Holly Hill public meetings in 2024

City Commission

The Holly Hill City Commission is holding a special meeting to consider Resolution 2024-R-107, which would opt out of the Live Local Act's property tax exemption for certain moderate-income housing. The decision is based on the 2024 Shimberg Center report showing a surplus of affordable units in the region. If approved, the exemption would not apply to the 2025 tax roll, but existing exemptions would be preserved.

• Resolution 2024-R-107 to opt out of Live Local Act tax exemption for units rented to households earning 80-120% AMI
• Finding of 1,917 surplus affordable units in Deltona-Daytona Beach-Ormond Beach HMFA
• Resolution effective January 1, 2025, expires January 1, 2026 unless renewed
• Requires two-thirds vote of City Commission to pass
• Staff recommends approval

Code Enforcement - Special Master Hearings

The Holly Hill Code Enforcement Special Master will hold hearings on December 20, 2024, for nine cases involving property violations. The cases include issues such as prohibited fencing, lack of building permits, trash, commercial vehicles, and exterior maintenance. The hearings are quasi-judicial and will determine outcomes for each cited property.

• 776 Parque Dr - Parque Business Park LLC: barbed wire/electric fence, trash, collection maintenance, parking area violations
• 1324 Powers Ave - Gomez Property Solutions: building permit required
• 1540 Center Ave - Frank Sollitto: building permit required
• 304 Cavanah Dr - Alexander Brown: commercial vehicles, business tax receipt, grass and weeds
• 405 Silver Beach Dr - William D Scott: recreational vehicles on residential property

City Commission

The Holly Hill City Commission will consider several resolutions, including a $1.06 million water main improvement project, Hurricane Milton-related budget amendments and consulting contracts, and a first reading of an ordinance to prohibit camping on public property. They will also hold a public hearing on a special exception for Le Duck Motorcycles at 1533 Ridgewood Avenue.

• Resolution 2024-R-103: Award $1,061,239.57 to Black Sands Development Group for Phase 1 3rd Street Water Main Improvements
• Resolution 2024-R-102: Approve up to $200,000 for Tetra-Tech disaster consulting for Hurricane Milton
• Resolution 2024-R-101: Amend FY 2024-2025 budget for Hurricane Milton expenditures and carryover funds
• Ordinance 2024-O-3080: First reading to prohibit camping/sleeping on public property
• Public hearing: Special exception for Le Duck Motorcycles at 1533 Ridgewood Avenue

The City Commission unanimously approved a $1,061,239.57 task order to Black Sands Development Group for Phase 1 of the 3rd Street Water Main Improvements. The Commission also authorized the creation of the City of Holly Hill Business Association, accepted a $400,000 state grant for tidal backflow preventers, and approved a $200,000 contract with Tetra Tech for Hurricane Milton recovery consulting. All items on the consent and regular agendas were approved unanimously.

• Approved $1,061,239.57 task order for Phase 1 3rd Street Water Main Improvements (unanimous)
• Authorized creation of City of Holly Hill Business Association (unanimous)
• Accepted $400,000 FDEP grant for Tidal Backflow Preventers Project (unanimous)
• Approved $200,000 Tetra Tech contract for Hurricane Milton consulting (unanimous)
• Approved $13,686 emergency lift station cleaning task order (unanimous)
• Approved $17,692.29 change order for water pump soft starts (unanimous)
• Approved FY2024-25 budget amendment with carryover funds (unanimous)
• Approved second reading of ordinance prohibiting camping/sleeping on public property (unanimous)

Code Enforcement - Special Master Hearings

The Holly Hill Code Enforcement Special Master will hold hearings on nine cases involving property code violations across the city. Cases include unpermitted signs, junk storage, building without permits, and unsanitary conditions. The special master will decide on penalties or abatement orders for each property.

• 433 Walker St - unpermitted signs and missing business tax receipt
• 18 Timber Trl - residential junk storage, objects in right-of-way, pool enclosure issue
• 1547 Decatur Ave - building without a permit
• 330 14th St - fence maintenance, sanitary issues, building without permit
• 700 Grove Ave - inoperable vehicles, abandoned appliances, utility tampering, unfit for occupancy

Firefighters Pension Fund Board of Trustees

The Holly Hill Firefighters Pension Fund Board of Trustees is meeting to approve the August 15, 2024 minutes, vote on an amendment to that meeting's agenda, and hear the September 30, 2024 quarterly investment report from financial advisor Frank Wan. The board will also vote on the 2025 meeting dates. The agenda is largely routine, with no major policy decisions or public hearings.

• Quarterly report: fund gained $371K (+5.6% net) for quarter ending Sept 30, 2024; total fund value $6,960,759
• Vote on amendment to August 15, 2024 meeting agenda
• Vote on 2025 meeting dates: Feb 13, May 15, Aug 14, Nov 13
• Update on MEPT/New Tower redemption: $237,619 outstanding as of Sept 30, 2024
• Approval of August 15, 2024 meeting minutes

Police Pension Fund Board of Trustees

The Holly Hill Police Pension Fund Board of Trustees will meet to approve the August 15, 2024 minutes, hear a quarterly investment report from Burgess Chambers & Associates, vote on hiring a new pension attorney (Sugarman, Susskind, Braswell & Herrera), and approve payment of outstanding bills totaling $8,296.20. The board will also set 2025 meeting dates.

• Vote on new attorney: Sugarman, Susskind, Braswell & Herrera Law Firm
• Payment of $7,366.20 to Burgess Chambers & Associates for Q3 2024 investment monitoring fee
• Payment of $930.00 to Paul Daragjati Law for general legal services
• Quarterly investment report: plan gained 5.2% ($727,113) in Q3 2024, ending market value $14,732,389
• Vote on 2025 meeting dates: Feb 13, May 15, Aug 14, Nov 13

City Commission

The City Commission will hold an installation ceremony for newly elected officials and reorganize the board, including selecting a Vice-Mayor. The Commission will also review several infrastructure and public works contracts, including a $923,705 lift station replacement and a $1,026,834 wastewater plant engineering project. Additionally, a public hearing is scheduled regarding a zoning map amendment for a property to be designated as a Business Planned Unit Development.

• Contract for Lift Station #4 replacement with All State Civil Construction for $923,705
• Engineering services for wastewater plant improvements with Mead and Hunt, Inc. for $1,026,834
• Grant agreement for Riverside Park bulkhead replacement up to $440,000
• Purchase of a Caterpillar 420 Backhoe Loader from Ring Power Corporation for $144,296
• Ordinance 2024-O-3079 to rezone property to Business Planned Unit Development

City Commission

The Holly Hill City Commission is holding a work session to discuss the history and challenges of stormwater management. The agenda includes only this discussion item, along with the call to order and adjournment. No formal decisions are scheduled; it is a workshop discussion.

• Stormwater history and challenges discussion

The City Commission held a work session to review stormwater history and challenges, including impacts from Hurricane Milton. No formal decisions were made; the session was informational, with staff presentations on drainage issues, lift station performance, and planned projects.

• No formal decisions made during the workshop

City Commission

The Holly Hill City Commission holds a work session to review the status of capital projects completed over the past year and to discuss details of future projects planned for FY2025. The session is led by City Clerk Valerie Manning and includes a detailed project status report.

• Fire Station project budget: $3,780,343.84 with $1,591,060.59 spent
• Pickleball Phase II project budget: $2,500,000
• Annual Paving Program FY2025 budget: $285,000
• Water main replacement on 3rd Street budget: $800,000
• Multiple police vehicle purchases totaling $288,000

The City Commission held a work session to review the status of completed capital projects and future projects for FY2025. Public Works Director Antoine Khoury and Administration Manager Steve Juengst presented the Project Status Report spreadsheet. No formal decisions were made; the session was informational only.

• Reviewed capital projects status report (no vote)
• Discussed future FY2025 projects (no vote)

City Commission

The Holly Hill City Commission will consider several resolutions related to Hurricane Milton recovery, including debris hauling and monitoring contracts, a temporary waiver of building permit fees for storm repairs, and an addendum for emergency debris hauling. The consent agenda also includes sewer repair and extension work, purchase of four police vehicles, and water/wastewater treatment chemicals. A public hearing will address a zoning change for a property from CC-1 to Business Planned Unit Development.

• Resolution 2024-R-85: Debris hauling up to $1,000,000 with Phillips & Jordan and monitoring up to $400,000 with Tetra-Tech after Hurricane Milton
• Resolution 2024-R-87: Temporary waiver of building permit fees for Hurricane Milton repairs
• Resolution 2024-R-84: Purchase of 4 police vehicles from Bartow Ford at $211,144.11
• Resolution 2024-R-83: Sewer main repair at 2nd Street and Carswell Avenue by Black Sands Development at $110,206.90
• Ordinance 2024-O-3079: First reading to rezone property from CC-1 to Business Planned Unit Development

City Commission

The Holly Hill City Commission will vote on a consent agenda awarding a $464,972 sewer extension construction contract to Hazen Construction, Inc., and approving price agreements for water/wastewater treatment chemicals. On the regular agenda, they will consider a resolution to approve a K-9 unit for the police department, award naming rights for the building at 1060 Ridgewood Avenue to Florida Health Care Plans, Inc., and discuss extending Bike Week/Biketoberfest events. No public hearings are scheduled.

• Resolution 2024-R-75: Award sewer extension construction contract to Hazen Construction, Inc. for $464,972.00
• Resolution 2024-R-76: Approve price agreements for FY2024-2025 water/wastewater treatment chemicals, waiving formal bidding
• Resolution 2024-R-77: Approve position and utilization of a Canine (K-9) Unit for the Holly Hill Police Department
• Resolution 2024-R-78: Award naming rights of building at 1060 Ridgewood Avenue to Florida Health Care Plans, Inc.
• Extension of Bike Week / Biketoberfest events

The City Commission unanimously approved a $464,972 sewer extension construction contract with Hazen Construction, Inc., and adopted resolutions for water/wastewater chemical purchases and a K-9 unit for the police department. A local state of emergency was declared due to Hurricane Milton, and the commission canceled the November 26 and December 24, 2024 meetings. The naming rights item for 1060 Ridgewood Avenue was postponed to the next meeting.

• Approved $464,972 sewer extension contract with Hazen Construction, Inc. (5-0)
• Approved price agreements for water/wastewater treatment chemicals, waiving formal bidding (5-0)
• Approved K-9 unit for police department, initial cost $12,500 (5-0)
• Declared local state of emergency due to Hurricane Milton (5-0)
• Canceled November 26 and December 24, 2024 regular meetings (5-0)
• Postponed naming rights for 1060 Ridgewood Avenue to October 22 meeting

Board of Planning and Appeals

The Board of Planning and Appeals will consider an ordinance to rezone approximately 1.544 acres from CC-1 (Commercial Corridor) to BPUD (Business Planned Unit Development) for a 33,262-square-foot indoor climate-controlled storage facility. The board will also vote on approving minutes from three prior meetings. The agenda includes only these two substantive items; the rest is procedural.

• Rezone 1.544 acres (12 parcels) near Mason Avenue, Daytona Avenue, and 1st Street to BPUD for a 40-foot-tall storage facility
• Approval of minutes from April 1, May 6, and July 1, 2024 BOPA meetings
• Existing 4,479 sq ft building on site to be demolished
• Vehicular access from Mason Avenue and 1st Street

The Board of Planning and Appeals voted unanimously to recommend approval to the City Commission of an ordinance rezoning approximately 1.544 acres from CC-1 (Commercial Corridor) to BPUD (Business Planned Unit Development) for a proposed 40-foot-tall, 33,262-square-foot indoor climate-controlled storage facility. The board also approved the associated development agreement and preliminary development and landscape plan. The recommendation was made after a public hearing with three speakers. The meeting adjourned at approximately 7 PM.

• Approved minutes for April 1, May 6, and July 1, 2024 meetings (unanimous)
• Recommended approval of rezone from CC-1 to BPUD for storage facility (5-0)
• Approved associated development agreement and preliminary development and landscape plan (5-0)

Code Enforcement - Special Master Hearings

The Holly Hill Code Enforcement Special Master will hold hearings on September 27, 2024, for nine cases involving property violations such as unsanitary conditions, junk storage, lack of permits, and building disrepair. The special master will decide on each case, potentially imposing fines or orders to correct violations.

• 1538 Montgomery Ave: unfit for human occupancy, air pollution, sanitary, paint, stairs, water violations
• 1210 Graham Av: residential junk storage, zoning, sanitary (trash) violations
• 1200 Graham Av: sanitary (trash) violation
• 601 State Av: sanitary, exterior maintenance, fire protective system maintenance violations
• 1547 Decatur Ave: electrical and building permit violations (3 counts)

City Commission

The Holly Hill City Commission is holding a work session with a single substantive agenda item: a discussion of the Fountainhead project. No votes or formal decisions are listed on this agenda; it is a discussion-only session.

• Fountainhead discussion

City Commission

The City Commission will hold the second public hearing to adopt the final FY 2024-2025 budget and property tax millage rate of 5.8 mills, which is 7.11% above the rolled-back rate. The agenda also includes an economic development update, approval of minutes, a consent agenda with several contracts, and regular agenda items including a firefighter union agreement and water infrastructure projects.

• Adopt final millage rate of 5.8 mills (Resolution 2024-R-65)
• Adopt final FY 2024-2025 budget (Resolution 2024-R-66)
• Increase purchasing authority with Carmeuse Lime and Stone to $182,000 for lime (Resolution 2024-R-67)
• Award Tidal Backflow Preventors Project to All State Civil Construction for $615,960 (Resolution 2024-R-68)
• Ratify three-year agreement with Professional Firefighters Local 3470 (Resolution 2024-R-70)

The City Commission adopted the final FY2024-2025 budget and set the property tax millage rate at 5.8 mills, which is 7.11% above the rolled-back rate, in a 4-1 vote with Mayor Via dissenting. The commission also approved several contracts and agreements, including a $615,960 tidal backflow preventers project, a three-year firefighters' union contract, and two state revolving fund loans for water and wastewater plant improvements.

• Adopted final millage rate of 5.8 mills for FY2024-2025 (4-1)
• Adopted final FY2024-2025 budget (unanimous)
• Approved $615,960 contract with All State Civil Construction for Tidal Backflow Preventers Project (unanimous)
• Ratified three-year agreement with Professional Firefighters of Holly Hill Local 3470 (unanimous)
• Approved $11,250,000 Drinking Water SRF loan agreement DW6410B0 (unanimous)
• Approved $9,300,000 Clean Water SRF loan agreement WW6410A0 (unanimous)
• Authorized $1,236,268 task order with Mead and Hunt for water plant engineering (unanimous)
• Approved one-year lease extension with Volusia/Flagler YMCA (unanimous)

City Commission

The City Commission holds the first of two public hearings to adopt the tentative property tax rate of 5.8 mills and the FY 2024-2025 budget, with a final hearing set for September 24. The commission will also consider water and sewer rate increases, a fee schedule amendment, and a police union contract. A presentation on water and wastewater utility revenue sufficiency is scheduled.

• Resolution 2024-R-59: tentative millage rate of 5.8 mills, 7.11% above rolled-back rate
• Resolution 2024-R-60: tentative FY 2024-2025 budget totaling $35,808,566
• Resolution 2024-R-62: five-year water and sewer rate increases starting October 1, 2024
• Resolution 2024-R-64: three-year police union (P.B.A.) agreement, Oct 2024-Sep 2027
• Consent agenda: grant applications for bypass pumps at lift stations #2, #11, #20

The City Commission held first public hearings and adopted the tentative FY 2024-2025 operating millage rate of 5.8 mills (4-1, Mayor Via dissenting) and the tentative budget (unanimous). The commission also approved a five-year water and sewer rate increase plan, a new citywide fee schedule, and a three-year police union contract. Final public hearings on the millage and budget are set for September 24, 2024.

• Adopted tentative FY 2024-25 millage rate of 5.8 mills (4-1)
• Adopted tentative FY 2024-25 budget (unanimous)
• Approved 5-year water and sewer rate increases effective Oct 1, 2024 (unanimous)
• Adopted FY 2024-25 citywide fee schedule (unanimous)
• Ratified 3-year PBA police union contract Oct 2024-Sep 2027 (unanimous)
• Approved grant applications for bypass pumps at lift stations #2, #11, #20 (unanimous)
• Approved Halifax Humane Society 2024-25 renewal agreement (unanimous)
• Approved FDLE drone replacement financial assistance agreement (unanimous)

City Commission

The Holly Hill City Commission will meet August 27 at City Hall to approve minutes from prior meetings, adopt a fiscal year 2023–2024 budget amendment, and vote on three consent-agenda items including a $58,684 water-well maintenance contract and a Volusia County transportation coordination agreement.

• Resolution 2024-R-56: authorize Mayor and City Manager to enter Volusia County transportation-impact coordination agreement
• Resolution 2024-R-57: approve $58,684.07 Toho Water Authority maintenance contract with A.C. Schultes for water-supply wells and pumps
• Resolution 2024-R-58: amend adopted FY 2023–2024 budget
• Request for code-enforcement lien reduction at 135 Walker Street
• 2024–2025 holiday calendar approval

The City Commission approved a consent agenda including an interlocal agreement with Volusia County for transportation impact fee coordination, a piggy-back contract with A.C. Schultes for water well maintenance at $63,445.16, and the 2024-2025 holiday calendar. They also adopted a budget amendment for FY 2023-2024 and approved a code enforcement lien reduction for 135 Walker Street. All votes were unanimous with Commissioner Currie absent.

• Approved interlocal agreement with Volusia County for transportation impact coordination (4-0)
• Adopted resolution authorizing piggy-back of Toho Water Authority contract with A.C. Schultes for water well maintenance at $63,445.16 (4-0)
• Approved 2024-2025 holiday calendar (4-0)
• Adopted resolution amending FY 2023-2024 budget for $2,577 in JAG grant revenue (4-0)
• Approved code enforcement lien reduction for 135 Walker Street, reducing lien to $10,480.53 (4-0)

Code Enforcement - Special Master Hearings

The Holly Hill Code Enforcement Special Master will hold hearings on 10 cases involving alleged violations such as building without permits, fence and right-of-way maintenance, vacant/foreclosure registration, business tax receipt, and property upkeep issues. The hearings are scheduled for August 23, 2024, at 2:00 PM in the City Commission Chamber.

• 160 15th PL - Kenneth Kidd: building permit required (Case #CER2024-000959)
• 1571 Daytona Ave - Ray Kozuki: building permit required (Case #CER2024-000972)
• 1528 Tuscaloos Ave - Robert Benincasa: building permit required (Case #CER2024-000855)
• 1501 Mobile Ave - Harris Global Management LLC: building permit required (Case #CER2024-000970)
• 623 Unabelle St - Charles E Davis TR/Sun Moon Atlantic Trust: vacant/foreclosure registration (Case #CER2024-000841)

Police Pension Fund Board of Trustees

The Holly Hill Police Pension Fund Board of Trustees will hold its third quarterly meeting of 2024. They will select a chairperson, appoint a board secretary, and approve minutes from the February and May meetings (the May meeting lacked a quorum). Under new business, they will review quarterly investment reports, discuss the pension attorney, approve the FY2024-2025 budget, and pay outstanding bills.

• Approve minutes from Feb 15 and May 16, 2024 meetings
• Review Q1 and Q2 2024 investment reports from Burgess Chambers & Associates
• Approve FY2024-2025 Police Retirement Pension Trust Budget
• Pay invoices: $7,093.77 (Q1) and $7,025.36 (Q2) to Burgess Chambers, $3,896 to Foster & Foster
• Discuss pension attorney and Salem Trust signature authorization

Firefighters Pension Fund Board of Trustees

The Firefighters Pension Fund Board of Trustees will meet to approve minutes, review the June 30, 2024 quarterly investment report, discuss the pension attorney, and consider the FY2024-2025 pension budget. The agenda includes routine items like public participation and board member comments.

• Review of Burgess Chambers & Associates June 30, 2024 quarterly report showing fund at $6,538,222, +1.0% net for quarter
• Approval of Firefighters' Pension Budget FY2024-2025
• Discussion of pension attorney (Paul Daragjati, Daragjati Law)
• Approval of May 16, 2024 meeting minutes
• Outstanding redemption request of $240,916 with MEPT/New Tower as of June 30, 2024

City Commission

The Holly Hill City Commission will vote on several resolutions, including ratifying a three-year labor agreement with the N.A.G.E. union, establishing a policy to deactivate comments on city social media, and amending the solid waste collection contract. The consent agenda includes increasing purchasing authority for lift station pumps to $155,000, declaring surplus items, extending a Boys & Girls Club lease, and approving agreements with Team Volusia and Arrow Service and Towing. No public hearings are scheduled.

• Resolution 2024-R-51: Increase Hydra Services purchasing authority to $155,000 for lift station pumps and repairs
• Resolution 2024-R-53: Ratify three-year N.A.G.E. union contract (Oct 1, 2024 - Sep 30, 2027)
• Resolution 2024-R-54: Deactivate comment function on city social media sites
• Resolution 2024-R-55: First amendment to solid waste collection contract
• Consent: Declare surplus IT computers and two Ford vehicles for scrapping

The Holly Hill City Commission unanimously approved a resolution increasing the 'not to exceed' purchasing authority with Hydra Services, Inc. to $155,000 for lift station pumps, repairs, and parts, following an emergency pump purchase that exceeded the previous $110,000 budget. The commission also ratified a three-year labor agreement with N.A.G.E. Local 05-025, approved a first amendment to the solid waste contract with Waste Pro, and approved several consent agenda items including surplus declarations and a lease extension. A proposed social media policy was deferred to a later meeting for legal review.

• Approved Resolution 2024-R-51 increasing Hydra Services purchasing authority to $155,000 (unanimous)
• Adopted Resolution 2024-R-52 declaring surplus and authorizing recycling/scrapping of IT equipment and two vehicles (unanimous)
• Approved Boys & Girls Club lease agreement extension (unanimous)
• Approved Team Volusia Economic Development Agreement FY24-25 (unanimous)
• Approved final agreement extension with Arrow Service and Towing (unanimous)
• Adopted Resolution 2024-R-53 ratifying three-year N.A.G.E. labor agreement (unanimous)
• Deferred social media policy resolution to a later meeting for attorney review
• Adopted Resolution 2024-R-55 amending solid waste contract with Waste Pro (unanimous)

City Commission

The Holly Hill City Commission is meeting for an executive session to discuss an update on union negotiations. This session is closed to the public as permitted by Florida Statutes 447.605(1). No other business is on the agenda.

• Executive session on union negotiations update (closed to public)

City Commission

The Holly Hill City Commission will meet on July 23, 2024, to discuss the status of union negotiations in an executive session. No public decisions are scheduled for this meeting.

• Executive session on union negotiations (ID #4573)
• No public votes or decisions listed

City Commission

The Holly Hill City Commission will hold a public hearing to adopt a maximum proposed millage rate of 5.9 mills for the fiscal year beginning October 1, 2024, and set public hearing dates for September 9 and 24, 2024. The agenda also includes a retirement proclamation, a lien reduction request, and routine approvals.

• Resolution 2024-R-50: Adopting maximum millage rate of 5.9 mills, 8.95% above rolled-back rate
• Public hearing on millage rate set for September 9, 2024, and final hearing September 24, 2024
• Retirement proclamation for Henry 'Jr' King, 33.5 years of service
• Lien reduction request for 1504 Mobile Avenue
• Recognition of Michael Pickett (Caliber Inlet Customs) and Jeaneen Witt (Risk Management Professional of the Year)

The City Commission adopted Resolution 2024-R-50, setting the proposed millage rate at 5.9 mills for the fiscal year beginning October 1, 2024, which is 8.95% above the rolled-back rate. The vote was 3-1, with Mayor Via dissenting and Commissioner Currie absent. A public hearing on the millage rate is scheduled for September 9, 2024. The commission also approved a lien reduction for 1504 Mobile Avenue at $9,518.21, rejecting the applicant's request to lower it to $5,769.99.

• Adopted Resolution 2024-R-50 setting proposed millage rate at 5.9 mills (3-1, Via nay)
• Set public hearing on millage rate for September 9, 2024 at 6:00 PM
• Approved lien reduction for 1504 Mobile Avenue at $9,518.21 (unanimous)
• Approved minutes of July 9, 2024 workshop and regular meeting (unanimous)

City Commission

The City Commission is holding a budget workshop to review the proposed FY2025 budget for governmental funds, including the general fund, fuel tax fund, permitting fund, CRA fund, and capital projects fund. The workshop covers revenue and expenditure projections, with taxable property value up 8.66% to $1,001,260,939. The commission will also set the maximum millage rate and public hearing dates for the budget.

• Proposed FY2025 general fund budget: $12,228,481 in revenue and expenses
• Taxable property value increased 8.66% to $1,001,260,939
• Ad-valorem taxes budgeted at $4,014,329 (5.9 mills per $1,000 at 95% collection)
• Public hearings scheduled for September 9 and September 24, 2024
• General fund net position increased 4.83% in 2023 to $34,219,976

City Commission

The City Commission will hold a swearing-in ceremony for Police Chief Byron K. Williams. The meeting also includes discussions on wastewater and water facility plans for grant applications and a variance request for a residential shed.

• Swearing-in ceremony for Police Chief Byron K. Williams
• Resolution for LED lighting conversion at Nova Road and Golf Avenue and Ridgewood Avenue
• Wastewater Facility Plan for SAHFI grant application
• Water Facility Plan for SRF-SAHFI grant application
• Variance request for an 80 square foot shed at 217 Walker Street

The Holly Hill City Commission unanimously approved resolutions for FPL LED lighting conversion, wastewater and water facility plans for grant applications, and a variance for a shed at 217 Walker Street. They also gave consensus to allow Community Pharmacy at 1107 Nova Road to open despite zoning distance rules, based on its pre-ordinance application. The meeting included the swearing-in of Police Chief Byron K. Williams.

• Approved LED lighting conversion agreement with FPL (unanimous)
• Adopted wastewater facility plan for SAHFI grant application (unanimous)
• Adopted water facility plan for SRF-SAHFI grant application (unanimous)
• Approved variance for 80 sq ft shed at 217 Walker Street (unanimous)
• Consensus to allow Community Pharmacy at 1107 Nova Road to open despite zoning distance rule

City Commission

The City Commission held a budget workshop to review proposed FY 2025 budgets for water, sewer, stormwater, and solid waste funds. The discussion included proposed rate changes and upcoming budget calendar milestones.

• Proposed 2% water rate increase and 4% sewer rate increase effective October 1, 2024
• Proposed stormwater assessment rate remains at $96
• Proposed water and sewer repair & replacement fees remain at $3 per month each
• Review of FY 2025 requested budgets for Water/Sewer, Stormwater, and Solid Waste funds
• Discussion of the FY 2025 budget calendar, including tentative millage adoption on September 9, 2024

The City Commission held a budget workshop to review the proposed FY2025 Enterprise Funds for water/sewer, stormwater, and solid waste. No formal votes were taken; the workshop was informational only. Proposed rate changes include a 2% water and 4% sewer rate increase effective October 1, 2024, with no changes to repair and replacement fees or stormwater assessments. The next budget workshop is scheduled for July 23, 2024.

• Reviewed proposed FY2025 Enterprise Funds (no formal action taken)
• Proposed 2% water and 4% sewer rate increase effective Oct 1, 2024
• No change proposed to water/sewer R&R fees ($3/month each)
• No change proposed to stormwater assessment ($96)
• Stormwater capital projects: $200,000 pipe lining, $150,000 backhoe loader
• Next budget workshop scheduled for July 23, 2024

City Commission

The Holly Hill City Commission will hold a work session to discuss a utility rate study conducted by Raftelis. The study recommends annual water rate increases of 2% and wastewater rate increases of 4% from 2025 through 2029, starting October 1, 2024, to maintain financial stability. No formal vote is scheduled; this is a discussion item.

• Proposed water rate increase of 2% per year for 2025-2029
• Proposed wastewater rate increase of 4% per year for 2025-2029
• Capital Improvement Plan of $49.5 million for FY 2024-2029
• Existing rates projected insufficient through FY 2029
• Utility currently has strong reserves (almost 300 days of rate revenues)

Board of Planning and Appeals

The Holly Hill Board of Planning and Appeals will hold a public hearing on a single variance request. The applicant, Christina Sullivan, seeks permission to place an 80-square-foot shed in the front yard of 217 Walker Street, which is in an R-3 single-family zoning district. The request is needed because the home, built in 1939, sits close to the rear property line, leaving no usable backyard. Staff recommends approval with conditions.

• Variance request for 80 sq ft shed at 217 Walker Street
• Property in R-3 (Single-Family) zoning district
• Home built in 1939, 2-6 feet from rear property line
• Staff recommends approval with conditions (shed size, maintenance, setbacks)
• Variance criteria under Sec. 82-317 all met per staff

City Commission

The City Commission will hold a work session to discuss bids for a new playground at Sunrise Park North, funded by a $94,857 HUD CDBG grant and a fixed budget of $350,000. Eight manufacturers submitted bids, and the Commission will consider the proposals, which include safety surfacing, installation, and rust-resistant materials due to the park's proximity to the Halifax River.

• Sunrise Park North playground project at 1135 Riverside Drive
• Fixed budget of $350,000 for playground equipment and installation
• Eight bids received for the playground project
• CDBG grant allocation of $94,857 for fiscal year 2023/2024
• Preference for themed playgrounds and rust-resistant materials

The City Commission held a work session and reached consensus to award the bid for the new playground at Sunrise Park North to KorKat Playgrounds. The project is funded by a $94,857 CDBG grant and a fixed budget of $350,000. The commission also agreed to select option 2 for a plaque at the new Fire Station and to remove Doug Bell's name from it.

• Awarded Sunrise Park North playground bid to KorKat Playgrounds (consensus)
• Selected option 2 for Fire Station plaque (consensus)
• Removed Doug Bell's name from Fire Station plaque (consensus)

City Commission

The City Commission will consider awarding a contract for a new playground at Sunrise Park. The meeting also includes discussions on professional services for a tidal backflow preventer and a lien reduction request for 654 6th Street.

• Replacement playground at Sunrise Park contract award
• Professional services for Project Tidal Backflow Preventer up to $68,089
• Lien reduction for 654 6th Street
• Three-year contract with H&H Liquid Sludge Disposal, Inc. for sludge removal
• FY2024/2025 CDBG Annual Plan Application approval

The City Commission held a regular meeting where the City Manager provided a detailed statement addressing allegations about the police department, including the resignation of officers and disciplinary actions. The Commission then approved several resolutions, including contracts for engineering services, sludge disposal, and a playground replacement, as well as a lien reduction. No formal action was taken on the police department matters beyond the discussion.

• Approved minutes of June 11, 2024 (unanimous)
• Adopted Resolution 2024-R-43 authorizing agreement with Mead and Hunt for Tidal Backflow Preventer, not to exceed $68,089 (unanimous)
• Adopted Resolution 2024-R-44 approving FY2024/2025 CDBG Annual Plan application (unanimous)
• Adopted Resolution 2024-R-45 authorizing 3-year contract with H&H Liquid Sludge Disposal for sludge removal (unanimous)
• Approved River to Sea TPO Funding Agreement for FY2024-2025 (unanimous)
• Approved JAG Grant FY2023 Allocation of Funds (unanimous)
• Approved Brown & Brown second one-year renewal as employee benefits insurance agent (unanimous)
• Adopted Resolution 2024-R-46 awarding replacement playground at Sunrise Park (unanimous)

Code Enforcement - Special Master Hearings

The Special Master will hold hearings regarding various property violations across the city. These cases include issues ranging from building permit requirements and unsafe structures to sanitation and animal control.

• Case CER2024-694: Demolition violation at 618 Flomich St.
• Case CER2024-632: Electrical and building permit violations at 140 6th St.
• Case CER2023-56: Unsafe conditions and unfit occupancy at 242 Bainbridge Av.
• Case CER2024-748: Sanitary, vermin, and vacant lot registration at 1230 Graham Av.
• Case CEC2024-606: Business Tax Receipt violation at 310 15th St.

City Commission

The City Commission unanimously approved resolutions authorizing applications for two state revolving fund loans: $11.25 million for water treatment plant improvements and $9.3 million for wastewater treatment plant upgrades, both with 100% principal forgiveness. The commission also adopted an ordinance creating separation requirements for pharmacies, including medical marijuana dispensaries, requiring them to be at least one mile apart. Other actions included approving a task order for golf course reclaimed water improvements, increasing the annual cap for electrical repairs, and extending agreements for disaster consulting, fuel, and gas franchise.

• Approved $11.25M drinking water loan application (unanimous)
• Approved $9.3M clean water loan application (unanimous)
• Adopted ordinance requiring 1-mile separation for pharmacies/medical marijuana dispensaries (unanimous)
• Approved $67,509.66 task order for golf course reclaimed water improvements (unanimous)
• Increased Economy Electric repair cap from $50K to $75K annually (unanimous)
• Approved change order with Tetra Tech for disaster consulting, raising cap to $169,851.31 (unanimous)
• Extended interlocal fuel agreement with Volusia County through 2027 (unanimous)
• Renewed TECO Peoples Gas franchise through 2029 (unanimous)

City Commission

The City Commission met in a closed executive session (SHADE meeting) to discuss union negotiations. No public decisions were made, and the meeting adjourned after about an hour.

• Held closed executive session to discuss union negotiations
• Adjourned at approximately 6:00 PM

City Commission

The Holly Hill City Commission will hear a mid-year budget review for FY 2023-2024, including proposed amendments to adjust revenues and expenditures. They will also consider a lien reduction request, first reading of an ordinance on separation requirements, and a special exception for a storage facility at 990 Alabama Avenue. The consent agenda includes resolutions on personnel rules, budget amendments, and emergency debris hauling contract extensions.

• Mid-year budget review with amendments totaling $135,125.25, including $123,797.31 for CRA and Halifax Hospital payments
• Resolution 2024-R-34 amending the FY 2023-2024 budget
• Resolution 2024-R-35 authorizing one-year extensions for emergency debris hauling and monitoring contracts
• Lien reduction request for 909 Oleander Avenue
• First reading of Ordinance 2024-O-3078 on separation requirements and definitions

The City Commission unanimously approved a mid-year budget amendment for FY 2023-2024, an amendment to the 2018 Personnel Rules and Regulations, and one-year extensions for emergency debris hauling and monitoring contracts. They also approved a lien reduction for 909 Oleander Avenue, a special exception for a storage facility at 990 Alabama Avenue, and increased the annual limit for Clog Dog Services. An ordinance creating separation requirements was approved at first reading.

• Adopted Resolution 2024-R-33 amending 2018 Personnel Rules and Regulations (unanimous)
• Adopted Resolution 2024-R-34 amending FY 2023-2024 budget (unanimous)
• Adopted Resolution 2024-R-35 authorizing one-year extensions for emergency debris hauling and monitoring contracts (unanimous)
• Approved increase to annual limit of Clog Dog Services (unanimous)
• Approved lien reduction for 909 Oleander Avenue (unanimous)
• Approved ordinance creating separation requirements at first reading, next hearing 6/11/2024 (unanimous)
• Approved special exception for 990 Alabama Avenue storage facility (unanimous)
• Approved minutes of May 14, 2024 meeting (unanimous)

Police Pension Fund Board of Trustees

The Holly Hill Police Pension Fund Board of Trustees will review the March 31, 2024 quarterly investment report from financial advisor Frank Wan, hear updates from attorney Paul Daragjati, and vote on updating the Salem Trust signature authorization card to replace a former board member. The board will also approve payment of outstanding bills totaling $7,466.27 and approve the February 15, 2024 meeting minutes.

• Quarterly report: plan gained $804,306 (+6.0% net) in Q1 2024, ending market value $14,187,549
• Vote to update Salem Trust signature card: replace Steve Aldrich with new authorized signer
• Payment of outstanding bills: $372.50 to attorney Paul Daragjati, $7,093.77 to Burgess Chambers
• Approve minutes of February 15, 2024 meeting
• Set meeting dates: August 15 and November 14, 2024 at 11:00 AM

Firefighters Pension Fund Board of Trustees

The Holly Hill Firefighters Pension Fund Board of Trustees will meet to approve the minutes from February 15, 2024, and hear the March 31, 2024 quarterly investment report from financial advisor Frank Wan of Burgess Chambers and Associates. The board will also discuss any new business with attorney Paul Daragjati and set meeting dates for August 15 and November 14, 2024.

• Quarterly report: fund gained $337K (+5.5% net) for Q1 2024, ahead of strategic model (+4.5%)
• Fund market value: $6,492,701 as of March 31, 2024
• Outstanding redemption request: $243,068; $2,152 distributed on April 15, 2024
• Approval of minutes from February 15, 2024 meeting
• Meeting dates for 2024: August 15 and November 14 at 10:00 AM

City Commission

The Holly Hill City Commission will hold a regular meeting with public comments, consent agenda approvals, and public hearings. Key items include second readings of ordinances to rezone a parcel from CC-1 to BPUD and to increase the mayor's and commissioners' expense allowances and honorariums. The consent agenda includes several public works contracts for sewer repairs and utility conversions.

• Ordinance 2024-O-3076: Rezone parcel from CC-1 to BPUD (second reading)
• Ordinance 2024-O-3077: Increase mayor's expense allowance from $12,000 to 17% of constitutional officer salaries; commissioners from $8,000 to 11.5% (second reading)
• Resolution 2024-R-29: Approve $105,726 for manhole repairs (Danus Utilities)
• Resolution 2024-R-31: Approve up to $79,000 for emergency sewer cleaning (Inliner Solutions)
• Daytona Climbing Incentive Agreement and Amended Escrow (regular agenda)

The Holly Hill City Commission approved a rezoning for the Daytona Climbing Company at 627 Ridgewood Avenue, changing the parcel from CC-1 to BPUD for a rock-climbing facility. They also adopted an ordinance increasing the mayor's and commissioners' expense allowances to percentages of Volusia County Commissioner salaries, effective January 1, 2025, despite the mayor's dissenting vote. Several infrastructure contracts and agreements were approved on the consent agenda.

• Approved rezoning of 627 Ridgewood Avenue to BPUD for Daytona Climbing Company (3-0)
• Adopted ordinance 2024-O-3077 increasing mayor's expense allowance to 17% and commissioners' to 11.5% of Volusia County Commissioner salaries (2-1, Mayor Via dissenting)
• Approved lease agreement with Holly Hill Historic Preservation Society for Sica Hall at $1/year (3-0)
• Approved $105,726 manhole repair contract with Danus Utilities (3-0)
• Approved task order for Phase 3 underground utilities conversion with Mead and Hunt (3-0)
• Approved $79,000 emergency sewer cleaning with Inliner Solutions (3-0)
• Approved piggyback of Indian River contract for computer network services (3-0)
• Approved Daytona Climbing incentive agreement and amended escrow (3-0)

Code Enforcement - Special Master Hearings

The Holly Hill Code Enforcement Special Master will hold hearings on seven cases involving property maintenance, zoning, and permit violations. The cases include issues such as abandoned appliances, trash, building permits, and exterior maintenance at various addresses.

• 1400 Ridgewood Ave: multiple violations including zoning, abandoned appliances, electrical permit, trash, building permits, and IPMC property maintenance issues
• 1401 Ridgewood Ave (Jay-Shiv Inc.): zoning, trash, building permits for converted office and room, doors, roofs, plumbing, electrical, and sign maintenance
• 812 Catherine Ave (308 SAMJ LLC): residential junk storage, fence maintenance, trash, and grass/weeds
• 904 Daytona Ave: business tax receipt violation
• 426 Miriam Ave (Beacon Financial Group Inc.): fence maintenance, trash, vacant/foreclosure registration, and multiple IPMC violations

City Commission

The Holly Hill City Commission will consider several resolutions and ordinances, including awarding a contract for water utility optimization, amending the fee for body-worn camera public records requests, and a first reading of a rezoning from CC-1 to BPUD. The consent agenda includes contracts for roadway resurfacing, sidewalk repairs, school zone improvements, and grant applications.

• Resolution 2024-R-26: Award contract to Mead & Hunt for water utility optimization and resilience engineering
• Resolution 2024-R-27: Amend fee schedule for body-worn camera public records requests
• Ordinance 2024-O-3076: Rezone parcel from CC-1 to BPUD (first reading)
• Ordinance 2024-O-3077: Increase mayor/commissioner expense allowances and add health insurance benefit (first reading)
• Consent: Roadway resurfacing ($90,947.95), sidewalk repairs, school zone improvements ($137,286), and grant applications ($45,000 and $55,500)

City Commission

The City Commission held a special meeting to hear oral presentations from two engineering firms for the water utility optimization and resilience improvement project, funded by an $11.25 million grant. After presentations, the Commission ranked Mead & Hunt, Inc. as the top firm and voted unanimously to direct staff to bring a resolution to the next regular meeting to formally select them. No public comments were made.

• Ranked Mead & Hunt, Inc. as the top engineering firm for RFQ #24-WA-02 (5-0)
• Approved motion to bring a resolution selecting Mead & Hunt, Inc. to the April 23 regular meeting (5-0)

City Commission

The Holly Hill City Commission will vote on several public works contracts, including a water utility optimization and resilience engineering services agreement with Kimley-Horn, and will hold public hearings on two land use map amendments that would change designations from low-density to low-medium density residential. The agenda also includes consent items for a bulkhead project change order, a sewer pipe rehabilitation contract piggyback, and a sole-source purchase of valve actuators.

• Resolution 2024-R-20: Award contract to Kimley-Horn for water utility optimization and resilience engineering services
• Resolution 2024-R-17: Change order addendum with Dredging & Marine Construction for $16,350 for Riverside Park Bulkhead Replacement Project
• Resolution 2024-R-18: Piggyback City of Hollywood contract for sewer pipe rehabilitation with Inliner Solutions
• Resolution 2024-R-19: Sole source purchase of Auma actuators from Instrument Specialties for up to $119,505
• Ordinances 2024-O-3073, 3074, 3075: Land use map amendments from low-density to low-medium density residential and zoning change to RPUD

Board of Planning and Appeals

The Holly Hill Board of Planning and Appeals meets to decide on a rezoning request for 627 Ridgewood Avenue from CC-1 (Commercial Corridor District) to BPUD (Business Planned Unit Development) to allow a 46-foot-tall rock-climbing facility. The board will also review minutes from previous meetings.

• Rezone 627 Ridgewood Avenue from CC-1 to BPUD for an 8,000 sq ft climbing gym
• Future expansion of up to 6,500 sq ft building approved as minor amendment
• Minutes from January 8 and March 4 BOPA meetings approved as submitted

City Commission

The Holly Hill City Commission will consider awarding a $114,889.91 task order to Black Sands Development Group for the Aerial Reuse Pipe Replacement Project, and will hold a first reading of an ordinance to change a property's future land use from low-density to low-medium density residential. The agenda also includes a lien reduction request for 921 Daytona Avenue, a firefighter promotion, a water conservation proclamation, and approval of prior meeting minutes.

• Resolution 2024-R-15: Award $114,889.91 to Black Sands Development Group for Aerial Reuse Pipe Replacement
• Resolution 2024-R-16: Award surveying contracts to Southeastern Surveying & Mapping (primary) and WGI, Inc. (secondary)
• Ordinance 2024-O-3073 (first reading): Change future land use from Low Density Single-Family Residential to Low-Medium Density Residential
• Lien reduction request for 921 Daytona Avenue
• Proclamation declaring April 2024 as Water Conservation Month

City Commission

The City Commission will discuss and select a vendor for a new playground at Sunrise Park North, funded by a $250,000 budget that includes a $94,857 CDBG grant. Four bids were received, and staff recommends the Commission choose the preferred design and authorize the City Manager to execute a contract. The meeting is a work session, so no final vote is expected.

• Four bids received for playground project: KorKat ($247,992), Top Line Recreation ($242,343.49), Playworx Little Tikes ($249,970.39), Medley Sports ($249,900)
• Project budget: $250,000, with $94,857 reimbursable through HUD CDBG grant
• KorKat bid includes stainless steel hardware and galvanized materials, recommended for coastal proximity
• Bids include safety surfacing, shade structures, and installation
• Staff recommends Commission choose design and authorize City Manager to execute contract

At a work session, the City Commission discussed the Sunrise Park North playground project funded by a $94,857 CDBG grant and a fixed budget of $250,000. After reviewing six bids (two received late), the Commission reached consensus to reject all bids and re-bid the project. They also agreed to hold a Christmas party for employees instead of gift cards, possibly on December 14, 2024.

• Rejected all bids for Sunrise Park North playground and will re-bid (consensus)
• Agreed to hold employee Christmas party instead of gift cards, possible date Dec 14, 2024

Code Enforcement - Special Master Hearings

The Holly Hill Code Enforcement Special Master Hearings will review 12 properties with active code violations, including unsafe structures, missing permits, and unmaintained yards. The meeting is procedural and does not include new decisions.

• 433 Walker St - Walker Warehouse LLC: unpermitted work requiring after-the-fact permits
• 333 Carswell Ave - TJLL Properties: unpermitted awning additions on shed
• 529 6th St: mold, roof damage, and fence maintenance violations
• 1014 Ridgewood Ave - Laura Czarnecki Trust: extensive exterior and sanitary violations
• 650 6th St - Kevin Brown: dilapidated structure deemed unfit for occupancy

City Commission

The Holly Hill City Commission will hear presentations on the FY2023 annual audit and the Holly Hill K-8 School, then vote on consent items including utility construction contracts and a police information-sharing agreement. On the regular agenda, they will consider rejecting all bids for Lift Station #4 construction and approving a $6,430 change order for design modifications, plus a code enforcement lien reduction for 144 Ridgewood Avenue. A public hearing will be held on the second reading of an ordinance to establish special assessments for code enforcement costs.

• Resolution 2024-R-13: Award utility infrastructure construction to Black Sands Development Group (primary) and Cathcart Construction (secondary)
• Resolution 2024-R-14: Reject all bids for Lift Station #4 construction; approve $6,430 change order, total design costs not to exceed $61,970
• Request for code enforcement lien reduction at 144 Ridgewood Avenue
• Ordinance 2024-O-3072 (second reading): Amend Chapter 30 to allow special assessments for code enforcement costs
• FY2023 audit presentation: unmodified opinion, no material weaknesses, 1 new budgetary noncompliance recommendation

The City Commission passed a 6-month moratorium on new medical marijuana facilities, pharmacies, and the sale of CBD/hemp products, including those with less than 3% THC. The commission also approved several resolutions, including awarding utility infrastructure contracts, rejecting bids for Lift Station #4, and adopting an ordinance on special assessments for code enforcement costs. A code enforcement lien at 144 Ridgewood Avenue was reduced from $190,000 to $16,726.64.

• Adopted 6-month moratorium on new medical marijuana/CBD facilities (4-0)
• Awarded utility construction contracts to Black Sands Development Group and Cathcart Construction (4-0)
• Approved letter of authorization for mosquito control low flying treatments (4-0)
• Approved interagency agreement with Volusia Sheriff's Office for criminal justice info exchange (4-0)
• Rejected all bids for Lift Station #4 construction; approved $6,430 change order for design (4-0)
• Approved code enforcement lien reduction at 144 Ridgewood Ave from $190,000 to $16,726.64 (4-0)
• Adopted ordinance on special assessments for code enforcement costs (4-0)
• Approved minutes of February 27, 2024 meeting (4-0)

Board of Planning and Appeals

The Board of Planning and Appeals will review a proposed ordinance to change the future land use designation for 2.38 acres on the south side of 3rd Street from low-density single-family residential to low-medium density residential. The change would allow a 16-unit quadraplex development (Bentley Oaks) that exceeds current density limits but meets zoning requirements.

• Proposed ordinance to amend Future Land Use Map from Low Density to Low-Medium Density Residential for 2.38 acres on 3rd Street
• 16-unit quadraplex development (Bentley Oaks) proposed with 6.72 units per net acre
• Infrastructure analysis shows 6,000-gallon daily increase in water/sewer demand
• Project requires school concurrency approval and state-level consistency certification
• Property currently zoned R-4A (Zero Lot Line Single-Family Residential District)

City Commission

The Holly Hill City Commission will meet to decide on a $8.97 million contract for wastewater treatment upgrades, approve 2024 event dates, and sell surplus equipment. The meeting also includes a public hearing on a business planned unit development amendment and a bike week permit request.

• $8,971,000 contract with Sawcross, Inc. for 3rd Biological Treatment Unit and Influent Headworks Modifications
• Resolution 2024-R-10 designating 2024-2025 special event and city-sponsored event dates
• Resolution 2024-R-11 authorizing sale of surplus aerator, ballfield grooming machine, two mowers, and water filter control panel
• Ordinance 2024-O-3068 second reading on Malkit Salh Business Planned Unit Development amendment
• 450 Ridgewood Avenue Bike Week permit request

Code Enforcement - Special Master Hearings

The Holly Hill Code Enforcement Special Master will hold hearings on February 23, 2024, to address 10 cases involving property maintenance violations, including unsanitary conditions, building without permits, and business tax receipt issues. The agenda lists specific properties and alleged violations, and the special master will decide on enforcement actions.

• Case 1: 1319 Bender Avenue – unsanitary exterior, window, roof violations
• Case 2: 712 Ridgewood Avenue – no building permit, window, paint, roof, interior, electrical violations
• Case 3: 118 Ridgewood Avenue – zoning, no permit, exterior, window, door, structural violations
• Case 4 & 5: 1620 State Avenue – business tax receipt violations (25% penalty)
• Case 9: 489 6th Street – shipping container violation (14-day limit, zoning restrictions)

Police Pension Fund Board of Trustees

The Holly Hill Police Pension Fund Board of Trustees will meet to approve the November 2023 minutes, hear the chairperson's report on a widow's beneficiary paperwork, and review new business including the annual actuarial valuation, a quarterly investment report, and payment of outstanding bills. The agenda is mostly routine, with no old business listed.

• Approve minutes from November 16, 2023 meeting
• Chairperson's report on former Officer Marks Culver's widow's beneficiary paperwork
• Review Foster & Foster actuarial valuation as of October 1, 2023 (funded ratio 85.9%)
• Review Burgess Chambers quarterly report for December 31, 2023
• Pay outstanding bills: $14,587.00 to Foster & Foster, $6,784.78 to Burgess Chambers, $1,631.43 to Integrity Fixed Income, $650.00 to attorney

City Commission

The Holly Hill City Commission is holding a work session to discuss commercial rates for Waste Pro, the city's waste collection service. The agenda includes a workshop discussion on this topic, with attached pricing and proforma sheets. No formal votes are scheduled; this is a discussion item.

• Discussion of Waste Pro commercial rates
• Review of Table 1 Solid Waste Collection REL Service & PROFORMA Sheet
• Review of Waste Pro Pricing Sheets for Commercial Containers

City Commission

The Holly Hill City Commission will consider approving an $8,971,000 construction contract for a new biological treatment unit and influent headworks modifications, along with a budget amendment. The agenda also includes consent items for a $6,237 surveying change order and a $100,312.50 laptop purchase, plus public hearings on zoning and land use changes. Several awards will be presented for employee, citizen, and business of the year.

• Resolution 2024-R-9: $8,971,000 contract with Sawcross, Inc. for 3rd Biological Treatment Unit and Influent Headworks Modifications
• Resolution 2024-R-3: Change Order No. 1 with Parker Mynchenberg & Associates for surveying on 10th Street Sewer Main Extension, not to exceed $6,237
• Resolution 2024-R-8: Purchase of 25 laptops with accessories from Empire Computing for $100,312.50
• Ordinance 2024-O-3068: First reading of second major amendment to Malkit Salh Business Planned Unit Development
• Ordinance 2024-O-3069/3070: Second reading to change Future Land Use Map from Low-Density Residential to Commercial (restricted to personal storage) and approve Plaza Grande Industrial PUD amendment

Code Enforcement - Special Master Hearings

The Holly Hill Code Enforcement Special Master Hearings will review five cases of alleged violations at local properties. The hearings address unsafe buildings, zoning issues, and unpermitted work, with a focus on health and safety concerns.

• 403 Ridgewood Ave (Happy Time Motel): 15+ violations including mold, unsafe structures, and missing permits
• 1190 S Nova Rd: Zoning violation for improper shed placement and unpermitted work
• 328 Clifton Av: Unpermitted construction work requiring after-the-fact fees
• 631 S Flamingo Dr: Animal running at large violation

City Commission

The City Commission is holding a work session to discuss the future of its solid waste collection contract with Waste Pro. The main topic is a proposed five-year extension with a $2.50 monthly customer rate increase plus CPI, with options to negotiate, request more information, or let the contract expire and seek new bids. No formal vote is scheduled; the Commission will direct staff on which path to pursue.

• Proposed $2.50 monthly rate increase for residential customers plus CPI (capped at 5% annually) over five years, with continued $2.50 increases for the life of the agreement until 2037
• Commercial collection component would increase by $1.84 per cubic yard in FY 24/25
• Contract extension would require Waste Pro to purchase new collection vehicles
• Amendment includes provisions for electronic tracking system, bulky waste tagging, and recycling marketing changes
• City staff seeking direction on commercial account rate increases

City Commission

The Holly Hill City Commission will hold first readings on three land-use ordinances: one changing a property's future land use from low-density residential to commercial (restricted to personal storage), one approving a major amendment to the Plaza Grande, LLC Industrial PUD, and one rezoning a property from R-6 to RPUD. The Commission will also discuss the direction of the City Annex Building. The agenda includes approval of the January 9, 2024 minutes.

• First reading of Ordinance 2024-O-3069: Future Land Use Map amendment from Low-Density Residential to Commercial (restricted to personal storage)
• First reading of Ordinance 3070: Second Major Amendment to Plaza Grande, LLC Industrial PUD
• First reading of Ordinance 2024-O-3071: Rezone from R-6 to RPUD
• Discussion on direction of City Annex Building

City Commission

The Holly Hill City Commission will vote on several consent agenda items including a street sweeping contract, pump repair services, and a utility rate study, plus a budget amendment for vehicle and park renovations. They will also hold a public hearing on a major amendment to a business planned unit development agreement and discuss the future of the City Annex building.

• Resolution 2024-R-1: Approve Sourcewell piggyback contract with USA Services for street sweeping at $51,600.36 annually
• Resolution 2024-R-2: Approve Orange County piggyback contract with Hydra Services for ABS pumps, repairs, parts up to $110,000 annually
• Resolution 2024-R-3: Award utility rate study to Raftelis Financial Consultants for $45,600
• Resolution 2024-R-4: Amend FY 2023-2024 budget for F-350 mini-dump vehicle, utility rate study, Centennial Park and Sunrise Pier renovations
• Ordinance 2024-O-3068: First reading of second major amendment to Malkit Salh Business Planned Unit Development agreement

Board of Planning and Appeals

The Board of Planning and Appeals will hold a regular meeting with no public hearings on agenda items. They will consider two ordinances: one to change the future land use map for certain parcels from low-density residential to commercial (restricted to personal storage) and approve a major amendment to the Plaza Grande, LLC Industrial PUD; another to rezone property from R-6 to RPUD. The board will also elect a chairman, approve minutes from previous meetings, and discuss Sunshine Law and attendance.

• Ordinance to amend Future Land Use Map from Low-Density Residential to Commercial (restricted to personal storage) and approve second major amendment to Plaza Grande, LLC Industrial PUD
• Ordinance to rezone property from R-6 (Low Density Multifamily Residential) to RPUD (Residential Planned Unit Development)
• Election of chairman
• Approval of minutes from November 6 and December 4, 2023 meetings
• Discussion of Sunshine Law, Public Records Law, and board attendance