Independence public meetings in 2024

Library Board

The Independence Library Board will meet on December 19, 2024 to conduct routine business. Items on the agenda include approving bills, reviewing statistics, and discussing a continuing education policy, an artwork donation, and proposed changes to the library budget. The board will also provide updates on goals, evaluate the library director, and receive staff reports.

• Approve Bills
• Statistics Report
• Continuing Education Policy
• Artwork Donation
• Budget Proposal Changes

The Independence Public Library Board of Trustees met on December 19, 2024, and unanimously approved the agenda, minutes, bills, a continuing education policy review, and budget changes. The board accepted an artwork donation from Scott Jans and discussed framing costs. Budget changes included adjustments for the Coordinator position and potential lighting system upgrades, with approval contingent on obtaining more quotes.

• Approved agenda (unanimous)
• Approved minutes (unanimous)
• Approved bills (unanimous)
• Approved Continuing Education Policy 3-year review (unanimous)
• Accepted artwork donation from Scott Jans (unanimous)
• Approved budget changes with contingency for lighting quotes (unanimous)

City Council

The City Council is meeting for a tour of downtown apartments located above Coles Ace Hardware. No other business or decisions are listed on the agenda.

• Tour of downtown apartments at 312 1st St E

City Council

The Independence City Council will meet to approve the Fiscal Year 2025 Budget Amendment #1 and consider resolutions for the North Aircraft Parking Apron Project and a Storm Water Pollution Prevention Plan at the airport. The meeting will also include the approval of a special class C retail alcohol license renewal and the acceptance of claims.

• Approve Fiscal Year 2025 Budget Amendment #1
• Accept work for North Aircraft Parking Apron Project
• Approve Storm Water Pollution Prevention Plan for James H. Connell Field
• Approve River'sEDGE Sport & Fitness Special Class C Retail Alcohol License renewal
• Approve Change Order #1 for North Aircraft Parking Apron Project

The Independence City Council approved the FY2025 Budget Amendment #1 after a public hearing, accepted work on the North Aircraft Parking Apron Project, and approved a change order decreasing that contract by $17,545.07. The council also reappointed members to the Planning and Zoning Commission and Board of Adjustment, adopted the 2025 meeting schedule, and canceled the December 23, 2024 meeting. All votes were unanimous except the cancellation, which passed 6-1.

• Approved FY2025 Budget Amendment #1 (unanimous)
• Accepted North Aircraft Parking Apron Project work (unanimous)
• Approved Change Order #1 for North Aircraft Parking Apron, decreasing contract by $17,545.07 (unanimous)
• Reappointed Jane Leaven to Planning and Zoning Commission (unanimous)
• Reappointed Tami Fenner to Planning and Zoning Commission (unanimous)
• Reappointed Matt Mayner to Planning and Zoning Commission (unanimous)
• Reappointed Julie Wulfekuhle to Board of Adjustment (unanimous)
• Canceled Dec 23, 2024 council meeting (6-1)

Airport Board

The Independence Airport Board will hear updates from the engineer, chairman/city manager, airport manager, and FBO. It will review revenue and expense figures to date and discuss scheduling for the January 1 meeting. No formal actions or approvals are listed on the agenda.

• Engineer update
• Chairman/City Manager update
• Airport Manager update
• FBO update
• Review of revenues and expenses to date

The Independence Airport Board held a routine meeting with no substantive decisions beyond approving the agenda, minutes, and standard reports. The board voted to cancel the January 2025 meeting due to the holiday and slow season. Updates were provided on the PAPI lights, flight check payment, and potential future discussions on hangar rent and airport marketing.

• Approved agenda (all ayes)
• Approved minutes (all ayes)
• Accepted Airport Manager's report (all ayes)
• Accepted Fixed Based Operator's report (all ayes)
• Canceled January 2025 meeting (all ayes)

Planning and Zoning Commission

The Planning and Zoning Commission will meet to discuss an amendment to Article 17 regarding signs. The body will also review a preliminary plat of survey for Heidemann.

• Article 17, Signs amendment
• Preliminary Plat of Survey - Heidemann

The Independence Planning & Zoning Commission approved the November 5, 2024 minutes and voted to continue review of the Article 17 Signs Amendment to its January meeting. It also approved the Preliminary Plat of Survey for the Heidemann's, contingent on an approved Development Agreement. All votes were unanimous, and the meeting adjourned at 9:05 AM.

• Approved November 5, 2024 meeting minutes (all aye)
• Continued review of Article 17, Signs Amendment, to January meeting (all aye)
• Approved Preliminary Plat of Survey for the Heidemann's pending an approved Development Agreement (all aye)
• Adjourned meeting at 9:05 AM (all aye)

City Council

The Independence City Council work session will consider a renewal of the liquor license for Wal‑Mart Supercenter #750. Council members will also receive updates on the wastewater treatment plant design, the RV park, and airport capital projects. Additional topics include street lighting on Lover’s Lane, speed‑education signage, and the FY 2026 budget timeline.

• Wal‑Mart Supercenter #750 Liquor License Renewal
• Wastewater Treatment Plant Replacement Project – Design Update
• RV Park Discussion
• Airport Five‑Year Capital Improvement Plan
• Lover’s Lane – Streetlighting

The Independence City Council approved the renewal of the Class E retail alcohol license for Wal-Mart Supercenter #750. The council also reviewed departmental updates and held general discussions on various city projects and administrative items.

• Approved Wal-Mart Supercenter #750 alcohol license renewal (unanimous)

City Council

The Independence City Council will approve a consent agenda that includes the minutes of the November 12 meeting and a renewal of the Brick Kitchen Special Class C Retail Alcohol License. The council will set a public hearing for Fiscal Year 2025 Budget Amendment #1 and review the FY2024 Annual Urban Renewal Report. A resolution will dedicate certain real estate as a park, and the first reading of an ordinance amendment to Code Section 47.02 (Park Regulations) will be considered.

• Renewal of Brick Kitchen Special Class C Retail Alcohol License (effective Nov 16, 2024 – Nov 15, 2025)
• Public hearing set for FY2025 Budget Amendment #1
• FY2024 Annual Urban Renewal Report
• Resolution dedicating certain real estate as a park
• First reading of ordinance amendment to Code Section 47.02 – Park Regulations

The Independence City Council approved the FY2024 Annual Urban Renewal Report, dedicated real estate as Mayors' Park, and adopted an ordinance amending park regulations (Code Section 47.02) on final passage. The council also set a public hearing for December 9, 2024, on the FY2025 Budget Amendment #1 and approved bills totaling $458,647.19.

• Approved FY2024 Annual Urban Renewal Report (Resolution 2024-78, unanimous)
• Dedicated real estate as Mayors' Park (Resolution 2024-79, unanimous)
• Adopted ordinance amending Code Section 47.02 Park Regulations - Location (Ordinance 2024-599, unanimous)
• Set public hearing for Dec 9, 2024 on FY2025 Budget Amendment #1
• Approved consent agenda including alcohol license renewal for The Brick Kitchen
• Approved bills for payment totaling $458,647.19

Library Board

The Library Board of Trustees will meet to review the 2026 Budget and Capital Improvement Plan (CIP) proposal. The board will also discuss a security camera policy and a board appointment for the IPLF. Other items include updates on the library bylaws and the Oaklee project.

• 2026 Budget & CIP Proposal
• Security Camera Policy
• IPLF Board Appointment
• Library Board Bylaws
• Oaklee Update

The Independence Public Library Board of Trustees approved several items unanimously, including changes to the 2026 Budget & CIP Proposal (adding longevity pay for the Program Coordinator), the appointment of Kathie Appleby to the IPLF Board, the Security Camera Policy as written, and the Library Board Bylaws with changes. The board also approved the agenda, minutes, and August bills. No items were denied or tabled.

• Approved agenda with Roll Call changed to Introduction of Guests (unanimous)
• Approved minutes (unanimous)
• Approved August bills (unanimous)
• Approved 2026 Budget & CIP Proposal changes adding longevity for Program Coordinator (unanimous)
• Appointed Kathie Appleby to IPLF Board (unanimous)
• Approved Security Camera Policy as written (unanimous)
• Approved Library Board Bylaws with changes (unanimous)

City Council

The joint meeting of the City of Independence, Buchanan County and the Independence Community School District will review anticipated 2024‑2025 projects, discuss budget issues and challenges, and consider legislative concerns and opportunities for each entity. The agenda also allows for other topics of interest before adjournment.

• Review of anticipated 2024‑2025 projects for city, county, and school district
• Discussion of budget issues and challenges for each entity
• Consideration of 2025 legislative concerns and opportunities
• Open discussion of other topics of interest

City Council

The Independence City Council will consider a resolution to approve a Homeowner/Agency Repair Program Project (Project 3.1). The meeting also includes a consent agenda for three Class C retail alcohol license renewals and several financial reports and resolutions, including a mowing compliance assessment and a Tax Increment Financing certification. Additional items are a discussion of the LEAD Buchanan Academy 2025 and routine monthly department reports.

• Renewal of El Mazatlan Authentic Mexican Restaurant Class C retail alcohol license
• Renewal of Wee Willy's Checkered Flag Class C retail alcohol license with outdoor service
• Renewal of Allerton Brewing Company Class C retail alcohol license with outdoor service
• Resolution to approve Homeowner/Agency Repair Program Project 3.1
• Resolution to assess property owners for Chapter 52 mowing compliance

The Independence City Council approved three resolutions: repealing and replacing Resolution 2024-65 for a Homeowner/Agency Repair Program, assessing property owners for mowing violations, and certifying Fiscal Year 2026 Tax Increment Financing indebtedness. The council also approved the consent agenda, financials, and bills totaling $469,055.45. No other substantive decisions were made.

• Approved Resolution 2024-75 to repeal and replace Resolution 2024-65 for Homeowner/Agency Repair Program (6-0)
• Approved Resolution 2024-76 to assess property owners for Chapter 52 mowing violations (6-0)
• Approved Resolution 2024-77 for Fiscal Year 2026 TIF Indebtedness Certification (6-0)
• Approved consent agenda including alcohol license renewals for El Mazatlan, Wee Willy's, and Allerton Brewing (6-0)
• Approved bills for payment totaling $469,055.45 (6-0)

Airport Board

The Airport Board will meet to receive updates from the engineer, city manager, and airport manager. The board will discuss a draft Capital Improvement Program (CIP) and the Stormwater Pollution Prevention Plan (SWPPP).

• CIP Draft
• SWPPP
• Revenues and Expenses to Date

The Independence Airport Board met on November 6, 2024, and approved motions to present the apron project's SWP and the Capital Improvement Plan (CIP) to the city council for approval. The board also discussed the lighting project's near-completion, pending FAA flight check, and potential T-hangar rent increases. No public comments were made, and no other substantive decisions were taken.

• Approved motion to present apron project SWP to city council (3-0)
• Approved motion to present CIP to city council (3-0)
• Approved agenda (all ayes)
• Approved minutes (all ayes)

Planning and Zoning Commission

The Planning and Zoning Commission will vote to approve the minutes from the October 1, 2024 meeting. It will then consider a proposed amendment to Article 17 concerning signs. No other business is listed.

• Approve minutes from October 1, 2024 meeting
• Consider amendment to Article 17 – signs

The Independence Planning & Zoning Commission approved the October 1, 2024 meeting minutes and voted to continue review of the Article 17 Signs Amendment to the December meeting. No other substantive decisions were made; the meeting was procedural and adjourned at 9:17 AM.

• Approved October 1, 2024 meeting minutes (all aye)
• Continued review of Article 17 Signs Amendment to December meeting (all aye)

City Council

The City Council will hold a work session to discuss and debate items for future formal consideration. The meeting includes department reports and updates on downtown initiatives.

• Downtown parking time limits
• Mayors’ Park designation
• Downtown housing update
• Department reports from Library, Parks & Recreation, Fire, and Police

The City Council met on November 4, 2024, to receive updates from the Library, Parks & Recreation, Fire, and Police departments. Members also held general discussions regarding downtown parking, Mayors’ Park, and a downtown housing project. No formal votes or substantive legislative actions were taken during this work session.

• Received department updates from Library, Parks & Recreation, Fire, and Police
• Discussed downtown parking and time limits
• Discussed Mayors’ Park designation
• Discussed downtown housing project update

City Council

The Independence City Council will consider a consent agenda that includes the meeting minutes, a Class C retail alcohol license renewal for the Sanity Room, and a tobacco permit for King Tobacco. They will approve claims and review revenue and expense information, then conduct a first reading of an ordinance amendment to create No Parking Zones. Several resolutions will be adopted, including the use of American Recovery Plan Act funds, approval of the final plat for the MBH Addition, and a moratorium on certain sign enforcement. Additional items include a library donation, a commercial restoration grant application, and updates on the water and sewer system.

• Consent agenda: minutes of the Oct 14, 2024 meeting
• Consent agenda: Sanity Room Class C retail alcohol license renewal (outdoor service Nov 16 2024–Nov 15 2025)
• Consent agenda: Tobacco permit for King Tobacco at 209 1st St E (Oct 28 2024–June 30 2025)
• First reading of Ordinance Amendment to Code Section 69.08 – No Parking Zones
• Resolution to establish use of American Recovery Plan Act Funds

The Independence City Council approved an ordinance amending no-parking zones on 2nd Street NE and passed a resolution enacting a 120-day moratorium on certain sign regulations. The council also approved claims for payment totaling $473,741.67, allocated remaining ARPA funds for the Bob Hill Memorial at Flag Park, approved the MBH Addition final plat, and authorized a Commercial Restoration Rehab Grant for B & D Services.

• Approved agenda for the regular meeting held October 28, 2024 (6-0)
• Approved consent agenda including October 14, 2024 minutes, Sanity Room Class C retail alcohol license renewal, and King Tobacco tobacco application permit (6-0)
• Approved bills for payment totaling $473,741.67 (6-0)
• Adopted Ordinance No. 2024-598 amending Code Section 69.08 regarding No Parking Zones on 2nd Street NE (6-0)
• Adopted Resolution No. 2024-72 allocating remaining ARPA funds to Flag Park improvements for the Bob Hill Memorial (6-0)
• Adopted Resolution No. 2024-73 approving the final plat of the MBH Addition (6-0)
• Adopted Resolution No. 2024-74 approving a 120-day moratorium on the enforcement of certain sign regulations (6-0)
• Approved Commercial Restoration Rehab Grant application with B & D Services for $3,994.34 (6-0)

Library Board

The Independence Library Board will review several agenda items, including the IPL Strategic Plan, a proposed amendment to the Library Board Bylaws, and the addition of a therapy dog for library programming. The board will also discuss the Budget Committee and approve pending bills. Miscellaneous items such as the Squirrel Area naming and board training will be addressed.

• Approve Bills
• IPL Strategic Plan
• Library Board Bylaws
• Therapy Dog for Programming
• Budget Committee

The Independence Public Library Board of Trustees approved the IPL Strategic Plan 2025-2027 (10/10/24 version) and reviewed and approved the August bills. The board tabled discussion of its bylaws and a therapy dog program, with consensus that non-certified dogs should not be used for Tales to Tails programming. Budget committee members were kept the same, and no unfinished business was discussed.

• Approved agenda (unanimous)
• Approved minutes (unanimous)
• Approved August bills (unanimous)
• Approved IPL Strategic Plan 2025-2027 (unanimous)
• Tabled Library Board Bylaws until next meeting
• Tabled therapy dog for programming; consensus against non-certified dogs
• Retained budget committee members: Robin Bleichner, Nancy Dodge, Deb Clark

City Council

The Independence City Council will meet to approve consent agenda items including meeting minutes, a drug store alcohol license renewal, and a bow hunting request. The body will also consider financial reports, a debt review, and a commercial restoration grant application.

• Approve minutes from September 30, 2024
• Hartig Drug #14 Class E retail alcohol license renewal
• Bow Hunting Request from Tom Weigand
• Commercial Restoration Rehab Grant Application – 114-116 1st St E
• 1st Street West Reconstruction Project – RAISE Grant

The Independence City Council approved a Commercial Restoration Rehab Grant application for River Palace Holdings in the amount of $9,165.75. They also authorized the City Manager to sign a proposal for the 1st Street West Corridor Improvements, with a potential project cost of $12 million. The council approved the FY2024 Annual Financial Report resolution and a consent agenda including a liquor license renewal and a bow hunting request. No other substantive decisions were made.

• Approved Commercial Restoration Rehab Grant application for River Palace Holdings ($9,165.75) (6-0)
• Authorized City Manager to sign Ritland + Kuiper proposal for 1st Street West Corridor Improvements (6-0)
• Approved resolution to file FY2024 Annual Financial Report (6-0)
• Approved consent agenda including Hartig Drug alcohol license renewal and bow hunting request (all ayes)
• Approved bills for payment totaling $496,810.33 (all ayes)

City Council

The Independence City Council work session will review departmental reports and hold several discussion items. Council members will consider engineering funding for the 1st Street West reconstruction project, an EMS levy, and a speed camera update. They will also discuss a Chapter 69 yard parking ordinance and an emergency‑preparedness scenario walk‑through for elected officials.

• 1st Street West Reconstruction Engineering Funding
• EMS Levy Discussion
• Speed Camera Update / Discussion
• Chapter 69 Yard Parking Ordinance – Building/Code Enforcement
• Emergency Preparedness Scenario Walk‑through for Elected Officials

The Independence City Council held a work session with department updates and general discussion on several topics, including emergency preparedness, 1st Street West reconstruction engineering funding, EMS levy, speed camera update, and Chapter 69 Yard Parking ordinance. No formal decisions were made; the meeting was informational only.

City Council

The City Council is holding a work session to discuss and debate items for future formal consideration. The primary topic for discussion is the EMS Levy.

• Discussion of EMS Levy

Airport Board

The Airport Board will meet to receive updates from the engineer, city manager, and airport manager. The board will also review the Capital Improvement Plan (CIP) and current revenues and expenses.

• Engineer update
• CIP review
• Review of revenues and expenses to date
• FBO update

The Airport Board met and received updates on ongoing projects. The north apron project is nearing completion, and the lighting project is about five days ahead of schedule but will require a three-week runway closure. The board discussed the CIP, suggesting moving projects one year out and considering new snow removal equipment. No formal decisions were made beyond routine approvals of agenda and minutes.

• Approved agenda (unanimous)
• Approved minutes (unanimous)
• Adjourned at 5:50 pm (unanimous)

Planning and Zoning Commission

The Independence Planning and Zoning Commission will open with a roll call, approve the minutes from the September 3, 2024 meeting, and discuss the final plat for the MBH addition. No other business is listed.

• Approval of meeting minutes – September 3, 2024
• Final Plat‑MBH Addition

The Planning and Zoning Commission recommended that the City Council approve the Final Plat of MBH Addition. The commission also approved the minutes from the September 3, 2024 meeting.

• Recommended City Council approve Final Plat of MBH Addition (All aye)
• Approved September 3, 2024 meeting minutes (All aye)

City Council

The City Council will hold a public hearing on a proposed rezoning request. It will also consider several ordinance amendments, including changes to water and sewer fees and street grades. The council will vote on a resolution to approve a Homeowner/Agency Repair Program project and on a resolution to assess property owners for mowing compliance. A consent agenda containing routine items such as meeting minutes and bow‑hunting requests will be approved.

• Public Hearing for the Proposed Rezoning Request (Item 11)
• Third and Final Reading of Ordinance Amendment for Section 1.15 Water and Sewer Fees (Item 9)
• First Reading of Ordinance Amendment to Chapter 138 – Street Grades (Item 10)
• Resolution to approve Homeowner/Agency Repair Program Project 6 under the Independence TIF LMI Set‑Aside (Item 15)
• Resolution to assess property owners for Chapter 52 mowing compliance (Item 13)

The Independence City Council approved the third and final reading of an ordinance amending water and sewer fees (No. 2024-595), with Council Member Huston voting no. It also adopted ordinances on street grades (No. 2024-596) and zoning regulations (No. 2024-597), both on final passage after suspending the two-meeting rule. The council approved a $10,658.31 Commercial Restoration Rehab Grant to STAN Development LLC, funded with TIF dollars, and authorized submitting a Host Town application to RAGBRAI for 2025 (6-1, Prusator opposed).

• Adopted water and sewer fee schedule amendment (No. 2024-595) (6-1, Huston no)
• Adopted street grades ordinance (No. 2024-596) (unanimous)
• Adopted zoning regulations amendment (No. 2024-597) (6-1, Hanna no)
• Approved $10,658.31 Commercial Restoration Rehab Grant to STAN Development LLC (unanimous)
• Approved RAGBRAI 2025 Host Town application (6-1, Prusator no)
• Approved $836,121.10 in bills for payment (unanimous)
• Approved consent agenda including bow hunting requests (unanimous)
• Adopted resolutions on mowing assessments, street finance report, and TIF repair program (unanimous)

Library Board

The Independence Library Board will open the meeting, approve the agenda and minutes, and vote on pending bills. The board will also discuss an equipment policy, provide a facility update, and conduct board training. Additional reports from board members and staff will be presented before adjournment.

• Approve Bills
• Equipment Policy discussion
• Facility Update
• Board Training
• Board and Staff Reports

The Independence Public Library Board of Trustees approved an updated equipment policy that removes the projector rental option, which is no longer available. The board also approved the agenda, minutes, and bills unanimously. Facility updates include roof shingle replacement and stump removal scheduled for October 3-4.

• Approved agenda (unanimous)
• Approved minutes (unanimous)
• Approved bills (unanimous)
• Approved equipment policy change removing projector rental (unanimous)

City Council

The Independence City Council will consider a consent agenda that includes the August 26 minutes, a special event application for a December 6 Jingle on Main, and a Class C retail alcohol license renewal. Financial items such as claims, bank reconciliation, and revenue and expense reports will be approved or noted. The council will conduct a second reading of an ordinance amendment to Section 1.15 for water and sewer fees and will vote on several resolutions, including a preliminary plat, a rezoning hearing date, street rehabilitation assessments, and multiple Homeowner/Agency Repair Program projects under the TIF LMI set‑aside. Additional business items include an airport SWPP plan, a commercial restoration grant application, and routine department reports.

• Establish date and time for public hearing on rezoning A-1 Agricultural to R-1 Residential
• Second reading of Ordinance Amendment for Section 1.15 Water and Sewer Fees
• Adopt final assessment schedule for the 2024 Street Rehabilitation Project
• Approve Homeowner/Agency Repair Program Project 1 under Independence TIF LMI Set‑Aside
• Commercial Restoration Rehab Grant Application – 216 1st St E

The Independence City Council approved the preliminary plat for Henderson First Addition, a 55-home development, and passed the second reading of an ordinance amending water and sewer fees. The council also approved multiple resolutions, including special assessments, street project acceptance, and several Homeowner/Agency Repair Program projects. All votes were unanimous with Council Member Huston absent.

• Approved preliminary plat for Henderson First Addition (6-0)
• Approved second reading of ordinance amending water and sewer fees (6-0)
• Set public hearing for Sept 30 on rezoning from A-1 to R-1 (6-0)
• Approved resolution to assess property owners for mowing violations (6-0)
• Accepted 2024 Street Rehabilitation Project work (6-0)
• Approved special assessments at 4% interest (6-0)
• Approved six Homeowner/Agency Repair Program projects (6-0 each)
• Approved $376,380.26 in claims for payment (6-0)

Airport Board

The Independence Airport Board will hear updates from the engineer, the chairman/city manager, the airport manager, and the fixed-base operator. The board will also review revenue and expense figures to date. No formal actions or decisions are listed on the agenda.

• Engineer update
• Chairman/City Manager update
• Airport Manager update
• FBO (fixed‑base operator) update
• Review of revenues and expenses to date

The Independence Airport Board met and received updates on the lighting project, including a planned preconstruction meeting on September 16, 2024. Reports from the airport manager and FBO were accepted. No formal decisions were made; the meeting was informational and procedural.

• Approved agenda (unanimous)
• Approved minutes (unanimous)
• Accepted airport manager's report
• Accepted FBO report

City Council

The Independence City Council held a work session to discuss items slated for future formal consideration. Presentations included an economic development update and reports from the fire, library, parks & recreation, and police departments. New business items covered a traffic signal at 5th Ave NE and 3rd St NE, a potential FEMA buyout property at 67 10th St NE, storm warning sirens, and an airport SWPP plan. No final actions were taken during this session.

• Traffic Signal – 5th Ave. NE (150 Hwy) and 3rd St. NE
• Potential FEMA Buyout Property – 67 10th St. NE
• Storm Warning Sirens
• Airport SWPP Plan
• Buchanan County Economic Development Update

The Independence City Council met for a work session on September 3, 2024, with all members present except Huston. They heard updates from the Fire, Library, Parks & Recreation, and Police departments, and discussed several topics including economic development, a traffic signal, a potential FEMA buyout, storm sirens, the airport SWPP plan, and project prioritization. No formal decisions or votes were made during this session.

• No formal decisions or votes taken during work session

Planning and Zoning Commission

The Planning and Zoning Commission will meet to consider a rezoning application and a preliminary plat approval for Henderson. The commission will also review minutes from the August 6, 2024 meeting.

• Henderson rezoning application
• Henderson application for preliminary plat approval

The Planning and Zoning Commission approved a rezoning application from Henderson Family Land LLC and a preliminary plat for the Henderson Addition to the City of Independence. Both motions passed unanimously. The meeting was brief and procedural, with no other substantive decisions.

• Approved rezoning application by Henderson Family Land LLC (all aye)
• Approved preliminary plat for Henderson Addition (all aye)
• Approved August 6, 2024 meeting minutes (all aye)

City Council

The City Council will conduct a public hearing and a first reading of an ordinance amendment regarding water and sewer fees. The body will also consider code amendments regarding fire and council authority and a resolution for mowing assessments.

• Public hearing and first reading of Ordinance Amendment to Section 1.15 for Water and Sewer Fees
• Code Amendment for Sections 35.13 Fire Officials Authority and 35.14 Council Authority
• Resolution to assess property owners for Chapter 52 mowing failures
• Pat's Tap Class C Retail Alcohol License renewal
• Private septic tank installation at 1511 1st St. East

The Independence City Council approved the first reading of an ordinance amending the water and sewer fee schedule, despite public concerns about the 10% increase. A motion to table the ordinance until after a September 3 work session failed. The council also adopted a fire code numbering correction and approved a mowing assessment resolution.

• Approved first reading of water/sewer fee increase ordinance (6-0)
• Tabled motion to delay water/sewer fee ordinance failed (2-4)
• Adopted Ordinance 2024-594 correcting fire code numbering (5-0)
• Approved Resolution 2024-57 for mowing assessments (6-0)
• Approved private septic tank installation at 1511 1st Street East (6-0)
• Approved consent agenda including alcohol license renewal and bow hunting request (all ayes)
• Approved $372,783.86 in bills for payment (all ayes)

Library Board

The Library Board will meet to discuss updates to the meeting room and library card policies. The board will also review the FY2024 Strategic Plan Summary and staff development regarding an AI Learning Circuit.

• Meeting Room Policy
• Library Card Policy
• Strategic Plan Summary FY2024
• AI Learning Circuit for Staff Development
• Oak Trees by Library

The Independence Public Library Board of Trustees approved the Meeting Room Policy as written and the Library Card Policy with recommended changes, both unanimously. They also approved the August bills and the reconstruction of a tree stump in front of the library. The board reviewed the strategic plan, noting 20 of 23 items were completed in FY2024.

• Approved Meeting Room Policy as written (unanimous)
• Approved Library Card Policy with recommended changes (unanimous)
• Approved August bills (unanimous)
• Approved reconstruction of tree stump in front of library (unanimous)

City Council

The City Council will determine a date for a public hearing regarding amendments to water and sewer rate charges. The body will also consider several legislative code amendments and a personnel policy change regarding longevity.

• Public hearing date for Ordinance Amending Water and Sewer Rate charges
• Preliminary Plat – MBH Addition
• Resolution for a Personnel Policy Change – Longevity
• Wastewater Plant Design Contract Amendment
• Independence BrewBQ Special Class C Retail Alcohol License application

The Independence City Council adopted eight ordinances amending various city code sections, including adult establishments, bonds, electronic meetings, fire officials authority, fiscal management, pedestrians' right-of-way, publication of minutes, and sidewalk liability. The council also approved a preliminary plat for MBH Addition, a resolution outlining changes to longevity, and authorized a letter of understanding with Teamsters Local 238. Bills totaling $871,808.78 were approved for payment.

• Adopted ordinance amending Section 50.08 Adult Establishment (No. 2024-586)
• Adopted ordinance amending Section 5.02 Bonds (No. 2024-587)
• Adopted ordinance amending Section 5.06 Electronic Meetings (No. 2024-588)
• Adopted ordinance amending Section 35.14 Fire Officials Authority (No. 2024-589)
• Adopted ordinance amending Section 7.05(4) Fiscal Management (No. 2024-590)
• Adopted ordinance amending Section 60.02 Pedestrians' Right-of-way (No. 2024-591)
• Adopted ordinance amending Section 18.03 Publication of Minutes (No. 2024-592)
• Adopted ordinance amending Section 136.04 Sidewalk Liability (No. 2024-593)

Airport Board

The Independence Airport Board will hear updates from the engineer, the chairman/city manager, the airport manager, and the fixed-base operator. The board will also review revenues and expenses to date and discuss topics raised by board members. No formal decisions are listed on the agenda.

• Engineer Update
• Chairman/City Manager Update
• Airport Manager Update
• FBO Update
• Revenues and Expenses to Date

The Independence Airport Board met and approved the agenda and minutes. They accepted the airport manager's and FBO's reports, discussed ongoing construction issues (tie-down drainage and lighting delays), and noted a $20,000 surplus from the last fiscal year. No formal votes were taken on substantive policy or contracts.

• Approved agenda (all in favor)
• Approved minutes (all in favor)
• Accepted airport manager's report
• Accepted FBO report

Planning and Zoning Commission

The Planning and Zoning Commission will review the preliminary plat for a property within two miles of the city limits. The agenda also includes the approval of meeting minutes from June 4, 2024.

• Review preliminary plat for Finholt property
• Approve June 4, 2024 meeting minutes

The Independence Planning & Zoning Commission approved the minutes from June 4, 2024, and approved a preliminary plat for the Finholt property, located within two miles of city limits. Both approvals were unanimous. The meeting was brief and adjourned at 8:40 AM.

• Approved June 4, 2024 meeting minutes (all aye)
• Approved preliminary plat for Finholt property within 2 miles of city limits (all aye)

City Council

The Independence City Council work session will review several items slated for future council action, including a water and sewer rate ordinance amendment and a wastewater plant design contract amendment. The council may also take action on any agenda item during this meeting. Department reports on the airport, building/code enforcement, streets, and utilities will be presented, and other topics such as a liquor license and fire station site selection will be discussed.

• Independence Chamber Liquor License – Meet Me on Main
• Wastewater Plant Design Contract Amendment
• Water and Sewer Rate Ordinance Amendment
• Water Service Line Ownership
• Parcel #10.03.328.011 – approx. 596 9th Ave. SE

The Independence City Council approved a Special Class C Retail Alcohol License for the Independence Area Chamber of Commerce, valid August 8-12, 2024. The motion passed unanimously among present members, with three members excused. Council also reviewed department updates and discussed several topics, including a wastewater plant design contract amendment and a fire station site selection committee, but took no formal action on those items.

• Approved Independence Area Chamber of Commerce Special Class C Retail Alcohol License for Aug 8-12, 2024 (all present voted yes)

City Council

The City Council will meet to approve claims and review financial reports. The agenda includes a petition from the public regarding an update to the Ambulance-EMS Plan.

• Ambulance – EMS Plan Update petition
• Approval of claims
• Review of revenues and expenses to date

The Independence City Council approved the consent agenda and a list of bills totaling $1,121,119.39 for payment, covering various departments and projects. No other substantive decisions were made; the meeting included reports and a public comment on a proposed EMS levy.

• Approved agenda as presented (all present voted yes)
• Approved consent agenda including July 8, 2024 meeting minutes (all present voted yes)
• Approved bills for payment totaling $1,121,119.39 (all present voted yes)

Library Board

The Independence Library Board will hold its regular meeting to approve minutes, bills, and a statistics report. New business includes voting for officers and discussing a censorship and re-evaluation policy. The board will also address an oak tree by the library and receive updates on geothermal work and advocacy efforts.

• Voting for officers
• Discussion on censorship and re-evaluation policy
• Oak tree by Library
• Geothermal Update
• Advocacy with Elected Officials

The Independence Public Library Board of Trustees approved moving forward with carving a sculpture into the trunk of a removed oak tree, contingent on research showing it won't harm other trees. They also approved the censorship and re-evaluation policy, elected officers, and approved July bills. The board noted that Ancestry.com will not be renewed due to budget limits, and the city will fund geothermal repairs.

• Approved agenda (unanimous)
• Approved July minutes (unanimous)
• Approved July bills (unanimous)
• Elected Robin Bleichner as President, Jake Bass as Vice President, Deb Clark as Secretary (unanimous)
• Approved Censorship and Re-evaluation Policy with recommended changes (unanimous)
• Approved moving forward with oak tree sculpture project, contingent on research showing no negative impact on other trees (unanimous)

City Council

The City Council will consider resolutions for the 8th Avenue NW stormwater improvements project and property owner assessments regarding mowing compliance. The agenda also includes alcohol license renewals and asbestos inspection services.

• Contract and bond approval for Independence 8th Avenue NW – IPF Area Stormwater Improvements Project
• Resolution to assess property owners for Chapter 52 mowing non-compliance
• Class C Retail Alcohol License renewals for Las Dos Marias Mexican Restaurant and Old Rush Park Tavern
• Asbestos inspection services at 812 10th St NE

The City Council approved a contract for stormwater improvements on 8th Avenue NW and authorized asbestos inspection services at 812 Roosevelt Street NE. The council also approved property owner assessments for failure to comply with mowing regulations.

• Approved contract and bonds for Independence 8" Avenue NW IPF Area Stormwater Improvements Project (7-0)
• Approved resolution to assess property owners for failure to comply with Chapter 52 mowing regulations (7-0)
• Approved Terracon proposal for asbestos inspection services at 812 Roosevelt Street NE (7-0)
• Approved $826,316.36 in bills for payment (All Ayes)
• Renewed Class C Retail Alcohol Licenses for Las Dos Marias Mexican Restaurant and Old Rush Park Tavern (All Ayes)

City Council

The Independence City Council met in a work session on July 1, 2024, with all seven council members and Mayor Bleichner present. Council heard department updates from the Library, Parks & Recreation, Police and Fire. General discussion covered an Ambulance-EMS levy update and draft plan, a fire department request for a therapy dog, and a lead service line inventory update. No votes, approvals, denials, or tabled items are recorded in these minutes; the meeting adjourned at 6:25 p.m.

City Council

The Independence City Council will hold a public hearing and consider contract awards for the 8th Avenue NW Stormwater Improvements Project. The council is also reviewing amendments to city zoning bulk requirements and the fines and fees schedule. Additionally, members will consider endorsing grant funding for the Enterprise Drive Trail Phase 2.

• Public hearing and contract award for Independence 8th Avenue NW Stormwater Improvements Project
• Second reading of ordinance amending city zoning bulk requirements
• First reading of ordinance amending fines and fees schedule
• Resolution to endorse Enterprise Drive Trail Phase 2 for grant funding
• Renewal of alcohol licenses for Mini-Mart, Chuong Garden, and Del Rio

The Independence City Council approved the contract for the 8th Avenue NW IPF Area Stormwater Improvements Project to Eastern Iowa Excavating and Concrete for $409,376.84. The council also adopted amendments to the zoning ordinances on bulk requirements (Ordinance No. 2024-584) and the fines and fees schedule (Ordinance No. 2024-585), and approved claims, fund transfers, and grant endorsement for the Enterprise Drive Trail Phase 2 Project.

• Approved agenda and consent agenda including alcohol licenses and Meet Me on Main event (7-0)
• Approved claims for payment totaling $560,340.50 (7-0)
• Approved Resolution No. 2024-49 confirming plans and cost estimate for 8th Avenue NW IPF Area Stormwater Improvements Project (7-0)
• Awarded contract for 8th Avenue NW IPF Area Stormwater Improvements Project to Eastern Iowa Excavating and Concrete in the amount of $409,376.84 via Resolution No. 2024-50 (7-0)
• Adopted Ordinance No. 2024-584 amending Independence Zoning Ordinances Article 5 Bulk Requirements (6-1, Hanna opposed)
• Adopted Ordinance No. 2024-585 amending Fines and Fees Schedule Code Section 70.02 (6-1, Huston opposed)
• Approved Resolution No. 2024-51 for FY2024 budget fund transfers (7-0)
• Approved Resolution No. 2024-52 endorsing Enterprise Drive Trail Phase 2 Project for grant funding (7-0)

Library Board

The Independence Library Board will meet on June 20, 2024, to discuss new policies and contracts. The agenda includes reviews of a cleaning contract, bulletin board policy, and FY25 wages and salaries. The board will also receive updates on the Summer Reading Program and hiring.

• Cleaning Contract
• Bulletin Board and Display Policy
• Gifts and Memorials Policy
• Wages and Salaries FY25
• Grant and Oak Tree

The Independence Public Library Board of Trustees approved a one-year cleaning contract with EpicClean, LLC, updated policies for bulletin boards and gifts, and FY25 wages. All motions passed unanimously. A grant and oak tree item was tabled until the next meeting.

• Approved June bills (unanimous)
• Approved EpicClean, LLC one-year cleaning contract (unanimous)
• Approved Bulletin Board and Display Policy with changes (unanimous)
• Approved Gifts and Memorials Policy as written (unanimous)
• Approved FY25 wages and salaries (unanimous)
• Tabled Grant and Oak Tree item until next meeting

City Council

The council will hold a public hearing regarding bulk requirements in the city's zoning ordinance. The meeting also includes first readings for ordinances on golf carts and property mowing. Other business involves library board appointments and alcohol license renewals.

• Public hearing for Bulk Requirements Ordinance Change
• First reading of ordinances for golf carts and property mowing
• Lot Combination Agreement for Lots 11 and 12 in The Pines First Addition
• Library Board appointments for Matt Riggers and Quentin Stenger
• Alcohol license renewals for Casey's General Store and Las Dos Marias

The Independence City Council adopted two ordinances regarding golf cart definitions and property mowing standards. They also approved a contract with ARC Management Group to handle collections for unpaid traffic citations, a move opposed by one council member. Additionally, the council approved a $2.6 million claims payment list and granted a lot combination agreement for a new home construction.

• Adopted Ordinance 2024-582 amending Golf Carts-Definitions (7-0)
• Adopted Ordinance 2024-583 amending Mowing of Properties (7-0 final passage)
• Approved first reading of Zoning Article 5 Bulk Requirements amendment (6-1)
• Authorized contract with ARC Management Group for citation collections (6-1)
• Approved $2,639,321.02 in claims payments (7-0)
• Approved lot combination agreement for Pines First Addition (7-0)
• Denied Las Dos Marias Class C Alcohol License renewal if requirements unmet (7-0)
• Appointed Matt Riggers and re-appointed Quentin Stenger to Library Board (7-0 each)

Airport Board

The Airport Board will receive updates from the engineer, city manager, airport manager, and FBO. The board will also review revenues and expenses to date.

• Engineer update
• Chairman/City Manager update
• Airport Manager update
• FBO update
• Review of revenues and expenses to date

The Airport Board reviewed reports on airport operations and finances. The board was informed that work on the North Apron is nearly complete, with only tie-down cleaning and reseeding remaining.

• Approved the agenda (All)
• Approved the minutes (All)
• Accepted Airport Manager report (All)
• Accepted FBO report (All)

Planning and Zoning Commission

The Planning and Zoning Commission will review meeting minutes from 2023 and 2024. The agenda also includes the selection of a new Secretary and consideration of the MHI Plat of Survey and the Hansen lot combination agreement.

• Selection of Planning Commission Secretary
• MHI Plat of Survey
• Lot Combination Agreement – Hansen
• Approval of meeting minutes from September 2023 through May 2024

The Planning and Zoning Commission approved a request to combine two lots in the Pines addition for a new single-family home. The commission also approved the final Plat of survey for MHI and recommended its approval to the City Council with a water line easement condition.

• Approved previous minutes from Sept. 5, 2023, Dec. 5, 2023, Feb. 6, 2023, and May 7, 2024 (unanimous)
• Installed Stephanie Sailer as Secretary
• Approved MHI final Plat of survey and recommended City Council approval with water line easement condition
• Approved application from Nathan Hansen to combine lots 11 and 12 of the Pines addition

City Council

The City Council will hold a work session to discuss items intended for formal consideration at a future meeting. The session includes department reports and updates on city services and regulations.

• Ambulance – EMS Levy Update
• MSA Lead Service Line Inventory
• Municipal Infractions Collections Contract
• Building Permit Fees for working without a permit
• Proposed revisions to Chapter 52 (Grass Mowing) and Chapter 74 (Golf Cart Ordinance)

The City Council met for a work session to receive updates from city departments. The meeting consisted of general discussions on several city ordinances and contracts; no formal decisions were recorded.

City Council

The City Council will consider several change orders and the final acceptance of work for the Independence Façade Phase 1 Project. The body is also reviewing a budget amendment and resolutions for various infrastructure and housing assistance programs.

• Change Orders #14, #25, #26, and #27 for the Independence Façade Phase 1 Project
• Fiscal Year 2024 Budget Amendment #2
• Homebuyer Down Payment Assistance Resolution
• Public hearing setting for Table 1: Bulk Requirements change
• Agreement between City of Independence and Teamsters Local 238 for the Police Department

The City Council approved the completion of the Downtown Facade Phase 1 Project and several other infrastructure projects. The council also amended the Fiscal Year 2024 Budget and authorized a police department labor agreement.

• Accepted work for Downtown Facade Phase 1 Project (7-0)
• Approved Change Order #27 for Facade Project increasing contract by $483.55 (7-0)
• Approved Homebuyer Down Payment Assistance for Chasity Block (7-0)
• Approved amendment to Fiscal Year 2024 Budget (7-0)
• Accepted work for 12" Street NE Storm Sewer Improvements (7-0)
• Accepted work for 2nd Street SW Bridge and 8th Avenue SW Pedestrian Bridge Rehab (7-0)
• Accepted work for Baseball/Softball Complex Field Turf Project (7-0)
• Authorized agreement between City and Teamsters Local 238 for Police Department (7-0)

Library Board

The Library Board will meet to elect a Vice President and discuss policies regarding unattended children and library programming. The board will also review April statistics and plans for increasing revenues.

• Election for Vice President
• Unattended Child Policy
• Library Program Policy
• Hiring part-time staff
• Plans for increasing revenues

The Independence Public Library Board of Trustees approved its agenda and minutes, approved the May bills with a change to line 42, and elected Jake Bass as Vice President. The board approved an Unattended Child Policy and a Library Program Policy, both with changes. No unfinished business was recorded; the board adjourned at 7:44 p.m.

• Approved the agenda (unanimous)
• Approved the minutes (unanimous)
• Approved May bills with a change in line 42 (unanimous)
• Nominated Jake Bass as Vice President (unanimous)
• Approved the Unattended Child Policy with suggested changes (unanimous)
• Approved the Library Program Policy with recommended changes (unanimous)
• Adjourned the meeting at 7:44 p.m. (unanimous)

City Council

The City Council will consider a public hearing for the Fiscal Year 2024 Budget Amendment #2. The meeting also includes a public hearing regarding a proposed Sewer Revenue Loan and Disbursement Agreement.

• Public Hearing for Fiscal Year 2024 Budget Amendment #2
• Sewer Revenue Loan and Disbursement Agreement proposal
• $2,178,000 Sewer Revenue Loan and Disbursement Agreement Anticipation Project Note
• Special Class C Retail Alcohol License for the 163rd Annual 4th of July Parade
• Change Order #21 for the Independence Façade Phase 1 Project

The Independence City Council approved a resolution authorizing the Mayor to sign a Sewer Revenue Loan and Disbursement Agreement and a $2,178,000 Sewer Revenue Loan and Disbursement Agreement Anticipation Project Note (IFA Interim Loan and Disbursement Agreement). The council also approved four other resolutions, including a funding agreement with the Independence Area Chamber of Commerce, an updated TIF LMI Set-Aside Administrative Plan, and decertification of certain assessments sent to the Buchanan County Treasurer. In other business, the council approved a $155,249.00 system purchase, a drainage easement, a tobacco violation settlement agreement, 2023 write-offs for Independence Light & Power, a 2024-2025 supplemental agreement with the Iowa Department of Transportation, a bench installation at the airport, and a conservation area exemption request. The consent agenda, bills totaling $647,950.28, and the agenda were approved; all votes were unanimous among the five members present, with Council Members Weber and O'Loughlin excused.

• Approved resolution authorizing $2,178,000 Sewer Revenue Loan and Disbursement Agreement Anticipation Project Note (5-0)
• Approved funding agreement with Independence Area Chamber of Commerce (5-0)
• Approved updated TIF LMI Set-Aside Administrative Plan (5-0)
• Approved decertification of certain assessments sent to Buchanan County Treasurer (5-0)
• Approved $155,249.00 system purchase (5-0)
• Approved 2024-2025 Supplemental Agreement with Iowa Department of Transportation (5-0)
• Approved settlement agreement for tobacco violation (5-0)
• Approved consent agenda including July 4th parade and alcohol license (5-0)

Planning and Zoning Commission

The commission will meet to introduce the Building Official and discuss bulk requirements for the Zoning Ordinance.

• Introduction of the Building Official
• Discussion of Bulk Requirements – Zoning Ordinance

The Independence Planning & Zoning Commission met May 7, 2024, and discussed proposed revisions to rear setback requirements for C-2, M-1, and M-2 zoning. The commission voted to recommend to City Council reducing the rear setback to zero, except where a parcel's rear fronts a residentially zoned parcel, where it would be no less than 15 feet. The motion by Leaven, seconded by Mayner, passed with all present voting aye. The meeting adjourned at 8:42 AM.

• Recommended to City Council reducing rear setback to zero for C-2, M-1, and M-2 zoning, except 15 feet minimum when the rear fronts a residential parcel (Ayes: All)

Board of Adjustment

The Board of Adjustment will review the minutes from the July 27, 2023 meeting and discuss variance requirements. A specific request was submitted for a rear setback variance at 712 Spruce Drive.

• Rear Setback Variance Request – 712 Spruce Drive

City Council

The City Council will hold a work session to discuss utility rates and wastewater treatment plant capacity. The meeting includes department reports and discussions on home rehabilitation and drainage easements.

• Sewer and Water Rates presentation
• Proposed WWTP Capacity Information
• Child Care Market Analysis Results
• 1500 6th Ave. NE Drainage Easement
• Fiscal Year 2025 Home Rehab Program

The City Council met for a work session to receive updates from city departments. The meeting consisted of general discussions on various utility, infrastructure, and community programs; no formal votes or decisions were recorded.

Airport Board

The Airport Board will meet to receive updates from the engineer, city manager, airport manager, and FBO. The board will also review current revenues and expenses.

• Engineer update
• Revenues and expenses to date
• Craig Schutte Memorial

The Airport Board unanimously approved a motion to send a proposal for a bench memorial honoring Craig Schutte to the City Council. The board accepted updates on the airport terminal building construction, noting the project is substantially complete and likely under budget. Routine reports from the airport and FBO managers were also accepted, and the board discussed minor budget amendments.

• Approved sending Craig Schutte bench memorial proposal to Council (all ayes)
• Accepted Airport Manager report
• Accepted FBO report
• Agenda approved (all ayes)
• Minutes approved (all ayes)

City Council

The City Council will consider a resolution to set a public hearing for a sewer revenue loan not to exceed $2,178,000. The body will also review work acceptance and a change order for the Airport Taxiway & Apron Expansion Project. Other business includes a budget amendment hearing date and alcohol license renewals.

• Proposed Sewer Revenue Loan and Disbursement Agreement up to $2,178,000
• Work acceptance and Change Order #3 for the Airport Taxiway & Apron Expansion Project
• Change Order #1 for the Baseball/Softball Complex Field Turf Project
• Setting a public hearing date for Fiscal Year 2024 Budget Amendment #2
• Alcohol license renewals for Crowbar, Allerton Brewing Company, and Independence Park & Recreation

The Council reconsidered and approved a 4% salary increase for the City Manager effective July 1, 2024. Other actions included approving airport project completion and scheduling public hearings for budget and sewer loan matters.

• Approved 4% salary increase for City Manager effective July 1, 2024 (5-2)
• Approved acceptance of Airport Taxiway & Apron Expansion project work (7-0)
• Approved $16,719.80 contract decrease for Airport Taxiway & Apron Expansion (7-0)
• Approved $26,000 contract increase for Baseball/Softball Complex Field Turf Project (7-0)
• Approved contract with Iowa Northland Regional Council of Governments for income verification (7-0)
• Scheduled May 13 public hearing for Fiscal Year 2024 Budget Amendment #2 (7-0)
• Scheduled May 13 public hearing for Sewer Revenue Loan up to $2,178,000 (7-0)
• Approved $721,756.80 in bills for payment (7-0)

Library Board

The Library Board will meet to discuss updates to the emergency and safety policy and the hotspot policy. The board will also consider a potential closed session for a director evaluation.

• Emergency and Safety Policy
• Hotspot Policy
• BCCF Grant Application
• Director Evaluation
• Donor Wall Update

The Independence Public Library Board of Trustees voted unanimously to pass on an art donation and approved revised genealogy and hot spot policies. It also approved the agenda, minutes with corrections, and April bills, all unanimously. The board discussed the director evaluation, revenue ideas due to a smaller budget, and updates on grants, the donor wall, and an Eagle Scout project; no decisions were made on those items.

• Approved agenda (unanimous)
• Approved minutes with corrections (unanimous)
• Approved April bills (unanimous)
• Passed on art donation (unanimous)
• Approved genealogy policy with suggested changes (unanimous)
• Approved hot spot policy with recommended changes (unanimous)
• Adjourned meeting at 8:10 p.m. (unanimous)

City Council

The City Council is meeting for a special session to conduct a public hearing regarding the Fiscal Year 2025 Budget.

• Fiscal Year 2025 Budget Public Hearing

The City Council convened a special meeting to hold a public hearing regarding the proposed budget for Fiscal Year 2025. No written comments were received, and no formal votes were taken on the budget during this session.

• Approved the meeting agenda (All Ayes)

City Council

The City Council will consider the Fiscal Year 2025 Budget, Capital Improvement Program, and transfers. The body will also discuss salary and wage increases for staff and the City Manager effective July 1, 2024.

• Resolution to approve Fiscal Year 2025 Budget, CIP, and Transfers
• Salary/wage increases effective July 1, 2024, including a specific increase for the City Manager
• Funding agreements with Operation Threshold Inc., Buchanan County Tourism, Buchanan County Senior Center, Independence Celebrations Committee, Heartland Acres Agribition Center, Northeast Iowa RC&D, and Pathways Behavioral Services, Inc.
• 2024 Fire Service Fee Update
• Private septic tank installations at 308 14th Ave. SE and 1201 6th Ave. SW

The City Council adopted the Fiscal Year 2025 budget and Capital Improvement Program. The council approved general salary increases and a 3% raise for the City Manager. Several funding agreements for community organizations and infrastructure removals were also authorized.

• Approved Fiscal Year 2025 budget, CIP, and transfers (7-0)
• Approved salary/wage increases effective July 1, 2024 (7-0)
• Approved 3% salary increase for City Manager effective July 1, 2024 (4-3)
• Approved $10,840 funding for Independence Celebrations Committee fireworks (7-0)
• Approved $5,000 funding for Northeast Iowa RC&D (7-0)
• Approved $2,000 funding for Operation Threshold, Inc. (7-0)
• Approved $2,000 funding for Pathways Behavioral Services, Inc. (7-0)
• Approved removal of Veteran's Park fountain and Knott's Landing bridge (7-0)

Airport Board

The Airport Board will meet to receive updates from the engineer, city manager, and airport manager. The board is scheduled to discuss the FBO lease and review revenues and expenses to date.

• FBO Lease discussion
• Review of revenues and expenses to date
• Engineer update
• FBO update

The Airport Board approved its agenda and corrected prior minutes, then accepted the Airport Manager's and FBO's reports. Members discussed North Apron overages and lighting, the cancellation of the Young Eagles event, and the FBO lease, which runs to September 2026. The board agreed it was too soon to pursue an RFP for the lease and will revisit it later. No substantive decisions were made beyond accepting reports and minutes.

• Approved the agenda (all ayes)
• Approved corrected minutes of the prior meeting (all ayes)
• Accepted the Airport Manager's report
• Accepted the FBO report
• Adjourned at 5:27 pm (all ayes)

City Council

The Independence City Council held a work session to discuss upcoming actions, including a fiscal year 2024 budget amendment and salary increases effective July 1, 2024. The agenda included department updates for Building & Codes, Airport, Streets, and Utilities, as well as a presentation on the Wastewater Treatment Plant. No public comment was permitted on these items during the workshop.

• Fiscal Year 2024 Budget Amendment #2
• Salary/Wage Increases Effective July 1, 2024
• Haz Mat Fee Structure 2024
• Complex Turf Engineering Contract
• Private Septic Tank Installation – 308 14th Ave. SE and 1201 6th Ave. SW

The City Council met for a work session to receive updates from the Airport, Streets, Utilities, and Building & Codes departments. The meeting consisted of general discussions on various infrastructure and budget items; no formal votes or decisions were recorded.

City Council

The Independence City Council will consider routine consent items, approve claims, and set a public hearing for the Fiscal Year 2025 Budget. They will also hold the first reading of an ordinance amending public health and safety provisions related to fireworks, and vote on an engineering services agreement for a drainage project at 812 3rd Street NW.

• Set hearing for Fiscal Year 2025 Budget
• First reading of ordinance amending fireworks provisions
• Resolution to approve Engineering Services Agreement for 812 3rd Street NW Drainage Project
• Approve claims (dollar amounts not listed)
• Consent agenda includes BrewBQ 2024 special event application and bow hunting request

The Independence City Council voted 4-3 to reject an amendment to the Public Health and Safety fireworks ordinance that would have allowed fireworks on July 3 and 4, December 25, and January 1, all ceasing at 11:00 pm. The council approved the consent agenda, paid $551,219.35 in bills, set an April 8, 2024 public hearing on the Fiscal Year 2025 Budget, appointed Quentin Stenger to the Library Board of Trustees, and approved an engineering services agreement with Crawford Engineering. Public comment included opposition to loosening fireworks rules from residents and animal advocates.

• Rejected fireworks ordinance amendment allowing use July 3-4, Dec 25, Jan 1 until 11 pm (Ayes: Moore, Prusator, Jensen; Nays: Hanna, O'Loughlin, Weber, Huston)
• Approved consent agenda including March 11 minutes, BrewBQ 2024 special event, and bow hunting request (Ayes: All)
• Approved bills for payment totaling $551,219.35 (Ayes: All)
• Set April 8, 2024 at 4:45 pm as public hearing on Fiscal Year 2025 Budget (Ayes: Huston, Hanna, Moore, Prusator, O'Loughlin, Jensen, Weber)
• Approved resolution appointing Quentin Stenger to Library Board of Trustees (Ayes: All)
• Approved resolution authorizing Engineering Services Agreement with Crawford Engineering (Ayes: All)
• Adjourned at 6:07 p.m. (Ayes: All)

City Council

The Independence City Council is holding a special meeting to conduct a public hearing on the proposed property tax levy for Fiscal Year 2025. The agenda contains only procedural items and this single hearing, with no other decisions or discussions listed.

• Public hearing for the Proposed Property Tax Levy for Fiscal Year 2025

The City Council conducted a public hearing regarding the proposed property tax levy for Fiscal Year 2025. City officials discussed anticipated insurance cost increases and employee retention. No formal vote on the levy was recorded during this session.

• Approved the meeting agenda (All Ayes)

Library Board

The Library Board will meet to review February statistics and discuss personnel policy. The agenda includes decisions on roof shingle color and design, budget amendments, and revisions to the IPL Plan.

• Roof shingle color and design
• Budget amendment
• IPL Plan revisions
• Donor wall and recognition changes
• Art focus grant project

The Board approved the installation of Vista Brown shake shingles for the roof and modifications to the donor recognition wall. Other actions included updating the personnel policy and the overall IPL plan. The Board also authorized a grant application for art projects and a budget amendment for roof repairs.

• Approved February bills (unanimous)
• Approved changes to holiday and casual days in Personnel Policy (unanimous)
• Approved Vista Brown shake shingles for roof installation (unanimous)
• Approved date changes to the IPL Plan (unanimous)
• Approved reorganization of donor wall and new zinc outdoor plaque (unanimous)
• Approved grant application to Buchanan County Community Foundation for art projects (unanimous)
• Approved budget amendment for steel roof repair including $2,000 from the City (unanimous)

City Council

The Independence City Council will meet to discuss public health and safety ordinances and various infrastructure projects. The body will review resolutions regarding housing studies, sidewalk compliance, and street rehabilitation funding.

• Final reading of an ordinance amending provisions for discharging weapons
• Resolution to approve the Buchanan County Housing Study
• Resolution to assess a property owner for Chapter 136 Sidewalk Regulations failure to comply
• Resolution to endorse STBG Funding for the 2028 STBG Street Rehabilitation Project
• Engineering services for storm drainage improvements in the 812 3rd St. NW area

The Independence City Council adopted the final reading of an ordinance amending Public Health and Safety rules on discharging weapons, which the mayor said allows firearms to be discharged within city limits; it passed 6-1 with O'Loughlin voting no. The council also approved the Buchanan County Housing Study, a sidewalk assessment resolution, and a resolution endorsing STBG funding for the 2028 Street Rehabilitation Project. It designated John Evers as the city's property and liability insurance broker (6-1, Jensen no) and chose Crawford Engineering for storm drainage improvements at 812 3rd Street NW after a motion for Anderson Bogert failed 0-7. The council approved the 2024-2025 Airport Operator's Liability Insurance quote, withdrew a Catalyst Grant application due to financial concerns, and approved a parking agreement with BKC Properties, LLC.

• Adopted ordinance amending Public Health and Safety — Discharging Weapons, allowing firearms discharge in city limits (6-1, O'Loughlin no); assigned No. 2024-581
• Approved Buchanan County Housing Study and authorized Mayor to sign (7-0); assigned No. 2024-15
• Approved resolution assessing property owners for Chapter 136 Sidewalk Regulations noncompliance (7-0); assigned No. 2024-16
• Approved resolution endorsing STBG Funding Program for 2028 STBG Street Rehabilitation Project (7-0); assigned No. 2024-17
• Designated John Evers as property and liability insurance broker (6-1, Jensen no)
• Motion to designate Anderson Bogert as engineer for 812 3rd Street NW storm drainage failed (0-7); Crawford Engineering then approved (6-1, Hanna no)
• Approved 2024-2025 Airport Operator's Liability Insurance quotation (7-0)
• Withdrew Catalyst Grant application due to financial concerns (7-0); approved parking agreement with BKC Properties, LLC (7-0)

Airport Board

The Independence Airport Board is meeting to discuss routine updates from the engineer, chairman/city manager, airport manager, and FBO, as well as review rules and regulations, revenues and expenses, and a draft request for proposals. The agenda is procedural and contains no major decisions or public hearings.

• Young Eagles Kids Fly Free event on May 4th
• Rules and Regulations Review
• Revenues and Expenses to Date
• Draft request for proposals

The Board decided to submit revised airport rules and regulations to the City Council on April 1 without prior tenant review. The Board also discussed safety concerns regarding aircraft traffic flow for a proposed Young Eagles event.

• Approved sending revised rules and regulations to Council on April 1 (3-0)

City Council

The City Council will hear presentations from insurance providers and five engineering firms. The session includes department reports and updates on the BCEDC and the Buchanan County Housing Study.

• Insurance presentations by John Evers and PDCM
• Engineering presentations by Anderson Bogert, Crawford Engineering, Fehr Graham, Veenstra & Kimm, and Willett Hofmann
• BCEDC annual review and Catalyst Grant update
• Buchanan County Housing Study – Independence Appendix
• Discussion on fireworks within city limits

The City Council met for a work session featuring presentations from insurance, engineering, and economic development firms. Council received updates from city departments and discussed fireworks and the Buchanan County Housing Study. No formal votes or decisions were recorded.

City Council

The Independence City Council will hold first and second readings of an ordinance amending public health and safety provisions on discharging weapons. They will also vote on a resolution approving the contract and bonds for the 2024 Street Rehabilitation Project, and consider a change order for the 2023 bridge rehab project. The consent agenda includes several alcohol license renewals. A potential closed session is listed to discuss real estate purchase or sale.

• Ordinance amending discharging weapons provisions (first and second readings)
• Resolution approving contract and bonds for 2024 Street Rehabilitation Project
• Change Order #1 for 2023 2nd St SW Bridge and 8th Ave SW Pedestrian Bridge Rehab Project
• Kwik Star #717 Class B Retail Alcohol License renewal and amendment
• Indee Cafe, LLC Class C Retail Alcohol License renewal with outdoor service

The Independence City Council voted down the first reading of an ordinance that would have banned hunting with firearms inside city limits, with only Hanna and O'Loughlin in favor. The council then approved the second reading of a related ordinance amending the discharging-weapons code 4-2. Members also approved a contract and bonds for the 2024 Street Rehabilitation Project and a $23,520 change order for the 2023 2nd Street SW Bridge and 8th Avenue SW Pedestrian Bridge Rehabilitation Project. The council approved the consent agenda, including several alcohol license renewals, and approved bills totaling $1,028,296.41.

• First reading of ordinance banning firearms hunting in city limits failed (2-4: Ayes Hanna, O'Loughlin; Nays Huston, Prusator, Jensen, Weber)
• Second reading of ordinance amending Public Health and Safety — Discharging Weapons approved (4-2: Ayes Prusator, Jensen, Weber, Huston; Nays Hanna, O'Loughlin)
• Approved resolution for 2024 Street Rehabilitation Project contract and performance/payment bonds, Resolution No. 2024-14 (6-0)
• Approved Change Order #1 for 2023 2nd Street SW Bridge and 8th Avenue SW Pedestrian Bridge Rehabilitation Project, increasing contract by $23,520.00 (6-0)
• Approved consent agenda: Feb 12 minutes; Kwik Star #717 Class B alcohol license renewal and ownership amendment; Indee Cafe, LLC Class C license renewal with outdoor service; The Trendy Tulip Special Class B Native Wine license renewal (All ayes)
• Approved bills for payment totaling $1,028,296.41 (All ayes)
• Entered closed session per Iowa Code 21.5(1)(j) to discuss purchase or sale of real estate at 5:38 p.m. (6-0)
• Adjourned at 5:59 p.m. (All ayes)

Library Board

The Independence Library Board will meet to approve bills and minutes, review January statistics, and discuss new policies for library hours and social media. They will also address unfinished business and miscellaneous items including the One Book Indee program, a community kiosk, Iowa legislative bills, and board training.

• Approve Bills
• Library Hours Policy discussion
• Social Media Policy discussion
• One Book Indee program update
• Community Kiosk update

The Library Board of Trustees approved the February bills and adopted updated policies for library hours and social media. The board also selected 'The Lager Queen of Minnesota' for the One Book Indee program.

• Approved February bills (unanimous)
• Approved Library Hours Policy with suggested changes (unanimous)
• Approved Social Media Policy with suggested changes (unanimous)

City Council

The City Council will hold a public hearing and consider awarding a contract for the 2024 Street Rehabilitation Project. The body is also discussing property tax levies for Fiscal Year 2025 and updates to public health and safety ordinances regarding discharging weapons.

• Public hearing and bid consideration for the 2024 Street Rehabilitation Project
• Setting a hearing for the Fiscal Year 2025 Proposed Property Tax Levy
• First reading of an ordinance amending provisions for discharging weapons
• Alcohol license renewal for Dollar General #2329 and amendment for Gedney Bakery & Coffeehouse
• Approval of the Final Plat for Maryville

The City Council approved the 2024 Street Rehabilitation Project and awarded the contract to Aspro Inc. of Waterloo. The council also advanced an ordinance regarding the discharging of weapons and scheduled a public hearing for the FY2025 property tax levy.

• Awarded 2024 Street Rehabilitation Project contract to Aspro Inc. for $371,845.45
• Approved plans and cost estimates for 2024 Street Rehabilitation Project
• Approved first reading of ordinance amending Public Health and Safety — Discharging Weapons
• Set March 25, 2024, for Public Hearing on Proposed Property Tax Levy for Fiscal Year 2025
• Approved resolution to assess property owners for Chapter 136 Sidewalk Regulations non-compliance
• Approved final plat of Maryville within two miles of city limits
• Authorized closure of 4th Avenue SE on February 20, 2024, from 4:00 pm to 7:00 pm
• Approved Integrated Roadside Vegetation Management Plan

Airport Board

The Airport Board will meet to elect officers and receive updates from the engineer, city manager, and airport manager. The board will also review the FBO lease and current rules and regulations.

• Election of officers
• FBO Lease review
• Rules and Regulations Review
• 2023 Aviation Fuel Summary
• Review of revenues and expenses to date

The board elected Dan Callahan as Chairperson, Vicki Pilcher as Vice Chairperson, and Janet Payne as Secretary. They postponed the review of airport rules and regulations to a later date for further legal clarification. The board also reviewed a new Fixed Based Operator lease and noted that 65.65% of the budget had been spent with 58.3% of the year elapsed.

• Elected Dan Callahan as Chairperson (all ayes)
• Elected Vicki Pilcher as Vice Chairperson (all ayes)
• Elected Janet Payne as Secretary (all ayes)
• Postponed review of Rules and Regulations
• Accepted Airport Manager's report
• Agreed to review FBO lease and consider RFPs

Planning and Zoning Commission

The Planning and Zoning Commission will meet to discuss new business. The primary item on the agenda is a final plat located within two miles of the city limits.

• Review of a final plat within 2 miles of City Limits

The Planning and Zoning Commission met on February 6, 2024, and discussed a proposed final plat within the two-mile area of the Independence City Limits. Mayner moved to recommend the final plat to City Council for approval, seconded by Fenner; the motion passed with all present voting aye. The meeting adjourned at 8:34 a.m. The minutes do not identify the plat by name or location, and no vote tally beyond 'Ayes: All' was recorded.

• Recommended City Council approve the proposed final plat within the two-mile area of the City Limits (Ayes: All)

City Council

The City Council will hold a work session to discuss items intended for future formal consideration. Key topics include budget updates, waste management, and public health ordinances.

• FY2025 Budget & Proposed Property Tax Levy Update
• Ordinance amending provisions for discharging weapons
• Independence Premium Foods status update
• Waste Management Services discussion
• 2nd Street SW Bridge drain extensions

The council held a work session to receive department updates and discuss several city matters. No substantive decisions were recorded during this meeting.

Library Board

The Library Board is meeting to review the budget proposal for fiscal year 2024-25. The board will also approve bills and review statistics.

• FY2024-25 Budget Proposal

The Independence Public Library Board of Trustees approved its FY2024-25 budget proposal with suggested changes, including opening at 10:00 a.m. Monday through Saturday, cutting newspaper, periodical and Ancestry.com subscriptions, reducing cleaning days from six to four, reducing Minecraft hours, not renewing the movie license, and reducing hot spots by two. The board also approved the agenda and prior minutes, and heard a report on Bill SSB 3131, which would place power at the city council level and remove the requirement for funding public libraries. No vote tally was recorded for the budget approval; the minutes state it was approved with the changes.

• Approved agenda (unanimous)
• Approved minutes as written (unanimous)
• Approved FY2024-25 budget proposal with changes: open 10:00 a.m. Monday-Saturday; cut newspaper, periodicals and Ancestry.com; cut cleaning days from six to four; reduce Minecraft hours; do not renew movie license; reduce hot spots by two
• Adjourned meeting (unanimous)

City Council

The City Council will consider a Resolution of Necessity and detailed plans for the 2024 Street Rehabilitation Project. The body will also review alcohol licenses and a housing development agreement.

• Public hearing and resolutions for the 2024 Street Rehabilitation Project
• Revised 2nd Story Housing Development Agreement
• Retail alcohol licenses for Gedney Bakery & Coffeehouse, The Spot Smoke Shop, and River'sEDGE Sport & Fitness
• Resolution to accept work for the Independence COVID Façade Project
• Resolution modifying Vacation Award, Accrual, and Carryover

The City Council approved a resolution of necessity and detailed plans for the 2024 Street Rehabilitation Project. The council also authorized payments for city bills and approved several resolutions regarding employee vacation accruals and facade project completion.

• Approved resolution of necessity for 2024 Street Rehabilitation Project (7-0)
• Approved detailed plans and contract forms for 2024 Street Rehabilitation Project (6-0)
• Approved $263,173.53 in bills for payment (All)
• Approved DeBuhr catalyst grant pre-application (5-0)
• Approved changes to vacation award and accrual resolution (7-0)
• Authorized Mayor to sign COVID Facade Project acceptance and completion certificate (7-0)
• Approved resolution repealing and replacing a 2022 development agreement (5-0)
• Approved three retail alcohol licenses for Gedney Bakery, Spot Smoke Shop, and River’sEDGE (All)

Library Board

The Library Board will meet to review December statistics and approve bills. The board is scheduled to discuss policies regarding sex offenders and prizes and incentives, as well as county funding and the FY2025 budget.

• Prizes & Incentives Policy
• Sex Offender Policy
• County Funding
• Library Budget FY2025
• Community Kiosk

The supplied document is an agenda-style listing for the Independence Library Board meeting of Thursday, January 18, 2024 at 6:30 PM in the Library Community Room, 805 1st Street East. It lists items such as approving the agenda, minutes, and bills; December statistics; new business on a Prizes & Incentives Policy, a Sex Offender Policy, and County Funding; unfinished business on the Library Budget FY2025; and miscellaneous items including Community Kiosk, One Book Indee, Board Training, and Board and Staff Reports. The document records no decisions, motions, votes, or outcomes, so no substantive actions can be reported from it.

City Council

The Independence City Council is holding a work session to discuss and debate items for future formal consideration, including department capital improvement program (CIP) budgets for FY2025, third-party budget requests, and a potential spring 2024 bond issuance. The meeting is a regular meeting, but it is not a public hearing, so no public presentations are allowed. No formal action is listed on the agenda, but the council may take action on any item shown as a potential action item.

• Department CIP budgets for FY2025
• FY2025 third-party budget requests
• Spring Bond 2024 issuance
• Historic tax information reports
• Council, mayor, and city manager topics

The Independence City Council met in a work session on January 16, 2024, with all seven members present (Council Member Hanna by phone). The council held general discussion only on Department CIP Budgets for Fiscal Year 2025, third party requests, a potential 2024 bond issuance, and historical revenue data. No decisions, votes, or approvals are recorded in these minutes; the meeting adjourned at 7:07 p.m.

City Council

The Independence City Council will approve annual designations for depositories, newspapers, and mileage rates. The meeting focuses on reviewing four change orders for the Independence Façade COVID Project and Phase 1 Project, as well as an annual billing agreement with ILPT. Routine financial reports and the approval of previous meeting minutes are also on the agenda.

• Change Order #9 for the Independence Façade COVID Project
• Change Order #7 for the Independence Façade Phase 1 Project
• Change Order #15 for the Independence Façade Phase 1 Project
• Change Order #19 for the Independence Façade Phase 1 Project
• ILPT Annual Billing Agreement

The City Council approved $1,697,335.58 in claims and passed resolutions to designate city depositories, an official newspaper, and the annual mileage rate. The council also appointed a new Library Board of Trustees member and authorized the sale of city items via online auction.

• Approved $1,697,335.58 in claims (All)
• Designated 2024 City depositories (7-0)
• Designated The Bulletin Journal as official newspaper (7-0)
• Set annual mileage rate at .67 per mile (7-0)
• Appointed Emily Ownby to the Library Board of Trustees (7-0)
• Authorized City Manager to sell identified items via online auction (7-0)
• Approved four facade project change orders with no contract amount changes (7-0)
• Approved ILPT annual billing agreement (7-0)

City Council

The Independence City Council will hold a work session to discuss and debate items for future formal consideration, including an update on the fire station architect, a liquor license renewal, and department reports. The council will review proposed FY 2025 operating budgets for all city departments, and consider an ordinance amending public health and safety provisions regarding discharging weapons. Other items include vacation award/accrual/carryover policies and an ILP&T annual billing agreement.

• 319 Social House liquor license renewal
• FY 2025 proposed budgets for all departments (Airport, Building, City Admin, Animal Control, Garbage, Fire, Library, Parks & Recreation, Police, Streets, Storm Water, Utilities, Water)
• Ordinance amending Code of Ordinances pertaining to public health and safety – discharging weapons
• Vacation award, accrual, and carryover policy
• ILP&T annual billing agreement

The City Council approved a Class C Retail Alcohol License renewal for 319 Social House. Members also reviewed department updates and discussed Fiscal Year 2025 operating budgets.

• Approved 319 Social House Class C Retail Alcohol License renewal for 2024 (All Ayes)