting minutes
• Marketing presentation by The Quotient Group
• Report from Mike Parks

Climate and Environment Commission

The Climate and Environment Commission will review a draft renewable energy ordinance presented by staff member Carolyn Amparan. The agenda also includes a request to co-sponsor a presentation by Doug Tallamy at the Mizzou Botanic Garden and a review of the final draft of the commission's 2023 annual report. The meeting will conclude with task updates and public comments.

• Presentation on the draft Renewable Energy Ordinance by Carolyn Amparan
• Review of the Water & Light Advisory Board's renewable energy ordinance materials
• Request to co-sponsor a Doug Tallamy presentation at the Mizzou Botanic Garden
• Review of the final draft of the 2023 Climate and Environment Commission Annual Report

The Climate and Environment Commission approved a $500 payment for a presentation by entomologist Doug Tallamy, with one commissioner voting against it. The group also approved the final draft of their 2023 highlights for the annual report and reviewed a draft renewable energy ordinance from the Water and Land Advisory Board. Staff reported that a new Environmental Programs Coordinator will be hired by Fall 2024.

• Approved $500 payment for Doug Tallamy presentation (9-1)
• Approved 2023 CEC highlights final draft for CAAP annual report (unanimous)
• Agreed to send comments on renewable energy ordinance draft to WLAB Chair
• Approved agenda and May meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Convention and Visitors Advisory Board

The Columbia Convention and Visitors Advisory Board will meet at the Walton Building to approve the agenda and minutes. The board will review a market and feasibility study for the convention center. Staff will also present reports from The District and the Boone County Commission.

• Convention Center Market & Feasibility Study
• June CVB Staff Report
• Report from The District
• Report from the Boone County Commission
• Approval of April 29, 2024 minutes

The Convention and Visitors Advisory Board approved its agenda and prior minutes, then received an update on a convention center market and feasibility study being conducted by CSL International, which will hold stakeholder interviews in late July. The board also discussed the lack of a city response to its letter about Treeline Productions and asked staff to follow up with the city manager. No funding, contracts, or zoning actions were decided.

• Approved the agenda as written (motion by Cristal, second by Marcks; passed)
• Approved the previous minutes as written (motion by Hargrove, second by Cristal; passed)
• No Old Business items; board asked staff to seek a city manager response on the Treeline Productions letter
• Received update on CSL International convention center market and feasibility study; stakeholder interviews set for late July
• Heard June CVB staff report, including new VisitColumbiaMO website and upcoming events
• Adjourned at 12:30 p.m.; next meeting July 29, 2024

Building Construction Codes Commission

The scheduled meeting for the Building Construction Codes Commission has been cancelled. No business will be conducted at this time.

Parks and Recreation Commission

This agenda is primarily procedural, covering standard commission business, officer elections, and report approvals. The commission will also schedule its next meeting and conduct a post-meeting tour of several city park improvement projects. The tour covers ongoing work at multiple park locations that serve local residents.

• Election of commission officers
• Approval of May 2024 minutes and monthly report
• Next meeting set for July 18 at Hillcrest Community Center
• Post-meeting tour of park projects including Cosmo Bike Park and MU Health Care Pavilion Expansion

Planning and Zoning Commission

The Commission will review a staff report regarding zoning district acreage patterns. The meeting also includes discussion of proposed use-specific standards and UDC amendments related to small lots.

• Zoning District Acreage Patterns staff report
• Small Lots - Proposed use-specific standards/UDC amendments

The Planning and Zoning Commission held a work session on June 20, 2024, with no substantive decisions or votes recorded. Commissioners approved the agenda and the June 6, 2024 minutes as amended, then discussed zoning district acreage data and proposed use-specific standards for small lots. Staff said they would continue developing 'cohesion' standards based on modified neighborhood protection rules and report back; no recommendation was made on the inclusionary zoning memo.

• Adopted the meeting agenda as presented (unanimous)
• Approved the June 6, 2024 work session minutes as amended
• No formal recommendation made on the inclusionary zoning memo
• Commissioners supported staff pursuing 'cohesion' standards using modified neighborhood protection standards (no vote recorded)
• Staff to establish January 2 as the annual date for zoning district acreage data collection (no vote recorded)
• Staff to work with Mr. Kunz and the GIS tech on lot size data and provide it to the Commission as available (no vote recorded)
• Meeting adjourned at 6:55 pm

Planning and Zoning Commission

The Commission is considering a request to rezone 18.62 acres from residential to Mixed Use - Corridor district, subject to annexation. The agenda also includes a preliminary plat request for a single lot to be known as 'Central Humane Society'. Both items were previously tabled at the June 6, 2024 meeting.

• Rezoning of 18.62 acres at 1003 East Brown School Road to M-C (Mixed Use - Corridor)
• Preliminary plat for 'Central Humane Society' single lot

The Planning and Zoning Commission voted 6-0 to recommend rezoning 18.62 acres at 1003 East Brown School Road to M-C (Mixed Use - Corridor) for a planned Central Missouri Humane Society campus, despite staff recommending denial. The Commission also voted 6-0 to recommend approval of the related 1-lot preliminary plat known as "Central Humane Society." Both recommendations now go to City Council. Three commissioners were absent.

• Recommended approval of rezoning 18.62 acres at 1003 E Brown School Road to M-C, subject to annexation (6-0); staff had recommended denial
• Recommended approval of the 1-lot preliminary plat "Central Humane Society" (6-0); staff had recommended denial
• Approved the June 20, 2024 meeting agenda (unanimous)
• Approved the June 6, 2024 regular meeting minutes (unanimous)
• Adjourned at 8:49 p.m.; next meeting July 18, 2024 at 7 p.m. (tentative)

Public Transit Advisory Commission

The commission will discuss the Sidewalk Master Plan and updates regarding DOT certification and HR policy. The meeting includes a review of Go COMO ridership data for May.

• Sidewalk Master Plan discussion
• DOT Certification, Sleep Apnea, and HR Policy discussion
• Go COMO Ridership Data for May

The Public Transit Advisory Commission approved the meeting agenda and minutes, received presentations and updates on the Sidewalk Master Plan and DOT sleep apnea testing policies, and heard reports on Go COMO ridership and electric buses. The commission unanimously approved a motion asking the city council to consider allocating funds in the FY26 budget to cover sleep apnea test costs for current city employees.

• Approved agenda (unanimous)
• Approved May 21 minutes (unanimous)
• Approved motion requesting city council consider allocating funds in the FY26 budget to cover the cost of sleep apnea tests for current city employees (unanimous)

Finance Advisory and Audit Committee

The committee reviewed monthly economic data regarding inflation, unemployment, and housing trends. Staff provided updates on the timing for upcoming Capital Improvement Program and FY 25 Budget presentations to the City Council.

• CIP budget presentation scheduled for second July meeting
• FY 25 Budget presentation scheduled for beginning of August
• April Use tax collections totaled approximately $815,004
• June marijuana-related excise tax collection was $112,668
• Vote for new FAAC Chair scheduled for July 15 meeting

The committee reviewed budget updates, capital improvement projects, and a monthly economic report. No substantive policy decisions were made, and the vote for a continuing chair was deferred to the July 15 meeting.

• Approved meeting agenda (unanimously)
• Adjourned meeting (unanimously)

City Council

The City Council will conduct applicant interviews for the Water and Light Advisory Board and the Planning and Zoning Commission. No other business items are listed on this agenda.

• Water and Light Advisory Board applicant interviews
• Planning and Zoning Commission applicant interviews

The City Council interviewed three applicants for the Water and Light Advisory Board and one applicant for the Planning and Zoning Commission. No other substantive decisions were recorded.

• Conducted interviews for three Water and Light Advisory Board applicants
• Conducted interview for one Planning and Zoning Commission applicant
• Requested a closed pre-council meeting for July 15, 2024, at 5:00 p.m.

City Council

The Columbia City Council will hold public hearings on a proposed municipal services center and salt storage facility near Nifong Boulevard, which would change local infrastructure and maintenance operations. During Old Business and the Consent Agenda, council members are scheduled to vote on multiple rezoning requests that affect housing density, budget amendments for safety upgrades at the Sanford-Kimpton Building, and service contracts for police software. Several new residential plats and code amendments will also receive their first reading for future consideration.

• Public hearing on construction of a Municipal Services Center and salt storage building west of Sinclair Road and south of Nifong Boulevard
• Consent agenda vote to rezone 5301 E. St. Charles Road from single-family (R-1) to multi-family (R-MF) use
• Budget amendments adding a Utilities Department position and transferring funds for safety enhancements at the Sanford-Kimpton Building
• Contracts for police officer scheduling software with Visual Computer Solutions, Inc. and crime scene mapping tools from FARO Technologies, Inc.
• First readings for preliminary plats of Richland Estates No. 2 and Springbrook Crossing North near Olivet Road and State Farm Parkway

The City Council approved the construction of a new Municipal Services Center – South facility and salt storage building. The council also enacted several zoning changes, approved the FY 2024 Annual Action Plan for CDBG and HOME funds, and appointed multiple members to city boards and commissions.

• Authorized construction of Municipal Services Center – South and salt storage building (unanimous)
• Approved FY 2024 Annual Action Plan for CDBG and HOME funds (6-0)
• Enacted voluntary annexation and R-1 zoning for property at Olivet Road and Richland Road (6-0)
• Approved adding a position to the Utilities Department budget (6-0)
• Rezoned 5301 E. St. Charles Road from R-1 to R-MF (6-0)
• Approved Final Plat of Ridgeway Subdivision Plat 2 (6-0)
• Authorized third amendment to collective bargaining agreement with Firefighters Local 1055 (6-0)
• Authorized staff to proceed with acceptance of a donated piano (5-1)

Police Retirement Board

The Police Retirement Board will conduct a meeting regarding the Police Retirement Fund. The agenda includes discussions on DROP and the Retire Register.

• Police - DROP 6-14-24
• Police - Retire Register 6-14-24

Investment Committee

The committee will review the UBS presentation regarding the City of Columbia Police and Fire Pension portfolio. The meeting includes a review of CDOF IV Q2 2024 and an actuarial report.

• UBS Presentation: City of Columbia P&F Pension
• CDOF IV Q2 2024 (UBS) Portfolio Review
• Police and Fire Actuarial Report

Firefighters' Retirement Board

The board will review financial reports including the Fire Retirement Fund and the Fire Retiree Register. The agenda also includes a DROP report.

• Fire - DROP 6-14-24 financial report
• Fire Retiree Register
• Fire Retirement Fund

Disabilities Commission

The commission will discuss the Business Loop 70 Corridor Project and evaluate the COMO Access Plan. Members will also review topics from February meetings and discuss the National ADA Symposium.

• Business Loop 70 Corridor Project discussion
• COMO Access Plan evaluations
• National ADA Symposium discussion
• Discussion of Disabilities Commission name

The Commission selected Samantha Binning for the 2024 Senator Chuck Graham Award. Members also voted to submit written testimonials from the National ADA Symposium to the City Council. The group discussed potential changes to the Commission's name and reviewed accessibility updates for city planning.

• Awarded 2024 Senator Chuck Graham Award to Samantha Binning (Approved)
• Approved motion to submit written testimonials from National ADA Symposium to City Council (Approved)
• Approved June 13, 2024 agenda (Approved)
• Approved May 9, 2024 meeting minutes (Approved)

Parking Advisory Commission

The commission will review an update regarding the 8th & Cherry Garage and discuss parking revenue. The meeting also includes a Sunshine Law presentation.

• 8th & Cherry Garage Update
• Parking Revenue discussion

Water and Light Advisory Board

The board will review the 2023 and 2024 Renewable Energy Plans along with the City Renewable Energy Ordinance. The meeting also includes updates on water quality, power cost adjustments, and water project funding.

• Review of 2023 and 2024 Renewable Energy Plans
• Review of City Renewable Energy Ordinance
• 2023 Water Quality Report
• May 2024 Power Cost Adjustment (PCA) Report
• 2018 water bond project status update

The board approved minutes from May 8 and May 9, 2024. Members discussed a projected $7.8 million increase in power costs and reviewed seven recommendations for the renewable ordinance, though no formal motion was made on those recommendations.

• Approved May 8, 2024 meeting minutes (unanimous)
• Approved May 9, 2024 meeting minutes (unanimous)
• Approved meeting agenda (unanimous)

Housing and Community Development Commission

The Housing and Community Development Commission will meet to discuss the ranking of requests for Fiscal Year 2025 Community Development Block Grant (CDBG) and HOME funds. The meeting also includes the approval of minutes from the May 15 and May 22, 2024, meetings.

• Discussion of FY 2025 CDBG Requests and Rankings
• Discussion of FY 2025 HOME Requests and Rankings
• Approval of May 15, 2024 Meeting Minutes
• Approval of May 22, 2024 Meeting Minutes

The Housing and Community Development Commission unanimously approved funding recommendations for FY 2025 HOME and CDBG grants. The decisions include specific allocations for non-profits and city projects, with some funds held as contingencies for rental production.

• Approved FY 2025 HOME funding as presented, including $75,000 for Columbia Housing Authority and $37,500 each for two Habitat for Humanity projects (8-0)
• Approved holding $100,000 in HOME rental production funds as contingent funding for CMCA and Woodhaven (8-0)
• Approved FY 2025 CDBG funding including $200,000 for Woodhaven facility renovations and $112,000 for home rehab (8-0)
• Approved $75,000 CDBG funding for Job Point and $50,000 for the Women's Business Center (8-0)
• Approved $75,000 CDBG funding for a Pershing sidewalk project (8-0)
• Approved $60,000 CDBG funding for the Blind Boone Center (8-0)
• Approved $90,000 CDBG funding for Services for Independent Living (8-0)
• Approved $50,000 CDBG funding for Love Columbia (8-0)

Citizens Police Review Board

The Board will receive status updates on 2023 complaint audits and proposed changes to Code Section 21-52(H). Discussion includes a report on technology exploration from Assistant Chief Paul Dickinson. The Board may also enter a closed session to discuss protected records and specific appeals.

• Status updates on 2023 complaint audits
• Proposed changes to Code Section 21-52(H)
• Report on technology exploration by Assistant Chief Paul Dickinson
• Closed session discussion of appeals CPRB 2024-0005, 2024-0006, and 2024-0007

The Board approved the open and closed meeting minutes from May 8, 2024. Members discussed the impact of state legislation SB 754 and decided to postpone the review of police policies. The meeting concluded with a vote to enter closed session to discuss legally protected records.

• Approved meeting agenda (unanimous)
• Approved May 8, 2024 open meeting minutes (unanimous)
• Approved May 8, 2024 closed meeting minutes (unanimous)
• Reached consensus to wait on the review of police policies
• Approved motion to enter closed session to discuss protected records (8-0)

Board of Adjustment

The Board of Adjustment will hold a public hearing regarding Case # 160-2024. The request seeks approval for a 5-foot variance to allow a paved parking space to encroach into the required 6-foot side yard.

• Case # 160-2024: Variance request for 1309 West Worley Street

The Board of Adjustment approved a variance allowing a driveway and parking space to encroach into the western side yard setback. The decision was based on the need for ADA accessibility for a resident with balance issues and public safety concerns regarding on-street parking.

• Approved variance for driveway and parking stall at 1309 West Worley Street to be no closer than one foot to the western property line (5-0)

Columbia Police Chief's Vehicle Stop Committee

The committee will meet to review the April 9, 2024, minutes and receive a Chair's update. The agenda includes space for other items to discuss and general comments from the public.

• Approval of April 9, 2024, VSC minutes
• Chair's Update

Mayor’s Task Force on McKinney Building Planning

The Mayor’s Task Force on McKinney Building Planning will review progress from several specialized working groups. These include updates on history, culture, facility design, programming, and access.

• History & Culture report
• Form-Facility Design report
• Function, Activities & Programming report
• Access report
• History & Culture Working Group Session: Juneteenth Open House

The Mayor's Task Force on McKinney Building Planning met on June 10, 2024, and approved its agenda and the May 13, 2024 minutes. The four working groups (History & Culture, Form-Facility Design, Function/Activities & Programming, and Access) gave updates on their research findings for the report to the Council. Staff announced a June 12 genealogy presentation on Fred McKinney, a June 21 Music Day at City Hall with public surveys, and a possible open house after the Juneteenth parade. No substantive decisions beyond procedural approvals were recorded; the next meeting date was listed as TBD/July 8, 2024.

• Approved the meeting agenda (motion carried)
• Approved the May 13, 2024 minutes (motion carried)
• Adjourned the meeting (motion carried)
• Received updates from four working groups on research for the report to the Council (no vote recorded)
• Announced June 12 genealogy presentation on Fred McKinney and June 21 Music Day with public surveys (no vote recorded)

Commission on Cultural Affairs

The Commission will review application processes and finalize scores for the FY25 Annual Arts Grants. The meeting also includes updates on the City Budget, Columbia Arts Fund, and status of FY24 funding.

• FY25 Annual Arts Grants application review and scoring
• Small Request Application discussion
• City Budget Update
• Columbia Arts Fund Update
• Status of FY24 Funding

The Commission approved a $500 small request grant for The Zipper Fest. Members also reviewed and scored 31 applications for FY25 Annual Arts Grants, with final rankings to be accepted at the July meeting.

• Approved $500 small request funding for The Zipper Fest
• Approved agenda
• Approved May 13, 2024 meeting minutes

Mayor's Council on Physical Fitness and Health

The Council will review past May events including the breakfast station and Mayor’s Mile. Members are also discussing upcoming July events and planning for the 2025 Mayor’s Awards.

• Splat: July 13
• Family Fun Fest: July 17
• Winter Well-Being Expo
• Mayor’s Awards 2025

Planning and Zoning Commission

The Planning and Zoning Commission will hold a work session to discuss proposed use-specific standards for small lots. The commission will also review materials regarding zoning district acreage patterns.

• UDC text Amendment - Small Lots use-specific standards discussion
• Zoning District Acreage Patterns discussion

The Planning and Zoning Commission continued work on a Unified Development Code text amendment for small lots. They agreed to allow only one of two required off-street parking spaces to be placed on-street for lots under 5,000 square feet. The Commission also reduced the maximum paving allowed in the front yard from 400 square feet to 200 square feet or 30% of the front yard, whichever is greater. A separate item on zoning district acreage patterns was not discussed due to time constraints.

• Agreed to allow 1 of 2 required off-street parking spaces on-street for small lots
• Reduced max front-yard paving from 400 sq ft to 200 sq ft or 30% of front yard
• Decided not to specify a maximum driveway width for small lots
• Approved May 23, 2024 minutes (Baysinger and Williams abstained)
• Tabled Zoning District Acreage Patterns discussion to June 20 meeting

Planning and Zoning Commission

The Commission will consider requests to annex and zone 18.62 acres at 1003 East Brown School Road as a Mixed use Neighborhood. A public hearing is scheduled regarding a design adjustment for street curves on Ledger Drive in the Springbrook Crossing North development.

• Annexation and rezoning of 17.52 acres to M-N district at 1003 East Brown School Road
• Preliminary plat for 1 lot known as Central Humane Society at 1003 E Brown School Road
• Design adjustment for tighter street curves on Ledger Drive in Springbrook Crossing North

The Planning and Zoning Commission recommended approval of a design adjustment to allow tighter street curves on Ledger Drive. Two other cases regarding zoning and platting at 1003 East Brown School Road were tabled.

• Approved design adjustment for tighter curves at Springbrook Crossing North (9-0)
• Tabled Case # 158-2024 zoning request for 1003 East Brown School Road (9-0)
• Tabled Case # 159-2024 preliminary plat for 1003 East Brown School Road (9-0)
• Approved May 23, 2024 meeting minutes (7-0, 2 abstentions)

Community Land Trust Organization Board

The board will review financial statements from February and March 2024. Discussion includes an RFP for two lots at Cullimore Cottages and a CHDO agreement for 210 and 212 Hickman Avenue. The board may also enter a closed session regarding real estate transactions or competitive bidding specifications.

• RFP for Two Lots at Cullimore Cottages
• CHDO Agreement – CMCA 210 and 212 Hickman Avenue
• CCLT Banking Services RFP
• Expenditures of ARPA Funds
• Amendments to Bylaws

The Community Land Trust Organization Board approved the acquisition and development of lots at Cullimore Cottages and accepted a CHDO agreement for properties at 210 and 212 Hickman Avenue. The Board also authorized a $15,000 transfer between internal accounts and requested City staff assistance in identifying additional building sites. Several items, including bylaw amendments, were tabled or deferred to the July meeting.

• Approved $15,000 transfer from money market to bill pay account (6-0)
• Approved CHDO agreement for 210 and 212 Hickman Avenue (6-0)
• Requested City staff locate additional building sites for the CCLT (6-0)
• Requested City issue RFPs and contracts for Cullimore Cottages lots (6-0)
• Tabled amendments to bylaws until July 10, 2024 (6-0)
• Accepted February and March 2024 financial reports (6-0)
• Approved May 1, 2024 meeting minutes (6-0)

Commission on Human Rights

The Commission will review revisions to the Complaint Form. The agenda also includes discussions regarding Juneteenth and a new social media page.

• Revision to the Complaint Form
• Juneteenth discussion
• Commission on Human Rights Social Media Page

The Commission on Human Rights approved the agenda and minutes from their May 7, 2024, meeting. Members tabled the approval of the May 7 closed meeting minutes until the July session and held a closed session during the June 4 meeting.

• Approved June 4 meeting agenda (unanimous)
• Approved May 7 meeting minutes (unanimous)
• Tabled May 7 closed meeting minutes (5-0)
• Entered and exited closed session (5-0)

Historic Preservation Commission

The commission will review demolition permit applications for properties at 303 Benton Street and 1117 Lakeview Avenue. The meeting also includes updates on the Kirklin House, the McKinney Building Task Force, and a discussion regarding the CoMo Preservation Partnership.

• Demolition permit application: 303 Benton Street
• Demolition permit application: 1117 Lakeview Avenue
• Kirklin House update
• McKinney Building Task Force updates
• CoMo Preservation Partnership discussion

The Historic Preservation Commission met on June 4, 2024 and voted unanimously to close review of two demolition permit applications, for 303 Benton Street and 1117 Lakeview Avenue. The Commission also approved its agenda and the May 7, 2024 minutes, both by unanimous voice vote. It received Sunshine Law training from Assistant City Counsel Earl Kraus and heard updates on the Kirklin House, the McKinney Building Task Force, and a possible partnership with CoMo Preservation. No decision was recorded on the demolition applications themselves, and the thank you cards item was tabled until July.

• Approved the agenda as distributed (unanimous voice vote)
• Approved the May 7, 2024 meeting minutes as distributed (unanimous voice vote)
• Closed review of the demolition permit applications for 303 Benton Street and 1117 Lakeview Avenue (unanimous voice vote)
• Tabled the thank you cards item until the July meeting
• Adjourned the meeting at 9:12 PM

City Council

The City Council will conduct a discussion regarding water rate analysis. This includes reviewing recommendations for the 2025 water rate adjustment.

• Water Rate Analysis for the FY 2025 Budget
• WLAB - 2025 Water Rate Adjustment Recommendations

Council reviewed proposed water rate increases and a request from Moberly Area Community College to reallocate ARPA funds toward an Aviation Flight Technology program. No formal votes were taken on these items during the pre-council meeting.

• Decided to keep the July 1, 2024 City Council meeting
• Directed staff to research how other cities schedule council meetings

City Council

The City Council will consider several land use items including a public hearing for Lake of the Woods Pool improvements and property annexations. The agenda also includes various final plat approvals, budget amendments, and contract renewals.

• Proposed construction improvements to Lake of the Woods Pool via design/build contract
• Proposed annexation of property west of Olivet Road and south of Richland Road
• Name change for Nick Court to Nick Street
• Final Plat approval for Mataora Subdivision Plat 4 on Ria Street
• Final Plat approval for Providence Landing Plat 1 at Hickman Avenue and Providence Road

The Columbia City Council unanimously approved a design/build contract for improvements to the Lake of the Woods Pool, which includes amending the FY 2024 budget. The Council also enacted several subdivision plats, a property purchase at 107 Switzler Street, and salary adjustments for eligible employees. A motion to hold a meeting regarding the Forum Boulevard expansion project was defeated 2-4.

• Approved Lake of the Woods Pool improvements and budget amendment (6-0)
• Approved salary adjustments for eligible employees (6-0)
• Approved purchase of property at 107 Switzler Street (6-0)
• Enacted renaming of Nick Court to Nick Street (6-0)
• Approved Mataora Subdivision Plat 4 (6-0)
• Approved Providence Landing Plat 1 and alley vacation (6-0)
• Defeated motion for Forum Boulevard expansion meeting (2-4)
• Appointed Geuea Jones to Planning and Zoning Commission

Railroad Advisory Board

The Railroad Advisory Board will review financial and traffic reports. The agenda includes updates on Railroad Utility and Transload Utility financial statements.

• Railroad Utility Financial Statements
• Transload Utility Financial Statements
• COLT Traffic Report FY 2024 (April 2024)
• COLT YTD Comparisons (April 2024)
• FY End Totals of COLT Traffic (April 2024)

Climate and Environment Commission

The Commission will receive a presentation regarding the 2024 Renewable Energy Plan and Utilities Services Program Revamp. Members will also discuss updates to the 2023 CEC Priorities Matrix and potential collaboration with the U.S. Fish and Wildlife Service for nature walks.

• Presentation on 2024 Renewable Energy Plan
• Presentation on 2024 Utilities Services Program Revamp
• Discussion of 2023 CEC Priorities Matrix updates
• Possible collaboration with U.S. Fish and Wildlife Service for nature walks

The Climate and Environment Commission appointed Eric Kvam as secretary to manage the task list. The commission also approved the priorities list to be included in the Climate Action and Adaptation Plan Annual Report.

• Approved April meeting minutes
• Appointed Eric Kvam as CEC secretary
• Approved CEC Priorities for the Climate Action and Adaptation Plan Annual Report

Building Construction Codes Commission

The scheduled meeting for May 27, 2024, has been cancelled. No business will be conducted by the commission at this time.

Columbia Area Transportation Study Organization (CATSO)

The CATSO Coordinating Committee will review an updated list of unfunded needs. The meeting also includes a discussion regarding the Metropolitan Transportation Plan (MTP) update.

• Review of 2024 Unfunded Needs List
• Metropolitan Transportation Plan (MTP) update

The CATSO Coordinating Committee unanimously approved the revised 2024 Unfunded Needs List to be sent to MoDOT by June 1. The committee also discussed the long-stalled Stadium Boulevard extension, agreeing to explore higher-level planning studies but taking no formal action to fund or redesign the project. Updates to the Metropolitan Transportation Plan were reported as underway with no vote required.

• Approved agenda (unanimous voice vote)
• Approved February 22 minutes with correction (unanimous voice vote)
• Approved 2024 Unfunded Needs List for submission to MoDOT (motion by Yonke, seconded by Creech)
• No action taken on Metropolitan Transportation Plan update (status report only)
• No formal decision made on Stadium Boulevard extension study (discussion only)

Planning and Zoning Commission

The Commission will consider a request to amend the Planned Development plan for a site near Endeavor Avenue and Discovery Parkway. The proposal includes revising building areas, adding dwelling units to Building 2, and adjusting parking requirements.

• PD Plan amendment for 3701 Discovery Parkway
• Addition of dwelling units to Building 2 at The Kitchen & Discovery Offices

The Planning and Zoning Commission recommended approval of a PD Plan amendment for 'The Kitchen & Discovery Offices' to revise building areas, add dwelling units, and adjust parking. The recommendation will be forwarded to the City Council.

• Approved PD Plan revision for 3701 Discovery Parkway (7-0)
• Approved May 9, 2024 meeting minutes (7-0, 1 abstention)
• Approved meeting agenda (unanimous)

Planning and Zoning Commission

The Planning and Zoning Commission will review a staff report regarding an inclusionary housing article based on the New Jersey Model. The commission will also discuss proposed use-specific standards for small lots within the Unified Development Code (UDC) text amendment.

• Inclusionary Housing Article staff report
• UDC Text Amendment - Small Lots use-specific standards discussion

The Planning and Zoning Commission held a work session to discuss potential inclusionary housing policies and revisions to small lot development standards. No formal votes were taken on new ordinances or zoning changes. Staff were directed to prepare a previous report on inclusionary housing and continue drafting text for small lot regulations, with discussions scheduled to resume on June 6.

• Agenda adopted unanimously
• April 18 minutes approved unanimously (Dunn abstaining)
• Inclusionary housing discussed; no action taken
• Small lot standards discussed; no vote taken
• Staff directed to provide Teddy report on inclusionary housing
• Staff directed to define 'New Development' and provide zoning acreage data
• Small lot parking discussion tabled to June 6 meeting

Airport Advisory Board

The Columbia Airport Advisory Board will meet to review old business, including updates on the airport master plan, and hear a report from Mike Parks. The agenda outlines standard procedural steps and public comment periods. No specific votes, contracts, or funding decisions are scheduled for this session.

• Review of the airport master plan
• Staff report from Mike Parks

Housing and Community Development Commission

The Commission will review various funding proposals for community development and housing. The agenda includes several CDBG proposals for vocational training, community facilities, and home rehab, alongside HOME proposals for owner-occupied construction and rental assistance.

• CDBG Proposals: Woodhaven (2401 Thornberry and 1401 Hathman)
• CDBG Proposals: Foodbank (2101 Vandiver and 705 Business Loop 70 West)
• CDBG Proposals: Vocational training for WeeCare, Job Point, and Connections to Success
• HOME Proposals: Production & Preservation of Owner-Occupied Construction by Woodhaven, CMCA, and Habitat for Humanity
• FY 2024 Annual Action Plan Review and Approval

The Commission unanimously approved the FY 2024 Annual Action Plan for submission to HUD. Members also heard funding requests for FY 2025 Community Development Block Grant (CDBG) and HOME programs, which will be rated and decided at a future meeting.

• Approved FY 2024 Annual Action Plan (6-0)
• Approved meeting agenda (6-0)

Downtown Columbia Leadership Council

The council will meet at City Hall to conduct regular business. The agenda includes the approval of previous minutes and discussion regarding future guests and activities.

• Approval of March 27, 2024 DLC Minutes
• Discussion of Future Guests & DLC Activities

Public Transit Advisory Commission

The commission will discuss preparations for the city budget. The meeting also includes a review of April ridership data for Go COMO routes and updates on Vision Zero, disability, and bike/pedestrian initiatives.

• City budget preparation
• April Go COMO ridership data
• Updates on Vision Zero, disability, and bike/pedestrian programs

The Public Transit Advisory Commission voted unanimously to send the city manager a request for a commission budget covering Earth Day and printed outreach materials before its next meeting. The commission also approved its agenda and April 16 minutes with corrections, and discussed declining ridership, driver hiring and DOT testing issues, and upcoming transit software and electric bus changes. No other substantive decisions were recorded; most items were discussion or updates.

• Approved agenda unanimously (5:30 pm)
• Approved April 16 minutes with corrections unanimously (5:31 pm)
• Passed motion to send city manager a request for a commission budget for Earth Day and printing materials before next meeting, unanimously (5:41 PM)
• Adjourned at 6:16 pm

Finance Advisory and Audit Committee

The committee will review the May 2024 Monthly Economic Report. Members will also discuss the status of the FY25 budget and potential new bonds for FY25.

• May 2024 Monthly Economic Report discussion
• FY25 budget status review
• New bonds for FY25

The Finance Advisory and Audit Committee reviewed the monthly economic report and discussed upcoming financial items including the FY25 budget, bond issuance, and short-term rental (STR) fee collection. No new ordinances or contracts were approved; the meeting focused on staff presentations and committee discussion regarding water rates, police funding, and debt service. The committee noted that the city has approximately $300 million in outstanding debt and discussed how to present the Capital Improvement Program (CIP) separately from the budget in future meetings.

• Agenda and previous minutes approved unanimously
• Staff presented Monthly Economic Report data
• Discussion held on STR fee collection methods (platform vs. owner)
• Discussion held on FY25 budget personnel increases and water rate adjustments
• Discussion held on city debt status ($300M outstanding) and bond repayment
• Next meeting scheduled for June 17, 2024

Convention and Visitors Advisory Board

The scheduled meeting for the Convention and Visitors Advisory Board on May 20, 2024, has been canceled. There are no items listed for discussion under old or new business.

City Council

The City Council will consider a motion to enter a closed session regarding the potential lease, purchase, or sale of real estate. The meeting also includes applicant interviews for the Planning and Zoning Commission.

• Planning and Zoning Commission applicant interviews
• Motion for closed session regarding real estate transactions

The Columbia City Council interviewed applicants for the Planning and Zoning Commission. Council members requested an inventory of city-owned properties and agreed to hold a revenue work session on June 10 at 2:00 p.m. The council also entered a closed session to discuss real estate transactions, but no public decisions or votes on specific projects were recorded in these minutes.

• Interviewed Planning and Zoning Commission applicants
• Agreed to hold revenue work session on June 10 at 2:00 p.m.
• Requested an inventory of city-owned properties
• Entered closed session to discuss real estate leasing/purchase/sale

City Council

The City Council will vote on a special election to extend the one-fourth of one percent capital improvement sales tax. The meeting also includes discussions on new short-term rental business licensing and several land use items.

• Special election for the one-fourth of one percent capital improvement sales tax
• Short-term rental business licensing and taxation regulations
• Sidewalk construction along St. Charles Road between Clark Lane and Demaret Drive
• Street name change from Nick Court to Nick Street
• Amendment to FY 2020, 2021, 2022, and 2023 Annual Action Plans for CDBG and HOME funds

The Council scheduled a special election for August 6, 2024, regarding a capital improvement sales tax extension. It also approved several short-term rental regulations and a sidewalk construction project on St. Charles Road.

• Called special election for Aug 6, 2024, on 0.25% capital improvement sales tax extension (5-0)
• Approved sidewalk construction on north side of St. Charles Road (4-1)
• Enacted short-term rental provisions in Rental Unit Conservation Law (4-0, 1 abstention)
• Enacted short-term rental definitions and use-specific standards (4-0, 1 abstention)
• Defeated business licensing regulations for short-term rentals (3-1, 1 abstention)
• Approved 2024 Amendment to Columbia Sidewalk Master Plan (5-0)
• Approved amendments to FY 2020-2023 CDBG and HOME fund Action Plans (5-0)
• Approved bond issuance for Kinney Point Apartments construction (5-0)

Parks and Recreation Commission

The Commission will review reports regarding bicycle and pedestrian updates, capital projects, and recreation services. The agenda includes several Council-related items such as the Lake of the Woods Pool and Rockhill Road land purchase.

• Lake of the Woods Pool
• Community Welcome Center
• CCUA and CFM agreements
• Blind Boone Home exterior improvements
• Rockhill Road land purchase

The Parks and Recreation Commission approved moving its meeting start time from 7 p.m. to 6:30 p.m. on a trial basis for the rest of 2024, passing 5-0. The Commission also approved its agenda, prior minutes, and the monthly report, all by unanimous votes. Most of the meeting consisted of staff presentations and reports on park projects, maintenance hours, and recreation programs, with no other substantive decisions made.

• Approved moving Commission meetings to 6:30 p.m. on a trial basis for the rest of 2024 (5-0)
• Approved the meeting agenda (4-0)
• Approved prior meeting minutes (5-0)
• Approved the monthly report (5-0)

Bicycle and Pedestrian Commission

The commission will discuss converting the COLT Railroad into a greenway and adding Brown Station Road to the Sidewalk Master Plan. The agenda also includes reports on traffic calming efforts for East Walnut, Hanover Blvd, and St. Charles Road.

• COLT Railroad conversion to greenway
• Request for Brown Station Road addition to Sidewalk Master Plan
• East Walnut Traffic Calming report
• Hanover Blvd Traffic Calming PH report
• St. Charles Road Sidewalk PH report

The Bicycle and Pedestrian Commission approved a motion to seek more project details from city staff regarding the addition of a sidewalk on Brown Station Road to the Sidewalk Master Plan. The commission also received reports on Vision Zero fatalities and injuries and discussed the COLT Railroad greenway conversion.

• Approved motion to direct city staff to provide more detail on Brown Station Road sidewalk project (consensus)
• Approved April 2024 meeting minutes
• Approved meeting agenda

Tree Board

The Tree Board will hear a presentation regarding the Orr Street Park development project. Members will also elect a Chair, Vice Chair, and Treasurer for the upcoming year. Additionally, the board will discuss the budget and receive updates on forestry grants and city arborist reports.

• Orr Street Park development presentation
• Election of Chair, Vice Chair, and Treasurer
• Tree Board budget discussion
• Community Forestry Grant update
• City arborist report

The Columbia Tree Board tabled the election of officers because the chair was absent. Staff presented the Orr Street Park development plan, noting there is no policy requiring arborist input on capital projects, though the board offered to help with species selection. The board also discussed budget items for outreach and a forestry conference, deciding to review specific materials at the next meeting.

• Agenda approved (5-0)
• Previous minutes approved (5-0)
• Election of officers tabled (5-0)
• Budget outreach materials deferred to next meeting
• Meeting adjourned (5-0)

City Council

The City Council is conducting a two-day retreat at the Old Kinderhook Hotel. Day 2 discussions focus on the Strategic Plan, including measurement, new decision items, and staff support.

• Discussion of The Strategic Plan
• Review of New Decision Items (NDI)
• Council and Staff Support discussion

The Columbia City Council held the second day of a two-day retreat at the Old Kinderhook Hotel in Camdenton, with 5 members present and 1 absent. Staff presented updates on performance measures tied to the City's Strategic Plan and its public dashboard, and the facilitator led discussions on aligning Council members' "One Thing" priorities with the plan's five priority areas and on Council-staff collaboration. The City Manager outlined next steps including updates during the budget process and integrating new decision items into accountability measures. No ordinances, contracts, budgets, or other substantive actions were voted on or decided; the minutes record discussion and closing remarks only.

Housing and Community Development Commission

The Housing and Community Development Commission will review several public project requests. These include items related to sidewalks, code enforcement, homeowner rehabilitation, and demolition.

• Pershing Ave Sidewalk project request
• Neighborhood Services Code Enforcement request
• Homeowner Rehabilitation and Energy Efficiency Program request
• Acquisition and Demolition Program request

The Commission reviewed several funding proposals for CDBG and HOME funds, including sidewalk construction, code enforcement, and home rehabilitation. No final funding decisions were made during this meeting; the Commission will make recommendations to the City Council on June 12.

• Approved the agenda (6-0)
• Approved April 10, 2024 meeting minutes (6-0)

City Council

The City Council is holding the first day of a two-day retreat at the Old Kinderhook Hotel. Discussion topics include council roles, department director introductions, and agenda review.

• Council roles and expectations discussion
• Department director introductions