Independence public meetings in 2025

Library Board

The Independence Library Board will convene for its regular December meeting to approve the minutes from the November 24, 2025 session, receive reports from the Library Director and committees, and address a current vacancy on the board. No ordinances, contracts, or fee changes are listed for action.

• Board vacancy to be discussed
• November 24, 2025 minutes up for approval

The Independence Public Library Board approved the November 24, 2025 meeting minutes. The board heard reports on the finalized purchase of Fiero Code, a server room battery backup replacement, and Friends of the Library fundraising. No substantive policy decisions were made; the board discussed a board vacancy and plans for trustee training.

• Approved November 24, 2025 meeting minutes (all present)
• Finalized purchase of Fiero Code (reported)
• Replaced server room battery backup (reported)

City Council

The City Council work session scheduled for December 23, 2025, has been canceled. The next regular City Council meeting is set for Tuesday, January 13, 2026. No items were discussed or decided at this meeting.

• Work session canceled

Parks Board

The Independence Parks Board is meeting to review and discuss the final draft of the Parks Master Plan, which is the main item on the agenda. The meeting also includes routine items like approving minutes from the previous meeting and public comment. No other substantive decisions or new business are listed.

• Discussion: Final Draft Parks Master Plan (Fisher)
• Minutes: Regular Meeting 11/20/2025
• Public comment: Email from Dawn Roden

The Parks Board approved the minutes from the November 20, 2025 meeting. The board discussed edits to the Parks System Master Plan and properties for sale, then voted to advance the master plan to the Planning Commission. The motion passed unanimously (4-0). No other substantive decisions were made.

• Approved minutes from 11/20/25
• Advanced Parks System Master Plan to Planning Commission (4-0)

Budget Committee

The Independence Budget Committee is holding a strategic finance roundtable to discuss the city's fiscal strategy, a report to the community on fiscal recovery, and a potential ad hoc committee on community services and parks sustainability. These are discussion items only, with no formal decisions or votes listed on the agenda.

• Discussion of City Fiscal Strategy (Moody)
• Discussion of Report to Community: Plan for Fiscal Recovery (Moody)
• Discussion of Community Services and Parks Sustainability Ad Hoc Committee (West)

The Budget Committee held a work session on fiscal strategy, discussing the current budget status, projections for the next fiscal year, and the possibility of transitioning to a biennial budget. They also considered the fate of the Economic Development Loan Fund and the Tourism and Events Commission fund, with members expressing concerns about cutting these funds. No formal decisions or votes were recorded.

• No formal decisions or votes taken during the meeting

Community Services & Parks Sustainability Committee

The Community Services & Parks Sustainability Committee will discuss short-term revenue options, including a potential voter levy and Council-adopted fees, to address funding gaps for the Library, Museum, and Parks. Members will also explore long-term solutions like special districts and economic development strategies.

• Discussion of structural deficit overview for Library, Museum, and Parks
• Overview of potential voter levy with revenue projections and timeline
• Review of possible Council-adopted fee structures and cost estimates
• Exploration of special district models for long-term sustainability
• Consideration of economic development strategies to support operations

Historic Preservation Commission

The Independence Historic Preservation Commission is meeting to handle routine business, including approving minutes from October and receiving continued training about the Independence Historic District. No major decisions or public hearings are listed on the agenda.

• Approval of minutes from the October 20, 2025 regular meeting
• Continued training about the Independence Historic District

The Independence Historic Preservation Commission approved the October 20, 2025 meeting minutes with a correction, voting 5-0. The meeting was primarily a training session on the evolution of downtown storefronts, with no other substantive decisions made. Commissioner Rebecca Berry submitted her resignation effective December 31, 2025.

• Approved October 20, 2025 minutes with correction (5-0)
• Accepted Commissioner Berry's resignation effective Dec 31, 2025

Museum Advisory Board

The Independence Museum Advisory Board will hold its December 10, 2025 meeting to review past minutes, hear staff reports, and discuss two key items: an update on the Museum's 50th Community Campaign and the formation of a subcommittee to act as the Collection Committee. The board will also acknowledge the contributions of Ken Fetters.

• Discussion on the Museum's 50th Community Campaign
• Formation of a subcommittee to act as the Collection Committee
• Acknowledging the contributions of Ken Fetters

The Heritage Museum Advisory Board approved minutes from August and November 2025. The board discussed a new task force on sustainable funding for the Library, Museum, and Parks, and tabled discussion on forming a Collection Committee due to absent members. No major decisions were made beyond approving the minutes.

• Approved minutes from August and November 2025 (moved by Billy W., seconded by Kathleen)
• Tabled discussion on forming a Collection Committee for future meetings

City Council

The City Council will hold a public hearing and consider an ordinance to annex, redesignate, and rezone 12.65 acres at 6675 Corvallis Road, including adjacent railroad property. They will also set a hearing date for a separate 46.7-acre annexation along S. 13th Street, review Q1 financials, and consider FY 2025-26 budget adjustments and a resolution on banking signatures.

• Public hearing and Council Bill 2025-09: annex, redesignate, rezone 12.65 acres at 6675 Corvallis Road (Evander)
• Resolution #25-1643 to set public hearing date for AX | 2026-01, annexation of 46.7 acres along S. 13th Street
• Q1 financials report (Moody)
• FY 2025-26 budget adjustments (Carey)
• Resolution 25-1640 authorizing banking signatures, repealing Resolution 25-1626

The Council held a public hearing and then voted 5-0 to adopt Ordinance 1629, annexing and rezoning 12.65 acres at 6675 Corvallis Road (plus adjacent railroad property) for future development, including a surface water treatment plant. The Council also set a February 10, 2026 public hearing for a separate 46.7-acre annexation along S. 13th Street, and approved budget adjustments (4-1) for items like council cell phones and a grant writer salary. A resolution authorizing banking signatures was adopted with a name change from Umpqua to Columbia bank.

• Adopted Ordinance 1629 to annex and rezone 12.65 acres at 6675 Corvallis Road (5-0)
• Set Feb 10, 2026 public hearing for annexation of 46.7 acres along S. 13th Street (5-0)
• Approved FY 2025-26 budget adjustments, including $3,600 for council cell phones (4-1)
• Adopted Resolution 25-1640 authorizing banking signatures, with bank name changed to Columbia (5-0)
• Approved minutes of Nov 25, 2025 meeting (5-0)

Planning Commission

The Independence Planning Commission will meet on December 1, 2025, to review minutes from the previous meeting and discuss two new topics: regulations for fences around governmental uses and potential expansion of commercial uses along Monmouth Street. No formal decisions are listed on this agenda.

• Discussion of Fences around Governmental Uses
• Discussion of Potential Expansion of Commercial Uses along Monmouth Street

The Independence Planning Commission discussed but did not vote on modifying fence height standards for government uses, instead requesting a more comprehensive review of fence standards for all public and industrial uses. The commission also discussed a potential commercial expansion along Monmouth Street but deemed it unfeasible due to parking constraints. No substantive decisions were made beyond approving the previous meeting's minutes.

• Approved minutes from 11/03/2025 regular meeting (4-0)
• Discussed fence height standards for government uses; no action taken, requested broader review
• Discussed Monmouth Street commercial expansion; deemed unfeasible due to parking constraints

City Council

The Independence City Council will hold a public hearing and consider an ordinance amending mobile vending standards, and will also receive a financial recovery report and a financial technical review. The agenda includes routine items like minutes, reports, and public comment, but the main actions are the mobile vending ordinance and financial discussions.

• Public hearing on revisions to mobile vending standards
• Council Bill 2025-08: ordinance amending mobile vending unit standards in municipal and development codes
• Financial Recovery Report (Moody)
• Financial Technical Review presentation (Irvine)
• Community Services & Parks Sustainability Ad Hoc Committee discussion

The City Council unanimously accepted the staff's 'Report to the Community: Fiscal Recovery Plan' and authorized its distribution, which outlines a projected $500,000 general fund shortfall this year and a potential deficit by 2028-29. The Council also approved Resolution #25-1642 (5-1) to form the Community Services and Parks Sustainability Ad Hoc Committee with five appointed members. A public hearing on mobile vending standards was continued to January 13, 2026, to gather more input on limiting downtown vendors.

• Approved minutes from 10/14/2025 regular meeting and 10/28/2025 work session (6-0)
• Accepted Fiscal Recovery Plan report and authorized distribution (6-0)
• Adopted Resolution #25-1642 forming Community Services and Parks Sustainability Committee (5-1)
• Continued public hearing on mobile vending standards to January 13, 2026 (6-0)

Library Board

The Independence Library Board is meeting to handle routine business: approving minutes, receiving the director's report, and hearing committee updates. The board will also discuss 'Short Takes for Trustees,' a training item. No major decisions or public hearings are on the agenda.

• Approval of minutes from the October 27, 2025 regular meeting
• Director's report on library operations
• Committee report from Friends of the Library & Advocacy and Promotions
• Discussion of 'Short Takes for Trustees' training

The Independence Public Library Board approved moving its December meeting to December 29, 2025. The board also approved the minutes from the October 27 meeting and received updates on library programs, the Friends of the Library, and the Story Walk court case. No other formal decisions were made.

• Approved October 27, 2025 meeting minutes (all present)
• Moved December meeting to December 29 (all present)

Parks Board

The Independence Parks Board is meeting to discuss and receive a presentation on the Parks Master Plan update from Greenworks/Keller. The board will also consider minutes from previous meetings and hear public comment. No formal decisions are listed on the agenda.

• Parks Master Plan Update presentation by Greenworks/Keller
• Approval of minutes from April 17 and May 15, 2025 meetings
• Public comment period

The Parks Board approved the minutes from the April 17 and May 15 meetings. The consultant team presented the final draft of the Parks Master Plan, and the Board was given until December 5, 2025, to submit comments. No other substantive decisions were made.

• Approved minutes from 4/17/25 and 5/15/25
• Received final draft of Parks Master Plan presentation; comments due by 5:00 pm on December 5, 2025

Traffic Safety Commission

The Independence Traffic Safety Commission is meeting to review traffic data and vehicular incidents, and to discuss potential actions. The agenda includes approval of minutes from previous meetings and public comment. No specific action items or decisions are listed beyond the staff reports.

• Review of traffic data
• Review of vehicular incidents
• Approval of minutes from 06/18/2025 and 10/15/2025 meetings

Historic Preservation Commission

The Historic Preservation Commission is meeting to review the October 20, 2025 minutes and continue training about the Independence Historic District. The agenda is largely procedural, with no new business or decisions listed.

• Continued training about the Independence Historic District
• Approval of regular meeting minutes from 10/20/2025

Museum Advisory Board

The Independence Museum Advisory Board is meeting to handle routine business, including approving minutes from August and hearing public comment. The main items are an update on a task force, the Museum's 50th Community Campaign, and collections committee business. No decisions are listed on the agenda; these appear to be discussion items.

• Update on Task Force
• Museum's 50th Community Campaign
• Collections Committee Business

City Council

The City Council meeting scheduled for November 11, 2025, has been canceled due to the Veterans Day holiday. City Hall is closed. The next City Council meeting is scheduled for November 25, 2025. This agenda contains only procedural cancellation notice and no business items.

• Meeting canceled due to Veterans Day holiday
• City Hall closed
• Next meeting scheduled for November 25, 2025

Planning Commission

The Independence Planning Commission will hold a public hearing on changes to address House Bill 3395 (2023) and House Bill 2138 (2025). They will also discuss potential code changes to allow additional commercial uses on Monmouth Street and consider consolidating low and medium density residential zones.

• Public Hearing: Changes to Address House Bill 3395 (2023) and House Bill 2138 (2025)
• Discussion: Potential Code Change to Allow Additional Commercial Uses on Monmouth Street
• Discussion: Potential Consolidation of Low and Medium Density Residential Zones

The Planning Commission voted 7-0 to forward a recommendation of approval for LA 2025-06, a code amendment addressing House Bills 3395 (2023) and 2138 (2025), to the Independence City Council. The amendment consolidates definitions into a single standalone single-room occupancy use. No public testimony or objections were received. The commission also discussed potential code changes for commercial uses on Monmouth Street and consolidating low and medium density residential zones, but took no action on these items.

• Approved minutes of 10/06/2025 meeting (7-0)
• Forwarded recommendation of approval for LA 2025-06 to City Council (7-0)
• Adjourned meeting (7-0)

City Council

The Independence City Council will hold a work session on October 28, 2025, to receive a presentation of a draft fee study. No formal decisions are scheduled; the session is for discussion only. Public comments are not accepted during work sessions.

• Presentation of Draft Fee Study (Moody)

The City Council held a work session to review a draft fee study presented by Finance Director Moody. No formal decisions were made; the council discussed proposed changes to business licensing fees, including a single-fee structure, and other administrative fees. Staff will provide a revised fee schedule by November 13 for review before the next council meeting on November 25.

• No formal votes taken; work session only
• Set November 13 deadline for revised fee schedule
• Discussed replacing multi-tier business license fees with single fee
• Discussed treating marijuana businesses like other businesses
• Discussed redefining 'business' in city code

Library Board

The Independence Library Board is meeting to handle routine business, including approving the September minutes, receiving the director's report, and discussing committee updates. The board will also consider a board member training plan under new business. No major policy decisions or public hearings are listed.

• Approval of minutes from the September 22, 2025 regular meeting
• Director's report
• Committee reports from Friends of the Library and Advocacy and Promotions
• Discussion of Short Takes for Trustees
• Board member training plan

The Independence Public Library Board approved the September 22, 2025 meeting minutes with edits, and discussed strategic planning, a vacant board position, and board member training. No substantive policy decisions were made; the meeting was primarily informational and procedural.

• Approved September 22, 2025 meeting minutes with edits (all present)
• Discussed strategic planning process; Patrick to work with Nathan on goal setting
• Discussed remaining vacant board position
• Patrick to contact State Library about training for Library Advisory Boards

Budget Committee

The Independence Budget Committee is holding a strategic finance roundtable to discuss the city's fiscal strategy. The agenda contains only this single discussion item, with no specific proposals, dollar amounts, or decisions listed. This appears to be a high-level discussion rather than a decision-making meeting.

• City Fiscal Strategy Discussion

The Budget Committee held an informal roundtable discussion on fiscal strategy. Finance Director Moody presented an economic update and discussed a draft fee study under review, with plans to present it to the council next week. The committee discussed funding challenges for the library and museum, noting a levy might be the only viable solution before a potential June closure, and explored interim options like borrowing. No formal decisions were made; the group will meet again in December.

• Council approved turning Independence Days event over to a nonprofit (noted by Finance Director)
• Draft fee study under review, to be presented to council in a work session next week
• Urban Renewal Agency moving forward with development plan for three properties (noted, no immediate general fund benefit)
• No formal committee decisions; discussion only

Historic Preservation Commission

The Independence Historic Preservation Commission is meeting to approve minutes from September 15, 2025, and to continue training about the Independence Historic District. No new business or decisions are listed on the agenda.

• Approval of minutes from 09/15/2025 regular meeting
• Continued training on the Independence Historic District

The Independence Historic Preservation Commission met on October 20, 2025, and conducted a training exercise on architectural changes in the historic district, using Sanborn maps and Google Earth. No substantive decisions were made; the only action was to adjourn the meeting. The commission also discussed verifying the wording of the previous meeting's minutes.

• Adjourned meeting (5-0)

Parks Board

The Independence Parks Board meeting scheduled for October 16, 2025, has been canceled. The next regular meeting is set for November 20, 2025. This agenda contains only a cancellation notice and no items for discussion or decision.

• Meeting canceled for October 16, 2025
• Next regular meeting scheduled for November 20, 2025

Traffic Safety Commission

The Independence Traffic Safety Commission is meeting to review recent traffic data and vehicular incidents, and to discuss potential actions. The agenda includes public comment and approval of previous meeting minutes. No specific decisions or proposals are listed.

• Review of traffic data
• Review of vehicular incidents
• Approval of June 18, 2025 meeting minutes

The Traffic Safety Commission met on October 15, 2025, but lacked a quorum, so no official decisions were made. The commission could not approve the June 18, 2025 minutes. Staff presented traffic data, incident maps, and discussed potential speed awareness device locations, but all items were informational only.

• No quorum present; no decisions made
• Minutes of 6/18/2025 not approved due to lack of quorum
• Traffic data presented; no action taken
• Vehicular incident maps presented; no action taken
• Speed awareness device locations discussed; no decision made

City Council

The Independence City Council will hold its regular meeting, primarily addressing new business items including a recommendation from the Independence Days Ad Hoc Board, a related memorandum of understanding, a Q4 board/committee/commission appointment, and the 2025 City Manager review. The agenda also includes routine items such as minutes approval, public comment, and liaison reports.

• Independence Days Ad Hoc Board Recommendation
• Independence Days MOU
• Q4 Board/Committee/Commission Appointment
• 2025 City Manager Review

The City Council voted unanimously to transfer the Independence Days event to a new community nonprofit and authorized the city manager to sign a memorandum of understanding. The council also approved a 5% performance-based salary increase for City Manager Kenna West, effective October 22, 2025, with Councilor Roden dissenting. Additionally, the council appointed members to the library and museum boards and reappointed Michael Hicks to the MINET board.

• Approved transfer of Independence Days to new community nonprofit (5-0)
• Authorized City Manager to sign MOU for Independence Days transfer (5-0)
• Approved 5% salary increase for City Manager, effective Oct 22, 2025 (4-1)
• Appointed Tristan Thomas to library board, term to June 30, 2029 (5-0)
• Appointed Victor Ochoa to Museum Advisory Board, term to Dec 31, 2026 (5-0)
• Reappointed Michael Hicks to MINET board (4-1)

Urban Renewal Agency

The Independence Urban Renewal Agency is meeting to consider the disposition of Urban Renewal District (URD) properties, listed as new business. The agenda also includes approval of minutes from prior meetings and public comment. No other substantive items are listed.

• Disposition of URD properties (Irvine)

Museum Advisory Board

The Independence Museum Advisory Board is meeting to discuss routine business, including an update on a potential task force. The agenda is largely procedural, with no specific decisions or proposals detailed.

• Update on potential task force

Planning Commission

The Independence Planning Commission will continue a public hearing on revisions to mobile vending standards and discuss new business items on single room occupancy requirements and code changes to promote more housing in the same neighborhood. The meeting is largely focused on potential code amendments affecting housing and vending.

• Public hearing continuation: revisions to mobile vending standards
• Discussion: single room occupancy requirements and related changes
• Discussion: code changes to promote more housing in the same neighborhood

Independence Days Ad Hoc Board

The Independence Days Ad Hoc Board will meet on September 29, 2025, to consider future options and transition plans for the event, and to potentially review proposed 501(c)(3) documents. The agenda includes routine items such as approval of prior minutes and public comment, with no final decisions listed.

• Discussion of future options and transition for Independence Days (Unfinished Business 6.1)
• Potential review of proposed 501(c)(3) documents (New Business 7.1)
• Approval of minutes from the regular meeting on 09/15/2025

Independence Days Commission

The Independence Days Commission is meeting to review minutes from August, receive a budget/finance subcommittee report, and discuss the future of the Independence Days event. No decisions are listed on the agenda; the main substantive item is the open discussion of the event's future.

• Discussion: The Future of Independence Days
• Subcommittee report: Budget/Finance
• Approval of minutes from 08/07/2025 regular meeting

City Council

The Independence City Council will consider setting a public hearing date for the annexation of property for a future surface water treatment plant, apply for technical assistance, and discuss an intergovernmental agreement for the Independence-Monmouth Trolley. The agenda also includes a memorial plaque for road improvements and a grievance process for public meetings. Most other items are routine reports and minutes.

• Set public hearing date for AX 2025-03, annexation of future surface water treatment plant property (Evander)
• Resolution to apply for technical assistance (Irvine)
• Independence-Monmouth Trolley IGA (West)
• Memorial plaque for Gun Club and Hoffman Road improvements (West)
• Public meeting grievance process authority (West)

Library Board

The Independence Library Board is meeting to handle routine business: approving June minutes, receiving a director's report, hearing from Friends of the Library and advocacy/promotions committees, and electing officers. No major policy decisions or public hearings are on the agenda.

• Election of board officers
• Approval of June 23, 2025 meeting minutes
• Director's report
• Committee reports from Friends of the Library and Advocacy/Promotions

The Independence Public Library Board approved the June 23, 2025 minutes with edits, and unanimously re-elected Nathan Christensen as Chair for the next year. The board heard reports from the Library Director, Friends of the Library, and Advocacy Committee, and discussed advertising for the Youth Coding league and filling vacant board positions. No other substantive decisions were made.

• Approved June 23, 2025 minutes with edits (all present)
• Re-elected Nathan Christensen as Chair for next year (all present)

Parks Board

The September 18, 2025 Parks Board meeting is canceled. The next regular meeting is scheduled for October 16, 2025. No other business is on the agenda.

• Meeting canceled for September 18, 2025
• Next regular meeting: October 16, 2025

Historic Preservation Commission

The Historic Preservation Commission will hold a public hearing on CA 2025-04, a request to remove three trees in Pioneer Park. The meeting also includes approval of minutes from July 21, 2025, and public comment.

• Public hearing for CA 2025-04 – Removal of Three Trees in Pioneer Park
• Approval of minutes from regular meeting 07/21/2025

The Historic Preservation Commission held a public hearing and approved CA 2025-04, allowing the removal of three trees in Pioneer Park due to hazard concerns identified by a certified arborist. The approval includes a condition requiring replacement trees of the same species, planted between November and March, with deer protection. The motion passed unanimously 6-0.

• Approved CA 2025-04 for removal of three trees in Pioneer Park with replacement condition (6-0)
• Approved minutes of the 07/21/2025 regular meeting as submitted (5-0)

Independence Days Ad Hoc Board

The Independence Days Ad Hoc Board is meeting to handle routine business, including approving minutes from the previous meeting. The main item is an unfinished business discussion on future options and transition for the board. Public comment is welcome in person, by Zoom, or by phone.

• Discussion of future options and transition for the Independence Days Ad Hoc Board
• Approval of minutes from the regular meeting on 08/25/2025

The Independence Days Ad Hoc Board met and approved the minutes from the August 25, 2025 meeting. During public comment, resident Susan Graham proposed transitioning the Independence Day celebrations into a 501c3 nonprofit to enable grant funding and tax-deductible donations. The board discussed legal requirements, including an MOU with the city, and agreed to review her documentation before the next meeting. No formal decisions were made on the proposal.

• Approved minutes of 08/25/2025 meeting (5-0)
• Agreed to review nonprofit transition documentation before next meeting

Museum Advisory Board

The Museum Advisory Board meeting scheduled for September 10, 2025, was canceled. The next regular meeting is scheduled for October 8, 2025.

Urban Renewal Agency

The Independence Urban Renewal Agency is holding a work session to discuss strategic options for properties it owns. The agenda includes a presentation on this topic, followed by adjournment; no formal decisions are scheduled.

• Presentation on strategic options for URA-owned properties

The Urban Renewal Agency discussed two options for selling three properties near Independence Landing but made no final decision. The group will gather more information on costs and benefits and bring a detailed plan to the October meeting.

• Delayed decision on URA-owned property sale options until October
• Directed staff to gather cost and benefit information on development options

Planning Commission

The Independence Planning Commission will hold a public hearing on proposed revisions to mobile vending standards and discuss new requirements for single room occupancy units. The meeting also includes approval of prior minutes and public comment.

• Public hearing on revisions to mobile vending standards
• Discussion of new single room occupancy requirements
• Approval of minutes from August 4, 2025 regular meeting

The Planning Commission voted unanimously to continue the public hearing on revisions to mobile vending standards until October 2, 2025, after hearing public testimony and discussing changes. The commission also discussed new single-room occupancy (SRO) requirements, comparing city and state definitions, but took no action. Minutes from the August 4 meeting were approved as corrected.

• Approved minutes of 08/04/2025 as corrected (6-0)
• Continued public hearing on mobile vending standards to October 2, 2025 (6-0)

General

The City of Independence Parks Board meeting scheduled for August 28, 2025, has been canceled because a quorum was not reached. The next regular meeting is set for October 16, 2025. This agenda contains no items for discussion or decision.

• Meeting canceled due to lack of quorum
• Next regular meeting: October 16, 2025

General

This is a procedural agenda for a City of Independence walking tour on August 28, 2025, starting at 4:30 pm at Main St. & C St. City Council and Board/Commission members may attend, and a quorum may be present, but no deliberations or decisions will occur. The event is purely informational and social.

• Walking tour starting at 4:30 pm at Main St. & C St
• City Council and Board/Commission members invited
• No deliberations or decisions will occur

City Council

The Independence City Council will hold a public hearing and consider a bill to annex a portion of the old Inman-Poulsen rail right-of-way into the city, designating it Residential in the Comprehensive Plan and Mixed-Density Residential (MX) on the zoning map. The council will also consider censuring a councilor and receive a library update from staff.

• Public Hearing AX|2025-02: Annex portion of Old Inman-Poulsen Rail Right of Way; designate Residential and Mixed-Density Residential (MX)
• Council Bill #2025-07 for AX|2025-02 annexation and rezone
• Censure of a Councilor
• Staff Presentation: Patrick Bodily, Library Update

The council voted 4-1-1 to censure Councilor Roden for disclosing details from an executive session, issuing a verbal reprimand. They also approved the annexation and rezoning of a portion of the Old Inman-Poulsen Rail Right of Way, adopting Ordinance 1627. The meeting included reports on library summer reading records and city updates.

• Approved annexation and rezoning of Old Inman-Poulsen Rail Right of Way (6-0)
• Adopted Ordinance 1627 for annexation and rezone (6-0)
• Censured Councilor Roden for confidentiality violation (4-1-1)
• Approved minutes from 08-12-2025 meetings (5-0-1)

Urban Renewal Agency

This Urban Renewal Agency work session has been canceled. The agenda listed a presentation on strategic options for URA-owned properties, but no decisions or discussions will occur.

• Meeting canceled
• Strategic Options for URA-Owned Properties (Irvine) was on the agenda

Budget Committee

The Independence Budget Committee is holding a strategic financial roundtable to discuss the city's fiscal strategy. The agenda contains only this single discussion item, with no specific proposals or decisions listed.

• City Fiscal Strategy Discussion

The Budget Committee held an informal roundtable discussion on the city's fiscal strategy, reviewing revenue trends, personnel costs, and fund balance concerns. They explored options to address a significant deficit, including new revenues, levies, and fee implementations, and discussed funding strategies for community services like libraries and museums. No formal decisions or votes were taken; the meeting was informational only.

• No formal decisions made; discussion only on fiscal strategy

Library Board

The August 25, 2025 meeting of the Independence Library Board is canceled. The next regular meeting is scheduled for September 22, 2025. No business will be conducted at this time.

• Meeting canceled for August 25, 2025
• Next regular meeting scheduled for September 22, 2025

Independence Days Commission

The Independence Days Ad Hoc Board will meet to review minutes, hear public comments, and discuss unfinished and new business. Key items include the outcome of an extension request and a discussion on future options and transition. The meeting is largely procedural with these two substantive discussion points.

• Extension Request Outcome discussion
• Future Options and Transition Discussion
• Approval of minutes from 07/07/2025 regular meeting

Historic Preservation Commission

The regular meeting of the Independence Historic Preservation Commission scheduled for August 18, 2025, was canceled. The next meeting is set for September 15, 2025, at 5:30 PM.

General

The Independence City Council is holding a walking tour starting at 4:30 pm at Main St. & C St. This is a community event for council members, board/commission members, and residents. No deliberations or decisions will occur during the tour, so the agenda is purely procedural and social.

• Walking tour starting at Main St. & C St at 4:30 pm

Museum Advisory Board

The Independence Museum Advisory Board is meeting to discuss routine business, including approval of previous meeting minutes and receiving an update from the Library/Museum Advocacy Committee. The agenda contains no major decisions or public hearings; it is largely procedural.

• Approval of minutes from the 07/09/2025 regular meeting
• Update from Library/Museum Advocacy Committee

The Museum Advisory Board approved the July minutes and cancelled the September meeting. The board discussed upcoming events including The Wall That Heals, Hop and Heritage Festival, and a new museum website.

• Approved minutes from 7.9.2025
• Cancelled September meeting (moved by Billy, seconded by Joe)

City Council

The Independence City Council is holding a work session with a single substantive item: a staff presentation on whether to proceed with action regarding the 'Old Pool Property.' No decisions are listed on the agenda; the council will hear the presentation and discuss next steps. The rest of the agenda is procedural (call to order, roll call, adjournment).

• Staff presentation on authority to proceed with action regarding the Old Pool Property

The council held a work session and discussed the old pool property, which the budget committee had chosen for sale. Staff presented potential uses and discussed entering into a memorandum of understanding to explore possibilities over the next year, with the option to pursue sale if reuse does not materialize. No formal decisions were made; the meeting was procedural and adjourned without action.

• No formal decisions made; discussion only on old pool property MOU and potential turf donation

City Council

The Independence City Council will meet on August 12 to review routine reports and discuss several items, including a rescheduled public hearing on development requirements for the Evander property and a finance report. No major decisions are scheduled for this meeting; most items are informational or procedural.

• Public Hearing on AX|2025-06 (Evander) rescheduled to August 26, 6:30 PM
• Public Hearing: Requirement for a Pre-Application Conference (Evander)
• Council Bill 2025-06: Requirement for a Pre-Application Conference for Most New Development (Evander)
• Finance Report - Q4 2024-2025 (Moody)
• Authority to Proceed with Action regarding the “Old Pool Property” (Irvine)

Independence Days Commission

The Independence Days Commission will hold a regular meeting to review minutes from June 12, 2025, and conduct an after-action review of the recent Independence Days event. Each commissioner will report on their observations and involvement. No new business or decisions are listed on the agenda.

• Approval of minutes from the June 12, 2025 regular meeting
• After-action review of the Independence Days event

Planning Commission

The Independence Planning Commission will hold a regular meeting to approve minutes, hear public comment, and discuss two main items: a walking tour held on July 22 and upcoming code changes based on recent legislation. No formal decisions or public hearings are listed on the agenda.

• Discussion of Walking Tour on July 22
• Discussion of Upcoming Code Changes based on Recent Legislation

The Independence Planning Commission approved the July 7, 2025 meeting minutes with corrections (5-0). The commission discussed a walking tour highlighting middle housing options, upcoming code changes from recent Oregon legislation that may limit commission input, and a video on public hearing issues. No substantive decisions were made beyond the minutes approval.

• Approved July 7, 2025 meeting minutes with corrections (5-0)

City Council

The Independence City Council is meeting to hold an executive session on legal matters and real property negotiations, then reconvene to consider authorizing settlement of litigation. The only new business item is the litigation settlement authorization.

• Executive session under ORS 192.660(2)(h) and (e) for legal counsel on litigation and real property negotiations
• Authorization to settle litigation (no details provided in agenda)

The City Council voted 4-1 to adopt Resolution No. 25-1637, authorizing settlement of litigation related to property acquisition, based on a tentative agreement from mediation. Councilor Roden voted against, citing concerns about the property cost, though details were not disclosed due to executive session. The meeting included a closed executive session before the vote.

• Adopted Resolution No. 25-1637 to settle property litigation (4-1)
• Held executive session on litigation before vote

Library Board

The July 28, 2025 meeting of the Independence Library Board is canceled. The next regular meeting is scheduled for September 22, 2025. No business will be conducted at this meeting.

• Meeting canceled
• Next regular meeting: September 22, 2025

City Council

The Independence City Council will hold a work session to discuss two topics: an infill presentation with consultants and a moderate income revolving loan fund. No formal decisions are scheduled; this is a discussion-only meeting.

• Infill presentation with consultants and discussion
• Moderate Income Revolving Loan Fund discussion

The City Council held a work session with no formal votes. They discussed potential changes to housing codes to encourage infill development, with consultants outlining a five-phase process. They also revisited the Moderate Income Revolving Loan Fund and reached a consensus to provide feedback to the Governor's office, with possible further consideration based on the response.

• Discussed infill housing code changes with consultants
• Consensus to provide feedback to Governor's office on MIRL project

City Council

The Independence City Council is hosting a public walking tour to discuss local features, starting at Main St. & C St. at 5:30 PM. No official decisions or deliberations will occur during the tour; a follow-up discussion is scheduled for the City Council Work Session at 7 PM.

Historic Preservation Commission

The Independence Historic Preservation Commission is meeting to handle routine business, including approving minutes from June 30 and hearing public comment. The main substantive item is continued training about the Independence Historic District, which was previously discussed. No new business or other decisions are listed on the agenda.

• Approval of minutes from the June 30, 2025 regular meeting
• Continued training on the Independence Historic District

Parks Board

The July 17, 2025 Parks Board meeting is cancelled. The next regular meeting is scheduled for August 21, 2025. No agenda items were discussed or decided.

• Meeting cancelled for July 17, 2025
• Next regular meeting scheduled for August 21, 2025

Museum Advisory Board

The Heritage Museum Advisory Board is meeting to discuss routine business, including approval of the June 11, 2025 minutes and an update from the Library/Museum Advocacy Committee. The agenda is largely procedural, with no major decisions or public hearings listed.

• Update from Library/Museum Advocacy Committee
• Approval of June 11, 2025 meeting minutes
• Public comments and visitor input

The Heritage Museum Advisory Board met on July 9, 2025, and approved the minutes from the June 11 meeting. Staff reported that the museum will remain a department, with displays around town and pop-ups, and will be open through the end of December. The Library/Museum Advocacy Committee is researching financing, seeking grants, and inviting officials to support a $1.9 million library expansion. No substantive decisions were made beyond approving the minutes.

• Approved June 11, 2025 minutes (motion by Jasper, second by Billy)
• Noted museum will remain a department and open through end of December
• Discussed $1.9 million needed for library expansion
• Advocacy Committee to research library financing and seek Ford Family Foundation grant

City Council

The Independence City Council will consider correcting a scrivener's error in the FY 2025-26 budget resolution, initiating annexation and rezoning of city-owned land (former Inman-Poulsen Timber right-of-way) for a future road and trail, and setting a public hearing date. They will also review a Q3 board appointment and discuss soliciting a Realtor of Record. The meeting includes routine items like minutes, reports, and public comments.

• Correction of scrivener's error in Resolution 25-1635: budget total corrected from $53,970,302 to $42,934,809
• Resolution 25-1636 to initiate annexation and rezone of city-owned land (portion of Old Inman-Poulsen Timber right-of-way) and set public hearing for August 12, 2025
• Q3 Board/Committee/Commission appointment: Heath Lawson application
• Solicitation for Realtor of Record
• Public comments and liaison reports (MINET, Parks Board, Independence Days Commission)

Independence Days Ad Hoc Board

The Independence Days Ad Hoc Board meets to discuss transitioning the city’s Independence Days festival to a privately run organization, with a recommendation due to the city council by August 15. The board reviews past meeting recaps, evaluates organizational transition options, and considers extending the three-month timeline if needed.

• Evaluate transition plan for Independence Days to private organization
• Review recaps of prior Independence Days Commission meetings (Oct 2024–Jun 2025)
• Consider extending three-month committee timeline if needed
• Fireworks budgeted at approximately $40,000
• Vendor booth fees set at $350 (craft) and $600 (food) with early-bird discounts

The Independence Days Ad Hoc Board discussed transitioning the event to a new organization, with YMCA representatives answering questions. The board agreed to extend its project timeline, continue event coordination, and address concerns such as insurance and parade management. No formal decision was made on the transition itself.

• Approved minutes of June 19, 2025 meeting (unanimous)
• Agreed to extend project timeline for event transition
• Agreed to continue event coordination during transition
• Agreed to address insurance and parade management concerns

Planning Commission

The Independence Planning Commission will hold a public hearing on a draft code change (LA 2025-03) that would require a pre-application conference for most new development, including most projects on existing lots, changes of occupancy or additions to industrial/commercial/public uses, and land divisions. The commission will also discuss draft revisions to standards for mobile vending devices (LA 2025-05). The meeting includes approval of minutes from May and June 2025.

• Public hearing on draft requirement for pre-application conference (LA 2025-03)
• Discussion on draft revisions to standards for mobile vending devices (LA 2025-05)
• Approval of minutes from May 5 and June 2, 2025 meetings

The Independence Planning Commission voted 6-0 to forward a recommendation of approval for LA 2025-03, a draft requirement for a pre-application hearing for most developments, to the City Council. The commission also discussed draft revisions to mobile vending device standards but took no action. No public testimony was given during the hearing.

• Approved minutes of May 5 and June 2, 2025 meetings (6-0)
• Forwarded recommendation of approval for LA 2025-03 pre-application hearing requirement to City Council (6-0)

Historic Preservation Commission

The Historic Preservation Commission is meeting to continue training about the Independence Historic District, which dates from the Victorian period (1869-1904) and includes residential, commercial, and industrial properties. The agenda includes approval of the May 19, 2025 minutes, public comments, and staff reports, but the main item is the ongoing training session.

• Continued training about the Independence Historic District
• Approval of May 19, 2025 meeting minutes
• Public comments and staff reports (none listed as substantive)

The Independence Historic Preservation Commission met on June 30, 2025, and approved the minutes from the May 19, 2025 meeting as corrected, with a unanimous 5-0 vote. The meeting also included a training session on Victorian architectural styles and preservation guidelines, plus a video and quiz on identifying Victorian house styles. No other substantive decisions were made.

• Approved May 19, 2025 meeting minutes as corrected (5-0)

General

The Independence City Council has cancelled its June 24, 2025 Work Session. No decisions or discussions will occur at this meeting. The next regular meeting is scheduled for July 8, 2025.

Library Board

The Independence Public Library Board will meet on June 23, 2025, to discuss routine items such as approving minutes, director and committee reports, and a board vacancy discussion. The board will also review the new City of Independence Meals and Incentives Policy, which outlines standards for non-monetary benefits for employees and volunteers.

• Review of City of Independence Meals and Incentives Policy
• Board vacancy discussion
• Director report including updates on Summer Reading programs and StoryWalk installation at Inspiration Garden
• Committee reports from Friends of the Library and Advocacy Committee
• Short Takes for Trustees discussion on Intellectual Freedom

The Independence Public Library Board approved the May 26, 2025 meeting minutes as written. The board received updates on the Summer Reading Program, the book bike debut, grant reports, and a repaired emergency phone line. They discussed filling two vacant board positions and reviewed the Meals and Incentives Policy, but took no formal action on these items.

• Approved May 26, 2025 meeting minutes (all present voted yes)
• Discussed filling two vacant Library Board positions (no action taken)
• Reviewed Meals and Incentives Policy (no action taken)

Parks Board

The Independence Parks Board has cancelled its June 19, 2025 meeting. No decisions or discussions will take place at this time.

Independence Days Ad Hoc Board

The Independence Days Ad Hoc Board is holding its first working meeting to review the structure and operations of the Independence Days event. The board's purpose is to provide the City Council with a recommendation on how to transition the event out of City management after this year. The agenda includes orientation, finalizing the meeting schedule and work plan, and initial observations and discussion.

• Orientation and project overview for the board
• Finalization of meeting schedule and work plan
• Initial observations and open discussion on the Independence Days event
• Public comments accepted in person, via Zoom/phone, or in writing by 9:00 am the day of the meeting

The Independence Days Ad Hoc Board held its first organizational meeting, receiving an orientation on its role and the event timeline. No formal decisions were made; the board scheduled its next meeting for July 7 at 9:30 am and discussed community outreach. The meeting was procedural, with no votes or substantive actions taken.

• Scheduled next meeting for Monday, July 7 at 9:30 am
• Agreed to discuss interested community or private groups at the next meeting
• Deferred deciding third and fourth meeting dates
• Adjourned at 10:20 am

Traffic Safety Commission

The Independence Traffic Safety Commission will review traffic incident data from October 2024 to June 2025, including a mapping of incidents, and discuss ongoing enforcement efforts funded by a $20,000 grant. The meeting includes public comment and staff reports on traffic safety projects.

• $20,000 grant for 5 traffic enforcement programs (seatbelt, crosswalk, distracted driving, speed, impaired driving)
• Review of traffic incidents from 10/11/2024 to 6/11/2025, including hit-and-runs and DUII cases
• Discussion of temporary crosswalks on Central Talmage Plan, with 728 crossings counted in 18 hours
• Pending installation of extra light at Central High School crosswalk (awaiting Pacific Power)
• Speed reduction request for Gun Club Rd awaiting jurisdictional transfer from Polk County

The Traffic Safety Commission met and approved the minutes from the October 16, 2024 meeting as amended. Staff presented traffic data, including maps of crashes, hit-and-runs, and traffic stops, and discussed topics such as a crosswalk light at Central High, speed trailers, and police staffing. No substantive policy decisions were made.

• Approved October 16, 2024 meeting minutes as amended (unanimous)

Independence Days Commission

The Independence Days Commission is meeting to receive subcommittee reports on the upcoming Independence Days event, including entertainment, vendors, family activities, and public safety. The agenda includes discussion of volunteer positions, the parade, and the mini marathon, as well as other business items. The meeting is a regular planning session for the annual event.

• Review of May 8, 2025 meeting minutes
• Subcommittee reports: Coordinator, Entertainment, Talent Show, Vendors, Family Activities, Volunteer Coordinator, Parks, Public Safety, Budget/Finance, Publicity/Social Media, Records/Secretary
• Discussion of volunteer positions and volunteer list
• Other events: Parade and Mini Marathon
• Public can attend in person at 555 S. Main St. or via Zoom/phone

The commission discussed a carnival for the event, which will be self-sustaining and provide 15% of sales to the city, with a 3-year contract proposed. No formal vote was recorded on this item. The commission approved the minutes from the May 8 meeting and received updates on various subcommittees, including talent show recruitment, vendor count, and parade permits.

• Approved minutes of May 8, 2025 meeting (all present)
• Discussed carnival contract: 3-year, self-sustaining, 15% of sales to city (no vote recorded)
• Noted 40 vendors registered for event
• Reported 32 ducks sold, 5 missing; keychain replacement for duck tickets
• Confirmed parade permits obtained by MI Rotary, including Air National Guard flyover

Museum Advisory Board

The Heritage Museum Advisory Board is meeting to discuss routine business, including approval of the May 14, 2025 minutes and an update from the Library/Museum Advocacy Committee. The agenda is largely procedural, with no major decisions or public hearings listed.

• Update from Library/Museum Advocacy Committee
• Approval of May 14, 2025 meeting minutes

The Heritage Museum Advisory Board meeting was largely informational. The FY 25/26 budget was passed by the budget committee and awaits formal adoption. The ORHeritage.org website has been retired, with a new site being built on the City's platform. Work on the Braemar Charitable Trust award will begin July 1, and grant applications are in progress. No formal votes or decisions were taken by the board.

• FY 25/26 budget passed by budget committee, awaits formal adoption
• ORHeritage.org retired; new website to be built on City's platform
• Work on Braemar Charitable Trust award to begin July 1
• Grant applications in progress for MICF and OCF
• Library Advisory and Museum Board subcommittee next meeting set for July 1

City Council

The City Council will hold a budget hearing and consider adopting the FY 2025-26 budget of $42,934,809, with appropriations of $40,008,918 and a property tax levy at the full permanent rate of 4.5897 per $1,000 of assessed value. They will also vote on a supplemental budget for FY 2024-25 and an intergovernmental agreement for water supply planning. Public comments will be accepted on state revenue sharing.

• Resolution 25-1635: Adopts FY 2025-26 budget of $42,934,809 with $40,008,918 in appropriations
• Property tax levy at full permanent rate of 4.5897 per $1,000 assessed value plus $400,341 for debt service
• Resolution 25-1633: Elects to receive state revenue sharing for 2025-26
• Resolution 25-1634: Supplemental budget adjustments for FY 2024-25
• Intergovernmental cooperative agreement for water supply planning and preliminary analysis of water system facilities

The City Council adopted the fiscal year 2025-26 budget via Resolution 25-1635, with Councilor Roden voting no. The council also approved a resolution to receive state revenue sharing, a supplemental budget for FY 2024-25, and an intergovernmental agreement for regional water supply planning. All other actions were routine approvals of minutes and informational reports.

• Adopted FY 2025-26 budget, appropriating funds and imposing taxes (5-1)
• Approved Resolution 25-1633 to receive state revenue sharing (6-0)
• Approved supplemental budget adjustments for FY 2024-25 (6-0)
• Approved intergovernmental agreement for water supply planning with Monmouth and Polk County (6-0)
• Approved May 27, 2025 meeting minutes (5-0-1)

Planning Commission

The Independence Planning Commission will meet to receive a presentation regarding the Independence Airpark. Following the presentation, the commission will conduct a walking tour of the Airpark and nearby lands.

• Presentation about Independence Airpark
• Walking tour of Airpark and nearby lands

The Planning Commission held an informational meeting focused on the Independence Airpark, with presentations from airpark and aviation groups and a walking tour. No formal decisions, approvals, or votes were made during the meeting.

City Council

The City Council will conduct a second reading and potential adoption of Council Bill 2025-03, which proposes annexing portions of Corvallis Road, Hoffman Road, and 6th Street. The council will also hold a public hearing regarding a zoning map change for White Oak Circle and Gun Club Road, and consider a resolution requesting Polk County to surrender jurisdiction over specific roadways.

• Council Bill 2025-03: Annexation of rights-of-way (Corvallis Rd, Hoffman Rd, 6th St)
• Public Hearing LA|2025-02: Zoning map change for White Oak Circle and Gun Club Road
• Council Bill 2025-05: Zoning map change for White Oak Circle and Gun Club Road
• Resolution 25-1632: Requesting Polk County surrender jurisdiction over certain roadways
• Liquor license application for Costa de Oro

The City Council approved two ordinances: Council Bill 2025-03, annexing certain rights-of-way into the city (assigned Ordinance 1623), and Council Bill 2025-05, rezoning 19.39 acres along Gun Club Road from Medium-Density Residential (RM) to High-Density Residential (RH) (assigned Ordinance 1625). Both passed 4-0. The council also recommended approval of a liquor license for Costa de Oro, approved a resolution requesting Polk County to surrender jurisdiction over Corvallis Rd. and 6th St., and appointed Councilor Corr to the ad hoc Independence Days Board.

• Adopted Council Bill 2025-03, annexing certain rights-of-way into the city (Ordinance 1623) (4-0)
• Adopted Council Bill 2025-05, rezoning 19.39 acres on Gun Club Road from RM to RH (Ordinance 1625) (4-0)
• Recommended approval of liquor license for Costa de Oro (4-0)
• Approved Resolution 25-1632 requesting Polk County to surrender jurisdiction over Corvallis Rd. and 6th St. (4-0)
• Appointed Councilor Corr to ad hoc Independence Days Board (4-0)
• Approved minutes of May 13, 2025 regular session (4-0)

Library Board

The Independence Public Library Board is holding its scheduled meeting on Tuesday, May 20, 2025, at the Independence Public Library. The agenda includes approval of the minutes from April 28, 2025, reports from the Library Director and committees, and a postponed trustee training video.

• Approval of regular meeting minutes from 04-28-2025
• Director Report
• Friend's of the Library Committee Report
• Advocacy Committee Report
• Short Takes for Trustees board business item

The Independence Public Library Board approved the minutes from the April 28, 2024 meeting as written. The board discussed the discontinuation of the Youth Coding League, the Book Bike debut, and upcoming programs, but made no substantive policy decisions.

• Approved April 28, 2024 meeting minutes as written (unanimous)
• Discussed vacant Library Board positions; city to advertise next month
• Requested Councilor Boisvert to consider recognizing Youth Coding League winners at a City Council meeting

Historic Preservation Commission

The Historic Preservation Commission will hold a regular meeting with a discussion about the Independence Historic District. The agenda includes approval of prior minutes, public comments, and staff reports, but the main item is the discussion of the historic district, which may involve reviewing standards and policies.

• Discussion about the Independence Historic District
• Approval of minutes from April 21, 2025 meeting
• Public comments and staff reports

The Independence Historic Preservation Commission met on May 19, 2025, and approved the April 21, 2025, minutes as corrected (5-0). The meeting included a staff presentation on the Independence Historic District, comparing historical Sanborn maps to current maps, and a video discussion on Victorian houses. No other substantive decisions were made.

• Approved April 21, 2025 minutes as corrected (5-0)

Parks Board

The Independence Parks Board will discuss public outreach for the Parks Master Plan and the formation of a Friends of Parks group. The meeting includes routine items like call to order, roll call, and approval of minutes from the April 17, 2025 meeting.

• Parks Master Plan public outreach discussion
• Friends of Parks group discussion
• Approval of April 17, 2025 minutes
• Public comments and visitors

Urban Renewal Agency

The Independence Urban Renewal Agency Budget Committee is continuing its May 7 budget meeting to review the proposed 2025-26 budget presented by Finance Director Rob Moody. A public hearing on the proposed budget is scheduled, after which the committee may approve the budget or continue discussions to May 22, 2025.

• Public hearing on proposed URA budget for 2025-26
• Possible approval of the 2025-26 budget
• Option to continue meeting to May 22, 2025, 6:30 PM
• Budget presentation by Finance Director Rob Moody

The Independence Urban Renewal Agency Budget Committee approved the proposed Urban Renewal District budget for fiscal year 2025-26, as amended to reduce payments to the general fund. The motion passed with 12 ayes and 1 nay (Roden). The meeting was a continuation from May 7, 2025.

• Approved FY 2025-26 Urban Renewal District budget as amended (12-1)
• Certified maximum tax increment that may be raised (12-1)

Budget Committee

The Independence Budget Committee is continuing its review of the proposed 2025-26 city budget, with presentations from the Finance Director and City Manager. The committee will hold public hearings on state revenue sharing and the proposed budget, then vote to approve the budget or continue discussions to May 21. This is a continuation of the May 7 budget meeting.

• Public hearing on State Revenue Sharing, 2025-26
• Public hearing on Proposed City Budget, 2025-26
• Action to approve budget or continue to May 21, 2025

The Budget Committee approved the City of Independence FY 2025-26 budget as amended, with one nay vote. It also approved state revenue sharing and the full tax rate of $4.5897 per $1,000 assessed value, plus $400,341 for General Obligation bonds. A proposed amendment to add $235,000 for community services via a 40-cent levy died for lack of a second.

• Approved FY 2025-26 budget as amended (12-1)
• Approved state revenue sharing (13-0)
• Approved full tax rate of $4.5897 per $1,000 assessed value (13-0)
• Approved $400,341 for General Obligation Bonds (12-1)
• Amendment to add $235,000 via 40-cent levy died for lack of second

Museum Advisory Board

The Independence Heritage Museum Advisory Board will meet to approve minutes from April, fill an open secretary position, discuss open board roles, and review budget matters. No formal decisions are listed on the agenda, so discussion items will dominate the session.

• Approve minutes from April 9, 2025 meeting
• Fill vacant Secretary position
• Discuss open board positions
• Review budget for the fiscal year
• Plan for WOU Alumni Block Party booth

The Heritage Museum Advisory Board meeting on May 14, 2025, was primarily informational, with no formal votes or decisions taken. The board received updates on an $8,000 grant to fund a summer intern and update the military exhibit, and a $2,500 grant from the Willamette Health Council for The Wall That Heals. Other items discussed included upcoming events, volunteer needs, and budget discussions pending city decisions.

• Received $8,000 grant for intern and military exhibit update
• Approved $2,500 grant from Willamette Health Council for The Wall That Heals
• Noted Community Foundation approved overall grant funding
• No formal votes or motions recorded

City Council

The City Council will consider annexing 8.9 acres at 6675 Corvallis Road and certain rights-of-way, continuing a public hearing on the rights-of-way annexation. They will also review liquor license ownership changes, the Q3 financial report, a biosolids removal contract, and creation of an ad hoc Independence Days board.

• Council Bill 2025-04: Annex and designate 8.9 acres at 6675 Corvallis Road (Ordinance 1624)
• Public Hearing AX|2025-01: Annexation of certain rights-of-way (reconvened from April 8)
• Council Bill 2025-03: Annex certain rights-of-way into city
• Liquor license change of ownership: Grocery Outlet and A1 Market
• Contract award: Lagoon 1 biosolids removal

General

The Independence Days Commission discussed logistics for the 2025 Independence Days event, including scheduling, vendors, entertainment, and public safety. Commissioners approved a $1,500 stipend for the vendor coordinator role to address a scheduling conflict. The meeting also included subcommittee reports on event planning and budget adjustments.

• Approved $1,500 stipend for vendor coordinator role
• Confirmed Duck Derby on the 3rd, Talent Show 5:00–8:30 PM
• Reviewed 16 vendor applications and booth fee structure
• Discussed security contract lower than budgeted for Independence Days
• Planned Miss Independence Days pageant for the 3rd with indoor backup options

Urban Renewal Agency

The Independence Urban Renewal Agency Budget Committee will hold a public hearing on the proposed 2025-26 budget, followed by a vote to approve it or continue to May 14. This is a continuation of the April 30 budget meeting. The meeting is open to the public in person, via Zoom, or by phone.

• Public hearing on proposed URA budget for 2025-26
• Possible approval of the 2025-26 URA budget
• Option to continue meeting to May 14, 2025 at 6:30 PM
• Budget presentation by Finance Director Rob Moody

The Independence Urban Renewal Agency Budget Committee reconvened a continued meeting and unanimously approved a motion to reduce debt service by $300,000 in the urban renewal budget. The reduction was necessary because the URA cannot pay the general fund. The meeting was recessed to May 14 at 6:30 pm.

• Reduced debt service by $300,000 in urban renewal budget (unanimous)
• Recessed meeting to May 14 at 6:30 pm (unanimous)

Budget Committee

The Independence Budget Committee will continue its budget discussions from April 30, 2025. The agenda includes public comments, general and other fund presentations by Finance Director/Budget Officer Rob Moody and City Manager Kenna West, public hearings on State Revenue Sharing and the proposed 2025-26 city budget, and a decision on whether to approve the budget or continue to May 14, 2025.

• Public hearing on State Revenue Sharing, 2025-26
• Public hearing on Proposed City Budget, 2025-26
• General Funds & Other Funds presentations by Rob Moody and Kenna West
• Approval of Budget & Adjourn, or continue to May 14, 2025

The Independence Budget Committee continued its budget review, approving a motion to move $841,784 from the Economic Development loan fund to General Fund contingency, withholding $60,000 for economic development recruiting. A proposal to fund Independence Days with $100,000 from contingency failed, and a later motion to transfer $45,000 from Economic Development also failed. The meeting recessed to May 14.

• Approved moving $841,784 from Economic Development loan fund to General Fund contingency, withholding $60,000 for recruiting (unanimous)
• Rejected $100,000 transfer from General Fund contingency to fund Independence Days 2026 (2-5)
• Motion to transfer $45,000 from Economic Development Fund to Independence Days died for lack of second
• Recessed to May 14 at 6:30 pm (unanimous)

Planning Commission

The Independence Planning Commission will consider two main items: a request to extend approval for the Southwest Crossing subdivision (67 lots) by one year, and a discussion of draft revisions to floodplain standards to comply with FEMA requirements. The commission will also review minutes from the April 7 meeting and take public comments.

• Extension request for SUB 2021-01, Southwest Crossing subdivision, 67 lots, off 16th Street near Madrona Street, Monmouth
• Draft revisions to Floodplain Standards (IDC Subchapter 51) to integrate FEMA model ordinance, no-net-loss requirements, and Endangered Species Act compliance
• Approval of minutes from April 7, 2025 meeting
• Public comments and staff reports

The Independence Planning Commission approved a time extension for the 67-lot Southwest Crossing subdivision (SUB 2021-01), with conditions and findings as stated in the project's Notice of Decision. The motion passed 6-0. The commission also discussed revisions to floodplain standards but took no action, and watched a video on urban design as an informational item.

• Approved extension of SUB 2021-01 Southwest Crossing subdivision (6-0)
• Approved April 7, 2025 meeting minutes (4-0, 1 abstention)

Budget Committee

The Independence City Council, acting as the Budget Committee, will continue its budget deliberations from April 23, 2025, with presentations from the Finance Director and City Manager on the proposed 2025-26 budget. The agenda includes public hearings on state revenue sharing and the proposed budget, followed by a vote to approve the budget or continue to May 7. The agenda includes amendments to the proposed budget, including changes to fund balances, contingency amounts, and capital expenditures.

• Public hearing and action on proposed 2025-26 city budget
• Amendments include reducing General Fund beginning balance by $360,000 and contingency by $70,000
• Water Operating Fund: reduce capital expense by $430,000, increase contingency by $157,082
• Sewer Operating Fund: reduce contingency by $204,537
• Public comment from Shannon Ball opposing elimination of Independence Days and questioning budget line items

The Independence Budget Committee continued its General Fund budget review, discussing staffing, IT, police, and other departments. A motion to study the cost of keeping the museum open and preserving library hours failed on a roll call vote. The committee unanimously approved two budget amendments: one correcting a $360,000 scrivener's error in the general fund beginning balance and contingency, and another increasing building department bank fees by $6,000 while reducing general fund contingency by the same amount. The meeting recessed to May 7.

• Rejected motion to study museum/library cost analysis (5-9)
• Approved amendment reducing general fund beginning balance and contingency by $360,000 (unanimous)
• Approved amendment increasing building department bank fees by $6,000 and reducing contingency by $6,000 (unanimous)
• Recessed meeting to May 7 at 6:30 pm (unanimous)

Urban Renewal Agency

The Independence Urban Renewal Agency will hold a public hearing on its proposed 2025-26 budget, followed by a vote to approve it or continue to May 7. Finance Director Rob Moody will present the budget and answer committee questions. The meeting is procedural, focused solely on budget adoption.

• Public hearing on proposed URA budget for 2025-26
• Approval of budget or continuation to May 7, 2025
• Budget presentation by Finance Director Rob Moody

The Independence Urban Renewal Agency meeting, continued from the April 23 budget meeting, was reconvened and immediately recessed. No budget presentation, public hearing, or substantive decisions occurred. The agency will reconvene on May 7, 2025, at 6:30 PM following the City Budget Committee meeting.

• Motion to recess to May 7, 2025, at 6:30 PM passed unanimously

Library Board

The Independence Library Board is meeting to approve minutes, receive the library director's report, hear committee updates, and continue work on an ethics statement. The agenda is largely routine, with the main substantive item being the ethics statement discussion.

• Review of Statement of Ethics for Library Advisory Board
• Director's report on library operations and programs
• Friends of the Library and Advocacy Committee reports
• Short Takes for Trustees video on intellectual freedom

The Independence Public Library Board approved the March 24, 2024 minutes as written, postponed a trustee training video due to internet issues, and moved the May meeting to May 20th. They also voted to seek formal recognition for the Youth Coding League team's first-place win. Board member Rose Hernandez announced she is stepping down.

• Approved March 24, 2024 minutes as written (unanimous)
• Postponed Short Takes for Trustees video to May meeting (unanimous)
• Moved May meeting to Tuesday, May 20th (unanimous)
• Directed Nathan to contact City Council liaison about recognizing Youth Coding League winners (unanimous)

Urban Renewal Agency

The Independence Urban Renewal Agency Budget Committee will review the proposed FY 2025-2026 budget, hear public comments, and vote on approval. The meeting includes a budget presentation by Finance Director Rob Moody and a public hearing. If not approved, the committee may continue to April 30, 2025.

• Public hearing on proposed URD budget FY 2025-2026
• Approval of budget or continuation to April 30, 2025
• Budget presentation by Finance Director Rob Moody
• Review of minutes from 2024 meetings

Budget Committee

The Independence Budget Committee will hear the 2025-26 budget presentation from Finance Director Rob Moody and City Manager Kenna West, review the budget calendar, and may approve the budget or continue discussions to a later meeting. The agenda includes public comments and approval of prior meeting minutes.

• 2025-26 Budget presentation by Finance Director Rob Moody
• Department Head Summary for Public Works
• Possible approval of the 2025-26 budget
• Continuation to April 30, 2025 if not approved
• Election of committee chair

The Independence Budget Committee elected Miranda Garrison as chair and approved a motion to amend the 2024-25 budget, with details to be provided at the next meeting. The committee also approved the 2024 minutes and set future budget meetings. No final budget was adopted; the process continues on April 30.

• Elected Miranda Garrison as chair (unanimous)
• Approved 2024 Budget Committee minutes (unanimous)
• Approved motion to amend 2024-25 budget (all aye except Roden nay)
• Set budget meetings for April 30, May 7, May 14, May 21 if needed

City Council

This is a work session of the Independence City Council, with no public comment taken. The council will discuss two items: a Moderate Income Revolving Loan Fund and an intergovernmental agreement (IGA) for the Monmouth-Independence Trolley, which would create an operations commission and advisory board to manage the trolley service. No formal decisions are expected at this work session.

• Discussion of Moderate Income Revolving Loan Fund
• Intergovernmental Agreement for Monmouth-Independence Trolley Operations Commission and Advisory Board
• Trolley service funded by $3 million Oregon legislature appropriation (2022 session)
• Proposed 7-member Operations Commission and 11-member Advisory Committee for trolley

The City Council held a work session to discuss two items: a moderate income revolving loan fund program and an intergovernmental agreement (IGA) with Monmouth for trolley operations. No formal decisions were made; staff were directed to gather more information and questions for further discussion.

• Directed staff to gather more information on the moderate income revolving loan fund program
• Directed staff to take questions about the trolley IGA to the Monmouth City Manager

Historic Preservation Commission

The Independence Historic Preservation Commission will hold public hearings on two certificate of appropriateness applications: one to replace siding on a historic home at 451 S 2nd Street, and another to add transom windows at 284-286 S Main Street. The commission will also discuss revisions to standards for infill development, welcome a new board member, and elect a chair and vice chair.

• Public hearing on CA 2025-01: siding replacement at 451 S 2nd Street (c. 1895 home, contributing structure)
• Public hearing on CA 2025-02: addition of transom windows to 284-286 S Main Street
• Discussion: revisions to standards for infill development
• Election of Chair and Vice Chair
• New board member welcome and orientation

Parks Board

The Independence Parks Board will hear a presentation on the updated Park System Master Plan, a 20-year strategy for park and trail improvements. The board will also discuss a wetland kiosk approval and the possibility of joint meetings with the Library and Museum Boards.

• Park System Master Plan update presentation by Greenworks/Keller
• Wetland kiosk approval with updated panels
• Discussion of joint Board meetings with Library and Museum Boards

The Parks Board approved the updated wetland plaque presentation and scheduled a ribbon cutting for June 28th at 10am. The board also reviewed draft chapters of the Parks System Master Plan and scheduled an open house for June 12th. No other substantive decisions were made.

• Approved updated wetland plaque presentation (7-0)
• Scheduled ribbon cutting for June 28th at 10am
• Scheduled master plan open house for June 12th, 6-8pm

Budget Committee

The City Council is meeting as the Budget Committee for an orientation session on the FY 2025-26 budget process. The agenda includes a presentation on budget roles, rules, and timelines, followed by a question/answer period and distribution of the proposed budget document. No decisions or votes are scheduled; this is an informational meeting.

• Budget orientation presentation by Moody
• Distribution of proposed budget document for FY 2025-26
• Public comment period and meeting access via Zoom/phone

Independence Days Commission

The Independence Days Commission is meeting to discuss the future of the Independence Days event, with subcommittee reports on entertainment, vendors, and other logistics. The agenda includes a vendor coordinator request and updates from various subcommittees.

• Discussion on the future of Independence Days
• Vendor Coordinator Request
• Subcommittee reports on entertainment, talent show, vendors, family activities, and public safety
• Updates on parade and mini marathon events

The Independence Days Commission approved a $1,500 stipend for the vendor coordinator position, amending the budget to include the line item. The commission also discussed the future of the event, noting it may be the last year the city hosts it, and reviewed subcommittee reports on entertainment, vendors, and other logistics.

• Approved minutes of 03-13-2025 as submitted (all present)
• Approved budget amendment adding $1,500 Vendor Coordinator stipend (all present)
• Consensus to hold Duck Derby on the 3rd
• Talent Show scheduled 5:00–8:30
• Kids Zone hours set: 12–5 pm on 3rd, 12–6 pm on 4th

Museum Advisory Board

The Heritage Museum Advisory Board will discuss forming an Advocacy and Promotion Committee to coordinate advocacy, fundraising, and outreach with the Library and Parks boards. The agenda includes approval of the March 12 minutes, which noted a temporary moratorium on accepting new collection items and ongoing discussions about a potential library-museum combination.

• Discussion of Advisory Board Advocacy and Promotion Committee report
• Approval of March 12, 2025 regular minutes
• Temporary moratorium on accepting new collection items (from prior minutes)
• Potential library-museum co-location and fundraising for annex (from prior minutes)

City Council

The Independence City Council will hold public hearings and consider annexation of rights-of-way and an 8.9-acre property at 6675 Corvallis Road, plus a solid waste rate adjustment request from West. They will also review audited financial statements for FY 2024 and make appointments to boards and commissions. The agenda includes routine items like minutes, reports, and public comments.

• Solid Waste Rate Adjustment Request (West) - Resolution No. 25-1630
• Public Hearing AX|2025-01: Annexation of Certain Rights-of-Way
• Council Bill 2025-03: Annex Certain Rights of Way
• Public Hearing AX|2024-04: Annex 8.9 acres at 6675 Corvallis Road
• Council Bill 2025-04: Annex and Designate 8.9 acres at 6675 Corvallis Road

The City Council approved a 4% rate adjustment for Brandt's Sanitary Service, effective for the year, which amounts to about $12 more per year for a 35-gallon can. The council also accepted the audited financial statements for fiscal year 2024, which included a clean opinion but noted minor findings. Two public hearings on annexations were held; one was left open until May 13, and the other led to approval of an annexation and zoning change for 8.9 acres at 6675 Corvallis Road. Several appointments to city boards and commissions were made.

• Approved Resolution #25-1630 granting a 4% rate adjustment to Brandt's Sanitary Service (6-0)
• Accepted audited financial statements for fiscal year ended June 30, 2024 (6-0)
• Left public hearing on annexation of rights-of-way open until May 13, 2025 (6-0)
• Approved Council Bill 2025-04 to annex and zone 8.9 acres at 6675 Corvallis Road as low-density residential (5-1)
• Appointed Jesica Porter, Bradley Karkenan, and Dana Sharman to Budget Committee (4-2)
• Appointed Patrick Fugman to Planning Commission (6-0)
• Appointed Catherine Underwood Bush, Jennifer Flores, and Anne Devane to Historic Preservation Commission (6-0)
• Appointed Willis Homann to Historic Preservation Commission (5-1)

Planning Commission

The Independence Planning Commission will hold a public hearing to consider rezoning four properties totaling 19.39 acres along Gun Club Road from Medium-Density Residential (RM) to High-Density Residential (RH). The change would make the existing Legacy Oaks Apartments a conforming use and allow development of 3.96 vacant acres owned by Partners in Community Living. The commission will also discuss a code change to require pre-applications for most new development.

• Public hearing: Rezone 19.39 acres along Gun Club Road from RM to RH
• Legacy Oaks Apartments (196 units) would become conforming use
• 3.96 acres owned by Partners in Community Living could allow up to 20 units per acre
• Discussion: Code change to require pre-application for most new development
• Staff recommends approval of the rezone

City Council

This is a City Council work session, not a decision-making meeting; no public comment is typically taken. The council will discuss a joint session with the Planning Commission on a FEMA flood insurance map (PICM), receive a budget update answering questions from a Feb 25 session, and review an Urban Renewal Agency financial/budget update.

• Joint work session with Planning Commission on FEMA PICM (Irvine)
• Budget update addressing questions from Feb 25 work session, funding sources, community feedback
• Urban Renewal Agency financial/budget update

The City Council held a work session with the Planning Commission on the FEMA floodplain habitat ordinance and received a budget update. Council directed staff to proceed with combining the Library and Museum, not backfill the Downtown manager position, and sell the Museum and other park properties. No formal votes were taken; these were work session directions.

• Directed staff to combine Library and Museum
• Directed staff to not backfill Downtown manager position
• Directed staff to sell Museum property
• Directed staff to sell other park properties
• Discussed FEMA PICM adoption timeline (deadline July 31, 2025)

Library Board

The Independence Library Board is holding its regular monthly meeting. The agenda includes a director's report, committee updates, and continued discussion of an ethics statement workgroup. The board will also review minutes from the February 24, 2025 meeting.

• Director report on library operations, including a grant from Marion Polk Early Learning Hub
• Continued work on an Ethics Statement Workgroup
• Friends of the Library report on bookstore hours and website development
• Approval of minutes from the February 24, 2025 meeting

Parks Board

The March 20, 2025 Parks Board meeting is cancelled. The next regular meeting is scheduled for April 17, 2025. No items were discussed or decided.

• Meeting cancelled
• Next meeting April 17, 2025

Historic Preservation Commission

The March 17, 2025, meeting of the Historic Preservation Commission is cancelled. The next regular meeting is scheduled for April 21, 2025. No business will be conducted at this meeting.

• Meeting cancelled

Independence Days Commission

The Independence Days Commission is meeting to hear subcommittee reports on entertainment, vendors, family activities, and other event areas, and to review the approved 2024-2025 budget. The agenda includes routine items like call to order, roll call, and approval of previous minutes. The budget shows projected income and expenses of $217,400 each, with major costs for fireworks ($45,000) and police security ($32,500).

• Review of 2024-2025 budget with $217,400 in income and expenses
• Fireworks budgeted at $45,000
• Police security budgeted at $32,500
• Subcommittee reports on entertainment, talent show, vendors, and family activities
• Discussion of Mini Marathon event

The Independence Days Commission met on March 13, 2025, and approved the minutes from the February 19, 2025 meeting. The meeting focused on planning for the upcoming festival, including confirming Jacob Weldon as the headliner and the Tuesday String Band, and discussing logistics such as vendors, security, and volunteers. No major policy decisions were made; the meeting was primarily organizational.

• Approved minutes of 02-19-2025 meeting (all present)
• Confirmed Jacob Weldon as headliner
• Confirmed Tuesday String Band for entertainment
• Confirmed Shenkle Band for 7/3
• Confirmed sound group for next year

Museum Advisory Board

The Independence Heritage Museum Advisory Board will convene on March 12 to discuss upcoming town hall plans and a proposed joint committee with the Library and Parks boards. No formal decisions are listed on this agenda; the meeting is primarily informational and planning-focused.

• Upcoming Town Hall scheduled for March 19
• Proposal for a joint Advisory Board committee with Museum, Library, and Parks

The Independence Heritage Museum Advisory Board approved a temporary moratorium on accepting new items for the collection, and formed a two-member committee to support and advocate for the museum alongside library and parks boards. The board also discussed a potential library-museum combination, with concerns raised about exhibit requests and the museum's mission.

• Approved temporary moratorium on accepting new collection items (unanimous)
• Formed committee of two to support and advocate for the museum (approved by all)
• Approved minutes from January and February meetings

City Council

The Independence City Council will consider a liquor license application for Eat Crow Supper Club, approve budget amendments for FY 2024-25, hold a public hearing on Legislative Amendment 2024-06 related to the Central Talmadge Plan, and consider adopting Council Bill 2025-01 for the same plan. They will also vote on a resolution to apply for a state grant to fund a Trolley Rapid Transit Plan. The agenda includes routine items like minutes, reports, and public comments.

• Liquor license application for Eat Crow Supper Club at 154 S. Main St. (Limited On-Premises Sales)
• Resolution 25-1628 authorizing budget amendments for FY 2024-25
• Public hearing on Legislative Amendment 2024-06, changes associated with Central Talmadge Plan
• Council Bill 2025-01, changes associated with Central Talmadge Plan
• Resolution 25-1629 to apply for a grant for a Trolley Rapid Transit Plan

The City Council approved a legislative amendment (LA 2024-06) to adopt code, map, and plan changes for the Central Talmadge area, passing the ordinance (Council Bill 2025-03) unanimously. The council also recommended approval of a liquor license for Eat Crow Supper Club, approved a budget adjustment for a 4% COLA for unrepresented staff, and authorized applying for a grant for a Trolley Rapid Transit Plan. All votes were 6-0 except for the plan changes (5-1) and the grant application (5-1), with Councilor Roden dissenting.

• Approved Resolution 25-1628 for 4% COLA for unrepresented staff (6-0)
• Recommended approval of liquor license for Eat Crow Supper Club (6-0)
• Adopted Ordinance 1622 for Central Talmadge Plan changes (6-0)
• Approved Resolution 25-1629 to apply for Trolley Rapid Transit Plan grant (5-1)
• Approved code, map, and plan changes for Central Talmadge (5-1)

Planning Commission

The March 3, 2025 Planning Commission meeting is cancelled. The next regular meeting is scheduled for April 7, 2025.

• Meeting cancelled

City Council

The City Council is holding a work session to discuss the projected $776,000 General Fund shortfall for FY 2025-26 and options to address it. The discussion includes potential service reductions, asset sales, fee increases, and operational efficiencies. No formal decisions are being made at this work session; it is for discussion and direction.

• Projected $776,000 budget shortfall for FY 2025-26
• Options include closing and selling/leasing the library (savings $550K/year) and museum (savings $120K + $85K mortgage)
• Potential parkland sales: Henry Hill Park $500K, Pfaff Park $1M, Pioneer Park $750K, Sports Park $500K, Pool Property $450K, Boise Park $500K, Gun Club Road Property $200K
• Proposed new fees on utility bills: Library $15/month ($576K/year), Museum $3.25/month ($125K/year), Parks $8.50/month ($327K/year)
• Discussion of local option levy example: $1.30 levy could generate ~$800K

The City Council held a work session on February 25, 2025, to discuss finances and budget planning. Council directed staff to investigate consolidating the library and museum, selling the museum building and other city-owned properties (Sports Park, Boise Park, Pool Property, Gun Club Property), and considering enhancements and management options for the Event Center. No formal votes were taken; these were discussion items and staff directives.

• Directed staff to explore consolidating the library and museum and selling the museum building
• Directed staff to explore selling city-owned properties including Sports Park, Boise Park, Pool Property, and Gun Club Property
• Directed staff to consider Event Center enhancements and management options
• Directed staff to open discussions on the use of the 'Old Library'

Library Board

The Independence Library Board will review and discuss an ethics statement workgroup and a proposed advocacy sub-committee at its February 24 meeting. The board will also receive the director’s report and committee updates, including a recent booksale fundraiser.

• Ethics Statement Workgroup discussion
• Proposal to create an Advocacy sub-Committee
• Friends of the Library raised $353 at January booksale
• Director’s report on 2024 library statistics and FY 2025–2026 budget request
• Board to table scheduled training until next meeting

Parks Board

The Independence Parks Board is meeting to discuss a new business item: wetland education stations, presented by Gail Oberst. The agenda is otherwise procedural, with no unfinished business or other discussion items listed.

• Wetland Education Stations presentation by Gail Oberst

Independence Days Commission

The Independence Days Commission is a volunteer body that organizes the city’s July 3–4 Independence Days celebration. At this meeting they opened the 2025 budget process and received subcommittee reports on entertainment, vendors, security, and logistics for the two-day festival.

• Begin 2025 budget process with 2024–25 worksheet
• Vendor booth fees set at $350 craft / $500 food (early bird) and $400 craft / $600 food (regular)
• Goal to raise $33,000 in sponsorships
• Fireworks contract needs signing
• Parade planning underway with Rotary; city cost discussion noted

The Independence Days Commission approved a draft balanced budget for the upcoming year, based on a review of previous year's numbers and estimates. The minutes were also approved as submitted. No other substantive decisions were made; subcommittee reports were deferred to the next meeting.

• Approved minutes of January 9, 2025 meeting (all present)
• Approved draft balanced budget as created (all present)

Traffic Safety Commission

The February 19, 2025, meeting of the Independence Traffic Safety Commission is cancelled. The next regular meeting is scheduled for June 18, 2025. This agenda contains no items for discussion or decision.

• Meeting cancelled

Historic Preservation Commission

The February 17, 2025 meeting of the Historic Preservation Commission is cancelled. The next regular meeting is scheduled for March 17, 2025. No items were discussed or decided.

• Meeting cancelled

General

The Heritage Museum Advisory Board will hold a regular meeting with routine items like call to order, roll call, and approval of minutes. New business includes introducing members, reviewing the museum's mission statement, discussing a committee of advisory boards for museum, library, and parks, and preparing for a City Council work session on February 25th.

• Review of Museum Mission Statement
• Committee of Advisory Boards - Museum, Library, and Parks
• City Council Work Session, February 25th - Discussion
• Introduction of all members

The Heritage Museum Advisory Board met on February 12, 2025, but took no formal votes or decisions. Members discussed a proposed Committee of Advisory Boards (including Museum, Library, Parks) to collaborate with City Staff, and supported the idea in principle. The board also noted the upcoming City Council Work Session on February 25th and reviewed the mission statement.

• Supported idea of a Committee of Advisory Boards (no formal vote)
• Noted City Council Work Session on February 25th for attendance
• Reviewed Heritage Museum Mission Statement

City Council

The Independence City Council is holding a special meeting to interview two applicants, Bradley Karkanen and Evan Sorce, for a vacant council position. The council will appoint a successor to serve the remaining term. No public comment will be received at this meeting.

• Interview of council applicant Bradley Karkanen
• Interview of council applicant Evan Sorce
• Vacant council position appointment process

City Council

The Independence City Council will decide on a $500,000 zero-interest loan for wastewater treatment plant upgrades and appoint a budget officer for the 2025-26 fiscal year. The meeting also includes a public hearing on annexing 6675 Corvallis Rd and a fencing ordinance amendment.

• Appoint Rob Moody as 2025-26 Budget Officer
• Authorize $500,000 zero-interest loan from Special Public Works Fund for wastewater plant upgrades
• Set March 11, 2025 public hearing for annexing 6675 Corvallis Rd
• Amend fencing regulations via Council Bill 2025-02
• Adopt 2025-26 Budget Calendar

The City Council appointed Evan Sorce to fill a council vacancy, with Councilor Roden voting no. The council also approved the 2025-26 budget calendar, appointed Finance Director Rob Moody as Budget Officer, authorized a $500,000 loan from the Special Public Works Fund, recommended approval of a liquor license for Micheladas Antojitos El Perico LLC, set a public hearing for April 8, 2025 on annexation AX 2025-01, and adopted an ordinance amending fencing standards for chain link fences.

• Appointed Evan Sorce as city councilor (4-1)
• Approved 2025-26 budget calendar and appointed Rob Moody as Budget Officer (6-0)
• Authorized $500,000 loan from Special Public Works Fund via Resolution 25-1627 (6-0)
• Recommended approval of liquor license for Micheladas Antojitos El Perico LLC (6-0)
• Set April 8, 2025 public hearing for annexation AX 2025-01 (6-0)
• Adopted Ordinance 1621 amending fencing standards for chain link fences (6-0)

City Council

The City Council is holding a work session with a presentation from Polk County Assessor Valerie Patoine on Oregon property tax laws, the Assessor's office functions, and how the City of Independence Urban Renewal Agency affects tax revenue. No formal decisions or public input are scheduled.

• Presentation on Oregon property tax laws, including Measure 50 and tax compression
• Overview of Assessor's office duties: appraisal, cartography, records
• Explanation of Independence Urban Renewal Area and its tax revenue allocation
• Data: 2024 Real Market Value $17.3B, Assessed Value $8B, Certified taxes $126M
• Urban renewal revenue to date: $3,432,500.17 (City of Ind) and $11,069,539.47 (All Districts)

The City Council held a work session on February 11, 2025, focused on councilor training. Presentations were given by the Polk County Assessor on property tax and by a former city recorder on public records and meetings. No formal decisions were made; department head reports were deferred to a later meeting.

• Deferred department head reports to a later meeting

Planning Commission

The Independence Planning Commission will consider a one-year extension for the Brandy Meadows subdivision (98 lots, 186 units), discuss a potential rezone of Legacy Oaks Apartments and adjacent land from Medium- to High-Density Residential, and begin setting goals for revising infill development standards. The meeting also includes routine items like approving prior minutes and public comments.

• Extension request for SUB 2022-02 Brandy Meadows Phases 5-9 to June 27, 2026
• Discussion of potential rezone of Legacy Oaks Apartments and 4 acres south from RM to RH
• Goals for revising infill development standards, including middle housing and cottage clusters
• Approval of January 6, 2025 meeting minutes

The Independence Planning Commission approved a one-year extension for the Brandy Meadows subdivision (Phases 5-9) under SUB 2022-02, with all four criteria met. The commission also discussed a potential rezone along Gun Club Road and agreed to move forward with preparing materials for a future public hearing. No other substantive decisions were made.

• Approved one-year extension for Brandy Meadows Phases 5-9 (6-0)
• Agreed to proceed with potential rezone along Gun Club Road, staff to prepare materials for future public hearing

City Council

The Independence City Council met on January 28, 2025, to discuss and vote on several key items. They adopted a Housing Production Strategy to address local housing needs and approved borrowing up to $7.5 million for the design of a new water treatment plant. The Council also ratified union contracts for Public Works and Police Department employees and approved a resolution to request jurisdiction over certain county roadways.

• Adoption of Housing Production Strategy (Resolution 25-1623)
• Approval of $7.5M financing for new water treatment plant design
• Ratification of Public Works and Police Department union contracts
• Resolution 25-1624 requesting Polk County to surrender jurisdiction over certain roadways
• Approval of liquor license renewals for all businesses

Library Board

The Independence Library Board is meeting to discuss routine business including approval of minutes, a director's report, and committee updates. They will also continue unfinished business on an ethics statement and an advisory committee, which were topics from the previous meeting.

• Approval of draft minutes from November 25, 2024
• Director's report on library programs and FY 2025-2026 budget preparation
• Friends of the Library update: $550 returned from Monmouth Independence Community Foundation
• Discussion of Ethics Statement for board members
• Discussion of Advisory Committee formation

Historic Preservation Commission

The January 20, 2025 regular meeting of the Historic Preservation Commission is cancelled. The next regular meeting is scheduled for February 24, 2025 at 6:00 PM.

• Meeting cancelled for January 20, 2025
• Next meeting scheduled for February 24, 2025 at 6:00 PM

Parks Board

The Independence Parks Board will meet to appoint a board chair and vice chair, and receive a presentation from a consultant on the Parks Master Plan. The board will also take public comments and approve minutes from the December 19, 2024 meeting.

• Appoint Board Chair
• Appoint Board Vice Chair
• Parks Master Plan presentation by Staff Fisher (consultant update)

The Parks Board approved the December 19, 2024 minutes with amendments and appointed Member McIntosh as Board Chair and Member Sikes as Board Vice Chair. A presentation on the Parks Master Plan was given, and the board provided feedback, including suggestions to include historical elements, focus on prior plans, and add access and socio-economic data.

• Approved December 19, 2024 minutes (amended)
• Appointed Member McIntosh as Board Chair
• Appointed Member Sikes as Board Vice Chair

City Council

The Independence City Council will hold a regular meeting with several action items, including a vote on a downtown parking code amendment, ratification of union contracts for public works and police, and a resolution authorizing borrowing for the water treatment plant. The council will also consider adopting a Housing Production Strategy and discuss the process for filling a vacant council seat.

• Council Bill 2024-09, amending parking standards in downtown zones
• Ratification of Public Works Union Contract
• Ratification of Police Department Union Contract
• Resolution #25-1622, authorizing borrowing for Water Treatment Plant
• Resolution #25-1623, adopting Housing Production Strategy

The City Council approved a parking code amendment and adopted Ordinance 1620, which changes parking rules for mixed-use and downtown zones. It also ratified union contracts for police and public works, approved borrowing up to $7.5 million for a new water treatment plant design, and adopted a Housing Production Strategy. All votes were 5-0 except the water plant loan, which passed 4-1.

• Approved parking code amendment (5-0)
• Adopted Ordinance 1620 amending development code (5-0)
• Ratified Public Works union contract with Teamsters Local 324 (5-0)
• Ratified Police union contract with Independence Police Officers' Association (5-0)
• Approved Resolution 25-1622 authorizing up to $7.5M borrowing for water treatment plant design (4-1)
• Reappointed Evan Sorce, Rebecca Jay, and Sally Coen to Planning Commission (5-0)
• Approved all liquor license renewals upon receipt of city fees (5-0)
• Adopted Housing Production Strategy via Resolution 25-1623 (5-0)

Independence Days Commission

The Independence Days Commission will meet to plan the 2025 Independence Days celebration, including confirming event dates (July 3-4, 2025), reviewing a rough schedule, and recommending attendance fees. The agenda also includes appointing board positions for 2025 and receiving subcommittee reports. The meeting is open to the public in person or via Zoom/phone.

• Confirmation of 2025 event dates: July 3 & 4
• Attendance fee recommendations
• 2025 board position appointments
• Subcommittee reports (e.g., Budget, Parks, Public Safety, Vendors, Entertainment)

The Independence Days Commission met on January 9, 2025, and confirmed the 2025 event dates of July 3 and 4. The commission also discussed a rough schedule of events and attendance fee recommendations, and reviewed appointed board positions for 2025. No formal votes or final decisions were recorded in the minutes.

• Confirmed Independence Days dates: July 3 & 4, 2025
• Discussed rough schedule of events
• Discussed attendance fee recommendations
• Reviewed 2025 board positions

Museum Advisory Board

The Independence Heritage Museum Advisory Board will meet on January 8, 2025, to conduct routine business including approving minutes from the October 2024 meeting and holding a yearly election for positions on the Board of Advisors. The board will also receive updates, including a presentation on the 'Wall that Heals' from Billy Whisenant.

• Yearly election for positions on the Board of Advisors
• Update on 'Wall that Heals' presentation by Billy Whisenant

The Heritage Museum Advisory Board unanimously approved the previous meeting's minutes and elected new officers: Vickie McCubbin as President and Billy Whisenant as Secretary. Staff reports covered upcoming events, including a cleanup day, Youth Art Show reception, and the next exhibit. The board discussed grant applications and updates on the Wall that Heals memorial visit.

• Approved minutes of last meeting (unanimous)
• Elected Vickie McCubbin as President
• Elected Billy Whisenant as Secretary

Planning Commission

The Independence Planning Commission will hold a public hearing on a proposed code change to allow chain-link fences on residential lots where at least 50% of properties on the same block or cul-de-sac already have them, except in the Historic District. The commission will also consider an extension request for a site design review approval for Pegg Industries, LLC, and discuss draft codes for limited land use decisions. The meeting includes routine items like call to order, roll call, and approval of previous minutes.

• Public hearing on LA 2025-01: small change to fence standards to allow chain link in limited instances
• Site design review approval extension request for SDR 2023-01, Pegg Industries, LLC (27.24 acres, Heavy Industrial zone)
• Discussion on limited land use decisions draft codes (Subchapter 11 redline version)
• Approval of December 2, 2024 meeting minutes

The Independence Planning Commission voted 6-0 to recommend approval of LA 2025-01, a small change to fence standards allowing chain link fencing on side yards if 50% of properties on a block or cul-de-sac have it, excluding the historic district. The commission also approved a one-year extension for Site Design Review SDR 2023 for Pegg Industries, LLC, and discussed draft code changes for limited land use decisions, directing staff to send them to the City Attorney. No public testimony was given, and no other substantive decisions were made.

• Approved recommendation of fence standards change LA 2025-01 to City Council (6-0)
• Approved one-year extension for Site Design Review SDR 2023 for Pegg Industries, LLC (6-0)
• Approved minutes of November 4, 2024 meeting (6-0)
• Directed staff to send limited land use decision code changes to City Attorney