Hays public meetings in 2024

City Commission

The Hays City Commission will vote on awarding a $754,916 contract for replacement of the Highway 40 sanitary sewer lift station. They will also consider bids for the Chestnut Suites CDBG project and administer the oath of office for a new city clerk. Approval of November financial statements and consent agenda items are also on the docket.

• Award of $754,916 bid to APAC of Hays for Highway 40 lift station replacement
• Award of Chestnut Suites CDBG construction bid to Robben Construction
• Oath of office for City Clerk Jami Breit
• Acceptance of November 2024 financial statement
• Consent agenda including Boundary Resolution No. 2024-036 and CARE Council appointments

The City Commission approved a $754,916 contract with APAC for the Highway 40 sanitary sewer lift station replacement, funded from Sewer Capital. They also awarded a $484,500 Phase 1 construction bid to Robben Construction for the Chestnut Suites CDBG project, a renovation of 1108 North Main into a short-term rental property. The consent agenda, including a boundary resolution and mayoral appointments, was approved. The financial statement for November 2024 was also approved.

• Approved $754,916 contract with APAC for Highway 40 lift station replacement (4-0)
• Awarded $484,500 Phase 1 bid to Robben Construction for Chestnut Suites CDBG project (4-0)
• Approved consent agenda including Boundary Resolution No. 2024-036 and mayoral appointments (4-0)
• Approved November 2024 financial statement (4-0)

City Commission

The City Commission is reviewing bid awards for a sanitary sewer lift station replacement and a CDBG-funded renovation project. The meeting also includes a review of notes from the December 5 work session.

• Proposed $754,916 contract with APAC of Hays for the Highway 40 Lift Station Replacement
• Proposed $484,500 contract with Robben Construction for Phase 1 of the Chestnut Suites project at 1108 North Main
• Discussion of $300,000 in CDBG funding for the Chestnut Suites luxury short-term rental redevelopment

The City Commission held a work session on December 19, 2024, to discuss two upcoming bid awards. Staff recommended authorizing the City Manager to contract with APAC of Hays for $754,916 to replace the Highway 40 sanitary sewer lift station, and to award the Chestnut Suites CDBG construction bid to Robben Construction for $484,500. No formal votes were taken; these items are scheduled for the December 26, 2024 Commission meeting.

• Approved December 5, 2024 work session minutes as presented
• Discussed awarding Highway 40 lift station replacement bid to APAC of Hays for $754,916 (to be voted Dec. 26)
• Discussed awarding Chestnut Suites CDBG construction bid to Robben Construction for $484,500 (to be voted Dec. 26)

Planning Commission

The Planning Commission will hold a public hearing to consider rezoning property at 25th & Wheatland Ave to a Residential Multi-Family District. The body will also consider the Final Plat of Tallgrass 4th Addition.

• Public hearing for rezoning 25th & Wheatland Ave from Agriculture (A-L) and Residential General (R-G) to Residential Multi-Family (R-M)
• Consideration of the Final Plat of Tallgrass 4th Addition

City Commission

The City Commission is deciding on several infrastructure bids and contracts, including path construction and building demolition. The body will also consider a 2024 pay plan and annual beverage licenses.

• Award of $231,616.20 bid to T&T Builders for East Multi-Use Connector Paths Section A and B
• Contract with M&D of Hays for $191,550 to demolish obsolete structures
• Contract with Kaw Valley Engineering for $118,750 for infrastructure design at Exit 161
• Pool reimbursement request for the Hays Recreation Commission in the amount of $25,447.72
• Ordinance No. 4066 adopting the 2024 Pay Plan

The Hays City Commission approved the low bid from T&T Builders for the East Multi-Use Connector Paths, totaling $231,616.20, funded by General Obligation Bonds with debt services from the Grove RHID. The commission also approved a $25,447.72 pool reimbursement to the Hays Recreation Commission, a $191,550 demolition contract with M&D of Hays, and a $118,750 engineering contract with Kaw Valley Engineering. All votes were unanimous (5-0).

• Approved $231,616.20 bid to T&T Builders for East Multi-Use Connector Paths (5-0)
• Approved $25,447.72 pool reimbursement to Hays Recreation Commission (5-0)
• Authorized $191,550 contract with M&D of Hays for demolition of obsolete structures (5-0)
• Authorized $118,750 contract with Kaw Valley Engineering for Exit 161 infrastructure design (5-0)
• Approved Consent Agenda including GAAP Waiver Resolution 2024-035, 2025 Cereal Malt Beverage Licenses, and Ordinance 4066 Adopting 2024 Pay Plan (5-0)

City Commission

The City Commission will hold a work session to discuss multiple items including a joint meeting with the Hays Recreation Commission to review pool financials and approve a $25,447.72 reimbursement for operating losses. They will also consider awarding bids for the East Multi-Use Connector Paths, demolition of obsolete wastewater structures, and engineering services for the city-owned 90-acre property at I-70 Exit 161.

• Approve $25,447.72 reimbursement to Hays Recreation Commission for 2024 pool operating loss
• Award bid for East Multi-Use Connector Paths connecting Sternberg Museum, The Grove, and HaysMed
• Award bid for demolition of obsolete structures at wastewater treatment facility
• Award bid for engineering services for water, sewer, and street infrastructure at Exit 161 property
• Approve work session notes from November 21 (procedural)

The City Commission held a work session to review upcoming agenda items, including the 2024 pool reimbursement, bids for the East Multi-Use Connector Path, demolition of obsolete wastewater structures, and engineering services for city-owned property at Exit 161. No formal votes were taken; these items are scheduled for approval at the December 12, 2024 meeting.

• Approved November 21, 2024 work session minutes as presented
• Reviewed 2024 pool season financial report showing $50,895.44 loss, with city and HRC each paying $25,447.72
• Reviewed bid for East Multi-Use Connector Path from T&T Builders at $231,616.20 for Sections A and B
• Reviewed proposal from M&D of Hays for demolition of obsolete structures at $191,550
• Reviewed proposal from Kaw Valley Engineering for Exit 161 property engineering at $118,750

City Commission

The Hays City Commission will consider approving Resolution No. 2024-034, which makes certain housing needs findings to advance the statutory process for the Tallgrass Phase 4 RHID. They will also accept the October 2024 financial statement and approve the minutes from the November 14 meeting. The meeting includes citizen comments and progress reports.

• Consider Resolution No. 2024-034 making RHID housing needs findings for Tallgrass Phase 4

City Commission

During the work session, the City Commission will discuss the proposed 2025 Street Maintenance Program funded at $1,164,312, including a mill and overlay on East 17th Street. They will also discuss creation of a Redevelopment Housing Incentive District (RHID) for Tallgrass Phase 4. The meeting includes approval of the November 7 work session notes.

• Discussion of 2025 Street Maintenance Program with $1,164,312 budget, including mill and overlay on East 17th Street
• Creation of Redevelopment Housing Incentive District (RHID) for Tallgrass Phase 4
• Approval of November 7 work session notes
• Proposed $320,000 mill and overlay project as part of street program
• Seal coat, polypatch, curb/brick repair, concrete alley reconstruction, and other treatments in the 2025 program

Planning Commission

The commission will consider setting a December 16 public hearing to rezone land at 25th & Wheatland Drive from agriculture and residential general to residential multi-family for the fourth phase of a workforce housing project. They will also discuss proposed revisions to the Unified Development Code regarding electronic message centers and small sheds, and provide staff direction on those topics.

• Rezoning request from A-L, R-M, and R-G districts to R-M district for property at 25th & Wheatland Drive (Tallgrass 4th Addition) — staff recommends setting a public hearing for December 16
• UDC discussion on Electronic Message Centers — staff recommends smaller sizes and reducing regulation on off-premise advertising
• UDC discussion on Small Sheds — staff seeking direction on potential revisions

City Commission

The City Commission will hold a public hearing and consider an ordinance establishing a Community Improvement District (CID) for CERVS, LLC, levying a 1.5% CID sales tax. They will also consider a resolution supporting a Moderate Income Housing grant application for DP Management, LLC, and authorize a $182,000 design-build agreement for the new Police Station/Municipal Court Facility.

• Adopt Resolution No. 2024-033 supporting an MIH grant for DP Management, LLC
• Public hearing on creating a Community Improvement District for CERVS, LLC
• Ordinance No. 4065 establishing a CID, levying 1.5% sales tax, and approving development agreement for CERVS, LLC
• Authorize $182,000 design-build Phase 1 agreement with PWC, Inc. for Police/Municipal Court Facility

City Commission

The City Commission will discuss a design-build agreement for a new Police and Municipal Court facility at 1100 Fort Street. The body will also consider a resolution for moderate income housing and a new community improvement district sales tax.

• Design-build agreement for Phase I services to renovate 1100 Fort Street for Police and Municipal Court
• Proposed 1.5% CID Sales Tax and development agreement for the CERVS property at 37th Street and Vine Street
• Resolution of support for DP Management to apply for $650,000 in grant funding for a 136-unit apartment complex on East 22nd Street

City Commission

The City Commission will discuss infrastructure contracts and a development agreement for The Grove project. The body is also considering a health insurance agreement for city employees and an increase to the transient guest tax rate.

• Contract with Sporer Land Development for $3,027,348.60 for The Grove infrastructure
• Engineering Services Agreement with Driggs Design Group for $100,438 for The Grove
• Ordinance No. 4064 for a Development Agreement and Economic Development Grant for The Grove
• Charter Ordinance No. 33 to increase Transient Guest Tax to 8.25%
• Health insurance agreement with Blue Cross Blue Shield of Kansas not to exceed $2,013,000

City Commission

The City Commission will discuss the 2025 health insurance plan, which includes a significant premium increase from Blue Cross. Commission will also consider awarding infrastructure bids and a construction engineering services agreement for The Grove development, both under budget. A home rule ordinance is proposed to approve a development agreement and economic development grant for The Grove project. Additionally, a charter ordinance to increase the transient guest tax by 1.25% to fund parks and operational shortfalls will be discussed.

• 2025 health insurance renewal with significant premium increase from Blue Cross
• Award of bid for Grove Development infrastructure – came in under budget
• Construction engineering services agreement for The Grove development
• Home rule ordinance to approve development agreement and economic development grant for The Grove project, including future debt issuance via RHID
• Charter ordinance to increase transient guest tax by 1.25% for parks system and operational shortfall

The City Commission held a work session to discuss upcoming agenda items, including a 12.79% health insurance renewal with Blue Cross Blue Shield, a $3.03M bid for The Grove infrastructure, a $100,438 engineering contract, a development agreement for The Grove, and a proposed transient guest tax increase from 7% to 8.25%. No formal votes were taken; all items are scheduled for action at the October 24, 2024 meeting.

• Approved October 3, 2024 work session minutes as presented
• Discussed 2025 health insurance renewal with BCBSKS (12.79% increase) for action on Oct 24
• Discussed awarding $3,027,348.60 bid to Sporer Land Development for The Grove infrastructure
• Discussed $100,438 construction engineering services agreement with Driggs Design Group
• Discussed Home Rule Ordinance for The Grove development agreement and economic development grant
• Discussed Charter Ordinance to increase Transient Guest Tax to 8.25%

City Commission

The Hays City Commission will consider approving several ordinances and resolutions authorizing the issuance of general obligation bonds and temporary notes to fund an economic development grant, advanced metering infrastructure, a police department building project, and a community improvement district for the CERVS Project. The meeting also includes approval of minutes from September 26 and citizen comments. No unfinished business is on the agenda.

• Ordinance authorizing issuance of General Obligation Bonds, Series 2024-A, to fund an Economic Development Grant
• Resolution prescribing form and details of GO Bonds Series 2024-A
• Resolution authorizing GO Temporary Notes, Series 2024-1, for Advanced Metering Infrastructure
• Resolution authorizing a public building project for the Police Department
• Resolution to call public hearing on creation of Community Improvement District for CERVS Project

City Commission

At this work session, the City Commission will discuss authorizing bonds to fund an economic development grant for residential development in the Tallgrass subdivision and for citywide Advanced Metering Infrastructure. They will also consider resolutions to finance the renovation of the Astra Bank building at 1100 Fort Street into a new police station and municipal court. Additionally, they will consider resolutions to call a public hearing on a Community Improvement District (CID) and express intent to issue Industrial Revenue Bonds for redeveloping the CERVS convenience store at 3701 Vine Street.

• Ordinance authorizing GO bonds Series 2024-A for economic development grant to Heart of America for Tallgrass residential development
• Resolution authorizing temporary notes 2024-1 for citywide Advanced Metering Infrastructure installation
• Resolution for financing public building project: renovation of 1100 Fort Street (Astra Bank) into police station/municipal court
• Resolution to call public hearing on CID and resolution for IRB for CERVS store redevelopment at 3701 Vine Street

City Commission

The Hays City Commission will consider awarding a $3,032,606.57 construction contract for the East 13th Street reconstruction, funding stormwater and street projects at 27th and Main Streets, and holding a public hearing and voting on an ordinance to establish a Rural Housing Incentive District (RHID) at 10th & Walnut. The commission will also authorize agreements with the Kansas Department of Commerce and Chestnut Suites LLC, and approve minutes and financial statements.

• Award $3,032,606.57 construction contract to APAC-Kansas Inc. for 13th Street reconstruction from Canterbury Drive to Commerce Parkway
• Authorize $88,800 from Stormwater Reserve and $205,050 from Capital Reserves for stormwater and street projects at 27th and Main Streets
• Hold public hearing and consider Ordinance No. 4062 establishing a Rural Housing Incentive District (RHID) at 10th & Walnut
• Authorize Mayor to sign Community Development Block Grant (CDBG) agreement with Kansas Department of Commerce
• Authorize Mayor to sign Matching Funds and Repayment Agreements with Chestnut Suites LLC

City Commission

The Hays City Commission will vote on awarding a $3,032,606.57 construction contract to APAC-Kansas Inc. for the reconstruction of East 13th Street from Anthony Drive to Commerce Parkway, including school district improvements. Commissioners will also consider authorizing $293,850 from stormwater reserves and general funds for a stormwater retention facility and half of 26th Street construction at the 27th and Main development. A final ordinance to create a Reinvestment Housing Incentive District (RHID) at 10th & Walnut for housing development and a CDBG agreement for the Chestnut Suites redevelopment at 12th and Main are also on the agenda.

• Award of $3,032,606.57 construction contract to APAC-Kansas Inc. for East 13th Street reconstruction
• Authorization of $88,800 from Stormwater Reserves for retention facility and $205,050 for 26th Street at 27th and Main project
• Final ordinance to establish Reinvestment Housing Incentive District (RHID) at 10th & Walnut
• Approval of CDBG agreement between City of Hays and Kansas Department of Commerce for Chestnut Suites redevelopment at 12th and Main

Planning Commission

The Planning Commission will hold a public hearing on a variance request by Leslie Smith to reduce the west side yard setback from 7 feet to 4 feet to reconstruct a carport at 407 E 17th St. The commission will also consider approving minutes from the August 19 meeting and receive project updates. No other substantive items are on the agenda.

• Public hearing: variance request by Leslie Smith to reduce west side yard setback by 3 ft for carport extension at 407 E 17th St.
• Consider approval of August 19, 2024 meeting minutes.
• Staff recommendation to approve the variance.

City Commission

The City Commission will elect a mayor and vice mayor, then consider several ordinances and resolutions. Key items include a public hearing on exceeding the Revenue Neutral Rate, which could lead to a property tax increase, and approval of the 2025 budget. The Commission will also hold a public hearing on establishing a Rural Housing Incentive District for The Grove development and vote on adopting updated Uniform Public Offense and Standard Traffic codes.

• Reorganization of governing body: election of Mayor and Vice Mayor
• Update to UTV Ordinance (Ordinance No. 4058)
• Public hearing and ordinance establishing Rural Housing Incentive District (RHID) for The Grove (Ordinance No. 4061)
• Resolution to exceed Revenue Neutral Rate for property tax levy (Resolution No. 2024-026)
• Public hearing and approval of 2025 City Budget

The City Commission approved the 2025 budget, which requires exceeding the revenue neutral rate of 24.116 mills, and adopted Resolution No. 2024-026 to that effect. The commission also established a Reinvestment Housing Incentive District (RHID) for The Grove development, adopted the 2024 Uniform Public Offense Code and Standard Traffic Ordinance, and authorized the Mayor to sign a non-binding MOU with FEMA for technical assistance on the R9 Wellfield project. Sandy Jacobs was elected Mayor and Mason Ruder Vice-Mayor.

• Approved 2025 Budget (5-0)
• Approved Resolution No. 2024-026 to exceed Revenue Neutral Rate (5-0)
• Adopted Ordinance No. 4061 establishing RHID for The Grove (5-0)
• Approved Ordinance No. 4059 adopting 2024 Uniform Public Offense Code (5-0)
• Approved Ordinance No. 4060 adopting 2024 Standard Traffic Ordinance (5-0)
• Authorized Mayor to sign FEMA BRIC DTA MOU (5-0)
• Approved Consent Agenda including Ordinance No. 4058 (UTV) and licenses (5-0)
• Elected Sandy Jacobs as Mayor and Mason Ruder as Vice-Mayor (5-0)

City Commission

At this work session, the City Commission will discuss establishing a Reinvestment Housing Incentive District (RHID) and adopting a development plan for 'The Grove' housing project. They will also consider a FEMA Direct Technical Assistance MOU to support a BRIC grant application for the R9 Project, adopt the annual 2024 Uniform Public Offense Code and Standard Traffic Ordinance, and review proposed changes to the Commission's Rules of Procedure ahead of a September 12 reorganization. These items may be voted on at a future regular meeting.

• FEMA Direct Technical Assistance grant to help prepare BRIC application for R9 Project
• Adoption of 2024 Uniform Public Offense Code and Standard Traffic Ordinance (annual update)
• Ordinance to create a Reinvestment Housing Incentive District and approve development plan for The Grove
• City Commission Rules of Procedure review before September 12 reorganization

The City Commission held a work session to review items for the September 12, 2024 meeting, including authorizing the Mayor to sign a non-binding MOU with FEMA for the R9 Wellfield and Pipeline Project, approving the 2024 Uniform Public Offense Code and Standard Traffic Ordinance, and adopting an ordinance to establish a Reinvestment Housing Incentive District (RHID) for The Grove development. No formal votes were taken; all items are scheduled for action at the next meeting. The Commission also discussed readopting the Rules of Procedure with no changes suggested.

• Reviewed R9 BRIC Direct Technical Assistance MOU; action scheduled for Sept. 12
• Reviewed 2024 UPOC and STO adoption; action scheduled for Sept. 12
• Reviewed The Grove RHID ordinance; public hearing and adoption scheduled for Sept. 12
• No changes suggested to City Commission Rules of Procedure; readoption scheduled for Sept. 12

City Commission

The City Commission will discuss issuing bonds for an economic development grant and advanced metering infrastructure. The body is also deciding on pool and golf course fees for 2025-2026 and reviewing several industrial revenue bonds.

• Bid award of $16,500 to T&T Builders for Hays Aquatic Park concrete repairs
• Proposed 2025 and 2026 golf course and pool fees
• Resolution to set a public hearing for a Reinvestment Housing Incentive District at 10th & Walnut
• Proposed bond issuance for an economic development grant (Ordinance No. 4057)
• Intent to issue Industrial Revenue Bonds for Chestnut Suites LLC and Gella’s Diner and Liquid Bread Brewing Company, LLC

The Hays City Commission approved a development agreement addendum granting Heart of America $2.565 million to continue building about 90 additional housing lots in the Tallgrass 2nd Addition, with RHID revenues redirected to the City. The Commission also authorized bond issuances to fund the grant and the Advanced Metering Infrastructure project, approved new golf course and pool fees for 2025-2026, and set a public hearing for a new housing incentive district at 10th & Walnut. All votes were unanimous (5-0).

• Adopted Resolution 2024-019 approving $2.565M grant to Heart of America for Tallgrass 2nd Addition (5-0)
• Adopted Ordinance 4057 authorizing general obligation bonds for the economic development grant (5-0)
• Adopted Resolution 2024-020 authorizing bonds for Advanced Metering Infrastructure (5-0)
• Adopted Resolution 2024-021 authorizing sale of GO Bonds Series 2024-A and Temporary Notes Series 2024-1 (5-0)
• Approved golf course and pool fee increases for 2025-2026 (5-0)
• Awarded $16,500 bid to T&T Builders for Aquatic Park concrete repairs (5-0)
• Adopted Resolution 2024-022 setting public hearing for RHID at 10th & Walnut (5-0)
• Adopted Resolutions 2024-023 and 2024-024 evidencing intent to issue IRBs for Chestnut Suites and Gella's Diner (5-0)

Planning Commission

The Planning Commission will hold a public hearing to consider approving a variance request by Casey McAvoy to reduce the west side yard setback from 5 feet to 1 foot to install a 10x12 shed at 4108 Covenant Drive. The commission will also set a public hearing for a similar variance request by Leslie Smith to reduce the west side yard setback from 7 feet to 4 feet for a carport extension at 407 E 17th St. Minutes from the July 15 meeting are on the consent agenda for approval.

• Public hearing on variance for shed at 4108 Covenant Drive (4ft setback reduction)
• Set public hearing for variance for carport extension at 407 E 17th St (3ft setback reduction)
• Approval of July 15, 2024, meeting minutes
• Citizen comments (if any)
• Project updates and commissioner comments

City Commission

The City Commission will discuss a development agreement addendum to cash out Heart of America from the Tallgrass housing development via a $2.565 million grant, enabling 90 new lots north of the current subdivision. Other items include issuing general obligation bonds for the housing project and for automated water/wastewater meter infrastructure, setting 2025 golf course and pool fees, awarding a bid for Hays Aquatic Park concrete repairs, scheduling a public hearing for a new RHID at 10th & Walnut, and expressing intent to issue industrial revenue bonds for Chestnut Suites and Gella's Diner & Brewing expansions.

• Resolution approving development agreement addendum to cash out Heart of America from Tallgrass housing ($2.565M grant, 90 new lots)
• General obligation bonds for Tallgrass housing and for automated meter infrastructure for water/wastewater system
• 2025 fee increases for Fort Hays Municipal Golf Course, Hays Aquatic Park, and Wilson Pool
• Award of bid for Hays Aquatic Park concrete repairs using Budget Stabilization Fund
• Public hearing resolution for Reinvestment Housing Incentive District at 10th & Walnut

The City Commission held a work session and discussed multiple agenda items, but no formal votes were taken. They agreed on fee increases for the municipal golf course and pools for the 2025-2026 seasons, with specific rates set for golf and pool admissions. Other items, including a development agreement addendum for Tallgrass 2nd Addition, bond issuances, and industrial revenue bonds, were discussed and will be voted on at the August 22, 2024 meeting.

• Agreed to increase golf course fees: 9-hole to $17, 18-hole weekday to $23, 18-hole weekend to $26, single membership to $575, couple membership to $720, family membership to $740, trail fees to $220
• Agreed to increase pool fees: Aquatic Park daily fee to $5.00, season pass to $53.00, Wilson Pool daily fee unchanged at $3.75
• Discussed $2,565,000 economic grant to Heart of America for Tallgrass 2nd Addition, to be voted on Aug 22
• Discussed bond issuance for AMI water project (up to $4,448,672), to be voted on Aug 22
• Discussed sale of GO Bonds Series 2024-A and Temporary Notes Series 2024-1 ($3,600,000), to be voted on Aug 22
• Discussed awarding $16,500 bid to T&T Builders for Aquatic Park concrete repairs, to be voted on Aug 22
• Discussed setting public hearing for RHID at 10th and Walnut (48 apartment units), to be voted on Aug 22
• Discussed IRB intent resolutions for Chestnut Suites and Gella's Diner, to be voted on Aug 22

City Commission

The Hays City Commission and Ellis County Commission will hold a joint meeting to discuss and update on several collaborative initiatives. Key topics include joint road projects (48th Street and Vineyard Road/270th Avenue reconstruction), Hays Police Department/dispatch/facility planning, future growth projects, participation in programs benefiting both entities, and economic development funding. No formal votes are scheduled; the agenda is largely discussion and updates.

• Joint road projects: 48th Street and Vineyard Road/270th Avenue Reconstruction
• Updates on Hays PD/Dispatch/Facility Planning
• Discussion of future growth projects for collaboration
• Participation in programs benefiting city and county
• Economic development funding discussion

The Ellis County Commission and City of Hays held a joint special session to discuss two road projects (48th Street/Vineyard Road and 270th Ave reconstruction) and the new police department timeline, but no formal action was taken. The county administrator also discussed transitioning dispatch to the county. Grow Hays provided updates on a retail center and suggested a set mill levy for future economic development funding.

• No formal decisions or votes were taken at this joint meeting
• Discussed cost-sharing for 48th Street/Vineyard Road and 270th Ave reconstruction
• Reviewed police department timeline: design-build RFQ July 2024, construction fall 2025, completion fall 2026
• Discussed dispatch transition to the county

City Commission

The Hays City Commission will consider two ordinances: one to rezone two tracts near East 41st and Sherman Avenue from General Commercial (C-2) to Light Industrial (I-1), and another to annex the same tracts for JTL Leasing (Lewis Auto Group). The consent agenda includes mayoral appointments to the Hays Housing Authority and Recreation Commission boards. The meeting also includes approval of prior meeting minutes and citizen comments.

• Consider Ordinance No. 4055 rezoning two tracts at 41st and Sherman from C-2 to I-1 (Lewis Auto Group)
• Consider Ordinance No. 4056 annexing the same two tracts at 41st and Sherman
• Approve mayoral appointments: Patricia Makings to Hays Housing Authority Board (4-year term) and Mark Junk to Hays Recreation Commission Board (4-year term)

City Commission

The City Commission will consider rezoning two parcels at 41st and Sherman from General Commercial to Light Industrial and annexing them for JTL Leasing, with Lewis Auto Group planning to relocate operations there. Commissioners will also review the 2025 Budget and receive updated change pages based on prior discussions.

• Rezoning of two tracts at 41st and Sherman from General Commercial (C-2) to Light Industrial (I-1) for Lewis Auto Group
• Annexation of the same two tracts for JTL Leasing (Lewis Auto Group)
• 2025 Budget Review – staff will take further input and distribute change pages

The work session covered rezoning and annexation requests for two tracts at 41st and Sherman for JTL Leasing (Lewis Auto Group), with staff and planning commission recommending approval; formal votes are scheduled for August 8. The 2025 budget review included adding a $1.55M HVAC upgrade project, reallocating compensation for a new Public Relations Manager, increasing CARE Council funding by $10,000, and allocating $75,000 in increased transient guest tax revenue. No formal decisions were made during this work session.

• Approved July 18, 2024 work session minutes as presented
• Reviewed rezoning request for two tracts at 41st and Sherman from C-2 to I-1 (staff and planning commission recommend approval; vote scheduled Aug 8)
• Reviewed annexation request for two tracts at 41st and Sherman for JTL Leasing (staff recommends approval; vote scheduled Aug 8)
• Added $1.55M HVAC upgrade project for Parks, Public Works, and City Hall buildings to 2025 budget, funded from Commission Capital Reserve
• Reallocated compensation for new Public Relations Manager position across departments
• Increased CARE Council funding by $10,000 in 2025 budget
• Allocated $75,000 increase in Transient Guest Tax revenue to advertising, promotions, printing, publications, and reserves

City Commission

The City Commission will vote on several items including approval of June financial statement, nuisance abatements at two properties, a final plat and rezoning at 27th and Main Street, a final plat for Depot Addition, and a planned development for The Grove. They will also consider a charter ordinance and a resolution to set a public hearing for a Reinvestment Housing Incentive District. The meeting includes routine consent items and a progress report.

• Nuisance abatement at 1700 Marshall Road (Resolution 2024-014)
• Nuisance abatement at 515 East 11th Street (Resolution 2024-015)
• Final plat and rezoning at 27th and Main Street from P-I to C-1 and R-M (Ordinance 4054)
• Planned Development for The Grove
• Resolution 2024-018 setting public hearing for Reinvestment Housing Incentive District

The Hays City Commission unanimously approved resolutions and an ordinance to facilitate development at 27th and Main Street, including a final plat and rezoning for Astra Bank and other uses. The commission also approved nuisance abatement at 515 East 11th Street, a final plat for a Depot Addition apartment complex, The Grove planned development, a charter ordinance for bond flexibility, and set a public hearing for a reinvestment housing incentive district.

• Approved Resolution 2024-015 to abate nuisance at 515 East 11th Street (5-0)
• Approved Resolution 2024-016 accepting 27th and Main Street Addition Final Plat (5-0)
• Adopted Ordinance 4054 rezoning 27th and Main from P-I to C-1 and R-M (5-0)
• Approved Resolution 2024-017 accepting Depot Addition Final Plat (5-0)
• Approved The Grove Planned Development (5-0)
• Approved Charter Ordinance 32 exempting city from K.S.A. 14-570/571 (5-0)
• Adopted Resolution 2024-018 setting public hearing for RHID (5-0)

City Commission

The City Commission will conduct its first review of the 2025 budget and discuss a charter ordinance to simplify the issuance of general obligation bonds. The body is also considering several rezoning and platting requests for commercial and residential projects.

• Rezoning of 27th and Main Street from Public and Institutional (P-I) to Neighborhood Shopping (C-1) and Residential Multi-Family (R-M)
• Planned Development application for The Grove retiree housing project north of HaysMed
• Final plat for a proposed multi-family apartment complex at 10th and Walnut
• Nuisance abatement resolutions for 1700 Marshall Road and 515 East 11th Street
• Resolution to set a public hearing for a Reinvestment Housing Incentive District for The Grove

The work session was procedural; no final votes were taken. Staff presented upcoming agenda items for July 25, including nuisance abatement resolutions for two properties, final plats for the 27th and Main Street Addition and Depot Addition, a rezoning request, The Grove Planned Development, a charter ordinance for bond issuance, and an RHID public hearing resolution. The Commission reached consensus to increase CARE Council funding by $10,000 and keep other outside agency funding at 2024 levels.

• Approved July 2, 2024 work session minutes as presented
• Consensus to increase CARE Council funding by $10,000 for 2025
• Consensus to keep all other outside agency funding at 2024 levels
• Discussed nuisance abatement for 1700 Marshall Road (action at July 25 meeting)
• Discussed nuisance abatement for 515 East 11th Street (action at July 25 meeting)
• Discussed final plat for 27th and Main Street Addition (action at July 25 meeting)
• Discussed rezoning at 27th and Main Street (action at July 25 meeting)
• Discussed RHID public hearing resolution for The Grove (action at July 25 meeting)

Planning Commission

The Planning Commission will hold a public hearing on a rezoning request from C-2 General Commercial to I-1 Light Industrial for a property in the East 41st St 1st Addition and Vernie's Addition. They will also consider setting a public hearing for a variance to reduce a side yard setback for a shed at 4108 Covenant Drive. Consent items include approval of previous meeting minutes.

• Public hearing for rezoning of East 41st St 1st Addition, Lot 2, Block 1, Vernie's Addition from C-2 to I-1
• Set public hearing for variance at 4108 Covenant Drive to reduce west side yard setback by 4 feet (from 5ft to 1ft) for a 10x12 shed
• Consider approval of minutes from June 17, 2024 Planning Commission meeting
• Consider approval of minutes from April 10, 2024 Board of Zoning Appeals meeting

City Commission

The Commission will review a proposed lease agreement for Larks Park with Fort Hays State University and facility agreements with the Hays Recreation Commission. It will also consider awarding a contract for sanitary sewer point repairs.

• Sanitary Sewer Point Repairs: Bid award to CC Steel, LLC for $299,697.50
• Larks Park Lease Agreement with Fort Hays State University
• Facility Agreements with Hays Recreation Commission
• Mayoral appointment for the Hays Area Planning Commission and Board of Zoning Appeals

City Commission

The City Commission will review the 2025 proposed budget and discuss several service agreements. This includes updates to the Larks Park lease with Fort Hays State University and facility agreements with the Hays Recreation Commission.

• Presentation of the 2025 proposed budget
• Larks Park Lease Agreement modifications
• Increase of pool stop-loss from $26,000 to $40,000 in HRC agreement
• Award of bid for sanitary sewer point repairs

City Commission

The City Commission will consider a contract award for the installation of an Advanced Metering Infrastructure system. The agenda also includes the renewal of city property and liability coverage and a resolution regarding industrial revenue bonds for the Grove Community Center.

• Contract with Core & Main (Sensus) for AMI installation up to $4,448,672
• Renewal of 2024/2025 property and liability coverage for $454,221
• Resolution to issue Industrial Revenue Bonds for Grove Community Center
• Project Manager contract with Tyler Technologies up to $35,000

City Commission

The City Commission will hear 2025 budget presentations from outside agencies including Fort Hays State University and Grow Hays. The session also includes discussions on declaring Hays a Purple Heart City and renewing property insurance coverage. Additionally, the commission will consider a bid award for water utility technology.

• Proposal to declare Hays a Purple Heart City with entry point signage
• 2025 budget presentations from outside agencies
• Renewal of 2024/2025 property and liability insurance coverage
• Resolution for Industrial Revenue Bonds for the Grove Community Center
• Bid award to Core & Main for Advanced Metering Infrastructure (AMI)

Planning Commission

The Commission will hold public hearings regarding rezoning land near 27th and Main to allow commercial and residential uses. Members will also consider the approval of The Grove planned development, which includes multi-family units and a senior center. Additionally, several property plats are up for consideration.

• Rezoning request for land near 27th & Main from P-I to C-1 and R-M districts
• Approval of The Grove Preliminary & Final Planned Development
• Plat approvals for 27th and Main Street Addition, Depot Addition, and 161 Addition
• Setting a July 15 public hearing for rezoning on East 41st St

City Commission

The Hays City Commission will consider updating UTV ordinances to repeal certain registration and fee requirements. The agenda includes several bid awards for vehicle purchases and sewer maintenance projects. The commission will also hold a public hearing regarding a new community improvement district.

• Ordinance No. 4052 to repeal UTV registration, licensing, and fee requirements
• Purchase of four pickups from Lewis Ford for $227,740.40
• Manhole rehabilitation contract with Mayer Specialty Services up to $150,000
• Sewer cleaning and inspection by CC Steel, LLC for $133,462.08
• Establishment of a 2.0% sales tax Community Improvement District for Vernies Trux-N-Equip., Inc.

City Commission

The Hays City Commission will discuss UTV ordinance updates to remove registration requirements, review construction delivery methods for a new police station and municipal court facility, and approve bids for four department pickups and annual sewer maintenance projects. The commission will also hold a public hearing on an ordinance establishing a Community Improvement District that would levy a 2.0% sales tax on the Vernies Trux-N-Equip expansion site to fund project costs without using city debt. This district applies only to the developer’s property and does not affect general city taxes or debt limits.

• Public hearing on an ordinance establishing a Community Improvement District (CID) at the Vernies Trux-N-Equip site near 48th Street and General Hays Road
• Consideration of a 2.0% CID sales tax levy on the project site to fund expansion costs over a maximum 22-year term
• Bid awards for four ¾-ton pickups for city departments (low bid from Lewis Ford of Hays)
• Bid awards for the 2024 Manhole Rehabilitation Program and Sanitary Sewer Cleaning and Inspection
• Briefing on construction delivery methods for the new Police Station and Municipal Court facility

City Commission

The City Commission will consider several resolutions regarding a CDBG grant and blight declaration for Chestnut Suites, LLC. The body will also discuss the creation of a CID and the issuance of industrial revenue bonds for Vernies Trux-N-Equip., Inc.

• Public hearing and interlocal agreement for CDBG request by Chestnut Suites, LLC
• Resolution declaring 1108 Main Street blighted
• Resolution to call public hearing on establishment of CID for Vernies Trux-N-Equip., Inc.
• Resolution to issue Industrial Revenue Bonds for Vernies Trux-N-Equip., Inc.
• City Attorney contract renewal

Planning Commission

The Hays Area Planning Commission will consider setting public hearings for June 17, 2024, on two items: rezoning city-owned property at 27th & Main St. from P-I to C-1 and R-M for Astra Bank development, and the preliminary and final Planned Development of The Grove, a housing project near Hays Medical Center. The commission will also discuss its new role as the Board of Zoning Appeals and review project updates.

• Rezoning 27th & Main St. from P-I to C-1 and R-M for Astra Bank office/retail and future housing
• The Grove Planned Development: 102 units, 12 multi-family buildings, 8 duplexes, 50 single-family homes, community/senior/daycare center
• Set public hearing for June 17, 2024 for both rezoning and Planned Development
• Discussion of Planning Commission/BZA organization after City Commission approved combined board on May 9, 2024
• Consent agenda: approval of February 19, 2024 minutes

City Commission

The City Commission will discuss and potentially approve resolutions to establish a Community Improvement District (CID) and issue Industrial Revenue Bonds (IRBs) to support a new Vernies Trux-N-Equipment facility near General Hays Road. They will also consider items related to a CDBG grant for the Chestnut Suites redevelopment and a three-year renewal of the City Attorney's contract.

• Resolution to call public hearing on CID for Vernies Trux-N-Equipment, with 2% CID sales tax estimated to generate $1,000,000 over 22 years
• Resolution of intent to issue Industrial Revenue Bonds for Vernies Trux-N-Equipment project (estimated cost $2,573,500)
• CDBG grant for Chestnut Suites LLC redevelopment of vacant building at 12th and Main Street into Airbnb-style hotel
• Resolution declaring building at 12th and Main Street blighted
• City Attorney contract renewal for three years, with financial terms adjusted for current costs

City Commission

The Hays City Commission will consider approving two property annexations, a nuisance abatement resolution, and a revision to the Common Consumption Area ordinance to allow outside alcoholic beverages at Union Pacific Park. The meeting also includes approval of prior minutes and a mayoral appointment to the Planning Commission.

• Annexation of 4885 General Hays Road (Ordinance No. 4049)
• Annexation of 24.75 ft. strip at 2500 East 13th Street for USD 489 (Ordinance No. 4050)
• Nuisance abatement at 409 East 13th Street (Resolution No. 2024-008)
• Revision to Common Consumption Area ordinance to allow alcohol at Union Pacific Park (Ordinance No. 4051)
• Mayoral appointment of Joseph Boeckner to Hays Area Planning Commission

City Commission

The Hays City Commission will discuss annexing two properties, abating a nuisance at 409 East 13th Street, and revising the Common Consumption Area ordinance to allow outside alcohol in Union Pacific Plaza. The annexations are straightforward, and the nuisance abatement is routine.

• Annexation of 4885 General Hays Road (Norene Unrein Trust) for development
• Annexation of 24.75-ft strip at 2500 East 13th Street for USD 489 (cleanup item)
• General nuisance abatement at 409 East 13th Street
• Ordinance revision to allow outside alcohol in Union Pacific Plaza within the Common Consumption Area

City Commission

The Hays City Commission will consider approving a $67,000 engineering design contract with Driggs Design Group for the reconstruction of 32nd/33rd Street from Willow to Vine, funded from Commission Capital Reserves. They will also vote on two ordinances: one adopting Future Land Use Map modifications to the Comprehensive Plan, and another designating the Planning Commission as the Board of Zoning Appeals. A purchase agreement with Astra Bank/AIS is also up for approval, along with routine items like minutes, the March financial statement, and mayoral appointments.

• $67,000 design contract for 32nd/33rd Street reconstruction (Willow to Vine)
• Ordinance No. 4047: Future Land Use Map update and Comprehensive Plan amendment
• Ordinance No. 4048: Designate Planning Commission as Board of Zoning Appeals
• Purchase agreement with Astra Bank/AIS
• Approve March 2024 financial statement and mayoral appointments

City Commission

The City Commission will consider authorizing a $67,000 engineering design contract with Driggs Design Group for the reconstruction of 32nd/33rd Street from Willow to Vine, funded from Commission Capital Reserves. They will also review an update to the Future Land Use Map to conform to the revised extraterritorial jurisdiction, and discuss designating the Planning Commission as the Board of Zoning Appeals due to reduced workload. The meeting is a work session, so no final votes are expected.

• Design contract award to Driggs Design Group, PA for $67,000 for 32nd/33rd Street reconstruction (Willow to Vine)
• Future Land Use Map update to reflect 2021 ETJ modification
• Proposal to merge Planning Commission and Board of Zoning Appeals into one board
• Reconstruction project estimated at $1.6 million construction cost in 2025 budget
• Intersection of Skyline and 33rd St. to be widened, including box culvert lengthening

City Commission

The Hays City Commission will consider approving a $1,196,500 bid for a new airport hangar and a $148,386.50 matching-fund request to replace Larks Park turf. The consent agenda includes a utility easement for Midwest Energy and mayoral appointments. No unfinished business is listed.

• Approve $148,386.50 for Larks Park turf replacement, funded from 2024 Special Park and Recreation budget
• Accept $1,196,500 bid from Commercial Builders Inc. for airport hangar, with total project expenditures up to $1,337,700
• Authorize 5-ft utility easement on Braun Property for Midwest Energy gas pipeline (compensation $10)
• Approve mayoral appointments to CARE Council, Hays Public Library Board, and Youth Leadership Advisory Board
• Consider approval of March 28, 2024 meeting minutes

Board of Zoning Appeals

The Board will review two public hearing items regarding property setbacks. One request involves a carport installation at 315 E. 23rd St., and the other concerns a covered patio at 1407 Motz Ave.

• Variance request: reduce west side yard setback from 7ft to 1ft for a carport at 315 E. 23rd St.
• Variance request: reduce east street side yard setback from 15ft to 12ft for a covered patio at 1407 Motz Ave.

City Commission

The Hays City Commission will hold a work session to discuss three main items: an update from the Ellis County Historical Society, a request to fund half the cost of replacing the turf at Larks Park, and a bid award for constructing a new hangar at Hays Regional Airport. The hangar project, funded by the Kansas Highway Patrol, involves a $1,196,500 bid from Commercial Builders Inc. The turf replacement, cost-shared with FHSU and the Hays Larks, would use $148,386.50 from the 2024 Special Park and Recreation Budget. No final votes are expected at this work session.

• Airport hangar construction bid: $1,196,500 from Commercial Builders Inc., with total project cost up to $1,337,700
• Larks Park turf replacement: $148,386.50 city match (50% of $296,773 total)
• Kansas Highway Patrol to reimburse city 100% of hangar costs plus $350,155 for project services
• Ellis County Historical Society to present 2024 goals and update
• Work session notes from March 21, 2024, to be reviewed

City Commission

The Hays City Commission will consider approving Resolution No. 2024-007, which makes housing needs findings for The Grove RHID, a step in the statutory process for the development. They will also receive updates on the 13th Street Project and the R9 fund, and consider routine items like minutes, the February financial statement, and a CVB committee appointment.

• Approve Resolution No. 2024-007 for The Grove RHID housing needs findings
• Receive update on 13th Street Project from Project Manager Tom Howie
• Receive updates on R9 fund from City staff
• Approve minutes from March 14, 2024 meeting
• Accept February 2024 financial statement

City Commission

The City Commission will consider a resolution making housing needs findings and determinations, the first step in creating a reinvestment housing incentive district (RHID) for The Grove development. The proposed retiree-focused housing project, located north of Hays Medical Center, includes 12 six-plex structures, 8 duplexes, and 50 single-family homes. The developer estimates $8.2 million in eligible costs and $8.452 million in RHID revenue over 25 years. The agenda also includes approval of prior work session notes and other items for discussion.

• Resolution to make housing needs findings for RHID at The Grove, estimated $8.2M project costs
• RHID would capture incremental property tax revenues for up to 25 years, estimated $8.452M
• Developer requests City financing and construction of infrastructure, possibly via bonds
• Application fee of $1,000 and deposit of $5,000 paid by Grow Hays, Inc.
• Approval of March 7, 2024 work session notes

City Commission

The Hays City Commission will consider approving the 2023 audit, awarding a $759,955 contract for the 2024 Waterline Improvements Project, and adopting an ordinance to allow golf carts on public streets. The meeting also includes approval of minutes, a mayoral appointment, and citizen comments.

• Award $759,955 contract to J Corp for 2024 Waterline Improvements Project
• Approve Ordinance No. 4046 allowing golf carts on public streets
• Accept 2023 City of Hays audit presented by Adams Brown
• Approve mayoral appointment of Roderick Hanks to CVB Advisory Committee
• Approve minutes from February 22, 2024 meeting

Board of Zoning Appeals

The Hays Area Board of Zoning Appeals will meet to consider two variance requests. The first is a request by Michael Kline for a 6-foot side yard setback variance to build a carport at 315 E. 23rd St. The second is a request by Lance Gerstner for a 3-foot street side setback variance to build a covered patio at 1407 Motz Ave. The board will also consider approving the minutes from its June 14, 2023 meeting.

City Commission

The Hays City Commission is holding a work session to receive an annual update from North Central Kansas Technical College on its use of the City-owned Big Creek facility, consider awarding a bid for the 2024 waterline improvements, and discuss whether to allow golf carts on public streets. Staff recommends accepting the low bid of $759,955 from J Corp for the waterline project, which is funded from the Water Capital fund. The golf cart discussion includes staff analysis and proposed conditions such as a licensed driver over 18. The meeting also includes approval of prior work session notes and other items for discussion.

• Award of 2024 waterline improvements bid to J Corp for $759,955
• Annual report from North Central Kansas Technical College on Big Creek campus use
• Discussion on allowing golf carts on public streets
• Approval of February 15, 2024 work session notes

City Commission

The Commission will review water conservation results and consider several development agreements. Items include a neighborhood revitalization plan expansion, airport runway design services, and nuisance abatements.

• Engineering agreement with Driggs Design Group for The Grove up to $152,800
• Developer agreement for water and sewer mains along Hall Street not to exceed $359,260
• Bid award for RDI Model THB-6048HD baler from Reaction Distributing Inc. for $124,811
• Resolution 2024-004 for nuisance abatement at 1111 Centennial Boulevard
• Resolution 2024-005 for inoperable vehicle abatement at 206 East 14th Street

Planning Commission

The Hays Area Planning Commission will hold a public hearing to consider approving amendments to the Extraterritorial Jurisdiction (ETJ) Future Land Use Map, which guides zoning and development in areas outside city limits. They will also discuss a possible reorganization of the Planning Commission and Board of Zoning Appeals, including a recommendation to the City Commission. The agenda includes routine items like approving the January 15, 2024, minutes and project updates.

• Public hearing on amendments to the ETJ Future Land Use Map
• Discussion on combining Planning Commission and Board of Zoning Appeals
• Approval of January 15, 2024, meeting minutes
• 2024 Street Maintenance Projects update

City Commission

The City Commission will discuss several items including nuisance abatement at two properties, an engineering services agreement for The Grove development, a developer agreement for WDG Addition, and the award of a bid for a solid waste baler. The meeting is a work session, so no final votes are expected, but staff recommendations will be presented.

• Nuisance and inoperable vehicle abatement at 1111 Centennial Blvd.
• Inoperable vehicle abatement at 206 East 14th Street
• Engineering services agreement with Driggs Design Group for The Grove infrastructure
• WDG Addition developer agreement for water/sewer extension on North Hall Street, with request to extend cost recoupment from 10 to 18 years
• Solid waste baler and conveyor bid award at $124,811

City Commission

The Hays City Commission will consider approving a $485,300 design engineering agreement with Lochner for Runway 4-22 reconstruction, with the city's share of $48,530 from the Airport Improvement Fund. They will also hear a presentation on the city's aerial GIS photography, set a public hearing for a Neighborhood Revitalization Plan expansion, and approve routine items like minutes and the December financial statement.

• Runway 4-22 reconstruction design contract with Lochner for $485,300 (city share $48,530)
• Public hearing set for Feb 22, 2024 on Neighborhood Revitalization Plan expansion
• Aerial GIS photography presentation by IT Director Chad Ruder
• Approve December 2023 financial statement
• Mayoral appointment to Hays Convention and Visitors Bureau Advisory Committee

City Commission

The Hays City Commission will hold a work session to discuss two main items: approving a design engineering agreement for the reconstruction of Runway 4-22 (Crosswind Runway) at the Hays Regional Airport, and setting a public hearing date for the Neighborhood Revitalization Plan expansion. The runway project is estimated to cost $7,227,500 total, with 90% funded by the FAA. The agenda also includes approval of previous meeting notes and other items for discussion.

• Runway 4-22 reconstruction design engineering agreement with Lochner for $485,300 (90% FAA-funded)
• Neighborhood Revitalization Plan expansion public hearing date to be set
• Runway 4-22 reconstruction total project cost estimated at $7,227,500
• Taxiway M intersection pavement reconstruction included in project
• Work session notes from January 18, 2024 to be approved

City Commission

The Hays City Commission will hold a public hearing and consider a resolution to apply for a $95 million loan from the Kansas Public Water Supply Loan Fund for the R9 Wellfield and Pipeline Project. They will also vote on several contracts, including street maintenance bids and a multi-use path design agreement, and consider a stormwater ordinance amendment.

• Public hearing and resolution for $95M SRF loan application for R9 Wellfield and Pipeline Project
• Award of 2024 Street Maintenance Program bids totaling over $1 million, including Vance Brothers ($310,483.20), Morgan Brothers ($309,483 for 28th Street), and L & M ($219,208 for Main Street bridge)
• Authorize agreement with KDOT and CFS Engineering for multi-use path extension preliminary engineering design
• Ordinance No. 4045 amending stormwater management code Section 53-3(B) regarding applicability
• City Manager update on R9 water transfer proceedings

City Commission

The City Commission will hold a public hearing and consider a resolution authorizing a Kansas Public Water Supply Loan application not to exceed $95,000,000 for the R9 wellfield and pipeline project. They will also discuss a three-party agreement for a multi-use path, award bids for the 2024 street maintenance program, and consider a stormwater code amendment.

• Public hearing and resolution for KDHE loan application up to $95,000,000 for R9 project
• Three-party agreement for 41st/Sternberg multi-use path (80/20 KDOT project)
• Award of bid for 2024 Street Maintenance Program
• Proposed amendment to Municipal Code 53-3(b) on stormwater management
• Approval of January 4, 2024 work session notes

Planning Commission

The Hays Area Planning Commission will consider setting a public hearing for February 19, 2024, to review proposed changes to the Extraterritorial Jurisdiction (ETJ) Future Land Use Map. The commission will also discuss its organization and future board structure. No public hearing items are scheduled for this meeting.

• Set public hearing for Feb. 19, 2024 on ETJ Future Land Use Map changes
• Discuss Planning Commission/BZA organization and future board structure
• Approve minutes of December 18, 2023 meeting
• Citizen comments

City Commission

The Hays City Commission will consider several contracts and property abatements, including a $1.08 million agreement for easement acquisition for the R9 water pipeline, a $280,500 purchase for Fire Station #3 furnishings, and a $804,525 bid for four dump trucks. They will also vote on nuisance abatement resolutions for two properties and a mayoral appointment to the CARE Council.

• Authorize $1,079,374.25 contract with O. R. Colan Associates for R9 pipeline easement acquisition, plus $29,000 for software licensing, funded from Water Sales Tax Reserve
• Approve $280,500 for Fire Station #3 fixtures, furnishings, and equipment, funded from Ellis County ¼ Cent Sales Tax and Budget Stabilization Fund
• Award $804,525 bid to Truck Center Companies for four Freightliner dump trucks with snowplows and spreaders, funded from New Equipment Reserve Fund
• Approve Resolution No. 2024-001 to abate nuisance at 409 Riley Street
• Approve Resolution No. 2024-002 to demolish structure at 3809 Post Road

City Commission

The City Commission will consider approving a $1,079,374.25 contract with O.R. Colan Associates for easement acquisition for the R9 water pipeline, plus a $29,000 software license. They will also discuss spending up to $280,500 on furnishings for Fire Station #3, award a bid for dump trucks, and consider changes to parking rules. Two property abatement items are on the agenda.

• R9 Pipeline easement acquisition services agreement with O.R. Colan Associates, LLC for $1,079,374.25
• Fire Station #3 fixtures, furnishings & equipment spending authority up to $280,500
• General nuisance abatement for 409 Riley Street
• Demolition abatement for 3809 Post Road
• Award of bid for Service Division dump trucks