Holly Hill public meetings in 2021
28 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
City Commission
The Holly Hill City Commission will hold a work session to continue its discussion of American Rescue Plan Act (ARPA) funding. Staff will present a large wastewater plant project proposed for ARPA funds, and the Commission will consider other ideas after hearing input from residents. No final decisions are scheduled; plans will be brought back for approval later.
- Continuation of ARPA funding discussion
- Proposed wastewater plant project funded by ARPA
- Review of federal compliance and reporting guidance for SLFRF funds
City Commission
The Holly Hill City Commission will hold a regular meeting with public hearings on two ordinances to rezone 1012 8th Street from mobile home to commercial corridor district and amend the future land use map to general commercial. The consent agenda includes budget amendments, a waiver of procurement for chemical purchases, and agreements for opioid settlement funds and a police grant. The regular agenda also includes a request to reduce a lien on 501 3rd Street.
- First reading of ordinances to rezone 1012 8th Street from MH-1 to CC-1 and change future land use to General Commercial
- Resolution to waive procurement and authorize up to $71,600 for liquid chlorine and sulfur dioxide from Allied Universal
- Interlocal agreement for opioid settlement funds
- Acceptance of Edward Byrne Memorial JAG grant for hand-held radar data systems
- Request for lien reduction on 501 3rd Street
Code Enforcement - Special Master Hearings
The Holly Hill Code Enforcement Special Master will hold hearings on December 9, 2021, for 11 cases involving property maintenance violations. Cases include trash, weeds, unpermitted structures, and fire safety issues. The special master will decide on penalties or compliance orders for each case.
- 1713 Birmingham Ave: trash and vermin (Case #21-6597)
- 542 LPGA Blvd: U-Haul vehicles, wrecked cars, no business tax receipt (Case #21-7066)
- 230 Carswell Ave: dangerous structure, requires fire sprinkler and alarm (Case #21-7010)
- 303 Oak Lane: trash, fence, roof, carport storage (Case #21-6817)
- 1528 State Avenue: unpermitted banner signs (Case #21-931)
Board of Planning and Appeals
The Holly Hill Board of Planning and Appeals will hold a regular meeting on December 6, 2021, to consider two ordinances: one to change the future land use and zoning of 1012 8th Street from mixed-use/mobile home to general commercial/commercial corridor, and another to allow specific parcels on Flomich Street to be developed as a recreational vehicle park. The board will also approve minutes from September 7, 2021, and discuss scheduling 2022 meetings.
- Ordinance to amend future land use map for 1012 8th Street (parcel 4244-01-07-0081) from MXZ to General Commercial and rezone from MH-1 to CC-1
- Ordinance to add text to comprehensive plan allowing parcels 4242-04-28-0171 (490 Flomich St) and 4242-38-02-0080, 4242-38-02-0010, 4242-38-01-0010 (504 Flomich St) to be developed as a recreational vehicle park
- Approval of minutes from September 7, 2021 meeting
- Discussion and approval of BOPA 2022 meeting schedule
Police Pension Fund Board of Trustees
The Holly Hill Police Pension Fund Board of Trustees is meeting to approve the August 12, 2021 minutes, hear the chairperson's report on member contributions and retirements, and discuss new business including the first quarter investment report, an actuarial experience study, and payment of outstanding bills. The agenda is mostly routine administrative items, with no major policy decisions or public hearings listed.
- Approve minutes from August 12, 2021 meeting
- Chairperson's report: former officer Kenneth Gillis requests $2,444.93 contribution refund; retirements of Investigator Jefferson Traylor and Officer Robert Culver with payments starting Dec 1, 2021
- New business: 1st Quarter Report by Frank Wan (Burgess Chambers), Actuarial Experience Study by Foster and Foster
- Payment of bills: Paul Daragjati (attorney) $372.50, Salem Trust (custodial) $2,139.10, Foster & Foster (actuarial) $8,445.00, Integrity Fixed Income (investment management) $1,717.62
- Fund performance: $14,886,759 total market value as of Sept 30, 2021, +22.0% net one-year return
Firefighters Pension Fund Board of Trustees
The Holly Hill Firefighters Pension Fund Board of Trustees will meet to approve the August 12, 2021 minutes and discuss new business, including reports from the financial advisor, attorney, and actuary on the experience study. The board will also vote on 2022 meeting dates. The agenda includes a quarterly investment report showing the fund's market value at $6,179,838 as of September 30, 2021.
- Approve minutes from August 12, 2021 meeting
- Financial advisor report: fund earned $5K (+0.1%) for quarter, $1.1M (+20.4%) for year
- Actuary Patrick Donlan to explain experience study
- Vote on 2022 meeting dates: Feb 17, May 19, Aug 18, Nov 17
- Attorney report on disability rule change requiring live doctor testimony
City Commission
The Holly Hill City Commission is holding a work session to hear presentations from two insurance brokers, Acentria Insurance and Brown & Brown Insurance, who submitted proposals in response to RFP 21-HRD-001 for broker services, medical, dental, vision, firefighter cancer, and life benefits. Each broker will have 15 minutes to present and 5 minutes for questions. The commission is expected to award the contract, with coverage beginning January 1, 2022.
- Presentations from Acentria Insurance and Brown & Brown Insurance for employee benefits broker contract
- RFP 21-HRD-001 for broker services, medical, dental, vision, firefighter cancer, and life benefits
- Contract award expected at this meeting, coverage begins January 1, 2022
- Each broker allowed 15-minute presentation and 5-minute Q&A
City Commission
The Holly Hill City Commission will consider several resolutions, including a $57,058 contract for a tidal backflow preventer, approval of water and wastewater chemical purchases, a property lease, and a fire truck purchase. A public hearing is scheduled for a comprehensive plan amendment adding a Property Rights Element. The agenda also includes routine consent items such as lab testing services and asset disposal.
- Resolution 2021-R-88: Authorize $57,058 contract with Mead and Hunt, Inc. for Tidal Backflow Preventer project
- Resolution 2021-R-90: Lease city-owned vacant parcel at 421 6th Street for 2,500 sq ft warehouse space at 618 Commercial Drive
- Resolution 2021-R-91: Amend FY 2021-2022 budget to carry over funds for fire truck purchase
- Resolution 2021-R-92: Purchase one E-One Typhoon Fire Pumper from Hall-Mark RTC using Orange County contract
- Ordinance 2021-O-3042 (2nd reading): Adopt large-scale comprehensive plan amendments adding Property Rights Element
Code Enforcement - Special Master Hearings
The Holly Hill Code Enforcement Special Master will hold hearings on 12 cases involving property maintenance violations such as overgrown grass, junk, and structural issues. One case at 802 Grove Ave. Unit C is flagged as an imminent danger due to severe deterioration, with a recommendation to remove occupants. Other cases include pool sanitation, roof leaks, and a food truck permit issue.
- 802 Grove Ave. Unit C: multiple violations, deemed imminent danger, possible occupant removal
- 1202 Ridgewood Ave. (Maple Leaf Gardens): unsanitary pool
- 998 Beach Street: after-the-fact permit for food trucks
- 303 Riverside Drive (HH Blue Tides LLC): roof leak, mold, electrical issues
- 650 Daytona Avenue: commercial vehicle parking violation
City Commission
The Holly Hill City Commission will hold a regular meeting with a public hearing on the second reading of an ordinance to annex approximately 1.23 acres (Parcel 4244-01-07-0081) contiguous to the city, including the adjacent right-of-way of 8th Street. The commission will also consider a resolution to amend the FY 2021-2022 budget to carry over funds for a fire truck purchase, discuss a time extension request and lease renewal for Fountainhead, and approve several police-related agreements on the consent agenda.
- Resolution 2021-R-83: Amends FY 2021-2022 budget to appropriate carry-over funds for fire truck purchase
- Public hearing: Ordinance 2021-O-3043 (second reading) to annex 1.23 acres (Parcel 4244-01-07-0081) and adjacent 8th Street right-of-way
- Fountainhead: Request for time extension to rolling option and land lease renewal
- Consent agenda: MOU with FINDER Software Solutions for police database, FDOT grant for speed/aggressive driving enforcement, DHSMV MOU for DAVID system
- Approval of minutes from September 28, 2021 meeting
Code Enforcement - Special Master Hearings
The Holly Hill Code Enforcement Special Master will hold hearings on six property violation cases on September 23, 2021. Each case involves alleged violations such as junk, trash, overgrown grass, unpermitted structures, and improper vehicle storage. The special master will decide on penalties or corrective actions for each property owner.
- 1504 Mobile Ave: junk/debris in driveway and tents on property (Case #21-6599)
- 489 6th St: trash/debris on lawn, failure to pay citation (Case #21-5724)
- 1640 Ridge Ave: overgrown grass, illegible address numbers, inoperable Mercury sedan (Case #21-6381)
- 480 3rd St: commercial trailer parked in residential area, junk/debris, damaged soffit (Case #21-6733)
- 146 10th St: fence without permit, items stored in carport (Case #21-6665)
Police Pension Fund Board of Trustees
The Holly Hill Police Pension Fund Board of Trustees will meet to approve prior meeting minutes, hear the chairman's report on submitted invoices, and discuss new business including a proposed $7,500 actuarial experience study from Foster & Foster, a presentation from Integrity, and a quarterly financial report from Burgess Chambers & Associates. The board will also consider reducing the investment return assumption.
- Proposed $7,500 actuarial experience study by Foster & Foster
- Quarterly report from Frank Wan, Burgess Chambers & Associates, as of June 30, 2021
- Integrity presentation to PD Pension Board for June 30, 2021
- Chairman's report includes invoices from Daragjati Law, Foster & Foster, and Integrity
- Approval of May 13, 2021 meeting minutes
Firefighters Pension Fund Board of Trustees
The Firefighters Pension Fund Board of Trustees will meet to consider approving the May 13, 2021 minutes, discuss a proposal from actuary Patrick Donlan of Foster & Foster to perform an actuarial experience study for $7,500, and vote on the annual FY2022 budget for the pension fund. The board will also hear from its financial advisor and attorney, and vote on preparing the experience study.
- Vote on preparation of actuarial experience study (proposal cost $7,500)
- Vote on annual FY2022 budget for firefighters pension fund
- Discussion of 2020 Form 1 Statement of Financial Interest
- FPPTA membership renewal
- Report from financial advisor Frank Wan (Burgess Chambers & Associates) as of June 30, 2021
City Commission
The Holly Hill City Commission will consider several items, including amending the citywide fee schedule for FY 2021-2022, awarding a contract to Cubix Inc. for park restroom maintenance, and a code enforcement lien reduction for 1575 Hammock Lane. A public hearing will be held on the second reading of an ordinance to rezone a parcel from CC-1 to BPUD. The agenda also includes approval of minutes and a consent item for a memorandum of understanding with the Domestic Abuse Council.
- Resolution 2021-R-49: Amends the citywide fee schedule for FY 2021-2022
- Resolution 2021-R-50: Awards Cubix Inc. contract for Saniglaze restoration and maintenance of all city park restrooms
- Code enforcement lien reduction request for 1575 Hammock Lane
- Ordinance 2021-O-3041 (second reading): Rezones a parcel from CC-1 to BPUD
- Consent agenda: MOU with Domestic Abuse Council of Volusia County for Beacon Center
City Commission
The Holly Hill City Commission is holding a work session with a single substantive agenda item: a discussion of the Fountainhead project, requested by City Clerk Valerie Manning. No formal votes or decisions are scheduled; the meeting is for discussion only.
- Fountainhead discussion (requested by City Clerk Valerie Manning)
City Commission
The Holly Hill City Commission is meeting in executive session to discuss union negotiations. This portion of the meeting is closed to the public as provided by Florida Statutes 447.605(1). The agenda contains only this item and procedural matters.
- Executive session on union negotiations (closed to public)
- Meeting held at City Hall, 1065 Ridgewood Avenue
City Commission
The Holly Hill City Commission will set the maximum property tax (millage) rate for fiscal year 2021-2022, likely at 6.25 mills, and schedule budget hearings. They will also hear the annual financial report, approve several contracts and a rezoning, and consider a budget amendment.
- Maximum millage rate set at 6.25 mills for FY 2021-2022, with budget hearings on Sept. 13 and Sept. 28, 2021
- Resolution 2021-R-44: Change order #7 for RJ Landscape Contractors for $27,090.00
- Resolution 2021-R-46: $30,000 annual purchase increase for high calcium quicklime for water treatment plant
- Resolution 2021-R-48: Award contract to S.E. Cline Construction for Sunrise Park North bulkhead replacement
- Ordinance 2021-O-3041: Rezone parcel from CC-1 to BPUD (first reading)
City Commission
The Holly Hill City Commission is holding a budget workshop to review the proposed FY2022 budgets for the General Fund and Special Revenue Funds. The agenda includes a detailed presentation of revenues and expenses for funds such as the General Fund, Fuel Tax, Building Permit, and various impact fee funds. No formal votes are scheduled; this is a discussion and review session.
- General Fund FY2022 proposed revenue of $9,254,323, up $555,692 from FY2021 original budget
- Current ad-valorem tax estimate of $3,090,236 based on 6.25 mils per $1,000 at 95% collection
- Proposed transfer of $47,200 from Police Impact Fees for a new officer vehicle
- Building permit fund revenue projected at $87,000 for FY2022
- Community Redevelopment Agency (CRA) revenue increase to $59,878 from $7,104 in FY2021
Code Enforcement - Special Master Hearings
The Holly Hill Code Enforcement Special Master will hold hearings on 14 cases involving property code violations. The cases include abandoned refrigerators, unpermitted structures, overgrown lawns, and other maintenance issues. The special master will decide on fines or other actions for each violation.
- 825 Center Ave. - abandoned refrigerator on front porch, possible $103 citation
- 1596 Sherris Lane - unpermitted accessory structure in side yard
- 1302/1304 Holly Ave - grass/weeds, missing business tax receipt, discarded dishwasher
- 310 Arragon St - unpermitted structures at rear of property
- 1211 Powers Ave - unpermitted driveway and right-of-way work
City Commission
The Holly Hill City Commission will consider approving Change Order No. 6 to the US1 Utility Undergrounding Primaries Conversions contract with Carter Electric, adding $20,322.75 and 30 contract days. The meeting also includes a proclamation honoring Bissy Holden's retirement and approval of the June 22, 2021 minutes. No public hearings are scheduled.
- Change Order No. 6 to Carter Electric for US1 utility undergrounding: $20,322.75 additional cost, 30-day extension
- Proclamation honoring Bissy Holden, Director of Wellness and Communications for Florida Health Care Plans, on her retirement
- Approval of minutes from June 22, 2021 regular City Commission meeting
City Commission
The Holly Hill City Commission is holding an executive session to discuss the status of union contracts and negotiations. This is a follow-up meeting, and per Florida Statutes, the session is not open to the public.
- Executive session on union contracts and negotiations
- Meeting closed to the public per Florida Statutes 447.605(1)
City Commission
The City Commission is holding a budget workshop to review the proposed FY2022 Enterprise Funds budgets for Water/Sewer, Stormwater, and Solid Waste. The main item is a proposed 5.5% increase in water and sewer rates effective October 1, 2021, which is the third year of a five-year plan. No rate changes are proposed for repair and replacement fees, stormwater assessments, or solid waste. The workshop also covers the FY2022 budget calendar.
- Proposed 5.5% water and sewer rate increase effective Oct 1, 2021
- Water/Sewer operating fund budget proposed at $7,705,778 for FY2022
- Water & Sewer R&R fund projects: Lift Station #19 Rehab ($365,000), Sand Filter ($450,000), Clearwell ($250,000)
- Stormwater projects: Tuscaloose Pipe Repl ($75,000), Stormwater Pipe Lining ($125,000), Riverside Duckbill engineering ($75,000)
- Budget calendar: General & Special Revenue Funds workshop July 27, 2021; adopt tentative millage Sept 13, 2021; final public hearing Sept 28, 2021
Board of Planning and Appeals
The Holly Hill Board of Planning and Appeals will consider a rezoning request for 1137 S Nova Road from CC-1 (Commercial Corridor) to BPUD (Business Planned Unit Development) to allow a recreational vehicle and boat storage facility alongside a sports facility. The board will also vote on approving the minutes from the May 3, 2021 meeting. The agenda includes one substantive item and routine procedural matters.
- Rezone 1137 S Nova Road (approx. 2.38 acres) from CC-1 to BPUD for RV/boat storage and sports facility
- Development Agreement and Preliminary Plan associated with the BPUD rezone
- Approval of minutes from May 3, 2021 BOPA meeting
City Commission
The Holly Hill City Commission will consider several routine items, including awarding a contract for the Lift Station 17B Rehabilitation Project, amending the FY2020-2021 budget, and approving the FY2021-2022 CDBG Annual Plan application. The agenda also includes reappointing a member to the Volusia Growth Management Commission and approving a funding agreement with the River to Sea TPO. No public hearings are scheduled.
- Resolution 2021-R-37: Award Lift Station 17B Rehabilitation Project to J&H Waterstop Utilities Inc.
- Resolution 2021-R-38: Reappoint Loretta Arthur to Volusia Growth Management Commission until July 1, 2025
- River to Sea TPO Funding Agreement for FY2021-2022
- Resolution 2021-R-39: Amend FY2020-2021 budget
- Resolution 2021-R-40: Approve FY2021-2022 CDBG Annual Plan Application
Code Enforcement - Special Master Hearings
The Holly Hill Code Enforcement Special Master will hold hearings on 10 cases involving property maintenance violations, including overgrown grass, trash, junk storage, damaged structures, and lack of building permits. The special master will decide on each case, potentially imposing fines or orders to correct violations.
- 1117 Flomich Ave: overgrown grass, trash, vermin, boarded windows
- 1722 Ridgewood Ave (Peoples Gas System): missing building permit
- 812 Catherine Ave: recurring grass/weeds violation with unpaid citation
- 824 Lakewood: RV parked in front yard, not for living
- 336 8th St: after-the-fact plumbing and electrical permit required
City Commission
The City Commission is holding a work session to discuss proposed increases to rental fees for Sica Hall, the Club House, and park pavilions. Staff analysis shows current rates are lower than comparable cities, and the city is facing potential net losses due to rising costs. No final decision is being made at this workshop; it is a discussion item.
- Proposed Sica Hall rates: $45/hour for 1 room, $80/hour for 2 rooms, $100/hour for 3 rooms (currently $25/hour per room)
- Proposed Club House rate: $25/hour (currently $10/hour)
- Proposed park pavilion rate: $10/hour (currently $8/hour)
- Proposed Ross Point/Riverside Park rate: $60/hour (currently $50/hour)
- Rental revenue declined from $10,472.50 (2018) to $8,835.00 (2019) for Sica Hall
City Commission
This is a procedural-only agenda for the regular City Commission meeting. It includes call to order, roll call, public comments, and comments from city staff, attorney, commission, and mayor, followed by adjournment. No ordinances, resolutions, contracts, or other action items are listed for decision or discussion.
- Public comments period
- City Manager & Staff Comments
- City Attorney Comments
- City Commission Comments
- Mayor's Comments
Code Enforcement - Special Master Hearings
The Holly Hill Code Enforcement Special Master will hold hearings on 17 cases involving property violations such as unpermitted structures, trash, signage, and vehicle storage. The special master will decide on each case, potentially imposing fines or orders to correct violations.
- 645 Ridgewood Ave: unpermitted tent (Case #21-5539)
- 101 Ridgewood Ave: trash violation (Case #21-5341)
- 1001 Ridgewood Ave: expired grand opening banner (Case #21-4874)
- 1609 Ridgewood Ave: unsafe structure and exterior wall repairs (Case #21-5713)
- 3701 Regent Blvd: missing business tax receipt for rental property (Case #20-4011)