Hays public meetings in 2021
20 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
City Commission
The City Commission will consider awarding a contract to Mayer Specialty Services for the 2021 Manhole Rehabilitation Program. The body will also hear a presentation regarding the Chambers of Kansas Community Health Plan.
- Contract with Mayer Specialty Services for 2021 Manhole Rehabilitation Program not to exceed $100,000
- Presentation from Sarah Wasinger, President/CEO of the Hays Chamber, on the Chambers of Kansas Community Health Plan
City Commission
The City Commission will discuss the 2022 Budget and consider awarding a bid for the 2021 Manhole Rehabilitation Project. Staff recommends awarding the manhole project to Mayer Specialty Services.
- Proposed award of Manhole Rehabilitation Project to Mayer Specialty Services not to exceed $100,000
- Review of 2022 Budget
- Discussion of rehabilitating 46 manholes using MS-2A cement-based mix at a cost of $55,200
City Commission
The City Commission is meeting to discuss the use of work-site utility vehicles on city streets and to address property abatements. The body will also review the June 2021 financial statement.
- Ordinance No. 4000 to allow work-site utility vehicles and micro-utility trucks on city streets
- Resolution No. 2021-010 for vehicle abatement at 607 Elm Street
- Resolution No. 2021-011 for nuisance abatement at 3312 Lincoln Drive
- Review of June 2021 Financial Statement showing total revenues of $6,686,442
City Commission
The City Commission will discuss the 2022 budget, including outside agency funding requests. The body is also considering an ordinance to allow utility type vehicles within city limits and two specific nuisance abatements.
- Proposed ordinance allowing Utility Type Vehicles within city limits
- 2022 Budget review and consensus on outside agency requests
- Vehicle abatement request for 607 Elm Street
- Nuisance abatement request for 3312 Lincoln Drive
City Commission
The City Commission is meeting to authorize a contract for stormwater infrastructure and approve a beverage license for a downtown event. The body will also review minutes from the June 24, 2021, meeting.
- Contract with Utility Maintenance Contractors not to exceed $869,365 for Lincoln Tunnel lining
- Cereal Malt Beverage License for Downtown Hays Development Corporation (DHDC) Special Event on August 27, 2021
City Commission
The City Commission will discuss awarding a bid for the Lincoln Tunnel lining project and receive the draft 2022 Budget. The meeting is a work session to review project costs and budget timelines.
- Lincoln Tunnel lining bid of $869,365 (budgeted $750,000)
- Presentation of the draft 2022 Budget
- Review of June 17 work session notes including a $615,900.81 bid for King's Gate Second Addition
- Review of June 17 rezoning request for 32.322 acres at 5809 230th Avenue to Heavy Industrial
- Discussion of a draft ordinance for Utility Type Vehicles registration
City Commission
The City Commission will review a construction contract for street and utility improvements and a rezoning request for land at 5809 230th Avenue. The body will also consider updates to the city's economic development policy and a deferred compensation plan for employees.
- Contract with Morgan Brothers Construction for $615,900.81 for King’s Gate Second Addition improvements
- Rezoning of 32.322 acres at 5809 230th Avenue from A-L Agriculture to I-2 Heavy Industrial District
- Adoption of the Ellis County Multi-Jurisdictional Hazard Mitigation Plan
- Authorization of a KPERS 457 deferred compensation plan for city employees
- Modifications to the Rural Housing Incentive District section of the Economic Development Policy
City Commission
The City Commission is reviewing 2022 budget requests from outside agencies and discussing several policy updates. The body is considering a rezoning request for industrial use and a new ordinance regarding utility type vehicles.
- Rezoning request for Hess Land, LLC at 5809 230th Ave. from A-L Agriculture to I-2 Heavy Industrial
- Award of bid for King’s Gate Second Addition infrastructure serving 22 lots
- Proposed transition to the KPERS 457 plan provider
- Adoption of the Ellis County Multi-Jurisdictional Hazard Mitigation Plan
- Discussion of a draft ordinance for Utility Type Vehicles
City Commission
The City Commission is meeting to authorize the renewal of property and liability insurance coverages for 2021/2022. The meeting also includes the approval of minutes from the previous regular meeting.
- Renewal of 2021/2022 property/liability coverages with MPR package for $262,616
City Commission
The City Commission is reviewing several infrastructure and policy items including a water SCADA system upgrade and airport apron rehabilitation. The session also includes discussions on upcoming budget goals and changes to the Rural Housing Incentive District policy.
- Water Production SCADA Improvements: $801,225 proposal for R.E. Pedrotti
- Airport Apron Rehabilitation and Beacon Replacement: $1,142,393 bid from APAC Kansas, Inc.
- Airport Construction Engineering Services: $247,000 authorization for Burns and McDonnell
- Property/Liability Coverage Renewal: 7% premium increase reported
- Rural Housing Incentive District (RHID) policy discussion regarding usage restrictions
City Commission
The City Commission is meeting to award bids for airport apron rehabilitation and water plant SCADA improvements. The body will also review the 2020 audit and April 2021 financial statements.
- Award of $801,225 bid to R.E. Pedrotti for water plant SCADA improvements
- Award of $1,142,393 bid to APAC Kansas, Inc for airport apron rehabilitation and beacon replacement
- Award of $247,000 to Burns and McDonnell for airport construction engineering services
- Acceptance of the 2020 Audit presented by Adams Brown
- Review of April 2021 Financial Statement
City Commission
The City Commission will review a major upgrade for the water production SCADA system and airport rehabilitation projects. Discussion also includes updates to the Rural Housing Incentive District (RHID) economic development policy.
- Water Production SCADA system design, integration, and installation services
- Airport Apron Rehabilitation and Beacon Replacement project
- Rural Housing Incentive District (RHID) policy update
- Bickle-Schmidt Sports Complex synthetic infield turf bid of $1,693,523
- Vine Street Frontage Road right-of-way vacation petitions
City Commission
The City Commission is deciding on a bid for synthetic infield turf at the Bickle-Schmidt Sports Complex. The body is also holding public hearings and voting on ordinances to vacate right-of-way portions of Vine Street Frontage Road.
- Bid for synthetic turf at Bickle-Schmidt Sports Complex from Mid-America Sports Construction for $1,822,106 plus $20,000 contingency
- Public hearing and Ordinance No. 3997 to vacate right of way at 2917 Vine Street
- Public hearing and Ordinance No. 3998 to vacate right of way at 3201 Vine Street
- Funding allocation for turf: $750,000 from Hays Recreation Commission and $1,092,106 from City Commission Capital Reserves
City Commission
The City Commission will discuss a new fire station construction process and potential changes to the Rural Housing Improvement District policy. Additionally, staff is recommending a contract for synthetic infield turf at the Bickle-Schmidt Sports Complex.
- Petition to vacate remnant right of way tracts on Vine Street Frontage Road
- Contract award for synthetic infield turf at Bickle-Schmidt Sports Complex
- Request for Qualifications process for the next fire station
- Policy discussion regarding Rural Housing Improvement Districts (RHID)
City Commission
The City Commission will discuss awarding several contracts for water infrastructure and road projects. The meeting includes a decision on a construction bid for the 230th Avenue and 55th Street intersection.
- Contract with Hess Services, Inc. for $1,878,301.00 for 230th Avenue and 55th Street Intersection Project
- Agreement with Driggs Design for $140,800 for construction engineering services
- Contract with Integrity Municipal Systems for $119,000.00 for a lime slaking system
- Contract with Foley Power Solutions for $94,705.74 for two portable generators
- Contract with Pipe Detectives for sanitary sewer cleaning and inspection not to exceed $130,000.00
City Commission
The Commission will consider a bid award for the 230th Avenue and 55th Street intersection project. Other items include discussions on a potential band shell for Municipal Park and several water resource maintenance bids.
- Award of $1,878,301 bid to Hess Services for 230th Avenue and 55th Street reconstruction
- DHDC request for a permanent band shell/stage in Municipal Park
- Sanitary sewer cleaning and inspection project not to exceed $130,000
- Replacement of water production lime slaker
- Replacement of two portable generators for Water Resources
City Commission
The City Commission is deciding on a land acquisition contract for the airport and the transfer of mineral rights. The body is also reviewing mayoral appointment recommendations for the Board of Zoning Appeals, Planning Commission, and Public Library Board.
- Contract for Deed with JoAnn Koerner Revocable Trust for $154,505 for airport land acquisition
- Resolution No. 2021-007 to transfer mineral rights to Rick M. and Betty A. Wolf
- Mayoral appointment recommendations for Board of Zoning Appeals, Planning Commission, and Public Library Board
City Commission
The Commission will consider allowing specific types of alternative vehicles on City streets. They will also discuss a resolution to deed certain mineral rights back to adjacent property owners.
- Discussion regarding the authorization of ATVs, UTVs, WSUVs, and MUTs on City streets
- Resolution for transfer of mineral rights to Rich M. and Betty A. Wolf near 41st Street
- Review of March 18, 2021 work session notes including various contract bids
City Commission
The City Commission will consider authorizing the issuance of General Obligation Bonds, Series 2021-A. The body is also reviewing several bid awards for park improvements, equipment, and sewer maintenance.
- Ordinance No. 3996 and Resolution No. 2021-006 for General Obligation Bonds, Series 2021-A
- Contract with T&T Builders, LLC for ARC Park parking lot at Seven Hills Park for $200,136.36
- Bid from Daktronics for Bickle-Schmidt Sports Complex scoreboards for $79,905
- Purchase of a 2021 Ford F550 platform lift truck for $104,474.00
- Agreement with Midlands Contracting for sanitary sewer lining for $239,693.25
City Commission
The City Commission will review several contract awards for park improvements, sports complex scoreboards, public works equipment, and sewer lining. Additionally, the session includes a discussion regarding the authorization of General Obligation Bonds, Series 2021-A.
- ARC Park Parking Lot: $200,136 bid from T&T Builders
- Bickle-Schmidt Sports Complex Scoreboards: $79,905 proposal from Daktronics
- Sanitary Sewer Lining: $239,693 bid from Midlands
- Issuance of General Obligation Bonds, Series 2021-A
- 2021 Street Maintenance Program contracts totaling $959,202.45