Hayward public meetings in 2024

Planning Commission

The regular Planning Commission meeting scheduled for December 26, 2024, has been canceled. The next regular meeting will be held on January 9, 2025.

• Meeting canceled; no items considered

Council Infrastructure & Airport Committee

The December 25, 2024 meeting of the Hayward Council Infrastructure & Airport Committee has been canceled. No items were discussed or decided. The next regular meeting is scheduled for February 26, 2025.

• No items - meeting canceled

City Council

The City Council meeting scheduled for December 24, 2024, has been canceled. The next regular meeting is set for January 21, 2025.

Housing Policy & Resource Committee

The Housing Policy and Resource Committee will discuss three main items: a request for information under the Homekey+ program to assess project feasibility, an analysis of Hayward's competitiveness for state affordable housing funding, and an implementation update on the Residential Rent Stabilization and Tenant Protection Ordinance. The committee will also approve minutes from its September meeting and set a future agenda for March 2025, including a rental registration system discussion.

• Homekey+ Request for Information: discussion of project feasibility
• Analysis of City of Hayward’s competitiveness for state funding for affordable housing development
• Implementation update on Residential Rent Stabilization and Tenant Protection Ordinance
• Review and approve September 19, 2024 meeting minutes
• Future agenda includes rental registration system and 2025 strategic roadmap items

Community Services Commission

The December 18, 2024 meeting of the Hayward Community Services Commission has been canceled. The next regular meeting is scheduled for February 19, 2025. No agenda items were discussed.

• Meeting canceled; no items considered

City Council

This is a special closed session meeting of the Hayward City Council. The Council will confer with legal counsel on pending litigation (Jerry Schilling v. City of Hayward and Terry Ray Gentry, Sr. et al. v. City of Hayward) and one anticipated litigation case. They will also hold a conference with property negotiators regarding the Caltrans Parcel Group 5 Bunker Hill. No public action is expected.

• Conference with legal counsel on pending litigation Jerry Schilling v. City of Hayward (Workers' Compensation Appeals Board Case No. ADJ14012944)
• Conference with property negotiators re Caltrans Parcel Group 5, Bunker Hill (lead negotiators listed)
• Conference with legal counsel on anticipated litigation (one case)
• Conference with legal counsel on pending litigation Terry Ray Gentry, Sr., et al. v. City of Hayward, et al. (U.S. District Court Case No. C24-02593 JD)

City Council

The City Council will consider appointing Ana Alvarez as City Manager effective January 9, 2025. The body is also reviewing an electrification reach code ordinance and various infrastructure and service contracts.

• Appointment of Ana Alvarez as City Manager
• Microsoft software procurement contract totaling $1,298,876.98
• Safe Routes to School implementation design services contract up to $685,000
• Water Resource Recovery Facility North Vacuator Rehabilitation project funding of $402,561
• Ordinance amending Municipal Code regarding Tenant Relocation Assistance

Council Appointed Officers Committee

The Council Appointed Officers Committee holds a special meeting with a closed session to discuss compensation of public employees under Government Code Section 54957. Public comments are limited to agenda items. No other substantive items are listed.

• Closed session discussion with City Attorney and City Clerk re: compensation for public employment

Library Commission

The Hayward Library Commission has canceled its scheduled meeting on December 16, 2024, due to a holiday. The next regular meeting is set for January 27, 2025.

• Meeting canceled due to holiday
• Next meeting scheduled for January 27, 2025

Personnel Commission

The Personnel Commission is reviewing several employment register abolishments and updates to job descriptions for Fire, Public Works, and Utilities roles. The body will also consider adopting a revised classification plan and recommending a revised salary plan for Fiscal Year 2025.

• Abolish Permit Technician I/II, Shelter Volunteer Coordinator, Equipment Operator, Construction Inspector, Traffic Signal Technician, and Jail Supervisor employment registers
• Review revisions to job descriptions for Firefighter Trainee, Firefighter, and Battalion Chief
• Review revisions to Public Works and Utilities job descriptions
• Adopt the Revised Classification Plan and recommend a revised Salary Plan for Fiscal Year 2025
• Review Proposed 2025 Fiscal Year Agenda Planning Calendar

Planning Commission

The Planning Commission will hold a public hearing regarding proposed zoning text amendments to Chapter 10 of the Hayward Municipal Code. These changes are associated with the implementation of the Hayward 2023-2031 Housing Element. The Commission may make a recommendation to the City Council following this item.

• Proposed Zoning Text Amendments to Chapter 10 (Planning, Zoning and Subdivisions) of the Hayward Municipal Code
• Implementation of the Hayward 2023-2031 Housing Element

City Council

This is a special meeting focused on certifying the results of the November 5, 2024 general municipal election, installing re-elected Council Members Angela Andrews and Francisco Zermeño, and newly elected Council Members Ray Bonilla Jr. and Daniel Goldstein. The council will also elect a Mayor Pro Tempore for 2025. Ceremonial presentations and public comment on agenda items are included.

• Adopt resolution acknowledging certificate of election results and official canvass for the November 5, 2024 general municipal election
• Oath of office and installation of Re-Elected Council Members Angela Andrews and Francisco Zermeño and Council Members-Elect Ray Bonilla Jr. and Daniel Goldstein
• Adopt resolution authorizing election of Mayor Pro Tempore for 2025
• Special presentations by Hayward Police and Fire Department Honor Guard and student performances

Hayward Youth Commission

This special meeting of the Hayward Youth Commission includes guest presentations from HUSD Superintendent Dr. Jason Reimann and Board President Mr. Peter Bufete, followed by agency reports and committee planning projects. The commission will also consider approval of November meeting minutes and receive public comments.

• Guest speakers: Dr. Jason Reimann (HUSD Superintendent) and Mr. Peter Bufete (HUSD Board President)
• Approval of minutes from November 4, 2024 meeting
• Committee planning projects discussion

Council Public Safety Committee

The Council Public Safety Committee will approve minutes from September 25, 2024, and receive oral reports from the police and fire chiefs. Members will also hear an overview of public safety technology and an analysis of fire call volume by district. Additionally, the committee will review and comment on a proposed 2025 agenda planning calendar.

• Approval of September 25, 2024 meeting minutes
• Police Chief's oral report
• Fire Chief's oral report
• Overview of public safety technology (oral report)
• Analysis of fire call volume and response capacity by district

City Council

The City Council will hold a public hearing to introduce an ordinance simplifying tenant relocation assistance requirements, amend the Master Fee Schedule, and appropriate revenue from landlords. A work session will discuss recommended sewer rates and connection fees for FY 2026-2030. Consent items include approving minutes, accepting resignations, authorizing contracts for security systems, video detection, and consulting services, reallocating ARPA funds, and approving the employee home loan program and plans for the Water Resource Recovery Facility project.

• Public hearing on Tenant Relocation Assistance Ordinance amendments and fee schedule changes
• Work session on recommended FY 2026-2030 sewer rates and connection fees
• Resolution authorizing contract amendment with Allied Universal Technology for access control system, increase of $660,000 to not exceed $2,305,588
• Resolution authorizing agreement with Iteris, Inc. for video detection systems for Tennyson & Winton Signal Timing Upgrade Project ($132,814)
• Resolution approving prepayment of $14.1 million Clean Water State Revolving Fund loan for recycled water project

City Council

This is a closed-session special meeting of the Hayward City Council. The council will confer with legal counsel regarding one anticipated litigation case and will hold a closed discussion on the appointment or employment of the city manager. No public decisions are expected during this session.

• Conference with legal counsel on anticipated litigation (one case)
• Closed session to consider appointment or employment of the city manager

Council Economic Development Committee

The committee will review and discuss the Hayward Upward Economic Recovery Plan, including a summary of economic impacts. They will also consider approval of the October 7, 2024 meeting minutes and discuss future agenda topics. No public hearings or fiscal actions are scheduled.

• Approval of October 7, 2024 Regular Meeting Minutes (MIN 24-1211)
• Hayward Upward Economic Recovery Plan: Program Review and Summary of Economic Impacts (RPT 24-0942)
• Discussion of future meeting topics (RPT 24-0883)

Planning Commission

The regular November 28, 2024 Planning Commission meeting has been canceled. No agenda items were considered. The next regular meeting is scheduled for December 12, 2024.

City Council

The City Council meeting scheduled for November 26, 2024, has been canceled. No items were decided or discussed.

Clean and Green Commission

The Keep Hayward Clean and Green Task Force holds a regular meeting with action items including approval of October meeting minutes, an oral report on the 2025 Hearts of Hayward nomination, and a review of KHCG priorities and mission. Informational reports cover finances and attendance. The task force also discusses upcoming cleanup and beautification events for 2025.

• Approval of meeting minutes from October 17, 2024 (MIN 24-124)
• 2025 Hearts of Hayward Nomination oral report
• KHCG Priorities and Mission Review oral report
• Financial and attendance reports
• 2025 cleanup schedule: Rancho Arroyo Park (2/22), Earth Day at Weekes Park (4/26), Weekes Park (6/28), Eden Greenway Park (8/23), Mt. Eden (10/18)

Council Budget and Finance Committee

The committee will consider the Investment Portfolio Review and approve an update to the FY 2025 Statement of Investment Policy. Members will also hear an oral presentation on the FY 2024 Annual Audit Process from the external auditor. Other items include approval of October 29, 2024 meeting minutes and the 2024/2025 Agenda Planning Calendar.

• Investment Portfolio Review and FY 2025 Statement of Investment Policy Update (RPT 24-0912)
• FY 2024 Annual Audit Process (oral presentation by external auditor)
• Review and approve October 29, 2024 meeting minutes (MIN 24-1231)
• Review and approve 2024/2025 Agenda Planning Calendar (ACT 24-0884)

Community Services Commission

The Community Services Commission will receive an update on the bidders' conference for Fiscal Year 2025-2026 Community Agency Funding, which allocates grants to local service providers. A work session will be held on the CDBG Consolidated Plan, a federal grant program for community development. The agenda also includes oral reports on an ad hoc committee meeting and conversations on racial equity and public safety, as well as adoption of the FY 2024/2025 agenda planning calendar.

• Fiscal Year 2025-2026 Community Agency Funding Bidders' Conference Update
• Work Session on the CDBG Consolidated Plan
• Oral Report: November 13, 2024 Ad Hoc Committee Meeting
• Oral Report: CSC Conversations on Racial Equity, Public Safety
• Adoption of FY 2024/2025 Agenda Planning Calendar

City Council

The City Council will consider adopting resolutions for several consent items including a $16,373,134 increase to a construction contract, a $210,000 speed management plan, and a $379,600 library renovation. They will also review ARPA funds analysis and approve a salary plan amendment. The meeting begins with a Geologic Hazard Abatement District board session to transfer plan responsibilities for The Hideaway development.

• Increase construction contract not-to-exceed amount to $16,373,134 due to additional contingency
• Approve $210,000 professional services agreement with Fehr & Peers for Speed Management Plan
• Approve $379,600 contract for Weekes Branch Library improvements and close during renovations
• Approve final map for 8 townhouse condominium units at 420 Smalley Avenue
• Approve $45,000 from asset forfeiture fund for police department wellness center equipment

Library Commission

The Library Commission will discuss new business including DEI basics and a report on eBooks and databases. The body will also receive updates from several committees, including budget support and community outreach. A draft agenda schedule for 2024-25 is listed for review.

• Report on eBooks and Databases
• DEI Basics review
• Report from Budget Support Committee
• Report from CSUEB-Chabot Partnership Committee
• 2024-25 Draft Agenda Schedule

Planning Commission

The Planning Commission will hold a work session for a preliminary review of a major site plan review application to construct a three-story data center, generator yards, substation, switching yard, and related structures on an approximately 11-acre site at 26062 Eden Landing Road. No formal action will be taken; this is a non-action discussion. The commission will also consider approving minutes from October 10, 2024.

• Preliminary review of three-story data center (11 acres) at 26062 Eden Landing Road (SPR-23-0036)
• Requested height modification with public benefit package
• Applicant: STACK Infrastructure for SI SVYL3 LLC
• Minutes approval from October 10, 2024
• November 28, 2024 meeting canceled

City Council

The Hayward City Council will hold a closed‑session meeting to consider the appointment of a public employee, specifically the City Manager. The Council will also discuss anticipated litigation in a conference with legal counsel. Both items are listed under Government Code sections 54957 and 54956.9(d)(2).

• Consider appointment or employment of the City Manager (public employee)
• Discuss anticipated litigation (one case) with legal counsel

City Council

The City Council meeting scheduled for November 5, 2024, has been canceled due to Election Day. The next meeting is scheduled for November 19, 2024.

Council Economic Development Committee

The Council Economic Development Committee meeting scheduled for November 4, 2024, has been canceled. No items were decided or discussed.

Hayward Youth Commission

The Hayward Youth Commission will hold a special meeting to discuss and vote on a Sacramento field trip. The session includes a presentation from H.A.R.D Program Leader II Bryan Reiss and a review of planning projects.

• Vote on Sacramento field trip
• Guest presentation by Bryan Reiss, H.A.R.D Program Leader II
• Approval of 10/7/2024 meeting minutes

Council Budget and Finance Committee

The Council Budget and Finance Committee will discuss strategies to balance the General Fund budget. The committee will also conduct an analysis and review of American Rescue Plan Act (ARPA) funds.

• General Fund Budget Balancing Strategies (RPT 24-0862)
• American Rescue Plan Act (ARPA) Analysis and Review (RPT 24-0873)
• Approval of September 18, 2024, meeting minutes
• Review of 2024/2025 Agenda Planning Calendar

Clean and Green Commission

The scheduled Clean and Green Task Force meeting on Thursday, October 24, 2024, was cancelled. No items were discussed or decided.

Planning Commission

The Hayward Planning Commission meeting scheduled for October 24, 2024 was canceled. No agenda items were discussed. The next regular meeting is scheduled for 7:00 PM on Thursday, November 14, 2024.

Council Infrastructure & Airport Committee

The Council Infrastructure & Airport Committee will review a status update for the East Bay Greenway Multimodal Project. The body will also receive reports on the Skywest property and Taxiways Zulu & A1 projects.

• East Bay Greenway Multimodal Project status update
• Skywest Property update
• Taxiways Zulu & A1 project update
• Review and comment on the proposed 2024/2025 Planning Calendar

City Council

The City Council is meeting in closed session to consider the appointment or employment of the City Manager. The body will also confer with legal counsel regarding pending litigation in the case of Alina Shinwary v. City of Hayward.

• Employment consideration for the City Manager
• Legal conference regarding Alina Shinwary v. City of Hayward (Case No. 23CV037683)

City Council

The City Council meeting scheduled for October 22, 2024, has been canceled. The next special meeting is scheduled for Tuesday, November 19, 2024.

Library Commission

The Hayward Library Commission will approve the September 16, 2024 meeting minutes. Commissioners will hear a presentation on the library's strategic plan, discuss commission goals and agenda planning, and review the welcome packet. The commission will also consider a vote on newly proposed committees. Reports from the Library Director, City Council Liaison, Friends of Hayward Library, and Library Commissioners will be presented.

• Approval of September 16, 2024 meeting minutes
• Presentation on the Library Strategic Plan
• Discussion of Commission Goals & Agenda Planning
• Review of the Welcome Packet
• Vote for newly proposed committees

City Council

The City Council is holding a special meeting to consider the appointment or employment of the City Manager. This discussion will take place in a closed session.

• Closed session regarding the appointment or employment of the City Manager

Clean and Green Commission

The Keep Hayward Clean and Green Task Force is meeting to address officer elections and provide input to the City Council’s Ad Hoc Committee on Commissions / Task Force. The body will also review the 2024 Beautiful Yard Contest and approve September meeting minutes.

• Beautiful Yard Contest 2024
• Officer Nominations and Elections
• Input to City Council’s Ad Hoc Committee on Commissions / Task Force
• Cleanup event on 10/19/24 at Palma Ceia Neighborhood (27600 Decatur Way)
• Beautiful Yard Contest Awards and Recognition on December 3, 2024

Community Services Commission

The Hayward Community Services Commission will hold a hybrid meeting on October 16, 2024. The agenda includes the election of commission officers, adoption of the FY 2024‑2025 agenda planning calendar, and a discussion of the Community Agency Funding Process Bidder’s Conference. Minutes from the September 18, 2024 meeting will be reviewed, and public comments are accepted.

• Officer elections for the Community Services Commission (ACT 24-078)
• Adoption of FY 2024‑2025 agenda planning calendar (ACT 24-079)
• Discussion of Community Agency Funding Process Bidder’s Conference (RPT 24-085)
• Review of September 18, 2024 commission meeting minutes (MIN 24-110)
• Oral reports on Council Ad Hoc Committee on Boards & Commissions and CSC racial equity conversations

City Council

The City Council will vote on several infrastructure contracts and grant appropriations. The body will also hold a work session on zoning amendments for supportive housing and a public hearing regarding solar and battery storage at city facilities.

• Contract for Water Resource Recovery Facility grit removal system not to exceed $2,117,202
• Professional services for Recycled Water System Master Plan not to exceed $350,000
• Design services for Campus Drive Sidewalk Project not to exceed $256,000
• Acceptance of up to $500,000 in donations from Keith Lacey Trust for Animal Services Bureau
• Construction contract for Orchard Avenue Traffic Calming Quick Build Pilot Project for $159,237

City Council

The Hayward City Council will hold a closed‑session meeting to confer with legal counsel about two litigation matters. The first concerns the case Alina Shinwary v. City of Hayward (Alameda County Superior Court Case No. 23CV037683). The second addresses an anticipated lawsuit that could expose the city to significant liability.

• Conference with legal counsel on Alina Shinwary v. City of Hayward (Case No. 23CV037683)
• Conference with legal counsel on anticipated litigation with significant exposure

Planning Commission

The Hayward Planning Commission will hold a work session to discuss proposed amendments to Chapter 10 of the municipal code that would support housing programs under the 2023‑2031 Housing Element. The commission will also conduct a preliminary review of a major site plan for a three‑story data center, generator yards, substation, and related structures on an approximately 11‑acre site at 26062 Eden Landing Road. Both items are non‑action items and will be considered for possible future action.

• WS 24-0301 – Proposed zoning text amendments to Chapter 10 for supportive housing programs linked to the 2023‑2031 Housing Element.
• WS 24-0292 – Preliminary review of a major site plan for a three‑story data center, generator yards, substation, and switching yard on ~11 acres at 26062 Eden Landing Road (Parcel Nos. 461‑0085‑052‑01 and 461‑0085‑016‑00).
• Attachments include staff reports, land‑use maps, zoning ordinance excerpts, project plans, conceptual screening options, public benefit package, parking memo, sustainability plan, and related meeting minutes.

City Council

The City Council will consider an ordinance to establish district-based elections and hold a public hearing on amendments to the FY 2025 Master Fee Schedule. The body will also vote on several contracts for police facilities, water infrastructure, and the Stack Center.

• Ordinance to establish district-based City Council elections
• Public hearing for FY 2025 Master Fee Schedule amendments
• Rental agreement with Palma Ceia Baptist Church for Police South Resource Center not to exceed $350,000
• Contract amendment for Stack Center design and construction services for $1,520,580
• Allocation of $417,215 in HOME funds for rental assistance for former foster care youth

City Council

The City Council is meeting for a special session to confer with legal counsel. The discussion is limited to a specific pending litigation case.

• Conference with legal counsel regarding Dorothy Jean Johnson v. City of Hayward (Case No. 23CV034454)

Council Economic Development Committee

The Council Economic Development Committee will receive an oral report on the Amazon Web Services (AWS) InCommunities and Hayward Fund Grant programs. The committee will also receive an update on the Hashtag Hayward Program as part of the Hayward Upward Economic Recovery Plan.

• Oral report on Amazon Web Services (AWS) InCommunities Program and Hayward Fund Grant Program
• Update on the Hashtag Hayward Program (Hayward Upward Economic Recovery Plan)
• Approval of September 5, 2024 Special Meeting Minutes

City Council

The City Council is holding a special meeting to consider establishing district-based elections beginning in 2026. This includes selecting a final map for district boundaries and discussing the sequence of elections.

• Public Hearing No. 5 to select the final map for district boundaries
• Proposed ordinance to add Chapter Article 16 to Chapter 2 of the Hayward Municipal Code
• Discussion on the sequence of district elections starting in 2026

City Council

The Hayward City Council will meet in closed session to discuss the appointment or employment of the City Manager, as required by Government Code Section 54957. No other items are listed for discussion. A report on the closed session will be provided at the next public meeting on October 8, 2024.

• Consider appointment/employment of City Manager (public employment) in closed session

Planning Commission

The Planning Commission will hold a work session (WS 24-0271) to review proposed policy recommendations for an updated Tree Preservation Ordinance. No formal action will be taken; the commission may later recommend the ordinance to the City Council. The meeting will also approve minutes from the June 27, 2024 commission meeting and include an oral report on planning and zoning matters.

• Work Session WS 24-0271: Review proposed policy recommendations for the updated Tree Preservation Ordinance (attachments: staff report, tree canopy survey, benefits of trees, tree survey summary).
• Approval of minutes from the Planning Commission meeting on June 27, 2024 (MIN 24-1002).
• Oral report on planning and zoning matters.
• Commissioners' announcements and referrals.

Council Public Safety Committee

The Hayward Public Safety Committee will vote to approve the minutes of its May 29, 2024 meeting. The committee will hear oral reports from the Fire Chief, Police Chief, the Community Emergency Response Team program, and an update on the CALEA assessment. A future agenda planning calendar will be reviewed for comment.

• Approve minutes of the May 29, 2024 Public Safety Committee meeting (MIN 24-1031)
• Fire Chief’s oral report (RPT 24-0812)
• Police Chief’s oral report (RPT 24-0733)
• CERT program changes oral report (RPT 24-0764)
• CALEA assessment/update oral report (RPT 24-0785)

Housing Policy & Resource Committee

The Housing Policy & Resource Committee will hold work sessions to discuss policies for a Universal Residential Design Ordinance. The committee will also discuss simplifying the Tenant Relocation Assistance Ordinance (TRAO).

• Work session on Universal Residential Design Ordinance (WS 24-0261)
• Discussion on simplifying the Tenant Relocation Assistance Ordinance (WS 24-0282)

Community Services Commission

The Community Services Commission will meet to adopt the FY 2024-2025 Agenda Planning Calendar. The body will also hold conversations regarding racial equity and public safety.

• Adoption of FY 2024-2025 Agenda Planning Calendar (ACT 24-070)
• Discussion on Racial Equity and Public Safety
• Review of May 15, 2024 meeting minutes (MIN 24-092)
• FYI - CAPER: 15-Day Public Notice - August 23, 2024
• FYI - NOFA: 30-Day Notice - September 30, 2024

Council Budget and Finance Committee

The Council Budget and Finance Committee will discuss updates to the City Procurement Policy and a debt analysis for Measure C. The body will also review a 20-year financial forecast update.

• City Procurement Policy Updates (ACT 24-0672)
• Measure C Debt Analysis and Review (RPT 24-0683)
• 20-Year Financial Forecast Update
• 2024/2025 Agenda Planning Calendar (ACT 24-0684)

City Council

The Hayward City Council will meet in a closed session on September 17, 2024. The council will consider the appointment or employment of the City Manager, as required by Government Code Section 54957. No other agenda items are listed.

• Consider appointment of City Manager (public employment)

Library Commission

The Library Commission will meet to discuss new business including a security camera footage requests policy and the 2024-25 agenda plan. The body will also receive reports from several partnership and welcome committees.

• Security Camera Footage Requests policy
• Library Commission 2024-25 Agenda Plan
• Review of Welcome Packet
• Report from HARD Partnership Committee
• Report from CSUEB-Chabot Partnership Committee

Council Appointed Officers Committee

The Council Appointed Officers Committee is holding a special meeting. The session is primarily focused on a closed-session discussion regarding the recruitment of a City Manager.

• Closed session meeting with Executive Recruiter regarding City Manager recruitment

Hayward Youth Commission

The Hayward Youth Commission will meet to discuss officer elections and a field trip to Sacramento. The body will also review and approve the meeting minutes from May 13, 2024.

• Approval of 05/13/2024 Meeting Minutes (MIN 24-098)
• Officer election discussion
• Sacramento field trip discussion

Personnel Commission

The Hayward Personnel Commission will review and adopt revisions to job descriptions, abolish specific employment registers, and approve a revised classification and salary plan for Fiscal Year 2025. The meeting will be held in person at City Hall and virtually via Zoom.

• Adopt revised classification and salary plan for Fiscal Year 2025
• Review revisions to Crime Scene Technician job descriptions
• Abolish Communications Supervisor and Management Analyst I employment registers
• Review new Principal Civil Engineer classification
• Review proposed agenda planning calendar for Fiscal Year 2025

Planning Commission

The Planning Commission meeting scheduled for September 12, 2024, was canceled. The next regular meeting is set for September 26, 2024.

• Meeting canceled
• Next meeting scheduled for September 26, 2024

City Council

The Hayward City Council held a closed‑session meeting to confer with legal counsel about ongoing and potential litigation. Items include the pending case of Dorothy Jean Johnson v. City of Hayward and three anticipated lawsuits, plus two additional anticipated cases. No public votes or contracts were taken; the discussion was limited to legal strategy.

• Pending litigation: Dorothy Jean Johnson v. City of Hayward (Alameda County Superior Court No. 23CV034454)
• Anticipated litigation: three separate cases
• Anticipated litigation: two separate cases

City Council

The City Council is holding a special meeting to review draft district maps created by demographers. The body will provide direction on these maps and discuss the sequencing of district-based elections starting in 2026.

• Public Hearing No. 4: Draft City Council District Maps for district-based elections beginning in 2026 (PH 24-0381)

Council Economic Development Committee

The Council Economic Development Committee meeting scheduled for September 2, 2024, was canceled. The next regular meeting is scheduled for October 7, 2024.

Council Infrastructure & Airport Committee

The Council Infrastructure & Airport Committee will meet to review the Gading Road Complete Streets Project and a proposed traffic calming plan for D Street. The committee will also receive a Vision Zero update and comment on the 2024 Planning Calendar.

• Approval of June 26, 2024 committee minutes
• Review of Gading Road Complete Streets Project
• Review of D Street (East of 2nd Street) Traffic Calming Project
• Vision Zero Update
• Comment on Proposed 2024 Planning Calendar

City Council

The special City Council meeting will interview applicants and select members for the Library, Personnel, and Planning Commissions. Public comment will be limited to agenda items. The agenda also includes a notice about AB 2449 teleconference requirements.

• Interview applicants for Library Commission (Report RPT 24-0641)
• Interview applicants for Personnel Commission (Report RPT 24-0641)
• Interview applicants for Planning Commission (Report RPT 24-0641)
• Selection of members for Library, Personnel, and Planning Commissions (Act 24-0572)
• AB 2449 Teleconference notifications and consideration

City Council

The City Council is meeting in a special closed session to confer with labor negotiators. The discussion involves all groups currently under negotiation, led by Interim City Manager Claussen.

• Conference with labor negotiators for all groups

Clean and Green Commission

The Hayward Clean and Green Task Force will consider a review of officer nominations and select members for an ad‑hoc nominating committee (ACT 24-050). It will also discuss a letter of support for smoke‑free multi‑unit housing protections (ACT 24-051) and a schedule conflict for the October 26 Make a Difference Day cleanup (ACT 24‑052). Additional items include a presentation on trash reduction and a financial report.

• ACT 24-050 – Officer Nominations and Elections Process Review and Nominating Ad‑Hoc Committee Selections
• ACT 24-051 – Letter of Support for Smoke‑Free Multi‑Unit Housing Protections
• ACT 24-052 – Schedule conflict for the October 26, 2024 Make a Difference Day cleanup event
• Presentation: “Talking Trash” by Elisa Wilfong, Water Pollution Control Administrator
• Financial Report (informational item)

Planning Commission

The Planning Commission meeting scheduled for August 22, 2024, has been canceled. The next regular meeting is scheduled for September 12, 2024.

City Council

The Hayward City Council will hold a hybrid meeting on August 20, 2024, with public comment options via Zoom, eComment, or email. In a non‑action work session (WS 24-0221), staff will present ten reappointment requests and an interview process to be approved for August 27, 2024. No formal votes will be taken; any action will be scheduled for a future meeting.

• Hybrid meeting (in‑person at City Hall, Conference Room 2A and via Zoom)
• Public comment submission through eComment or email by 3:00 p.m. on the meeting day
• Work Session WS 24-0221: Review of ten reappointment requests
• Work Session WS 24-0221: Approval of interview process for August 27, 2024

City Council

The City Council is meeting in a special closed session to confer with legal counsel and labor negotiators. The session includes discussions on pending litigation and negotiations with all labor groups.

• Pending litigation: Joseph Rubalcava v. City of Hayward (Claim No. 2196000062 and 2496000004)
• Labor negotiations involving all groups

Personnel Commission

The Personnel Commission meeting scheduled for August 13, 2024, was cancelled. No items were decided or discussed.

City Council

The City Council is meeting in a special closed session to confer with legal counsel. The discussion is limited to pending litigation in the case of Jack Wu, et al. v. City of Hayward.

• Conference with legal counsel regarding Alameda County Superior Court Case Number 24CV070229 (Jack Wu, et al. v. City of Hayward)

Library Commission

The Hayward Library Commission will approve the minutes from its June 17, 2024 meeting and review a draft schedule for the 2024-25 fiscal year. The meeting will also include a public comment period and an adjournment following the August recess.

• Approval of June 17, 2024 meeting minutes (MIN 24-084)
• Review of Library Commission 2024-25 Draft Agenda Schedule (RPT 24-057)
• Public comments accepted via email until noon on July 15, 2024
• Public comments accepted in person at Downtown Library, 888 C Street
• Next meeting scheduled for September 16, 2024

Homelessness-Housing Task Force

The Task Force will review the December 7, 2023 meeting minutes. Members will also hold a work session regarding community feedback on a Prohousing Designation Application and discuss converting the group into a City Council Committee.

• Review of December 7, 2023 Meeting Minutes
• Community Feedback on Prohousing Designation Application
• Discussion on converting the Task Force to a Council Committee

City Council

The City Council has entered a scheduled recess. Regular meetings for July 2, July 16, July 23, and August 6, 2024, are cancelled.

• Council recess from July 1, 2024 through August 6, 2024
• Cancellation of regular meetings on July 2, 16, 23, and August 6

Council Economic Development Committee

The City of Hayward has issued a notice that the scheduled meeting for July 1, 2024, is canceled. The next regular meeting is scheduled for October 7, 2024.

Planning Commission

The Planning Commission will hold a work session regarding proposed zoning text amendments to the Hayward Municipal Code related to supportive housing programs. Additionally, the Commission will conduct a public hearing on the City of Hayward’s Prohousing Designation Application.

• Work Session: Proposed Zoning Text Amendments related to the 2023-2031 Housing Element
• Public Hearing: City of Hayward’s Prohousing Designation Application

Clean and Green Commission

The scheduled meeting for the Keep Hayward Clean & Green Task Force on June 27, 2024, has been cancelled.

Community Services Commission

The Hayward Community Services Commission meeting scheduled for June 26, 2024, has been canceled. No agenda items were posted for this session. The date for the next meeting will be announced later.

• Meeting canceled with no agenda items posted

Council Infrastructure & Airport Committee

The Committee will review short-term plans for the Orchard Avenue Traffic Calming Project. Members will also receive an oral report regarding Phase IV of the Hangar Repair Project.

• Short-Term Plans for the Orchard Avenue Traffic Calming Project
• Update on Hangar Repair Project Phase IV

City Council

The City Council will consider several action items including police and fire labor agreements, contract amendments, and city salary plans. A work session is scheduled to discuss proposed zoning text amendments related to supportive housing programs.

• Amendment to the City of Hayward Salary Plan for FY 2024 and FY 2025
• Contract amendment for Water Resource Recovery Facility (WRRF) Switchgear Rehabilitation Project ($1,764,354)
• Navigation Center Operations agreement with Bay Area Community Services ($2,500,894)
• Year-Round Shelter at South Hayward Parish operations agreement ($405,000)
• New Public Safety Center site design plan appropriation ($500,000)

City Council

The agenda outlines a special closed session for the Hayward City Council. The council will discuss pending litigation, Roe v. Montenegro, with legal counsel and review labor negotiations for all city employee groups. The session will conclude before adjourning to a regular council meeting.

• Conference with legal counsel on pending litigation Roe v. Montenegro (Alameda County Superior Court, No. 22 CV010050)
• Conference with labor negotiators covering all city employee groups
• AB 2449 teleconference notifications and consideration
• Adjournment to the regular City Council meeting

Clean and Green Commission

The Keep Hayward Clean and Green Task Force will review the Fiscal Year 2025 Budget and Financial Report. The meeting includes a presentation by Amos White regarding 100K Trees and updates on community beautification events.

• Review of May 23, 2024 Meeting Minutes
• Fiscal Year 2025 Budget and Financial Report discussion
• Presentation: 100K Trees by Amos White
• Cleanup & Beautification Event at Ruus Park Neighborhood on June 22, 2024
• Cleanup & Beautification Event at Jackson Triangle on August 24, 2024

Homelessness-Housing Task Force

The Task Force will review the December 7, 2023 meeting minutes. Members will hold a work session regarding community feedback on a Prohousing Designation Application. The body will also discuss converting the Task Force into a City Council Committee.

• Review and approval of December 7, 2023 Meeting Minutes
• Community Feedback on Prohousing Designation Application work session
• Discussion on converting the Task Force to a Council Committee

City Council

The City Council will discuss a resolution to extend the city's half-cent sales tax for twenty years. The meeting also includes a public hearing regarding an ordinance to regulate and enforce sidewalk vendor activities.

• Sales tax extension ballot measure for November 5, 2024
• Sidewalk Vendor Ordinance public hearing
• GHAD Budget for the 2024/25 Fiscal Year
• $1,212,000 for Hayward Evaluation and Response Teams (HEART) Program
• $684,312 contract for sidewalk rehabilitation and wheelchair ramps

City Council

The City Council will meet in a closed session to discuss labor negotiations with all groups. The council will also confer with legal counsel regarding two pending litigation matters.

• Labor negotiations involving all groups
• Roe v. Montenegro, et al., Alameda County Superior Court
• Benson v. City of Hayward, et al., U.S. District Court

Library Commission

The Commission will review various committee reports and previous meeting minutes. Discussion includes updates from the Friends of Hayward Library, Literacy Plus Council, and several partnership committees.

• Approval of May 20, 2024, meeting minutes
• Friends of Hayward Library report
• Literacy Plus Council report
• Adult Literacy & ESL Services report
• Review of HARD Partnership Committee recommendation

Personnel Commission

The Personnel Commission is reviewing several job description revisions and classification plan updates. The body will also review the proposed Fiscal Year 2025 Agenda Planning Calendar and a revised Salary Plan for recommendation to the City Council.

• Review of Revised Job Description for Real Property Manager
• Review of New Job Descriptions for Facilities Maintenance Supervisor and Fleet Maintenance Supervisor
• Review of Revised Job Description for Accounting Manager
• Review of Revised Job Description for Neighborhood Partnership Manager
• Review of Revised Salary Plan for Fiscal Year 2025

Planning Commission

The Planning Commission meeting scheduled for June 13, 2024, has been canceled. The next regular meeting is scheduled for June 27, 2024, at 7:00 PM.

Council Appointed Officers Committee

The Council Appointed Officers Committee will meet to conduct a closed session regarding public employment. The discussion focuses on the compensation of the City Attorney and the City Clerk.

• Compensation discussion: City Attorney
• Compensation discussion: City Clerk

City Council

The City Council will meet in closed session to discuss pending legal matters and ongoing labor negotiations. The meeting includes discussions regarding specific litigation involving the Police Department and the Estate of Oscar Macias.

• Litigation: Muniz, Donald v. City of Hayward (Police Dept)
• Litigation: The Estate of Oscar Macias, et al. v. City of Hayward, et al.
• Labor negotiations involving all groups

City Council

The City Council will hold a public hearing regarding the FY 2025 operating and capital improvement budgets for the City, Redevelopment Successor Agency, and Housing Authority. Additional items include several contract authorizations and the adoption of the Fiscal Year 2025 Strategic Roadmap.

• FY 2025 Operating Budgets and Capital Improvement Program Budget
• $2 million in ARPA-SLRF funds for the Down Payment Assistance Program
• 36-month agreement with Peregrine Technologies for $1,056,000
• Amendment to Mark Thomas & Company contract for $1,780,180 total
• Amendment to Bellecci & Associates, Inc. contract for $147,433 total

Council Economic Development Committee

The Council Economic Development Committee will review a major site plan application for a data center and related structures on an 11-acre site. The committee will also consider the Fiscal Year 2025 regular meeting schedule and receive an oral report regarding small business finance assistance.

• Preliminary concept review of a three-story data center, generator yards, and substation at 26062 Eden Landing Road (Application SPR-23-0036)
• Approval of the Fiscal Year 2025 CEDC Regular Meeting Schedule
• Oral report regarding East Bay Small Business Development Center’s Small Business Finance Assistance Program
• Approval of the April 29, 2024 Special Meeting Minutes

Council Public Safety Committee

The Public Safety Committee will receive oral reports from the Police Chief and Fire Chief. The meeting includes several status updates on city operations and public safety assessments.

• Police Chief Report & Fire Chief Report (RPT 24-0452)
• County Ambulance Request for Proposals update (RPT 24-0463)
• AB 481 Annual Report - Military Equipment Use Policy (RPT 24-0474)
• Dispatch Assessment Implementation update (RPT 24-0485)
• Peregrine Software and Bloomberg updates (RPT 24-0516, RPT 24-0507)

City Council

The City Council is holding a public hearing to receive community input regarding the establishment of City Council districts. These new districts will be used for district-based elections beginning in 2026.

• Public Hearing No. 2: Community input on City Council districts for 2026 elections

Clean and Green Commission

The Task Force will review the April 18, 2024, meeting minutes. The agenda includes updates on upcoming cleanup events and community activities scheduled through December 2024.

• Review of April 18, 2024, Meeting Minutes
• Debrief of April 20, 2024, Citywide Earth Day Event
• June 22, 2024, Cleanup & Beautification Event at Ruus Park (24919 Folsom Ave.)
• August 24, 2024, Cleanup & Beautification Event at Jackson Triangle (Soto Rd. Eden Greenway)
• October 26, 2024, Cleanup & Beautification Event at Palma Ceia Park (27679 Melbourne Ave)

Planning Commission

The City of Hayward Planning Commission meeting scheduled for May 23, 2024, has been canceled. The next regular meeting is scheduled for June 13, 2024, at 7:00 PM.

City Council

The Hayward City Council will vote on a consent calendar approving several city contracts and agreements. These actions fund rent stabilization mediation services up to $180,000, approve drainage work on Alves and Leighton Streets, and apply for $10 million in state grants for homeless housing. The council will also hold a non-action work session to review staff reports on a potential ballot measure to extend the city’s half-cent sales tax without raising it.

• Joint application for state Homekey Program funding up to $10 million for scattered-site homeless housing
• Construction contract awarded to QA Constructors, Inc. for Alves Street and Leighton Street drainage improvements ($132,250 plus $32,750 administrative change order)
• Contract with Project Sentinel for rent stabilization mediation and tenant protection services up to $180,000 for fiscal year 2025
• Agreement with Dutra Enterprises, Inc. for San Lorenzo Creek bank emergency repairs not exceeding $400,000
• Work session on a potential ballot measure to extend the city’s half-cent sales tax without increasing the rate

City Council

The City Council will meet in a closed session to conduct an annual performance evaluation of the City Clerk. The council will also confer with labor negotiators regarding ongoing negotiations for all groups.

• Annual performance evaluation of the City Clerk
• Conference with labor negotiators for all groups

Library Commission

The Library Commission will review updates on homework support, technology programs, and youth/teen programming. The commission is also reviewing a letter to state legislators regarding potential funding cuts for library programs.

• Homework Support Center Report
• Technology Programs/Makerspace Update
• Youth/Teen Programs update
• Review of letter to state legislators regarding possible funding cuts
• Approval of April 15, 2024 meeting minutes

Council Budget and Finance Committee

The committee will discuss the project funding strategy for Phase II of the Water Resource Recovery Facility improvements. Members will also review the annual city benefit liabilities, funding plan, and city-issued debt.

• Water Resource Recovery Facility (WRRF) Phase II project funding strategy update
• Review of Annual City Benefit Liabilities and Funding Plan
• Annual Review of City Issued Debt
• Approval of April 17, 2024, meeting minutes

Community Services Commission

The Community Services Commission will review the FY 2024 - 2025 community agency funding process. The meeting also includes an update on city procurement and nondiscrimination policies and a discussion on racial equity and public safety.

• Debrief: FY 2024 - 2025 Community Agency Funding Process
• Update on City of Hayward Nondiscrimination & Procurement Policy (RPT 24-0382)
• CSC Conversations on Racial Equity, Public Safety
• Adoption of FY 2023 - 2024 Agenda Planning Calendar (ACT 24-0374)

City Council

The City Council is holding a public hearing to receive community input regarding the establishment of City Council districts. These district-based elections are scheduled to begin in 2026.

• Public Hearing No. 1: Community input on City Council districts for district-based elections beginning in 2026

City Council

The City Council will hold a work session to review the proposed Fiscal Year 2025 Operating Budget and Five-Year Plan. The session includes receiving and discussing department budget presentations.

• Review of Proposed Fiscal Year 2025 Operating Budget and Five-Year Plan

City Council

The City Council will meet in a closed session to confer with legal counsel regarding the lawsuit Jack Wu, et al. v. City of Hayward. A report on this closed session is scheduled for May 21, 2024.

• Conference with legal counsel regarding pending litigation: Jack Wu, et al. v. City of Hayward (Case Number 24CV070229)
• AB 2449 teleconference notifications and consideration

Planning Commission

This document is a notice that the May 9, 2024, Planning Commission meeting has been canceled. The next regular meeting is scheduled for Thursday, May 23, 2024.

Council Appointed Officers Committee

The Council Appointed Officers Committee will hold a special meeting to conduct virtual interviews with recruitment firms regarding the City Manager recruitment process. This session will take place in closed session.

• Virtual interviews with recruitment firms for City Manager recruitment

City Council

The City Council will consider several funding agreements, including funds for school-based mental health services and a community transportation plan. The agenda also includes a construction contract award for the Main Street Complete Street Project. Additionally, the Council will review the Capital Improvement Program for fiscal years 2025 through 2034.

• $4,529,499 construction contract award to Radius Earthwork, Inc. for the Main Street Complete Street Project
• $246,855 and $120,000 in funding for school-based mental health care services
• Application for the Urban and Community Forestry Grant Program
• $250,000 grant for a Community Based Transportation Plan
• Ordinance introduction regarding Water and Wastewater Enterprise Revenue Bond Law

City Council

The City Council will meet in a closed session to conduct conferences with labor negotiators. This session involves all groups currently under negotiation.

• Conference with labor negotiators regarding all groups under negotiation

Council Economic Development Committee

The City of Hayward Council Economic Development Committee meeting scheduled for May 6, 2024, is canceled. The next regular meeting is scheduled for June 3, 2024.

City Council

The City Council will hold a special meeting including a presentation to recognize City Manager Kelly McAdoo upon her departure. The agenda also includes reports from the City Manager and various Council reports.

• Recognition of City Manager Kelly McAdoo upon her departure

City Council

The City Council is holding a special closed session to confer with legal counsel. The agenda also includes roll call and consideration of teleconference notifications.

• Conference with legal counsel regarding Jack Wu, et al. v. City of Hayward (Case No. 24CV070229)

Council Economic Development Committee

The Council Economic Development Committee will review a draft scope of work for the Cinema Place economic analysis. The committee will also receive an oral report regarding the Downtown Action Plan Working Group.

• Review of Cinema Place Economic Analysis Scope of Work (RPT 24-0342)
• Downtown Action Plan Working Group oral report (RPT 24-0353)
• Approval of March 4, 2024, meeting minutes (MIN 24-0461)

Planning Commission

The Planning Commission meeting scheduled for April 25, 2024, was canceled. The next regular meeting is scheduled for May 9, 2024.

Clean and Green Commission

The scheduled meeting for the Keep Hayward Clean & Green Task Force on April 25, 2024, has been cancelled.

Council Infrastructure & Airport Committee

The Council Infrastructure & Airport Committee will review several project updates and recommendations. Items include a status report on the Water Resource Recovery Facility Phase II and a review of the recommended Capital Improvement Program for FY25 - FY34.

• Water Resource Recovery Facility (WRRF) Improvements, Phase II - Project Update
• Review of Recommended Capital Improvement Program for FY25 - FY34
• Updated Guidelines for Installation of Speed Humps

City Council

The City Council will review several consent items including pavement improvement contracts and water arrearage funds. The agenda also includes a work session on the Homelessness-Housing Taskforce and a public hearing regarding FY 2025 Community Agency Funding.

• Contract award to MCK Services, Inc. for $12,365,204.50 for the FY24 Pavement Improvement Project
• Appropriation of up to $1,514,975.36 for California Water and Wastewater Arrearage Payment Program
• Grant funding of $6,206,508 from the California Air Resource Board
• Amendment to Pavement Engineering, Inc. agreement for $409,460 for FY25 pavement engineering services
• Public hearing for FY 2025 Community Agency Funding Recommendations and Annual Action Plan

City Council

The City Council will meet in closed session to discuss several confidential matters. This includes performance evaluations, pending litigation, and property negotiations for various Caltrans parcel groups. The council will also conduct labor negotiations for all groups.

• Annual performance evaluation of the City Attorney
• Pending litigation: Mulhern, Eric v. City of Hayward
• Property negotiations for Caltrans parcels at Mission Boulevard and Tennyson Road
• Property negotiations for Caltrans parcels at Carlos Bee Boulevard and Overlook Avenue
• Labor negotiations for all groups

Clean and Green Commission

The Keep Hayward Clean and Green Task Force will review meeting minutes from March 28, 2024. The group will also consider a letter of support for a Public Art Ordinance. A presentation regarding equitable parks by the Hayward Area Recreation & Park District is also scheduled.

• Approval of March 28, 2024 meeting minutes
• Letter of support for a Public Art Ordinance (ACT 24-029)
• Presentation on data and volunteerism in equitable parks

Council Budget and Finance Committee

The Council Budget and Finance Committee will discuss the proposed FY 2025 Mayor & City Council budget. The meeting also includes a debrief on the People’s Budget Project.

• Discussion of FY 2025 Proposed Mayor & City Council Budget
• People’s Budget Project Debrief
• Review and approval of March 6, 2024, meeting minutes

Community Services Commission

The scheduled meeting for the Community Services Commission on April 17, 2024, has been canceled. The next meeting is scheduled for May 15, 2024.

City Council

The City Council will consider a resolution to transition from at-large to district-based elections beginning in the 2026 election cycle. The agenda also includes updates on the Stack Center Project and a review of commission roles. Additionally, the Council will review several financial items regarding water infrastructure and police department donations.

• Resolution of intention to transition from at-large to district-based elections
• Application for a WIFIA loan up to $260 million for WRRF Improvements - Phase II
• Acceptance of a $600,000 EPA grant for a nature-based solution feasibility study
• Transfer of $275,000 for the purchase of an Altec Inc. forestry bucket truck
• Authorization to accept up to $100,000 in annual donations for police programs

City Council

The City Council will meet in closed session to discuss pending and anticipated litigation. The agenda also includes property negotiations for the Lord Tennyson Apartments and several Caltrans parcel groups.

• Potential litigation regarding at-large vs. district-based elections
• Pending litigation: Jack Wu, et al. v. City of Hayward
• Property negotiations for Lord Tennyson Apartments at 2191 W. Tennyson Rd.
• Negotiations for multiple Caltrans Parcel Groups

Library Commission

The commission will review AI information, including a presentation from SJSU staff, and discuss the Patron Code of Conduct and enforcement guidelines. Various committees will also present reports regarding library partnerships and surveys.

• AI information and SJSU staff presentation
• Patron Code of Conduct & Enforcement Guidelines
• Approval of March 18, 2024 meeting minutes
• Committee reports on library partnerships and surveys
• Review of the 2023-24 Draft Agenda Schedule

Planning Commission

The Planning Commission will consider a recommendation for the FY 2025 - FY 2034 Capital Improvement Program. The body will also review and approve minutes from the October 12, 2023 meeting.

• Recommended FY 2025 - FY 2034 Capital Improvement Program (PH 24-0171)
• Approval of Planning Commission minutes from October 12, 2023 (MIN 24-0452)

Council Appointed Officers Committee

The Council Appointed Officers Committee is meeting to conduct closed session items. The committee will receive an update regarding the City Manager search and perform a performance evaluation of the City Attorney.

• Update on City Manager search
• Performance evaluation of the City Attorney

Council Public Safety Committee

The committee will consider a resolution and operational policy for the Hayward Fire Department’s Unmanned Aircraft Systems Program. This includes reviewing policies on monitoring technologies and an associated budget proposal. The agenda also features oral reports from the Police and Fire Chiefs.

• Adoption of a policy for the Hayward Fire Department’s Unmanned Aircraft Systems Program
• Review of monitoring technologies and operational policy for drones
• Oral reports from the Police Chief and Fire Chief
• Bloomberg Data Track update

Hayward Youth Commission

The commission will review minutes from the March 11, 2024 meeting and hear from Meghan Tiernan, HARD Capital Planning & Development Director. The agenda includes discussions regarding volunteer projects, planning projects, and budget allocations. A vote is scheduled for a retreat.

• Approval of March 11, 2024 meeting minutes
• Guest presentation by Meghan Tiernan, HARD Capital Planning & Development Director
• Discussion of volunteer and planning projects
• Budget update and allocation
• Vote on a retreat

Council Appointed Officers Committee

The Council Appointed Officers Committee will meet to address public employment matters. The meeting includes a closed session for the performance evaluation of the City Attorney.

• Performance evaluation of the City Attorney

City Council

The City Council will consider an ordinance to establish an Affordable Housing Overlay District and rezone three properties. A public hearing is scheduled regarding $5,253,000 in bonds for Hayward Executive Airport hangar improvements. Staff will also present FY 2025 community agency funding recommendations.

• Ordinance to establish an Affordable Housing Overlay District and rezone three properties
• Public hearing for $5,253,000 in bonds for Hayward Executive Airport hangar improvements
• Purchase of VFD systems for Valle Vista Lift Station up to $152,000
• Approval of plans for the FY24 Sidewalk Rehabilitation and Wheelchair Ramp Project

City Council

This special meeting is a closed session of the Hayward City Council. The council will conduct an annual performance evaluation for the City Attorney.

• Annual performance evaluation of the City Attorney

Council Economic Development Committee

The April 1, 2024, meeting of the Hayward Council Economic Development Committee has been canceled. The next regular meeting is scheduled for June 3, 2024, at 5:00 PM.

Clean and Green Commission

The Task Force will consider the final FY 24 expenditure request and approve meeting minutes from February 22, 2024. The agenda also includes a presentation on Environmental Services Programs and planning for upcoming cleanup events.

• Final FY 24 Expenditure Request
• Approval of February 22, 2024, meeting minutes
• Presentation on Earth Day 2024 and Environmental Services Programs
• Planning for the April 20, 2024, Citywide Earth Day Event

Planning Commission

The Planning Commission will hold public hearings for two development projects. One involves installing three telecommunication monopoles at a parking garage on Sleepy Hollow Avenue, while the other proposes 12 townhome condominiums on Main Street.

• Installation of three telecommunication monopoles at 27303 Sleepy Hollow Avenue
• Development of 12 townhome condominium units at 22872 Main Street
• Approval of meeting minutes from February 2024 and October 2023

City Council

The City Council will consider introducing an ordinance to establish a Streamlined Affordable Housing Overlay District and rezone three properties. The Council will also review recommendations from the Russell City Reparative Justice Project during a work session. Several contracts and project authorizations are scheduled for approval.

• $2,500,894 agreement amendment with Bay Area Community Services (BACS) for Hayward Navigation Center operations
• $949,625 professional services agreement with Carollo Engineers for Water Resource Recovery Facility improvements
• Ordinance introduction for Streamlined Affordable Housing Overlay District and rezoning of three properties
• $389,807 contract with Maze & Associates for audit and financial services
• Plans and specifications for Alves Street and Leighton Street drainage improvements

City Council

The City Council will meet in a closed session to discuss labor negotiations with all groups. The council will also confer with legal counsel regarding pending and anticipated litigation.

• Conference with Labor Negotiators for All Groups
• Pending Litigation: Cristina Ramirez Fonua, et al., v. City of Hayward, et, al.
• Anticipated Litigation: One Case

Homelessness-Housing Task Force

The scheduled meeting for the Homelessness-Housing Task Force on March 21, 2024, has been canceled. The next regular meeting is scheduled for June 20, 2024, at 6:00 PM.

Community Services Commission

The Commission will consider final funding recommendations for FY 2025 and adopt the FY 2023/2024 agenda planning calendar. The meeting also includes discussions regarding racial equity, public safety, and City Council funding recommendations.

• Final funding recommendations for FY 2025 (ACT 24-0243)
• Adoption of the FY 2023/2024 Agenda Planning Calendar (RPT 24-0225)
• Approval of February 21, 2024 meeting minutes
• Review of City Council FY 2024-2025 funding recommendations

City Council

The City Council will hold a public hearing regarding a 22-unit townhome development at 27865 Manon Avenue. The agenda also includes a work session to discuss the La Vista Park Project budget and several consent items.

• $2,500,000 in state funds for Stack Center Phase II construction
• Purchase of 35 Flock Safety automated license plate reader cameras (not-to-exceed $300,000)
• Ground lease with Raja Indian Cuisine at 1275 West Winton Avenue
• Proposed 22-unit townhome development at 27865 Manon Avenue
• Review of the La Vista Park Project scope and budget

City Council

The City Council will meet in a closed session to discuss legal matters and labor negotiations. The agenda includes discussions on anticipated litigation and ongoing negotiations with all labor groups.

• Conference with Legal Counsel regarding one case involving public access
• Conference with Legal Counsel regarding one case of significant exposure to litigation
• Conference with Labor Negotiators for all groups

Library Commission

The Library Commission will discuss marketing and outreach methods and review meeting room reservations from 2022-2023. The agenda also includes reports from several committees and a letter regarding budget enhancement requests for fiscal year 2025.

• Presentation on Marketing and Outreach Methods
• Overview of Meeting Room Reservation 2022-2023
• Letter regarding Budget Enhancement Requests for FY25
• Approval of February 26, 2024 meeting minutes

Personnel Commission

The commission will consider adopting a revised classification plan and recommending a new salary plan for Fiscal Year 2024. The meeting includes reviews of several job description updates for Public Works and Utilities staff. The body will also address the removal of two employment registers.

• Adoption of the Revised Classification Plan and recommendation of the FY24 Salary Plan
• Abolishment of Shelter Volunteer Coordinator and Animal Care Attendant employment registers
• Review of revised job descriptions for Laborer and Water utility roles
• Review of multiple Public Works and Utilities classification revisions and retitlings
• Approval of a proposed mission statement

Planning Commission

The Planning Commission will consider establishing an Affordable Housing Overlay District through zoning amendments to implement a 6th Cycle Housing Element Program. The commission will also review a proposal for 12 townhome units at 22872 Main Street and the installation of three telecommunication monopoles at 27303 Sleepy Hollow Avenue.

• Development of 12 townhome condominium units at 22872 Main Street
• Installation of three telecommunication monopoles at 27303 Sleepy Hollow Avenue
• Establishment of an Affordable Housing Overlay District via zoning amendments

City Council

The City Council will review fiscal year 2024 mid-year budget amendments and a five-year financial model update. The agenda also includes accepting a $500,000 USDA forestry grant for tree management and approving utility easements at La Vista Park. A joint work session with the Hayward Area Recreation and Park District is also scheduled.

• $500,000 USDA Urban and Community Forestry Grant for tree assessments and removals
• Resolution to accept up to $150,000 in donations for library services through FY 26
• PG&E easement deeds for underground utilities at La Vista Park
• FY 2024 mid-year budget amendments and financial model update

City Council

The Hayward City Council will conduct an annual performance evaluation for the City Clerk. The council will also meet with legal counsel regarding one case of anticipated litigation.

• Annual performance evaluation of the City Clerk
• Conference with legal counsel regarding one case of anticipated litigation

Council Sustainability Committee

The Council Sustainability Committee will review updates on the Solid Waste and Recycling Franchise Agreement. The meeting also includes discussions regarding Reach Code status, 2022 Greenhouse Gas Emissions Inventory, and potential grant funding for building performance standards.

• Solid Waste and Recycling Franchise Agreement implementation update
• Reach Code current status and future revisions discussion
• 2022 Greenhouse Gas Emissions Inventory review
• Potential grant funding for development of performance standards for existing buildings

Hayward Youth Commission

The Hayward Youth Commission will meet to review previous minutes and hear from a guest speaker. The agenda includes agency updates and planning projects.

• Approval of February 5, 2024 meeting minutes
• Guest speaker: Jayanti Addleman, Hayward Public Library Director

Council Budget and Finance Committee

The Council Budget and Finance Committee will review the FY 2024 mid-year budget and an update to the five-year General Fund financial model. The meeting also includes an oral report on the FY 2025 budget update and calendar review.

• FY 2024 Mid-Year Budget Review and Five-Year General Fund Financial Model Update
• FY 2025 Budget Update and Calendar Review

City Council

The Hayward City Council will consider several items, including allocating funds from an opioid distributor settlement. The agenda also includes approving pavement improvement plans and community development grants.

• Award up to $627,554 in CDBG funds for three public facilities improvement projects
• Allocate up to $1,349,312 for opioid remediation from a distributor settlement agreement
• Approve plans and call for bids for the FY24 Pavement Improvement Project
• Authorize ground lease assignment with Signature Flight Support at 1 Tuskegee Airmen Drive
• Amend Homekey Partnership details with Bay Area Community Services Housing Corporation

Council Economic Development Committee

The Council Economic Development Committee will receive oral reports regarding business crime statistics and the Hayward Upward Economic Recovery Program. The meeting also includes a review of previous meeting minutes.

• Hayward Police Department Business Crime Statistics and Response Services Update (Oral Report Only)
• Hayward Upward Economic Recovery Program Update: New “Hashtag Hayward” Initiative (Oral Report Only)
• Approval of the February 5, 2024 Regular Meeting Minutes

Council Infrastructure & Airport Committee

The Committee will discuss the SR-92/Whitesell Interchange Project. The agenda also includes the approval of meeting minutes from April 27, 2023, and October 26, 2023.

• SR-92/Whitesell Interchange Project discussion
• Approval of April 27, 2023 meeting minutes
• Approval of October 26, 2023 meeting minutes

City Council

The City Council meeting scheduled for Tuesday, February 27, 2024, was canceled. The next meeting is scheduled for Tuesday, March 5, 2024, at 7:00 PM.

City Council

The City Council will hold a closed session to confer with labor negotiators regarding all groups. The council will also conduct an annual performance evaluation for the City Clerk. A report on these items is scheduled for March 5, 2024.

• Labor negotiations for all groups
• Annual performance evaluation of the City Clerk

Library Commission

The Library Commission will consider budget enhancement requests for fiscal year 2025 and discuss digital resources for the public. The meeting also includes an election for Vice Chair and several committee reports.

• Election of Vice Chair
• Digital Resources for the Public
• Review of Curbie Stops Map and services
• Budget Enhancement Requests for FY25
• Rescinding proposal regarding Brown Act Letter

Clean and Green Commission

The Task Force will review the January 25, 2024, meeting minutes and receive a presentation from TriCed regarding plastics and recycling. The agenda also includes updates on upcoming cleanup events and community activities.

• Presentation: TriCed, Plastics and Recycling
• Action Item: Meeting Minutes from January 25, 2024
• Cleanup Event: Longwood Neighborhood at Longwood Elementary School (02/24/24)
• Cleanup Event: Citywide Earth Day Event at Weekes Park (04/20/24)
• Cleanup Event: Palma Ceia Neighborhood (06/22/24)

Planning Commission

The Planning Commission will hold a public hearing regarding a proposed 22-unit townhome development at 27865 Manon Avenue. The commission will also review the 2024 General Plan Annual Progress Report. Additionally, the commission is scheduled to approve minutes from previous meetings.

• Proposed 22-unit townhome development at 27865 Manon Avenue
• Review of the 2024 General Plan Annual Progress Report
• Approval of meeting minutes from October 12, 2023, and January 11, 2024

Community Services Commission

The Community Services Commission will review preliminary draft funding recommendations for the FY 2025 Application Review Committee. The body will also consider the adoption of the FY 2023 / 2024 Agenda Planning Calendar.

• FY 2025 Application Review Committee Preliminary Draft Funding Recommendations (RPT 24-0102)
• Adoption of FY 2023 / 2024 Agenda Planning Calendar (ACT 24-0064)

City Council

The City Council will hold a public hearing regarding the sale of Parcel Group 8 for affordable housing development. The agenda also includes accepting a $2,000,000 grant for a medical facility at St. Rose Hospital and approving several infrastructure and public safety contracts.

• Sale of Parcel Group 8 for affordable housing development
• $2,000,000 grant for a subacute facility at St. Rose Hospital
• Purchase of fire rescue tools not to exceed $111,462.57
• $2,155,000 agreement with BKF Engineers for sewer and water line projects
• Rezoning property to Medium Density Residential District

Library Commission

The Library Commission meeting scheduled for February 19, 2024, has been rescheduled due to a holiday. The next meeting is scheduled for Monday, February 26, 2024.

Council Appointed Officers Committee

The Council Appointed Officers Committee will conduct closed session performance evaluations for the City Manager and the City Clerk. The meeting also includes standard procedural items such as roll call and public comments.

• Performance evaluation of the City Manager
• Performance evaluation of the City Clerk

City Council

The City Council will conduct an annual performance evaluation of the City Manager during a special closed session. The council will also meet with labor negotiators regarding all groups currently under negotiation. A report on these closed session items is scheduled for February 20, 2024.

• Annual performance evaluation of the City Manager
• Conference with labor negotiators for all groups

Hayward Youth Commission

The Hayward Youth Commission meeting scheduled for February 12, 2024, has been canceled. The next meeting is scheduled for Monday, March 11, 2024.

City Council

The City Council is holding a special work session to discuss updated priorities and projects for Fiscal Year 24-25. This session is intended for discussion only, and no formal action will be taken during this meeting.

• Strategic Roadmap: Discussion of Updated Priorities and Projects for Fiscal Year 24-25

Planning Commission

The Planning Commission will hold a public hearing regarding a proposed residential and commercial project. The development includes apartment units, ground floor commercial space, and an automated parking garage.

• Proposed six-story mixed-use development at 966 B Street containing 30 residential apartment units
• 1,005-square-foot ground floor commercial space at 966 B Street
• Major site plan review and density bonus for Application No. SP-23-0006
• Approval of meeting minutes from December 7, 2023, and December 14, 2023

Council Appointed Officers Committee

The Council Appointed Officers Committee will meet to conduct a performance evaluation for the City Clerk. This item is scheduled for discussion during a closed session regarding public employment.

• Performance evaluation of the City Clerk

City Council

The City Council will consider accepting federal funding for road safety projects. Additionally, the Council will conduct a work session to review long-range financial models and fiscal assumptions for the General Fund.

• Resolution to accept $3,252,000 in federal funding from the Safe Streets and Roads for All Grant Program
• Appropriation of $4,065,000 for Speed Management Plan Project No. 06943 and High Injury Network Safety Plan Project No. 06942
• Work session review of General Fund Long Range Financial Model and Fiscal Assumptions

City Council

The Hayward City Council will hold a closed session to perform annual evaluations for the City Manager and City Clerk. The council will also meet with legal counsel regarding pending and anticipated litigation.

• Annual Performance Evaluation: City Manager
• Annual Performance Evaluation: City Clerk
• Pending Litigation: Lopez v. City of Hayward
• Anticipated Litigation: One Case

Council Economic Development Committee

The committee will review the Hayward housing and rental market via an oral report. Members will also receive updates on the Upward Economic Recovery Plan's restaurant programs and Hayward Restaurant Month 2024.

• Analysis of Hayward Housing and Rental Market (Oral Report)
• Hayward Upward Economic Recovery Plan: Restaurant Relaunch and Restore and Reopen Programs update
• Hayward Restaurant Month 2024
• Approval of the Revised Regular CEDC FY24 Meeting Schedule

City Council

The City Council is considering a declaration of a state of emergency regarding homelessness to temporarily suspend certain local planning and zoning requirements. The meeting also includes public hearings for updates to the Hayward 2040 General Plan, including climate action and environmental justice elements. Additionally, the Council will review several contract approvals and rate adjustments.

• Rezoning 1103 Walpert Street from Planned Development to Medium Density Residential
• Declaring a state of emergency on homelessness to suspend certain local planning and zoning requirements
• Approval of garbage and recycling rate adjustments for 2024-2025
• $384,836 purchase of Lucas Chest Compression Devices for the Hayward Fire Department
• $709,000 grant funding for the Hayward Evaluation and Response Teams (HEART) program

Clean and Green Commission

The Task Force will review the November 16, 2023, meeting minutes. The agenda includes updates on upcoming cleanup events and community activities scheduled throughout 2024.

• Review of November 16, 2023, meeting minutes
• February 24, 2024: Cleanup & Beautification Event at Longwood Elementary School (850 Longwood Ave.)
• April 20, 2024: Citywide Earth Day Event at Weekes Park (27182 Patrick Ave.)
• June 22, 2024: Cleanup & Beautification Event in Palma Ceia Neighborhood
• August 24, 2024: Cleanup & Beautification Event at Jackson Triangle (Soto Rd. Eden Greenway)

Planning Commission

The Planning Commission meeting scheduled for January 25, 2024, has been canceled. The next regular meeting is scheduled for February 8, 2024.

City Council

The City Council will consider a zoning ordinance amendment related to the Hayward Residential Design Study. The agenda also includes a public hearing for a proposed 12-unit residential subdivision at 24764 and 24656 Mohr Drive.

• Zoning ordinance amendment for the Hayward Residential Design Study
• Public hearing for Eden Village III: 12-unit residential subdivision at 24764 and 24656 Mohr Drive
• $487,981 in HHAP funding for Hayward Navigation Center operations
• $506,242.46 in Caltrans funding for the Tennyson Road Rail Crossing Safety Improvement Project
• $297,500 from Alameda County for the Delinquency Prevention Network Youth Service Center

City Council

The Hayward City Council will conduct annual performance evaluations for the City Attorney, City Manager, and City Clerk during a closed session. The council will also meet with negotiators regarding Caltrans Parcel Group 8 on Grove Way and various labor groups.

• Annual performance evaluations for the City Attorney, City Manager, and City Clerk
• Property negotiations for Caltrans Parcel Group 8 (Grove Way)
• Labor negotiations with all groups

Library Commission

The Library Commission will conduct a mid-year budget review and examine the 2023 annual report and statistics. The meeting also includes committee reports and addresses the resignation of Commissioner Sullivan.

• Mid-Year Budget Review
• 2023 annual report and statistics
• Resignation of Commissioner Sullivan
• Committee reports including CSUEB-Chabot Partnership
• Approval of November 20, 2023 meeting minutes

Community Services Commission

The Community Services Commission meeting scheduled for Wednesday, January 17, 2024, has been canceled. No agenda items were provided for this date.

• Meeting cancellation

City Council

The City Council meeting scheduled for Tuesday, January 16, 2024, has been canceled. The next meeting is scheduled for Tuesday, January 23, 2024, at 7:00 PM.

Library Commission

The Library Commission meeting scheduled for January 15, 2024, was cancelled because of a holiday. The next meeting is rescheduled for January 22, 2024.

• Next meeting rescheduled for January 22, 2024

Planning Commission

The Planning Commission will hold a public hearing regarding a proposed zone change for a property at 1103 Walpert Street. The request seeks to transition the 4.1-acre site from a Planned Development District to a Medium Density Residential District. The Commission will also conduct nominations and elections for officers.

• Proposed zone change for 1103 Walpert Street
• Nomination and election of Planning Commission officers
• Approval of October 26, 2023 meeting minutes

Council Appointed Officers Committee

The Council Appointed Officers Committee is meeting to discuss the evaluation process for public employees. This item will be addressed during a closed session.

• Public Employment: Council Appointed Officer Evaluations Process

Council Sustainability Committee

The committee will discuss a proposed PG&E transmission line over Highway 92. Members will also receive information regarding city fleet electrification and stormwater trash reduction requirements.

• Proposed PG&E Transmission Line Over Highway 92 (ACT 24-0032)
• City Fleet Electrification & Electric Vehicle Charging (ACT 24-0023)
• Compliance with Stormwater Trash Reduction Requirements (RPT 24-0014)
• Proposed 2024 Agenda Planning Calendar (ACT 24-0015)

City Council

The City Council, HRSA Board, and HEDC Board are meeting jointly to consider the transfer of property located at 22631-228522 Foothill Blvd. The action includes authorizing the conveyance of funds to the Hayward Economic Development Corporation.

• Transfer of property located at 22631-228522 Foothill Blvd.
• Authorization of fund conveyance to the Hayward Economic Development Corporation
• Assignment of seller's rights, duties, and obligations to the Corporation

Hayward Youth Commission

The Hayward Youth Commission will meet to review agency and task force updates. The agenda includes the approval of minutes from the December 11, 2023, meeting.

• Approval of 12/11/2023 Meeting Minutes (MIN 24-004)

City Council

The Hayward City Council meeting scheduled for January 2, 2024, was canceled. A special meeting is scheduled for Monday, January 8, 2024.

• No items scheduled due to cancellation

Council Economic Development Committee

The scheduled meeting for the Hayward Council Economic Development Committee on January 1, 2024, has been canceled. The notice contains no other agenda items.