Hoffman Estates public meetings in 2025

Advisory Boards & Commissions

The Sister Cities Commission will hold a regular meeting to approve November minutes, hear public comment, and receive updates from committees. Reports cover signature exchanges (culinary, runners), other exchanges (sports, comic), special projects, and French Evening planning.

• Approval of November 11, 2025 meeting minutes
• Committee reports on Signature Exchanges (Culinary/Bon Appetit, Runners)
• Committee reports on Other Exchanges (Sports, Comic)
• Special Projects update
• French Evening planning update

Plan Commission

The Plan Commission will hold a public hearing on a special use application from 1700 Algonquin Inc. to operate an automobile service station at 1700 W Algonquin Road. The meeting also includes approval of previous minutes, chairperson's report, staff discussion, and public comment.

• Public hearing on Special Use for automobile service station at 1700 W Algonquin Road

Advisory Boards & Commissions

The Commission for People with Disabilities will hold a regular meeting to conduct business. The agenda consists of procedural boilerplate items.

Village Board of Trustees

The Village Board will vote on a consent agenda that includes a $13,570,230.54 schedule of bills for the meeting date. It will also consider several ordinances, such as site‑plan amendments, parking changes, and rental‑license updates. Additional resolutions will authorize contracts for sewer rehabilitation, storm‑sewer cleaning, and police/fire equipment and staffing rates. The meeting concludes with standard reports and adjournment.

• Approve schedule of bills for Dec 15 2025 — $13,570,230.54
• Approve ordinance granting site‑plan amendment for Bell Works West Side at 2000 Center Drive
• Approve resolution authorizing contract with National Power Rodding for 2025 Sanitary Sewer Rehabilitation Project, up to $780,489
• Approve resolution authorizing contract with Visu‑Sewer for 2025 Storm Sewer Rehabilitation Project, up to $2,194,480
• Approve ordinance establishing hire‑back rates for Police and Fire personnel for 2026

Village Board of Trustees Standing Committee

The Public Health & Safety Committee will discuss authorizing the design, floor plans, and site plan for constructing a new Fire Station #22, and will consider a resolution to accept a grant from ILEAS for the purchase of tasers for the police department. The committee will also receive monthly reports from the Police, Health & Human Services, Emergency Management, and Fire departments.

• Authorization of design, floor plans, and site plan for new Fire Station #22
• Resolution authorizing a grant agreement with ILEAS for taser purchase for police department
• Approval of minutes from November 24, 2025 meeting
• Police Department monthly report
• Fire Department monthly report

Village Board of Trustees Standing Committee

The Hoffman Estates Finance Committee will meet to approve ordinances and resolutions for 2026, including police hire-back rates and insurance coverage. The committee will also consider a second amended management agreement for the NOW Arena.

• Approval of ordinance for Police and Fire hire-back rates (Jan 1 - Dec 31, 2026)
• Approval of second amended management agreement for NOW Arena
• Approval of intergovernmental agreement for property and casualty insurance coverage for 2026
• NOW Arena Monthly Report
• Information Technology Department Monthly Report

Village Board of Trustees Standing Committee

The Public Works & Utilities Committee will consider four contract resolutions for village infrastructure projects. The contracts include a $780,489 sanitary sewer rehabilitation with National Power Rodding, a $55,100 storm inlet cleaning, a $2,194,480 storm sewer rehabilitation, and an $82,225 supplemental agreement for construction inspection services. The committee will also receive monthly reports from the Public Works Department and Engineering Division.

• Resolution to contract National Power Rodding for the 2025 Sanitary Sewer Rehabilitation Project, up to $780,489
• Resolution to contract Visu‑Sewer of Illinois for the 2025 Storm Inlet Cleaning Project, up to $55,100
• Resolution to contract Visu‑Sewer of Illinois for the 2025 Storm Sewer Rehabilitation Project, up to $2,194,480
• Resolution for a supplemental agreement with BLA, Inc. for construction inspection services, $82,225 (total not to exceed $246,805)

Advisory Boards & Commissions

The Commission for Senior Citizens will hold its regular meeting, reviewing minutes from October 14, 2025, hearing public comments, and receiving reports from the chairperson and staff liaison. The agenda includes old business and new business items for discussion before adjourning.

• Approval of minutes from October 14, 2025
• Public comment period
• Chairperson's report
• Staff liaison's report
• Old business and new business discussions

The Commission for Senior Citizens approved the October meeting minutes with all members voting aye. A motion to adjourn the meeting at 6:25 pm was also passed unanimously. No other actions were taken.

• Approved October meeting minutes (all ayes)
• Adjourned meeting at 6:25 pm (all ayes)

Village Board of Trustees

The Village Board of Trustees is holding a special meeting to conduct interviews for vacancies on various boards and commissions. No other business is scheduled; the agenda is otherwise procedural.

• Boards & Commissions Interviews

The Village Board interviewed volunteers for the Active Transport Committee, Senior Citizens Commission, and Cultural Awareness Commission. Each applicant will be appointed to their respective commission at the December 15, 2025 Village Board meeting. The meeting was adjourned by voice vote.

• Interviewed volunteer for Active Transport Committee; appointment scheduled for Dec 15
• Interviewed volunteer for Senior Citizens Commission; appointment scheduled for Dec 15
• Interviewed volunteer for Cultural Awareness Commission; appointment scheduled for Dec 15
• Motion to adjourn carried by voice vote

Village Board of Trustees Standing Committee

The General Administration & Personnel Committee will meet to approve ordinances for selling personal property and expanding the Economic Development Commission. The board will also discuss agreements with financial firms for 457 retirement plans and the 2026 meeting schedule.

• Approval of ordinance to sell personal property
• Approval to increase Economic Development Commission membership
• Agreements with Fidelity, Nationwide, Mission Square, and NPPFA for 457 plans
• Discussion of 2026 Village Board and committee meeting schedule

The committee approved an ordinance to sell village-owned personal property at auction. It also approved increasing the Economic Development Commission from 9 to 11 members, authorizing the Village Manager to sign retirement‑plan agreements with four providers, and adopting the amended 2026 Village Board and Standing Meeting Schedule. All motions passed by voice vote with unanimous approval.

• Approved sale of village personal property at auction (voice vote, all ayes)
• Increased Economic Development Commission membership from 9 to 11 (voice vote, all ayes)
• Authorized Village Manager to execute agreements with Fidelity, Nationwide, Mission Square and NPPFA for 457 retirement plans (voice vote, all ayes)
• Approved amended 2026 Village Board and Standing Meeting Schedule (voice vote, all ayes)

Village Board of Trustees Standing Committee

The Transportation & Road Improvement Committee will consider creating an Active Transportation Advisory Committee and approve an intergovernmental agreement with IDOT for improvements on IL 72 at Huntington Boulevard. The meeting will also address a no-parking ordinance for specific streets.

• Approval of ordinance creating Active Transportation Advisory Committee
• Approval of Intergovernmental Agreement with IDOT for IL 72 improvements
• Approval of ordinance amending Municipal Code for no parking on Cheltenham Place and Whittingham Lane

The Transportation & Road Improvement Committee approved an ordinance adding no‑parking restrictions on 1955 Cheltenham Place and 1949 Whittingham Lane. It also approved a resolution authorizing an intergovernmental agreement with IDOT for improvements on IL 72 at Huntington Boulevard. The November 10, 2025 committee minutes were approved as well.

• Approved ordinance amending Municipal Code Section 6-2-1-HE-11-1302-A to add no‑parking streets at 1955 Cheltenham Place and 1949 Whittingham Lane (voice vote, all ayes)
• Approved resolution authorizing an intergovernmental agreement with IDOT for improvements on IL 72 at Huntington Boulevard (voice vote, all ayes)
• Approved Transportation & Road Improvement Committee minutes of November 10, 2025 (voice vote, all ayes)

Village Board of Trustees Standing Committee

The Planning, Building & Zoning Committee will consider four new business items: a site plan amendment for Casey's restaurant, an amended redevelopment agreement for Bell Works Chicagoland (Lakewood Center TIF), a site plan amendment for Bell Works West Side, and an ordinance amending residential rental property license rules. The committee will also receive monthly reports from planning, code enforcement, and economic development divisions.

• Ordinance granting a Site Plan Amendment for Casey's restaurant at 2069 N Barrington Road
• Amended and Restated Redevelopment Agreement for Bell Works Chicagoland with Hoffman Estates Acquisitions LLC and Hoffman Estates Acquisitions II LLC (Lakewood Center TIF)
• Ordinance granting a Site Plan Amendment for Bell Works West Side at 2000 Center Drive
• Ordinance amending Chapter 8 of the Municipal Code, Residential Rental Property Licenses

The Planning, Building & Zoning Committee approved a site‑plan amendment for Casey’s restaurant at 2069 N. Barrington Road, an amendment and restatement of the Bell Works Chicagoland redevelopment agreement, and a site‑plan amendment for Bell Works West Side at 2000 Center Drive. It also approved an ordinance amending the municipal code’s residential rental property license provisions. All motions passed by voice vote.

• Approved site‑plan amendment for Casey’s restaurant, 2069 N. Barrington Rd (voice vote, all ayes)
• Approved amended and restated redevelopment agreement for Bell Works Chicagoland (Lakewood Center TIF) (voice vote, all ayes, 1 nay)
• Approved site‑plan amendment for Bell Works West Side, 2000 Center Drive (voice vote, all ayes)
• Approved ordinance amending Chapter 8 residential rental property licenses (voice vote, all ayes)

Advisory Boards & Commissions

The Economic Development Commission will hold a regular meeting to recap its 2025 activities and draft a work plan for 2026. Commissioners are also set to approve next year's meeting schedule and discuss current business conditions in the village.

• Recap of 2025 activities and creation of 2026 work plan
• Approval of the 2026 meeting schedule
• Discussion of business conditions in Hoffman Estates

Advisory Boards & Commissions

The Sustainability Commission will approve minutes from previous meetings, hear staff reports on community initiatives, and discuss the 2026 Sustainability Day event. It will also consider revitalizing the Green Business Program and review commissioners' survey results regarding meeting schedules.

• Approval of minutes from October 7, 2025 and November 4, 2025
• Staff liaison report on off‑season composting options for residents
• Discussion of planning for the 2026 Sustainability Day event
• Revitalization of the Green Business Program and Green Business Association
• Review of commissioners' survey results and meeting schedule

The Sustainability Commission approved the creation of two subcommittees—one to develop a 2026 Sustainability Day event and another to revive the Green Business Program. Commissioners Schwartz and Conley will lead the Sustainability Day subcommittee, while Commissioners Tuhowski and Bhojwani will lead the Green Business Program subcommittee. The commission also approved the minutes from the October 7 and November 4, 2025 meetings.

• Approved October 7, 2025 minutes (6-0 AYE)
• Approved November 4, 2025 minutes (5-0 AYE, one abstention)
• Approved establishing subcommittees for a 2026 Sustainability Day and Green Business Program revival

Advisory Boards & Commissions

The Cultural Awareness Commission will hold a regular meeting to review minutes and discuss updates for the 2026 Martin Luther King Jr. Breakfast, Black History Month, and Unity Day events.

• Approval of November 11, 2025 minutes
• 2026 MLK Jr. Breakfast updates
• 2026 Black History Month updates
• 2026 Unity Day updates

The Cultural Awareness Commission approved remote participation for the meeting, ratified the November 11, 2025 minutes, and adopted a revised mission statement. All motions passed by voice vote with unanimous support. The meeting was then adjourned.

• Approved remote participation for the meeting (voice vote, all in favor)
• Approved November 11, 2025 minutes (voice vote, all in favor)
• Adopted new mission statement: “Raise community awareness by recognizing and embracing cultural diversity and by promoting relationships to enrich the community” (vote passed)
• Adjourned the meeting (voice vote, all in favor)

Village Board of Trustees

This is a special meeting of the Hoffman Estates Village Board of Trustees. The only substantive item is conducting interviews for appointments to various boards and commissions.

• Boards and Commissions Interviews

The board interviewed volunteers for the Sister Cities and Economic Development commissions, with appointments scheduled for the Dec. 15 meeting. No other actions were approved, denied, or tabled. The meeting was adjourned by voice vote.

• Adjourned meeting (voice vote, all ayes)

Advisory Boards & Commissions

The Hoffman Estates Liquor Commission will hold a hearing on a liquor license application from I Smell Bacon BBQ LLC, located at 2620 N. Sutton Rd. The commission will field questions from its members and the public, then consider a motion to issue a Class AC license. The meeting will conclude with an adjournment.

• Liquor license application from I Smell Bacon BBQ LLC (2620 N. Sutton Rd.)
• Commission members will question the petitioner
• Public will have opportunity to question the petitioner
• Motion to release a Class AC license to the applicant
• Adjournment

Public Hearing

The Village Board will hold a public hearing to discuss and receive comments on the proposed budget for fiscal year 2026. The hearing includes board comments, public questions, and a formal call to order and adjournment. No specific budget figures or line items are detailed in the agenda.

• Public Hearing: FY 2026 Proposed Budget

Village Board of Trustees

The Board will vote on the consent agenda, which includes routine approvals and several ordinances. Key items are the adoption of the fiscal year 2026 corporate budget and the levy and collection of taxes for that year. Additional approvals cover tax levy abatements for various bond series, contracts for road salt, vehicle up‑fitting, design engineering, and a change order for a lift‑station project. The meeting also includes a special‑use ordinance for a planned development at 2300 W. Higgins Road and TIF note authorizations for the Higgins/Hassell redevelopment area.

• Adopt ordinance for the FY 2026 corporate budget
• Adopt ordinance authorizing levy and collection of taxes for FY 2026
• Approve road‑salt purchase agreement with Morton Salt Inc. for $228,378
• Approve vehicle up‑fitting purchase from Henderson Truck Equipment for $332,459.02
• Approve special‑use ordinance for planned development at 2300 W. Higgins Road

The board approved the meeting agenda and a $3,830,273.09 schedule of bills. It adopted Ordinance #5191-2025 establishing the FY 2026 budget and Ordinance #5192-2025 authorizing the FY 2026 tax levy. The board also approved a series of tax‑levy abatement ordinances, several procurement resolutions, and accepted a commission resignation.

• Approved electronic attendance for Trustee Gary Pilafas (voice vote, all ayes)
• Approved agenda and $3,830,273.09 bill schedule (voice vote, all ayes)
• Adopted Ordinance #5191-2025 FY 2026 budget (voice vote, all ayes)
• Adopted Ordinance #5192-2025 FY 2026 tax levy (voice vote, all ayes)
• Approved tax‑levy abatement ordinances #5193‑2025 through #5199‑2025 (voice vote, all ayes)
• Approved Resolution #1736-2025 purchase of road salt $228,378 (voice vote, all ayes)
• Approved Resolution #1737-2025 purchase of vehicle up‑fitting $332,459.02 (voice vote, all ayes)
• Accepted resignation of Susan Simmons from Sustainability and Youth Commissions (voice vote, all ayes)

Village Board of Trustees Standing Committee

The Public Health & Safety Committee will meet to receive monthly reports from the Police, Health & Human Services, Emergency Management, and Fire departments. The committee will also consider authorizing the design, floor plans, and site plan for the construction of a new Fire Station #22. No other substantive decisions are on the agenda.

• Authorization of design, floor plans, and site plan for Fire Station #22
• Police Department monthly report
• Health & Human Services Department monthly report
• Emergency Management Division monthly report
• Fire Department monthly report

The Public Health and Safety Committee approved the October 27, 2025 meeting minutes by voice vote with all ayes. The committee then adjourned the November 24 meeting at 7:15 p.m. by voice vote with all ayes. No other actions were taken.

• Approved October 27, 2025 Public Health and Safety Committee minutes (voice vote, all ayes)
• Adjourned meeting at 7:15 p.m. (voice vote, all ayes)

Village Board of Trustees Standing Committee

This is a regular Finance Committee meeting with procedural items including approval of minutes from October and November 2025 meetings, and monthly reports from the Finance, Information Technology, and NOW Arena departments. No specific ordinances, contracts, or public hearings are on the agenda.

• Approval of Finance Committee meeting minutes from 10-27-2025 and 11-06-2025 special meeting
• Finance Department monthly report
• Information Technology Department monthly report
• NOW Arena monthly report

The committee approved the Finance Committee minutes from October 27, 2025 by voice vote with all ayes. It also approved the Special Finance Committee minutes from November 6, 2025 by voice vote with one abstention (Trustee Mills). The meeting was then adjourned at 7:04 p.m. by voice vote, all ayes.

• Approved Finance Committee minutes (Oct 27 2025) – voice vote, all ayes
• Approved Special Finance Committee minutes (Nov 6 2025) – voice vote, one abstention (Mills)
• Adjourned meeting at 7:04 p.m. – voice vote, all ayes

Village Board of Trustees Standing Committee

The Public Works & Utilities Committee will consider resolutions for a $332,459.02 vehicle up-fitting purchase, a $228,378 road salt contract with Morton Salt Inc., a $155,487.94 lift station assessment design contract with Ciorba Group, and a change order for Pfizer Lift Station improvements. The committee will also vote on an ordinance accepting public improvements at 1721 Moon Lake Boulevard (Seasons Apartments). Monthly reports from Public Works and Engineering are scheduled.

• Ordinance accepting public improvements for 1721 Moon Lake Boulevard (Seasons Apartments)
• Resolution authorizing road salt purchase from Morton Salt Inc., $228,378
• Resolution authorizing vehicle up-fitting from Henderson Truck Equipment, $332,459.02
• Resolution authorizing lift station assessment design with Ciorba Group, up to $155,487.94
• Change Order #3 for Pfizer Lift Station improvements to Martam Construction, $29,709.92

The Public Works & Utilities Committee approved an ordinance accepting public improvements for Seasons Apartments at 1721 Moon Lake Boulevard. It also authorized a $228,378 purchase of road salt from Morton Salt, Inc., a $332,459.02 vehicle up‑fitting contract with Henderson Truck Equipment, a design‑engineering agreement up to $155,487.94 for the 2025 Lift Station Assessment, and a change order up to $29,709.92 for Pfizer Lift Station improvements. All items passed by voice vote with unanimous ayes.

• Approved ordinance accepting public improvements for 1721 Moon Lake Blvd (Seasons Apartments) – voice vote, all ayes
• Approved resolution for $228,378 road‑salt purchase from Morton Salt, Inc. – voice vote, all ayes
• Approved resolution for $332,459.02 vehicle up‑fitting from Henderson Truck Equipment – voice vote, all ayes
• Approved resolution for design‑engineering up to $155,487.94 with Ciorba Group, Inc. for 2025 Lift Station Assessment – voice vote, all ayes
• Approved Change Order #3 up to $29,709.92 with Martam Construction, Inc. for Pfizer Lift Station improvements – voice vote, all ayes

Advisory Boards & Commissions

The Planning, Building & Zoning Committee will consider three items of new business. They will vote to approve a license agreement with Commonwealth Edison Company (ComEd) to place underground electric distribution lines in the rights‑of‑way along Chatham Drive, Essex Drive, Beacon Pointe Drive, Beverly Road, and Trillium Boulevard. They will also consider ordinances to authorize the issuance of Tax Increment Financing (TIF) notes for the Higgins/Hassell Redevelopment Project Area – one for Lot 8 and another for the remainder of the district.

• Approve License Agreement with Commonwealth Edison (ComEd) for underground electric lines in rights‑of‑way on Chatham Drive, Essex Drive, Beacon Pointe Drive, Beverly Road, and Trillium Boulevard
• Approve Ordinance authorizing execution of Lot 8 Redevelopment Agreement and issuance of a TIF note for Lot 8 in the Higgins/Hassell Redevelopment Project Area
• Approve Ordinance authorizing issuance of a TIF note for the Higgins/Hassell Redevelopment Project Area except Lot 8

The Planning, Building & Zoning Committee approved a license agreement with Commonwealth Edison for underground electric lines on five village streets. It also approved an ordinance to execute the Lot 8 redevelopment agreement and issue a TIF note for that project. Finally, the committee approved an ordinance to issue a TIF note for the Higgins/Hassell redevelopment area, excluding Lot 8.

• Approved license agreement with Commonwealth Edison for underground lines on Chatham Drive, Essex Drive, Beacon Pointe Drive, Beverly Road, and Trillium Boulevard (voice vote, all ayes)
• Approved ordinance authorizing execution of Lot 8 redevelopment agreement and issuance of a TIF note (voice vote, all ayes)
• Approved ordinance authorizing issuance of a TIF note for Higgins/Hassell redevelopment area except Lot 8 (voice vote, 5 ayes, 1 nay)

Advisory Boards & Commissions

The Youth Commission will meet to approve minutes from September and discuss preparations for upcoming community events, including Winterfest and a multi-generational event.

• Approval of September 18, 2025 minutes
• Discussion of Winterfest planning
• Discussion of Community Information Event
• Discussion of Multi-generational Event

The commission confirmed that the new budget has been approved and will remain unchanged. The meeting also reviewed past events and discussed plans for a youth book club. No public comments were received.

• Approved new unchanged budget

Plan Commission

The Hoffman Estates Plan Commission will meet to approve minutes from a previous session and discuss a special use request for a Planned Development at Grand Reserve.

• Approval of Plan Commission minutes from 11-05-2025
• Special Use for Planned Development at 2300 W. Higgins Road (Grand Reserve)

The Plan Commission approved the November 5, 2025 meeting minutes by voice vote (9‑0). It then voted to open a public hearing for the Grand Reserve planned development at 2300 W. Higgins Road (voice vote 9‑0). No other formal actions were taken during the meeting.

• Approved November 5, 2025 minutes (voice vote 9 ayes, 0 nays)
• Opened public hearing for Grand Reserve planned development at 2300 W. Higgins Road (voice vote 9 ayes, 0 nays)

Advisory Boards & Commissions

The Hoffman Estates Arts Commission will meet to approve minutes from September 2025 and discuss updates for the Summer Concert Band and a Photography Workshop. The group will also review the 2026 calendar and address Old Business items.

• Approval of September 15, 2025 minutes
• Summer Concert-Band Update
• Photography Workshop rescheduled to 2026
• 2026 Calendar review
• Zinefest report

The commission approved the September 15, 2025 meeting minutes. Old business included a recommendation to host Zinefest in 2026, a summer concert contract process, a photography workshop scheduled for April 17, and a gallery opening on November 24. No new motions were adopted other than the adjournment. The meeting was adjourned at 5:55 PM.

• Approved September 15, 2025 minutes (motion carried)
• Approved adjournment at 5:55 PM (motion carried)

Advisory Boards & Commissions

The Commission for People with Disabilities will hold a regular meeting on November 17, 2025, at Village Hall to approve minutes and discuss old and new business.

• Approval of October 20, 2025 minutes
• Old business discussion
• New business discussion
• Chairperson's report
• Staff liaison's report

The commission approved the October 20, 2025 minutes. It decided to stamp the hands of gluten‑free participants for identification. December's First Friday will include bingo, karaoke and gift‑card giveaways, and there will be no First Friday in January. February's First Friday will be held off‑site due to a conflict with the Village Hall.

• Approved October 20, 2025 minutes (motion passed)
• Adopted hand‑stamping to identify gluten‑free participants
• Planned December First Friday activities: bingo, karaoke, gift‑card giveaways
• Declared no First Friday event in January
• Scheduled February First Friday off‑site because Village Hall is unavailable

Advisory Boards & Commissions

The Emerging Technology Advisory Commission will hold its regular meeting on November 17, 2025 at the Village Hall. After routine items such as call to order, approval of minutes, public comment, and staff liaison report, the commission will discuss new business items including security enhancements, data strategy research, new firewalls, and an internet connections update. No decisions are recorded in the agenda; the meeting is for discussion and consideration of these topics.

• Security Enhancements for the Village
• Researching Data Strategies
• New Firewalls
• Internet Connections Update

Advisory Boards & Commissions

The Liquor Commission will hold a hearing to consider a liquor license application. The commission will question the petitioner and the public before voting on the request.

• Class J Liquor License application for 1700 Algonquin Inc. dba Mobil at 1700 W. Algonquin Rd.

Advisory Boards & Commissions

The Liquor Commission will hold a public hearing to consider releasing a Class A liquor license to Swing Loose Hoffman Estates, LLC for their indoor golf facility at 2000 Center Drive, #A206. The hearing includes questions from the commission and the public, followed by a motion to release the license.

• Public hearing for Class A liquor license application by Swing Loose Hoffman Estates, LLC at 2000 Center Drive, #A206

Village Board of Trustees

The Village Board will consider a consent agenda including $5,836,527.75 in bills, resolutions for joint funding with IDOT for Jones Road and Gannon Drive resurfacing projects, and an ordinance amending flood hazard area requirements. A public hearing is set for a side yard setback variation at 3992 N. Parkside Drive. Additional business includes amending alcoholic liquor license limits and approving engineering contracts for the road projects.

• Approval of schedule of bills totaling $5,836,527.75
• Ordinance amending flood hazard area requirements (Section 10-8-1)
• Resolution for joint funding with IDOT for Jones Road Resurfacing
• Resolution for Gannon Drive Resurfacing and Bicycle Facility with IDOT
• Variation request for side yard setback at 3992 N. Parkside Drive

The Board approved a joint funding agreement with IDOT for the Gannon Drive resurfacing and bicycle facility project. It also approved a $121,965 engineering services contract for the same project, a side‑yard setback reduction at 3992 N. Parkside Drive, and an amendment to the liquor license provisions. Earlier consent‑agenda items authorized the November 17 bill schedule and resolutions for the Jones Road resurfacing project and a flood‑hazard code amendment.

• Approved agenda (unanimous)
• Approved November 17 bill schedule of $5,836,527.75 (unanimous)
• Approved Resolution #1732-2025 joint funding with IDOT for Jones Road resurfacing (unanimous)
• Approved Resolution #1733-2025 engineering services for Jones Road, up to $94,967 (unanimous)
• Approved Ordinance #5188-2025 amendment to flood‑hazard area requirements (unanimous)
• Approved Ordinance #5189-2025 side‑yard setback reduction at 3992 N. Parkside Drive (unanimous)
• Approved Ordinance #5190-2025 amendment to liquor license count (unanimous)
• Approved Resolution #1734-2025 joint funding with IDOT for Gannon Drive resurfacing and bike facility (6‑1)

Advisory Boards & Commissions

The Fourth of July Commission will hold its regular meeting on November 13, 2025 at the Village Hall. Commissioners will approve the September 18, 2025 meeting minutes, hear public comment, and address old and new business, committee reports, and other items. No specific resolutions or contracts are listed in the agenda.

• Approval of minutes – September 18, 2025
• Public comment period
• Discussion of old business
• Discussion of new business
• Committee reports

The commission voted to accept the 2026 fireworks contract and to work with Chicago Aerial for the 2026 drone show. It also approved the increased costs for the sound system and stage contracts. The September 18, 2025 meeting minutes were approved and the December meeting was cancelled.

• Approved 2026 fireworks contract and agreement with Chicago Aerial for drone show (motion passed)
• Approved increased contracts for Diversified sound system and SESG stage (motion approved)
• Approved minutes from September 18, 2025 meeting (motion carried)
• Cancelled the December meeting (agreement reached)
• Adjourned the meeting (motion carried)

Advisory Boards & Commissions

The Commission for Senior Citizens will hold its regular meeting on November 11, 2025 at the Village Hall, Regan Conference Room. The agenda includes routine items such as approval of minutes, public comment, reports, and discussion of old and new business.

Advisory Boards & Commissions

The Sister Cities Commission will hold a regular meeting to review committee reports and conduct new business. The agenda focuses on various exchange programs and special projects.

• Reports on Culinary/Bon Appetit and Runners signature exchanges
• Reports on Sports and Comic exchanges
• Updates on Special Projects
• Discussion regarding French Evening

The Sister Cities Commission approved the October 15, 2025 meeting minutes by voice vote. It decided that Lillian Mosier will purchase Illinois sweatshirts for exchange gifts and that two badges will be bought for members attending the comic event. The commission also resolved to give the fire‑truck ride prize to an elementary student, approved a motion to frame Ed Cook’s painting later, and adjourned the meeting at 8:35 p.m.

• Approved October 15, 2025 meeting minutes (voice vote, all ayes)
• Lillian will purchase Illinois sweatshirts for exchange gifts
• Purchase two badges for Commission members to attend comic event
• Fire‑truck ride prize will be given to an elementary student
• Motion to frame Ed Cook’s artwork passed (voice vote, all ayes)
• Adjourned meeting at 8:35 p.m. (voice vote, all ayes)

Advisory Boards & Commissions

The Cultural Awareness Commission will hold a regular meeting to discuss updates on upcoming 2026 cultural events, including the Martin Luther King Jr. Breakfast, Black History Month, and Unity Day. The commission will also recap the Hispanic Heritage Day event and finalize citizen articles for the MLK Jr. Breakfast and Black History Month newsletters.

• 2026 MLK Jr. Breakfast updates
• 2026 Black History Month updates
• 2026 Unity Day updates
• Finalizing citizen articles for Martin Luther King Jr. Breakfast and Black History Month (due November 21, 2025)
• Hispanic Heritage Day recap

The Cultural Awareness Commission approved remote participation for the meeting and adopted the October 7 minutes. A motion corrected the speaker’s name to Tony Bradburn in the prior minutes. The commission unanimously approved the MLK Breakfast and the February Black History Month events as presented.

• Approved remote participation (voice vote unanimous)
• Approved October 7, 2025 minutes (voice vote unanimous)
• Corrected speaker name to Tony Bradburn in minutes (voice vote unanimous)
• Approved MLK Breakfast and Black History Month events as presented (voice vote unanimous)

Village Board of Trustees Standing Committee

The General Administration & Personnel Committee will consider approving an intergovernmental agreement with the O'Hare Noise Compatibility Commission. The committee will also receive monthly reports from Cable TV, Human Resources, and Legislative Operations, with the latter deferral requested. Public comment and approval of prior minutes are also on the agenda.

• Approval of resolution for intergovernmental agreement with O'Hare Noise Compatibility Commission (ONCC)
• Cable TV Monthly Report
• Human Resources Management Monthly Report
• Legislative Operations & Outreach Monthly Report — deferral requested

The committee approved the minutes from the October 13, 2025 meeting by voice vote, all ayes. It adopted a resolution establishing an intergovernmental agreement with the O’Hare Noise Compatibility Commission, also by voice vote, all ayes. The Legislative Operations and Outreach Monthly Report was deferred, and the meeting was adjourned, each by voice vote with all ayes.

• Approved October 13, 2025 meeting minutes (voice vote, all ayes)
• Approved resolution adopting intergovernmental agreement with ONCC (voice vote, all ayes)
• Deferred Legislative Operations and Outreach Monthly Report (voice vote, all ayes)
• Adjourned meeting at 7:23 p.m. (voice vote, all ayes)

Village Board of Trustees Standing Committee

The Transportation & Road Improvement Committee will consider four resolutions. Two resolutions would authorize joint funding agreements with the Illinois Department of Transportation for the Jones Road resurfacing project and the Gannon Drive resurfacing and bicycle facility project. Two additional resolutions would approve contracts with Hampton, Lenzini, and Renwick, Inc. for construction engineering services, limited to $94,967 for Jones Road and $121,965 for Gannon Drive.

• Resolution to authorize a Joint Funding Agreement with IDOT for the Jones Road Resurfacing project
• Resolution to contract Hampton, Lenzini, and Renwick, Inc. for engineering services on Jones Road, up to $94,967
• Resolution to authorize a Joint Funding Agreement with IDOT for the Gannon Drive Resurfacing and Bicycle Facility project
• Resolution to contract Hampton, Lenzini, and Renwick, Inc. for engineering services on Gannon Drive, up to $121,965

The Transportation & Road Improvement Committee approved four resolutions. It authorized joint funding agreements with IDOT for the Jones Road and Gannon Drive resurfacing projects, and approved contracts with Hampton, Lenzini and Renwick Inc. for construction engineering services for each project, with specified maximum amounts. All motions carried by voice vote, with one trustee voting nay on the Gannon Drive agreements.

• Approved Joint Funding Agreement with IDOT for Jones Road resurfacing (all ayes, voice vote)
• Approved agreement with Hampton, Lenzini and Renwick Inc. for Jones Road engineering services up to $94,967 (all ayes, voice vote)
• Approved Joint Funding Agreement with IDOT for Gannon Drive resurfacing and bicycle facility (ayes, Nay: Stanton, voice vote)
• Approved agreement with Hampton, Lenzini and Renwick Inc. for Gannon Drive engineering services up to $121,965 (ayes, Nay: Stanton, voice vote)
• Approved minutes of October 13, 2025 meeting (all ayes, voice vote)

Village Board of Trustees Standing Committee

The Planning, Building & Zoning Committee will vote on an ordinance amending flood hazard area requirements and a first amended development agreement for Bell Works Townhomes. Monthly reports from Planning, Code Enforcement, and Economic Development will also be presented. Public comment is invited.

• Ordinance amending Section 10-8-1 of the Municipal Code (Flood Hazard Area Requirements)
• First Amended and Restated Development Agreement with Hoffman Estates Acquisitions LLC (Bell Works Townhomes)
• Planning Division Monthly Report
• Code Enforcement Division Monthly Report
• Economic Development and Tourism Monthly Report

The Planning, Building & Zoning Committee approved the October 13 minutes, adopted a new flood‑hazard ordinance, and approved a First Amended and Restated Development Agreement for the Bell Works Townhomes project. All motions passed by voice vote with unanimous approval. The meeting was then adjourned.

• Approved October 13, 2025 committee minutes (voice vote, all ayes)
• Approved ordinance amending Section 10-8-1 (Flood Hazard Area Requirements) (voice vote, all ayes)
• Approved First Amended and Restated Development Agreement for Bell Works Townhomes (voice vote, all ayes)
• Adjourned meeting at 7:21 p.m. (voice vote, all ayes)

Village Board of Trustees

The Hoffman Estates Village Board will consider approving a first amended and restated development agreement with Hoffman Estates Acquisitions LLC regarding the Bell Works Townhomes project. The meeting is a special session scheduled for November 10, 2025, immediately following the General Administration & Personnel Committee.

• Approval of first amended and restated development agreement with Hoffman Estates Acquisitions LLC
• Bell Works Townhomes project agreement
• Special meeting following General Administration & Personnel Committee
• Village Hall at 1900 Hassell Road
• Roll call vote on consent agenda

The board approved a First Amended and Restated Development Agreement between the Village of Hoffman Estates and Hoffman Estates Acquisitions LLC for the Bell Works Townhomes project. The motion was made by Trustee Kinnane, seconded by Trustee Arnet, and carried with all trustees and the mayor voting aye. No other substantive actions were taken.

• Approved First Amended and Restated Development Agreement with Hoffman Estates Acquisitions LLC (Bell Works Townhomes) (all ayes)

Advisory Boards & Commissions

The Finance Committee will review and discuss the proposed FY2026 Operating & Capital Budget. They will also consider approving the FY2026-FY2030 Capital Improvements Program as recommended by the Capital Improvements Board. The committee will direct staff to publish the Notice of Availability of Budget, schedule a public hearing for December 1, 2025, and draft Tax Levy and Tax Abatement Ordinances for the December 1 Village Board agenda.

• Review and discussion of proposed FY2026 Operating & Capital Budget
• Request approval of FY2026-FY2030 Capital Improvements Program
• Direct staff to publish Notice of Availability of Budget and schedule public hearing on December 1, 2025
• Direct staff to draft Tax Levy and Tax Abatement Ordinances for December 1 Village Board Agenda

The committee approved the FY2026‑FY2030 Capital Improvements Program. It directed staff to publish a notice of availability for the 2026 proposed budget and schedule a public hearing on December 1, 2025 at 6:55 p.m. The committee also instructed staff to draft the Tax Levy and Tax Abatement Ordinances for the December 1, 2025 Village Board agenda.

• Approved FY2026‑FY2030 Capital Improvements Program (all ayes)
• Directed staff to publish budget notice and schedule public hearing Dec 1, 2025 (all ayes)
• Directed staff to draft Tax Levy and Tax Abatement Ordinances for Dec 1, 2025 agenda (all ayes)

Advisory Boards & Commissions

The Utility Commission will discuss the Hog Energy Contest, including results and prizes, and receive a staff report on prize wrapping and a table banner. The meeting includes approval of minutes from September and October 2025 and public comment.

• Hog Energy Contest: 20 entries, only 1 school participated
• Entries judged October 22, 2025; ten prizes including MopToppers
• Staff liaison's report on how prizes were wrapped and a table banner
• Approval of minutes from September 3 and October 22, 2025

The commission approved the October 22, 2025 minutes and corrected the September 3, 2025 minutes to show Jim Bamberger was present, both actions passing by voice vote. A motion to adjourn the meeting at 12:30 p.m. was also approved.

• Approved October 22, 2025 minutes (motion passed)
• Corrected September 3, 2025 minutes to show Jim Bamberger present (voice vote passed)
• Adjourned meeting at 12:30 p.m. (motion passed)

Plan Commission

The Plan Commission will hold a public hearing and consider a variation from Section 9-5-5-D-5 to allow a combined side yard setback of 12 feet instead of the required 15 feet at 3992 N. Parkside Drive. The agenda also includes approval of minutes from three prior meetings and other routine items.

• Public hearing for variation to permit a 12-foot combined side yard setback at 3992 N. Parkside Drive

The Plan Commission opened and closed a public hearing on a variation request for 3992 N. Parkside Drive. It adopted the Findings of Fact and recommended that the Village Board approve a side‑yard setback of 12 feet, instead of the required 15 feet, subject to staff‑identified conditions. The recommendation will be presented to the Board at its November 17 meeting.

• Opened public hearing on setback variation (voice vote: 6‑0)
• Closed public hearing (voice vote: 6‑0)
• Adopted Findings of Fact for the variation (unanimous roll‑call)
• Recommended Village Board approve 12‑ft setback variation (unanimous roll‑call)

Advisory Boards & Commissions

The Hoffman Estates Sustainability Commission will hold a regular meeting on November 4, 2025. Agenda items include approval of minutes, public comment, and a staff liaison's report covering the Community Pride Award Ceremony, Public Works Open House, and updates to the Transportation and Comprehensive Plans. Old business focuses on reviving the Green Business Program and reviewing 2025 activities while planning for 2026. New business includes discussing a Sustainability Day Event, and commissioners will survey meeting times/dates.

• Green Business Program Revival
• 2025 Review and 2026 Planning
• Sustainability Day Event discussion
• Transportation Plan Update
• Comprehensive Plan Update

The commission unanimously approved the September 2, 2025 meeting minutes (6‑0). Approval of the October 7, 2025 minutes was deferred to the December meeting. No members of the public attended, and the next meeting was set for December 2, 2025.

• Approved September 2, 2025 minutes (6-0)
• Postponed approval of October 7, 2025 minutes to December meeting
• Scheduled next meeting for December 2, 2025

Advisory Boards & Commissions

This is a special meeting of the Fire & Police Commission. The main agenda item is conducting oral interviews for entry-level firefighter candidates. The meeting also includes routine items such as call to order, approval of minutes, public comment, old business, and a possible executive session.

• Entry-level oral interviews for fire department candidates

Village Board of Trustees

The board will consider a consent agenda including a resolution for an intergovernmental agreement allowing Hoffman Estates Police Department access to School District U46 surveillance cameras for investigating potential criminal activity. Other consent items include purchase of video production equipment for NOW Arena ($117,290.50) and design engineering for 925 Grand Canyon Parkway ($57,000). The board also has executive sessions scheduled on security procedures and collective bargaining.

• Intergovernmental agreement with School District U46 for police access to school surveillance cameras
• Purchase and installation of video production equipment for NOW Arena from Visua, LLC for up to $117,290.50
• Design engineering agreement with Living Waters Consultants, Inc. for 925 Grand Canyon Parkway for up to $57,000
• Schedule of bills for 11-03-2025 totaling $3,558,523.71
• Executive session on security procedures and collective bargaining

The Village Board approved its agenda and a $3.56 M schedule of bills. It also authorized a $117,290.50 purchase of video production equipment for the NOW Arena, a $57,000 design‑engineering contract for 925 Grand Canyon Parkway, and an intergovernmental agreement giving the police department viewing access to School District U46 surveillance cameras. No additional business was presented.

• Approved agenda (voice vote, all ayes)
• Approved schedule of bills totaling $3,558,523.71 (voice vote, all ayes)
• Approved Resolution #1729-2025 to purchase video production equipment up to $117,290.50 (voice vote, all ayes)
• Approved Resolution #1730-2025 for design engineering services up to $57,000 (voice vote, all ayes)
• Approved Resolution #1731-2025 intergovernmental agreement for police camera access (voice vote, all ayes)

Advisory Boards & Commissions

The Hoffman Estates Firefighters Pension Board will meet to review financial statements, approve outstanding invoices, and discuss investment updates. The board will also consider actuarial evaluations, compliance reports, and applications for retirement and disability benefits.

• Approval of finance statement and bills
• Review of quarterly investment performance
• Annual actuarial evaluation by Foster & Foster
• Renewal of engagement letter with Lauterbach & Amen, LLP
• Approval of municipal compliance report

Village Board of Trustees Standing Committee

The Public Health & Safety Committee will consider approving a resolution authorizing an intergovernmental agreement with School District U46 for police viewing access to school surveillance cameras. The committee will also receive monthly reports from the Police, Health & Human Services, Emergency Management, and Fire departments. No other notable new business is scheduled.

• Resolution to enter intergovernmental agreement with School District U46 for police access to school surveillance cameras
• Police Department Monthly Report
• Health & Human Services Department Monthly Report
• Emergency Management Division Monthly Report
• Fire Department Monthly Report

The Public Health & Safety Committee approved the minutes from the September 15, 2025 meeting. It also approved a resolution authorizing the Village President to enter an intergovernmental agreement with School District U46 so police can view surveillance cameras at Lincoln and Timber Trails Elementary schools. The meeting was adjourned by voice vote.

• Approved September 15, 2025 committee minutes (voice vote, all ayes)
• Approved resolution for police camera access to School District U46 (voice vote, all ayes)
• Adjourned meeting at 7:10 p.m. (voice vote, all ayes)

Village Board of Trustees Standing Committee

The Finance Committee will consider a resolution to purchase and install video production equipment for NOW Arena from Visua for up to $117,290.50. The committee will also receive monthly reports from the Finance, Information Technology, and NOW Arena departments. Approval of prior meeting minutes and public comment are also on the agenda.

• Resolution authorizing purchase of video production equipment for NOW Arena from Visua, not to exceed $117,290.50
• Finance Department Monthly Report
• Information Technology Department Monthly Report
• NOW Arena Monthly Report
• Approval of Finance Committee minutes from September 15, 2025

The Finance Committee approved the minutes from the September 15, 2025 meeting by voice vote. It also authorized the purchase and installation of video production equipment for the NOW Arena, not to exceed $117,290.50, by voice vote. The meeting was adjourned at 7:17 p.m. by voice vote.

• Approved September 15 Finance Committee minutes (voice vote, all ayes)
• Authorized purchase of video production equipment for NOW Arena up to $117,290.50 (voice vote, all ayes)
• Adjourned meeting at 7:17 p.m. (voice vote, all ayes)

Village Board of Trustees Standing Committee

The Public Works & Utilities Committee will consider approving a resolution authorizing an agreement with Living Waters Consultants, Inc. for design engineering at 925 Grand Canyon Parkway, not to exceed $57,000. The committee will also receive monthly reports from the Public Works and Engineering departments and approve prior meeting minutes.

• Approval of resolution for design engineering contract with Living Waters Consultants, Inc. for 925 Grand Canyon Parkway, amount not to exceed $57,000
• Approval of minutes from September 15, 2025, and October 6, 2025 (special) meetings
• Public Works Department Monthly Report
• Engineering Division Monthly Report

The committee approved the September 15 and October 6 Public Works & Utilities meeting minutes by voice vote, with all ayes. It also approved a resolution authorizing an agreement with Living Waters Consultants, Inc. to provide design engineering for 925 Grand Canyon Parkway, not to exceed $57,000. The meeting was adjourned at 7:20 p.m. by voice vote, all ayes.

• Approved September 15, 2025 minutes (voice vote, all ayes)
• Approved October 6, 2025 special minutes (voice vote, all ayes)
• Approved $57,000 design engineering agreement for 925 Grand Canyon Parkway (voice vote, all ayes)
• Adjourned meeting at 7:20 p.m. (voice vote, all ayes)

Advisory Boards & Commissions

The Veterans Memorial Commission will hold a regular meeting to approve minutes from July 27, 2025, and discuss upcoming events including the Septemberfest Parade and 9/11 Remembrance. The meeting will also cover a report on Veterans Day observances.

• Approval of July 27, 2025 minutes
• Discussion of Septemberfest Parade
• Discussion of 9/11 Remembrance
• Report on Veterans Day

The Veterans Memorial Commission unanimously approved the minutes from the July 27, 2025 meeting. The commission also unanimously adjourned the meeting by voice vote. Deputy Chief John Bending reported $1,779 remaining in the 2025 budget and announced Mark Wondolkowski as the new acting liaison. The commission noted a Veterans Day ceremony and a concert at Aldrin Elementary School.

• Approved July 27, 2025 minutes (unanimous vote)
• Adjourned meeting (unanimous voice vote)

Advisory Boards & Commissions

The Utility Commission will hold a regular meeting to discuss routine business and judge the Energy Hog Contest. The agenda includes public comment, staff report, old business, and the judging of contest entries.

• Energy Hog Contest Judging

The commission confirmed the winners of the Hog Energy Contest and the prize amounts, funded $350 from the 2025 budget and $100 from the 2024 budget. A motion to adjourn the meeting was made by Chair Joanmarie Wermes, seconded by Tricia O’Brien, and passed. No other actions were taken.

• Confirmed Hog Energy Contest prize allocations ($350 from 2025 budget, $100 from 2024 budget)
• Adjourned meeting (motion passed)

Advisory Boards & Commissions

The Police Pension Board will meet to approve minutes, bills, and financial reports, including a review of fiduciary insurance and an engagement letter with Lauterbach & Amen. The board will also address a resignation, a buy-back of service, and new membership applications.

• Approval of bills and financial reports
• Review of fiduciary insurance
• Engagement letter with Lauterbach & Amen
• Notice of resignation and membership applications
• Buy back of creditable service

Advisory Boards & Commissions

The Village Green Ad Hoc Committee will meet to discuss the status of improvements at Village Green, specifically regarding concessions and restrooms. The agenda includes approval of previous minutes and a staff liaison report. No formal decisions are scheduled; only discussion of the project status.

• Discuss project status of Village Green improvements (concessions/restrooms)
• Approval of minutes from March 7, 2024
• Staff liaison's report on Village Green

Advisory Boards & Commissions

The Commission for People with Disabilities will hold its regular meeting on October 20, 2025 at Village Hall, 1900 Hassell Road. Commissioners will consider routine agenda items including approval of the September 15, 2025 meeting minutes, public comment, reports from the chairperson and staff liaison, and any old or new business. No specific proposals or decisions beyond these procedural matters are listed.

• Approval of minutes from September 15, 2025
• Public comment period
• Chairperson’s report
• Staff liaison’s report
• Discussion of old and new business

The commission approved the September 15, 2025 minutes. Chair Ed Matone signed a contract with the Hoffman Park District for the November First Friday event. The board scheduled First Friday events for November, December and February, and cancelled the January event. The meeting was adjourned at 7:00 p.m.

• Approved September 15, 2025 minutes (motion passed)
• Chair signed contract with Hoffman Park District for November First Friday
• Scheduled November First Friday at “The Club” with registration, Zumba and pizza
• Scheduled December First Friday holiday party with bingo, craft, karaoke and Santa
• Cancelled January First Friday (no event)
• Scheduled February First Friday as Super Bowl/Valentine’s Day event
• Adjourned meeting (motion passed)

Advisory Boards & Commissions

The Hoffman Estates Liquor Commission will hold a public hearing to consider a Class A liquor license for A2M Ventures LLC dba Hocco The Indian Kitchen at 2569 Golf Rd. The body will vote on releasing the license to the applicant.

• Hocco The Indian Kitchen requests Class A liquor license
• Public hearing scheduled for 6:55 PM on October 20, 2025
• License hearing to be held at Village of Hoffman Estates Council Chambers

Village Board of Trustees

The Village Board will consider routine items under a consent agenda, including approving the schedule of bills totaling $6,390,634.09. Other items include a utility easement ordinance, contracts for inspection and demolition services, a license agreement for underground electric lines, and adoption of a multimodal transportation plan. The meeting also features reports, appointments, and public comment.

• Approve schedule of bills for 10‑20‑2025 — $6,390,634.09
• Ordinance vacating and accepting public utility easements at 1800 Autumn Drive
• Resolution for construction inspection services with BLA, Inc. (up to $164,580)
• Resolution for demolition services of new fire station 22 site with Donegal Services, LLC (up to $184,500)
• License Agreement with Commonwealth Edison for underground electric lines in Beverly Road Right‑of‑Way

The board adopted the Hoffman in Motion Multimodal Transportation Plan and approved a $6,390,634.09 schedule of bills for the meeting date. It also approved several contracts and agreements, including construction inspection, demolition services, and an underground electric line license. Additionally, the board accepted a commission resignation and appointed a new member to the Sustainability Commission.

• Adopted Hoffman in Motion Multimodal Transportation Plan (voice vote, all ayes)
• Approved schedule of bills for Oct 20 2025 totaling $6,390,634.09 (voice vote, all ayes)
• Approved Ordinance #5187-2025 vacating and accepting public utility easements at 1800 Autumn Drive (voice vote, all ayes)
• Approved Resolution #1727-2025 authorizing agreement with BLA, Inc. for construction inspection services up to $164,580 (voice vote, all ayes)
• Approved Resolution #1728-2025 authorizing agreement with Donegal Services, LLC for demolition services up to $184,500 (voice vote, all ayes)
• Approved license agreement with Commonwealth Edison for underground electric distribution lines in the Beverly Road Right‑of‑Way (voice vote, all ayes)
• Accepted resignation of Alina Dekirmenjian from the Sustainability Commission (voice vote, all ayes)
• Appointed Deepak Bhojwani to the Sustainability Commission, term ending April 30 2027 (voice vote, all ayes)

Advisory Boards & Commissions

The Public Health & Safety Committee will vote on a resolution authorizing a demolition services agreement with Donegal Services, LLC for the new Fire Station 22 site. The contract amount is not to exceed $184,500.

• Resolution authorizing demolition services agreement with Donegal Services, LLC for Fire Station 22 site, not to exceed $184,500

The Special Public Health & Safety Committee approved a resolution authorizing an agreement with Donegal Services, LLC for demolition services at the new fire station 22 site, not to exceed $184,500. The motion was passed by voice vote with all ayes. The meeting was then adjourned by voice vote, also with all ayes.

• Approved demolition services agreement with Donegal Services, LLC up to $184,500 (voice vote, all ayes)
• Adjourned meeting (voice vote, all ayes)

Advisory Boards & Commissions

The Hoffman Estates Youth Commission will meet on October 16, 2025 at Village Hall. The agenda includes approval of the September 18, 2025 meeting minutes, a public comment period, a staff liaison report, and discussion of old and new business items. No specific proposals or decisions are detailed in the agenda.

• Approval of September 18, 2025 meeting minutes
• Public comment period
• Staff liaison's report
• Discussion of old business
• Discussion of new business

Advisory Boards & Commissions

The Capital Improvements Board will hold a regular meeting to discuss the Capital Improvements Program for fiscal years 2026 through 2030. The board will also consider approving minutes from its October 2024 meeting. Public comment will be accepted. No other substantive actions are on the agenda.

• Discussion of the Capital Improvements Program for FY2026-FY2030

Advisory Boards & Commissions

The Sister Cities Commission will meet to approve previous minutes and receive reports from various committees. Discussions include updates on culinary, running, sports, and comic exchanges, as well as the French Evening project.

• Reports on Culinary/Bon Appetit and Runners signature exchanges
• Reports on Sports and Comic exchanges
• Update on Special Projects
• Update on French Evening

The Sister Cities Commission approved the September 17, 2025 minutes by voice vote with all ayes. The board then adjourned the meeting by voice vote with all ayes. It also decided to move the November 2025 meeting to November 12 to accommodate a special project.

• Approved September 17, 2025 minutes (voice vote, all ayes)
• Adjourned meeting at 8:40 p.m. (voice vote, all ayes)
• Moved November 2025 meeting to Nov 12 (decision by commission)

Advisory Boards & Commissions

The Commission for Senior Citizens will meet on October 14, 2025 at the Village Hall. The agenda includes routine items such as approving the September 9, 2025 minutes, hearing public comments, and receiving reports from the chairperson and staff liaison. Any new business will be considered at that time.

• Call to Order and Roll Call
• Approval of September 9, 2025 minutes
• Public Comment
• Chairperson's Report
• Staff Liaison's Report

The Commission for Senior Citizens approved the September meeting minutes with all ayes. A motion to adjourn the meeting at 6:25 pm was also passed by voice vote. No other actions were taken.

• Approved September meeting minutes (unanimous)
• Adjourned meeting at 6:25 pm (voice vote)

Advisory Boards & Commissions

The Fire & Police Commission will consider approval of July minutes, receive updates on candidate firefighters enrolled in paramedic school and the new hiring process, and request board determination on candidate statuses following polygraph examinations. Police items include a resignation, a new probationary officer, a notice of discipline, and a sergeant promotional exam update. The commission will also set 2026 meeting dates.

• Candidate firefighters Daniel Alba-Perez and Jared Mrzlak began paramedic school at Northwest Community Hospital in September
• Board to determine candidate statuses following polygraph examinations
• Police resignation - K. Dorris (08-07-25)
• New probationary police officer - J. Bilodeau (08-25-25)
• Sergeant Promotional Exam Update

Village Board of Trustees

The Village Board of Trustees will hold a special meeting on October 13, 2025. The agenda consists primarily of procedural items and interviews for boards and commissions.

• Boards & Commissions Interview

The Board interviewed a volunteer for the Sustainability Commission, with the appointment set for the October 20, 2025 meeting. A motion to adjourn was made by Trustee Kinnane, seconded by Trustee Arnet, and passed by voice vote. The meeting ended at 6:58 p.m.

• Adjourned meeting (voice vote)

Village Board of Trustees Standing Committee

This meeting of the General Administration & Personnel Committee is largely procedural, with agenda items including approval of prior meeting minutes, public comment, and monthly reports from Cable TV, Human Resources, and Legislative Operations & Outreach. No new business or public hearings are listed on the agenda.

• Approval of minutes from September 8, 2025 meeting
• Cable TV monthly report
• Human Resources management monthly report
• Legislative Operations & Outreach monthly report

The General Administration & Personnel Committee approved the September 8, 2025 minutes by voice vote with all ayes. The committee then adjourned the meeting at 7:04 p.m. by voice vote with all ayes. No other substantive actions were taken.

• Approved September 8, 2025 minutes (voice vote, all ayes)
• Adjourned meeting at 7:04 p.m. (voice vote, all ayes)

Village Board of Trustees Standing Committee

The Transportation & Road Improvement Committee will meet to adopt the Hoffman in Motion Multimodal Transportation Plan. The agenda includes approval of previous meeting minutes and a monthly report from the Transportation Division.

• Adoption of the Hoffman in Motion Multimodal Transportation Plan
• Approval of Transportation Committee minutes from Sept. 8 and Sept. 15
• Transportation Division Monthly Report

The committee approved the Transportation & Road Improvement Committee minutes from September 8, 2025 and the Special Transportation & Road Improvement Committee minutes from September 15, 2025 by voice vote, with all ayes. The meeting was then adjourned at 7:27 p.m. by voice vote, with all ayes.

• Approved September 8, 2025 Transportation & Road Improvement Committee minutes (voice vote, all ayes)
• Approved September 15, 2025 Special Transportation & Road Improvement Committee minutes (voice vote, all ayes)
• Adjourned meeting at 7:27 p.m. (voice vote, all ayes)

Village Board of Trustees Standing Committee

The Planning, Building & Zoning Committee will review an ordinance regarding utility easements and two agreements for utility and inspection services. The meeting also includes monthly reports from the Planning, Code Enforcement, and Economic Development divisions.

• Agreement with BLA, Inc. for construction inspection services not to exceed $164,580
• Ordinance vacating and accepting public utility easements at 1800 Autumn Drive
• License Agreement with Commonwealth Edison Company (ComEd) for Beverly Road Right-of-Way

The committee approved three actions: an ordinance to vacate and accept public‑utility easements at 1800 Autumn Drive; a license agreement with Commonwealth Edison for underground electric distribution lines in the Beverly Road right‑of‑way; and a resolution authorizing a construction‑inspection contract with BLA, Inc. up to $164,580. All motions passed by unanimous voice vote.

• Approved September 8, 2025 committee minutes (voice vote, all ayes)
• Approved ordinance vacating and accepting utility easements at 1800 Autumn Drive (voice vote, all ayes)
• Approved license agreement with Commonwealth Edison for underground electric lines in Beverly Road right‑of‑way (voice vote, all ayes)
• Approved resolution authorizing construction inspection services agreement with BLA, Inc. up to $164,580 (voice vote, all ayes)
• Adjourned meeting at 7:38 p.m. (voice vote, all ayes)

Advisory Boards & Commissions

This regular meeting of the Fourth of July Commission will include discussion of the commission's budget under new business. Other agenda items are approval of previous minutes, public comment, and committee reports. The meeting is largely procedural.

• Budget discussion under new business

Advisory Boards & Commissions

This is a routine meeting of the Celtic Fest Commission with no substantive items on the agenda. The commission will consider approval of prior meeting minutes and may discuss old or new business, but no specific decisions or proposals are listed.

The Celtic Fest Commission unanimously approved the September 2, 2025 meeting minutes. No formal decisions were made on next year's festival plans, only discussion of ideas. The commission then unanimously approved a motion to adjourn the meeting.

• Approved September 2, 2025 minutes (unanimous)
• Approved meeting adjournment (unanimous)

Advisory Boards & Commissions

The Sustainability Commission will hold a regular meeting to consider several items, including a proposal to revive the Green Business Program and a review of 2025 accomplishments alongside the 2026 outlook. The agenda also includes planning for the 2025 Community Pride Award Ceremony and the Public Works Open House. No final votes are expected, as the commission is advisory.

• Green Business Program Revival (old business)
• 2025 Accomplishments - 2026 Outlook (new business)
• 2025 Community Pride Award Ceremony Planning (staff liaison report)
• Public Works Open House (staff liaison report)
• Approval of September 2, 2025 minutes

The Sustainability Commission approved the September 2, 2025 minutes with a 4‑0 vote. The commission decided to review and update the Green Business Program, directing Commissioner Tuhowski to contact the Illinois Green Alliance for current guidelines. Commissioners also agreed to develop additional ideas for a 2026 Sustainability Day, with Commissioner Conley volunteering to lead the planning for presentation at the November meeting.

• Approved September 2, 2025 minutes (4-0 vote)
• Decided to review and update Green Business Program; Tuhowski to contact Illinois Green Alliance
• Agreed to bring additional ideas for a 2026 Sustainability Day to November meeting
• Commissioner Conley volunteered to spearhead Sustainability Day planning

Advisory Boards & Commissions

The Cultural Awareness Commission will discuss updates on Hispanic Heritage Day, the 2026 Martin Luther King Jr. Breakfast, the 2026 Black History Month program, and the 2026 Unity Day event. It will also finalize citizen articles for the MLK Jr. Breakfast and Black History Month, which are due November 21, 2025. No formal decisions are indicated on the agenda.

• Hispanic Heritage Day updates
• 2026 Martin Luther King Jr. Breakfast updates
• 2026 Black History Month updates
• 2026 Unity Day updates
• Finalize citizen articles (due Nov 21, 2025)

The Cultural Awareness Commission approved the date for the next Unity Day event on May 30, 2026. It also approved a $400 stipend for the Renacer Bolinano dance group and the distribution of "Know Your Rights" flyers at the event. The board approved entertainment for the MLK Jr. Breakfast (Holy Arch Angels Choir for $500 and speaker Tony Bradburn for $250) and confirmed the speaker and majorettes for the Black History Month event.

• Approved minutes from September 4, 2025 (voice vote, all in favor)
• Approved $400 stipend for Renacer Bolinano dance group (motion passed, all in favor)
• Approved distribution of "Know Your Rights" flyers at the event (motion passed, all in favor)
• Approved MLK Jr. Breakfast entertainment: Holy Arch Angels Choir $500 and speaker Tony Bradburn $250 (motion passed, all in favor)
• Approved Cheb Blackshere as speaker for Black History Month event (motion passed, all in favor)
• Approved Hoffman High School Orange Crush Majorettes participation in Black History Month event (motion passed, all in favor)
• Approved Unity Day event scheduled for May 30, 2026 (motion passed, all in favor)

Advisory Boards & Commissions

The Emerging Technology Advisory Commission will meet to consider security enhancements for the Village and to explore data strategy research. The meeting will also include approval of minutes from November 18, 2024, a public comment period, and a staff liaison report. No specific decisions are indicated in the agenda.

• Security Enhancements for the Village
• Researching Data Strategies
• Approval of minutes from November 18, 2024

Village Board of Trustees

The Hoffman Estates Village Board of Trustees will approve a schedule of bills totaling $7.1 million and a design engineering agreement for street lighting. The meeting also includes the presentation of Great Citizen Awards and proclamations for Domestic Violence Awareness Month.

• Approval of bills totaling $7,135,073.54
• Design Engineering Agreement with Ciorba Group, Inc. for street lighting (max $77,251)
• Presentation of Great Citizen Awards to Debbie Sorkin, Melissa Marscin, and Patty Errera
• Proclamation of Domestic Violence Awareness Month
• Proclamation of National Breast Cancer Awareness Month

The board approved the September 15, 2025 meeting minutes. It adopted the agenda, the $7,135,073.54 schedule of bills, and a design‑engineering agreement with Ciorba Group for street lighting up to $77,251. The trustees also concurred with three proclamations naming October as Domestic Violence Awareness Month, National Breast Cancer Awareness Month, and Down Syndrome Awareness Month. The meeting was adjourned at 7:55 p.m.

• Approved September 15, 2025 minutes (voice vote, all ayes)
• Approved agenda (voice vote, all ayes)
• Approved $7,135,073.54 schedule of bills for Oct 6, 2025 (voice vote, all ayes)
• Approved Design Engineering Agreement with Ciorba Group, Inc., up to $77,251 for street lighting (voice vote, all ayes)
• Concurred with proclamation of October as Domestic Violence Awareness Month (voice vote, all ayes)
• Concurred with proclamation of October as National Breast Cancer Awareness Month (voice vote, all ayes)
• Concurred with proclamation of October as Down Syndrome Awareness Month (voice vote, all ayes)
• Adjourned meeting at 7:55 p.m. (voice vote, all ayes)

Advisory Boards & Commissions

The Public Works & Utilities Committee will consider a new business item to approve a design engineering agreement with Ciorba Group, Inc. for street lighting on village collector streets. The agreement is limited to a maximum cost of $77,251. The committee will also conduct routine call‑to‑order, public comment, and adjournment.

• Approve design engineering agreement with Ciorba Group, Inc. for street lighting
• Maximum contract amount not to exceed $77,251

The Special Public Works & Utilities Committee approved a design engineering agreement with Ciorba Group, Inc. for street lighting on village collector streets, with a maximum cost of $77,251. Funding will come from ComEd rebates received from a prior LED street‑light conversion, as no 2025 budget funds were allocated. The motion passed by voice vote with all ayes.

• Approved Design Engineering Agreement with Ciorba Group, Inc. (up to $77,251) – voice vote, all ayes
• Adjourned meeting at 7:09 p.m. – voice vote, all ayes

Advisory Boards & Commissions

The Platzkonzert Commission will hold a regular meeting with a single substantive item: a recap of the 2025 event. The agenda also includes call to order, approval of prior minutes, public comment, and adjournment. No decisions, votes, or financial actions are listed.

• 2025 Event Recap (new business)

The commission approved the previous meeting’s minutes by voice vote. A motion to adjourn the meeting was made and seconded, ending the session. No other substantive actions were taken.

• Approved meeting minutes (voice vote)
• Motion to adjourn made and seconded (session ended)

Advisory Boards & Commissions

The Fourth of July Commission will meet on September 11, 2025 at 4:00 PM in the Frank Alexa Conference Room, Village Hall. The agenda includes routine items such as approval of minutes, public comment, old and new business, committee reports, and other matters. No specific proposals or decisions are listed in the agenda packet.

The commission approved the minutes from the August 14, 2025 meeting. They discussed plans for the July 3 fireworks, July 4 drone show, parade participants, and sponsorship changes, but no formal actions were taken. The meeting was adjourned at 4:33 pm.

• Approved August 14, 2025 minutes (motion carried)
• Adjourned meeting (motion carried)

Advisory Boards & Commissions

The Youth Commission will hold a regular meeting to review past events and plan future activities, including a STEM show and support for the Park District.

• Approval of August 21, 2025 minutes
• Discussion of September STEM show
• Planning for 'Real Talk' event
• Planning for February Valentine Craft Event
• Review of Book Club activities

The Youth Commission approved the minutes from the previous meeting. The commission decided not to support the Trunk-or-Treat event for 2025. The December 2025 commission meeting was canceled.

• Minutes approved
• Trunk-or-Treat not supported (2025)
• December commission meeting canceled

Advisory Boards & Commissions

The Sister Cities Commission will hold a regular meeting to review committee reports and new business. The agenda includes updates on signature exchanges and special projects.

• Reports on Culinary/Bon Appetit and Runners signature exchanges
• Reports on Sports and Comic exchanges
• Updates on Special Projects and French Evening

The commission approved the minutes from the August 20, 2025 meeting by voice vote. A donation of $800 was approved for purchase of kitchen items such as sheet pans and silverware. The meeting was adjourned at 8:32 p.m. by voice vote.

• Approved minutes of Aug 20, 2025 (voice vote, all ayes)
• Approved use of $800 donation for kitchen items (voice vote, all ayes)
• Adjourned meeting at 8:32 p.m. (voice vote, all ayes)

Advisory Boards & Commissions

The Arts Commission is meeting to discuss ongoing and future community arts projects. The body will review reports and plan for upcoming events.

• 2026 Summer Concerts planning
• Friday Fundays
• Gallery updates
• Zine Fest

The commission approved the minutes from the July 21, 2025 meeting. No other motions were adopted; discussions on summer concerts, Friday Fundays, gallery exhibits, Zinefest, and future projects were informational only. The meeting was adjourned at 5:47 p.m.

• Approved July 21, 2025 meeting minutes (motion carried)
• Adjourned meeting at 5:47 p.m. (motion carried)

Advisory Boards & Commissions

This is a procedural meeting with no substantive items listed. The commission will consider approval of August 18, 2025 minutes, receive reports, and address any old or new business.

• Approval of minutes from August 18, 2025

The commission approved the minutes from the August meeting. Greg was confirmed as an official member of the committee. The meeting was adjourned by voice vote with all members in favor.

• Approved August meeting minutes (motion by Deb Williams, second by Jean Jiang)
• Confirmed Greg as an official committee member
• Adjourned meeting (voice vote, all in favor)

Village Board of Trustees

The Village Board will consider routine consent‑agenda items, including a $7,745,206.14 bill schedule and several ordinances. It will vote on a special‑use ordinance for a daycare at 2353 Hassell Road #110, an amendment to the electric‑bike and scooter ordinance, and a contract award to Flawless Epoxy, Inc. for up to $53,000. The board will also approve an intergovernmental agreement with the Village of Schaumburg to jointly operate and maintain an emergency water‑distribution interconnect.

• Approval of an Intergovernmental Agreement with Schaumburg for joint emergency water interconnect
• Authorization to award contract to Flawless Epoxy, Inc. (Plainfield, IL) for fleet services floor coating, up to $53,000
• Ordinance granting Special Use to Advance Preschool Inc. for daycare at 2353 Hassell Road #110
• Ordinance amending Section 6-2-1-HE-11-1314 on electric bikes and electric scooters
• Ordinance vacating public right of way and accepting a public utility easement at 800 Hassell Road (Eisenhower Junior High School)

The Hoffman Estates Village Board approved several ordinances, a contract, an intergovernmental water agreement, and appointed new commission members. All actions were adopted by voice vote with unanimous support. No items were denied or tabled.

• Approved Ordinance #5183-2025 vacating public right of way at 800 Hassell Rd (all ayes)
• Approved Ordinance #5184-2025 authorizing sale of village personal property (all ayes)
• Approved Ordinance #5185-2025 granting special‑use to Advance Preschool Inc. at 2353 Hassell Rd (all ayes)
• Approved Ordinance #5186-2025 amending electric bike and scooter regulations (all ayes)
• Approved Intergovernmental Agreement with Schaumburg for joint emergency water system operation (all ayes)
• Authorized contract award to Flawless Epoxy, Inc. for fleet floor coating up to $53,000 (all ayes)
• Appointed Kendra Alexander to the Plan Commission (term ends 4/30/2026) (all ayes)
• Appointed Aisha Najma to the Cultural Awareness Commission (term ends 4/30/2026) (all ayes)

Village Board of Trustees Standing Committee

The Public Health & Safety Committee will meet to conduct regular business and review monthly reports. The agenda consists primarily of procedural items and departmental updates.

• Police Department Monthly Report
• Health & Human Services Department Monthly Report
• Emergency Management Division Monthly Report
• Fire Department Monthly Report

The committee approved the Special Public Health and Safety Committee minutes from August 18, 2025 by voice vote with all ayes. The meeting was then adjourned at 7:51 p.m. by voice vote with all ayes. No other substantive actions were taken.

• Approved August 18, 2025 minutes (voice vote, all ayes)
• Adjourned meeting at 7:51 p.m. (voice vote, all ayes)

Village Board of Trustees Standing Committee

The Finance Committee will meet to review monthly reports from the Information Technology Department and the NOW Arena. The Finance Department Monthly Report has been deferred.

• Information Technology Department Monthly Report
• NOW Arena Monthly Report

The committee approved the Finance Committee minutes from August 18, 2025 by voice vote with all ayes. The Finance Department monthly report was deferred. The Information Systems and NOW Arena monthly reports were received and filed. The meeting was adjourned at 7:55 p.m. by voice vote with all ayes.

• Approved August 18, 2025 Finance Committee minutes (voice vote, all ayes)
• Deferred Finance Department Monthly Report
• Filed Information System Department Monthly Report
• Filed NOW Arena Monthly Report
• Adjourned meeting at 7:55 p.m. (voice vote, all ayes)

Village Board of Trustees Standing Committee

The Public Works & Utilities Committee will consider two new business items. First, they will decide whether to authorize a contract with Flawless Epoxy Inc. for fleet services floor coating, limited to $53,000. Second, they will review an intergovernmental agreement with the Village of Schaumburg to jointly operate and maintain an emergency water interconnect. The meeting also includes routine reports and public comment.

• Authorize contract with Flawless Epoxy Inc. for fleet floor coating, not to exceed $53,000
• Approve intergovernmental agreement with Schaumburg for joint emergency water interconnect operation

The Public Works & Utilities Committee approved awarding a contract to Flawless Epoxy, Inc. of Plainfield, Illinois for fleet services floor coating and rehabilitation, not to exceed $53,000. It also approved Change Order #1 with Altorfer Industries for a portable generator, not to exceed $4,800. The committee approved the August 18 meeting minutes and adjourned the meeting. All motions passed by voice vote with all ayes.

• Recess motion carried (voice vote, all ayes)
• Approved August 18, 2025 minutes (voice vote, all ayes)
• Awarded contract to Flawless Epoxy, Inc. up to $53,000 (voice vote, all ayes)
• Approved Change Order #1 with Altorfer Industries up to $4,800 (voice vote, all ayes)
• Adjourned meeting at 7:47 p.m. (voice vote, all ayes)

Advisory Boards & Commissions

The Transportation & Road Improvement Committee is holding a special meeting to consider an ordinance amending Section 6-2-1-HE-11-1314, which governs electric bikes and electric scooters. This is an old business item and the only substantive action on the agenda.

• Ordinance amendment to Section 6-2-1-HE-11-1314 regarding Electric Bikes and Electric Scooters

The Transportation & Road Improvement Committee voted to amend Section 6-2-1-HE-11-1314 of the electric bikes and electric scooters ordinance by striking the phrase “or low speed electric scooter” from section D5. The motion was made by Mayor William D. McLeod, seconded by Trustee Gary Pilafas, and passed by voice vote with all ayes.

• Approved amendment to electric bikes and scooters ordinance removing phrase (voice vote, all ayes)

Advisory Boards & Commissions

The Commission for Senior Citizens is holding a regular meeting with standard procedural items: call to order, approval of August 12, 2025 minutes, public comment, chairperson's and staff liaison's reports, old/new business, and commissioner comments. No specific proposals, ordinances, or financial actions are on the agenda.

• Agenda consists only of routine procedural items; no substantive business listed

The Commission approved the August meeting minutes after changes were noted. It voted to set the upcoming luncheon price at $15 for nonresidents and $10 for residents of Hoffman Estates. The meeting was then adjourned.

• Approved August meeting minutes (all ayes)
• Approved luncheon fees $15 for nonresidents, $10 for residents (motion carried)
• Adjourned meeting at 6:12 pm (all ayes)

Village Board of Trustees

The Village Board of Trustees will hold a special meeting to conduct interviews for Boards and Commissions. The meeting also includes time for public comment.

• Boards & Commissions Interviews

The Board interviewed volunteers for the Plan, Cultural Awareness, and Sustainability commissions. The Board said the Plan and Cultural Awareness commission volunteers will be appointed at the October 6, 2025 Village Board meeting. The appointment of the Sustainability commission volunteer will be considered. A motion to adjourn the meeting was carried by voice vote.

• Plan Commission volunteer appointment scheduled for Oct 6, 2025
• Cultural Awareness Commission volunteer appointment scheduled for Oct 6, 2025
• Sustainability Commission volunteer appointment to be considered
• Motion to adjourn carried (all ayes, voice vote)

Village Board of Trustees Standing Committee

The General Administration & Personnel Committee will meet on September 8, 2025 at Village Hall. The committee will consider approval of an ordinance that would authorize the Village to sell its personal property through an auction. The meeting will also include routine items such as approval of minutes, public comment, and monthly reports from Cable TV, Human Resources Management, and Legislative Operations & Outreach (deferred).

• Approval of ordinance authorizing sale of village-owned personal property (auction)
• Approval of minutes from the 08-04-2025 General Administration & Personnel Committee
• Cable TV Monthly Report
• Human Resources Management Monthly Report
• Legislative Operations & Outreach Monthly Report (deferred)

The committee approved the minutes from the August 4, 2025 meeting (all ayes, Trustee Mills abstained). It then approved an ordinance authorizing the sale of village-owned personal property through auction (voice vote, all ayes). The Legislative Operations and Outreach Monthly Report was deferred (voice vote, all ayes). The meeting was adjourned at 7:08 p.m. (voice vote, all ayes).

• Approved August 4 minutes (voice vote, all ayes, Mills abstained)
• Approved ordinance authorizing sale of personal property (voice vote, all ayes)
• Deferred Legislative Operations and Outreach Monthly Report (voice vote, all ayes)
• Adjourned meeting at 7:08 p.m. (voice vote, all ayes)

Village Board of Trustees Standing Committee

The Transportation & Road Improvement Committee will conduct routine business such as call to order, approval of minutes, and public comment. The primary decision is the approval of an ordinance amending Section 6-2-1-HE-11-1314 that governs electric bikes and electric scooters. The meeting will also include a Transportation Division monthly report, a President's report, and other standard items.

• Approval of minutes from 08-04-2025
• Approval of ordinance amending Section 6-2-1-HE-11-1314 Electric Bikes and Electric Scooters
• Transportation Division monthly report
• President's report
• Items in review

The committee approved the September 8 minutes, with Trustee Mills abstaining. The board voted to defer the proposed amendment to the electric‑bike and scooter ordinance to a special Transportation & Road Improvement Committee meeting on September 15, 2025. The meeting was adjourned at 7:37 p.m.

• Approved August 4, 2025 Transportation & Road Improvement Committee minutes (voice vote, all ayes, Mills abstained)
• Deferred electric‑bike and scooter ordinance amendment to special committee meeting on Sept 15, 2025 (voice vote, all ayes)
• Adjourned meeting at 7:37 p.m. (voice vote, all ayes)

Village Board of Trustees Standing Committee

The Planning, Building & Zoning Committee will meet to discuss new business and review monthly reports. The primary action item involves a proposed ordinance regarding a public right of way and utility easement.

• Ordinance to vacate public right of way and accept a public utility easement at 800 Hassell Road (Eisenhower Junior High School)

The Planning, Building & Zoning Committee approved an ordinance that vacates a public right of way and accepts a public utility easement at 800 Hassell Road, transferring ownership of the vacated land to School District 54. The committee also approved the minutes from the August 4, 2025 meeting and adjourned the session at 7:06 p.m.

• Approved August 4, 2025 Planning, Building & Zoning Committee minutes (voice vote, all ayes; Mills abstained)
• Approved ordinance vacating public right of way and accepting utility easement at 800 Hassell Road (voice vote, all ayes)
• Adjourned meeting at 7:06 p.m. (voice vote, all ayes)

Advisory Boards & Commissions

The Utility Commission will meet for a regular session with items focused on planning the Hog Energy Contest, setting a date for the Public Works Open House, and discussing energy conservation ideas. The agenda is largely procedural with no votes on ordinances, contracts, or fee changes. Public comment and approval of prior minutes are also on the agenda.

• Planning for Hog Energy Contest including contest date and judging date
• Setting date for Public Works Open House
• Discussion of conserve energy ideas
• Approval of minutes from May 7, 2025

The commission approved the May 7, 2025 meeting minutes. It decided to extend the Public Works open house on November 8 to run from 10 a.m. to 1 p.m. and to serve hot dogs again at the event. The meeting was adjourned at 12:32 p.m.

• Approved May 7, 2025 minutes (motion by Anna Newell, seconded by Tricia)
• Extended Public Works open house on Nov 8 to 10 a.m.–1 p.m.
• Decided to serve hot dogs again at the open house
• Adjourned meeting at 12:32 p.m. (motion by Jim, seconded by Tricia, passed)

Advisory Boards & Commissions

The Economic Development Commission will meet to discuss and review several economic development initiatives, including a draft website, a C-Suite event, and a business retention and expansion program. They will also discuss market and business conditions. No final decisions or votes are scheduled; the items are for discussion and review.

• Review of draft economic development website
• Discussion of C-Suite event on October 28th at Edge Electrical
• Review of Business Retention & Expansion Program, including North Hoffman Business Blitz
• Discussion of market and business conditions

The commission approved the minutes from the March 12, 2025 meeting by voice vote. Members reviewed a new economic development website and discussed upcoming C‑Suite and business blitz events. The board also reviewed the Business Retention & Expansion Program and market conditions. The meeting was adjourned by voice vote.

• Approved March 12, 2025 minutes (voice vote)
• Adjourned meeting (voice vote)

Advisory Boards & Commissions

The Platzkonzert Commission holds a special meeting at the Village Green to discuss the walk area for the upcoming Platzkonzert event (September 5–7). The agenda includes a public comment period and one new-business item: Walk Area for Event. No other substantive items are listed.

• Discussion of walk area for Platzkonzert event
• Public comment period
• Special meeting at Village Green (5510 Prairie Stone Pkwy)

Plan Commission

The Plan Commission will meet to conduct a public hearing regarding a special use request for a daycare. The body will also review and approve minutes from previous meetings.

• Public hearing for Special Use to Advance Preschool Inc. for a daycare at 2353 Hassell Road #110

The commission opened and then closed a public hearing for a special‑use request by Advance Preschool Inc. for a daycare at 2353 Hassell Road #110. It adopted the staff’s Findings of Fact and voted to recommend the Village Board approve the special use, subject to the staff‑report conditions. All votes were unanimous with six commissioners voting aye and two members absent. No other actions were taken.

• Opened public hearing for daycare special use (voice vote 6‑0)
• Closed public hearing (voice vote 6‑0)
• Adopted Findings of Fact for the special use (6 aye, 0 nay, 2 absent)
• Recommended Village Board approve the special use (6 aye, 0 nay, 2 absent)
• Adjourned meeting (voice vote 61‑0)

Advisory Boards & Commissions

The Celtic Fest Commission will meet to review and discuss a recap of the Celtic Fest. The meeting also includes standard procedural items such as the approval of previous minutes.

• Celtic Fest Recap

The Celtic Fest Commission unanimously approved the August 5, 2025 meeting minutes. No new business was introduced. The commission then unanimously moved to adjourn the meeting. The next meeting is set for October 7, 2025.

• Approved August 5, 2025 minutes (all in favor)
• Adjourned meeting (all in favor)

Advisory Boards & Commissions

The Hoffman Estates Sustainability Commission will consider reviving the Green Business Program under old business. They will also receive an update on the 2025 Community Pride Award and plan the remainder of 2025 and the 2026 outlook. The meeting includes approval of minutes from July and August 2025.

• Green Business Program Revival discussion
• 2025 Community Pride Award update and planning
• Commission planning for remainder of 2025 and 2026 outlook
• Approval of minutes from July 1 and August 5, 2025 meetings
• Public comment period

The commission voted 4-0 to approve the minutes from the July 1, 2025 meeting. It also voted 4-0 to approve the minutes from the August 5, 2025 meeting. No other actions were voted on during this session.

• Approved July 1, 2025 minutes (4-0 AYE)
• Approved August 5, 2025 minutes (4-0 AYE)

Village Board of Trustees

The Village Board will consider several ordinances including establishing a Special Service Area (SSA 2025-1) for Kensington Fields, a new Procurement chapter, and a three-year collective bargaining agreement with the Metropolitan Alliance of Police. The consent agenda includes approval of bills totaling $4,124,674.37 and minutes from August 18. Public comment and reports from officials are also scheduled.

• Ordinance establishing Special Service Area 2025-1 (Kensington Fields)
• Ordinance establishing Chapter 19 - Procurement and amending Section 4-7-4 (I) of the Municipal Code
• Approval of Collective Bargaining Agreement with Metropolitan Alliance of Police, Hoffman Estates Chapter 96 (2025-2027)
• Schedule of bills for 09-02-25 - $4,124,674.37
• Proclamation: Rachel Musiala Day (30 Years Service)

The board approved three ordinances, including a special service area and a procurement amendment, and adopted a collective bargaining agreement with the police union. All votes were affirmative, with the mayor voting aye on two items and nay on the procurement ordinance. The meeting also approved the agenda, the schedule of bills for June 2, 2025, and the minutes from August 18, 2025.

• Approved motion to allow electronic attendance for Trustee Pilafas (all ayes)
• Approved minutes from August 18, 2025 (all ayes, mayor voted aye)
• Approved agenda (all ayes, mayor voted aye)
• Approved schedule of bills for June 2, 2025 – $4,124,674.37 (all ayes, mayor voted aye)
• Approved Ordinance #5181-2025 establishing Special Service Area 2025-1 (Kensington Fields) (all ayes, mayor voted aye)
• Approved Ordinance #5182-2025 establishing Chapter 19 – Procurement and amending Section 4-7-4 (I) (all ayes, mayor voted nay)
• Approved Collective Bargaining Agreement with Metropolitan Alliance of Police, Hoffman Estates Chapter 96 (all ayes, mayor voted aye)

Advisory Boards & Commissions

The Cultural Awareness Commission will hold a regular meeting to approve minutes and discuss updates on upcoming cultural events. Old business includes follow-up on Hispanic Heritage Day and planning for 2026 MLK Jr. Breakfast, Black History Month, and Unity Day. New business involves creating citizen articles for the MLK Jr. Breakfast and Black History Month.

• Follow-up on Hispanic Heritage Day
• Updates and date selection for 2026 MLK Jr. Breakfast
• Updates and date selection for 2026 Black History Month
• Planning for 2026 Unity Day including commission member lead and date
• Creation of citizen articles for MLK Jr. Breakfast and Black History Month due November 21, 2025

The Cultural Awareness Commission approved the August 5, 2025 meeting minutes by voice vote. It confirmed the entertainment lineup for Hispanic Heritage Day, including children singers, multiple dance groups, a speaker and Jose. The commission decided to ask the Funk Brotherz to provide entertainment for the Black History Month event. The meeting was adjourned at 8:44 PM by voice vote.

• Approved August 5, 2025 minutes (voice vote, all in favor)
• Confirmed Hispanic Heritage Day entertainment lineup (children singers, dance groups, speaker $250, Jose $350)
• Decided to ask Funk Brotherz to provide entertainment for Black History Month
• Adjourned meeting at 8:44 PM (voice vote, all in favor)

Advisory Boards & Commissions

The Youth Commission will hold a regular meeting to discuss old business including a September STEM show and a craft event, and new business on event planning. The meeting will also include approval of minutes from May 15, 2025, public comment, and a staff liaison's report. No votes on ordinances or contracts are anticipated.

• Approval of minutes from May 15, 2025
• Discussion of September STEM show (old business)
• Discussion of craft event (old business)
• Event planning (new business)

The commission approved the minutes from the previous meeting. No other motions were adopted. The board discussed upcoming activities such as a Real Talk seminar series, a Valentine’s card‑making event, and a potential youth book club, but these remain proposals. The meeting adjourned at 6:35 pm.

• Approved meeting minutes

Advisory Boards & Commissions

The Sister Cities Commission holds a regular meeting to approve minutes, receive reports from the chairperson and staff liaison, and hear updates from committees on signature exchanges, sports, comic exchanges, special projects, and planning for French Evening. No new business or significant decisions are listed on the agenda.

• Approval of minutes from July 16, 2025
• Committee reports on Signature Exchanges (Culinary/Bon Appetit, Runners), Other Exchanges (Sports, Comic), and Special Projects
• Update on French Evening planning with multiple commission members involved
• Public comment period open

The Sister Cities Commission approved the minutes from the July 16, 2025 meeting. It also approved sending up to three participants to the Angoulême runners exchange, allocating a maximum of $600 per runner for airfare plus train fare and one night’s stay. No other substantive motions were decided. The meeting was adjourned at 8:32 p.m.

• Approved July 16, 2025 minutes (voice vote, all ayes)
• Approved sending up to three runners to Angoulême with up to $600 airfare each, plus train fare and one night’s stay (voice vote, all ayes)

Advisory Boards & Commissions

The Commission for People with Disabilities will meet to conduct regular business. The agenda consists of procedural boilerplate items.

The commission announced that First Friday events will not be held in September, October, or November due to parking lot conditions. A motion to adjourn the meeting was made by Jean Jiang, seconded by Judy Senase, and passed. The meeting was called to order at 6:06 pm and adjourned at 6:53 pm.

• First Friday events cancelled for September, October, and November (chair report)
• Adjournment motion passed (motion by Jean Jiang, second by Judy Senase)

Village Board of Trustees

The Village Board will vote on a $86,471 pump station valve purchase, a $75,941 change order for storm sewer rehabilitation, and an ordinance establishing a new procurement chapter.

• Purchase Abbeywood Pump Station Altitude Replacement Valve up to $86,471
• Change Order #1 for 2024 Storm Sewer Rehabilitation up to $75,941
• Approval of Ordinance establishing Chapter 19 - Procurement
• Engineering services agreement for 2025 Water Model Update up to $80,000
• Variation for storage shed size at 1845 W. Shorewood Drive

The Village Board approved several items, including a procurement waiver for an Abbeywood pump valve, a storage‑shed size variation, and multiple change orders for infrastructure projects. It also accepted a new appointment to the Commission for People with Disabilities and approved the meeting minutes and agenda. An ordinance on procurement was deferred to the next meeting, and the board entered an executive session to discuss real‑property matters.

• Approved electronic attendance for Trustees Mills and Newell (voice vote)
• Approved August 4, 2025 minutes (voice vote)
• Accepted appointment of Greg Carroll to the Commission for People with Disabilities (voice vote)
• Approved Ordinance #5180-2025 for storage shed variation at 1845 W. Shorewood Drive (voice vote)
• Approved waiver to purchase Abbeywood pump valve up to $86,471 (voice vote)
• Approved Change Order #1 with Hoerr Construction for storm sewer project $75,941 (voice vote)
• Approved Change Order #1 with Altorfer Industries for portable generator up to $4,800 (voice vote)
• Approved engineering services agreement with Strand Associates up to $80,000 (voice vote)

Village Board of Trustees Standing Committee

The Public Health & Safety Committee will hold a regular meeting with routine procedural items, including approval of minutes, public comment, and monthly reports from the Police, Health & Human Services, Emergency Management, and Fire Departments. No specific action items or public hearings are listed; the agenda consists primarily of informational updates.

• Approval of minutes from Special Public Health & Safety Committee on 08-04-2025 and regular meeting on 07-21-2025
• Police Department Monthly Report
• Health & Human Services Department Monthly Report
• Emergency Management Division Monthly Report
• Fire Department Monthly Report

The Public Health and Safety Committee approved the Special Committee minutes from August 8, 2025 and the regular committee minutes from July 21, 2025 by voice vote. The meeting was then adjourned at 7:34 p.m. by voice vote.

• Approved August 8, 2025 Special Committee minutes (voice vote)
• Approved July 21, 2025 Committee minutes (voice vote)
• Adjourned meeting at 7:34 p.m. (voice vote)

Village Board of Trustees Standing Committee

The Finance Committee will meet to discuss the establishment of Chapter 19 regarding procurement and an amendment to Section 4-7-4 (I) of the Municipal Code. The body will also review monthly reports from the Finance, Information Technology, and NOW Arena departments.

• Ordinance establishing Chapter 19 - Procurement
• Amendment to Municipal Code Section 4-7-4 (I)
• Finance Department Monthly Report
• Information Technology Department Monthly Report
• NOW Arena Monthly Report

The Finance Committee approved an ordinance establishing Chapter 19 – Procurement and amending Section 4-7-4 (I) of the Municipal Code. The motion passed by voice vote with all ayes and three nays (Stanton, Newell, McLeod). The committee also approved its July 7, 2025 minutes and adjourned the meeting.

• Approved call‑in votes (all ayes)
• Approved Finance Committee minutes from July 7, 2025 (all ayes)
• Approved Ordinance establishing Chapter 19 – Procurement (voice vote, all ayes, three nays)
• Adjourned meeting at 7:23 p.m. (all ayes)

Village Board of Trustees Standing Committee

The Public Works & Utilities Committee will review several construction change orders and engineering agreements. The body is deciding on expenditures for storm sewer rehabilitation, a portable generator, and water system evaluations.

• Change Order #1 with Hoerr Construction, Inc. for 2024 Storm Sewer Rehabilitation Project: $75,941
• Change Order #1 with Altorfer Industries for a Portable Generator: not to exceed $4,800
• Engineering services agreement with Strand Associates, Inc. for 2025 Water Model Update and System Evaluation: not to exceed $80,000
• Purchase of Abbeywood Pump Station Altitude Replacement Valve from Ross Valve Manufacturing Co., Inc.: not to exceed $86,471

The Public Works & Utilities Committee approved Change Order #1 with Hoerr Construction for the 2024 Storm Sewer Rehabilitation Project ($75,941, total not to exceed $1,373,947). It also approved a Change Order with Altorfer Industries for a portable generator (up to $4,800) and an engineering services agreement with Strand Associates for the 2025 Water Model Update (up to $80,000). Additionally, the committee waived formal bidding, authorized purchase of an Abbeywood pump valve (up to $86,471), and allowed the Village Manager to approve change orders up to $10,000. All actions passed by voice vote.

• Approved Change Order #1 with Hoerr Construction, $75,941 (total not to exceed $1,373,947)
• Approved Change Order #1 with Altorfer Industries, up to $4,800 for a portable generator
• Approved engineering services agreement with Strand Associates, up to $80,000 for 2025 Water Model Update
• Waived formal bidding and approved purchase of Abbeywood Pump Station Altitude Replacement Valve, up to $86,471
• Authorized Village Manager to approve change orders up to $10,000

Advisory Boards & Commissions

The Fourth of July Commission will meet on August 14, 2025 at the Village Hall to consider the dates for the village’s Fourth of July fireworks display and parade. The agenda also includes discussion of a potential drone show for the celebration. No other business items are listed.

• Fireworks and Parade Dates – discussion of scheduling
• Drone Show – discussion of inclusion

The commission approved the July 10 meeting minutes. It voted to hold the fireworks on Friday, July 3, 2026, and the parade and drone show on Saturday, July 4, 2026. The commission will explore additional drone‑show vendors. Committee reports were postponed to the next meeting and the session was adjourned.

• Approved July 10, 2025 minutes (motion carried)
• Set fireworks for Friday, July 3 2026; parade and drone show for Saturday, July 4 2026 (3 ayes, Mayor Bill no, motion carried)
• Will seek additional vendors for the drone show (action assigned to Dan)
• Tabled committee reports to next month’s meeting
• Adjourned meeting (motion carried)

Advisory Boards & Commissions

The Commission for Senior Citizens will hold a regular meeting to conduct business. The provided agenda consists of procedural boilerplate items.

The board approved the July meeting minutes unanimously. The commissioners voted to continue using Moretti’s restaurant for future senior lunches. The meeting was adjourned at 6:12 p.m. after a motion passed unanimously.

• Approved July meeting minutes (unanimous)
• Voted to keep Moretti’s as lunch venue (unanimous)
• Adjourned meeting at 6:12 p.m. (unanimous)

Advisory Boards & Commissions

The Platzkonzert Commission will meet to review committee reports, vendor schedules, and budget expenses for the September 5-7 concert series. The body will also discuss success measurements and cleanup logistics.

• Review committee reports for Tent/Layout, Entertainment, and Food/Beverage
• Discuss schedule of events, vendors, and sponsors for September 5-7
• Review budget and expenses for the Platzkonzert
• Discuss success measurements (KPIs) and cleanup logistics
• Schedule a special meeting for September 3, 2025

The Platzkonzert Commission approved the July 14, 2025 minutes by voice vote. Gary Pilafas was assigned to lead the recognition of former member Joan Jarzemski. The commission scheduled a site‑visit meeting for September 3, 2025 and a wrap‑up meeting for October 13, then adjourned.

• Approved July 14, 2025 minutes (voice vote)
• Assigned Gary Pilafas to lead recognition of Joan Jarzemski
• Scheduled next meeting for September 3, 2025 (site visit)
• Scheduled wrap‑up meeting for October 13
• Adjourned the meeting (motion passed)

Plan Commission

The Plan Commission will hold a public hearing regarding a request to exceed the maximum permitted storage shed size. The commission will determine if a variation from the Municipal Code is granted for the specific property.

• Public hearing for a variation to permit a 192 square foot storage shed at 1845 W. Shorewood Drive (maximum permitted is 150 square feet)

The commission opened and closed a public hearing on a variation request for a 192‑square‑foot storage shed at 1845 W. Shorewood Drive. It adopted the Findings of Fact and voted to recommend the Village Board approve the variation to exceed the 150‑square‑foot limit. All motions passed unanimously.

• Opened public hearing on shed variation (voice vote: Ayes 8, Nays 0)
• Closed public hearing (voice vote: Ayes 81, Nays 0)
• Adopted Findings of Fact for the variation (roll call: all 8 ayes)
• Recommended Village Board approve 192‑sq ft shed variation (roll call: all 8 ayes)
• Adjourned meeting (voice vote: Ayes 8, Nays 0)

Advisory Boards & Commissions

The Celtic Fest Commission is meeting for a regular session that includes call to order, approval of minutes, public comment, old business, new business, and adjournment. The agenda contains only procedural items with no specific discussion or decisions listed.

• Approval of minutes from July 8, 2025 meeting
• Public comment period open to residents
• Next meeting scheduled for September 2, 2025

The commission voted to approve the July 8, 2025 meeting minutes, with all members in favor. No new business was presented. The meeting was then adjourned by unanimous consent.

• Approved July 8, 2025 minutes (all members in favor)
• Approved meeting adjournment (all members in favor)

Advisory Boards & Commissions

The Sustainability Commission will receive a staff liaison report covering the 2026 budget and capital improvement program status, a reminder about the 2025 Community Pride Awards, and updates on the commission roster and next meeting date. The board will revisit planning for the August 23 recycling event and discuss reviving the Green Business Program. A recap of the recent Fourth Fest will also be presented.

• 2026 Budget and CIP Proposal Status (staff report)
• 2025 Community Pride Awards Reminder
• August 23, 2025 Recycling Event Planning
• Green Business Program Revival
• Fourth Fest Recap

The commission delayed approval of the July 1, 2025 minutes to a future meeting. Commissioners voted to keep the September 2, 2025 meeting as scheduled. They set a handout on proper material disposal as the priority for the upcoming August 23 recycling event. They also requested purchase of a collapsable cart to aid volunteers.

• Postponed approval of July 1, 2025 minutes (decision made)
• Retained September 2, 2025 meeting date (decision made)
• Prioritized handout on recycling resources for August 23 event (decision made)
• Requested purchase of collapsable cart for volunteer use (request made)
• Staff to explore adding compost bin sticker notice to upcoming water bill (action assigned)

Advisory Boards & Commissions

The Cultural Awareness Commission will hold its regular meeting on August 5, 2025 at Village Hall, 1900 Hassell Road. The agenda includes reports and updates on Hispanic Heritage Day, the 2026 MLK Jr. Breakfast, 2026 Black History Month, and 2026 Unity Day. No formal decisions are listed; the items are presented as informational updates.

• Hispanic Heritage Day updates for 2026
• 2026 MLK Jr. Breakfast updates
• 2026 Black History Month updates
• 2026 Unity Day updates

The Cultural Awareness Commission approved the meeting minutes and directed staff to issue a $250 contract for the Hispanic Heritage Fiesta speaker. Members volunteered to pick up food from local vendors, and a $350 fee was noted for a guitarist. New member Jenny Dobbins was welcomed and the meeting was adjourned.

• Approved June 3, 2025 minutes (voice vote: all in favor)
• Directed staff to issue speaker contract for Hispanic Heritage Fiesta ($250 fee)
• Noted fee of $350 for guitarist Jose Verduzco to play at the event
• Volunteers assigned: Susan to pick up Valli food, Jean to pick up Pupusas, Arlene to pick up Churros and Empanadas
• Welcomed new commission member Jenny Dobbins
• Moved to adjourn meeting (voice vote: all in favor)

Village Board of Trustees

The Village Board of Trustees will hold a special meeting to conduct an interview for a boards or commissions vacancy. Public comment will be taken. No other substantive business is on the agenda.

• Boards and Commissions Interview

The Board held a voice‑vote to adjourn the meeting at 6:59 p.m., with all trustees voting aye. The Board also interviewed a volunteer for the Commission for Disabled Citizens, with the appointment scheduled for the August 18 meeting.

• Adjourned meeting (voice vote, all ayes)

Village Board of Trustees

The Village Board will vote on an ordinance to amend the building fee schedule, several contract authorizations including fire station furniture, pavement maintenance, and crossing guard services, and approval of the 2025-2029 CDBG Consolidated Plan. The consent agenda includes approval of bills totaling $951,600.03.

• Ordinance amending Section 11-7-1-A-5, Fee Schedule, of Chapter 11, Building Requirements
• Authorization to purchase Fire Station #21 furniture from Educational Environments up to $37,432.82
• Award contract for 2025 Preventative Maintenance Project to Patriot Pavement Maintenance up to $122,379
• Approval of amended agreement with Andy Frain Managed Crossing Guard Services for 2025-2026 at $243,457
• Approval of 2025-2029 CDBG Consolidated Plan and 2025 Annual Action Plan

The Village Board approved an amendment to the building‑code fee schedule, a purchase of fire‑station furniture up to $37,432.82, a $122,379 preventative‑maintenance contract, and a three‑year crossing‑guard services extension costing up to $243,457. It also adopted the 2025‑2029 CDBG Consolidated Plan and a CDBG agreement with Northwest Housing Partnership. All items were approved by voice vote with all ayes.

• Approved Ordinance #5179-2025 amending fee schedule (voice vote, all ayes)
• Authorized purchase of Fire Station #21 furniture up to $37,432.82 (voice vote, all ayes)
• Approved contract for 2025 Preventative Maintenance Project up to $122,379 (voice vote, all ayes)
• Approved 3‑year extension with Andy Frain Managed Crossing Guard Services up to $243,457 (voice vote, all ayes)
• Approved 2025‑2029 CDBG Consolidated Plan (voice vote, all ayes)
• Approved 2025 CDBG Agreement with Northwest Housing Partnership (voice vote, all ayes)

Village Board of Trustees Standing Committee

The General Administration & Personnel Committee will hold a regular meeting to review monthly reports and conduct general business. The agenda consists primarily of procedural items.

• Review of Cable TV Monthly Report
• Review of Human Resources Management Monthly Report
• Review of Legislative Operations & Outreach Monthly Report

The committee voted to let Mayor William D. McLeod join via electronic attendance. It also approved the July 7, 2025 meeting minutes. The meeting was then adjourned at 7:21 p.m.

• Allowed Mayor McLeod electronic attendance (voice vote, all ayes)
• Approved July 7, 2025 committee minutes (voice vote, all ayes)
• Adjourned meeting at 7:21 p.m. (voice vote, all ayes)

Village Board of Trustees Standing Committee

The Transportation & Road Improvement Committee will consider awarding a $122,379 contract for the 2025 Preventative Maintenance Project to Patriot Pavement Maintenance. They will also discuss a monthly transportation report and a request to continue discussion on an ordinance regarding electric bikes and scooters to September 8, 2025. The meeting includes approval of prior minutes and public comment.

• Authorization of contract for 2025 Preventative Maintenance Project to Patriot Pavement Maintenance, Wheeling, IL, not to exceed $122,379
• Request to continue discussion on Ordinance amending Section 6-2-1-HE-11-1314 (Electric Bikes and Electric Scooters) to September 8, 2025
• Approval of minutes from July 7, 2025 meeting
• Transportation Division Monthly Report

The Transportation & Road Improvement Committee approved the July 7, 2025 minutes and authorized awarding a contract to Patriot Pavement Maintenance for up to $122,379. It also extended the electric‑bike and scooter ordinance item to the September 8, 2025 meeting. All motions passed by voice vote.

• Approved July 7, 2025 minutes (voice vote, all ayes)
• Allowed Mayor McLeod electronic attendance (voice vote, all ayes)
• Awarded contract for 2025 Preventative Maintenance Project to Patriot Pavement Maintenance, up to $122,379 (voice vote, all ayes)
• Continued electric bikes and scooters ordinance item to Sept 8, 2025 committee meeting (voice vote, all ayes)
• Adjourned meeting at 7:09 p.m. (voice vote, all ayes)

Village Board of Trustees Standing Committee

The Planning, Building & Zoning Committee will consider the 2025-2029 CDBG Consolidated Plan and the 2025 Annual Action Plan. The body will also discuss a housing rehab agreement and an ordinance to amend the municipal code fee schedule.

• 2025-2029 CDBG Consolidated Plan (ConPlan) and 2025 Annual Action Plan (AAP)
• 2025 CDBG Agreement with North West Housing Partnership for Single Family Rehab Program
• Ordinance amending Section 11-7-1-A-5, Fee Schedule, of Chapter 11, Building Requirements

The Planning, Building & Zoning Committee approved the 2025‑2029 Community Development Block Grant Consolidated Plan and the 2025 Annual Action Plan. It also approved a 2025 CDBG agreement with North West Housing Partnership for a Single Family Rehab Program with modified repayment terms, and an amendment to the municipal code fee schedule for conveyance‑related services. All motions passed by voice vote with unanimous approval.

• Approved 2025‑2029 CDBG Consolidated Plan and 2025 Annual Action Plan (voice vote, all ayes)
• Approved 2025 CDBG agreement with North West Housing Partnership for Single Family Rehab Program (voice vote, all ayes)
• Approved amendment to Municipal Code Section 11‑7‑1‑A‑5 to increase conveyance‑related fees (voice vote, all ayes)

Advisory Boards & Commissions

The Public Health & Safety Committee will consider purchasing new furniture for Fire Station #21 and extending a managed crossing guard service contract. The committee will also authorize waiving formal bidding for these items.

• Authorize purchase of Fire Station #21 furniture not to exceed $37,432.82
• Authorize waiver of formal bidding for Fire Station #21 furniture
• Extend Andy Frain Managed Crossing Guard Services for 3 years at $243,457.00
• Grant Village Manager authority to approve additional fees up to $5,000
• Waive formal bidding for Fire Station #21 furniture purchase

The committee authorized the purchase of fire station furniture up to $37,432.82 and allowed the Village Manager to approve additional fees up to $5,000. It also approved a three‑year extension with Andy Frain Managed Crossing Guard Services at a cost not to exceed $243,457 for the 2025‑2026 academic year. All motions were passed by voice vote with all ayes.

• Allowed Mayor McLeod electronic attendance (voice vote, all ayes)
• Waived formal bidding and approved fire station furniture purchase up to $37,432.82 (voice vote, all ayes)
• Granted Village Manager authority for additional fees up to $5,000 (voice vote, all ayes)
• Approved three‑year extension with Andy Frain Managed Crossing Guard Services, cost not to exceed $243,457 for 2025‑2026 (voice vote, all ayes)
• Adjourned meeting at 7:26 p.m. (voice vote, all ayes)

Advisory Boards & Commissions

The Veterans Memorial Commission will review old business items including the Memorial Day ceremony, the 4th of July Parade, and a 9/11 event. New business will focus on planning for Septemberfest. The meeting also includes routine reports and public comment.

• Review of Memorial Day ceremony plans
• Discussion of 4th of July Parade participation
• Planning for 9/11 commemorative event
• New business: Septemberfest event details

The commission approved the April 27, 2025 minutes by unanimous voice vote. It adopted a policy to distribute future minutes by e‑mail, with Herbert Joseph receiving paper copies. The board noted that budget funds have been allocated for the 9/11 Day of Remembrance event and that the Septemberfest Parade application has been accepted. The meeting was adjourned by unanimous voice vote.

• Approved April 27, 2025 minutes (unanimous voice vote)
• Adopted email distribution of future minutes (policy change)
• Noted allocation of budget funds for 9/11 Day of Remembrance
• Reported acceptance of Septemberfest Parade application
• Adjourned meeting (unanimous voice vote)

Advisory Boards & Commissions

The Arts Commission is meeting to review the status of community events and digital statistics. The body will also discuss planning and the budget for 2026.

• 2026 Budget and Planning
• Summer Concerts status
• Friday Fun Days status
• Zine Fest
• Gallery and website statistics

The commission voted to approve the minutes from the May 19, 2025 meeting. A motion to adjourn was then carried, ending the session. No other actions were voted on.

• Approved May 19, 2025 minutes (motion carried)
• Adjourned meeting at 6:04 pm (motion carried)

Advisory Boards & Commissions

The Village Board of Trustees will hold a special meeting to conduct interviews for boards and commissions. The meeting includes time for public comment.

• Boards and Commissions Interview

The board conducted an interview with a volunteer for the Platzkonzert Commission and the Arts Commission. The applicant will be appointed to both commissions at the August 4, 2025 Village Board meeting. The meeting was adjourned by voice vote.

Public Hearing

The Village Board will hold a public hearing to discuss the proposed creation of Special Service Area No. 2025‑1 covering the property at 1950 Hassell Road. Board members may ask questions, and members of the public will have an opportunity to comment. No decision is recorded on the agenda; the meeting is for information and input.

• Proposed creation of Special Service Area No. 2025‑1 at 1950 Hassell Rd.
• Board comments and questions on the proposal
• Public comments and questions

Village Board of Trustees

The Village Board will consider a consent agenda including a $7,871,614.43 schedule of bills. They will also vote on several contracts and purchases: police sergeant promotional testing for up to $38,455, six portable vehicle lifts for up to $94,000, and new computers and laptops totaling over $106,000. Additionally, an ordinance amending municipal code sections on pro-rated fees and license terminations, and a freezer replacement for NOW Arena are on the agenda.

• Approval of schedule of bills for $7,871,614.43
• Ordinance amending Sections 8-1-9 and 8-1-10 on pro-rated fees and license termination
• Award contract for Police Sergeant promotional testing to Industrial/Organizational Solutions, not to exceed $38,455
• Authorization to purchase six portable heavy vehicle/equipment lifts (up to $94,000) and multiple Dell computers (up to $71,586.41)
• Authorization for freezer system replacement at NOW Arena, not to exceed $45,278

The Village Board approved Ordinance #5178-2025 amending fee and license sections of the municipal code. It also approved zoning variances for 510 Glendale Lane and 1490 Nottingham Lane. In addition, the board authorized multiple procurement contracts for testing services, equipment lifts, laptops, computers, and a Comcast enterprise contract.

• Approved Ordinance #5176-2025 granting setback variation for 510 Glendale Lane (5 ayes, 1 nay)
• Approved Ordinance #5177-2025 granting setback variation for 1490 Nottingham Lane (unanimous ayes)
• Approved Ordinance #5178-2025 amending Sections 8-1-9 and 8-1-10 of the municipal code (unanimous ayes)
• Approved contract for Police Sergeant promotional testing to Industrial/Organizational Solutions, up to $38,455 (unanimous ayes)
• Authorized purchase of six portable lifts from SLE Technologies, up to $94,000 (unanimous ayes)
• Authorized purchase of Panasonic laptops from CDS Office Technologies, up to $34,545 (unanimous ayes)
• Authorized purchase of computers and laptops from Dell EMC, up to $71,586.41 (unanimous ayes)
• Authorized five‑year Comcast Enterprise contract, up to $65,997 (unanimous ayes)

Village Board of Trustees Standing Committee

The Public Health & Safety Committee will consider several routine items, including approving a contract for police sergeant promotional testing with Industrial/Organizational Solutions for up to $38,455. The committee will also receive monthly reports from the Police, Health & Human Services, Emergency Management, and Fire Departments. Additional agenda items cover public comment, old business, and standard procedural matters.

• Approve contract for Police Sergeant promotional testing with Industrial/Organizational Solutions (Oak Brook, IL) up to $38,455.00
• Police Department Monthly Report
• Health & Human Services Department Monthly Report
• Emergency Management Division Monthly Report
• Fire Department Monthly Report

The Public Health and Safety Committee approved the June 23, 2025 minutes. It also approved awarding a contract to Industrial/Organizational Solutions for police sergeant promotional testing, not to exceed $38,455. The meeting was adjourned at 7:17 p.m.

• Approved June 23, 2025 committee minutes (voice vote, all ayes)
• Awarded contract to Industrial/Organizational Solutions, Oak Brook, IL, up to $38,455 for police sergeant promotional testing (voice vote, all ayes)
• Adjourned meeting at 7:17 p.m. (voice vote, all ayes)

Village Board of Trustees Standing Committee

The Finance Committee will consider an ordinance amending pro-rated fees and termination of licenses in the municipal code. The committee will also authorize several equipment purchases and a contract, including laptops from CDS Office Technologies for $34,545, Dell computers for $71,586, a Comcast contract for $65,997, and freezer replacement for NOW Arena for $45,278.

• Ordinance amending Section 8-1-9 (Pro-Rated Fees) and Section 8-1-10 (Termination of Licenses) of Chapter 8
• Purchase of seven Panasonic laptops from CDS Office Technologies, Itasca, IL, not to exceed $34,545
• Purchase of 10 desktop computers, 9 monitors, 27 laptops, and 5 workstation-grade laptops from Dell EMC, not to exceed $71,586
• Five-year contract with Comcast Enterprise not to exceed $65,997
• Award of proposal for refrigeration/freezer services and freezer installation at NOW Arena to Advantage Mechanical, not to exceed $45,278

The committee approved an amendment to Sections 8-1-9 and 8-1-10 of the Hoffman Estates Municipal Code. It waived formal bidding to purchase seven Panasonic laptops for police vehicles (up to $34,545) and a larger set of computers and monitors (up to $71,586.41). The committee also waived bidding to award a five‑year internet upgrade contract to Comcast Enterprise (up to $65,997) and a refrigeration/freezer services contract for the NOW Arena to Advantage Mechanical (up to $45,278). All motions passed by voice vote with all ayes.

• Amended Sections 8-1-9 and 8-1-10 of Municipal Code (voice vote, all ayes)
• Waived formal bidding and purchased seven Panasonic laptops up to $34,545 (voice vote, all ayes)
• Waived formal bidding and purchased 10 desktops, 9 monitors, 27 laptops, 5 workstation laptops up to $71,586.41 (voice vote, all ayes)
• Waived formal bidding and awarded five‑year Comcast contract up to $65,997 (voice vote, all ayes)
• Awarded refrigeration/freezer services contract to Advantage Mechanical up to $45,278 (voice vote, all ayes)
• Approved Finance Committee minutes from June 23, 2025 (voice vote, all ayes)
• Approved Special Finance Committee minutes from July 7, 2025 (voice vote, all ayes)

Village Board of Trustees Standing Committee

The Public Works & Utilities Committee will consider authorizing the purchase of six portable heavy vehicle/equipment lifts from SLE Technologies for up to $94,000, waiving competitive bidding via a cooperative program. The committee will also receive monthly reports from the Public Works and Engineering divisions and approve prior meeting minutes.

• Authorization to waive bidding and purchase six portable heavy vehicle/equipment lifts from SLE Technologies, Maxwell, IN, for up to $94,000 via Sourcewell Cooperative Purchasing Program
• Approval of minutes from the June 23, 2025, Public Works & Utilities Committee meeting
• Public Works Department and Engineering Division monthly reports

The Public Works & Utilities Committee approved the minutes from the June 23, 2025 meeting by voice vote, all ayes. It then waived formal bidding and authorized the purchase of six portable heavy vehicle/equipment lifts for up to $94,000 through a Sourcewell Cooperative Purchasing Program, also by voice vote, all ayes. The meeting was adjourned at 7:32 p.m. by voice vote, all ayes.

• Approved minutes of June 23, 2025 (voice vote, all ayes)
• Waived formal bidding and approved purchase of six portable lifts up to $94,000 (voice vote, all ayes)
• Adjourned meeting at 7:32 p.m. (voice vote, all ayes)

Advisory Boards & Commissions

The Sister Cities Commission will approve the June 18 minutes, hear public comment, and receive reports from the chairperson, staff liaison, and committee members. Committee reports cover signature exchanges, sports, comic, special projects, and a French evening involving multiple participants. The meeting includes a new business segment before adjourning.

• Approval of June 18, 2025 meeting minutes
• Committee report on signature exchanges with culinary and runner groups
• Report on sports, comic, special projects, and French evening cultural events
• Public comment period
• New business discussion

The Sister Cities Commission approved the minutes from the June 18, 2025 meeting. It also approved the proposed 2026 Sister Cities budget. A motion set the ticket price for members and spouses at $25 for the November 14 Wine and War event. The meeting was adjourned at 8:33 p.m.

• Approved June 18, 2025 minutes (voice vote, all ayes)
• Approved proposed 2026 Sister Cities budget (voice vote, all ayes)
• Set $25 ticket price for members and spouses for Wine & War event (voice vote, all ayes)
• Adjourned meeting at 8:33 p.m. (voice vote, all ayes)

Plan Commission

The Hoffman Estates Plan Commission meeting will review a public hearing request to vary the municipal code setback requirement for a storage shed. The request seeks to place the shed 7 feet from the corner side lot line instead of the required 15 feet on the property at 1490 Nottingham Lane. The commission will decide whether to approve this variance.

• Variation from Section 9-3-6-D to allow a storage shed 7 ft from corner side lot line at 1490 Nottingham Lane

The Plan Commission adopted amended Findings of Fact for the variation request and unanimously recommended the Village Board approve the set‑back for a storage shed at 1490 Nottingham Lane. The recommendation will be presented to the Board at its July 21 meeting. The commission also approved the July 2 minutes, opened and closed the public hearing, and adjourned the meeting.

• Approved July 02, 2025 minutes (voice vote 7‑0, 1 abstain)
• Opened public hearing for 1490 Nottingham Lane variation (voice vote 8‑0)
• Adopted Findings of Fact with amended language (unanimous roll‑call)
• Recommended Village Board approve 1490 Nottingham Lane variation (unanimous roll‑call)
• Closed public hearing (voice vote 81‑0)
• Adjourned meeting (voice vote 81‑0)

Advisory Boards & Commissions

The Hoffman Estates Police Pension Board will approve the April 15, 2025 minutes and review the treasurer's report and bills. New business includes discussion of installing officers, confirming trustee training for Thomas Russo, and cash management matters. The board will also receive an investment report, legal updates, and hold an executive session.

• Installation of Officers (new business item)
• Trustee Training Completed – Russo, Thomas
• Cash Management (new business item)
• Approval of Bills
• Investment Report

Advisory Boards & Commissions

The Platzkonzert Commission will review reports on the upcoming September 5‑7 concert, including the event schedule, vendor arrangements, and grant opportunities. Members will discuss the budget and expenses for the concert and evaluate success metrics. The commission will also address fire and medical plans, clean‑up procedures, and lessons learned.

• Review and approve the concert schedule for September 5‑7, 2025
• Discuss vendor selection for the concert
• Consider grant opportunities for the event
• Review budget and expense items for the concert
• Plan fire and medical support for the concert

The commission approved the May 12, 2025 minutes by voice vote and then adjourned the meeting. Members assigned specific responsibilities, including Ben Gibbs purchasing fabrics, coordinating fireworks inventory and promotion, and arranging the mascot. Additional assignments covered Kinderplatz setup, game planning, volunteer recruitment, and marketing materials.

• Approved May 12, 2025 minutes (voice vote)
• Adjourned meeting (motion made and seconded)
• Ben Gibbs assigned to purchase fabrics for site layout
• Ben Gibbs assigned to handle fireworks inventory, promotion, and sponsor search (deadline Aug 1)
• Ben Gibbs assigned to secure mascot Gus‑t for Sunday event
• Linda Dressler assigned to coordinate Kinderplatz volunteers, balloons, face painter, inflatables, and boy‑scout popcorn
• Ben Gibbs assigned to develop barrel game plan and locate Bratt toss
• Craig Kuehne assigned to provide posters and update website for concert promotion

Advisory Boards & Commissions

The Fourth of July Commission will approve the minutes from its May 8, 2025 meeting. It will review a recap of its 2025 activities and discuss dates for 2026 events. The agenda also includes public comment, committee reports, and other business.

• Approve minutes from May 8, 2025 meeting
• Review 2025 Commission recap
• Discuss dates for 2026 events
• Public comment period
• Committee reports

The commission approved the May 8, 2025 meeting minutes. It decided the full festival will run on July 3 (Friday) and July 4 (Saturday) 2025. The Kids Zone schedule was changed to live entertainment from 1 pm to 6 pm, with face painters ending at 6 pm and the last line cleared by 7 pm. The commission also reaffirmed the rule that individual tents are not allowed at the festival.

• Approved minutes of May 8, 2025 meeting (motion carried)
• Full festival days set for July 3 (Friday) and July 4 (Saturday) 2025
• Kids Zone live entertainment to run 1 pm–6 pm; face painters stop at 6 pm, last line cleared by 7 pm
• Reaffirmed policy prohibiting individual tents at the festival (enforced for liability)
• Commission tasked to research 2026 community plans for parade, drone show, and fireworks

Advisory Boards & Commissions

The Celtic Fest Commission is meeting to conduct regular business. The agenda consists of procedural items including the approval of previous minutes and public comment.

The commission approved the minutes from the June 3, 2025 meeting by unanimous vote. The meeting was then adjourned by unanimous vote. No new business was taken up, and the next meeting is scheduled for August 5, 2025 at the Hideaway Brew Garden.

• Approved June 3, 2025 minutes (unanimous)
• Adjourned meeting (unanimous)

Advisory Boards & Commissions

The Commission for Senior Citizens will hold a regular meeting to approve minutes and discuss old and new business. The meeting is scheduled for July 8, 2025, at Village Hall.

• Approval of May 13, 2025 minutes
• Old business discussion
• New business discussion
• Chairperson's report
• Staff liaison's report

The Commission for Senior Citizens approved the minutes from the May 13, 2025 meeting with a correction to attendance, with all members voting aye. No public comment was received. The meeting was adjourned at 6:12 p.m. by voice vote, with all members voting aye. No other formal actions were taken.

• Approved May 13, 2025 minutes (unanimous)
• Adjourned meeting at 6:12 p.m. (unanimous)

Advisory Boards & Commissions

The Fire & Police Commission will hear updates on recent retirements, promotions, and paramedic completions. They will also discuss the upcoming firefighter hiring process starting August 9, and police personnel actions including removal of probationary status and establishing eligibility lists.

• Probationary firefighters Nick Liebich, Vince Liebich, Tyler Vittal completed paramedic school and passed National Registry Exams
• Retirements: Lt. Tim Beyer (26 yrs), FF/PM Anthony Buckel (duty disability, 18 yrs), FF/PM Daniel Kurzawinski (27 yrs)
• Promotion: FF/PM Michael Clarke sworn in as Fire Lieutenant/Paramedic
• New firefighter hiring process: orientation and written exam on Aug 9, 2025; applications due July 11, 2025
• Police: removal of probationary status for Annoreno, Grady, D. Miraglia, R. Miraglia; establish new eligibility lists

Village Board of Trustees

The Village Board of Trustees is holding a special meeting to conduct interviews for boards and commissions. The remainder of the agenda consists of procedural items.

• Board and Commission Interviews

Village Board of Trustees

The Village Board of Trustees will consider a schedule of bills totaling $5,216,971.49. The board is also deciding on ordinances regarding alcohol licenses, electric bikes and scooters, and a property variation. Additionally, the board will review the 2024 Annual Comprehensive Financial Report.

• Approval of bills for 07-07-25 totaling $5,216,971.49
• Variation for accessory structure side yard setback at 510 Glendale Lane
• Ordinance amending alcohol liquor license numbers (section 8-3-22)
• Ordinance amending electric bikes and electric scooters regulations
• Dedication of right-of-way along Freeman Road south of Mundhank Road

The Board approved Ordinance #5175-2025, amending Section 8-3-22 of the Municipal Code to change the number of alcoholic liquor licenses. The Board denied a variation request for an accessory structure at 510 Glendale Lane. The Board deferred the electric‑bike and scooter ordinance amendment and approved the dedication of right‑of‑way at 10 S. Freeman Road and the filing of the 2024 Comprehensive Financial Report.

• Approved Ordinance #5175-2025 amending alcohol license numbers (all ayes)
• Denied variation for accessory structure at 510 Glendale Lane (aye: Arnet, Pilafas; nay: Stanton, Kinnane, Mills, Newell; Mayor McLeod aye; motion failed)
• Deferred amendment to Section 6-2-1-HE-11-1314 Electric Bikes and Electric Scooters (voice vote, all ayes)
• Approved dedication of right‑of‑way at 10 S. Freeman Road for municipal purposes (all ayes)
• Approved acknowledgment of receipt and filing of the 2024 Comprehensive Financial Report (all ayes)
• Approved consent agenda and schedule of bills for July 7, 2025 (all ayes)
• Approved minutes for June 16, 2025 and June 23, 2025 (all ayes)
• Accepted resignation of Yousuf Ahmed from the Arts Commission (all ayes)

Village Board of Trustees Standing Committee

The committee will meet to review monthly reports and conduct general business. The agenda consists primarily of procedural items and reports.

• Cable TV Monthly Report
• Human Resources Management Monthly Report
• Legislative Operations & Outreach Monthly Report (Deferrment Requested)

The committee approved the General Administration & Personnel Committee minutes from June 9, 2025 by voice vote. They voted to defer the Legislative Operations and Outreach Monthly Report until the next month, also by voice vote. The meeting was adjourned at 7:01 p.m. after a unanimous motion.

• Approved June 9, 2025 minutes (voice vote, all ayes)
• Deferred Legislative Operations and Outreach Monthly Report until next month (voice vote, all ayes)
• Adjourned meeting at 7:01 p.m. (voice vote, all ayes)

Village Board of Trustees Standing Committee

The Transportation & Road Improvement Committee will meet to consider routine items and to vote on an ordinance that amends the village’s electric bike and electric scooter regulations (Section 6‑2‑1‑HE‑11‑1314). The meeting also includes approval of the previous minutes, a public comment period, and a monthly transportation division report.

• Approval of ordinance amending Section 6-2-1-HE-11-1314 governing electric bikes and scooters
• Approval of minutes from the 06-09-2025 Transportation & Road Improvement Committee meeting
• Public comment period
• Transportation Division monthly report

The board approved the Transportation & Road Improvement Committee minutes from June 9, 2025. The ordinance amending Section 6-2-1HE-11-1314 on electric bikes and scooters was deferred to the August meeting, with staff asked to provide survey information on other communities' ordinances. The meeting was adjourned at 7:48 p.m.

• Approved June 9, 2025 committee minutes (voice vote, all ayes)
• Deferred electric bike and scooter ordinance to August meeting (voice vote, all ayes)
• Adjourned meeting at 7:48 p.m. (voice vote, all ayes)

Village Board of Trustees Standing Committee

The Planning, Building & Zoning Committee will meet to review monthly reports from the Planning, Code Enforcement, and Economic Development divisions. The body will also consider the acceptance of a right-of-way dedication for municipal purposes.

• Acceptance of right-of-way dedication along Freeman Road south of Mundhank Road (10 S. Freeman Road, South Barrington)

The Planning, Building & Zoning Committee approved the minutes from the June 9, 2025 meeting. The committee also accepted a 67‑foot municipal right‑of‑way dedication at 10 S. Freeman Road, South Barrington. Both actions passed by voice vote with all ayes.

• Approved June 9, 2025 committee minutes (voice vote, all ayes)
• Accepted 67‑foot right‑of‑way dedication at 10 S. Freeman Rd, South Barrington (voice vote, all ayes)
• Adjourned meeting at 7:51 p.m. (voice vote, all ayes)

Advisory Boards & Commissions

The Finance Committee is holding a special meeting to acknowledge the receipt and filing of the Annual Comprehensive Financial Report for the year ending December 31, 2024.

• Acknowledgment of receipt and filing of the Annual Comprehensive Financial Report for the year ended December 31, 2024

The Special Finance Committee approved a motion to acknowledge receipt and filing of the Annual Comprehensive Financial Report for the year ended December 31, 2024. The motion was passed by voice vote with all ayes. The meeting was then adjourned by a second voice vote, also with all ayes.

• Acknowledged receipt and filing of the Annual Comprehensive Financial Report (voice vote, all ayes)
• Adjourned the meeting (voice vote, all ayes)

Plan Commission

The Plan Commission will review a request to vary the municipal code setback requirement for an accessory structure at 510 Glendale Lane. The proposed change would allow the structure to be set back 1 foot from the side lot line instead of the required 3 feet. The commission will hear public comments and make a decision on the variance.

• Variation of Section 9-3-6-D to permit a 1‑ft side‑lot setback for an accessory structure at 510 Glendale Lane

The commission approved the June 4 meeting minutes and continued then closed the public hearing on the 510 Glendale Lane variation. It adopted the Findings of Fact and voted to recommend that the Village Board approve a setback reduction from three feet to one foot for the accessory structure. The meeting was then adjourned.

• Approved June 4, 2025 minutes (voice vote 6-0)
• Continued public hearing on 510 Glendale Lane variation (voice vote 6-0)
• Closed public hearing (voice vote 7-0)
• Adopted Findings of Fact for the variation (roll call 7-0, 1 absent)
• Recommended Village Board approve 1‑ft setback variation (roll call 5-2, 1 absent)
• Adjourned meeting (voice vote 71-0)

Advisory Boards & Commissions

The Sustainability Commission will hear a staff liaison's report on village land acquisition and potential green uses, an update on the comprehensive plan and sustainability plan, and a summary of a sustainability interview with Bon Appetit. They will also discuss logistics for Fourth Fest and an upcoming recycling event on August 23, 2025. Old business includes a revival of the Green Business Program.

• Village Land Acquisition and Potential Green Opportunities
• Comprehensive Plan Update/Hoffman in Motion/Sustainability Plan
• Bon Appetit Sustainability Interview Update
• Fourth Fest Logistics and Next Steps
• August 23 Recycling Event Updates (iPass transponders, handouts)

The commission approved the minutes from the May 6, 2025 meeting with a 5‑0 vote. No other actions were formally approved, denied, or tabled during this session. The commission scheduled its next meeting for August 5, 2025.

• Approved May 6, 2025 minutes (5-0 AYE)

Village Board of Trustees Standing Committee

The Public Health & Safety Committee will consider an ordinance amending the village code regarding sales of tobacco and related products, and an intergovernmental agreement with the Joint Emergency Management System (JEMS). The committee will also receive monthly reports from the Police, Health & Human Services, Emergency Management, and Fire departments.

• Approval of ordinance amending Section 8-7-15 on tobacco sales
• Approval of intergovernmental agreement with JEMS
• Police Department monthly report
• Health & Human Services monthly report
• Fire Department monthly report

The Public Health and Safety Committee approved an amendment to Section 8-7-15 of the Village Code that prohibits the sale of tobacco and related products through vending machines. The Committee also approved an Intergovernmental Agreement establishing the Joint Emergency Management System with its own board. Both measures passed by voice vote with all ayes.

• Approved ordinance amending Section 8-7-15 to ban vending‑machine sales of tobacco and related products (voice vote, all ayes)
• Approved Intergovernmental Agreement with the Joint Emergency Management System (voice vote, all ayes)
• Approved the committee minutes of June 23, 2025 (voice vote, all ayes)

Village Board of Trustees Standing Committee

This is a procedural meeting of the Finance Committee. The agenda includes approval of prior minutes, a public comment period, and monthly reports from the Finance, Information Technology, and NOW Arena departments. No specific proposals or financial actions are listed for a vote.

• Approval of Finance Committee minutes from June 2, 2025
• Finance Department Monthly Report
• Information Technology Department Monthly Report
• NOW Arena Monthly Report

The committee approved the Finance Committee meeting minutes from June 2, 2025 by voice vote with all ayes. Monthly reports from the Finance, Information System, and NOW Arena departments were received and filed. The meeting was adjourned at 7:12 p.m. by voice vote with all ayes. No substantive policy or budget decisions were made.

• Approved June 2, 2025 minutes (voice vote, all ayes)
• Adjourned meeting at 7:12 p.m. (voice vote, all ayes)

Village Board of Trustees Standing Committee

The Public Works & Utilities Committee will consider authorizing the waiver of formal bidding and the purchase of up-fitting for unit 29 from Lindco Equipment via a cooperative program, at a cost not to exceed $96,218, plus up to $10,000 in change orders. The committee will also receive monthly reports from the Public Works and Engineering divisions.

• Authorization to waive formal bidding and purchase up-fitting for unit 29 from Lindco Equipment, Merrillville, IN, not to exceed $96,218
• Grant Village Manager authority to approve additional change orders up to $10,000
• Public Works Department Monthly Report
• Engineering Division Monthly Report

The Public Works & Utilities Committee approved the minutes from the June 2, 2025 meeting by voice vote, all ayes. The committee waived formal bidding and authorized the purchase of up‑fitting for Unit 29 from Lindco Equipment for up to $96,218, and gave the Village Manager authority to approve change orders up to $10,000, also by voice vote, all ayes. The meeting was adjourned at 7:04 p.m. by voice vote, all ayes.

• Approved June 2, 2025 Public Works & Utilities Committee minutes (voice vote, all ayes)
• Waived formal bidding and authorized purchase of up‑fitting for Unit 29 up to $96,218 (voice vote, all ayes)
• Granted Village Manager authority to approve additional change orders up to $10,000 (voice vote, all ayes)
• Adjourned meeting at 7:04 p.m. (voice vote, all ayes)

Village Board of Trustees

The Village Board of Trustees will consider amendments to the Village Code regarding the Planning and Zoning Commission and the sale of tobacco products. The board will also review numerous appointments and reappointments for various village commissions and boards.

• Ordinance amending Section 8-7-15 of the Village Code regarding sales of tobacco and related products
• Ordinance amending Article 4-8 of the Village Code regarding the Planning and Zoning Commission
• Purchase of up-fitting for unit 29 from Lindco Equipment not to exceed $96,218
• Intergovernmental Agreement with the Joint Emergency Management System (JEMS)
• Appointments and reappointments for multiple boards including the Plan Commission and Arts Commission

The board approved Ordinance #5173-2025 amending the Planning and Zoning Commission article. It confirmed new appointments to the Plan Commission and reappointed members of numerous village boards and commissions. The board also adopted Ordinance #5174-2025 regulating sales of tobacco products, approved an intergovernmental agreement with JEMS, and authorized a non‑competitive purchase up to $96,218 with additional change orders up to $10,000. All motions passed unanimously.

• Approved Ordinance #5173-2025 amending Article 4‑8 of the Village Code (unanimous)
• Approved Plan Commission appointments for eight members (unanimous)
• Approved reappointments for Arts, Bicycle & Pedestrian, Capital Improvements, Celtic Fest, Disabilities, Senior Citizens, Cultural Awareness, Economic Development, Emerging Technology, Firefighter Pension, 4th of July, Platzkonzert, Police Pension, Road Impact Fee, Sister Cities, Storm Water, Sustainability, Utility, Veterans Memorial commissions (unanimous)
• Approved Ordinance #5174-2025 amending Section 8‑7‑15 on tobacco sales (unanimous)
• Approved Intergovernmental Agreement with the Joint Emergency Management System (JEMS) (unanimous)
• Authorized waiver of formal bidding for unit 29 from Lindco Equipment, up to $96,218, and additional change orders up to $10,000 (unanimous)
• Adjourned meeting (unanimous)

Advisory Boards & Commissions

The Youth Commission is meeting for a regular session with items including approval of minutes, public comment, and a staff liaison report. Under old business, members will discuss material requirements for upcoming events, planning for a September STEM show, and a multigenerational craft event. No funding decisions or ordinances are on the agenda.

• Discussion of material requirements for upcoming events
• Planning for September STEM show
• Multigenerational craft event planning

Advisory Boards & Commissions

The Sister Cities Commission is holding a regular meeting to approve minutes from May 28, receive reports from the chairperson and staff liaison, and discuss updates from various committees, including signature exchanges (culinary, runners) and special projects like French Evening. The agenda is largely procedural and focused on ongoing cultural exchange activities; no new ordinances, contracts, or financial decisions are listed.

• Approval of minutes from May 28, 2025
• Signature Exchanges: Culinary/Bon Appetit and Runners committees
• Other Exchanges: Sports and Comic committees
• Special Projects and French Evening updates
• Next regular meeting scheduled for July 16, 2025

The commission approved hiring Susie Whittle for the “Wine & War” program on November 14, 2025, at a fee of $375. The event time was set for 6:30‑9:30 p.m. and the ticket price was established at $45 per person. The minutes of the May 28, 2025 meeting were approved with a correction to Melissa Marscin’s name. The commission agreed that Danielle will contact the student’s parents to arrange payment of an outstanding medical bill, with reimbursement from Angouleme if needed.

• Approved minutes of May 28, 2025 meeting (all ayes)
• Approved hiring Susie Whittle for Wine & War program at $375 (voice vote, all ayes)
• Set ticket price $45 per person for Wine & War (voice vote, all ayes)
• Set event time 6:30‑9:30 p.m. for Wine & War (voice vote, all ayes)
• Agreed Danielle will contact parents for outstanding medical bill (agreement)
• Motion to adjourn passed (voice vote, all ayes)

Advisory Boards & Commissions

The Commission for People with Disabilities will hold its regular meeting on June 16, 2025 at Village Hall. The agenda includes a call to order, approval of the May 19, 2025 minutes, public comment, reports from the chairperson and staff liaison, and discussion of old and new business. No specific policy actions are listed in the agenda.

• Approval of minutes from the May 19, 2025 meeting

Village Board of Trustees

The Village Board will vote on an ordinance authorizing the acquisition of property at 2305 Pembroke Avenue, with potential use of condemnation. Also up for approval: a special use and master sign plan amendment at 105 E. Golf Road, a ComEd substation site plan at 5700 Trillium Boulevard, and a $60,966 professional services agreement for the Prairie Stone Parkway Access Study. The consent agenda includes a schedule of bills totaling $2,471,048.86 and a board appointment to the Sustainability Commission.

• Acquisition of property at 2305 Pembroke Avenue via negotiation or condemnation
• Special Use and Master Sign Plan Amendment for 105 E. Golf Road
• Preliminary and Final Site Plan for ComEd Substation at 5700 Trillium Boulevard
• Professional Services Agreement with Kimley-Horn for Prairie Stone Parkway Access Study ($60,966)
• Appointment of Sana Zafer to Sustainability Commission

The board approved several ordinances, including a special‑use amendment for 105 E. Golf Road, a site plan for a ComEd substation at 5700 Trillium Boulevard, and the acquisition of real property at 2305 Pembroke Avenue. They also approved a professional services agreement with Kimley‑Horn for a Prairie Stone Parkway Access Study up to $60,966 and appointed Sana Zafer to the Sustainability Commission. All approvals were passed by voice vote or roll‑call with unanimous or majority support.

• Approved Ordinance #5172-2025 acquisition of 2305 Pembroke Ave (7‑0)
• Approved Ordinance #5171-2025 acquisition of real property by negotiation/condemnation (7‑0)
• Approved Professional Services Agreement with Kimley‑Horn for Prairie Stone Parkway Access Study up to $60,966 (6‑1)
• Approved Ordinance #5170-2025 site plan for ComEd substation at 5700 Trillium Blvd (7‑0)
• Approved Ordinance #5169-2025 special‑use amendment for 105 E. Golf Road (7‑0)
• Appointed Sana Zafer to the Sustainability Commission (voice vote, all ayes)
• Approved schedule of bills for June 16 2025 – $2,471,048.86 (voice vote, all ayes)
• Approved minutes for June 2 2025 and June 9 2025 (voice vote, all ayes)

Advisory Boards & Commissions

This is a regular meeting of the Fourth of July Commission with only procedural items on the agenda — call to order, approval of minutes, public comment, old business, new business, committee reports, and adjournment. No specific decisions or discussions are listed.

Village Board of Trustees

The Village Board is holding a special meeting with only one substantive item: a Board & Commission Interview. No other business is listed. The meeting includes a public comment period.

• Board & Commission Interview (no further details provided)

The Village Board interviewed a volunteer for the Sustainability Commission and scheduled the appointment for the June 16, 2025 Board meeting. The meeting was then adjourned by voice vote with all ayes. No other actions were taken.

• Interviewed volunteer for Sustainability Commission (appointment set for June 16, 2025)
• Adjourned meeting (voice vote, all ayes)

Village Board of Trustees Standing Committee

This standing committee meeting will approve the May 12, 2025 minutes and receive routine monthly reports from Cable TV, Human Resources, and Legislative Operations. No new business or public hearings are scheduled.

• Approval of General Administration and Personnel Committee meeting minutes from May 12, 2025
• Cable TV Monthly Report
• Human Resources Management Monthly Report
• Legislative Operations & Outreach Monthly Report

The General Administration & Personnel Committee approved the meeting minutes by voice vote with all ayes. The committee then adjourned the meeting by voice vote with all ayes. No other substantive actions were taken.

• Approved meeting minutes (voice vote, all ayes)
• Adjourned meeting (voice vote, all ayes)

Village Board of Trustees Standing Committee

The Transportation & Road Improvement Committee will vote on a professional services agreement with Kimley-Horn and Associates for a Prairie Stone Parkway Access Study, costing up to $60,966. Other agenda items include approval of prior meeting minutes, a monthly report from the Transportation Division, and routine procedural items.

• Approval of $60,966 contract with Kimley-Horn for Prairie Stone Parkway Access Study
• Approval of minutes from May 12, 2025 meeting
• Transportation Division Monthly Report

The committee approved the minutes from the May 12, 2025 meeting. It also approved a professional services agreement with Kimley‑Horn and Associates for the Prairie Stone Parkway Access Study, up to $60,966, despite one dissenting vote. The meeting was then adjourned at 7:32 p.m.

• Approved May 12, 2025 committee minutes (voice vote, all ayes)
• Approved Professional Services Agreement with Kimley‑Horn for Prairie Stone Parkway Access Study, up to $60,966 (voice vote, 1 nay)
• Adjourned meeting at 7:32 p.m. (voice vote, all ayes)

Village Board of Trustees Standing Committee

The Planning, Building & Zoning Committee will conduct a courtesy review of a proposed townhome development by D.R. Horton for the property at 125-155 W. Higgins Road. The committee will also receive monthly reports from the Planning, Code Enforcement, and Economic Development divisions. This is a discussion item with no final decision expected at this meeting.

• Courtesy review of proposed D.R. Horton townhome development at 125-155 W. Higgins Road
• Approval of minutes from the May 12, 2025 meeting
• Planning Division Monthly Report
• Code Enforcement Division Monthly Report
• Economic Development and Tourism Monthly Report

The committee approved the Planning, Building & Zoning minutes from May 12, 2025 by voice vote. No other actions or approvals were taken on the proposed D.R. Horton townhome project. The meeting was then adjourned at 7:23 p.m. by voice vote.

• Approved May 12, 2025 committee minutes (voice vote, all ayes)
• Adjourned meeting at 7:23 p.m. (voice vote, all ayes)

Planning & Zoning Commission

The Planning & Zoning Commission will hold public hearings on two items: a special use request for a car wash and master sign plan amendment at 105 E. Golf Road, and a variation to allow a zero-foot side setback for an accessory structure at 510 Glendale Lane. The commission will also review a preliminary and final site plan for a ComEd substation at 5700 Trillium Boulevard. The meeting includes approval of prior minutes, staff discussion, and public comment.

• Public hearing: Special Use and Master Sign Plan Amendment for DCCW Hoffman Estates LLC car wash at 105 E. Golf Road
• Public hearing: Variation from Section 9-3-6-D to permit accessory structure setback of 0 feet (instead of required 3 feet) at 510 Glendale Lane
• Public meeting: Preliminary and Final Site Plan for a ComEd Substation at 5700 Trillium Boulevard

The Planning & Zoning Commission adopted the Findings of Fact and recommended the Village Board approve a special use for DCCW Hoffman Estates LLC to operate a car wash at 105 E. Golf Road, along with a Master Sign Plan Amendment for the same property. Both recommendations were approved unanimously. The commission also voted to continue the public hearing on a setback variation for an accessory structure at 510 Glendale Lane to a later date.

• Approved minutes of 05-07-2025 (6 ayes, 0 nays, 3 abstentions)
• Opened public hearing for car wash special use (9 ayes, 0 nays)
• Closed public hearing for car wash special use (9 ayes, 0 nays)
• Adopted Findings of Fact for car wash special use (9 ayes, 0 nays)
• Adopted Findings of Fact for Master Sign Plan Amendment (9 ayes, 0 nays)
• Recommended Village Board approve car wash special use (9 ayes, 0 nays)
• Recommended Village Board approve Master Sign Plan Amendment (9 ayes, 0 nays)
• Continued public hearing for 510 Glendale Lane setback variation (8 ayes, 1 nay)

Advisory Boards & Commissions

The Celtic Fest Commission is meeting for a regular session with standard agenda items including call to order, approval of minutes from May 6, 2025, public comment, old business, new business, and adjournment. No specific proposals or decisions are listed on the agenda.

• Approval of minutes from May 6, 2025

The commission approved the May 6, 2025 meeting minutes with all members in favor. They discussed returning vendors and a $5,000 sponsorship from Compass. The commission voted to hold its next meeting on July 8, 2025 at the Hideaway Brew Garden, with all members in favor. The meeting was then adjourned unanimously.

• Approved May 6, 2025 minutes (all in favor)
• Approved next meeting date July 8, 2025 at Hideaway Brew Garden (all in favor)
• Adjourned meeting (all in favor)

Advisory Boards & Commissions

The commission will receive updates on Groot Yard's food waste composting service, grease and paint recycling, and plans for Fourth Fest waste collection. New business includes scheduling the 2025 Community Pride Award and preparing for the August recycling event. The meeting also includes approval of previous minutes and a staff liaison report.

• Groot Yard/food waste composting service update
• Grease and paint recycling updates
• Fourth Fest waste collection planning
• Recycle Coach app testing by commissioners
• August recycling event preparation (volunteers, layout, accepted materials)

Advisory Boards & Commissions

The Cultural Awareness Commission will discuss planning for a Hispanic Heritage Celebration, including a citizen article and flyer development. They will also recap the recent Unity Day event and consider a July meeting date. The meeting includes routine items such as approval of minutes and reports.

• Discussion of Hispanic Heritage Celebration with Citizen Article due July 24
• Flyer development for Hispanic Heritage Celebration
• Recap of Unity Day event
• Consideration of July meeting date

The commission approved the May 6, 2025 meeting minutes by voice vote. Members voted not to meet in July. They approved Dr. Rafael Numez Cedeno as the speaker for Hispanic Heritage Day and adopted a $2,800 budget for the event, including $800 for entertainment and a $250 speaker contract. The meeting was adjourned by voice vote.

• Approved May 6, 2025 minutes (voice vote, all in favor)
• Voted not to meet in July
• Approved Dr. Rafael Numez Cedeno as speaker for Hispanic Heritage Day (all in favor)
• Approved $2,800 budget for Hispanic Heritage Day (includes $800 entertainment, $250 speaker)
• Authorized contract for $250 speaker fee for Hispanic Heritage Day
• Motion to adjourn passed (voice vote, all in favor)

Village Board of Trustees

The Village Board will vote on a consent agenda including approval of $2,448,924.65 in bills and other routine items. Under additional business, trustees will consider adopting the Cook County Multi-Jurisdictional Hazard Mitigation Plan and authorize several contracts and purchases, including new police vehicles, arena retaining wall repairs, fire hydrants, security cameras, and a fiber contract.

• Approval of schedule of bills for $2,448,924.65
• Adoption of ordinance for Cook County Multi-Jurisdictional Hazard Mitigation Plan
• Purchase of three 2026 Ford Expedition special service vehicles for $157,760.01
• Award contract for NOW Arena Retaining Wall Project for $140,495
• Purchase of Axis security cameras from PACE Systems for $184,381.19

The board approved its agenda and a $2,448,924.65 schedule of bills. It accepted the resignation of Ken Campbell from the Sister Cities Commission and authorized a hazard mitigation ordinance. The trustees also approved several contracts, including vehicle purchases, a retaining wall, fire hydrants, and a chiller replacement, and then moved to an executive session.

• Approved agenda (all ayes)
• Approved schedule of bills for June 2, 2025 – $2,448,924.65 (all ayes)
• Accepted resignation of Ken Campbell from Sister Cities Commission (all ayes)
• Approved ordinance adopting Cook County Multi-Jurisdictional Hazard Mitigation Plan (all ayes)
• Authorized purchase of three 2026 Ford Expedition vehicles – up to $157,760.01 (all ayes)
• Awarded contract to Copenhaver Construction for NOW Arena Retaining Wall – up to $140,495 (all ayes)
• Awarded contract to Core and Main LP for fire hydrants – up to $104,990 (all ayes)
• Awarded contract to Moltree Mechanical for Fire Station 24 chiller replacement – up to $78,970 (all ayes)

Village Board of Trustees Standing Committee

The Public Health & Safety Committee will consider adopting a Cook County hazard mitigation plan and authorize the purchase of three police vehicles. The committee will also review monthly reports from the Police, Fire, and Emergency Management departments.

• Authorize purchase of (3) 2026 Ford Expedition Special Service Vehicles up to $157,760.01
• Approval of Cook County Multi-Jurisdictional Hazard Mitigation Plan
• Review Police Department monthly report
• Review Fire Department monthly report
• Review Emergency Management Division monthly report

The board approved the minutes from the April 28 meeting. It adopted an ordinance to implement the Cook County Multi‑Jurisdictional Hazard Mitigation Plan. It also waived formal bidding and authorized the purchase of three 2026 Ford Expedition Special Service Vehicles, not to exceed $157,760.01. The meeting was adjourned at 7:24 p.m.

• Approved April 28, 2025 minutes (voice vote, all ayes)
• Approved adoption of Cook County Multi‑Jurisdictional Hazard Mitigation Plan ordinance (voice vote, all ayes)
• Authorized waiver of formal bidding and purchase of three 2026 Ford Expedition Special Service Vehicles, up to $157,760.01 (voice vote, all ayes)
• Adjourned meeting at 7:24 p.m. (voice vote, all ayes)

Village Board of Trustees Standing Committee

The Finance Committee will consider two authorizations that waive formal bidding requirements. The first would award a five‑year contract to Crown Castle Fiber LLC for up to $101,100. The second would waive bidding to purchase Axis security cameras from PACE Systems Inc. for up to $184,381.19. The meeting also includes routine items such as approval of minutes, reports, and public comment.

• Waive formal bidding and award a five‑year contract to Crown Castle Fiber LLC, not to exceed $101,100
• Waive formal bidding and purchase Axis security cameras from PACE Systems Inc. (Naperville, IL), not to exceed $184,381.19
• Approve Finance Committee draft minutes from 04‑28‑2025
• Approve Special Finance Committee draft minutes from 05‑12‑2025
• Public comment period

The committee approved the April 28 and May 12 Finance Committee minutes by voice vote. It waived formal bidding and awarded a five‑year contract to Crown Castle Fiber LLC for up to $101,100. It also waived formal bidding to purchase Axis security cameras from PACE Systems Inc. for up to $184,318.19. The meeting was adjourned at 7:09 p.m.

• Approved April 28, 2025 Finance Committee minutes (voice vote, all ayes)
• Approved May 12, 2025 special Finance Committee minutes (voice vote, all ayes)
• Waived formal bidding and awarded five‑year Crown Castle Fiber contract, ≤ $101,100 (voice vote, all ayes)
• Waived formal bidding and purchased Axis security cameras from PACE Systems, ≤ $184,318.19 (voice vote, all ayes)
• Adjourned meeting at 7:09 p.m. (voice vote, all ayes)

Village Board of Trustees Standing Committee

The Public Works & Utilities Committee will consider several contract awards and a change order. Key items include a $140,495 retaining wall project at NOW Arena, a $78,970 chiller replacement at Fire Station 24, and a $104,990 purchase of fire hydrants. The committee will also review monthly reports from Public Works and Engineering.

• Authorization to award contract for NOW Arena Retaining Wall Project to Copenhaver Construction, Inc. for $140,495.
• Authorization to award contract for Fire Station 24 Chiller Replacement to Moltree Mechanical LLC for $78,970.
• Authorization to award contract for purchase of fire hydrants to Core and Main LP for $104,990.
• Authorization to award contract for Public Works Space Needs Study to Kluber Architects & Engineers for $45,350.
• Authorization to approve Change Order #1 for sanitary and storm sewer televising and evaluation with American Underground Inc. for $11,226.48.

The committee authorized a change order for sanitary and storm sewer televising and evaluation with American Underground Inc. for up to $11,226.48. It awarded the fire station 24 chiller replacement contract to Moltree Mechanical LLC for up to $78,970, and a fire hydrant purchase contract to Core and Main LP for up to $104,990. The board also approved a public works space‑needs study with Kluber Architects & Engineers for up to $45,350 and a retaining‑wall contract for the NOW Arena with Copenhaver Construction Inc. for up to $140,495. All motions passed by voice vote with unanimous approval.

• Approved Change Order #1 for sanitary and storm sewer televising ($11,226.48)
• Awarded Fire Station 24 chiller replacement contract to Moltree Mechanical LLC ($78,970)
• Awarded fire hydrant purchase contract to Core and Main LP ($104,990)
• Awarded Public Works Space Needs Study contract to Kluber Architects & Engineers ($45,350)
• Awarded NOW Arena retaining wall contract to Copenhaver Construction Inc. ($140,495)

Advisory Boards & Commissions

This regular meeting of the Sister Cities Commission includes committee reports on culinary, running, sports, comic, and special projects exchanges, as well as a report on the French Evening event. No votes or decisions are scheduled; the agenda is largely informational.

• Reports from Signature Exchanges subcommittees: Culinary/Bon Appetit and Runners
• Reports from Other Exchanges: Sports and Comic committees
• Update on Special Projects committee
• Update on French Evening planning

The commission approved the minutes from the April 10 and April 16 meetings by voice vote. A motion set the French Evening ticket price at $60 for regular tickets and $70 for late reservations, also passed by voice vote. Ken Campbell’s resignation was accepted and will be submitted to the mayor. Sub‑group membership changes were approved, and the meeting was adjourned at 8:45 p.m.

• Approved April 10 minutes (voice vote, all ayes)
• Approved April 16 minutes (voice vote, all ayes)
• Set French Evening ticket price $60 regular, $70 late (voice vote, all ayes)
• Accepted Ken Campbell resignation (staff to submit to mayor)
• Removed Bob Dohn and Ken Campbell from Sports Exchanges
• Removed Lillian Mosier from Runners Exchange
• Added Dave Chameli to Comic Exchange
• Adjourned meeting at 8:45 p.m. (voice vote, all ayes)

Advisory Boards & Commissions

The Arts Commission will discuss planning for the Summer Concerts, Children's Entertainment Series, Zine Fest, and Gallery events, focusing on volunteer engagement, vendors, and scheduling. No formal decisions or financial actions are on the agenda; the meeting consists of updates and discussion of ongoing projects.

• Summer Concerts: band enablement, volunteer engagement, tech and vendors
• Children's Entertainment Series: volunteer engagement
• Zine Fest committee report
• Gallery: upcoming events and volunteer engagement

The commission approved the minutes from the March 17, 2025 meeting. The meeting was then adjourned at 6:07 p.m. after a motion and second. No other formal actions were taken.

• Approved March 17, 2025 minutes (motion by Morrison, seconded by Schmidt)
• Adjourned meeting at 6:07 p.m. (motion by Stegall, seconded by Schmidt)

Advisory Boards & Commissions

The Commission for People with Disabilities will hold a regular meeting on May 19, 2025, at Village Hall. The agenda includes approval of minutes from the April 21, 2025, meeting and a report from the staff liaison. The next meeting is scheduled for June 16, 2025.

• Approval of April 21, 2025, minutes
• Chairperson's report
• Staff liaison's report
• Public comment period
• Commissioner's comments

The commission changed the wording of Section VIII to read “the Second Friday of every month.” The board approved the minutes from the April 25, 2025 meeting after a motion and second. The meeting was adjourned by voice vote with all members in favor. It was also decided there will be no July plan meeting and a First Friday event will be held in September.

• Modified Section VIII wording to “the Second Friday of every month” (motion passed)
• Approved April 25, 2025 minutes (motion made by Judy Senase, seconded by Mary Ann Ogilvie)
• Adjourned meeting (voice vote, all in favor)
• No plan meeting scheduled for July (decision made)
• First Friday event scheduled for September (decision made)

Advisory Boards & Commissions

The Hoffman Estates Liquor Commission will hold a public hearing to consider a license application for BBQ Plus LLC dba BBQ Hut Restaurant located at 1147 N. Roselle Rd. The commission will vote on releasing a Class A license to the applicant.

• Liquor License Hearing for BBQ Plus LLC dba BBQ Hut Restaurant
• Address: 1147 N. Roselle Rd.
• Vote to release Class A License

Village Board of Trustees

The Village Board will consider a consent agenda including a $8.15M schedule of bills, establishment of Special Service Area 2025-1 (Kensington Fields), and a zoning variation for 760 Orange Lane that the Planning and Zoning Commission recommended denying. Trustees will also vote on amending the Ticketmaster agreement and on CDBG-CV agreements for utility assistance and HVAC replacements.

• Schedule of bills for May 19, 2025: $8,154,155.29
• Ordinance to establish Special Service Area 2025-1 (Kensington Fields) with public hearing
• Amendment to Licensed User Agreement with Ticketmaster LLC (Pricing Addendum)
• Zoning variation request at 760 Orange Lane for a 4-foot corner side yard setback (recommended denial)
• CDBG-CV agreement with Clearbrook for HVAC replacements at 1260 W. Higgins Road

The Village Board approved the agenda, the $8,154,155.29 schedule of bills, and several ordinances including updates to meeting rules, appointment of Solid Waste Agency of Northern Cook County directors, creation of Special Service Area 2025-1 (Kensington Fields), a Ticketmaster pricing addendum, and termination of two CDBG‑CV agreements. It also accepted the resignation of Arts Commission member Carol Pye and appointed Beth Schneider to the Arts Commission. The board denied the Planning and Zoning Commission’s request to vary the side‑yard setback for a storage shed at 760 Orange Lane. All approvals passed with unanimous ayes; the denial was voted nay by the mayor and all trustees.

• Approved agenda (Item 5.A) – unanimous ayes
• Approved schedule of bills $8,154,155.29 (Item 5.B) – unanimous ayes
• Approved Ordinance #5165-2025 amending meeting rules (Item 5.C) – unanimous ayes
• Approved Ordinance #5166-2025 appointing directors to SWANCC (Item 5.D) – unanimous ayes
• Approved Ordinance #5167-2025 establishing Special Service Area 2025-1 (Kensington Fields) (Item 5.E) – unanimous ayes
• Approved amendment to Ticketmaster LLC Licensed User Agreement (Item 5.F) – unanimous ayes
• Approved termination of CDBG‑CV agreements with North West Housing Partnership and Clearbrook (Item 5.G) – unanimous ayes
• Denied zoning variance for 760 Orange Lane (Item 7.A) – motion failed

Advisory Boards & Commissions

The Hoffman Estates Youth Commission will hold a regular meeting on May 15, 2025. They plan to review the Reptile Show postmortem, discuss material requirements for upcoming events, and plan a new Multigenerational Craft Event. Other items include updates on Grounded Wellness, the September STEM Show, Unplug & Play, and the Family Health Fair.

• Reptile Show Postmortem
• Material Requirements For Upcoming Events
• Grounded Wellness
• September STEM Show
• Multigenerational Craft Event Planning

The Hoffman Estates Youth Commission approved the minutes from the May 15 meeting. The commission confirmed upcoming events, including a yoga session on June 21, a community event on August 7, and a science show in September. Planning for a multi-generational craft event continues. No public comments were received.

• Approved meeting minutes (no vote tally provided)

Advisory Boards & Commissions

The Commission for Senior Citizens will hold its regular meeting on May 13, 2025 at Village Hall, 1900 Hassell Road. The agenda includes routine items such as call to order, approval of the April 8, 2025 meeting minutes, public comment, reports, old and new business, and commissioner comments. No specific policy proposals, contracts, or rezoning actions are listed. The next regular meeting is scheduled for June 10, 2025.

• Approval of minutes from the April 8, 2025 meeting

The Commission for Senior Citizens approved the minutes of the April 8, 2025 meeting with a correction to attendance. The meeting was then adjourned at 6:00 PM. No other formal actions were taken.

• Approved April 8, 2025 meeting minutes (unanimous)
• Adjourned meeting at 6:00 PM (unanimous)

Advisory Boards & Commissions

The Platzkonzert Commission will review and approve details for the upcoming September festival, including tent layout, entertainment, food and beverage options, vendor selection, budget and expenses, and safety measures. Committee members will report on each area and discuss any needed approvals or adjustments.

• Tent and layout planning – Jeremy Janhke
• Entertainment programming – Ben Gibbs
• Food and beverage vendors – Arturo Abod and Alecia Guerrero
• Budget and expense review – Gary Pilafas, Michaela Souronis, Ben Gibbs
• Fire and medical safety coordination – Michaela Souronis, Ben Gibbs

The commission approved the minutes from the March 10, 2025 meeting by voice vote. Chair Gary Pilafas gave approval to move forward with the Master of Ceremonies plan for the upcoming Platzkonzert.

• Approved March 10, 2025 minutes (voice vote)
• Approved moving forward with Master of Ceremonies plan (Gary approval)

Village Board of Trustees

The Village Board is holding a special meeting to conduct interviews for appointments to village boards and commissions. No other business is scheduled beyond the interview, public comment, and procedural items.

• Interview for boards and commissions appointment

The Village Board interviewed a volunteer for the Arts Commission. The applicant is scheduled to be appointed at the May 19, 2025 Village Board meeting. No votes were taken and no formal decisions were recorded.

Village Board of Trustees Standing Committee

The General Administration & Personnel Committee will consider an ordinance to amend Chapter 2, Article 2 of the Municipal Code regarding meetings and rules of order, and will vote on appointing a Director and Alternate Directors to the Solid Waste Agency of Northern Cook County (SWANCC). The committee will also receive monthly reports on cable TV, human resources, and legislative operations.

• Ordinance to amend Chapter 2, Article 2 (Meetings, Rules of Order) of the Municipal Code
• Appointment of a Director and Alternate Directors to SWANCC
• Approval of minutes from April 14, 2025 meeting
• Cable TV Monthly Report
• Human Resources Management Monthly Report

The committee approved the minutes from the April 14, 2025 meeting. It adopted an ordinance amending Chapter 2, Article 2 of the Municipal Code on meetings and rules of order. The board also appointed a Director and Alternate Directors to the Solid Waste Agency of Northern Cook County. The meeting was adjourned.

• Approved April 14, 2025 committee minutes (all ayes)
• Amended Chapter 2, Article 2 of Municipal Code – Meetings, Rules of Order (all ayes)
• Appointed Director and Alternate Directors to SWANCC (all ayes)
• Adjourned meeting at 7:45 p.m. (all ayes)

Village Board of Trustees Standing Committee

This is a routine meeting of the Transportation & Road Improvement Committee. The main item is a monthly report from the Transportation Division. No specific ordinances, contracts, or public hearings are listed for discussion or decision.

• Approval of April 14, 2025 meeting minutes
• Transportation Division Monthly Report

The Transportation & Road Improvement Committee approved the minutes from the April 14, 2025 meeting by unanimous voice vote. The board then adjourned the May 12 meeting at 7:09 p.m., also by unanimous voice vote. No other actions were taken.

• Approved April 14, 2025 meeting minutes (all ayes)
• Adjourned meeting at 7:09 p.m. (all ayes)

Village Board of Trustees Standing Committee

The Planning, Building & Zoning Committee will consider an ordinance to establish a Special Service Area (SSA 2025-1) for Kensington Fields, including a public hearing. They will also vote on terminating a CDBG-CV agreement with North West Housing Partnership and approving a new agreement with Clearbrook for HVAC replacements at 1260 W. Higgins Road. Monthly reports from Planning, Code Enforcement, and Economic Development will be presented.

• Ordinance to establish Special Service Area 2025-1 (Kensington Fields) with related procedures and public hearing
• Termination of CDBG-CV agreement with North West Housing Partnership for Utility and/or Rental Assistance Project
• New CDBG-CV agreement with Clearbrook for HVAC replacements at 1260 W. Higgins Road
• Approval of minutes from April 14, 2025 meeting
• Monthly reports from Planning, Code Enforcement, and Economic Development

The Planning, Building & Zoning Committee approved an ordinance creating Special Service Area 2025-1 (Kensington Fields) after a public hearing. The committee also terminated the CDBG-CV agreement with North West Housing Partnership and approved a new CDBG-CV agreement with Clearbrook for HVAC replacements at 1260 W. Higgins Road. All motions passed with unanimous roll‑call votes.

• Approved Special Service Area 2025-1 (Kensington Fields) ordinance (all ayes)
• Approved termination of CDBG-CV agreement with North West Housing Partnership (all ayes)
• Approved CDBG-CV agreement with Clearbrook for HVAC replacements at 1260 W. Higgins Road (all ayes)
• Approved minutes of the April 14, 2025 committee meeting (all ayes)

Finance Committee

The Hoffman Estates Finance Committee will meet to consider an amendment to the agreement with Ticketmaster LLC. The agenda item requests approval of a Pricing Addendum.

• Approval of amendment to Licensed User Agreement with Ticketmaster LLC
• Discussion of Pricing Addendum for Ticketmaster
• Meeting follows General Administration and Personnel Committee
• Village Hall, 1900 Hassell Road, Hoffman Estates

The committee voted to amend the Licensed User Agreement with Ticketmaster LLC to add a pricing addendum. The motion was made by Trustee Arnet, seconded by Trustee Mills, and passed with all ayes. The meeting was then adjourned by a unanimous vote.

• Approved amendment to Ticketmaster LLC Licensed User Agreement (all ayes)
• Adjourned meeting (all ayes)

Advisory Boards & Commissions

This meeting of the Fourth of July Commission is mostly procedural, including approval of minutes and public comment. The main substantive item is discussion of a site plan under New Business, though no specific details are provided in the agenda.

• Site Plan discussion under New Business (no details provided)

The commission voted to approve the April 10, 2025 meeting minutes, and the motion carried. Commissioners agreed that entertainers may use the emergency lane for site access, but late‑arriving entertainers will not be allowed car access after road closures. The meeting was then adjourned by a carried motion.

• Approved April 10, 2025 minutes (motion carried)
• Agreed entertainers may use emergency lane; late arrivals prohibited (no vote recorded)
• Adjourned meeting (motion carried)

Advisory Boards & Commissions

The Hoffman Estates Utility Commission will discuss the 2025 budget, including a proposed increase, and review prize amounts for a contest or program. They will also consider a gift card purchase using remaining 2024 budget, and hear about Nicor and ComEd energy-saving programs for residents.

• Discussion of 2025 budget increase and budget deadline
• Review of prize amounts: $100, $75, $50, and five $25 prizes (total $350)
• Gift card purchase from remaining 2024 budget
• Nicor programs: free home assessment, free weatherization or water saving kit
• ComEd Summer Peak Time Savings program (enrollment deadline May 15)

The commission approved a correction to the date in the March 5, 2025 minutes and then accepted the corrected minutes. No other business was acted upon. The meeting was adjourned at 12:36 p.m.

• Corrected date in March 5, 2025 minutes (motion passed)
• Accepted corrected minutes (motion passed)
• Clarified that the utility budget runs Jan. 1 to Jan. 1 each year (decision noted)
• Set contest prize budget at $500 and plan to use leftover gift cards, pizza coupons, and royal‑blue Mop Toppers as prizes (decision noted)
• Adjourned meeting at 12:36 p.m. (motion passed)

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing regarding a property at 760 Orange Lane. The body will discuss a request to reduce a corner side yard setback for a storage shed from 15 feet to 4 feet.

• Public hearing for setback variation at 760 Orange Lane (Section 9-3-6-D of the Municipal Code)

The Planning & Zoning Commission approved the March 19, 2025 minutes and opened a public hearing on a setback variation for a storage shed at 760 Orange Lane. After hearing comments, the hearing was closed, Findings of Fact were adopted, and the commission voted against recommending the variation to the Village Board. The meeting was adjourned at 7:24 PM.

• Approved March 19, 2025 meeting minutes (voice vote 6‑0)
• Opened public hearing on shed setback variation (voice vote 7‑0)
• Closed public hearing (voice vote 6‑0)
• Adopted Findings of Fact for the variation (all present ayes)
• Rejected recommendation to approve 4‑ft shed setback variation (Ayes: 0, Nays: 6)
• Adjourned meeting at 7:24 PM (voice vote 6‑0)

Advisory Boards & Commissions

The Celtic Fest Commission will hold a regular meeting to review minutes from April 1, 2025. The agenda consists of procedural items including public comment, old business, and new business.

The commission voted to approve the April 1, 2025 meeting minutes, with all members in favor. A motion to adjourn the meeting was also passed unanimously. No new business was considered.

• Approved April 1, 2025 minutes (unanimous)
• Adjourned meeting (unanimous)

Advisory Boards & Commissions

The Sustainability Commission will hold its regular meeting on May 6, 2025 at the Village Hall. The agenda includes approval of April 1 minutes, public comment, a staff liaison report, and discussion of past events such as the Bon Appetit/Earth Month recap, Fourth Fest planning, and the Recycle Coach program. New business will cover current and upcoming sustainability initiatives. No decisions are indicated in the agenda.

• Bon Appetit/Earth Month recap
• Fourth Fest planning
• Recycle Coach program
• Current and upcoming sustainability initiatives

The commission approved the April 1, 2025 meeting minutes by a 3‑0 vote, with one member abstaining. No other actions were voted on or formally decided at this meeting.

• Approved April 1, 2025 minutes (3-0 Aye, 1 abstain)

Advisory Boards & Commissions

The Cultural Awareness Commission will hold a regular meeting to approve minutes, hear reports, and follow up on past events including Unity Day and Hispanic Heritage Day. No new business or significant decisions are listed; the agenda is largely procedural.

• Approval of minutes from April 1, 2025
• Old business: Unity Day follow-up
• Old business: Hispanic Heritage Day follow-up

The Cultural Awareness Commission approved the April minutes. New member Mimi Ferlita was welcomed. The commission planned details for Unity Day, assigning tasks to members and volunteers. The board noted that a budget for the upcoming Hispanic Heritage event will be presented at the next meeting.

• Approved April meeting minutes
• Scheduled budget presentation for Hispanic Heritage event at next meeting

Village Board of Trustees

The Village Board of Trustees will vote on a consent agenda including several infrastructure and equipment contracts. The meeting includes a schedule of bills totaling $2,365,792.15 and an ordinance to amend the FY 2024 Budget.

• Village Hall Parking Lot Improvements Project contract for A Lamp Concrete Contractors, Inc. up to $2,059,673
• Police Facility Boiler Replacements contract for Advantage Mechanical Inc. up to $197,308
• Shoe Factory Road Water Main Replacement design agreement with Baxter & Woodman, Inc. up to $116,000
• Village Hall Window Replacements and Caulking contract for Fox Valley Glass Inc. up to $69,800
• Purchase of 24 sets of structural firefighting gear from Air One Equipment Inc. up to $88,320

The Village Board approved a FY 2024 budget amendment following the audit and an ordinance allowing Village work on State rights‑of‑way. It also authorized participation in the Illinois Public Works Mutual Aid Network and approved several contracts and purchases, including a $2,059,673 parking‑lot improvement contract. All items were adopted by voice vote with unanimous approval.

• Approved FY 2024 budget amendment (voice vote, all ayes)
• Approved ordinance permitting Village work on State rights‑of‑way (voice vote, all ayes)
• Approved intergovernmental agreement to join Illinois Public Works Mutual Aid Network (voice vote, all ayes)
• Approved design‑engineering agreement for Shoe Factory Road water main replacement, up to $116,000 (voice vote, all ayes)
• Approved purchase of 24 sets of structural firefighting gear, up to $88,320 (voice vote, all ayes)
• Approved purchase of Tennant floor scrubber, up to $38,483.55 (voice vote, all ayes)
• Approved Change Order #2 for Pfizer Lift Station improvements, up to $12,266.32 (voice vote, all ayes)
• Approved $2,059,673 contract for Village Hall parking lot improvements (voice vote, all ayes)

Village Board of Trustees Standing Committee

The Public Health & Safety Committee will consider authorizing a waiver of bidding and purchase of 24 sets of structural firefighting gear from Air One Equipment Inc. for $88,320. The committee will also hear monthly reports from the Police, Health & Human Services, Emergency Management, and Fire departments.

• Authorize $88,320 purchase of 24 sets of structural firefighting gear from Air One Equipment Inc. with waiver of bidding
• Police Department monthly report
• Health & Human Services Department monthly report
• Emergency Management Division monthly report
• Fire Department monthly report

The board approved the March 24, 2025 Public Health and Safety Committee minutes by voice vote. It waived formal bidding and approved the purchase of 24 sets of structural firefighting gear from Air One Equipment for up to $88,320, also by voice vote. The meeting was adjourned at 7:06 p.m. with all ayes.

• Approved March 24, 2025 Public Health and Safety Committee minutes (voice vote, all ayes)
• Waived formal bidding and approved purchase of 24 fire‑gear sets up to $88,320 (voice vote, all ayes)
• Adjourned meeting at 7:06 p.m. (voice vote, all ayes)

Village Board of Trustees Standing Committee

The Finance Committee will discuss amending the FY 2024 Budget following a completed financial audit. The body will also consider the purchase of a floor scrubber and review monthly reports from the Finance, IT, and NOW Arena departments.

• Ordinance to amend FY 2024 Budget based on financial audit
• Purchase of a Tennant floor scrubber from North American Corporation of Illinois not to exceed $38,483.55

The committee amended the FY 2024 budget after the financial audit, approving the change by voice vote with all ayes. It also waived formal bidding and authorized the purchase of a Tennant floor scrubber for up to $38,483.55, also by voice vote with all ayes. The meeting minutes from March 24, 2025 were approved by voice vote.

• Approved FY 2024 budget amendment (voice vote, all ayes)
• Waived formal bidding and approved purchase of Tennant floor scrubber up to $38,483.55 (voice vote, all ayes)
• Approved Finance Committee minutes from March 24, 2025 (voice vote, all ayes)

Village Board of Trustees Standing Committee

The Public Works & Utilities Committee will vote on several ordinances and contracts. Items include authorizing work on state rights‑of‑way, joining the Illinois Public Works Mutual Aid Network, and approving multiple construction and equipment agreements. The agenda lists contracts ranging from $69,800 for window repairs to $2,059,673 for Village Hall parking lot improvements.

• Ordinance to permit Village work on State of Illinois rights‑of‑way
• Ordinance authorizing intergovernmental agreement for Illinois Public Works Mutual Aid Network
• Design engineering agreement for Shoe Factory Road Water Main Replacement, up to $116,000
• Contract for Police Facility Boiler Replacements, up to $197,308
• Contract for Village Hall Parking Lot Improvements Project, up to $2,059,673

The Public Works & Utilities Committee approved two ordinances, one for State of Illinois rights‑of‑way work and another for participation in the Illinois Public Works Mutual Aid Network. It also approved several contracts and change orders, including a $2,059,673 contract for Village Hall parking lot improvements. All motions passed by voice vote with unanimous approval.

• Approved ordinance permitting Village work on State of Illinois rights‑of‑way (voice vote, all ayes)
• Approved ordinance authorizing intergovernmental agreement for IPWMAN participation (voice vote, all ayes)
• Approved design engineering agreement with Baxter & Woodman, Inc. for Shoe Factory Road water main replacement, up to $116,000 (voice vote, all ayes)
• Approved Change Order #2 for Pfizer Lift Station improvements to Martam Construction, up to $12,266.32 (voice vote, all ayes)
• Approved Change Order #1 to Lindco Equipment, up to $20,0000, and granted Village Manager authority for additional change orders up to $10,000 (voice vote, all ayes)
• Awarded contract to Fox Valley Glass Inc. for Village Hall window replacements and caulking, up to $69,800 (voice vote, all ayes)
• Awarded contract to Advantage Mechanical Inc. for Police Facility boiler replacements, up to $197,308 (voice vote, all ayes)
• Awarded contract to A Lamp Concrete Contractors, Inc. for Village Hall Parking Lot Improvements, up to $2,059,673 (voice vote, all ayes)

Advisory Boards & Commissions

The Veterans Memorial Commission will hold a regular meeting to discuss planning for the upcoming Memorial Day Ceremony and the 4th of July Parade. They will also consider approval of minutes from January 26, 2025, and receive reports from the chairperson and staff liaison.

• Discussion of Memorial Day Ceremony
• Discussion of 4th of July Parade
• Approval of minutes from January 26, 2025

The Veterans Memorial Commission unanimously approved the minutes from the January 26, 2025 meeting. The commission then unanimously adjourned the meeting. Commissioners set the Memorial Day ceremony for 10:45 AM at the Hoffman Estates Memorial and confirmed the 4th of July Parade will again be on Illinois Blvd.

• Approved January 26, 2025 minutes (unanimous voice vote)
• Adjourned meeting (unanimous voice vote)
• Scheduled Memorial Day ceremony for 10:45 AM at Hoffman Estates Memorial (planned)
• Confirmed 4th of July Parade will be on Illinois Blvd (planned)

Advisory Boards & Commissions

The Commission for People with Disabilities will hold a regular meeting to review reports and conduct old and new business. The agenda consists of procedural items.

The commission made a motion to accept the March 17, 2025 minutes. A motion to adjourn the meeting was made, seconded, and passed. Ed was assigned to contact SeaScape in May to schedule August’s First Friday. Hallie will email residents to announce that there is no First Friday in June.

• Motion to accept March 17, 2025 minutes made (outcome not recorded)
• Motion to adjourn passed (no vote tally recorded)
• Ed will contact SeaScape in May to schedule August First Friday (planned)
• Hallie will send email announcing no First Friday in June (planned)

Advisory Boards & Commissions

The Liquor Commission will hold a hearing on an application from RBC Chicagoland LLC, doing business as Bell Market, located at 2000 Center Dr., Ste B201. The commission will hear questions from the petitioner and the public, then consider a motion to release a Class A and Class AC liquor license to the applicant. The meeting is scheduled for April 21, 2025 at 6:55 PM in the Council Chambers.

• Liquor license hearing for RBC Chicagoland LLC dba Bell Market
• Questions of the petitioner by the Liquor Commission
• Questions of the petitioner by the public
• Motion to release a Class A license to the petitioner
• Motion to release a Class AC license to the petitioner

Village Board of Trustees

The Village Board of Trustees will consider a schedule of bills and a TIF reimbursement request for Barrington Square Town Center. The meeting includes a contract award for the Village Green project and a parking ordinance change.

• Approval of bills for 04-21-2025 totaling $6,484,458.54
• Barrington Square Town Center TIF Reimbursement Request #9 for $2,036,687.53
• Contract for Village Green concessions & restrooms construction observation to Tria Architecture not to exceed $98,500
• Ordinance amending Municipal Code for additional no parking at 1960 Cheltenham Place
• Appointments of Connor Schwarz to Commission for Senior Citizens and Karrie Miletic to Arts, Cultural Awareness, and 4th of July Commissions

The board approved a $2,036,687.53 TIF reimbursement for Barrington Square Town Center. It also approved a construction‑observation contract for the Village Green project (up to $98,500) and an ordinance adding no‑parking streets at 1960 Cheltenham Place. Additional actions included a May Building Safety Month proclamation, two commission appointments, and the meeting agenda.

• Approved Barrington Square Town Center TIF Reimbursement Request #9 ($2,036,687.53) – motion carried
• Approved contract for construction observation of Village Green concessions & restrooms to Tria Architecture (up to $98,500) – motion carried
• Approved Ordinance #5161-2025 amending Municipal Code Section 6‑2‑1‑HE‑11‑1302‑A (Additional No Parking Streets) – motion carried
• Approved schedule of bills for April 21, 2025 totaling $6,484,458.54 – motion carried
• Approved proclamation declaring May 2025 as Building Safety Month – motion carried
• Accepted appointment of Connor Schwarz to the Commission for Senior Citizens (term ending 4/30/2027) – motion carried
• Accepted appointment of Karrie Miletic to the Arts, Cultural Awareness, and 4th of July Commissions (term ending 4/30/2027) – motion carried
• Approved agenda for the meeting – motion carried

Advisory Boards & Commissions

The Hoffman Estates Youth Commission will meet to discuss planning for a multigenerational craft event, review the recent Reptile Show, and prepare for upcoming events including a STEM show and Family Health Fair. This is a regular advisory board meeting with no votes on ordinances or expenditures.

• Postmortem discussion of the Reptile Show
• Planning for a Multigenerational Craft Event
• Materials requirements for upcoming events
• September STEM Show discussion
• Family Health Fair planning

Advisory Boards & Commissions

The Sister Cities Commission will receive updates from committees on signature exchanges (Culinary/Bon Appetit, Runners), other exchanges (Sports, Comic), special projects, and the French Evening event. The meeting includes approval of March and April minutes, public comment, and chairperson and staff reports. No votes on ordinances or financial decisions are listed.

• Committee reports on Culinary/Bon Appetit and Runners signature exchanges
• Committee reports on Sports and Comic other exchanges
• Update on Special Projects committee
• Planning update for French Evening event

The Sister Cities Commission approved the minutes from the March 19, 2025 meeting by voice vote. It also approved paying Catering Made Simple $30 per person for the French Evening and setting a $60 per person charge for attendees. The meeting was adjourned at 8:50 p.m. by voice vote.

• Approved March 19, 2025 minutes (voice vote, all ayes)
• Approved payment to Catering Made Simple $30 per person for French Evening (voice vote, all ayes)
• Approved $60 per person charge for French Evening (voice vote, all ayes)
• Adjourned meeting at 8:50 p.m. (voice vote, all ayes)

Advisory Boards & Commissions

The Hoffman Estates Police Pension Board holds its regular meeting to consider approval of bills, the treasurer's report, and an authorization to prepare the annual Department of Insurance report. New business includes election results and cash management, while old business covers an affidavit of eligibility update and a transfer of creditable service for A. Grady. The board will also discuss legal updates and may enter executive session.

• Authorization in preparation of annual Department of Insurance report
• Transfer of creditable service – A. Grady
• Approval of bills and treasurer's report
• Election results for board positions
• Cash management update

Village Board of Trustees

The Village Board of Trustees will hold a special meeting on April 14, 2025. After public comment, the board will enter an executive session to consider a purchase or lease of property under Illinois law. The meeting will also include board and commission interviews. No other agenda items involve decisions or contracts.

• Executive session – purchase or lease of property (5 ILCS 120/2-(c)-(5))
• Board & Commission interviews scheduled for 6:40 pm

The Village Board voted to enter an executive session to discuss a potential purchase or lease of property; the motion was carried with all trustees and the mayor voting aye. After returning to open session, the Board voted to adjourn the meeting, and the motion carried by voice vote with all ayes.

• Adjourned into executive session to discuss property purchase (motion carried, all ayes)
• Adjourned the meeting (motion carried, all ayes)

Village Board of Trustees Standing Committee

This is a regular meeting of the General Administration & Personnel Committee. The agenda consists of procedural items including approval of prior minutes, public comment, and monthly reports from Cable TV, Human Resources, and Legislative Operations. No substantive decisions or new business are listed.

• Approval of minutes from March 10, 2025 meeting
• Monthly Cable TV report
• Monthly Human Resources report
• Monthly Legislative Operations & Outreach report

The General Administration & Personnel Committee approved the March 10, 2025 meeting minutes by voice vote. The meeting was then adjourned at 7:02 p.m. by voice vote. No other actions were taken.

• Approved March 10, 2025 committee minutes (voice vote)
• Adjourned meeting at 7:02 p.m. (voice vote)

Village Board of Trustees Standing Committee

The Transportation & Road Improvement Committee will hold a regular meeting to consider an ordinance adding no-parking restrictions at 1960 Cheltenham Place. The agenda also includes approval of prior meeting minutes and a monthly transportation division report.

• Ordinance amending Municipal Code Section 6-2-1-HE-11-1302-A for additional no-parking streets at 1960 Cheltenham Place
• Approval of minutes from March 10 and April 7, 2025 meetings

The Transportation & Road Improvement Committee approved the March 10 and April 7 meeting minutes by voice vote. It also approved an ordinance amending Section 6-2-1-HE-11-1302-A to allow a handicap parking space at 1960 Cheltenham Place, with Trustee Mills abstaining. The meeting was adjourned by voice vote.

• Approved March 10, 2025 Transportation & Road Improvement Committee minutes (voice vote, all ayes)
• Approved April 7, 2025 Special Transportation & Road Improvement Committee minutes (voice vote, all ayes)
• Approved ordinance amending Section 6-2-1-HE-11-1302-A for 1960 Cheltenham Place (voice vote, all ayes; Mills abstained)
• Adjourned meeting at 7:04 p.m. (voice vote, all ayes)

Village Board of Trustees Standing Committee

The Planning, Building & Zoning Committee will consider two contract items. One is to award a construction‑observation contract to Tria Architecture for up to $98,500. The other is to approve a Tax Increment Financing (TIF) reimbursement request of $2,036,687.53 for the Barrington Square Town Center project.

• Authorize contract for construction observation of Village Green concessions & restrooms project to Tria Architecture, not to exceed $98,500
• Approve Barrington Square Town Center TIF Reimbursement Request #9 for $2,036,687.53

The Planning, Building & Zoning Committee approved a contract for construction observation of the Village Green concessions and restrooms project to Tria Architecture, up to $98,500. It also approved Barrington Square Town Center TIF Reimbursement Request #9 for $2,036,687.53. Both motions passed by voice vote with all ayes.

• Approved contract for construction observation of Village Green concessions/restrooms to Tria Architecture, up to $98,500 (voice vote, all ayes)
• Approved Barrington Square Town Center TIF reimbursement request #9 for $2,036,687.53 (voice vote, all ayes)
• Approved minutes of the March 10, 2025 Planning, Building & Zoning Committee meeting (voice vote, all ayes)
• Adjourned the meeting at 7:12 p.m. (voice vote, all ayes)

Advisory Boards & Commissions

The Sister Cities Commission will hold a special meeting to discuss future projects with Angouleme Chair Danielle Roche. The agenda includes call to order, public comment, and other procedural items.

• Discussion regarding future projects with Angouleme Chair Danielle Roche

The commission discussed the 30th anniversary and various cultural exchange ideas with Angouleme, including possible visits, events, and protocol updates. No motions were voted on or formally approved. Members agreed to follow up on recommendations and provide updates at future meetings.

Advisory Boards & Commissions

The Fourth of July Commission will hold a regular meeting to conduct business. The provided agenda contains only procedural boilerplate items.

Commission approved the minutes from the April 10, 2025 meeting, and later voted to adjourn the May 8, 2025 session. No additional food‑vendor applications will be accepted after the April 30 deadline. The next commission meeting is scheduled for June 12, 2025.

• Approved minutes of April 10, 2025 (motion carried)
• Adjourned meeting (motion carried)
• Set April 30 deadline for food‑vendor applications (no further additions)

Advisory Boards & Commissions

The Hoffman Estates Commission for Senior Citizens will meet at Village Hall on April 8, 2025. The agenda includes routine items such as approving the March 11, 2025 minutes, public comment, reports from the chairperson and staff liaison, and discussion of old and new business. No specific policy actions are listed in the agenda. The next meeting is scheduled for May 13, 2025.

The Commission for Senior Citizens approved the March 11, 2025 minutes, including a correction to the entertainment payment, with all ayes. The meeting was adjourned at 6:00 p.m. by voice vote, also with all ayes. No other substantive actions were taken.

• Approved March 11, 2025 minutes (all ayes)
• Adjourned meeting at 6:00 p.m. (all ayes)

Advisory Boards & Commissions

The Fire & Police Commission will consider the Fire Department's request to approve a call for examination for firefighter candidates on August 9, 2025. The agenda also includes updates on probationary firefighters, retirements, and promotions for both the fire and police departments, as well as approval of probationary periods for police officers.

• Fire Department requests approval of a call for examination for firefighter candidates on Aug 9, 2025, with applications due July 11, 2025.
• Probationary firefighters Chris Constantino, Daniel Alba-Perez, Jared Mrzlak, and Ethan Calvey completed boot camp and entered probation.
• Fire Lieutenant Tim Beyer retiring April 11, 2025 after 26 years; Firefighter/Paramedic Michael Clarke to be sworn as Fire Lieutenant/Paramedic on April 21.
• Police promotions: Commander Rick Ouimette and Sergeant Matthew Fesemyer effective Feb 3, 2025.
• Police Department requests approval of completion of probationary period for Sgt. Jones and Officers Bachmann, Dorris, Nutall, and Quezada.

Advisory Boards & Commissions

The Emerging Technology Advisory Commission will meet to conduct regular business. The commission is scheduled to discuss a data strategy under new business.

• Discussion of Data Strategy

Advisory Boards & Commissions

The Hoffman Estates Liquor Commission will hold a hearing to consider license applications for three new establishments: Pancake Cafe, Game Night Out, and Playroom Cafe Social. The meeting will take place on April 7, 2025, at 6:45 PM in the Council Chambers.

• Hearing for Pancake Cafe at 3101 N. Barrington Road
• Hearing for Game Night Out at 2000 Center Drive, Ste B207
• Hearing for Playroom Cafe Social at 2308 W. Higgins Road

Village Board of Trustees

The Village Board will consider awarding two major public works contracts: a $6.2 million street revitalization project and a $385,723 sidewalk improvements project. Additionally, the board will vote on a special use permit for a martial arts studio at 1762 W. Algonquin Road and approve a routine consent agenda including $6.9 million in bills, several proclamations, and a board appointment.

• Authorization to award $6,248,229 contract to A Lamp Concrete Contractors for 2025 Street Revitalization Project - Contract #2
• Authorization to award $385,723 contract to Globe Construction Inc. for 2025 Sidewalk Improvements Project
• Ordinance granting Special Use to Kaizen Jiu Jitsu Club for a martial arts studio at 1762 W. Algonquin Road
• Consent agenda approval of $6,996,421.14 in bills for 04-07-25
• Appointment of Emilia (Mimi) Ferlita to Cultural Awareness Commission through April 2027

The Village Board unanimously approved a $6,248,229 contract with A Lamp Concrete Contractors for the 2025 Street Revitalization Project. It also approved a $385,723 sidewalk improvement contract with Globe Construction and granted a special‑use permit to Kaizen Jiu Jitsu Club at 1762 W. Algonquin Road. Additionally, the Board appointed Emilia “Mimi” Ferlita to the Cultural Awareness Commission.

• Approved $6,248,229 Street Revitalization contract (7‑0)
• Approved $385,723 Sidewalk Improvements contract (7‑0)
• Approved Ordinance #5160-2025 granting special‑use to Kaizen Jiu Jitsu Club (7‑0)
• Appointed Emilia (Mimi) Ferlita to Cultural Awareness Commission (7‑0)
• Approved meeting agenda (7‑0)
• Approved schedule of bills for April 7, 2025 totaling $6,996,421.14 (7‑0)
• Approved minutes for 03‑17‑2025 (7‑0)
• Approved minutes for 03‑24‑2025 Special (7‑0)

Village Board of Trustees Standing Committee

The Transportation & Road Improvement Committee is considering two construction contracts: a $385,723 sidewalk improvements project and a $6,248,229 street revitalization project. Both contracts would be awarded to the lowest bidders if approved.

• Authorization to award $385,723 contract to Globe Construction Inc. for 2025 Sidewalk Improvements Project
• Authorization to award $6,248,229 contract to A Lamp Concrete Contractors for 2025 Street Revitalization Project - Contract #2

The Special Transportation & Road Improvement Committee authorized awarding a contract to Globe Construction Inc. for the 2025 sidewalk improvements project up to $385,723. It also authorized awarding a contract to A Lamp Concrete Contractors, Inc. for the 2025 street revitalization project up to $6,248,229. Both motions passed by voice vote with all ayes.

• Awarded Globe Construction contract for sidewalk improvements up to $385,723 (voice vote, all ayes)
• Awarded A Lamp Concrete Contractors contract for street revitalization up to $6,248,229 (voice vote, all ayes)
• Adjourned meeting at 7:05 p.m. (voice vote, all ayes)

Advisory Boards & Commissions

The Celtic Fest Commission is holding a regular meeting with only standard procedural items on the agenda: call to order, approval of minutes from March 4, public comment, old business, new business, and adjournment. No specific decisions or discussions are listed.

• Approval of minutes from March 4, 2025
• Public comment period
• Old business and new business (no details provided)

The commission unanimously approved the March 4, 2025 meeting minutes. After reviewing entertainment contracts and marketing updates, no new business was taken. The meeting was then adjourned by unanimous vote.

• Approved March 4, 2025 minutes (unanimous)
• Adjourned meeting (unanimous)

Advisory Boards & Commissions

The Sustainability Commission will consider approval of March minutes, hear public comment, and discuss several initiatives including curbside composting program decals, sustainability opportunities in the Village Hall parking lot reconstruction, and planning for Earth Month events. Staff will report on iPass transponder recycling and a call for volunteers for acting chairperson.

• Curbside Composting Program-Decals
• Village Hall Parking Lot Reconstruction-Sustainable Opportunities
• Green Aggregation Funds
• iPass Transponder Recycling/Collection
• Sister Cities Presentation for April 2025

The commission voted 6-0 to approve the minutes from the March 4, 2025 meeting. Commissioners also approved the final draft of the Sister Cities presentation for April 2025.

• Approved March 4, 2025 minutes (6-0)
• Approved final draft Sister Cities presentation (no vote recorded)

Advisory Boards & Commissions

The Cultural Awareness Commission will meet to review follow-up items regarding Unity Day. The commission is also scheduled to discuss the date for the Hispanic Heritage Celebration.

• Unity Day follow ups
• Hispanic Heritage Celebration date

The commission voted to approve the March 4, 2025 meeting minutes by voice vote, with all members in favor. A motion to adjourn the April 1 meeting was also passed by voice vote. No other formal decisions or votes were recorded during the session.

• Approved March 4, 2025 minutes (voice vote, all in favor)
• Adjourned meeting (voice vote, all in favor)

Village Board of Trustees

The Village Board of Trustees will consider several authorizations and contract approvals. Items include waiving formal bidding for a fire station alert system ($85,573.43) and police vehicle equipment ($32,335.74), a three‑year turf‑restoration contract ($75,000), and professional services for Fire Station #22. The board will also vote on a $210,372 purchase of four Ford F‑150 Lightning trucks and a $41,990 roof‑replacement contract for Village Hall.

• Approve design‑engineering agreement with Baxter & Woodman, Inc. for Nogales Street Storm Sewer Replacement, up to $72,400.
• Approve purchase of four Ford F‑150 Lightning trucks from Sutton Ford, up to $210,372.
• Waive bidding and award contract to Digicom Installations for fire station #21 alert system, up to $85,573.43.
• Waive bidding and order police vehicle equipment from Ultra Strobe Communications, up to $32,335.74.
• Award three‑year turf‑restoration contract to Uno Mas Landscaping, up to $75,000.

The Village Board approved a series of contracts and purchases, including a $210,372 acquisition of four Ford F‑150 Lightnings. Approvals also covered a storm‑sewer design agreement, a road‑salt joint purchase, a fire‑station alert system contract, a turf‑restoration contract, professional services for a new fire station, and a roof‑replacement contract for Village Hall. All motions were carried with unanimous affirmative votes.

• Approved purchase of four Ford F‑150 Lightnings from Sutton Ford, up to $210,372 (4.I)
• Approved award to Digicom Installations for fire station alert system, up to $85,573.43 (4.E)
• Approved design engineering agreement with Baxter & Woodman for Nogales Street storm sewer, up to $72,400 (4.C)
• Approved three‑year turf restoration contract with Uno Mas Landscaping, up to $75,000 (4.G)
• Approved professional services contracts for Fire Station #22 with Camosy Construction and FGM Architects (4.H)
• Approved roof‑replacement contract for Village Hall with All American Exterior Solutions, up to $41,990 (4.J)
• Approved Ordinance #5159‑2025 expressing intent for capital expenditures reimbursed from bond proceeds (4.B)
• Approved participation in state joint purchase of 3,400 tons of road salt for 2026 (4.D)

Village Board of Trustees Standing Committee

The Public Health & Safety Committee will consider authorizing contracts for construction management and architectural design for new Fire Station #22, as well as a sole-source station alerting system for Fire Station #21 and police vehicle equipment from a low bidder. Monthly reports from the Police, Health & Human Services, Emergency Management, and Fire departments are also scheduled.

• Authorization to waive bidding and award $85,573.43 contract to Digicom Installations for Fire Station #21 alerting system
• Authorization to waive bidding and order police vehicle equipment from Ultra Strobe Communications for $32,335.74
• Professional services contract with Camosy Construction for construction management of Fire Station #22
• Professional services contract with FGM Architects for architectural design and engineering of Fire Station #22

The committee waived formal bidding and awarded an $85,573.43 contract to Digicom Installations for the alerting system at Fire Station #21. It also waived bidding and ordered police vehicle equipment from Ultra Strobe Communications for up to $32,335.74. Finally, it approved professional services contracts for Fire Station #22 with Camosy Construction ($1,175,300) and FGM Architects ($1,100,000). All motions passed by voice vote with unanimous approval.

• Approved waiver of formal bidding and award to Digicom Installations for fire station #21 alert system, up to $85,573.43 (voice vote, all ayes)
• Approved waiver of formal bidding and order of police vehicle equipment from Ultra Strobe Communications, up to $32,335.74 (voice vote, all ayes)
• Approved professional services contract with Camosy Construction for fire station #22 construction management, $1,175,300 (voice vote, all ayes)
• Approved professional services contract with FGM Architects for fire station #22 design and engineering, $1,100,000 (voice vote, all ayes)

Village Board of Trustees Standing Committee

The Finance Committee will consider an ordinance expressing official intent to reimburse capital expenditures from bond proceeds, a step required for tax-exempt bond financing. The committee will also receive monthly reports from the Finance, Information Technology, and NOW Arena departments.

• Ordinance expressing official intent to reimburse certain capital expenditures from bond proceeds
• Finance Department Monthly Report
• Information Technology Department Monthly Report
• NOW Arena Monthly Report

The committee approved the minutes from the February 24, 2025 meeting by voice vote. It then approved an ordinance expressing official intent to reimburse certain capital expenditures, including a planned $18 million bond for fire station 22, from bond proceeds. The meeting was adjourned by voice vote.

• Approved February 24, 2025 Finance Committee minutes (voice vote, all ayes)
• Approved ordinance for bond‑related capital expenditures, including $18 M fire station 22 (voice vote, all ayes)
• Adjourned meeting at 7:42 p.m. (voice vote, all ayes)

Village Board of Trustees Standing Committee

The Public Works & Utilities Committee will vote on several contracts and purchases, including a $72,400 design engineering agreement for the Nogales Street Storm Sewer Replacement, participation in a state joint purchase of 3,400 tons of road salt, and authorization to buy four Ford F-150 Lightning trucks for up to $210,372. Also up for approval are a three-year turf restoration contract not to exceed $75,000 and a Village Hall roof replacement contract for $41,990.

• Design engineering agreement with Baxter & Woodman for Nogales Street Storm Sewer Replacement ($72,400)
• Village participation in state joint purchase of 3,400 tons of road salt for 2026
• Purchase of four Ford F-150 Lightning electric trucks from Sutton Ford (not to exceed $210,372)
• Three-year (2025-2027) Turf Restoration contract with Uno Mas Landscaping ($75,000)
• Village Hall Shingled Roof Replacement contract with All American Exterior Solutions ($41,990)

The Public Works & Utilities Committee approved a design engineering agreement for the Nogales Street storm sewer replacement up to $72,400. It also approved participation in a state joint purchase of 3,400 tons of road salt for 2026. The board waived formal bidding to purchase four Ford F150 Lightning trucks for up to $210,372, and awarded a three‑year turf‑restoration contract to Uno Max Landscaping for up to $75,000. Finally, it approved a contract for the Village Hall shingled roof replacement with All American Exterior Solutions for up to $41,990.

• Approved design engineering agreement for Nogales Street storm sewer replacement (up to $72,400)
• Approved participation in state joint purchase of 3,400 tons of road salt for 2026
• Waived formal bidding and approved purchase of four Ford F150 Lightnings (up to $210,372)
• Awarded three‑year turf restoration contract to Uno Max Landscaping (up to $75,000)
• Awarded Village Hall shingled roof replacement contract to All American Exterior Solutions (up to $41,990)

Advisory Boards & Commissions

The Youth Commission will review past events including a STEM Reptile Show and discuss planning for future community events such as Grounded Wellness, a September STEM Show, and a multigenerational craft event. No votes or binding decisions are expected; the meeting is primarily organizational.

• Postmortem discussion of the STEM Reptile Show
• Support for the Park District's Unplug & Play Event
• Support for HHS/Advanced Preschool Back to School Event
• Planning for Grounded Wellness Event
• Planning for September STEM Show

The Youth Commission approved the minutes from its March 20, 2025 meeting. The board discussed upcoming events, including a reptile show on March 22, a yoga activity in June, a STEM event in September/October, and support for several community fairs. A multi‑generational craft event was noted as under consideration. No other formal actions were taken.

• Approved meeting minutes

Advisory Boards & Commissions

The Sister Cities Commission will meet to receive reports from various exchange committees. The agenda includes updates on signature exchanges and special projects.

• Culinary/Bon Appetit signature exchange report
• Runners signature exchange report
• Sports and Comic exchange reports
• French Evening committee report

The commission approved the February 19, 2025 minutes by voice vote with all ayes. David Chameli was appointed as a commission member. Members agreed to limit auction baskets to 40‑45 and to bring completed, unsealed baskets with a printed list to the May 21 meeting. The meeting was adjourned by voice vote with all ayes.

• Approved February 19, 2025 minutes (voice vote, all ayes)
• Appointed David Chameli as commission member
• Limited auction baskets to 40‑45 and set May 21 basket submission requirement
• Adjourned meeting at 8:45 p.m. (voice vote, all ayes)
• Marcia volunteered to take minutes for the April meeting

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing regarding a special use permit for a martial arts studio. The body will also receive an informational update on the 2025 Zoning Map.

• Public hearing for Kaizen Jiu Jitsu special use permit at 1762 W. Algonquin Road
• 2025 Zoning Map Update staff discussion

Advisory Boards & Commissions

The Arts Commission will discuss finalizing the summer events schedule, including concerts and children's activities, as well as planning the Zine Fest with volunteer engagement and room layout. They will also review the gallery schedule and receive a Park District liaison update. The meeting includes approval of previous minutes and public comment.

• Finalize summer concert schedule and marketing plans
• Plan Zine Fest registration, marketing, volunteer roles, and room layout
• Review gallery exhibition schedule
• Discuss web updates for the commission
• Receive Park District liaison update

Advisory Boards & Commissions

The Commission for People with Disabilities will hold a regular meeting to review reports and conduct old and new business. The agenda consists of procedural boilerplate items.

Village Board of Trustees

The Village Board will consider a consent agenda including payment of $5,279,912.97 in bills, an ordinance to sell surplus village property at auction, a left-turn prohibition at Autumn Drive from Moon Lake Boulevard, adoption of the 2025 Zoning Map, and a $130,000 infrastructure testing contract with Applied GeoScience. Reports and a proclamation for International Data Center Day are also scheduled.

• Schedule of bills for March 17, 2025 totaling $5,279,912.97
• Ordinance authorizing sale of village personal property via auction
• Ordinance amending Section 6-2-1-HE-11-801 to prohibit left turns at Autumn Drive from Moon Lake Boulevard
• Ordinance adopting and publishing the 2025 Zoning Map
• Inspection and testing services agreement with Applied GeoScience, Inc. for 2025 infrastructure projects up to $130,000

Advisory Boards & Commissions

The agenda is entirely procedural, consisting of standard items such as call to order, approval of minutes, public comment, old business, new business, committee reports, and adjournment. No concrete decisions or discussions are listed.

• Only procedural items; no rezonings, contracts, dollar amounts, or public hearings on the agenda

Advisory Boards & Commissions

The Economic Development Commission will discuss its 2025 work plan and receive a development update and business conditions report. The commission will also consider approval of minutes from its December 4, 2024 meeting. Public comment will be heard.

• Approval of minutes from December 4, 2024
• 2025 Work Plan Discussion
• Development Update & Business Conditions

Advisory Boards & Commissions

The Commission for Senior Citizens will meet to conduct regular business. The agenda consists of procedural boilerplate items.

Advisory Boards & Commissions

The Platzkonzert Commission will hold a regular meeting to review committee reports and discuss logistics for the September 5-7, 2025 concert. The agenda includes updates on tent layout, entertainment, food and beverage, and volunteer coordination.

• Review committee reports for tent layout, entertainment, and food/beverage
• Plan logistics for September 5-7, 2025 Platzkonzert
• Discuss marketing, sponsors, and budget/expenses
• Review parking, fire/medical, and cleanup logistics
• Next meeting scheduled for May 12, 2025

Village Board of Trustees Standing Committee

The General Administration & Personnel Committee will consider approving an ordinance that authorizes the Village of Hoffman Estates to sell its personal property through an auction. The meeting also includes routine items such as public comment, reports from Cable TV, Human Resources, and Legislative Operations, and standard procedural business.

• Approval of an ordinance authorizing the sale of village-owned personal property (auction items)

Village Board of Trustees Standing Committee

The Transportation & Road Improvement Committee will consider an ordinance to prohibit left turns at Autumn Drive from Moon Lake Boulevard. They will also vote on a $130,000 inspection and testing services agreement with Applied GeoScience, Inc. for 2025 infrastructure projects. The agenda includes approval of previous meeting minutes and a monthly transportation report.

• Ordinance amending Section 6-2-1-HE-11-801 to prohibit left turns at Autumn Drive from Moon Lake Boulevard
• Approval of inspection and testing services agreement with Applied GeoScience, Inc. for 2025 Infrastructure Projects up to $130,000
• Approval of minutes from February 10, 2025 and special meeting February 24, 2025
• Transportation Division Monthly Report

Village Board of Trustees Standing Committee

The Planning, Building & Zoning Committee will meet to discuss the adoption and publication of the 2025 Zoning Map. The body will also review monthly reports from the Planning, Code Enforcement, and Economic Development and Tourism divisions.

• Ordinance adopting and publishing the 2025 Zoning Map

Advisory Boards & Commissions

The Utility Commission is meeting to discuss the return of pizza coupons and other consolation prizes. The body will also seek volunteers to judge a contest in October.

• Discussion on offering pizza coupons
• Review of consolation prize ideas
• Recruitment of volunteers for October contest judging

Advisory Boards & Commissions

The Celtic Fest Commission is meeting to approve minutes from February, hear public comment, and discuss any old or new business. The agenda is procedural with no specific decisions or proposals listed.

• Approval of February 4, 2025 minutes

Advisory Boards & Commissions

The Sustainability Commission will hold a regular meeting to approve minutes from February, hear public comment, and receive a staff liaison report on Bon Appetit materials, Village Hall iPass transponder collection, and business license education opportunities. Old business includes a Sister Cities presentation for April and planning for Earth Month, Bon Appetit, and Northwest Fourth Fest. No votes or decisions are scheduled; the agenda is primarily discussion and planning.

• Staff liaison report on Bon Appetit materials
• Village Hall iPass transponder collection
• Business license process education opportunities
• Sister Cities presentation for April 2025
• Planning for Earth Month and Northwest Fourth Fest

Advisory Boards & Commissions

The Cultural Awareness Commission will review follow‑up actions from Unity Day. It will also debrief the 2025 Black History Month event and select a date and commissioner to lead the 2026 celebration. No formal decisions are listed on the agenda.

• Unity Day follow‑up discussion
• Debrief of 2025 Black History Month event
• Planning for 2026 Black History Month date and commissioner

Public Hearing

The Liquor Commission will hold a public hearing to consider a liquor license application for J.G. Cocina LLC, doing business as Taco Lamas. The commission will question the petitioner and the public before voting on whether to release the license.

• Liquor license application for J.G. Cocina LLC dba Taco Lamas at 4589 W. Higgins Rd.

Village Board of Trustees

The Village Board will consider routine approvals such as minutes and the consent agenda, which includes several contracts and purchases. It will vote on a $4,618,028 contract with Builders Paving for the 2025 Street Revitalization Project. The Board will also act on rezoning and special‑use requests for specific properties. Additional business and an executive session on collective bargaining are scheduled.

• Authorize $4,618,028 contract to Builders Paving for the 2025 Street Revitalization Project
• Approve 3‑year HRIS software contract with Neogov, not to exceed $97,693.20
• Authorize purchase of one 2025 Ford Explorer Interceptor for the Fire Department, not to exceed $46,955
• Approve rezoning of 1180‑1190 Apple Street from R‑2 to R‑10 Residential District
• Approve special‑use ordinance for Harvest Community Church at 2060‑2080 Stonington Avenue

Village Board of Trustees

The Village Board of Trustees is holding a special meeting to interview board and commission candidates and to consider a second amended and restated employment agreement with Village Manager Eric Palm. The meeting includes public comment. The updated agreement would revise terms of employment.

• Board and commission interviews
• Second amended and restated employment agreement between the Village and Eric Palm

Village Board of Trustees Standing Committee

The Public Health & Safety Committee will discuss purchasing emergency equipment for the Fire Department and repealing the school curfew ordinance. The body will also review monthly reports from police, health, and emergency management divisions.

• Proposed purchase of one Pierce Velocity 100' tower-ladder truck not to exceed $2,500,000
• Proposed purchase of 13 LifePak 35 cardiac monitors/defibrillators not to exceed $702,333.14
• Proposed purchase of one 2025 Ford Explorer Interceptor for the Fire Department not to exceed $46,955
• Proposed ordinance repealing Section 7-2-6, School Curfew, of the Village Code
• Ratification of $40,923.30 for emergency repairs to Fire Engine 22

Village Board of Trustees Standing Committee

The Finance Committee will consider approving a 3-year contract with Neogov for HRIS software not to exceed $97,693.20, and authorizing a drone show contract for the 2025 Northwest Fourth Fest at $37,500. Also up for renewal is a one-year subscription agreement with Superion LLC. Monthly reports from the Finance, IT, and NOW Arena departments are scheduled for presentation.

• Approval of 3-year contract with Neogov for HRIS software, $97,693.20
• Authorization for drone show contract with Hireuavpro.com, $37,500
• Renewal of annual Subscription and Support Agreement with Superion LLC
• Finance Department Monthly Report
• NOW Arena Monthly Report

Village Board of Trustees Standing Committee

The Public Works & Utilities Committee will vote on three contract authorizations: a $10,199 change order for the Pfizer Lift Station, an $84,770 renovation contract for the Children's Advocacy Center, and a $162,825 generator purchase via cooperative purchasing. The committee will also receive monthly reports from the Public Works and Engineering divisions.

• Change Order #1 for Pfizer Lift Station improvements to Martam Construction, Inc., up to $10,199 and 77-day extension
• Contract award for Children's Advocacy Center Renovation to Total Pro Construction, low bid $84,770
• Purchase of one Caterpillar XQ230 generator from Altorfer Power Systems for $162,825 via Sourcewell cooperative purchasing
• Public Works Department Monthly Report and Engineering Division Monthly Report

Village Board of Trustees Standing Committee

The Transportation & Road Improvement Committee is deciding whether to authorize a $4,618,028 contract with Builders Paving, LLC for the 2025 Street Revitalization Project (Contract #1). This is the only substantive item on the agenda; the meeting also includes public comment and routine procedural items.

• Authorization to award Contract #1 for the 2025 Street Revitalization Project to Builders Paving, LLC of Hillside, Illinois, not to exceed $4,618,028

Advisory Boards & Commissions

The Youth Commission will meet to approve minutes from November 2024 and January 2025, receive a staff liaison report, and discuss old business related to a Reptile Show, T-shirts, and a Brochure. New business includes planning for a Photo Contest, STEM Show, Arts & Crafts, and a Multi-generational Event. The meeting is procedural with no votes on ordinances or funding.

• Approval of minutes from November 21, 2024, and January 16, 2025
• Discussion of Reptile Show event
• Discussion of T-shirts and Brochure
• Planning for upcoming Photo Contest
• Planning for STEM Show, Arts & Crafts, and Multi-generational Event

Advisory Boards & Commissions

The commission will approve the January 22, 2025 meeting minutes and hear public comment. It will receive reports on recent signature exchanges, special projects, and a French evening event. The board will also consider any new business before adjourning.

• Approval of minutes from the January 22, 2025 meeting
• Report on culinary/Bon Appetit signature exchange
• Report on runners, sports, and comic signature exchanges
• Report on special projects and French evening activities
• Discussion of new business items

Planning & Zoning Commission

The Planning & Zoning Commission will consider a rezoning application to change 1180-1190 Apple Street from the R-2 One-Family Residential District to the R-10 Attached Single-Family Dwelling Residential District, including related code variations and a preliminary site plan. The commission will also hold public hearings on two special‑use requests: a religious institution at 2060‑2080 Stonington Avenue and a yoga studio at 1721 Moon Lake Boulevard, #410. All items are scheduled for discussion at the February 19, 2025 meeting.

• Rezoning of 1180-1190 Apple Street from R-2 to R-10 with code variations
• Special use request for Harvest Community Church at 2060‑2080 Stonington Avenue
• Special use request for Revolutionary Health yoga studio at 1721 Moon Lake Boulevard, #410

Advisory Boards & Commissions

The Commission for People with Disabilities is holding a regular meeting on February 17, 2025. The agenda consists entirely of standard procedural items such as approval of minutes, public comment, and reports. No specific proposals, decisions, or substantive matters are listed for discussion or action.

• No specific proposals, contracts, or ordinances listed; meeting is procedural only

Village Board of Trustees

The Board will vote on a consent agenda including $5.1 million in bills, a property tax incentive for Compass Datacenters at 5400-5600 Trillium Boulevard, a $78,600 leadership coaching contract, and a $110,560 comprehensive plan public engagement contract. They will also consider three planning and zoning items: a garage size variation at 5560 Airdrie Court, an amendment to the Temporary Planned Development Process, and a subdivision/site plan for the Compass Data Center at 3333 Beverly Road.

• Approval of schedule of bills for $5,109,827.94
• Ordinance supporting Cook County Class 6B property tax classification for Compass Datacenters at 5400-5600 Trillium Boulevard
• Professional Services Agreement for Executive Leadership Development & Coaching with SRSD Consulting LLC not to exceed $78,600
• Incentive Agreement between Village and Compass Datacenters ORD I, LLC for the data center property
• Authorization to waive bidding and award contract to All Together of Evanston for comprehensive plan support not to exceed $110,560

Advisory Boards & Commissions

The Commission for Senior Citizens will hold its regular meeting on February 11, 2025 at the Village Hall. The agenda includes approval of the January 14, 2025 minutes, public comment, reports from the chairperson and staff liaison, and discussion of old and new business. No specific policy decisions or contracts are listed in the agenda.

Village Board of Trustees Standing Committee

The General Administration & Personnel Committee will consider approving a professional services agreement with SRSD Consulting LLC for executive leadership development and coaching, at a cost not to exceed $78,600. The committee will also receive monthly reports from Cable TV, Human Resources, and Legislative Operations, though the Legislative Operations report is requested to be deferred. This meeting follows the Planning, Building & Zoning Committee meeting.

• Approval of professional services agreement with SRSD Consulting LLC for executive leadership development and coaching, not to exceed $78,600
• Cable TV Monthly Report
• Human Resources Management Monthly Report
• Legislative Operations & Outreach Monthly Report (deferment requested)
• Approval of minutes from January 13, 2025 meeting

Village Board of Trustees Standing Committee

The Hoffman Estates Transportation & Road Improvement Committee is holding a regular meeting with standard procedural items including approval of minutes, public comment, and a monthly report from the Transportation Division. No specific proposals, contracts, or ordinances are listed on the agenda, indicating a routine session.

• Approval of minutes from January 13, 2025 meeting
• Transportation Division Monthly Report

Village Board of Trustees Standing Committee

The Planning, Building & Zoning Committee is meeting to discuss contracts and agreements related to village planning and data center development. The body will review a public engagement contract and tax-related ordinances for a specific property.

• Contract for Comprehensive Plan public engagement and graphic design with All Together of Evanston not to exceed $110,560
• Incentive Agreement with Compass Datacenters ORD I, LLC for 5400-5600 Trillium Boulevard
• Ordinance supporting Cook County Class 6B Classification for property tax assessment for Compass Datacenters at 5400-5600 Trillium Boulevard

Advisory Boards & Commissions

The Fourth of July Commission is meeting to conduct regular business. The agenda includes discussions regarding a bingo tent and the song list for fireworks.

• Discussion of Bingo Tent
• Discussion of Fireworks-Song List

Planning & Zoning Commission

The Planning & Zoning Commission will review a request to increase the allowed garage size from 750 to 930 square feet at 5560 Airdrie Court. It will also consider a text amendment to the Temporary Planned Development Process section of the municipal code. Additionally, staff will present the preliminary and final plat and site plan for the Compass Data Center subdivision at 3333 Beverly Road.

• Variance to permit a 930‑sq‑ft garage at 5560 Airdrie Court (current limit 750 sq ft)
• Text amendment to Section 9‑1‑18A (Temporary Planned Development Process)
• Preliminary and final plat and site plan for Compass Data Center at 3333 Beverly Road

Advisory Boards & Commissions

The Celtic Fest Commission is meeting to approve prior minutes, hear public comment, and discuss old and new business. No specific agenda items are listed beyond standard procedural actions. The next regular meeting is scheduled for March 4, 2025.

Advisory Boards & Commissions

The Hoffman Estates Sustainability Commission will meet to approve minutes from January, receive a staff report on a new food waste service, and plan for April events including Earth Month and Northwest Fourth Fest.

• Approval of January 7 and 15, 2025 meeting minutes
• Staff report on new Groot Food Waste/Composting Service
• Presentation on Sister Cities for April 2025
• Planning for Earth Month and Northwest Fourth Fest

Advisory Boards & Commissions

The Cultural Awareness Commission will discuss details of the upcoming 2026 Martin Luther King Jr. Breakfast, including the date and which commissioner will lead the event. It will also review final details for Black History Month and plan the Unity Day event, covering entertainment, food, and a speaker. The meeting includes routine items such as approval of minutes and public comment.

• Debrief 2025 MLK Jr. Breakfast and set 2026 date
• Select commissioner to lead 2026 MLK Jr. Breakfast
• Finalize Black History Month event details
• Plan Unity Day entertainment, food, and speaker

Village Board of Trustees

The Village Board will consider a consent agenda with routine items, including approval of $5,258,734.90 in bills, an intergovernmental agreement for Village Hall parking lot improvements, and several equipment purchases. The board will also hear reports on promotions, proclamations, and committee updates. All consent items are voted on in one motion unless a trustee requests separate discussion.

• Approval of schedule of bills for February 3, 2025 totaling $5,258,734.90
• Intergovernmental agreement with Metropolitan Water Reclamation District of Greater Chicago for Village Hall parking lot improvements
• Construction engineering agreement with Gonzalez Companies, LLC for parking improvements not to exceed $170,544
• Authorization to purchase seven 2025 Ford Explorer Interceptor utility vehicles not to exceed $330,946.21
• Authorization for 2025 Northwest Fourth Fest fireworks display with Pyrotecnico Fireworks, Inc. not to exceed $40,250

Village Board of Trustees

The Village Board of Trustees will hold a special meeting to address routine procedural matters. The agenda includes a call to order, a pledge of allegiance, a public comment period, and an interview with board and commission members. No specific resolutions, contracts, or policy changes are listed.

• Call to order/roll call
• Pledge of allegiance to the flag
• Public comment
• Additional business – Board & Commission interview
• Adjournment

Village Board of Trustees Standing Committee

The Public Health & Safety Committee will decide on authorizing a software agreement for public safety scheduling (PACE Scheduler, $57,900 over three years) and ordering seven 2025 Ford Explorer Interceptor vehicles (not to exceed $330,946.21) after waiving formal bidding. Monthly reports from police, fire, health, and emergency management will also be presented.

• Authorization to enter a three-year software agreement with PACE Scheduler for fire and police scheduling, not to exceed $57,900
• Authorization to waive formal bidding and order seven 2025 Ford Explorer Interceptor vehicles from Friendly Ford of Roselle, IL, not to exceed $330,946.21
• Police Department Monthly Report
• Fire Department Monthly Report
• Health & Human Services Department Monthly Report

Village Board of Trustees Standing Committee

The Finance Committee will consider authorizing a $40,250 agreement with Pyrotecnico Fireworks, Inc. for the 2025 Northwest Fourth Fest fireworks display. The committee will also receive monthly reports from the Finance, Information Technology, and NOW Arena departments.

• Authorization of fireworks display contract with Pyrotecnico Fireworks, Inc. not to exceed $40,250
• Approval of minutes from December 9 and December 16, 2024 meetings
• Finance Department monthly report
• Information Technology Department monthly report
• NOW Arena monthly report

Village Board of Trustees Standing Committee

The Public Works & Utilities Committee will vote on several contracts, including a $170,544 agreement for construction engineering on the Village Hall parking lot and a $121,178 purchase of a brush chipper. They will also consider an intergovernmental agreement with the Metropolitan Water Reclamation District for parking lot improvements, a $32,330 SCADA support contract, and a $78,000 water meter purchase. Reports from the Public Works and Engineering divisions will be presented.

• Construction engineering agreement with Gonzalez Companies, LLC for Village Hall parking improvements — $170,544
• Purchase of Vermeer Model BC1800 brush chipper through cooperative purchasing — $121,178
• Intergovernmental Agreement with MWRDGC for Village Hall parking lot improvements
• Managed support agreement with Concentric Integration for SCADA system — $32,330
• Purchase of water meters from Water Resources of Elgin — $78,000

Advisory Boards & Commissions

The Veterans Memorial Commission will hold a regular meeting to discuss commission business. The agenda includes a review of Veterans Day under old business.

• Discussion of Veterans Day

Advisory Boards & Commissions

The Sister Cities Commission will hold a regular meeting to receive reports from various exchange committees. The agenda includes updates on culinary, running, sports, and comic exchanges, as well as the French Evening project.

• Culinary/Bon Appetit signature exchange report
• Runners signature exchange report
• Sports and Comic exchange reports
• French Evening project report

Advisory Boards & Commissions

The Police Pension Board will review and vote on several items, including the annual cost‑of‑living adjustment (COLA) for pension benefits. Members will also consider a benefits application for Cmdr. Scott Lawrence, new membership applications, and a notice of upcoming board elections. Additional topics include a portability application for Alexandria Grady and various financial and legal updates.

• Annual COLA increases for police pension
• Application for benefits – Cmdr. Scott Lawrence (01‑01‑25)
• New membership applications – Leon Spears, Angela Tribuzio (12‑09‑24)
• Notice of election for 1 active and 1 retiree member
• Portability application for Alexandria Grady

Advisory Boards & Commissions

The Platzkonzert Commission will hold a regular meeting to approve minutes from October 2024 and discuss the 2025 vision. The agenda includes committee reports on tent layout, entertainment, food and beverage, and other event logistics.

• Approval of October 21, 2024 minutes
• Discussion of 2025 vision
• Committee reports: Tent/Layout, Entertainment, Food/Beverage, Kinderplatz, Vendors, Sponsors, Grants, Games, Volunteers, Calendar of Events
• Next meeting scheduled for March 10, 2025

Advisory Boards & Commissions

The Arts Commission will discuss plans for summer concerts, lighting, and kid events, as well as the Zine Fest. Members will consider a remembrance event for Martin Luther King and review the 2025 calendar. The commission will also talk about the upcoming gallery schedule and request help with exhibit hanging and display.

• Planning of summer concerts, lighting/tech, and kid events
• Organization of Zine Fest
• Planning a Martin Luther King remembrance event
• Review of the 2025 Arts Commission calendar
• Discussion of upcoming gallery exhibits and need for hanging/display assistance