Junction City public meetings in 2024

Library Board

The Junction City Library Board will meet to approve the October 15, 2024 meeting minutes and receive a library update from Librarian Michelle Schneider. The agenda is largely procedural with no major decisions or public hearings listed.

• Approval of Oct 15, 2024 meeting minutes
• Library update and review by Librarian Michelle Schneider

City Council

The Council unanimously adopted the Sewer Moratorium Corrective Action Program, required by state law and the DEQ Mutual Agreement and Order. They also approved the annexation and rezone of four tax lots along Highway 99 South to General Commercial, and approved a $35,130 forklift purchase and a $46,038 pool tile replacement.

• Adopted Sewer Moratorium Corrective Action Program (5-0, Gambee recused)
• Approved annexation and rezone of tax lots 500, 501, 600, 700 to General Commercial (6-0)
• Recommended approval of liquor license for Aroma of India (6-0)
• Approved FY 2025-2026 budget calendar (6-0)
• Appointed Kara McDaniel and Doug Easterday to Budget Committee (6-0)
• Approved $35,130.08 forklift purchase from PAPE Material Handling (6-0)
• Approved $46,038 Max Strauss Pool tile surround replacement (6-0)
• Approved amended U of O Events Agreement (6-0)

Community Services Development Committee

The committee discussed three items for potential council action: a $46,038 bid from Emerald Pool to replace hazardous stainless steel tiles at Max Strauss Pool, a request for a memorial bench at Toftdahl Park, and a master plan update with a new map and a survey that has received only 42 responses. The committee reached consensus to bring the pool tile repair and the memorial bench requests to the full council. No formal votes were taken; all decisions were by consensus.

• Consensus to bring Max Strauss Pool tile repair (Emerald Pool bid $46,038) to council
• Consensus to bring Wall memorial bench at Toftdahl Park to council
• Consensus to remove six non-priority items from the Agenda Forecaster
• Agreed to meet in February due to January 1 holiday
• Discussed extending survey deadline and expanding advertising for master plan survey (42 responses received)

Public Safety Committee

The Public Safety Committee discussed a potential police department reorganization, including closing the jail and dispatch center to fund more officers. Chief Waddell presented options and sought direction. No decisions were made; the matter will be forwarded to the City Council for further action.

• No formal decisions were made at this meeting.
• Discussed potential police department reorganization including jail and dispatch center closure.
• Chief Waddell presented options: maintain status quo, close dispatch, or close jail to fund more officers.
• Committee agreed to forward the reorganization discussion to the City Council.
• Discussed a 6-month Axon contract extension to allow time to negotiate a 5-year contract with annual budgeting.
• No vote was taken on the Axon contract.

Public Works Committee

The Public Works Committee voted to forward two requests to the full City Council: permission to issue an RFP for smoke testing of sewer lines (required by DEQ by Jan 2026) and approval to purchase a Hyster forklift for $35,130.08 from Pape Material Handling. No other substantive decisions were made.

• Forwarded request to Council for smoke testing RFP (consensus)
• Forwarded request to Council for $35,130.08 forklift purchase (consensus)

City Council

The Council unanimously authorized the City Administrator to sign a Mutual Agreement and Order (MAO) with the Oregon Department of Environmental Quality, setting timelines for sewer system improvements and connection limits. Council also directed staff to create a Type I application process to extend preliminary land-use approvals for developers affected by the sewer moratorium, and initiated adoption of a 2024 FEMA floodplain ordinance. Two new Planning Commissioners were appointed, and street closures for Yule Fest and the Light Parade were approved.

• Authorized City Administrator to sign DEQ Mutual Agreement and Order (unanimous)
• Directed staff to craft Type I application process for extending land-use approvals during sewer moratorium (consensus)
• Initiated amendment to JCMC Title 17 to adopt tailored 2024 FEMA Model Ordinance (unanimous)
• Appointed Jim Creech and Darin Olson to Planning Commission regular member terms through 2028 (unanimous)
• Approved Yule Fest street closure Dec. 5-8, 2024 (unanimous)
• Approved Light Parade street closure Dec. 6, 2024, 6:45-8:30 p.m. (unanimous)
• Approved $75,210 bid from Pacific Ace Surfacing Solutions for Bailey Park court conversion (unanimous)
• Council will hold work sessions on DEQ-required projects and sewer plant upgrade (consensus)

Finance Judiciary Committee

The Finance/Judiciary Committee approved forwarding draft franchise agreements for Comcast (renewal) and Hunter Communications (new) to the City Council for final action. The committee also discussed updating the City Administrator's spending authority from $30,000 but took no vote, deferring further discussion to a future meeting. Minutes from August and September 2024 were approved. No other substantive decisions were made.

• Approved minutes for August 1, 2024 and September 5, 2024
• Directed City Administrator to forward Comcast and Hunter Communications franchise agreements to Council for approval
• Discussed but did not vote on raising City Administrator spending limit to $30,000; tabled for future meeting

Community Services Development Committee

The joint Community Services and Development Committee met on November 6, 2024, and reached consensus to bring three items to the full council: a street closure for Yule Fest (Dec. 6-8), a street closure for the 34th Annual Light Parade (Dec. 5, 6:45-8:30 p.m.), and a $20,000 contingency for the Max Strauss tennis court conversion to pickleball and basketball. The committee also discussed a parks master plan survey, a high school swim team pool use request, and a crosswalk concern on 15th Street. No final votes were taken; all items were forwarded to the council for decision.

• Consensus to bring Yule Fest street closure (4th-5th along Greenwood) to council
• Consensus to bring Light Parade street closure (Dec. 5, 6:45-8:30 p.m.) to council
• Consensus to bring Bailey Park tennis court conversion (Pacific Ace contractor, 20% contingency) to council

12 10 24 Council Public Hearing Sanitary Moratorium Corrective Action Program

The City Council will hold a public hearing to take testimony on the program to correct treatment plant issues identified in a Mutual Agreement and Order with the Department of Environmental Quality. Written comments may be submitted in advance or testimony given at the hearing.

• Public hearing on corrective action program for treatment plant issues under DEQ Mutual Agreement and Order
• Testimony accepted in person or via written comments to Public Works Director Gary Kaping
• Staff report available on city website seven days before hearing

Public Safety Committee

The Public Safety Committee discussed a consultant's report recommending immediate closure of the Junction City jail due to high risk, with no decision made. The committee also reviewed a pending Axon contract renewal for body cameras and tasers, noting the current contract expires in January and no funding plan is in place. No formal votes were taken on either item.

• No decision on jail closure; work session planned
• No decision on Axon contract renewal; funding discussion deferred

10 22 24 Council Public Hearing Sanitary Sewer Connection Moratorium

The City Council will hold a public hearing to consider adopting a resolution imposing a moratorium on new sanitary sewer connections. The moratorium is needed to comply with strict connection limits set by the Oregon Department of Environmental Quality in a proposed Mutual Agreement and Order, which caps new connections at 20 equivalent dwelling units initially. The moratorium would halt approval of large subdivisions for up to 10 years while the city completes required wastewater system improvements.

• Public hearing on Resolution No. 1 adopting a moratorium on development due to limited sanitary sewer capacity
• DEQ proposed Mutual Agreement and Order limits new sewer connections to 20 equivalent dwelling units initially
• Moratorium could last up to 26 months, but city anticipates needing multiple moratoria over 10-year MAO term
• City must adopt a corrective program within 60 days of moratorium effective date
• Connection limits may preclude approval of large subdivisions for entire MAO term

Library Board

The board accepted the August meeting minutes and discussed budget adjustments for inflation, with concrete numbers to be presented in November. The Friends of JCP Library is disbanding due to inactivity; remaining funds of $3,600 will go to the library. Two board positions remain vacant, and a discussion on meeting frequency was requested for next month.

• Accepted August 20, 2024 meeting minutes as written
• Discussed budget line-item adjustments for inflation; details deferred to November meeting
• Noted Friends of JCP Library disbanding; $3,600 remaining funds to be directed to library
• Requested discussion on board meeting frequency to attract applicants for two vacant positions

Public Works Committee

The Public Works Committee voted to forward three engineering service requests to the full City Council for approval: 10th Street engineering by R-C Group, 5th Street engineering by R-C Group for $23,890, and a sewer treatment plant soil sample and infiltration rate study by Maul Foster. No votes were recorded; decisions were made by consensus. The committee also approved minutes from July 29, 2024, as written.

• Forwarded 10th Street engineering services bid to R-C Group to Council (consensus)
• Forwarded 5th Street engineering services bid to R-C Group for $23,890 to Council (consensus)
• Forwarded sewer treatment plant soil sample and infiltration rate study bid to Maul Foster to Council (consensus)
• Approved minutes of July 29, 2024, as written (consensus)

Community Services Development Committee

The Community Services & Development Committee held an informational meeting to review the Parks Master Plan and a draft community survey. They reached consensus to recommend a shingle roof for the Max Strauss pool replacement over a metal option due to potential future building changes. The committee also discussed a request for a golf driving range and received updates on park projects including pickleball court conversion and lighting improvements.

• Approved minutes from August 7, 2024 (consensus)
• Recommended shingle roof for Max Strauss pool replacement (consensus, to be taken to council)

City Council

The council voted unanimously to adopt Ordinance No. 1, permanently removing Committee Reports from the regular meeting agenda. They also approved a street closure for the JCHS Homecoming Noise Parade, a contract with U of O for police event services, an audit contract with Isler CPA not to exceed $37,000, and a budget appropriation transfer within the Water Capital Projects Fund.

• Adopted Ordinance No. 1 amending council rules to remove Committee Reports from agenda (unanimous)
• Approved street closure for JCHS Homecoming Noise Parade on Oct 2, 2024, 6-8:30 p.m. (unanimous)
• Approved U of O JCPD Agreement for police services at events, as amended (unanimous)
• Approved audit contract with Isler CPA not to exceed $37,000 (unanimous)
• Approved Resolution No. 1 transferring appropriations within Water Capital Projects Fund (unanimous)
• Approved minutes of Aug 13 and 27, 2024 (unanimous)

Finance Judiciary Committee

The Finance/Judiciary Committee reviewed and recommended forwarding the draft Audit Request for Proposals (RFP) document and the final Master Fee Schedule to the City Council for approval. No other substantive decisions were made.

• Recommended forwarding the Audit RFP to Council for approval
• Directed staff to forward the Master Fee Schedule to Council for review
• Added Spending Authority resolution to the agenda forecaster

Public Safety Committee

The Public Safety Committee discussed a proposed contract between the University of Oregon and Junction City Police Department for officers to work campus events, but took no action. The committee noted the contract should be reviewed by the city attorney before reaching the council. The meeting also included departmental updates on hiring, training, and community events.

• Approved minutes from April 4, 2023, June 6, 2023, and April 2, 2024 (unanimous)
• Discussed UO-JCPD event contract; no decision made
• Noted contract requires city attorney review before council consideration

City Council

The Council awarded the Community Center Remodel Project to GBC Construction for $641,500, funded by grants, capital funds, and loans. It also approved a $43,900 pump and motor for the Bailey Well Project, a $16,192.55 purchase of water treatment media, and a $25,000 contract with Fischer Consulting for public outreach on utility improvements. Council consensus was given to bring back contracts for a financial consultant and a rate analysis study.

• Awarded Community Center Remodel Project to GBC Construction for $641,500 (unanimous)
• Approved $43,900 purchase of pump and motor for Bailey Well Project (unanimous)
• Approved $16,192.55 purchase of anthracite and green sand for water treatment filters (unanimous)
• Approved $25,000 contract with Fischer Consulting for community outreach services (unanimous)
• Consensus to bring back a contract with PFM Financial Advisors for financial consulting
• Consensus to bring back a Master Services Agreement with SCS Engineering for a rate analysis

Library Board

The Library Board voted to approve a new board member, LaToya McKinney, and adopted the third draft of the Collection Policy. The board also discussed summer programming outcomes and budget updates, noting that a request for a permanent part-time library assistant was not approved.

• Approved Bethany Marks as new board chair (unanimous)
• Approved LaToya McKinney as new board member (unanimous)
• Approved third draft of Collection Policy with amendments (motion carried)

City Council

The council unanimously approved Resolution No. 1 creating three new city positions (IT Services Technician, Regulatory Compliance Specialist, and Wastewater Treatment Worker) and updating the HR and Administrative Services Manager job description. They also awarded a $28,970.69 roofing contract to Ironhead Roofing for 1395 Elm Street, approved two street closure requests for block parties, and appointed a municipal judge pro-tem and two Revolving Loan Fund Committee members. All votes were unanimous.

• Approved Resolution No. 1 creating three new positions and updating HR manager job description (unanimous)
• Awarded $28,970.69 roofing contract to Ironhead Roofing for 1395 Elm Street (unanimous)
• Approved Petersen Street party street closure on August 24, 2024, 5-10:30 p.m. on 13th Street (unanimous)
• Approved Junction City Retirement and Assisted Living block party street closure on August 17, 2024, 9 a.m.-4 p.m. on 6th Avenue (unanimous)
• Appointed Karen Stenard-Sabbit as municipal judge pro-tem through December 31, 2024 (unanimous)
• Appointed Randy Fletcher and Ethan Nelson to Revolving Loan Fund Committee for 2-year terms (unanimous)
• Approved July 9, 2024 minutes as corrected (unanimous)
• Consensus to issue RFP for Municipal Court Judge with due date October 1, 2024

Finance Judiciary Committee

The Finance/Judiciary Committee approved sending the Municipal Judge RFP and Personal Services Agreement to the full city council. The committee also discussed but took no formal vote on volunteer insurance coverage, court software, and other items. No public comments were received.

• Approved sending Municipal Judge RFP and Personal Services Agreement to council
• Approved minutes from March 7, April 4, and June 6, 2024, with changes
• Removed Item 5 (Contract for Janitorial Services) from agenda
• Agreed that a separate volunteer insurance policy is not beneficial at this time
• Favored further exploring a change to Tyler court software
• Agreed to continue the GFOA annual financial report program
• Discussed but took no formal action on stray dog licensing, bank consolidation, and master fee schedule

Public Works Committee

The Public Works Committee reviewed and forwarded job descriptions for a Compliance Specialist (new position) and a Wastewater Treatment Worker (unfilled position) to the City Council for approval. No other substantive decisions were made; the meeting was largely procedural.

• Forwarded Compliance Specialist job description to Council (consensus)
• Forwarded Wastewater Treatment Worker job description to Council (consensus)
• Approved minutes from June 3, 2024 (consensus)

Community Services Development Committee

The committee reached consensus to collaborate with planning to ensure the planning commission knows the council wants final approval authority on subdivisions. It also agreed to forward a street closure request for a block party to the council and expressed interest in a pool expansion design costing up to $500,000. No formal votes were recorded; all items were discussed and consensus was noted.

• Consensus to collaborate with planning so council has final approval on subdivisions
• Consensus to take Peterson Street block party closure to council
• Consensus to pursue pool expansion design up to $500,000

City Council

The Council unanimously approved several routine items including a $1M grant for the Alderdale Well project, vehicle purchases from Lane County auction, job description updates, a Senior Center lease amendment, a budget resolution for Community Center grant funds, and a fiscal policy change lowering the General Fund minimum balance from 35% to 20%. The main discussion focused on a proposed sewer connection moratorium, driven by a new DEQ Mutual Agreement and Order limiting connections; Council consensus was to start the notification process for a moratorium.

• Approved Resolution No. 1 for Alderdale Well grant agreement (unanimous)
• Approved vehicle purchases from Lane County auction up to $30,000 total (unanimous)
• Approved Resolution No. 2 creating IT Services Coordinator position and updating Finance Director job description (unanimous)
• Approved Senior Center lease amendment with Scandinavian Cultural Foundation (unanimous)
• Approved Resolution No. 3 for Community Center grant appropriations (unanimous)
• Updated General Fund minimum balance policy from 35% to 20% (unanimous)
• Approved Mobile Crisis Team Co-Location Agreement with Lane County (unanimous)
• Council consensus to proceed with starting the sewer connection moratorium process

Public Safety Committee

The Public Safety Committee discussed a draft RV/trailer parking ordinance, agreed to move a police software upgrade (EIS) to the City Council level, and reviewed a $66,000 jail remodel quote. No formal votes were taken; all items remain in discussion or pending further action.

• Agreed to move EIS software upgrade discussion to City Council level (unanimous consensus)
• Discussed draft RV/trailer parking ordinance; no decision made
• Reviewed $66,000 jail remodel quote; no decision made
• Agreed to add vehicle decals, badges, and patches to a future agenda

City Council

The Council unanimously approved the AFSCME Union Contract and the Junction City Police Association Contract, each for a three-year term. They also approved the purchase of two police vehicles with outfitting for $149,656.97 and awarded a contract for a new evidence room not to exceed $33,292. Additionally, the Council renewed the School Resource Officer contract with the school district.

• Approved Resolution No. 1 for FY 2024-25 compensation schedules (unanimous)
• Approved purchase of two Ford Interceptor vehicles with outfitting for $149,656.97 (unanimous)
• Awarded evidence room construction to JP Custom Contracting, not to exceed $33,292 (unanimous)
• Approved AFSCME Union Contract, three-year term (unanimous, Councilor Ceniga recused)
• Approved Junction City Police Association Contract, three-year term (unanimous)
• Approved School Resource Officer contract renewal with Junction City School District (unanimous)

City Council

The Council unanimously adopted the FY 2024-25 budget, imposing a permanent tax rate of $6.0445 per $1,000 of assessed value. It also approved removal of bike lanes on two streets, renewed the Springfield Jail contract, and authorized purchases for sewer plant irrigation valve and playground equipment.

• Adopted FY 2024-25 budget with $6.0445 tax rate (unanimous)
• Approved removal of bike lanes on West 10th and West 15th (unanimous)
• Renewed Springfield Jail contract at $144/day through June 2026 (unanimous)
• Approved $48,095.92 sewer treatment plant irrigation valve project (unanimous)
• Approved Bailey Park playground equipment up to $59,869.20 (unanimous)
• Approved Tequendama Park playground equipment up to $26,737.03 (unanimous)
• Approved State Shared Revenue Resolution for $909,000 (unanimous)
• Approved General Revenue Allocation change (unanimous)

Community Services Development Committee

The Junction City Community Services & Development Committee met on June 5, 2024, and discussed several parks-related items. The committee reached consensus to explore a splash pad as part of the Max Strauss Pool expansion and to take the Bailey Park playground equipment proposal to the full Council. No formal votes were recorded.

• Consensus to explore a splash pad for the Max Strauss Pool expansion
• Consensus to take Tequendama Park playground equipment to Council
• Consensus to take Bailey Park playground equipment to Council

Public Safety Committee

The Public Safety Committee reviewed a proposal to purchase two new police interceptors and discussed fast-tracking the purchase to the City Council. Chief Waddell presented a renewal contract for housing inmates at the Springfield Jail and introduced a proposed co-location agreement for a county mobile response unit, both of which received committee support. No formal votes were taken on these items; the meeting was primarily informational and discussion-based.

• Approved minutes from the May 7, 2024 meeting (motion by Councilor Washburne, second by Councilor Hancock)
• Discussed and supported fast-tracking the purchase of two new police interceptors to the City Council agenda
• Discussed and supported the renewal of the Springfield Jail contract for housing inmates
• Discussed and supported a co-location agreement for a Lane County Mobile Response Unit to be stationed at the police department
• Received the annual report from School Resource Officer Janet Deckard
• Received a presentation on the Cordico wellness app for first responders
• Discussed ongoing radio communication issues and the need for a long-term plan
• Discussed the status of the Junction City jail remodel and related funding

Public Works Committee

The Public Works Committee voted to forward two items to the full City Council: a discussion about removing bike lanes on certain streets, and a request to purchase a $48,095.92 automatic irrigation shutoff valve required by DEQ for the sewer treatment plant upgrade. No final decisions were made at this meeting.

City Council

The Council unanimously approved Resolution No. 1 adopting a supplemental budget of $759,800 for two new garbage trucks in the Sanitation Capital Projects Fund. They also unanimously approved payment of a $29,300 bill from CMI and authorized the City Administrator to sign related documents. During the work session, staff discussed a draft Mutual Agreement and Order from DEQ requiring sewer system improvements and connection limits, and the Council agreed to have staff proceed with committee discussions on funding for three new wells and other water projects.

• Approved Resolution No. 1 adopting supplemental budget for $759,800 in Sanitation Capital Projects Fund (unanimous)
• Approved payment of $29,300 CMI bill and authorized City Administrator to sign documents (unanimous)
• Council consensus to have staff proceed with committee discussions on well funding package

Library Board

The board approved the April 16, 2024 meeting minutes with one correction. Librarian Schneider presented the second draft of the Collection Policy, updated with the new mission statement and values; the board decided to consider a Spanish translation later if demand exists. The summer reading program will use the JC Grange space, with three programs planned due to limited time and funding. No candidate applications have been received for the two Library Board vacancies.

• Approved April 16, 2024 meeting minutes with correction (unanimous)
• Reviewed second draft Collection Policy; Spanish translation deferred to later date if demand arises
• Summer Reading Program to use JC Grange; three programs planned (Eugene Symphony, WREN, Reptile Man under consideration)
• Summer Book Bingo for all ages; English and Spanish versions available
• Lego Club to run year-round on 2nd (Free Play) and 4th (Challenge) Tuesdays
• Family Game Day scheduled for three summer dates
• New Tween section launching summer with 200+ books from grant; grant report due
• Friends of JCP Library funding new shelving by back room

City Council

The Council unanimously approved rezoning 2.6 acres at W. 10th and Juniper from Commercial/Residential to General Commercial to allow Dairy Queen to relocate and build a new store. They also approved financing and purchasing two demo garbage trucks for $759,799.60, and awarded contracts for a Parks Master Plan update ($82,500) and Bailey Park upgrade construction documents ($21,584). The School Resource Officer contract renewal was tabled pending budget and union approvals.

• Adopted Ordinance No. 1 rezoning 474 W. 10th Ave from Commercial/Residential to General Commercial (unanimous)
• Approved $759,799.60 financing for two garbage trucks via Hollman Capital (unanimous)
• Approved $759,799.60 purchase of two demo garbage trucks from General Equipment (unanimous)
• Approved $82,500 Parks and Open Spaces Master Plan update with HBH Engineering (unanimous)
• Approved $21,584 Bailey Park upgrade construction documents with HBH Engineering (unanimous)
• Approved Resolution No. 2 establishing solid waste licensing fees ($40/month hauling, $30/month paper) (unanimous)
• Approved street closures for Taste of Tri-County Business Expo, Goodin block party, Scandinavian Festival, and Run 4 Roth 5K (all unanimous)
• Tabled School Resource Officer contract renewal until budget and union contracts are approved

Public Safety Committee

The Public Safety Committee discussed but did not vote on renewing the School Resource Officer contract with the school district, which proposed a 4% increase. Chair Ceniga and several members recommended waiting until the police union's collective bargaining agreement is ratified so that potential wage increases can be factored into the contract. The committee also received updates on police hiring, vehicle replacement needs, and a bid for a new evidence room, but took no formal votes on any item.

• No formal vote taken on SRO contract renewal; committee agreed to wait for CBA ratification before forwarding to City Council.
• No action taken on bid from JP Custom Contracting for new evidence room; funding source remains undetermined.
• No action taken on replacing police Tahoes; discussion deferred to future budget meetings.
• Minutes from March 5, 2024 Public Safety Committee meeting were approved.

Public Works Committee

The Public Works Committee voted to forward a request to purchase two garbage trucks for $759,799.60 to the City Council, along with a resolution reinstating solid waste hauler licensing fees ($40/month hauling, $30/month paper-only). No final decisions were made; both items require Council approval. The committee also received updates on well rehabilitation and slurry sealing projects.

• Forwarded $759,799.60 garbage truck purchase request to Council (consensus)
• Forwarded solid waste licensing fee resolution to Council (consensus)
• Approved minutes of April 1, 2024 (consensus)

Community Services Development Committee

The Community Services & Development Committee reached consensus to recommend four items to the City Council: a street closure for the Goodin family's 12th annual block party on June 29, design services for new pickleball and basketball courts at Bailey Park, a street closure for the Run 4 Roth cancer fundraiser on June 2, and a street closure for the Tri-County Business Expo on July 17. No votes were recorded; all items were advanced by consensus. The committee also approved the April 3, 2024, minutes.

• Approved April 3, 2024, minutes by consensus
• Advanced Goodin street closure request for June 29 block party to City Council (consensus)
• Advanced Bailey Park pickleball/basketball court design services to City Council (consensus)
• Advanced Run 4 Roth street closure for June 2 cancer fundraiser to City Council (consensus)
• Advanced Tri-County Business Expo street closure for July 17 to City Council (consensus)

Library Board

The board reviewed and suggested edits to the draft Collection Policy, which will be returned next month with changes. The summer reading program lacks a confirmed location but will likely use Laurel Elementary. Two board vacancies were announced to fill seats vacated in July.

• Approved March 19 meeting minutes with correction
• Tabled Collection Policy for further edits, return next month
• Noted summer reading program likely at Laurel Elementary
• Announced two board vacancies for July

Finance Judiciary Committee

The Finance/Judiciary Committee directed staff to forward a resolution updating building permit fees to the City Council for final approval. The resolution adds a fee for opening and closing permits and adjusts fees not updated since 2017. The committee also discussed municipal court operations, including a new court clerk in training and challenges recruiting defense attorneys due to low pay ($65/hour vs. state rate of $130/hour). No other substantive decisions were made.

• Forwarded building permit fee resolution to City Council for approval
• Discussed municipal court staffing and defense attorney recruitment

Community Services Development Committee

The committee reviewed the 2024-2025 departmental budget, with Superintendent Tracer proposing $150,000 for pool projects and $105,000 for parks maintenance. A new 'Pool Expansion' line item was suggested for splash pad and pool facility construction. The Scandia Run, Function 4 Junction Swap Meet, and Function 4 Junction Street Closure were all given consensus to take to council with no changes, except that volunteers will replace police officers at intersections for the run due to staffing issues.

• Consensus to approve March 6, 2024, minutes
• Proposed $150,000 transfer to pool projects (discussion only, no vote)
• Proposed $105,000 transfer to parks projects (discussion only, no vote)
• Consensus to take Scandia Run to council with volunteer-staffed intersections
• Consensus to take Function 4 Junction Swap Meet to council
• Consensus to take Function 4 Junction Street Closure and Special Use Permit to council

Public Safety Committee

The Public Safety Committee reviewed a proposed police budget that adds a sergeant position and an administrative aide position, and formally budgets the current sergeant role. No votes were taken; the item was discussed only. The committee also discussed an amended administrative assistant job description now assigned solely to the police department with a decreased pay scale, and reviewed a bid for a police department master plan from an architecture firm.

• No formal votes or decisions recorded; all items were discussed or reviewed only
• Discussed amended administrative assistant job: now police-only with decreased pay scale
• Reviewed bid for police department master plan from architecture firm (no action taken)
• Reviewed proposed budget adding sergeant and admin aide positions (no action taken)
• Discussed budget concerns: tight funding, 9.1% ending fund balance vs 15% required
• Noted 2 lateral police officers hired with conditional offers pending background checks
• Noted new lateral dispatcher hired with 6 years experience
• Added Community Resource Officer as future agenda item

Public Works Committee

The Public Works Committee reviewed and forwarded six items to the full City Council with recommendations to approve. These include a $47,210.43 bid from Pacific Ag for irrigation equipment at the sewer lagoon, a $750,000 loan from Holman Capital for two garbage trucks, an intergovernmental agreement with Eugene for building inspections, a $184,361.39 project to connect the 3rd and Cedar well to the water treatment plant, a MORE IGA with Lane County for street striping, and a $251,200 contract with HBH Engineering for the Alderdale Well design and construction. No items were denied or tabled; all were forwarded by consensus.

• Forwarded $47,210.43 Pacific Ag irrigation bid to Council with recommendation to approve
• Forwarded $750,000 Holman Capital loan for two garbage trucks to Council with recommendation to approve
• Forwarded intergovernmental agreement with City of Eugene for building inspections to Council
• Forwarded $184,000 project to connect 3rd and Cedar well to water treatment plant to Council
• Forwarded MORE IGA with Lane County for street striping to Council
• Forwarded $251,200 HBH Engineers contract for Alderdale Well design and construction to Council with recommendation to approve
• Approved minutes of March 4, 2024 as written
• Noted Bailey Park Well has been drilled to depth

Library Board

The Library Board reviewed book donation guidelines and discussed the purpose of a new Collection Policy. Board member Bethany Marks will draft the Collection Policy for review at the next meeting. The board also discussed the need for a physical space and additional funding for the Summer Reading Program.

• Approved February 6, 2023 meeting minutes with a date correction
• Board member Marks assigned to draft a Collection Policy for next meeting
• Board member Brown interested in drafting sponsorship opportunities for Summer Reading Program

Finance Judiciary Committee

The Finance/Judiciary Committee discussed a judge contract, which had been sent to legal for review, and agreed it could go directly to the city council if no significant changes are made. They also reviewed an updated RFP for audit services and discussed the 2024-2025 department budgets, noting revenue from interest is over budget and wages/benefits are shifting between departments. No formal votes were taken; all items were discussion-only.

• Agreed judge contract can go directly to council if no significant changes
• Updated RFP for audit services to go to legal then to council
• Discussed 2024-2025 budget: interest revenue over budget, wage/benefit shifts, PERS rates unchanged
• Noted Hunter franchise fee is in process
• Noted RLF fund growing toward $1 million
• Added items to committee agenda: RFP for city prosecutor, spending authority, insurance agent of record

Community Services Development Committee

The committee discussed installing a new water production well at Bailey Park, requiring demolition and future park revitalization. They reviewed the FY 2024-2025 departmental budget, including pool and park operations, library and senior center funding shifts, and community center roof repairs. No formal votes or decisions were taken; items were discussed for potential council action.

• Consensus to take Bailey Park well and revitalization to Council
• Discussed FY 2024-2025 budget for parks, pool, library, community center, and senior center
• Noted pool CEP projects: new roof and pump replacement
• Noted park CEP projects: painting bathrooms/gazebo at Laurel Park, new play structure at Bailey Park
• Discussed shifting library part-time position funds to Viking Center for sustainability
• Community Center roof repair: structural engineer to provide designs for April bid package
• Washburn Park maintenance item removed from agenda due to lack of school interest

Public Safety Committee

The committee discussed a $XX,XXX unpaid bill from CMI for dispatch software, which will be brought to the city council for payment via contingency transfer. Chief Waddell reported progress on hiring: a lateral sergeant offer was made to a Marine veteran, and a new administrative assistant was identified. The committee also reviewed a proposed amendment to the handcuffing policy to allow use of the WRAP restraint device, which was demonstrated. No formal votes were taken; all items were informational or discussion-only.

• Discussed unpaid CMI bill; will be brought to city council for payment via contingency transfer
• Lateral sergeant offer made to Marine veteran with 14 years experience
• New administrative assistant identified: current city employee Isaac Cox
• Proposed WRAP restraint policy amendment presented and demonstrated; no vote taken
• Police phone system upgrade bid discussed; funding source questioned
• Evidence storage solution bid deemed too high; department to seek cost reductions
• Alarm permitting process discussed as potential future action
• Agenda forecaster items noted: vehicles, range, technology

Public Works Committee

The Public Works Committee reviewed and forwarded a resolution to the City Council recommending approval of a solid waste rate increase based on an operational analysis by SCS Engineering. They also recommended Council approve geotechnical work for the sewer treatment plant upgrade at a cost of $28,944, and discussed a potential future memorandum of understanding with the City of Harrisburg for sanitation services.

• Forwarded the Solid Waste Rate Resolution to the City Council with a recommendation to approve the increase.
• Forwarded the request for sewer treatment plant geotechnical work ($28,944) to the City Council with a recommendation to approve.
• Approved the minutes from the February 5, 2024 meeting as written.
• Discussed a memorandum of understanding with the City of Harrisburg for future sanitation services; no action taken.

Community Services Development Committee

The Community Services & Development Committee voted to forward the parks master plan and a community center upgrade project to the Junction City Council for approval. The committee also recommended Kristen Hutchinson's application for citizen committee membership to the council. No other substantive decisions were made; remaining items were procedural or informational.

• Approved forwarding the parks master plan to council (unanimous consensus)
• Approved forwarding the community center upgrade project to council (unanimous consensus)
• Approved forwarding Kristen Hutchinson's citizen committee application to council (unanimous consensus)
• Approved forwarding street closure requests for the festival to council (unanimous consensus)

Library Board

The board voted unanimously to renew the Appealing a Fine Policy as written. They also approved minor edits to the Circulation Policy, including raising the hold limit from 5 to 7. Other updates included new library card designs, a Spanish mission statement review, and planning for summer reading and amnesty month.

• Renewed Appealing a Fine Policy (unanimous)
• Approved Circulation Policy edits, including hold limit change to 7 (unanimous)
• Discussed new library card designs and Spanish mission statement review
• Noted upcoming board vacancies: Thelander term ends June, Daeges resigns summer

Public Safety Committee

The Public Safety Committee met on February 6, 2024, but took no formal votes or decisions. Chief Waddell reported the department has 3 officer and 3 dispatcher vacancies, and discussed hiring processes, a new sergeant position, and a temporary holding facility policy. The committee also heard updates on training, building improvements, and a potential mobile mental health response team hosted in Junction City.

• No formal decisions, votes, or approvals recorded in the minutes

Public Works Committee

The Public Works Committee voted to forward a recommendation to the City Council to approve a bid from Jones Drilling for construction of a new production well at Bailey Park. The committee also forwarded a request for water project funding via interfund loans, which would require Council adoption by resolution. No other substantive decisions were made; the meeting was largely procedural.

• Forwarded recommendation to Council to award Bailey Well construction bid to Jones Drilling (consensus)
• Forwarded request to Council for water project funding via interfund loans (consensus)

Finance Judiciary Committee

The Finance/Judiciary Committee discussed updating the municipal judge contract due to a declining court docket, with staff directed to gather input on reducing court frequency and adjusting pay. The committee also reviewed upcoming contract renewals and directed Finance Director Crocker to draft a proposal to increase staff spending authority limits, which have not been updated in over 15 years. No final votes were taken; all items remain under discussion.

• Approved minutes from June 1, 2023, October 5, 2023, and December 7, 2023
• Directed staff to contact Judge Weise and city attorney about reducing court frequency and updating the judge contract
• Reviewed upcoming contract renewals for Isler CPA Audit, Professional Credit Services, Wilson Heirgood Insurance, and Net Assets lien service
• Directed Finance Director Crocker to draft a proposal to increase staff spending authority limits