Potter County public meetings in 2024
25 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Commissioners' Court
The Potter County Commissioners' Court will consider a budget amendment for fiscal year 2024-2025 and act on several contracts, including communications tower installation, records center moving services, and jury management software. The court will also approve bonds for newly elected officials and consider various ARPA-funded infrastructure projects.
- Budget amendment for fiscal year 2024-2025
- Awarding bid #1260-24 for communications tower installation ($188,592.95)
- Awarding bid #1261-24 for records center moving services ($236,920.00)
- Awarding bid #1263-24 for Cisco Catalyst appliance upgrade ($130,196.25)
- Approving bonds for newly elected county officials
Special Commissioners' Court Meeting
The Special Commissioners' Court will decide whether to execute a contract with Turn Key Health Clinics, LLC to provide medical services for inmates at the Potter County Detention Center. A closed session may be held to discuss details of that contract. The court will also hold a closed session to receive a report on courthouse security personnel or devices and may take any necessary action in open court.
- Consider execution of contract with Turn Key Health Clinics, LLC for inmate medical services at Potter County Detention Center
- Closed session to discuss the inmate medical services contract
- Closed session to receive and deliberate on a courthouse security personnel or devices report
- Open‑court action on any necessary measures following the courthouse security report
Commissioners' Court
The Commissioners' Court will discuss contracts for inmate medical services and review sole bids for communications and data center infrastructure. The body is also deciding on grant applications for a problem-solving court and body armor, and allocating child safety fees.
- Contract for inmate medical services with Turn Key Health Clinics, LLC and an emergency contract with Dr. Holly Jeffreys
- Review of sole bids for communications tower installation (CommTech, LLC), Santa Fe Data Center infrastructure (Weaver Technologies), and Cisco appliance upgrades (CDW Government, LLC)
- Payment of $9,000.00 to David Moore Electric for fiber installation at the Road and Bridge sign shop
- Appointment of Pearl Jones as CEA-4-H & Youth Development Agent with a county salary portion of $31,365.56
- Authorization to apply for a FY 2025 grant for the Panhandle Regional Problem Solving Court
Commissioners' Court
The court will consider and act on several items, including approving eight additional projects for the Potter County Coronavirus State and Local Fiscal Recovery Funds. It will also vote on contracts for security cameras ($15,500) and data drops ($29,862) for Road and Bridge, purchase equipment for the detention center, and appoint citizens to the Jail Expansion Committee. Additional reports and routine items such as vouchers, insurance, and the Treasurer's report will be heard.
- Approve eight new projects for the Potter County SLFRF Investment Plan (ARPA)
- Contract with David Moore for security cameras – $15,500
- Contract with David Moore for data drops – $29,862
- Purchase ice machine for detention center – $8,044.92
- Award ERP software contract to Harris ERP (RFP #1253-24)
Commissioners' Court
The Potter County Commissioners' Court will hold a special meeting to officially count and certify the results from the November 5, 2024 Joint General and Special Election.
- Canvass returns from November 5, 2024 election
- Special meeting to certify election results
Commissioners' Court
The Commissioners' Court will discuss a property exchange with the City of Amarillo and a potential agreement with Runnels County to house inmates. The body is also reviewing several equipment purchases and budget amendments.
- Proposed property swap: County property at 421 S. Bowie for City property at 1900 W. Line Avenue
- Sheriff's Office equipment: 17 Dell laptops ($37,009.34) and 17 docking stations ($14,605.38)
- Agreement with Runnels County to house Potter County inmates
- Public comment and report on the Yellow Rose Solar Project by Orion Renewable Energy Smith
- Increase of Sheriff's Office Inmate Transport Petty Cash from $2,500.00 to $3,500.00
Commissioners' Court
The Potter County Commissioners' Court will review and act on the 2024 tax roll and levy. The meeting also includes a budget amendment for FY 2024‑2025, approval of vouchers, and reports from insurance, treasurer, and other departments. Several contract awards and purchases, including road paving, sheriff equipment, and grant‑management software, will be considered.
- Approve Holmes Construction contract for Jim Line Road paving and drainage improvements (RFB #1257-24) – $986,156.00 (ARPA funds)
- Approve Sheriff's Department equipment purchases: 8 mobile safe shields – $44,660.00; 15 ballistic entry vests – $32,213.00; 4 Nikon cameras – $15,049.00 (budgeted from CAD)
- Approve Turn Key Health contract for inmate medical services – first year $1,175,042.71 with 3.95% annual increase
- Award Road & Bridge Office Renovation project to Wiley Hicks, Jr., Inc. – $847,585.00 (budgeted from CAD)
- Purchase eCivis grant management software from Carahsoft Technology Group – $25,000.00 (budgeted)
Commissioners' Court
The Potter County Commissioners' Court will consider approving several interlocal agreements for law enforcement grants, a $1.6 million detention center remodel, and the purchase of vehicles and heavy equipment. The body will also act on the approval of vouchers, a 457(b) retirement plan amendment, and maintenance agreements for county buildings.
- Workers' Compensation insurance renewal for $221,271
- Detention Center booking room remodel at $1,623,836.94
- Purchase of a 140 JY Motor Grader for $345,508.29
- Interlocal agreement for Panhandle Auto Burglary Theft Unit
- Maintenance agreements for Santa Fe Building, Law Enforcement Center, and Courthouse
Commissioners' Court
The Commissioners' Court will decide on several high-cost contracts and grants, including a major remodel of the detention center. The body is also reviewing employee health plan modifications and retiree insurance renewals.
- Approval of $1,623,834.94 GMP for Detention Center Booking Room Remodel using ARPA funds
- Thomson-Reuters contract renewal for computer services starting at $54,624.24 for year one
- Equipment purchase for Panhandle Auto Burglary Theft Unit Taskforce totaling $11,720.00
- Appointment of Blair Schaffer to the Potter-Randall Appraisal District board of directors
- Renewal of CountyChoice Silver retiree medical senior supplemental plan for 2025
Commissioners' Court
The Commissioners' Court will consider the 2024/25 budget for the Amarillo-Potter Event Venue District and a proposed tax rate of $0.58496 per $100 valuation. The body will also address jail overcrowding and approve various service contracts and grants.
- Public hearing on proposed tax rate of $0.58496 per $100 valuation
- Approval of 2024/25 budget for Amarillo-Potter Event Venue District
- Joint election services contract between Potter County, City of Amarillo, and Bushland ISD
- Authorization to accept a catalytic converter grant from the Motor Vehicle Crime Prevention Authority
- Discretionary exemption to purchase a fire truck from the City of Borger
Commissioners' Court
The Commissioners' Court will conduct a public hearing on the proposed fiscal year 2024-2025 budget and propose a property tax rate. The body will also consider several facility contracts, election preparations for November 5, and the appointment of a new facilities director.
- Public hearing and vote to adopt the 2024-2025 budget and propose a property tax rate
- Contract for Justice Center emergency power installation by Moore Electric for $43,456.00
- Underground storage tank removal at old District Courthouse by Willborn for $16,335.82
- Purchase of a TRED Tank package for the Sheriff's Office for $5,000.00
- Awarding of bids for indigent cremation services to Lighthouse Funeral and Cremation and human remains transport to Jobe Mortuary Transport
Commissioners' Court
The Commissioners' Court will consider several items including a $127,238.38 furniture purchase for the District Courts building and a 2025 jail housing contract with Armstrong County. The agenda also includes discussions on Murray Loop road improvements and security matters at the District Courts building.
- $127,238.38 furniture purchase for the District Courts' building
- 2025 Jail Housing Contract with Armstrong County
- Department of Labor prevailing wage schedule for detention center booking room remodel
- Appointment of Deputy William "Jake" Snyder as Local Rabies Control Authority
- Updated FLAP agreements for the Crossbar project phase two
Commissioners' Court
The Potter County Commissioners’ Court is scheduled to consider fiscal year 2023–2024 budget amendments and approve routine vouchers. Commissioners are reviewing a proposed contract to house inmates at Deaf Smith County for $60.00 per day, which would require eight county personnel daily and may shift local jail capacity arrangements. The court will also evaluate an environmental assessment for potential mold in the old Courts Building and County Courthouse, review a $127,238.38 furniture purchase for the District Courts building, and consider a road use permit for Xcel across Folsom Road.
- Contract with Deaf Smith County for inmate housing at $60.00 per day per inmate
- Procurement of environmental assessment services for mold and workplace hazards in the old Courts Building and County Courthouse
- Purchase of furniture and lifts for the District Courts building, estimated at $127,238.38 from the building budget
- Road use permit application by D.E. Rice Construction on behalf of Xcel across Folsom Road
- Approval of an additional project to the Potter County ARPA (SLFRF) Investment Plan
Commissioners' Court
The Commissioners' Court will review budget amendments, vendor awards for maintenance services, and several large equipment purchases. Discussion items include a veterans treatment court memorandum, ARPA project approvals, and potential new committee appointments.
- Purchase of a 4x4 brushfighter fire truck from Daco Fire Equipment for $263,391.00
- Purchase of CLEARPASS scanner ancillary items totaling $176,298.95
- Addition of Auto Sync Bot to election software for $1,500.00
- Adding call recording service to the SO for $80.00 per month
- Purchase of conference table and six chairs for $6,009.76
Commissioners' Court
The Commissioners' Court will review several administrative items including software renewals, equipment purchases, and grant authorizations. The agenda also includes discussions on law enforcement policies, property leases, and potential changes to the meeting schedule.
- Renewal of Mimecast Software agreement for $45,000.00
- Purchase of iPhone 14 for Fire/Rescue for $0.99 plus $42.00 monthly service
- Virtual Queue Management System purchase for $23,990.00
- Sheriff's Office request for a vehicle to transport in-custody defendants
- SB22 Catalytic Converter Grant and PABTU resolution
Special Commissioners' Court Meeting
The Special Commissioners' Court is meeting to discuss the move to the new District Courthouse. The agenda covers relocation schedules, AV training for various departments, and the grand opening ceremony scheduled for June 1, 2024. Discussion also includes building security, life safety features, and parking during Phase 2 construction.
- Grand Opening Ceremony at 350 SE 6th Avenue on June 1, 2024
- Relocation period scheduled for June 17 through June 21, 2024
- AV training for departments from May 6 to May 17, 2024
- Review of building layout, including security and public areas
- Project warranty period ending March 14, 2025
Commissioners' Court
The Potter County Commissioners' Court will consider a final payment to Adolphson & Peterson for the New District Courts Building. The agenda also includes budget amendments and discussions regarding fire alarm service agreements and the burn ban.
- Final $2,625,937.58 payment to Adolphson & Peterson for the New District Courts Building
- Fire alarm monitoring ($60/month) and inspection ($727.67/month) agreements with Vitel Communication
- Proclamations for Senior Hunger Awareness Month and Child Abuse Prevention and Awareness Month
- Discussion regarding the extension of the burn ban
- Budget amendments for fiscal year 2023-2024
Commissioners' Court
The Commissioners' Court will consider various budget amendments, contract awards, and public works projects. Items include road expansions, jail needs analysis, and several technology and facility upgrades.
- Civil engineering services for Jim Line Road expansion: $71,820.00
- Santa Fe Building chiller and pump replacement project: $692,340.00
- Cisco network upgrade award to CDW Government, LLC: $576,308.74
- Full body scanner purchase award to LINEV Systems, Inc.: $145,166.95
- One-time payment to Wild West Wildlife Rehabilitation Center: $4,150.56
Commissioners' Court
The Commissioners' Court will consider several financial matters including electrical credits for the District Courthouse project and chiller rentals. The agenda also includes personnel changes, budget reviews, and reports on county finances.
- HOK electrical credit of $70,000.00 for District Courthouse project
- Modification of HOK Professional Service Agreement to $148,720.00
- Purchase of 12 Motorola batteries for Road and Bridge radios for $1,160.88
- Chiller rental for District Courts Building starting at $35,000.00
- Budget amendments for the Amarillo Potter Events Venue District
Commissioners' Court
The Commissioners' Court will consider eliminating a Booking Clerk position to reallocate salary to 27 other civilian positions in the Sheriff's Office. The court will also review rescinding road material awards due to vendor tax delinquency and discuss creating a new public information officer position.
- Reallocating salary from an eliminated Booking Clerk position to 27 Sheriff's Office civilian positions
- Rescinding road material awards for Caliche and Hot Mix due to vendor tax delinquency
- Purchasing a 2019 Ford F-350 Chassis for $10,496.96
- Appointing Jeff Ford and Jerry Michaels to the Santa Fe Historical Railway Museum Board
- Discussing the creation of a new public information officer position
Commissioners' Court
The Commissioners' Court will consider road material awards and a new elevator maintenance contract. The agenda also includes discussions regarding Jim Line Road improvements and budget amendments.
- Awarding elevator maintenance contract to American Elevator Company
- Awarding road materials bid including Hot Mix to Advantage Asphalt
- Discussing Jim Line Road widening and potential use of ARPA funds
- Authorizing County Auditor to approve contract increases up to $600
- Reviewing fire alarm monitoring costs for various county facilities
Commissioners' Court
The Commissioners' Court will consider several items including budget amendments for JP#4 and the Public Defender's office. The agenda includes various property matters such as land conveyance at 209 N. Madison Street and utility easements at 14365 Indian Hill Road. Additionally, the court will review racial profiling reports and potential equipment purchases for fire stations.
- Budget amendment for a new position for JP#4
- Conveyance of land located at 209 N. Madison Street
- Utility easement for property at 14365 Indian Hill Road
- Purchase of two mini split systems for Fire Station #5 for $9,168.60
- Purchase of one mini split system for Fire Station #1 for $6,852.54
Special Commissioners' Court Meeting
The Special Commissioners' Court will consider approving two grant applications from the Potter County Sheriff to the Office of Governor Greg Abbott. These applications are for the Rifle-Resistant Body Armor Grant program and the Bullet-Resistant Shield Grant program.
- Rifle-Resistant Body Armor Grant application
- Bullet-Resistant Shield Grant application
Commissioners' Court
The Commissioners' Court will discuss various county business including infrastructure projects, grant applications, and election preparations. Key items include a $608,959 network upgrade and several road maintenance projects in Eden Park.
- Cisco Network Upgrade award to Cloud Rush for $608,959.00
- Road maintenance for streets in Eden Park Units 2 and 3
- Equipment purchase of Avix Autonomic Mark II for $16,800.00
- Renewal of jail meals contract with 5 Star Correctional Services including a 1.073% price increase
- 90-day burn ban for Potter County
Commissioners' Court
The Commissioners' Court will consider several equipment purchases for fire and sheriff departments. The agenda also includes discussions on jail dental services and a rural sheriff's grant application.
- Purchase of two Hypres SCBA compressors for $88,940.00
- Five-year contract for ESO Fire department software
- Budget amendment for Sheriff's office vehicles due to cost increases
- Purchase of a Tiffin evidence refrigerator for $7,485.00
- Agreement for inmate dental services at the jail via AOMS