Hayward public meetings in 2025

Planning Commission

The December 25, 2025 regular meeting of the Hayward Planning Commission has been canceled. The next regular meeting is scheduled for January 8, 2026.

• Meeting canceled for December 25, 2025

Housing Policy & Resource Committee

The Housing Policy and Resource Committee will hear informational reports on the Prohousing Incentive Program (PIP) recommendations and an implementation update on Hayward's rental housing programs. The committee will also approve minutes from previous meetings.

• Prohousing Incentive Program (PIP) informational report and recommendations on eligible projects and programs
• Implementation update on Hayward's Rental Housing Programs
• Review and approve June 23, 2025 meeting minutes
• Review and approve September 18, 2025 meeting minutes

Council Budget and Finance Committee

The Council Budget and Finance Committee will meet to approve prior meeting minutes and discuss the status of the Fiscal Year 2025/26 budget and a February update on the Fiscal Sustainability Plan.

• Approval of September and October 2025 meeting minutes
• Review of Fiscal Year 2025/26 budget activities
• Discussion of February Update and Fiscal Sustainability Plan

Community Services Commission

The Hayward Community Services Commission meeting scheduled for Dec. 17, 2025 was canceled. No agenda items were considered. The next regular meeting is set for Jan. 21, 2026.

City Council

The Hayward City Council will vote on a 2% increase to the Transient Occupancy Tax, approve a cannabis dispensary permit, and approve the minutes from previous meetings. The council will also set the schedule for the upcoming recess.

• Approve TOT rate increase from 12% to 14% effective February 1, 2026
• Approve cannabis dispensary permit for Phenos Hayward at 21463 Foothill Boulevard
• Approve $264,000 for Safe Streets Hayward Plan (CIP projects 06942, 06943, 06945)
• Approve side letter agreements amending MOUs with International Association of Firefighters
• Cancel December 23, 2025 and January 6, 2026 council meetings

City Council

This special meeting is a closed session where the City Council will confer with labor negotiators regarding all bargaining groups and discuss pending litigation in the case Ghali et al v. City of Hayward.

• Conference with labor negotiators on all employee groups, with lead negotiators including City Manager Ott, City Attorney Lawson, and HR Director Tecson
• Conference with legal counsel on pending litigation Ghali et al v. City of Hayward, U.S. District Court Case 3:25-cv-01116

Personnel Commission

The Hayward Personnel Commission will consider AB 2449 teleconference notifications, review the proposed 2025‑2026 fiscal year agenda planning calendar (Report 25-0981), and approve the minutes from the September 11, 2025 meeting (Minute 25-1272). The commission will also receive a presentation on personnel commission reform and subcommittee updates and hear staff announcements.

• Consider AB 2449 teleconference notifications
• Review Proposed FY 2025‑2026 Agenda Planning Calendar (RPT 25-0981)
• Approve Minutes of the September 11, 2025 meeting (MIN 25-1272)
• Presentation on Personnel Commission reform and subcommittee update
• Committee member and staff announcements

Planning Commission

The Planning Commission meeting scheduled for December 11, 2025, at Hayward City Hall has been canceled. The next regular meeting is set for January 8, 2026.

• Meeting canceled
• Next meeting: January 8, 2026

City Council

The Hayward City Council held a closed‑session meeting to meet with labor negotiators representing all city employee groups. The council also met with property negotiators to discuss price and terms for two parcels on Depot Road and Whitesell Street. A third conference addressed the pending Ghali et al v. City of Hayward litigation.

• Conference with labor negotiators (lead negotiators: City Manager Ott, City Attorney Lawson, Assistant City Manager Youngblood, Assistant City Manager Thomas, Human Resources Director Tecson, Finance Director Hilbrants, Maintenance Services Director Rullman, Deputy City Attorney Waltz, Burke Dunphy with Sloan Sakai Yeung & Wong LLP)
• Conference with property negotiators regarding two parcels at Depot Road and Whitesell Street (APNs 439-0070-006-01, 439-0070-006-02) (lead negotiators: City Manager Ott, City Attorney Lawson, Public Works Director Ameri, Assistant City Manager Thomas, Real Property Manager Irvin, Community Services Manager Cole-Bloom, Senior Assistant City Attorney Vigilia)
• Conference with legal counsel on pending litigation Ghali et al v. City of Hayward (US District Court, Northern District of California, case 3:25-cv-01116)

Hayward Youth Commission

The commission will consider AB 2449 teleconference notifications and approve the November 10, 2025 meeting minutes. A guest speaker, HUSD Superintendent Chien Wu‑Fernandez, will address the body. Members will receive task force and agency updates and discuss planning projects and other announcements.

• Consideration of AB 2449 teleconference notifications
• Approval of 11/10/2025 meeting minutes (MIN 25-131)
• Guest speaker: HUSD Superintendent Chien Wu‑Fernandez
• Task force and agency updates (7:10‑7:15 PM)
• Discussion of planning projects (7:20 PM)

Council Public Safety Committee

The Hayward Council Public Safety Committee will meet to approve minutes from a previous session and receive oral reports on police and fire operations, the police building design, and arson incidents. The committee will also review a proposed 2026 agenda planning calendar.

• Approval of September 24, 2025 committee minutes
• Police Chief’s Report
• Fire Chief’s Report
• Update on Police Building Design
• Arson Incidents and Response

City Council

The City Council and Geologic Hazard Abatement District Board meet concurrently. The Council will vote on consent items including ordinances to update building, fire, and wildland-urban interface codes; authorize several contracts; amend water supply agreements; and apply for a loan for water facility improvements. A work session will provide a budget status update. The GHAD Board will hold public hearings on annexing Parcel Group 3 and setting an assessment.

• GHAD public hearing on annexing Parcel Group 3 and approving draft Plan of Control
• Resolution authorizing purchase of Ford water meter test bench for up to $200,000
• Resolution authorizing $126,000/year agreement with ESRI for enterprise software
• Resolution to increase contract with West Coast Code Consultants by $250,000 over three years for fire department plan review
• Ordinances adopting new 2025 building, fire, and wildland-urban interface codes

The council adopted several GHAD resolutions, approved a series of consent items covering equipment purchases and service contracts, and voted 6‑1 to amend the water‑supply agreement with regional water agencies. It also approved a state loan application for water‑resource improvements and updated the interim city manager’s employment agreement and the FY 2026 salary plan.

• Approved GHAD minutes of Oct 28 2025 (7‑0)
• Approved GHAD Resolution 25‑03 to hold public hearing on Parcel Group 3 annexation (7‑0)
• Approved GHAD Resolution 25‑04 to order assessment for Parcel Group 3 (7‑0)
• Approved multiple consent items including a $200,000 water‑meter test bench purchase and several service contracts (7‑0)
• Approved water‑supply agreement amendments (Res 25‑203/204) with a 6‑1 vote
• Approved application for a State Water Resources Control Board loan and related reimbursement (Res 25‑205/206) (7‑0)
• Approved amendment to the interim city manager’s employment agreement (Res 25‑207) (7‑0)
• Approved FY 2026 salary plan amendment (Res 25‑208) (7‑0)

City Council

The City Council is meeting in a special closed session to discuss labor negotiations and pending litigation. These items are discussed privately pursuant to the Government Code.

• Conference with labor negotiators regarding all groups
• Conference with legal counsel regarding Ghali et al v. City of Hayward (Case 3:25-cv-01116)

Council Economic Development Committee

The Council Economic Development Committee meeting scheduled for Monday, December 1, 2025, was canceled. The next regular meeting is scheduled for Monday, February 2, 2026.

• Meeting canceled
• Next meeting scheduled for February 2, 2026

Planning Commission

This scheduled meeting of the Hayward Planning Commission was canceled. The next regular meeting is on December 11, 2025.

• No items were considered because the meeting was canceled.

City Council

The Hayward City Council meeting scheduled for November 25, 2025, has been canceled. The next regular meeting will be on December 2, 2025, at 7:00 PM.

Community Services Commission

The Community Services Commission will approve minutes from June and October 2025 meetings, receive an informational report on a bidders' conference debrief and ARC selection, and take action on the FY 2025/2026 agenda planning calendar. Public comment on non-agenda items is also invited.

• Approval of June 18, 2025, and October 15, 2025, meeting minutes
• Informational report: Bidders' Conference Debrief and ARC Selection
• Action item: FY 2025/2026 Agenda Planning Calendar

The Community Services Commission reviewed and adopted the 2025/2026 Agenda Planning Calendar. It also approved the minutes of the June 18 2025 and October 15 2025 meetings. No other substantive actions were taken.

• Approved minutes of June 18, 2025 meeting
• Approved minutes of October 15, 2025 meeting
• Adopted FY 2025/2026 Agenda Planning Calendar

City Council

The Hayward City Council will approve the October 21 and 28 minutes, accept a resignation, and appoint a new commissioner to the Personnel Commission. The body will also adopt a $30,000 sidewalk repair hardship program and update the city's operating budget.

• Approve October 21 and 28 City Council minutes
• Accept resignation and appoint new Personnel Commissioner
• Adopt $30,000 Sidewalk Repair Financial Hardship Program
• Adopt amendments to FY 2025-26 Operating Budget
• Update Building and Fire Codes to 2025 standards

The Hayward City Council unanimously approved the FY 2025‑26 operating‑budget amendments and adopted several ordinances updating building, fire, and electrification codes. It also approved a sidewalk‑repair hardship program with a $30,000 appropriation and made personnel changes to the Personnel Commission. All items on the consent calendar were approved without dissent.

• Approved FY 2025‑26 budget amendments (RESO 25-193) – 7-0
• Adopted Revised Electrification Reach Code Ordinance (RESO 25-194) – 7-0
• Adopted 2025 California Building, Fire, and Wildland‑Urban Interface Codes (RESO 25-195, RESO 25-196) – 7-0
• Amended Salary and Benefits Resolution for Unrepresented Employees (RESO 25-197) – 7-0
• Approved $30,000 sidewalk‑repair hardship program (ORD 25-11) – 7-0
• Accepted resignation of Personnel Commissioner Randy Wright (RESO 25-190) – 7-0
• Appointed Amarilis Diaz to Personnel Commission (RESO 25-191) – 7-0
• Approved minutes of Oct. 21 and Oct. 28, 2025 council meetings – 7-0

City Council

The Hayward City Council will hold a special meeting to conduct closed-session discussions regarding labor negotiations and pending litigation. The session will include a teleconference notification and roll call before adjourning to the regular council meeting.

• Closed session with labor negotiators
• Legal counsel conference on Ghali v. City of Hayward
• Teleconference notification for AB 2449
• Adjournment to City Council Meeting

Library Commission

The Hayward Library Commission will meet to approve minutes from October 2025 and discuss updated library policies, e-resources, and a fall budget revision. The meeting will also include reports from various committees and the Library Director.

• Approval of October 20, 2025 Library Commission Minutes
• Consideration of updated Library Code of Conduct
• Review of Fall Budget Revision
• Report on E-Resources and Databases
• Weekes Branch Update

Planning Commission

The November 13, 2025 Planning Commission meeting has been canceled. All items on the agenda, including PH 25-047 (24041 Amador Street), are continued to the December 11, 2025 meeting.

• PH 25-047 (24041 Amador Street, App No. TM-25-0004) continued to December 11, 2025

Council Infrastructure & Airport Committee

The Council Infrastructure & Airport Committee will hear two action items: an update on Skywest Properties at Hayward Executive Airport and an update on the Safe Streets Hayward project focusing on A Street, B Street, and Tennyson. Both items include staff reports and recommendations. The rest of the meeting consists of procedural items such as public comment, future agenda items, and announcements.

• Skywest Properties Update Report (ACT 25-073) with staff report
• Safe Streets Hayward Update (ACT 25-074) covering A St, B St, Tennyson, with outreach summary and alternatives
• Special hybrid meeting held at Hayward Executive Airport, 20301 Skywest Drive

City Council

The Hayward City Council is meeting in closed session to discuss labor negotiations with all employee groups. Lead negotiators include the Interim City Manager, City Attorney, and other officials. No decisions are made in public; a report out is scheduled for November 18, 2025.

• Conference with labor negotiators for all employee groups under Government Code Section 54957.6

Hayward Youth Commission

The Hayward Youth Commission will convene to approve meeting minutes from October 6, 2025, and hear a presentation from Hayward City Councilmember Ray Bonilla. The meeting will also include agency updates and planning project discussions.

• Approval of October 6, 2025 meeting minutes (MIN 25-120)
• Guest speaker: Hayward City Councilmember Ray Bonilla
• Agency and task force updates
• Planning projects discussion
• Public comments on agenda items

City Council

The City Council meeting scheduled for November 4, 2025, has been canceled. The next meeting is scheduled for Tuesday, November 18, 2025, at 7:00 PM.

City Council

The Hayward City Council will hold a special closed session meeting on November 4, 2025. The agenda includes three confidential items: labor negotiations with all employee groups, anticipated litigation, and the appointment/employment of the City Manager. No public action or votes will be taken during the closed session.

• Conference with labor negotiators for all employee groups
• Conference with legal counsel on anticipated litigation (one case)
• Public employment discussion regarding the City Manager position

Council Economic Development Committee

The Hayward Council Economic Development Committee will approve the minutes from the October 6, 2025 regular meeting. It will also consider a proposed interim ordinance that would temporarily halt new massage businesses in downtown Hayward. The agenda includes a report on future meeting topics. Public comment is permitted before and during the meeting.

• Approve October 6, 2025 regular meeting minutes (MIN 25-112).
• Consider interim ordinance (RPT 25-085) imposing a temporary moratorium on new massage businesses in downtown Hayward.
• Review future agenda items (RPT 25-086).

The Economic Development Committee approved the minutes from the October 6, 2025 regular meeting. The motion was made by Council Member Andrews, seconded by Mayor Salinas, and carried with two votes in favor and one member absent. No other actions or decisions were taken at this meeting.

• Approved October 6, 2025 meeting minutes (2-0)

City Council

The Hayward City Council will meet jointly with the Geologic Hazard Abatement District Board. The council will consider a landscape maintenance contract, janitorial services, an urban water management plan, a zoning change to low-density residential, and amendments to the sidewalk maintenance ordinance. The GHAD board will consider a petition for annexation of Parcel Group 3.

• Adopt resolution authorizing $3.2M landscape maintenance contract with Los Loza, Inc. for Mission Blvd/Route 238, Linear Park, and Jackson St/Route 92
• Adopt resolution authorizing $2,833,755 janitorial cleaning contract with SWA Services Group for various city locations
• Adopt resolution authorizing $175,000 professional services agreement with Maddaus Water Management for 2025 Urban Water Management Plan
• Adopt ordinance rezoning a property to Low Density Residential-Minimum Lot Size 10,000 Sq. Ft. (Zone Change MTA-25-0002)
• Introduce ordinance amending Chapter 7, Article 2 (Streets) to clarify duty to maintain and repair sidewalks

The City Council approved a not‑to‑exceed $3.2 million landscape maintenance contract for Mission Blvd/Route 238 phases and related sites. It also adopted a rezoning ordinance placing a property in the low‑density residential (10,000 sq ft) district (MTA‑25‑0002). Additional actions included janitorial and water‑plan contracts, a sidewalk‑maintenance amendment, and updates to employee salary and benefits resolutions.

• Approved Landscape Maintenance Contract with Los Loza, Inc., up to $3.2 M (no vote recorded)
• Approved Janitorial Services Contract with SWA Services Group, total not‑to‑exceed $2,833,755 (no vote recorded)
• Approved Water Management Plan contract with Maddaus Water Management, Inc., up to $175,000 (no vote recorded)
• Adopted rezoning ordinance for low‑density residential district (10,000 sq ft) – MTA‑25‑0002 (6‑0)
• Adopted amendment to Sidewalk Maintenance Ordinance (7‑0)
• Adopted resolutions amending salary and benefits for unrepresented employees, City Clerk, and City Attorney (7‑0)
• Approved Resolution accepting annexation petition for Parcel Group 3 (7‑0)
• Approved Consent Calendar (7‑0)

City Council

The Hayward City Council will hold a special meeting to consider teleconference notifications and conduct closed-session negotiations with labor groups. The session is limited to agenda items and will adjourn to a regular City Council meeting.

• Closed session with labor negotiators
• AB 2449 teleconference notifications
• Negotiation with all labor groups
• Negotiation team includes Interim City Manager Addleman and City Attorney Lawson

Planning Commission

The Planning Commission will hold a public hearing on a proposal to subdivide a 0.15-acre site at 1289 Russell Way for a 14-unit condominium building, which requires approval of a Vesting Tentative Tract Map (Tract No. 8762). The project was previously approved for a Site Plan Review and Density Bonus in 2023. The Commission's decision is final unless appealed within 10 days. The agenda also includes approval of the September 25, 2025, meeting minutes and commission reports.

• Public hearing for Vesting Tentative Tract Map (VTTM) for a 14-unit condominium at 1289 Russell Way
• Density Bonus Application (No. 202205806) previously approved in 2023
• CEQA categorical exemption under Section 15332
• Approval of draft minutes from September 25, 2025 meeting
• Commissioner reports and announcements

Council Infrastructure & Airport Committee

The Council Infrastructure & Airport Committee will meet to approve minutes from August 2025 and consider amendments to the water supply agreement with San Francisco. The agenda includes updates on the Safe Streets Downtown project, the East Bay Greenway, and a sewer rehabilitation project on Hesperian Boulevard.

• Approval of August 27, 2025 committee minutes
• Amendments to water supply agreement with San Francisco
• Update on Safe Streets Downtown (The Loop) project
• Review of East Bay Greenway multimodal project alignment
• Review of sewer rehabilitation project on Hesperian Boulevard

City Council

The Council will consider appointing Jennifer Ott as city manager effective December 8, 2025, and approving her employment agreement. Other action items include awarding a $5,269,800 contract for airport taxiway reconstruction, accepting a $1,785,000 FEMA grant for firefighter paramedic training, and a public hearing on rezoning 900 Calhoun Street from Agriculture to Low Density Residential. A work session will provide a budget status update.

• Appoint Jennifer Ott as city manager and approve employment agreement
• Award $5,269,800 construction contract to DeSilva Gates Construction for Hayward Executive Airport Taxiway A1 and Taxiway Z West reconstruction
• Accept $1,785,000 FEMA Assistance to Firefighters Grant for paramedic school and licensure
• Public hearing on rezoning 900 Calhoun Street (0.94 acres) from Agriculture (A) to Low Density Residential (RLB10)
• Approve minutes of the October 7, 2025 City Council meeting

The council approved its consent calendar, including a $5.27 M construction contract for airport taxiway work and a $1.79 M FEMA grant for fire‑department training. It also approved the rezoning of 900 Calhoun Street from Agriculture to Low‑Density Residential. Finally, the council appointed Jennifer Ott as City Manager, effective Dec. 8, 2025.

• Approved Consent Calendar (7‑0)
• Approved City Council minutes of Oct 7, 2025 (7‑0)
• Awarded $5,269,800 contract to DeSilva Gates Construction for airport taxiway reconstruction, plus $526,980 contingency (7‑0)
• Authorized acceptance of $1,785,000 FEMA grant for fire‑department paramedic school (7‑0)
• Approved rezoning of 900 Calhoun St. from Agriculture to Low‑Density Residential (6‑0)
• Appointed Jennifer Ott as City Manager, effective Dec 8, 2025 (7‑0)

City Council

This is a special closed-session meeting with no public agenda items. The City Council will hold conferences with labor negotiators for all bargaining groups and discuss the city manager position. No public votes or decisions are scheduled.

• Conference with Labor Negotiators for all bargaining groups
• Public Employment discussion regarding City Manager

Library Commission

This is largely a procedural meeting with new business including the election of officers, introduction of new and reappointed commissioners, and a presentation on the Hayward Public Library Strategic Plan. The commission will also discuss goals for the year and review the 2025-26 agenda plan.

• Election of officers
• Introduction of new and reappointed commissioners
• Review of Digital Welcome Guide
• Discussion of Commission Goals
• Presentation on HPL Strategic Plan

Clean and Green Commission

The Clean and Green Commission will vote on officer nominations and elections, consider approval of the 2025 Beautiful Yard Contest, and decide on a nomination for the Hearts of Hayward volunteer awards. They will also review an expenditure allocation and approve meeting minutes from August 14, 2025. Informational items include financial and attendance reports, subcommittee updates, and upcoming cleanup events.

• Officer nominations and elections (ACT 25-055)
• Beautiful Yard Contest 2025 (ACT 25-057)
• Nomination for 48th Annual Hearts of Hayward Volunteer Recognition (ACT 25-056)
• Expenditure allocation (ACT 25-058)
• Approval of August 14, 2025 meeting minutes (MIN 25-107)

Council Budget and Finance Committee

The Council Budget and Finance Committee is meeting to discuss two oral reports: a 10-year budget-to-actuals comparison and a forecast for Measure C, a local revenue measure. No votes or formal actions are scheduled; the agenda consists solely of discussion items.

• 10-Year Budget to Actuals (Oral Discussion)
• Measure C Forecast (Oral Discussion)

Community Services Commission

The Community Services Commission will elect its officers (chair/vice-chair) and vote on the Fiscal Year 2025/2026 agenda planning calendar. They will also receive an oral report on the community agency funding process timeline and a performance report for FY 2024-2025, and review commissioner biographies.

• Officer elections for Commission chair and vice-chair
• Adoption of Fiscal Year 2025/2026 Agenda Planning Calendar
• Oral report on Community Agency Funding Process Timeline Updates
• FY 2024-2025 Community Agency Performance Report
• Review of Community Services Commissioner Biographies

The Commission approved the minutes from its June 18 and September 17, 2025 meetings. Commissioners elected a Chair and Vice Chair for fiscal year 2025‑2026. The FY 2025‑2026 Agenda Planning Calendar was adopted.

• Approved minutes of June 18, 2025 meeting
• Approved minutes of September 17, 2025 meeting
• Elected Chair and Vice Chair for FY 2025‑2026
• Adopted FY 2025/2026 Agenda Planning Calendar

City Council

The City Council is holding a special closed session meeting to consider the appointment or employment of a public employee, specifically the City Manager. No other items are on the agenda; the meeting is entirely procedural. A report on closed session actions will be provided at the October 21 regular meeting.

• Closed session discussion on appointment of City Manager (Gov. Code § 54957)

Planning Commission

The Planning Commission will hold a public hearing to discuss a proposed automobile rental and car washing operation. The body will consider a Conditional Use Permit and Site Plan Review for the project.

• Conditional Use Permit application UP-25-0007 for automobile rental and car washing at 1045 C Street

City Council

The Hayward City Council will consider introducing an ordinance that clarifies property owners' duty to maintain and repair sidewalks. The council will also hold a work session to review campaign finance regulations as the city transitions from at-large to district council elections starting in 2026. Consent items include contracts for a sewer system master plan ($601,872), WIFIA loan consulting ($195,000 total), a shaded structure ($180,000), and vacating Whitesell Street right-of-way. Additionally, the council will approve side letter agreements with the Hayward Fire Chiefs' Association regarding VEBA, education incentives, and paramedic pay.

• Introduce ordinance clarifying sidewalk maintenance and repair duties (Chapter 7, Article 2)
• Contract for Sewer Collection System Master Plan with Woodard & Curran ($601,872)
• Amendment to WIFIA loan consulting with NHA Advisors ($45,000 increase, new total $195,000)
• Construction contract for shaded structure in Prominence Landscape Assessment District 3 ($180,000)
• Vacate former Whitesell Street right-of-way and declare adjacent parcel surplus land

The City Council approved the consent calendar, which included several resolutions. Items approved ranged from a $180,000 construction contract for a shaded structure to a $601,872 professional services agreement for a sewer master plan. The council also accepted a library commission resignation, amended a water‑infrastructure consulting contract, vacated the former Whitesell Street right‑of‑way, and executed multiple side‑letter agreements with the Fire Chiefs’ Association. No other actions were taken.

• Approved City Council minutes of the September 23, 2025 meeting (consent calendar)
• Accepted resignation of Library Commission Commissioner Dominique Dozier (Reso 25-171)
• Authorized amendment to NHA Advisors contract, increasing total to $195,000 (Reso 25-172)
• Awarded $180,000 construction contract to G&G Builders for a shaded structure in Prominence Landscape and Lighting Assessment District 3 (Reso 25-173)
• Vacated former Whitesell Street right‑of‑way, declared surplus land and authorized disposition, CEQA exempt (Reso 25-174)
• Authorized $601,872 professional services agreement with Woodard & Curran for a Sewer Collection System Master Plan (Reso 25-175)
• Executed side‑letter agreements with the Hayward Fire Chiefs’ Association (VEBA plan, Fire Education Incentive, EMT certification) (Reso 25-176, 25-177, 25-178)

City Council

The City Council is meeting in a special closed session to discuss two items: pending litigation in Ghali et al v. City of Hayward and labor negotiations with all employee groups. Public comments are limited to agenda items before the closed session begins. No other business is scheduled.

• Conference with legal counsel regarding Ghali et al v. City of Hayward (US District Court Case 3:25-cv-01116)
• Conference with labor negotiators for all groups; lead negotiators include Interim City Manager Addleman, City Attorney Lawson, and others

Council Economic Development Committee

The Council Economic Development Committee will hear an oral report on a retail corridor tour of Tennyson Road. Other business includes approval of the May 5, 2025 meeting minutes.

• Oral report on Retail Corridor Tour: Tennyson Road
• Approval of May 5, 2025 regular meeting minutes

The Economic Development Committee approved the minutes from the May 5, 2025 regular meeting. The motion was made by Council Member Andrews, seconded by Council Member Bonilla Jr, and passed unanimously with three votes. No other actions were taken.

• Approved May 5, 2025 meeting minutes (3-0)

Hayward Youth Commission

The Hayward Youth Commission will meet to approve minutes from the previous meeting, hear from a guest speaker, and conduct officer elections. The agenda also includes updates on a Sacramento field trip and general announcements.

• Approval of September 8, 2025 meeting minutes
• Guest speaker from Bully Talk Inc.
• Officer elections
• Sacramento field trip update
• Public comments on agenda items

City Council

The City Council is meeting in a special closed session. The body will discuss public employment specifically regarding the City Manager.

• Closed session discussion regarding the City Manager

Planning Commission

The Planning Commission will hold public hearings on two action items, making recommendations to the City Council. They will consider a conditional use permit for a commercial cannabis retail dispensary at 21463 Foothill Boulevard. They will also consider a zoning map amendment for a 0.94-acre site at 900 Calhoun Street from Agriculture to Low Density Residential. The commission will also vote on approving minutes from previous meetings.

• Conditional use permit application UP-25-0011 for a cannabis retail dispensary (Phenos Hayward) in a vacant space at 21463 Foothill Blvd
• Zoning map amendment MTA-25-0002 for 900 Calhoun St from Agriculture (A) to Low Density Residential (RLB10)
• Approval of minutes from May 22, 2025 and August 28, 2025 Planning Commission meetings

Council Public Safety Committee

The Hayward City Council Public Safety Committee will hold a meeting on September 24, 2025, to review oral reports from the Police and Fire Chiefs, an update on the St. Regis Center, and a proposed 2025-2026 agenda planning calendar. The meeting will be held in person at City Hall and via Zoom.

• Approval of May 28, 2025, committee minutes (MIN 25-0971)
• Police Chief’s oral report (RPT 25-0732)
• Fire Chief’s oral report (RPT 25-0743)
• St. Regis Center update (RPT 25-0774)
• Review of proposed 2025-2026 agenda planning calendar (RPT 25-0767)

City Council

The City Council will vote on several funding appropriations for public safety and infrastructure. Members will also hold a work session to review the Business-Friendly Hayward Project and discuss a salary plan amendment for Fiscal Year 2026.

• Appropriate $2 million in state funding for fire station upgrades
• Appropriate $750,000 for the Downtown Bike Loop and $500,000 for the D Street Traffic Calming Project
• Contract with McMillan Electric for EV charging infrastructure not to exceed $183,700
• Increase construction contingency for Mission Boulevard Corridor Improvements Phase 3 by $402,285
• Agreement with UC Davis for paramedic licensing not to exceed $300,000

The Hayward City Council approved its consent calendar, authorizing $2 million for fire‑station upgrades, $300 k for a UC‑Davis paramedic licensing program, $750 k for the Downtown Bike Loop, $500 k for the D Street traffic‑calming project, a $402,285 increase to a construction contingency, a $235 k traffic‑safety grant for the police department, and participation in the Purdue Pharma opioid settlement. All items were approved unanimously (6‑0) with one councilmember absent. The council also designated a voting delegate for the Cal Cities conference and approved the FY 2026 salary plan amendment.

• Approved $2 M fire station upgrade funding (6‑0)
• Approved $300 k UC‑Davis paramedic licensing agreement (6‑0)
• Approved $750 k Downtown Bike Loop funding (6‑0)
• Approved $500 k D Street traffic‑calming funding (6‑0)
• Increased construction contingency by $402,285 for Mission Blvd. project (6‑0)
• Approved $235 k California Office of Traffic Safety grant for police (6‑0)
• Approved participation in Purdue Pharma opioid settlement (6‑0)
• Designated Mayor Salinas as voting delegate to Cal Cities 2025 conference (6‑0)

City Council

The City Council is meeting in a special closed session to discuss property negotiations for two parcels at Depot Road and Whitesell Street, labor negotiations with all employee groups, and the appointment of a City Manager. No public votes or decisions are expected during this session.

• Conference with Property Negotiators for two parcels at Depot Road and Whitesell Street (APNs 439-0070-006-01, 439-0070-006-02)
• Conference with Labor Negotiators for all employee groups
• Public Employment discussion regarding the City Manager position

Housing Policy & Resource Committee

The Housing Policy & Resource Committee will hold a work session to discuss developing an ordinance prohibiting smoking in multi-family attached housing. The agenda includes staff reports, outreach summaries, and survey analysis. No final decisions are expected; this is a discussion item.

• Work session on developing a smoke-free ordinance for multi-family attached housing
• Attachment I: Staff Report on Smoke Free Multi Family Housing
• Attachment II: Outreach Meeting Summary from May 20, 2025
• Attachment V: Hayward Smoke-Free Multi-Unit Housing Survey Analysis (August 2025)
• Future agenda item for December 18, 2025: Smoke Free Multifamily Rental Housing Draft Legislation

Council Budget and Finance Committee

The Council Budget and Finance Committee will discuss the Fall Budget Revision and future topics as an oral report by the Assistant City Manager. The committee will also conduct its annual review of city-issued debt. The meeting will include approval of minutes from the May 21, 2025 meeting.

• Discuss Fall Budget Revision and future topics (oral report by Assistant City Manager Thomas)
• Annual Review of City Issued Debt
• Approve minutes from May 21, 2025 meeting

Community Services Commission

The Hayward Community Services Commission will hold a hybrid meeting on September 17, 2025. Commissioners will receive informational reports, including a Consolidated Annual Performance and Evaluation Report with a public comment period of September 5‑20, a Notice of Funding Availability to be published September 19, and a mandatory bidder’s conference for community agency funding scheduled for October 22. The commission will vote on adopting the Fiscal Year 2025‑2026 agenda planning calendar (ACT 25‑054).

• Adoption of Fiscal Year 2025/2026 Agenda Planning Calendar (ACT 25-054)
• Oral Report: FYI Consolidated Annual Performance and Evaluation Report (CAPER) – public comment Sep 5‑20
• Oral Report: FYI Notice of Funding Availability (NOFA) – publication Sep 19
• Oral Report: Mandatory Bidder’s Conference for Community Agency Funding – Oct 22
• Review of Community Agency Funding Process and Rubric Changes (RPT 25-070)

The Community Services Commission reviewed and adopted the Fiscal Year 2025‑2026 Agenda Planning Calendar. No other substantive actions or votes were recorded; the meeting consisted of informational reports and public‑comment procedures.

• Adopted FY 2025/2026 Agenda Planning Calendar

City Council

This meeting has been canceled. The next regular City Council meeting is scheduled for Tuesday, September 23, 2025 at 7:00 PM.

• Meeting canceled; next meeting set for September 23, 2025

City Council

This is a special closed session meeting of the Hayward City Council. No public decisions will be made; the council will discuss the City Manager position, labor negotiations with all employee groups, property acquisition negotiations with Caltrans for 15 parcels on Grove Way, and one case of anticipated litigation. A report on closed session actions will be given on September 23.

• Closed session discussion on public employment for the City Manager position
• Conference with labor negotiators for all bargaining groups; lead negotiators include Interim City Manager Addleman and City Attorney Lawson
• Property negotiations with Caltrans for Parcel Group 8 on Grove Way (15 APNs listed)
• Conference with legal counsel regarding anticipated litigation: one case based on facts and circumstances

Library Commission

The Library Commission will consider its 2025-26 agenda plan, review a digital welcome packet, and discuss ways to support Banned Books Week. The meeting also includes reports from multiple committees and the Library Director. No votes on ordinances, contracts, or rezoning are listed.

• Discussion of 2025-26 Library Commission agenda plan
• Review of Digital Welcome Packet for new patrons
• Ideas for Commission support of Banned Books Week
• Reports from Letter Writing, Welcome, CSUEB-Chabot Partnership, Budget Support, and Community Outreach committees
• Report from Library Director and Friends of Hayward Library

Personnel Commission

The Hayward Personnel Commission will meet to review the 2025‑2026 fiscal year agenda planning calendar, approve minutes from the August 28 special meeting, and recommend adoption of the revised salary plan for fiscal year 2026. The commission will also hear an oral recruitment diversity report and accept public comments on items not on the agenda. Informational updates will be given by the City Council liaison and the acting director of Human Resources.

• Review Proposed 2025‑2026 Fiscal Year Agenda Planning Calendar (RPT 25‑0711)
• Approve Minutes of Special Meeting on August 28, 2025 (MIN 25‑0952)
• Recommend to City Council adoption of Revised Salary Plan for FY 2026 (PH 25‑0413)
• Oral Recruitment Diversity Report
• Public Comments (open to items not listed on agenda)

Planning Commission

The September 11, 2025 Planning Commission meeting has been canceled. The next regular meeting is scheduled for Thursday, September 25, 2025 at 7:00 PM.

Council Sustainability Committee

The Council Sustainability Committee will meet to approve previous minutes and discuss potential changes to building codes regarding electrical readiness. The body will also receive updates on local energy programs and water heater installation initiatives.

• Approval of May 12, 2025 minutes
• Potential Reach Code Amendments for 2025 Building Code
• Ava Community Energy Update
• Heat Pump Water Heater Direct Installation Program update
• Review of Proposed 2025 Agenda Planning Calendar

Hayward Youth Commission

The Hayward Youth Commission will hold a regular meeting with procedural items including approval of minutes from May 12, 2025, and a presentation on the Brown Act and attendance policy. Key discussions include officer elections for the commission and a potential field trip to Sacramento. The meeting also includes agency and task force updates, public comment, and announcements.

• Approval of 5/12/2025 meeting minutes
• Brown Act, attendance policy, and meeting structure presentation by City Clerk and City Attorney
• Officer election discussion
• Sacramento field trip discussion
• Cookie details (agenda item 7:57 PM)

City Council

The City Council will consider several maintenance contracts, a tree preservation ordinance amendment, and the appointment of commission members. The body will also hold a work session to discuss the feasibility of a rental registration system.

• Allocate $1,350,000 from Fund 212 for the Interstate 880/A Street Interchange Improvement Project
• Landscape maintenance contract for La Vista Landscape and Lighting Assessment District 14 with Los Loza Landscaping, Inc. up to $300,000 over five years
• Maintenance contracts for Eden Shores Storm Water Facilities and Water Buffer Maintenance District 2 with Los Loza Landscaping, Inc. (up to $300,000) and Pacheco Landscape Management, Inc. (up to $200,000) over five years
• Increase agreement with Western Systems, Inc. by $400,000 for the Battery Backup Program, totaling $550,000
• Ordinance amending the Tree Preservation Ordinance regarding protected trees in Hayward

The Hayward City Council confirmed appointments to several commissions and approved the consent calendar. It authorized $1,350,000 from Fund 212 for the Interstate 880/A Street interchange improvement. The council also approved landscape and storm‑water maintenance contracts, a $400,000 amendment for the battery backup program, and an amendment to the Tree Preservation Ordinance.

• Adopted resolution confirming commission appointments (7‑0)
• Approved the Consent Calendar (7‑0)
• Authorized $1,350,000 for the I‑880/A Street Interchange Improvement Project
• Authorized a $300,000 landscape contract for La Vista Landscape and Lighting Assessment District 14
• Authorized $300,000 for Eden Shores Storm Water Pond Maintenance and $200,000 for Water Buffer Landscape Maintenance
• Approved a $400,000 amendment to the Western Systems battery backup agreement
• Amended the Tree Preservation Ordinance (Article 15)
• Approved minutes of the August 19, 2025 council meetings

City Council

This is a special joint closed-session meeting of the Hayward City Council and Hayward Economic Development Corporation Board. The council will discuss property negotiations for two specific parcels and pending or anticipated litigation. No public business or votes are scheduled.

• Conference with property negotiators re: 1069 B Street (APN 428-0066-085-00) and 22695 Foothill Boulevard (APN 428-0066-086-00)
• Conference with legal counsel re: pending litigation Ghali et al v. City of Hayward (US District Court Case 3:25-cv-01116)
• Conference with legal counsel re: anticipated litigation (two cases based on facts and circumstances)

Council Economic Development Committee

The Council Economic Development Committee meeting scheduled for September 1, 2025, has been canceled. The next regular meeting is set for Monday, October 6, 2025, at 5:00 PM.

• Meeting canceled for September 1, 2025

Personnel Commission

The Personnel Commission will review and recommend a revised Salary Plan for Fiscal Year 2026 to the City Council. They will also consider revisions to job descriptions for several positions including Accounting Manager, Deputy City Clerk, Hazardous Materials Program Coordinator, Library Operations Manager, and Housing Development Specialist. New classifications for Fire Plans Examiner and Senior Plan Checking Engineer are proposed. Additionally, the commission will abolish two employment registers and review the proposed agenda planning calendar.

• Recommend to City Council adoption of revised Salary Plan for FY 2026
• Review and adopt revised job descriptions for Accounting Manager, Deputy City Clerk, Hazardous Materials Program Coordinator, Library Operations Manager
• Adopt new classification for Fire Plans Examiner and Senior Plan Checking Engineer
• Abolish Utility Worker - Water and Equipment Operator employment registers
• Review proposed 2025-2026 Fiscal Year Agenda Planning Calendar

Planning Commission

At this meeting, the Planning Commission will hold a work session to review the summary of best practices, analysis of Hayward codes and practices, a downtown commercial analysis, and outreach summary for the Business-Friendly Hayward project. No formal action will be taken on this item. The commission will also approve minutes from May 22 and June 12, 2025, and hear oral reports.

• Work session on Business-Friendly Hayward project: review of Best Practices Report, Analysis of Hayward Codes and Practices, Downtown Commercial Analysis, and Outreach Summary
• Approval of minutes from the May 22, 2025 Planning Commission meeting
• Approval of minutes from the June 12, 2025 Planning Commission meeting

Council Infrastructure & Airport Committee

The Infrastructure & Airport Committee will consider a recommendation to authorize the City Manager to execute an agreement with Alameda County Transportation Commission for the Interstate 880/A Street Interchange Improvement Project and allocate $1,350,000 from Measure BB local transportation funds. The committee will also discuss the Ruus Road Complete Street Project and receive oral updates on several transportation initiatives, including Main Streets Complete Streets and the East Bay Greenway. Approval of minutes from the June 25 meeting is also on the agenda.

• Recommendation to authorize $1,350,000 from Measure BB for I-880/A Street Interchange Improvement Project
• Ruus Road Complete Street Project (ACT 25-048)
• Oral updates on Main Streets Complete Streets, East Bay Greenway, Mission Blvd Pilot Project
• Approval of minutes from June 25, 2025 CIAC meeting

City Council

The Hayward City Council will participate in a joint tour of the Zoox Robotaxi Facility and the Governor's Office of Business and Economic Development (Go‑Biz). The tour is scheduled for Tuesday, August 26, 2025, from 12:45 PM to 2:30 PM at 25810 Clawiter Road, Hayward. A quorum may be present, but no council business will be conducted during the event.

• Joint tour of Zoox Robotaxi Facility and Go‑Biz at 25810 Clawiter Road (12:45‑2:30 PM)

City Council

The Hayward City Council will interview applicants and decide on new members for the Clean and Green Commission, Community Services Commission, Library Commission, Personnel Commission, and Planning Commission. The Council will also review any appeals from commissioners who failed to meet the 75% attendance requirement. Public comments are limited to agenda items and must follow the three‑minute rule.

• Selection of members for the Clean and Green Commission
• Selection of members for the Community Services Commission
• Selection of members for the Library Commission
• Selection of members for the Personnel Commission
• Selection of members for the Planning Commission and review of attendance appeals

City Council

The City Council is meeting in a special closed session to confer with labor negotiators. The discussion involves all negotiation groups.

• Conference with labor negotiators regarding all groups

City Council

The Hayward City Council will consider a consent calendar that includes approving the June 24, 2025 meeting minutes and adopting several resolutions to authorize grant funding, contracts, and amendments. Items include a $611,000 Caltrans Sustainable Transportation Planning Grant for the Nighttime Safety Enhancement Plan, contracts for sewer root control, sidewalk rehabilitation, and software enhancements, as well as a public hearing to update the Tree Preservation Ordinance and the 2026 Master Fee Schedule.

• Adopt resolution to accept $611,000 Caltrans grant and $80,000 local match for Nighttime Safety Enhancement Plan (Project No. 05359).
• Adopt resolution to award a $197,612 contract to Pacific Sewer Maintenance for sewer root control services.
• Adopt resolution to award a $494,569.50 construction contract to Rosas Brothers Construction for FY2025 sidewalk rehabilitation and wheelchair ramps (Project No. 05340) with $351,000 appropriated from Measure B.
• Adopt resolution to negotiate a $520,000 annual amendment with Tyler Technologies for the Environmental Health module in Energov online permitting.
• Public hearing on Tree Preservation Ordinance amendment and 2026 Master Fee Schedule update (PH 25-0379).

The council approved a new Tree Preservation Ordinance updating Chapter 10, Article 15 of the municipal code. It also authorized multiple funding and contract actions, including a Caltrans grant, sewer maintenance, sidewalk rehabilitation, and a housing‑related agreement. All items were adopted with recorded vote totals.

• Adopted Tree Preservation Ordinance amendment (7-0)
• Approved second amendment to RCD GP IV agreement to accelerate housing relocation (6-1)
• Authorized $197,612 contract to Pacific Sewer Maintenance for sewer root control (consent)
• Awarded $494,569.50 construction contract to Rosas Brothers for sidewalk and wheelchair ramp project (consent)
• Accepted $611,000 Caltrans Sustainable Transportation Planning Grant with $80,000 local match (consent)
• Approved amendment with Tyler Technologies to add Environmental Health Module to Energov, up to $520,000 annually (consent)
• Authorized $345,000 professional services agreement with Eden Youth and Family Center for Hayward Rides Program (consent)
• Approved amendment to East Bay Plain Subbasin Groundwater Sustainability Plan Implementation Agreement (consent)

City Council

The City Council holds a special meeting with a work session and one action item. The sole action item is reviewing six reappointment requests for city commissions and approving the interview process for the August 26, 2025 meeting. No other substantive decisions are scheduled.

• Review of six reappointment requests to city commissions and approval of interview process for August 26, 2025 (WS 25-0321)

The council reviewed six commission reappointment requests and an interview process for August 26, 2025. No action was taken on any item. The meeting was adjourned at 6:18 p.m.

City Council

The Hayward City Council will meet in closed session to discuss public employment matters under Government Code section 54957(b)(1). Council members will also confer with legal counsel about a pending lawsuit, Newman v. City of Hayward (Case No. 23CV049538). A second legal counsel conference will address an anticipated litigation case. No other agenda items are listed.

• Public employment discussion (Gov Code 54957(b)(1))
• Legal counsel conference on pending litigation: Newman v. City of Hayward, Case No. 23CV049538
• Legal counsel conference on anticipated litigation (one case)

Clean and Green Commission

The Clean and Green Commission will discuss AB 2449 teleconference notifications and consider any related actions. The meeting includes presentations of the 2026 event calendar and staff reports. Members will receive updates on upcoming cleanup, beautification, and community events. No specific resolutions are listed beyond the AB 2449 item.

• AB 2449 teleconference notifications and consideration (Item III)
• Presentation of 2026 meeting schedule and cleanup event calendar (Attachments I & II)
• Cleanup & Beautification events: Eden Greenway Park (6/28/25), Weekes Park (8/23/25), Southgate Park (10/18/25)
• Community event participation: Downtown Street Party (8/21/25), Hayward Executive Airport Open House (9/24/25), Beautiful Yard Contest Awards (12/2/25)
• Future agenda items: October 2025 Beautiful Yard Contest voting and new member introductions

Planning Commission

The Planning Commission meeting scheduled for Thursday, August 14, 2025, at 7:00 PM at Hayward City Hall has been canceled. The next regular meeting is set for Thursday, August 28, 2025.

• Meeting canceled
• Next meeting scheduled for August 28, 2025

Council Appointed Officers Committee

The Council Appointed Officers Committee will meet for a special session. The primary purpose of the meeting is to hold a closed-session discussion regarding the recruitment of a City Manager.

• Closed session discussion on City Manager recruitment

City Council

The City Council meeting scheduled for August 5, 2025, is cancelled. This is part of a council recess from July 1, 2025, through August 15, 2025, as approved by Resolution 25-137.

Council Economic Development Committee

The Council Economic Development Committee meeting scheduled for Monday, August 4, 2025, has been canceled. The next regular meeting is set for Monday, October 6, 2025.

• Meeting canceled
• Next meeting: October 6, 2025

Hayward Youth Commission

The Hayward Youth Commission is holding a retreat at the Hayward Public Library. The session focuses on team introductions, commissioner roles, and assessing local needs and resources.

• Discussion on roles and responsibilities of a commissioner
• Assessment of local needs and resources to determine community impact

Council Economic Development Committee

The Hayward City Council Economic Development Committee meeting scheduled for July 29, 2025 was canceled. No agenda items were considered. The next regular meeting is set for Monday, October 6, 2025 at 5:00 PM.

Planning Commission

The Hayward Planning Commission meeting scheduled for Thursday, July 24, 2025, at 7:00 PM has been canceled. The next regular meeting is set for Thursday, August 28, 2025.

• Meeting canceled
• Next meeting scheduled for August 28, 2025

City Council

The City Council has declared a recess from July 1, 2025 through August 15, 2025. All regular council meetings scheduled for July 1, July 15, July 22, 2025 and August 5, 2025 are cancelled. The next regular meeting is set for Tuesday, August 19, 2025.

• Council recess declared July 1–Aug 15, 2025; regular meetings July 1, 15, 22, 2025 and Aug 5, 2025 cancelled

Library Commission

The Hayward Library Commission will discuss AB 2449 regarding teleconference notifications. The commission will also approve minutes from the June 16, 2025 meeting and address Banned Books Week. Public comment procedures and the next meeting date are noted.

• AB 2449 Teleconference Notifications and Consideration
• Approval of minutes from June 16, 2025 (MIN 25-083)
• Discussion of Banned Books Week
• Public comment guidelines and submission instructions
• Next meeting scheduled for September 15, 2025

Community Services Commission

The Community Services Commission meeting scheduled for July 16, 2025, at Hayward City Hall has been canceled. The next regular meeting is set for September 17, 2025.

• Meeting canceled
• Next meeting scheduled for September 17, 2025

City Council

The City Council has cancelled the regular meeting scheduled for July 15, 2025, as part of a recess approved in June. The next regular meeting is set for August 19, 2025.

• Meeting cancelled for July 15, 2025
• Next regular meeting scheduled for August 19, 2025
• Council recess approved through August 15, 2025

Planning Commission

The Hayward Planning Commission meeting scheduled for July 10, 2025 was canceled. The next regular meeting is set for August 28, 2025 at 7:00 PM in the Council Chambers and via Zoom.

Council Economic Development Committee

The Council Economic Development Committee meeting scheduled for July 7, 2025, has been canceled. The next regular meeting is scheduled for October 6, 2025.

City Council

The City Council meeting scheduled for July 1, 2025 was cancelled. This is part of a council recess from July 1, 2025 through August 15, 2025, as approved by Resolution 25-137.

Clean and Green Commission

The Clean and Green Commission will review and adopt the meeting minutes from April 24, 2025. It will consider the FY 2026 budget and expenditure report for Keep Hayward Clean and Green events. The commission will also receive updates on youth commission activities, subcommittee reports, and upcoming community clean‑up events.

• Adopt Meeting Minutes from April 24, 2025 (MIN 25-074)
• Approve FY 2026 Budget and Financial Report for Keep Hayward Clean and Green Events (ACT 25-038)
• Receive Hayward Youth Commission updates
• Review subcommittee reports and attendance reports
• Discuss upcoming cleanup events at Eden Greenway Park, Weekes Park, and Southgate Park

Planning Commission

The June 26, 2025 meeting of the Hayward Planning Commission has been canceled. The commission will be in recess through August 14, 2025, and the next regular meeting is scheduled for August 28, 2025.

Council Infrastructure & Airport Committee

The Council Infrastructure & Airport Committee will approve minutes from a prior meeting and review proposed updates to the sidewalk maintenance ordinance. The committee will also receive a status update on the California Air Resources Board Safe Routes to School infrastructure project and a Vision Zero speed management plan.

• Approval of April 23, 2025 Committee minutes
• Proposed updates to Sidewalk Maintenance and Repair Ordinance
• California Air Resources Board Safe Routes to School project status update
• Vision Zero speed management plan update
• Main Street Complete Streets Project decorative crosswalk options

City Council

The City Council will meet in regular session with a full consent calendar of resolutions, including acceptance of $2.75M in state/federal funds for pedestrian signal modifications, bike network improvements on Industrial Parkway/Ruus Road, and pedestrian crossing upgrades. Public hearings will consider final approval of the Consolidated Landscaping and Lighting Assessment District (LLAD 96-1) and Storm Drainage Maintenance District (MD-1) assessments for FY2026. The council will also vote on a Community Workforce Agreement, new sidewalks on Clawiter Road and Industrial Blvd, and contract amendments for the Stack Center Phase II project.

• $2,754,684 from Caltrans for three transportation projects: pedestrian signal modifications, Industrial Parkway/Ruus Road bike network, and pedestrian crossing upgrades on minor arterials
• $1,185,290 construction contract to Terocons, Inc. for new sidewalks on Clawiter Road and Industrial Blvd
• Contract amendments for Stack Center Phase II: AEI Consultants increased to $600,000 and DLR Group to $6,317,369
• Ordinance amending off-street parking regulations and building code reach codes
• $650,000 from Alameda County Probation for positive youth development community programs

The council approved a $2,754,684 payment from Caltrans for pedestrian signal, bike network, and crossing upgrades. It also unanimously approved a $150,000 settlement and accepted Dr. Ana Alvarez's resignation with a $171,148.43 severance. Additional consent items included $650,000 for youth programs, $246,855 for school‑based mental health services, and a $1,185,290 sidewalk construction contract. The council declared a recess from July 1 to August 15, cancelling three regular meetings.

• Approved $2,754,684 Caltrans funds for traffic signal, bike network, and pedestrian projects (6‑0)
• Approved $150,000 legal settlement (unanimous)
• Accepted Dr. Ana Alvarez resignation with $171,148.43 severance (unanimous)
• Approved $650,000 Alameda County Probation funding for youth programs (6‑0)
• Approved $246,855 Alameda County Health funding for school‑based mental health services (6‑0)
• Approved $1,185,290 contract to Terocons for sidewalk construction (6‑0)
• Declared council recess July 1‑August 15, cancelling July 1, 15, 22 and August 5 meetings (6‑0)
• Approved $50,000 Fairview Fire payment and $100,000 mutual‑aid fund transfer (6‑0)

City Council

The City Council will meet in a closed session to consult with legal counsel regarding pending and anticipated litigation. The body will also discuss public employment matters concerning the Interim City Manager and a personnel dismissal or release.

• Pending litigation: Karina Etcheverry v. City of Hayward (Case No. RG20068444)
• Pending litigation: Maria Gomez De Herrera v. Timothy Basilio Sira and City of Hayward (Case No. 23CV046695)
• Pending litigation: Jose Angel Nava, et al. v. City of Hayward, et al. (Case No. 23CV048998)
• Discussion of three cases of anticipated litigation
• Personnel matters regarding the Interim City Manager and a public employee dismissal/release

Housing Policy & Resource Committee

The Housing Policy and Resource Committee will receive an end-of-contract report on the Hayward Eviction Prevention Program and an update on Alameda County Measure W funding. The committee will also consider approving the minutes from the March 20, 2025 meeting. No action items are listed for a vote; these items are for discussion and information.

• End-of-contract report on the Hayward Eviction Prevention Program
• Update on Alameda County Measure W funding
• Approval of March 20, 2025 meeting minutes

Housing Policy & Resource Committee

The June 19, 2025 Housing Policy and Resource Committee meeting has been canceled. The next special meeting is scheduled for Monday, June 23, 2025 at 5:30 PM. No items were discussed.

Community Services Commission

The Hayward Community Services Commission will consider adopting the Fiscal Year 2025/2026 Agenda Planning Calendar. It will also review the Community Agency Funding Program rubric updates and approve the minutes from the May 21, 2025 meeting. Public comments are accepted on any topic within the commission's jurisdiction.

• Adoption of Fiscal Year 2025/2026 Agenda Planning Calendar (ACT 25-039)
• Community Agency Funding Program Improvements: Rubric Updates (RPT 25-057)
• Approval of Minutes of the May 21, 2025 Community Services Commission Meeting (MIN 25-078)
• AB 2449 Teleconference Notifications and Consideration
• Public Comments from community members

The Community Services Commission reviewed and approved the minutes from the May 21, 2025 meeting. It also adopted the Fiscal Year 2025/2026 Agenda Planning Calendar. No other actions were taken.

• Approved May 21, 2025 meeting minutes
• Adopted Fiscal Year 2025/2026 Agenda Planning Calendar

City Council

At this special joint meeting, the Hayward City Council, Redevelopment Successor Agency, and Housing Authority Board will hold public hearings on the FY 2025-26 operating and capital budgets and on proposed water and recycled water rate adjustments. The consent calendar includes a hotel tax increase from 8.5% to 12%, a $32.85 million contract for La Vista Park, a community workforce agreement, and a new MOU with the Police Management Unit. The Council will also introduce a revised Electrification Reach Code ordinance and consider a Public Art Development Impact Fee in a work session.

• Adopt FY 2025-26 operating and capital budgets for City, Redevelopment Successor Agency, and Housing Authority
• Increase Transient Occupancy Tax from 8.5% to 12% effective August 1, 2025
• Approve $32,850,547 contract for La Vista Park project plus $3,942,066 contingency
• Hold public hearing on water and recycled water rate adjustments for FY 2026-2027
• Introduce revised Electrification Reach Code ordinance with modifications required by California Building Standards Commission

The council unanimously appointed Library Services Director Addleman as interim city manager effective July 1, 2025. It approved the consent calendar, including a $32,850,547 La Vista Park contract and related assessments. The council adopted the FY 2025‑26 operating and capital improvement program budgets for the city, HRSA, and HHA. Additional actions raised the transient occupancy tax to 12%, adjusted water and recycled water rates, set a Gann limit for FY 2026, and adopted a revised electrification reach code.

• Appointed Library Services Director Addleman as Interim City Manager (unanimous 7‑0)
• Approved Consent Calendar items, including $32,850,547 La Vista Park contract (unanimous 7‑0)
• Adopted FY 2025‑26 Operating and Capital Improvement Program Budgets for City, HRSA, HHA (unanimous 7‑0)
• Adjusted Transient Occupancy Tax rate from 8.5% to 12% effective Aug 1 2025 (unanimous 7‑0)
• Approved FY 2026 water and recycled water rates and facilities fees (unanimous 7‑0)
• Established Gann Appropriations Limit for Fiscal Year 2026 (unanimous 7‑0)
• Adopted Revised Electrification Reach Code ordinance (unanimous 7‑0)
• Adopted ordinance updating restaurant drive‑through standards in At‑C zone (unanimous 7‑0)

City Council

This is a special closed session meeting of the Hayward City Council. The council will confer with legal counsel on pending litigation (Toney Chaplin v. City of Hayward and a workers' compensation case) and discuss public employment matters, including the City Attorney position and a public employee dismissal or release. No public decisions are expected during this session.

• Pending litigation: Toney Chaplin v. City of Hayward; Claim #2296000195 and Workers' Compensation Appeals Board Case ADJ18980738
• Public employment discussion regarding City Attorney position
• Public employee dismissal or release consideration

Library Commission

The Hayward Library Commission will convene to approve minutes from a previous meeting and receive reports from various committees, including Friends of the Library, Literacy Council, and the Welcome Committee. The body will also discuss the 2024-25 Draft Agenda Schedule. Public comments are invited both in person and via email.

• Approval of Library Commission Meeting Minutes from May 19, 2025
• Friends of Hayward Library Report
• Literacy Council Report
• Adult Literacy & ESL Services Report
• Library Commission 2024-25 Draft Agenda Schedule

Planning Commission

The Planning Commission will hold a public hearing on proposed amendments to the Tree Preservation Ordinance, which updates guidelines for designating, removing, and mitigating protected trees. The Commission may also recommend updates to the 2026 Master Fee Schedule. The project is proposed to be exempt from CEQA under Classes 7 and 8. The Commission will also approve minutes from the May 8, 2025 meeting and receive commissioner reports.

• Public hearing on amendments to Chapter 10, Article 15 (Tree Preservation Ordinance) of the Hayward Municipal Code
• Proposed updates to regulatory guidelines for protected tree designation, removal, and mitigation
• Proposed amendments to the adopted 2026 Master Fee Schedule
• CEQA exemption finding under Guidelines Sections 15307 and 15308
• Approval of draft minutes from the May 8, 2025 Planning Commission meeting

Personnel Commission

The June 12, 2025 Personnel Commission meeting has been canceled. A future special meeting date will be announced later.

City Council

The Hayward City Council will vote on a resolution appropriating $664,000 for trash capture devices on Cabot Boulevard and approving an amendment to receive an additional $800,000 from the California Transportation Commission. The meeting also includes approvals for a $339,020 professional services agreement for a FY 2026 pavement improvement project and several resolutions to preliminarily approve engineering reports and levy assessments for various maintenance districts. A public hearing will be held on a zoning amendment for a drive‑through Starbucks at 22101 Hesperian Boulevard.

• Resolution appropriating $664,000 for trash capture devices (Project No. 07746) and amending a cooperative agreement to receive $800,000 from Caltrans (CONS 25-2698)
• Professional Services Agreement with Pavement Engineering, Inc. for FY 2026 Pavement Improvement Project No. 05347, not‑to‑exceed $339,020 (CONS 25-2655)
• Resolutions to preliminarily approve engineer’s reports and levy assessments for Consolidated Landscaping and Lighting District No. 96-1, Maintenance District No. 1 (storm drainage), and Maintenance District No. 2 (Eden Shores) (CONS 25-2542, 25-2553, 25-2564)
• Ordinance amending the Hayward Municipal Code to add Article 16 on Fire Hazard Severity Zones (CONS 25-2739)
• Public hearing on AT‑C District drive‑through zoning text amendment for a Starbucks drive‑through at 22101 Hesperian Boulevard (PH 25-0241)

The City Council unanimously approved a series of consent items, including engineering reports, professional services agreements, and a $664,000 purchase of trash capture devices with an $800,000 Caltrans funding amendment. It also adopted an ordinance adding fire‑hazard zones to the municipal code and approved a drive‑through zoning amendment for a mixed‑use development at 22101 Hesperian Boulevard. The FY 2026 salary plan amendment was approved as well.

• Approved Consent Calendar items for FY 2026 engineering reports and public hearing dates (unanimous)
• Approved professional services agreement with Pavement Engineering, Inc., not‑to‑exceed $339,020 (unanimous)
• Approved amendment for Investment Portfolio Management Services with PFM Asset Management LLC (unanimous)
• Approved sidewalk rehabilitation and wheelchair ramp project (Project No. 05340) (unanimous)
• Approved $664,000 purchase of trash capture devices for Cabot Boulevard and $800,000 Caltrans funding amendment, CEQA exempt (unanimous)
• Approved ordinance adding Article 16 to Chapter 3 of the Municipal Code for fire‑hazard severity zones (unanimous)
• Approved AT‑C District drive‑through zoning text amendment, conditional use permit, and site plan for 22101 Hesperian Boulevard (unanimous)
• Approved FY 2026 salary plan amendment (unanimous)

City Council

The Hayward City Council will hold a closed‑session conference with property negotiators to discuss the Caltrans Parcel Group 8 on Grove Way and a separate set of parcels at Depot Road and Whitesell Street. The negotiations are conducted under Government Code section 54956.8 and involve city officials and outside consultants. No specific terms or amounts are disclosed in the agenda.

• Conference with negotiators on Caltrans Parcel Group 8 (Grove Way) – APNs 415-0180-070-00 through 415-0180-081-01
• Conference with negotiators on two parcels at Depot Road and Whitesell Street – APNs 439-0070-006-01 and 439-0070-006-02

Council Economic Development Committee

This meeting was canceled. The next regular meeting is scheduled for Monday, October 6, 2025 at 5:00 PM.

Hayward Local Agencies Committee

The scheduled Hayward Local Agencies Committee meeting for May 29, 2025 was canceled. No agenda items were considered. The next regular meeting is set for September 4, 2025.

Council Public Safety Committee

The Council Public Safety Committee will consider approving minutes from March 26, 2025, and receive oral reports from the Police and Fire Chiefs. Other oral reports include updates on human trafficking and sideshows, a debrief of fire season and mutual aid response, and the AB 481 Annual Report on Military Equipment Use Policy. The committee will also review and comment on the proposed 2025 agenda planning calendar.

• Approval of minutes from March 26, 2025 meeting (MIN 25-0571)
• Police Chief’s Report (oral)
• Fire Chief’s Report (oral)
• Update on Human Trafficking and Sideshows (oral)
• AB 481 Annual Report - Military Equipment Use Policy (oral)

City Council

The City Council will consider several consent items, including reallocating $100,000 of fire department funds and approving a $186,667 Homeless Housing Assistance and Prevention (HHAP) grant for the Hayward Navigation Center. It will also adopt ordinances for universal residential design standards and rezoning a property to the Medium Density Residential district for a three‑unit condominium (Application No. 202000576). The council will accept the resignation of Commissioner Vikram Gautham from the Clean and Green Commission. Additional discussion items include a feasibility study for Hayward Boulevard improvements, a public hearing on AB 2561 vacancy recruitment, and legislative business on fire hazard severity zones.

• Reallocate $100,000 fire department funding to PPE cleaning (estimated cost $70,000, $30,000 returned to Measure C Fund 406)
• Approve $186,667 HHAP grant for Hayward Navigation Center operations (not‑to‑exceed $2,500,894)
• Adopt ordinance amending Chapter 9 for universal residential design and visitability standards
• Adopt ordinance amending Chapter 10 to rezone a property to Medium Density Residential for a three‑unit condo (Application No. 202000576)
• Public hearing on AB 2561 status of vacancies, recruitment, and retention (continued to June 3, 2025)

The council approved the consent calendar, adopting several resolutions and ordinances, including a $100,000 funding reallocation for fire‑department PPE cleaning and a $186,667 homeless‑housing grant. It also adopted an ordinance adding Article 16 to Chapter 3 of the municipal code to create fire‑hazard severity zones. All items were approved unanimously with a 7‑0 vote.

• Approve consent calendar (7‑0)
• Reallocate $100,000 from fire‑dept drone project to PPE cleaning (RESO 25-088, 7‑0)
• Accept HHAP Round 5 grant $186,667 for navigation center (RESO 25-089, 7‑0)
• Adopt universal residential design and visitability standards ordinance (ORD 25-04, 7‑0)
• Rezone property to Medium Density Residential for three‑unit condo (ORD 25-05, 7‑0)
• Accept resignation of Clean and Green Commission member Vikram Gautham (RESO 25-090, 7‑0)
• Adopt fire‑hazard severity zone ordinance adding Article 16 to Chapter 3 (ORD 25-_, 7‑0)

City Council

The city council will meet in closed session to discuss personnel matters for the city attorney and city manager positions, and to confer with labor negotiators regarding the Hayward Police Management Unit. No public action is expected during this session, which is limited to agenda items.

• Closed session under Government Code §54957(b)(1) for City Attorney employment
• Closed session under Government Code §54957 for City Manager employment
• Conference with labor negotiators for Hayward Police Management Unit (lead negotiators listed)
• Public comments limited to agenda items only

Planning Commission

The Planning Commission will hold public hearings on two major projects: a three-story data center at 26062 Eden Landing Road by STACK Infrastructure, and a zoning text amendment to allow drive-throughs in the Air-Terminal-Commercial district, including a proposed Starbucks with drive-through at 22101 Hesperian Boulevard. The commission will also consider approval of minutes from November 14, 2024.

• Public hearing on STACK Data Center: Major Site Plan Review and Administrative Use Permit for a three-story data center, generator yard, substation, and related improvements on an 11-acre site at 26062 Eden Landing Road
• Public hearing on proposed zoning text amendment to allow drive-throughs in the Air-Terminal-Commercial (AT-C) district, and Conditional Use Permit for a Starbucks coffee shop with drive-through as part of a mixed-use development at 22101 Hesperian Boulevard
• Review and certification of the project's Initial Study/Mitigated Negative Declaration prepared by the California Energy Commission for the data center
• Decision on the data center is final unless appealed within 10 days; the Starbucks item is a recommendation to the City Council
• Approval of minutes from the November 14, 2024 Planning Commission meeting

Council Budget and Finance Committee

The committee will review the Transient Occupancy Tax (TOT) and debrief the FY 2025-26 budget work session. They will also approve previous meeting minutes and plan the agenda calendar.

• Transient Occupancy Tax (TOT) review
• FY 2025-26 Budget Work Session debrief (oral)
• Approval of April 16, 2025 meeting minutes
• Review and approve 2025 Agenda Planning Calendar

Community Services Commission

The Community Services Commission approved the minutes from the March 19, 2025 meeting. It also adopted the Fiscal Year 2024/2025 Agenda Planning Calendar. No other actions were recorded.

• Approved March 19, 2025 meeting minutes
• Adopted FY 2024/2025 Agenda Planning Calendar

Personnel Commission

The Personnel Commission will consider a revised salary plan for Fiscal Year 2026 to recommend for City Council adoption. The commission will also receive a presentation on city vacancies and retention efforts.

• Review and recommendation of the Revised Salary Plan for Fiscal Year 2026
• Presentation on the status of City of Hayward vacancies and retention efforts
• Election of officers

City Council

The City Council will hold a public hearing on introducing universal residential design and visitability standards for new homes. Other action items include approving a $4 million contract for automated license plate reader cameras and accepting $550,000 from the Keith Lacey Trust for animal services. Consent items cover IT security services, rent mediation, affordable housing program agreements, and a zone change for three condominium units at 477 Harris Road.

• Introduce an ordinance establishing universal residential design and visitability standards
• Approve up to $4 million over 10 years for Flock Safety automated license plate reader cameras via FEMA grant
• Accept $550,000 from Keith Lacey Trust for Hayward Animal Services Bureau programs and vehicle purchase
• Authorize $180,000 agreement with Project Sentinel for rent stabilization mediation and education services
• Public hearing on zone change from RL to RM and construction of three condos at 477 Harris Road

The council unanimously voted to place City Manager Dr. Alvarez on paid administrative leave and named City Attorney Lawson as acting manager. The council approved a consent calendar that included IT security services ($205,000), mediation services ($180,000), a $550,000 animal‑services grant, an affordable‑housing agreement, a $162,360 FEMA grant and a $4 million Flock Safety camera contract (6‑1 vote). It also adopted a universal residential design ordinance amending the municipal code (7‑0 vote) and approved a zoning change for 477 Harris Road to allow three condominium units (7‑0 vote). Item 2 regarding the City Attorney’s employment was continued to May 27.

• Placed City Manager Dr. Alvarez on paid administrative leave (unanimous 7‑0)
• Appointed City Attorney Lawson as Acting City Manager (interim)
• Approved consent calendar items: IT security $205k, mediation services $180k, animal services grant $550k, affordable‑housing agreement, FEMA grant $162,360 and Flock Safety camera contract up to $4 M (6‑1)
• Adopted universal residential design ordinance amending the municipal code (7‑0)
• Approved zoning change for 477 Harris Road to permit three condos (7‑0)

City Council

The Hayward City Council will meet in closed session to discuss personnel matters for the City Manager and City Attorney, and to confer with labor negotiators regarding the Hayward Police Management Unit. No public decisions are scheduled; the meeting is limited to closed session items.

• Closed session discussion on City Manager employment
• Closed session discussion on City Attorney employment
• Conference with labor negotiators for Hayward Police Management Unit

Library Commission

The Library Commission will discuss reports on the Homework Support Center and Pre-K, children's, and teen programming. The body will also receive updates from several committees and review the 2024-25 draft agenda schedule.

• Homework Support Center Report
• Pre-K/Children’s/Teen Programs including Summer slide/Summer reading
• Reports from Letter Writing, Welcome, CSUEB-Chabot Partnership, and Budget Support committees
• 2024-25 Draft Agenda Schedule

City Council

The City Council holds a work session to review the proposed Fiscal Year 2025-26 Operating Budget. No formal action will be taken; any future action will appear on a later agenda.

• Work session on proposed FY 2025-26 operating budget presented by Interim Finance Director Etman

The council reviewed the proposed FY 2025-26 operating budget but took no action. No public comments were received. The meeting was adjourned at 7:55 p.m., with a memorial mention for Mike Rabeck.

Council Appointed Officers Committee

The Council Appointed Officers Committee meeting scheduled for May 13, 2025 was canceled. Because the meeting was canceled, none of the agenda items were considered or decided.

• Public Employment – Performance Evaluation: City Attorney
• Public Employment – Performance Evaluation: City Manager

Hayward Youth Commission

The Hayward Youth Commission will meet to hear from guest speaker Angelica Rocha of Fehr & Peers, receive agency and task force updates, and plan the end-of-year celebration. The meeting also includes approval of April 14 meeting minutes and public comment.

• Guest speaker Angelica Rocha, Fehr & Peers
• Planning end-of-year celebration
• Agency and task force updates
• Approval of 4/14/2025 meeting minutes

Council Appointed Officers Committee

The Council Appointed Officers Committee will meet in closed session to conduct performance evaluations for two city officials. All other agenda items are procedural.

• Performance evaluation of the City Attorney
• Performance evaluation of the City Manager

Planning Commission

The Planning Commission will hold a public hearing to consider demolishing an existing home and building three condominium units at 477 Harris Road. The project requires a zone change from Low Density Residential (RL) to Medium Density Residential (RM), a vesting tentative map, and site plan review. The commission may make a recommendation to the City Council. Also on the agenda are approvals of minutes from March 27 and April 10 meetings and commissioner reports.

• Public hearing on demolition and construction of three residential condominium units at 477 Harris Road (APN 453-0060-047-00)
• Request for zone change from Low Density Residential (RL) to Medium Density Residential (RM)
• Requires vesting tentative map and site plan review
• Finding that zone change is consistent with Hayward 2040 General Plan EIR and project is CEQA exempt
• Approval of minutes from March 27, 2025 and April 10, 2025 Planning Commission meetings

City Council

The Hayward City Council will vote on several resolutions, including a $4 million, ten‑year agreement with Flock Safety for automated license‑plate reader cameras. Other actions include funding for downtown litter collection, a traffic signal upgrade on Huntwood Avenue, and a transit‑oriented communities policy commitment. The meeting also contains a public comment period and routine consent‑calendar approvals.

• Authorize $100,000 agreement with Downtown Streets Team to expand litter collection
• Allocate $50,000 from Transportation System Improvement Fund for Huntwood Avenue traffic signal upgrade (Project 05737)
• Approve $174,800 cooperative agreement with Alameda County Public Works for Ward Creek levee improvements
• Authorize up to $350,000 reimbursement from Alameda County Health Care Services for Medi‑Cal administrative services
• Approve up to $4,000,000 ten‑year contract with Flock Safety for license‑plate reader cameras

The council unanimously approved a consent calendar that included contracts and appropriations totaling several million dollars, such as a $100,000 litter‑collection agreement, a $50,000 traffic‑signal upgrade, and a $4 million ten‑year ALPR camera program. It also approved a sister‑city agreement with Arandas, Jalisco. The proposed increase of the Transient Occupancy Tax from 8.5% to 14% was referred to the Budget and Finance Committee. A work‑session to review voluntary expenditure and contribution limits was scheduled after a 6‑1 vote.

• Approved $100,000 Downtown Streets Team litter‑collection agreement (unanimous)
• Approved $50,000 Huntwood Avenue traffic‑signal upgrade (unanimous)
• Approved $174,800 Ward Creek levee improvements (unanimous)
• Approved $250,000‑$350,000 Medi‑Cal reimbursement agreement (unanimous)
• Approved $92,679 Faircliff Landslide emergency storm response funding (unanimous)
• Approved $162,360 FEMA grant and continuation of $4,000,000 ALPR camera contract (unanimous, continued to May 20)
• Approved sister‑city agreement with Arandas, Jalisco (unanimous)
• Referred Transient Occupancy Tax rate increase to Budget & Finance Committee (7‑0)

City Council

The Hayward City Council is holding a special closed session meeting to discuss two public employment positions (City Clerk and City Attorney) and to confer with legal counsel on pending litigation in the case Ghali et al v. City of Hayward. No public decisions will be made in open session.

• Public employment discussion for City Clerk position
• Public employment discussion for City Attorney position
• Conference with legal counsel on pending litigation: Ghali et al v. City of Hayward (US District Court Case 3:25-cv-01116)

Council Economic Development Committee

The Council Economic Development Committee will meet to approve its meeting schedule for Fiscal Year 2026. The body will also receive an oral report regarding the programming and activation of Heritage Plaza.

• Approval of Fiscal Year 2026 CEDC Regular Meeting Schedule
• Oral report on Heritage Plaza Programming and Activation

The committee approved the April 7, 2025 regular meeting minutes. They also approved the Fiscal Year 2026 Economic Development Committee regular meeting schedule. Both motions passed unanimously with three votes in favor.

• Approved April 7, 2025 meeting minutes (3-0)
• Approved FY 2026 CEDC regular meeting schedule (3-0)

Council Appointed Officers Committee

The Council Appointed Officers Committee will consider a teleconference notification (AB2449). It will also review the performance evaluations of the City Clerk and the City Manager as required by Government Code Section 54957. No other items are on the agenda.

• AB2449 Teleconference Notification and Consideration
• Performance Evaluation: City Clerk (Gov. Code Sec. 54957)
• Performance Evaluation: City Manager (Gov. Code Sec. 54957)

Clean and Green Commission

The Commission will meet to approve minutes from March 27, 2025, and review a revised meeting schedule. The body will also discuss upcoming cleanup events and community activities for 2025.

• Approval of March 27, 2025 meeting minutes (MIN 25-051)
• Earth Day Event on 4/26/25 at Weekes Park (27182 Patrick Ave.)
• Cleanup Event on 6/28/25 at Eden Greenway Park Neighborhood (25625 Cypress Ave.)
• Cleanup/Adopt-a-Block Event on 8/23/25 at Weekes Park Neighborhood (27182 Patrick Ave.)
• Cleanup Event on 10/18/25 at Southgate Park Neighborhood (26780 Chiplay Ave.)

Planning Commission

The April 24, 2025 regular meeting of the Hayward Planning Commission has been canceled. The next regular meeting is scheduled for May 8, 2025.

Council Infrastructure & Airport Committee

The Council Infrastructure & Airport Committee will review the recommended Capital Improvement Program for FY26 through FY35. The body will also evaluate long-term project recommendations for a traffic calming pilot project on Orchard Avenue.

• Review of Recommended Capital Improvement Program for FY26 - FY35
• Evaluation of Orchard Avenue Traffic Calming Quick-Build Pilot Project recommendations
• Review and comment on the proposed 2025 Agenda Planning Calendar

City Council

The Hayward City Council will consider several consent items, including large contract increases and funding approvals. A public hearing will be held to adopt a resolution amending the Hazards Element of the Hayward 2040 General Plan in accordance with AB 2140. The agenda also includes approval of community agency funding and a salary plan amendment for FY 2024‑2025.

• Increase Invoice Cloud Inc. utility billing contract by up to $3,248,000 (CONS 25-1592)
• Award $12,570,061 contract to DeSilva Gates Construction for pavement improvement, plus $949,939 administrative change order (CONS 25-1624)
• Approve $300,000 agreement with Eco Office for City Hall second‑floor construction (CONS 25-1848)
• Public hearing to adopt amendment to the Hazards Element of the Hayward 2040 General Plan (PH 25-01611)
• Approve FY 2025‑2026 Community Agency Funding Recommendations (PH 25-01712)

The City Council adopted a consent calendar that approved a $12,570,061 pavement improvement contract, a $3.248 M amendment to the utility billing services contract, and a $2.724 M amendment to a professional services agreement. It also approved an amendment to the Hazards Element of the Hayward 2040 General Plan and several FY 2025‑26 funding allocations for community agencies, social services, arts, and the city salary plan. All motions passed with unanimous or near‑unanimous votes.

• Approved $12,570,061 contract to DeSilva Gates Construction for pavement improvement (7‑0) (RESO 25-054)
• Approved $3,248,000 amendment to Invoice Cloud utility billing services contract (7‑0) (RESO 25-052)
• Approved $2,724,000 amendment to CSG Consultants professional services agreement (7‑0) (RESO 25-053)
• Approved amendment to Hazards Element of Hayward 2040 General Plan (7‑0) (RESO 25-062)
• Approved FY 2025‑26 Community Agency Funding and Consolidated Plan (7‑0) (RESO 25-063)
• Approved FY 2025‑26 General Fund Social Services allocations (7‑0) (RESO 25-064)
• Approved FY 2025‑26 Arts and Music funding allocations (6‑1) (RESO 25-065)
• Approved FY 2024‑25 Salary Plan amendment (7‑0) (RESO 25-067)

City Council

This is a special City Council meeting consisting solely of a closed session. The council will discuss employment matters regarding the City Clerk and City Manager positions. No public decisions or votes on other agenda items will occur.

• Public employment discussion for City Clerk (Gov. Code § 54957(b)(1))
• Public employment discussion for City Manager (Gov. Code § 54957)

Library Commission

The Hayward Library Commission will consider a policy on unattended children in the library and receive reports on bookmobile and outreach services. Commissioners will also discuss a letter to elected officials regarding the Institute of Museum and Library Services (IMLS) and hear updates from several committees including budget support and community outreach.

• Discussion of Unattended Children in the Library Policy
• Report on Bookmobile & Outreach Services
• Letter to Elected Officials regarding IMLS
• IMLS & State Library Update
• Reports from Budget Support and Community Outreach Committees

Council Budget and Finance Committee

The Council Budget and Finance Committee will meet to discuss the proposed budget for fiscal year 2026. The committee will also review the 2025 agenda planning calendar and approve previous meeting minutes.

• Oral report from Interim Director of Finance regarding FY 2026 Proposed Budget
• Review and approval of 2025 Agenda Planning Calendar (ACT 25-0253)
• Approval of March 19, 2025, meeting minutes (MIN 25-0471)

Community Services Commission

The Community Services Commission meeting scheduled for April 16, 2025, has been canceled. The next meeting is scheduled for May 21, 2025.

City Council

This is a special joint meeting of the Hayward City Council and the Hayward Redevelopment Successor Agency Board. The council will consider several consent items, including contracts for a public safety center design, a parking lane pilot project, and groundwater plan support, as well as a work session on the city's strategic roadmap.

• Authorize $550,000 contract with LPA, Inc. for site assessment and conceptual design of the Public Safety Center project, plus $125,000 appropriation
• Award $102,602 construction contract to Chrisp Company for the Mission Boulevard Parking Lane Pilot Project, with $25,000 contingency
• Increase contract with EKI Environment & Water by $90,000 for groundwater sustainability plan technical support (total $235,000)
• Increase bond counsel contract with Jones Hall by $111,000 for Water Resource Recovery Facility improvements (total $185,000)
• Approve plans and authorize grant applications for Taxiway A1 and Z West Reconstruction at Hayward Executive Airport

The council approved the consent calendar and the minutes from the March 25 and April 1 meetings. It then adopted several resolutions authorizing contracts and agreements, including a $102,602 construction contract for the Mission Boulevard Parking Lane Pilot, a $90,000 amendment to the EKI Environment & Water agreement, a $550,000 professional services agreement with LPA, Inc. for a Public Safety Center site assessment plus $125,000 additional funds, a $111,000 amendment for WRRF Phase II bond counsel services, and a grant application for Taxiway reconstruction at Hayward Executive Airport.

• Approved Consent Calendar (7‑0)
• Approved City Council minutes March 25 2025
• Approved City Council minutes April 1 2025
• Approved $102,602 construction contract to Chrisp Company for Mission Boulevard Parking Lane Pilot
• Approved $90,000 amendment to EKI Environment & Water contract (total not‑to‑exceed $235,000)
• Approved $550,000 professional services agreement with LPA, Inc. for Public Safety Center site assessment and $125,000 additional funds
• Approved $111,000 amendment to Jones Hall contract (total not‑to‑exceed $185,000) for WRRF Phase II bond counsel services
• Approved grant applications for Taxiway A1 and Z West reconstruction at Hayward Executive Airport

Hayward Youth Commission

The Hayward Youth Commission will hold a regular meeting including approval of minutes, public comment, a guest speaker, updates on agency and task forces, recruitment for the commission, discussion of a Sacramento field trip, and planning projects. All items are discussions or updates with no final votes on ordinances or contracts.

• Approval of 3/10/2025 meeting minutes
• Guest speaker Jacqueline Jelinic, BAStA
• Discussion of HYC recruitment efforts
• Discussion of Sacramento field trip
• Discussion of planning projects

Planning Commission

The Hayward Planning Commission will hold a hybrid meeting to consider a recommendation for the FY 2026 - FY 2035 Capital Improvement Program. The meeting will also include a public comment period for items not on the agenda.

• Public Hearing on FY 2026 - FY 2035 Capital Improvement Program
• Public comments on non-agenda items
• Planning and Zoning Matters report
• Commissioners' announcements and referrals

Council Economic Development Committee

The committee will meet to approve minutes from the March 3, 2025 meeting and receive an oral report regarding the Downtown Hayward Improvement Association (DHIA).

• Oral report on Downtown Hayward Improvement Association (DHIA) update
• Approval of March 3, 2025 Regular Meeting Minutes

The Economic Development Committee approved the minutes from the March 3, 2025 regular meeting. The motion was made by Council Member Andrews, seconded by Council Member Bonilla Jr., and passed with all three members voting aye.

• Approved March 3, 2025 meeting minutes (3-0)

City Council

The Hayward City Council will consider several resolutions, including a $244,139,000 WIFIA loan to fund wastewater system improvements, adoption of the FY 2025‑2026 Master Fee Schedule, and approval of a $143,625.79 purchase of ballistic vests for the fire department. Additional items include a subdivision map for 22 townhouses on Manon Ave and a $2,196,973 energy‑conservation agreement with Syserco Energy Solutions. The meeting also includes a consent calendar and work‑session reports.

• Resolution to authorize a $244,139,000 WIFIA loan for wastewater capital improvements (LB 25-0109)
• Adopt FY 2025‑2026 Master Fee Schedule, fine and bail schedules (PH 25-0137)
• Approve purchase of Curtis Blue Line ballistic vests and helmets for $143,625.79 (CONS 25-1343)
• Approve final map for Tract 8600 subdivision at 27865 Manon Ave, 22 townhouses (CONS 25-1312)
• Authorize $2,196,973 energy‑conservation agreement with Syserco Energy Solutions and transfer $2,087,504 from Measure C Fund (PH 25-0148)

The council approved a $244,139,000 loan to fund wastewater system improvements. It also adopted resolutions for a new residential subdivision, fire department protective gear, bicycle safety equipment, the master fee schedule, an energy‑conservation agreement, and the loan. All listed actions were approved unanimously where votes were recorded.

• Approved Consent Calendar (7-0)
• Approved final map for Tract 8600 residential subdivision
• Approved purchase of ballistic vests and helmets for Fire Department ($143,625.79)
• Approved contract for bicycles and safety equipment for Active Transportation program
• Approved FY 2025-2026 Master Fee, Fine and Bail Schedules (7-0)
• Approved agreement with Syserco Energy Solutions (NTE $2,196,973) and fund transfer ($2,087,504)
• Approved $244,139,000 WIFIA loan for wastewater system improvements (7-0)

Clean and Green Commission

The Keep Hayward Clean and Green Task Force will consider the February 20, 2025 meeting minutes (MIN 25-043) and the FY 2025 Year End Expenditures. It will also receive a financial report, an attendance report, and updates from subcommittees. Public comment is scheduled, and upcoming community cleanup events are listed.

• Adopt meeting minutes from February 20, 2025 (MIN 25‑043)
• Review FY 2025 Year End Expenditures
• Receive Financial Report
• Receive Attendance Report
• Receive Subcommittee Reports/Updates

Planning Commission

The Planning Commission will hold a public hearing on a new Vesting Tentative Tract Map for a 1.14-acre site at 21659 Mission Boulevard, proposing 27 townhouse-style condominiums and an 18-unit multi-family building. The previous map approved in 2020 has expired, so a new application is required. The Commission will also consider a General Plan Amendment to update the Hazards Element with the Hayward Local Resilience Plan, and will nominate and elect officers.

• Vesting Tentative Tract Map for 21659 Mission Boulevard: 27 three-story townhouses and 18-unit building on 1.14 acres (applicant Sophie Nguyen/Secured Asset Fund Corporation)
• General Plan Amendment to incorporate Hayward Local Resilience Plan into Hazards Element
• Nomination and election of Planning Commission officers
• Approval of minutes from February 27, 2025 meeting

Council Appointed Officers Committee

The Council Appointed Officers Committee will meet to conduct a closed session. The primary purpose of the meeting is to perform a performance evaluation of the City Clerk.

• Performance evaluation of the City Clerk

Personnel Commission

The Personnel Commission will review and potentially adopt revisions to several city job descriptions and the classification plan. The body is also scheduled to recommend a revised salary plan for the 2024-2025 fiscal year to the City Council.

• Recommendation to City Council for the Revised Salary Plan for Fiscal Year 2024-2025
• Job description revisions for Groundskeeper I, II, and III
• Job description revisions for Fire Services Supervisor
• Job description revisions for Senior Utilities Engineer
• Job description revisions for Call Taker, Communications Operator, Communications Supervisor, and Communications Administrator

Council Public Safety Committee

The Hayward Council Public Safety Committee will meet to approve minutes from January 22, then receive oral reports from the Police and Fire Chiefs, an update on the city's response to potential immigration enforcement operations, and a presentation on school/youth crime trends. An oral report on the Police Department Organizational Assessment (with an attached document) and a review of the proposed 2025 agenda planning calendar are also scheduled.

• Approval of minutes from January 22, 2025 meeting
• Police Chief’s Report (oral report only)
• Fire Chief’s Report (oral report only)
• Update on Hayward’s Response to Potential Immigration Enforcement Operations (oral report only)
• Police Department Organizational Assessment (oral report with attachment)

City Council

The City Council will accept the 2024 annual progress report on its 2040 General Plan, covering land use, mobility, housing, and other elements. The consent calendar includes approval of minutes, purchase of trash capture devices for Cabot Boulevard, and acceptance of a resignation from the Clean and Green Commission. A presentation on the 21st Annual March for Meals Month is also scheduled.

• Accept Hayward 2040 General Plan Annual Progress Report for Calendar Year 2024
• Approve purchase of trash capture devices for Cabot Boulevard, Project No. 07746
• Accept resignation of Lucas Banks from the Clean and Green Commission, effective immediately
• Approve City Council minutes of March 8, 2025 special work session
• Presentation: 21st Annual March for Meals Month

The council approved the consent calendar with a unanimous 7‑0 vote. The consent items included approval of the March 8 work‑session minutes, a resolution to buy trash‑capture devices for Cabot Boulevard (Project 07746), and a resolution accepting Lucas Banks' resignation from the Clean and Green Commission. No other legislative actions were taken.

• Approved Consent Calendar (7‑0)
• Approved minutes of March 8, 2025 work session (7‑0)
• Approved purchase of trash capture devices for Cabot Boulevard, Project 07746 (7‑0) (RESO 25‑037)
• Accepted resignation of Lucas Banks from Clean and Green Commission (7‑0) (RESO 25‑038)

City Council

This is a special closed-session meeting of the Hayward City Council. The council will discuss two public employment positions (City Clerk and City Attorney) and two anticipated litigation cases. No public actions or open-session decisions are scheduled.

• Public employment discussion for City Clerk
• Public employment discussion for City Attorney
• Conference with legal counsel on anticipated litigation (one case)
• Conference with legal counsel on anticipated litigation (one case)

Housing Policy & Resource Committee

The Housing Policy & Resource Committee will approve the December 19, 2024 meeting minutes and hold a work session to examine the feasibility of a rental registration system. Public comment will be accepted, and future agenda items on smoke‑free multifamily housing and related reports were noted.

• Approve December 19, 2024 Housing Policy and Resources Committee minutes (MIN 25-030)
• Work Session on feasibility of a Rental Registration System (WS 25-013)
• Future agenda: Smoke‑Free Multifamily Rental Housing Work Session – June 19, 2025
• Future agenda: Smoke‑Free Multifamily Rental Housing Draft Legislation – September 18, 2025
• Future agenda: RRSO Annual Report and Rental Inspection Program Annual Report – December 18, 2025

Community Services Commission

The Community Services Commission will consider and vote on final funding recommendations for fiscal year 2025-2026. They will also elect officers, receive reports on racial equity and public safety, and adopt the agenda planning calendar for 2024/2025.

• Elections for officer positions
• Final funding recommendations for FY2025-2026 (ACT 25-018)
• Oral report on racial equity and public safety
• Adoption of FY2024/2025 agenda planning calendar (ACT 25-021)
• 30-day notice for City Council public hearing on FY2025-2026 funding

The commission approved the minutes from the February 19, 2025 meeting. It also adopted the Fiscal Year 2024/2025 Agenda Planning Calendar. No other actions were recorded.

• Approved February 19, 2025 meeting minutes
• Adopted FY 2024/2025 Agenda Planning Calendar

Council Budget and Finance Committee

The Council Budget and Finance Committee will review and approve minutes from its February 19, 2025 meeting and the 2025 Agenda Planning Calendar. The committee will also receive oral updates on the City's real estate portfolio and the Hayward Economic Development Corporation. Public comments are limited to agenda items and must be submitted in advance.

• Approval of February 19, 2025 meeting minutes
• City's Real Estate Update (oral report)
• Hayward Economic Development Corporation Update (oral report)
• Review and approve 2025 Agenda Planning Calendar

City Council

The Hayward City Council will consider several consent items including a $43.97 million construction contract for the Water Resource Recovery Facility's new administration building and a resolution approving a 10-unit townhouse subdivision at 123 A Street. The council will also hold work sessions to discuss a proposed update to the Tree Preservation Ordinance and review the 2023 Greenhouse Gas Emissions Inventory. No action will be taken on work session items.

• Resolution approving final map for 10 townhouse-style residential units at 123 A Street
• Award of $184,541 construction contract for Tennyson Road and Winton Avenue Signal Coordination Project
• Award of $43,967,000 construction contract for Water Resource Recovery Facility's New Administration Building and Laboratory Project
• Award of $855,225 contract for Hesperian Frontage Road Improvement Project
• Work session on proposed text amendments to the Tree Preservation Ordinance

City Council

This is a closed session agenda for a special City Council meeting. The council will confer with legal counsel on two pending lawsuits (Blickenstaff vs. City of Hayward and Ghali et al. vs. City of Hayward), negotiate labor contracts with all employee groups, and discuss the appointment of City Attorney and City Clerk. No public votes or decisions are scheduled.

• Pending litigation: Blickenstaff vs. City of Hayward, Case No. 21-cv-09952-AMO
• Pending litigation: Ghali et al. vs. City of Hayward, Case 3:25-cv-01116
• Conference with labor negotiators for all employee groups
• Public employment discussion: City Attorney and City Clerk positions

Library Commission

The Library Commission will discuss new business items including programming for adults and seniors, a community bulletin board policy, and ideas for supporting National Library Workers Week. They will also receive reports from several committees and the Library Director.

• Discussion of programming for adults and seniors
• Consideration of community bulletin board policy
• Ideas for Commissioner support for National Library Workers Week
• Reports from committees: Letter Writing, Welcome, CSUEB-Chabot Partnership, Budget Support, Community Outreach
• Library Director and City Council Liaison reports

Personnel Commission

The Hayward Personnel Commission will hold a hybrid meeting on March 13, 2025, to elect officers, review the proposed 2024-2025 agenda calendar, and consider multiple consent items. These include revisions to job descriptions for Groundskeeper, Fire Services Supervisor, Senior Utilities Engineer, and Communications classifications, as well as abolishing the Real Property Manager eligible list. The Commission will also recommend adoption of the revised FY 2024-2025 Salary Plan to the City Council.

• Election of officers
• Review proposed 2024-2025 fiscal year agenda planning calendar
• Revisions to job descriptions for Groundskeeper I/II/III
• Revisions to job descriptions for Communications series (Call Taker, Communications Operator, Supervisor, Administrator)
• Recommend adoption of revised FY 2024-2025 Salary Plan to City Council

Planning Commission

The Hayward Planning Commission meeting scheduled for March 13, 2025 was cancelled. No agenda items were considered. The next regular meeting is set for March 27, 2025.

City Council

This agenda consists solely of a notice for the State of the City Address; no other discussion items or decisions are listed.

• State of the City Address at Hayward Unified School District Performing Arts Center, 2390 Panama Street

Council Sustainability Committee

The Council Sustainability Committee will hold a hybrid meeting to discuss shade requirements for new development and receive a report on the City of Richmond’s agreement with Chevron. The committee will also elect a chair and approve minutes from January 13, 2025. Future agenda items include a proposed 2025 planning calendar.

• Election of chair
• Approval of minutes from January 13, 2025
• Discussion of shade requirements for new development
• Report on City of Richmond’s agreement with Chevron
• Review of proposed 2025 agenda planning calendar

Hayward Youth Commission

This meeting consists largely of procedural items, including approval of minutes, public comments, and updates from a guest speaker. The commission will discuss recruitment, a Sacramento field trip, and planning projects. No binding decisions or financial actions are scheduled.

• Approval of 2/10/2025 meeting minutes
• Guest speaker Chazz Cruz, HARD Recreation Coordinator II
• Discussion of HYC recruitment efforts
• Discussion of a Sacramento field trip
• Discussion of planning projects

City Council

This special City Council meeting is a retreat focused on strategic planning for the Fiscal Year 2024-25 Strategic Roadmap. The sole agenda item is a work session (WS 25-0111) featuring a report from City Manager Dr. Ana M. Alvarez. No votes or decisions are scheduled; the meeting is for discussion and planning purposes only.

• Work session on Hayward’s Strategic Roadmap for Fiscal Year 2024-25, including a report from City Manager Dr. Ana M. Alvarez

City Council

Council will hold a public hearing and vote on an ordinance restructuring city commissions based on Ad Hoc Committee recommendations. Consent calendar items include a $600,000 professional services agreement for design services at the Water Resource Recovery Facility and appointment of a representative to regional water agencies.

• Ordinance to amend Hayward Municipal Code regarding the Community Services Commission and uniform commission operations
• Resolution authorizing $600,000 to Sherwood Design Engineers for preliminary design of a Nature Based Solution Feasibility Study at the Water Resource Recovery Facility
• Appointment of a City representative to the Bay Area Water Supply and Conservation Agency and the San Francisco Bay Area Regional Water System Financing Authority
• Approval of draft minutes from the February 18, 2025 City Council meeting

City Council

This is a special City Council meeting with a closed session only. The Council will confer with legal counsel regarding one anticipated lawsuit. No other business is scheduled.

• Conference with legal counsel on anticipated litigation (one case)

Council Economic Development Committee

The Council Economic Development Committee will receive an update on the Hire Hayward program and discuss the 2025 Hayward Restaurant Month.

• Hayward Restaurant Month 2025 (RPT 25-0183)
• Hayward Upward Economic Recovery Program Update: Hire Hayward (Oral Report RPT 25-0152)

Planning Commission

The Planning Commission will hold an action item to receive the 2024 General Plan Annual Progress Report, covering elements such as Housing, Land Use, Mobility, and Environmental Justice. They will also nominate and elect officers, and hold a work session to discuss proposed text amendments updating the Tree Preservation Ordinance. Approval of minutes from three prior meetings is also on the agenda.

• Nomination and election of officers
• 2024 General Plan Annual Progress Report (RPT 25-0192) with updates on 11 elements
• Work session on proposed Tree Preservation Ordinance text amendments (WS 25-0053)
• Approval of minutes from March 28, 2024, September 26, 2024, and December 12, 2024
• Public hearing on the General Plan report (action item)

Council Infrastructure & Airport Committee

The Council Infrastructure & Airport Committee will meet to approve minutes from October and January, review a traffic calming project on Santa Clara Street, and discuss the Hayward Boulevard feasibility study. The committee will also receive an oral presentation on the 2024 Airport Noise Report.

• Approval of October and January 2025 meeting minutes
• Santa Clara Street Traffic Calming Project review
• Hayward Boulevard Feasibility Study update
• 2024 Airport Noise Report oral presentation
• Review of proposed 2025 agenda planning calendar

City Council

The City Council will discuss the issuance of bonds for wastewater system capital improvements and a mid-year budget review. The body is also considering several contract amendments and a residential subdivision map.

• Issuance of Wastewater Revenue Bonds up to $135,000,000 for system improvements
• FY 24-25 Mid-Year Budget Amendments and Five-Year General Fund Financial Model update
• Final map for a 40-unit residential subdivision at 22626 4th Street
• Agreement with Presbytery of San Francisco for South Hayward Parish shelter up to $447,621
• Increase of $53,817 for Habitat for Humanity of the East Bay/Silicon Valley, Inc. agreement

Library Commission

The Library Commission will meet to review budget enhancement requests for fiscal year 2025. The body will also receive updates on technology programs, the makerspace, and the Weekes Improvement Project.

• Budget enhancement requests for FY25
• Technology Programs/Makerspace update
• Report on Weekes Improvement Project
• Review of 2024-25 Draft Agenda Schedule

Council Appointed Officers Committee

The Council Appointed Officers Committee is meeting to discuss compensation for the City Attorney and City Clerk in closed session under Government Code Section 54957. No other substantive items are on the agenda.

• Closed session discussion of City Attorney and City Clerk compensation (Public Employment under Gov. Code Sec. 54957)

Clean and Green Commission

The Keep Hayward Clean and Green Task Force will consider approving meeting minutes from January 23, 2025, and receive an oral report on the 2025 meeting, cleanup, and community event calendar. The agenda also includes informational items such as financial and attendance reports, subcommittee updates, and a list of scheduled cleanup events for 2025. Upcoming events include a February 22 cleanup at Rancho Arroyo Park and an April 26 Earth Day event at Weekes Park.

• Approval of January 23, 2025 meeting minutes (MIN 25-016)
• Oral report on 2025 meeting and cleanup calendar
• Financial and attendance reports
• Scheduled cleanup events: Feb 22 at 2121 Depot Rd, Apr 26 at 27182 Patrick Ave, Jun 28 at 27182 Patrick Ave, Aug 23 at 25625 Cypress Ave, Oct 18 at 2451 W. Tennyson Rd
• Community events including Downtown Street Parties (unconfirmed dates) and Sept 24 Hayward Executive Airport Open House

Council Budget and Finance Committee

The Council Budget and Finance Committee will review the FY 2024-25 mid-year budget and an updated five-year General Fund financial model. The body will also receive a vacancy report from Human Resources.

• FY 2024-25 Mid-Year Budget Review and Five-Year General Fund Financial Model Update (RPT 25-0163)
• Human Resources Vacancy Report
• Review and approval of the 2025 Agenda Planning Calendar (ACT 25-0074)
• Approval of January 15, 2025, meeting minutes (MIN 25-0181)

Community Services Commission

The Community Services Commission will consider the preliminary draft funding recommendations of the FY 2025‑2026 Application Review Committee. It will receive an oral report on the commission’s conversations about racial equity and public safety. The commission will adopt the Fiscal Year 2024‑2025 agenda planning calendar. Minutes from the November 20, 2024 meeting will be approved.

• Review of FY 2025‑2026 Application Review Committee preliminary draft funding recommendations (RPT 25‑014)
• Oral report on CSC conversations on racial equity and public safety
• Adoption of Fiscal Year 2024‑2025 agenda planning calendar (ACT 25‑006)
• Approval of minutes from the November 20, 2024 CSC meeting (MIN 25‑011)
• Public comment period FY 2025‑2026 (open 2/19/2025‑3/19/2025)

City Council

This is a special closed session meeting of the Hayward City Council. The council will confer with legal counsel on two pending lawsuits (Rebeca Olvera v. City of Hayward and Ghali et al v. City of Hayward) and one anticipated litigation case. They will also discuss public employment matters for the City Attorney and City Clerk positions. No public decisions are made during closed session.

• Conference with legal counsel on Rebeca Olvera v. City of Hayward (Alameda County Case No. 22CV008594)
• Conference with legal counsel on Ghali et al v. City of Hayward (US District Court Case 3:25-cv-01116)
• Conference with legal counsel on anticipated litigation (one case)
• Public employment discussion for City Attorney and City Clerk

Library Commission

The Library Commission meeting scheduled for February 17, 2025, has been canceled due to a holiday. The next regular meeting is scheduled for February 24, 2025.

Planning Commission

The February 13, 2025 regular meeting of the Hayward Planning Commission has been canceled. No items were discussed or decided. The next regular meeting is scheduled for Thursday, February 27, 2025 at 7:00 PM.

• Meeting canceled; no agenda items considered

Council Appointed Officers Committee

This is a special meeting of the Council Appointed Officers Committee. The agenda consists largely of procedural items, including roll call and public comments. The only substantive item is a closed session discussion regarding compensation for public employment, as permitted under Government Code Section 54957. No votes or decisions are scheduled on the open agenda.

• Closed session: Discussion with City Attorney and City Clerk re: Compensation for public employment

Hayward Youth Commission

The Hayward Youth Commission will meet to approve minutes from January 13, hear a guest speaker from Cal State East Bay, receive agency and task force updates, and discuss planning projects. The agenda is otherwise procedural with public comment and announcements.

• Approval of 1/13/2025 meeting minutes
• Guest speaker Alex Sandoval from Cal State East Bay
• Agency and task force updates
• Planning projects discussion

City Council

This is a special meeting with a work session on the City of Hayward's General Fund Budget. No formal action will be taken; the Council will discuss and may direct staff. A staff report and long-range budget model are attached.

• General Fund Budget work session (WS 25-0021) – discussion only, no formal action

Council Economic Development Committee

The Council Economic Development Committee will consider approval of the December 2, 2024 regular meeting minutes. It will hear oral reports on development activity and selected property updates, and an update on the Business‑Friendly Hayward project. The agenda also includes a review of future meeting topics.

• Approve December 2, 2024 meeting minutes (MIN 25-008)
• Oral report: Development Activity and Selected Property Updates (RPT 25-009)
• Oral report: Business‑Friendly Hayward Project update (RPT 25-010)
• Review future meeting topics (RPT 25-008)

City Council

The Hayward City Council will consider a $300,000 contract increase for traffic signal maintenance and a garbage and recycling rate adjustment for 2025-2026. The body will also adopt an ordinance to update zoning codes for the 2023-2031 Housing Element.

• Amend Professional Services Agreement with St. Francis Electric, Inc. by $300,000
• Adopt garbage and recycling rate adjustment for 2025-2026
• Adopt ordinance amending zoning codes for Housing Element implementation
• Approve Hayward Public Library’s 5-Year Strategic Plan 2025-2029
• Discuss South Bay Connect with Capitol Corridor Joint Powers Authority

City Council

This is a special closed session meeting where the city council will confer with legal counsel regarding one case of anticipated litigation. No public decisions or votes on ordinances, contracts, or other policy matters are scheduled.

• Conference with legal counsel on anticipated litigation (one case)

Library Commission

The Hayward Library Commission meeting on Jan 27, 2025 will consider several new‑business items, including a mid‑year budget review, the 2024 annual report and statistics, volunteer opportunities, and an update on libraries and immigration issues. The commission will also receive reports from the Library Director, City Council Liaison, Friends of Hayward Library, and Library Commissioners. Public comment will be accepted in person at the Downtown Library Community Learning Center, 888 C Street. The meeting will adjourn with the next meeting scheduled for Feb 24, 2025.

• Mid‑Year Budget Review (new business)
• Annual report and Statistics for 2024 (new business)
• Volunteer Opportunities (new business)
• Update on Libraries and Immigration Issues (new business)
• Reports from Library Director, City Council Liaison, Friends of Hayward Library, and Library Commissioners

Clean and Green Commission

The Keep Hayward Clean and Green Task Force will vote on approving meeting minutes from November 21, 2024, and consider recommended changes to its own structure and operations. Members will also receive financial and attendance reports and plan upcoming 2025 cleanup and beautification events at several parks. Public comment is accepted by email before 1 p.m. or live via Zoom.

• Recommended changes to the Keep Hayward Clean and Green Task Force (ACT 25-003)
• Approval of minutes from November 21, 2024 (MIN 25-007)
• 2025 cleanup events: Rancho Arroyo Park (2/22), Weekes Park (4/26 Earth Day), and others
• Financial and attendance reports
• Subcommittee and volunteer event updates including Beautiful Yard Contest

Planning Commission

The January 23, 2025 Planning Commission meeting was canceled. The next regular meeting is scheduled for February 13, 2025. No items were discussed.

Council Public Safety Committee

The Hayward Council Public Safety Committee will hold a meeting to approve minutes from December 2024 and review a proposed 2025 agenda planning calendar. The session includes oral reports from the Fire and Police Chiefs regarding training and emergency management.

• Approval of December 4, 2024 meeting minutes
• Review of proposed 2025 agenda planning calendar
• Fire Chief's oral report
• Police Chief's oral report
• Police training curriculum and schedule report

City Council

The Hayward City Council will consider several resolutions, including authorizing professional services agreements with Kimley‑Horn ($1,600,000) and Fehr & Peers ($950,000) for Phase 1 of the High Injury Network Safety Plan. Other items include adopting amendments to off‑street parking regulations, designating surplus land, and a public hearing on housing‑element zoning changes. The council will also accept a resignation, approve the FY 2025 investment policy, and adopt a salary‑plan amendment.

• Resolution authorizing Kimley‑Horn contract up to $1,600,000 for High Injury Network Safety Plan
• Resolution authorizing Fehr & Peers contract up to $950,000 for High Injury Network Safety Plan
• Adopt ordinance amending off‑street parking regulations (Chapter 10, Article 2)
• Public hearing on zoning amendments for the 2023‑2031 Housing Element
• Resolution designating two city‑owned properties near Depot Road and Whitesell Street as surplus land

City Council

The City Council is holding a special closed session meeting. The body will meet with legal counsel to discuss pending litigation in the case of City of Hayward v. Union Pacific Railroad Company.

• Closed session regarding Case No. 3:24-cv-00428-MMC (City of Hayward v. Union Pacific Railroad Company)

Council Budget and Finance Committee

The committee will approve the November 2024 meeting minutes (MIN 25-0011). It will review the Transient Occupancy Tax (ACT 24-0912). An oral report will cover the FY 2026 budget process and calendar. The committee will consider the 2025 agenda planning calendar (ACT 25-0024).

• Approve November 2024 Committee minutes (MIN 25-0011)
• Review Transient Occupancy Tax (ACT 24-0912)
• Oral report on FY 2026 budget process and calendar
• Review and approve 2025 agenda planning calendar (ACT 25-0024)

Community Services Commission

The January 15, 2025 meeting of the Hayward Community Services Commission was canceled. The next meeting is scheduled for Wednesday, February 19, 2025.

• Meeting canceled

Hayward Youth Commission

The Hayward Youth Commission is meeting for routine business including approval of previous minutes, public comments, and a guest presentation from the Hayward Public Library director. The commission will also discuss confirming a date for a Sacramento trip and planning upcoming projects. No substantive policy decisions or financial items are on the agenda.

• Approval of December 9, 2024 meeting minutes
• Guest speaker: Jayanti Addleman, Hayward Public Library director
• Sacramento trip date confirmation
• Planning projects discussion
• Public comment period

Planning Commission

The January 9, 2025 Planning Commission meeting has been canceled. The next regular meeting is scheduled for January 23, 2025.

City Council

The City Council meeting scheduled for January 7, 2025, has been canceled. The next meeting is scheduled for Tuesday, January 21, 2025, at 7:00 PM.

Council Economic Development Committee

This meeting of the Hayward Council Economic Development Committee has been canceled. The next regular meeting is scheduled for Monday, February 3, 2025.