Holly Hill public meetings in 2021

City Commission

The Holly Hill City Commission will hold a work session to continue its discussion of American Rescue Plan Act (ARPA) funding. Staff will present a large wastewater plant project proposed for ARPA funds, and the Commission will consider other ideas after hearing input from residents. No final decisions are scheduled; plans will be brought back for approval later.

• Continuation of ARPA funding discussion
• Proposed wastewater plant project funded by ARPA
• Review of federal compliance and reporting guidance for SLFRF funds

At a December 14, 2021 work session, the Holly Hill City Commission continued its discussion of American Rescue Plan Act (ARPA) funding. The Mayor and Commissioners reached consensus to use the ARPA funds for Wastewater Valve Replacement and to compensate essential personnel employees and first responders for the pandemic period. Mr. Forte said the matter will return to the City Commission in January 2022 for formal approval to spend the ARPA funding. No public participation occurred, and the workshop adjourned at approximately 5:30 PM.

• Consensus (not formal approval) to use ARPA funds for Wastewater Valve Replacement
• Consensus (not formal approval) to compensate essential personnel and first responders for the pandemic period
• Formal approval to spend ARPA funds scheduled to return to the City Commission in January 2022

City Commission

The Holly Hill City Commission will hold a regular meeting with public hearings on two ordinances to rezone 1012 8th Street from mobile home to commercial corridor district and amend the future land use map to general commercial. The consent agenda includes budget amendments, a waiver of procurement for chemical purchases, and agreements for opioid settlement funds and a police grant. The regular agenda also includes a request to reduce a lien on 501 3rd Street.

• First reading of ordinances to rezone 1012 8th Street from MH-1 to CC-1 and change future land use to General Commercial
• Resolution to waive procurement and authorize up to $71,600 for liquid chlorine and sulfur dioxide from Allied Universal
• Interlocal agreement for opioid settlement funds
• Acceptance of Edward Byrne Memorial JAG grant for hand-held radar data systems
• Request for lien reduction on 501 3rd Street

The City Commission approved a $2.5 million ECHO grant for the development of Pictona, Phase 2. Other actions included budget amendments for grant funds and carryover projects, and the approval of a water treatment chemical contract.

• Approved $2.5M ECHO grant for Pictona Phase 2 development (Unanimous)
• Adopted budget amendment to appropriate $52,663 VOCA grant (Unanimous)
• Authorized participation in Florida opioid settlement unified plan (Unanimous)
• Approved water treatment chemical contract with Allied Universal Corp up to $71,600 (Unanimous)
• Approved lien release for 501 3rd Street (Unanimous)
• Approved 1st reading for rezoning 1012 8th Street to General Commercial/CC-1 (Unanimous)
• Adopted budget amendment for FY 2020-2021 project carryover funds (Unanimous)
• Named Russell Royce as 2021 Citizen of the Year (Unanimous)

Code Enforcement - Special Master Hearings

The Holly Hill Code Enforcement Special Master will hold hearings on December 9, 2021, for 11 cases involving property maintenance violations. Cases include trash, weeds, unpermitted structures, and fire safety issues. The special master will decide on penalties or compliance orders for each case.

• 1713 Birmingham Ave: trash and vermin (Case #21-6597)
• 542 LPGA Blvd: U-Haul vehicles, wrecked cars, no business tax receipt (Case #21-7066)
• 230 Carswell Ave: dangerous structure, requires fire sprinkler and alarm (Case #21-7010)
• 303 Oak Lane: trash, fence, roof, carport storage (Case #21-6817)
• 1528 State Avenue: unpermitted banner signs (Case #21-931)

Board of Planning and Appeals

The Holly Hill Board of Planning and Appeals will hold a regular meeting on December 6, 2021, to consider two ordinances: one to change the future land use and zoning of 1012 8th Street from mixed-use/mobile home to general commercial/commercial corridor, and another to allow specific parcels on Flomich Street to be developed as a recreational vehicle park. The board will also approve minutes from September 7, 2021, and discuss scheduling 2022 meetings.

• Ordinance to amend future land use map for 1012 8th Street (parcel 4244-01-07-0081) from MXZ to General Commercial and rezone from MH-1 to CC-1
• Ordinance to add text to comprehensive plan allowing parcels 4242-04-28-0171 (490 Flomich St) and 4242-38-02-0080, 4242-38-02-0010, 4242-38-01-0010 (504 Flomich St) to be developed as a recreational vehicle park
• Approval of minutes from September 7, 2021 meeting
• Discussion and approval of BOPA 2022 meeting schedule

The Board of Planning and Appeals recommended two ordinances to the City Commission: a land use change and rezone for 1012 8th Street from mobile home/mixed use to commercial, and a comprehensive plan text amendment allowing a recreational vehicle park on parcels at 490 and 504 Flomich Street. Both motions passed; the RV park item drew 11 speakers in favor and 6 against. The board also approved its 2022 meeting schedule and approved minutes from September 7, 2021. No vote tallies were recorded in the minutes.

• Recommended approval of a Small Scale Future Land Use Map Amendment for 1012 8th Street from MXZ (Mixed Use) to General Commercial
• Recommended approval of a rezone for 1012 8th Street from MH-1 (Mobile Home) to CC-1 (Commercial Corridor) for about 1.25 acres
• Recommended adoption of a comprehensive plan text amendment allowing a recreational vehicle park on parcels at 490 and 504 Flomich Street, and transmission to the Department of Economic Opportunity
• Approved minutes of the September 7, 2021 meeting
• Approved the proposed BOPA 2022 meeting schedule

City Commission

The City Commission and Community Redevelopment Agency (CRA) will consider budget amendments and service contracts. Key items include funding for the Pictona Phase 2 project and landscape maintenance for Ridgewood Avenue medians.

• CRA budget amendment to appropriate $2,500,000 for Pictona Phase 2, including a $1,500,000 donation from the Rainer Martens Trust
• Awarding of Ridgewood Avenue Medians landscape maintenance contract to RJ Landscape Contractors, Inc. for $79,500 annually
• Resolution to amend the City of Holly Hill's Purchasing Policy
• Approval of professional design/engineering consultant rankings
• Approval to purchase quicklime for water treatment via an agreement with Carmeuse Americas

The Holly Hill City Commission approved budget amendments and contracts at its November 23, 2021 meeting, including appropriating $1.5 million in pledged donations and $1 million in CRA funds for the Pictona Phase II recreation facility. The commission also awarded a landscape maintenance contract for Ridgewood Avenue medians to RJ Landscape Contractors, Inc. at $79,500 annually, approved rankings for professional design consultants, and amended the city's purchasing policy. All votes were unanimous with Commissioner Penny Currie excused.

• Adopted Resolution 2021-R-100 appropriating $1.5M donation pledge and $1M CRA funds for Pictona Phase II (4-0, Currie excused)
• Awarded Ridgewood Avenue medians landscape maintenance contract to RJ Landscape Contractors, Inc. at $79,500 annually (4-0, Currie excused)
• Adopted Resolution 2021-R-102 amending FY 2020-2021 final budget (4-0, Currie excused)
• Approved rankings for professional design/CEI consultants: Mead and Hunt Inc., Parker Mynchenberg & Associates, Zev Cohen and Associates, Dredging & Marine Consultants (4-0, Currie excused)
• Approved piggybacking Ormond Beach agreement with Carmeuse Americas for quicklime supply (4-0, Currie excused)
• Adopted Resolution 2021-R-105 amending city purchasing policy, effective retroactively to October 1, 2021 (4-0, Currie excused)
• Approved minutes from October 12, October 26, and November 9, 2021 meetings (4-0, Currie excused)
• Adopted CRA Resolution 2021-R-98 amending FY 2021-2022 CRA budget with carryover funds (4-0, Currie excused)

Police Pension Fund Board of Trustees

The Holly Hill Police Pension Fund Board of Trustees is meeting to approve the August 12, 2021 minutes, hear the chairperson's report on member contributions and retirements, and discuss new business including the first quarter investment report, an actuarial experience study, and payment of outstanding bills. The agenda is mostly routine administrative items, with no major policy decisions or public hearings listed.

• Approve minutes from August 12, 2021 meeting
• Chairperson's report: former officer Kenneth Gillis requests $2,444.93 contribution refund; retirements of Investigator Jefferson Traylor and Officer Robert Culver with payments starting Dec 1, 2021
• New business: 1st Quarter Report by Frank Wan (Burgess Chambers), Actuarial Experience Study by Foster and Foster
• Payment of bills: Paul Daragjati (attorney) $372.50, Salem Trust (custodial) $2,139.10, Foster & Foster (actuarial) $8,445.00, Integrity Fixed Income (investment management) $1,717.62
• Fund performance: $14,886,759 total market value as of Sept 30, 2021, +22.0% net one-year return

Firefighters Pension Fund Board of Trustees

The Holly Hill Firefighters Pension Fund Board of Trustees will meet to approve the August 12, 2021 minutes and discuss new business, including reports from the financial advisor, attorney, and actuary on the experience study. The board will also vote on 2022 meeting dates. The agenda includes a quarterly investment report showing the fund's market value at $6,179,838 as of September 30, 2021.

• Approve minutes from August 12, 2021 meeting
• Financial advisor report: fund earned $5K (+0.1%) for quarter, $1.1M (+20.4%) for year
• Actuary Patrick Donlan to explain experience study
• Vote on 2022 meeting dates: Feb 17, May 19, Aug 18, Nov 17
• Attorney report on disability rule change requiring live doctor testimony

City Commission

The City Commission will consider several resolutions regarding equipment purchases and infrastructure work. Items include purchasing police vehicles, park equipment, and a used spotter truck, as well as stormwater pipe lining on Elizabeth Street and Tuscaloosa Avenue.

• Purchase of four police interceptor vehicles for $179,178.04
• Waiver to purchase a used spotter truck not to exceed $75,000
• Purchase of park equipment from Pride Industries for $27,463.01
• Stormwater pipe lining on Elizabeth Street and Tuscaloosa Avenue up to $197,000.00
• Retirement presentations for Police Officer Robert Culver and Investigator Jeff Traylor

The Holly Hill City Commission approved a $230,000 settlement to purchase the property at 8th Street and Ridgewood Avenue, with the city paying $200,000 and its insurance company paying $30,000. Commissioners also adopted five resolutions, including buying four police vehicles and $197,000 in stormwater pipe lining on Elizabeth Street and Tuscaloosa Avenue. Two commissioners were absent, so all votes were 3-0. The meeting also included retirement proclamations for two police officers and discussion of coyote education.

• Approved $230,000 settlement for 8th Street property; city pays $200,000, insurer pays $30,000 (3-0)
• Adopted Resolution 2021-R-93 authorizing piggyback purchase of four police vehicles via Charlotte County contract #2021000541 (3-0)
• Adopted Resolution 2021-R-94 amending FY2021-2022 budget to carry over funds for a spotter truck and park equipment (3-0)
• Adopted Resolution 2021-R-95 waiving formal bid procedure for a used spotter truck, not to exceed $75,000 (3-0)
• Adopted Resolution 2021-R-96 approving purchase of picnic tables, park benches and barbecue grills from Pride Industries for $27,463.01 (3-0)
• Adopted Resolution 2021-R-97 approving stormwater pipe lining on Elizabeth Street and Tuscaloosa Avenue with Granite Inliner, LLC, not to exceed $197,000 (3-0)
• Extended real estate contract with Marta Pascale for one year and added 8th Street property to list of sales (3-0)
• Approved minutes of October 12, 2021 and October 26, 2021 workshops (3-0)

City Commission

The Holly Hill City Commission is holding a work session to hear presentations from two insurance brokers, Acentria Insurance and Brown & Brown Insurance, who submitted proposals in response to RFP 21-HRD-001 for broker services, medical, dental, vision, firefighter cancer, and life benefits. Each broker will have 15 minutes to present and 5 minutes for questions. The commission is expected to award the contract, with coverage beginning January 1, 2022.

• Presentations from Acentria Insurance and Brown & Brown Insurance for employee benefits broker contract
• RFP 21-HRD-001 for broker services, medical, dental, vision, firefighter cancer, and life benefits
• Contract award expected at this meeting, coverage begins January 1, 2022
• Each broker allowed 15-minute presentation and 5-minute Q&A

The City Commission held a work session to hear presentations from Acentria and Brown & Brown regarding RFP 21-HRD-001 for broker services, medical, dental, vision, firefighter cancer, and life benefits. No decisions were made during this session; a vote to select a broker was scheduled for the regular City Commission meeting later that evening.

City Commission

The Holly Hill City Commission will consider several resolutions, including a $57,058 contract for a tidal backflow preventer, approval of water and wastewater chemical purchases, a property lease, and a fire truck purchase. A public hearing is scheduled for a comprehensive plan amendment adding a Property Rights Element. The agenda also includes routine consent items such as lab testing services and asset disposal.

• Resolution 2021-R-88: Authorize $57,058 contract with Mead and Hunt, Inc. for Tidal Backflow Preventer project
• Resolution 2021-R-90: Lease city-owned vacant parcel at 421 6th Street for 2,500 sq ft warehouse space at 618 Commercial Drive
• Resolution 2021-R-91: Amend FY 2021-2022 budget to carry over funds for fire truck purchase
• Resolution 2021-R-92: Purchase one E-One Typhoon Fire Pumper from Hall-Mark RTC using Orange County contract
• Ordinance 2021-O-3042 (2nd reading): Adopt large-scale comprehensive plan amendments adding Property Rights Element

The Holly Hill City Commission approved a $515,226 purchase of a 2023 E-One Typhoon fire pumper from Hall-Mark RTC and a $363,123.82 roadway resurfacing project awarded to P & S Paving, Inc. It also adopted a large-scale comprehensive plan amendment creating a Property Rights element on second reading, and approved insurance broker services with Brown & Brown as an 18-month agreement, with Commissioner Penny abstaining. All other consent and regular agenda items passed unanimously.

• Approved purchase of 2023 E-One Typhoon fire pumper from Hall-Mark RTC for $515,226 (5-0)
• Authorized 50% deposit payment to Hall-Mark RTC (5-0)
• Declared 2001 Pierce Pumper surplus property for disposal (5-0)
• Awarded 2021-2022 FY Roadway Resurfacing Project to P & S Paving, Inc. for up to $363,123.82 (5-0)
• Adopted Ordinance 2021-O-3042 creating Property Rights element in Comprehensive Plan on second reading (5-0)
• Approved Brown & Brown insurance broker services as 18-month agreement (4-0, Penny abstained)
• Authorized agreement with Mead and Hunt, Inc. for Tidal Backflow Preventer services up to $57,058 (5-0)
• Authorized transfer of 421 6th Street property for 3-year lease of warehouse space at 618 Commercial Drive (5-0)

Code Enforcement - Special Master Hearings

The Holly Hill Code Enforcement Special Master will hold hearings on 12 cases involving property maintenance violations such as overgrown grass, junk, and structural issues. One case at 802 Grove Ave. Unit C is flagged as an imminent danger due to severe deterioration, with a recommendation to remove occupants. Other cases include pool sanitation, roof leaks, and a food truck permit issue.

• 802 Grove Ave. Unit C: multiple violations, deemed imminent danger, possible occupant removal
• 1202 Ridgewood Ave. (Maple Leaf Gardens): unsanitary pool
• 998 Beach Street: after-the-fact permit for food trucks
• 303 Riverside Drive (HH Blue Tides LLC): roof leak, mold, electrical issues
• 650 Daytona Avenue: commercial vehicle parking violation

City Commission

The City Commission will hold a work session to discuss the use of State and Local Fiscal Recovery Funds (SLFRF). Staff will present a proposed large project for the wastewater plant to be funded by these federal funds. The Commission will consider other ideas following input from residents.

• Work session discussion regarding American Rescue Plan Act (ARPA) funds
• Proposed wastewater plant project to be funded by SLFRF

The City Commission held a work session on how to spend American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Funds. Staff presented the wastewater plant valve replacement as a possible large project, and residents suggested other uses including broadband, bus passes, bus shelters, canal landscaping, and a sales tax holiday. No funds were allocated; the Commission reached consensus to hold another workshop on Tuesday, December 14, 2021 at 5:00 PM to review and decide on the ARPA funds.

• No ARPA spending decision made; consensus to hold another workshop December 14, 2021 at 5:00 PM
• Wastewater valve replacement presented by staff as a possible ARPA-funded project; no action taken
• Public participation held; residents suggested broadband, bus passes, bus shelters, canal landscaping, sales tax holiday; no action taken

City Commission

The Holly Hill City Commission will hold a regular meeting with a public hearing on the second reading of an ordinance to annex approximately 1.23 acres (Parcel 4244-01-07-0081) contiguous to the city, including the adjacent right-of-way of 8th Street. The commission will also consider a resolution to amend the FY 2021-2022 budget to carry over funds for a fire truck purchase, discuss a time extension request and lease renewal for Fountainhead, and approve several police-related agreements on the consent agenda.

• Resolution 2021-R-83: Amends FY 2021-2022 budget to appropriate carry-over funds for fire truck purchase
• Public hearing: Ordinance 2021-O-3043 (second reading) to annex 1.23 acres (Parcel 4244-01-07-0081) and adjacent 8th Street right-of-way
• Fountainhead: Request for time extension to rolling option and land lease renewal
• Consent agenda: MOU with FINDER Software Solutions for police database, FDOT grant for speed/aggressive driving enforcement, DHSMV MOU for DAVID system
• Approval of minutes from September 28, 2021 meeting

The City Commission voted 3-2 to deny Fountainhead's request to extend the deadline for the rolling option on parcels 3 and 4, while directing staff to bring back a negotiated agreement by January 11, 2022 and to keep the sale price at $60,000 per acre. The commission also approved a Fountainhead land lease renewal with annual payment, adopted three police-related consent items, and gave final approval to an ordinance annexing about 1.23 acres at parcel 4244-01-07-0081. A resolution to carry over funds for a fire truck purchase was pulled from the agenda by the Mayor.

• Denied Fountainhead's request for a time extension to the rolling option on parcels 3 and 4 (3-2; Penny and Johnson voted no)
• Directed staff to bring back a negotiated agreement with Fountainhead by January 11, 2022, maintaining the sale price at $60,000 per acre
• Approved Fountainhead land lease renewal with lease paid annually (5-0)
• Adopted MOU with FINDER Software Solutions for police database use in FY 2021-2022 (unanimous)
• Adopted FDOT grant contract for the 2022 Speed/Aggressive Driving Enforcement Program (unanimous)
• Adopted Florida DHSMV MOU for the DAVID System 2022 (unanimous)
• Adopted on second reading an ordinance annexing approximately 1.23 acres at parcel 4244-01-07-0081 and adjacent 8th Street right-of-way (unanimous)
• Approved canceling the second December commission meeting due to the Christmas holiday (5-0)

City Commission

The City Commission will hold second public hearings to adopt the final budget and millage rate for the 2021-2022 fiscal year. The proposed millage rate is 6.25 mills, which is 4.11% above the rolled back rate. The meeting also includes Community Redevelopment Agency business and a retirement proclamation.

• Adoption of final millage rate of 6.25 mills
• Adoption of final Fiscal Year 2021-2022 budget
• Amendments to development and incentive agreements with Martens Charities, LLC
• Echo Grant application support for Pictona at Holly Hill, Phase 2
• Professional services contract with Mead and Hunt, Inc. up to $78,416.00

The Holly Hill City Commission and Community Redevelopment Agency held budget hearings, adopting the final operating millage rate of 6.25 mills and the FY 2021-2022 budget. The commission also approved multiple agreements and an ECHO grant application supporting the Pictona at Holly Hill Phase 2 expansion. Additionally, the commission approved a YMCA lease agreement with mandated pool operating hours and professional services for the water treatment plant.

• Adopted Resolution 2021-R-72 for final operating millage of 6.25 mills (5-0)
• Adopted Resolution 2021-R-73 for the FY 2021-2022 final budget (5-0)
• Adopted CRA Resolution 2021-R-74 for the Martens Charities development agreement amendment (5-0)
• Adopted CRA Resolution 2021-R-75 for the Martens Charities incentive agreement amendment (5-0)
• Adopted CRA Resolution 2021-R-82 supporting the Echo Grant application for Pictona Phase 2 (5-0)
• Approved YMCA lease agreement Resolution 2021-R-76 with mandatory pool hour requirements (5-0)
• Approved Mead and Hunt engineering agreement for WTP Clearwell transfer pumping system not to exceed $78,416 (5-0)
• Adopted Resolution 2021-R-81 supporting the Echo Grant application for Pictona Phase 2 totaling $5,000,000 (5-0)

Code Enforcement - Special Master Hearings

The Holly Hill Code Enforcement Special Master will hold hearings on six property violation cases on September 23, 2021. Each case involves alleged violations such as junk, trash, overgrown grass, unpermitted structures, and improper vehicle storage. The special master will decide on penalties or corrective actions for each property owner.

• 1504 Mobile Ave: junk/debris in driveway and tents on property (Case #21-6599)
• 489 6th St: trash/debris on lawn, failure to pay citation (Case #21-5724)
• 1640 Ridge Ave: overgrown grass, illegible address numbers, inoperable Mercury sedan (Case #21-6381)
• 480 3rd St: commercial trailer parked in residential area, junk/debris, damaged soffit (Case #21-6733)
• 146 10th St: fence without permit, items stored in carport (Case #21-6665)

City Commission

The Holly Hill City Commission is holding the first of two public hearings to adopt the tentative property tax rate (millage) of 6.25 mills and the tentative budget for fiscal year 2021-2022, totaling about $26.97 million across all funds. The final hearings are set for September 28, 2021. The commission will also consider several resolutions, including labor agreements, a variance request, and a comprehensive plan amendment.

• First public hearing on tentative millage rate of 6.25 mills (4.11% above rolled-back rate of 6.0034 mills)
• First public hearing on tentative FY 2021-2022 budget totaling $26,970,029
• Ratification of three-year labor agreements with N.A.G.E., P.B.A., and Professional Firefighters Local 3470
• Variance request for a 121 sq ft gazebo at 826 Daytona Avenue (V-2021-01)
• Agreement with Mead and Hunt for Lift Station 20 rehabilitation not to exceed $52,165

The Holly Hill City Commission held first public hearings and unanimously adopted a tentative FY 2021-2022 operating millage of 6.25 mills, which is 4.11% above the rolled-back rate of 6.0034 mills, and a tentative FY 2021-2022 budget. The final public hearing is set for September 28, 2021 at 6:00 pm. Commissioners also unanimously ratified three-year labor agreements with N.A.G.E. Local 05-025, the Police Benevolent Association, and Professional Firefighters Local 3470, all running October 1, 2021 through September 30, 2024, and approved several consent agenda items including engineering contracts and event dates.

• Adopted tentative FY 2021-2022 operating millage of 6.25 mills, 4.11% above rolled-back rate (5-0)
• Adopted tentative FY 2021-2022 budget (5-0)
• Ratified three-year N.A.G.E. Local 05-025 agreement, Oct 1, 2021-Sept 30, 2024 (5-0)
• Ratified three-year Police Benevolent Association agreement, Oct 1, 2021-Sept 30, 2024 (5-0)
• Ratified three-year Professional Firefighters Local 3470 agreement, Oct 1, 2021-Sept 30, 2024 (5-0)
• Approved $64,791.00 contract with Mead and Hunt for WWTP Sand Filter Rehabilitation (5-0)
• Approved $52,165.00 contract with Mead and Hunt for Lift Station 20 Rehabilitation (5-0)
• Approved variance for 121 sq ft gazebo at 826 Daytona Avenue (5-0)

Board of Planning and Appeals

The Board of Planning and Appeals will consider an ordinance to annex 1.23 acres and amend the large scale comprehensive plan. They will also review a variance request for a 121 square foot gazebo located in a front yard at 826 Daytona Avenue.

• Annexation of approximately 1.23 acres (Parcel 4244-01-07-0081) and adjacent 8th Street right-of-way
• Amendment to the Large Scale Comprehensive Plan to add property rights goals and objectives
• Variance request for a 121 square foot gazebo at 826 Daytona Avenue
• Approval of July 12, 2021, BOPA meeting minutes

The Board of Planning and Appeals voted unanimously on September 7, 2021 to recommend three items to the City Commission: a variance for a 121 square foot gazebo at 826 Daytona Avenue, the voluntary annexation of about 1.23 acres at 1012 8th Street, and a Large Scale Comprehensive Plan amendment creating a Property Rights Element required by Florida House Bill 59. The board also approved its July 12, 2021 minutes. All three recommendations are advisory; final action rests with the City Commission.

• Recommended approval (unanimous) of a variance to place a 121 sq ft gazebo at 826 Daytona Avenue, with five staff conditions
• Recommended approval (unanimous) of annexing about 1.23 acres at 1012 8th Street, roughly 350 feet west of Nova Road N
• Recommended approval (unanimous) of a comprehensive plan amendment creating a Property Rights Element under HB 59
• Approved BOPA minutes of July 12, 2021 (motion by Robin Hanger, seconded by Arthur Byrnes)
• Adjourned at 6:33 PM

City Commission

The Holly Hill City Commission is meeting to approve minutes, consent agenda items including several public works contracts, and regular agenda items such as a budget amendment and purchasing policy change. They will also hold a public hearing on a proposed amendment to the Fountainhead Redevelopment Incentive Agreement.

• Contract award to J&H Waterstop Utilities, Inc. for Lift Station 5 Rehabilitation, not to exceed $239,600
• Agreement with Mead and Hunt, Inc. for Lift Station 19 Rehabilitation, not to exceed $52,765
• Contract award to Lamphier & Company for Lime Silo Exterior Refurbishment, not to exceed $29,500
• Agreement with Mead and Hunt, Inc. for 3rd Street Water Main Improvements, not to exceed $88,634
• Public hearing on proposed First Amendment to the Fountainhead Redevelopment Incentive Agreement

The Holly Hill City Commission approved several infrastructure and utility agreements, including a $239,600 contract for Lift Station 5 rehabilitation and professional services agreements for Lift Station 19 and 3rd Street water mains. The Commission also approved a 45-day extension on the Fountainhead redevelopment purchase option and extended a real estate purchase agreement deadline to February 28, 2022. Additionally, a resolution for a senior housing support letter was approved as a Priority II project, while Resolution 2021-R-58 died for lack of a motion.

• Approved minutes from August 3 and August 10, 2021 (5-0)
• Adopted Resolution 2021-R-51 for CAT TNR program MOU with CCFAW (5-0)
• Adopted Resolution 2021-R-52 for WEX, Inc. fuel agreement piggyback (5-0)
• Adopted Resolution 2021-R-53 for FDOT/FEC Railway railroad reimbursement agreement at 10th Street (5-0)
• Adopted Resolution 2021-R-54 awarding Lift Station 5 rehabilitation contract to J&H Waterstop Utilities, Inc. for $239,600 (5-0)
• Adopted Resolution 2021-R-55 for Mead and Hunt, Inc. engineering services for Lift Station 19 not to exceed $52,765 (5-0)
• Adopted Resolution 2021-R-56 awarding lime silo exterior refurbishment contract to Lamphier & Company for $29,500 (5-0)
• Adopted Resolution 2021-R-57 for Mead and Hunt, Inc. engineering services for 3rd Street water mains not to exceed $88,634 (5-0)

City Commission

The Holly Hill City Commission is meeting in executive session to discuss union negotiations. This session is closed to the public as permitted by Florida Statutes. No other business is on the agenda.

• Executive session on union negotiations
• Closed to the public per Florida Statutes 447.605(1)

Code Enforcement - Special Master Hearings

The Holly Hill Code Enforcement Special Master will hold hearings on August 19, 2021, to address nine property code violation cases. The cases involve issues such as unsanitary conditions, unpermitted work, unlicensed vehicles, and structures unfit for occupancy. The Special Master will decide on each case after hearing from property owners and city staff.

• 645 Ridgewood Ave: trash and grass violations (Case #21-6210)
• 1375 Woodward Ave: trash, staining, and damaged tarp (Case #21-5757)
• 329 Elsie: building permit required, stop work order (Case #21-6040)
• 771 Parque Dr: accessory structure, unlicensed vehicles, RV use (Case #21-6136)
• 1117 Flomich St: boarded structure, no utilities, unfit for occupancy (Case #21-6279)

Police Pension Fund Board of Trustees

The Holly Hill Police Pension Fund Board of Trustees will meet to approve prior meeting minutes, hear the chairman's report on submitted invoices, and discuss new business including a proposed $7,500 actuarial experience study from Foster & Foster, a presentation from Integrity, and a quarterly financial report from Burgess Chambers & Associates. The board will also consider reducing the investment return assumption.

• Proposed $7,500 actuarial experience study by Foster & Foster
• Quarterly report from Frank Wan, Burgess Chambers & Associates, as of June 30, 2021
• Integrity presentation to PD Pension Board for June 30, 2021
• Chairman's report includes invoices from Daragjati Law, Foster & Foster, and Integrity
• Approval of May 13, 2021 meeting minutes

Firefighters Pension Fund Board of Trustees

The Firefighters Pension Fund Board of Trustees will meet to consider approving the May 13, 2021 minutes, discuss a proposal from actuary Patrick Donlan of Foster & Foster to perform an actuarial experience study for $7,500, and vote on the annual FY2022 budget for the pension fund. The board will also hear from its financial advisor and attorney, and vote on preparing the experience study.

• Vote on preparation of actuarial experience study (proposal cost $7,500)
• Vote on annual FY2022 budget for firefighters pension fund
• Discussion of 2020 Form 1 Statement of Financial Interest
• FPPTA membership renewal
• Report from financial advisor Frank Wan (Burgess Chambers & Associates) as of June 30, 2021

City Commission

The Holly Hill City Commission will consider several items, including amending the citywide fee schedule for FY 2021-2022, awarding a contract to Cubix Inc. for park restroom maintenance, and a code enforcement lien reduction for 1575 Hammock Lane. A public hearing will be held on the second reading of an ordinance to rezone a parcel from CC-1 to BPUD. The agenda also includes approval of minutes and a consent item for a memorandum of understanding with the Domestic Abuse Council.

• Resolution 2021-R-49: Amends the citywide fee schedule for FY 2021-2022
• Resolution 2021-R-50: Awards Cubix Inc. contract for Saniglaze restoration and maintenance of all city park restrooms
• Code enforcement lien reduction request for 1575 Hammock Lane
• Ordinance 2021-O-3041 (second reading): Rezones a parcel from CC-1 to BPUD
• Consent agenda: MOU with Domestic Abuse Council of Volusia County for Beacon Center

The Holly Hill City Commission approved the FY 2021-2022 citywide fee schedule, which includes a 5.5% increase to water and sewer rates. Commissioners also awarded a contract to Cubix Inc. for park restroom restoration and maintenance, reduced a code enforcement lien for 1575 Hammock Lane, and adopted an ordinance rezoning 1137 S. Nova Road to a Business Planned Unit Development.

• Approved minutes of the July 27, 2021 budget workshop and regular meeting (4-0)
• Approved Domestic Abuse Council of Volusia County MOU for the Beacon Center (4-0)
• Adopted Resolution 2021-R-49 amending the FY 2021-2022 citywide fee schedule and increasing water and sewer rates by 5.5% (4-0)
• Adopted Resolution 2021-R-50 awarding Cubix Inc. the contract for park restroom Saniglaze restoration and maintenance (4-0)
• Approved code enforcement lien reduction for 1575 Hammock Lane from $21,050.00 to $2,163.73 (4-0)
• Adopted Ordinance 2021-O-3041 on second reading, rezoning 1137 S. Nova Road from CC-1 to BPUD (3-0, with Commissioner Johnson abstaining)

City Commission

The Holly Hill City Commission is holding a work session with a single substantive agenda item: a discussion of the Fountainhead project, requested by City Clerk Valerie Manning. No formal votes or decisions are scheduled; the meeting is for discussion only.

• Fountainhead discussion (requested by City Clerk Valerie Manning)

The Holly Hill City Commission held a work session on August 3, 2021. Commissioners discussed a Fountainhead presentation from Synergy Billing representatives and reached a consensus to grant the company a sixth-month extension. No final binding votes or formal ordinances were adopted during this workshop.

• Reached consensus to give a sixth month extension to Synergy Billing

City Commission

The Holly Hill City Commission is meeting in executive session to discuss union negotiations. This portion of the meeting is closed to the public as provided by Florida Statutes 447.605(1). The agenda contains only this item and procedural matters.

• Executive session on union negotiations (closed to public)
• Meeting held at City Hall, 1065 Ridgewood Avenue

City Commission

The Holly Hill City Commission will set the maximum property tax (millage) rate for fiscal year 2021-2022, likely at 6.25 mills, and schedule budget hearings. They will also hear the annual financial report, approve several contracts and a rezoning, and consider a budget amendment.

• Maximum millage rate set at 6.25 mills for FY 2021-2022, with budget hearings on Sept. 13 and Sept. 28, 2021
• Resolution 2021-R-44: Change order #7 for RJ Landscape Contractors for $27,090.00
• Resolution 2021-R-46: $30,000 annual purchase increase for high calcium quicklime for water treatment plant
• Resolution 2021-R-48: Award contract to S.E. Cline Construction for Sunrise Park North bulkhead replacement
• Ordinance 2021-O-3041: Rezone parcel from CC-1 to BPUD (first reading)

The Holly Hill City Commission voted 5-0 to set the maximum millage rate for fiscal year 2021-2022 at 6.25 and scheduled the first and second budget readings for September 13 and September 28, 2021. Commissioners also approved a $620,649.07 contract with S.E. Cline Construction, Inc. for the Sunrise Park North northern bulkhead replacement, and adopted five consent agenda resolutions covering architectural services, landscaping, a lease, water treatment chemicals, and a bank account authorization. A rezoning of 1137 S. Nova Road from CC-1 to BPUD was approved 4-0 on first reading, with Commissioner Johnson abstaining and filing a voting conflict form. The commission also reached consensus to have staff bring back a grass clippings ordinance for consideration.

• Set maximum millage rate for FY2021-2022 at 6.25 (5-0)
• Scheduled first and second budget/millage readings for September 13 and September 28, 2021 (5-0)
• Approved minutes of July 13, 2021 budget workshop and regular/CRA meetings (5-0)
• Adopted Resolution 2021-R-43 extending Hall & Ogle Architects architectural services agreement one year (5-0)
• Adopted Resolution 2021-R-44 approving Change Order #7 for RJ Landscape Contractors for $27,090.00 (5-0)
• Adopted Resolution 2021-R-45 approving a renewal lease with Holly Hill Historic Preservation Society, Inc. (5-0)
• Adopted Resolution 2021-R-46 authorizing a one-year contract extension and $30,000.00 annual purchase amount for high calcium quicklime for the water treatment plant (5-0)
• Approved SunTrust deposit account resolution and authorization for business entities (5-0)

City Commission

The Holly Hill City Commission is holding a budget workshop to review the proposed FY2022 budgets for the General Fund and Special Revenue Funds. The agenda includes a detailed presentation of revenues and expenses for funds such as the General Fund, Fuel Tax, Building Permit, and various impact fee funds. No formal votes are scheduled; this is a discussion and review session.

• General Fund FY2022 proposed revenue of $9,254,323, up $555,692 from FY2021 original budget
• Current ad-valorem tax estimate of $3,090,236 based on 6.25 mils per $1,000 at 95% collection
• Proposed transfer of $47,200 from Police Impact Fees for a new officer vehicle
• Building permit fund revenue projected at $87,000 for FY2022
• Community Redevelopment Agency (CRA) revenue increase to $59,878 from $7,104 in FY2021

The City Commission conducted a budget workshop for the FY2022 General Fund and Special Revenue Funds. Finance Director Stella Gurnee presented proposed budget slides, including expected increases in salaries, insurance, and fuel costs. No formal votes were taken during this workshop session.

Code Enforcement - Special Master Hearings

The Holly Hill Code Enforcement Special Master will hold hearings on 14 cases involving property code violations. The cases include abandoned refrigerators, unpermitted structures, overgrown lawns, and other maintenance issues. The special master will decide on fines or other actions for each violation.

• 825 Center Ave. - abandoned refrigerator on front porch, possible $103 citation
• 1596 Sherris Lane - unpermitted accessory structure in side yard
• 1302/1304 Holly Ave - grass/weeds, missing business tax receipt, discarded dishwasher
• 310 Arragon St - unpermitted structures at rear of property
• 1211 Powers Ave - unpermitted driveway and right-of-way work

City Commission

The Holly Hill City Commission will consider approving Change Order No. 6 to the US1 Utility Undergrounding Primaries Conversions contract with Carter Electric, adding $20,322.75 and 30 contract days. The meeting also includes a proclamation honoring Bissy Holden's retirement and approval of the June 22, 2021 minutes. No public hearings are scheduled.

• Change Order No. 6 to Carter Electric for US1 utility undergrounding: $20,322.75 additional cost, 30-day extension
• Proclamation honoring Bissy Holden, Director of Wellness and Communications for Florida Health Care Plans, on her retirement
• Approval of minutes from June 22, 2021 regular City Commission meeting

The Holly Hill City Commission approved Change Order No. 6 for the US-1 utility undergrounding project with Carter Electric, adding $20,322.75 and 30 contract days. The commission also approved the minutes from the June 22, 2021 meeting and voted to waive a permit fee for a fundraiser event honoring Daytona Beach Police Officer Jason Raynor.

• Adopted US-1 Utility Undergrounding Change Order #6 CRA (Unanimous)
• Approved June 22, 2021 regular city commission meeting minutes (Unanimous)
• Adopted Resolution 2021-R-42 for Carter Electric change order ($20,322.75 and 30 days) (Unanimous)
• Waived permit fee for fundraiser event for Daytona Beach Police Officer Jason Raynor (4-0)

City Commission

The Holly Hill City Commission is holding an executive session to discuss the status of union contracts and negotiations. This is a follow-up meeting, and per Florida Statutes, the session is not open to the public.

• Executive session on union contracts and negotiations
• Meeting closed to the public per Florida Statutes 447.605(1)

City Commission

The City Commission is holding a budget workshop to review the proposed FY2022 Enterprise Funds budgets for Water/Sewer, Stormwater, and Solid Waste. The main item is a proposed 5.5% increase in water and sewer rates effective October 1, 2021, which is the third year of a five-year plan. No rate changes are proposed for repair and replacement fees, stormwater assessments, or solid waste. The workshop also covers the FY2022 budget calendar.

• Proposed 5.5% water and sewer rate increase effective Oct 1, 2021
• Water/Sewer operating fund budget proposed at $7,705,778 for FY2022
• Water & Sewer R&R fund projects: Lift Station #19 Rehab ($365,000), Sand Filter ($450,000), Clearwell ($250,000)
• Stormwater projects: Tuscaloose Pipe Repl ($75,000), Stormwater Pipe Lining ($125,000), Riverside Duckbill engineering ($75,000)
• Budget calendar: General & Special Revenue Funds workshop July 27, 2021; adopt tentative millage Sept 13, 2021; final public hearing Sept 28, 2021

The Holly Hill City Commission held a budget workshop on July 13, 2021, covering proposed FY2022 Water/Sewer, Storm Water, and Solid Waste funds. Stella Gurnee presented a PowerPoint that included a proposed 5.5% water and sewer rate increase effective October 1, 2021, and no proposed rate changes for water/sewer repair and replacement fees, stormwater assessments, or solid waste. The minutes record no votes, approvals, denials, or other formal decisions; the workshop adjourned at approximately 6:00 PM.

Board of Planning and Appeals

The Holly Hill Board of Planning and Appeals will consider a rezoning request for 1137 S Nova Road from CC-1 (Commercial Corridor) to BPUD (Business Planned Unit Development) to allow a recreational vehicle and boat storage facility alongside a sports facility. The board will also vote on approving the minutes from the May 3, 2021 meeting. The agenda includes one substantive item and routine procedural matters.

• Rezone 1137 S Nova Road (approx. 2.38 acres) from CC-1 to BPUD for RV/boat storage and sports facility
• Development Agreement and Preliminary Plan associated with the BPUD rezone
• Approval of minutes from May 3, 2021 BOPA meeting

The Board of Planning and Appeals recommended that the City Commission approve a rezoning request for 1137 S. Nova Road from Commercial Corridor to Business Planned Unit Development. The proposed site plan includes a recreational vehicle and boat storage facility alongside a sports facility. A proposal to change the board's meeting start time to 5:30 p.m. failed.

• Approved May 3, 2021 meeting minutes
• Recommended rezoning 1137 S. Nova Road to BPUD
• Motion to change meeting start time to 5:30 p.m. failed

City Commission

The Holly Hill City Commission will consider several routine items, including awarding a contract for the Lift Station 17B Rehabilitation Project, amending the FY2020-2021 budget, and approving the FY2021-2022 CDBG Annual Plan application. The agenda also includes reappointing a member to the Volusia Growth Management Commission and approving a funding agreement with the River to Sea TPO. No public hearings are scheduled.

• Resolution 2021-R-37: Award Lift Station 17B Rehabilitation Project to J&H Waterstop Utilities Inc.
• Resolution 2021-R-38: Reappoint Loretta Arthur to Volusia Growth Management Commission until July 1, 2025
• River to Sea TPO Funding Agreement for FY2021-2022
• Resolution 2021-R-39: Amend FY2020-2021 budget
• Resolution 2021-R-40: Approve FY2021-2022 CDBG Annual Plan Application

The City Commission approved the rehabilitation of Lift Station 17B and adopted a budget amendment for the 2020-2021 fiscal year. Commissioners also approved the CDBG annual plan application for the refurbishment of Lift Station 19 and reappointed Loretta Arthur to the Volusia Growth Management Commission.

• Approved Lift Station 17B rehabilitation contract (5-0)
• Reappointed Loretta Arthur to Volusia Growth Management Commission (5-0)
• Approved FY2021-2022 TPO funding agreement (5-0)
• Adopted 2020-2021 budget amendment of $79,436 (5-0)
• Approved FY2021-2022 CDBG annual plan application (5-0)
• Appointed Commissioner Currie as Florida League of Cities voting delegate (5-0)

Code Enforcement - Special Master Hearings

The Holly Hill Code Enforcement Special Master will hold hearings on 10 cases involving property maintenance violations, including overgrown grass, trash, junk storage, damaged structures, and lack of building permits. The special master will decide on each case, potentially imposing fines or orders to correct violations.

• 1117 Flomich Ave: overgrown grass, trash, vermin, boarded windows
• 1722 Ridgewood Ave (Peoples Gas System): missing building permit
• 812 Catherine Ave: recurring grass/weeds violation with unpaid citation
• 824 Lakewood: RV parked in front yard, not for living
• 336 8th St: after-the-fact plumbing and electrical permit required

City Commission

The City Commission is holding a work session to discuss proposed increases to rental fees for Sica Hall, the Club House, and park pavilions. Staff analysis shows current rates are lower than comparable cities, and the city is facing potential net losses due to rising costs. No final decision is being made at this workshop; it is a discussion item.

• Proposed Sica Hall rates: $45/hour for 1 room, $80/hour for 2 rooms, $100/hour for 3 rooms (currently $25/hour per room)
• Proposed Club House rate: $25/hour (currently $10/hour)
• Proposed park pavilion rate: $10/hour (currently $8/hour)
• Proposed Ross Point/Riverside Park rate: $60/hour (currently $50/hour)
• Rental revenue declined from $10,472.50 (2018) to $8,835.00 (2019) for Sica Hall

The Holly Hill City Commission held a work session to discuss proposed fee changes. There was consensus to adopt new parks and facilities rental fees as submitted by staff. The Commission also agreed to increase contractor permit fees, with a formal resolution scheduled for a future regular meeting.

• Consensus reached to adopt parks and facilities rental fees as submitted
• Consensus reached to increase contractor permit fees ($250 first offense, $500 subsequent)
• Contractor permit fee resolution deferred to a regular City Commission meeting

City Commission

This is a procedural-only agenda for the regular City Commission meeting. It includes call to order, roll call, public comments, and comments from city staff, attorney, commission, and mayor, followed by adjournment. No ordinances, resolutions, contracts, or other action items are listed for decision or discussion.

• Public comments period
• City Manager & Staff Comments
• City Attorney Comments
• City Commission Comments
• Mayor's Comments

The Holly Hill City Commission met on June 8, 2021 and reached consensus for City Manager Forte to move forward on the Veterans Memorial Wall. Staff also reported that Flomich Park will no longer be considered a park, with a "No Trespassing" sign and chain-link fence to be placed there, and that Loretta Arthur is willing to continue serving on the VGMC Board, with a resolution to come for formal approval. No formal motions, votes, or ordinances were recorded; the meeting adjourned at approximately 6:30 PM.

• Consensus (no formal vote recorded) for City Manager Forte to move forward on the Veterans Memorial Wall
• Staff reported Flomich Park will no longer be considered a park; "No Trespassing" sign and chain-link fence to be placed there
• Staff reported Loretta Arthur is willing to continue serving on the VGMC Board; a resolution will come before the Commission for formal approval

City Commission

The City Commission will consider ordinances to change land use and zoning for properties at 1860 N Nova Road and 1529 Old Kings Road. The meeting also includes a budget amendment for the 2020-2021 fiscal year and a presentation regarding a mural on the Daytona Avenue bridge.

• Land use amendment for 1860 N Nova Road and 1529 Old Kings Road
• Zoning change for properties from I-1/B-5 to CC-1
• Amendment to the 2020-2021 adopted budget
• Contract for Sea Diversified, Inc. in the amount of $50,040.00
• Landscape maintenance extension with ABC Express Lawn Care, LLC

The Holly Hill City Commission adopted two ordinances on second reading changing the future land use and zoning of properties at 1860 N Nova Road and 1529 Old Kings Road from mixed-use/industrial to commercial designations. Both passed 5-0, but the changes do not become final until state and regional approvals are received. The commission also unanimously approved a $50,040 agreement for construction oversight of a bulkhead replacement at Sunrise Park North, extended a landscape maintenance contract, and amended the city budget by $57,663. All agenda items passed unanimously with no public comment.

• Adopted Ordinance 3039 on second reading, changing future land use of 1860 N Nova Road and 1529 Old Kings Road from MXZ (Mixed Use Zone) to General Commercial (5-0)
• Adopted Ordinance 3040 on second reading, changing zoning of the same properties from I-1 (Light Industrial) and B-5 (Heavy Commercial) to CC-1 (Commercial Corridor District) (5-0)
• Approved $50,040 agreement with Sea Diversified, Inc. for construction administration, inspections, and monitoring of 325 linear feet of bulkhead replacement at Sunrise Park North (unanimous)
• Adopted Resolution 2021-R-34 approving first one-year extension of landscape maintenance agreement with ABC Express Lawn Care, LLC (unanimous)
• Approved Volusia Sheriff's Office Clandestine Laboratory Cleanup Task Force Memorandum of Understanding (2021) (unanimous)
• Adopted Resolution 2021-R-36 amending the FY 2020-2021 budget by $57,663 in revenues and expenditures (unanimous)
• Approved minutes of the May 11, 2021 Workshop on Pictona Phase 2 and the May 11, 2021 Regular City Commission and CRA Meeting (unanimous)

City Commission

The City Commission will meet in a closed executive session to discuss union negotiations. This meeting is not open to the public per Florida Statutes 447.605(1).

• Discussion of union negotiations

The City Commission met in an executive session to discuss union negotiations. No minutes are available for this portion of the meeting.

Code Enforcement - Special Master Hearings

The Holly Hill Code Enforcement Special Master will hold hearings on 17 cases involving property violations such as unpermitted structures, trash, signage, and vehicle storage. The special master will decide on each case, potentially imposing fines or orders to correct violations.

• 645 Ridgewood Ave: unpermitted tent (Case #21-5539)
• 101 Ridgewood Ave: trash violation (Case #21-5341)
• 1001 Ridgewood Ave: expired grand opening banner (Case #21-4874)
• 1609 Ridgewood Ave: unsafe structure and exterior wall repairs (Case #21-5713)
• 3701 Regent Blvd: missing business tax receipt for rental property (Case #20-4011)

Police Pension Fund Board of Trustees

The Board is reviewing the first quarter investment report and approving various outstanding service bills. Members also received updates on officer retirement benefits and the status of the annual report.

• First Quarter 2021 investment performance report from Burgess Chambers
• Payment of $502.00 to Paul Daragjati for attorney services
• Payment of $7,004.58 to Burgess Chambers for investment performance invoice
• Payment of $1,541.35 to Integrity Fixed Income Management, LLC
• Pending $9,732.30 payment to former Officer Brian Williams

Firefighters Pension Fund Board of Trustees

The Board of Trustees is reviewing the quarterly investment performance report from Burgess Chambers & Associates. The meeting also includes the approval of previous minutes and a review of the 2020 actuarial valuation report.

• Review of March 31, 2021, investment performance showing a one-year net earning of $1.7M
• Review of 2020 Actuarial Report for the fiscal year ending September 30, 2022
• Discussion of SB84 legislation regarding defined benefit plans
• Approval of February 18, 2021, meeting minutes

City Commission

The City Commission will receive an update regarding design and development costs for the Pictona at Holly Hill Phase II project. This item is scheduled as a workshop following the regular meeting.

• Pictona at Holly Hill-Phase II design and development cost update

City Commission

The City Commission and Community Redevelopment Agency (CRA) will review several contracts and land use amendments. Key items include a contract extension for US1 median maintenance and a first reading for a land use change at 1860 N Nova Road.

• Contract extension with RJ Landscape Contractors for US1 Median Maintenance for $45,996.00
• First reading of Ordinance 3039 to change land use at 1860 N Nova Road and 1529 Old Kings Road
• Proposed change order for Brothers’ Construction, Inc. regarding the Sunrise Park North Pier Replacement Project
• One-year extension of professional surveying services contract with Southeastern Surveying and Mapping Corp.
• Proclamation designating May 9-15 as Police Week and Florida Police 'Paint The Town Blue' Week

The Holly Hill City Commission approved a $45,996 contract extension with RJ Landscape Contractors for US1 median maintenance through December 31, 2021, with the fiscal year 2022 portion contingent on budget approval. Commissioners also gave first-reading approval to two ordinances changing future land use and zoning for properties at 1860 N Nova Road and 1529 Old Kings Road. A consent agenda of six items, including a surveying contract extension and a fuel-tax interlocal agreement renewal, passed unanimously. Several other routine agreements and a letter of support for a county pet license program were also approved.

• Approved $45,996 contract extension with RJ Landscape Contractors for US1 median maintenance through Dec 31, 2021 (5-0)
• Approved first reading of Ordinance 3039 changing future land use for 1860 N Nova Road and 1529 Old Kings Road from MXZ to General Commercial (5-0)
• Approved first reading of Ordinance 3040 changing zoning for the same properties from I-1 and B-5 to CC-1 Commercial Corridor District (5-0)
• Approved extension of professional surveying services contract with Southeastern Surveying and Mapping Corp. for first one-year term, $35,974.20 assessment (5-0)
• Approved five-year renewal of interlocal agreement for local option fuel tax distribution through Aug 31, 2026 (5-0)
• Approved renewal of Volusia Multi-Jurisdictional Program for Public Information Plan (5-0)
• Approved FDOT State Highway Lighting Maintenance and Compensation Agreement FY 21-22 work order (5-0)
• Approved FDLE/DEA Central Storage MOU 2021-2024 (5-0)

City Commission

The City Commission will hold a work session to receive an update on the design and development costs for Pictona at Holly Hill Phase II. This meeting is a work session and does not list other specific legislative actions.

• Pictona at Holly Hill-Phase II update on design & development costs

The City Commission held a work session regarding the design and development of Pictona at Holly Hill - Phase II. The commission reached a consensus to move forward with the project after a presentation on costs and site plans.

• Reached consensus to move forward with Pictona at Holly Hill 2

Board of Planning and Appeals

The Board of Planning and Appeals is considering an ordinance to change the future land use and zoning for properties at 1860 N Nova Road and 1529 Old Kings Road. The proposal seeks to transition the 1.45-acre site from mixed-use and industrial designations to General Commercial and Commercial Corridor District. The properties were recently annexed into the City of Holly Hill.

• Small Scale Future Land Use Map Amendment for 1860 N Nova Road and 1529 Old Kings Road
• Rezone from I-1 (Light Industrial) and B-5 (Heavy Commercial) to CC-1 (Commercial Corridor)
• Projected increase in potable water and wastewater demand of 8,875 GPD
• Approval of April 5, 2021, BOPA meeting minutes

The Board of Planning and Appeals recommended two ordinances to update land use and zoning for two parcels recently annexed from Volusia County. The board voted to change the future land use designation to General Commercial and rezone the properties to Commercial Corridor District. The board also discussed moving meeting times but made no decision.

• Approved April 5, 2021 meeting minutes
• Recommended Comprehensive Plan amendment to General Commercial
• Recommended Rezone to CC-1 (Commercial Corridor District)
• Discussed moving meeting to 5:30 PM; no decision made

Code Enforcement - Special Master Hearings

The Special Master will review 12 code enforcement cases involving building permits, business tax receipts, and property maintenance. The cases include violations ranging from unpermitted construction to improper vehicle storage and occupancy issues.

• Building permit violations at 1539 Garden Ave, 1100 Flomich St, 400 Dorothy Ave, and 256 Burleigh Ave
• Business tax receipt violations at 1026 Center Ave, 632 LPGA Blvd #B, 639 Florida Ave, and 495 6th St
• Unfit occupancy and utility violations at 824 Lakewood Dr
• Vehicle and exterior maintenance violations at 608 3rd St, 1000 Riverside Dr, and 154 Burleigh Ave

City Commission

The City Commission will consider a contract for the Sunrise Park pedestrian bridge replacement and a first reading of an ordinance to amend the Coastal Management Element for flood risk planning. The agenda also includes a request for a lien reduction and authorization for coronavirus fiscal recovery funds.

• Contract award to Rush Marine, LLC for Sunrise Park Pedestrian Bridge Replacement
• First reading of Ordinance-2021-O-3038 regarding flood risk planning policies
• Resolution to receive Coronavirus Local Fiscal Recovery (CLFRF) funds
• Lien reduction request for 1521 Moravia Avenue
• Resolution to reject bid from Ellis Mechanical Corporation for water fountain replacements

The Holly Hill City Commission approved a $149,771 contract with Rush Marine, LLC for the Sunrise Park Pedestrian Bridge Replacement, and adopted a resolution letting the City Manager sign future Treasury documents to receive an estimated $5,192,686 in federal Coronavirus Local Fiscal Recovery funds. The commission also rejected a $44,822 water fountain replacement bid that exceeded its $30,000 budget, approved a lien reduction at 1521 Moravia Avenue to $1,053.62, and advanced a flood-risk comprehensive plan amendment on first reading. Commissioner Penny Currie was excused from the meeting.

• Awarded Rush Marine, LLC the Sunrise Park Pedestrian Bridge Replacement contract at $149,771 (unanimous, 4-0)
• Adopted resolution authorizing the City Manager to sign future Treasury documents for an estimated $5,192,686 in Coronavirus Local Fiscal Recovery funds (unanimous, 4-0)
• Adopted resolution rejecting Ellis Mechanical Corporation's $44,822 bid for citywide water fountain replacements, over the $30,000 budget (unanimous, 4-0)
• Approved reducing the code enforcement lien at 1521 Moravia Avenue from $11,150 to $1,053.62, payable by 5:00 PM May 14, 2021 (unanimous, 4-0)
• Approved first reading of an ordinance adding flood risk planning objectives and policies to the Coastal Management Element, sent to state and regional review (unanimous, 4-0)
• Approved interlocal agreements with the Volusia County Property Appraiser and Tax Collector for levying and collecting non-ad valorem assessments (unanimous, 4-0)
• Approved the 2020-2021 Victims of Crime Act (VOCA) agreement for the Holly Hill Police Department (unanimous, 4-0)
• Accepted Natasha Azari Artist's bid proposal for a mural on the Daytona Avenue bridge (4-0)

City Commission

The City Commission will hold a work session to discuss criteria for recreational vehicle (RV) zoning. This item is scheduled as a workshop discussion.

• RV Zoning Criteria Discussion

The City Commission met in a work session on April 13, 2021 to discuss RV zoning criteria, including a potential RV park on the Bishop's property. City Planner Mr. Walker explained land-use designations, and engineer Mark Dowst and Robin Hanger spoke about RV park design and Hanger's vision for a project. The minutes record discussion of state law, Department of Health regulation of RV use, density, setbacks, sewer hookups, spacing, road access and amenities, but no decisions or votes. The workshop adjourned at approximately 6:05 PM.

Board of Planning and Appeals

The Board of Planning and Appeals is reviewing a proposed ordinance to amend the Coastal Management Element of the City's Comprehensive Plan. The amendment aims to add objectives and policies for managing flood risks from storm surge, high tides, and sea-level rise to comply with Florida Statutes.

• Proposed ordinance to add flood risk planning objectives and policies to the Coastal Management Element
• Approval of March 1, 2021, BOPA meeting minutes
• Discussion of a previous annexation request for 1.45 acres at 1529 Old Kings Road and 1860 N Nova Road

The Board of Planning and Appeals recommended approval of a Large Scale Comprehensive Plan Text Amendment. This change adds objectives and policies for flood risk planning to the Coastal Management/Conservation Element to comply with Florida Statutes.

• Recommended approval of Large Scale Comprehensive Plan Text Amendment for flood risk planning

City Commission

The City Commission will consider resolutions to sell several city-owned parcels and award a contract for the Sunrise Park North Pier Replacement. The meeting also includes a second reading of an ordinance for a 1.45-acre annexation.

• Contract award to Brothers’ Construction Inc. for Sunrise Park North Pier Replacement
• Resolution to sell Kansas Street parcel #4242-36-30-0220 via negotiated sale
• Resolution to sell properties at 471 Ferndale Street, 475 Ferndale Street, and 8th Street via negotiated sale
• Public hearing for a lien reduction request at 1498 Graham Avenue
• Second reading of an ordinance to annex approximately 1.45 acres near North Nova Road and Old Kings Road

The Holly Hill City Commission approved a $492,120 contract with Brothers' Construction Inc. to replace the damaged Sunrise Park North pier, and adopted an ordinance annexing about 1.45 acres at North Nova Road and Old Kings Road. Commissioners also approved selling three city-owned properties by negotiated sale and reduced a code enforcement lien at 1498 Graham Avenue from $18,475.00 to $1,436.97. All votes were unanimous; the meeting also included a Water Conservation Month proclamation and staff updates.

• Approved minutes of the March 9, 2021 regular meeting (unanimous)
• Adopted Resolution 2021-R-22 awarding Brothers' Construction Inc. the Sunrise Park North Pier Replacement contract, low bid $492,120.00 (unanimous)
• Adopted Resolution 2021-R-23 approving surplus and negotiated sale of Kansas Street parcel # 4242-36-30-0220, waiving bidding requirements (unanimous)
• Adopted Resolution 2021-R-24 approving surplus and negotiated sale of 471 Ferndale Street, 475 Ferndale Street, and 8th Street parcels, waiving bidding requirements (unanimous)
• Approved reducing the code enforcement lien at 1498 Graham Avenue from $18,475.00 to $1,436.97, payable by 5:00 PM April 6, 2021 (unanimous)
• Adopted Ordinance 2021-O-3037 on second reading annexing approximately 1.45 acres at parcel numbers 4242-31-01-0270 and 4242-31-01-0280 and adjacent rights-of-way of North Nova Road and Old Kings Road (unanimous)
• Proclamation declaring April 2021 Water Conservation Month (no vote needed)

Code Enforcement - Special Master Hearings

The Special Master will review ten cases regarding various code violations. These cases involve issues such as improper vehicle parking, missing building permits, and sanitation concerns.

• 845 Carswell Avenue: violations regarding disassembled vehicles and fence screening
• 800 Flomich Street: building permit violation for a repaved parking area
• 1700 Ridgewood Avenue #A: sign maintenance violation
• 1187 State Avenue #A: missing business tax receipt for paint and body work
• 937 Hartford Avenue: building permit violation and stop work order for a home addition

City Commission

The City Commission will review stormwater project agreements, a request for a lien reduction, and a first reading of an annexation ordinance. The agenda also includes discussions regarding the dissolution of a regional water authority and various consent agenda resolutions.

• Resolution 2021-R-19: Professional services for Project Mirage Pond Stormwater Improvement
• Resolution 2021-R-20: Procurement waiver for Duval Fleet and Alan Jay Fleet Sales
• Resolution 2021-R-21: Dissolution of the Eastern Volusia Regional Water Authority
• First reading of ordinance to annex 1.45 acres near North Nova Road and Old Kings Road
• Request for lien reduction at 1730 Buena Vista

The Holly Hill City Commission approved four consent agenda items, including a $91,726 contract with Mead and Hunt, Inc. for Mirage Pond stormwater improvements and the dissolution of the Eastern Volusia Regional Water Authority. Commissioners also approved reducing a code enforcement lien at 1730 Buena Vista Avenue from $41,500 to $4,583.88 and advanced a 1.45-acre annexation at 1529 Old Kings Road and 1860 N Nova Road on first reading. Commissioner Penny Currie was absent; all votes were unanimous among the four members present.

• Approved minutes of Feb 23, 2021 workshop and regular/CRA meetings (4-0)
• Adopted Resolution 2021-R-19 authorizing up to $91,726 with Mead and Hunt, Inc. for Mirage Pond stormwater engineering (4-0)
• Adopted Resolution 2021-R-20 waiving formal bidding to buy 3 vehicles from Duval Fleet and Alan Jay Fleet Sales (4-0)
• Adopted Resolution 2021-R-21 approving dissolution of the Eastern Volusia Regional Water Authority (4-0)
• Approved SunTrust deposit account resolution for business entities (4-0)
• Approved reducing lien at 1730 Buena Vista Avenue from $41,500 to $4,583.88, with compliance required within 90 days (4-0)
• Approved on first reading Ordinance 2021-O-3037 annexing about 1.45 acres at 1529 Old Kings Road and 1860 N Nova Road (4-0); second reading set for 3/23/2021
• Reached consensus to allocate $144,648 in JAG Grant FY2019-2020 funds to Stewart Marchman Act Healthcare - Adult Drug Court

Board of Planning and Appeals

The Board of Planning and Appeals is considering an ordinance to annex two commercial parcels totaling 1.45 acres. The meeting also includes a review of the Mirage Phases 3 and 4 preliminary plat and the approval of previous meeting minutes.

• Ordinance to annex 1.45 acres at 1529 Old Kings Road and 1860 N Nova Road
• Preliminary Plat/Final Engineering for Mirage Phases 3 and 4 (49 additional lots)
• Approval of February 1, 2021, BOPA meeting minutes

The Board of Planning and Appeals recommended annexing two parcels totaling about 1.45 acres at 1529 Old Kings Road and 1860 N Nova Road into the City of Holly Hill. Staff said the voluntary annexation meets state requirements and precedes a future land-use change and rezoning to Corridor Commercial (CC-1). No one spoke for or against the item. The board also approved its February 1, 2021 minutes and adjourned at 6:16 PM.

• Recommended annexation of ~1.45 acres at 1529 Old Kings Road and 1860 N Nova Road (motion by Dennis Smith, seconded by Arthur Byrnes; no vote tally recorded)
• Approved February 1, 2021 BOPA minutes (motion by Robin Hanger, seconded by Arthur Byrnes; no vote tally recorded)
• Adjourned at 6:16 PM (motion by Mike Myer)

City Commission

The Holly Hill City Commission meets in a 5:00 PM work session at City Hall, 1065 Ridgewood Avenue. The only substantive agenda item is a stormwater presentation: Andrew from Mead and Hunt will discuss the latest 2015 Stormwater Master Plan and future options. The agenda is otherwise procedural (call to order, roll call, invocation, pledge, adjournment), and no votes or decisions are scheduled.

• Workshop discussion (ID # 3224) on stormwater projects, requested by City Clerk Valerie Manning
• Andrew from Mead and Hunt to present on the 2015 Stormwater Master Plan and future options
• Attachment: Stormwater Master Plan Update Volume 1 - Final Draft by QLH Associates, February 2015
• No ordinances, contracts, dollar amounts, or public hearings appear on this agenda

The City Commission held a work session to review a Stormwater System Master Plan Update and discuss a proposed new agreement with the YMCA. The Commission reached a consensus to include Timber Trail and Flomich Avenue in current stormwater projects.

• Reached consensus to include Timber Trail and Flomich Avenue in stormwater projects

City Commission

The City Commission and Community Redevelopment Agency (CRA) will consider negotiating a development agreement with Marten’s Charities, LLC for Pictona Phase II in Hollyland Park. Additionally, staff proposed revisions to the CRA Property Improvement Grant Program to change eligibility for paving, landscaping, and signage. The meeting also includes a professional services agreement for the FY2021 roadway resurfacing program.

• Negotiations with Marten’s Charities, LLC for Pictona Phase II development
• Revisions to CRA Grant Program criteria for landscaping, paving, and signage
• Mead and Hunt professional services contract for roadway resurfacing up to $58,709.00
• Towing Company Agreement 2021-PD-01
• Reinstatement of the CRA Painting Program for FY2021

The City Commission awarded a 30-month towing contract to Arrow Service and Towing after rejecting the highest bidder due to active litigation against the city. The commission also authorized development negotiations for Pictona Phase II and approved a roadway resurfacing agreement.

• Awarded towing contract to Arrow Service and Towing (5-0)
• Denied Fryer's Towing bid due to active litigation against the city (5-0)
• Authorized City Manager to negotiate Pictona Phase II development with Marten’s Charities, LLC (Unanimous)
• Approved $58,709 agreement with Mead and Hunt for FY2021 Roadway Resurfacing Program (Unanimous)
• Approved revisions to CRA Grant Program (Unanimous)
• Authorized $32,000 purchase of easement at 8th Street and Ridgewood Avenue (5-0)
• Approved serving beer and wine at Sunrise Park for Arts Festival on April 10-11 (5-0)
• Approved February 9, 2021 meeting minutes (Unanimous)

Code Enforcement - Special Master Hearings

The Special Master will review two code enforcement cases regarding property maintenance and safety violations. The hearing addresses issues ranging from sanitary debris to unsafe structural conditions.

• Case #21-4806: 163 Ridgewood Avenue regarding trash, tree debris, and a shopping cart removal
• Case #20-3521: 328 2Nd Street regarding unsafe balcony, roof, and structural repairs
• Case #20-3521: 328 2Nd Street regarding electrical hazards and exposed wiring
• Case #20-3521: 328 2Nd Street regarding parking lot potholes and exterior maintenance

Police Pension Fund Board of Trustees

The Board of Trustees will meet to elect a fifth member to the board and review the November 19, 2020, meeting minutes. The agenda also includes a review of the retirement trust fund's investment performance and the payment of outstanding service bills.

• Election of the 5th Board Member
• Review of 3rd Quarter Report showing a $760,000 profit and $12,433,559 balance
• Review of year-end investment performance showing a $2.0 million net gain over one year
• Payment of outstanding bills including $6,859.92 to Burgess Chambers & Associates, Inc.
• Discussion of a $2,875 Travelers Insurance reimbursement

Firefighters Pension Fund Board of Trustees

The Board of Trustees is reviewing the quarterly report from Burgess Chambers & Associates regarding the retirement system's investment performance. The meeting also includes a vote on the reappointment of Laurie Taylor to the Pension Board.

• Review of Burgess Chambers & Associates December 31, 2020, Quarterly Report
• Vote on Laurie Taylor's reappointment to the Pension Board
• Review of the System's $608,000 net earnings for the quarter
• Review of the System's $916,000 net earnings for the one-year period
• Approval of the November 19, 2020, meeting minutes

City Commission

The City Commission will hold a work session to review a five-year road resurfacing plan and discuss a proposal for Pictona Phase II. The Pictona discussion involves a conceptual plan to add 24 courts and a championship court.

• Discussion of a five-year road resurfacing program plan
• Discussion of Pictona Phase II conceptual plans involving 24 additional courts
• Review of Pictona Phase II parking and stormwater retention requirements

The City Commission held a work session with no formal votes. Commissioners reached consensus for City Manager Joseph Forte to bring the road paving program back to the next City Commission agenda, including the previous and current project lists. They also reached consensus to bring back a Resolution for Pictona Two (Phase II), with the public to be notified of any meetings on it. The workshop adjourned at approximately 5:55 PM.

• Consensus to bring the road paving program back to the next City Commission agenda, including previous and current lists
• Consensus to bring back a Resolution for Pictona Two (Phase II) to the next City Commission meeting
• No formal votes or approvals were recorded at this workshop

City Commission

The City Commission and Community Redevelopment Agency (CRA) will consider changes to the Property Improvement Grant Program. Proposed updates include adding rezoning to Planned Development and landscaping as eligible categories and reinstating a painting program.

• Revisions to CRA Grant Program criteria
• Resolution 2021-R-14: Seven-year contract with Florida Power and Light
• Resolution 2021-R-15: Hydrant and valve maintenance contract with R&M Service Solutions, LLC
• MOU between Department of Children and Families and Holly Hill Police Department
• Public hearing: The Mirage Phases 3 and 4 preliminary plat and final engineering

The City Commission approved a contract for Florida Power and Light to install four electric vehicle charging stations and authorized up to $40,000 for fire hydrant maintenance. The Commission also approved a development plat for The Mirage and a zoning variance for 508 Riverside Drive.

• Approved contract for FPL to install 4 EV charging stations (Unanimous)
• Approved up to $40,000 for hydrant and valve maintenance via R&M Service Solutions, LLC (Unanimous)
• Approved MOU between Holly Hill Police Department and Department of Children and Families (Unanimous)
• Approved The Mirage Phases 3 and 4 Preliminary Plat/Final Engineering (Unanimous)
• Approved rear and side yard setback variance for 508 Riverside Drive (Unanimous)
• Authorized agreement for Highland Games on March 13, 2021, with a $250 security deposit (5-0)
• Approved January 26, 2021, meeting minutes (Unanimous)
• Pulled CRA Grant Program revisions to next meeting for corrections

Board of Planning and Appeals

The Board of Planning and Appeals will consider a setback variance for a home addition at 508 Riverside Drive. The meeting also includes a discussion regarding preliminary plat and final engineering approval for The Mirage Phases 3 and 4.

• Variance request for 508 Riverside Drive to allow a 600 sq. foot addition
• Preliminary Plat/Final Engineering approval for The Mirage Phases 3 and 4
• Approval of January 4, 2021, meeting minutes

The Board of Planning and Appeals recommended approval of a rear and side yard setback variance for 508 Riverside Drive, adjusting the rear setback to 12 feet and the side setback to 2 feet. The board also recommended approval of the Preliminary Plat and Final Engineering for Phases 3 and 4 of the Mirage Subdivision, adding 49 lots for a total of 102. Both items were motions to recommend approval to the City Commission; the minutes do not record the vote tallies for these two motions. The board also approved the January 4, 2021 minutes unanimously.

• Approved January 4, 2021 BOPA minutes (unanimous; Ayes: Byrnes, Hanger, Smith, Cassata)
• Motion to recommend approval of 508 Riverside Drive variance (12 ft rear, 2 ft side setback) — vote tally not recorded
• Motion to recommend approval of Mirage Subdivision Phases 3 and 4 Preliminary Plat/Final Engineering — vote tally not recorded

City Commission

The City Commission will consider several ordinances regarding land annexations and zoning map amendments. The meeting also includes resolutions for employee COVID-19 leave and a new ERP system purchase.

• Annexation of approximately 9.4 acres (Parcel 4244-01-04-0080)
• Annexation of approximately 1.34 acres (Parcel 4242-40-40-0160)
• Zoning change for 1088 10th Street from Urban Medium Intensity to Medium Density Residential
• Zoning change for 1652 N Nova Road from Mixed Use Zone to General Commercial
• Birmingham Avenue Water Main Replacement contract modification up to $30,472.00

The City Commission authorized the purchase of a new ERP system from Tyler Technologies and approved the annexation of two parcels of land. The board also implemented emergency COVID-19 leave for city employees and modified a water main replacement agreement.

• Approved $158,350 ERP system purchase from Tyler Technologies with $66,987 annual maintenance (5-0)
• Adopted annexation of approximately 9.4 acres (Parcel 4244-01-04-0080) (5-0)
• Adopted annexation of approximately 1.34 acres (Parcel 4242-40-40-0160) (5-0)
• Implemented COVID-19 emergency leave for all city employees (5-0)
• Approved $30,472 total not-to-exceed amount for Birmingham Avenue water main replacement services (5-0)
• Approved lien reduction of $3,708.88 and water bill payment of $432.91 for 218 2nd Street (5-0)
• Appointed Damon Sansom to the Firefighters Pension Fund Board of Trustees (5-0)
• Approved amendment to BD Beneficial Developers Agreement to waive right to termination (5-0)

Code Enforcement - Special Master Hearings

The Special Master will review six code enforcement cases involving property violations. These cases include issues ranging from sanitary concerns and building permit violations to unsafe structures and improper land use.

• 1343 Florence Ct: Case regarding illegal division of a single-family home into four apartments, unsafe structure, and mold
• 1148VP 13th Street: Case regarding trash and sanitary violations
• 220 3rd St: Case regarding inoperable motor vehicles in the driveway
• 336 8th St: Case regarding a required plumbing permit
• 921 Daytona Avenue: Case regarding vermin, overgrown grass, and exterior maintenance

City Commission

The City Commission will hold a work session to discuss amending the Community Redevelopment Agency (CRA) grant criteria. Proposed changes include adding rezoning to Planned Development and landscaping as eligible categories and reinstating the CRA Paint Reimbursement Grant Program for FY2021. The Commission will also discuss the Enterprise Resource Planning (ERP) system.

• Proposed removal of paving as a stand-alone CRA grant category
• Proposed addition of rezoning to Planned Development as a grant category
• Proposed inclusion of landscaping/hardscaping in signage or facade grants
• Reinstatement of the CRA Paint Reimbursement Grant Program (up to $5,000 matching)
• Discussion of the Enterprise Resource Planning (ERP) system

The City Commission held a work session to discuss the CRA Property Improvement Grant Program and the implementation of an Enterprise Resource Planning (ERP) system. No formal votes or legislative actions were taken during this meeting.

• Discussed proposed changes to the CRA Property Improvement Grant Program
• Reviewed a presentation on the Enterprise Resource Planning (ERP) system

City Commission

The City Commission will consider several infrastructure contracts and land use amendments. Key items include a proposal to acquire property via eminent domain to underground utility lines on Ridgewood Avenue and two first readings for zoning and land use changes.

• Resolution to acquire property for undergrounding utility lines on Ridgewood Avenue
• Birmingham Avenue/Kansas Street Water Main Replacement Project contract for up to $168,960.00
• Purchase of spare lift station pumps and parts not to exceed $100,000.00 annually
• Sea Diversified, Inc. contract for $56,770 for Sunrise Park North Pier support
• Zoning amendments for 1088 10th Street and 1652 N Nova Road

The City Commission authorized the acquisition of property via eminent domain for a utility project along Ridgewood Avenue and approved several infrastructure contracts. Commissioners also rejected all bids for a towing services contract and voted to re-bid the project. Additionally, the Commission approved first readings for four zoning and land use map amendments.

• Adopted resolution for eminent domain on Ridgewood Avenue utility project (5-0)
• Rejected all towing service contract bids and ordered a re-bid (4-1)
• Approved $168,960 contract for Birmingham Ave/Kansas St water main replacement (5-0)
• Approved $56,770 contract for Sunrise Park North Pier inspection services (5-0)
• Authorized $100,000 annual limit for lift station pump procurement (5-0)
• Accepted deed of dedication for Mirage Pond stormwater tract (5-0)
• Approved first readings for four zoning and land use ordinances (5-0)
• Nominated Aerial Kavanagh as 2020 Citizen of the Year (4-1)

City Commission

The City Commission will hold a work session to conduct an open discussion regarding a potential Holly Hill Fitness Center or YMCA. This meeting is a workshop session and does not include formal voting items.

• Open discussion on Holly Hill Fitness Center / YMCA

Board of Planning and Appeals

The Board of Planning and Appeals is reviewing two ordinances to amend land use and zoning designations. The items include a residential density change for 1088 10th Street and a commercial designation change for 1652 N Nova Road.

• Ordinance to change 1088 10th Street from Urban Medium Intensity to Medium Density Residential
• Ordinance to rezone 1088 10th Street from R-5 to R-6 Low Density Multifamily District
• Ordinance to change 1652 N Nova Road from Mixed Use Zone to General Commercial
• Ordinance to rezone 1652 N Nova Road from I-1 to CC-1 Commercial Corridor District
• Election of Board Chairman and Vice-Chairman

The Board of Planning and Appeals elected Mike Myer as Chairman and Robin Hanger as Vice Chairman, and approved the minutes from November 2, 2020. The board also recommended approval of a future land use change and rezone for approximately 9.4 acres at 1088 10th Street, and for approximately 1.36 acres at 1652 North Nova Road.

• Elected Mike Myer as Chairman (5-0)
• Elected Robin Hanger as Vice-Chairman (5-0)
• Approved minutes from the November 2, 2020 BOPA meeting (5-0)
• Recommended land use change and comprehensive plan amendment for 1088 10th Street
• Recommended R-6 rezone request for 1088 10th Street
• Recommended future land use and comprehensive plan amendment for 1652 North Nova Road
• Recommended CC-1 rezone request for 1652 North Nova Road