Charles Town, West Virginia

Planning Commission - Special Meeting

The Charles Town Planning Commission will continue a public hearing on the Langlet Farm South Sketch Plan (SLD2026-01). The meeting also includes routine items such as call to order, approval of minutes, and any new business. No other specific decisions are listed on the agenda.

• Continuation of public hearing – SLD2026-01 Langlet Farm South Sketch Plan

Personnel Committee

The Personnel Committee will discuss updates on insurance coverage, a presentation on employee benefits, and the scheduling of the City Manager's annual evaluation. The committee also plans to apply raises during the first pay run in July and January.

• Update on insurance coverage from 85% to 90%
• Paypoint presentation on benefits to market
• Discussion on sick time sharing for former employees
• Referral to apply raises during July and January pay runs
• Schedule meeting for City Manager's annual evaluation

Historic Landmarks Commission

The Historic Landmarks Commission will conduct public hearings regarding a demolition request and a grant request. The body will also review presentations for three other property-related projects.

• Public Hearing: COA2026-09 demolition request for 131/133 W. Washington St.
• Public Hearing: FIP2026-03 grant request for 208 S. George St.
• Presentation regarding 212 N. George St. by Forrest Pritchard
• Presentation regarding 307 E. Washington St. by Alexander Salgado
• Presentation by Gary Smith regarding Funtopia Facade Grant proposed materials

Infrastructure Committee

The Infrastructure Committee will discuss several city updates, including a repaving plan and stormwater issues. The meeting includes reviews of speed radar data and a statewide bicycle and pedestrian plan.

• Liberty Street Stormwater Project
• Repaving Plan
• Congress and Lawrence Street Intersection Update
• EPA Thriving Communities Grant next steps
• Speed radar data for S George Street, S Samuel St, and Barksdale Drive

Building Commission

The Charles Town Building Commission will meet on July 9, 2026 at 3:00 PM in City Hall. The agenda lists call to order, approval of minutes, unfinished business, new business, and adjournment. No specific rezoning, contract, ordinance, or fee items are identified in the agenda. The public can view the meeting live via the provided online link.

• Standard procedural agenda items (call to order, approval of minutes, etc.)

Board of Parks and Recreation

The Board of Parks and Recreation will consider the draft Maintenance Plan for the department. It will also receive updates on park conditions and upcoming events, and address new business items such as the pickleball courts opening and the Happy Retreat Bridge dedication.

• Review of the Charles Town Parks and Recreation Maintenance Plan (draft)
• Pickleball Courts Grand Opening
• Happy Retreat Bridge Dedication
• Skatepark Bridge Vandalism report
• Trail Maintenance at Happy Retreat

Charles Town Tree Board

The Tree Board is discussing updates to the city's tree canopy inventory and the creation of an approved native species list for zoning ordinances. The board is also reviewing grant opportunities and potential partnerships for tree planting and youth engagement.

• Proposed approved list of native trees and shrubs for planning and zoning ordinances
• WV Department of Forestry Community Grants up to $50,000
• Bee City USA application process and resolution for City Council
• Consideration of development fees for the Tree Board within the subdivision ordinance
• Water abatement request for tree nursery at 206 W. Liberty Street

Planning Commission

The Charles Town Planning Commission will hold public hearings on two development items and conduct commission reviews of several proposals. The hearings cover the Norborne‑Glebe Phase 16 preliminary plan (SLD2025‑02) and an amendment to the zoning use table for the Old Town Mixed Use Commercial District (TXA2026‑01). The commission will also review sketch plans for Huntfield Phases 9 & 11 and bond initiation requests for Augustine Manor Phase 1 and Thomfair Self‑Storage.

• Public hearing – SLD2025‑02 – Norborne‑Glebe Phase 16 Preliminary Plan
• Public hearing – TXA2026‑01 – Amendment to Zoning Use Table for Old Town Mixed Use Commercial District
• Commission review – SLD2026‑02 – Huntfield Phases 9 & 11 Sketch Plan (completeness review)
• Commission review – BR2026‑05 – Augustine Manor Phase 1 – Bond initiation
• Commission review – BR2026‑06 – Thomfair Self‑Storage – Bond initiation

Ordinance Committee

Planning Commission

The Planning Commission will review draft minutes from May and June, consider a bond extension for Huntfield, and hold a public hearing on a waiver request for 231 N Samuel Street.

• Review draft minutes for May 26 and June 11 meetings
• Review Huntfield Bond Extension (BR2026-04)
• Public hearing for 231 N Samuel Street waiver request (WV2026-01)
• Review Huntfield Phase 4 - Bond Initiation (BR2026-03)

Board of Zoning Appeals - Canceled

The meeting scheduled for June 16, 2026, was canceled. The original agenda included variance requests for properties on Wall Street and Federal Way.

• Variance request BA2026-01: Donald Pine, Wall Street Lots
• Variance request BA2026-02: Shari Lanham, Federal Way
• Findings of Fact BA2025-04: 644 S. Samuel St. Variance

City Council

The City Council will review the FY2027 Capital Budget, approve bills, and consider an amendment to the Private Outdoor Designated Areas (PODA) ordinance. The meeting also includes reports from the City Manager, Police Chief, and various committees.

• FY2027 Capital Budget
• PODA ordinance amendment
• Payment of bills
• Community grant awards
• Liberty Street stormwater management

City Council Workshop

The City Council will hold a workshop to discuss a Tax Increment Financing (TIF) District. The session is based on a document dated April 14, 2026.

• Discussion of TIF District (2026-1601)

Personnel Committee

The Charles Town Personnel Committee will discuss an update to the Total Compensation Study. It will also consider the City Manager's annual performance evaluation plan, which may be addressed in an executive session. Standard procedural items such as call to order and adjournment are also on the agenda.

• 2026-1585: Total Compensation Study Update
• 2026-1586: City Manager's Annual Performance Evaluation Plan – possible executive session

Planning Commission

Finance Committee

The Finance Committee will discuss FY26 General Fund revisions, employee benefit increases, and financial policy updates. The meeting includes reports on various fund balances and a request for executive sessions regarding B&O and license fee waivers.

• FY26 General Fund Revision #6
• Benefit Increase Discussion
• Financial Policy Update
• B&O Waiver Request - Possible Executive Session
• License Fee Waiver Request - Possible Executive Session

Historic Landmarks Commission

The Historic Landmarks Commission will hold public hearings on demolition and new construction projects at 213 N. George St, 300 E. Liberty St, and 208 N. Charles St. The body will also review a facade improvement grant extension request for 540 E. Washington St.

• Public Hearing: Demolition and New Construction at 213 N. George St
• Public Hearing: Demolition and New Construction at 300 E. Liberty St
• Public Hearing: Fence Replacement at 208 N. Charles St
• Public Hearing: Wall Sign at 113 W. Washington St
• Commission Review: Facade Improvement Grant Extension at 540 E. Washington St

Charles Town Tree Board

The Charles Town Tree Board is discussing updates to the city's tree inventory and the creation of an approved list of native species for zoning ordinances. The board is also reviewing potential grants and the possibility of hiring an urban forester.

• Consideration of WV Department of Forestry Community Grants up to $50,000
• Proposal for development fees for the Tree Board within the subdivision ordinance
• Discussion on creating a native habitat and reducing mowing at Willingham Knolls
• Review of downtown tree grate issues and potential planting of native flowers
• Consideration of a Bee City USA Application and resolution to City Council

City Council

The Charles Town City Council meeting on June 1, 2026 includes a public hearing and second reading on an amendment to the building and housing code concerning vacant buildings (Article 1759). The council will also review the FY2027 Capital Budget and the FY26 Capital Budget Revision #10. Additional agenda items include the introduction of a new Charles Town Utility Board manager and a resolution supporting the BASICS Act (H.R. 7437).

• Public hearing and second reading on amendment to Article 1759 (Vacant Buildings) of the Building and Housing Code
• Review of FY2027 Capital Budget
• Review of FY26 Capital Budget Revision #10
• Introduction of new Charles Town Utility Board Manager Paul Mantello
• Resolution supporting the Bridges and Safety Infrastructure for Community Success (BASICS) Act, H.R. 7437

Ordinance Committee

The Ordinance Committee will review unfinished business on Article 111 concerning council matters. It will also consider new business items: Article 522 regarding Private Outdoor Designated Areas, and Article 1104 concerning trees. The committee will vote on any proposed changes to these ordinances.

• 2026-1516 – Review Article 111 (Council)
• 2026-1517 – Review Article 522 (Private Outdoor Designated Areas)
• 2026-1518 – Review Article 1104 (Trees)

Planning Commission

Board of Parks and Recreation - Special Meeting

The Board of Parks and Recreation is holding a special meeting to address pool operations. The agenda includes a discussion on a public statement regarding the Charles Town Public Pool.

• Pool Operations
• Public Statement on Charles Town Public Pool

Board of Parks and Recreation

The Board of Parks and Recreation is holding a special meeting on site at Happy Retreat. The body will meet with the Friends of Happy Retreat to discuss a Memorandum of Understanding (MOU) between the two groups.

• MOU between Board of Parks and Recreation and Friends of Happy Retreat
• Pool operations and updates
• Comprehensive Site Plan for the 12.3 Acre Property
• Happy Retreat Event Calendar
• Joint property maintenance plan and coordinated insurance for jointly sponsored events

Personnel Committee

The Personnel Committee will review an update to the Total Compensation Study and consider the City Manager’s annual performance evaluation plan. No other business items are listed on the agenda.

• Total Compensation Study Update (agenda item 2026-1508)
• City Manager’s Annual Performance Evaluation Plan (agenda item 2026-1509)

City Council Workshop

The City Council will hold a workshop to discuss the Capital Improvement Plan (CIP). The meeting is scheduled for May 18, 2026, at 5:30 PM in the Council Chambers.

• Capital Improvement Plan (CIP) discussion
• Public viewing of meeting live online
• Meeting held at 101 E Washington Street

City Council

The Charles Town City Council will consider several items, including a discussion on continuing the Capital Improvement Project. Other agenda items include an annexation matter that may go to executive session, the introduction of the new Charles Town Utility Board manager, and the creation of a committee to review conditions for annexing the Langlet Properties. The council will also receive public comment letters to the regional planning organization on transportation plans.

• Continuation of Capital Improvement Project (CIP) discussion
• Annexation matter – possible executive session
• Introduction of new Charles Town Utility Board (CTUB) Manager Paul Mantello
• Creation of committee for Langlet Properties annexation conditions
• HEPMPO public comment letters on long‑range plan and WV‑9 bike path connectivity

Board of Parks and Recreation

The Board is meeting to discuss the FY2027 budget and a preliminary capital budget for 2026-2030. The agenda includes updates on the Jefferson Memorial Park Pool and discussions regarding a public-private partnership with Ranson Community Gardens.

• FY2027 Budget discussion
• Preliminary Capital Budget 2026-2030 including pumptracks and disk golf
• Jefferson Memorial Park Pool updates and operations
• MOU and partnership discussion with Ranson Community Gardens
• Discussion of a parcel next to 414 W. Liberty Street

Finance Committee

The Finance Committee will review budget updates for the General, Capital, and P&R funds for April 2026. The committee will also consider waiver requests for license and B&O fees.

• License Fee Waiver Request (Possible Executive Session)
• B&O Waiver Request (Possible Executive Session)
• April 2026 General Fund Budget Update
• April 2026 Capital Fund Budget Update
• April 2026 P&R Fund Budget Update

Charles Town Tree Board

The Charles Town Tree Board is discussing updates to the tree canopy inventory and the creation of an approved native species list for zoning ordinances. The board is also reviewing potential grants and a proposal to access approximately $12,000 for tree-related activities.

• Proposal for Tree Board to access approximately $12,000 set aside for tree activities
• Assessment of native species for inclusion in planning and zoning ordinances
• Discussion of WV Department of Forestry Community Grants up to $50,000
• Consideration of development fees for the Tree Board within the subdivision ordinance
• Proposed project to remake stone planting areas on Liberty Street for storm water management

City Council

The City Council will discuss a rezoning request for three properties and a potential amendment to the vacant buildings code. The body is also reviewing a resolution regarding WV school funding and the retention of bond counsel for a TIF.

• ZMA2026-01: First read of ordinance to rezone three Langlet Properties from Neighborhood Residential to General Commercial
• First reading of an amendment to the Building and Housing Code regarding Vacant Buildings (Article 1759)
• Discussion on TIF and retainer of bond counsel to assist with the TIF
• Resolution expressing challenges with the current WV School Funding Formula
• Review of draft public comment letters to HEPMPO regarding the WV 9 Bike Path Connectivity Plan and Transportation Improvement Plan

Infrastructure Committee

The Infrastructure Committee will review a stormwater drainage study report, a repaving plan with pavement assessment results, and a request for a left‑hand turn signal at an intersection. It will also hear updates from the Hagerstown/Eastern Panhandle MPO transportation improvement plan and data on pneumatic tube and speed radar placement. No formal decisions are indicated in the agenda.

• Stormwater Issues and Updates – Charles Town Drainage Study Report Part 1
• Repaving Plan – 2021 pavement assessment results and municipal street listing
• City App Request – Anonymous request for left‑hand turn movement signal (April 14)
• HEPMPO Transportation Improvement Plan – regional transportation updates
• Pneumatic Tube and Speed Radar Data – future placement information

Planning Commission

The Planning Commission will meet to approve minutes and review an application for the Langlet Property South. The meeting is scheduled for 7:00 PM at City Hall.

• Approval of March 23, 2026 minutes
• Review of SLD2026-01 Langlet Property South application
• Public viewing available online

City Council

Ordinance Committee

The Charles Town Ordinance Committee will review two pending ordinances. Article 1759 addresses vacant structures. Article 111 pertains to council matters. No other business is listed.

• Article 1759 – Vacant Structures ordinance (2026‑1373)
• Article 111 – Council ordinance (2026‑1374)

Finance Committee

The Finance Committee will discuss budget updates for the General and Capital funds. The meeting includes presentations on TIF and Hoxton Planning and Management, as well as requests for license and B&O fee waivers.

• General Fund Revision #5
• Capital Revision #9
• License Fee Waiver Request
• B&O Waiver Request
• March 2026 budget updates for General, Capital, and P&R funds

Historic Landmarks Commission

The Historic Landmarks Commission will convene to approve minutes from March 9, 2026, and hold a public hearing regarding a fence replacement application at 528 E. Liberty St.

• Approval of March 9, 2026 minutes
• Public Hearing: COA2026-03 - Fence Replacement at 528 E. Liberty St.

Personnel Committee

The Personnel Committee is meeting to discuss a Total Compensation Study Update. The agenda consists primarily of procedural items.

• Total Compensation Study Update (2026-1375)

Building Commission

The Building Commission will meet to discuss administrative matters and reports. The agenda includes a financial review and the establishment of the 2026 meeting schedule.

• Building Commission Report - November 2025
• Financial Review
• Building Commission Vacancy
• Building Commission 2026 Meeting Schedule

Building Commission

The Building Commission will review a possible vacancy on the commission, consider two Letter of Entry requests for the Augustine Avenue Phase III project, and conduct a financial review. The meeting also includes routine approval of minutes and other unfinished business.

• Potential Building Commission vacancy
• Letter of Entry requests (2) for Augustine Avenue Phase III
• Financial review

Board of Parks and Recreation

City Council

The City Council will hold a public hearing and a second reading regarding amendments to the Municipal License Tax code. The body will also review an agreement for Augustine Avenue Phase 3 and a resolution opposing federal increases to truck size and weight limits.

• Public hearing and second reading of amendments to Article 741 Municipal License Tax
• Augustine Avenue Phase 3 Agreement
• Resolution opposing federal proposals to increase truck size and weight limits
• Request for support for Leadership Jefferson Project
• Revision to Section 6.08 of the Charles Town Personnel Handbook

Charles Town Tree Board

The Charles Town Tree Board will review its tree canopy inventory and volunteer needs, discuss upcoming plantings such as Arbor Day and the Spring Cacapon planting, and consider several funding and policy items. Items include a Bee City USA application, a WV Department of Forestry community grant of $50,000 with equipment purchases up to $5,000, and a proposal to add development fees to the subdivision ordinance for native plantings. The board will also consider a request for approximately $12,000 to support its tree‑related activities.

• WV Department of Forestry Community Grants: $50,000 available; equipment purchases up to $5,000 (2026-1322)
• Proposal for Tree Board to receive about $12,000 for tree‑related activities (2026-1328)
• Consideration of development fees for Tree Board in subdivision ordinance to require native trees and shrubs (2026-1323)
• Bee City USA application update for City Council resolution (2026-1321)
• Arbor Day planting scheduled for April 25, 2026 at Evitts Run, with a social‑media push (2026-1318)

Ordinance Committee

City Council - Special Meeting

Planning Commission

The Planning Commission will conduct public hearings regarding a rezoning request and two preliminary plans. The body will also discuss a legal case involving DR Acquisitions, LLC.

• Public hearing for ZMA2026-01: Langlet Properties rezoning
• Public hearing for SLD2025-03: Mixed-Use Development at 231 N. Samuel St.
• Public hearing for SLD2025-05: Thomfair Self Storage preliminary plan
• Discussion of DR Acquisitions, LLC v. City of Charles Town Planning Commission (Case No. 2026-AA-1)

Infrastructure Committee

The Infrastructure Committee will discuss various road safety and maintenance items. The agenda includes reviews of speeding on South George Street and updates on the Congress Street and Lawrence Street intersection project.

• Resident request regarding speeding on South George Street
• Placement of pneumatic tubes and mobile speed radar signs
• Crosswalk request at Haversack Circle and Campbell - Norborne Glebe
• Congress Street and Lawrence Street intersection project update
• Repaving plan and stormwater issues

Board of Zoning Appeals - Cancelled

The meeting scheduled for March 17, 2026, was cancelled. The agenda contained procedural items and a variance finding of fact for 644 S. Samuel St.

• Findings of Fact: BA2025-04 - 644 S. Samuel St. - Variance

City Council

The Charles Town City Council meeting on March 16, 2026 will consider several new‑business items, including a discussion on financing or possibly purchasing vacant county buildings. Other items include waiving business and occupation fees for city projects, appointing a representative to the Eastern Panhandle Transit Authority, and bond actions for the Norborne Glebe Phase 15 and Avalon Phase 1 developments. The council will also review the FY2026 capital budget revision and other reports before adjourning.

• Discussion on waiving business and occupation fees for city projects (2026-1276)
• Discussion on financing/purchasing vacant county buildings (2026-1284)
• Appointment of a representative to the Eastern Panhandle Transit Authority (2026-1273)
• Norborne Glebe Phase 15 – bond reduction (BR2026-01)
• Avalon Phase 1 – bond initiation (BR2026-02)

Board of Parks and Recreation

The Charles Town Board of Parks and Recreation will review a preliminary FY 2026 capital reserve budget. It will also consider updates on the Jefferson Memorial Park pool, the Parks Master Plan, tennis staffing, and new mowing contracts. Additional topics include pool operations, parcel discussions, and seasonal maintenance plans.

• Preliminary FY 2026 Capital Reserve Budget discussion
• Jefferson Memorial Park Pool Update
• Parks Master Plan Discussion
• Tennis Staffing Discussion
• New Mowing Contracts Discussion

Historic Landmarks Commission

Personnel Committee

The Personnel Committee will meet to discuss a Total Compensation Study Update. The agenda consists primarily of procedural items.

• Total Compensation Study Update (2026-1246)

Charles Town Tree Board

The Charles Town Tree Board is reviewing potential revisions to the Tree Ordinance and planning for native species requirements. The board is also considering grant applications for community forestry and urban planting.

• Motion to advance application for Mid-Atlantic Community Forestry Fund (up to $100,000)
• Discussion of WV Department of Forestry Community Grants ($50,000)
• Proposed shift to an 'approved list' of trees and shrubs for the Tree Ordinance
• Consideration of development fees for the Tree Board within the subdivision ordinance
• Bee City USA application process and resolution update for City Council

City Council

The City Council will discuss potential executive sessions regarding the Charles Town Utility Board and a purchasing agreement, consider an amendment to the municipal license tax code, and vote on a resolution concerning public safety practices. The agenda also includes reports on the Jefferson County Convention and Visitors Bureau and the Augustine Trail Phase 3 project.

• Discussion on Charles Town Utility Board (CTUB) service area and possible executive session
• First reading of an amendment to the municipal license tax code
• Public Safety Practices Resolution concerning immigration enforcement
• Augustine Trail Phase #3 presentation
• Discussion on waiving business and occupation fees for city projects

City Council Workshop

City Council - Special Meeting

The council will consider a grant request from the Charles Town Tree Board to the Mid-Atlantic Community Forestry Fund. It will also discuss the Utility Board's purchase agreement under Article 147, which may be moved to executive session. A petition for a zoning amendment is also on the agenda. The meeting is open to the public via a live link.

• Tree Board grant request to Mid-Atlantic Community Forestry Fund (documents attached)
• Utility Board discussion of Article 147 purchase agreement, possible executive session
• Petition for zoning amendment (application and report attached)

Planning Commission

The Charles Town Planning Commission will consider two bond-related items. Item BR2026-01 proposes a bond reduction for the Norborne Glebe Phase 15 development. Item BR2026-02 proposes initiating a bond for the Avalon Phase 1 development. No other decisions are listed beyond routine approvals and procedural items.

• BR2026-01 – Norborne Glebe Phase 15 – bond reduction
• BR2026-02 – Avalon Phase 1 – bond initiation

Ordinance Committee

The Ordinance Committee will review several unfinished business items. These include Article 1759 concerning vacant structures, Article 745 on the Business and Occupation Tax, the FY 2024 Business License Application Packet, and Article 111 relating to the Council. The committee may discuss revisions or updates to these ordinances.

• 2026-1185 – Article 1759: Vacant Structures
• 2026-1186 – Article 745: Business and Occupation Tax
• 2026-1187 – Business License Application Packet FY 2024
• 2026-1188 – Article 111: Council

Personnel Committee

The Personnel Committee will receive an update on the total compensation study. It will also consider a proposed revision to the employee handbook that would add holiday‑pay and paid parental‑leave benefits. No other business is listed.

• Total Compensation Study Update
• Proposed Handbook Revision – Holiday Pay and Paid Parental Leave Benefit

City Council

City Council will discuss a Bee City USA resolution and support for a water and sewer public bond issuance for Summit Point Motor Sports Park. The body will also review a petition for a radar speed sign on S. George Street and a maintenance yard study update.

• Bee City USA Application & Resolution
• Support for Summit Point Motor Sports Park Water and Sewer Public Bond Issuance
• Petition for pole-mounted radar speed sign on S. George Street
• New Urban Forestry Grant
• Referral of snow removal and tree board ordinances to Ordinance Committee

Board of Parks and Recreation

The Charles Town Board of Parks and Recreation will discuss updates to the Jefferson Memorial Park pool contract, including staffing and operations for summer 2026. Additional agenda items cover the summer/fall tennis program, a new pickleball court contract, a maintenance yard study, and a master‑plan discussion for the city’s parks system. The meeting also includes public comments on recent park updates.

• Jefferson Memorial Park pool contract update
• Pickleball court contract
• Parks master planning discussion
• Maintenance yard study update
• Park updates and public comment (Happy Retreat, Evitts Run, etc.)

Planning Commission

The Planning Commission will conduct a public hearing regarding the Huntfield Master Plan Amendment (SLD2025-06). The commission will also elect a Chair, Vice-Chair, and Secretary.

• Public hearing for SLD2025-06 Huntfield Master Plan Amendment
• Election of officers: Chair, Vice-Chair, and Secretary

Finance Committee

The Charles Town Finance Committee will review the Finance Policy Discussion items 1.1 through 1.3. It will consider two waiver requests that may be handled in an executive session. The committee will also receive updates on the January 2026 General Fund, Capital Fund, and P&R Fund budgets, as well as the city’s account balances.

• Finance Policy Discussion items 1.1‑1.3
• License Fee Waiver Request (possible executive session)
• B&O Waiver Request (possible executive session)
• January 2026 General Fund Budget Update
• January 2026 Capital Fund Budget Update

Historic Landmarks Commission

The Historic Landmarks Commission will hold public hearings for three applications: a building addition at 203 S. Church St., a wall sign at 216 W. Washington St., and a new roof at 114 W. Liberty St. The meeting will also include the election of a chair and co-chair.

• Public hearing for COA2025-23: Building addition at 203 S. Church St.
• Public hearing for COA2025-24: Wall sign at 216 W. Washington St.
• Public hearing for COA2026-01: New roof at 114 W. Liberty St.
• Election of Historic Landmarks Commission Chair and Co-Chair
• Approval of December 8, 2025 minutes

Charles Town Tree Board

The Charles Town Tree Board is discussing updates to the Tree Ordinance and the creation of an approved list of native trees and shrubs. The board is also reviewing grant opportunities for urban forestry and community planting projects.

• Motion to advance application for Mid-Atlantic Community Forestry Fund (up to $100,000)
• Review of WV Department of Forestry Community Grants ($50,000)
• Discussion of revisions to Tree Ordinance and subdivision development fees
• Bee City USA application process and resolution for City Council
• Planning for invasive species removal at Skate Park and Evitts Run

City Council

Board of Parks and Recreation

Board of Zoning Appeals

The Charles Town Board of Zoning Appeals will conduct its routine procedural business, including call to order, quorum determination, and approval of minutes and findings of facts and law. It will hold public hearings and consider continued cases, notably a variance request for 644 S. Samuel St. (BA2025-04). The board will also elect a chairperson.

• Variance request for 644 S. Samuel St. (BA2025-04)
• Election of Board Chair
• Public hearings on ongoing zoning cases
• Approval of draft minutes from November 18, 2025
• Approval of findings of facts and conclusions of law

City Council

The City Council will review budget revisions, discuss public safety practices, and consider a tree management plan. The meeting also includes the swearing-in of a new council member.

• FY2026 General Fund Revision #4
• FY2026 Capital Fund Budget Revision #7
• Hemp Resolution
• Hagerstown Eastern Panhandle MPO Bike Path Build Grant
• Discussion on City-Wide Trees

City Council Workshop

The City Council will meet for a workshop focused on a strategic planning session. No other specific legislative actions or decisions are listed on the agenda.

• Strategic Planning Session

Ordinance Committee

The Ordinance Committee will convene to review unfinished and new business, including proposed revisions to vacant building regulations and a small business tax code. The meeting agenda lists several items for discussion, such as a business license application packet and the committee's meeting schedule for 2026.

• Review of Article 1759 - Vacant Structures
• Review of Article 745 - Business and Occupation Tax
• Review of Article 111 - Council
• 2026 Ordinance Committee Meeting Schedule
• Business License Application Packet

Board of Parks and Recreation - Special Meeting

The agenda for this special meeting consists of procedural boilerplate. No specific business items or decisions are listed for discussion.

Finance Committee

The Finance Committee will review General Fund and Capital Budget revisions. Members will discuss an incentive package for the 100 block of East Washington Street and an engineering study for Charles Street.

• 100 Block of East Washington Street Incentive Package Discussion
• Charles Street Engineering Study Discussion
• General Fund Revision #4 and Capital Budget Revision #7
• City Server Uninterruptible Power Supply System Discussion
• License Fee and B&O Waiver Requests

Personnel Committee

The Personnel Committee will receive a progress update from Pay Point HR, review the 2026 Personnel Meeting Schedule, and discuss the City Manager’s mid-year review process. No formal decisions are indicated in the agenda.

• Progress update with Pay Point HR
• Review of 2026 Personnel Meeting Schedule (PDF)
• Discussion regarding City Manager mid-year review process

City Council Workshop

The City Council is holding a workshop to conduct a strategic planning session. No other specific agenda items were listed.

• Strategic Planning Session

Charles Town Tree Board

The Charles Town Tree Board is meeting to discuss updates to the Tree Ordinance and the creation of an approved list of trees and shrubs. The board will also review a draft Master Plan and a proposed budget for 2026-2027.

• Discussion of revisions to the Tree Ordinance and the use of a model ordinance
• Review of a draft Master Plan and proposed 2026-2027 budget
• Consideration of development fees for the Tree Board within the subdivision ordinance
• Discussion of city expenditures for tree trimming on W. Washington Street and at Jefferson Memorial Park
• Review of grant opportunities including WV Department of Forestry Community Grants up to $50,000

City Council