Hinckley public meetings in 2025

12 22

The Village of Hinckley Committee of the Whole met on December 22, 2025, and approved the minutes from the December 8, 2025 meeting. No other business was discussed or decided; all committee reports were listed as 'no report' and there was no open discussion. The meeting adjourned after three minutes.

• Approved minutes from the December 8, 2025 Committee of the Whole meeting (voice vote, all in favor)

12 22

The board voted 4-1 to create a part-time Police Officer/Code Enforcement position at $27/hour for 10-12 hours per week. They also approved minutes, invoices, and several executive session records, and accepted a planning commission resignation.

• Approved creation of part-time Code Enforcement Officer position (4-1)
• Approved December 8, 2025 regular board meeting minutes (5-0)
• Approved payment of invoices as presented (5-0)
• Accepted resignation of Planning Commissioner Sharlene Thomason
• Approved executive session minutes for October 27, 2025 (5-0)
• Approved retention of executive session minutes for October 27, 2025 (5-0)
• Approved release of executive session minutes for July 28, 2025 (5-0)
• Approved release of executive session minutes for June 23, 2025 (5-0)

12 08

The Village of Hinckley Committee of the Whole met on December 8, 2025, and approved the minutes from November 24, 2025. No substantive decisions were made; discussion items included snow removal procedures and a potential additional leaf pickup by LRS in 2026, with no action taken.

• Approved Committee of the Whole minutes from November 24, 2025 (4-0)

12 08

The board approved the Salt & Labor Resolution for road maintenance (up to $15,263.90) and accepted Alyssa Prickett's resignation as Personnel Trustee. Minutes from November 24 and payment of invoices were also approved. A part-time Code Enforcement Officer position was discussed but not voted on.

• Approved November 24, 2025 regular board meeting minutes (4-0)
• Approved payment of invoices due (4-0)
• Accepted Alyssa Prickett's resignation as Personnel Trustee
• Approved Salt & Labor Resolution for road maintenance, NTE $15,263.90 (4-0)

12 01

The Hinckley Planning Commission met on December 1, 2025, and approved minutes from the October 6, 2025, Zoning Board of Appeals Public Hearing and Planning Commission meeting. No old business was discussed. New business included a discussion of a Community Business Academy funded by a Compeer Grant, a sidewalk repair and replacement plan, and a pathway in the nature area off East Sandwich Road. The commission also noted that Commissioner Thomason is moving out of the village and a new member will be needed.

• Approved minutes from October 6, 2025, Zoning Board of Appeals Public Hearing (4-0)
• Approved minutes from October 6, 2025, Planning Commission Meeting (4-0)

11 24

The Hinckley Village Committee of the Whole approved the November 10, 2025 meeting minutes with a 5-0-2 vote (Trustees Prickett and Whitlock abstaining). No substantive decisions were made; discussion included a cost increase for galvanized lift station fencing from $3,500 to $6,600, with additional betterments of about $7,150 to be covered by the Village. The meeting was adjourned at 7:54 pm.

• Approved Committee of the Whole minutes from November 10, 2025 (5-0-2, Prickett and Whitlock abstaining)

11 24

The Hinckley Village Board approved the November 10 meeting minutes (5-0-2), payment of invoices (6-0), a tax levy ordinance for fiscal year 2025-26 (6-0), and a Lakeside Consultants service agreement (5-0-1). Trustees also discussed a new business registration form for emergency contacts and the December 5th Christmas Tree Lighting event. No decisions were made on the business registration form or the Christmas event.

• Approved amended November 10, 2025 meeting minutes (5-0-2, with Prickett and Whitlock abstaining)
• Approved payment of invoices as presented (6-0)
• Approved Lakeside Consultants Service Agreement (5-0-1, with Prickett abstaining)
• Approved Ordinance for Levy and Assessment of Taxes for fiscal year May 1, 2025 through April 30, 2026 (6-0)

11 10

The Hinckley Committee of the Whole approved the October 27th meeting minutes unanimously. The board discussed a draft Body Art Establishment ordinance (no current applicant) and a Business Registration Form for emergency contacts, with no fee. No substantive decisions were made beyond approving the minutes.

• Approved Committee of the Whole meeting minutes from October 27, 2025 (4-0)

11 10

The Village Board approved a Body Art Establishment Zoning Ordinance (4-1). Trustees also approved the amended October 27 meeting minutes and payment of invoices due. A vote on a Lakeside Consultants service agreement was postponed to the next meeting.

• Approved Body Art Establishment Zoning Ordinance (4-1)
• Approved amended October 27, 2025 regular board meeting minutes (6-0)
• Approved payment of invoices due (4-1)
• Postponed Lakeside Consultants service agreement vote to November 24, 2025

10 27

The Hinckley Committee of the Whole met on October 27, 2025, and approved the minutes from the October 14th meeting. Discussion items included a Compeer Grant for rural vitality and a proposed surplus ordinance to sell a 2016 Public Works truck. The board also discussed a variance for a property on Clark Street and reviewed a draft employee handbook. No final votes were taken on these discussion items.

• Approved Committee of the Whole meeting minutes from October 14, 2025 (6-0)

10 27

The Village Board approved the IML Risk Management 2026 Coverage Renewal, excluding the Equipment Breakdown Endorsement, not to exceed $64,000. The board also approved the October 14 meeting minutes and payment of invoices due. A $30,000 IDOT grant for Lead Service Line Inventory was awarded to the village. Discussion on a Body Art Establishment ordinance and lift station fencing was continued to future meetings.

• Approved IML Risk Management 2026 Coverage Renewal excluding Equipment Breakdown Endorsement, not to exceed $64,000 (6-0)
• Approved October 14, 2025 Regular Board Meeting Minutes (6-0)
• Approved Payment of Invoices Due as presented (5-0-1, Cullins abstained)
• Authorized preparation of draft ordinance for Body Art Establishment (discussion continued to November 10th Committee of the Whole)
• Noted $30,000 IDOT grant awarded for Lead Service Line Inventory
• Tabled lift station fencing decision in Royal Estates for future meetings

10 14

The Village of Hinckley Committee of the Whole met on October 14, 2025, to discuss several proposals but took no final votes. Topics included a recommendation to zone body art establishments in B1, B2, and B3 districts, a review of fiber optic internet options, and continued discussion of a water disconnection policy at 46 days. Trustees also approved the minutes from the previous meeting and heard updates on sidewalk repairs, park restrooms, and a new HR handbook.

10 14

The board approved the final change order for the 2025 Road Program, which came in $30,000 under budget, and authorized submission of a Safe Routes to School grant application to IDOT. Trustees also approved the purchase of a 2026 GMC Silverado public works truck not to exceed $93,500, and discussed fencing options at the Royal Estates lift station. The September 22, 2025 meeting minutes and payment of invoices were approved unanimously.

• Approved September 22, 2025 regular board meeting minutes (6-0)
• Approved payment of invoices as presented (6-0)
• Approved final change order for 2025 Road Program (6-0)
• Approved Safe Routes to School grant application to IDOT (6-0)
• Approved purchase of 2026 GMC Silverado public works truck NTE $93,500 (6-0)

09 22

The board authorized EEI to prepare a Safe Routes to School Grant application, with a Phase I fee of approximately $70,000 (not charged unless the grant is awarded). The grant could be up to $250,000, with decisions expected in Spring 2026 and completion by 2027. The item will return to the October 14 regular meeting for final approval. No other decisions were made; several items were discussed but not voted on.

• Approved Committee of the Whole minutes from September 8, 2025 (6-0)
• Authorized EEI to prepare Safe Routes to School Grant application (discussion, to return October 14)

09 22

The Village Board approved transferring $125,003.75 in non-Home Rule funds to Road and Bridge for the 2025 Road Program, approved a $22,000 invoice for the Fall Sidewalk Program, and approved a Village Pumpkin Display not to exceed $1,500. All votes were unanimous. The board also granted a road closure permit for a resident event and approved prior meeting minutes and invoices.

• Approved transfer of $125,003.75 non-Home Rule funds to Road and Bridge for 2025 Road Program (6-0)
• Approved $22,000 invoice to Elliot Construction for Fall Sidewalk Program (6-0)
• Approved Village Pumpkin Display, NTE $1,500 (6-0)
• Approved September 8, 2025, Regular Board Meeting Minutes (6-0)
• Approved Payment of Invoices Due as presented (5-0-1, Cullins abstained)
• Granted Road Closure permit for resident Whitlock on Sept. 26, 2025, 5:30-10:30 PM, Sycamore to Oak Streets (unanimous consent)

09 08

The meeting was largely procedural and discussion-based, with no binding votes taken on substantive items. Trustees discussed code enforcement options, a $19,182 sidewalk bid for Donald, View, and Sycamore streets, and community activities for the HBR Homecoming Parade. The only formal action was approval of the previous meeting's minutes.

• Approved Committee of the Whole minutes from August 25, 2025 (5-0)

09 08

The Hinckley Village Board approved a new Massage Establishment Ordinance (5-0) and the minutes from August 25, 2025. They also approved payment of invoices (4-0-1 abstention). The 2025 road program was reported complete and under budget. Discussion on Landlord Water Billing was tabled to the September 22 meeting.

• Approved Massage Establishment Ordinance (5-0)
• Approved August 25, 2025 meeting minutes (5-0)
• Approved payment of invoices (4-0-1 abstention)
• Tabled Landlord Water Billing discussion to September 22 meeting

08 25

The Hinckley Committee of the Whole meeting on August 25, 2025, was largely procedural and discussion-based, with no final votes on substantive items. The board approved the minutes from the August 11 meeting and discussed several topics, including revised massage and body art establishment ordinances (to be placed on the September regular board agenda), a flag system for safe street crossing on Route 30, tree removal and sidewalk replacement quotes, and issues with B&F Construction Code Services. No binding decisions were made on these discussion items.

• Approved Committee of the Whole meeting minutes from August 11, 2025 (5-0)
• Discussed revised massage ordinance (fees removed) to be placed on September regular board agenda
• Discussed body art establishment ordinance for future vote
• Discussed safe street crossing flag system on Route 30 at Post Office (estimated $200)
• Discussed tree removal (Donald, View, Sycamore) and sidewalk/hydrant concrete work; quotes to be collected
• Discussed B&F Construction Code Services issues; Attorney to advise, alternative quotes to be sought
• Discussed absentee board member; Attorney to research options
• Discussed fencing and roadway at Royal Estates lift station; President to follow up with Steve Phillips

08 25

The Village Board approved pay application #1 for $120,991.51 to Universal Asphalt & Excavating for road repairs on View and Miller Street, and referred a petition for a zoning text amendment for body art establishments to the Planning Commission for review and hearing. Trustees also approved the August 11 meeting minutes, payment of invoices, and a sidewalk shaving program not to exceed $7,500. Officer Dave Brian was sworn in as Police Sergeant.

• Approved August 11, 2025 regular board meeting minutes (5-0)
• Approved payment of invoices as presented (5-0)
• Referred petition for zoning text amendment for body art establishment to Planning Commission (5-0)
• Approved pay application #1 for $120,991.51 to Universal Asphalt & Excavating for road repairs on View and Miller Street (5-0)
• Approved sidewalk shaving program not to exceed $7,500 (5-0)

08 11

The Committee of the Whole discussed proposed ordinances for Body Art and Massage Establishments, with public comment opposing a $250 fee as excessive. Trustees agreed to lower fees and treat both business types similarly, but no vote was taken; the matter was deferred to the first meeting in September. The board also approved the July 28, 2025, Committee of the Whole minutes unanimously.

• Approved Committee of the Whole minutes from July 28, 2025 (5-0)
• Discussed but did not vote on Body Art and Massage Establishment ordinances; amendments to be revisited in September
• Discussed sidewalk repairs: ~80 joints to be shaved ($7,500) and 9 replacements ($20,000) on Donald St. to View St. and Route 30 to McKinley Ave.
• Discussed Code Enforcement Officer position; no action taken

08 11

The Village Board approved the July 28, 2025 regular meeting minutes and the payment of invoices due, both by unanimous roll call votes. No other binding decisions were made; other items were discussed but not voted on.

• Approved July 28, 2025 regular board meeting minutes (5-0)
• Approved payment of invoices due as presented (5-0)

08 04

The Hinckley Planning Commission held a public hearing on proposed body art and massage establishment ordinances. After public comment and board discussion, the commission voted unanimously to recommend both ordinances with a reduced annual renewal fee of $50. The recommendations will go to the Village Board for final action.

• Recommended massage establishment ordinance with $50 annual renewal fee (6-0)
• Recommended body art establishment ordinance with 9pm-4am closure and $50 annual renewal fee (6-0)

08 04

The Hinckley Planning Commission discussed and will recommend to the Village Board that body art establishments be allowed only in business districts (B1, B2, B3), with a question on whether a special hearing is needed referred to the village attorney. The previous meeting's minutes were tabled until the next meeting. No other decisions were made; the meeting also included a presentation on community revitalization efforts.

• Tabled approval of June 2, 2025 meeting minutes until next meeting
• Recommended to Village Board that body art establishments be zoned only in business districts (B1, B2, B3)
• Referred question on need for special hearing to village attorney

07 28

The Committee of the Whole meeting was largely procedural, with no substantive decisions made. The board discussed a resident's complaint about amplified noise from a business, but found the business was within the current ordinance's decibel and time limits. They agreed to monitor the situation and revisit if a violation occurs. A discussion on landlord water billing was tabled for the next regular board meeting.

• Approved Committee of the Whole minutes from July 14, 2025 (5-0)
• Discussed but took no action on amplification ordinance after noise complaint
• Tabled landlord water billing discussion to next regular board meeting

07 28

The Village Board voted 4-1 to continue the 1% grocery tax after hearing public comment both for and against. Trustees also approved a street closure permit for Midwest Sportsplex, authorized up to $20,000 for water meters and radio readers, and voted to raise hourly wages for seven village employees following closed session. A proposed public works truck purchase was tabled until a second bid is obtained.

• Continued 1% grocery tax (4-1)
• Approved Woodlawn Street closure Oct 3 for Midwest Sportsplex food truck event (5-0)
• Approved purchase of 50 water meters and 50 radio readers not to exceed $20,000 (5-0)
• Approved compensation increases for seven employees after closed session (5-0 each)
• Approved minutes from June 23 regular board, appropriations, and annexation meetings (5-0 each)
• Approved payment of invoices as presented (5-0)
• Tabled public works truck purchase pending second bid per state statute

07 14

The Hinckley Committee of the Whole met on July 14, 2025, and approved the minutes from the June 23 meeting with one abstention. No substantive decisions were made; trustees discussed following up on properties needing pool fences and noted that the sealcoating at Pioneer Park was approved by a trustee under the spending limit.

• Approved Committee of the Whole minutes from June 23, 2025 (4-0-1, Kula abstained)

07 14

The Village Board voted unanimously to annex 84 Lumber's Lot 10 and rezone it and two other parcels to I1 (industrial), with conditions including fencing and landscaping. The board also approved employee pay raises retroactive to May 1, 2025, and discussed but took no action on a 1% grocery tax. Other items included approving prior meeting minutes and paying invoices.

• Approved annexation of 84 Lumber Lot 10 (4-0)
• Approved rezoning of three 84 Lumber parcels to I1 with conditions (4-0)
• Approved annexation agreement with 84 Lumber (4-0)
• Approved police pay raises: part-time to $27/hr, Officer Fancsali to $28.38/hr, Sergeant promotion at $32.30/hr, Chief to $43.99/hr, retroactive to May 1, 2025 (4-0)
• Approved June 23, 2025 meeting minutes (3-0-1)
• Approved payment of invoices as presented (4-0)
• Discussed but took no action on 1% grocery tax
• Directed Village President to send demand letter regarding 110 E Miller Street property

07 14

The Village of Hinckley held a public hearing for the FY 2026 Appropriations Ordinance. No public comments were received. The hearing was closed by a majority vote and adjourned at 6:48 PM. No substantive decisions were made; the hearing was procedural only.

• Closed public hearing for FY 2026 Appropriations Ordinance (motion by Siwicki, second by Whitlock, majority vote carried)

07 14

The Village of Hinckley held a public hearing on the annexation agreement with 84 Lumber. No public comments were received. The hearing was closed by a majority vote and adjourned at 6:53pm. No decisions were made at this hearing.

• Public hearing on annexation agreement with 84 Lumber opened and closed without public comment (majority vote)

06 23

The Hinckley Village Board discussed the draft FY 2026 Appropriations Ordinance, noting an amendment is needed for previously approved McKinley sidewalk repairs. Trustees also discussed a water meter upgrade project that will integrate with the current system and reduce manual meter reading, with the first 50 meters designated for Royal Estates and hard-to-access locations. The board postponed discussion of the Code Enforcement Officer position to the July 14 meeting. No votes were taken on these discussion items.

• Approved minutes from the June 9, 2025 Committee of the Whole meeting (4-0)
• Moved to closed session for employee discussion (4-0)
• Adjourned meeting at 8:38 PM (voice vote, all in favor)
• Discussed but did not vote on FY 2026 Appropriations Ordinance
• Discussed but did not vote on Code Enforcement Officer position (tabled to July 14)
• Discussed but did not vote on electric bike information posting
• Discussed but did not vote on water meter upgrade project

06 23

The board approved a bond reduction for Royal Estates public improvements, reducing Lake County Grading's line of credit to $40,961. They also approved the June 9 meeting minutes, payment of invoices, and renewed the employee health insurance policy with a secondary option. A vote on the Lead Service Line Replacement Program service agreement was held over for further discussion.

• Approved June 9, 2025 regular board meeting minutes (4-0)
• Approved payment of invoices as presented (4-0)
• Approved Royal Estates bond reduction/public improvement reduction to $40,961 (4-0)
• Renewed employee health insurance policy with secondary option (4-0)
• Tabled 110 E Miller update for further review
• Held over vote on Lead Service Line Replacement Program service agreement

06 23

The Hinckley Village Board held an executive session on June 23, 2025, to discuss employee compensation. Trustees agreed to a 10% salary increase estimate for police department and all village employees for the 2026 budget. No formal vote was taken; the matter will return to a future executive session.

• Agreed to a 10% salary increase estimate for police department and all village employees (no formal vote)
• Adjourned executive session at 8:34 pm (4-0)

06 09

The Hinckley Committee of the Whole met on June 9, 2025, and discussed several items but took no final votes on substantive matters. Topics included a shared solar project, a code enforcement officer proposal, a lead service line replacement program, and a 1% grocery sales tax ordinance. All decisions were deferred to future meetings pending further review.

• Approved Committee of the Whole minutes from May 19, 2025 (5-0)
• Discussed Shared General Energy Solar Project; contract review deferred to next meeting
• Discussed Lake County Grading Royal Estates bond reduction; accuracy review pending
• Discussed Code Enforcement Officer proposal; interest in re-creating position, further discussion set for June 23
• Discussed Lead Service Line Replacement Program; scheduled for fall, further discussion June 23
• Discussed 1% Grocery Sales Tax ordinance; draft prepared for June 23 regular meeting
• Discussed appropriations for coming fiscal year; continued discussion set for June 23

06 09

The board approved a $1,500 donation to the Hinckley Festival Association for sanitation services at the fireworks event, with Trustee Cullins voting nay. They also approved the May 19 meeting minutes, payment of invoices, and updated deposit signature cards. A Planning Commission hearing on 84 Lumber's rezoning request was discussed but no decision was made.

• Approved $1,500 donation to Hinckley Festival Association for sanitation (4-1)
• Approved May 19, 2025 regular board meeting minutes (5-0)
• Approved payment of invoices as presented (5-0)
• Approved deposit signature card signators: Carson Bennett, David Maroo, Brian Siwicki (5-0)
• Amended deposit signature card to include 'on all bank deposit accounts' (5-0)

06 02

The Zoning Board of Appeals voted 5-0 to recommend rezoning three parcels owned by 84 Lumber from B-3 and A-1 to I-1, contingent on future annexation of one parcel. The recommendation includes conditions for fencing, landscaping, and a ban on vinyl signs on fencing. The request now goes to the Village Board for final action.

• Recommended approval of rezoning Lot 3 (PIN 15-14-400-036) and Lot 4 (PIN 15-14-400-037) from B-3 to I-1 (5-0)
• Recommended approval of rezoning PIN 15-13-300-001 from A-1 to I-1, contingent on future annexation (5-0)
• Attached conditions: appropriate fencing, landscaping, and restriction of vinyl signs on fencing

06 02

The Hinckley Planning Commission met on June 2, 2025, and approved the minutes from the May 5, 2025 meeting by a unanimous 5-0 roll call vote. No old or new business was discussed. The chair noted a possible public hearing in July on two proposed ordinances, but no decisions were made on that or any other substantive matter.

• Approved May 5, 2025 Planning Commission meeting minutes (5-0)

05 19

The Committee of the Whole approved the amended minutes from the May 12, 2025 meeting after a correction was made to remove 'Interim' from President Quirk's title. No other substantive decisions were made; the meeting included discussions on the 84 Lumber annexation, park weed control, and tree pruning, but no votes were taken on those items.

• Approved amended Committee of the Whole minutes from May 12, 2025 (5-0)

05 19

The Village Board reappointed Steven Gayhart as Trustee and appointed Eddie Cullins as Trustee, Kathy Michael as Deputy Clerk, Russ Kula as Interim President, and John Weibler to the Planning Commission/Zoning Board of Appeals. A motion to align village holidays with DeKalb County failed, but new office hours (Mon 7:30-6:30, Tue-Fri 7:30-4) were approved. A semi-annual noise amplification permit was renewed.

• Reappointed Steven Gayhart as Trustee for two-year term (3-0)
• Appointed Eddie Cullins as Trustee for two-year term (4-0)
• Appointed Kathy Michael as Deputy Clerk for four-year term (4-0)
• Appointed Russ Kula as Interim President May 20–June 6, 2025 (5-0)
• Appointed John Weibler to Planning Commission/Zoning Board of Appeals for four-year term (5-0)
• Approved semi-annual noise amplification permit renewal (5-0)
• Motion to adopt DeKalb County holiday schedule failed (2-3)
• Approved new office hours: Mon 7:30-6:30, Tue-Fri 7:30-4 (5-0)

05 19

The Hinckley Village Board held a closed executive session on May 19, 2025, to discuss employee salaries, stipends, and backpay. No formal decisions were made; the session was solely for discussion. Trustee Prickett will provide additional information for future meetings.

• No formal decisions were made during the executive session

05 12

The Hinckley Committee of the Whole discussed creating an Ordinance Enforcement Officer position, with the village president to bring a proposal to the June board meeting. Trustees also heard a presentation on a Flock camera identification program for a 60-day trial. The committee approved the April 28 meeting minutes. No final decisions were made on the officer position or camera program.

• Approved Committee of the Whole minutes from April 28, 2025 (5-0)

05 12

The Village Board approved a $322,363.51 road program contract with Universal Asphalt & Excavating, Inc., and appointed several officials to terms including a new trustee, village clerk, deputy clerk, police chief, treasurer, and planning commission chair. All votes were unanimous. The board also approved a $10,000 technical support agreement for groundwater ordinance work and $6,500 for replacement pumps at the wastewater plant.

• Approved $322,363.51 road program contract with Universal Asphalt & Excavating, Inc. (5-0)
• Appointed Jamie Whitlock as Trustee for two-year term (4-0)
• Appointed Joan Bennett as Village Clerk for four-year term (5-0)
• Appointed Jennifer Klambauer as Deputy Clerk for four-year term (5-0)
• Appointed Ken Gettemy as Police Chief for four-year term (5-0)
• Appointed Dave Maroo as Village Treasurer for four-year term (5-0)
• Approved $10,000 purchase service agreement for groundwater ordinance technical support (5-0)
• Approved $6,500 for two non-potable water system VFDs (5-0)

05 05

The commission approved the March 17, 2025 meeting minutes unanimously. They discussed scheduling a June 2 public hearing for 84 Lumber's annexation of Lot 10 and rezoning of multiple lots to I1, contingent on receiving a $10,000 escrow and completed annexation agreement by May 16. No final decision was made on the annexation or rezoning; the hearing is pending. Updates on body art and massage establishment ordinances were distributed, with a hearing planned for July or later.

• Approved March 17, 2025 meeting minutes (4-0)

04 28

The Hinckley Committee of the Whole meeting on April 28, 2025, was largely procedural. The only formal decision was approving the minutes from the April 14, 2025, meeting by a unanimous roll-call vote. Other items were discussed but not voted on, including potential purchase of portable water barricades and concerns about semi-truck damage to the Village Hall parking lot.

• Approved Committee of the Whole meeting minutes from April 14, 2025 (5-0)

04 28

The Hinckley Village Board approved a BS&A software contract not to exceed $110,000 for water billing modernization, approved the FY 2026 meeting schedule, and awarded a $38,000 sidewalk removal and replacement contract to Elliot Construction Corp. The board also honored retiring Trustee Mike Constant, who served over 20 years on the Planning Commission and Village Board.

• Approved BS&A Contract Approval, NTE $110,000 (5-0)
• Approved FY 2026 Meeting Schedule (5-0)
• Approved 2025 Sidewalk Removal & Replacement, NTE $38,000 (5-0)
• Approved minutes of April 14, 2025 Regular Board Meeting (5-0)
• Approved Payment of Invoices Due as presented (5-0)

04 14

The Hinckley Village Board approved several items including updating the building code to 2021 standards, authorizing negotiations for BS&A software conversion, adopting a surplus property ordinance, and awarding a two-year mowing contract to Thorp Lawn Care, LLC. The board also approved a purchasing policy with clerical amendments and a hydrant painting bid not to exceed $15,000. The 2025 Road Program bid package was discussed but final approval awaits the April 29 bid opening.

• Approved March 24, 2025 meeting minutes (5-0)
• Approved payment of invoices as presented (5-0)
• Approved entering BS&A software conversion negotiations (5-0)
• Approved building code ordinance update to 2021 codes (5-0)
• Approved surplus property ordinance (5-0)
• Approved purchasing and bidding procedures with clerical amendments (5-0)
• Approved two-year mowing contract with Thorp Lawn Care, LLC (5-0)
• Approved hydrant painting bid from Giant Maintenance and Restoration, NTE $15,000 (5-0)

03 24

The Hinckley Village Board approved a Solar Letter of Intent with General Energy Corp. to pursue a solar project, approved a park and monument proposal from Lennar, and approved the March 10 meeting minutes and payment of invoices. Several items, including building code updates and a surplus property ordinance, were continued to the next meeting.

• Approved March 10, 2025 regular board meeting minutes (6-0)
• Approved payment of invoices as presented (6-0)
• Approved General Energy Corp. Solar Letter of Intent to proceed with due diligence (6-0)
• Approved Lennar proposal for Park & Monument plans (6-0)

03 10

The Hinckley Village Board approved several maintenance items including loader maintenance up to $2,000, painter's bid for $1,600, WTP UV parts up to $2,500, and Well #5 level transducer replacement up to $10,000. The board also received an update on the 2025 Road Program and approved the February 24 meeting minutes and payment of invoices. No public comments were made on agenda items.

• Approved February 24, 2025 regular board meeting minutes (6-0)
• Approved payment of invoices as presented (6-0)
• Approved loader maintenance not to exceed $2,000 (6-0)
• Approved painter's bid for kitchen, bathroom, and hall not to exceed $1,600 (6-0)
• Approved WTP UV parts not to exceed $2,500 (6-0)
• Approved Well #5 level transducer replacement not to exceed $10,000 (6-0)

2 24

The board approved the use of $152,200 in Motor Fuel Tax funds for the upcoming road program covering Miller and View Streets. They also approved the Village Hall Hours Ordinance, Section 2.3, and the minutes from the February 10 meeting. Several items were discussed but not voted on, including the Royal Estates park and sign concept, building code update, and mowing RFP.

• Approved February 10, 2025 regular board meeting minutes (5-0)
• Approved payment of invoices due (4-0)
• Approved Village Hall Hours Ordinance, Section 2.3 (5-0)
• Approved use of $152,200 MFT funds for 2025 road program on Miller & View Streets (5-0)

2 10

The Hinckley Village Board approved a $7,000 painting contract for village hall, waived late utility fees until March 14, 2025, and authorized Carson Benson to become administrator for Mission Square. Two road program items were tabled to the next meeting. No vote was taken on the Royal Estates park and sign concept, which awaits final approval.

• Approved January 27, 2025 regular board meeting minutes (4-0)
• Approved payment of invoices due for February 10, 2025 (4-0)
• Approved ICMA authorization for Carson Benson to become administrator for Mission Square (4-0)
• Approved waiver of late utility fees until after March 14, 2025 (4-0)
• Approved village hall painting proposal, not to exceed $7,000 (4-0)
• Approved posting mowing bid forms on village website (4-0)
• Tabled use of $152,000 MFT funds for road program to February 24, 2025 meeting
• Tabled professional service agreement for 2025 road program to February 24, 2025 meeting

1 27

The Hinckley Village Board approved several items including the 2025 Road Program professional service agreement, revisions to the zoning list, purchase of a new copier, annual pumping of lift stations, and a generator fuel leak repair. All votes were unanimous except the generator repair, which passed 4-1. The board also discussed an OSHA citation from October 2024, noting no fees were assessed and issues are being addressed.

• Approved January 27, 2025 regular board meeting minutes (5-0)
• Approved payment of invoices due (5-0)
• Approved revisions to zoning list (5-0)
• Approved purchase of color copier-scanner (5-0)
• Approved professional service agreement for 2025 road program (5-0)
• Approved annual pumping of lift stations not to exceed $1,500 (5-0)
• Approved portable generator fuel leak repair not to exceed $2,000 (4-1, Constant nay)

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The Hinckley Village Board approved the appointment of Joan Bennett to fill the remaining Village Clerk term, approved a new contract with B&F Construction Code Services, Inc., donated $2,300 to Meals on Wheels, and authorized up to $22,000 for police body cameras with 5-year support. All votes were unanimous (4-0).

• Approved December 23, 2024 meeting minutes (4-0)
• Approved payment of invoices due (4-0)
• Appointed Joan Bennett as Village Clerk for remainder of term (4-0)
• Approved contract with B&F Construction Code Services, Inc. (4-0)
• Donated $2,300 to Voluntary Action Center Meals on Wheels (4-0)
• Approved purchase of police body cameras not to exceed $22,000 (4-0)