Hubbard County public meetings in 2024

Board of Commissioners - Special Meeting - 23, Dec 2024

The Hubbard County Board of Commissioners will hold a special meeting to consider adopting the 2025 final budget and property tax levy. The proposed budget totals $78,731,175 in revenues and expenditures, with a levy of $21,400,000, which is a 5.9% increase over 2024. The board will also hear a Truth in Taxation presentation and vote on a resolution to certify the levy with the state by December 30, 2024.

• Adoption of 2025 combined resolution for budget, levy, salaries, and per diems
• Proposed 2025 levy of $21,400,000 (5.9% increase from 2024)
• Total 2025 budget of $78,731,175
• Public Safety levy increase to $8,582,300 (9.3% increase)
• Highway expenses increase 88.8% to $24,953,386

HRA/EDA Board

The Hubbard County HRA/EDA Board will meet to accept the 2023 financial audit, approve payables, and discuss property financial reports and housing parcels in Farden Township. The board will also consider granting temporary access to HLDC for records and approving a power of attorney for staff to work with the Minnesota Department of Revenue.

• Accept 2023 HRA financial statements and independent auditor's report
• Approve payables totaling $15,490.56, including $11,859.82 for Cornerstone Apartments repair/remodel
• Approve payment for temporary access for HLDC to iSolved and power of attorney for MN Department of Revenue
• Discuss Farden Township housing parcels
• Review property financial reports from DW Jones, Inc.

Board of Commissioners

The Board of Commissioners will review the 2025 Truth in Taxation presentation and vote to adopt the final budget, levy, salaries, and per diems. The meeting also includes discussions on a proposed countywide lodging tax and an ambulance service taxing district.

• Adoption of 2025 final budget, levy, and salaries
• Final payment of $76,098.30 to Redstone Construction, LLC for Project SP 029-613-012
• Final payment of $199,867.58 to Redstone Construction, LLC for Project SAP 029-594-001
• Approval of $6,771.23 quote from Up North Power & Sports for Polaris Ranger tracks
• Public hearing setup for proposed ambulance service taxing district

Planning Commission / Board of Adjustment

The Planning Commission and Board of Adjustment will meet to discuss a recreational vehicle camping permit and several shoreland management variances. The agenda includes requests for structural alterations and setbacks near recreational development lakes.

• Conditional Use Application 6-CU-24: McGregor request for a recreational vehicle camping area in Akeley City
• Variance Application 63-V-24: Christenson request for lakeward expansion of a nonconforming structure on Pickerel Lake
• Variance Application 64-V-24: Hawes request for shoreland setbacks for a dwelling, platforms, and a deck on Lake Belle Taine
• Variance Application 66-V-24: Eagle Bay Resort Association request for structural alteration on Eagle Lake

Truth In Taxation (TnT) Meeting

The Hubbard County Board of Commissioners is holding its Truth in Taxation meeting to present the proposed 2025 budget and levy, which totals $21.4 million, a 5.9% increase from 2024. The meeting includes a presentation, public input, and discussion of tax impacts. The final levy and budget will be adopted on December 17, 2024.

• Proposed 2025 levy of $21,400,000, up 5.9% from 2024
• Public Safety levy increase of 9.3% to $8,582,300
• Highway expenses up 88.8% to $24,953,386
• Debt Service levy increase of 0.6% to $825,000
• Human Services levy increase of 38.8% to $4,200,000

Board of Commissioners Work Session - 10 Dec 2024- CANCELLED

The Board of Commissioners Work Session scheduled for December 10, 2024, has been cancelled. The meeting will not be rescheduled.

Board of Commissioners

The Hubbard County Board of Commissioners will hold a public hearing on the 2025 fee schedule and consider approving the 2025 solid waste assessment, the 2025 compensation schedule for non-union employees, and a resolution for an EPA SWIFR grant. The consent agenda includes routine approvals such as minutes, warrants, and a county credit card for Attorney John Olson with a $3,500 limit.

• Public hearing for 2025 fee schedule revisions
• Approve 2025 solid waste assessment
• Approve resolution for EPA SWIFR grant
• Approve 2025 compensation schedule for non-union employees
• Approve 2025 MNDOT Transit Operating Agreement

Planning Commission / Board of Adjustment

The Hubbard County Planning Commission and Board of Adjustment will hold a joint meeting to consider a final plat application for a 7-lot subdivision, three variance requests related to shoreland regulations, and approval of prior meeting minutes. The board will also hear public comments and make decisions on these items.

• Final plat application for Destination Estates by Ben and Tammy Ott to create 7 lots on 26+ acres in Nevis Township
• Variance 56-V-24 by Tom Juberian to exceed soil excavation limits on a steep slope at Potato Lake
• Variance 61-V-24 by Greg and Suzanne Brown for grading in a steep slope at Deer Lake
• Variance 62-V-24 by Robert and Anne Moore for an after-the-fact variance for a dwelling within the 100-foot setback at Potato Lake
• Approval of October 28, 2024 meeting minutes for both Planning Commission and Board of Adjustment

HRA/EDA Board

The Hubbard County HRA/EDA Board will review financial statements for multifamily properties and consider a request to transfer funds for outstanding expenses. The meeting also includes a report from the Director and discussion of the Owner-Occupied Rehabilitation Program.

• Transfer of funds for outstanding expenses for multifamily properties
• Review of September 2024 financial statements for Cornerstone and Meadow View Apartments
• Owner-Occupied Rehabilitation Program update
• Director's Report

Board of Commissioners

The Hubbard County Board of Commissioners will consider several contracts and purchases, including a $1.16 million horizontal grinder for solid waste, a $46,172.08 trailer, and 2025 recycling service agreements. They will also vote on resolutions accepting grants and donations, and set a rate for the Heritage Living Center's 2025 ECPN program.

• Approve $1,165,788 quote from Rotochopper for a B66 Horizontal Grinder
• Approve $46,172.08 quote from Felling Trailers for a 2025 triple-axle 50-ton trailer
• Approve 2025 scrap metal recycling with Crow Wing Recycling at $79/ton and $0.12/lb for batteries
• Approve resolution accepting MPCA grants for recycling and wood waste utilization
• Approve resolution accepting Sheriff's Office donation

Board of Commissioners Work Session

The Hubbard County Board of Commissioners will hold a work session to discuss and potentially act on several items, including a phasing plan for the Law Enforcement & Government Center renovation, a resolution supporting the Crow Wing River Comprehensive Watershed Management Plan, an update from the Park Rapids Convention and Visitors Bureau, 2025 committee list updates, and a letter of support for a Main Street Economic Revitalization Grant Program. The agenda includes both informational presentations and potential resolutions.

• Law Enforcement & Government Center Renovation Phasing Plan presented by Justin Maaninga of ICS
• Resolution to support adoption of the Crow Wing River Comprehensive Watershed Management Plan (2025-2035)
• Park Rapids Convention and Visitors Bureau presentation
• Commissioner Committee List Updates for 2025
• Letter of Support for Main Street Economic Revitalization Grant Program

Board of Commissioners

The Board of Commissioners will review the 2025 fee schedule and consider a resolution to ban parking on CSAH 1 from TH 34 to the Park Rapids city limits. Other business includes natural resource management, contract renewals, and employee recognition.

• Resolution to ban parking on CSAH 1 from TH 34 to Park Rapids city limits
• MnDOT detour agreement for CSAH 20
• Public hearing for the 2025 Fee Schedule set for December 3, 2024
• Two-year attorney services contract with the City of Park Rapids
• Approval of ski grooming equipment quotes via federal trails grant

Planning Commission / Board of Adjustment

The Hubbard County Planning Commission/Board of Adjustment will hold a hearing on October 28, 2024, to consider nine variance applications, mostly related to the Shoreland Management Ordinance. The board will also approve minutes from its September 23, 2024 meeting. The agenda is primarily focused on these variance requests, with no other substantive business listed.

• Variance 52-V-24 (Struss): roadward addition to nonconforming dwelling within 50' setback on Island Lake
• Variance 53-V-24 (Eckles): allow mechanized lift and stairway for lake access on Big Sand Lake
• Variance 54-V-24 (Massie): after-the-fact variance for two accessory structures within 150' setback on Ingram Lake
• Variance 56-V-24 (Juberian): excavate more than permitted volume of soil in steep slope on Potato Lake
• Variance 57-V-24 (Ott): create lot less than 2.25 acres in Nevis Township

HRA/EDA Board

The board will review a housing analysis and financial reports for four multifamily rental properties. Discussion items include an application for the Owner-Occupied Rehabilitation program and development in Farden Township.

• Hubbard County Housing Analysis presentation
• Owner-Occupied Rehabilitation program application to Minnesota Housing
• Farden Township Development discussion
• DW Jones, Inc. financial information review
• Cash Flow Statement for August 2024

Board of Commissioners

The Hubbard County Board of Commissioners will meet to consider a range of items including land conveyances, grant approvals, and contracts. They will review a request to convey tax-forfeited property for housing and economic development, approve a development agreement for a parcel sale, and authorize several grants and payments.

• Conveyance of tax-forfeited property for housing and economic development
• Development agreement for sale of Parcel ID 07.08.03010 to Rakes, LLC
• Final retainage payment of $16,309.67 to TNT Construction Group for landfill closure
• Cleaning quote of $67,409.44 from Steamatic RRV for South Transfer Station
• Resolution for 2024 DWI/Traffic Safety Officer Grant

Board of Commissioners Work Session

The Hubbard County Board of Commissioners will hold a work session to review and discuss updates to the procurement policy, including changes to spending limits and competitive bidding requirements, as well as several other administrative policies. The board is also reviewing a draft contract checklist and policies on investments, fund balance, capital assets, receivables write-offs, ethics, credit cards, and communications. No final decisions are expected at this work session; it is for discussion and review.

• Procurement policy updates: review redlined policy and consider increasing spending limit changes for budgeted expenses
• Review draft contract checklist
• Review investment policy
• Review fund balance policy (revised 12/17/19)
• Review capital asset policy (GASB), write-off policy for receivables, code of ethics/conflict of interest, credit card policy, and communications & public relations policy

Board of Commissioners

The Hubbard County Board of Commissioners will consider approving the date, terms, and appraised values for a Fall 2024 land auction of 33 tax-forfeited tracts, as well as a quote for an archeology study at Deep Lake Park. The board will also vote on a solid waste grant agreement, a contract ratification, and 2025 dues for the Association of MN Counties. Several consent agenda items, including warrants and claims, are also scheduled for approval.

• Approve land auction for 33 tax-forfeited tracts (Resolution 10012024XX)
• Approve SRF Consulting quote for Phase 1 archeology study at Deep Lake Park
• Authorize Solid Waste Administrator to sign MPCA Grant Agreement (Resolution 10012024xx)
• Ratify MnCCC contract with TriMin Systems for 2025-27
• Approve 2025 AMC dues increase

Planning Commission / Board of Adjustment

The Planning Commission and Board of Adjustment will meet to consider a conditional use permit for a new County park on Garfield Lake. The Board of Adjustment will also hear multiple variance requests regarding lakeside decks, fences, and property subdivisions.

• Conditional Use Application 5-CU-24 for a County park on Garfield Lake
• Variance 45-V-24 for a lakeside deck on Lake Belle Taine
• Variance 46-V-24 for a fence height increase on Potato Lake
• Variance 47-V-24 for a deck and accessory structure on Boulder Lake
• Variance 49-V-24 for a property subdivision in Straight River Township

HRA/EDA Board

The Hubbard County HRA/EDA Board will meet to approve resolutions granting signature authority to staff, receive updates on property sales and the transition to HLDC management, and consider renovation and repair projects. The board will also review and authorize payments and financial reports. This is a regular business meeting with several action items.

• Resolution 24-02 authorizing Mary Thompson, HLDC Executive Director, to sign on behalf of the HRA/EDA
• Resolution 24-03 authorizing Alicia Hendrickson, HLDC Operations Coordinator, to transfer funds and process electronic payments
• Cornerstone Apartment Renovation discussion
• Regency Repairs discussion
• Approval and authorization of payments (paid invoice report dated 09.16.24)

Board of Commissioners

The Hubbard County Board of Commissioners will hold public hearings on amendments to ordinances governing alcohol, tobacco, and cannabis sales, and on a capital improvement plan with intent to issue up to $3,000,000 in bonds. The board will also set the 2025 preliminary levy and date for the Truth in Taxation meeting, approve highway project payments and bids, and consider several other administrative and land-use items.

• Public hearing on Capital Improvement Plan 2025-2029 and intent to issue up to $3,000,000 in general obligation capital improvement bonds
• Set preliminary levy for 2025 and date for Truth in Taxation meeting
• Approve final payment of $31,599.45 to Korby Contracting for Project SAP 029-640-010
• Approve low bid of $547,924.00 from Subsurface, Inc. for SP 029-030-006
• Public hearings on amendments to Ordinance #42 (alcohol), Ordinance #27 (tobacco), and Ordinance #46 (cannabis)

Board of Commissioners Work Session

The Hubbard County Board of Commissioners is holding a work session to review proposed 2025 budgets for the Soil and Water Conservation District, Solid Waste, Human Services, and the Sheriff's Department. The SWCD requests the same county allocation as the previous year, while the Solid Waste budget includes tipping fee increases and a new organics position funded by a grant. No final decisions are made at this work session; it is a discussion and review meeting.

• SWCD requests $36,000 county allocation plus $8,566 for water plan coordinator, $13,245 for projects, and $25,103 for Wetland Conservation Act administration
• Solid Waste tipping fees increase from $80 to $85/ton in July, and to $90/ton in January 2025
• Solid Waste proposes adding FTE for organics program funded by MPCA grant and partner county fees
• Solid Waste capital plan includes $1.05 million for organics truck and grinder, and $6 million for regional demo facility
• 2025 budget reviews for Human Services and Sheriff's Department are on the agenda

Board of Commissioners

The Hubbard County Board of Commissioners will meet to approve a consent agenda, including warrants, claims, and resolutions, and to review a final payment for a highway project. They will also consider accepting bridge bonding grant funding and other routine items.

• Final payment of $769,701.36 to Envirotech Services, Inc. for Project CP 29-24-03
• Resolution accepting bridge bonding grant funding for SAP 029-624-006
• Resolution setting solid waste management tax market price at $34.05 per ton for 2025
• Resolution accepting Sheriff's Office donation
• Application to conduct excluded bingo for Nevis Lions Club at Red River Bar & Grill, 31075 MN 34, Akeley

Planning Commission / Board of Adjustment

The Planning Commission and Board of Adjustment will meet to discuss several variance applications regarding shoreland management and subdivision rules. Items include requests for building setbacks, septic system placements, and property subdivisions.

• Variance 29-V-24: Expansion of a nonconforming residence on Spider Lake
• Variance 39-V-24: Proposed deck within 100' water mark setback on Ojibway Lake
• Variance 40-V-24: Septic drainfield setback request on Fish Hook Lake
• Variance 41-V-24: After-the-fact variances for structures and platforms on Kabekona River
• Variance 42-V-24: Lot width conversion request on Palmer Lake

HRA/EDA Board

The HRA/EDA Board will meet to review proposed changes to the authority's bylaws following its recent expansion of powers. The board will also select officers and establish signatory authority via resolution 24-02.

• Review of proposed HRA/EDA By-Laws
• Selection of Board officers
• Resolution #24-02 establishing signatory authority
• Discussion regarding staffing for the Authority
• DW Jones Contract

Board of Commissioners

The Hubbard County Board of Commissioners will meet to decide on several financial and policy items, including issuing $10 million in jail bonds, approving a 5-year road construction program tied to a local option sales tax, and setting public hearings for updates to ordinances on cannabis, alcohol, and tobacco. The board will also consider camera system purchases for county facilities and a conditional use permit amendment.

• Approve resolution authorizing sale of $10,000,000 General Obligation Jail Bonds, Series 2024A
• Approve 5-year road construction proposal and continuation of Local Option Sales Tax
• Approve $13,141.31 quote for surveillance cameras at Nevis Highway shop and solid waste receptacle
• Approve $3,992.00 quote for camera system upgrades at North Transfer Station
• Set public hearings for September 17, 2024 on cannabis, alcohol, and tobacco ordinance amendments

Board of Commissioners Work Session

The Board of Commissioners will hold a work session to receive an update on the Soil & Water Conservation District's Crow Wing River 1W1P plan. The session also includes reviews of the 2025 budgets for the Highway Department and Human Services.

• Crow Wing River 1W1P update regarding water quality, forestry, and land management
• 2025 Highway Department budget review
• 2025 Human Services budget review

Board of Commissioners

The Hubbard County Board of Commissioners will consider consent agenda items, including minutes, warrants, and a sheriff's donation, and take action on several highway projects, including awarding a $609,429 bid to Gladen Construction and approving final payments to contractors. They will also review quotes for services and equipment, such as wetland delineation, dumpsters, and IT upgrades, and consider policy and administrative resolutions.

• Award $609,429 bid to Gladen Construction for road projects SAP 024-624-006 and SAP 029-599-013
• Approve final payment of $297,868.32 to DLL Excavating for Project CP 29-24-02
• Approve final payment of $20,873.77 to Anderson Brothers Construction for projects in Lake Emma Township
• Approve $18,414 quote from SRF Consulting for wetland delineation at Deep Lake Park
• Approve resolution to establish combined HRA/EDA authority

Planning Commission / Board of Adjustment

The Planning Commission and Board of Adjustment will meet to discuss multiple land use applications. Most items involve requests for variances related to shoreland management ordinances, setbacks, and septic system requirements on recreational development lakes.

• Conditional Use Permit amendment for Michel Solien regarding septic systems on Pickerel Lake
• Variance for Laurie Koehly to expand a nonconforming residence on Spider Lake
• Variance for Stephen Hulbert regarding lot width and easement requirements on Long Lake
• After-the-fact variance for Michael and Melissa Monson for a dwelling expansion on Ojibway Lake
• Variance for Denise and Dwayne Tollefson for a platform and pergola on 11th Crow Wing Lake

Board of Commissioners

The Board of Commissioners approved a $55,000 development proposal for a Farden township parcel and a $11,672 HVAC replacement for the Visitor Center. They also scheduled a public hearing for August 20, 2024, regarding the five-year road construction plan and local sales tax. Additionally, the board approved a cooperative agreement for a new fishing pier at Deep Lake Park.

• Approved $55,000 proposal from KB RV Center for development of parcel 07.07.03010 in Farden township
• Set August 20, 2024, public hearing for five-year CSAH & CR Construction Program and local sales tax
• Approved $11,672 contract with Samuelson Laney for Visitor Center AC/furnace replacement
• Approved resolution to allow the State of MN to fund a fishing pier at Deep Lake Park
• Approved permit requests and fees for the Law Enforcement Center Project