Holly Hill public meetings in 2023

City Commission

The Holly Hill City Commission is holding a work session to discuss several items, including a potential incentive agreement with a rock climbing business at 627 Ridgewood Avenue, future concerts at Pictona, and the use of Sica Hall and the Chamber of Commerce building for senior activities. They will also receive an update on solid waste findings and discuss neighborhood community meetings for developments.

• Incentive agreement with rock climbing business at 627 Ridgewood Avenue
• Future concerts at Pictona
• Pictona usage of Sica Hall and Chamber of Commerce building for senior activities
• Pictona identity/slogan
• Solid waste findings update

The City Commission discussed the incentive agreement for the rock climbing business at 627 Ridgewood Avenue, agreeing to negotiate a reduced reimbursement of $25,000 (half of the original $50,000) since the building plans were cut to half size without the glass frontage. The Commission reached consensus to offer the full $50,000 only if the developer installs a full glass wall, and directed staff to present an elevation draft for a final decision. No formal vote was taken; direction was given by consensus.

• Consensus to reduce rock climbing incentive to $25,000, with full $50,000 contingent on glass wall (no formal vote)
• Consensus to hire a part-time employee (not more than 40 hrs/week) to replace contract concert coordinator Rick Hamilton
• Consensus to allow Pictona to use Sica Hall for senior activities, but not the Chamber building at this time
• Consensus to support giving Pictona additional parking area in city yards, with no city-funded paving or permanent lighting
• Discussed adopting 'World Center of Pickleball' as a promotional slogan for Pictona (no formal action)
• Directed staff to prepare an item requiring developer-initiated neighborhood meetings for rezones or future land use amendments abutting residential properties

City Commission

The Holly Hill City Commission will decide on four construction and equipment contracts totaling $630,981.79, updates to purchasing policy and fee schedules, and a second reading of an ordinance regulating mobile food vehicles. The meeting also includes routine approval of minutes and public hearings.

• Waive bidding for Mirage Pond Project, award to Cc Civil for $308,049.75
• Approve $56,978 pump replacement from Tom Evans Environmental
• Approve $265,954 pump/valve system from Tom Evans Environmental
• Amend fee schedule for Fiscal Year 2023-2024
• Second reading of mobile food vehicle ordinance

The Commission adopted several resolutions, including a $308,049.75 contract for the Mirage Pond project and updates to the city's fee schedule. They also passed an ordinance regulating mobile food vehicles and approved a setback variance for 817 Magnolia Avenue.

• Approved November 28, 2023 minutes (unanimous)
• Adopted Resolution 2023-R-78 to award Mirage Pond project to Cc Civil for up to $308,049.75 (3-2)
• Approved auction of donated 2007 30Kw Kohler Generator (unanimous)
• Approved $56,978.00 proposal from Tom Evans Environmental for High Service Pump #2 (unanimous)
• Approved $265,954.04 proposal from Tom Evans Environmental for Peerless transfer pumps, piping, and valves (unanimous)
• Adopted amended Purchasing Policy (4-1)
• Adopted amended FY 2023-2024 Fee Schedule (4-1)
• Approved PropLogix, LLC as third party lien search provider (unanimous)

Code Enforcement - Special Master Hearings

The Holly Hill Code Enforcement Special Master will hold hearings on seven property violation cases on December 8, 2023. Cases include dilapidated structures, overgrown lots, unpermitted fences, and a request to enter a property to remove nuisances. The special master will decide on penalties or orders for each case.

• 1885 N Nova Rd: multiple violations including dangerous structure, demolition order, electrical hazards
• 254 Mason Ave: window and sign repair, transfer of ownership disclosure
• 900 8th St: unfit for human occupancy, mold, sewer leak, unpermitted work
• 700 Grove Ave: request to enter property, remove nuisances, tow unregistered vehicles, place lien
• 356 Dorothy Ave: unpermitted fence in right-of-way, missing business tax receipt

Board of Planning and Appeals

The Board of Planning and Appeals will hold a public hearing on Ordinance ID # 4345, which would approve a second major amendment to the Malkit Salh Business Planned Unit Development (BPUD) agreement for properties at 1190 and 1184 S Nova Road. The amendment would remove the single-family home use, add shed sales and all B-6 district uses, and reduce setbacks and building separations to match surrounding CC-1 zoning. Staff recommends approval and forwarding to the City Commission.

• Second major amendment to Malkit Salh BPUD Development Agreement (Ordinance ID # 4345)
• Property at 1190 and 1184 S Nova Road, corner of S. Nova Road and Alabama Avenue, approx. 0.8 acres
• Adds shed sales and display, and all B-6 zoning district uses; removes single-family home use
• Reduces front yard setback to 15 feet, side yard to 10 feet (north) and 20 feet (west abutting residential)
• Prohibits bars, nightclubs, self-service laundromats, and single-family home use

The Board of Planning and Appeals voted 4-0 to recommend approval to the City Commission of a major amendment to the Malkit Salh Business Planned Unit Development (BPUD) agreement. The amendment removes the single-family home use, adds shed sales and all B-6 district uses, and updates development standards to match surrounding CC-1 zoning. No public comment was made. The board also discussed attendance rules and upcoming workshops.

• Recommended approval of BPUD major amendment adding uses and modifying standards (4-0)
• Removed single-family home use from BPUD
• Added shed sales and display and all B-6 zoning uses as permitted
• Reduced setbacks and minimum building separation to match CC-1 zoning

City Commission

The Holly Hill City Commission will hold a regular meeting with a consent agenda covering seven public works resolutions, including waiving bidding for asphalt repairs and approving vehicle and supply purchases. The regular agenda includes a property transfer agreement for 921 Daytona Avenue and a code enforcement lien reduction request for 1373 Powers Avenue. Public hearings will address a first reading of an ordinance regulating mobile food vehicles and a side setback variance for 817 Magnolia Avenue.

• Resolution 2023-R-70: waive bidding for asphalt repairs, up to $50,000 annually to Alternative Asphalt, LLC
• Resolution 2023-R-71: purchase 2024 Ford F-350 utility box truck with hoist ($101,210.70) and mini dump truck ($80,845.70) via Bartow Ford
• Resolution 2023-R-72: piggyback Volusia County agreement for plumbing supplies, up to $20,000
• Resolution 2023-R-73: piggyback Volusia County agreement for stormwater pipe, up to $50,000
• Ordinance 2023-O-3067: first reading to regulate mobile food vehicles

The Holly Hill City Commission unanimously approved a consent agenda that waived bidding for asphalt repairs up to $50,000 with Alternative Asphalt, LLC, and authorized the purchase of two 2024 Ford F-350 trucks through Bartow Ford. They also approved several other procurement resolutions, including piggybacking contracts for plumbing supplies, stormwater pipe, and water/wastewater chemicals, as well as a sole-source agreement for lab testing. The commission approved transferring the city's interest in a property at 921 Daytona Avenue to the other owner and reduced a code enforcement lien at 1373 Powers Avenue. An ordinance regulating mobile food vehicles was approved at first reading, and the December 26 meeting was cancelled.

• Approved waiver of bidding for asphalt repairs up to $50,000 annually with Alternative Asphalt, LLC (unanimous)
• Approved purchase of 2024 Ford F-350 Utility Box Truck ($101,210.70) and Mini Dump Truck ($80,845.70) via piggyback (unanimous)
• Approved piggybacking Volusia County contract for plumbing supplies up to $20,000 (unanimous)
• Approved piggybacking Volusia County contract for stormwater pipe up to $50,000 (unanimous)
• Approved waiver of bidding for Clog Dog sewer services up to $7,500 annually (unanimous)
• Approved price agreements for water/wastewater treatment chemicals (unanimous)
• Approved sole-source lab testing with Pace Analytical up to $53,700 annually (unanimous)
• Approved transfer of city interest in property at 921 Daytona Avenue to other owner (unanimous)

Firefighters Pension Fund Board of Trustees

The Holly Hill Firefighters Pension Fund Board of Trustees will meet to approve the August 17, 2023 minutes, hear a quarterly investment report from financial adviser Frank Wan, receive an update from attorney Stephen J. Powell, and vote on 2024 meeting dates. The agenda is largely routine, with no major policy decisions or public hearings scheduled.

• Quarterly investment report for period ending September 30, 2023: fund down $194K (-3.3% net) for the quarter, up $460K (+8.9% net) for one year
• Vote on 2024 meeting dates: February 15, May 16, August 15, November 14
• Approval of minutes from August 17, 2023 meeting
• Attorney Stephen J. Powell to speak on new business

Police Pension Fund Board of Trustees

The Holly Hill Police Pension Fund Board of Trustees meets to receive the 3rd quarter investment report, review service payments totaling $8,604.60, and ratify a custodial service agreement with Argent Institutional Trust Company (formerly Salem Trust). No new decisions are listed on this agenda; the board will discuss routine financial updates and administrative matters.

• 3rd quarter investment report by Burgess Chambers & Associates showing $388K loss (-3.0%)
• Payment of outstanding bills: $613.00 (Attorney Paul Daragjati), $6,293.20 (Burgess Chambers investment services), $1,648.40 (Integrity Fixed Income Management)
• Ratification of custodial service agreement with Argent Institutional Trust Company (formerly Salem Trust)
• Approval of 2024 meeting dates
• Former Officer Robert Milne’s disability pension request terminated and reimbursement processed

City Commission

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The City Commission approved a resolution awarding a $98,289 contract to GAI to update the 2007 Community Redevelopment Area Master Plan and extend the CRA sunset date from May 2026 to May 2036. The vote was unanimous (5-0). The commission also approved several other items including a lien reduction, a final plat, and two zoning changes.

• Approved $98,289 contract to GAI for CRA master plan update and sunset extension to 2036 (5-0)
• Approved FPL lighting fixture replacement in Riverside Park at $14,076.30 initial cost plus $102.75/month maintenance (5-0)
• Approved piggybacking Toho Water Authority contract with USSI for in-flow abatement services up to $126,000 (5-0)
• Approved amendment to RCG agreement (5-0)
• Approved FDOT grant for 2024 Speed/Aggressive Driving Enforcement Program (5-0)
• Approved lien reduction at 172 Flomich Street from $26,250 to $3,030.26 (5-0)
• Approved Vineyards Final Plat (5-0)
• Adopted ordinances 3065 and 3066 changing land use and zoning at 1872 and 1888 N Nova Road to General Commercial and CC-1 (5-0)

Board of Planning and Appeals

The Holly Hill Board of Planning and Appeals will consider a variance request for a home addition at 817 Magnolia Avenue, review two ordinances (a land use and zoning change for an unspecified property, and a mobile food vehicle regulation), and approve the October 2, 2023 minutes. The board will also discuss the variance criteria, with staff recommending denial.

• Variance request V-2023-02: reduce side setback from 7.5 ft to 4.9 ft at 817 Magnolia Avenue for a south-side addition
• Ordinance: amend Comprehensive Plan Future Land Use Map from Low Density Residential to Low-Medium Density Residential (property in Attachment A)
• Ordinance: amend Official Zoning Map from R-2 to RPUD (Residential Planned Unit Development) for the same property
• Ordinance: regulate mobile food vehicles, amending Section 114-904 of City Code
• Approve minutes of October 2, 2023 BOPA meeting

The Board of Planning and Appeals denied a side setback variance for 817 Magnolia Avenue (3-2), recommending the City Commission not approve it. The board also recommended approval of a land use change and rezoning for 8 lots near Center Avenue (4-1), and recommended approval of a mobile food vehicle ordinance (4-1).

• Denied side setback variance at 817 Magnolia Avenue (3-2)
• Recommended approval of land use change from LDR to LMDR for 8 lots near Center Avenue (3-2)
• Recommended approval of rezoning from R-2 to RPUD with preliminary plan and development agreement for 8 lots near Center Avenue (4-1)
• Recommended approval of mobile food vehicle ordinance (4-1)

Code Enforcement - Special Master Hearings

The Holly Hill Code Enforcement Special Master will hold hearings on 20 cases of property code violations across the city. Cases include unsafe structures, unpermitted work, trash and overgrowth, and expired business tax receipts. The special master will decide on fines or compliance orders for each property owner.

• 1539 Center Ave: unsafe/dangerous structure with unpermitted electrical work, rolling foundation
• 563 10th St: repeat violations including trash, stagnant water, damaged stairs/handrails, abandoned refrigerator
• 114 3rd St: tents used for living, unpermitted interior fencing, zoning violation
• 328 15th St: expired business tax receipt, $1,011.86 due with fees
• 800 Flomich St: RVs used for living, not zoned for RV storage

City Commission

The Holly Hill City Commission will hold a work session to discuss two topics: the Holly Hill Chamber of Commerce and options for hosting concerts at Pictona. No formal decisions are listed on this agenda.

• Discuss Holly Hill Chamber of Commerce
• Discuss options for concerts at Pictona

The City Commission held a work session to discuss the Holly Hill Chamber of Commerce board's decision to dissolve due to declining membership and revenue. Commissioners also reached a consensus to use Pictona concert tickets for marketing and sponsorships rather than giving them away for free, while keeping bleacher ticket prices at $20.

• Consensus reached to use Pictona concert tickets for marketing and sponsorships (5-0 implicit)

City Commission

The Holly Hill City Commission will hold a first reading on an ordinance to rezone two parcels at 1872 N Nova Road and 1888 N Nova Road from Mixed Use Zone to General Commercial. The meeting will also include a first reading of a related zoning map amendment.

• Resolution 2023-R-62: Approve water/wastewater chemical supply contracts for FY 2023-24
• Resolution 2023-R-63: Approve $166,371.29 contract for 3 police vehicles via Charlotte County
• Single-source contract with Axon Enterprises for Taser equipment
• First reading of Ordinance 2023-O-3065 (rezoning Nova Road parcels)
• First reading of Ordinance 3066 (zoning map amendment)

The City Commission approved the purchase of three police interceptor vehicles and several price agreements for water and wastewater treatment chemicals. The commission also passed the first reading of two ordinances to rezone property at 1872 and 1888 N Nova Road.

• Approved FY 2023-2024 water and wastewater treatment chemical price agreements (5-0)
• Approved purchase of (3) 2023 Police Interceptor vehicles from Bartow Ford for $166,371.29 (5-0)
• Approved single source contract with Axon Enterprises, Inc. for Taser Bundle FY 23-24 (5-0)
• Approved 1st reading of Ordinance 3065 to change land use at 1872 and 1888 N Nova Road to General Commercial (5-0)
• Approved 1st reading of Ordinance 3066 to rezone 1872 and 1888 N Nova Road to CC-1 Commercial Corridor District (5-0)
• Approved September 26 and October 10 meeting minutes (5-0)

City Commission

The City Commission will consider amending three specific fees for food trucks, body worn camera video, and Hollyland Park ball fields. The meeting also includes discussions regarding the FY 2023-2024 annual operating budget and a proposed FDEP grant award.

• Resolution 2023-R-61: Amending fees for food truck use, body worn camera video, and Hollyland Park ball fields
• Resolution 2023-R-59: Amending the FY 2023-2024 Annual Operating Budget to appropriate a FDEP Grant Award
• Resolution 2023-R-60: Approving the auction of surplus items
• Edward Byrne Memorial Justice Assistance Grant (JAG) Award for an in-car radar project
• UPS Temporary Holiday Package Storage Facility Agreement 2023

The Holly Hill City Commission approved Resolution 2023-R-61, amending fees for body-worn camera video and Hollyland Park ball fields, but struck the proposed food truck fee increase after discussion. The resolution passed 3-1, with Commissioner Danio voting no. The commission also approved the consent agenda, including a budget amendment for an FDEP grant, surplus auction of a fire truck, a JAG grant for in-car radar, and a UPS holiday storage agreement.

• Approved Resolution 2023-R-61 amending body-worn camera video and ball field fees, excluding food truck fee increase (3-1)
• Adopted Resolution 2023-R-59 amending FY 2023-2024 budget to appropriate FDEP grant (unanimous)
• Adopted Resolution 2023-R-60 approving auction of surplus 2001 Fire Truck Pierce Saber Custom Pumper (unanimous)
• Approved Edward Byrne Memorial Justice Assistance Grant for in-car radar project (unanimous)
• Approved UPS Temporary Holiday Package Storage Facility Agreement 2023 (unanimous)
• Approved minutes from September 11 and September 26, 2023 meetings (unanimous)

Board of Planning and Appeals

The Board of Planning and Appeals will consider two ordinances to change the future land use and zoning of two parcels at 1872 and 1888 N Nova Road from Volusia County designations to Holly Hill's General Commercial and CC-1 (Commercial Corridor) designations. The board will also vote on approving the minutes from the August 7, 2023 meeting. No other agenda items are listed.

• Ordinance to amend Future Land Use Map for 1872 and 1888 N Nova Road (parcels 4242-31-01-0290 and 4242-31-01-0291) from MXZ to General Commercial
• Ordinance to rezone the same properties from B-5 (Heavy Commercial) to CC-1 (Commercial Corridor)
• Approval of minutes from August 7, 2023 BOPA meeting

The Board of Planning and Appeals voted unanimously to recommend approval of two ordinances for properties at 1872 and 1888 N Nova Road. One ordinance changes the Future Land Use Map designation from MXZ (Mixed Use Zone) to General Commercial; the other rezones the land from B-5 (Heavy Commercial) to CC-1 (Commercial Corridor). Both recommendations go to the City Commission for final approval.

• Recommended approval of Future Land Use Map amendment from MXZ to General Commercial for 1872 and 1888 N Nova Road (4-0)
• Recommended approval of rezoning from B-5 (Heavy Commercial) to CC-1 (Commercial Corridor) for 1872 and 1888 N Nova Road (4-0)
• Approved minutes of August 7, 2023 meeting (unanimous)

City Commission

The Holly Hill City Commission is holding a work session to discuss two items. First, they will consider selling parcels 3 and 4 of the Fountainhead development to Fountainhead Developers outside the existing Incentive Agreement, which would remove financial incentives and allow the city to receive unrestricted payment. Second, they will continue a discussion on food truck regulations, reviewing past ordinances, fees, and meeting minutes.

• Discussion of selling Fountainhead parcels 3 & 4 without incentives
• Potential sale would remove parcels from Incentive Agreement, no reimbursements
• Parcel 4 was intended for affordable housing; FHFC funding expired after 5 years
• Volusia County Transform 386 program may fund affordable housing on parcel 4
• Continued discussion on food truck regulations (Section 114-904) and fees

The Commission discussed options for the Fountainhead project's Parcels 3 and 4 after the developer's purchase options expired. No formal decision was made; the Commission directed staff to seek a proposal from the developer, with some members favoring a straight sale at $125,000 per acre outside the incentive agreement. The Commission also discussed adjusting the millage rate to 5.9 and reached consensus on allowing food trucks for 4 days, with staff to bring back an ordinance.

• Discussed selling Parcels 3 & 4 to Fountainhead Developers outside the Incentive Agreement; no vote taken
• Directed staff to seek a proposal from the developer for the parcels
• Agreed to adjust millage rate to 5.9 for the regular meeting
• Reached consensus on 4 days for food trucks, including a Saturday or Sunday with no time limit; ordinance to be drafted

City Commission

The Holly Hill City Commission will hold the second public hearing to adopt the final FY 2023-2024 budget and a final millage rate of 6.25 mills, which is 11.29% above the rolled-back rate. The commission will also vote on awarding a $3,375,700 contract for fire station construction, amend water and sewer rates, and consider several other resolutions and ordinances.

• Adopt final millage rate of 6.25 mills (Resolution 2023-R-51)
• Adopt final FY 2023-2024 budget (Resolution 2023-R-52)
• Award $3,375,700 fire station construction contract to Sabounji Construction (Resolution 2023-R-55)
• Amend water and sewer rate schedule for FY 2023-2024 (Resolution 2023-R-56)
• Annex approximately 0.83 acres near N Nova Road and Old Kings Road (Ordinance 2023-O-3063)

The City Commission adopted the FY 2023-2024 final budget and a millage rate of 5.9 mills. The board awarded a fire station construction contract to Sabounji Construction, Inc. and increased water and sewer rates by 5.5%.

• Approved FY 2023-2024 final operating millage of 5.9 mills (5-0)
• Adopted FY 2023-2024 final budget (5-0)
• Awarded $3,375,700 fire station construction contract to Sabounji Construction, Inc. (5-0)
• Approved 5.5% increase to water and sewer rates (5-0)
• Approved $47,700 sewer force main extension contract with Parker Mynchenberg & Associates, Inc. (5-0)
• Approved annual sewer rehabilitation contract with Danus Utilities, Inc. not to exceed $75,000 (5-0)
• Declared 1625 Anniston Avenue a public nuisance and ordered abatement within 30 days (5-0)
• Annexed approximately .83 acres via voluntary petition (5-0)

City Commission

The City Commission will hold a work session to discuss FY2023-2024 budget adjustments regarding the 6.25 millage rate. The commission will also hold a discussion regarding food truck regulations and existing city ordinances.

• Discussion of FY2023-2024 budget adjustments at a 6.25 millage rate
• Discussion of mobile food vehicle and vendor regulations (Section 114-904)
• Review of Ordinance 3024 regarding mobile food vehicles

The City Commission reached consensus to support the FY2023-2024 budget at the current 6.25 millage rate, which funds hiring two maintenance workers and a Code Enforcement Officer for a new rental housing inspection program. The rental inspection program was approved in concept, with staff directed to research fees and implementation details. The food truck ordinance discussion was continued to a workshop on September 26, 2023, with no changes made.

• Consensus to support 6.25 millage rate for FY2023-2024 budget
• Consensus to support rental housing inspection program
• Directed staff to research rental inspection fees and implementation
• Continued food truck ordinance discussion to September 26 workshop

City Commission

The City Commission is holding the first of two required public hearings to adopt the tentative FY 2023-2024 budget and a tentative millage rate of 6.25 mills, which is 11.29% above the rolled-back rate. The final hearing is set for September 26, 2023. The agenda also includes several consent items for infrastructure repairs and service contracts.

• Tentative millage rate 6.25 mills (11.29% above rolled-back rate of 5.616 mills)
• Sewer force main extension across Nova Road at 10th Street, not to exceed $47,700
• Bulkhead repairs at Sunrise Park North, $66,986
• Lift Station 4 control panel purchase, $62,750
• Three wastewater pumps for Lift Station 4, $123,085

The City Commission approved a tentative budget and a tentative millage rate of 6.25 mills. Several infrastructure purchases for Lift Station 4 and park repairs were approved. The commission also designated the Chief Building Official as part of the Senior Management Service Class.

• Adopted tentative FY 2023-2024 operating millage of 6.25 mills (4-1)
• Adopted tentative FY 2023-2024 budget (Unanimous)
• Approved $66,986 contract with Rush Marine, LLC for Sunrise Park North bulkhead repairs (Unanimous)
• Approved $62,750 purchase of Triplex control panel for Lift Station 4 (Unanimous)
• Approved $123,085 purchase of three wastewater pumps for Lift Station 4 (Unanimous)
• Approved participation of Chief Building Official in Senior Management Service Class (Unanimous)
• Approved 2023-2024 VOCA Agreement for Police Department (Unanimous)
• Approved Foreclosure and Vacant Property Registration agreement with Hera Property (Unanimous)

City Commission

The Holly Hill City Commission will hold a regular meeting with a presentation of state appropriations for a new fire station and sewer extension, followed by consent items and public hearings. Key actions include first reading of an ordinance to annex about 0.83 acres near N Nova Road and Old Kings Road, a proposed six-month moratorium on building permits for fences over four feet in height along Silver Beach Drive and Riverside Drive, and a variance request for a new home at 1438 Riverside Drive. The consent agenda includes budget amendments, a change order for utility undergrounding, and a sewer service extension grant agreement.

• Check presentation: $1.25M for fire station, $1.36M for sewer extension from state appropriations
• Ordinance 2023-O-3063: Annexation of ~0.83 acres (parcels 4242-31-01-0291 and 4242-31-01-0290) near N Nova Road and Old Kings Road
• Ordinance 2023-O-3064: Six-month moratorium on building permits for fences over 4 feet in height on properties abutting Silver Beach Drive and Riverside Drive
• Variance request at 1438 Riverside Drive to reduce side setback from 10 feet to build a new home on a substandard-width lot
• Change Order No. 11 to US1 Utility Undergrounding contract with Carter Electric for additional $40,801.43 and 2,008 contract days

The City Commission passed an emergency ordinance pausing building permits for fences over four feet in a specific area for six months. The board also approved a side-yard setback variance for a home at 1438 Riverside Drive and accepted a $1.25 million check for a new fire station.

• Adopted emergency 6-month moratorium on fence permits over 4 feet for parcels between Silver Beach Drive and Riverside Drive (4-0)
• Approved side-yard setback variance from 10 feet to 5 feet for 1438 Riverside Drive (4-0)
• Approved first reading of ordinance to annex approximately .83 acres (4-0)
• Approved $40,801.43 change order for US1 Utility Undergrounding with Carter Electric (4-0)
• Adopted Resolution 2023-R-43 to appropriate $2,500 grant to FY 2022-2023 budget (4-0)
• Approved agreement extension with Arrow Service and Towing (4-0)
• Adopted 2023-2024 Holiday Calendar (4-0)
• Appointed Lorraine Geiger to the Board of Planning and Appeals (4-0)

Code Enforcement - Special Master Hearings

The Holly Hill Code Enforcement Special Master will hold hearings on 18 cases involving property maintenance violations such as overgrown lawns, damaged fences, exterior disrepair, and unsanitary conditions. The special master will decide on each case, potentially imposing fines or orders to correct violations.

• Case #23-3463: 612 Unabelle Ave - fence maintenance violation
• Case #23-3461: 610 Unabelle Ave - fence maintenance violation
• Case #23-3894: 1502 Tuscaloosa Ave - overgrown grass
• Case #23-3862: 560 Jacobsen Ave - overgrown lawn and exterior maintenance
• Case #23-3362: 670 Ash Ave - damaged fascia trim

Police Pension Fund Board of Trustees

The Holly Hill Police Pension Fund Board of Trustees is meeting to approve minutes from May 18, 2023, including an informal disability hearing for former Officer Robert Milne, and to hear the chairperson's report on the annual disclosure report, insurance renewal, and the FY2023-2024 pension budget. The agenda is largely routine, with no major decisions listed beyond these items.

• Approve minutes from May 18, 2023, including informal review hearing for Robert Milne
• Annual Disclosure Report (Foster & Foster, Oct 1, 2022 valuation)
• Traveler's Insurance renewal
• Approval of PD Pension Budget FY2023-2024
• Next meeting set for November 16, 2023

Firefighters Pension Fund Board of Trustees

The Holly Hill Firefighters Pension Fund Board of Trustees is meeting to approve minutes from May 18, 2023, and discuss new business, including the second quarter investment report, the FY2023-2024 budget, and an ordinance providing disability retirement benefits for cancer diagnoses. The board will also set its next meeting date.

• Approve minutes from May 18, 2023 meeting
• Review Q2 2023 investment report (fund up $169K, +3.0% net)
• Review FY2023-2024 budget for the pension trust
• Ordinance 3062: cancer disability retirement benefits (adopted Aug 8, 2023)
• Next meeting: November 16, 2023 at 10:00 AM

City Commission

The City Commission will hold a work session to discuss the progress of the Sunrise Park Improvements Project. The discussion includes the sequence of construction tasks and a potential change in grass types for the park.

• Sunrise Park Improvements Project update
• Discussion regarding sod selection (St. Augustine vs. Bahia grass)
• Status of fitness court, painting, and pressure washing
• Installation of new picnic tables and benches

The City Commission held a work session to discuss Sunrise Park North improvements, including seawall repair and waterline installation. There was consensus to install two magnetic locks at Centennial Park bathrooms as a six-month trial to address vandalism, with a revisit planned after the trial. No formal votes were taken; the session was informational and ended with public comments.

• Consensus to install two magnetic locks at Centennial Park bathrooms for a 6-month trial
• Discussed Sunrise Park North improvements, including seawall repair and waterline installation

City Commission

The Holly Hill City Commission will consider several contracts and resolutions, including a $233,219 sewer pipe repair, a $69,872 pump replacement, a $75,000 vulnerability assessment, and a state grant agreement. They will also hold a public hearing on a second reading of an ordinance to provide disability retirement benefits for firefighters with cancer. The agenda includes routine approval of prior meeting minutes and a consent agenda.

• Resolution 2023-R-39: Approve piggyback of Volusia County contract 22-B-41HO with Inliner Solutions, LLC for $233,219 for sewer work
• Resolution 2023-R-40: Approve sole source purchase of Peerless backwash pump and motor from Tom Evans Environmental for $69,872
• Resolution 2023-R-41: Approve grant agreement with Florida DEP and amend FY 2022-2023 budget
• Resolution 2023-R-42: Approve $75,000 vulnerability assessment proposal from Mead & Hunt, Inc.
• Ordinance 2023-O-3062 (second reading): Amend firefighters retirement to add disability benefits for cancer diagnoses

The City Commission adopted an ordinance providing disability retirement benefits for firefighters diagnosed with certain cancers. The board also approved several infrastructure contracts for stormwater pipes and water treatment equipment, and accepted a $75,000 resiliency grant.

• Approved $233,219 contract with Inliner Solutions, LLC for stormwater pipe lining (Unanimous)
• Approved $69,872 sole source purchase from Tom Evans Environmental for a backwash pump and motor (Unanimous)
• Approved JAG Grant FY 2022-2023 allocation of funds (4-0)
• Accepted $75,000 Resiliency Grant from Florida Department of Environmental Protection (Unanimous)
• Approved $75,000 proposal from Mead & Hunt, Inc. for a vulnerability assessment (Unanimous)
• Adopted ordinance providing disability retirement benefits for firefighters with cancer diagnoses (Unanimous)
• Appointed Commissioner Currie as voting delegate for 2023 FLC Annual Conference (4-0)
• Approved minutes from July 11, July 25 Budget Workshops, and July 25 Regular Meeting (Unanimous)

Board of Planning and Appeals

The Board of Planning and Appeals will review a variance request to build a new home on a substandard-width lot at 1438 Riverside Drive, seeking to reduce the side setback from 10 feet to less and increase the height limit from 30 to 35 feet. The board will also hold a public hearing on an ordinance to annex about 0.83 acres near N Nova Road and Old Kings Road. The agenda includes approval of the June 5, 2023 meeting minutes.

• Variance request for 1438 Riverside Drive: side setback reduction and height increase from 30 to 35 feet
• Ordinance to annex approximately 0.83 acres (parcels 4242-31-01-0291 and 4242-31-01-0290) near N Nova Road and Old Kings Road
• Approval of minutes from June 5, 2023 BOPA meeting

The Board of Planning and Appeals voted 2-2 to recommend approval to the City Commission for a variance at 1438 Riverside Drive, allowing 5-foot side setbacks instead of the required 10 feet and a height increase from 30 to 35 feet. The board also unanimously recommended approval of a voluntary annexation of two parcels totaling approximately .83 acres at 1872 and 1888 N Nova Road. Board member Robin D. Hanger announced his immediate resignation. The June 5, 2023 minutes were approved unanimously.

• Recommended approval of variance at 1438 Riverside Drive to City Commission (2-2)
• Recommended approval of annexation of .83 acres at 1872 and 1888 N Nova Road (unanimous)
• Approved June 5, 2023 meeting minutes (unanimous)
• Board member Robin D. Hanger resigned effective immediately

City Commission

The Holly Hill City Commission will hold a public hearing to adopt a maximum proposed millage rate of 6.25 mills for fiscal year 2023-24, which is 12.17% above the rolled-back rate. The commission will also consider several consent agenda items, including contracts for sewer services, architectural services, and grant management, as well as a first reading of an ordinance to provide disability retirement benefits for firefighters with cancer.

• Resolution 2023-R-32: Adopting maximum proposed millage rate of 6.25 mills for FY 2023-24, with public hearings set for Sept. 11 and Sept. 26, 2023
• Resolution 2023-R-33: Approving emergency sewer pumping agreement with Cloud 9 Services, LLC up to $25,000
• Resolution 2023-R-35: Approving $39,661.20 agreement with Tetra Tech for grant management of Hurricane Ian and Nicole hazard mitigation projects
• Resolution 2023-R-36: Approving $30,225 proposal from Parker Mynchenberg & Associates for Sunrise Park North landscape improvements design
• Ordinance 2023-O-3062 (first reading): Amending firefighters retirement system to provide disability benefits for cancer diagnoses

The City Commission adopted a proposed maximum operating millage rate of 6.25 mills for FY2023-24 and set a public hearing for September 11, 2023. Commissioners approved contracts for hurricane grant management, park landscape design, and emergency sewer pumping services. The commission also approved on first reading an ordinance adding cancer disability benefits to the firefighter pension system.

• Adopted proposed maximum millage rate of 6.25 mills for FY2023-24 (4-0)
• Approved emergency sewer pumping agreement piggyback with Cloud 9 Services up to $25,000 (4-0)
• Selected DJ Design Services (primary) and Hall & Ogle Architects (secondary) for architectural services (4-0)
• Approved $39,661.20 agreement with Tetra Tech, Inc. for hurricane grant management (4-0)
• Approved $30,225 proposal from Parker Mynchenberg & Associates for Sunrise Park North design (4-0)
• Approved surplus equipment disposal and public auction (4-0)
• Approved $29,789.49 purchase of a 2023 Ford F-150 via contract piggyback with Bartow Ford (4-0)
• Approved on first reading firefighter pension changes for cancer disability benefits (4-0)

City Commission

The Holly Hill City Commission will conduct a budget workshop to review the proposed FY2024 Governmental Funds budget. This is a working session with no formal decisions scheduled. The public may attend in person at City Hall.

At a budget workshop, the City Commission discussed but did not formally vote on a proposal to purchase the Union Congressional Church for $100,000 and set aside $100,000 for rehabilitation. Commissioners expressed support for the purchase, with the $100,000 to be distributed as $20,000 to each of five local non-profits, and for holding $100,000 for potential ECHO Grant matching. Staff was directed to work with Attorney Simpson on formal agreements, including a proposed three-year lease with renewal options for the VINE group to occupy the building year-round. No formal decisions were recorded; the workshop was informational.

• Discussed $100,000 purchase of Union Congressional Church (no vote)
• Discussed $100,000 rehabilitation fund with potential ECHO Grant match (no vote)
• Discussed $20,000 distribution to five local non-profits (no vote)
• Discussed three-year lease with renewal options for VINE group (no vote)

Code Enforcement - Special Master Hearings

The Holly Hill Code Enforcement Special Master will hold hearings on four cases involving property violations. Cases include a fire-damaged home at 1521 Heritage Ln that may need demolition, a storage facility with unauthorized alterations, and two properties with business tax receipt issues. The Special Master will decide on penalties or orders for each case.

• 1521 Heritage Ln: unsafe structure, unfit for occupancy, possible demolition
• 1530 Pine Ave (TCS Storage LLC): trash, unregistered vehicles, unauthorized interior walls, no permits
• 1312 Jarecki Avenue: missing business tax receipt, exterior and fence maintenance violations
• 357 Sunset Ave #B: missing business tax receipt

City Commission

The Holly Hill City Commission will hold public hearings on second reading of ordinances to rezone property for storage uses, and will consider reducing liens on two properties. The meeting also includes approval of minutes, a consent agenda item for a police department agreement, and public comments.

• Second reading of Ordinance 3060/3061 to change land use and zoning to BPUD for storage uses
• Lien reduction request for 905 Hartford Avenue
• Lien reduction request for 124 Daytona Avenue
• Memorandum of understanding between Coastal Crisis Negotiations Team and Holly Hill Police Department

The City Commission unanimously adopted two ordinances on second reading that rezone property near Nova Road to allow a storage facility development. The commission also approved two lien reduction requests for code enforcement fines on properties at 905 Hartford Avenue and 124 Daytona Avenue. A memorandum of understanding with the Coastal Crisis Negotiations Team was approved, and the June 27 meeting minutes were adopted.

• Adopted Ordinance 3060, changing future land use from residential to commercial with storage-use restrictions (5-0)
• Adopted Ordinance 3061, rezoning property from CC-1 and R-7 to BPUD for Nova Road Storage PUD (5-0)
• Approved lien reduction for 905 Hartford Avenue with $8,000 settlement payment due by July 29, 2023 (5-0)
• Approved lien reduction for 124 Daytona Avenue from $55,350 to $6,022.08, payment due by August 11, 2023 (5-0)
• Approved MOU between Coastal Crisis Negotiations Team and Holly Hill Police Department (5-0)
• Approved June 27, 2023 meeting minutes (5-0)

City Commission

The Holly Hill City Commission holds a workshop to discuss the proposed FY 2024 Enterprise Funds budget, covering Water & Sewer, Stormwater, and Solid Waste. The meeting includes a review of revenue and expenditure notes, fund balances, and upcoming budget calendar milestones.

• Proposed 5.5% rate increase on Water & Sewer rates effective October 1, 2023
• No rate change proposed for Water & Sewer repair & replacement fees ($3/month each)
• No rate change proposed for Stormwater assessments ($96 current rate)
• Salary increases include $2.00/hour (6.59%) and FRS Retirement increases of $35,740 (17.51%)
• FY 2024 budget calendar includes public hearings on September 11 and 26

The Holly Hill City Commission held a budget workshop to review Enterprise Funds for fiscal year 2024, including Water/Sewer, Stormwater, and Solid Waste funds. No substantive votes or final decisions were made during this workshop session.

• Held a budget workshop on Enterprise Funds for FY2024 (no votes taken)

City Commission

The City Commission will consider ordinances to change land use designations and zoning for specific parcels. The meeting also includes requests for special exceptions regarding warehousing and indoor storage facilities.

• Ordinance 3060: Change land use from Low Medium-Density Residential to Commercial for specific storage uses
• Ordinance 3061: Change zoning from CC-1 and R-7 to Business Planned Unit Development
• 1660 Ridgewood Avenue: Special exception for a warehousing and distribution facility
• 1340 Ridgewood Avenue: Special exception for an indoor, climate-controlled storage facility
• 317 Flomich Street: Variance request for a 300 square foot above-ground pool and enclosure

The City Commission approved the first reading of Ordinances 3060 and 3061, which amend the Future Land Use Map and Official Zoning Map to allow commercial storage uses on certain properties. The commission also approved special exceptions for a warehousing/distribution facility at 1660 Ridgewood Avenue and an indoor climate-controlled storage facility at 1340 Ridgewood Avenue. A variance was granted to allow a pool and fence at 317 Flomich Street. All votes were unanimous (4-0) with Commissioner Danio absent.

• Approved first reading of Ordinance 3060, changing future land use from Low Medium-Density Residential to Commercial with storage restrictions (4-0)
• Approved first reading of Ordinance 3061, rezoning property from CC-1 and R-7 to BPUD (4-0)
• Approved special exception for warehousing/distribution facility at 1660 Ridgewood Avenue (4-0)
• Approved special exception for indoor climate-controlled storage facility at 1340 Ridgewood Avenue (4-0)
• Approved variance for pool and fence at 317 Flomich Street, reducing front setback from 30 feet to 0 feet (4-0)
• Approved consent agenda item: Memorandum of Agreement with Florida Department of Corrections (4-0)
• Approved minutes of June 13, 2023 meeting (4-0)

Code Enforcement - Special Master Hearings

The Holly Hill Code Enforcement Special Master will hold hearings on 10 cases involving property maintenance violations, unpermitted construction, and sanitation issues. Cases include unpermitted pier and retaining wall work on Riverside Drive, a collapsing overhang on Ridgewood Avenue, and multiple properties with overgrown grass, trash, and damaged structures. The special master will decide on fines or compliance orders for each case.

• 1597 Riverside Drive: after-the-fact permits for pier, retaining walls, revetment walls, and fill dirt elevation change; fence height violation
• 712 Ridgewood Avenue: after-the-fact permit for porch cover; repaint building; repair collapsing overhang
• 291 Tracy Avenue: roof repair, mow grass, repair windows, remove rust from shed
• 700 Grove Avenue: remove trash/debris, unpermitted carport enclosure, boat parking/registration violations
• 820 Catherine Avenue: mow right-of-way, remove trash, repair fence, pool sanitation and enclosure violations

City Commission

The Holly Hill City Commission will hear a mid-year budget review for FY 2022-23, covering revenues and expenditures through March 31, 2023. They will also vote on several consent items, including a $51,626 sole-source purchase for a water treatment plant filter control panel upgrade, and a regular agenda item to approve the FY2023/2024 CDBG Annual Plan application. A request to reduce a lien on a property at 1016 Cherokee Ranch is also scheduled.

• Mid-Year Budget Review FY 2023 presentation
• Resolution 2023-R-30: Approve $51,626 sole-source purchase for water treatment plant filter control panel upgrade
• Approve State Highway Lighting, Maintenance, and Compensation Agreement Work Order (FY23/24)
• Approve River to Sea TPO Funding Agreement for FY2023-2024
• Resolution 2023-R-31: Approve FY2023/2024 CDBG Annual Plan application

The City Commission approved a $51,626 sole source contract to upgrade the water treatment plant's filter control panel. The board also approved a CDBG annual plan application for the Sunrise Park North Playground Replacement and a lien reduction for a local property owner.

• Approved $51,626 sole source contract for water plant filter control panel upgrade (Unanimous)
• Approved FY2023/2024 CDBG Annual Plan Application for Sunrise Park North Playground Replacement (Unanimous)
• Approved reduction of code enforcement lien at 1016 Cherokee Ranch Road to $2,212.72 (Unanimous)
• Approved State Highway Lighting, Maintenance, and Compensation Agreement Work Order (Unanimous)
• Approved River to Sea Transportation Planning Organization Funding Agreement for FY2023-2024 (Unanimous)
• Approved May 23, 2023 meeting minutes (Unanimous)
• Reached consensus to hire a CRA consultant for a CRA extension
• Reached consensus to provide free parking for the Dueling Pianos event at Pictona

Board of Planning and Appeals

The Holly Hill Board of Planning and Appeals will hold a public hearing on a variance request for a swimming pool and fence at 317 Flomich Street, and will consider two ordinances to rezone property from residential to commercial/storage uses. The board will also vote on approving minutes from prior meetings.

• Variance request V-2023-01 for a 300 sq ft above-ground pool and 6-ft fence at 317 Flomich Street, seeking to reduce the 30-ft front setback requirement
• Ordinance to change Future Land Use Map designation from Low Medium-Density Residential (LMDR) to Commercial for properties listed in Attachment A, with restrictions to storage uses
• Ordinance to rezone properties from CC-1 and R-7 to BPUD (Business Planned Unit Development)
• Approval of minutes from August 22, 2022 and January 9, 2023 BOPA meetings

The Board of Planning and Appeals recommended approval to the City Commission for a land use amendment and rezoning to allow a storage facility on N Nova Road. The board also recommended approval for a front-yard setback variance for a pool at 317 Flomich Street.

• Recommended approval of front-yard setback variance for pool and fence at 317 Flomich Street (3-0)
• Recommended approval of Comprehensive Plan amendment to change 5.19 acres from Low Medium-Density Residential to Commercial for storage uses (3-0)
• Recommended approval of rezoning 8.05 acres from CC-1 and R-7 to Business Planned Unit Development (BPUD) for a storage facility (3-0)
• Approved minutes from August 22, 2022, and January 9, 2023 (Unanimous)

City Commission

The Holly Hill City Commission is meeting to consider several public works items, including a paving project design contract, a pump purchase for a lift station, and an alley use agreement. They will also vote on a resolution supporting a state road resurfacing project and a diesel fuel purchase. No public hearings are scheduled.

• Resolution 2023-R-26: Support for FDOT Mason Avenue resurfacing (Phase I) and long-term improvements (Phase II)
• Resolution 2023-R-27: Approve piggyback of Volusia County agreement to buy diesel from Petroleum Traders Corp, up to $30,000
• Resolution 2023-R-28: Approve $33,415 contract with Zev Cohen and Associates for Ross Point Paving Project design and construction administration
• Resolution 2023-R-29: Reject all bids for lift station pump, approve $107,242 purchase from Thompson Pump via Florida Sheriffs Association contract
• Alley use agreement for 726/730 Ridgewood Avenue and lien reduction request for 128 2nd Street

The Holly Hill City Commission approved resolutions supporting FDOT's Mason Avenue resurfacing project, authorized a diesel fuel purchase up to $30,000, and approved a $107,242 pump purchase for Lift Station #4. A proposal for Ross Point paving design services died for lack of motion. The commission also approved an alley use agreement and reduced a lien on 128 2nd Street.

• Adopted resolution supporting FDOT Mason Avenue resurfacing (Phase I) and long-term improvements (Phase II) (unanimous)
• Adopted resolution approving diesel purchase up to $30,000 from Petroleum Traders Corp (unanimous)
• Adopted resolution rejecting all bids for Lift Station #4 bypass pump and approving $107,242 purchase from Thompson Pump (unanimous)
• Approved alley use agreement with owners of 726/730 Ridgewood Avenue (unanimous)
• Reduced lien on 128 2nd Street from $9,100 to $1,377.43, payment due by June 23, 2023 (4-0)
• Approved motion to reduce Dueling Pianos event costs: bleachers free, floor seats $10, box seats unchanged (4-0)
• Approved minutes from May 9, 2023 meetings (unanimous)
• Ross Point paving design services proposal died for lack of motion

Code Enforcement - Special Master Hearings

The Holly Hill Code Enforcement Special Master will hold hearings on 18 cases involving property maintenance, zoning, and business tax violations. The most serious case is at 618 Flomich Street, where the property is recommended for condemnation due to lack of water and habitation. Other cases involve trash, overgrown grass, unpermitted work, and unregistered vehicles.

• 618 Flomich St: property condemned for no water, multiple violations including tents and unpermitted enclosures
• 466 Ridgewood Ave: rental housing operation without business tax receipt
• 254 Mason Ave (ACME Cleaners): window, sign repairs, and disclosure of violations before sale
• 1000 Walker St #306: unpermitted paving damaged meter boxes, must be removed
• 246VP Center Ave: unregistered vehicles, trash, and unpermitted roofing business in residential zone

Police Pension Fund Board of Trustees

The Holly Hill Police Pension Fund Board of Trustees is meeting to approve minutes, hear the chairperson's report, and discuss new business, including the second quarter investment report and payment of outstanding bills. The agenda is largely routine, with no major policy decisions or public hearings scheduled.

• Approve minutes from February 16, 2023 meeting
• Chairperson's report: Curtis Hibbert's contributions processed; 2022 Annual Report approved by Division of Retirement
• 2nd Quarter Report by Frank Wan of Burgess Chambers & Associates
• Payment of bills: Burgess Chambers $6,338.11, Integrity Fixed Income $1,651.87, City of Holly Hill audit fees $9,000, Salem Trust $1,750 (informational)
• Set meeting dates: August 17, 2023 and November 16, 2023

Firefighters Pension Fund Board of Trustees

The Holly Hill Firefighters Pension Fund Board of Trustees will consider approving minutes, discuss a repayment plan for retiree Ron Spencer who was overpaid $13,276.41, and hear new business including the introduction of a new trustee and a quarterly investment report. The board will also address filling a vacant trustee position.

• Ron Spencer repayment plan: overpayment of $13,276.41 to be discussed
• Introduction of Fire Chief Jim Bland as 5th board member
• Quarterly investment report: fund up $241K (+4.4%) for quarter, down $369K (-6.1%) for year
• Approval of February 16, 2023 meeting minutes
• Vacant trustee position to be filled

City Commission

The Holly Hill City Commission will hold a work session to gather input on extending the Community Redevelopment Area (CRA) District. Commissioners will also consider hiring a consultant to update the master plan and develop a project plan for the potential extension.

• Workshop discussion on CRA District extension request
• Consideration of hiring a consultant to update master plan and project plan

The City Commission discussed extending the Community Redevelopment Area (CRA) and directed staff to move forward with hiring a consultant to update the Master Plan and blight study. No formal vote was taken, but no commissioner objected to proceeding. The discussion focused on prioritizing redevelopment of motels along Ridgewood Avenue, potential LPGA corridor improvements, and leveraging the Pictona pickleball complex.

• Commission directed staff to proceed with CRA extension process and consultant for Master Plan update (no formal vote, no objections)
• Commission discussed prioritizing motel redevelopment along Ridgewood Avenue as a CRA goal
• Commission discussed potential LPGA corridor improvements, including stormwater and gateway enhancements
• Commission discussed leveraging Pictona pickleball complex for economic development opportunities

City Commission

The City Commission will review a kayak kiosk contract and a software maintenance renewal. The meeting also includes a presentation regarding a donation to the Holly Hill Police Department.

• Presentation: FastSigns donation of $1,000 to Holly Hill Police Department
• Consent Agenda: CentralSquare NaviLine Software Maintenance Renewal
• Regular Agenda: Piggyback Contract for Kayak Kiosk from Mt. Dora Single Source Procurement

The City Commission approved a software maintenance renewal for CentralSquare NaviLine and a piggyback contract from Mt. Dora for a kayak kiosk, both unanimously. The commission also excused Commissioner Johnson from the meeting due to work obligations. No other substantive decisions were made; the rest of the meeting consisted of comments and discussion.

• Approved CentralSquare NaviLine software maintenance renewal (unanimous)
• Approved piggyback contract from Mt. Dora for kayak kiosk (unanimous)
• Excused Commissioner Johnson from meeting due to work (4-0)

City Commission

The Holly Hill City Commission will consider approving a $158,798 contract with Inliner Solutions, LLC to line aging stormwater pipes at several locations, piggybacking on a Volusia County contract. They will also discuss a bus bench agreement with Creative Outdoor Advertising and two requests for lien reductions on properties at 1609 Ridgewood Avenue and 1574 Hammock Drive. The agenda includes routine items like approving minutes and a consent agenda with two resolutions and an informational grant update.

• Resolution 2023-R-24: Approve $158,798 proposal from Inliner Solutions, LLC for stormwater pipe lining (piggyback on Volusia County Contract 22-B-41Ho)
• Resolution 2023-R-25: Authorize contract renewal with Prochamps for foreclosure and vacant land registrations (piggyback on City of Jacksonville agreement)
• Bus bench agreement with Creative Outdoor Advertising (COA)
• Request for lien reduction at 1609 Ridgewood Avenue
• Request for lien reduction at 1574 Hammock Drive

The City Commission approved a contract for stormwater pipe relining and renewed a registration agreement for vacant land. The board also approved a bus bench agreement and two requests for lien reductions.

• Approved $158,798 proposal from Inliner Solutions, LLC for stormwater pipe relining (Unanimous)
• Approved contract renewal with Prochamps for foreclosure and vacant land registrations (Unanimous)
• Approved bus bench agreement with Creative Outdoor Advertising (Unanimous)
• Approved lien reduction for 1609 Ridgewood Avenue (Unanimous)
• Approved lien reduction for 1574 Hammock Drive (Unanimous)
• Approved April 11, 2023 Workshop and Regular Meeting minutes (Unanimous)

Code Enforcement - Special Master Hearings

The Holly Hill Code Enforcement Special Master will hold hearings on 21 cases involving property maintenance, zoning, and permit violations. The Special Master will hear evidence and decide on each case, potentially issuing orders for compliance or fines.

• 1625 Anniston Avenue - illegal scrapping business and trash
• 1226 Bender Avenue - multiple sanitation and structural violations
• 18 Timber Trail - trash, junk, vermin, unlicensed business, yard sale
• 333 Carswell Avenue - after-the-fact permit for electrical/plumbing work
• 1245 Ridgewood Avenue - paving over water meter access, unsafe structure

City Commission

The Holly Hill City Commission is holding a work session to discuss improvements to Sunrise Park North, including cost estimates for items like playground equipment, irrigation, and parking. They will also have a broad discussion on various items, including plaques and a marketing consultant, and will consider the future of the Community Redevelopment Area (CRA) beyond 2026, including a possible time extension and hiring a consultant to update the blight study.

• Sunrise Park North improvements with cost estimates: resodding ($200,000-$250,000), new irrigation ($90,000-$125,000), playground replacement ($150,000), parking expansion ($10,000-$80,000), restroom improvements ($40,000-$43,908.80)
• Discussion on wording and placement of two plaques (Pictona and Veteran's Memorial)
• Direction on working with a marketing consultant
• Discussion on future of CRA beyond 2026, including possible time extension and hiring consultant for blight study update

The City Commission directed the City Manager to move forward with extending the Community Redevelopment Agency (CRA) time frame beyond 2026. The commission also identified priority improvements for Sunrise Park North and selected designs for a memorial and ECHO plaque.

• Directed City Manager to extend CRA time frame beyond 2026
• Prioritized institutional irrigation, resodding with St. Augustine, and a full-time restroom attendant (post-October 1st) for Sunrise Park North
• Selected final two examples for memorial and ECHO plaque

City Commission

The City Commission will recognize Daren Weeks for over 36 years of service to the city. The agenda also includes a resolution to approve an annual electrical repair contract for the Public Works Department.

• Retirement Proclamation for Daren Weeks (36+ years of service)
• Resolution 2023-R-23: Electrical repairs for Public Works via La Tour Enterprises (not to exceed $50,000 annually)
• Approval of March 28, 2023, meeting minutes

The City Commission approved a piggyback agreement with La Tour Enterprises, dba Economy Electric Company, for Public Works electrical repairs. The agreement establishes an annual spending limit of $50,000.

• Approved electrical repair contract with La Tour Enterprises (Economy Electric Company) not to exceed $50,000 annually (Unanimous)
• Approved March 28, 2023 meeting minutes (Unanimous)

City Commission

The Holly Hill City Commission will hear the FY2022 annual financial report, vote on consent items including new maximum tow charges and a mailing system contract, and consider a lien reduction request for 1684 Ridgewood Avenue. No public hearings are scheduled.

• Resolution 2023-R-22 setting maximum charges for nonconsensual tows and storage
• Pitney Bowes renewal contract for a Sendpro C425 digital mailing system
• Addendum to Non-Ad Valorem Assessments agreement with Volusia County Property Appraiser
• MOU for FINDER data sharing network (Florida Region 5) participation
• Lien reduction request for 1684 Ridgewood Avenue

The Holly Hill City Commission approved reducing a lien on 1684 Ridgewood Avenue from $1,404,600 to $5,000, contingent on payment by September 29, 2023, in a 3-2 vote. The commission also adopted a resolution setting maximum charges for nonconsensual tows and storage rates, approved a Pitney Bowes mailing system renewal, an addendum to the NAVA agreement, and a FINDER data-sharing MOU, all unanimously. No other substantive decisions were made.

• Approved lien reduction at 1684 Ridgewood Avenue from $1,404,600 to $5,000 (3-2)
• Adopted Resolution 2023-R-22 setting maximum tow and storage rates (unanimous)
• Approved Pitney Bowes mailing system renewal contract (unanimous)
• Approved addendum to Non-Ad Valorem Assessments agreement with Volusia County (unanimous)
• Approved MOU for FINDER data-sharing network participation (unanimous)
• Approved minutes from March 14, 2023 meetings (unanimous)

Code Enforcement - Special Master Hearings

The Holly Hill Code Enforcement Special Master will hold hearings on five cases involving property code violations. Cases include unpermitted work, unsafe structures, and sanitation issues. The special master will decide on penalties or orders for each property.

• 1373 Powers Avenue: unpermitted front door and window replacements, RV use, damaged structure, exterior maintenance and paint violations
• 333 Carswell Avenue: unpermitted contractor, plumbing, and electrical work; commercial property used for habitation
• 754 Laverna Drive: dangerous accessory structure ordered demolished; trash, junk, vehicles, and overgrown yard
• 430 Center Avenue: inoperable/unregistered white Jaguar parked on property
• 946 Hartford Avenue: damaged fence and trash/debris accumulation

City Commission

The City Commission and Community Redevelopment Agency (CRA) will consider moving forward with Phase III of utility undergrounding on Ridgewood Avenue. The agenda also includes a roadway resurfacing contract and an agreement regarding police sergeant promotional examinations.

• CRA resolution for Phase III utility undergrounding on Ridgewood Avenue from Walker Street to northern city limits
• $580,388.21 payment to Charter-Spectrum for utility undergrounding project
• $801,072.21 roadway resurfacing contract awarded to P&S Paving, Inc.
• Coastal Florida Police Benevolent Association Sergeant Promotional Examination Agreement

The Holly Hill City Commission unanimously approved a $801,072.21 contract with P&S Paving, Inc. for the FY2022/2023 Roadway Resurfacing Program, and authorized an agreement with Charter-Spectrum for Phase III utility undergrounding along Ridgewood Avenue at a cost of $580,388.21. The commission also approved the February 28, 2023 meeting minutes and a police sergeant promotional examination agreement. No items were pulled from the consent agenda for separate discussion.

• Approved $801,072.21 road resurfacing contract with P&S Paving, Inc. (unanimous)
• Authorized $580,388.21 agreement with Charter-Spectrum for Phase III utility undergrounding (unanimous)
• Approved February 28, 2023 meeting minutes (unanimous)
• Approved police sergeant promotional examination agreement (unanimous)

City Commission

The Holly Hill City Commission is holding an offsite workshop at Sunrise Park North to review the needs of Sunrise Park. The agenda includes only this discussion item, along with call to order and adjournment, making it a focused workshop rather than a regular business meeting.

• Offsite workshop at Sunrise Park North, 1135 Riverside Drive
• Review of Sunrise Park needs
• Meeting at City Hall, 1065 Ridgewood Avenue

The City Commission held an offsite workshop to review the future needs of Sunrise Park. Members and staff reached a consensus on a list of 19 recommended repairs and improvements for the facility. The City Manager noted $600,000 in Legacy Funds budgeted for the park.

• Reached consensus on 19 park improvement recommendations, including irrigation repair, pavilion refurbishment, and playground equipment updates

City Commission

The City Commission will review a presentation regarding Water Conservation Month for April 2023. The agenda also includes consent items for public works contracts and an appointment to the Volusia County Opioid Abatement Funding Advisory Board.

• Contract for Public Works Building interior build-out with Stratum Contracting and Construction Management for $78,601
• Appointment of a City representative to the Volusia County Opioid Abatement Funding Advisory Board
• Proclamation declaring April 2023 as Water Conservation Month
• Approval of February 14, 2023, meeting minutes

The Holly Hill City Commission approved a $78,601 contract with Stratum Contracting and Construction Management for the interior build-out of the Public Works building. Additionally, the Commission appointed Captain Chris Yates to represent the city on the Volusia County Opioid Abatement Funding Advisory Board. The meeting also included reports on upcoming city workshops and community events.

• Approved $78,601 contract for Public Works building interior (5-0)
• Appointed Captain Chris Yates to Opioid Abatement Funding Advisory Board (5-0)
• Approved minutes from February 14, 2023 meeting (5-0)

Police Pension Fund Board of Trustees

The Holly Hill Police Pension Fund Board of Trustees will meet to seat members, approve minutes, hear the chairperson's report, and discuss old and new business. Key items include the 4th quarter investment report from Burgess Chambers & Associates, an actuarial valuation from Foster & Foster, and approval of outstanding bills. The board will also review a letter from the pension attorney regarding legal matters, including a disability application and a proposed state retirement bill.

• Approve minutes from November 17, 2022 meeting
• Review 4th quarter 2022 investment report: plan gained 4.6% in quarter, down 17.1% for year; ending market value $12,218,002
• Approve payment of bills totaling $24,496.16 (attorney $372.50, actuarial $13,778, investment services $6,109, investment management $1,636.66, doctor $2,600)
• Discuss attorney's letter: disability application for former officer Robert Milne, update on retiree widow Jolande Culver, and proposed state bill changing FRS special risk retirement from 30 to 25 years
• Set 2023 meeting dates: May 18, August 17, November 16

Firefighters Pension Fund Board of Trustees

The Holly Hill Firefighters Pension Fund Board of Trustees is meeting to review the fourth quarter 2022 investment report, discuss a legal update from attorney Paul Daragjati, and consider filling a vacant board seat. The board will also approve minutes from the November 2022 meeting and set future meeting dates.

• Q4 2022 investment report: fund up $241K (+4.6%) for quarter, down $942K (-14.7%) for year
• Legal update: Florida bill would change FRS special risk class retirement from 30 years to 25 years or age 55
• Open Firefighters' Pension Board seat to be discussed
• Approve minutes from November 17, 2022 meeting
• 2023 meeting dates: May 18, August 17, November 16

City Commission

The Holly Hill City Commission will consider authorizing an agreement with AT&T for Phase III of utility undergrounding along Ridgewood Avenue from Walker Street to the northern city limits, at a cost of $435,731.22. The meeting also includes consent items for equipment purchases, a budget amendment, lien reductions, and a public hearing on a nuisance abatement ordinance.

• AT&T underground utility agreement for $435,731.22 (Ridgewood Ave, Walker St to northern limits)
• Purchase of 6" trailer-mounted pump for $59,010 (Thompson Pump, FSA contract)
• Purchase of three wastewater pumps for $108,998 (Hydra Services, Inc.)
• Purchase of 2022 Toyota Camry Hybrid for $28,607 (FSA contract)
• Public hearing on ordinance to abate nuisances (Chapter 3, Section 26-61)

The Holly Hill City Commission adopted resolutions on February 14, 2023, to move forward with AT&T utility undergrounding along Ridgewood Avenue and approve multiple equipment and vehicle purchases, including wastewater pumps, a trailer-mounted pump, in-flow abatement services, a Ford F-150, and a Toyota Camry Hybrid. The commission also approved budget amendments, lien reductions for two properties, and passed an ordinance establishing a process to abate specific nuisances. Additionally, the commission declared surplus police property for auction and authorized a speed trailer grant purchase.

• Adopted resolution for AT&T Phase III utility undergrounding along Ridgewood Ave ($435,731.22) (4-0)
• Approved purchase of a 6-inch trailer-mounted priming pump from Thompson Pump ($59,010) (4-0)
• Approved sole source purchase of three wastewater pumps for Lift Station 11 from Hydra Services ($108,998) (4-0)
• Authorized piggyback contract with USSI for in-flow abatement services (4-0)
• Approved purchase of a 6-inch primer pump from Thompson Pump via FSA contract ($55,792) (4-0)
• Approved purchase of a 2022 Ford F-150 through Step One Automotive Group (4-0)
• Authorized purchase of a 2022 Toyota Camry Hybrid using FSA contract ($28,607) (4-0)
• Approved auction of surplus police equipment at Manheim Auto Auction or for scrap (4-0)

City Commission

The Holly Hill City Commission will hold a work session to discuss stormwater retention at an RV park, with input from the city's civil engineer, and to review updates to the Capital Improvement Project list, including legacy project changes. The capital projects budget for FY 22-23 totals $6,043,335 from the General Fund and $12,612,072 from Enterprise Funds, with a pending $3,699,309 budget amendment.

• Discussion on RV Park Stormwater Retention with Andrew Giannini of Mead & Hunt
• Update to Capital Improvement Project list and legacy project changes
• Capital projects budget: $6,043,335 (General Fund) and $12,612,072 (Enterprise Funds)
• Pending $3,699,309 budget amendment for capital projects

The City Commission discussed stormwater retention calculations for a proposed RV Park. After reviewing the city engineer's concerns regarding floodplain volume, the Commission reached a consensus to apply existing industry standards to the project, leading the engineer to agree to sign off on the permit.

• Reached consensus to apply industry standards to RV Park stormwater retention, allowing the project to move forward

City Commission

The Holly Hill City Commission is holding a regular meeting with public hearings on a rezoning from MPUD to RPUD, a nuisance abatement ordinance, and preliminary plat approval for a 134-lot subdivision called The Vineyards. They will also consider two budget amendments and a lien reduction request. The agenda includes routine items like presentations and minutes approval.

• Rezoning parcel from MPUD to RPUD (Ordinance 2023-O-3054, second reading)
• Nuisance abatement process ordinance (2023-O-3059, first reading)
• Preliminary plat for 134-lot Vineyards subdivision on 14.24 acres near 6th Street
• Budget amendments for FDOT Speed and Aggressive Grant (2023-R-5) and general budget (2023-R-6)
• Lien reduction request for 144 Burleigh Avenue

The City Commission unanimously approved a second-reading ordinance rezoning a parcel at 331 Ridgewood Avenue from MPUD to RPUD, enabling the Zen Living Apartments project with 120 multi-family units. The commission also approved a preliminary plat for a 134-lot subdivision called The Vineyards, adopted two budget amendments, and approved a lien reduction request.

• Adopted Ordinance 2023-O-3054 rezoning 331 Ridgewood Ave to RPUD for 120-unit Zen Living Apartments (unanimous)
• Approved preliminary plat/final engineering for 134-lot Vineyards subdivision on 14.24 acres (unanimous)
• Adopted Resolution 2023-R-5 appropriating $65,000 FDOT Speed and Aggressive Driving grant (unanimous)
• Adopted Resolution 2023-R-6 amending budget for $2,259 Edward Byrne Memorial JAG grant (unanimous)
• Approved lien reduction request for 144 Burleigh Avenue (unanimous)
• Approved minutes from January 10, 2023 meetings (unanimous)

Code Enforcement - Special Master Hearings

The Special Master will review various code enforcement violations involving property maintenance, building permits, and business regulations. These cases include issues ranging from sanitation and trash removal to unpermitted construction and animal control.

• Sanitation and debris violations at 847 Jasmine Ave. and 1389 Jarecki Ave.
• Lawn, fence, and paint maintenance at 726 State Ave.
• Unpermitted plumbing, electrical, and general contracting work at 130 12th St. and 303 Riverside Drive
• Business tax receipt and zoning violations at 433 Walker St. #4A and 1625 Anniston Ave.
• Animal restraint and control violations at 672 8th St.

City Commission

The Holly Hill City Commission is holding a work session to review and select an elevation design for the proposed Zen Living apartment community. This is a discussion item, not a final decision, and the rest of the agenda is procedural.

• Review and choose elevation for proposed Zen Living apartment community

The Commission reached consensus on an elevation style for the proposed Zen Living Apartments at 3rd Street and Ridgewood Avenue, selecting a rendering emailed to them that was not in the packet. The chosen rendering will be added to the second reading for public hearing on January 24, 2023. The Commission also agreed to schedule a workshop with engineer Andrew Giannini to further discuss stormwater calculations for the RV Park on Flomich Avenue, after a dispute over whether to use seasonal high water table or 10-year water table standards.

• Consensus to select an emailed elevation style for Zen Living Apartments (to be added to Jan. 24 public hearing)
• Consensus to schedule a workshop with engineer Andrew Giannini to discuss stormwater calculations for the RV Park

City Commission

The Holly Hill City Commission will hold a regular meeting with presentations, consent agenda items, and public hearings. Key actions include approving contracts for a bulkhead project and quicklime purchase, appointing board members, and considering a lien reduction. The Commission will also discuss updates to the CRA Property Improvement Grant Program and vote on a rezoning ordinance.

• Contract with Dredging & Marine Construction, LLC for $46,480 for Riverside Park Bulkhead Project design and management
• Resolution to piggyback Ormond Beach agreement for quicklime purchase
• Ordinance 2023-O-3054 first reading to rezone parcel from MPUD to RPUD
• Request for lien reduction at 322 Ridgewood Avenue
• CRA Property Improvement Grant Program update adding murals as eligible category

The Holly Hill City Commission approved the first reading of an ordinance to rezone approximately 5.4 acres at the northeast corner of Ridgewood Avenue and 3rd Street from MPUD to RPUD for the Zen Living Apartments project, with a second reading scheduled for January 24, 2023. The Commission also adopted resolutions to auction surplus items, piggyback a quicklime purchase agreement, contract for Riverside Park bulkhead design, appoint board members, and reduce a lien.

• Approved first reading of rezoning for Zen Living Apartments (unanimous)
• Adopted Resolution 2023-R-1 to auction surplus items including a 2015 BMW motorcycle (unanimous)
• Adopted Resolution 2023-R-2 to piggyback Ormond Beach quicklime agreement up to $140,000 (unanimous)
• Adopted Resolution 2023-R-3 for $46,480 contract with Dredging & Marine Consultants for Riverside Park bulkhead (unanimous)
• Approved Halifax Humane Society renewal agreement (unanimous)
• Approved CRA Property Improvement Grant application update (unanimous)
• Adopted Resolution 2023-R-4 reappointing five members to Board of Planning and Appeals (unanimous)
• Approved lien reduction at 322 Ridgewood Avenue from $8,200 to $1,346.98 (unanimous)

Board of Planning and Appeals

The Board of Planning and Appeals will consider a preliminary plat and final engineering approval for The Vineyards, a 134-lot townhome subdivision on a 14.24-acre parcel west of Center Avenue on 6th Street. The board will also interpret Land Development Regulation Sec. 114-742 and review an ordinance to abate nuisances. The meeting includes approval of prior minutes and the 2023 meeting schedule.

• Preliminary plat/final engineering for 134-lot Vineyards townhome subdivision on 14.24 acres, 900 ft west of Center Avenue on south side of 6th Street
• BOPA interpretation of Sec. 114-742 of Land Development Regulations
• Ordinance amending Chapter 3 to provide nuisance abatement process for items in Sec. 26-61
• Approval of December 5, 2022 meeting minutes
• 2023 BOPA meeting schedule

The Board of Planning and Appeals unanimously recommended approval of the preliminary plat and final engineering for the Vineyards, a 134-lot townhome subdivision on a 14.24-acre site. The board also voted 3-2 to uphold staff's denial of a permit for a 1,872 sq ft garage apartment at 1235 Powers Avenue, agreeing with staff's interpretation of size limits. Additionally, the board recommended adoption of a nuisance abatement ordinance (4-1) and discussed empowering staff to grant minor variance write-offs.

• Recommended approval of Vineyards subdivision preliminary plat/final engineering (5-0)
• Upheld staff denial of garage apartment permit at 1235 Powers Avenue (3-2)
• Recommended adoption of nuisance abatement ordinance (4-1)
• Elected Mike Myer as Chairman and Dennis Smith as Vice-Chairman (5-0)
• Adopted minutes from December 5, 2022 meeting (5-0)