Charles Town public meetings in 2025
25 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
City Council - Special Meeting
The Charles Town City Council will consider holding an executive session to discuss the PSC case involving Madison Greens, LLC and Beallair Homes, LLC versus the city and utility board. The council will also review legal strategy with counsel for the ongoing opioid PBM litigation. The meeting includes standard procedural items such as call to order and adjournment.
- Possible executive session on PSC Case No. 25-1000-LRR-WS-C (Madison Greens, LLC and Beallair Homes, LLC v. City of Charles Town and Utility Board)
- Possible executive session to review and develop legal strategy for ongoing opioid PBM litigation
Planning Commission
The Planning Commission will hold public hearings regarding preliminary plans for two developments and a landscaping waiver. The body will also review the draft 2026 calendar.
- Public hearing: SLD2025-04 - Vinton Hayes/Augustine Manor Preliminary Plan
- Public hearing: SLD2025-07 - Huntfield Phase 4 Preliminary Plan
- Public hearing: WV2025-01 - 231 N. Samuel St. landscaping waiver
- Review of 2026 Draft Calendar
Board of Parks and Recreation
The Board of Parks and Recreation will review proposals for new pickleball courts and a feasibility study for the skatepark and maintenance yard. Members will also discuss financial policies and various park updates across the city.
- Pickleball Court Proposal and Resolution for Jefferson Memorial Park
- Proposal for a feasibility study involving the Skatepark and Maintenance Yard
- Discussion of Park's Financial Policy and Purchasing and Bid Policy
- Willingham Knolls Pollinator Project grant application
- Discussion of parcel issues regarding 414 E. Liberty Street
City Council
The Charles Town City Council will consider a series of reports, including the mayor's, police chief's, and city manager's updates. Council members will review the FY2026 Capital Budget Revision #6 and a possible executive session on the B&O tax rate. The agenda also lists a City Wide Tree Maintenance RFP and a payment of bills report for consideration.
- FY2026 Capital Budget Revision #6
- B&O Rate Discussion – possible executive session
- City Wide Tree Maintenance RFP
- Payment of Bills – December 15, 2025
- Infrastructure Committee Report – November 24, 2025
Finance Committee
The Finance Committee will review budget updates for November 2025 and a sixth revision to the capital budget. The body will also discuss incentive packages for the 100 block of East Washington Street and various fee and tax waiver requests.
- 100 Block of East Washington Street Incentive Package Discussion
- Augustine Avenue Trail Phase 1 sponsor portion of overages/overruns
- Capital Revision #6
- B&O Rate Discussion
- License Fee and B&O Waiver Requests
Historic Landmarks Commission
The Historic Landmarks Commission will hold a public hearing regarding a facade improvement grant request. The body will also review the draft meeting calendar for 2026.
- Public hearing for Facade Improvement Grant Request FIP2025-08 at 212 N. George St.
- Review of draft 2026 Meeting Calendar
Charles Town Tree Board
The Charles Town Tree Board will consider approval of a temporary tree nursery at Evitts Run Park, including receipt of 216 trees and 100 hybrid chestnut trees for future planting. The board will also discuss tree trimming costs on Washington Street and at Jefferson Memorial Park, stump‑grinding options for Happy Retreat, and the Bee City USA application. Additional items include revisions to the tree ordinance and development of volunteer programs.
- Approval of temporary tree nursery at Evitts Run Park; receipt of 216 trees (Sweet Gum, Dogwood, Red Oak, Beech, Willow Oak, Sassafras) and 100 hybrid Chestnut trees
- Discussion of city expenditure for tree trimming on Washington Street and Jefferson Memorial Park
- Stump‑grinding estimate: $200 per stump (26 at Happy Retreat) or rental of grinder $299 per day / $999 per week
- Bee City USA application process and draft resolution
- Consideration of development fees for the Tree Board in the subdivision ordinance
City Council
The City Council will review reports from the Finance, Infrastructure, and Ordinance committees. The body is scheduled to discuss a Tax Incremental Financing (TIF) contractor request and a vacant building appeal (APUS).
- Tax Incremental Financing (TIF) Contractor Request
- Vacant Building Appeal (APUS) Discussion
- 2026 Proposed City Council Meeting Schedule
- 2026 City of Charles Town Holiday Calendar
- Discussion on City of Charles Town Boards and Commission Openings
Planning Commission
The Planning Commission will meet to approve previous minutes and conduct a public hearing regarding a sketch plan for Huntfield Phase 4. The commission will review the staff report and application for this project.
- Public hearing for SLD2025-07: Huntfield Phase 4 - Sketch Plan
Infrastructure Committee
The Infrastructure Committee will discuss several local project updates and resident requests. The meeting covers stormwater issues, pedestrian improvements, and grant next steps.
- Mordington Avenue Sidewalk referral from City Council
- Crosswalk at Haversack Circle and Campbell - Norborne Glebe
- Augustine Avenue Trail Project update for Phases 1, 2, and 3
- Congress Street and Lawrence Street Intersection Project update
- EPA Thriving Communities Grant next steps
Board of Zoning Appeals
The Board of Zoning Appeals will convene to approve minutes, hear a variance request for Onyx Lane, and discuss other business. The public may view the meeting live online.
- Approval of August 19, 2025 minutes
- Public hearing for BA2025-03 variance at 101 E Washington Street
- Review of 2026 draft calendar
City Council
The Charles Town City Council will hold public hearings on two ordinances that amend and reenact the rates, rules, and regulations for furnishing sewer service and water service by revising capacity improvement fees. The meeting also includes second‑reading votes on the same sewer and water ordinances, and a resolution to enter a suballocated funding agreement with the West Virginia Division of Highways for improvements at the Congress and Lawrence Street intersection.
- Public hearing on an ordinance to amend and reenact sewer service rates and capacity improvement fees (2025-1281)
- Public hearing on an ordinance to amend and reenact water service rates and capacity improvement fees (2025-1282)
- Second reading of the sewer service amendment ordinance (2025-1283)
- Second reading of the water service amendment ordinance (2025-1284)
- Resolution authorizing a suballocated funding agreement with WV Division of Highways for Congress and Lawrence St intersection improvements (2025-1271)
Personnel Committee
The Personnel Committee will meet to review a proposal for a Total Compensation Study. The committee may select a consultant for this project during the meeting.
- Review and possible selection of a consultant for the Total Compensation Study (2025-1249)
Charles Town Tree Board
The Charles Town Tree Board is meeting to discuss updates to the Tree Ordinance and the creation of an approved native species list for zoning. The board is also reviewing a Bee City USA application and various city-wide tree maintenance projects.
- Bee City USA application process and draft resolution
- Proposed revisions to the Tree Ordinance and native species requirements for zoning
- Stump grinding estimates of $200 per stump from Flores Tree Services
- Proposal for a Tree Nursery at Evitts Run Park to winter 216 trees
- Consideration of development fees for the Tree Board within the subdivision ordinance
Finance Committee - After Executive Session
The Finance Committee will discuss a TIF presentation for the 100 Block of East Washington Street and review finance policy. The body will also consider budget revisions for the FY2026 General and Capital Funds.
- 100 Block of East Washington Street Incentive Package - TIF Presentation
- Finance Policy Discussion
- FY2026 General Fund Revision #3 and Capital Fund Revision #5
- License Fee and B&O Waiver Requests
- October 2025 budget updates for General, Capital, and P&R Funds
Finance Committee
The Charles Town Finance Committee will hear reports from the Finance Director and the Chairman. It will discuss a revised finance policy and consider license fee and B&O waiver requests, which may be moved to an executive session. The committee will also review FY2026 General Fund Revision #3 and several October 2025 budget updates.
- 100 Block of East Washington Street Incentive Package – TIF Presentation
- Finance Policy Discussion (Finance Policy Revised 0425.pdf)
- License Fee Waiver Request – possible executive session
- B&O Waiver Request – possible executive session
- FY2026 General Fund Revision #3
Building Commission
The Building Commission will meet to discuss the review and transfer of developer fees for Charles Washington Hall. The agenda also includes a financial review and the approval of previous meeting minutes.
- Review and transfer of Charles Washington Hall developer fees
- Financial review
- Approval of May 15, 2025 and August 6, 2025 meeting minutes
City Council
The City Council will hold a public hearing and second readings for several amendments to the traffic code and business and occupation tax based on state changes. The body will also consider ordinances regarding water and sewer capacity improvement fees and a road improvement agreement.
- Public hearing and second readings for amendments to Traffic Code (DUI, speed, parking) and Business and Occupation Tax
- First reading of ordinances to revise Capacity Improvement Fees for water and sewer services
- Agreement and resolution with WV Division of Highways for Congress and Lawrence Streets intersection improvement
- Discussion regarding a vacant building appeal from American Public University System (APUS)
- Approval of September 2025 replacement pages to the Codified Ordinances
Ordinance Committee
The Charles Town Ordinance Committee will meet to discuss unfinished and new business, including proposed revisions to vacant building regulations and business and occupation tax codes.
- Review Article 1759 - Vacant Structures
- Review Article 745 - Business and Occupation Tax
- Review Business License Application Packet FY 2024
Planning Commission
The Planning Commission will conduct public hearings regarding waiver requests for 231 N. Samuel Street and a preliminary plan for the Thomfair Storage Facility. The body will also perform a completeness review for Huntfield Phase 4.
- Public Hearing: 231 N. Samuel Street waiver requests
- Public Hearing: Thomfair Storage Facility preliminary plan
- Commission Review: Huntfield Phase 4 completeness review
Personnel Committee
The Charles Town Personnel Committee will discuss several items related to the Salary Survey RFP, including an applicant update, an update and the CTUB Board's decision on survey collaboration, a division of expenses with CTUB, and a staff update. The meeting is scheduled for October 27, 2025 at 5:30 PM in the Council Chambers.
- 2025-1126: Salary Survey RFP Applicant Update
- 2025-1127: Salary Survey RFP Update and CTUB Board's Decision on Survey Collaboration
- 2025-1128: Salary Survey Division of Expenses with CTUB
- 2025-1129: Update from Staff
Infrastructure Committee
The Infrastructure Committee will discuss several city projects, including sidewalk installations and traffic safety measures. The meeting includes updates on trail projects and intersection work.
- Mordington Avenue Sidewalk referral from City Council
- Placement of pneumatic tubes and mobile speed radar sign
- Crosswalk at Haversack Circle and Campbell - Norborne Glebe
- Augustine Avenue Trail Project updates for Phases 1, 2, and 3
- Congress Street and Lawrence Street Intersection Project update
Board of Parks and Recreation
The Board of Parks and Recreation will consider and vote on the FY 2026 budget for the department. It will also receive updates on the Jefferson Memorial Park pool project and discuss a funding request for Evitts Run path repairs. Additional items include a request for proposals for a new pickleball court and a review of the existing MOU with Happy Retreat.
- Approval of FY 2026 Parks & Recreation budget (FY_2026_P_R_Budget.pdf)
- Jefferson Memorial Park Pool Project update – Thrasher Group and Palmer Construction
- RFP for new pickleball court
- Funding request for Evitts Run path repair
- Review of MOU with Happy Retreat (MOU 12082015 Happy Retreat and Parks and Rec.pdf)
City Council
The City Council will review revisions to the FY2026 General and Capital Funds. The body is also considering recommendations from the Charles Town Utility Board regarding Capacity Improvement Fees and discussing agreements for the Thomassen Ford Building and Charles Washington Hall.
- FY2026 General Fund Revision #2 and Capital Fund Revision #4
- Charles Town Utility Board Capacity Improvement Fee (CIF) recommendations
- Lease agreements between Charles Washington Hall Manager and OTS, LLC and G.A.P. Coalition, Inc.
- Development Services Agreement with Charles Washington Hall Landlord, LLC
- Requests to the Department of Highways for reduced speed on Augustine Avenue and S. George Street
Historic Landmarks Commission
The Historic Landmarks Commission will hold public hearings on seven grant requests and three permit applications for property improvements. The body will also review a previous grant extension request.
- Public Hearing: COA2025-19 - 419 E. Liberty St. - Porch Replacement
- Public Hearing: COA2025-21 - 304 W. Washington St. - Sign
- Public Hearing: COA2025-22 - 540 E. Liberty St. - Siding Replacement
- Public Hearing: FIP2025-04 - 121 S. Samuel St. - Grant Request
- Public Hearing: FIP2025-05 - 323 E. Washington St. - Grant Request