Hoffman Estates public meetings in 2024

Advisory Boards & Commissions

The Sister Cities Commission will hold a regular meeting to approve minutes from November 20, 2024, and receive reports on signature exchanges, other exchanges, and special projects. The meeting is scheduled for December 18, 2024, at 6:30 PM in the Frank Alexa Conference Room.

• Approval of November 20, 2024, minutes
• Signature exchanges with Culinary/Bon Appetit and Runners
• Other exchanges including Sports and Comic
• Special Projects committee report
• French Evening event planning

The Hoffman Estates Sister City Commission approved the purchase of gifts for the April 2025 soccer exchange students, totaling approximately $280. The Commission also agreed to move its January meeting from January 15 to January 22, 2025, at 6:00 p.m. to accommodate a presentation by David Chameli. No other substantive decisions were made; the rest of the meeting consisted of reports on upcoming exchanges and events.

• Approved purchase of gifts for soccer exchange students (~$280 total) (all ayes)
• Rescheduled January meeting to January 22, 2025 at 6:00 pm (consensus)
• Approved minutes of November 20, 2024 meeting (all ayes)

Advisory Boards & Commissions

The Commission for People with Disabilities will hold a regular meeting to conduct business. The agenda consists of procedural items and reports.

The Commission for People with Disabilities met and approved the November 2024 minutes with corrections to misspelled names. They discussed First Friday events, including venue changes due to parking lot work, and planned upcoming activities. No substantive policy decisions were made.

• Approved November 2024 minutes with corrections (motion by Judy Senase, second by Mary Ann Ogilvie)
• Adjourned meeting at 7:06 pm (motion by Judy Senase, second by Mary Ann Ogilvie)

Village Board of Trustees

The Village Board of Trustees will vote on several infrastructure agreements with IDOT and a large TIF reimbursement. The body is also considering a special use permit for a massage establishment and contracts for fire department services.

• Lakewood Center TIF Reimbursement Request #4 for $26,221,583.98
• Schedule of bills for December 16, 2024 totaling $12,702,862.93
• Intergovernmental Agreements with IDOT for Golf Road and Barrington Road improvements
• Special Use ordinance for Ivy Massage N Spa, Inc. at 1033 W. Golf Road
• Contract with Ready Rebound, Inc. for Fire Department injury management not to exceed $113,456.12

The Village Board approved a $26,221,583.98 Lakewood Center TIF reimbursement request and a $12,702,862.93 schedule of bills. All consent agenda items passed unanimously, including agreements with IDOT for road improvements and a contract for Fire Station #21 design services. A special use permit for a massage establishment at 1033 W. Golf Road was also approved.

• Approved $12,702,862.93 schedule of bills (unanimous)
• Approved $26,221,583.98 Lakewood Center TIF reimbursement request #4 (unanimous)
• Approved employee leasing agreement with MGT Impact Solutions at $95.16/hour (unanimous)
• Approved IDOT agreements for Golf/Barrington Road and Barrington Road improvements (unanimous)
• Approved hire-back rates for Police and Fire personnel for 2025 (unanimous)
• Approved contract with Ready Rebound for Fire Dept injury management, up to $113,456.12 (unanimous)
• Approved special use for Ivy Massage N Spa at 1033 W. Golf Road (unanimous)
• Approved lease termination and continued occupancy agreement (unanimous)

Village Board of Trustees Standing Committee

The Finance Committee will meet to discuss a multi-year snow plowing contract. The primary item of business is the authorization of a snow removal agreement for the NOW Arena.

• Multi-year Snow Removal Agreement with Snow Systems, Wheeling, IL for the NOW Arena

The Village Board's Finance Committee approved a multi-year Snow Removal Agreement with Snow Systems of Wheeling, IL to provide snow plowing services for the NOW Arena. The motion passed unanimously. No other substantive decisions were made; the meeting adjourned shortly after.

• Approved multi-year Snow Removal Agreement with Snow Systems for NOW Arena (all ayes)

Advisory Boards & Commissions

The Commission for Senior Citizens is holding a regular meeting with only procedural items on the agenda: call to order, approval of minutes, public comment, reports, old and new business, and adjournment. No specific ordinances, contracts, or public hearings are listed for discussion or decision.

• Approval of minutes from November 12, 2024
• Public comment period
• Reports from chairperson and staff liaison
• Next regular meeting scheduled for January 14, 2025

The Commission for Senior Citizens approved the November 12, 2024 meeting minutes and discussed planning two events per month. They outlined upcoming events, including a January movie-and-snack gathering and a February St. Valentine's Day Massacre talk, and noted that offsite meetings will begin in May due to parking lot construction. No formal votes were taken on these plans.

• Approved November 12, 2024 meeting minutes (all ayes)
• Adjourned meeting at 6:18 PM (all ayes)

Planning, Building & Zoning Committee

The Planning, Building & Zoning Committee will review a large TIF reimbursement request and a civil engineering staffing agreement. An ordinance regarding hotel licenses has been continued to the January meeting.

• Lakewood Center TIF Reimbursement Request #4 for $26,221,583.98
• Employee Leasing Agreement with MGT Impact Solutions, LLC for Civil Engineer services at $95.16 per hour
• Ordinance amending Section 8-8-7 (Hotels) of the Municipal Code (continued to January)

The Planning, Building & Zoning Committee approved a $26,221,583.98 TIF reimbursement for Lakewood Center, an employee leasing agreement for civil engineer services at $95.16 per hour, and deferred a hotel ordinance amendment to January. All votes were unanimous.

• Approved Lakewood Center TIF Reimbursement Request #4 for $26,221,583.98 (all ayes)
• Approved Employee Leasing Agreement with MGT Impact Solutions, LLC at $95.16/hour (all ayes)
• Deferred hotel ordinance amendment (Section 8-8-7) to January PB&Z meeting (all ayes)
• Approved minutes of November 11, 2024 (all ayes)

General Administration & Personnel Committee

The General Administration & Personnel Committee will discuss the meeting schedule for the 2025 Village Board and its standing committees. The committee will also receive monthly reports from Cable TV, Human Resources Management, and Legislative Operations & Outreach. Public comment and routine agenda items such as call to order, minutes approval, and the president’s report will be addressed.

• Discussion regarding 2025 Village Board and Standing Committees meeting schedule
• Cable TV Monthly Report
• Human Resources Management Monthly Report
• Legislative Operations & Outreach Monthly Report
• Public comment

The General Administration & Personnel Committee approved the 2025 Village Board and Standing Committees meeting schedule, with the January 6 Village Board meeting moved to January 13 at the mayor's request. The committee also approved the minutes from the November 11, 2024 meeting. No other substantive decisions were made; the remaining items were informational reports.

• Approved 2025 Village Board and Standing Committees meeting schedule, moving Jan. 6 Board meeting to Jan. 13 (all ayes)
• Approved minutes of November 11, 2024 committee meeting (all ayes)

Transportation & Road Improvement Commitee

The Transportation & Road Improvement Committee will consider approving a Phase II engineering services agreement with TranSystems Corporation for the Gannon Drive Resurfacing and Bicycle Facility Project, not to exceed $110,000. Additionally, the committee will vote on ordinances and intergovernmental agreements with IDOT for intersection improvements at Golf Road and Barrington Road, and for road improvements on Barrington Road from Central Road to Algonquin Road. An amendment to the Beverly Road Path & Resurfacing Project agreement with IDOT is also up for approval. Routine items include approval of prior meeting minutes and a monthly transportation report.

• Approval of $110,000 Phase II engineering services agreement with TranSystems for Gannon Drive resurfacing and bicycle facility
• Ordinance and IGA with IDOT for Golf Road (IL 58) and Barrington Road intersection improvements
• Ordinance and IGA with IDOT for Barrington Road improvements (Central Road to Algonquin Road)
• Local Public Agency Amendment #1 with IDOT for Beverly Road Path & Resurfacing Project

The Transportation & Road Improvement Committee deferred the Gannon Drive Resurfacing and Bicycle Facility project to the January meeting after trustees raised concerns about bicycle traffic and costs. The committee approved three intergovernmental agreements with IDOT for intersection and road improvements, and a Local Public Agency Amendment for the Beverly Road Path and Resurfacing Project. All votes were unanimous.

• Deferred Gannon Drive Phase II Engineering Services Agreement with TranSystems to January meeting (all ayes)
• Approved ordinance and IGA with IDOT for Golf Road and Barrington Road intersection improvements (all ayes)
• Approved ordinance and IGA with IDOT for Barrington Road improvements from Central Road to Algonquin Road (all ayes)
• Approved Local Public Agency Amendment #1 with IDOT for Beverly Road Path and Resurfacing Project (all ayes)

Finance Committee

The Finance Committee will consider an ordinance establishing hire back rates for Police and Fire personnel for 2025. They are also set to approve renewals of property/casualty insurance through SLIP and worker's comp/other coverages via Alliant/Mesirow. Monthly reports from IT and NOW Arena will be presented.

• Ordinance setting police and fire hire back rates for Jan 1–Dec 31, 2025
• Renewal of property/casualty insurance through Suburban Liability Insurance Pool (SLIP)
• Renewal of worker's comp, underground storage tank, and liquor liability coverages through Alliant/Mesirow Insurance
• Information Technology Department monthly report
• NOW Arena monthly report

The Finance Committee approved an ordinance setting hire-back rates for Police and Fire personnel for January 1 through December 31, 2025. It also approved the 2025 renewal of property and casualty insurance through the Suburban Liability Insurance Pool (SLIP) and worker's compensation, underground storage tank, and liquor liability coverages through Alliant/Mesirow Insurance Services. Both motions passed by voice vote with all ayes. The committee also received and filed monthly reports from the Information Systems Department and NOW Arena.

• Approved ordinance establishing 2025 hire-back rates for Police and Fire personnel (all ayes)
• Approved 2025 renewal of property and casualty insurance through SLIP (all ayes)
• Approved 2025 renewal of worker's comp, underground storage tank, and liquor liability coverage through Alliant/Mesirow (all ayes)
• Received and filed Information System Department Monthly Report
• Received and filed NOW Arena Monthly Report

Public Works & Utilities Committee

The committee will meet to review monthly reports from the Public Works Department and the Engineering Division. The agenda consists primarily of procedural items.

• Public Works Department Monthly Report
• Engineering Division Monthly Report

The Public Works & Utilities Committee met on December 9, 2024, and approved the minutes from the November 25, 2024 meeting by voice vote. The committee also received and filed the monthly reports from the Department of Public Works and the Engineering Division. No other substantive decisions were made; the meeting adjourned shortly after convening.

• Approved November 25, 2024 meeting minutes (voice vote, all ayes)
• Received and filed Department of Public Works Monthly Report
• Received and filed Engineering Division Monthly Report

Public Health & Safety Committee

The committee will consider an amendment to a professional services agreement with FGM Architects for design work on the new Fire Station #21. It will also vote on a sole‑source award to Ready Rebound, Inc. for a three‑year injury‑management contract for the Fire Department, not to exceed $113,456.12. The meeting includes routine reports from Police, Health & Human Services, Emergency Management, and Fire Departments.

• Amendment to existing agreement with FGM Architects for design of Fire Station #21
• Sole‑source award to Ready Rebound, Inc. for injury management services, up to $113,456.12
• Waiver of formal bidding for the Ready Rebound contract
• Three‑year term with first year as a trial period

The Public Health and Safety Committee approved an amendment for additional architectural and engineering services with FGM Architects for the new Fire Station #21, incorporating the Children's Advocacy Center parking lot project. It also authorized waiving formal bidding and awarding a three-year injury management services contract to Ready Rebound, Inc., with a first-year trial, not to exceed $113,456.12. All votes were unanimous.

• Approved amendment for additional services with FGM Architects for Fire Station #21 design (all ayes)
• Waived formal bidding and awarded 3-year contract to Ready Rebound, Inc. for firefighter injury management, not to exceed $113,456.12 (all ayes)
• Approved minutes of October 28, 2024 (all ayes)

Advisory Boards & Commissions

The Hoffman Estates Economic Development Commission will meet to prioritize its Economic Development Strategic Plan and create a 2025 work plan. The commission will also discuss current business conditions in the village.

• Prioritization of the Economic Development Strategic Plan
• Creation of the 2025 Work Plan
• Discussion of business conditions

The Economic Development Commission met to discuss the 2025 work plan, including upcoming events, business outreach, and potential sister city locations. Commissioners also reviewed and provided informal positive feedback on a light rebrand for the VisitHoffman website. No formal legislative actions were taken beyond the approval of previous meeting minutes.

• Approved September 4, 2024 meeting minutes (voice vote)
• Adjourned meeting at 3:08 p.m. (voice vote)

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing on a special use request from Ivy Massage N Spa, Inc. to operate a massage establishment at 1033 W. Golf Road. The meeting also includes approval of prior minutes and staff discussion. No other substantive items are on the agenda.

• Public hearing: special use permit for Ivy Massage N Spa, Inc. at 1033 W. Golf Road

The Planning & Zoning Commission voted unanimously to recommend approval of a special use permit for Ivy Massage N Spa, Inc. to operate a massage establishment at 1033 W. Golf Road, subject to conditions in the December 4, 2024 staff report. The recommendation will go to the Village Board on December 16, 2024. The commission also approved the November 20, 2024 meeting minutes.

• Approved November 20, 2024 meeting minutes (7-0, 1 abstention)
• Opened public hearing for Ivy Massage N Spa special use (9-0)
• Closed public hearing for Ivy Massage N Spa special use (9-0)
• Adopted findings of fact for Ivy Massage N Spa special use (9-0)
• Recommended approval of special use for Ivy Massage N Spa at 1033 W. Golf Road, subject to staff report conditions (9-0)

Advisory Boards & Commissions

The Sustainability Commission is holding a special meeting to address old business. The primary focus is a presentation regarding Sister Cities scheduled for April 2025.

• Sister Cities Presentation for April 2025

The commission discussed topics for an April 2025 presentation to visiting French exchange students, focusing on sustainability practices in Hoffman Estates versus France. No formal decisions were made; staff will prepare draft materials for review at a special meeting before January 2025.

• Discussed potential topics for Sister Cities presentation (no vote)
• Staff to prepare draft materials for review
• Special meeting scheduled before January 2025 regular meeting

Advisory Boards & Commissions

The Sustainability Commission will meet to discuss planning for 2025 events. The body will also review the 2025 Sister Cities presentation scheduled for April 2025.

• 2025 Sister Cities Presentation for April 2025
• 2025 Event Planning

The Hoffman Estates Sustainability Commission approved minutes from four prior meetings and discussed 2025 event participation, reaching consensus on which events to attend. No formal policy decisions were made; the meeting focused on planning and staff updates.

• Approved August 6, 2024 minutes (5-0)
• Approved September 3, 2024 minutes (3-0)
• Approved October 1, 2024 minutes (4-0)
• Approved November 12, 2024 minutes (5-0)
• Reached consensus on 2025 events to attend, including April Earth Month, July Fourth Fest, August Recycling Event, and November Pumpkin Smash

Advisory Boards & Commissions

The Cultural Awareness Commission will approve the November 12, 2024 meeting minutes and hear public comment. Commissioners will receive reports from the chairperson and staff liaison. Old business includes finalizing details for the Martin Luther King Jr. Breakfast and status updates on Black History Month, Unity Day, and Hispanic Heritage Day. New business will be introduced later in the meeting.

• Martin Luther King Jr. Breakfast – finalize details
• Black History Month – follow‑up on status
• Unity Day – follow‑up on status
• Hispanic Heritage Day – follow‑up on status

The Cultural Awareness Commission meeting scheduled for December 3, 2024, was not held because a quorum was not present. No decisions were made. The next meeting is scheduled for January 7, 2025.

Advisory Boards & Commissions

This is a procedural meeting of the Finance Committee. The agenda contains only standard items: call to order, roll call, board comments, public comments, and adjournment. No specific financial decisions, contracts, or ordinances are listed for discussion or action.

Village Board of Trustees

The Hoffman Estates Village Board will vote on a 2025 budget, tax levy, and utility rate ordinances. The meeting also includes authorizing contracts for a water main replacement project, new software, and a grocery occupation tax.

• Approval of 2025 Village budget and tax levy
• Huntington Boulevard Watermain Replacement Project contract ($1,211,319)
• New grocery retailers' and service occupation taxes
• ERP software agreement with BS&A ($611,540)
• Flygt submersible pump replacement for WDA lift station ($84,950.50)

The Hoffman Estates Village Board unanimously approved the FY2025 budget, tax levy, and multiple related ordinances, including water/sewer rate and stormwater fee amendments. The board also approved a new municipal grocery tax, extended solid waste contracts with Groot Industries, and authorized several contracts for software, ticketing, road salt, and other services. All votes were unanimous (5-0 with the mayor voting aye).

• Approved FY2025 budget ordinance #5127-2024 (5-0)
• Approved 2025 tax levy ordinance #5128-2024 (5-0)
• Approved water/sewer rate amendment ordinance #5125-2024 (5-0)
• Approved stormwater utility fee amendment ordinance #5126-2024 (5-0)
• Approved new municipal grocery tax ordinances #5135-2024 (5-0)
• Approved Groot Industries solid waste contract extensions and ordinance #5136-2024 (5-0)
• Authorized ERP software and services agreements up to $916,275 (5-0)
• Awarded Huntington Boulevard watermain replacement contract to H. Linden & Sons for $1,211,319 (5-0)

Finance Committee

The Hoffman Estates Finance Committee will consider approving amendments and new agreements for NOW Arena services, including internet redundancy, ticketing, and software systems. The committee will also review monthly department reports.

• Amendment to Service Agreement with Andy Frain Services, Inc.
• Purchase of internet redundancy services from Comcast Business
• Authorization for ERP software services with BS&A Software (up to $611,540)
• Authorization for time and attendance tracking services with Andrews Technology (up to $177,685)
• Authorization for Implementation Assistance Services with Plante Moran (up to $127,050)

The Finance Committee approved several contracts, including a $611,540 ERP software agreement with BS&A Software, a $177,685 time and attendance system with Andrews Technology, and a $127,050 consulting agreement with Plante Moran, with the Village Manager authorized to approve up to $50,000 in change orders. The committee also approved amendments to the Andy Frain Services agreement for NOW Arena events, additional Comcast Business internet redundancy services, and a Ticketmaster ticketing agreement. All votes were unanimous voice votes.

• Approved amendment to Andy Frain Services agreement for NOW Arena events (all ayes)
• Approved purchase of Comcast Business internet redundancy for NOW Arena (all ayes)
• Approved ERP software agreement with BS&A Software up to $611,540 (all ayes)
• Approved time and attendance tracking agreement with Andrews Technology up to $177,685 (all ayes)
• Approved consulting services agreement with Plante Moran up to $127,050 (all ayes)
• Granted Village Manager authority to approve change orders up to $50,000 (all ayes)
• Approved Ticketmaster Licensed User Agreement for NOW Arena ticketing (all ayes)

Public Works & Utilities Committee

The Public Works & Utilities Committee will consider several approvals, including amendments to existing solid waste collection contracts with Groot Industries and an ordinance amendment to Section 7-9-1. It will also approve a memorandum of understanding with the Illinois Department of Natural Resources for Spring Creek watershed floodway construction rules. The committee will authorize a contract up to $1,211,319 for the Huntington Boulevard watermain replacement project. Additional authorizations include purchases of road salt and a submersible pump, both with waived formal bidding.

• Amend and extend contracts with Groot Industries for residential solid waste collection
• Amend and extend contracts with Groot Industries for commercial and institutional solid waste collection and amend Section 7-9-1 ordinance
• Approve MOU with Illinois Department of Natural Resources for Spring Creek watershed floodway construction rules
• Authorize award to H. Linden & Sons Sewer and Water, Inc. for Huntington Boulevard Watermain Replacement Project, up to $1,211,319
• Waive formal bidding to purchase up to 4,080 tons of road salt (up to $276,787) and a Flygt submersible pump (up to $84,950.50)

The Public Works & Utilities Committee approved several items, including amendments and extensions to the Groot Industries solid waste collection contracts and an ordinance amending the municipal code on solid waste and recycling. It also approved a memorandum of understanding with the Illinois Department of Natural Resources for Spring Creek watershed floodway construction rules, awarded a $1,211,319 contract to H. Linden & Sons for the Huntington Boulevard Watermain Replacement Project, authorized purchase of road salt and a replacement pump, and approved the minutes from the previous meeting. All motions passed unanimously.

• Approved Groot Industries solid waste collection contract amendments and extension (all ayes)
• Approved ordinance amending Section 7-9-1, Solid Waste and Recycling (all ayes)
• Approved MOU with Illinois DNR for Spring Creek watershed floodway rules (all ayes)
• Awarded $1,211,319 contract to H. Linden & Sons for Huntington Blvd watermain replacement (all ayes)
• Authorized purchase of 4,080 tons road salt from Morton Salt, not to exceed $276,787 (all ayes)
• Authorized purchase of Flygt submersible pump from Xylem, not to exceed $84,950.50 (all ayes)
• Approved minutes of October 28, 2024 meeting (all ayes)

Public Health & Safety Committee

The Public Health & Safety Committee will consider two major contracts: a five-year $1,486,990.47 agreement with Axon Enterprise for law enforcement services and a two-year $98,450 agreement with Flock Group for automated license plate readers, both with waived formal bidding. The committee will also receive monthly reports from the Police, Fire, Health & Human Services, and Emergency Management departments.

• Authorization to waive bidding and award $1,486,990.47 five-year contract to Axon Enterprise, Inc. (Scottsdale, AZ)
• Authorization to waive bidding and award $98,450 two-year contract to Flock Group, Inc. (Atlanta, GA)
• Police Department Monthly Report
• Fire Department Monthly Report
• Health & Human Services Department Monthly Report

The Public Health and Safety Committee approved two service agreements: a two-year contract with Flock Group for license plate readers at $98,450, and a five-year contract with Axon Enterprise for body cameras and tasers at $1,486,990.47. Both motions passed unanimously. The committee also approved the October 28, 2024 minutes and received monthly reports from police, health, emergency management, and fire departments.

• Approved $98,450 two-year Flock Group license plate reader service agreement (all ayes)
• Approved $1,486,990.47 five-year Axon Enterprise body camera and taser service agreement (all ayes)
• Approved Public Health and Safety Committee minutes of October 28, 2024 (all ayes)
• Received and filed Police Department Monthly Report
• Received and filed Health and Human Services Monthly Report
• Received and filed Emergency Management Monthly Report
• Received and filed Fire Department Monthly Report

Advisory Boards & Commissions

The Youth Commission will approve October meeting minutes, hear public comments, and receive a staff liaison report. Old business includes updates on Winterfest, Community Safety & Awareness Event, and other upcoming events. New business covers planning for future STEM activities, arts & crafts, and community awareness projects.

• Winterfest event planning update
• Community Safety & Awareness Event discussion
• Multi-generational Easter card-making event planning
• Craft With A Cop event update
• Animal/Reptile Show and STEM Show updates

The Hoffman Estates Youth Commission met on November 21, 2024, and approved the previous meeting's minutes. The commission discussed upcoming events, including assembling Winterfest kits for pickup on December 5th, and noted that a STEM event is in planning. No substantive policy decisions were made; the meeting was largely procedural and informational.

• Approved previous meeting minutes
• Set Winterfest kit pickup for December 5th
• Set expense submission deadline for 12/18
• Assigned signage investigation to Sue and mission statement/logos to Mike
• Cancelled December meeting; next meeting January 16th

Planning & Zoning Commission

The Planning & Zoning Commission will meet to approve minutes and discuss a public hearing for a social service agency seeking a site plan amendment and special use permit at 1260 W. Higgins Road.

• Approval of minutes from October 16, 2024
• Public hearing for social service agency site plan amendment
• Public hearing for social service agency special use permit
• 1260 W. Higgins Road

The Planning & Zoning Commission voted 8-0 to recommend Village Board approval of a site plan amendment and special use for Clearbrook, a social service agency, at 1260 W. Higgins Road. The recommendation includes conditions from the November 20, 2024 staff report. The item will go to the Village Board on December 2, 2024.

• Approved October 16, 2024 meeting minutes (6-0, 2 abstentions)
• Opened public hearing for Clearbrook site plan and special use (8-0)
• Closed public hearing for Clearbrook site plan and special use (8-0)
• Adopted Findings of Fact for Clearbrook site plan and special use (8-0)
• Recommended approval of Clearbrook site plan amendment and special use at 1260 W. Higgins Road to Village Board (8-0)

Advisory Boards & Commissions

The Hoffman Estates Sister Cities Commission will hold its regular meeting to approve October minutes, receive public comment, and hear reports from chairs and staff. Committee reports will cover signature exchanges (culinary, runners), other exchanges (sports, comic), special projects, and planning for a French Evening event. No new business or specific financial items are listed.

• Approval of minutes from October 23, 2024
• Reports from Signature Exchanges: Culinary/Bon Appetit and Runners committees
• Reports from Other Exchanges: Sports and Comic committees
• Update on Special Projects
• Discussion of French Evening event planning

The Sister Cities Commission approved up to $500 per runner for airfare to France, plus train fare to Angouleme and one night's hotel in Paris. It also voted to hold next year's French Evening at the Village Hall in October or September, based on availability, and approved the amended minutes of the October 23, 2024 meeting. Other items, including 30th anniversary gift bags and 2025 program ideas, were discussed without a formal decision.

• Approved amended minutes of the October 23, 2024 meeting (voice vote, all ayes)
• Approved up to $500 per runner for airfare to France, plus train fare to Angouleme and one night's hotel in Paris (voice vote, all ayes)
• Approved holding the French Evening at the Village Hall in October or September, based on availability (voice vote, all ayes)
• Adjourned the meeting at 8:40 p.m. (voice vote, all ayes)

Advisory Boards & Commissions

The Hoffman Estates Arts Commission will meet to review several ongoing projects, including a photography workshop, summer concerts (children's concerts, Village Green venue, lighting and sound, and budget), the Zine Fest, and a gallery program. The commission will also discuss and potentially set the 2025 calendar, which includes future commission meeting dates. Public comment will be taken before the meeting adjourns.

• Photography Workshop (old business)
• Summer Concerts – children’s concerts, Village Green, lighting/sound, budget
• Zine Fest (old business)
• Gallery program (old business)
• 2025 Calendar including commission meeting dates (new business)

The Hoffman Estates Arts Commission approved minutes from September and October meetings, and discussed old and new business. Summer concert scheduling is paused pending a new park district liaison, but the budget was increased to $50,000. The commission will meet on the third Monday of odd months at 5 PM.

• Approved September 23, 2024 minutes as corrected (motion carried)
• Approved October 9, 2024 minutes (motion carried)
• Increased summer concerts budget to $50,000
• Paused summer concert scheduling until new park district liaison selected
• Set regular meeting schedule: third Monday of odd months at 5 PM

Advisory Boards & Commissions

The Commission for People with Disabilities is holding a regular meeting with agenda items including approval of minutes, public comment, and reports. No specific action items or substantive proposals are listed; the meeting appears to be routine procedural business.

• Approval of minutes from October 21, 2024 meeting

The Commission for People with Disabilities met on November 18, 2024. Members approved the minutes from the October 21, 2024, meeting with corrections regarding attendance and new business. The commission also discussed planning for upcoming First Friday events.

• Approved October 21, 2024, meeting minutes with corrections (unanimous)
• Adjourned meeting at 7:06 pm (unanimous)

Advisory Boards & Commissions

The Emerging Technology Advisory Commission is meeting for a regular session. The agenda consists of routine items such as approval of minutes, public comment, staff liaison report, old business, and new business, with no specific proposals or decisions listed.

The Emerging Technology Advisory Commission met on November 18, 2024, with no old business and no minutes to approve because the previous meeting lacked quorum. Members discussed changing the commission's focus to be more resident- and business-oriented rather than centered on department and staff work, raising questions about use cases, available grants, and Enterprise Data Hub research. No formal decisions or votes on that change were recorded; the only vote was to adjourn, which passed unanimously. The next meeting is set for Monday, February 17, 2025.

• No minutes approved — previous meeting lacked quorum
• Discussed refocusing commission on resident and business use cases (no vote recorded)
• Raised grant opportunities for emerging technology groups (no vote recorded)
• Mentioned Enterprise Data Hub research (no vote recorded)
• Adjourned at 6:50 pm (motion by Nancy, seconded by Andrew; all in favor)

Village Board of Trustees

The Village Board will consider several items under a consent agenda, including routine approvals and contracts. Key decisions include a contract up to $35,000 for a website redesign, a $136,582 engineering services agreement for the Hassell Road STP resurfacing, and a contract up to $3,899,000 for the Village Green Concessions & Restrooms project. The board will also vote on a $4,530,046.55 schedule of bills and adopt ordinances related to the Hassell Road project and the village health reimbursement arrangement. Additional reports and public comment will follow.

• Authorization to award a contract up to $3,899,000 for the Village Green Concessions & Restrooms Project
• Authorization to enter into an agreement with Carbonhouse, LLC for a website redesign of NOWArena.com, not to exceed $35,000
• Approval of construction engineering services agreement with Civiltech Engineering, Inc., for the Hassell Road STP Resurfacing Project, not to exceed $136,582
• Approval of the schedule of bills for 11‑18‑2024 in the amount of $4,530,046.55
• Approval of an ordinance for a Joint Funding Agreement with IDOT and local funding for the Hassell Road STP Resurfacing Project

The Village Board approved a $3,899,000 contract for the Village Green Concessions & Restrooms Project. Trustees also authorized a $35,000 website redesign for NOWArena.com and approved various infrastructure agreements, including resurfacing work on Hassell Road. Additionally, the board recognized Fire Lieutenant Nick Forsythe for his emergency response efforts in North Carolina.

• Approved $3.89M contract for Village Green Concessions & Restrooms
• Approved $35,000 website redesign for NOWArena.com
• Approved $136,582 engineering contract for Hassell Road project
• Approved $4.53M schedule of bills
• Approved one-year site plan extension for Belle Tire
• Awarded three-year elevator inspection contract to Thompson Elevator
• Accepted resignation of Jodi Schultz from two commissions
• Proclaimed Nov 20 as Universal Children’s Day

Advisory Boards & Commissions

This is a regular meeting of the Commission for Senior Citizens with no specific action items listed. The agenda includes approval of prior minutes, public comment, and reports from the chairperson and staff liaison. No new business, ordinances, or financial decisions are on the agenda.

• Approval of minutes from October 8, 2024
• Chairperson's report and staff liaison's report

The Commission for Senior Citizens approved the minutes from October 8, 2024, and the 2025 budget, which includes an increase due to the Village parking lot replacement, requiring alternative luncheon locations from May to October. They also selected I Smell Bacon as the caterer for the November 21 luncheon and scheduled future events, including a snack-and-movie event on January 15 and a luncheon with possible singer entertainment in February.

• Approved minutes of October 8, 2024 meeting (all ayes)
• Approved 2025 budget with increase for parking lot replacement
• Selected I Smell Bacon for November 21 luncheon
• Scheduled January 15 event as snack and movie, not luncheon

Advisory Boards & Commissions

The Sustainability Commission will hold a regular meeting to consider recommendations for spending Green Aggregation Funds on Village Hall parking lot reclamation and potential mulch production. They will also review a recycling and composting plan for NOW Arena and receive an update on the Groot contract. New business includes discussion of a CleanHarbors household hazardous waste opt-in residential pickup program.

• Green Aggregation Funds recommendations for Village Hall parking lot/nature reclamation and Public Works mulch production
• NOW Arena Recycling and Composting Plan review
• Groot Contract Update
• CleanHarbors Household Hazardous Waste Opt-in Residential Pick-up Program discussion
• Sister Cities Presentation for April 2025

The Hoffman Estates Sustainability Commission met on November 12, 2024, but no formal decisions were made due to a lack of quorum. The commission discussed the upcoming Groot contract changes, including the elimination of landscape waste stickers and a new curbside collection program starting in April 2025. They also reviewed plans for a Sister Cities presentation in April 2025 and potential uses of Green Aggregation Funds. The meeting was informational, with no votes or approvals.

• No formal decisions made; quorum not present to approve minutes
• Discussed Groot contract changes: landscape waste stickers eliminated, curbside collection to begin April 2025
• Discussed Sister Cities presentation for April 2025, scheduled for April 9 at Village Hall
• Discussed Green Aggregation Funds for property reclamation and educational components
• Village opted out of CleanHarbors household hazardous waste pick-up program for now

Advisory Boards & Commissions

The Cultural Awareness Commission will review minutes from the last three meetings and plan for the Martin Luther King Jr. Breakfast and Black History Month. The group will also discuss the Hispanic Heritage Fiesta and set a date for the 2025 Unity Day event.

• Approval of minutes from August 6, September 3, and October 1, 2024
• Planning for Martin Luther King Jr. Breakfast (entertainment and speaker approval)
• Planning for Black History Month (newsletter and entertainment approval)
• Review of Hispanic Heritage Fiesta recap and next year planning
• Discussion to set date for 2025 Unity Day event

The Cultural Awareness Commission approved event plans for the MLK Breakfast, Black History Month, and Unity Day, and discussed improvements to the Hispanic Heritage event. The MLK Breakfast is set for January 20th with Kingdom Impact Theatre and speaker Tony Brandford. The commission approved Ayodele African Drum and Dance Troupe for a 30-minute performance in February, and set Unity Day for May 31st.

• Approved minutes from Aug 6, Sep 3, Oct 1 (voice vote, all in favor)
• Approved MLK Breakfast plan with Kingdom Impact Theatre ($400) and speaker Tony Brandford (all in favor)
• Approved Ayodele African Drum and Dance Troupe for 30-minute performance on Feb 15 or 22 (all in favor)
• Set Unity Day for May 31st at Village Hall (motion by Kathryn, seconded by Susan)

Planning, Building & Zoning Committee

The Planning, Building & Zoning Committee will vote on extending site‑plan approval for Belle Tire at 1165 W. Higgins Road, award a three‑year elevator inspection contract to Thompson Elevator Inspection Service, amend the hotel licensing ordinance, and approve a contract up to $3,899,000 for the Village Green Concessions & Restrooms project with authority for up to $30,000 in change orders. The meeting also includes monthly reports from the Planning, Code Enforcement, and Economic Development divisions.

• One‑year extension of preliminary and final site plan approval for Belle Tire, 1165 W. Higgins Road
• Award contract to Thompson Elevator Inspection Service, Inc. for elevator inspection and plan review services, three‑year term ending Dec 1 2027
• Ordinance amendment to Section 8-8-7, Hotels, of Chapter 8, Licenses, Municipal Code
• Award contract to Construction Inc. for Village Green Concessions & Restrooms Project, not to exceed $3,899,000
• Grant Village Manager authority to approve change orders up to $30,000 for the same project

The Planning, Building & Zoning Committee approved a one-year extension for Belle Tire's site plan approval, awarded a three-year elevator inspection contract, deferred a hotel ordinance amendment, and authorized a $3,899,000 contract for the Village Green Concessions & Restrooms project. All votes were unanimous voice votes. The hotel ordinance was deferred to December 9, 2024, for further review.

• Approved one-year extension of Belle Tire site plan approval at 1165 W. Higgins Road (one-time only)
• Awarded elevator inspection contract to Thompson Elevator Inspection Service, Inc. for 3 years ending Dec 1, 2027
• Deferred hotel ordinance amendment (Section 8-8-7) to December 9, 2024
• Awarded $3,899,000 contract to Construction Inc. for Village Green Concessions & Restrooms
• Granted Village Manager authority to approve change orders up to $30,000

General Administration & Personnel Committee

The General Administration & Personnel Committee will consider an ordinance amending the Village's Health Reimbursement Arrangement (HRA) with Bencor/MidAmerica. They will also receive monthly reports from Cable TV, Human Resources, and Legislative Operations & Outreach.

• Approval of an ordinance amending the Village of Hoffman Estates Health Reimbursement Arrangement with Bencor/MidAmerica
• Cable TV Monthly Report
• Human Resources Management Monthly Report
• Legislative Operations & Outreach Monthly Report

The General Administration & Personnel Committee approved an ordinance amending the Village's Health Reimbursement Arrangement (HRA) with Bencor/MidAmerica. The change adds Fire Union employees to the HRA benefit program, expands the HRA benefit for non-union employees to include vacation payout contributed to the HRA upon separation of service, and adds a sick leave incentive benefit into the HRA for non-union management employees promoted out of the unions. The committee also approved the October 14, 2024 minutes and received three monthly reports; no other substantive decisions were made.

• Approved ordinance amending the Village HRA with Bencor/MidAmerica (voice vote, all ayes)
• Approved October 14, 2024 committee meeting minutes (voice vote, all ayes)
• Received and filed Cable TV Monthly Report
• Received and filed Human Resources Management Monthly Report
• Received and filed Legislative Operations and Outreach Monthly Report
• Adjourned meeting at 7:24 p.m. (voice vote, all ayes)

Transportation & Road Improvement Commitee

The Transportation & Road Improvement Committee will discuss the Hassell Road STP Resurfacing Project. The body is considering an engineering agreement and a joint funding ordinance with IDOT.

• Construction engineering services agreement with Civiltech Engineering, Inc for Hassell Road STP Resurfacing Project not to exceed $136,582
• Ordinance for a Joint Funding Agreement with IDOT and local funding appropriation for the Hassell Road STP Resurfacing Project

The Transportation & Road Improvement Committee approved a construction engineering services agreement with Civiltech Engineering, Inc. for the Hassell Road STP Resurfacing Project, capped at $136,582. It also approved an ordinance for a Joint Funding Agreement with IDOT and local funding appropriation for the same project. Both votes were voice votes, all ayes. The October 14, 2024 minutes were approved, and the Transportation Division Monthly Report was received and filed.

• Approved construction engineering services agreement with Civiltech Engineering, Inc. for Hassell Road STP Resurfacing, not to exceed $136,582 (voice vote, all ayes)
• Approved ordinance for Joint Funding Agreement with IDOT and local funding appropriation for Hassell Road STP Resurfacing (voice vote, all ayes)
• Approved October 14, 2024 committee meeting minutes (voice vote, all ayes)
• Received and filed Transportation Division Monthly Report (information only)
• Adjourned meeting at 7:29 p.m. (voice vote, all ayes)

Finance Committee

The Hoffman Estates Finance Committee will consider authorizing a contract for a website redesign for NOWArena.com. The agreement is with Carbonhouse, LLC, and the cost is capped at $35,000.

• Authorization to enter into agreement with Carbonhouse, LLC for website redesign
• Contract amount not to exceed $35,000
• Project for NOWArena.com website redesign

The Finance Committee approved an agreement with Carbonhouse, LLC to redesign the NOWArena.com website at a cost not exceeding $35,000. The motion passed unanimously by voice vote. No other substantive decisions were made; the meeting adjourned immediately after.

• Approved agreement with Carbonhouse, LLC for NOWArena.com website redesign, not to exceed $35,000 (unanimous voice vote)

Finance Committee

The Finance Committee will review and discuss the proposed FY2025 Operating & Capital Budget and consider approving the FY2025-FY2029 Capital Improvements Program. The committee will also direct staff to publish the notice of a public hearing on the budget (scheduled for December 2, 2024) and to draft the Tax Levy and Tax Abatement Ordinances for the December 2 Village Board agenda.

• Review and discussion of proposed FY2025 Operating & Capital Budget
• Request approval of FY2025-FY2029 Capital Improvements Program as recommended by Capital Improvements Board
• Direction to publish Notice of Availability of Budget and schedule public hearing for December 2, 2024
• Direction to draft Tax Levy and Tax Abatement Ordinances for December 2 Village Board agenda

The Finance Committee reviewed the proposed FY2025 operating and capital budget totaling $226,425,780, with a General Fund of $81,992,800 (3.6% increase). They approved the FY2025-2029 Capital Improvements Program as recommended, directed staff to publish the budget notice and schedule a public hearing for December 2, 2024, and directed staff to draft the tax levy and abatement ordinances. No final budget approval was made; it remains a proposal pending the public hearing.

• Approved FY2025-2029 Capital Improvements Program (all ayes)
• Directed staff to publish Notice of Availability of Budget and schedule public hearing for Dec 2, 2024 (all ayes)
• Directed staff to draft Tax Levy and Tax Abatement Ordinances for Dec 2 Village Board agenda (all ayes)
• Agreed on Groot contract scenario #3, including General Fund subsidy and 5% annual residential rate increase

Advisory Boards & Commissions

The Hoffman Estates Utility Commission will hold a regular meeting on November 6, 2024. Items include approval of September minutes, a staff report, results from the Public Works Fair with award amounts, and discussion of the 2025 budget. The commission will also consider changing the January meeting date.

• Announce winners and award amounts from the Public Works Fair
• Discussion of the 2025 Utility Commission budget
• Consideration of January 2025 meeting date
• Approval of minutes from September 4, 2024
• Staff liaison's report on municipal utility operations

The Hoffman Estates Utility Commission met on Nov. 6, 2024, and approved the minutes from the Sept. 4 meeting. Staff reported on the successful Public Works Open House and the Energy Hog Contest. The commission discussed the 2025 budget of $500, which is $250 less than 2024, and considered using leftover funds for gift cards or a lunch, with further discussion planned. The January meeting was rescheduled to Jan. 8 due to the holiday.

• Approved minutes of Sept. 4, 2024 (unanimous)
• Discussed 2025 budget of $500, down from $750 in 2024
• Considered using $122.50 leftover for gift cards or lunch (deferred)
• Rescheduled January meeting to Jan. 8, 2025

Advisory Boards & Commissions

The Advisory Boards & Commissions meeting will consider a motion to release a license to Richest Thai LLC, doing business as Taste of Thai. The Village Board will ask the petitioner questions, followed by a public comment period, before voting on the motion.

• Call to order
• Questions of the petitioner by the Village Board
• Questions of the public
• Motion to release license to the petitioner (Richest Thai LLC dba Taste of Thai)
• Adjournment

Village Board of Trustees

The Hoffman Estates Village Board will consider a consent agenda that includes multiple procurement authorizations, most notably a contract with Hoerr Construction for up to $1,298,006 to rehabilitate the 2024 storm sewer system. The board will also vote on an ordinance to increase class “A” liquor licenses for Richest Thai LLC at 1029‑31 West Golf Road. Additional routine items such as laptop purchases, snow plow acquisitions, and other change orders are bundled in the consent agenda.

• Approve $1,298,006 contract with Hoerr Construction for 2024 Storm Sewer Rehabilitation Project
• Approve $175,850 contract with Insituform Technologies for Barrington Square Town Center sanitary sewer rehab
• Authorize purchase of two snow plows for up to $64,000 from Lindco Equipment Sales
• Authorize purchase of nine Panasonic laptops for up to $42,714 from CDS Office Technologies
• Ordinance to increase class “A” liquor licenses for Richest Thai LLC at 1029‑31 West Golf Road

The Hoffman Estates Village Board approved the consent agenda, including $2,761,504.14 in bills, and authorized several equipment purchases and contracts. They also approved an ordinance increasing the number of Class A liquor licenses for Taste of Thai, and accepted appointments and resignations to commissions. Public comments included requests for a cease-fire resolution regarding Gaza, but no action was taken on that request.

• Approved schedule of bills for November 4, 2024 - $2,761,504.14 (unanimous)
• Authorized purchase of nine Panasonic laptops from CDS Office Technologies, not to exceed $42,714 (unanimous)
• Authorized purchase of Laserfiche cloud licensing from TKB Associates, not to exceed $41,950 (unanimous)
• Authorized purchase of one heavy-duty dump truck chassis from JX Truck Center, not to exceed $152,250, plus $30,000 change orders (unanimous)
• Authorized purchase of two snowplows from Lindco Equipment Sales, not to exceed $64,000 (unanimous)
• Authorized purchase of replacement chassis from Friendly Ford, not to exceed $348,584, plus $24,000 change orders (unanimous)
• Ratified emergency expenditure for boiler replacement at Fire Station 24, not to exceed $33,700 (unanimous)
• Approved ordinance #5122-2024 increasing Class A liquor licenses for Taste of Thai (unanimous)

Finance Committee

The Hoffman Estates Finance Committee will approve draft minutes from three prior meetings and consider two new business items. Both items request waivers of formal bidding to purchase nine Panasonic laptops (up to $42,714) and Laserfiche cloud licensing (up to $41,950). The meeting also includes monthly reports from the Finance, Information Technology, and NOW Arena departments.

• Waive formal bidding to purchase nine Panasonic laptops, not to exceed $42,714
• Waive formal bidding to purchase Laserfiche cloud licensing, not to exceed $41,950
• Approve Finance Committee draft minutes for 09-23-24, 10-07-24, and 10-14-24
• Finance Department monthly report
• Information Technology Department monthly report

The Finance Committee approved two technology purchases: nine Panasonic laptops from CDS Office Technologies for up to $42,714, and Laserfiche cloud licensing from TKB Associates for up to $41,950. Both included waivers of formal bidding—one using a government master agreement, the other citing sole source. The committee also approved minutes from three prior meetings and received monthly reports from Finance, IT, and NOW Arena as information only.

• Approved waiver of formal bidding and purchase of nine Panasonic laptops from CDS Office Technologies, not to exceed $42,714 (all ayes)
• Approved waiver of formal bidding and purchase of Laserfiche cloud licensing from TKB Associates, not to exceed $41,950 (all ayes)
• Approved Finance Committee minutes of September 23, 2024 (all ayes)
• Approved Special Finance Committee minutes of October 7, 2024 (all ayes)
• Approved Special Finance Committee minutes of October 14, 2024 (all ayes)

Public Works & Utilities Committee

The Public Works & Utilities Committee will consider several contract approvals and equipment purchases. Items include an emergency boiler replacement at Fire Station 24, engineering services for a lift station, concrete restoration, sanitary and storm sewer rehabilitation projects, and vehicle acquisitions. The committee will also discuss waiving formal bidding for certain purchases. Decisions will be made on the listed authorizations and contracts.

• Approve $1,298,006 contract to Hoerr Construction for the 2024 Storm Sewer Rehabilitation Project
• Approve $175,850 contract to Insituform Technologies USA, LLC for the Barrington Square Town Center Sanitary Sewer Rehabilitation Project
• Approve $152,250 purchase of a heavy‑duty dump truck chassis from JX Truck Center (Sourcewell)
• Ratify emergency expenditure up to $33,700 for replacement of two boilers at Fire Station 24 (Moltree Mechanical)
• Approve $64,000 purchase of two snow plows from Lindco Equipment Sales (Sourcewell)

The Hoffman Estates Public Works and Utilities Committee approved the September 23, 2024 meeting minutes, ratified an emergency expenditure for replacement boilers at Fire Station 24, and authorized several engineering change orders and infrastructure rehabilitation projects. The committee also approved multiple vehicle and equipment purchases, including dump truck chassis, snowplows, and replacement chassis, before adjourning the meeting.

• Approved September 23, 2024 meeting minutes (voice vote)
• Ratified emergency expenditure for 2 boilers at Fire Station 24 to Moltree Mechanical not to exceed $33,700 (voice vote)
• Approved Change Order #3 for Pfizer Lift Station engineering services to Ciorba Group not to exceed $5,633.60 (voice vote)
• Approved Change Order for concrete restoration program contract with Schroeder & Schroeder Inc. not to exceed $23,265.74 (voice vote)
• Awarded Barrington Square Town Center Sanitary Sewer Rehabilitation Project contract to Insituform Technologies USA, LLC not to exceed $175,850 (voice vote)
• Awarded 2024 Storm Sewer Rehabilitation Project contract to Hoerr Construction, Inc. not to exceed $1,298,006 (voice vote)
• Waived formal bidding and approved purchase of heavy-duty dump truck chassis from JX Truck Center not to exceed $152,250, plus up to $30,000 for change orders (voice vote)
• Waived formal bidding and approved purchase of two snowplows from Lindco Equipment Sales not to exceed $64,000 (voice vote)

Public Health & Safety Committee

The Public Health & Safety Committee will meet to approve an ordinance authorizing the Village to join the Illinois Emergency Management Mutual Aid System Response. The agenda includes approval of previous minutes, monthly department reports, and a public comment period.

• Approval of ordinance for Illinois Emergency Management Mutual Aid System participation
• Approval of Public Health & Safety Committee Draft Minutes from 09-23-24
• Police Department Monthly Report
• Health & Human Services Department Monthly Report
• Emergency Management Division Monthly Report

The Public Health & Safety Committee approved an ordinance authorizing Hoffman Estates to participate in the Illinois Emergency Management Mutual Aid System Response, a one-year automatically renewing intergovernmental agreement. The agreement allows the village to both receive and provide mutual aid for disasters, emergencies, and large-scale events. All other items were routine reports or procedural motions.

• Approved participation in Illinois Emergency Management Mutual Aid System Response (all ayes)
• Approved minutes of September 23, 2024 meeting (all ayes)
• Adjourned meeting at 7:08 p.m. (all ayes)

Village Board of Trustees

The Village Board of Trustees will hold a special meeting to discuss one primary item. The board is considering an ordinance to amend the rules of order for governing body meetings within the municipal code.

• Ordinance amending Article 2, Governing Body - Meetings, Rules of Order, of Chapter 2 of the Hoffman Estates Municipal Code

The Hoffman Estates Village Board approved Ordinance #5120-2024, amending the municipal code to restrict items brought into Village Hall and meeting rooms, including signs with sticks, poles, and large objects, citing safety and obstruction concerns. An amendment was added to include attention-getting devices such as inflatables, laser pointers, and battery-operated lights, with the Village reserving the right to grant prior permission for display materials related to agenda items. The ordinance was approved unanimously with all trustees and the mayor voting aye.

• Approved amendment to Ordinance #5120-2024 adding Section 2-2-9 A(3) restricting attention-getting devices (unanimous)
• Approved Ordinance #5120-2024 as amended, restricting items like signs with sticks in Village Hall (unanimous)

Advisory Boards & Commissions

The Veterans Memorial Commission will review upcoming community events, including the Septemberfest Parade and a 9/11 Remembrance program. New business will focus on planning for Veterans Day activities. The meeting also includes routine reports, public comment, and approval of prior minutes.

• Approval of minutes from July 28, 2024
• Septemberfest Parade (old business)
• 9/11 Remembrance – Cheryl Novas (old business)
• Veterans Day planning (new business)

The Hoffman Estates Veterans Memorial Commission met on October 27, 2024, and approved the minutes from the July 28, 2024 meeting, including a spelling correction to member names. The commission discussed updates on wreaths, band handouts, flag pole maintenance, and note card designs, and reviewed the Septemberfest parade and 9/11 Day of Remembrance events. Plans were confirmed for the upcoming Veterans Day ceremony on November 11, 2024, with the Hoffman Estates High School band providing music. The meeting adjourned at 1:32 PM.

• Approved July 28, 2024 meeting minutes with spelling corrections (unanimous)
• Discussed ordering all three note card designs, one per year (no formal vote)
• Confirmed Veterans Day ceremony plans for November 11, 2024

Advisory Boards & Commissions

The Fire & Police Commission will hold a special meeting to conduct oral interviews for a Captain and seven Lieutenant positions. The session includes approval of prior minutes and a public comment period before an executive session.

• Oral interviews for 1 Captain and 7 Lieutenant positions
• Approval of prior meeting minutes
• Public comment period
• Executive session following new business

Advisory Boards & Commissions

The Sister Cities Commission will hold its regular meeting, approve the September 18, 2024 minutes, and hear public comment. The chairperson, staff liaison, and committee will present reports on various signature exchanges and special projects. The commission will discuss new business and other items before adjourning.

• Signature Exchanges – Culinary/Bon Appetit participants
• Signature Exchanges – Runners participants
• Sports exchange participants
• Comic exchange participants
• French Evening participants

The Hoffman Estates Sister Cities Commission approved the September 18, 2024 minutes and discussed upcoming exchanges with Angouleme, France, including culinary, runners, soccer, and comic events. The Commission reviewed the French Evening's financial results, reporting a profit of $3,799 from $15,686 in revenue and $11,887 in expenses, down from $7,114 profit in 2023. No formal votes were taken on these items; the only motions were to approve the minutes and adjourn.

• Approved minutes of September 18, 2024 meeting (voice vote, all ayes)
• Adjourned meeting at 8:50 p.m. (voice vote, all ayes)

Advisory Boards & Commissions

The Hoffman Estates Fire & Police Commission will hold a special meeting to conduct oral interviews for three Captain and four Lieutenant positions. The session will include approval of minutes, public comment, and an executive session.

• Promotional oral interviews for 3 Captain and 4 Lieutenant positions
• Approval of previous meeting minutes
• Public comment period
• Executive session
• Meeting at 411 W. Higgins Road

Advisory Boards & Commissions

The Commission for People with Disabilities will hold a regular meeting to review reports and conduct old and new business. The agenda consists of procedural boilerplate items.

The Commission for People with Disabilities approved its September 16, 2024 minutes and finalized plans for the November First Friday dance, including an approved staff memo on employee supervision. A guest asked the commission to support a PACE ride-access program using Uber, but the minutes record no decision on that request. Members discussed but did not decide whether to cap attendance or require parents who stay to volunteer. The meeting adjourned at 7:10 pm.

• Approved September 16, 2024 minutes (motion by Judy Senase, second by Jean)
• November First Friday dance confirmed; craft ordered and set
• Staff memo on employee supervision for the event approved
• No decision recorded on PACE ride-access/Uber program request
• Attendance limits and parent volunteer question discussed, not decided
• Adjourned at 7:10 pm (motion by Paul Schweet, second by Judy Senase)

Village Board of Trustees

The Village Board will vote on a consent agenda that includes a $7,746,583.33 bill schedule and multiple contracts for engineering services, a website redesign, and a public utility easement. It will also consider a Planning and Zoning Commission ordinance for a master sign plan at 2200 W. Higgins Road. An additional ordinance will amend the number of alcoholic liquor licenses for two local businesses. The meeting includes standard reports, public comment, and other routine business.

• Approve bill schedule totaling $7,746,583.33
• Approve Phase II Engineering Services with Strand Associates, up to $200,273 for Hassell Road Bicycle and Pedestrian project
• Approve Phase II Engineering Services with Chastain & Associates, up to $82,113 for Jones Road STP Resurfacing project
• Approve sales agreement with Revize, up to $59,400 for website redesign and hosting over four years
• Approve ordinance amending liquor license counts for World’s Fair coffee shop and Apple Villa Pancake House

The Village Board approved a consent agenda including $7,746,583.33 in bills, a utility easement, two engineering agreements, an intergovernmental agreement, and a website redesign contract. They also approved a master sign plan for 2200 W. Higgins Road and amended the liquor license code to transfer a license from Apple Villa Pancake House to World's Fair by Fairgrounds Craft Coffee & Tea. All votes were unanimous except the liquor license amendment, where Mayor McLeod voted nay.

• Approved $7,746,583.33 schedule of bills (unanimous)
• Approved utility easement at 1305 N. Barrington Road (unanimous)
• Approved $200,273 engineering agreement for Hassell Road bike/pedestrian project (unanimous)
• Approved $82,113 engineering agreement for Jones Road resurfacing (unanimous)
• Approved intergovernmental agreement for Central Road Reconstruction (unanimous)
• Approved $59,400 website redesign contract with Revize (unanimous)
• Approved master sign plan for 2200 W. Higgins Road (unanimous)
• Approved liquor license transfer to World's Fair by Fairgrounds Craft Coffee & Tea (6-1, Mayor McLeod nay)

Advisory Boards & Commissions

The Youth Commission will review updates on several planned events, including the HHS Giving Tree, Haunted Hoffman, Trunk‑Or‑Treat, Winterfest, and a Community Safety & Awareness event. The board will also discuss planning for new events. No formal decisions are noted in the agenda.

• HHS Giving Tree Setup
• Haunted Hoffman
• Trunk‑Or‑Treat
• Winterfest
• Community Safety & Awareness Event

The Hoffman Estates Youth Commission met on October 17, 2024, and approved the previous meeting's minutes. Members discussed upcoming events including Haunted Hoffman (October 19), Township Trunk-or-Treat, and Winterfest (December 7), with preparations for 800 attendees. The commission also considered potential community safety and awareness events and a multi-generational Valentine's Day card event, but no formal decisions were made on these proposals.

• Approved previous meeting minutes
• Confirmed commitment to support Haunted Hoffman on October 19
• Set Winterfest preparation target for 800 attendees
• Scheduled next meeting for November 21 at 5:30pm

Planning & Zoning Commission

The Planning & Zoning Commission will meet to conduct a public hearing regarding a Master Sign Plan for the Hoffman Estates Community Bank. The body will also review minutes from the October 2, 2024 meeting.

• Public hearing for Master Sign Plan at 2200 W. Higgins Road (Hoffman Estates Community Bank)

The Planning & Zoning Commission voted unanimously to recommend Village Board approval of a Master Sign Plan for the Hoffman Estates Community Bank property at 2200 W. Higgins Road, subject to conditions in the staff report. The recommendation will be presented to the Village Board on October 21, 2024. The commission also approved the October 2, 2024 meeting minutes. No other substantive decisions were made.

• Approved October 2, 2024 meeting minutes (6-0, 1 abstention)
• Recommended approval of Master Sign Plan for 2200 W. Higgins Road (8-0)
• Adopted Findings of Fact for Master Sign Plan (8-0)

Advisory Boards & Commissions

The Hoffman Estates Police Pension Board will meet on October 15, 2024 to approve bills and discuss several items. New business includes a membership application for Zachary Woodbury, a review of fiduciary insurance, renewal of the IPPFA membership, and a BMO collateralization agreement. The board will also receive a treasurer's report, an investment report, and legal updates before adjourning.

• Approval of bills
• New membership application – Zachary Woodbury (08-19-24)
• Review fiduciary insurance
• Renew membership IPPFA
• BMO collateralization agreement

Advisory Boards & Commissions

The Platzkonzert Commission will meet to approve previous minutes and discuss a recap of the 2024 event. The meeting includes a period for public comment.

• 2024 Event Recap

The commission conducted a recap of the 2024 Platzkonzert Germanfest. Members discussed adjustments to food menus, entertainment, and site logistics for the 2025 event.

• Deferred approval of September 3, 2024 minutes (voice vote)
• Decided to reduce beer options and remove large pretzels for 2025
• Decided to implement a new kids menu for 2025
• Assigned Jeremy Janhke to find a replacement for tent water barrels due to code violations

Planning, Building & Zoning Committee

The Planning, Building & Zoning Committee will consider a new ordinance that accepts a public utility easement located at 1305 N. Barrington Road. The meeting also includes routine items such as approval of minutes, public comment, and monthly reports from the Planning, Code Enforcement, and Economic Development divisions. No other substantive actions are listed.

• Approval of an Ordinance accepting a public utility easement at 1305 N. Barrington Road
• Approval of minutes from the 09-09-2024 Planning, Building & Zoning Committee meeting
• Public comment period
• Planning Division monthly report
• Code Enforcement Division monthly report

The Planning, Building & Zoning Committee approved an ordinance accepting a public utility easement at 1305 N. Barrington Road. The committee also approved the minutes from the September 9, 2024 meeting. Three monthly reports from the Development Services Department were received and filed as information only.

• Approved ordinance accepting public utility easement at 1305 N. Barrington Road (all ayes)
• Approved minutes of September 9, 2024 meeting (all ayes)
• Received and filed Development Services monthly reports for Planning, Code Enforcement, and Economic Development/Tourism

General Administration & Personnel Committee

The General Administration & Personnel Committee will hold its regular meeting, approve minutes from the September 9, 2024 meeting, and hear public comment. The primary new business item is the approval of a sales agreement with Revize for redesign and hosting services for the Village website, limited to $59,400 over four years. The committee will also receive monthly reports from Cable TV, Human Resources Management, and Legislative Operations & Outreach, followed by the President's report and other agenda items before adjourning.

• Approval of sales agreement with Revize for website redesign and hosting, up to $59,400 over four years
• Cable TV Monthly Report
• Human Resources Management Monthly Report
• Legislative Operations & Outreach Monthly Report

The General Administration & Personnel Committee approved a sales agreement with Revize for website redesign and hosting services, not to exceed $59,400 over four years. The motion passed unanimously by voice vote. The committee also approved the September 9, 2024 meeting minutes and received several informational reports.

• Approved $59,400 website redesign and hosting agreement with Revize (all ayes)
• Approved September 9, 2024 committee meeting minutes (all ayes)

Transportation & Road Improvement Commitee

The Transportation & Road Improvement Committee will review engineering service agreements for bicycle, pedestrian, and resurfacing projects. The body will also consider an intergovernmental agreement for the Central Road Reconstruction Project.

• Phase II Engineering Services Agreement with Strand Associates, Inc. for Hassell Road Bicycle and Pedestrian project (not to exceed $200,273)
• Phase II Engineering Services Agreement with Chastain & Associates, LLC for Jones Road STP Resurfacing project (not to exceed $82,113)
• Intergovernmental Agreement with Cook County Department of Transportation and Highways for Central Road Reconstruction Project

The committee approved two Phase II engineering services agreements for road and pedestrian improvements. It also approved an intergovernmental agreement for the Central Road Reconstruction Project.

• Approved Phase II Engineering Services Agreement with Strand Associates, Inc. for Hassell Road Bicycle and Pedestrian project, not to exceed $200,273 (All ayes)
• Approved Phase II Engineering Services Agreement with Chastain & Associates, LLC for Jones Road STP Resurfacing project, not to exceed $82,113 (All ayes)
• Approved Intergovernmental Agreement with Cook County Department of Transportation and Highways for Central Road Reconstruction Project (All ayes)
• Approved September 9, 2024 meeting minutes (All ayes)

Finance Committee

The Finance Committee will hold a special meeting to receive presentations from Baxter & Woodman. The discussions will focus on 5-year rate studies for water, sewer, and stormwater services.

• Presentation of 5-year Water & Sewer Rate Study by Baxter & Woodman
• Presentation of 5-year Stormwater Rate Study by Baxter & Woodman

The Finance Committee reviewed a 5-year water, sewer and stormwater rate study by Baxter & Woodman and expressed consensus on Scenario 3, which includes a full capital improvement plan, $12 million in loan/bond funding, and $2 million in General Fund transfers for storm capital. No formal vote was taken; the committee also emphasized the need to educate residents before implementation.

• Expressed consensus on Scenario 3 for water, sewer and stormwater rates
• Included $12 million in loan/bond funding in preferred scenario
• Included $2 million in General Fund transfers for storm capital
• No formal vote taken; direction to educate residents before implementation

Advisory Boards & Commissions

The Fourth of July Commission is meeting to conduct regular business. The agenda consists of procedural boilerplate with no specific items listed for decision or discussion.

The 4th of July Commission approved the minutes of its September 12, 2024 meeting and discussed planning for the 2025 Independence Day events. Members talked about locking in a longer drone show, selecting bands for July 4 and 5, and a budget that goes before the Village Board on November 8, 2024. The commission will not meet in November or December; its next meeting is January 9, 2025. No contracts or budgets were voted on at this meeting.

• Approved minutes of the September 12, 2024 meeting (motion carried)
• Adjourned the meeting at 4:32 pm (motion carried)
• No vote taken on 2025 drone show, band contracts, or budget
• Agreed Ben may send suggested music act lineups through Hallie for commission approval
• Next meeting set for January 9, 2025, 4:00 pm at Village Hall

Advisory Boards & Commissions

The Hoffman Estates Arts Commission meeting on October 9, 2024 will discuss old business and select a new concert for the SSOTG program. The meeting includes standard items such as call to order, public comment, and adjournment. No other decisions or contracts are listed on the agenda.

• SSOTG concert selection (new business)

The Hoffman Estates Arts Commission met and discussed potential acts for the summer concert series but made no final selection, deciding to continue the search and resume discussion in the new year. No other substantive decisions were made; the meeting adjourned after the discussion.

• Continued search for summer concert acts, deferred decision to new year

Advisory Boards & Commissions

The Commission for Senior Citizens will meet on October 8, 2024 at the Village Hall in the Regan Conference Room. The agenda includes routine items such as call to order, approval of September 10 minutes, public comment, reports from the chairperson and staff liaison, old and new business, and commissioner comments. No specific proposals or decisions are listed in the agenda.

The Commission for Senior Citizens met on October 8, 2024, to review past events and plan upcoming luncheons. The board formally approved the minutes from their September 10, 2024, meeting and adjourned the session.

• Approved September 10, 2024 meeting minutes (unanimous)
• Adjourned meeting at 6:00 PM (unanimous)

Advisory Boards & Commissions

The Capital Improvements Board will meet to discuss the Capital Improvements Program for fiscal years 2025 through 2029. The meeting includes a public comment period and the approval of minutes from October 11, 2023.

• Discussion of Capital Improvements Program for FY2025-FY2029

Advisory Boards & Commissions

The Fire & Police Commission will review the status of new firefighter hires and the progress of promotions for Fire Captain and Fire Lieutenant. The body will also discuss the groundbreaking of Fire Station #21 and the deployment of the MABAS Water Rescue Team.

• Hiring of 3 new firefighters for the NIPSTA Basic Fire Academy
• Promotion processes underway for Fire Captain and Fire Lieutenant
• Groundbreaking pending for new Fire Station #21 in Chino Park
• MABAS Water Rescue Team deployed to assist in North Carolina
• Special meeting scheduled for October 22, 2024

Village Board of Trustees

The Hoffman Estates Village Board will consider a consent agenda with routine approvals, including a contract for the NOW Arena boiler replacement and cybersecurity assessments. The board will also vote on a development agreement for the Plum Farms property.

• NOW Arena boiler replacement contract with F.E. Moran, Inc. (max $133,000)
• Cybersecurity assessment contract with Sentinel Technologies Inc. (max $197,002.50)
• Purchase of 23 DSR Stalker Radar Systems (max $35,075)
• Approval of the Plum Farms 16-acre development agreement
• Approval of a variation for a deck at 1720 Highland Boulevard

The Village Board approved Ordinance #5116-2024 for the Kensington Fields Townhomes at 1950 Hassell Road, including an amendment that voids the ordinance if the property sale is not finalized by February 5, 2025. The board also approved the Third Amended and Restated Development Agreement for the 16-acre Plum Farms Property. Several consent agenda items were approved, including a $4.58 million schedule of bills and a cybersecurity assessment contract.

• Approved Kensington Fields Townhomes ordinance with conditions (5-1)
• Approved amendment voiding ordinance if sale not finalized by Feb 5, 2025 (6-0)
• Approved Third Amended Plum Farms Development Agreement (5-1, mayor nay)
• Approved $4,576,110.48 schedule of bills (6-0)
• Approved $197,002.50 cybersecurity assessment contract with Sentinel Technologies (6-0)
• Approved $133,000 NOW Arena boiler replacement contract with F.E. Moran (6-0)
• Approved $35,075 purchase of 23 Stalker Radar Systems (6-0)
• Approved $38,977 MedixSafe narcotic safe retrofit kits (6-0)

Advisory Boards & Commissions

The Finance Committee will meet to discuss new business regarding a communication antenna license. The meeting includes a period for public comment.

• Approval of a communication antenna license renewal agreement for the Olmstead Water Tower

The Special Finance Committee unanimously approved a renewal agreement for an existing communication antenna license at the Olmstead Water Tower. No other substantive decisions were made; the meeting adjourned immediately after.

• Approved communication antenna license renewal at Olmstead Water Tower (unanimous voice vote)

Planning & Zoning Commission

The Hoffman Estates Planning & Zoning Commission will hold a public hearing on a proposed townhome development at 1950 Hassell Road. The meeting will also include a training session on ethics and findings of fact, routine approval of minutes, and a chairperson’s report.

• Public hearing on Amendment to Poplar Creek RPD General Plan for Kensington Fields Townhomes at 1950 Hassell Road

The Planning & Zoning Commission recommended Village Board approval of the Kensington Fields Townhomes project at 1950 Hassell Road, including an amendment to the Poplar Creek RPD, preliminary and final plat, site plan, master sign plan, and a variation to allow 375 sq ft garages. The recommendation passed unanimously (7-0) with conditions, including amendments to require HOA declarations before the second building permit and buyer disclosure before contract signing. A proposal to require a fence at the lake failed (3-4).

• Approved findings of fact for site plan, sign plan, and variation (7-0)
• Recommended RPD amendment for attached single-family use (7-0)
• Recommended preliminary and final plat of subdivision (7-0)
• Recommended site plan, sign plan, and garage size variation (7-0)
• Amended condition h: HOA declarations recorded before second building permit (all ayes)
• Amended condition m: buyer disclosure signed before contract (all ayes)
• Denied fence requirement at lake (3-4)
• Approved September 18, 2024 minutes (7-0)

Advisory Boards & Commissions

The Celtic Fest Commission is holding a regular meeting. The agenda consists of procedural boilerplate items.

The Celtic Fest Commission approved its September 10, 2024 minutes and agreed next year's event is planned for Saturday, August 9, 2025, potentially with Sunday, August 10, 2025 as well. Members discussed ideas for a possible multi-day fest, including a Makers Market, a dart tournament, Sunday face painting, music and balloon animals, an Irish film on Friday night, and moving the whiskey tasting to a separate area. No new business was taken up, and no final decision was made on expanding the event; members were asked to consider ideas for the January meeting.

• Approved September 10, 2024 minutes (all in favor)
• Agreed 2025 fest planned for Saturday, August 9, 2025, potentially Sunday, August 10, 2025
• Agreed whiskey tasting will move to an area separate from the large tent
• No new business
• Adjourned at 4:38 p.m. (all in favor)

Advisory Boards & Commissions

The Sustainability Commission is meeting to review preparations for an open house and educational materials. The body will also receive updates on a website vendor selection and the Groot contract.

• Website vendor selection update
• Open house preparations
• Educational opportunities and materials
• Groot contract update

The Hoffman Estates Sustainability Commission met on October 1, 2024, but took no formal votes due to lack of quorum. Members discussed website vendor selection, Community Pride Awards deadline, Green Aggregation funds (~$131,000) for potential projects, and upcoming open house events. The meeting was procedural and informational only.

• No vote taken to approve August and September minutes (no quorum)
• Discussed moving 2025 Community Pride Awards submission deadline to end of July
• Discussed using Green Aggregation funds for community projects (e.g., native areas, farmers' market)
• Planned volunteer activities for Fire Station 24, 23, and Public Works open houses
• Requested detailed Groot contract update from Assistant Village Manager Jon Pape
• Agreed to reschedule November 5 meeting due to Election Day; poll to be distributed

Advisory Boards & Commissions

The Cultural Awareness Commission will consider final plans for the Hispanic Heritage Fiesta and approve a citizen article for Martin Luther King Jr. and Black History Month. It will also set a date for the Unity Day Festival of Culture. The meeting includes routine reports and public comment.

• Finalize Hispanic Heritage Fiesta details (old business)
• Approve citizen article for Martin Luther King Jr. & Black History Month (old business)
• Set date for Unity Day Festival of Culture (new business)

The Cultural Awareness Commission meeting scheduled for October 1, 2024, was not held because a quorum was not present. No decisions were made. The next meeting is scheduled for November 12, 2024.

Advisory Boards & Commissions

The Hoffman Estates Arts Commission will hold its regular meeting to discuss past summer and children’s concerts, workshops, and begin planning for 2025 events. The meeting is procedural with no formal decisions scheduled.

The Hoffman Estates Arts Commission approved the July 22, 2024 minutes and discussed summer concert outcomes, including weather issues, sound and lighting problems, and website metrics. They scheduled a Summer Concert selection committee for October 9, 2024, and discussed updates for the photography workshop and Zine fest registration.

• Approved July 22, 2024 meeting minutes (motion carried)
• Scheduled Summer Concert selection committee for October 9, 2024 at 5:00 pm
• Adjourned meeting at 5:56 pm (motion carried)

Finance Committee

The Finance Committee will consider approving a professional services agreement with Sentinel Technologies Inc. for a cybersecurity assessment up to $197,002.50. It will also authorize a contract with F.E. Moran, Inc. to replace the NOW Arena boiler and storage tanks for up to $133,000. Additionally, the committee will waive formal bidding to purchase servers from Dell EMS in two separate amounts not to exceed $35,291.46 and $69,328.35. The meeting includes routine reports and other agenda items.

• Approve professional services agreement with Sentinel Technologies Inc. for cybersecurity assessment, up to $197,002.50
• Authorize contract with F.E. Moran, Inc. for NOW Arena boiler and storage tank replacement, up to $133,000
• Waive formal bidding and purchase two host servers from Dell EMS, up to $35,291.46
• Waive formal bidding and purchase additional servers from Dell EMS, up to $69,328.35

The Finance Committee approved four spending items, including a cybersecurity assessment, boiler replacement, and server purchases. All motions passed unanimously by voice vote. The committee also approved prior meeting minutes and received monthly reports as information only.

• Approved $197,002.50 cybersecurity assessment contract with Sentinel Technologies (all ayes)
• Approved $133,000 NOW Arena boiler and storage tank replacement contract with F.E. Moran (all ayes)
• Approved waiving bidding and purchasing two host servers from Dell EMS for $35,291.46 (all ayes)
• Approved waiving bidding and purchasing servers from Dell EMS for $69,328.35 (all ayes)
• Approved Finance Committee minutes of Aug 19 and Sep 3, 2024 (all ayes)

Public Works & Utilities Committee

The Public Works & Utilities Committee will convene to approve minutes from previous meetings and review monthly reports from the Public Works and Engineering divisions. The meeting is scheduled for September 23, 2024, at 7:00 PM in the Village Hall Council Chambers.

• Approval of Public Works & Utilities Committee minutes from August 19, 2024
• Approval of Public Works & Utilities Committee minutes from September 9, 2024
• Public Works Department Monthly Report
• Engineering Division Monthly Report

The Public Works & Utilities Committee met and approved the minutes from its August 19, 2024 and September 9, 2024 special meetings. The committee received and filed the Department of Public Works and Engineering Division monthly reports as information only. No substantive policy decisions were made; the meeting was procedural and adjourned at 7:03 p.m.

• Approved minutes of August 19, 2024 meeting (voice vote, all ayes)
• Approved minutes of September 9, 2024 special meeting (voice vote, all ayes)
• Received and filed Department of Public Works Monthly Report
• Received and filed Engineering Division Monthly Report

Public Health & Safety Committee

The Public Health & Safety Committee is meeting to discuss the purchase of police and medical equipment. The body will review monthly reports from the police, fire, emergency management, and health departments.

• Purchase of 23 DSR Stalker Radar Systems from Applied Concepts Inc. not to exceed $35,075.00
• Purchase of 20 MedixSafe narcotic safe retrofit kits and software from Bioconnect not to exceed $38,977

The Public Health and Safety Committee approved two purchases: 23 DSR Stalker Radar Systems from Applied Concepts, Inc. for up to $35,075, and 20 MedixSafe narcotic safe retrofit kits with software and a five-year service subscription from Bioconnect for up to $38,977. Both motions passed unanimously and included waiving formal bidding. The committee also approved minutes from prior meetings and received monthly reports from police, health, emergency management, and fire departments as information only.

• Approved waiver of formal bidding and purchase of 23 DSR Stalker Radar Systems from Applied Concepts, Inc. for up to $35,075 (all ayes)
• Approved waiver of formal bidding (sole source) and purchase of 20 MedixSafe narcotic safe retrofit kits, software, and 5-year service subscription from Bioconnect for up to $38,977 (all ayes)
• Approved minutes of August 19, 2024 Public Health and Safety Committee meeting (all ayes)
• Approved minutes of September 9, 2024 Special Public Health and Safety Committee meeting (all ayes)

Advisory Boards & Commissions

The Youth Commission will hold its regular meeting on September 19, 2024 at Village Hall. The board will approve the August 15 minutes, hear public comments, receive a staff liaison report, and discuss event updates and future event planning. No other decisions are listed.

• Approval of August 15, 2024 meeting minutes
• Public comment period
• Staff liaison report
• Old business: event updates
• New business: event planning

The Youth Commission approved its prior meeting minutes and discussed upcoming events, including Haunted Hoffman on October 19th, Winterfest on December 7th (preparing for 800 attendees), and a Trunk or Treat theme of 'pirates'. The commission also considered potential future activities such as community safety events and a Valentine's Day multi-generational event, but no formal decisions were made on these items.

• Approved meeting minutes
• Set Trunk or Treat theme as 'pirates'
• Planned for 800 attendees at Winterfest

Planning & Zoning Commission

The Planning & Zoning Commission will meet to conduct a public hearing regarding a zoning variation. The body will discuss whether to permit a reduced side yard setback for a deck at a specific residential property.

• Public hearing for a variation at 1720 Highland Boulevard to allow a 5-foot side yard setback instead of 10 feet

The Planning & Zoning Commission approved the minutes from their July 17, 2024, meeting. They also held a public hearing and voted to recommend that the Village Board of Trustees approve a zoning variation for a deck at 1720 Highland Boulevard, allowing a 5-foot side yard setback instead of the required 10 feet.

• Approved July 17, 2024, meeting minutes (6-0, 3 abstentions)
• Recommended approval of 1720 Highland Blvd. deck setback variation (9-0, 1 abstention)
• Adjourned meeting at 06:43 PM

Advisory Boards & Commissions

The Sister Cities Commission is meeting to receive reports on various exchange committees and special projects. The body will discuss signature exchanges and preparations for French Evening.

• Culinary/Bon Appetit signature exchange report
• Runners signature exchange report
• Sports and Comic exchange reports
• Special Projects report
• French Evening planning report

The Hoffman Estates Sister Cities Commission approved paying Harper College students $50 per day for at least 2 hours of work at the upcoming French Evening event. They also approved the minutes from the August 21 meeting with corrections, and moved the next meeting to October 23. No other formal decisions were made; the rest of the meeting was updates and planning.

• Approved paying Harper students $50/day for min. 2 hours work at French Evening (all ayes)
• Approved minutes of August 21, 2024 meeting with corrections (all ayes)
• Moved next Commission meeting to October 23, 2024 (all ayes)

Advisory Boards & Commissions

The Village of Hoffman Estates Commission for People with Disabilities will meet on September 16, 2024 at 6:00 PM in the Village Hall. The agenda includes routine items such as call to order, approval of minutes, public comment, reports, old and new business, and commissioner comments. No specific decisions or proposals are detailed in the agenda.

• Approval of minutes from August 19, 2024
• Public comment period
• Chairperson’s report
• Staff liaison’s report
• Discussion of old and new business items

The Commission for People with Disabilities met and approved the August 15, 2024 minutes. They discussed upcoming First Friday events, including a Halloween-themed October event and a Thanksgiving-themed November event with a food drive. No formal policy decisions were made; the meeting focused on event planning and logistics.

• Approved August 15, 2024 minutes (motion by Mary Anne Ogilvie, second by Paul Schweet)
• Decided not to give extra pizza to participants at summer events
• Decided Code of Conduct will be paper only, with hard copies kept by staff and a check on participation list to track signatures
• Planned October First Friday as Halloween-themed with pumpkins, stickers, bingo, and candy corn
• Planned November First Friday as Thanksgiving-themed with food collection and a dance

Village Board of Trustees

The Village Board of Trustees will consider several ordinances and contracts, including a small business grant program and storm sewer projects. The board is also reviewing the guaranteed maximum price proposal for the construction of Fire Station #21.

• Approval of bills totaling $5,055,262.20
• Ordinance creating the Stonington & Pembroke TIF District Small Business Improvement Grant Program
• Construction Manager's recommendation for Fire Station #21 construction
• Engineering agreement with Hey & Associates for Grand Canyon Parkway and Illinois Boulevard Storm Sewer Projects not to exceed $92,170
• Parking ordinance amendment for 1957 Chelmsford Place

The Village Board approved the consent agenda, including $5,055,262.20 in bills, an ordinance creating the Stonington & Pembroke TIF District Small Business Improvement Grant Program, a no-parking amendment for 1957 Chelmsford Place, and the construction manager's recommendation for Fire Station #21. They also approved a $92,170 design engineering agreement for storm sewer projects. The board issued proclamations and appointed Diana Murray to the Sister Cities Commission.

• Approved $5,055,262.20 schedule of bills (unanimous)
• Approved Ordinance No. 5113-2024 creating Stonington & Pembroke TIF Small Business Improvement Grant Program (unanimous)
• Approved Ordinance No. 5114-2024 adding no-parking at 1957 Chelmsford Place (unanimous)
• Accepted Construction Manager's recommendation for Fire Station #21 construction (unanimous)
• Approved $92,170 design engineering agreement with Hey & Associates for storm sewer projects (unanimous)
• Proclaimed Sept 28, 2024 as Mark Wondolkowski Day (unanimous)
• Proclaimed Sept 16-22 as Constitution Week and Sept 23-29 as See Tracks? Think Train Week (unanimous)
• Appointed Diana Murray to Sister Cities Commission (unanimous)

Advisory Boards & Commissions

The Fourth of July Commission is meeting to discuss new activities and the budget for 2025. The session includes a call for public comment and a review of previous minutes.

• Discussion of new activities for 2025
• Review of 2025 Budget

The 4th of July Commission approved adding language to the website, marketing materials, flyers, and on-site signage prohibiting guests from erecting personal tents, bringing coolers, or cooking on-site, to be enforced in 2025. They also approved skipping meetings in November and December 2024. The commission discussed plans for a longer drone show, increased budgets for Kid's Zone and Parade, and other 2025 event details, but no final decisions were made on those items.

• Approved adding ban on personal tents, coolers, and on-site cooking to 2025 event communications
• Approved skipping November and December 2024 meetings
• Approved minutes of July 11, 2024 meeting

Advisory Boards & Commissions

The Celtic Fest Commission will hold its regular meeting at Village Hall in Hoffman Estates. The agenda consists of routine procedural items including approval of previous minutes, public comment, and old/new business, with no specific decisions or discussions listed.

The commission approved the August 6, 2024 minutes and discussed feedback from the 2024 Celtic Fest, including suggestions to move the Corgi race earlier, improve signage and tent layout, and consider a larger band at night. They agreed to meet in October and skip November and December, with the next meeting on October 1, 2024. No formal decisions were made beyond approving minutes and scheduling.

• Approved August 6, 2024 meeting minutes (unanimous)
• Agreed to meet in October, skip November and December
• Scheduled next meeting for October 1, 2024

Advisory Boards & Commissions

The Commission for Senior Citizens will hold a regular meeting to review reports and conduct old and new business. The agenda consists of procedural boilerplate items.

The Commission for Senior Citizens approved hosting a DMV event at Village Hall on December 10 to help seniors with licenses, IDs, and lost cash searches. Members also finalized prom logistics, including arrival time and decorating schedule. The minutes were approved unanimously, and no public comment was received.

• Approved DMV event at Village Hall on December 10 (unanimous)
• Approved minutes of August 6, 2024 meeting (unanimous)
• Set prom day arrival at 4 pm and decorating at 3:30 pm the day before
• Confirmed payments for prom and magician for October luncheon

Village Board of Trustees

The Village Board of Trustees will hold a special meeting to conduct interviews for boards and commissions. The meeting also includes time for public comment.

• Boards and Commissions Interview

The Village Board held a special meeting and interviewed a volunteer for the Sister Cities Commission. The applicant will be formally appointed at the September 16, 2024 Village Board meeting. No other substantive decisions were made; the meeting adjourned shortly after.

• Interviewed a volunteer for the Sister Cities Commission (no vote)
• Scheduled appointment of the volunteer for September 16, 2024 Village Board meeting
• Adjourned the meeting (all ayes)

General Administration & Personnel Committee

The committee will meet to review monthly reports and conduct general business. The agenda consists primarily of procedural items and recurring reports.

• Cable TV Monthly Report
• Human Resources Management Monthly Report
• Legislative Operations & Outreach Monthly Report

The General Administration & Personnel Committee met and approved the minutes from the August 5, 2024 meeting. The committee received and filed monthly reports from Cable TV, Human Resources, and Legislative Operations. No substantive policy decisions were made; the meeting was procedural and adjourned at 7:02 p.m.

• Approved August 5, 2024 committee minutes (voice vote, all ayes)
• Received and filed Cable TV Monthly Report
• Received and filed Human Resources Management Monthly Report
• Received and filed Legislative Operations and Outreach Monthly Report

Planning, Building & Zoning Committee

The Planning, Building & Zoning Committee will meet to discuss routine procedural items and receive monthly reports from divisions. The meeting includes a public comment period and a report on the VisitHoffman website redesign. The committee will also review updates on the Stonington & Pembroke TIF District Implementation and consider approval of an ordinance for a Small Business Improvement Grant Program.

• Stonington & Pembroke TIF District Implementation Update
• Approval of an Ordinance Creating the Stonington & Pembroke TIF District Small Business Improvement Grant Program
• VisitHoffman Website Redesign Update
• Planning Division Monthly Report
• Code Enforcement Division Monthly Report

The Planning, Building & Zoning Committee approved an ordinance creating the Stonington & Pembroke TIF District Small Business Improvement Grant Program, offering up to $30,000 in 1:2 matching grants for permanent fixtures. The committee also received updates on the TIF district implementation plan and the VisitHoffman website redesign, with a $29,875 contract awarded to McDaniels Marketing. All votes were unanimous.

• Approved ordinance creating Stonington & Pembroke TIF District Small Business Improvement Grant Program (all ayes)
• Approved minutes of August 5, 2024 meeting (all ayes)
• Adjourned meeting at 8:14 p.m. (all ayes)

Transportation & Road Improvement Commitee

The Transportation & Road Improvement Committee will meet to discuss a parking ordinance amendment and a transportation plan update. The body will also review the Transportation Division Monthly Report.

• Ordinance amending Municipal Code Section 6-2-1-HE-11-1302-A regarding no parking at 1957 Chelmsford Place
• Hoffman In Motion Transportation Plan Update
• Transportation Division Monthly Report

The Transportation & Road Improvement Committee approved an ordinance adding 1957 Chelmsford Place to the no-parking streets list, and received an update on the Hoffman in Motion transportation plan, which is concluding its first phase. No other substantive decisions were made.

• Approved ordinance amending Municipal Code Section 6-2-1-HE-11-1302-A for no parking at 1957 Chelmsford Place (all ayes)
• Approved minutes of August 5, 2024 meeting (all ayes)

Public Works & Utilities Committee

The Public Works & Utilities Committee will consider a new business item to approve a design engineering services agreement. The agreement is with Hey & Associates of Chicago for the Grand Canyon Parkway and Illinois Boulevard storm sewer projects. The contract amount is limited to $92,170. No other items are on the agenda.

• Approve design engineering services agreement with Hey & Associates ($92,170) for Grand Canyon Parkway and Illinois Boulevard storm sewer projects

The Public Works & Utilities Committee approved a design engineering services agreement with Hey & Associates of Chicago, IL for the Grand Canyon Parkway and Illinois Boulevard Storm Sewer Projects, in an amount not to exceed $92,170. The motion was made by Trustee Pilafas, seconded by Trustee Mills, and passed by unanimous voice vote. No other substantive decisions were made; the meeting adjourned shortly after.

• Approved design engineering services agreement with Hey & Associates for storm sewer projects, not to exceed $92,170 (unanimous)

Public Health & Safety Committee

The Public Health & Safety Committee will meet to review the Construction Manager's recommendation for qualified low bidders. The committee will also consider the Guaranteed Maximum Price Proposal for the construction of Fire Station #21.

• Review of qualified low bidders for Fire Station #21 construction
• Review of Guaranteed Maximum Price Proposal for Fire Station #21

The committee accepted the construction manager's recommendation for qualified low bidders and the guaranteed maximum price proposal for Fire Station #21. The estimated construction cost for the project is $9.1 million, which covers 15 trade bids including site utilities and parking lot reconstruction.

• Accepted construction manager's recommendation for Fire Station #21 (all ayes)
• Approved $9.1 million guaranteed maximum price proposal (all ayes)
• Adjourned meeting at 8:25 p.m. (all ayes)

Advisory Boards & Commissions

The Hoffman Estates Utility Commission will review several items, including a new banner, the venue for the Public Works Fair on November 2, and further discussion of a previously approved $750 budget. The board will also finalize the number of prizes and their amounts ($125, $100, $75, $50) and set the judging day for October 23 at noon. Additional agenda items cover the delivery status of royal blue MopToppers and the date for a Village thank‑you to commissions.

• View new banner
• Venue for Public Works Fair on Nov. 2
• Further discussion on the $750 approved budget
• Royal blue MopToppers delivery status
• Final discussion on prize amounts: $125, $100, $75, $50

The Hoffman Estates Utility Commission met and approved the prior meeting's minutes. They finalized details for the Energy Hog contest, setting prize amounts and a judging date of Oct. 23, and discussed using the approved $750 budget for prizes and related expenses.

• Approved meeting minutes (motion by Tricia, second by Jim)
• Set Energy Hog contest prizes: $125, $100, $75, $50
• Scheduled contest judging for Oct. 23 at noon
• Agreed to hold Public Works Open House outdoors under tents
• Trustee Newell to seek pizza coupon donations for winners

Advisory Boards & Commissions

The Economic Development Commission will review the Business Retention & Expansion Program and discuss market conditions. The group will also discuss a Roselle Road Business Blitz and a C-Suite Breakfast scheduled for October 9th.

• Review Business Retention & Expansion Program
• Discuss Roselle Road Business Blitz
• Discuss Market & Business Conditions
• C-Suite Breakfast: October 9th at Vistex
• Approval of June 11, 2024 minutes

The Hoffman Estates Economic Development Commission approved the minutes from its June 11, 2024 meeting, discussed business retention strategies including a planned Roselle Road Business Blitz, reviewed local market and business conditions, and noted an upcoming C-Suite Breakfast.

• Approved minutes from June 11, 2024 meeting (voice vote: all ayes)
• Adjourned meeting at 2:55 p.m. (voice vote: all ayes)

Advisory Boards & Commissions

The Platzkonzert Commission will hold its regular meeting on September 3, 2024 at the Village Hall. Commissioners will approve the August 19 minutes, hear public comment, and receive committee reports on tent layout, entertainment, food and beverage, Kinderplatz, vendors, and sponsors. No specific decisions are listed in the agenda.

• Committee report – Tent/Layout
• Committee report – Entertainment
• Committee report – Food/Beverage
• Committee report – Kinderplatz
• Committee report – Vendors and Sponsors

Advisory Boards & Commissions

The Hoffman Estates Sustainability Commission will meet to review past recycling events, discuss a 'Bring Your Own Container' initiative, and plan activities for 2025. The agenda includes updates on the 2025 budget and upcoming open houses at local fire stations.

• Review of August Recycling Event and sustainability handout feedback
• Update on 'Bring Your Own Container' initiative
• Discussion of 2025 planning (education, events, commissioner interests)
• 2025 Budget Update
• Upcoming open houses at Fire Station 23 and Fire Station 24

The Hoffman Estates Sustainability Commission met on September 3, 2024, but lacked a quorum, so no formal votes were taken, including approval of the August minutes. The meeting consisted of reports and discussions on upcoming events, 2025 planning, and outreach ideas. The next meeting is scheduled for October 1, 2024.

• No quorum present; no votes taken
• Minutes from August 6, 2024 meeting not approved due to lack of quorum
• Commissioner Tuhowski requested removal of his Community Pride Award nomination
• Staff to follow up with Fire Chief on smoke detector recycling practices
• Staff to follow up with Finance Department on Green Aggregation funds update
• Commissioners expressed interest in 2025 focus on recycling education
• Commissioners discussed continuing work with Hoffman in Motion group
• Commissioners discussed potential 2025 events and outreach channels

Village Board of Trustees

The Village Board of Trustees will meet to review routine bills and administrative reports. The board is deciding on a cellular antenna system agreement for the NOW Arena and a service contract for Flock Group, Inc.

• Approval of bills for 09-03-2024 totaling $3,162,128.63
• Second Amendment to a License Agreement with ATC Indoor DAS LLC for cellular antennas at the NOW Arena
• Proposed two-year service agreement with Flock Group, Inc not to exceed $82,350.00
• Resignation of Brianna Yarwood from the Sister Cities Commission

The Village Board approved past meeting minutes, the agenda, and a bill schedule totaling $3,162,128.63. They also approved a second amendment to a license agreement for the NOW Arena cellular antenna system and waived formal bidding to award a two-year service agreement to Flock Group, Inc. for $82,350.00. Additionally, the board issued several proclamations and accepted a resignation from the Sister Cities Commission.

• Approved minutes from August 19, 2024 (6-0)
• Approved executive session minutes from Feb 19, May 13, and July 15, 2024, not for release (6-0)
• Approved executive session minutes from May 28, 2024, approve and release (6-0)
• Approved schedule of bills for Sept 3, 2024 - $3,162,128.63 (6-0)
• Proclaimed week of Sept 2-6, 2024, as National Payroll Week (voice vote)
• Proclaimed Sept 8, 2024, as National Grandparents Day (voice vote)
• Proclaimed September as National Suicide Prevention Awareness Month (voice vote)
• Accepted resignation of Brianna Yarwood from Sister Cities Commission (voice vote)

Finance Committee

The Finance Committee will discuss approving a Second Amendment to a license agreement with ATC Indoor DAS LLC for a neutral host cellular antenna system at the NOW Arena. The Committee will also consider waiving formal bidding to award a two‑year service contract to Flock Group, Inc., limited to $82,350.

• Approve Second Amendment to License Agreement with ATC Indoor DAS LLC for neutral host cellular antenna at NOW Arena
• Waive bidding and award two‑year service agreement to Flock Group, Inc. for up to $82,350

The Finance Committee approved two items: a second amendment to a license agreement with ATC Indoor DAS LLC for a neutral host cellular antenna system at the NOW Arena, and a waiver of formal bidding to award a two-year service agreement to Flock Group, Inc. for an amount not to exceed $82,350.00. Both motions passed by voice vote with all members in favor.

• Approved Second Amendment to License Agreement with ATC Indoor DAS LLC for neutral host cellular antenna system at NOW Arena (all ayes)
• Waived formal bidding and awarded two-year service agreement to Flock Group, Inc. not to exceed $82,350.00 (all ayes)

Advisory Boards & Commissions

The Cultural Awareness Commission will meet to approve minutes from August 6, 2024, and finalize plans for the Hispanic Heritage Celebration. The body will also discuss creating a citizen article for the MLK Jr. Breakfast and Black History Month.

• Approval of August 6, 2024 minutes
• Finalize Hispanic Heritage Celebration
• Create Citizen article for MLK Jr. Breakfast

The Cultural Awareness Commission met and made plans for the upcoming Hispanic Heritage Day Fiesta, including entertainment, food, and event sequence. They tabled approval of the August minutes because they were not submitted. No formal votes were taken on policy matters.

• Tabled approval of August 6, 2024 minutes until received (voice vote, all in favor)
• Approved English flier for Hispanic Heritage Day; Spanish translation assigned to Sandra
• Set event sequence for Hispanic Heritage Day including entertainment, video, and piñata
• Confirmed food orders: 150 tamales from Valli, 80 pupusas from Cheros, 150 empanadas from Lenos, 100 churros from bakery
• Assigned Stefania as emcee until mayor's speech, then Ximena
• Agreed to play commission-created video instead of bringing a speaker
• Planned to honor ex-Commissioner Minerva Milford with certificate at event
• Discussed MLK Day and Black History Month events; Bonnie declined to lead

Advisory Boards & Commissions

The Fire & Police Commission will conduct oral interviews for three fire/paramedic entry‑level candidates. The meeting also includes routine items such as call to order, approval of minutes, public comment, and an executive session. No decisions are recorded in the agenda.

• Oral interviews for three fire/paramedic entry‑level candidates
• Call to order and roll call
• Approval of minutes
• Public comment period
• Executive session