Hillsborough public meetings in 2025

City Council

The City Council will meet in a special closed session to discuss personnel and legal matters. The session includes a performance evaluation of the City Manager and a conference with legal counsel regarding potential litigation.

• Performance evaluation of the City Manager
• Conference with legal counsel regarding one or more potential cases

The council held a closed‑session discussion on the City Manager's performance evaluation and potential litigation, but reported no actionable items under the Brown Act. No votes or approvals were recorded. The open session reconvened only to note the lack of reportable action and then adjourned.

Architecture and Design Review Board

The Hillsborough Architecture and Design Review Board meeting on Dec. 15, 2025 will consider four formal design review applications and one preliminary design review. The formal items include an addition at 2249 Oakdale Rd., a new Mediterranean‑style home at 2225 Forest View Ave., a contemporary two‑story house at 330 Bridge Rd., and a style‑change remodel at 252 Roblar Ave. The preliminary item is a new modern two‑story residence at 00 Eugenia Way. The board will vote on whether to approve each proposal.

• 2249 Oakdale Rd. – addition and renovation adding 1,064 sq ft to an existing two‑story home (APN 027-324-050)
• 2225 Forest View Ave. – demolition of a 5,081 sq ft ranch and construction of a 5,435 sq ft Mediterranean‑style home (APN 028-050-070)
• 330 Bridge Rd. – new two‑story contemporary residence of 7,652 sq ft replacing an existing split‑level ranch (APN 032-340-110)
• 252 Roblar Ave. – remodel changing Spanish Colonial to Cape Cod style, no added square footage, includes pool demolition (APN 032-232-110)
• 00 Eugenia Way – new two‑story modern residence of 6,929 sq ft with complete landscape improvements (APN 028-443-010)

Architecture and Design Review Board

The Architecture and Design Review Board will conduct formal design reviews of four residential projects: an addition and renovation at 2249 Oakdale Rd., a demolition and new Mediterranean‑style home at 2225 Forest View Ave., a new contemporary residence at 330 Bridge Road, and a style‑change remodel at 252 Roblar Ave. The board will also hold a preliminary review of a new modern residence at 00 Eugenia Way. The meeting includes a study session on architecture and board review, followed by board and staff updates.

• Formal review of 1,064 sq ft addition to 2249 Oakdale Rd. (APN 027-324-050).
• Formal review of demolition of 5,081 sq ft ranch and new 5,435 sq ft Mediterranean home at 2225 Forest View Ave. (APN 028-050-070).
• Formal review of new 7,652 sq ft two‑story contemporary home at 330 Bridge Road (APN 032-340-110).
• Formal review of style‑change remodel of 3,112 sq ft residence at 252 Roblar Ave. (APN 032-232-110).
• Preliminary review of new 6,929 sq ft two‑story modern home at 00 Eugenia Way (APN 028-443-010).

The Architecture and Design Review Board approved the projects at 2225 Forest View Ave, 330 Bridge Rd, and 2249 Oakdale Rd, each with a unanimous 5‑0 vote. The board also voted 5‑0 to continue the 252 Roblar Rd item to a later date due to guideline inconsistencies. Additionally, the minutes from the November 3, 2025 meeting were approved unanimously.

• Approved November 3, 2025 meeting minutes (5-0)
• Approved 2225 Forest View Ave project (5-0)
• Approved 330 Bridge Rd project (5-0)
• Approved 2249 Oakdale Rd project (5-0)
• Continued 252 Roblar Rd project to a later date (5-0)

Citizens Communication Advisory Committee

The Citizens Communication Advisory Committee will review minutes from November 2025, receive staff updates, and discuss the transition of the town's website domain under AB 1637. The committee will also review the Q4 2025 newsletter and plan topics for Q1 2026.

• Review of November 18, 2025 minutes
• Town Bulletin Topics
• AB 1637 – Website Domain Transition
• Q4 2025 Newsletter Update and Q1 2026 Topics
• Public Comment on non-agenda items

City Council

The Hillsborough City Council will consider a closed‑session labor negotiation and a performance evaluation of the City Manager, then move to the regular session. In the regular session they will adopt routine consent‑calendar items, approve a water service charge increase effective January 2026, and authorize a purchase agreement with IT Management Corporation for network and server equipment totaling $183,046.04. The council will also adopt an ordinance adopting the 2025 Title 24 building code and discuss a property donation proposal for 40 Baywood Avenue.

• Authorize IT Management Corporation purchase agreement for network and server equipment replacement: $166,405.04 plus 10% contingency ($16,641.00) for a total not‑to‑exceed $183,046.04
• Resolution implementing previously approved increases to water service charges and volume charges effective January 2026
• Adopt ordinance adopting 2025 Title 24 California Building Standards Code and amending Hillsborough Municipal Code Title 15
• Discuss 40 Baywood Avenue property donation proposal
• Appoint a Town representative to the San Mateo County Mosquito & Vector Control District Board of Trustees

City Council

The City Council will hold elections for Mayor and Vice Mayor and hear a State of the Town address. The body will also consider a building standards code ordinance and several administrative resolutions.

• Public hearing on adopting 2025 Title 24 California Buildings Standards Code
• Purchase agreement with IT Management Corporation for network and server equipment totaling $183,046.04
• Resolution to implement approved water service and volume charge increases effective January 2026
• Discussion regarding a property donation proposal for 40 Baywood Avenue
• Selection of Mayor and Vice Mayor

The council unanimously re‑elected Sophie Cole as mayor and Leslie Marden Ragsdale as vice mayor. It approved the consent calendar items, appointed Dr. D. Scott Smith to the Mosquito & Vector Control Board, adopted a $183,046 IT equipment purchase agreement, authorized the mayor to sign climate‑act letters, and adopted the 2025 Title 24 building code ordinance. The council also amended the 40 Baywood property donation agreement with mutually agreeable assignee language and an environmental disaster clause, passing the motion 3‑2.

• Re‑elected Sophie Cole as mayor (unanimous roll call)
• Selected Leslie Marden Ragsdale as vice mayor (unanimous roll call)
• Approved Consent Calendar Items 1,2,5,6,7,8,9 (unanimous)
• Appointed Dr. D. Scott Smith as town representative to Mosquito & Vector Control Board (four‑year term)
• Adopted IT purchase agreement with IT Management Corporation for network and server equipment replacement, total not‑to‑exceed $183,046.04 (adopted)
• Authorized Mayor Cole to sign letters of support for AB 1243 and SB 684 (vote 4‑1)
• Adopted ordinance adopting 2025 Title 24 California Building Standards Code (unanimous)
• Amended 40 Baywood property donation agreement to make assignee mutually agreeable and add environmental disaster clause (vote 3‑2)

Financial Advisory Committee

The Financial Advisory Committee will review and provide recommendations on the Town's audit and Annual Comprehensive Financial Report for the fiscal year ended June 30, 2025. The report shows a net excess revenue of $0.8 million in the General Fund and an unmodified opinion from auditor Eide Bailly.

• Review and recommend approval of the Annual Comprehensive Financial Report and Independent Auditors' Report for fiscal year ended June 30, 2025
• Review and provide recommendations on acceptance of the audit and Annual Comprehensive Financial Report for fiscal year ended June 30, 2024
• General Fund net excess revenue of $0.8 million for fiscal year ended June 30, 2025
• Town's net pension liability decreased to $38.3 million from the prior year
• Combined net position of Sewer and Water Enterprise Funds increased by $6.7 million in fiscal year 2024-25

Citizens Communication Advisory Committee

The Citizens Communication Advisory Committee will meet to discuss upcoming Town Bulletin topics. The body will also review the editing of the Q4 2025 newsletter.

• Town Bulletin Topics
• Q4 2025 Newsletter Editing

City Council

The Hillsborough City Council will hold a study session to consider the Ad Hoc Subcommittee's recommendations on home‑based business rules and special‑event regulations. Council members will discuss permitting requirements, employee limits, parking impacts, and event caps, and will give staff direction on next steps. No decisions or votes are indicated for this meeting.

• Review of home‑based business permit requirements and fee obligations under Chapter 5.06 and 5.04
• Proposal limiting a residence to one full‑time equivalent employee on site for home businesses
• Suggestion that a residence may host no more than four special events per calendar year with 100+ attendees
• Draft permit process for special events requiring 15 business‑day notice, fees, and staff approval
• Statement that there is no fiscal impact associated with these proposals

The council discussed possible regulations for home‑based businesses and large events but did not adopt any measures. Staff were directed to continue the review, and the Ad Hoc Subcommittee will reconvene for further discussion. No votes or approvals were recorded.

Citizens Communication Advisory Committee

The regular meeting of the Citizens Communication Advisory Committee scheduled for November 11, 2025, has been cancelled. A special meeting is scheduled for November 18, 2025.

City Council

The Hillsborough City Council will review the draft Long‑Range Financial Funding Plan in a study session and consider closed‑session legal matters. The consent calendar includes approval of a contract with EPS, Inc. for the Parrott Drive Sanitary Sewer Project Phase 1 totaling $1,191,838. Additional items include a street‑resurfacing contract, a public hearing on Proposition 218 solid‑waste rates, and other routine approvals.

• Study Session: review of the Town of Hillsborough Long‑Range Financial Funding Plan
• Closed Session: conference with legal counsel to initiate litigation (One Potential Case)
• Consent Calendar: approve contract with EPS, Inc. for Parrott Drive Sanitary Sewer Project Phase 1 – $993,198 plus 20% contingency ($198,640) for a total of $1,191,838
• Consent Calendar: approve contract with JV Lucas Paving, Inc. for 2025 Street Resurfacing Project – $2,709,588.52
• Public Hearing: Proposition 218 resolution on maximum rates for solid‑waste charges

The council voted 5‑0 to start litigation related to the town’s water service charge rates. It also approved multiple infrastructure contracts, adopted solid‑waste charge rates for the next five years, and appointed new members to two advisory boards. All actions were recorded as unanimous votes or voice votes where noted.

• Initiated litigation (5‑0 unanimous) regarding water service charge rates case
• Approved EPS contract for Parrott Drive Sanitary Sewer Project Phase 1 – $1,191,838 total
• Approved design‑build agreement with Power Engineering for Tartan Trail Road Bridge repair – $589,191
• Approved solid‑waste charge maximum rates for a five‑year period (unanimous roll‑call vote)
• Approved APB General Engineering contract for 2024 sewer rehab – $1,040,994
• Approved Lucas Paving contract for 2025 street resurfacing – $2,709,588.52
• Appointed two members to the Architecture and Design Review Board and one member to the Financial Advisory Committee (terms 2026‑2028)
• Approved City Council minutes of Oct 13 2025 and October 2025 monthly claims

FAC Subcommittee for the Long-Term Financial Funding Plan

The Financial Advisory Committee Subcommittee will review the analysis prepared by Urban Futures, Inc. and DKG Consultants and provide recommendations to the City Council on the Town of Hillsborough draft Long‑Range Financial Funding Plan. The discussion includes operational efficiency options, fee studies, potential parcel‑tax polling, and revenue‑generation scenarios that could produce up to $4 million annually and fund about $33 million in capital projects.

• Review and recommendation to City Council on the draft Long‑Range Financial Funding Plan
• Efficiency study recommendations: building‑planning fee study, higher use of Measure A monies, analysis of Central County Fire Department cost share
• Proposal to poll the community on a parcel tax
• Analysis of tax‑revenue options that could generate up to $4 million annually
• Potential to fund approximately $33 million in capital projects, including Storm Drain Master Plan, police station modernization, Town Hall Complex, and housing development in the Tobin Clark area

Architecture and Design Review Board

The Architecture and Design Review Board will consider a formal design review for a large addition and renovation at 1212 Southdown Road. The board will also conduct a preliminary review for a new home at 15 Lupine Way and hold a study session on design review policy tools.

• Formal review: 1212 Southdown Road addition and renovation to create a residence up to 13,941 square feet with two swimming pools
• Preliminary review: 15 Lupine Way demolition of a 3,497 square foot home and construction of a 5,433 square foot residence
• Study Session #2: Overview of Guidelines, Local Regulations, and State Laws regarding Design Review
• Discussion of the Hillsborough Bike and Pedestrian Master Plan presentation scheduled for November 10, 2025

Architecture and Design Review Board

The Architecture and Design Review Board will conduct a formal design review of a major addition and renovation at 1212 Southdown Road, expanding the existing home to more than 12,000 sq ft with two swimming pools and extensive landscaping. The board will also hold a preliminary design review of a new two‑story residence at 15 Lupine Way, which will replace an existing ranch home with a 5,433‑sq ft modern house and an ADU. A study session will discuss how guidelines, local regulations, and state laws affect design review, and staff updates will note upcoming presentations of the Bike and Pedestrian Master Plan and the proposed 2026 ADRB calendar.

• Formal design review of 1212 Southdown Road (addition >12,000 sq ft, two pools, landscaping)
• Preliminary design review of 15 Lupine Way (new 5,433‑sq ft two‑story home, ADU planned)
• Study Session #2: Guidelines vs. local regulations vs. state laws
• Reminder: Hillsborough Bike and Pedestrian Master Plan presentation at City Council Nov 10
• Review of proposed 2026 ADRB calendar for approval at Dec 15 meeting

The board approved the minutes from the October 6, 2025 meeting. It voted 3‑2 to approve the design project at 1212 Southdown Road, allowing the addition and renovation of the residence. The board also unanimously approved the proposed 2026 ADRB meeting calendar.

• Approved October 6, 2025 meeting minutes (unanimous roll call)
• Approved 1212 Southdown Road design project (3‑2 roll call)
• Approved 2026 ADRB calendar (unanimous roll call)

City Council

The Town of Hillsborough is holding a community meeting on October 27, 2025. The session will consist of a facilitated discussion regarding telecommunications.

• Facilitated discussion regarding telecommunications

Administrative Hearing Panel

The Administrative Hearing Panel will hold a public hearing on case CE2024-0050 for 1280 La Canada Rd, addressing municipal code violations cited under sections 12.04.020(A)(B), 12.24.010, and 1.08.010(c). The panel will review fees incurred by the property owner, hear staff and owner presentations, and issue a decision within ten days. Additional agenda items include a staff update on 1905 Forest View Ave, public comment on non‑agenda items, and a conflict‑of‑interest disclosure.

• Public hearing on 1280 La Canada Rd (case CE2024-0050) municipal code violations
• Review of fees incurred by the property owner/occupant
• Staff update: 1905 Forest View Ave (old business)
• Public comment on items not on the agenda
• Announcement of conflict of interest

FAC Subcommittee for the Long-Term Financial Funding Plan

The Financial Advisory Committee Subcommittee will receive an update from Urban Futures, Inc. and DKG Consultants on the Town’s Long‑Range Financial Funding Plan. Staff will present analysis of projected budget gaps, revenue volatility, and capital project needs, and will recommend revenue‑generation options and bond strategies for City Council consideration. The discussion will cover potential $1 million in fee‑study savings, $2 million in new tax revenue, and the use of Lease Revenue Bonds or General Obligation Bonds to fund up to $33 million–$77 million in capital projects.

• Update from Urban Futures, Inc. and DKG Consultants on Long‑Range Financial Funding Plan
• Presentation of projected General Fund budget gaps and operational shortfall
• Proposal of $1 million fee‑study savings and $2 million annual tax‑revenue options
• Evaluation of Lease Revenue Bonds and General Obligation Bonds to fund $33 million–$77 million capital projects
• Public comment period for agenda‑related matters

Citizens Communication Advisory Committee

The Citizens Communication Advisory Committee will review Town Bulletin topics and consider the Q4 2025 newsletter items. The meeting includes staff and town updates, a public comment period, and a discussion to confirm the next meeting date. No formal decisions are listed on the agenda.

• Town Bulletin Topics (new business)
• Q4 2025 Newsletter Topics (discussion)
• Confirm Next Meeting Date (discussion)
• Public Comment (open floor for residents)
• Staff Updates (information sharing)

City Council

The Hillsborough City Council will consider a $539,100 professional services agreement with Harmonie Park Development for the Tobin Clark housing site and a $750,000 loan for the Macadamia Access Road Repair (Phase 1 East). It will also vote on easements for water service at Crocker Middle School and storm‑drain rights on Shady Lane, and discuss opting into opioid settlement agreements. Additional items include a closed‑session legal counsel conference, a proclamation of Domestic Violence Awareness Month, and updates on the Grand Boulevard Initiative.

• Resolution approving $539,100 contract with Harmonie Park Development for Tobin Clark Housing Site
• Resolution accepting water easements (17‑ft and 10‑ft) at Crocker Middle School
• Resolution accepting ten storm‑drain easements on Shady Lane properties
• Resolution approving $750,000 loan for Macadamia Access Road Repair Project (Phase 1 East)
• Consideration of two opioid class‑action settlement agreements

The council approved a $539,100 agreement with Harmonie Park Development for professional project management services for the Tobin Clark housing site, with a 4‑1 vote. It also opted into two opioid class‑action settlement agreements and authorized a $750,000 loan for the Macadamia Access Road repair. Additional actions included adopting water and storm‑drain easements, dissolving the San Mateo County Cities Insurance Group joint powers authority, and adopting the 2025 Sanitary Sewer Management Plan. The council approved a settlement in the De Aquino litigation, with details to be released later.

• Approved $539,100 agreement with Harmonie Park Development for Tobin Clark housing site (4-1)
• Opted into two opioid settlement agreements with distributors (unanimous)
• Approved $750,000 loan with PLAN JPA for Macadamia Access Road Repair (unanimous)
• Adopted 17‑ft and 10‑ft water easement at Crocker Middle School (unanimous)
• Accepted ten storm‑drain easements on Shady Lane (unanimous)
• Dissolved San Mateo County Cities Insurance Group JPA (unanimous)
• Adopted 2025 Sanitary Sewer Management Plan (unanimous)
• Approved settlement in De Aquino litigation (vote not recorded)

FAC Subcommittee for the Long-Term Financial Funding Plan

The Financial Advisory Committee Subcommittee will receive an update from Urban Futures, Inc. and DKG Consultants on Hillsborough’s long‑range financial funding plan. Members will discuss analysis of the town’s growing budget gaps, potential fee increases, tax‑revenue options, and bond financing for capital projects. Public comment on any agenda item is permitted.

• Update from Urban Futures, Inc. and DKG Consultants on the long‑range financial funding plan
• Operational efficiency study showing no major service cuts and a $1 million fee/revenue opportunity
• Building & Planning Department fee study to increase cost recovery
• Tax revenue generation analysis targeting $2 million annually for operations and $2 million for capital projects
• Consideration of lease revenue bonds and general‑obligation bonds to fund up to $4 million per year

Architecture and Design Review Board

The Hillsborough Architecture and Design Review Board will consider a consent calendar item to extend a design‑review permit for 2895 Churchill Drive. It will conduct formal design reviews of residential projects at 915 West Santa Inez Ave., 915 Black Mountain Road, and 1212 Southdown Road, including a large addition with two swimming pools. A preliminary review will be held for a new Mediterranean‑style home at 2225 Forest View Ave., followed by a study session on glass in modern residential design.

• Extension request for design‑review permit at 2895 Churchill Drive (APN 028-484-050)
• Remodel and 500‑sq‑ft addition at 915 West Santa Inez Ave. (APN 031-152-090)
• New two‑story residence at 915 Black Mountain Road (APN 031-140-040)
• Large addition, two swimming pools at 1212 Southdown Road (APN 030-261-030)
• New Mediterranean‑style home at 2225 Forest View Ave. (APN 028-050-070)

Architecture and Design Review Board

The board will consider a consent calendar item to extend a design review permit for 2895 Churchill Drive. It will conduct formal design reviews of projects at 915 West Santa Inez Ave, 915 Black Mountain Road, and 1212 Southdown Road, each involving additions or new construction. A preliminary design review will be held for a new residence at 2225 Forest View Ave. The meeting will also include board and staff updates and a study session on glass in modern design.

• Consent calendar: extension request for design review permit at 2895 Churchill Drive (no revisions)
• Formal design review: remodel and 500+ sq ft addition at 915 West Santa Inez Ave
• Formal design review: demolition and new two‑story residence at 915 Black Mountain Road
• Formal design review: addition, two swimming pools, and major remodel at 1212 Southdown Road
• Preliminary design review: demolition and new Mediterranean‑style home at 2225 Forest View Ave

The Architecture and Design Review Board approved the extension of the design permit for 2895 Churchill Drive, the remodel and addition at 915 West Santa Inez Ave, and the new two‑story residence at 915 Black Mountain Road. The board also continued the review of the project at 1212 Southdown Road to a later date. Minutes from the September 9, 2025 meeting were approved with one abstention.

• Approved extension of design permit for 2895 Churchill Drive (unanimous roll call vote)
• Approved remodel and addition at 915 West Santa Inez Ave (unanimous roll call vote)
• Approved new two‑story residence at 915 Black Mountain Road (unanimous roll call vote)
• Continued review of 1212 Southdown Road project (unanimous roll call vote)
• Approved September 9, 2025 meeting minutes (4 yes, 1 abstain)

City Council

The Hillsborough City Council will hold a study session to review new state-mandated wildfire safety requirements, including updated hazard zone maps and defensible space rules. The meeting will focus on upcoming changes to building codes and fire-resistant construction standards set to take effect in January 2026.

• Study session on new Local Responsibility Area (LRA) fire hazard maps
• Review of defensible space requirements for Very High Hazard Severity Zones
• Discussion of fire-resistant construction methods for new structures
• Consideration of resident-suggested code modifications
• Overview of Assembly Bill 130 limitations on local building code changes

The Hillsborough City Council met for a study session on new fire‑resistant construction requirements and the Local Responsibility Area map. Staff presented information and public comments were heard. The council directed staff to keep evaluating suggested code changes, prepare educational materials, and gather community feedback, but no votes or approvals were recorded.

Citizens Communication Advisory Committee

The regular meeting scheduled for Tuesday, September 9, 2025 at 10:00 a.m. was cancelled. The next regular meeting is set for Tuesday, October 14, 2025 at 10:00 a.m. No agenda items were discussed.

Architecture and Design Review Board

The Architecture and Design Review Board will consider formal and preliminary design reviews for single-family home demolitions, additions, and renovations. The board will also discuss staff updates regarding design review information for the Town Weekly Bulletin.

• Formal review: New 6,273 sq ft residence at 155 Bella Vista Drive
• Formal review: 4,486 sq ft addition at 1225 San Raymundo Road
• Formal review: 534 sq ft detached garage addition at 127 Bridge Road
• Preliminary review: New 5,670 sq ft residence at 915 Black Mountain Road
• Preliminary review: Over 12,000 sq ft addition and renovation at 1212 Southdown Road

The Architecture and Design Review Board approved four formal design applications. 155 Bella Vista Drive was approved unanimously. 127 Bridge Road was approved with a 3‑1 vote. 1225 San Raymundo Road passed 3‑2, and 105 Cornelia Drive was approved unanimously. No other substantive actions were taken.

• Approved 155 Bella Vista Drive (unanimous roll call vote)
• Approved 127 Bridge Road (3‑1 vote: GILL, KEN, NEIDIG YES; EGAN NO)
• Approved 1225 San Raymundo Road (3‑2 vote)
• Approved 105 Cornelia Drive (unanimous roll call vote)

City Council

The council voted 5-0 to initiate litigation as a plaintiff in a potential case. It approved a $1,080,667.50 contract with LVI Engineering for Phase 1 (East) of the Macadamia Access Road repair and a budget amendment to reallocate funds. The council also approved an amendment to the Water Supply Agreement and adopted the Tier 2 Drought Response Implementation Plan. An ad hoc subcommittee to review commercial activity regulations was formed.

• Initiated litigation as plaintiff – vote 5-0 (unanimous)
• Approved $100,000 financial consulting agreement with Urban Futures, Inc.
• Approved $1,080,667.50 contract with LVI Engineering for Macadamia Access Road Phase 1 (East) and related budget amendment
• Approved vacation of unused segment of utility easement at 259 Bridge Road
• Approved amendment to Water Supply Agreement and adopted Tier 2 Drought Response Implementation Plan
• Approved revocable encroachment permit for 632 Fairway Circle under CEQA Guideline 15303 (unanimous voice vote)
• Formed ad hoc subcommittee to review commercial activity regulations; appointed Councilmembers Adams and Ragsdale
• Approved Consent Calendar (unanimous roll‑call vote)

Architecture and Design Review Board

The Architecture and Design Review Board approved the projects at 20 Castle Court, 508 Roehampton Road, and 2910 Privet Drive, each with unanimous votes. The board also voted to continue the review of 155 Bella Vista Drive and 1225 San Raymundo Road to September 9, 2025. All approvals were subject to the Residential Design Guidelines and standard conditions of approval.

• Approved 20 Castle Court (unanimous YES vote)
• Approved 508 Roehampton Road (unanimous YES vote)
• Approved 2910 Privet Drive (unanimous YES vote)
• Continued 155 Bella Vista Drive to Sept 9, 2025 (FILER YES, EGAN YES, GILL YES, MCCALL YES, NEIDIG NO)
• Continued 1225 San Raymundo Road to Sept 9, 2025 (no vote recorded)
• Approved minutes of June 30, 2025 (unanimous YES vote)
• Recused Board members Neidig (Items 4 & 7) and Gill (Item 3)
• No public comments received

City Council

The July 14, 2025 Hillsborough City Council meeting minutes contain only garbled or procedural text and do not record any clear decisions, approvals, or votes. No specific actions were documented as approved, denied, or tabled.

Architecture and Design Review Board

The Architecture and Design Review Board approved the proposed reconstruction and addition of a garage and utility space at 585 El Cerrito Ave, with a unanimous roll‑call vote. The board also continued the review of 155 Bella Vista Drive to August 4 2025 and continued the 20 Castle Court project to September 9 2025, each by unanimous roll‑call vote. Earlier minutes from June 2 and January 27 were also continued to August 4 2025.

• Approved 585 El Cerrito Ave garage conversion (unanimous)
• Continued 155 Bella Vista Drive review to August 4, 2025 (unanimous)
• Continued 20 Castle Court review to September 9, 2025 (unanimous)
• Continued June 2 and January 27 meeting minutes to August 4, 2025 (unanimous)

Citizens Communication Advisory Committee

The Citizens Communication Advisory Committee approved the minutes from the May meeting. No other actions were decided during the session. Staff updates on the police drone program, town website, and newsletter were presented for information only.

• Approved May 2025 meeting minutes

City Council

The council approved the FY 2025‑26 operating and capital budget and adopted a list of SB 1 road‑repair projects with authority to submit funding applications. It also approved several contracts, including a $333,660 IT services amendment, a $234,701 sewer‑maintenance vehicle purchase, and a $541,397 five‑year drone agreement. The council adopted the Local Responsibility Area fire‑hazard zones ordinance and the Cross‑Connection Control Plan.

• Adopted FY 2025‑26 operating and capital budget (unanimous roll call)
• Adopted list of SB 1 FY 2025‑26 road projects and authorized funding applications (unanimous roll call)
• Approved IT services amendment with Eaton & Associates for $333,660 (unanimous roll call)
• Approved purchase of one sewer‑maintenance vehicle for $213,364.67 plus 10% contingency (total $234,701.14) (unanimous roll call)
• Adopted LRA fire‑hazard severity zones ordinance (unanimous roll call, Mayor recused)
• Approved five‑year BRINC Drones agreement for $541,397.50 from Police Grants Fund (unanimous roll call)
• Adopted Cross‑Connection Control Plan under CEQA Guideline 15301 (unanimous roll call)
• Provided direction on 40 Baywood counterproposal and authorized City Manager to present to Trustee (unanimous roll call)

Architecture and Design Review Board

The board unanimously approved the corrected minutes from the May 5, 2025 meeting. It also approved the consent item for 1808 Black Mountain Road and the design applications for 2405 Butternut Drive and 1225 San Raymundo Road. The San Raymundo Road project was subsequently continued to the August 4, 2025 meeting for further consideration.

• Approved corrected May 5, 2025 ADRB minutes (unanimous)
• Approved consent item for 1808 Black Mountain Road (unanimous)
• Approved design application for 2405 Butternut Drive (unanimous)
• Approved design application for 1225 San Raymundo Road (unanimous)
• Continued 1225 San Raymundo Road item to Aug 4, 2025 (unanimous)

City Council

The City Council adopted a new ordinance creating Local Responsibility Area fire hazard severity zones as designated by the State Fire Marshal. It also approved the FY 2025‑26 public safety tax rates, sewer service charges, and FY 2025‑26 fees and charges. Standing subcommittees for the Tobin Clark Site and the Town Hall Complex Project were formed, and a Building Department Mutual Aid Agreement with San Mateo County was authorized.

• Adopted fire hazard severity zones ordinance (unanimous roll call)
• Approved public safety tax: $570.00 per improved parcel, $218.00 per unimproved parcel (unanimous roll call)
• Authorized sewer service charges effective July 1, 2025 (unanimous roll call)
• Approved FY 2025‑26 fees and charges, including water connection fees (unanimous roll call)
• Formed standing subcommittee for Tobin Clark Site; appointed Mayor Cole and Councilmember Adams (unanimous roll call)
• Formed standing subcommittee for Town Hall Complex Project; appointed Vice Mayor Ragsdale and Councilmember Krolik (unanimous roll call)
• Authorized City Manager to execute Building Department Mutual Aid Agreement with County of San Mateo and its cities (unanimous roll call)
• Approved City Council meeting minutes of April 14 and April 28, 2025 (unanimous roll call)

Architecture and Design Review Board

The Architecture and Design Review Board met remotely on May 5, 2025 and approved four formal design review applications. Projects at 315 Arden Road, 300 Eucalyptus Drive, 1033 Jackling Drive, and 2055 Forest View Drive were each approved by unanimous roll‑call vote, subject to standard conditions of approval. The board also approved the March 3 and April 10, 2025 meeting minutes, with recusal of members on the March minutes vote. Board member Yuvi Gill recused himself from a conflict of interest on the 20 Castle Court preliminary review item.

• Approved 315 Arden Road residential design (unanimous roll‑call)
• Approved 300 Eucalyptus Drive residential design (unanimous roll‑call)
• Approved 1033 Jackling Drive addition (unanimous roll‑call)
• Approved 2055 Forest View Drive new residence (unanimous roll‑call)
• Approved March 3, 2025 meeting minutes (unanimous; Egan and Neidig recused)
• Approved April 10, 2025 meeting minutes (unanimous; Gill recused)
• Board member Yuvi Gill recused from 20 Castle Court item due to conflict of interest

City Council

The City Council voted by consensus to reject the 10‑year lease proposal for the 40 Baywood Avenue property. Council members asked staff to obtain legal feedback on a possible 99‑year lease versus a gift, clarify tax‑related foundation requirements, and draft a counterproposal that bars multifamily housing except limited workforce housing for firefighters or police officers. The Attorney confirmed staff will report back within 60‑90 days.

• Rejected 10‑year lease proposal for 40 Baywood Avenue (by consensus)
• Requested legal analysis of a 99‑year lease versus a gift
• Requested clarification on foundation or 501(c)(3) requirements for property tax
• Directed staff to prepare a counterproposal that prohibits multifamily housing except workforce housing for firefighters or police officers
• Directed staff to include dissolution of Friends of 40 Baywood Avenue and the Trust in the counterproposal
• Set a 60‑ to 90‑day timeframe for staff to work through legal issues and report back

City Council

The council unanimously approved the Consent Calendar items, the February and March meeting minutes, and the March financial reports. It adopted resolutions authorizing the city manager to pursue employment liability coverage and to renew the military equipment policy. The council also approved a $2,520,146.42 street resurfacing contract with JV Lucas Paving and a $2,772,161.06 budget amendment for the project. Finally, a subdivision of 1350 San Raymundo Road into two parcels was approved.

• Approved Consent Calendar Items 1,2,3,4,7,8,9,11,12,13 (unanimous)
• Approved City Council meeting minutes of Feb 10 2025 and Mar 10 2025 (unanimous)
• Approved March 2025 monthly claims and quarterly treasurer's report (unanimous)
• Adopted resolution authorizing City Manager to submit employment practice liability coverage application (unanimous)
• Approved Military Equipment Annual Report and renewed Ordinance No. 785 (unanimous)
• Approved $2,520,146.42 street resurfacing contract with JV Lucas Paving and $2,772,161.06 budget amendment (unanimous)
• Adopted resolution approving subdivision of 1350 San Raymundo Road into two parcels (unanimous)
• Approved multiple professional services agreements for Building Division services totaling $150,000 (unanimous)

Architecture and Design Review Board

The board unanimously approved the minutes from the March 3, 2025 meeting. It approved the consent item for a 575‑sq‑ft first‑floor addition at 1395 San Raymundo Road. It approved the formal design review for a new multi‑level residence at 2205 Skyfarm Drive. The board voted to continue consideration of the 315 Arden Road project to the May 5, 2025 meeting.

• Approved March 3, 2025 meeting minutes (unanimous)
• Approved 1395 San Raymundo Road first‑floor addition (unanimous)
• Approved 2205 Skyfarm Drive multi‑level residence (unanimous)
• Continued 315 Arden Road project to May 5, 2025 meeting (unanimous)