Junction City public meetings in 2025
43 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
City Council
The Council discussed but did not decide on staff recommendations to eliminate the Projects Crew and a Water Operator position to address projected fund depletion. After debate, staff was directed to return with a middle-ground option that may include a minimal rate increase and using retirements to reduce positions. No formal action was taken on the proposal.
- Recommended approval of liquor license for Jersey's Bar to OLCC (unanimous)
- Discussed but did not decide on eliminating Projects Crew and Water Operator to cut costs
- Directed staff to return with alternative plan balancing staff retention and minimal rate increase
- Discussed creating a Community Service Sergeant position to replace retiring Deputy Chief
- Directed staff to bring pool rate proposal to cover operations and maintenance costs
- Discussed opening RV Park with basic fencing and gate, with bids to be obtained
City Council
The Council voted 4-3 to award a $41,661.20 website redesign contract to Civic Plus, replacing the city's website from 2009. They also unanimously adopted a fire lock box ordinance, approved a city prosecutor contract with Leahy Cox LLP, and gave consensus to issue an RFP for Raintree Water Treatment Plant design. The Fire District reported it will need a new local option levy after FY 2026-2027.
- Approved $41,661.20 website redesign contract with Civic Plus (4-3)
- Adopted Ordinance No. 1 requiring key lock boxes for certain buildings (unanimous)
- Approved city prosecutor contract with Leahy Cox LLP (unanimous)
- Consensus to issue RFP for Raintree Water Treatment Plant design consultant
- Consensus on Junction City Inflow Improvement Plan for DEQ compliance
- Removed School District Report and Budget Calendar from agenda due to absent presenters
City Council
The Junction City Council held a work session with no formal votes or decisions. They heard presentations on a potential new city website from Civic Plus, reviewed enterprise fund projections showing future revenue shortfalls, and discussed a future RV park concept at the city's parking lot. Staff will bring recommendations to the December work session.
- No formal decisions or votes taken at work session
- Civic Plus website proposal to be brought for approval in December
- Staff to present fund-balance recommendations without rate increases in December
- RV park concept to return with cost estimates and design in December
City Council
The Council unanimously approved a six-month extension of the moratorium on development due to limited sanitary sewer capacity, as required by the City's agreement with DEQ. The Council also approved a grant application to bring City-owned property into the Urban Growth Boundary, adopted a new records retention schedule, and appointed two members to the Planning Commission. Several contracts and event street closures were approved, including a $23,796 bid for Bailey Park irrigation and a $22,500 bid for water tower plaza irrigation.
- Approved Resolution No. 1 extending the sanitary sewer connection moratorium through June 10, 2026 (5-0)
- Approved Resolution No. 2 authorizing a DLCD Technical Assistance Grant application for Urban Growth Boundary expansion (5-0)
- Approved Resolution No. 3 adopting the state's City General Records Retention Schedule and repealing Resolution No. 1141 (5-0)
- Approved Mayor's appointments of Jeff Haag and Jack Sumner to the Planning Commission (5-0)
- Approved Yule Fest street closure Dec. 3-7, 2025 (5-0)
- Approved Light Parade street closure Dec. 5, 2025 (5-0)
- Approved $23,796 bid to Upward Landscape Solutions for Bailey Park irrigation replacement (5-0)
- Approved $22,500 bid to Upward Landscape Solutions for water tower plaza irrigation (5-0)
City Council
The City Council held a work session with no formal votes. They heard presentations on Axon ALPR cameras, water project financing options, pool fee comparisons, and a records retention schedule update. Council consensus supported using the state records retention schedule and having staff bring back data on pool fees and RV park costs.
- Consensus to use state City General Records Retention schedule, no special longer retention
- Consensus to have staff bring back pool fee data points for further review
- Consensus to have legal counsel work on RV park code at Lyle Day Park
- Consensus to have staff bring back updated stop sign policy and forms
- Consensus to have Administrator reach out to LOC for training quote
City Council
The Council unanimously approved a contract with the Local Government Law Group (LGLG) for city attorney services, authorizing the City Administrator to sign. They also approved a janitorial services contract with Elite Maintenance and a street closure for the Run 4 Roth 5K Fun Run. A draft ordinance for fire department lock boxes was discussed, with staff directed to bring back a proposal.
- Approved contract with Local Government Law Group for city attorney services (unanimous)
- Approved janitorial services contract with Elite Maintenance (unanimous)
- Approved street closure for Run 4 Roth 5K Fun Run on October 19, 2025 (unanimous)
- Directed staff to draft ordinance for fire department lock boxes (consensus)
- Scheduled work sessions for November 18 and December 16, 2025 (consensus)
City Council
The Council reached consensus on Water Scenario 2 (phased execution with a 20-year bond, 6 projects in FY 2026 and 8 in FY 2031) and Sewer Scenario 1 (all 9 projects in FY 2026 with a 30-year bond, with Scenario 2 as backup). No rates were set; staff will use these project lists to seek state funding and return with refined rate proposals and a potential ratepayer assistance program.
- Consensus to adopt Water Scenario 2: phased execution with a 20-year bond, 6 water projects in FY 2026 and 8 in FY 2031.
- Consensus to adopt Sewer Scenario 1: all 9 sewer projects in FY 2026 with a 30-year bond, with Sewer Scenario 2 as a backup if needed.
- No rates were set; staff will seek state funding and return with refined rate proposals and a potential ratepayer assistance program.
- Council discussed but did not decide on a tiered rate structure or rate assistance program; staff will bring those back for future discussion.
- Staff will proceed with the final application for the $3 million state loan/grant and schedule One Stop meetings with funding agencies.
- Council noted that the sewer plant project is mandatory and will not need funding until at least 2028.
- Staff will explore options for hiring a Grade 3 operator or contracting plant operations, as part of a Public Works reorganization plan.
- Council discussed lobbying state and federal legislators for additional funding assistance.
City Council
The Council heard a presentation from Flock Safety on automated license plate recognition cameras but decided to wait for a competing presentation from Axon before making a decision. The Council unanimously approved appointing the firm Leahy and Cox to provide City Prosecutor services. A policy allowing councilors to directly contact the City Attorney was discussed but tabled for further refinement at a future work session.
- Appointed Leahy and Cox as City Prosecutor (unanimous)
- Approved Mayor's appointment of Craig Carpenter to Revolving Loan Fund Committee (unanimous)
- Approved minutes from August 12 and 26, 2025 (unanimous)
- Tabled decision on Flock camera system pending Axon presentation
- Moved November 11 regular meeting to November 12 due to Veterans Day
- Directed staff to draft a new Council rule on contacting the City Attorney for personnel issues
City Council
The City Council held a work session with no formal votes. Council reached consensus to award the City Attorney contract to Local Government Law Group and to interview two City Prosecutor firms on September 9, 2025. A proposed fire lock box ordinance was tabled until a Fire District representative can attend. Public Works reported progress on the Alderdale Well design, industrial source testing, and completion of Bailey Park basketball and pickleball courts.
- Consensus to award City Attorney contract to Local Government Law Group (no formal vote)
- Consensus to interview two City Prosecutor firms on September 9, 2025
- Tabled fire lock box ordinance discussion until Fire District representative can attend
- Public Works reported Alderdale Well design underway
- Public Works reported industrial source testing completed, awaiting results for DEQ report
- Public Works reported smoke testing completed
- Public Works reported Bailey Park basketball and pickleball courts finished
City Council
The Junction City Council approved several items unanimously, including $48,159.93 for computer network upgrades, a new Unmanned Aerial System (drone) policy, and a street closure for a retirement community block party. The council also authorized up to $18,000 for vehicle purchases from a county auction and recommended approval of a liquor license for Viking Inn.
- Approved $48,159.93 for firewall and switch replacement from SHI (unanimous)
- Approved purchase of vehicles from Lane County Auction up to $18,000 (unanimous)
- Approved Administrative Policy 2.03 Community Meetings (unanimous)
- Approved Unmanned Aerial System (drone) policy (unanimous)
- Approved street closure for JC Retirement block party on Aug 23, 2025 (unanimous)
- Recommended approval of Viking Inn liquor license to OLCC (unanimous)
- Approved minutes of July 8 and 22, 2025 (unanimous)
City Council
The City Council unanimously awarded the 10th Street Paving Project to Riverbend for $217,561.80 and authorized the Public Works Director to sign documents. Council also approved street closures for National Night Out on August 5, 2025, and received updates on water, sewer, and police projects.
- Awarded 10th Street Paving Project to Riverbend for $217,561.80 (unanimous)
- Approved street closures for National Night Out and authorized Public Works to coordinate with Police (unanimous)
City Council
The Council approved a full-time Police Services Technician position and allocated $50,000 from state revenue sharing for a part-time detective. They also awarded a $105,309 SCADA system upgrade contract and adopted a new community meeting policy to replace standing committees. All votes were unanimous.
- Approved full-time Police Services Technician position (unanimous)
- Allocated $50,000 from state revenue sharing for part-time detective (unanimous)
- Awarded $105,309 SCADA upgrade contract to The Automation Group (unanimous)
- Approved new community meeting policy replacing standing committees (unanimous)
- Approved purchase of five mobile data terminals (unanimous)
- Accepted 10th Street right-of-way dedication from Pacific National Development (unanimous)
- Approved JCHS Homecoming Noise Parade street closure (unanimous)
- Approved Petersen street party closure on 13th Street (unanimous)
City Council
The Junction City Council unanimously approved three budget resolutions: a supplemental budget increasing appropriations in the Sanitation and Finance funds, a transfer within the Administration fund, and a contingency transfer for Public Works Planning. The work session included updates on public works and police projects, with no formal decisions made.
- Approved Resolution No. 1 (supplemental budget for Sanitation and Finance funds) - unanimous
- Approved Resolution No. 2 (transfer within Administration fund) - unanimous
- Approved Resolution No. 3 (contingency transfer to Public Works Planning) - unanimous
City Council
The City Council unanimously adopted the Fiscal Year 2025-2026 budget, setting a permanent tax rate of $6.0445 per $1,000 of assessed value. They also approved several contracts, including a $96,000 smoke testing project and a $146,715 dispatch services agreement with Lane County Sheriff's Office. Additionally, the council adopted zoning code amendments to comply with state housing laws and approved three engineering services contracts.
- Adopted FY 2025-26 budget with $6.0445 tax rate (5-0)
- Approved $96,000 smoke testing contract with HBH Engineering (6-0)
- Approved $146,715 LCSO dispatch and radio contract (6-0)
- Adopted zoning code amendments for state housing law compliance (6-0)
- Awarded engineering contracts to HBH, Adkins, and Rhine & Cross (6-0)
- Approved liquor license for El Gallo Mexican Food (6-0)
- Approved three street closure requests for community events (6-0 each)
- Approved EIS software contract for police records and dispatch (6-0)
Finance Judiciary Committee
The Finance/Judiciary Committee will consider a resolution to increase planning and development fees, many of which have not been updated since 1994. Staff analyzed actual processing costs and propose raising fees to better cover those costs. The committee can approve the resolution and send it to the City Council for final adoption.
- Resolution to adopt new Planning and Development Fee Schedule, replacing Resolution 862 and amending Resolutions 942, 985, 1053, and 1264
- Proposed fee increases include: Change of Use Request from $80 to $250, Non-Conforming Use Confirmation from $130 to $250, Sign Permit from $75 to $200, and Zoning Compliance Analysis from $100 to $200
- New fees include: Annexation and Withdrawal $1,000, Extraterritorial Extension Connection $350, and Temporary Use Permit – Mobile Food Unit $100 annual fee
- City Prosecutor RFP to be discussed (Finance Director Christina Green)
- Approval of minutes from March 6, 2025
Community Services Development Committee
The Community Services & Development Committee will consider a request from the Scandinavian Cultural Foundation to close Greenwood Street from 4th to 5th Avenue from June 16-20, 2025, for its third annual day camp. The committee can provide direction, deny the request, or approve it and forward it to the City Council. The agenda also includes approval of minutes, public comment, and a departmental update.
- Street closure request: Greenwood Street from 4th to 5th Ave, June 16-20, 2025, for Scandinavian Cultural Foundation day camp
- Approval of minutes from May 7, 2025 meeting
- Public comment on items not on the agenda
- Departmental update from Superintendent Tracer
- Agenda forecaster review of future items
Public Works Committee
The Public Works Committee will discuss a staff recommendation to award separate engineering contracts to three firms—HBH Engineering (water/general), Adkins Engineering (sewer), and Rhine-Cross Engineering (streets/stormwater)—rather than a single firm, aiming to improve project turnaround. The committee will also review smoke testing, hear from the city engineer, and preview future agenda items. The meeting includes approval of March 2025 minutes and public comment.
- Staff recommends contracts with HBH Engineering, Adkins Engineering, and Rhine-Cross Engineering for city engineer services
- Current city engineer contract expires August 2025; new contracts would run August 15, 2025 to August 16, 2030 with possible extensions
- Smoke testing item on agenda
- Agenda forecaster review for upcoming items
City Council
The City Council held a work session to discuss water infrastructure projects, police updates, and a five-year plan. No formal votes were taken; the session was informational only. Key topics included preliminary debt service estimates for water projects, a police department master plan, and a cracked pool liner requiring emergency repair.
- No formal decisions or votes were recorded; the session was a work session for discussion only
- Council reviewed preliminary debt service estimates for water infrastructure projects
- Police Chief presented a draft IGA with Lane County for dispatching at $146,715.39/year (not finalized)
- Council discussed emergency procurement for pool liner repair at $24,999.48 to keep pool operational
City Council
The Council voted 5-0 to extend the sanitary sewer connection moratorium from June 10 to December 10, 2025, due to ongoing capacity issues under a DEQ order. They also adopted a Parks and Open Spaces Master Plan, raised pool fees for the first time since 2014, and approved several budget transfers and equipment purchases. All other agenda items passed unanimously.
- Extended sanitary sewer connection moratorium to Dec 10, 2025 (5-0)
- Adopted Parks and Open Spaces Master Plan (unanimous)
- Approved pool fee increases (unanimous)
- Approved Scandinavian Festival street closure Aug 14-17 (unanimous)
- Approved Run 4 Roth 5K street closure June 1, 1:45-3:00 p.m. (unanimous)
- Approved $44,775 GraniteNet software purchase for CCTV truck (unanimous)
- Approved Axon contract extension for body cameras and tasers (unanimous)
- Approved police badge redesign (unanimous)
Community Services Development Committee
The Community Services & Development Committee will vote on street closure requests for the Scandinavian Festival, Run 4 Roth, Never Forget Garden, and Goodin Street, and discuss a pending request for the Function 4 Junction community center use. The committee will also receive a departmental update and review the agenda forecaster. The meeting includes approval of minutes from March and April.
- Scandinavian Festival street closure request for August 14-17, 2025, with detailed conditions including barricade placement and amplified sound hours
- Run 4 Roth street closure request
- Never Forget Garden street closure request
- Goodin Street closure request
- Function 4 Junction Community Center use request (pending)
Public Safety Committee
The Public Safety Committee will hear a presentation on the police department's organizational structure and discuss potential changes to the jail and dispatch center. The committee will also consider a badge redesign and receive departmental updates on hiring and operations.
- Discussion of police department reorganization, including potential closure of the jail and dispatch center
- Presentation on a 6-month Axon contract for body cameras, negotiated down to ~$150,000
- Department badge corrections: redesign and resize badges from VandV Manufacturing
- Update on hiring: one officer completing training, two entry-level applicants in backgrounds
- Update on dispatch: short-term emergency contract with Lane County Sheriff's Office in place
Budget Committee
The Budget Committee approved the Fiscal Year 2025-2026 budget with total expenditures of $24.7 million, passing 8-1. They also unanimously approved a property tax rate of $6.0445 per $1,000 of taxable value. Kara McDaniel was unanimously elected Vice Chair of the Budget Committee. The committee discussed using $50,000 from state shared revenue to fund a part-time detective position in the Police Department.
- Approved FY 2025-26 budget with $24.7M in expenditures (8-1)
- Approved property tax rate of $6.0445 per $1,000 of taxable value (unanimous)
- Elected Kara McDaniel as Vice Chair of the Budget Committee (unanimous)
City Council
The Council reached consensus to bring a five-year Axon contract for body cameras, tasers, and in-car video systems to the May 13 meeting for approval. Funding for year one will come from the Police Capital Fund, with a long-term plan to be developed. The Council also agreed to add police department projects as a standing work session item and to begin discussing a five-year strategic plan at the May work session.
- Consensus to bring Axon contract to May 13 meeting for approval
- Consensus to add police department projects as standing work session item
- Consensus to begin five-year strategic plan discussion at May work session
Budget Committee
The Budget Committee reviewed the proposed budget for the upcoming fiscal year, hearing presentations from department heads on revenue declines due to a building moratorium, rising inflation costs, and a police dispatch center facing closure. No formal votes were taken on the budget; the meeting was recessed and will continue on April 24, 2025.
- Approved minutes of May 2, 2024 (unanimous)
- Elected Councilor Ken Hancock as Budget Committee Chair (9-2)
- No budget adoption or amendment votes taken
City Council
The Council unanimously approved a School Resource Officer contract renewal with the school district for 2025-2026, multiple park improvement bids (concrete replacement at Founders and Bailey Parks, playground installation, skate park fence), and a $195,615.36 contract to pave 5th Street. They also discussed but took no final vote on a proposal to restructure or eliminate Council committees in favor of sector meetings.
- Approved School Resource Officer contract renewal with school district (unanimous)
- Approved $19,142.50 bid for Founders Park concrete replacement (unanimous)
- Approved $23,126.40 bid for Bailey Park concrete replacement (unanimous)
- Approved $17,800 bid for Bailey Park playground installation (unanimous)
- Approved $19,500 bid for skate park fence replacement (unanimous)
- Approved Resolution No. 1 updating eight Public Works job descriptions (unanimous)
- Awarded $195,615.36 contract to Wickwire Contracting for 5th Street paving (unanimous)
- Approved curb painting fundraiser for JC Softball team (unanimous)
Public Works Committee
The Public Works Committee voted to forward a request from Junction City High School Softball to hold a curb painting fundraiser to the City Council with a recommendation to approve. The committee also forwarded updates to eight job descriptions to include physical function testing. Director Kaping reviewed the draft FY 2025-26 budget, noting the sanitation budget will not fill a currently empty position.
- Forwarded curb painting fundraiser request to Council with recommendation to approve
- Forwarded job description updates to Council with recommendation to approve
Community Services Development Committee
The Community Services & Development Committee reviewed the second draft of the Fiscal Year 2025-26 budget for Community Services, with a consensus to bring it back to the full council. The committee also discussed two proposed pool rate increase options, agreeing to keep entry fees unchanged but to raise private rental rates. No formal votes were taken on these items. The item on the Never Forgotten Garden Street Closure was removed from the agenda.
- Removed Never Forgotten Garden Street Closure from agenda (will be resubmitted later)
- Consensus to bring Fiscal Year 2025-26 draft budget back to council
- Agreed to keep pool entry fees the same
- Agreed to raise private pool rental rates
City Council
The City Council held a regular session and work session on March 25, 2025. No formal votes were taken; the meeting consisted of discussions and staff updates. The Council gave consensus for staff to move forward with a quarterly Public Works Newsletter and a public communication campaign regarding upcoming water and sewer projects.
- Discussed updates to the Lane County police dispatching contract; item will return April 8
- Council gave consensus for staff to create a quarterly Public Works Newsletter
- Staff directed to develop a public communication plan for water and sewer projects
- Reviewed completed and in-progress water, sewer, and parks projects from a project update document
- Noted Harrisburg sent a termination notice to Republic Services, starting a five-year clock for potential city sanitation service
City Council
The council unanimously approved several public works contracts: a $85,810 slurry seal for 6th Street, a $27,200 manhole repair, a $46,981 sewer line replacement, and a new auditor contract with Sensiba LLP. They also approved street closures for the Scandia Run and Function 4 Junction events, a Library Board appointment, and policy amendments for police vehicle take-home and digital evidence storage. A discussion on police dispatch staffing and budget challenges led to a consensus for staff to return with a short-term plan in two weeks.
- Approved $85,810 slurry seal for 6th Street to Pave Northwest (unanimous)
- Approved $27,200 manhole repair to Underground Tech (unanimous)
- Approved $46,981 sewer line replacement to H and J Construction (unanimous)
- Approved Sensiba LLP as city auditor (unanimous)
- Approved street closure for 51st Annual Scandia Run on August 16, 2025 (unanimous)
- Approved street closure for Function 4 Junction on May 30-31, 2025 (unanimous)
- Approved Shawna Ricks appointment to Library Board through June 2028 (unanimous)
- Approved Vehicle Take Home Policy amendment (unanimous)
Public Safety Committee
The Public Safety Committee will discuss renewing the police department's Axon contract for body-worn cameras, Tasers, and in-car video systems, with options ranging from 5 to 10 years and costs up to $640,670. The committee will also review the 2024 use-of-force and vehicle pursuit data, consider amendments to the vehicle take-home policy and digital evidence storage/retention policies, and discuss the department's budget.
- Axon contract renewal discussion: options include 5-year ($37,683 year 1) and 10-year ($640,670 total) contracts for body-worn cameras, Tasers, and in-car video systems
- Budget discussion for the police department
- Vehicle take-home policy amendment
- Digital evidence storage/retention policies amendments
- Use of force / vehicle pursuit 2024 review
Finance Judiciary Committee
The Finance/Judiciary Committee discussed a proposed shift from traditional committee meetings to sector-style public meetings, modeled after the Police Department's approach, to improve community engagement. The Committee also completed a line-by-line review of draft departmental budgets for Administration, Finance, Court, IT, and other funds, noting several adjustments and future funding needs. No formal votes were taken on either the meeting model change or the budget items; the discussion was preparatory for future Council action.
- Approved minutes of February 6, 2025, by committee consensus
- Discussed but did not vote on revising Committee Rules Resolution #1285 to change meeting frequency and format to sector-style public meetings
- Reviewed draft departmental budgets; no formal approval or denial recorded
- Consensus expressed for City Administrator to bring administrative charges restructuring and Police budget layout changes to Council
- Noted that City Attorney attendance via Zoom saves approximately $500
- Identified that Building budget line 3 should be $100,000, not $50,000
- Discussed that IT virtualization of Court computer systems will result in significant recurring savings
- Noted that Health Insurance Fund belongs to AFSCME and was established to offset potential insurance rate increases
Community Services Development Committee
The Community Services & Development Committee reviewed the draft FY 2025-26 budget, which allocates 22% of property tax and general revenue to community services. The committee reached consensus to forward the budget to the full city council. No formal votes were taken on any items.
- Consensus to approve February 5, 2025 minutes
- Consensus to forward FY 2025-26 draft budget to council
- Consensus to bring Bailey Park concrete replacement recommendation to council
- Consensus to bring Bailey Park playground equipment installation recommendation to council
- Consensus to bring Function 4 Junction street closure request to council
- Consensus to bring Scandia Run street closure request to council
Public Works Committee
The Public Works Committee voted to recommend City Council approval of a sewer line replacement between 12th and 13th, Ivy and Holly, awarded to H&J Construction; a $85,810 slurry seal of 6th Street from Ivy to Oaklea Drive; a request for proposals to split the City Engineer contract into water, sewer, and general engineering; and a proposal from Underground Tech for epoxy coating of six manholes. The committee also approved February 2025 minutes and elected Councilor Sandie Thomas as Vice Chair.
- Approved February 3, 2025 minutes as written
- Elected Councilor Sandie Thomas as Vice Chair
- Forwarded sewer line replacement (12th-13th, Ivy-Holly) to Council with recommendation to approve H&J Construction
- Forwarded $85,810 slurry seal of 6th Street (Ivy to Oaklea Drive) to Council
- Forwarded RFP to split City Engineer services into water, sewer, and general engineering to Council
- Forwarded Underground Tech manhole repair proposal (epoxy coating six manholes) to Council
City Council
The Junction City Council unanimously approved a contract with Willamette Cultural Resources Association to conduct an archaeological survey on 200 acres for the future Sewer Treatment Plant, funded by Sewer System Development Charges. During the work session, staff presented the third draft of the budget, highlighting challenges from the sewer moratorium, including reduced building revenue and property tax growth. No formal budget decisions were made; the discussion was informational only.
- Approved $142,597 archaeological survey for Sewer Treatment Plant properties (unanimous)
- Authorized Public Works Director to sign survey documents (unanimous)
City Council
The Junction City Council held a work session to discuss long-term water and wastewater projects, with presentations from DEQ, PFM Financial Advisors, and the city engineer. No formal decisions or votes were taken; the session was informational, focusing on funding options and project priorities. Staff will prepare scenarios for borrowing and rate impacts for the March work session.
- No formal decisions or votes taken during the work session
- Staff directed to develop funding scenarios with PFM and SCS Engineering for March discussion
City Council
The City Council unanimously approved a $45,874.50 refund to Lochmead Dairy for a water billing error that had been ongoing since 2017. The council also approved an engineering services contract with SCS Engineering for a rate study, entered into a building evaluation support intergovernmental agreement, and approved a janitorial services contract with G and K Floors. A new Budget Committee member was appointed, and citizen members were appointed to council committees.
- Approved $45,874.50 refund to Lochmead Dairy for a billing error on a water account, authorizing the Public Works Director to sign documents.
- Approved Engineering Services Contract with SCS Engineering for a water and sewer rate study, authorizing the City Administrator to sign documents.
- Approved Building Evaluation Support Intergovernmental Agreement with the Building Codes Division, authorizing the Public Works Director to sign documents.
- Approved Janitorial Services Contract with G and K Floors, authorizing the City Administrator to sign documents.
- Appointed Sharona Pong to Budget Committee position #4, term through December 31, 2027.
- Appointed Jon Edwards and Todd Olson to the Public Safety Committee and Kristen Hutchinson to the Community Services and Development Committee, each for one-year terms.
- Scheduled a special work session for February 26, 2025, to discuss Police, Court, and Building/Planning budgets.
- Removed 'Chickens in the City Limits' from the Council Agenda Forecaster as a pending item.
Finance Judiciary Committee
The Finance/Judiciary Committee forwarded a janitorial services contract with G and K Floors to the City Council with a recommendation to approve, and also forwarded a proposal for audit services from Umpqua Valley Financial to the Council. The janitorial contract replaces the current vendor, Empire Building and Maintenance, due to quality concerns. The audit RFP received five responses, with Umpqua Valley Financial scoring highest among the top three firms.
- Forwarded janitorial contract with G and K Floors to Council with recommendation to approve
- Forwarded audit services proposal from Umpqua Valley Financial to Council with recommendation
- Approved minutes from November 7, 2024
- Appointed Councilor Hancock as Vice Chair
Community Services Development Committee
The Community Services & Development Committee met virtually on February 5, 2025, and made recommendations to the City Council on two capital projects: replacing concrete at Founder's Park (awarded to Fox Stone) and replacing fencing at the skate park. The committee also approved the reappointment of Citizen Member Kristen Hutchinson and received updates on parks, pool, and community center projects. No final decisions were made; all actions are recommendations to the council.
- Recommended awarding Founder's Park concrete replacement to Fox Stone (unanimous consensus)
- Recommended skate park fencing replacement with unspecified contractor (unanimous consensus)
- Approved reappointment of Citizen Member Kristen Hutchinson (forwarded to council)
- Approved minutes from December 4, 2024 (consensus)
Public Safety Committee
The Public Safety Committee discussed two main items: upgrading the police department's electronic data storage system (EIS) and revising the city's RV/trailer parking ordinance. The committee agreed to move the software upgrade proposal to the City Council for approval. The RV ordinance discussion focused on balancing enforcement with resident needs, with no final decision made.
- Detective assignment discussion
- Electronic data storage (EIS) software upgrade, with $200k approved in budget
- RV/trailer parking ordinance revision discussion
- Department take-home vehicle policy discussion
- Citizen applicants for Public Safety Committee
Public Works Committee
The Public Works Committee voted to forward several items to the full City Council with a recommendation to approve, including an intergovernmental agreement for building inspection services, an engineering contract with SCS Engineering, and a $45,874.50 refund to Lochmead Dairy for a billing error on a water and sanitation account. The committee also discussed public information materials for infrastructure upgrades and a planned internal audit of utility accounts. No votes were taken; all actions were by consensus.
- Forwarded building inspection IGA to Council with recommendation to approve
- Forwarded engineering contract with SCS Engineering to Council
- Forwarded $45,874.50 refund to Lochmead Dairy for billing error to Council
- Forwarded Fischer Public Involvement materials for infrastructure upgrades to Council
- Agreed to move May meeting to April 28 or May 12 if needed
City Council
The Council unanimously adopted Ordinance No. 1, allowing property owners to extend certain land-use approvals that might expire during the city's sanitary sewer moratorium. The ordinance provides up to two-year extensions for approvals granted before October 22, 2024, and was recommended by the Planning Commission. The Council also unanimously approved a second amendment extending Lane County Sheriff's Office dispatch services through June 30, 2025.
- Adopted Ordinance No. 1 allowing extensions of development approvals during sewer moratorium (unanimous)
- Approved second amendment to LCSO Dispatch Services Contract extension through June 30, 2025 (unanimous)
City Council
The council unanimously adopted three ordinances: renewing Comcast's cable franchise for 10 years at 5% fee, granting Hunter Communications a 5-year fiber franchise at 5% fee, and amending the barking dog code to remove the requirement that two separate households must complain. The council also accepted a $19,000 pool donation from Energizing Junction City, approved a memorial bench at Toftdahl Park, and appointed Susan Ezzy Jordan and Jesse London as judge pro tems.
- Adopted Ordinance No. 1 granting Comcast a 10-year non-exclusive cable franchise at 5% fee (unanimous)
- Adopted Ordinance No. 2 granting Hunter Communications a 5-year fiber franchise at 5% fee (unanimous)
- Adopted Ordinance No. 3 amending barking dog code to allow single-complaint enforcement (unanimous)
- Approved $19,000 donation from Energizing Junction City for pool repairs (unanimous)
- Approved Wall memorial bench donation at Toftdahl Park (unanimous)
- Appointed Susan Ezzy Jordan and Jesse London as Municipal Judge Pro Tem (unanimous)
- Reappointed Councilor Leach as Council President (unanimous)
- Approved Mayor's appointments to committees and Lane Council of Governments (unanimous)
Public Safety Committee
The Public Safety Committee reviewed a tentative 6-month renewal of the Lane County Sheriff's Office dispatch contract at $6,000 per month with no changes. No vote was taken; the item did not make the council agenda pending clarification of contract language. The committee also heard departmental updates on new vehicles, body cameras, abandoned RV enforcement, and a year-in-review discussion.
- No decisions made; contract renewal discussed but not voted on
- Chief Waddell to clarify contract language before bringing to council
- City administrator and finance director to transfer funds from personnel budget to cover contract costs