Cary public meetings in 2024

Greenway Committee - Committee Meeting

The Cary Greenway Committee meeting will adopt its agenda and the minutes from the November 21, 2024 meeting. It will formally say farewell to outgoing Greenway Committee members. The meeting will provide instructions for the public to submit comments and include a report from the PRCR Advisory Board Chair. The next meeting is scheduled for January 16, 2025 at Town Hall.

• Adopt agenda
• Adopt November 21, 2024 minutes
• Farewell to outgoing Greenway Committee members
• Instructions for submitting public comments
• Report from PRCR Advisory Board – Chair

The Greenway Committee meeting on December 19, 2024, was not an official meeting because a quorum was not met. No agenda, minutes, new business, or reports were discussed. The next meeting is scheduled for January 16, 2025, at Town Hall.

Public Art Advisory Board - Advisory Board Meeting

The Public Art Advisory Board will discuss the draft Parks, Recreation and Cultural Resources (PRCR) System Plan and hear updates on current public art capital projects and temporary installations, including the GLOW lantern parade. The board will also receive reports from the Cultural Arts Manager and Council Liaison.

• Presentation of the PRCR System Plan Draft by Community Projects Director Cassie Schumacher-Georgopoulos
• Update on capital projects: Higgins Greenway Phase III, Hemlock Bluffs, McCrimmon Parkway Neighborhood Park, Carpenter Fire Station Neighborhood Park, and others
• Update on GLOW 2024 and Community Lantern Parade workshops (under Silver Moon parade Jan 11)
• Reports from Teen Council liaisons, Cary Visual Arts, Fine Arts League of Cary
• Brighter Daze Online Market supporting western NC artists affected by Hurricane Helene (Nov 1 - Dec 31)

The Public Art Advisory Board reviewed the draft Parks, Recreation and Cultural Resources (PRCR) System Plan, which was approved by the Town Council on Dec. 12, 2024, and discussed changes in preferred locations for public art. The board also received updates on current public art projects, the Community Lantern Parade and GLOW, and the Cultural Arts report. No formal votes or decisions were taken during the meeting.

• Adopted the agenda without objection
• Adopted the November 20, 2024 minutes without objection
• Discussed PRCR System Plan draft and CAPRA Accreditation
• Received updates on public art capital and temporary projects
• Discussed Community Lantern Parade/Workshops and GLOW
• Received Cultural Arts report from William Lewis
• Received Teen Council report on mural and workshops

Cultural Arts Committee - Committee Meeting

The Cultural Arts Committee will meet to elect a committee chair and receive presentations from the South Indian Fine Arts Academy and Cary's Public Art Supervisor. The meeting also includes reports from various arts work groups and advisory committees.

• Election of Committee Chair
• Presentation by South Indian Fine Arts Academy
• Presentation by Public Art Supervisor Denise Dickens
• Cary Art Daze Work Group Report
• Friends of Page-Walker Report

The Cary Cultural Arts Committee elected Carl Daehler as its new chair, with a motion by Mary Margaret Barnes and a second by Lauren Whittaker. The committee also heard presentations from the South Indian Fine Arts Academy seeking partnership or assistance and from staff on the 2025 Glow event. Minutes from October and November were approved, and the agenda was adopted.

• Elected Carl Daehler as committee chair (approved by vote)
• Approved minutes from 10/23/24 and 11/20/24
• Adopted agenda for 12/17/24 meeting

Athletic Committee - Committee Meeting

The Athletic Committee will review reports on current sports programs and consider how to boost female involvement in town leagues. Members will also set future meeting dates and discuss potential program improvements. Public comments can be submitted for the Public Speaks Out portion.

• Discussion of female participation in Cary sports leagues (Agenda item H)
• Review of staff updates on youth, adult, and senior sports registrations
• Consideration of future committee meeting dates (Agenda item G)
• Potential changes to program marketing and roster balancing (Agenda item I)
• Public comment submission process for the Public Speaks Out item

The Cary Athletic Committee met on December 16, 2024, and unanimously approved the agenda and the August 19, 2024 minutes. The committee discussed challenges with low female participation in youth sports, particularly at the high school level, and considered ideas like offering flag football and splitting coed leagues. No formal decisions were made on these topics; discussion will continue at the February 2025 meeting.

• Approved December agenda (unanimous)
• Approved August 19, 2024 minutes (unanimous)

Planning and Zoning Board - Regular Meeting

The board will review two rezoning requests for residential developments and receive a presentation on the Sustainability and Climate Action Plan. The board provides recommendations on whether these items are consistent with the Imagine Cary Community Plan.

• 22-REZ-21: Rezoning 2.59 acres on Middleton Avenue for townhouses at up to 12 units per acre
• 23-REZ-03: Rezoning 71.66 acres south of Pine Rail Lane and east of Knotty Oaks Drive for up to 170 dwelling units
• 23-A-04: Annexation request for Courtyards at White Oak (0 and 1202 Batchelor Road)
• Presentation of the Sustainability and Climate Action Plan by Energy Manager Sara Caliendo

The Planning and Zoning Board unanimously found both the Middleton Avenue Townhouses (22-REZ-21) and Courtyards at White Oak (23-REZ-03) rezonings consistent with the Imagine Cary Community Plan. The board also heard a presentation on the Sustainability and Climate Action Strategy, with a public comment period open until January 10, 2025.

• Found 22-REZ-21 Middleton Avenue Townhouses rezoning consistent with Comprehensive Plan (unanimous)
• Found 23-REZ-03 Courtyards at White Oak rezoning consistent with Comprehensive Plan (unanimous)
• Adopted meeting agenda (unanimous)
• Approved November 18, 2024 meeting minutes (unanimous)

Town Council - Regular Meeting

The Council will consider several land use requests including Alston Yards and Greenwood Forest Baptist Church. Additionally, the body will review a $6.1 million utility project on Lewey Drive and updates to the Parks, Recreation, and Cultural Resources System Plan.

• Lewey Drive Utilities and Street Improvements Project contract award for $6,147,000
• CAMPO budget amendment including $37,200 in NCDOT PL grant funding
• Rezoning of 1408-1420 Old Apex Road for up to 223 multi-family units
• Rezoning request for 7.07 acres at 110 S.E. Maynard Road and 10 Kilmayne Drive
• Annexation and rezoning petition for property near 5101 N.C. 55

The Cary Town Council unanimously voted to continue (table) the 21-REZ-16 Old Apex Road rezoning request, which proposed 223 multi-family units, to allow for further discussion on density and buffers. The Council also unanimously approved the Parks, Recreation, and Cultural Resources (PRCR) System Plan, a 20-year guiding document, and accepted the FY 2024 Annual Comprehensive Financial Report. All consent agenda items were approved, including a $6,147,000 contract award for the Lewey Drive Utilities and Street Improvements Project.

• Continued 21-REZ-16 Old Apex Road rezoning (223 units) to allow further discussion (7-0)
• Approved Parks, Recreation, and Cultural Resources System Plan (7-0)
• Accepted FY 2024 Annual Comprehensive Financial Report (7-0)
• Approved consent agenda including $6,147,000 Lewey Drive Utilities and Street Improvements contract to JF Wilkerson Contracting Co., Inc. (7-0)
• Adopted resolution declaring results of Nov. 5 bond referendum (7-0)
• Adopted amendments to Code of Ordinances regarding nuisances and abandoned/junked vehicles (7-0)
• Approved CAMPO budget amendment adding $183,290 in funding (7-0)
• Adopted Wake County Multi-Jurisdictional Hazard Mitigation Plan (7-0)

Town Council - Work Session

The Council will review the FY 2024 Annual Comprehensive Financial Report and declare the results of a recent bond referendum. Additional items include several rezoning requests, a contract award for Lewey Drive utility improvements, and updates to the Parks, Recreation, and Cultural Resources System Plan.

• Award of $6,147,000 contract to JF Wilkerson Contracting Co., Inc. for Lewey Drive Utilities and Street Improvements
• CAMPO budget amendment including $37,200 in NCDOT PL grant funding and $146,090 from partner agencies
• Public hearing for Alston Yards annexation and rezoning at 5101 N.C. 55
• Public hearing for Greenwood Forest Baptist Church mixed-use rezoning at 110 S.E. Maynard Road
• Discussion of Old Apex Road rezoning for up to 223 multi-family units

The Cary Town Council unanimously voted to continue (table) the 21-REZ-16 Old Apex Road rezoning request for 223 multi-family units, following concerns about density and neighborhood transition. The Council also unanimously approved the Parks, Recreation, and Cultural Resources (PRCR) System Plan and accepted the FY 2024 Annual Comprehensive Financial Report. The consent agenda, including the bond referendum results and a $6.147 million construction contract, was approved unanimously.

• Continued 21-REZ-16 Old Apex Road rezoning (223 units) (7-0)
• Approved PRCR System Plan (7-0)
• Accepted FY 2024 Annual Comprehensive Financial Report (7-0)
• Approved consent agenda including bond referendum results and $6.147M Lewey Drive contract (7-0)
• Held public hearing for 24-REZ-07 Greenwood Forest Baptist Church, forwarded to Planning & Zoning Board
• Held public hearing for 23-A-03 Alston Yards annexation, deferred action
• Approved closed session to consult with attorneys (7-0)

Historic Preservation Commission - Commission Meeting

The Historic Preservation Commission approved the continued operation of the Nancy Jones Use Committee and its proposal to use the property as a research center. The commission also received updates on town-owned historic properties, upcoming meeting schedules, and pending landmark investigations.

• Approval of Nancy Jones House as a Research Center
• Update on Turner-Evans Cemetery landmarking opportunity
• Draft 2025 meeting schedule presentation
• Status update on Ivey-Ellington construction

The Cary Historic Preservation Commission voted unanimously to continue the Nancy Jones Use Committee indefinitely, following a letter of support from the Friends of the Page-Walker for the proposed use as a Cary History and Family Research Center. The Town Manager and Council are informally discussing the recommendation, with a possible presentation at a February work session. The meeting also included training on town-owned historic properties, an update on Certified Local Government requirements, and a presentation on the draft Sustainability and Climate Action Strategy.

• Approved motion to continue Nancy Jones Use Committee indefinitely (unanimous)
• Adopted agenda without objection
• Adopted November 13, 2024 minutes without objection

Environmental Advisory Board - Advisory Board Meeting

The board will adopt its agenda, approve minutes from the November 12 meeting, and hear staff and council liaison comments. Members will receive a board member profile from Chair Mia South and instructions for submitting public comments. The new business item is a Food Waste Presentation by Srijana Guilford and Jesse Troublefield.

• Food Waste Presentation – speakers Srijana Guilford (Waste Strategy and Impact Consultant) and Jesse Troublefield (Solid Waste Division Manager)
• Public comment submission instructions – email [email protected] by noon on Dec 10
• Staff Liaison comments – Dan Ault mentions the bond referendum
• Council Liaison comments – Jack Smith’s comments attached as Exhibit A
• Member Share – Board Member Profile presented by Chair Mia South

The Cary Environmental Advisory Board met on December 10, 2024, and approved the agenda and prior minutes. The main item was a presentation by staff on Cary's waste and organics programs, including recycling contamination rates and options for expanding food waste collection. No formal decisions were made; the board discussed topics such as backyard composting restrictions, curbside compost, and bin giveaways to new residents.

• Adopted meeting agenda without objection
• Approved November 12, 2024 minutes without objection

Senior Advisory Board - Advisory Board Meeting

The Senior Advisory Board will receive a housing update and an update on the ADU ordinance amendment. Members will brainstorm ideas for the Senior Housing Resources section of the Cary Housing website. The board will also hear about December engagement opportunities.

• Housing update from Director of Housing and Community Partnerships and Communications Manager
• Update on the ADU ordinance amendment
• Brainstorming session for Senior Housing Resources website section
• December engagement opportunities presented by staff liaison

The Cary Senior Advisory Board met on December 4, 2024, and approved the agenda and previous minutes. The main discussion was a brainstorming session with staff on redesigning the Senior Housing Resources section of the Cary Housing website, with members providing content and design ideas. No formal decisions were made; the board was asked to help develop content and keep the site updated.

• Approved agenda without objection
• Approved November 6, 2024 minutes without objection
• Discussed redesign of Senior Housing Resources web page (no formal action)

Human Relations, Inclusion, & Diversity Advisory Board - Advisory Board Meeting

The Human Relations, Inclusion, & Diversity Advisory Board will review administrative goals for its 2025 work plan and discuss a spring community engagement event. The meeting also includes a presentation on the Sustainability and Climate Action Strategy.

• Presentation on Sustainability and Climate Action Strategy by Sara Caliendo
• Discussion of administrative goals including the creation of a 'Tabling Bin' by March 2025
• Proposal to establish a Community Engagement Subcommittee by January 2025
• Plan to create a public safety QR code in Spanish, Chinese, Arabic, French, and Hindi by September 2025
• Goal to provide data-based recommendations for Go Cary transportation fees by May 2025

The board established a community engagement subcommittee and appointed Paula Smith as chair. Members discussed the town's sustainability and climate action strategy and began planning for three community outreach events in the coming year.

• Created a community engagement subcommittee (Approved without objection)
• Approved Paula Smith as chair of the community engagement subcommittee (Approved without objection)
• Adopted the meeting agenda (Approved without objection)

Zoning Board of Adjustment - Quasi-Judicial Meeting

The Zoning Board of Adjustment will hold hearings on development plans for several businesses and a flex building. The board will also address resolutions for a Chase Bank and a family care home.

• Case hearing: 1050 Northgate Ct Flex Bldg (24-DP-5577)
• Case hearing: Crossroads Chick-Fil-A (24-DP-1062)
• Case hearing: Take 5 Oil Change at Harrison Pointe Shopping Center (24-DP-8720)
• Resolution: Chase Bank at Harrison Pointe (22-DP-11483)
• Resolution: 113 E Johnson St Family Care Home (24-RA-01)

The Cary Zoning Board of Adjustment approved three development plans: a flex building at 1050 Northgate Ct with reduced streetscape and highway buffer, a Chick-fil-A redevelopment at 1815 Walnut St with a reduced streetscape and expanded drive-through, and a Take 5 Oil Change at 202 Grande Heights Dr. The board also approved resolutions for a Chase Bank and a family care home, and adopted the agenda and minutes.

• Approved streetscape reduction to 15 ft and highway buffer reduction to 80 ft for 1050 Northgate Ct flex building (5-0)
• Approved Chick-fil-A redevelopment with 10-ft streetscape and custom planting rate (5-0)
• Approved Chick-fil-A development plan with expanded drive-through (4-1, Talton dissenting)
• Approved Take 5 Oil Change development plan at 202 Grande Heights Dr (5-0)
• Approved resolution for Chase Bank at Harrison Pointe (5-0)
• Approved resolution for 113 E Johnson St Family Care Home (5-0)
• Adopted agenda as amended (5-0)
• Approved November 4, 2024 minutes (5-0)

Information Services Advisory Board - Advisory Board Meeting

The Information Services Advisory Board will meet virtually and in person to hear presentations on Cary's AI procedure, a 311 system update, and the town's Sustainability & Climate Action Strategy. They will also consider watch list items including economic development areas, future technologies, and smart cities. The meeting includes adoption of the agenda and approval of minutes from the November 4 meeting.

• Cary AI Procedure presentation by Senior Assistant Town Attorney Matt Pentz
• 311 Update from 311 Implementation and Innovation Officer Ryan Hargreaves and others
• Sustainability & Climate Action Strategy Presentation by Assistant Town Manager Danna Widmar
• Approval of minutes from November 4, 2024 meeting
• Consideration of watch list items: Economic Development Areas, Future Technologies, Smart, Connected, and Sustainable Cities, Social Media, Town Communications

The Information Services Advisory Board met December 2, 2024 and adopted its agenda and the November 4 minutes without objection. The board received presentations on Cary's AI standard procedure, a planned survey on why two bond referendums did not pass, the 311 system, and the draft Sustainability and Climate Action Strategy, which opens for public comment December 9, 2024 through January 10, 2025. No substantive decisions or votes were recorded; the meeting was informational and adjourned at 8:01 p.m.

• Adopted amended agenda without objection
• Approved November 4, 2024 minutes without objection
• No votes or formal actions recorded on AI procedure, bond survey, 311 update, or climate strategy
• Draft Sustainability and Climate Action Strategy public comment set for Dec 9, 2024 – Jan 10, 2025
• Next meeting scheduled January 6, 2025

Parks, Recreation & Cultural Resources Advisory Board - Advisory Board Meeting

The Information Services Advisory Board will consider a Cary AI Procedure presented by the Senior Assistant Town Attorney, receive an update on the 311 system, and hear a presentation on the Sustainability & Climate Action Strategy. The board will also review its watch list items and approve minutes from the previous meeting.

• Cary AI Procedure presented by Senior Assistant Town Attorney Matt Pentz
• 311 Update from implementation and innovation officer Ryan Hargreaves and staff
• Sustainability & Climate Action Strategy Presentation by Assistant Town Manager Danna Widmar
• Review of Watch List items including Economic Development Areas, Future Technologies, Smart/Connected/Sustainable Cities, Social Media, and Town Communications

Greenway Committee - Committee Meeting

The Greenway Committee will adopt minutes, hear public comments, and revisit the Bike Plan with a consultant. Information items include a greenway safety campaign, ebike regulations, the PRCR Master Plan, and an interlocal agreement for the American Tobacco Trail.

• Adoption of minutes from September 19 and October 15, 2024
• Old Business: Bike Plan update with consultant Todd Milam
• Information share: Greenway Safety Campaign and ebikes on greenways
• Information share: PRCR Master Plan update
• Information share: ATT Interlocal Agreement

The Cary Greenway Committee met on November 21, 2024, and approved the meeting agenda and the minutes from the September 19 and October 15 meetings with no objections. No public speakers were present, and no substantive decisions were made; all other items were informational only.

• Approved 11/21/24 agenda (unanimous)
• Approved 9/19/24 and 10/15/24 minutes (unanimous)

Cultural Arts Committee - Committee Meeting

The Cary Cultural Arts Committee will adopt the agenda and minutes, hear public comments, and receive reports from the Chair, Cultural Arts Division, and several liaison groups. New business includes a presentation about the Fine Arts League of Cary and a review of the 2025 meeting calendar. Old business focuses on reviewing the Cultural Arts Grants application and guidelines.

• Presentation about Fine Arts League of Cary – Sarah Redpath (F.1)
• Review of 2025 Meeting Calendar (F.2)
• Review of Cultural Arts Grants Application and Guidelines (G.1)
• Cary Art Daze Work Group Report (H.1)
• Friends of Page‑Walker Report (H.2)

The Cary Cultural Arts Committee met on November 20, 2024, and adopted the agenda. Approval of the October 23, 2024 minutes was postponed to the December 17, 2024 meeting. The committee discussed the Cultural Arts Grants application guidelines, sharing concerns about documentation wording and applicant requests. No formal decisions were made; the meeting was largely informational.

• Adopted the 11/20/24 agenda (no objections)
• Postponed approval of 10/23/24 minutes to 12/17/24 meeting

Public Art Advisory Board - Advisory Board Meeting

The Public Art Advisory Board will consider the proposed mural for the Hive House Hotel at 1121 Ledsome Lane, commissioned by CMC Hotels and created by artist Clark Hipolito. The board will also review the 2025 PAAB work plan and goals, discuss the meeting schedule, and consider a recommendation for the Cary Creative Placemaking Awards work group. Old business includes a handout on current public art capital and temporary projects.

• Hive House Hotel mural by Clark Hipolito – review/action (1121 Ledsome Lane, CMC Hotels)
• 2025 PAAB work plan and goals – review/action
• PAAB meeting schedule – comments
• Recommendation to appoint work group for Cary Creative Placemaking Awards
• Current public art capital & temporary projects – handout

The Public Art Advisory Board approved a mural by artist Clark Hipolito for the Hive House Hotel at 1121 Ledsome Lane, and approved its 2025 Work Plan and Goals. Both votes were unanimous among the members present. The board also recommended Martin Sloane and Maria Devore for the Cary Creative Placemaking Award work group, and reviewed its 2025 meeting schedule with no comments. No public speakers signed up, and the remaining agenda items were reports and updates.

• Approved Hive House Hotel mural by Clark Hipolito (unanimous; 9 ayes, Naiyar absent)
• Approved 2025 PAAB Work Plan & Goals (unanimous; 9 ayes, Naiyar absent)
• Adopted the meeting agenda (unanimous; 8 ayes, Naiyar and Pandey absent)
• Approved October 9, 2024 minutes (unanimous; 8 ayes, Naiyar and Pandey absent)
• Recommended Martin Sloane and Maria Devore for the Cary Creative Placemaking Award work group
• Reviewed 2025 PAAB meeting schedule; no comments recorded

Planning and Zoning Board - Regular Meeting

The Planning and Zoning Board will review three items and make recommendations to the Town Council. The board will consider a rezoning request for 10.94 acres at 4000 Green Level West Road to allow up to 2.02 units per acre with conditions. It will also review an amendment to the Wellington Park PDD to permit 7 townhouses at 301 Wellingborough Drive. Additionally, the board will provide a recommendation on the 2024 update to the Imagine Cary Community Plan.

• Rezoning 10.94 acres at 4000 Green Level West Road from Wake County R-40W to Cary R-12-CU with Watershed Protection and Conservation Residential Overlay Districts
• Conditions for rezoning include 2.02 du/acre max density, 3,500 sq ft community gathering space, off-site road improvements to Ridgeback Road, and 60-ft streetscape on Green Level West Road
• PDD amendment for 1.08 acres at 301 Wellingborough Drive to allow 7 alley-loaded townhouses with Type C and Type A streetscapes
• Review of the Imagine Cary Community Plan 2024 Update focusing on new preface and LIVE, ENRICH, SERVE chapters
• Appointment of Vice Chair and adoption of 2025 meeting schedule

The Planning and Zoning Board unanimously found the Augusta rezoning (22-REZ-01) consistent with the Imagine Cary Community Plan, allowing a 10.94-acre site at 4000 Green Level West Road to be rezoned for up to 22 detached homes. The board also unanimously found the Wellington Park PDD Amendment (24-REZ-03) consistent, which would allow up to 7 townhouses on a 1.08-acre parcel. Finally, the board unanimously approved forwarding the Imagine Cary Community Plan 2024 Update (ACT-34) to Town Council with a recommendation for approval.

• Found 22-REZ-01 Augusta Rezoning consistent with Comprehensive Plan (unanimous)
• Found 24-REZ-03 Wellington Park PDD Amendment consistent with Comprehensive Plan (unanimous)
• Approved forwarding ACT-34 Imagine Cary Community Plan 2024 Update to Town Council (unanimous)
• Approved appointment of Mike Roselli as Vice Chair (unanimous)
• Adopted meeting agenda (unanimous)
• Approved Oct. 28, 2024 meeting minutes (unanimous)

Town Council - Work Session

The Cary Town Council will hold a work session to discuss development updates and review the upcoming meeting schedule. This session is a less formal meeting focused on a single topic and does not include public hearings.

• Discussion on Council Priorities: Development Updates
• Review of Upcoming Meeting Schedule
• Announcements from Town Manager

The Cary Town Council held a work session to discuss the Alston Yards development (23-REZ-01), a proposed mixed-use project. No formal decisions were made; the session was for discussion and feedback. Council members expressed opinions on building heights, with some favoring taller buildings near highways and others concerned about visual impact. The town manager noted that bond referendum projects will not proceed at this time.

• No formal votes taken; work session only
• Council agreed to not move forward with bond referendum projects at this time
• Action item: staff to provide examples of buildings near major highways

Town Council - Regular Meeting

The Cary Town Council will consider several consent agenda items, including extending e‑bike access on greenways, amending interlocal agreements for trail maintenance and emergency dispatch, and awarding ARPA‑funded sidewalk contracts totaling $5,170,408.96. The Council will also set a public hearing for the Alston Yards annexation and rezoning request. Additional public‑hearing items cover a street‑name change, a Medcon Court rezoning, and a Batchelor Road/Knotty Oaks Drive annexation.

• Ordinance amendment to remove expiration date for electric‑assisted bicycles on Cary greenways
• Third amendment to the interlocal agreement for maintenance of the American Tobacco Trail
• Resolution to approve the interlocal agreement for emergency dispatch and communications services with Apex and Morrisville
• Award of ARPA sidewalk construction bids to SA Hauling & Utilities LLC and White Oak Construction Corp. for a combined $5,170,408.96, rejecting the West Chatham Streetside Trail bid
• Resolution calling a public hearing on Dec. 12, 2024 for the Alston Yards annexation and rezoning (5101 N.C. 55)

The Cary Town Council unanimously approved the consent agenda, which included allowing e-bikes on greenways indefinitely, approving an interlocal agreement for the American Tobacco Trail, updating the emergency dispatch agreement, and awarding a $5.17 million sidewalk construction contract. The council also heard that voters rejected the housing and parks bonds in the Nov. 5 election, and staff will not move forward with those projects. Public hearings were held on renaming a portion of Green Level West Road and two rezoning requests, with decisions deferred to future meetings. The council unanimously approved a motion for staff to investigate triggering traffic studies for cumulative projects under the 99-unit threshold.

• Adopted agenda (7-0)
• Approved amended consent agenda (7-0)
• Approved ordinance allowing e-bikes on greenways indefinitely (consent)
• Approved Third Amendment to American Tobacco Trail interlocal agreement (consent)
• Approved updated emergency dispatch interlocal agreement (consent)
• Awarded $5,170,408.96 sidewalk construction bid to SA Hauling & Utilities LLC and White Oak Construction Corp. (consent)
• Approved motion for staff to investigate traffic study triggers for cumulative projects (7-0)

Human Relations, Inclusion, & Diversity Advisory Board - Advisory Board Meeting

The Human Relations, Inclusion, & Diversity Advisory Board will adopt previous meeting minutes, discuss the 2025 draft meeting schedule, and develop a work plan by having members share their top three specific, measurable goals for the coming year.

• Adoption of minutes from the July 10, 2024 Task Force meeting
• Discussion of the 2025 draft meeting schedule
• Members asked to bring top three specific, measurable goals for work plan development
• Staff and council liaison comments, plus member comments

The Cary Human Relations, Inclusion, and Diversity Advisory Board unanimously approved its Work Plan Development / Prioritization Chart, which outlines strategic, administrative, and tactical goals focused on public safety, access, and community engagement. The board also reviewed the 2025 draft meeting schedule, noting potential conflicts with holidays and Election Day, and moved forward without objection. The final schedule will be adopted by Town Council in December.

• Approved Work Plan Development / Prioritization Chart (unanimous)
• Adopted agenda without objections
• Approved amended Jul 10, 2024 meeting minutes without objections
• Moved forward on 2025 draft meeting schedule without objection

Historic Preservation Commission - Commission Meeting

The Historic Preservation Commission will hold a regular meeting with new business including training on the landmark program and quasi-judicial process, review of the Certified Local Government annual report, and adoption of the 2025 meeting schedule. Old business includes an update on the Turner Evans Cemetery and a report from the Nancy Jones Committee on the proposed use of the Nancy Jones House as a cultural facility/museum.

• Training session on landmark designation process and quasi-judicial training
• Review of Certified Local Government annual report
• Adoption of 2025 meeting schedule
• Update on Turner Evans Cemetery as potential local historic landmark
• Report from Nancy Jones Committee on proposed use of house as cultural facility/museum

The Cary Historic Preservation Commission unanimously approved a proposal from the Nancy Jones House Committee to recommend using the historic property as a Cary History and Family Research Center. The commission also unanimously approved a motion for the committee to continue its work. Additionally, the commission reviewed staff training presentations on landmarking and quasi-judicial hearings, discussed the Certified Local Government annual report, and reviewed the draft 2025 meeting schedule.

• Approved proposal for the Nancy Jones House recommended use as a Research Center (7-0)
• Approved continuation of the Nancy Jones House Use Committee (7-0)
• Adopted the meeting agenda without objection
• Adopted minutes from the October 9, 2024 meeting without objection

Town Council - Work Session

The Town Council will meet for a work session to conduct a closed session. The discussion will focus on the qualifications, performance, and employment conditions of public officers or employees.

• Closed session regarding personnel qualifications and employment conditions

The Cary Town Council held a work session on November 12, 2024, and took one action: unanimously approving a motion to enter a closed session. The closed session was authorized to consult with town attorneys and to discuss privileged or confidential information as allowed by state law. No other substantive decisions were made during the meeting.

• Approved closed session motion to consult with attorneys and discuss confidential matters (7-0)

Environmental Advisory Board - Advisory Board Meeting

The Environmental Advisory Board will discuss and adopt its 2024-2025 work plan. Other routine business includes approval of October meeting minutes, a board member profile, and setting the 2025 meeting calendar. The meeting is largely procedural.

• Adoption of the 2024-2025 EAB Work Plan
• Discussion of the 2025 Board Calendar
• Board Member Profile presentation by Chair Mia South
• Approval of minutes from October 8, 2024 meeting

The Cary Environmental Advisory Board met virtually and in person, adopting the 2024-2025 work plan unanimously. The board also approved the October 8, 2024 meeting minutes and the meeting agenda. No public comments were made, and no other substantive decisions were recorded.

• Adopted 2024-2025 Environmental Advisory Board work plan (unanimous)
• Approved October 8, 2024 meeting minutes (unanimous)
• Adopted meeting agenda (unanimous)

Town Council - Quarterly

The Town Council will hold a quarterly meeting to discuss council priorities, including a financial and development update. No votes or public hearings are scheduled. The agenda includes only discussion items and a possible closed session.

• Discussion of council priorities, including financial and development update
• Possible closed session

The Cary Town Council held a quarterly meeting to discuss the recent failure of the housing, parks, and library bond referendum and its implications. Councilmembers agreed to pause or cut capital projects, including sidewalk projects, due to budget constraints and rising costs, and to revisit priorities during the budget process. No formal votes were taken; the meeting was primarily a discussion and planning session.

• Agreed to pause capital projects, including sidewalk projects, due to budget constraints (no formal vote)
• Discussed not selling the remaining $100 million in 2019 bonds, which would require a 2-cent tax increase if sold
• Agreed to hold a standalone work session to allow more time for discussions (no formal vote)
• Noted that the PRCR Master Plan update would be delayed to incorporate bond vote results
• Discussed potential adoption of e-bike ordinance at a future meeting

Senior Advisory Board - Advisory Board Meeting

The board will discuss and adopt its 2024-2025 Annual Work Plan, review a draft Senior Center survey, provide feedback on the Senior Services website refresh, and discuss November engagement opportunities and the 2025 board calendar.

• Discuss and adopt 2024-2025 Annual Work Plan
• Review draft Senior Center survey for accreditation
• Provide feedback on Senior Services website refresh
• Review November engagement opportunities
• Discuss 2025 board calendar

The Cary Senior Advisory Board unanimously adopted its 2024-2025 work plan, which includes goals related to the AARP Age Friendly designation, housing, transportation, and social engagement. The board also reviewed and provided feedback on a draft Senior Center survey and a refresh of the Senior Services website. No other formal decisions were made.

• Adopted 2024-2025 Senior Advisory Board Work Plan (unanimous)
• Approved minutes from October 9, 2024 meeting (unanimous)
• Adopted meeting agenda (unanimous)

Historic Preservation Commission - Committee

The Nancy Jones House Committee unanimously approved the recommended use of the Nancy Jones House as outlined in the submitted documents. The recommendation will be placed on the next Historic Preservation Commission agenda for a vote, with Friends of the Page-Walker Board members invited to share input. The committee also discussed finalizing the presentation and seeking Councilwoman Craig's input.

• Approved recommended use of Nancy Jones House (unanimous)
• Recommended use to be placed on next HPC agenda
• Committee advisors invited to next HPC meeting for input

Parks, Recreation & Cultural Resources Advisory Board - Advisory Board Meeting

The Parks, Recreation & Cultural Resources Advisory Board is discussing land dedication requirements for two rezoning requests. Staff recommends recreation fund payments instead of land dedication for both sites due to their small size and proximity to existing parks.

• 22-REZ-01 Augusta Rezoning: staff recommends recreation fund payment in-lieu of 0.63 acres of land at 4000 Green Level West Road
• 24-REZ-03 Wellington Park PDD Amendment: staff recommends recreation fund payment in-lieu of 0.2 acres of land at 301 Wellingborough Drive
• Review of the PRCR Masterplan
• Discussion of the 2024-2025 Draft Work Plan
• Review of the Rules of Order and Policy 148 Update

The Parks, Recreation & Cultural Resources Advisory Board approved two land dedication recommendations for residential rezoning projects, both with recreation fund payments in lieu of land dedication. The board also approved its 2024-2025 work plan and discussed, but did not vote on, updates to its rules of order and Policy 148. The meeting included reports on recent events and upcoming activities.

• Approved Wellington Park PDD Amendment land dedication recommendation (unanimous)
• Approved Augusta Rezoning land dedication recommendation (unanimous)
• Approved 2024-2025 Work Plan (unanimous)
• Adopted meeting agenda as amended (unanimous)
• Accepted October 7, 2024 meeting minutes (unanimous)

Information Services Advisory Board - Advisory Board Meeting

The Information Services Advisory Board will consider a presentation on the GoCary Service Dashboard, review and adopt its draft 2024‑2025 work plan, and adopt the 2025 board calendar. The board will also discuss watch‑list topics including Downtown, Future Technologies, Greenway Technology, Smart and Connected Cities, Social Media, and Town Communications.

• Presentation on GoCary Service Dashboard by Fabian Rodriguez and Coray Davis
• Review and adoption of the ISAB 2024‑2025 Work Plan
• Adoption of the 2025 Board Calendar
• Consideration of Watch List Items: Downtown, Future Technologies, Greenway Technology, Smart and Connected Cities, Social Media, Town Communications

The Information Services Advisory Board (ISAB) unanimously adopted its 2024-2025 Work Plan, which outlines priorities in communication, public safety, transportation, environmental issues, and emerging technology. The board also discussed the new GoCary Service Dashboard, suggesting it be renamed and eventually integrated with live bus times. Watch list items were updated, including renaming 'Downtown' to 'Economic Development Areas' and 'Smart and Connected Cities' to 'Smart, Connected, and Sustainable Cities', while the 'Greenway Technology' item was removed.

• Adopted ISAB 2024-2025 Work Plan (unanimous)
• Approved minutes of October 7, 2024 meeting
• Adopted agenda without objection
• Renamed watch list item 'Downtown' to 'Economic Development Areas'
• Renamed watch list item 'Smart and Connected Cities' to 'Smart, Connected, and Sustainable Cities'
• Removed 'Greenway Technology' from watch list

Zoning Board of Adjustment - Quasi-Judicial Meeting

The Zoning Board of Adjustment will hold quasi-judicial hearings for two specific cases. The board will also select a Vice-Chair and approve minutes from the October 7, 2024, meeting.

• Reasonable Accommodation hearing for 113 E. Johnson St. (24-RA-01)
• Hearing for Chase Bank at Harrison Pointe (22-DP-11483)
• Selection of a Vice-Chair

The Zoning Board of Adjustment approved a reasonable accommodation allowing three family care homes at 113 E. Johnson Street to be within a quarter-mile of each other and an existing group home, overriding the LDO's 1,320-foot separation requirement. The board also unanimously approved a development plan for a new Chase Bank with a drive-through at 1020 N. Harrison Avenue. Both decisions followed quasi-judicial hearings with expert testimony and public comment.

• Approved reasonable accommodation for three family care homes at 113 E. Johnson St. (4-1, Talton opposed)
• Approved Chase Bank development plan with drive-through at 1020 N. Harrison Ave. (5-0)
• Adopted agenda as amended, removing vice-chair nomination (5-0)
• Approved October 7, 2024 meeting minutes (5-0)

Economic Development Committee - Council Committee

The committee will meet to discuss a development update and a bond education presentation. The meeting also includes a quarterly report from the Cary Chamber of Commerce and a welcome for new members.

• Bond Education Presentation by Assistant Town Manager Scot Berry
• Development Update by Assistant Town Manager Scot Berry
• Quarterly Chamber Report by Cary Chamber of Commerce President Mark Lawson

The committee approved the minutes from the April 17, 2024 meeting. Members received updates on first-quarter development patterns, the 2024 Community Bond Referendum, and the Alston Yards development agreement.

• Approved April 17, 2024 meeting minutes

Planning and Zoning Board - Regular Meeting

The Planning and Zoning Board will consider a proposed amendment to the Land Development Ordinance that would allow detached ADUs in all single‑unit residential districts, increase the maximum ADU size to 50% of the primary dwelling (up to 800 sq ft, or 1,000 sq ft on lots 40,000 sq ft or larger), and require one parking space per ADU. The board will provide a written determination on whether the amendment is consistent with the Imagine Cary Community Plan. No public comment will be taken at this meeting.

• Review of ACT 32 Accessory Dwelling Unit Land Development Ordinance Amendments
• Proposal to allow detached ADUs in all single‑unit detached‑dwelling districts
• Increase ADU size limit from 33% to 50% of primary dwelling (max 800 sq ft, 1,000 sq ft on large lots)
• Requirement of one parking space per ADU regardless of bedrooms

The Planning and Zoning Board voted 8-1 to find the ACT 32 Accessory Dwelling Unit Land Development Ordinance amendment consistent with the Imagine Cary Community Plan. The amendment would allow detached ADUs in all zoning districts permitting single-unit detached dwellings, increase the maximum ADU size from 33% to 50% of the primary dwelling's heated floor area (with an 800 sq ft cap, or 1,000 sq ft on lots 40,000 sq ft or larger), require one parking space per ADU, and set a 28-foot maximum height for detached ADUs. The board also unanimously approved its Rules of Order and the 2024-2025 Annual Work Plan. The board's determination is a recommendation; the Town Council will next consider action.

• Found ACT 32 ADU LDO amendment consistent with the Comprehensive Plan (8-1, Johnson nay)
• Approved Rules of Order for the Planning and Zoning Board (unanimous)
• Approved 2024-2025 Annual Work Plan (unanimous)
• Adopted the meeting agenda (unanimous)
• Approved September 23, 2024 regular meeting minutes (unanimous)

Cultural Arts Committee - Committee Meeting

The Cary Cultural Arts Committee will discuss the results of a survey of cultural arts organizations and evaluate pending cultural arts grant applications. The meeting also includes liaison reports from the Cary Art Daze Work Group, Friends of Page‑Walker, the Amphitheatre Advisory Committee, and a teen report. No old business is scheduled.

• Discussion of Survey of Cultural Arts Organizations
• Review of Cultural Arts Grants Applications
• Cary Art Daze Work Group liaison report
• Friends of Page‑Walker liaison report
• Amphitheatre Advisory Committee liaison report

The Cultural Arts Committee approved the October 23, 2024 agenda and the September 25, 2024 minutes with no objections. Members discussed the survey of cultural arts organizations and reviewed cultural arts grant applications, with staff taking editing requests. No public comments were made, and no other substantive decisions were recorded.

• Approved 10/23/24 agenda (unanimous)
• Approved 9/25/24 minutes (unanimous)
• Reviewed cultural arts grant applications; editing requests taken

Town Council - Work Session

The Cary Town Council is scheduled to hold a work session on October 22, 2024, at the Herbert C Young Community Center. The meeting includes a closed session and adjournment.

• Work session at Herbert C Young Community Center
• Closed session
• Meeting adjournment

The Cary Town Council held a work session on October 22, 2024, and took one action: unanimously approving a motion to enter closed session to consult with attorneys and discuss privileged or confidential information. No other substantive decisions were made; the meeting adjourned shortly after.

• Approved closed session motion to consult attorneys and discuss confidential matters (7-0)

Town Council - Regular Meeting

The Town Council will discuss a rezoning request for a mixed-use development on Buck Jones Road and hold public hearings regarding the Imagine Cary Community Plan update and property annexations. The body will also consider utility reimbursements and traffic schedule updates.

• Rezoning of 44.35 acres along Buck Jones Road near Walnut Street from General Commercial to Mixed Use District
• Public hearing for annexation of properties at 0 and 1220 Batchelor Road for Courtyards at White Oak
• Public hearing for the ACT-34 Imagine Cary Community Plan 2024 Update
• Reimbursement to White Oak Foundation, Inc. in the amount of $9,363 for sewer extension
• Amendment to Traffic Schedule 14 regarding speed limits on Arthur Pierce Road

The Cary Town Council unanimously approved the rezoning of approximately 44.35 acres along Buck Jones Road near Walnut Street from General Commercial to Mixed Use District, allowing a vertically integrated mixed-use development with structured parking. The approval includes a commitment to 5% workforce housing at 80% AMI for 30 years. The council also approved the consent agenda, which included a traffic schedule update for Arthur Pierce Road and a $9,363 utility reimbursement to the White Oak Foundation. Public hearings were held for the Courtyards at White Oak annexation and the Imagine Cary Community Plan update, with action deferred on both.

• Approved South Hills rezoning (23-REZ-05) to Mixed Use District (7-0)
• Approved consent agenda including Arthur Pierce Road speed limit amendment and $9,363 utility reimbursement (7-0)
• Held public hearing for Courtyards at White Oak annexation, action deferred
• Held public hearing for Imagine Cary Community Plan update, forwarded to Planning and Zoning Board

Athletic Committee - Committee Meeting

The Cary Athletic Committee will meet to review staff updates on fall sports programs and discuss increasing female participation in youth sports. The meeting will be held in person at Town Hall and streamed online.

• Review of fall youth baseball, softball, and adult sports registration numbers
• Discussion on increasing female participation in youth sports
• Review of staff updates on fall sports programming
• Public comments deadline: noon on October 21
• Hybrid meeting: in-person at Cary Town Hall Room 11130 or online

Greenway Committee - Committee Meeting

The Greenway Committee will meet to discuss updates to the Greenways Master Plan GIS. The meeting also includes reports on a safety campaign and the Optimist Farm Greenway.

• Greenways Master Plan GIS Update
• Greenway Safety Campaign information share
• Optimist Farm Greenway Update

The Cary Greenway Committee met on October 15, 2024, and approved the meeting agenda with no objections. No public speakers were present. The committee received presentations on Cary's Sustainability and Climate Action Strategy and the Greenway Master Plan and GIS update, with no questions or concerns raised. Staff also provided updates on the nearly complete Greenway Safety Campaign and the Optimist Farm Greenway project.

• Approved the October 15, 2024 agenda (no objections)
• Heard presentation on Sustainability and Climate Action Strategy (no action taken)
• Heard presentation on Greenway Master Plan and GIS update (no action taken)
• Received PRCR Advisory Board report (informational)
• Received Greenway Safety Campaign update (informational)
• Received Optimist Farm Greenway update (informational)

Historic Preservation Commission - Commission Meeting

The Cary Historic Preservation Commission will consider a resolution (24-COA-01) to grant a Certificate of Appropriateness for modifications at 215 S. Academy St. New business includes introductions of new commissioners, election of a Vice Chair, training, a discussion of Turner‑Evans Cemetery as a potential local historic landmark, and an education session on the 2024 Cary Community Bond Referendum. Old business includes the COA resolution, a report from the Nancy Jones Committee, and adoption of the 2025 work plan. The meeting also features staff and Town Council liaison reports and the Chair’s report before adjournment.

• Resolution for 24-COA-01 at 215 S. Academy St. (Certificate of Appropriateness)
• Turner‑Evans Cemetery – potential site for a local historic landmark
• 2024 Cary Community Bond Referendum education presentation
• Election of a Vice Chair for the commission
• Adoption of the 2025 Work Plan

The Historic Preservation Commission elected Katherine Loflin as Vice Chair and formally adopted its 2025 Work Plan. The Commission also approved the resolution for a previously reviewed Certificate of Appropriateness at 215 S. Academy Street and voted to continue the Nancy Jones Committee.

• Elected Katherine Loflin as Vice Chair (7-0)
• Approved resolution for 24-COA-01 at 215 S. Academy St. (7-0)
• Approved continuation of the Nancy Jones Committee (7-0)
• Adopted 2025 Work Plan (7-0)
• Selected Julia Morrison as new member of the Nancy Jones Committee

Senior Advisory Board - Advisory Board Meeting

The Senior Advisory Board will meet to nominate and vote for a Vice Chair and readopt its Rules of Order. The board will also discuss its 2024-2025 Work Plan and receive presentations on emergency services and scams targeting older adults.

• Nomination and vote for Vice Chair
• Readoption of board Rules of Order
• WakeMed Cary Services presentation by Amy Short
• Scams/Frauds Targeting Older Adult Community presentation by Detective David Bird
• Discussion of the 2024-2025 SAB Annual Work Plan

The Cary Senior Advisory Board appointed Erin Nortonen as Vice Chair, adopted its Rules of Order, and approved its 2024-2025 Work Plan, all unanimously. The board also heard presentations from WakeMed Cary on geriatric emergency services and from Cary Police on fraud prevention targeting older adults.

• Appointed Erin Nortonen as Vice Chair (unanimous)
• Adopted Senior Advisory Board Rules of Order (unanimous)
• Adopted 2024-2025 Annual Work Plan (unanimous)

Public Art Advisory Board - Advisory Board Meeting

The Public Art Advisory Board will meet to discuss and potentially act on several items, including welcoming new members, reviewing a mural for the Koka Booth Amphitheater’s 25th anniversary, and adopting PAAB Rules of Order. The board will also hear updates on current public art projects and receive reports from cultural arts organizations.

• Mural for Koka Booth Amphitheater 25th Anniversary – Review/Action
• PAAB Rules of Order – Review/Action
• Appointment of Vice Chair – Recommendation/Action
• Private Development Mural update at 106 E. Cedar St
• Private Development New Installation at Alta Ivy (Hwy 55 and Carpenter Fire Station Rd) – Update

The Public Art Advisory Board unanimously approved a mural for the Koka Booth Amphitheater's 25th anniversary, adopted its Rules of Order, and elected Steven Edwards as vice chair. The board also discussed the 2024 Cary Community Bond Referendum and received updates on public art projects.

• Approved mural for Koka Booth Amphitheater 25th anniversary (unanimous)
• Adopted PAAB Rules of Order (unanimous)
• Elected Steven Edwards as vice chair (unanimous)
• Approved agenda (unanimous)
• Approved minutes from September 18, 2024 (unanimous)

Environmental Advisory Board - Advisory Board Meeting

The Environmental Advisory Board will vote to appoint a vice chair and review the 2024 Cary Community Bond Referendum. The board will also discuss the annual work plan and open space plan feedback.

• Vote to appoint Vice Chair
• Review 2024 Cary Community Bond Referendum
• Review EAB Annual Work Plan
• Review Open Space Plan feedback
• Review 2023-2024 EAB Annual Report

The Cary Environmental Advisory Board held a routine meeting, approving the agenda and prior minutes. The board unanimously appointed David Shouse as Vice Chair. Members received updates on the Sustainability and Climate Action Strategy and discussed the upcoming work plan, but no other formal decisions were made.

• Appointed David Shouse as Vice Chair (unanimous)
• Approved agenda without objection
• Approved September 10, 2024 minutes without objection

Zoning Board of Adjustment - Quasi-Judicial Meeting

The Zoning Board of Adjustment will consider a resolution to reduce the required streetscape buffer for 734 Crabtree Crossing Parkway. It will also receive the 2023‑2024 Annual Report and adopt the 2024‑2025 Work Plan. A training session on quasi‑judicial approval criteria is also on the agenda.

• Resolution for Crabtree Crossing Parkway Buffer Reduction (case 24‑DP‑1642) – request to reduce streetscape by 32 sq ft
• Adoption of the 2023‑2024 Annual Report
• Adoption of the 2024‑2025 Work Plan
• Quasi‑Judicial Approval Criteria Training
• Approval of minutes from the September 9, 2024 meeting

The Zoning Board of Adjustment approved a resolution granting a buffer modification for 24-DP-1642 at Crabtree Crossing Parkway, conditioned on the applicant addressing remaining development plan comments. The board also adopted its 2024-2025 work plan and received the 2023-2024 annual report, which noted five cases heard over the past year. The board held a quasi-judicial approval criteria training and entered closed session to discuss attorney-client privilege; no decisions were made in closed session.

• Approved agenda (5-0)
• Approved September 9, 2024 minutes (5-0)
• Approved buffer modification resolution for Crabtree Crossing Parkway, 24-DP-1642, conditioned on applicant addressing remaining development plan comments (5-0)
• Accepted 2023-2024 annual report (no action required)
• Approved 2024-2025 work plan (5-0)
• Held quasi-judicial approval criteria training (no vote)
• Entered closed session to discuss attorney-client privilege (5-0)

Parks, Recreation & Cultural Resources Advisory Board - Advisory Board Meeting

The Parks, Recreation & Cultural Resources Advisory Board will adopt the agenda and the minutes from the September 9 meeting. Members will discuss the 2024‑2025 work plan. Reports will be given on the Greenways Committee, including a safety campaign and a review of the e‑assist bike ordinance, and updates on capital greenway projects such as Black Creek, Higgins and Crabtree Creek. The meeting also includes a public comment period and updates on sports, community centers, and cultural arts programs.

• Adopt agenda and September 9 minutes
• Discuss 2024‑2025 work plan
• Greenways safety campaign and review of e‑assist bike ordinance
• Capital greenway updates: Black Creek renovation, Higgins Phase III/IV, Crabtree Creek construction
• Public comment and reports on sports, community centers, and cultural arts

The Parks, Recreation & Cultural Resources Advisory Board met on October 7, 2024, and approved the agenda as amended and the September 9, 2024 minutes, both unanimously. The board discussed its 2024-2025 work plan, including short-, medium-, and long-term goals, and deferred the election of a Vice Chair to next month. No substantive policy decisions were made; the meeting was largely informational and procedural.

• Approved agenda as amended (unanimous)
• Accepted September 9, 2024 minutes (unanimous)
• Deferred Vice Chair election to next month
• Discussed 2024-2025 work plan goals

Information Services Advisory Board - Advisory Board Meeting

The Information Services Advisory Board will adopt its agenda, approve the September 9 minutes, and nominate and vote to select a Vice Chair. The board will receive updates on the 311 system and discuss topics for the 2024‑2025 work plan. Watch list items covering downtown, future technologies, greenway technology, smart cities, social media, and town communications will be considered. Public comments may be submitted before noon on October 7.

• Appointment of Vice Chair – members will nominate and vote
• 311 Update presented by Ryan Hargreaves and Carolyn Roman
• Discussion of ISAB Annual Work Plan topics for 2024‑2025
• Consideration of Watch List Items A‑F (Downtown, Future Technologies, etc.)
• Public comment period – comments due by noon on October 7

The Information Services Advisory Board elected Edward Porter as vice chair by anonymous vote and drafted its annual work plan, to be finalized in November. The board also welcomed two new members and approved the September minutes. No substantive policy decisions were made.

• Elected Edward Porter as ISAB Vice Chair (anonymous vote)
• Approved September 9, 2024 meeting minutes
• Adopted agenda as amended (311 Update moved to future meeting)
• Drafted annual work plan (to be finalized in November)

Historic Preservation Commission - Committee

The Nancy Jones House Committee met to review Cary staff findings on the proposed use of the house as a Cary History and Research Center. Staff determined the site would be classified as a Cultural Facilities/Museum, requiring 5 parking spaces based on 2,232 heated square feet. The committee discussed next steps, including a final report due November 1st for the Historic Preservation Commission vote on November 13th. No formal decisions were made; the meeting was informational and procedural.

• Reviewed staff use determination for Nancy Jones House as Cary History and Research Center
• Confirmed proposed use classified as Cultural Facilities/Museum with 5 parking spaces required
• Set final recommended use report due date of November 1st for November 13th HPC meeting
• Scheduled next committee meeting for November 4th at 6:30 PM

Human Relations, Inclusion, & Diversity Advisory Board - Advisory Board Meeting

The Human Relations, Inclusion & Diversity Advisory Board will introduce members and staff, review the board’s past work, and nominate a Vice Chair for election. Members will also discuss and vote on proposed Rules of Order and begin developing a work plan and prioritization chart for the upcoming year.

• Introduction of board members and staff
• Nomination and vote for Vice Chair
• Review and vote on Rules of Order
• Work plan development and prioritization chart discussion

The Cary Human Relations, Inclusion, & Diversity Advisory Board met on October 1, 2024, and unanimously approved Dev Hirji as Vice Chair. The board also approved its Rules of Order with an amendment to remove 'AB' from the 'HRID' acronym. Work plan development was discussed but deferred to the November meeting, with members assigned homework to propose specific goals.

• Appointed Dev Hirji as Vice Chair (unanimous)
• Approved Rules of Order with amendment removing 'AB' from 'HRID' acronym (unanimous)
• Adopted June 4, 2024 meeting minutes (unanimous)
• Adopted agenda (unanimous)

Town Council - Work Session

The Town Council will hold a work session to discuss municipal waste streams. The primary focus of the meeting is an Organic Collection Feasibility Study.

• Discussion on Organic Collection Feasibility Study

The Cary Town Council held a work session to discuss a feasibility study on organic waste collection, but no formal decisions were made. The discussion covered recycling rates, composting options, and potential future waste management strategies, with staff committing to provide additional data and options at a later meeting.

• No formal decisions made during the work session
• Staff to provide per capita waste data for Wake County municipalities
• Staff to provide data on NC municipalities charging for trash collection
• Staff to bring options for additional South Cary drop-off sites to November quarterly meeting

Town Council - Regular Meeting

The Town Council will conduct public hearings regarding residential rezoning requests for Courtyards at White Oak and Westley Manor. The body will also consider adopting a revised public records policy and a resolution for a property annexation public hearing.

• Public hearing for 23-REZ-03 Courtyards at White Oak: proposed 170 dwelling units on 71.66 acres south of Pine Rail Lane
• Public hearing for 24-REZ-05 Westley Manor: rezoning 0.7 acres at High House Road and Bayoak Drive to Residential-12 Conditional Use
• Proposed adoption of revised Public Records Policy Statement 152
• Resolution to call a public hearing on Oct. 22, 2024, for annexation of 0 and 1220 Batchelor Road
• Presentation of the Long Leaf Pine Award to Doug McRainey

The Cary Town Council held public hearings for two rezoning requests—23-REZ-03 Courtyards at White Oak and 24-REZ-05 Westley Manor—and voted unanimously to forward both to the Planning and Zoning Board for review. The council also approved the consent agenda, which included calling a public hearing for the Courtyards at White Oak annexation and adopting a revised public records policy. No final zoning decisions were made; both cases will return to the council for action after board review.

• Forwarded 23-REZ-03 Courtyards at White Oak rezoning to Planning and Zoning Board (unanimous)
• Forwarded 24-REZ-05 Westley Manor rezoning to Planning and Zoning Board (unanimous)
• Approved consent agenda including annexation public hearing for 23-A-04 Courtyards at White Oak (7-0)
• Adopted revised Public Records Policy Statement 152 (7-0)
• Held closed session to consult with attorneys (7-0)

Cultural Arts Committee - Committee Meeting

The Cary Cultural Arts Committee will hold a virtual meeting on September 25, 2024, to discuss public comment, staff reports, and new business including the 2024 Cary Community Bond Referendum and a review of Cultural Arts Grants Guidelines. The committee will also receive liaison reports from local arts groups.

• Review of Cultural Arts Grants Guidelines for FY25
• 2024 Cary Community Bond Referendum discussion
• Introduction of new Teen Council Members
• Cary Art Daze Work Group Report
• Friends of Page-Walker Report

The Cultural Arts Committee met virtually and in person, adopting the agenda and August minutes without objection. Staff presented information on the 2024 Cary Community Bond Referendum, covering the Housing and Parks and Recreation bonds, and the committee discussed their cultural arts aspects. The committee also reviewed and discussed updates to the Cultural Arts Grants Guidelines, with members asked to share suggested edits with staff. No formal votes or final decisions were recorded on these items.

• Adopted the meeting agenda without objection
• Adopted the August 28, 2024 minutes without objection
• Reviewed 2024 Cary Community Bond Referendum information (no vote recorded)
• Discussed updates to Cultural Arts Grants Guidelines (no vote recorded)

Planning and Zoning Board - Regular Meeting

The Planning and Zoning Board will consider a rezoning request for approximately 44.35 acres along Buck Jones Road. The board will determine if the proposal is consistent with the Imagine Cary Community Plan.

• 23-REZ-05 South Hills District: Proposed rezoning of 44.35 acres along Buck Jones Road from General Commercial (GC) to Mixed Use District (MXD)

The Board unanimously approved a finding that the 23-REZ-05 South Hills District rezoning is consistent with the Imagine Cary Community Plan. The proposal involves rezoning 44.35 acres from General Commercial to Mixed Use District to allow for a vertically integrated development including residential, office, and retail uses.

• Approved finding that 23-REZ-05 South Hills PDP Rezoning is consistent with the Comprehensive Plan (Unanimous)
• Adopted meeting agenda (Unanimous)
• Approved August 26th meeting minutes (Unanimous)

Greenway Committee - Committee Meeting

The Greenway Committee will consider the Cary 2024 Bond Referendum presented by Cassie Schumacher‑Georgopolous. The meeting also includes a public comment period, reports from the PRCR Advisory Board, and updates on the Lazy Daze event and Greenway Safety Campaign. The committee will set the next meeting date for October 15, 2024.

• Cary 2024 Bond Referendum presentation
• Public comment session (Instructions for submitting comments)
• PRCR Advisory Board report
• Lazy Daze event recap
• Greenway Safety Campaign update

The Greenway Committee approved its agenda and prior meeting minutes with no objections. Members received presentations on the Cary 2040 community plan and a greenway safety campaign, with questions and concerns addressed. No substantive decisions were made beyond the approvals.

• Approved 9/19/24 agenda (unanimous)
• Approved 8/15/24 minutes (unanimous)

Historic Preservation Commission - Committee

The Cary Historic Preservation Commission's Nancy Jones House Committee met virtually to discuss potential uses for the property and aligned around a nimble, modest approach focused on creating a Cary History and Family Research Center. No formal vote was necessary, but members agreed to vet the proposal further with Town staff. The next meeting is scheduled for October 3, 2024.

• Aligned to pursue the Cary History and Family Research Center concept for the Nancy Jones House (no formal vote)
• Agreed to contact Town Planning Department staff to determine format and process for internal departmental review

Public Art Advisory Board - Advisory Board Meeting

The Public Art Advisory Board will discuss updates to the Utility Box mural by artist Mary Carter Taub at Carpenter Fire Station Park. The board will also review the PAAB 2023‑2024 Annual Report and welcome new teen council representatives. Additional items include a reminder of the board appreciation event and a handout on current public‑art capital and temporary projects.

• Utility Box mural – Carpenter Fire Station Park, artist Mary Carter Taub – concept review update
• PAAB 2023‑2024 Annual Report – review/action
• Welcome new teen council representatives – Caitlin Hewitt and Lily Hirko
• Board appreciation event reminder – Colletta in Fenton, drop‑in 5:30‑7:30 pm
• Current public art capital & temporary projects – handout

The Cary Public Art Advisory Board adopted its meeting agenda, approved previous minutes from July and August 2024, and unanimously approved its 2023-2024 annual report. The board also welcomed new Teen Council representatives, reviewed capital and temporary art project updates, and received reports on cultural arts and local organizations.

• Adopted agenda (Unanimous)
• Approved July 17, 2024 and August 21, 2024 minutes (Unanimous)
• Approved PAAB 2023-2024 Annual Report (Unanimous)

Town Council - Work Session

The Cary Town Council will hold a work session to discuss the Housing Listening Tour with Wake County Commissioners. The meeting is scheduled for Thursday, September 12, 2024, at 4:45 PM at the Mayton Inn.

• Discussion on Housing Listening Tour with Wake County Commissioners
• Meeting location: Mayton Inn, 301 S Academy St
• Meeting time: Thursday, September 12, 2024, 4:45 PM

The Cary Town Council held a work session with Wake County Commissioners as part of the county's Housing Listening Tour. Staff presented on housing initiatives, and councilmembers discussed regional partnerships and teacher wages. No formal decisions or actions were taken.

• No formal decisions or actions taken at the work session

Town Council - Regular Meeting

The Cary Town Council will hold public hearings on three zoning matters: a rezoning request at 4000 Green Level West Road, an annexation petition for the same property, and an amendment to the Wellington Park Planned Development District. The council will also consider approving a $962,575 bid for water main relocation work ahead of the Higgins Greenway Phase 4 project.

• Bid award for Higgins Greenway Phase 4 Water Main Relocation Project to Moffat Pipe, Inc. for $962,575.00
• Public hearing on rezoning request 22-REZ-01 at 4000 Green Level West Road (R-12-CU zoning)
• Public hearing on annexation petition for 4000 Green Level West Road
• Public hearing on amendment to Wellington Park PDD (Parcel C-2) to allow 7 townhouses at 301 Wellingborough Drive
• Council to approve advisory board appointments and Town Code amendments for Human Relations, Inclusion, and Diversity Task Force

The Cary Town Council unanimously approved the consent agenda, which included appointing advisory board volunteers and awarding a $962,575 bid to Moffat Pipe, Inc. for the Higgins Greenway Phase 4 Water Main Relocation Project. Public hearings were held for the Augusta annexation/rezoning and the Wellington Park PDD amendment, but no final action was taken on either; both were forwarded to the Planning and Zoning Board for further review. No other substantive decisions were made.

• Approved consent agenda unanimously (7-0)
• Approved advisory board appointments effective Oct. 1, 2024
• Adopted Town Code amendment transitioning Human Relations, Inclusion, and Diversity Task Force to advisory board
• Awarded $962,575 bid to Moffat Pipe, Inc. for Higgins Greenway Phase 4 Water Main Relocation
• Held public hearing on Augusta annexation (22-A-01), deferred action
• Held public hearing on Augusta rezoning (22-REZ-01), forwarded to Planning and Zoning Board
• Held public hearing on Wellington Park PDD amendment (24-REZ-03), forwarded to Planning and Zoning Board

Historic Preservation Commission - Commission Meeting

The Historic Preservation Commission will conduct a Certificate of Appropriateness hearing for a property on S. Academy St. The body will also review the 2024 annual report and the 2025 work plan.

• Quasi-Judicial Hearing for Certificate of Appropriateness: 215 S. Academy St.
• Review and approval of the 2024 Annual Report
• Review and approval of the 2025 Work Plan
• Framework for Historical Signage Program
• Update on Nancy Jones House Use Committee

The Historic Preservation Commission approved a Certificate of Appropriateness for an uncovered deck and vertical lift at the Guess-White-Ogle House, 215 S. Academy St., finding the alterations congruous with the landmark's character. The vote was 4-1, with Commissioner Eppenberger dissenting. The commission also approved the 2024 Annual Report as amended and reviewed the Rules of Order without changes.

• Approved COA for uncovered deck and vertical lift at 215 S. Academy St. (4-1)
• Approved 2024 Annual Report as amended
• Adopted minutes from Aug 14 and Jul 10 meetings as amended
• Reviewed Rules of Order; no changes required
• Discussed 2025 Work Plan; vote deferred to next meeting

Human Relations, Inclusion, & Diversity Advisory Board - Task Force Meeting

The Cary Human Relations, Inclusion and Diversity Task Force will meet virtually and in person to discuss two new items: a 2024 Community Bond Referendum education session and a follow-up on the Downtown Cary Park project. The meeting also includes routine procedural items like roll call and comments from council and staff liaisons.

• 2024 Cary Community Bond Referendum Education with speaker Russ Overton
• Downtown Cary Park Follow-up with speaker Rashonda Harris

The Cary Human Relations, Inclusion, & Diversity Advisory Board met virtually and received an informational presentation on the 2024 Cary Community Bond Referendum, with no formal action taken. Members discussed communication strategies, inclusive language, and feedback on the Asian Garden project. Staff also provided updates on Downtown Cary Park accessibility and vendor diversity efforts. The meeting was largely procedural, with no substantive decisions or votes recorded.

• Adopted meeting agenda without objection
• Received bond referendum presentation (informational only)
• Discussed inclusive language and imagery for bond education materials
• Received Downtown Cary Park follow-up update on accessibility and vendor diversity

Environmental Advisory Board - Advisory Board Meeting

The Environmental Advisory Board will meet to discuss the 2024 Cary Community Bond Referendum and the board's annual report. The meeting also includes discussions on the Open Space Plan and neighborhood environmental model programs.

• 2024 Cary Community Bond Referendum education
• EAB Annual Report
• Open Space Plan’s Goals, Objectives, and Actions
• Cary Environmental Model Programs to Enrich Neighborhoods feedback
• Welcome for new Teen Council Representatives

The Cary Environmental Advisory Board held a routine meeting with no formal votes. They discussed the upcoming 2024 Cary Community Bond Referendum, reviewed the draft 2023-2024 annual report, and provided feedback on the Cary Environmental Model Programs to Enrich Neighborhoods and the Open Space Plan. The board also welcomed new Teen Council representatives and recognized outgoing members.

• Approved agenda without objection
• Approved July 16, 2024 minutes without objection
• Discussed 2024 Cary Community Bond Referendum (no action)
• Discussed draft 2023-2024 EAB Annual Report (no action)
• Discussed HOA environmental model programs (no action)
• Discussed Open Space Plan goals and objectives (no action)

Parks, Recreation & Cultural Resources Advisory Board - Advisory Board Meeting

The board will review updates to the PRCR Masterplan and the 2023-2024 Annual Report. Members will also discuss the 2024 Bond Presentation and repairs to the Bond Lake Dam.

• PRCR Masterplan Update
• Bond Lake Dam Repair
• 2024 Bond Presentation discussion
• 2023-2024 Annual Report discussion

The Parks, Recreation & Cultural Resources Advisory Board approved its 2023-2024 Annual Report unanimously. The board also previewed a draft of the PRCR Masterplan, discussed the Bond Lake Dam repair project and the 2024 bond presentation, and received updates on various department activities.

• Approved 2023-2024 Annual Report (unanimous)
• Adopted agenda without objection
• Adopted August 5, 2024 minutes without objection
• Previewed PRCR Masterplan draft; feedback requested
• Discussed Bond Lake Dam repair; public comment open until Sept 13
• Discussed 2024 bond presentation and public perception

Information Services Advisory Board - Advisory Board Meeting

The Information Services Advisory Board will welcome new teen council representatives, present education on the 2024 Cary Community Bond referendum, and review cybersecurity month activities. The board will also consider several watch‑list topics, including downtown, future technologies, greenway technology, smart and connected cities, social media, and town communications. The meeting will conclude with a notice of the next meeting on October 7, 2024.

• Welcome new teen council representatives (Speaker: Nathan Cavicchi, Chair)
• 2024 Cary Community Bond Referendum Education (Speakers: Danna Widmar and Kristy Buchanan)
• Cybersecurity Month Activities (Speaker: Dustin Baptiste, CISO)
• Consideration of watch‑list items: Downtown, Future Technologies, Greenway Technology, Smart and Connected Cities, Social Media, Town Communications
• Next meeting scheduled for October 7, 2024

The Information Services Advisory Board meeting was informational only, with no formal votes or decisions. Members received presentations on the 2024 Cary Community Bond Referendum and Cybersecurity Month activities, and discussed related engagement and education ideas. The board also welcomed new Teen Council representatives and reviewed watch list items.

• Adopted meeting agenda without objection
• Approved August 5, 2024 minutes without objection
• Welcomed 2024-2025 Teen Council Representatives Thanumalayan and Iyer
• Discussed 2024 Cary Community Bond Referendum education and tax impact concerns
• Discussed Cybersecurity Month activities and requested event agendas

Zoning Board of Adjustment - Quasi-Judicial Meeting

The Cary Zoning Board of Adjustment will hold a quasi-judicial hearing on a request to reduce the required 30-foot streetscape by 32 square feet at 734 Crabtree Crossing Parkway. The applicant seeks to build a garage addition on an existing townhouse and proposes offsetting the reduction with 35 square feet of new streetscape and five evergreen trees. The board will consider whether the change meets Land Development Ordinance criteria and advances neighborhood goals.

• 24-DP-1642: 32 sq-ft streetscape reduction at 734 Crabtree Crossing Pkwy for garage addition
• Proposed offset: 35 sq-ft new streetscape + 5 evergreen understory trees
• LDO Section 7.2.10(A)(3)(a) criteria for streetscape modification
• Hearing location: Council Chambers, 316 N. Academy St, Cary Town Hall
• Staff recommendation: Conduct quasi-judicial hearing and consider action

The Zoning Board of Adjustment unanimously approved a development plan modification allowing a 32-square-foot reduction of the required 30-foot streetscape at 734 Crabtree Crossing Parkway to accommodate a golf cart garage addition to an existing townhome. The approval is conditioned on the applicant addressing all remaining Development Review Committee comments. The board also received an informational presentation on the 2024 Cary Community Bond Referendum, which will appear on the November 5, 2024 ballot as two questions totaling $590 million.

• Approved 32 sq ft streetscape reduction for golf cart garage at 734 Crabtree Crossing Pkwy (5-0)
• Approved June 3, 2024 meeting minutes (5-0)
• Adopted meeting agenda (5-0)

Historic Preservation Commission - Committee

The Nancy Jones House Committee held its first meeting, received town guidelines and property restrictions, and established its purpose to recommend a use for the historic house. Katherine Loflin was elected chair, and the next meeting was rescheduled to September 18, 2024, as an online-only session. No substantive decisions on the house's use were made.

• Committee purpose set: determine recommended use of Nancy Jones House
• Katherine Loflin elected committee chair
• Next meeting rescheduled to September 18, 2024, online-only

Senior Advisory Board - Advisory Board Meeting

The Senior Advisory Board will meet to discuss the board's annual report and receive a presentation from the Friends of the Cary Senior Center. The meeting includes updates on 311 services and education regarding the 2024 Cary Community Bond Referendum.

• Senior Advisory Board Annual Report
• Friends of the Cary Senior Center Presentation
• 311 Update
• 2024 Cary Community Bond Referendum Education
• September Engagement Opportunities

The Cary Senior Advisory Board unanimously adopted its 2023-2024 Annual Report, which summarizes the board's work on housing, transportation, and engagement. The board also heard presentations from the Friends of the Cary Senior Center, Cary's 311 service, and staff on the 2024 Community Bond Referendum, with members discussing voter registration and requesting bond information include project justifications. No other formal decisions were made.

• Adopted 2023-2024 SAB Annual Report (unanimous)
• Approved July 10, 2024 meeting minutes (unanimous)
• Adopted meeting agenda (unanimous)

Cultural Arts Committee - Committee Meeting

The Cary Cultural Arts Committee will conduct routine business including adopting the minutes from the June 26 meeting and hearing a presentation on a historic site tour. No substantive decisions are listed on the agenda.

The Cultural Arts Committee met and adopted the agenda and minutes without objection. No public comments were made. The committee toured several historic sites in Cary and discussed preservation, future uses, and public access for these properties. No formal decisions were made.

• Adopted the meeting agenda without objection
• Adopted the June 26, 2024 minutes without objection

Planning and Zoning Board - Regular Meeting

The board will consider a request to amend the Comprehensive Plan and rezone about 46.29 acres at the northwest corner of NC Highway 55 and O’Kelly Chapel Road for a mixed‑use development called Alston Yards. It will issue a written determination on whether the proposal is consistent with the Imagine Cary Community Plan. The agenda also includes a Cary Bond presentation, the board’s 2023‑2024 annual report, and a discussion of the FY 2025 town budget.

• Alston Yards PDP: amendment of the Official Comprehensive Plan and rezoning of 46.29 acres to Mixed Use District (MXD), proposing up to 400,000 sf office, 815–1,120 multifamily units, 380 hotel rooms, 55,000–100,000 sf commercial, 17,500 sf community gathering space, >7 acres open space, and ~40,000 sf for a Town park.
• Associated annexation request 23-A-03 for Alston Yards at 5101 NC 55 Highway.
• Cary Bond presentation (no further details provided).
• Planning & Zoning Board Annual Report 2023‑2024.
• Fiscal Year 2025 budget discussion.

The Planning and Zoning Board unanimously recommended approval of a Comprehensive Plan amendment and found the Alston Yards PDP rezoning consistent with the plan. The proposed 46.29-acre development includes residential, office, hotel, and commercial spaces. The board also approved the June 24, 2024, meeting minutes.

• Recommended approval of Act 33 Comprehensive Plan Amendment (Unanimous)
• Found 23-REZ-01 Alston Yards PDP Rezoning consistent with Comprehensive Plan (Unanimous)
• Approved June 24, 2024, Regular Meeting Minutes (Unanimous)
• Approved meeting agenda (Unanimous)

Town Council - Work Session

The agenda for this work session is primarily procedural. The Council will discuss priorities, receive announcements from the Manager, and review the upcoming meeting schedule.

• Discussion on Council Priorities
• Manager announcements
• Upcoming meeting schedule review
• Closed session

The Council held a work session to discuss capital project updates, including rising sidewalk costs and infrastructure safety. No substantive decisions were made regarding the projects. The Council voted to enter a closed session to consult with attorneys regarding aqueous film-forming foams products liability litigation.

• Approved closed session to discuss aqueous film-forming foams products liability litigation (7-0)

Town Council - Regular Meeting

The Town Council will discuss changing the municipal election method to a nonpartisan plurality system for 2025. The body is also considering a bid award for water infrastructure and several rezoning requests for residential developments.

• Bid award to Teraflex Group, LLC for $6,388,235 for the Old Apex Road 24-inch Waterline Reinforcement
• Proposed ordinance to change the method of election to the nonpartisan plurality method
• Public hearing for 19-REZ-25 Piney Plains Multi-Family proposing 370 dwellings and 16 townhouses
• Rezoning request for 22-REZ-06 Green Level Church Rd at Mills Farm Rd for up to 44 dwellings
• Corrected resolution for a public hearing on Sept. 12, 2024, regarding annexation at 4000 Green Level West Road

The Cary Town Council unanimously approved an ordinance changing the town's method of election to nonpartisan plurality, effective immediately for the 2025 election, without a special election. The council also approved the consent agenda, including a $6.39 million waterline construction contract and a corrected Fenton development agreement. A rezoning request for Green Level Church at Mills Farm Road was removed from the agenda at the applicant's request. A public hearing was held on the Piney Plains Multi-Family rezoning, but no decision was made; the item was forwarded to the Planning and Zoning Board.

• Adopted ordinance changing method of election to nonpartisan plurality (7-0)
• Approved consent agenda including bid award for Old Apex Road waterline to Teraflex Group, LLC for $6,388,235 (7-0)
• Approved corrected resolution calling for public hearing on annexation 22-A-01 for Sept. 12, 2024 (7-0)
• Approved adjustment to adopted meeting schedule (7-0)
• Approved corrected amendment to Fenton development agreement (7-0)
• Removed 22-REZ-06 Green Level Church at Mills Farm Road from agenda at applicant's request
• Held public hearing on 19-REZ-25 Piney Plains Multi-Family rezoning; forwarded to Planning and Zoning Board

Public Art Advisory Board - Advisory Board Meeting

The Public Art Advisory Board will meet to discuss the maintenance of a specific sculpture. Board members intend to trim and tend to the artwork.

• Maintenance of Fly Away Home sculpture by Patrick Dougherty

The Public Art Advisory Board met on August 21, 2024, and adopted the agenda without objection. They deferred approval of the July 17, 2024 minutes to the September meeting. No substantive decisions were made; the only action was a work session to maintain the Fly Away Home sculpture.

• Adopted agenda without objection
• Deferred approval of July 17, 2024 minutes to September meeting

Athletic Committee - Committee Meeting

The Cary Athletic Committee met to discuss sports programming updates, facility needs, and a 2024 bond referendum that could fund future sports facilities. The committee also received reports on budget processes and community sports initiatives.

• Discussion on prioritizing fewer sports programs to engage more participants
• Consideration of 2024 bond referendum for sports facility funding (vote in November)
• Review of pickleball court availability and sand volleyball court maintenance needs
• Update on Cary Tennis Classic (renamed tournament with women’s event added)
• Exploration of senior sports programs and outdoor basketball league possibilities

The Cary Athletic Committee met on Aug. 19, 2024, and unanimously approved the August agenda and the July 15, 2024 minutes. Staff reported on fall sports registrations and noted that the RecTrac system worked well for registration but not for league management, so winter youth basketball will use TeamSideline. The committee also received a presentation on the 2024 Cary Community Bond Referendum, which includes $590 million in proposed projects, and discussed future topics for consideration.

• Approved August agenda as submitted (unanimous)
• Approved July 15, 2024 minutes as submitted (unanimous)

Greenway Committee - Committee Meeting

The Cary Greenway Committee will convene virtually to adopt minutes from the May 16 meeting, hear a presentation on the proposed FY25 budget from Kimberly Branch, and receive reports on greenway safety and capital projects. Public comment is also scheduled.

• FY25 Proposed Budget presentation by Kimberly Branch
• Greenway Safety Campaign update
• Lazy Daze & Capital Project Updates
• Greenway Committee minutes adoption from May 16, 2024

The Cary Greenway Committee met on August 15, 2024, and adopted the meeting agenda and the minutes from May 16, 2024, with no objections. No public speakers were present. The committee received a presentation on the proposed FY25 budget and discussed greenway projects and future connectors, but took no substantive votes or decisions.

• Adopted meeting agenda (no objections)
• Approved minutes from 5/16/24 (no objections)

Historic Preservation Commission - Commission Meeting

The Historic Preservation Commission will brainstorm its annual work plan and discuss draft applications for privately owned local historic landmarks. Members will also discuss potential uses for the Nancy Jones House.

• Annual Work Plan brainstorming
• Draft Landmark Designation Applications for privately owned landmarks
• Discussion of potential uses for the Nancy Jones House

The Historic Preservation Commission voted unanimously to move forward with the landmarking process for the Braswell House (309 N. West Street) and the Hobby House (237 Adams Street). This includes reaching out to property owners and sending consultant reports to the State Historic Preservation Office. The commission also discussed the annual work plan and the future use of the Nancy Jones House, but no formal decisions were made on those items.

• Approved moving forward with landmarking Braswell House and Hobby House (unanimous)
• Postponed approval of July 10, 2024 meeting minutes until September meeting
• Adopted agenda as amended, striking an additional item (no objection)
• Agreed to not highlight outreach as a top goal in the annual work plan
• Agreed to form a subcommittee to study Nancy Jones House use options

Environmental Advisory Board - Advisory Board Meeting

The Commission will brainstorm its Annual Work Plan and discuss draft applications for privately owned local historic landmarks. Members will also discuss potential uses for the Nancy Jones House.

• Annual Work Plan brainstorming
• Draft Landmark Designation Applications for privately owned local historic landmarks
• Discussion of potential uses for the Nancy Jones House

Human Relations, Inclusion, & Diversity Advisory Board - Task Force Meeting

The Human Relations, Inclusion, and Diversity Task Force will meet to receive a 311 presentation. Members will provide feedback on demographic information for surveys and a prioritization chart of accomplishments.

• 311 Presentation by Carolyn Roman
• Review of demographic information for surveys
• Discussion of Prioritization Chart/Accomplishments Document

The Human Relations, Inclusion, & Diversity Advisory Board approved a revised Demographics Survey after incorporating member feedback on inclusive language, including gender identity options beyond male/female and a glossary of terms. The board also agreed to review the prioritization chart individually before the September meeting, ahead of transitioning to an official board in October. No formal votes were taken; decisions were made by consensus without objection.

• Approved revised Demographics Survey with inclusive gender and race options (consensus)
• Agreed to individually review prioritization chart before September meeting (consensus)
• Requested work plan template from staff for October board transition (consensus)
• Adopted meeting agenda without objection
• Approved May 7, 2024 meeting minutes without objection

Information Services Advisory Board - Advisory Board Meeting

The board will hear presentations on the use of AI in the fire service and the town's open data policy. Members will also review the ISAB annual report and consider various technology watch list items.

• Presentation on AI in the Fire Service by Fire Chief Mike Cooper and Assistant Fire Chief Matt Jacoby
• Discussion of Open Data Policy with Data Scientist Gregory Power
• Review of the ISAB Annual Report
• Consideration of watch list items including Downtown, Future Technologies, and Greenway Technology
• Consideration of watch list items including Smart and Connected Cities, Social Media, and Town Communications

The Information Services Advisory Board adopted its 2023-2024 annual report unanimously. The board also heard presentations on AI in the fire service and an open data policy, with feedback requested before the next meeting. No other formal decisions were made.

• Adopted 2023-2024 ISAB Annual Report (unanimous)
• Approved June 3, 2024 meeting minutes (unanimous)
• Adopted agenda without objection

Zoning Board of Adjustment - Quasi-Judicial Meeting

The Human Relations, Inclusion and Diversity Task Force will meet to review a 311 presentation. Members will also provide feedback on demographic information for surveys and a prioritization chart of accomplishments.

• 311 Presentation by Carolyn Roman
• Discussion of demographic information for surveys
• Review of Prioritization Chart/Accomplishments Document

The Cary Human Relations, Inclusion, & Diversity Advisory Board approved a revised Demographics Survey with inclusive language, including expanded gender identity options and a glossary. The board also agreed to review the prioritization chart individually before September to prepare for becoming an official board in October. No formal votes were taken; decisions were made by consensus.

• Approved revised Demographics Survey with inclusive gender identity options (consensus)
• Agreed to review prioritization chart individually before September meeting (consensus)
• Requested work plan template from staff for transition to official board (consensus)

Parks, Recreation & Cultural Resources Advisory Board - Advisory Board Meeting

The Parks, Recreation & Cultural Resources Advisory Board will hold a virtual meeting to discuss Cary’s FY2025 budget overview and the PRCR Master Plan’s goals, objectives, and actions. The board will also receive reports from Town Council, staff, and various committees, followed by public comment.

• FY2025 budget overview discussion
• PRCR Master Plan goals, objectives, and actions review
• Reports from Town Council, Director’s Office, and multiple PRCR subcommittees

The Parks, Recreation & Cultural Resources Advisory Board met and adopted its amended agenda and the June 3, 2024 minutes without objection. No substantive decisions were made; the meeting consisted of informational presentations and discussions on the FY2025 budget and the PRCR Master Plan, along with staff reports. The board received updates on various projects and events but took no formal votes on policy or funding.

• Adopted amended agenda without objection
• Adopted June 3, 2024 minutes without objection

Economic Development Committee - Council Committee

The Historic Preservation Commission is meeting to consider a resolution to keep the Nancy Jones House in its current location. The body will also discuss forming a subcommittee to review use considerations for the house.

• Resolution to support Nancy Jones House remaining in its current location
• Proposal to form a subcommittee for Nancy Jones House use considerations

Town Council - Work Session

The Town Council will hold a work session to discuss the Imagine Cary Community Plan 2.0. The meeting also includes manager announcements and a review of the upcoming meeting schedule.

• Discussion on Imagine Cary Community Plan 2.0

The Town Council held a work session to discuss the Imagine Cary Community Plan 2.0 update, focusing on feedback, staff recommendations, and how the plan applies to rezonings. No formal decisions were made; the only action was unanimously approving a closed session.

• Approved closed session motion (unanimous)

Town Council - Regular Meeting

The Town Council will review several infrastructure contracts and land-use petitions. Key items include a major sewer rehabilitation project and public hearings for multi-family and mixed-use developments.

• Bid award to SAK Construction, LLC for 2024 Sewer Rehabilitation Project for $8,196,720.00
• Bid award to Utility Service Co., Inc. for Harrison Elevated Tank Coating Improvements for $597,700
• Proposed settlement with Kroger regarding opioid litigation to direct funds to Wake and Chatham counties
• Public hearing for 22-REZ-19 Holt PDD for up to 750 multi-family units and commercial/office space
• Public hearing for 23-REZ-01 Alston Yards PDP for mixed-use development including up to 1,120 multi-family dwellings

The Cary Town Council unanimously approved placing two bond referendums on the November 5, 2024 ballot: $30 million for housing and $560 million for parks and recreational facilities. The council also approved several consent agenda items, including a $8.2 million sewer rehabilitation contract and a $597,700 water tank coating project. Public hearings were held on multiple rezoning requests, which were forwarded to the Planning and Zoning Board for further review.

• Approved $30M housing bond and $560M parks bond referendum for Nov. 5 ballot (6-0)
• Approved $8,196,720 sewer rehabilitation contract with SAK Construction (6-0)
• Approved $597,700 Harrison Elevated Tank coating contract with Utility Service Co. (6-0)
• Adopted Policy Statement 187 for Hometown Spirit Award group structure (6-0)
• Authorized signing of opioid settlement agreement with Kroger (6-0)
• Called public hearings for Aug. 22 on annexations at 4000 Green Level West Rd and 1220 Batchelor Rd
• Forwarded Holt PDD rezoning (750 units, 150 hotel rooms) to Planning and Zoning Board
• Forwarded Alston Yards PDP (815 units, 380 hotel rooms) to Planning and Zoning Board

Cultural Arts Committee - Committee Meeting

The Town Council is holding a work session to discuss the Imagine Cary Community Plan 2.0. This meeting is designed for the Council to explore a single topic in detail with staff and consultants.

• Discussion on Imagine Cary Community Plan 2.0

The Cary Town Council held a work session to discuss the Imagine Cary Community Plan 2.0, focusing on feedback collection, staff recommendations, and how the plan applies to rezonings. No formal decisions were made on the plan. The council unanimously approved a motion to enter closed session for attorney consultation and real property negotiations.

• Approved closed session motion (unanimous)

Public Art Advisory Board - Advisory Board Meeting

The board will review and take action on art proposals for 160 E. Cedar Street and the Carpenter Fire Station. Members will also receive an overview of the FY2025 budget and discuss temporary projects for Lazy Daze.

• Review and action on mural at 160 E. Cedar Street by artist Lisa Gaither
• Concept review and action for Carpenter Fire Station utility box by artist Mary Carter Taub
• FY2025 Budget overview provided by Finance Director Kimberly Branch
• Discussion of Lazy Daze temporary public art projects
• Updates on mural at Mosa Pet Spa & Boutique and Glenair Sunflower Sculpture

The board approved a mural at 160 E. Cedar Street and a utility box design for the Carpenter Fire Station. Members also received an overview of the town's FY2025 budget and discussed upcoming temporary art projects.

• Approved mural at 160 E. Cedar Street by artist Lisa Gaither (unanimous)
• Approved utility box at Carpenter Fire Station by artist Mary Carter Taub (unanimous)
• Approved agenda as amended (unanimous)
• Approved June 19, 2024 meeting minutes (unanimous)

Environmental Advisory Board - Advisory Board Meeting

The board will receive a presentation on infrastructure and the environment from the Utilities Director and Water Resources Manager. Members will also discuss neighborhood enrichment programs and receive an update on Bee City USA.

• Infrastructure & the Environment presentation by Jamie Revels and Sarah Braman
• Cary Environmental Model Programs to Enrich Neighborhoods discussion
• Bee City USA update

The board approved the June 18, 2024 meeting minutes and adopted the agenda. Members discussed utility emissions, biosolids management, and a proposed environmental model program for HOA neighborhoods.

• Approved June 18, 2024 meeting minutes
• Adopted meeting agenda

Athletic Committee - Committee Meeting

The Cary Athletic Committee will review updates from the Parks, Recreation and Cultural Resources (PRCR) Department, including a presentation on the PRCR Master Plan and planning for sports programs. The committee will also hear reports from the PRCR Advisory Board, staff, and Teen Council.

• PRCR Master Plan Presentation by Paul Kuhn
• Cary Sports Program Medium and Long Range Planning
• PRCR Advisory Board Report by Jenelle Masterson
• Staff Update by Ted Jeffcoate
• Teen Council Report by Prathiti Jain

The committee approved the July agenda and April minutes. Members discussed prioritizing high-engagement sports programs and identified several facility maintenance and expansion needs for town parks.

• Approved July agenda (unanimous)
• Approved April 15, 2024 minutes (unanimous)

Senior Advisory Board - Advisory Board Meeting

The board reviewed the FY25 budget process and financial overview for the Town of Cary. Discussions included an update on ADU policy amendments and a presentation on the Police Department's Scent Preservation Program.

• Cary FY25 Budget financial overview
• ADU policy amendment update
• Police Department Scent Preservation Program
• Summer English Tea at Senior Center (July 19)
• Cary Café at Senior Center (July 26)

The board approved the June 5, 2024 minutes and received updates on proposed Accessory Dwelling Unit (ADU) zoning amendments and AARP age-friendly community initiatives. Members provided feedback on a proposed Senior Resources webpage and reviewed raw data from the 2024 Biennial Citizen Survey.

• Approved June 5, 2024 meeting minutes
• Adopted amended agenda including ADU update

Human Relations, Inclusion, & Diversity Advisory Board - Task Force Meeting

The Task Force will review Policy 150 and provide feedback on demographic information for surveys. Members will also conduct a debrief regarding Pride Month and discuss an Accomplishments document.

• Discussion of Policy 150
• Feedback on demographics for surveys
• Pride Month debrief
• Review of Prioritization Chart / Accomplishments Document

Chair Silver announced her resignation to maintain personal balance, with members expressing gratitude and discussing the transition to a formal board. The group reviewed Policy 150 rules, discussed standardized survey demographics, and debriefed Pride Month events. They agreed to revise an accomplishments document for inclusion in the town's annual report and introduced the new DEI Specialist.

• Silver announced resignation as chair
• Agenda and April 2 minutes adopted without objection
• Members selected terms at random
• Agreed to include accomplishments document in annual report
• Chair Silver committed to revising accomplishments document
• Consensus to participate in at least one event per quarter

Historic Preservation Commission - Commission Meeting

The Cary Historic Preservation Commission will review the Town of Cary’s FY 2025 budget and discuss boundary options for a Carpenter Local Historic District study. Members are also asked to comment on updates from the Historic Sign Committee, which could affect neighborhood signage rules. No binding votes or rezoning actions are scheduled; all items are informational and open for public discussion.

• Presentation on the Town of Cary FY 2025 budget by Finance Director Kimberly Branch
• Commission feedback on boundary options for the Carpenter Local Historic District study
• Historic Sign Committee update and request for member comments
• Discussion with Friends of Page Walker regarding preservation efforts
• Staff liaison report on ongoing historic property renovations

The Historic Preservation Commission discussed the status of the Nancy Jones House after preservation funds were moved to a placeholder account in the FY 2025 budget. Manager Sean explained that Council paused spending because a specific use plan was missing, not because they rejected preservation. The Commission agreed to hold a special meeting and add an agenda item to the August regular meeting to determine the house's future location and potential uses. The Carpenter Local Historic District study was reviewed but no decision was made on its boundaries.

• Agreed to hold a special meeting and August agenda item to decide Nancy Jones House location and use
• Adopted June 5, 2024 minutes as amended to clarify budget discussion
• Agenda amended to add COA update as first item of old business
• No vote taken on Carpenter Local Historic District boundaries; presentation received for future discussion
• Manager Sean proposed motion to rehabilitate Nancy Jones at existing location; Commission agreed to work toward this decision

Historic Preservation Commission - Committee

The Senior Advisory Board discussed the Town of Cary’s FY25 budget, reviewing sales tax trends, permit volumes, and utility fees. Staff presented an amendment to the accessory dwelling unit policy that would allow them anywhere in Cary if they fit on a lot with parking, noting a public hearing will likely occur this summer. The board also reviewed police K9 scent preservation kits and upcoming senior engagement events.

• FY25 budget overview covering sales tax, permits, reserves, and EMS services
• ADU policy amendment to allow accessory dwelling units anywhere in Cary with parking
• Police K9 scent preservation program presentation and kit pricing (around $20)
• June 10 budget public hearing scheduled at the Town Council meeting
• Upcoming senior engagement events including summer tea, Cary Café, and farmer’s market

The board received updates on proposed Accessory Dwelling Unit (ADU) zoning amendments and the process for Cary to become an AARP Age Friendly community. Members provided feedback on a proposed Senior Resources webpage and reviewed raw data from the 2024 Biennial Citizen Survey.

• Approved June 5, 2024 meeting minutes
• Adopted amended agenda including ADU update

Town Council - Regular Meeting

The Town Council unanimously approved the Fiscal Year 2025 budget and introduced bond orders totaling $590 million for parks, recreation, and housing. The council approved a rezoning for the Carpenter Fire Station area by a 4-3 vote and unanimously adopted a resolution to change the method of election to nonpartisan plurality. A public hearing was scheduled for July 25 regarding the Waverly Place rezoning, which was forwarded to the Planning and Zoning Board.

• Approved FY 2025 Recommended Budget and tax collection resolutions (7-0)
• Introduced $30M Housing Bonds and $560M Parks/Rec Bonds (7-0)
• Adopted Resolution of Intent to change election method to nonpartisan plurality (7-0)
• Approved 22-REZ-14 Carpenter Fire Station rezoning (4-3)
• Forwarded 23-REZ-12 Waverly Place rezoning to Planning and Zoning Board
• Approved consent agenda including parking code amendments and street maintenance transfer (7-0)
• Awarded Cary Parkway/Norwell Blvd signal and sidewalk bid to White Oak Construction for $821,644
• Approved 23-REZ-06 Woodfield-Walnut Multifamily PDP rezoning

Town Council - Work Session

The Cary Town Council will hold a work session to focus on and explore the topic of The Centre with staff and consultants. This meeting is a less formal session intended for detailed discussion rather than official voting.

• Discussion regarding The Centre

Cultural Arts Committee - Committee Meeting

The committee will review the FY2025 Town Budget and Finance presentation. Members will also discuss the Parks, Recreation and Cultural Resources (PRCR) and Open Space Master Plan.

• FY2025 Town Budget and Finance Presentation
• Parks, Recreation and Cultural Resources (PRCR) and Open Space Master Plan
• Update on Cultural Arts Division / PRCR activities

The Cultural Arts Committee met on June 26, 2024, and accepted its agenda and the May 22 minutes without objection. Staff presented an overview of the FY2025 Town budget and finance process, and the PRCR and Open Space Master Plan, followed by a member priority activity. No substantive decisions, approvals, or denials were recorded; the meeting was informational and ended at 7:55pm.

• Accepted June 26, 2024 agenda with no objections
• Accepted May 22 minutes with no objections
• Heard FY2025 Town budget and finance presentation (no action taken)
• Heard PRCR and Open Space Master Plan presentation (no action taken)
• Received Festival Committee and Amphitheatre Advisory Committee liaison reports (no action taken)

Planning and Zoning Board - Regular Meeting

The Planning and Zoning Board will review a request to rezone four parcels at 1408, 1412, 1416, and 1420 Old Apex Road. The proposal seeks to change the zoning from Residential 40 to Residential Multi-Family Conditional Use for up to 223 units.

• Rezoning of 1408, 1412, 1416, and 1420 Old Apex Road
• Proposed maximum of 223 multi-family dwelling units
• Provision of 11 workforce housing units at 80% AMI
• Commitment to construct a greenway on the property
• Requirement for minimum 6,250 square feet of community gathering space

The Cary Planning and Zoning Board voted 6-1 to find the proposed Old Apex Road multi-family rezoning consistent with the comprehensive plan. The board also adopted an amended agenda to include a presentation on the recommended Fiscal Year 2025 budget and approved the minutes from the May 20, 2024 regular meeting.

• Adopted amended agenda to add FY 2025 budget presentation (Unanimous)
• Approved May 20, 2024 regular meeting minutes (Unanimous)
• Found 21-REZ-16 Old Apex Road Rezoning consistent with the Comprehensive Plan (6-1)

Greenway Committee - Committee Meeting

The committee will review the FY25 proposed budget presented by Kimberly Branch. The meeting also includes reports from the PRCR Advisory Board and information sharing regarding National Trails Day, Bike Month, and a Greenway Safety Campaign.

• FY25 Proposed Budget discussion
• PRCR Advisory Board Report
• Greenway Safety Campaign update
• National Trails Day recap
• Bike Month recap

The Greenway Committee meeting scheduled for June 20, 2024, was canceled because a quorum was not present. No substantive decisions, proposals, or discussions took place during this session.

• Meeting canceled due to lack of quorum

Environmental Advisory Board - Advisory Board Meeting

The Environmental Advisory Board will review the FY2025 budget presentation and an Open Space Plan. The meeting also includes a discussion on the Imagine Cary Community Plan 2.0.

• FY2025 Budget Presentation by Finance Director Kimberly Branch
• Open Space Plan Presentation by Director of Community Projects Cassie Schumacher-Georgopoulos
• Imagine Cary Community Plan 2.0 discussion

The Cary Environmental Advisory Board adopted the meeting agenda and approved the May 14, 2024, minutes without objection. The board received presentations and discussed the FY2025 Budget from the Finance Director, an Open Space Plan update from the Community Projects Director, and the Enrich Chapter of the Imagine Cary Community Plan 2.0. No formal votes or recommendations were recorded on the presentations.

• Adopted the agenda without objection
• Approved the minutes of May 14, 2024 without objection

Public Art Advisory Board - Advisory Board Meeting

The Public Art Advisory Board will meet to discuss new business regarding the project Island Willow by Marc Fornes. The meeting also includes a cultural arts report covering upcoming festivals, events, and facility programming.

• New Business: Island Willow by Marc Fornes
• Cultural Arts Report: Cary Arts in Focus e-newsletter launch
• Festival: Juneteenth Celebrate Freedom at Downtown Cary Park
• Festival: Lazy Daze Arts & Crafts Festival at Town Hall Campus
• Exhibition: Pride Through the Decades at Cary Arts Center

The board viewed and discussed the installation of the Island Willow art piece by Marc Fornes in Downtown Cary Park. No formal votes or policy decisions were recorded during the meeting.

• Adopted April 17, 2024 minutes
• Adopted April 24, 2024 minutes
• Adopted meeting agenda

Athletic Committee - Committee Meeting

The Cary Environmental Advisory Board will review updates on the town’s sustainability goals, solar feasibility, and open space plans, which inform local environmental policy and infrastructure spending. Members also discussed the FY2025 budget and Imagine Cary Community Plan 2.0. The board unanimously recommended supporting a draft urban forestry master plan for Council consideration to guide future tree protection and planting, and directed staff to evaluate Bee City USA participation before making a final decision.

• Urban Forestry Master Plan 1.0 draft unanimously recommended for Council approval
• Bee City USA process review directed to staff before a final recommendation
• Sustainability & Climate Action Strategy Spring 2024 update presented
• Solar Feasibility Study progress and Central Pines grant role discussed
• Public comment on rezoning case 24-REZ-07 at Greenwood Forest Baptist Church (Maynard Road and Kildaire Farm Rd) suggesting a 40% tree canopy cover target

Town Council - Work Session

The Town Council will hold a work session focused on discussing the budget. This meeting is intended for the Council to explore this single topic in detail with staff and consultants.

• Budget discussion

The Town Council held a work session to discuss budget assumptions, sales tax distributions, and operational costs for the downtown park. No formal votes were taken, but members discussed potential funding cuts to the Chamber of Commerce and the use of bond funds for historic structures.

Town Council - Work Session

The Town Council will hold a work session focused on discussing the budget. This meeting is intended for the Council to explore this topic in detail with staff and consultants.

• Budget discussion

The Town Council held a work session to review budget presentations, credit ratings, and solid waste fee structures. No formal votes were taken, but the Council scheduled an additional work session for June 17.

• Scheduled additional budget work session for June 17 at 5 p.m.
• Requested staff research options to preserve Nancy Jones House so it is no longer a town obligation

Town Council - Regular Meeting

The Town Council will vote on the Fiscal Year 2025 Recommended Budget and property tax collection resolutions. The agenda also includes multiple rezoning requests, a street maintenance transfer, and a bid award for a traffic signal and sidewalk project.

• Rezoning of 9.19 acres south of Macedonia Road for up to 330 residential dwellings
• Transfer of maintenance responsibilities for State Route 3135 to the Town of Cary
• Bid award of $821,644.00 to White Oak Construction Corporation for Cary Parkway and Norwell Boulevard improvements
• Rezoning of 7.74 acres at 2001 Kildaire Farm Road for up to 750 multifamily units
• Rezoning of 19.53 acres near Carpenter Fire Station Road for up to 315 dwellings and townhouses

The Town Council approved the 22-REZ-04 Bel Canto rezoning and the related 22-A-07 annexation, allowing up to 700 multifamily units, 100,000 square feet of office/institutional and 20,000 square feet of commercial space on about 35.3 acres at 3300 and 3320 Green Level West Road; Councilmembers Craig and Bush voted in opposition. Council also adopted a Preliminary Findings Resolution to pursue a Nov. 5, 2024 bond referendum for parks and housing projects and authorized filing an application with the N.C. Local Government Commission. Two annexations were approved unanimously, and a second public hearing on the recommended FY2025 budget was held with no final budget vote taken.

• Approved 22-REZ-04 Bel Canto rezoning (R-40 to MXD with PDP and MUOD) 5-2, with Craig and Bush opposed
• Approved 22-A-07 Bel Canto annexation at 3300 and 3320 Green Level West Road 5-2, with Craig and Bush opposed
• Adopted 2024 Bond Referendum Preliminary Findings Resolution and authorized filing with the N.C. Local Government Commission 7-0
• Approved 24-A-02 Green Level West Road Annexation (3808 Green Level West Road) 7-0
• Approved 24-A-03 Terraces at West Cary Annexation (0 N.C. Hwy 55) 7-0
• Approved amended consent agenda 7-0, including $1,698,000 bid award to JF Wilkerson Contracting, Co., Inc. for the Turquoise Creek Drive Watermain Replacement Project
• Approved consent agenda item authorizing up to $11,631,758 in installment financing for FY2024 vehicles and replacing $2,425,355 of general fund transfer with future installment purchase debt
• Adopted the agenda 7-0

Senior Advisory Board - Advisory Board Meeting

The Senior Advisory Board will review the Cary FY25 budget and receive an update on housing and ADUs. The meeting also includes a presentation on the Police Department Scent Preservation Program.

• Cary FY25 Budget presentation
• Housing and Community Partnerships Division update on ADUs
• Police Department Scent Preservation Program presentation
• June engagement opportunities at the Cary Senior Center

The Senior Advisory Board adopted its agenda and approved the May 1, 2024 minutes without objection. The board received presentations on Cary's FY25 recommended budget, an update on the Accessory Dwelling Unit (ADU) policy amendment and housing programs, and the Cary Police Department's Scent Preservation Program. No formal decisions, votes, or approvals on these items were recorded; the meeting was informational and the board adjourned at 1:32 p.m.

• Adopted the meeting agenda without objection
• Approved the May 1, 2024 meeting minutes without objection
• Received FY25 budget presentation from Finance Director and staff (no vote recorded)
• Received housing and ADU policy update; public hearing expected this summer (no vote recorded)
• Received Cary Police Scent Preservation Program presentation; program not yet rolled out (no vote recorded)
• Adjourned at 1:32 p.m.

Historic Preservation Commission - Commission Meeting

The Historic Preservation Commission will receive an overview of a completed report regarding the Carpenter Local Historic District. The meeting also includes updates on sign committee work, outreach efforts, and the FY 2025 budget.

• Review of Carpenter Local Historic District Study
• Cary FY 2025 Budget discussion
• Update on Historic Sign Committee work
• Update from Outreach Committee

The Historic Preservation Commission approved its agenda as amended, approved the April 10, 2024 minutes, and unanimously named Joy Bunch vice chair for the remainder of the current term after Marcus Ford's resignation. A presentation on the Carpenter Local Historic District feasibility study was given, but the item was removed from the agenda and will return in July for further discussion of two proposed boundary options. The commission also approved continuing the Sign Committee with two members and received an outreach committee update.

• Approved agenda as amended, moving the Town Council liaison report to item E.2 and removing item E.3 (unanimous)
• Approved April 10, 2024 minutes (unanimous)
• Approved Joy Bunch as Vice Chair for the remainder of the current term (unanimous)
• Approved continuance of the Sign Committee with two members (unanimous)
• Approved outreach committee update (unanimous)
• Carpenter Local Historic District study item removed from agenda; to return in July for further discussion

Historic Preservation Commission - Committee

The Study Committee on Cary Historical Markers established a schedule to draft and review a marker program plan. The plan will be submitted to the full Historic Preservation Commission (HPC) on July 10, with a final vote scheduled for September 11.

• Agreed to suggest the study committee continue with two HPC members
• Agreed to share April 17 and June 4 summaries with the HPC on June 5
• Decided TOC staff will create a draft plan for committee review on July 8
• Scheduled first draft submission to full HPC for July 10
• Scheduled HPC discussion and edits for August 14
• Scheduled final Marker Program vote for September 11

Human Relations, Inclusion, & Diversity Advisory Board - Task Force Meeting

The Task Force will review the Cary FY25 Recommended Budget and provide feedback on a Prioritization Chart and Accomplishments document. Members will also receive an update regarding Pride Month planning.

• Cary FY25 Recommended Budget discussion
• Prioritization Chart/Accomplishments document feedback
• Pride Month Planning Update

The Cary Human Relations, Inclusion, & Diversity Task Force met on June 4, 2024, and adopted its agenda without objection. Finance Director Kim Branch and Assistant Finance Director Denisha Harris presented the Cary FY25 Recommended Budget and a Business Inclusion Utilization Study; members asked questions about property tax impacts, demographic data, outreach, and timeline, and staff responded. The task force also discussed refining its Prioritization Chart/Accomplishments Document and received updates on Pride Month events. No substantive decisions, approvals, denials, or vote tallies were recorded; the group agreed to continue refining the accomplishments list and revisit it later.

• Adopted the agenda without objection
• No formal votes or approvals recorded on the FY25 Recommended Budget or Business Inclusion Utilization Study
• Agreed to continue refining the Prioritization Chart/Accomplishments Document and revisit it at a later date
• Received Pride Month planning update: picnic scheduled June 30, 12:00–4:00 p.m. at Downtown Park
• No council liaison comments were provided

Parks, Recreation & Cultural Resources Advisory Board - Advisory Board Meeting

The Parks, Recreation & Cultural Resources Advisory Board is reviewing a draft policy regarding the structure and appointment process for departmental committees. The proposed Policy 148 outlines how the Greenways, Cultural Arts, and Athletics committees are organized and staffed.

• Policy 148: Parks, Recreation and Cultural Resources Committee Structure

The board reviewed suggested changes to Policy 148 regarding the structure and appointment process for advisory committees. No formal votes were taken on the policy changes, and the meeting primarily consisted of staff reports and information sharing.

• Adopted the agenda without objection
• Adopted May 6, 2024 minutes without objection

Information Services Advisory Board - Advisory Board Meeting

The board will review the Cary FY25 Budget and receive an overview of a new project webpage for the Green Level West Road/High House Road renaming project. Additionally, the meeting includes a presentation by Farmbot.

• Cary FY25 Budget discussion
• Green Level West Road/High House Road Renaming Project website overview
• Farmbot presentation

The Information Services Advisory Board reviewed the website for the Green Level West Road to High House Road renaming project, with members suggesting additions like a 'how does this affect me' section. Staff presented a pilot program for a FarmBot automated garden at Fire Station 9, noting the hardware cost is roughly $5,000. The board also received an overview of the FY25 budget from Councilmember Bush, as the scheduled staff presentation was cancelled.

• Approved May 6, 2024 minutes without objection
• Reviewed Green Level West Road/High House Road renaming website with member suggestions for improvements
• Discussed FarmBot pilot at Fire Station 9 (hardware cost ~$5,000)
• Received FY25 budget overview from Councilmember Bush (presentation cancelled)
• Noted July meeting is canceled

Zoning Board of Adjustment - Regular Meeting

The Zoning Board of Adjustment is considering a request from the Townes at Willow Park project to reduce its streetscape buffer. The applicant proposes an average buffer width of 40 feet instead of the required 50 feet along the future extension of McCrimmon Parkway.

• Buffer modification for Townes at Willow Park (23-DP-0433)
• Reduction of streetscape buffer from 50 feet to an average of 40 feet
• Proposed development of 144 townhome units near McCrimmon Parkway and Louis Stephens Drive

The Board approved a resolution for Case Number 23-DP-0433 regarding buffer modifications for Townes at Willow Park. The board also adopted the meeting agenda and approved the minutes from the May 6, 2024, meeting with one amendment.

• Approved Case Number 23-DP-0433 resolution for Townes at Willow Park (5-0)
• Approved May 6, 2024, meeting minutes as amended (4-0)
• Adopted meeting agenda (4-0)

Town Council - Work Session

The Town Council will hold a work session focused on discussing the budget. This meeting is intended for the Council to explore the topic in detail with staff and consultants.

• Budget discussion

The Town Council held a work session to discuss the upcoming budget, focusing on property tax increases and revenue trends. No formal votes were taken; the session served to identify data needs for a follow-up board ahead of the June 10 review.

Town Council - Regular Meeting

The Town Council met to review the fiscal year 2025 budget and various land use items. The council approved the Cary Urban Forest Master Plan and the Trinity Road Townhouses annexation.

• Cary Urban Forest Master Plan approval
• Trinity Road Townhouses Annexation (24-A-01) approval
• Wackena Towns Rezoning (22-REZ-23)
• Green Level West Road Annexation (24-A-02)
• Terraces at West Cary (24-A-03)

Council approved a rezoning request for townhomes on Wackena Road and an annexation ordinance for Trinity Road Townhouses. The council also held the first of two public hearings regarding the Recommended Fiscal Year 2025 Budget.

• Approved rezoning of 12.02 acres at Wackena Road for up to 72 townhomes (7-0)
• Approved resolution calling for public hearing on Green Level West Road annexation (7-0)
• Approved resolution calling for public hearing on Terraces at West Cary annexation (7-0)
• Approved deletion of 13 Parks, Recreation, and Cultural Resources policy statements (7-0)
• Approved annexation ordinance for Trinity Road Townhouses (7-0)
• Adopted street closing order (7-0)

Cultural Arts Committee - Committee Meeting

The committee will review various cultural reports and upcoming community events. The agenda includes updates on festivals, amphitheater performances, and seasonal programming at local arts facilities.

• Cary Arts in Focus e-newsletter launch
• Memorial Day Observance at Veterans Freedom Park (May 27)
• Juneteenth Celebrate Freedom at Downtown Cary Park (June 15)
• Independence Day Celebration at Koka Booth (July 4)
• Lazy Daze Arts & Crafts Festival at Town Hall Campus (Aug 24-25)

The Cultural Arts Committee approved the meeting agenda and previous minutes without objection. Members debriefed the recently concluded FY2025 cultural arts grants cycle, discussing potential process changes for the next year. The committee also reviewed updates on the Spring Daze festival and plans for the upcoming Lazy Daze festival.

• Agenda approved with no objections
• Minutes from 4/24/24 approved with no objections
• Debriefed FY2025 cultural arts grants cycle
• Discussed upcoming meeting schedule

Planning and Zoning Board - Regular Meeting

The Board will review a proposal to rezone 9.19 acres south of Macedonia Road to a Mixed-Use District. The project includes up to 330 residential dwellings, with 5% designated as affordable housing. The board will provide a recommendation on the plan's consistency with the Imagine Cary Community Plan.

• Rezoning 9.19 acres south of Macedonia Road (23-REZ-06)
• Development of up to 330 residential dwellings
• Provision of 5% affordable housing at 80% AMI
• Requirement for 12,000 square feet of community gathering space
• Installation of 25 electric vehicle charging spaces

The Planning and Zoning Board unanimously determined that the rezoning of 9.19 acres for the Woodfield-Walnut multi-family development is consistent with the Imagine Cary Community Plan. The project proposes up to 330 residential units with specific commitments to affordable housing and structured parking.

• Found 23-REZ-06 Woodfield-Walnut Multi-Family PDP Rezoning consistent with Comprehensive Plan (Unanimous)
• Adopted agenda (Unanimous)
• Approved April 15, 2024 meeting minutes (Unanimous)

Greenway Committee - Committee Meeting

The Greenway Committee will discuss the PRCR Master Plan. The meeting also includes a report from the PRCR Advisory Board and information sharing regarding Bike Month, the Bike Plan, and greenway safety.

• PRCR Master Plan discussion
• PRCR Advisory Board Report
• Bike Month & Bike Plan updates
• Greenway Safety Campaign & National Trails Day information

The committee reviewed the purpose and needs assessment of the PRCR master plan. Members discussed top priorities for the next 10 years and potential additions like climbing walls on parking garages. No substantive policy decisions were made.

• Approved May 16, 2024 agenda
• Approved April 18, 2024 minutes

Public Art Advisory Board - Advisory Board Meeting

The Greenway Committee will discuss the PRCR Master Plan. The meeting also includes information sharing regarding Bike Month, the Bike Plan, and the Greenway Safety Campaign.

• PRCR Master Plan presentation
• Bike Month & Bike Plan updates
• Greenway Safety Campaign & National Trails Day information
• Adoption of April 18, 2024 minutes

Environmental Advisory Board - Advisory Board Meeting

The board will receive updates on the Sustainability & Climate Action Strategy and a solar feasibility study. The meeting also includes discussions regarding Bee City USA and the Urban Forestry Master Plan.

• Sustainability & Climate Action Strategy update
• Solar Feasibility Study presentation
• Bee City USA discussion
• Urban Forestry Master Plan progress update

The board unanimously recommended that the draft Urban Forestry Master Plan be taken to the Town Council. Additionally, the board approved a request for staff to review the Bee City USA process and provide a future recommendation.

• Recommended draft Urban Forestry Master Plan for Town Council review (Unanimous)
• Approved motion for staff to review Bee City USA process and return with recommendation (Unanimous)

Historic Preservation Commission - Commission Meeting

The board will receive updates on the Sustainability & Climate Action Strategy and a solar feasibility study. Members will also discuss Bee City USA and progress on the Urban Forestry Master Plan.

• Sustainability & Climate Action Strategy update
• Solar Feasibility Study
• Bee City USA discussion
• Urban Forestry Master Plan 1.0 update
• Higgins Greenway – Phase III construction

Human Relations, Inclusion, & Diversity Advisory Board - Task Force Meeting

The Human Relations, Inclusion, & Diversity Task Force will review a Transit/Microtransit Survey presentation and debrief the Spring Daze Festival. Members will also receive an update on Pride Month planning.

• Transit/Microtransit Survey feedback
• PFLAG Historic Recognition discussion
• Spring Daze Festival debrief
• Pride Month planning update
• Adoption of February and March meeting minutes

The Cary Human Relations, Inclusion, & Diversity Task Force met on May 7, 2024, and adopted its agenda with no objections. Members received a Transit/Microtransit Survey presentation and a PFLAG historic recognition presentation, and discussed feedback on the Spring Daze festival and Pride Month planning. No motions, votes, approvals, denials, or formal actions are recorded in the minutes; the Outreach Committee agreed to note Spring Daze feedback and report back next month.

• Adopted the meeting agenda with no objections
• No formal decisions, votes, or approvals recorded on transit/microtransit survey
• No formal decisions recorded on PFLAG historic recognition
• Outreach Committee agreed to note Spring Daze feedback and report back to the task force next month
• No formal decisions recorded on Pride Month planning

Parks, Recreation & Cultural Resources Advisory Board - Advisory Board Meeting

The board is reviewing updates on greenway capital projects, community center activities, and upcoming cultural arts events. Discussion includes progress on several greenway construction projects and various seasonal sports and festival schedules.

• White Oak Creek Greenway: tunnel closure and detour starting in July
• Black Creek Greenway: Phase I redesign starting in June
• Higgins Greenway: Phase III construction underway
• Optimist Farm: greenway connection planned for 2026
• Koka Booth Amphitheatre: upcoming summer concert series schedule

The Advisory Board unanimously approved the Cultural Arts Committee's recommendations for grant funding. Members also discussed strategies to increase participation in the Play It Forward Scholarship and reviewed updates on greenway construction and sports facilities.

• Approved Cultural Arts Committee funding recommendations (Unanimous)
• Adopted meeting agenda (Unanimous)
• Accepted April 8, 2024 minutes (Unanimous)
• Discussed Play It Forward Scholarship improvements (No vote recorded)
• Reviewed Greenways Committee capital project updates (No vote recorded)

Information Services Advisory Board - Advisory Board Meeting

The board met with the IDC team to discuss a proposal for an intelligent community strategic blueprint. Members discussed future technologies and services needed to support Cary's quality of life.

• IDC Emerging Technology Blueprint Session discussion
• Discussion regarding a new greenway extension in Downtown

The board met with the IDC team to discuss the development of an intelligent community strategic blueprint for Cary. Members shared visions for future services and technologies to support quality of life and public interaction. No substantive policy decisions were made.

• Adopted the agenda
• Approved April 8, 2024 meeting minutes

Zoning Board of Adjustment - Quasi-Judicial Meeting

The Zoning Board of Adjustment is considering a request to reduce the streetscape buffer from 50 feet to an average of 40 feet. This modification would apply to the project boundary along the future extension of McCrimmon Parkway. The hearing involves a development plan for the property located at 4945, 5001, and 5025 Louis Stephens Drive.

• Buffer modification request: reduction from 50-foot to 40-foot average along McCrimmon Parkway
• Townes at Willow Park Townhomes development located at 4945, 5001, 5025 Louis Stephens Drive
• 31.77-acre property modification request

The Zoning Board of Adjustment unanimously approved a request to reduce the streetscape buffer from 50 feet to an average of 40 feet for the Townes at Willow Park townhome development. The board found that the applicant, Tri Pointe Homes, provided additional open space and preserved champion trees, meeting the criteria for the modification. The approval is conditional on the applicant addressing remaining Development Review Committee comments.

• Approved buffer modification for Townes at Willow Park (5-0)
• Approved April 8, 2024 meeting minutes (5-0)
• Approved agenda (5-0)

Town Council - Quarterly

The Town Council will meet to discuss council priorities, including financial and development updates. No other specific business items are listed on the agenda.

• Discussion of council priorities
• Financial update
• Development update

The Town Council unanimously approved staff to proceed with preparing a $590 million bond referendum. The proposed funding includes $560 million for parks projects and $30 million for housing.

• Approved preparation for $590 million bond ($560M parks, $30M housing) (7-0)

Senior Advisory Board - Advisory Board Meeting

The Senior Advisory Board will discuss a Microtransit Feasibility Study and receive an update on the NC Age-Friendly Task Force. The meeting also includes upcoming community engagement opportunities for May.

• Microtransit Feasibility Study discussion
• NC Age-Friendly Task Force update
• May 4: May the Fourth Be with You Event at Downtown Cary Park
• May 5: Herbfest at Page-Walker Arts & History Center
• May 18: Wheel on Academy Car Show at Cary Town Hall Campus

The board discussed a feasibility study for on-demand microtransit services in western and southern Cary. Members provided feedback on survey accessibility and app features for riders with disabilities. No formal votes were taken on the study.

• Approved April 3, 2024 meeting minutes
• Adopted May 1, 2024 meeting agenda

Historic Preservation Commission - Committee

The committee coordinated logistics for four upcoming Preservation Month events in May. These include a booth at the Carpenter Community Garden open house, a documentary screening, a volunteer workday, and a lecture.

• Planned booth for Carpenter Community Garden open house with western landmarks display
• Scheduled PNC president to introduce Oberlin documentary screening on May 15
• Scheduled HPC information distribution at Good Hope Farm workday on May 18
• Planned refreshments for Farm-Life lecture on May 21

Town Council - Regular Meeting

The Town Council will review a $7,297,977 annual action plan for housing initiatives and community development. Other items include a rezoning request for the South Hills District and an annexation petition for Trinity Road townhouses.

• $7,297,977 funding recommendation for FY 2024-2025 Annual Action Plan
• South Hills District rezoning of 44.35 acres near Buck Jones Road
• Trinity Road Townhouses annexation petition for 0 Trinity Road and 0 Old Trinity Circle
• Right-of-way closing for the Cedar Street Parking Deck at Roger's Alley
• FY 2024 year-end budget adjustments to return funds to the General Fund

The Cary Town Council unanimously approved the FY 2024-2025 Annual Action Plan featuring $7.29M in project funding, authorized right-of-way closings for the Rogers Redevelopment Project parking deck, and called for a May public hearing on the Trinity Road Townhouses annexation. Council also opened a public hearing and referred the South Hills District mixed-use rezoning request to the Planning and Zoning Board.

• Approved amended meeting agenda (7-0)
• Approved consent agenda including minutes, meeting schedule adjustment, Trinity Road annexation public hearing call, and FY 2024 budget adjustments (7-0)
• Approved street closing order for Cedar Street Parking Deck right-of-way (7-0)
• Approved FY 2024-2025 Project Funding Recommendation List and CDBG Annual Action Plan totaling $7,297,977
• Referred South Hills District rezoning (23-REZ-05) to the Planning and Zoning Board
• Approved motion to enter closed session for attorney-client consultation (7-0)

Town Council - Work Session

The Town Council will hold a work session to explore specific topics with staff and consultants. Discussion items include The Centre, a bond referendum, and an elections follow-up.

• Discussion of The Centre
• Discussion of Bond Referendum
• Discussion of Elections Follow-up

The Town Council unanimously voted to change the election method from a runoff system to a non-partisan plurality method held in odd-numbered years. Council also discussed options for the Cary Community & Sports Recreation Center, though no formal action was taken on the project.

• Approved move to odd-year November elections with plurality voting (7-0)

Public Art Advisory Board - Advisory Board Meeting

The Public Art Advisory Board will review a mural proposal for Mosa Pet Spa & Boutique. The board is also seeking volunteers for the Spring Daze booth at Bond Park and will receive updates on various public art projects.

• Mural review for Mosa Pet Spa & Boutique, 213 Waldo Street
• Volunteer recruitment for the PAAB booth at Spring Daze
• Updates on public art capital and temporary projects

The board unanimously approved a mural project by artist Erica Ortman for the Mosa Pet Spa & Boutique. Members also reviewed a report on current public art capital and temporary projects.

• Approved mural for Mosa Pet Spa & Boutique by artist Erica Ortman (Unanimous)
• Approved April 24, 2024 agenda (Unanimous)
• Approved March 20, 2024 meeting minutes (Unanimous)

Cultural Arts Committee - Committee Meeting

The Cultural Arts Committee will review FY24 Cultural Arts Grant applications. The meeting also includes updates on cultural arts activities and reports from various festival and advisory committees.

• Review of FY24 Cultural Arts Grants Application
• Update on Cultural Arts/PRCR Activities
• Festival Committee Report
• Friends of Page-Walker Report
• Amphitheatre Advisory Committee Report

The Cultural Arts Committee adopted its agenda and approved the February 28, 2024 minutes with no objections. In new business, the committee reviewed and approved FY24 Cultural Arts Grants applications, with each request allocated according to the committee; a detail report is attached to the minutes. No public speakers or comments were recorded. The meeting adjourned at 8:45pm, with the next meeting set for May 22, 2024.

• Approved FY24 Cultural Arts Grants applications (mover Mary Margaret Barnes, second Carl Daehler; approved by voice/acclamation with all present voting aye)
• Adopted April 24, 2024 agenda with no objections
• Approved February 28, 2024 minutes with no objections

Greenway Committee - Committee Meeting

The committee will review capital projects and previous meeting minutes. The agenda also includes information sharing regarding upcoming community events.

• Capital Projects Update
• Information share on Spring Daze, Bike Month, Fest in the West, Ritmo Latino, Wheels on Academy, and National Trails Day

The committee received updates on Greenway Capital Projects, including phasing for the Black Creek Greenway renovation and detours for the White Oak Creek Greenway improvement project. Members discussed plans for Bike Month and Spring Daze. No substantive policy decisions were made.

• Adopted April 18, 2024 agenda
• Adopted March 21, 2024 minutes

Historic Preservation Commission - Committee

The Study Committee on Cary Historical Markers met April 17, 2024 and decided not to schedule a future meeting until Town of Cary staff meet with Wake County Historic Preservation Office staff. Future action on landmark plaques, awareness signs, and informational signs on TOC property was deferred to staff and the HPC. Gillian White reported the Wake County discussion was productive and that a more detailed meeting involving TOC staff, not HPC members, was agreed to. A possible timeline of presenting a proposal to the HPC in July with HPC action in August was mentioned as still possible.

• Deferred future action on landmark plaques, awareness signs, and informational signs on TOC property to staff and the HPC
• Decided the study committee would not set a future meeting until after staff meets with Wake County
• Agreed a more detailed meeting on historical markers would involve TOC staff and not HPC members
• Gillian White to seek input on whether Town Council approval would be needed for a future marker program

Public Art Advisory Board - Advisory Board Meeting

The Public Art Advisory Board will address new business regarding two neighborhood park projects. These items involve the Carpenter Fire Station Road and McCrimmon Parkway locations.

• Neighborhood Park at Carpenter Fire Station Road - Mary Carter Taub
• Neighborhood Park at McCrimmon Parkway - Erik Beerbower

The board approved the meeting agenda and held discussions regarding public art installations at the Neighborhood Park at Carpenter Fire Station Road and the Neighborhood Park at McCrimmon Parkway. No other substantive decisions were recorded.

• Approved adoption of agenda (Unanimous)

Economic Development Committee - Council Committee

The Economic Development Committee will discuss feedback regarding the Kildaire Farm Road Corridor Concept Plan. The meeting also includes development updates and a quarterly report from the Cary Chamber.

• Kildaire Farm Road Corridor Concept Plan feedback
• Development updates
• Quarterly Chamber Report
• Approval of February 21, 2024 minutes

The Economic Development Committee met April 17, 2024 and adopted its agenda and the February 21, 2024 minutes without objection. Staff presented the Kildaire Farm Road Corridor concept plan, which members discussed; staff said the plan will go before Council at a future work session. The committee also received a development update (32 cases in the rezoning queue; three rezonings recently approved by Council), a town manager's remarks on the budget process, revenue and tax rate, and a quarterly Chamber report. No substantive decisions or votes were recorded; the meeting adjourned at 6:54 p.m.

• Adopted the meeting agenda without objection
• Approved the February 21, 2024 minutes without objection
• No votes recorded on the Kildaire Farm Road Corridor concept plan; staff said it will go to Council at a future work session
• Received development update: 32 cases in the rezoning queue; three rezonings approved by Council (Trinty Road Townhouses, SV Temple of North Carolina, and a fence that was part of a zoning condition)
• Noted a public hearing on South Hills is scheduled for the next Council meeting
• Received town manager's remarks on the budget process, revenue and tax rate
• Received the Quarterly Chamber report (Exhibit B)

Historic Preservation Commission - Committee

The Athletic Committee is discussing 2024 committee goals and long-term planning for future sports programming. The meeting includes a review of sports offerings in nearby communities such as Raleigh, Apex, and Holly Springs. The agenda also covers Cary ballfield usage and community center gym statistics.

• 2024 Committee Goals
• Medium and Long Term Planning for Future Sports Programming
• Comparison of sports programs in nearby communities
• Review of Cary ballfield use distribution
• Analysis of community center gym usage

The Cary Athletic Committee adopted its April agenda and February minutes by unanimous votes. It agreed that increased participation should be the metric for defining success in sports programming, and prioritized pickleball, flag football, and boys volleyball as potential new programs. The committee also supported piloting programs such as Ultimate Frisbee to gauge interest. No binding decisions on budgets or facilities were made; recommendations for short, medium, and long-term planning are expected at the June meeting.

• Accepted April agenda as submitted (unanimous)
• Accepted February 19, 2024 minutes as submitted (unanimous)
• Agreed increased participation should be the metric for defining success in sports programming
• Prioritized pickleball (youth and adult), flag football (youth and adult), and boys volleyball (leagues/drop-in) as new program suggestions
• Supported pursuing Ultimate Frisbee pilot opportunities to gauge interest

Planning and Zoning Board - Regular Meeting

The Planning and Zoning Board reviewed a rezoning request for approximately 12.02 acres at Wackena Road to allow up to 72 townhomes. The Board also reviewed the Bel Canto at Green Level Destination Center, which involves rezoning 35.3 acres for mixed-use development.

• Rezoning of 12.02 acres at 1350, 1404, and 1501 Wackena Road and Highcroft Drive for up to 72 townhomes
• Wackena Towns proposal includes 220-volt wiring for electric vehicle charging and 10,000 square feet of community space
• Rezoning of 35.3 acres at 3300 and 3320 Green Level West Road from R-40 to Mixed-Use District (MXD)
• Bel Canto development includes up to 700 apartment units and a minimum of 15,000 square feet of non-residential space
• Approval of the March 25, 2024, meeting minutes

The Planning and Zoning Board unanimously determined that the 22-REZ-23 Wackena Towns rezoning is consistent with the Imagine Cary Community Plan. The proposal seeks to rezone 12.02 acres to allow for up to 72 townhouses with specific architectural and amenity conditions.

• Found 22-REZ-23 Wackena Towns Rezoning consistent with Comprehensive Plan (unanimous)
• Adopted meeting agenda (unanimous)
• Approved March 25, 2024 meeting minutes (unanimous)

Athletic Committee - Committee Meeting

The committee is reviewing medium and long-term planning for future sports programming. The discussion includes a comparison of recreation offerings in nearby communities, national sports participation trends, and local field usage data.

• Review of community recreation programs in Raleigh, Apex, Holly Springs, and Fuquay-Varina
• Analysis of national sports participation growth from 2018 to 2022
• Cary ballfield use distribution data for Spring, Summer, and Fall 2023
• Community center gym usage statistics by season

The Cary Athletic Committee met April 15, 2024, and approved its April agenda and the February 19, 2024 minutes by unanimous votes. The committee agreed that increased participation should be the metric for defining success in sports programming, and prioritized pickleball (youth and adult), flag football (youth and adult), and boys volleyball (leagues/drop-in) among new program suggestions. It also supported pursuing Ultimate Frisbee pilot opportunities to gauge interest, and will make short-, medium-, and long-range sports programming recommendations at its June meeting. No funding, contracts, or facility approvals were decided.

• Approved April agenda as submitted (unanimous)
• Approved February 19, 2024 minutes as submitted (unanimous)
• Agreed increased participation should be the metric for defining success
• Prioritized pickleball (youth and adult), flag football (youth and adult), and boys volleyball (leagues/drop-in) as new programming suggestions
• Supported pursuing Ultimate Frisbee pilot opportunities to gauge interest
• Directed staff to gather facility availability info and provide an interim update before the June meeting
• Committee to make short-, medium-, and long-range sports programming recommendations at the June meeting

Town Council - Work Session

The Town Council will consider several land use items, including property annexations and rezoning requests for residential developments. The agenda also includes a public hearing regarding an amendment to the Fenton development agreement concerning infrastructure reimbursement.

• Annexation of 6200 and 6308 Holly Springs Road for church-related uses
• Rezoning of 2500 Piney Plains Road for up to nine dwellings
• Public hearing for the Fenton development agreement amendment regarding infrastructure reimbursement
• Rezoning of properties at Carpenter Fire Station Road, Sanger Drive, and Cransley Meadow Lane for multifamily housing

The Town Council unanimously approved amendments to the Fenton development agreement. The council also approved a consent agenda including a rezoning request for Piney Plains Road and annexation requests for Holly Springs Road.

• Approved amendments to the Fenton development agreement (7-0)
• Approved rezoning of 2.08 acres at 2500 Piney Plains Road from R-40 to TR-CU for up to nine dwellings (7-0)
• Approved annexation of 1.440-acre and 1.138-acre properties at 6200 and 6308 Holly Springs Road (7-0)
• Adopted amended agenda (7-0)

Town Council - Regular Meeting

The Town Council will hold a public hearing on amending the Fenton development agreement regarding infrastructure reimbursement. The agenda also includes rezoning requests for Piney Plains Road and Carpenter Fire Station Road. Additionally, the council will consider an annexation for properties on Holly Springs Road.

• Public hearing on Fenton development agreement amendment
• Rezoning 2500 Piney Plains Road for up to nine dwellings
• Annexation of 6200 and 6308 Holly Springs Road
• Rezoning ~19.53 acres at Carpenter Fire Station Road for multifamily units

The Town Council unanimously approved amendments to the Fenton development agreement. The council also approved a consent agenda including two property annexations and one rezoning request.

• Approved amendments to the Fenton development agreement (7-0)
• Approved annexation of 6200 and 6308 Holly Springs Road (7-0)
• Approved rezoning of 2500 Piney Plains Road from R-40 to TR-CU for up to nine dwellings (7-0)
• Adopted amended meeting agenda (7-0)

Historic Preservation Commission - Commission Meeting

The Commission will discuss activities planned for Historic Preservation Month and review the scope of work for the Sign Committee. Members will also receive an update from the Outreach Committee.

• Review of Historic Preservation Month plans
• Discussion on Sign Committee scope of work
• Update from the Outreach Committee

The commission voted unanimously to continue the work of the Sign Committee and the Outreach Committee. Staff provided updates on preservation efforts at the Ivey-Ellington House and the Nancy Jones House.

• Approved continuance of Sign Committee (Unanimous)
• Approved continuance of Outreach Committee (Unanimous)
• Adopted March 13, 2024 meeting minutes (No objections)

Environmental Advisory Board - Advisory Board Meeting

The Environmental Advisory Board will review presentations regarding student recycling research and a foodwaste drop off program. The board will also discuss the work plan and receive an update on the Urban Forestry Master Planning Process.

• Student Recycling Research Presentation
• Greenway Safety Campaign presentation
• Foodwaste Drop off Presentation
• Urban Forestry Master Planning Process Update
• Work Plan Discussion

The Environmental Advisory Board met on April 9, 2024 and adopted its agenda and the March 12, 2024 minutes without objection. The board received presentations on a student recycling study, a greenway safety campaign, the food waste drop-off program, and a proposed Green Neighborhoods Grant Program, and discussed the Urban Forestry Master Plan. No substantive motions or votes were recorded; the board plans a formal vote and review of the Urban Forestry Master Plan at its May meeting.

• Adopted the meeting agenda without objection
• Approved the March 12, 2024 minutes without objection
• No vote recorded on the Green Neighborhoods Grant Program; staff encouraged the board to narrow focus areas
• No vote recorded on the Urban Forestry Master Plan; board review and formal vote planned for the May meeting
• No public comments were received during the public comment period

Information Services Advisory Board - Advisory Board Meeting

The Cary Information Services Advisory Board will meet virtually to review updates on the GoCary mobile app, discuss a greenway safety campaign, and address an internal IT survey. Members will also consider watch list items covering downtown developments, future technologies, and town communications. No formal votes or binding actions are scheduled for this session.

• Presentation on GoCary app updates by Transit Analyst Mark MacDougall
• Overview of the greenway safety campaign by Transportation Planner Sandi Bailey
• Discussion of an IDC survey led by Chief Information Officer Nicole Coughlin and IT Assistant Director Justin Sherwood
• Review of watch list items including downtown projects, greenway technology, and social media strategy

The board approved the March 4, 2024 meeting minutes. Members discussed a proposed greenway safety campaign, the GoCary Live app, and an upcoming IT strategic plan survey. No other substantive actions were taken.

• Approved March 4, 2024 meeting minutes (without objection)

Zoning Board of Adjustment - Quasi-Judicial Meeting

The Zoning Board of Adjustment held an evidentiary hearing regarding a development plan for a new car wash. The project proposes a 3,213-square-foot building with a drive-through facility on a 1.4-acre site in the Fairview Village Shopping Center.

• Proposed 3,213-square-foot Rocket Wash car wash building
• Drive-through facility requiring quasi-judicial approval
• 1.4-acre site located at 8781 Holly Springs Road
• Development includes 19 vacuum stations and 5 employee parking spaces

The Zoning Board of Adjustment approved a development plan for a 3,213 square foot car wash with a drive-through at 8781 Holly Springs Rd. The project is located on a 1.4 acre outparcel in a shopping center anchored by Food Lion.

• Approved development plan for Rocket Express Car Wash (5-0)
• Adopted meeting agenda (5-0)
• Approved March 4, 2024 meeting minutes (5-0)

Parks, Recreation & Cultural Resources Advisory Board - Advisory Board Meeting

The advisory board will discuss the Imagine Cary Community Plan, a PRCR Master Plan needs assessment, and greenway safety. Reports include updates on environmental outreach, action sports programming, and senior center accreditation.

• Imagine Cary Community Plan discussion
• PRCR Master Plan needs assessment
• Greenway safety campaign: 'Many Journeys, One Path'
• White Oak Creek Greenway drainage pipe repair near Jenks Carpenter Road
• Cary Senior Center State and National accreditation (2024-2029)

The board approved the agenda and previous meeting minutes. Members and staff discussed the PRCR Master Plan needs assessment, greenway safety signage, and the Imagine Cary Community Plan. No substantive policy changes or funding approvals were decided.

• Approved agenda as amended (unanimous)
• Approved March 4, 2024 minutes (unanimous)

Senior Advisory Board - Advisory Board Meeting

The board will review the Imagine Cary Community Plan interim update and discuss upcoming engagement opportunities. Members will also receive an overview of the Cary Senior Center's new national accreditation.

• Imagine Cary Community Plan 2024 Interim Update presentation
• Cary Senior Center NCOA/NISC National Accreditation (valid through February 2029)
• Annual Health Fair on April 26 at Cary Senior Center Ballroom
• Wake County Senior Games engagement opportunities

The Cary Senior Advisory Board met to review updates on the town's bike plan and greenway safety campaign. Staff presented draft proposals for a new bike network and discussed safety concerns regarding shared use of greenways. Councilmember Kohn-Johnson also briefed the board on North Carolina's Multi-Sector Plan for Aging, focusing on housing and universal design recommendations.

• Agenda amended to include Cary’s Bike Month Update
• March 6, 2024 minutes approved without objection
• New board members Tramontin and Ray introduced
• Work Plan 2023-2024 reviewed and incorporated as Exhibit A
• Bike Cary and Greenway Safety Campaign update presented
• NC Age-Friendly Task Force update presented
• No formal votes or policy changes recorded

Historic Preservation Commission - Committee

The advisory board will discuss the Imagine Cary Community Plan, a PRCR Master Plan needs assessment, greenway safety, and committee structure policy. The meeting includes various departmental reports regarding environmental outreach, action sports, and senior center accreditation.

• Imagine Cary Community Plan discussion
• PRCR Master Plan Needs Assessment discussion
• Greenway Safety campaign update
• Policy 148 - Parks, Recreation and Cultural Resources Committee Structure
• White Oak Creek Greenway drainage pipe repair starting near May 1

Human Relations, Inclusion, & Diversity Advisory Board - Task Force Meeting

The Human Relations, Inclusion, & Diversity Task Force will discuss upcoming event preparations. Members are asked to provide feedback on the Spring Daze Q&A document and accomplishments.

• Advisory volunteer recruitment
• Spring Daze preparation
• Pride Month planning

The board updated its volunteer application to include specific gender options and disability demographics. Members reviewed logistics, handouts, and talking points for the upcoming Spring Daze festival and discussed potential Pride Month initiatives.

• Added 'disability - visible or invisible' to the volunteer application
• Added gender options to the application: man, woman, non-binary, prefer to self-describe, prefer not to say
• Agreed to add the Hindu Society of North Carolina to the community group recruitment list
• Adopted the agenda as amended

Historic Preservation Commission - Committee

The Outreach Committee of Cary's Historic Preservation Commission met April 1, 2024 and decided to keep the Carpenter Community Farm event simple, using coloring pages of Carpenter-area historic properties and possibly a posterboard of local landmarks for a community vote, this time featuring western Cary properties. The committee discussed a film screening, including a possible introduction to the Oberlin Documentary and updates on the Nancy Jones and Ivey-Ellington house projects, and talked about advertising deadlines for the screening and Farm Life lecture. Bonvillain reported that she and White decided to postpone the HPC open house rather than hold it in May. No formal motions, votes, or funding actions were recorded.

• Decided to keep Carpenter Community Farm event simple with coloring pages of Carpenter-area historic properties
• Planned to potentially bring back posterboard of local landmarks with community vote, featuring western Cary properties
• Postponed the HPC open house to an unspecified future date instead of May
• Discussed film screening plans and advertising deadlines; no formal action recorded

Town Council - Work Session

This meeting consists of procedural items including manager announcements and a review of the upcoming calendar. The agenda also includes a closed session, but no specific topics are listed.

Town Council held a work session featuring a comprehensive overview of Cary's transit system, including discussions on Bus Rapid Transit (BRT) and sidewalk gaps. No policy decisions were made regarding transit; however, the council voted to change a future meeting date.

• Moved the first meeting of June to Monday, June 10th (7-0)

Town Council - Regular Meeting

The Town Council will consider GoCary service expansions and a sole source purchase of a water corrosion inhibitor. Other items include potential right-of-way closures for the Rogers Redevelopment Project and an annexation request for Bel Canto at Green Level Destination Center.

• Sole source purchase of Sterling Water Technologies’ CP-719 Corrosion Inhibitor
• Right-of-way closing for Cedar Street Parking Deck via Resolution of Intent
• Revision of Policy Statement 124 Traffic Calming Program
• NCDOT request to set a 45 mph speed limit on Morrisville Parkway, west of N.C. 55
• Annexation of 3320 and 3300 Green Level West Road for Bel Canto at Green Level Destination Center

At its March 28, 2024 regular meeting, the Cary Town Council unanimously approved proposed GoCary service changes, including three new fixed routes, and voted to make the Human Relations, Inclusion, and Diversity Task Force a permanent advisory board. The council also adopted the revised Traffic Calming Policy Statement 124 and approved a consent agenda that included a sole-source purchase of corrosion inhibitor and a resolution of intent to close right-of-way for the Cedar Street parking deck. A public hearing on the Bel Canto annexation was held with no speakers, and action was deferred to a future meeting. At the April 11, 2024 meeting, the council approved the consent agenda, which included an annexation ordinance for 6200 and 6308 Holly Springs Road and a rezoning for 2500 Piney Plains Road, and adopted amendments to the Fenton development agreement.

• Approved GoCary service changes as proposed (7-0)
• Approved making the Human Relations, Inclusion, and Diversity Task Force a permanent Cary Advisory Board (7-0)
• Adopted Policy Statement 124 Traffic Calming Program (7-0)
• Approved amended consent agenda including sole-source purchase of corrosion inhibitor and resolution of intent to close right-of-way for Cedar Street parking deck (7-0)
• Held public hearing on Bel Canto annexation; no action taken, deferred to future meeting
• Approved consent agenda including annexation of 6200 and 6308 Holly Springs Road and rezoning of 2500 Piney Plains Road (7-0)
• Adopted resolution approving amendments to Fenton development agreement (7-0)
• Removed 22-REZ-14 Carpenter Fire Station at Highcroft PDD from April 11 agenda

Historic Preservation Commission - Committee

The Study Committee on Cary Historical Markers met March 27, 2024 and reached consensus on several points, but made no final decisions itself. It agreed that State of NC Historical Markers fall outside HPC and Town of Cary jurisdiction, and referred plaque and awareness-sign questions to the full Historic Preservation Commission for direction. It also agreed to recommend a new Cary Historical Marker Program, subject to HPC recommendation and Town Council approval, and asked the HPC to decide who works out the program details before any formal approval vote. Don Wright will draft notes and action points for member input, then share them with Chairman Bonvillain.

• Consensus: State of NC Historical Markers are outside HPC and Town of Cary jurisdiction; no further action recommended
• Referred Landmark Plaque questions to the full HPC for direction to Gillian
• Agreed to recommend a new Cary Historical Marker Program, pending HPC recommendation and Town Council approval
• Asked full HPC to confirm support and decide who works out program details before a formal approval vote
• Referred awareness-sign question to the HPC as an action point
• Consensus: temporary signs on private historically significant projects are beyond TOC and HPC purview unless help is requested
• Agreed Don Wright would draft notes and action points, share with members, then with Chairman Bonvillain
• Set next study committee meeting for April 17, 2024; April 3, 2024 meeting cancelled

Planning and Zoning Board - Regular Meeting

The Planning and Zoning Board will review a rezoning request for approximately 35.3 acres at 3300 and 3320 Green Level West Road. The proposed Bel Canto development includes up to 700 multi-family units, office space, and commercial use. The board will also hear a presentation regarding revisions to the Imagine Cary Community Plan 2.0.

• Rezoning of 35.3 acres at 3300 and 3320 Green Level West Road to Mixed-Use District
• Proposed development of up to 700 multi-family dwelling units
• Plan for 100,000 square feet of office and institutional uses
• Plan for 20,000 square feet of vertically-integrated commercial use
• Presentation on Imagine Cary Community Plan 2.0 revisions

The Planning and Zoning Board voted unanimously to find case 22-REZ-04, the Bel Canto at Green Level Destination Center rezoning, consistent with the Imagine Cary Community Plan and other applicable plans. The proposal would rezone about 35.3 acres at 3300 and 3320 Green Level West Road from Residential-40 to Mixed Use District with a Preliminary Development Plan allowing up to 700 multi-family units, 100,000 square feet of office/institutional, and 20,000 square feet of commercial. The board also received an update on the Imagine Cary Community Plan 2.0 interim update and gave feedback. The consistency finding is a recommendation; final action on the rezoning is up to Town Council.

• Found case 22-REZ-04 (Bel Canto rezoning) consistent with the Comprehensive Plan (8-0)
• Adopted the meeting agenda (unanimous)
• Approved the February 26, 2024 regular meeting minutes (unanimous)
• Received update on Imagine Cary Community Plan 2.0 interim update; no action taken

Greenway Committee - Committee Meeting

The committee will review the East Coast Greenway and the Triangle Trails Initiative. Members will also conduct a review of greenway branding and receive updates on mobility and maps.

• East Coast Greenway overview
• Triangle Trails Initiative discussion
• Greenway Branding Review
• Sunshine Week Exercise

The committee received presentations on the East Coast Greenway Alliance and the Triangle Trails Initiative. No substantive policy decisions or project approvals were made during the meeting.

• Approved 3/21/24 agenda with amendments
• Approved 2/20/24 meeting minutes

Public Art Advisory Board - Advisory Board Meeting

The Public Art Advisory Board will review a proposed sculpture titled 'Sunflower No. 3' by artist Jeff Dale. The board will also discuss collective feedback regarding the Imagine Cary Community Plan (ICCP 2.0) draft.

• Review/Action: GlenAire Sculpture by artist Jeff Dale (Metal, Powder Coating, Concrete; approx. 700lbs)
• Discussion: Imagine Cary Community Plan (ICCP 2.0) draft
• Update: Current Public Art Capital & Temporary Projects handout

The board approved the installation of a sculpture by artist Jeff Dale for the GlenAire community. The approval included a recommendation to add lighting to the piece.

• Approved GlenAire sculpture by artist Jeff Dale as amended (unanimous)
• Approved March 20, 2024 agenda (unanimous)
• Approved February 20, 2024 minutes as amended (unanimous)

Historic Preservation Commission - Committee

The committee discussed event updates for Preservation Month, including a film screening and an open house. No formal votes were recorded; the group focused on planning activities and volunteer coordination.

• Selected Oberlin documentary and historical house moving videos for film screening
• Proposed simplifying the open house to focus on HPC recruitment

Town Council - Regular Meeting

The Town Council unanimously approved the Stable Homes Cary program with Dorcas Ministries, authorizing three years of funding totaling $1.65 million plus an $800,000 seed fund for displaced residents. The Council also approved a $6.25 million contract for FY 2024 street improvements and a $17.7 million contract for Black Creek Greenway renovations. A rezoning for Trinity Road townhouses was approved 6-1, while a large multi-family development on Woodfield-Walnut was referred to the Planning and Zoning Board for further review.

• Approved Stable Homes Cary program funding ($500k-$600k/year + $800k seed fund) (7-0)
• Awarded FY 2024 Street Improvements contract to Blythe Construction for $6,251,072 (7-0)
• Awarded Black Creek Greenway and Cary Parkway Sidewalk contract to Crowder Construction for $17,728,788 (7-0)
• Approved Wheatsbury Drive rezoning from R-8-Conditional to R-8-Conditional Use (7-0)
• Approved Trinity Road Townhouses rezoning to Transitional Residential Conditional Use (6-1)
• Approved annexation of 0 Aviation Parkway for single dwelling (7-0)
• Referred Woodfield-Walnut Multi-Family PDP rezoning to Planning and Zoning Board
• Rejected bids for SCWRF Thermal Dryer Rotary Drum Replacement Project

Town Council - Work Session

The Cary Town Council will hold a work session to explore specific topics with staff. Discussions include an update on stormwater and the social district. This session does not include public hearings or opportunities for citizen comment.

• Stormwater update
• Social district discussion
• Follow-up from retreat

The Council held a work session to review stormwater infrastructure, flood plain regulations, and funding sustainability. Staff presented a proposal to expand the downtown social district boundaries to accommodate events in closed street areas.

• Proposed expansion of social district to include Kildaire Farm Road, Academy Street, Park Street, and the old library site

Historic Preservation Commission - Commission Meeting

The Commission will hear a presentation regarding Phase 1 work completed at the Ferrell Store and Warehouses, Jones-Bartley Farmstead, and A.M Howard Farm. The meeting also includes updates from the Environmental Advisory Board, Outreach Committee, and Sign Committee.

• Presentation on Phase 1 work at Ferrell Store and Warehouses, Jones-Bartley Farmstead, and A.M Howard Farm
• Environmental Advisory Board goals and updates presentation
• Outreach Committee meeting summary
• Sign Committee meeting summary

The Commission approved the designation of the Ashworth’s building as an Historic Landmark. Members also voted to allow the Outreach and Sign committees to continue their current activities.

• Designated Ashworth’s building as an Historic Landmark (Unanimous)
• Approved Outreach Committee to continue current activities (Unanimous)
• Approved Sign Committee to continue current activities (Unanimous)
• Adopted February 7, 2024 minutes as amended

Human Relations, Inclusion, & Diversity Advisory Board - Task Force Meeting

The Task Force will discuss updates to the Cary Community Plan and receive feedback on the Downtown Park. Members will also review a DEI Education Form and hear from the Town Clerk’s Office regarding Sunshine Week.

• Cary Community Plan update
• Downtown Park discussion
• DEI Education Form review
• Sunshine Week presentation

The HRID Task Force decided to draft a statement of support for the Stable Homes Cary housing initiative, which Mayor Weinbrecht indicated would receive unanimous council approval. Members also agreed to include specific language regarding inclusivity and equity in the Cary Community Plan Update. The meeting included discussions on accessibility at the new downtown park and the introduction of a DEI education survey for staff.

• Agreed to draft a statement of support for the Stable Homes Cary proposal
• Agreed to add 'inclusive, equitable and accessible' language to the Community Plan Update
• Agreed to amend agenda to prioritize Mayor Weinbrecht's remarks
• Discussed accessibility concerns at new downtown park (no formal vote recorded)
• Presented DEI Education Form for staff assessment (no formal vote recorded)

Environmental Advisory Board - Advisory Board Meeting

The Environmental Advisory Board will discuss updates to the Imagine Cary Community Plan 2024 interim draft. The board will also discuss its work plan and the potential creation of committees for specific projects.

• Imagine Cary Community Plan 2024 Interim Update discussion
• Discussion regarding potential new board committees
• Sunshine Week activity update

The board discussed proposed updates to the Enrich and Serve chapters of the Imagine Cary Community Plan, focusing on energy efficiency, resiliency, and accessibility. Members provided feedback on the plan's performance indicators and the integration of related environmental policies. No formal votes were taken on the plan updates.

• Approved February 13, 2024 meeting minutes
• Adopted meeting agenda

Historic Preservation Commission - Committee

The Historical Signs Study Committee met on March 7, 2024, with Marcus Ford, Dan Evarrs, Gillian White, Katie Drye and Don Wright present via Webex. Gillian White and Katie Drye presented a draft document setting out seven types of historical signs and markers, and the committee discussed location, maintenance and content issues, making minor edits to the working draft. The committee reached no consensus on how long the study should take, but agreed the future report should be detailed with recommended procedures and practices for the HPC and the Town of Cary. It agreed to ask the HPC for further support at its March 13 meeting and to share the edited draft with the HPC and committee members. No formal approvals or votes are recorded.

• No formal votes or approvals recorded; committee reviewed and made minor edits to a draft listing seven historical sign types
• No consensus reached on how long the sign study should take
• Consensus that the future report include recommended procedures and practices for the HPC and Town of Cary
• Agreed to ask the HPC for further support at its March 13 meeting
• Agreed the edited draft be shared with the HPC at or before that meeting and sent to committee members ASAP
• Set next Webex meetings for Wednesday March 27 at 7 pm and Wednesday April 3 at 7 pm

Senior Advisory Board - Advisory Board Meeting

The Senior Advisory Board will discuss the 2024 interim update to the Imagine Cary Community Plan. The meeting also includes an overview of the Cary Senior Center accreditation and facility status. Additionally, the board will review upcoming engagement opportunities for March.

• Imagine Cary Community Plan 2024 Interim Update presentation
• Cary Senior Center Accreditation & Facility Overview
• March engagement opportunities including Brain Health Summit and Wake County Senior Games

The board reviewed an interim update for the Imagine Cary Community Plan and discussed senior housing and ADA standards. Staff announced that the Cary Senior Center earned NCOA/NISC National Accreditation, a designation held by approximately 3% of U.S. senior centers.

• Approved February 7, 2024 meeting minutes
• Adopted meeting agenda

Historic Preservation Commission - Committee

The Historic Preservation Commission Outreach Committee discussed plans for preservation month events, including moving the May HPC meeting to May 22 at the Mathews House, with invitations aimed at professional groups and preservation societies to recruit future members. The committee decided to prepare talking points on the landmarking process for the Good Hope Farm tour and will brainstorm a craft idea for the HPC table at the Carpenter Community Garden open house. Anna Reading will give the Page-Walker lecture on Cary's agricultural history, and the committee is still seeking an alternative to the documentary "Bright Leaves." Social media content and dates are due to the town by April 1. No formal motions or votes were recorded; the minutes are discussion and planning only.

• Discussed moving May HPC meeting to May 22 at Mathews House; details still being finalized
• Decided talking points for Good Hope Farm tour will cover the landmarking process in general
• Agreed to brainstorm a craft idea for the HPC table at the Carpenter Community Garden open house
• Anna Reading to give the Page-Walker lecture on Cary's agricultural history
• Committee to investigate alternatives to the documentary "Bright Leaves"
• Social media posts with content and dates due to town by April 1
• Discussed Founder's Day art project for downtown park; park staff may add it to an art cart day around April 3

Zoning Board of Adjustment - Quasi-Judicial Meeting

The Zoning Board of Adjustment reviewed a request from PHD Alston, LLC to develop a new hotel. The project is located at the intersection of Town Commons Drive and Parkside Main Street.

• Proposed 134-room hotel development (Case 23-DP-2899)
• Building gross floor area of 100,914 square feet
• Request to use residential allocation for additional hotel rooms

The Board approved a development plan for a 3,213-square-foot car wash with a drive-through on Holly Springs Road. The approval is conditioned on the applicant obtaining final approval for improvements on an adjacent parcel. The Board also adopted a final resolution for the Residence Inn at Parkside Town Commons.

• Approved Rocket Express Car Wash development plan (5-0)
• Approved resolution for Residence Inn at Parkside Town Commons (5-0)
• Adopted meeting agenda (5-0)
• Approved February 5, 2024, meeting minutes (5-0)

Information Services Advisory Board - Advisory Board Meeting

The Information Services Advisory Board will hear a presentation regarding the Drone Committee Program from Cary Police Sergeant Timothy Hageter. The board will also review several technology watch list items, including smart cities and social media.

• Presentation on the Drone Committee Program by Cary Police Sergeant Timothy Hageter
• Review of watch list items for Downtown, Future Technologies, and Greenway Technology
• Discussion of Smart and Connected Cities and Social Media

The Information Services Advisory Board approved the agenda and previous minutes without objection. Cary Police Sergeant Timothy Hageter presented on the Drone Committee Program, detailing equipment, software, and flight statistics. Board members discussed upcoming infrastructure changes, greenway sensor assessments, and a potential new housing program for Council consideration.

• Agenda adopted without objection
• February 5, 2024 minutes approved without objection
• Drone Committee Program presentation received (no vote recorded)
• Watch list items reviewed (no vote recorded)

Parks, Recreation & Cultural Resources Advisory Board - Advisory Board Meeting

The board will review land dedication and payment in lieu requests for two rezoning applications. Members will also discuss the PRCR Master Plan needs assessment and the Imagine Cary Community Plan. Committee reports will cover greenway safety campaigns and community center updates.

• Rezoning 22-REZ-14 at Highcroft to allow up to 325 multi-family dwellings and 25 townhouses
• Rezoning 23-REZ-11 at Piney Plains for up to nine dwellings
• Staff recommendation for recreation fund payments in lieu of land dedication for both rezonings
• Discussion regarding the PRCR Master Plan needs assessment
• Updates on White Oak Creek Greenway repairs and resurfacing

The Parks, Recreation & Cultural Resources Advisory Board approved staff recommendations to use recreation fund payments in lieu of land dedication for two rezoning cases: 22-REZ-14 (Carpenter Fire Station at High House) and 23-REZ-11 (2500 Piney Plains). The board also approved as amended its committee goals and adopted the meeting agenda and February minutes. No public comment was offered. Most of the meeting was informational, covering land dedication rules, program updates, and upcoming events.

• Approved as amended the meeting agenda (unanimous)
• Accepted the February 5, 2024 minutes (unanimous)
• Approved payment-in-lieu of land dedication for 22-REZ-14, Carpenter Fire Station at High House (unanimous)
• Approved payment-in-lieu of land dedication for 23-REZ-11, 2500 Piney Plains (unanimous)
• Approved as amended committee goals (unanimous)

Town Council - Council/Staff Retreat

The Town Council is meeting for a retreat to discuss various priorities. Discussion topics include financial, development, and environmental updates.

• Discussion on council priorities including financial, development, and environmental updates

Council directed staff to begin the process of moving municipal elections to November of odd-numbered years using a nonpartisan plurality method. The Council also agreed to move forward with a bond proposal for various recreation and park projects, though an arena project was delayed.

• Directed staff to begin process to change elections to nonpartisan plurality method in November, odd years
• Approved moving forward with a bond proposal for recreation and park projects
• Delayed the arena project
• Directed staff to develop alternatives for the old library site including both affordable housing and parking

Town Council - Council/Staff Retreat

The Town Council is meeting for a retreat in Wilmington. The agenda includes discussion on council priorities regarding financial, development, and environmental updates.

• Discussion on financial, development, and environmental updates

The Council and staff held a retreat to discuss and prioritize several large-scale community projects, including a proposed $560 million sports and recreation center. No formal votes were taken; the session focused on project design, costs, and the implications of future bond borrowing.

Cultural Arts Committee - Committee Meeting

The committee will review the process for FY25 Cultural Arts grant applications and discuss the Teen Council. Members will also receive reports from various cultural liaisons, including the Festival Committee and Amphitheatre Advisory Committee. The meeting includes updates on upcoming local festivals and theater programming.

• Review of FY25 Cultural Arts grant application forms and process
• Pimento Cheese Festival at Downtown Cary Park
• Spring Daze Arts & Crafts Festival at Bond Park
• Upcoming performances at Koka Booth Amphitheatre
• Reports from the Festival Committee and Amphitheatre Advisory Committee

The committee approved the 2024 Cultural Arts Committee Goals and the February 28 agenda and January 24 minutes. Members received instructions on the individual review process for FY25 grant applications.

• Approved 2024 Cultural Arts Committee Goals
• Approved February 28, 2024 agenda
• Approved January 24, 2024 minutes

Planning and Zoning Board - Regular Meeting

The Planning and Zoning Board is reviewing a proposal to rezone approximately 2.08 acres at 2500 Piney Plains Road from R-40 to TR-CU. The request seeks to allow for the development of up to nine dwellings, including detached homes and townhouses. The board will provide a recommendation to the Town Council regarding consistency with the Imagine Cary Community Plan.

• Rezoning of 2.08 acres at 2500 Piney Plains Road (23-REZ-11)
• Proposed development of up to nine dwellings, including townhouses and detached homes

The Planning and Zoning Board reviewed a request to rezone 2.08 acres at 2500 Piney Plains Road from Residential-40 to Transitional Residential Conditional Use for up to nine dwellings. Board Member Michael Roselli moved to find the proposal consistent with the Imagine Cary Community Plan, citing staff analysis and discussion. The minutes record the motion and discussion but do not explicitly state the final vote tally or outcome for this specific item.

• Agenda adopted unanimously
• January 22, 2024 minutes approved unanimously
• Motion made to find 23-REZ-11 consistent with Comprehensive Plan (vote tally not recorded in text)

Public Art Advisory Board - Advisory Board Meeting

The Public Art Advisory Board will review its Rules of Order and discuss the Imagine Cary Community Plan. The board will also receive updates on Mills Park Community Center artists and current public art projects. A Cultural Arts report will cover upcoming grant timelines and community events.

• Review/action on PAAB Rules of Order
• Discussion of Imagine Cary Community Plan
• Update on Mills Park Community Center artists
• Update on current public art capital and temporary projects
• FY25 Cary Cultural Arts funding application timeline

The board approved its updated Rules of Order and the meeting agenda. Members reviewed the Imagine Cary Community Plan and received updates on art concepts for the Mills Park Community Center.

• Approved updated PAAB Rules of Order (unanimous)
• Approved meeting agenda as amended (unanimous)
• Approved October 18, 2023 meeting minutes as amended (unanimous)

Economic Development Committee - Council Committee

The committee will review an interim update for the Imagine Cary Community Plan. The meeting also includes a quarterly Chamber report and various development updates.

• Imagine Cary Community Plan 2024 Interim Update Overview
• Quarterly Chamber Report
• Development Updates

The committee received an interim update on the Imagine Cary Community Plan and a quarterly report from the Cary Chamber. No substantive policy decisions or legislative actions were taken during the meeting.

• Approved minutes of the December 6, 2023 meeting

Greenway Committee - Committee Meeting

The committee will review an overview of Cary community projects and hold an election for Vice Chair. The meeting will also include updates on the Bike Plan and PRCR Master Plan.

• Vice Chair election
• Cary Community Projects Overview
• Bike Plan & PRCR Master Plan updates
• Greenway safety messages
• PRCR Advisory Board report

The committee approved the meeting agenda and previous minutes. Renee Miller was voted back into the position of Vice Chair. The committee also reviewed creative exercises for greenway branding and safety messaging.

• Approved 2/15/24 agenda with amendments
• Approved 1/18/24 minutes
• Re-elected Renee Miller as Vice Chair

Historic Preservation Commission - Committee

The committee reviewed updates on youth basketball and upcoming spring baseball and softball registration. Members discussed a 5-7 year master plan to evaluate current sports offerings, facility needs, and demographic shifts in Cary.

• Spring baseball/softball registration opens Jan 17 for residents and Jan 31 for non-residents
• Two new ballfields opening in western Cary this spring
• Planning underway for a community center in west Cary and the Center at the South Hills mall site
• USA Baseball NTC turfing two fields to increase programming hours

The committee reviewed data on sports offerings in neighboring communities, national sports trends, and local facility usage. The minutes record no substantive decisions, votes, or approved actions.

Athletic Committee - Committee Meeting

The committee reviewed updates on youth basketball and upcoming spring baseball and softball registration. Discussions focused on a 5-7 year master plan to evaluate future sports programming, facility needs, and community demographics.

• Spring baseball/softball resident registration opens Jan 17
• Spring baseball/softball non-resident registration opens Jan 31
• Two new ballfields opening in western Cary this spring
• Planning underway for a community center in west Cary and the Center at the South Hills mall site

The committee reviewed data on sports programming in nearby communities, national sports trends, and local facility usage for ballfields and community center gyms. No substantive decisions or votes were recorded in the minutes.

Environmental Advisory Board - Advisory Board Meeting

The Environmental Advisory Board met to adopt its annual work plan focusing on education, climate action, and waste reduction. The board also received updates regarding the Urban Forest Master Plan and the Sustainability and Climate Action Strategy.

• Adoption of the 2023-2024 EAB Work Plan
• Update on the Urban Forest Master Plan process
• Update on the Sustainability and Climate Action Strategy survey results

The board appointed a new Vice Chair and reviewed an interim update for the Imagine Cary Community Plan. Members discussed the potential creation of committees to handle work plan projects and environmental outreach.

• Appointed Miles Grubbs as Vice Chair (unanimous)
• Approved December 12, 2023 meeting minutes

Town Council - Work Session

The Town Council will hold a work session to discuss retreat preparation and upcoming meetings. The agenda also includes miscellaneous updates and a closed session.

• Council-Staff Retreat Preparation
• Upcoming Meetings Review
• Closed Session

The council held a work session to prepare for an upcoming staff retreat and review the meeting calendar. The council decided to keep the May 23 meeting as scheduled despite potential conflicts. No other formal votes or policy decisions were recorded.

• Decided to keep the May 23 meeting as scheduled

Town Council - Regular Meeting

The Town Council is reviewing several utility and land use items. This includes a contract for pump station improvements and property acquisitions for water projects. The Council will also consider an annexation request and a rezoning for parking use.

• $2,817,000 bid award to J.F. Wilkerson Contracting Co. Inc. for Paramount Pump Station Improvement Project
• Rezoning of 5.59 acres at 9391 and 9405 Chapel Hill Road for parking use
• Annexation request for property at 0 Aviation Parkway for a single detached dwelling unit
• Amendment to Cary-Raleigh Interlocal Agreement regarding water interconnection cost shares
• Authorization of condemnation for two parcels for the Optimist Farm Road Water Extension project

The Town Council approved a rezoning request for 5.59 acres to create parking for the SV Temple. The Council also approved a $2.8M pump station contract and several water utility authorizations.

• Approved rezoning of 5.59 acres at 9391 and 9405 Chapel Hill Road to Office and Institutional Conditional Use for SV Temple parking (7-0)
• Awarded $2,817,000 bid for Paramount Pump Station Improvement Project to J.F. Wilkerson Contracting Co. Inc.
• Approved funding transfer of $625,000 for Paramount Pump Station project
• Authorized condemnation of easements on two parcels for Optimist Farm Road Water Extension and Interconnection Project
• Approved Amendment No. 2 to the Interlocal Agreement with Raleigh for water system interconnections
• Scheduled public hearing for March 14, 2024, regarding annexation of 0 Aviation Parkway
• Adopted 2024 work plans for Advisory Boards and Commissions
• Adopted amended meeting agenda (unanimous)

Historic Preservation Commission - Committee

The Historical Markers Study Committee of Cary's Historic Preservation Commission met on 2/7/24 and elected Don Wright as chairman. Members discussed historical markers and signs in other NC jurisdictions and in Cary, and identified three types of signage to address: historical markers, informational signs, and plaques on Cary landmarked properties. Katie Drye volunteered to assist the committee, with communication to include Gillian White, and Gillian White raised differing property-owner views on plaques for landmarked properties. No ordinances, funding, or formal recommendations were decided; the meeting was discussion and organizational only.

• Elected Don Wright as Chairman of the study committee
• Agreed to identify three types of signage: historical markers, informational signs, and plaques on landmarked properties
• Agreed Katie Drye may communicate with the committee if Gillian White is involved or copied
• Agreed Gillian White's input on landmarked-property plaques will be included in the study committee's report
• Agreed proposed future meeting dates be shared with attendees first, then selected based on their input

Senior Advisory Board - Advisory Board Meeting

The board reviewed updates regarding Accessory Dwelling Units (ADUs) and the Cary Housing Plan. Members also discussed the North Carolina Multi-sector Plan on Aging and its focus on senior housing.

• Discussion of Accessory Dwelling Unit (ADU) amendments to the Land Development Ordinance
• Overview of the North Carolina Multi-sector Plan on Aging goals
• Appointment of Erin Nortonen as Vice Chair
• Adoption of the Senior Advisory Board Rules of Order with modifications

The board approved the minutes from the January 10, 2024 meeting. Members received presentations on the Imagine Cary Community Plan 2024 Interim Update and proposed community investments, including a potential community center in South Hills. No substantive policy decisions were made.

• Approved January 10, 2024 meeting minutes (no objection)

Historic Preservation Commission - Commission Meeting

The Commission will review a draft update for the Imagine Cary Community Plan 2.0 and provide feedback on Historic Resilience Design Standards. The meeting also includes updates regarding committee reports and a final COA resolution adoption.

• Imagine Cary Community Plan 2.0 Draft Update presentation
• Historic Resilience Design Standards feedback session
• Final Approval of 23-COA-02 resolution

The Cary Historic Preservation Commission unanimously approved the final Certificate of Appropriateness for the Sears House porch addition (Case 23-COA-02). Members reviewed draft updates to the Imagine Cary Community Plan 2.0 and requested edits regarding housing and data. The Commission also approved continued efforts for outreach events and historical sign reviews, while tabled further discussion on Historic Resilience Design Standards until April.

• Approved final Certificate of Appropriateness 23-COA-02 for Sears House porch addition (6-0)
• Adopted agenda as amended with no objections
• Approved minutes from June, July, December 2023, and January 2024 as amended
• Approved continued efforts for Outreach Committee events (6-0)
• Approved continued efforts for Sign Committee review (6-0)
• Tabled further discussion on Historic Resilience Design Standards until April

Human Relations, Inclusion, & Diversity Advisory Board - Task Force Meeting

The Human Relations, Inclusion, & Diversity Task Force will receive updates on the Cary Community Plan and community projects. Members are also scheduled to provide feedback regarding the Downtown Park and a DEI Education Form.

• Cary Community Plan Update
• Community Projects Update & Feedback
• Downtown Park Discussion
• DEI Education Form

The Task Force provided feedback on the Cary Community Plan and various community projects, including 'The Center' and the Downtown Park. No substantive policy decisions were made; the board primarily discussed staff presentations and deferred specific agenda items to future meetings.

• Adopted November 15, 2023 and December 11, 2023 minutes
• Adopted the meeting agenda
• Tabled Downtown Park discussion to the next meeting

Historic Preservation Commission - Committee

The committee discussed and coordinated several events for preservation month, including a documentary screening and an agricultural history lecture. Members agreed to participate in a community garden open house and cross-promote a volunteer day at Good Hope Farm.

• Agreed to participate in May 11 open house at Carpenter Park Community Garden
• Agreed to cross-promote May 18 volunteer work day and tour at Good Hope Farm
• Scheduled agricultural history lecture for May 21 led by Katherine Loflin

Parks, Recreation & Cultural Resources Advisory Board - Advisory Board Meeting

The advisory board is reviewing land dedication and recreation fund payments for two residential projects. Staff recommends recreation fund payments in lieu of land for the Piney Plains and Highcroft developments due to their proximity to existing parks and greenways.

• Rezoning of 2500 Piney Plains Road for up to 9 dwellings
• Rezoning of 7204 and 7216 Carpenter Fire Station Road for up to 325 multi-family and 25 townhouses
• Crabtree Creek Greenway extension construction bid awarded from Bond Park to High House Road
• Completion of playgrounds at Fred G Bond Metro Park and Ed Yerha

The board reviewed a potential $760 million bond package for several major projects, including a new sports center and arena. No formal votes were taken on the projects, and the PRCR Master Plan needs assessment was delayed.

• Approved agenda as amended (unanimous)
• Accepted January 8, 2024 minutes (unanimous)
• Tabled Imagine Cary Community Plan needs assessment until March meeting

Zoning Board of Adjustment - Quasi-Judicial Meeting

The Cary Zoning Board of Adjustment held a quasi-judicial hearing on a request to convert an existing building into a TowneBank branch with a drive-through at Northwest Cary Parkway and Preston Professional Center. Staff and applicant representatives presented site plans detailing 51 parking spaces, two queuing lanes, and updated landscape buffers separating the commercial property from nearby homes. The board is evaluating whether the proposal meets local zoning requirements before making a ruling.

• Case 23-DP-8285: TowneBank Preston Professional Park drive-through request at Northwest Cary Parkway
• Proposal to renovate an existing 11,667-square-foot building with 51 parking spaces and two queuing lanes
• Staff review of landscape buffers separating the site from adjacent single-family homes
• Agenda items for Feb. 5 meeting include a resolution for TowneBank Professional Park and the Imagine Cary Community Plan 2.0 Update
• Case 23-DP-2899: Residence Inn Parkside Town Commons public hearing

Information Services Advisory Board - Advisory Board Meeting

The Information Services Advisory Board will review AI standard procedures with the Senior Assistant Town Attorney. The meeting also includes an interim update overview of the Imagine Cary Community Plan 2024. Additionally, the board will consider various watch list items, including topics related to downtown and smart cities.

• Review of AI Standard Procedure
• Imagine Cary Community Plan 2024 Interim Update Overview
• Consideration of watch list items including Downtown and Smart and Connected Cities

The Information Services Advisory Board reviewed the draft Standard Procedure 165 for staff use of Generative AI, discussing privacy, citation, and risk guidelines. The board also received an overview of the Imagine Cary Community Plan Interim Update, which is open for public feedback until March 31, 2024. No formal votes were taken on these items; they were presented for discussion and review.

• Agenda adopted without objection
• January 8, 2024 minutes approved without objection
• AI Standard Procedure presented for board review and discussion
• Imagine Cary Community Plan Interim Update presented for board review and feedback
• Watch list items discussed regarding Downtown cameras and future technologies

Town Council - Work Session

The Town Council will hold a work session to explore specific topics with staff and consultants. Discussion items include housing partnership opportunities and an update on the South Hills area.

• Housing Partnership Opportunities
• South Hills Area Update

The Cary Town Council held a work session on housing partnership opportunities, discussing a proposed housing assistance fund, possible funding sources, and messaging. No formal decisions or votes were recorded; staff will return in February with more details. The South Hills Area Update was removed from the agenda, and no closed session was held.

• No formal decisions or votes were recorded; item was discussion only
• South Hills Area Update removed from agenda; no site visit scheduled
• Staff directed to return in February with detailed funding breakdown and messaging strategies
• No closed session held

Town Council - Regular Meeting

The Town Council will consider a $2,670,000 bid for the Ivey-Ellington House rehabilitation project. The agenda also includes public hearings for multiple rezoning requests and street right-of-way closures.

• Ivey-Ellington House Rehabilitation bid award to Hayco Construction for $2,670,000
• Wackena Towns rezoning request for 12.02 acres at 1350, 1404, and 1501 Wacena Road
• Bel Canto at Green Level Destination Center rezoning request for 35.3 acres at 3300 and 3320 Green Level West Road
• Twyla Road right-of-way closing request by Stanley Martin Companies, LLC
• Macedonia Road right-of-way closing request by Madison Cary Owner, LLC

The Town Council unanimously approved a $2,670,000 bid award for the Ivey-Ellington House rehabilitation and adopted street closing orders for Twyla Road and Macedonia Road. Two major rezoning requests, Wackena Towns and Bel Canto at Green Level, were forwarded to the Planning and Zoning Board for further review rather than being decided immediately. The Trinity Road Townhouses rezoning item was removed from the agenda at the developer's request.

• Approved agenda with Trinity Road item removed (7-0)
• Approved consent agenda including Ivey-Ellington House bid award (7-0)
• Awarded Ivey-Ellington House rehabilitation bid to Hayco Construction for $2,670,000
• Adopted amended Policy Statement 143 (Rules of Procedure)
• Forwarded 22-REZ-23 Wackena Towns rezoning to Planning and Zoning Board
• Forwarded 22-REZ-04 Bel Canto at Green Level rezoning to Planning and Zoning Board
• Adopted street closing order for Twyla Road (SR 3137) (7-0)
• Adopted street closing order for Macedonia Road (SR 5418) (7-0)

Cultural Arts Committee - Committee Meeting

The committee will review 2023 goals and vote on approving 2024 goals. Members will also review the FY25 Grant Application timeline and review dates.

• Review and approval of 2024 Goals
• Review of FY25 Grant Application Timeline
• Appointment of Vice Chair
• Festival Committee Report
• Friends of Page-Walker Report

The committee approved its 2024 goals with edits and established the review timeline for FY25 grant applications. Staff reported that funding for the committee is not being reduced and efforts are underway to secure more funding.

• Approved 2024 Committee Goals with edits
• Approved January 24, 2024 agenda
• Approved November 29, 2023 minutes
• Set FY25 grant application access date for 3/4/24
• Set FY25 grant review submission deadline for 4/18/24
• Scheduled FY25 grant review meeting for 4/24/24

Historic Preservation Commission - Committee

The Historic Preservation Commission's Outreach Committee met with only two members present, Joy Bunch and Cortney Bonvillain. No formal decisions or votes were recorded; the members discussed planning for a possible agricultural history lecture at the Page-Walker in May and a booth display on the Carpenter Historic District for Spring Daze and Herbfest. Bonvillain agreed to follow up with Gillian White on the Cary Theatre screening and SHPO event, and to ask Katherine Loflin about helping lead the lecture event. The meeting adjourned at 5:57 PM.

• No formal decisions or votes recorded; discussion and follow-up tasks only
• Bonvillain to follow up with Gillian White on Cary Theatre screening and SHPO event status
• Bonvillain to ask White about working with Kris Carmichael on an agricultural history lecture, or handle scheduling herself
• Bonvillain to ask Katherine Loflin whether she wants to help lead the lecture event
• Bunch suggested the committee discuss a Carpenter Historic District display for the Spring Daze and Herbfest booth

Planning and Zoning Board - Regular Meeting

The Board will review a request to rezone approximately 19.53 acres near Carpenter Fire Station for multi-family and commercial use. Additionally, the Board will consider a proposal to update zoning conditions for five properties on Wheatsbury Drive. An update on the Imagine Cary Community Plan 2.0 is also scheduled.

• Rezoning of 19.53 acres at 7204 and 7216 Carpenter Fire Station Road, 134 and 114 Sanger Drive, and 121 Cransley Meadow Lane
• Proposed multi-family limit of 325 units and 25 townhouses for the Carpenter Fire Station project
• Rezoning of five properties at 106, 108, 110, 112, and 114 Wheatsbury Drive
• Update on the Imagine Cary Community Plan 2.0

The Planning and Zoning Board reviewed two rezoning requests and found both consistent with the Imagine Cary Community Plan. The board voted 5-4 to find the Carpenter Fire Station at Highcroft PDD rezoning consistent, and unanimously found the Wheatsbury Drive rezoning consistent. Staff also presented an interim update to the community plan, opening a public comment period through March 31, 2024.

• Found 22-REZ-14 Carpenter Fire Station at Highcroft PDD rezoning consistent with plan (5-4)
• Found 23-REZ-04 Wheatsbury Drive rezoning consistent with plan (9-0)
• Adopted meeting agenda (unanimous)
• Approved December 18, 2023 meeting minutes (unanimous)
• Opened public comment period for Imagine Cary Community Plan interim update (Jan 23–Mar 31)

Historic Preservation Commission - Committee

Committee members discussed potential collaborations for an agricultural history lecture at the Page-Walker in May. They also discussed featuring the Carpenter Historic District at the Spring Daze and Herbfest booth.

• Bonvillain to follow up with Gillian White regarding Cary Theatre screening and SHPO event
• Bonvillain to determine if White or Bonvillain will coordinate the agricultural history event with Kris Carmichael
• Bonvillain to ask Katherine Loflin to help lead the agricultural history event

Greenway Committee - Committee Meeting

The committee will review the 2024 Workplan and a Master Plan overview. Information sharing includes updates on the Greenway Safety Campaign, Optimist Farm Greenway kickoff, and Crabtree Creek Greenway construction bid awards.

• 2024 Workplan overview
• Crabtree Creek Greenway Construction Bid Award
• Optimist Farm Greenway Kickoff
• Greenway Safety Campaign Update

The committee approved the 2024 workplan and reviewed procedures for greenway maintenance checks. Staff provided updates on the Greenway Safety Campaign and the bid award for the Crabtree Creek Greenway project.

• Approved 2024 workplan
• Approved 1/18/24 agenda and 12/19/23 minutes

Public Art Advisory Board - Advisory Board Meeting

The committee is reviewing the 2024 workplan and master plan process. Updates include dredging at Symphony Lake, concrete repairs on White Oak Greenway, and sewer rehabilitation near Black Creek Greenway.

• Symphony Lake dredging starting January 2024
• White Oak Greenway closure for concrete repair work
• Black Creek Greenway phased closure for sewer rehabilitation between Dynasty Drive and Crabtree Creek Greenway
• Crabtree Creek Greenway construction bid award discussion

Town Council - Work Session

The Cary Town Council will hold a work session to discuss an update regarding the Old Library Site and review the upcoming meeting schedule. This work session does not include public hearings or opportunities for citizen comment.

• Old Library Site Update
• Upcoming Meeting Schedule Review

Staff presented a $2.67 million bid from Hayco Construction for the renovation of the historic Ivey Ellington building, which was significantly higher than the $1.7 million engineering estimate. The Council discussed the cost drivers, including extensive site work and interior renovations, and confirmed that existing historic preservation funds and bonds can cover the contract. No formal vote was taken to approve the contract during this work session, but staff indicated the project is expected to start in February with completion in spring 2025.

• Presented $2.67M bid from Hayco Construction for Ivey Ellington renovation
• Confirmed existing historic preservation funds and bonds cover Ivey Ellington contract
• Discussed potential delay of Nancy Jones House project due to rising costs
• Reviewed Policy Statement 143 update for zoning voting procedures
• Agreed to discuss potential bond issue at upcoming retreat