Hays public meetings in 2025

City Commission

The City Commission will discuss infrastructure contracts for the Tallgrass 4th Addition and several rezoning and annexation requests for properties near Exit 161 and Commerce Parkway. The meeting also includes a presentation on economic incentives from Grow Hays.

• Contract with Hess Services, Inc. for $4,048,066.01 plus $202,403 contingency for Tallgrass 4th Addition improvements
• Construction Engineering Services Agreement with Sloan Engineering and Consulting, LLC for $196,000
• Rezoning of City property at 27th and Commerce Parkway from Agriculture (A-L) to Commercial General (C-2)
• Rezoning of 2200 Commerce Parkway from Agriculture (A-L) to Light Industrial (I-1)
• Annexation of the proposed Exit 161 Addition and 2200 Commerce Parkway

The commission unanimously approved the city’s financial statement for November 2025 and the consent agenda items. It authorized a $4,250,469 contract with Hess Services, Inc. for street, water, stormwater and sanitary sewer work in the Tallgrass 4th Addition. Additional contracts and ordinances were adopted for construction inspection services, rezoning and annexation of the Exit 161 and 2200 Commerce Parkway properties.

• Approved the November 2025 Financial Statement – vote: Ayes: Sandy Jacobs, Mason Ruder, Alaina Cunningham, Reese Barrick, Shaun Musil
• Approved the Consent Agenda (Boundary Resolution No. 2025‑02, CARE Council appointment, Agiliti lease) – vote: Ayes: Sandy Jacobs, Mason Ruder, Alaina Cunningham, Reese Barrick, Shaun Musil
• Authorized City Manager to enter contract with Hess Services, Inc. for $4,048,066.01 plus $202,403 contingency (total $4,250,469) for Tallgrass 4th Addition improvements – vote: Ayes: Sandy Jacobs, Mason Ruder, Alaina Cunningham, Reese Barrick, Shaun Musil
• Authorized City Manager to sign Construction Engineering Services Agreement with Sloan Engineering and Consulting, LLC for $196,000 – vote: Ayes: Sandy Jacobs, Mason Ruder, Alaina Cunningham, Reese Barrick, Shaun Musil
• Adopted Ordinance No. 4087 approving rezoning of Exit 161 property from Agriculture (A‑L) to Commercial General (C‑2) – vote: Ayes: Sandy Jacobs, Mason Ruder, Alaina Cunningham, Reese Barrick, Shaun Musil
• Adopted Ordinance No. 4088 annexing Exit 161 property to the city – vote: Ayes: Sandy Jacobs, Mason Ruder, Alaina Cunningham, Reese Barrick, Shaun Musil
• Adopted Ordinance No. 4089 approving rezoning of 2200 Commerce Parkway from Agriculture (A‑L) to Light Industrial (I‑1) – vote: Ayes: Sandy Jacobs, Mason Ruder, Alaina Cunningham, Reese Barrick, Shaun Musil
• Adopted Ordinance No. 4090 annexing 2200 Commerce Parkway property to the city – vote: Ayes: Sandy Jacobs, Mason Ruder, Alaina Cunningham, Reese Barrick, Shaun Musil

City Commission

The City Commission will consider awarding the $4,048,066.01 contract to Hess Services, Inc. for street, water, and sewer work in the Tallgrass 4th Addition. It will also review rezoning and annexation requests for the Exit 161 property and for 2200 Commerce Parkway to enable commercial and industrial development. Additional items include a reimbursement request from the Hays Recreation Commission for pool operations.

• Award contract to Hess Services, Inc. for $4,048,066.01 to build infrastructure in Tallgrass 4th Addition
• Rezoning Exit 161 property from Agriculture (A‑L) to Commercial General (C‑2)
• Annexation of Exit 161 property
• Rezoning 2200 Commerce Parkway from Agriculture (A‑L) to Light Industrial (I‑1)
• Annexation of 2200 Commerce Parkway

The work session minutes were approved as presented. Commissioners discussed property tax issues, the Tallgrass 4th Addition contracts, and several rezoning and annexation proposals. All of those proposals will be presented for a vote at the December 23, 2025 commission meeting.

Planning Commission

The Hays Area Planning Commission will set a public hearing for January 19, 2026 to consider rezoning requests for 2460 E. 27th St (from Agriculture to Light Industrial) and 2470 E. 27th St (from Commercial General to Light Industrial). The agenda also includes discussion of a UDC regulation to reduce side setbacks for carports. Additionally, the commission will approve minutes from the November 17, 2025 meeting.

• Rezoning request for 2460 E. 27th St: A-L Agriculture to I-1 Light Industrial, public hearing set for Jan 19, 2026
• Rezoning request for 2470 E. 27th St: C-2 Commercial General to I-1 Light Industrial, public hearing set for Jan 19, 2026
• UDC regulation discussion – proposed reduction of side setbacks for carports
• Consent agenda: approval of minutes from the November 17, 2025 meeting
• Citizen comments on non‑agenda items (none received)

City Commission

The City Commission will consider a GAAP waiver resolution, renew 2026 cereal malt beverage licenses, and recommend a mayoral appointment to the CARE Council. New business includes a $25,501.34 pool reimbursement request, a contract for engineering services not to exceed $38,632, and ordinances to issue industrial revenue bonds for Agiliti Hays, LLC and Vernies Trux‑N‑Equip, Inc.

• GAAP Waiver Resolution No. 2025‑025
• 2026 Cereal Malt Beverage License renewals
• Pool reimbursement request for $25,501.34 from the General Fund
• Engineering services contract with Driggs Design Group, PA, not to exceed $38,632
• Ordinance No. 4085 and No. 4086 to authorize industrial revenue bonds for Agiliti Hays, LLC and Vernies Trux‑N‑Equip, Inc.

The commission unanimously approved items on the consent agenda, including a GAAP waiver and 2026 beverage licenses. It also approved a $25,501.34 pool reimbursement to the Hays Recreation Commission and a contract with Driggs Design Group for up to $38,632.00 of engineering services. Finally, the body adopted ordinances authorizing industrial revenue bonds for Agiliti Hays, LLC and Vernies Trux‑N‑Equip, Inc.

• Approved GAAP Waiver Resolution No. 2025-025 (unanimous)
• Approved 2026 Cereal Malt Beverage Yearly Licenses (unanimous)
• Approved $25,501.34 HRC pool reimbursement from 2025 General Fund Pool Budget (unanimous)
• Authorized contract with Driggs Design Group PA up to $38,632.00, funded by General Obligation Bonds (unanimous)
• Adopted Ordinance No. 4085 to issue industrial revenue bonds for Agiliti Hays, LLC (unanimous)
• Adopted Ordinance No. 4086 to issue industrial revenue bonds for Vernies Trux‑N‑Equip, Inc. (unanimous)

City Commission

The City Commission will consider authorizing a contract with Smoky Hill, LLC for infrastructure work adjacent to Exit 161, totaling $4,271,759 funded by General Obligation Bonds. It will also vote on ordinances to issue industrial revenue bonds for the Agiliti and Vernies development projects. Additionally, staff will request approval of a $25,501.34 pool reimbursement from the Hays Recreation Commission and seek guidance on fireworks regulations.

• Award contract to Smoky Hill, LLC for Exit 161 infrastructure – $4,271,759
• Ordinance to authorize industrial revenue bonds for Agiliti project
• Ordinance to authorize industrial revenue bonds for Vernies project
• Approve HRC pool reimbursement request – $25,501.34
• Discussion and guidance request on fireworks regulations

The City Commission approved the minutes from the November 20, 2025 work session with no corrections. Commissioners discussed upcoming items—including a pool reimbursement request, an infrastructure engineering contract, and industrial revenue bond ordinances—but deferred all decisions to the December 11, 2025 meeting. A discussion on fireworks regulations was held, but no consensus was reached.

• Approved November 20 work session minutes (no corrections)

City Commission

The City Commission will discuss awarding a contract for infrastructure at Exit 161 and the reconstruction of 27th Street. The body will also consider the deannexation of the DK Ranch Addition and the annexation of the Smoky Hill Plains Addition.

• Contract award to Smoky Hill, LLC for $4,271,759 for Exit 161 infrastructure and 27th Street reconstruction
• Resolution No. 2025-023 to vacate DK Ranch Addition and part of Country Club Estates Sixth Addition
• Resolution No. 2025-024 to accept Smoky Hill Plains Addition Final Plat
• Public hearing and Ordinance No. 4083 for the deannexation of DK Ranch Addition
• Ordinance No. 4084 for the annexation of Smoky Hill Plains Addition

The commission approved the October 2025 financial statement and authorized a $4,271,759 contract with Smoky Hill, LLC to build infrastructure on the 90‑acre greenfield site near Exit 161. It also approved the vacating of the DK Ranch Addition, accepted the final plat for the Smoky Hill Plains Addition, and passed ordinances to deannex DK Ranch and annex the new addition. All votes were unanimous.

• Approved October 2025 financial statement (Ayes: Sandy Jacobs, Mason Ruder, Alaina Cunningham, Reese Barrick, Shaun Musil)
• Authorized contract with Smoky Hill, LLC for $4,271,759 (Ayes: Sandy Jacobs, Mason Ruder, Alaina Cunningham, Reese Barrick, Shaun Musil)
• Approved Resolution 2025-023 vacating DK Ranch Addition and portion of Country Club Estates Sixth Addition (Ayes: Sandy Jacobs, Mason Ruder, Alaina Cunningham, Reese Barrick, Shaun Musil)
• Approved Resolution 2025-024 accepting Smoky Hill Plains Addition final plat (Ayes: Sandy Jacobs, Mason Ruder, Alaina Cunningham, Reese Barrick, Shaun Musil)
• Closed public hearing on deannexation of DK Ranch Addition (Ayes: Sandy Jacobs, Mason Ruder, Alaina Cunningham, Reese Barrick, Shaun Musil)
• Approved Ordinance No. 4083 deannexing DK Ranch Addition (Ayes: Sandy Jacobs, Mason Ruder, Alaina Cunningham, Reese Barrick, Shaun Musil)
• Approved Ordinance No. 4084 annexing Smoky Hill Plains Addition (Ayes: Sandy Jacobs, Mason Ruder, Alaina Cunningham, Reese Barrick, Shaun Musil)

City Commission

The Hays City Commission work session will vote on awarding the low bid to install water, sewer, and street infrastructure on the city‑owned property at Exit 161. Commissioners will also consider vacating the DK Ranch and part of Country Club Estates Sixth additions and adopting the final plat for the Smoky Hill Plains Addition. The session includes a deannexation of DK Ranch, annexation of the Smoky Hill Plains Addition, and a presentation of the 2026 Street Maintenance Program.

• Award of low bid for water, sewer, and street infrastructure at the city‑owned property at Exit 161
• Vacate DK Ranch Addition and a portion of Country Club Estates Sixth Addition; consider adoption of Smoky Hill Plains Addition final plat
• Deannexation of DK Ranch and annexation of Smoky Hill Plains Addition
• Presentation of the 2026 Street Maintenance Program (final plan pending proposal evaluation)

The commission approved the November 6 work session minutes as presented. Commissioners reached consensus to have staff solicit bids for the 2026 Street Maintenance Program totaling $1,155,000. Other items, such as infrastructure contracts and land annexation, were discussed for future action but no decisions were made.

• Approved November 6 work session minutes
• Consensus to solicit bids for 2026 Street Maintenance Program as presented

Planning Commission

The Hays Area Planning Commission will hold a public hearing to consider two rezoning requests. One request seeks to change the zoning of the city‑owned parcel at 27th & Commerce Parkway (161 Addition) from Agriculture (A‑L) to Commercial General (C‑2). The second request seeks to change the zoning of 2200 Commerce Parkway from Agriculture (A‑L) to Light Industrial (I‑1). The commission will vote on motions to approve each rezoning.

• Rezoning request: 27th & Commerce Parkway (A‑L to C‑2 Commercial General)
• Rezoning request: 2200 Commerce Parkway (A‑L to I‑1 Light Industrial)
• Public hearing scheduled for November 17, 2025 to consider both rezoning motions
• Consent agenda includes approval of minutes from the October 20, 2025 meeting
• Project updates and planning commissioner comments presented

City Commission

The City Commission will consider routine items such as approving the October 23 meeting minutes and presenting service awards to long‑tenured employees. Major actions include authorizing a health‑insurance agreement with Blue Cross Blue Shield of Kansas up to $2,013,000, funding the North Side Multi‑Use Path project, adopting housing‑need resolutions, and approving utility contracts and bond resolutions for industrial and infrastructure projects.

• Authorize a health‑insurance agreement with Blue Cross Blue Shield of Kansas for up to $2,013,000, funded from the Employee Benefit Levy Fund
• Approve $387,000 from the Park Improvement Fund (plus up to $38,000 contingency) for the North Side Multi‑Use Path KDOT Project
• Authorize a combined $797,457 contract with Midwest Energy Utilities for residential electric and natural‑gas underground facilities, funded by bond proceeds
• Ordinance No. 4082 – Expansion of East 13th Street School Zone and removal of Lincoln School Zones
• Adopt Resolution No. 2025‑021 expressing intent to issue Industrial Revenue Bonds for the Exit 157 24/7 Project

The commission approved the consent agenda, including Ordinance 4082 to amend school‑zone signage. It authorized a $2,013,000 health‑insurance plan for city employees funded by the Employee Benefit Levy. It approved $387,000 from the Park Improvement Fund (plus up to $38,000 contingency) for the North Side Multi‑Use Path and authorized $797,457 contracts with Midwest Energy for Tallgrass Phase 4 utilities. It also adopted a housing‑incentive district resolution for the former Lincoln School and a resolution of intent to issue industrial revenue bonds for the Exit 157 24/7 truck stop.

• Approved Ordinance No. 4082 school‑zone signage amendment (unanimous)
• Authorized city manager to sign $2,013,000 employee health‑insurance agreement (unanimous)
• Authorized $387,000 (plus $38,000 contingency) for North Side Multi‑Use Path from Park Improvement Fund (unanimous)
• Authorized $797,457 contracts with Midwest Energy for Tallgrass Phase 4 utilities (unanimous)
• Adopted Resolution 2025‑020 establishing RHID findings for former Lincoln School (unanimous)
• Adopted Resolution 2025‑021 expressing intent to issue industrial revenue bonds for Exit 157 24/7 (unanimous)
• Closed public hearing on Agiliti IRB and tax‑exemption request (unanimous)

City Commission

The Hays City Commission will consider renewing the 2026 health insurance contract with a 12.8% premium increase. They will also vote on concurrence with KDOT to award the North Side Multi-Use Path contract to Morgan Brothers and approve matching funds. Additional items include a resolution for the Lincoln School RHID, Midwest Energy utilities agreements for Tallgrass Phase 4, and an intent to issue industrial revenue bonds for the Exit 157 travel plaza.

• 2026 health insurance renewal with a 12.8% increase from Blue Cross Blue Shield
• Concurrence with KDOT to award the North Side Multi-Use Path bid to Morgan Brothers and approve city matching funds
• Resolution adopting housing needs findings for the former Lincoln Elementary School (RHID)
• Midwest Energy utilities agreements for gas and electric installation in Tallgrass Phase 4
• Resolution to issue industrial revenue bonds for the Exit 157 24/7 travel plaza project

The commission approved the October 16, 2025 work session minutes as presented. They discussed upcoming health‑insurance renewal, a multi‑use path grant, housing financing, utility contracts, and industrial revenue bond intents, all slated for decision at the November 13, 2025 commission meeting. No other actions were taken.

• Approved October 16, 2025 work session minutes (as presented)

City Commission

The City Commission will discuss awarding contracts for sanitary sewer cleaning and new playground equipment. The body will also consider a public hearing for the deannexation of the DK Ranch Addition and receive updates on The Bricks and Chestnut Suites.

• Contract with CC Steel, LLC for sanitary sewer cleaning and inspection: $145,022.22
• Aspire 2 Play playground equipment for Massey Park: $119,363.25
• Proposed public hearing on November 25, 2025, for the deannexation of DK Ranch Addition
• Release of a 1949 Right of Way Contract from Peter P. Dinges
• Construction progress update for the CDBG project at Chestnut Suites

The commission approved the September 2025 financial statement and a consent agenda to sign a 1949 right‑of‑way release. It authorized a $145,022 contract with CC Steel, LLC for sanitary sewer cleaning (budget authority up to $150,000) and approved a $119,363 purchase of new playground equipment for Massey Park. The board also authorized issuance of the public notice to vacate annexation of the DK Ranch Addition.

• Approved September 2025 financial statement (unanimous)
• Approved consent agenda to sign 1949 Right of Way release (unanimous)
• Authorized City Manager to contract CC Steel, LLC for sewer cleaning at $145,022.22, budget authority up to $150,000 (unanimous)
• Approved Aspire 2 Play playground equipment purchase for $119,363.25 from the 2025 Special Park and Recreation Budget (unanimous)
• Authorized issuance of public notice for vacating annexation of DK Ranch Addition (unanimous)

Planning Commission

The Planning Commission will consider setting public hearings for two rezoning requests on Commerce Parkway. Both requests involve changing land from Agriculture District to either Commercial General or Light Industrial districts.

• Proposed rezoning of City property at 27th & Commerce Parkway (161 Addition) from A-L Agriculture to C-2 Commercial General
• Proposed rezoning of 2200 Commerce Parkway from A-L Agriculture to I-1 Light Industrial
• Proposed public hearing date of November 17, 2025, for both rezoning requests

City Commission

The City Commission will consider authorizing a contract with CC Steel, LLC to clean and inspect 116,953.38 linear feet of sanitary sewer for $145,022.22, with a budget authority not to exceed $150,000. Commissioners will also review the award of the Massey Park playground equipment contract to Aspire 2 Play for $119,363.25, with a runner‑up proposal from Miracle Recreation at $114,392. Additionally, the agenda includes a consent to vacate the annexation (deannex) plat of the DK Ranch Addition related to the Smoky Hill Plains development.

• Sanitary sewer cleaning and inspection – award to CC Steel, LLC – $145,022.22 (budget up to $150,000)
• Massey Park playground equipment – award to Aspire 2 Play – $119,363.25 (runner‑up $114,392)
• Consent to vacate annexation (deannex) of DK Ranch Addition – part of Smoky Hill Plains development
• Four bids received for sewer cleaning; lowest bid was CC Steel, LLC
• Project covers 116,953.38 linear feet of sewer lines

During the work session, commissioners voted to recess to an executive session twice. The first recess was set for 4:50 p.m. for up to 15 minutes and the second for 5:05 p.m. for up to 10 minutes. All five listed members voted aye on both motions. No other formal actions were taken in this session.

• Recess to executive session at 4:50 p.m. (up to 15 min) – approved (Ayes: Sandy Jacobs, Mason Ruder, Alaina Cunningham, Reese Barrick, Shaun Musil)
• Recess to executive session at 5:05 p.m. (up to 10 min) – approved (Ayes: Sandy Jacobs, Mason Ruder, Alaina Cunningham, Reese Barrick, Shaun Musil)
• No action taken during the executive session

City Commission

The City Commission will discuss authorizing construction for Phase 3 of the Hays ARC Park and the installation of bison statues for the 'Bison on the Loose' public art project. The body will also consider revising Cereal Malt Beverage license fees.

• Ordinance No. 4081 revising Cereal Malt Beverage (CMB) License Fees
• Authorization for ARC Park Phase 3 construction improvements
• Authorization for 'Bison on the Loose' public art project to install statues on City-owned properties

The commission approved the August 2025 financial statement. It also approved Ordinance No. 4081 revising cereal malt beverage license fees. The ARC Park Phase 3 improvements were authorized, and the Bison on the Loose public‑art project was approved for city‑owned properties. All motions passed with unanimous affirmative votes.

• Approved August 2025 financial statement (unanimous)
• Approved Ordinance No. 4081 revising CMB license fees (unanimous)
• Authorized ARC Park Phase 3 construction with Parks Director oversight (unanimous)
• Authorized Bison on the Loose public‑art project on city property (unanimous)

City Commission

The Hays City Commission will consider two proposals at its September 18, 2025 work session. Item 2 asks for approval to move forward with Phase 3 of the ARC Park, which includes a new shelter house, gazebo, and permanent cornhole lanes and has a cost estimate of $500,000 with a request for bids from a local contractor. Item 3 seeks permission to place painted fiberglass bison statues on selected city‑owned properties as part of the countywide “Bison on the Loose” public‑art project, with sponsorships of $5,000 per statue. No other formal decisions are listed beyond other items for discussion.

• Approval to proceed with Phase 3 ARC Park improvements (new shelter, gazebo, 10 concrete/turf cornhole lanes) – estimated cost $500,000, city to request bids
• Permission to install painted fiberglass bison statues on city‑owned sites under the “Bison on the Loose” project (up to 25 statues, $5,000 sponsorship per statue)

The commission reviewed the Arc of Central Plains’ request to begin Phase 3 of the ARC Park, which includes cornhole lanes, shaded dugouts, and a gazebo, with a projected cost of $500,000 that has been fully raised. Commissioners expressed support and noted they will consider approval at the October 2, 2025 meeting. The commission also heard a proposal for the “Bison on the Loose” public‑art project, proposing life‑size fiberglass bison costing $5,000 each, with the goal of placing 25 bison around Ellis County; commissioners were enthusiastic and will consider supporting the project at the October 2, 2025 meeting. No formal decisions or votes were taken during this work session.

Planning Commission

The Hays Area Planning Commission will vote on the Final Plat for the Smoky Hill Plains Addition, which would replat the former DK Ranch and Columbine Drive lots into 52 residential lots. Staff notes the plat meets current subdivision regulations for lot size, setbacks, and utility requirements and recommends approval. The agenda also includes routine items such as a call to order, consent agenda, citizen comments, and project updates.

• Approve Final Plat of Smoky Hill Plains Addition
• Replat 52 lots from former DK Ranch and undeveloped Columbine Drive parcels
• Annexation adjustments and phased development plan
• Stormwater management using quality and quantity control measures
• Provide access from Columbine Dr and future 33rd St, plus a multi‑use path to 27th St

City Commission

The Hays City Commission will consider approving the 2026 budget and a property tax levy that exceeds the Revenue Neutral Rate of 24.382 mills. The meeting also includes resolutions to abate general nuisances and inoperable vehicles on several properties.

• Approve 2026 Budget and property tax levy
• Abate nuisance items at 515 East 11th Street
• Abate nuisance items at 1716 Douglas Drive
• Abate nuisance items at 231 East 12th Street
• Public hearing on Revenue Neutral Rate

The commission approved three nuisance‑abatement resolutions for properties at 515 E 11th St, 1716 Douglas Dr, and 231 E 12th St. It closed the Revenue Neutral Rate and 2026 Budget public hearings. Finally, the commission approved the 2026 City of Hays budget as amended, maintaining a revenue‑neutral rate of 24.382.

• Approved Resolution No. 2025-017 to abate nuisance items at 515 East 11th Street (unanimous Ayes)
• Approved Resolution No. 2025-01 8 to abate nuisance items and inoperable vehicles at 1716 Douglas Drive (unanimous Ayes)
• Approved Resolution No. 2025-019 to abate nuisance items and inoperable vehicle at 231 East 12th Street (unanimous Ayes)
• Closed the Revenue Neutral Rate public hearing (unanimous Ayes)
• Closed the 2026 Budget public hearing (unanimous Ayes)
• Approved the 2026 Budget for the City of Hays as amended, with a revenue‑neutral rate of 24.382 (unanimous Ayes)
• Approved the minutes of the August 28, 2025 regular session as presented

City Commission

The Hays City Commission will hold a work session to discuss and potentially vote on resolutions authorizing the abatement of nuisance violations at three properties: 515 East 11th Street, 1716 Douglas Drive, and 231 East 12th Street. Staff will present findings from investigations conducted prior to the meeting.

• General nuisance abatement for 515 East 11th Street
• General nuisance and inoperable vehicle abatement for 1716 Douglas Drive
• General nuisance and inoperable vehicle abatement for 231 East 12th Street

The commission approved the August 21 work‑session minutes and heard staff recommendations to abate nuisance violations at 515 E 11th St, 1716 Douglas Dr, and 231 E 12th St. No resolutions were adopted during this session; commissioners will vote on those resolutions at the September 11 meeting. Mayor Jacobs also asked staff to study converting Fort Street and Ash Street from one‑way to two‑way traffic.

City Commission

The Hays City Commission will meet to approve financial statements, bond issuances, and ordinances. Key decisions include issuing general obligation bonds to fund a police facility, The Grove, and an economic development grant, as well as rezoning property at 1906 Ash Street for a new apartment complex. The Commission will also hear updates on the Tallgrass Reinvestment Housing Incentive District and consider a $248,019.98 bid for airport parking lot expansion.

• Approve Ordinance No. 4078 for $2.9M general obligation bonds to fund AMI, police facility, and The Grove RHID
• Approve Ordinance No. 4079 for taxable general obligation bonds to fund an economic development grant
• Approve Ordinance No. 4080 rezoning 1906 Ash Street from Public & Institutional District (P-I) to Residential Multi-Family District (R-M) for Lincoln School Apartment Complex
• Accept $248,019.98 bid from Morgan Brothers Construction for Hays Regional Airport parking lot expansion
• Approve Resolution No. 2025-013 and No. 2025-014 for bond issuance details

The commission approved the July financial statement and the consent agenda items, including uniform public offense and traffic ordinances. It authorized several general‑obligation bond series and temporary notes to fund infrastructure projects. The low bid of $248,019.98 was accepted to expand the Hays Regional Airport parking lot. Finally, the commission approved Ordinance No. 4080 rezoning the former Lincoln School site to a Residential Multi‑Family District.

• Approved July 2025 financial statement (unanimous)
• Approved Consent Agenda items A‑C (Uniform Public Offense Code, Standard Traffic Ordinance, Cereal Malt Beverage License) (unanimous)
• Approved Ordinance No. 4078 authorizing General Obligation Bonds Series 2025‑A (unanimous)
• Approved Ordinance No. 4079 authorizing Taxable General Obligation Bonds Series 2025‑B (unanimous)
• Approved Resolution No. 2025‑015 authorizing General Obligation Temporary Notes Series 2025‑1 (unanimous)
• Approved Resolution No. 2025‑016 authorizing Taxable General Obligation Temporary Notes Series 2025‑2 (unanimous)
• Accepted $248,019.98 bid from Morgan Brothers Construction to expand airport parking lot, authorizing up to $295,519.98 expenditure (unanimous)
• Approved Ordinance No. 4080 rezoning 1906 Ash St from Public & Institutional to Residential Multi‑Family District (unanimous)

City Commission

The Hays City Commission will hold a work session to discuss and potentially approve several financing and infrastructure items. Key decisions include authorizing bonds and temporary notes for AMI, police facilities, The Grove Development, and I-70 Exit 161 infrastructure, awarding a bid for airport parking lot expansion, and approving a rezoning for the Lincoln School Apartment Complex. Presentations on SafeBar Alliance Training and Bystander Intervention Training for local bars will also occur.

• Issue $2.9M in bonds for Covenant Estates First Addition infrastructure (32 lots)
• Approve $221K engineering services contract with Sloan Engineering for Covenant Estates
• Award $1.5M+ bid to Morgan Brothers Construction for airport parking lot expansion
• Rezone 1906 Ash from Public & Institutional to Residential Multi-Family for Lincoln School apartments
• Authorize $45,481 grant from Opioid Settlement Fund for High Plains Mental Health Crisis Center equipment

The August 21 work session featured presentations on a proposed safe‑bar ordinance, upcoming bond and note issuances, an airport parking lot expansion bid, and a rezoning request for the former Lincoln School. Commissioners asked staff to prepare these items for a vote at the August 28 meeting, but no formal approvals, denials, or votes occurred during this session.

Planning Commission

The Hays Area Planning Commission will meet to consider approving the Preliminary Plat for the Smoky Hill Plains Addition, a 52-lot residential subdivision replatting former DK Ranch and undeveloped Columbine Drive lots. Staff recommends approval as the plat meets subdivision regulations for lot size, setbacks, and utility requirements.

• Consider Preliminary Plat of Smoky Hill Plains Addition (52 lots)
• Replat former DK Ranch and undeveloped Columbine Drive lots
• Staff recommends approval for lot size, setbacks, and utility compliance

City Commission

The City Commission will discuss the creation of a special benefit district for infrastructure in the Covenant Estates First Addition. The body is also considering an engineering contract and a grant for mental health services.

• Resolution No. 2025-012 to create a $2.9 million special benefit district for 32 lots in Covenant Estates First Addition
• Engineering Services Agreement with Sloan Engineering and Consulting not to exceed $221,000
• Grant of $45,481 from the Opioid Settlement Fund to High Plains Mental Health Center for chairs and infusion pumps

The City Commission authorized a special benefit district for the Covenant Estates First Addition, estimating $2.9 million for street, stormwater, water, and sewer improvements. It approved an engineering services agreement with Sloan Engineering and Consulting not to exceed $221,000 for Phase One design work. The commission also approved a $45,481 grant from the Opioid Settlement Fund for High Plains Mental Health Center’s new Crisis Intervention Center. All three actions received unanimous Ayes votes from the five commissioners.

• Approved creation of a special benefit district for Covenant Estates First Addition ($2.9M) (unanimous Ayes)
• Approved Engineering Services Agreement with Sloan Engineering, not to exceed $221,000 (unanimous Ayes)
• Approved $45,481 grant from Opioid Settlement Fund for High Plains Mental Health Center crisis center (unanimous Ayes)

City Commission

The City Commission will discuss the 2026 budget and a proposal to establish a benefit district for the Covenant Estates First Addition. The body will also consider a grant request for opioid abatement equipment.

• Proposed $2.9 million benefit district for street, stormwater, water, and sewer improvements for 32 lots in Covenant Estates First Addition
• Engineering Services Agreement with Sloan Engineering and Consulting for Covenant Estates Phase 1
• Opioid Fund grant request from High Plains Mental Health Center for Crisis Intervention Center equipment
• Review of the 2026 Budget

The work session noted that a resolution to create a special benefit district for the Covenant Estates First Addition (estimated $2.9 million) will be presented at the August 14, 2025 meeting. It also listed an engineering services agreement with Sloan Engineering and Consulting (up to $221,000) and a grant request of $45,481 from the city’s Opioid Settlement Fund for the High Plains Mental Health Center. A review of the 2026 budget and other items were discussed, but no items were approved or denied during this session.

City Commission

The City Commission will hold a public hearing regarding a CDBG grant request from One Twenty Seven Investments LLC. The body will also receive an update on the Hays Housing Study.

• Public hearing for CDBG grant request by One Twenty Seven Investments LLC for property at 1012 Main Street
• Update on the Hays Housing Study provided by Deputy City Manager Collin Bielser

The commission voted to approve the City of Hays' financial statement for June 2025. They also moved to close the public hearing on the Community Development Block Grant request for 1012 Main Street. Both motions passed unanimously. No other substantive actions were taken.

• Approved June 2025 financial statement (5-0)
• Closed public hearing on CDBG grant for 1012 Main St (5-0)

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing to decide on a sign size and height variance for USD 489. The request concerns a monument sign for the new school campus located at 2300 E 13th St.

• Public hearing for USD 489 monument sign variance at 2300 E 13th St (requested size: 81.75 sq ft, height: 13 feet 10 inches)

Planning Commission

The Planning Commission will hold a public hearing to decide on a rezoning request for 1906 Ash St. The proposal seeks to change the zoning from Public and Institutional to Residential Multi-Family to allow for a housing development.

• Rezoning request for 1906 Ash St from (P-I) Public and Institutional to (R-M) Residential Multi-Family
• Proposal to remodel the former Lincoln School into 26 to 28 apartments
• Proposal to construct seven 4-plexes on the property east of the former school

City Commission

The City Commission will review a draft ordinance to allow domestic chickens and provide initial input on the 2026 Budget. The body will also receive a presentation on the financial sustainability of park amenities.

• Draft ordinance to allow up to 5 hens (no roosters) in any zoning district
• 2026 Budget review and modification
• Presentation on the financial sustainability of park amenities
• Review of July 3 work session notes regarding $6.85 million in bonds for police facility and other projects
• Review of July 3 work session notes regarding $4 million for I70 Exit 161 infrastructure

The commission approved the July 3 work‑session minutes without changes. The draft ordinance to allow urban chickens was not advanced because commissioners could not reach consensus. Two motions to recess the meeting to an executive session (at 5:37 p.m. and again at 5:57 p.m.) were approved unanimously. No action was taken during the executive session.

• Approved July 3 work‑session minutes (no corrections) – approved
• Did not move forward draft chicken ordinance – not adopted
• Recessed to executive session at 5:37 p.m. – motion passed (ayes: Jacobs, Ruder, Cunningham, Barrick, Musil)
• Recessed to executive session at 5:57 p.m. – motion passed (ayes: Jacobs, Ruder, Cunningham, Barrick, Musil)
• No action taken in executive session – none

City Commission

The City Commission will discuss issuing bonds to fund infrastructure improvements at Exit 161 and The Grove development. The meeting also includes a performance report on the Hays Regional Airport and a liquor license application.

• Resolution No. 2025-010 to issue bonds for Exit 161 and The Grove development infrastructure
• Resolution No. 2025-011 for the sale of General Obligation Bonds (Series 2025-A, 2025-B) and Temporary Notes (Series 2025-1)
• Cereal Malt Beverage License Application for Tiger Station
• Performance report on Hays Regional Airport by Gary Foss of The ArkStar Group

The City Commission unanimously approved a resolution authorizing the issuance of general‑obligation bonds and temporary notes to finance infrastructure improvements at I‑70 Exit 161 and the Grove RHID project. They also approved the offering for sale of those bonds and notes. The consent agenda, which included a Cereal Malt Beverage license, was approved, and the minutes from the June 26 meeting were adopted.

• Approved Consent Agenda including Cereal Malt Beverage license (5-0)
• Authorized bonds and temporary notes for I‑70 Exit 161 and Grove RHID infrastructure (5-0)
• Authorized offering for sale of General Obligation Bonds Series 2025‑A, Series 2025‑B and Temporary Notes Series 2025‑1 (5-0)
• Approved minutes from the June 26, 2025 meeting (5-0)

City Commission

The City Commission will consider resolutions to issue bonds for infrastructure improvements at Exit 161 and The Grove development. The body will also receive the proposed budget for 2026.

• Bonds for Exit 161 and The Grove development public infrastructure
• General Obligation Bonds for a police station project ($6,850,000)
• Taxable General Obligation Bonds for a Grow Hays, Inc. economic development grant ($825,000)
• Presentation of the 2026 proposed budget
• General Obligation Temporary Notes for Exit 161 infrastructure

The City Commission approved the minutes from the June 19, 2025 work session with no corrections. Commissioners heard a presentation on a financing plan for Exit 161, the Grove RHID, and the police facility, and a briefing on the draft 2026 budget. No votes were taken on the bond or budget proposals during this session.

• Approved June 19, 2025 work session minutes (no corrections)
• No vote taken on bond financing resolution (presented for future approval)
• No vote taken on 2026 budget adoption (presented for review)

City Commission

The City Commission will hold a public hearing and vote on a CDBG grant application and blight declaration for a property at 1012 Main Street. The body will also consider a rezoning request for 2707 Canal Boulevard and updates to accessory structure rules.

• Public hearing and grant application for 1012 Main Street (One Twenty Seven Investments LLC)
• Resolution No. 2025-008 declaring 1012 Main Street blighted
• Rezoning 2707 Canal Boulevard from Commercial General (C-2) to Residential Multi-Family (R-M)
• Resolution No. 2025-009 to abate nuisance items at 206 East 14th Street
• Ordinance No. 4075 regarding UDC changes for accessory structures

The City Commission unanimously approved the financial statement for May 2025. It also approved the Interlocal Agreement, legal authority resolution, and blight declaration for the CDBG project at 1012 Main Street. The commission adopted Ordinance No. 4074 rezoning 2707 Canal Boulevard from Commercial General (C‑2) to Residential Multi‑Family (R‑M). Additional approvals included a nuisance abatement resolution for 206 East 14th Street and UDC accessory‑structure changes.

• Approved May 2025 financial statement (unanimous Ayes: Sandy Jacobs, Mason Ruder, Shaun Musil)
• Approved Interlocal Agreement and Personal Guaranty for CDBG project at 1012 Main St (unanimous Ayes)
• Approved Resolution No. 2025-007 certifying legal authority for CDBG application (unanimous Ayes)
• Approved Resolution No. 2025-008 declaring 1012 Main St building blighted (unanimous Ayes)
• Approved Ordinance No. 4074 rezoning 2707 Canal Blvd from C‑2 to R‑M (unanimous Ayes)
• Approved Resolution No. 2025-009 to abate nuisance at 206 East 14th St (unanimous Ayes)
• Approved Ordinance No. 4075 adopting UDC accessory‑structure changes (unanimous Ayes)

City Commission

The City Commission is reviewing a CDBG grant application to help rehabilitate the second floor of 1012 Main Street for short-term housing. The body will also discuss a rezoning request on Canal Boulevard and proposed changes to accessory structure rules.

• Proposed $300,000 CDBG grant for 1012 Main Street (One Twenty Seven Investments LLC)
• Request to rezone 2707 Canal Boulevard from Commercial General (C-2) to Residential Multi-Family (R-M)
• General nuisance abatement for 206 East 14th Street
• Proposed Unified Development Code (UDC) changes regarding accessory structures
• Review of June 5 work session notes including 2026 budget requests from outside agencies

The City Commission approved the June 5 work session minutes as presented. Commissioners discussed a pending CDBG grant application for 1012 Main St, a rezoning request for 2707 Canal Blvd, a nuisance abatement at 206 E 14th St, and proposed Unified Development Code changes, but no votes or approvals were made during this session.

• Approved June 5 work session minutes as presented (unanimous)

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing to decide on a setback variance for a carport built without a permit. The board will also review minutes from the May 19, 2025, meeting.

• Public hearing for a setback variance request by Dave and Sheila Eichman for a carport at 1600 E 29th St

Planning Commission

The Planning Commission will consider setting a public hearing for a rezoning request at 1906 Ash St. The proposal involves converting the former Lincoln School into apartments and adding seven 4-plexes.

• Proposed rezoning of 1906 Ash St from (P-1) Public and Institutional to (R-M) Residential Multi-Family
• Proposed conversion of former Lincoln School into 26 to 28 apartments
• Proposed construction of seven 4-plexes at 1906 Ash St
• Proposed public hearing date of July 21, 2025

City Commission

The City Commission will discuss a design-build agreement for a new police station and municipal court facility. The body will also consider renewing insurance coverage and updating cemetery ordinances.

• Police Station/Municipal Court Phase II agreement with PWC, Inc. for $5,991,250
• Property/liability coverage renewal for 2025/2026 in the amount of $590,944
• Adoption of Ordinance No. 4073 regarding cemetery ordinance revisions
• Welcome Center marquee sign replacement award for $44,773.00
• Consent and Subordination Agreement for MicroFactory (Resolution No. 2025-006)

The commission approved the Guaranteed Maximum Price of $5,991,250 for Phase II design‑build services for the new Police Station/Municipal Court Facility and authorized the City Manager to enter the agreement, funded by General Obligation Bonds up to $8 million. It also approved the cemetery fee increase ordinance, the renewal of the 2025‑2026 property/liability insurance package, the purchase of a new Welcome Center marquee LED sign for $44,773, and the appointment of Julie Zollinger to a regional corrections board. All items were adopted unanimously.

• Approved Resolution No. 2025-006 authorizing Mayor to sign MicroFactory agreement (4‑0)
• Approved appointment of Julie Zollinger to Northwest Kansas Community Corrections and Juvenile Services Board (4‑0)
• Approved GMP of $5,991,250 for Phase II police station design‑build contract, authorizing City Manager to proceed (4‑0)
• Approved renewal of 2025‑2026 Property/Liability Coverage package for $590,944 (4‑0)
• Approved cemetery ordinance amendments and fee increases (4‑0)
• Approved purchase of Welcome Center marquee LED sign and panels for $44,773, funded from CVB reserves (4‑0)
• Approved minutes of May 22, 2025 meeting as presented (4‑0)

City Commission

The City Commission will review a proposed $5,991,250 price for renovating the Astra Bank building into a new police station. The body will also hear budget requests from outside agencies and discuss updates to cemetery fees and firework usage.

• Proposed $5,991,250 Guaranteed Maximum Price for police station renovation at 1100 Fort Street
• Proposed fee and language revisions to City Cemetery Ordinances
• Award of bid to Commercial Sign of Hays for Welcome Center marquee sign
• 2025/2026 property/liability coverage renewal with provider MPR
• Presentation of community poll results regarding firework usage

The commission approved the May 1 5 , 2025 work session minutes as presented. The meeting consisted of agency funding presentations, updates on a fireworks poll, and proposals that will be considered at the June 12, 2025 commission meeting, but no actions were taken.

• Approved May 1 5 , 2025 work session minutes

City Commission

The City Commission will discuss awarding contracts for the reconstruction of Runway 4-22 and Taxiway M at the Hays Regional Airport. The body will also consider the rezoning, annexation, and final plat for Covenant Estates 1st Addition.

• Bid award of $6,676,180.98 to Smoky Hill, LLC for Runway 4-22 and Taxiway M reconstruction
• Consultant agreement for $445,800 with Lochner for construction engineering services
• Rezoning of Covenant Estates 1st Addition from Agriculture District (A-L) to Residential General District (R-G)
• Annexation and final plat approval for Covenant Estates 1st Addition
• Cereal Malt Beverage License application for Hays Lions Club

The Hays City Commission approved the April financial statement and a cereal malt beverage license. It accepted a $6,676,180.98 bid from Smoky Hill, LLC to reconstruct Runway 4‑22 and Taxiway M, and authorized $445,800 for engineering services. The commission also adopted rezoning, final plat, and annexation ordinances for Covenant Estates 1st Addition and confirmed several appointed officials.

• Approved April 2025 financial statement (unanimous Ayes)
• Approved Cereal Malt Beverage License for Hays Lions Club (unanimous Ayes)
• Approved listed appointments to planning, zoning, and tourism boards (unanimous Ayes)
• Accepted bid from Smoky Hill, LLC for $6,676,180.98 runway reconstruction (unanimous Ayes)
• Authorized $445,800 engineering services contract with Lochner (unanimous Ayes)
• Adopted Ordinance No. 4071 rezoning Covenant Estates 1st Addition to Residential General District (unanimous Ayes)
• Approved Resolution No. 2025‑005 accepting Covenant Estates 1st Addition Final Plat (unanimous Ayes)
• Approved Ordinance No. 4072 annexing Covenant Estates 1st Addition property (unanimous Ayes)

Board of Zoning Appeals

The Hays Area Board of Zoning Appeals will hold a public hearing on a variance request from Jessica Diaz and Mario Diaz-Santiago to reduce required setbacks for a carport at 1402 Oak St. that was built without a permit. Staff recommends denial, citing that the variance would oppose the general spirit of regulations. The board also sets a future public hearing for a similar setback variance at 1600 E 29th St.

• Public hearing on setback variance for carport at 1402 Oak St.: request to reduce south setback from 14 ft to 4 ft and east setback from 5 ft to 2 ft.
• Carport was constructed without a permit and violates minimum setback requirements.
• Staff analysis finds the variance would not meet all statutory criteria; staff does not recommend approval.
• Non-public hearing item: variance request by Dave and Sheila Eichman for a carport at 1600 E 29th St., with a public hearing set for June 16, 2025.
• Consent agenda includes approval of April 21, 2025 meeting minutes.

Planning Commission

The Planning Commission will hold public hearings to discuss changing the zoning of a property at 2707 Canal Blvd to allow for multi-family residential development. The body will also consider updating regulations to reduce setbacks for small sheds.

• Rezoning request for 2707 Canal Blvd from (C-2) Commercial General to (R-M) Residential Multi-Family
• Public hearing on Unified Development Code (UDC) regulation changes to reduce setbacks for small sheds

City Commission

The City Commission will discuss a potential framework for allowing backyard chickens in city limits and review bids for airport runway reconstruction. The body will also consider the rezoning, platting, and annexation of the Covenant Estates 1st Addition.

• Discussion of a framework to allow up to 5 chickens per residence (no roosters)
• Award of bid to Smoky Hill, LLC for Runway 4-22 Reconstruction (95% FAA funded)
• Construction engineering services agreement with Lochner for Runway 4-22 (95% FAA funded)
• Rezoning of Covenant Estates 1st Addition from Agriculture District (A-L) to Residential General District (R-G)
• Annexation and final plat for Covenant Estates 1st Addition (54 residential lots)

The work session minutes were approved as presented with no corrections. Commissioners extended the public comment period on allowing backyard chickens by three weeks. They directed Public Relations Manager James Bell to create an online poll so all residents can share their opinions.

• Approved work session minutes as presented
• Extended public comment period on backyard chickens by three weeks
• Directed James Bell to create an online poll for resident input on chicken ordinance

City Commission

The City Commission will hold a public hearing and consider an ordinance to establish a Reinvestment Housing Incentive District (RHID) for Tallgrass 2nd Addition, Phase 4, including adopting a development plan and agreement. Other items include property abatement at 3404 Vine Street, awarding a $292,650 contract for a stormwater equipment building, and consent agenda items such as a correction to a previous resolution and mayoral appointments to planning and visitors bureau committees.

• Public hearing and ordinance to establish a Reinvestment Housing Incentive District (RHID) for Tallgrass 2nd Addition, Phase 4
• Property abatement and possible demolition at 3404 Vine Street
• Award bid for stormwater equipment building to QMC, Inc for $292,650 from Stormwater Reserve funds
• Consent agenda: Correction to Resolution 2025-001 for Tallgrass 4th Addition
• Consent agenda: Mayoral appointments to Hays Area Planning Commission/Board of Zoning Appeals and Convention and Visitors Bureau Advisory Committee

The commission approved Ordinance No. 4070, establishing a Reinvestment Housing Incentive District for the Tallgrass Phase 4 development and adopting its development plan and agreement. It also approved the abatement and demolition of vacant structures at 3404 Vine Street and awarded a $292,650 bid to QMC, Inc. for a new storm‑water equipment storage building. All actions were approved unanimously.

• Approved Consent Agenda, including corrected Tallgrass 4th Addition plat and upcoming appointments (unanimous)
• Closed public hearing for Tallgrass Phase 4 RHID (unanimous)
• Adopted Ordinance No. 4070 establishing RHID for Tallgrass Phase 4 (unanimous)
• Approved Resolution No. 2025-004 for abatement and demolition at 3404 Vine Street (unanimous)
• Awarded $292,650 bid to QMC, Inc. for stormwater equipment storage building (unanimous)
• Approved minutes of the April 24, 2025 meeting (unanimous)

City Commission

The City Commission will hold a public hearing and consider an ordinance establishing a Reinvestment Housing Incentive District (RHID) for Tallgrass 2nd Addition, Phase 4, a joint venture with Heart of America Development Corporation to create approximately 100 residential lots on the east side of Hays. The commission will also discuss property abatements at 810 East 8th Street and 3404 Vine Street, and consider awarding a bid for a stormwater equipment building to QMC.

• Public hearing and ordinance to establish RHID and development plan for Tallgrass 2nd Addition, Phase 4 (approximately 100 residential lots)
• Property abatement for structure at 810 East 8th Street
• Property abatement for former hotel at 3404 Vine Street (received cease and desist order from State of Kansas)
• Award of bid for stormwater equipment building to QMC (below budgeted amount)

The commission approved the minutes from the April 17 work session. Staff presented the proposed Reinvestment Housing Incentive District for Tallgrass Phase 4, a property abatement for 3404 Vine Street, and the award of a bid for a storm‑water equipment building. No formal approvals or votes occurred; each item is slated for a decision at the May 8, 2025 commission meeting.

City Commission

The City Commission will conduct a public hearing and consider a resolution regarding industrial revenue bonds and tax exemptions for A&A Coors Inc. The body will also vote on construction contracts for water facility improvements and street maintenance.

• Public hearing and Resolution No. 2025-003 regarding A&A Coors Inc. Industrial Revenue Bonds
• Contract with Morgan Brothers Construction Inc. for $136,483.72 for Water Resources parking lot and access improvements
• Contract with C-Hawkk Construction, LLC for $101,420.40 for pavement markings on Hall Street, East 13th Street, and Vine Street roundabouts
• Mayoral appointments for Hays Public Library Board and Youth Leadership Advisory Board

The City Commission approved the March 2025 financial statement and the consent agenda appointing members to the Library and Youth Leadership boards. It adopted Resolution No. 2025-003 expressing intent to issue industrial revenue bonds for A&A Coors Inc. and approved two contracts: a $136,483.72 water resources parking lot improvement and a $101,420.40 pavement‑marking project. All motions passed with a 4‑0 vote.

• Approved March 2025 Financial Statement (4-0)
• Approved Consent Agenda appointing Library and Youth Leadership Board members (4-0)
• Adopted Resolution No. 2025-003 to issue industrial revenue bonds (4-0)
• Authorized contract with Morgan Brothers Construction for water resources parking lot improvements, $136,483.72 (4-0)
• Authorized contract with C-Hawkk Construction, LLC for pavement markings, $101,420.40 (4-0)
• Closed public hearing on A&A Coors IRB request (4-0)
• Approved minutes of April 10, 2025 meeting (4-0)

Planning Commission

The Hays Area Planning Commission will consider approving the Final Plat of Covenant Estates 1st Addition, a 54-lot residential subdivision, and set a public hearing for May 19, 2025, on a rezoning request at 2707 Canal Blvd from Commercial General to Residential Multi-Family. The consent agenda includes approval of March 17 meeting minutes.

• Final Plat approval for Covenant Estates 1st Addition, 3 blocks, 54 lots, owned by Covenant Land & Developing, Inc.
• Rezoning request for 2707 Canal Blvd from C-2 Commercial General to R-M Residential Multi-Family
• Set a public hearing for May 19, 2025, for the proposed rezoning
• Approval of March 17, 2025, meeting minutes

Board of Zoning Appeals

The Hays Area Board of Zoning Appeals will consider approving minutes from the March 17 meeting and set a future public hearing for a setback variance request at 1402 Oak St. The variance would allow a carport already built without a permit to remain with reduced setbacks. No public hearings are scheduled for this meeting.

• Approval of March 17, 2025 meeting minutes
• Set public hearing for May 19, 2025 on setback variance at 1402 Oak St. (10 ft. south street side, 3 ft. east rear yard reductions for carport)

City Commission

The City Commission will discuss industrial revenue bonds for a new A&A Coors Inc. facility and review bids for water department and street maintenance projects. The body will also receive an annual report from Fort Hays Tech | North Central.

• Proposed sales tax exemption and 10-year 50% tax abatement for A&A Coors Inc. in Commerce Parkway Industrial Park
• Bid award of $136,483.72 to Morgan Brothers Construction, Inc. for Water Resources Department parking lot and access improvements
• Bid award to C-Hawkk Construction LLC for 2025 Street Maintenance Program pavement markings, including North Vine Street Corridor
• Annual report from Fort Hays Tech | North Central regarding the Big Creek Technical Training Center

The City Commission approved the March 20, 2025 work session minutes as presented, with no corrections or additions. No substantive decisions were made during this meeting. Items such as the A&A Coors industrial revenue bond request, the Water Resources parking lot contract, and the Street Maintenance pavement‑marking contract were presented for future consideration at the April 24, 2025 meeting.

• Approved March 20, 2025 work session minutes (approved as presented)

City Commission

The commission approved the minutes from the March 27 meeting as presented. It approved the Consent Agenda appointing members to several boards, with three ayes and one abstention. The commission also accepted the City’s 2024 audit, with four ayes recorded.

• Approved March 27 minutes as presented
• Approved Consent Agenda appointments (3 ayes, 1 abstention)
• Accepted 2024 City audit (4 ayes)

City Commission

The Hays City Commission will vote on adopting the 2024 International Building Code and International Residential Code, and set a public hearing for a Reinvestment Housing Incentive District for Tallgrass 2nd Addition Phase 4. They will also authorize a local group to fundraise for Sunrise Park improvements and consider consent agenda items including a mayoral appointment to the Housing Authority Board.

• Authorize Women Who Lead to proceed with fundraising for Phase 1 and Phase 2 improvements at Sunrise Park
• Adopt Resolution No. 2025-002 setting a public hearing for establishment of a Reinvestment Housing Incentive District (RHID) for Tallgrass 2nd Addition, Phase 4
• Approve Ordinance No. 4069 adopting the 2024 International Building Code and International Residential Code with amendments
• Consent agenda includes mayoral appointment recommendation to the Hays Housing Authority Board
• Approve financial statement for February 2025

The commission approved the February 2025 financial statement and the consent agenda appointing Al Klaus to the Hays Housing Authority Board. They authorized Women Who Lead to fundraise for Sunrise Park improvements and adopted a resolution to hold a public hearing on a Reinvestment Housing Incentive District. The commission also adopted the 2024 International Building Code and International Residential Code.

• Approved February 2025 Financial Statement (5-0)
• Approved Consent Agenda appointing Al Klaus to Hays Housing Authority Board (5-0)
• Authorized Women Who Lead to fundraise for Sunrise Park Phase 1 and Phase 2 improvements (5-0)
• Adopted Resolution No. 2025-002 to set public hearing for RHID establishment (5-0)
• Approved Ordinance No. 4069 adopting 2024 International Building Code and International Residential Code (5-0)

City Commission

The City Commission will discuss five items: a request from Downtown Hays Development Corporation to build a 16'x12' storage building at UP Plaza, a resolution to set a public hearing for a Reinvestment Housing Incentive District for Tallgrass 2nd Addition Phase 4 to create additional housing, an update to the 2024 building codes (International Building Code and International Residential Code), and a status update on the Smoky Hill River Wellfield amid ongoing drought conditions. The meeting also includes approval of the previous work session notes.

• DHDC request to construct a 16'x12' storage building at UP Plaza, self-funded by DHDC
• Resolution to set a public hearing for a Reinvestment Housing Incentive District (RHID) for Tallgrass 2nd Addition Phase 4
• Staff recommendation to adopt 2024 International Building Code and International Residential Code updates
• Status update on Smoky Hill River Wellfield due to drought conditions
• Approval of February 20, 2025 work session notes

The commission approved the February 20 work‑session minutes as presented. Commissioners reached consensus to let the Downtown Hays Development Corporation build a 16 × 12‑ft storage building at Union Pacific Plaza, with no formal vote required. A motion to recess to an executive session was approved (ayes: Jacobs, Ruder, Cunningham, Barrick, Musil). No action was taken during the executive session.

• Approved February 20 work‑session minutes (no corrections)
• Consented to DHDC constructing storage building at Union Pacific Plaza (no formal action required)
• Motion to recess to executive session approved (ayes: Jacobs, Ruder, Cunningham, Barrick, Musil)
• No action taken within executive session

Planning Commission

The Hays Planning Commission will consider approving the preliminary plat for Covenant Estates 1st Addition, a 198-lot residential subdivision on 67.84 acres west of Thunderbird Drive between 33rd and 41st Streets. The commission will also receive a housing update from Doug Williams and discuss updates to the Unified Development Code (UDC). No public hearings are scheduled for this meeting.

• Consider approval of Preliminary Plat of Covenant Estates 1st Addition (198 lots)
• Housing update by Doug Williams
• Project update on Unified Development Code (UDC) topics
• Consent agenda: approval of February 17, 2025, meeting minutes

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing to decide on a setback variance for a free-standing Interactive Teller Machine (ITM) canopy at 2500 Vine St. The request is part of a project by Credit Union of America to develop a new branch on the site of a former Love's Convenience Store.

• Public hearing for a setback variance at 2500 Vine St. to reduce the front setback from 25ft to 14ft and the south street side setback from 25ft to 15ft
• Proposed construction of a free-standing ITM canopy for Credit Union of America
• Approval of February 17, 2025 meeting minutes

City Commission

The Hays City Commission will consider awarding multiple street maintenance contracts totaling $783,835.48, covering seal coating, polypatch, curb and brick repairs, alley work, and paving projects. They will also authorize $377,000 from the Commission Capital Reserve for joint projects with Ellis County on 48th Street and Vineyard Road/270th Avenue. Additionally, they will hear an update on the Water Conservation Program's 2024 results and 2025 plans, and act on consent agenda items including elimination of a loading zone at 12th and Main and a cereal malt beverage license for the Wild West Festival Saloon.

• Award $226,800 to Circle C Paving for seal coat, $40,600 to Stripe & Seal for polypatch, $58,500 to Morgan Brothers for curb and brick repairs
• Award $74,050 to Morgan Brothers for Depot Alley and 8th & Oak alley, $259,232.70 to Bettis Asphalt for East 17th Street mill and overlay, $124,652.78 to Morgan Brothers for 19th Street concrete paving
• Authorize $377,000 from Commission Capital Reserve for joint projects with Ellis County on 48th Street and Vineyard Road/270th Avenue
• Consider elimination of loading zone at 12th and Main Street
• Consider cereal malt beverage license application for Wild West Festival Saloon

The City Commission approved the 2025 Street Maintenance Program, authorizing contracts totaling $893,835.48 for various road projects, funded by the Special Highway budget. They also approved $377,000 for joint road projects with Ellis County, and approved the January financial statement and consent agenda items.

• Approved January 2025 financial statement (5-0)
• Approved consent agenda: removed loading zone at 12th & Main, added two parking spaces; approved Cereal Malt Beverage License for Wild West Festival Saloon (5-0)
• Authorized City Manager to enter street maintenance contracts totaling $893,835.48 (5-0)
• Authorized $377,000 from Capital Reserve for joint 48th Street and Vineyard Road/270th Avenue projects with Ellis County (5-0)

City Commission

The City Commission will consider awarding contracts for the 2025 Street Maintenance Program, with bids totaling $783,835.48 from six contractors for projects including seal coat, polypatch, curb and brick repair, concrete alley reconstruction, asphalt mill and overlay, and concrete paving. No bid was received for pavement markings, which will be rebid later. The total program cost, including in-house work and a sidewalk rebate, is $893,835.48, funded from the Special Highway budget. The most notable project is the mill and overlay of East 17th Street from Canterbury to Wheatland.

• Award seal coat contract to Circle C Paving for $226,800
• Award polypatch contract to Stripe & Seal for $40,600
• Award curb and brick repair contract to Morgan Brothers for $58,500
• Award mill and overlay contract to Bettis Asphalt for $259,232.70
• No bid received for pavement markings; re-bid in progress

The City Commission reviewed the 2025 Street Maintenance Program, including bids totaling $893,835.48 for various projects, and discussed joint road projects with Ellis County. No formal votes were taken; the Commission will be asked to authorize contracts at the February 27, 2025 meeting. The minutes were approved as presented.

• Approved February 6, 2025 work session minutes as presented
• Reviewed 2025 Street Maintenance Program bids totaling $893,835.48
• Discussed awarding contracts to Circle C Paving, Stripe & Seal, Morgan Brothers, and Bettis Asphalt for street projects
• Discussed joint projects with Ellis County for 48th Street and Vineyard Road/270th Avenue, with City shares of $200,000 and $177,000
• Noted no bids for pavement markings; new bids to be opened March 4, 2025

Planning Commission

The Planning Commission will hold a public hearing to consider rezoning 20 acres of agricultural land to a Residential General District. This request is for the proposed Covenant Estates First Addition, located west of Thunderbird between 33rd and 41st Streets.

• Public hearing for rezoning request from (A-L) Agriculture District to (R-G) Residential General District for Covenant Estates First Addition
• Rezoning request for 20 acres of land west of Thunderbird, between 33rd St and 41st St
• Review of Staff Findings of Fact for Case No: 2025-01Z

Board of Zoning Appeals

The Hays Area Board of Zoning Appeals is not taking action on a requested variance for a free-standing Interactive Teller Machine (ITM) canopy at 2500 Vine Street. Instead, the board has scheduled a public hearing to consider the variance on March 17, 2025. The applicant, Credit Union of America, seeks an 11-foot front setback reduction and a 10-foot street-side setback reduction to build the canopy for a new credit union location.

• 11-foot variance requested from required 25-foot front setback (west side, Vine Street) to 14 feet.
• 10-foot variance requested from required 25-foot south street side setback (Centennial Boulevard) to 15 feet.
• Project includes demolishing the former Love's convenience store and gas pump canopy.
• The public hearing is set for March 17, 2025; no decision at this meeting.
• Applicant: Credit Union of America, which plans a new branch at the site.

City Commission

The Hays City Commission will consider several items including approval of the December 2024 financial statement, mayoral appointments to three boards, a presentation on the Ellis County Historical Society's 2025 goals, and a bid award for water reclamation filter media replacement. They will also receive updates on the R9 project. The meeting includes consent agenda items and potential executive session.

• Consent agenda: Mayoral appointments to Hays Convention and Visitors Bureau Advisory Committee, Hays Housing Authority Board, and Northwest Kansas Community Corrections and Juvenile Services Governing Board
• Presentation of Ellis County Historical Society's 2025 goals by Executive Director Amanda Rupp
• Authorize purchase of water reclamation filter media from Evoqua Water Technologies for $48,087.90
• Receive updates from city staff on the R9 project

The Hays City Commission approved the purchase of water reclamation filter media from Evoqua Water Technologies for $48,087.90, funded from the Water Reclamation and Reuse Operating Budget. The commission also approved the December 2024 financial statement and the consent agenda containing mayoral appointments. No action was taken during executive sessions.

• Approved $48,087.90 purchase of water reclamation filter media (5-0)
• Approved December 2024 financial statement (5-0)
• Approved consent agenda with mayoral appointments (5-0)

City Commission

The City Commission will discuss and potentially award a sole source bid of $48,087.90 to replace tertiary filter media at the Water Reclamation and Reuse Facility. The cost is within the $70,000 budgeted for 2025. The new stainless steel media is expected to last 10 years.

• Sole source quote from Evoqua Water Technologies for $48,087.90
• Replacement of polyester fabric media with stainless steel panels
• Funding from the 2025 Operating Budget Projects line
• Approval of January 16, 2025 work session notes (procedural)

The City Commission held a work session and reviewed a proposal to replace the water reclamation filter media at a cost of $48,087.90. No formal vote was taken; the purchase will be considered at the February 13, 2025 meeting. The minutes from January 16, 2025 were approved as presented.

• Approved January 16, 2025 work session minutes as presented
• Discussed $48,087.90 water filter media replacement (no vote; action scheduled for Feb. 13)

City Commission

The City Commission will discuss awarding construction and engineering contracts for the 32nd/33rd Street reconstruction project. The body will also consider an annexation and a rezoning request for the Tallgrass 4th Addition.

• Award of $1,554,275.70 bid to Vogts-Parga Construction, LLC for 32nd/33rd Street reconstruction from Willow to Vine
• Construction Engineering Services Agreement with Driggs Design Group for $52,320
• Annexation of property at 800A Commerce Parkway (Berexco, LLC)
• Rezoning of Tallgrass 4th Addition from Agriculture District (A-L) and Residential General (R-G) to Residential Multi-Family (R-M)
• Engineering Services Agreement with Sloan Engineering and Consulting for $249,850 for Tallgrass 4th Addition

The Hays City Commission approved a $1,554,275.70 construction contract with Vogts-Parga Construction for the 32nd/33rd Street reconstruction, funded from Commission Capital Reserves. They also approved a $52,320 engineering services agreement with Driggs Design Group for the same project. The Commission adopted ordinances to annex 800A Commerce Parkway and rezone the Tallgrass 4th Addition to Residential Multi-Family, and approved the final plat for 101 lots. An engineering services agreement for the Tallgrass infrastructure was approved for $249,850.

• Approved $1,554,275.70 construction contract with Vogts-Parga Construction for 32nd/33rd Street reconstruction (4-0)
• Approved $52,320 construction engineering services agreement with Driggs Design Group (4-0)
• Adopted Ordinance No. 4067 annexing 800A Commerce Parkway (4-0)
• Adopted Ordinance No. 4068 rezoning Tallgrass 4th Addition to Residential Multi-Family (4-0)
• Approved Resolution No. 2025-001 accepting Tallgrass 4th Addition Final Plat (4-0)
• Approved $249,850 engineering services agreement with Sloan Engineering for Tallgrass infrastructure (4-0)

Planning Commission

The commission will discuss a request to rezone 20 acres west of Thunderbird between 33rd and 41st Streets from Agriculture to Residential General. The body will also review proposed Unified Development Code (UDC) revisions regarding setback requirements for small sheds under 120 square feet.

• Rezoning request for 20 acres west of Thunderbird, between 33rd Street and 41st Street, from A-L Agriculture to R-G Residential General
• Proposed UDC regulation revision to eliminate setback requirements for sheds under 120 square feet
• Setting of a public hearing for February 17, 2025, for the rezoning request
• Setting of a potential public hearing for February 17, 2025, for UDC revisions

City Commission

The City Commission will discuss awarding a construction bid for the 32nd/33rd Street reconstruction and a residential development project called Tallgrass 4th Addition. The body will also consider the annexation of property at 800A Commerce Parkway.

• Award of bid to Vogts-Parga Construction, LLC for $1,554,275.70 to reconstruct 32nd/33rd Street from Willow to Vine
• Construction Engineering Services Agreement with Driggs Design Group for $52,320
• Consensual annexation request from BEREXCO, LLC for property at 800A Commerce Parkway
• Rezoning and final plat for Tallgrass 4th Addition, featuring 101 residential lots
• Engineering Services Agreement with Sloan Engineering and Consulting for $249,850 for Tallgrass 4th Addition

The City Commission held a work session to discuss upcoming agenda items, including awarding a $1,554,275.70 construction contract to Vogts-Parga Construction for the 32nd/33rd Street reconstruction, a $52,320 engineering services agreement with Driggs Design Group, annexation of 800A Commerce Parkway, rezoning Tallgrass 4th Addition to Residential Multi-Family, and approving the final plat and engineering services for the same addition. No formal votes were taken; all items are scheduled for action at the January 23, 2025 meeting.

• Reviewed low bid of $1,554,275.70 from Vogts-Parga Construction for 32nd/33rd Street reconstruction (to be approved Jan 23)
• Reviewed $52,320 construction engineering services agreement with Driggs Design Group (to be approved Jan 23)
• Reviewed annexation request for 800A Commerce Parkway by BEREXCO, LLC (to be approved Jan 23)
• Reviewed rezoning of Tallgrass 4th Addition from A-L/R-G to R-M (to be approved Jan 23)
• Reviewed final plat for Tallgrass 4th Addition with 101 lots (to be approved Jan 23)
• Reviewed $249,850 engineering services agreement with Sloan Engineering for Tallgrass 4th infrastructure (to be approved Jan 23)