King William County public meetings in 2025

Board of Supervisors

The Board will hold a public hearing on Ordinance 15-25 concerning front setbacks. It will also adopt minutes from two November special meetings, consider budget appropriations for FY 26, and discuss the FY 27 budget calendar. Additional items include presentations on law‑enforcement accreditation, the interim county administrator, and library furnishings, followed by appointments to several boards.

• Public hearing on Ordinance 15-25 Front Setbacks (Planning & Zoning)
• Approval of minutes from the November 13 and November 17 special meetings
• Resolutions 25-66 and 25-67 – appropriation of additional funds to the FY 26 budget
• FY 27 Budget Calendar presentation by the Finance Director
• Appointments to the Library Board of Trustees, Board of Zoning Appeals, and Social Service Advisory Boards

The Board adopted Resolution 25‑69 to appropriate $172,689 for library furnishings, with the Finance Director also requesting $173,516 in State Aid funds for the project. Both resolutions passed unanimously. The Board also approved the FY ’27 Budget Calendar, including a joint meeting with the school board, and adopted the organizational meeting date for January 5, 2025.

• Approved library furnishing appropriation $172,689 (Resolution 25‑69) – unanimous aye vote
• Approved State Aid appropriation $173,516 for library project – unanimous aye vote
• Adopted FY ’27 Budget Calendar with school‑board meeting – unanimous aye vote
• Approved organizational meeting for Jan 5 2025 – unanimous aye vote
• Approved Ordinance 15‑25 Front Setbacks – unanimous aye vote
• Approved Resolution 25‑68 honoring Hon. William Hodges – unanimous aye vote
• Approved employment agreement for Interim Administrator Derek Stamey – unanimous aye vote
• Approved additional vacancy‑savings funds $12,030 for staff assistant (Resolution 25‑66) – unanimous aye vote

Recreation Commission

The King William County Recreation Commission meeting will consider reports on programs and events, hear updates from youth sports agencies, discuss unfinished business, and receive public comments. The agenda is tentative and contains only procedural items.

The Parks & Recreation Commission approved the meeting agenda and the prior meeting minutes, each with a first and second motion. A motion to adjourn was made, seconded, and carried, ending the meeting at 7:11 p.m. No other substantive actions were taken.

• Agenda adoption approved (first motion by Lindsay Robinson, second by Evelyn Martin)
• Minutes approval approved (first motion by Lindsay Robinson, second by Evelyn Martin)
• Adjournment motion carried (first motion by Veda Frazier, second by Robert Hardwick)

Planning Commission

The Planning Commission will hold a public hearing regarding a conditional use permit for DG King William Solar, LLC. The body will also discuss ordinance topics and assign commissioners to the next five ordinance amendments.

• Public hearing for CUP 07-2025: DG King William Solar, LLC
• Discussion of Ordinance Workshop topics
• Assignment of commissioners to five ordinance amendments
• Adoption of the 2026 Regular Meeting Schedule

The Commission voted to deny the recommendation of Conditional Use Permit 07-2025 for DG King William Solar, LLC, sending it to the Board of Supervisors. The 2026 Planning Commission meeting schedule was adopted, and a resolution to begin amendments to the Zoning and Subdivision Ordinances for cluster subdivisions was approved. The meeting was then adjourned.

• Denied recommendation of CUP-07-2025 solar permit (all AYEs)
• Adopted 2026 Planning Commission regular meeting schedule (all AYEs)
• Adopted resolution to initiate zoning and subdivision ordinance amendments for cluster subdivisions (all AYEs)
• Adopted November 5, 2025 meeting minutes (all in favor)
• Adopted December 2, 2025 meeting agenda (all in favor)
• Adjourned meeting (all in favor)

Historical Preservation and Architectural Board

The board will consider a subdivision request for the Chelsea Historic District (TM #57-2B). It will also discuss Certified Local Government grant opportunities and a nomination of the Courthouse Complex for the National Register of Historic Places. The meeting includes routine items such as agenda adoption, minutes approval, and a citizen comment period.

• Chelsea Historic District – Request for Subdivision – TM #57-2B
• Discussion of Certified Local Government grant opportunities
• Nomination of Courthouse Complex as a National Register of Historic Places District

The board unanimously approved a motion to allow Carl Lounsbury to participate electronically. It also unanimously adopted an amended agenda that moved item 7a before item 6, approved the July 23, 2025 meeting minutes, and adjourned the meeting at 5:22 p.m.

• Approved electronic participation for Carl Lounsbury (unanimous)
• Adopted agenda amendment moving item 7a before item 6 (unanimous)
• Approved July 23, 2025 minutes (unanimous)
• Adjourned meeting at 5:22 p.m. (unanimous)

Board of Zoning Appeals

The Board of Zoning Appeals will meet to conduct business and review minutes from September 24, 2025. The meeting includes a public hearing regarding case V-03-2025.

• Public hearing for V-03-2025 - Harold Downey III

The Board approved its meeting agenda and the September 24, 2025 minutes, both unanimously. It also unanimously approved a variance request from Harold Downey III to reduce the side setback on his one‑acre parcel at 607 Manquin Drive. The meeting was adjourned at 7:37 p.m.

• Approved meeting agenda (unanimous)
• Approved September 24, 2025 meeting minutes (unanimous)
• Approved variance to reduce side setback for Harold Downey III at 607 Manquin Drive (unanimous)
• Adjourned meeting (unanimous)

Library Board of Trustees

The Library Board will consider removing the December 2025 meeting from the calendar and establishing a bi‑monthly meeting pattern. It will also address a vacancy on the Board of Trustees. Additional reports include updates on the Upper King William Branch construction, furniture, finances, and library programs.

• Removal of the December 2025 meeting and adoption of a bi‑monthly meeting schedule
• Motion to schedule the January 2026 Organizational Meeting
• Discussion of the Library Board of Trustees vacancy
• Upper King William Branch construction update
• Upper King William Branch furniture and fixture update

Board of Supervisors

The Board will adopt a consent agenda that includes approval of October draft minutes, a refund to Beasley, and budget amendments for staff bonuses and office expansion without county matching funds. Two public hearings will be held: one on the 4G Farms zoning ordinance (Z-02-2025, Ordinance 14-25) and another on a Transient Occupancy Tax ordinance (Ordinance 13-25). Unfinished business includes a finance report, FY 2026 budget amendment discussion, and appropriations for the Commonwealth Attorney's Office. New business may include updates from the County Administrator.

• Approval of October 14, 2025 draft minutes
• Resolution 25-63 – Refund to Beasley
• Resolution 25-65 – Staff Bonus (no county match)
• Public Hearing – Z-02-2025 4G Farms (Ordinance 14-25)
• Public Hearing – Transient Occupancy Tax (Ordinance 13-25)

The Board denied Ms. Bancroft’s request for electronic participation. It approved the consent agenda, including resolutions for a refund to Beasley and FY 2026 budget amendments for the circuit court clerk’s office, staff bonus, and office expansion. The Board also approved the 4G Farms ordinance (Z‑02‑2025) and the Transient Occupancy Tax ordinance amendments (Ordinance 13‑25). The appropriation resolutions for the Commonwealth Attorney’s Office budget (Resolutions 25‑66 and 25‑67) were tabled until the next meeting.

• Denied Ms. Bancroft's electronic participation (unanimous)
• Approved consent agenda items: October 14, 2025 minutes; October 27, 2025 minutes; May 20, 2025 joint workshop minutes; cancellation of Nov 24, 2025 meeting; Resolution 25‑63 refund to Beasley; Resolution 25‑65 staff bonus; Resolution 25‑64 office expansion (unanimous)
• Approved 4G Farms ordinance (Z‑02‑2025, Ordinance 14‑25) (unanimous)
• Approved Transient Occupancy Tax ordinance amendments (Ordinance 13‑25) (unanimous)
• Tabled Resolutions 25‑66 and 25‑67 appropriating additional funds to FY 26 Commonwealth Attorney’s Office budget (unanimous)
• Approved motion to have Planning Commission review and amend the cluster subdivision ordinance (unanimous)
• Adopted meeting agenda as presented (unanimous)
• Adjourned meeting (unanimous)

Electoral Board

The King William County Electoral Board will meet to sign the abstracts and canvass the results from the November 4, 2025 General Election. The meeting is scheduled for 9:00 a.m. at the Voter Registration & Elections Office.

• Canvass results from November 4, 2025 General Election
• Finalize and sign election abstracts

The King William County Electoral Board signed off on the abstract of votes from the November 4, 2025 General Election and approved it for submission to the State Department of Elections. A motion to adjourn the canvass was made, seconded, and approved unanimously. The meeting adjourned at 9:30 a.m.

• Approved abstract of votes for Nov 4, 2025 General Election (unanimous)
• Adjourned the canvass for Nov 4, 2025 General Election (unanimous)

Board of Supervisors

The Board of Supervisors is holding a special meeting to discuss the recruitment and selection of a County Administrator. The agenda includes a closed session for interviewing and discussing prospective candidates.

• Recruitment and selection of County Administrator
• Closed session for personnel interviews and candidate discussion

The Board approved the meeting agenda unanimously. It then voted to enter a closed session to interview and consider candidates for the county administrator position. After the closed session, the Board certified the closed meeting, voted to reconvene in open session, and adjourned the meeting unanimously.

• Approved meeting agenda (unanimous)
• Moved to closed session for administrator recruitment (unanimous)
• Certified closed meeting (3 ayes, 2 did not vote)
• Reopened session after closed meeting (unanimous)
• Adjourned meeting (unanimous)

Social Services Advisory Board

The King William Social Services Advisory Board will review division reports and agency updates. The meeting includes a discussion on staffing levels for the FY 2027 budget.

• FY 2027 Budget Discussion regarding staffing levels
• Agency Food Pantry update
• Emergency Hunger Consortium update
• Visionary Committee agency enhancement updates
• Finance/Budget, Benefits Programs, and Family Services reports

Electoral Board

The King William County Electoral Board will review and certify the vote totals from the November 4, 2025 General Election. A provisional ballot meeting may be held to address any outstanding provisional ballots from that election. The meeting includes routine procedural items such as call to order, roll call, and adjournment.

• Canvass results from the November 4, 2025 General Election
• Provisional ballot meeting for the November 4, 2025 General Election (if needed)

The Electoral Board voted unanimously to enter a closed session to review 49 provisional ballots, then unanimously returned to open session. It also unanimously approved a motion to recess the canvass and reconvene on Friday, November 14, 2025 at 9:00 a.m. No provisional ballots were rejected.

• Approved closed session to review provisional ballots (unanimous voice vote)
• Approved return to open session (unanimous voice vote)
• Approved recess of canvass and set reconvening date Nov 14, 2025 at 9:00 a.m. (unanimous voice vote)

Economic Development Authority

The Economic Development Authority board will review unfinished business on accessory building height limits for business and industrial zones. New business includes scheduling the January 2026 organizational meeting, a VDACS grant presentation, and a discussion of the county’s business tax rate. The meeting also includes standard reports, a citizens comment period, and adoption of minutes.

• Accessory building/structures height limit for business and industrial zones
• Motion to schedule the January 2026 Organizational Meeting date
• VDACS Grant presentation
• Business Tax Rate Discussion

Electoral Board

The board will review and certify the vote totals from the November 4, 2025 General Election. A provisional ballot meeting may be held if needed. No other decisions or actions are listed on the agenda.

• Canvass results from the November 4, 2025 General Election

The Electoral Board approved a closed‑session meeting to review provisional ballots, then voted to return to the open session. Later, the Board unanimously recessed both the canvass and the provisional‑ballot meeting until 9:00 a.m. on Wednesday, November 12, 2025.

• Approved closed‑session to review provisional ballots (unanimous voice vote)
• Approved return to open session (unanimous voice vote)
• Recessed canvass and provisional‑ballot meeting to Nov 12, 2025 9:00 a.m. (unanimous vote)

Planning Commission

The Planning Commission will meet to discuss priorities for ordinances. The remainder of the agenda consists of procedural items.

• Work session to discuss Ordinance priorities

The Planning Commission unanimously adopted the November 5, 2025 meeting agenda. It also unanimously approved the October 7, 2025 Planning Commission minutes as presented. The meeting was then adjourned unanimously. No other business or ordinance actions were taken.

• Adopted November 5, 2025 agenda (unanimous)
• Approved October 7, 2025 minutes (unanimous)
• Adjourned meeting (unanimous)

Board of Supervisors

The King William County Board of Supervisors will consider several new business items, including funding for credit‑card machines and a Deputy Commonwealth Attorney position. They will also review recommended changes to the County’s Emergency Operations Plan and amendments to the Transient Occupancy Tax Ordinance. A public hearing may be held, and unfinished business on airport funding will be discussed.

• Appropriation of funds for credit‑card machines
• Appropriation of funds for Deputy Commonwealth Attorney position
• Recommended changes to the County’s Emergency Operations Plan
• Amendments to the Transient Occupancy Tax Ordinance (public hearing 11/17)
• Unfinished business: Airport Funding

The Board approved a $25,000 appropriation for the county airport. It also approved amendments to the Emergency Operations Plan, funded new credit‑card machines, set a public hearing for the Transient Occupancy Tax ordinance, and appointed a finance director to the Chesapeake Bay Cigarette Board. A motion to table the Deputy Commonwealth Attorney salary increase was adopted.

• Appropriated $25,000 for airport (4-0-1)
• Approved amendment to Emergency Operations Plan (5-0)
• Approved appropriation for credit‑card machines (5-0)
• Set public hearing for Transient Occupancy Tax ordinance (5-0)
• Appointed finance director to Chesapeake Bay Cigarette Board (5-0)
• Motion to table Deputy Commonwealth Attorney salary increase approved (5-0)
• Approved electronic participation for Supervisor Bancroft (5-0)
• Approved consent agenda (5-0)

Library Board of Trustees

The Library Board will adopt the consent agenda, which includes approval of the September 16, 2025 and August 19, 2025 meeting minutes. It will discuss a proposed amendment to the Child Protection Policy and changes to minor restricted/non‑restricted card options. The board will receive updates on construction, the county financial report, and the status of library projects. The meeting also includes a citizens comment period, new business, and scheduling of the next meeting.

• Approval of Draft September 16, 2025 Minutes
• Approval of Draft August 19, 2025 Minutes
• Policy Amendment – Child Protection Policy & Minor Card Options
• Construction Update (County Report)
• Financial Report (County Report)

The board adopted several amendments to the library's Child Protection Policy, including a unanimous vote to allow minors restricted access to juvenile and teen collections and a 3‑1 vote to add a new Section 5.4. A unanimous motion approved a rule limiting hotspot borrowing to one per household. Discussion on annual renewal language for resident and non‑resident cards was tabled for the next meeting.

• Approved amendment to allow minor‑restricted access to juvenile and teen collections (unanimous)
• Approved addition of Section 5.4 to Child Protection Policy (3 Yes, 1 No)
• Approved hotspot borrowing rule limiting one per household (unanimous)
• Tabled discussion on annual renewal language for resident and non‑resident cards
• Adopted agenda amendments (unanimous)
• Approved consent agenda (unanimous)
• Approved amended minutes for September 16 and August 19, 2025 (unanimous)

Electoral Board

The Electoral Board is meeting to discuss early voting, absentee by mail, and important election dates. The board will also review meeting minutes and discuss the schedule for post-election meetings.

• Review of August 20, 2025 meeting minutes
• Updates on early voting and absentee by mail
• Discussion of post-election scheduled meetings
• Closed meeting regarding cyber security
• Closed meeting regarding appointment of officers of election

The board approved the August 20, 2025 meeting minutes. A closed session was convened to discuss cyber security and officer appointments, then the board returned to the open session. The meeting was adjourned unanimously. No old business was discussed.

• Approved August 20, 2025 minutes (unanimous)
• Approved closed session on cyber security and officer appointments (unanimous)
• Approved return to open session (unanimous)
• Approved adjournment of the meeting (unanimous)

Board of Supervisors

The Board of Supervisors will conduct public hearings regarding dog licensing, dangerous dogs, and zoning ordinances for accessory dwelling units and setbacks. The body will also discuss airport funding and a regional animal shelter surrender policy.

• CUP 05-2025: Ainsley Accessory Dwelling in the A-C District
• Ordinance 09-25: Dog licenses, lifetime license fees, and kennel fees
• Ordinances regarding dangerous dogs, dogs killing livestock, and dogs running at large
• Ordinance 02R-25: Setback Amendment
• Resolution 25-58: Real estate tax refund to Coutu

The Board approved a Conditional Use Permit for an accessory dwelling unit in the A‑C District, with one supervisor abstaining. Several animal‑related ordinances were adopted, including increased dog license fees, a dangerous‑dog ordinance, and policies on dogs killing livestock and running at large. The Board also accepted a regional animal shelter owner‑surrender policy and sent a setback amendment back to the Planning Commission. All actions were approved by unanimous or recorded votes.

• Approved Electronic Participation for Supervisor Bancroft (unanimous)
• Approved Consent Agenda, including minutes and resolutions (unanimous)
• Approved CUP 05‑2025 accessory dwelling unit (3‑0‑1; Bancroft abstained)
• Sent Ordinance 02R‑25 setback amendment back to Planning Commission (unanimous)
• Adopted Ordinance 09‑25 dog license fee increase (unanimous)
• Adopted Ordinance 11‑25 dangerous dog ordinance (unanimous)
• Adopted Regional Animal Shelter owner‑surrender policy (unanimous)
• Approved motion to convene a closed meeting (unanimous)

Planning Commission

The Planning Commission will hold public hearings regarding two land-use cases. The body will also consider an amendment to the regular meeting schedule for December 2, 2025.

• Public hearing for CUP 06-2025 - Redemption House of Prayer
• Public hearing for Rezoning Case Z-02-2025 - 4G Farms
• Proposed meeting schedule amendment for December 2, 2025

The commission adopted its meeting agenda and the minutes from July, August, and September 2025. It deferred the public hearing for Conditional Use Permit 06-2025 until the applicant complies with required permits. It voted to recommend that the Board of Supervisors approve rezoning case Z-02-2025 for 4G Farms. The commission also corrected the December meeting date and then adjourned.

• Adopted meeting agenda (unanimous)
• Adopted July, August, and September 2025 minutes (unanimous)
• Deferred public hearing for Conditional Use Permit 06-2025 (5-0)
• Recommended approval of rezoning Z-02-2025 – 4G Farms to Board of Supervisors (4-0)
• Amended December 3, 2025 meeting date to December 2, 2025 (5-0)
• Adjourned meeting (5-0)

Board of Supervisors

The Board of Supervisors is holding a special called meeting to review candidates for the County Administrator position. The meeting includes a closed session to discuss prospective candidates and define the interview process.

• Review of candidates for County Administrator
• Definition of the interview process for County Administrator

The Board approved the agenda and authorized electronic participation for Supervisors Bancroft and Hodges. A closed session was convened to discuss County Administrator candidates, and the closed meeting was certified. The meeting was then adjourned by unanimous consent.

• Approved electronic participation for Supervisors Bancroft and Hodges (unanimous)
• Adopted the meeting agenda as presented (unanimous)
• Constituted a closed meeting to discuss County Administrator recruitment (unanimous)
• Certified the closed meeting as authorized under the Freedom of Information Act (unanimous)
• Adjourned the meeting (unanimous)

Recreation Commission

The Parks & Recreation Commission will review and adopt its agenda, approve the previous meeting minutes, hear citizen comments, receive program, events, and facility reports, and elect a Vice Chair. It will also consider reports from local youth sports groups and address unfinished business.

• Adopt meeting agenda
• Approve minutes
• Program & events reports (After School, Fall Soccer, Youth Basketball, Halloween Event, Reindeer Run, Senior Programs, Fitness Classes)
• Facility reports (Park, Soccer Field)
• Elect Vice Chair

The commission adopted the meeting agenda and approved the minutes from the current and August meetings. A motion to adjourn was made and seconded, ending the session at 7:33 p.m. No other substantive actions were voted on.

• Approved roll call (motion approved)
• Adopted meeting agenda (motion approved)
• Approved current and August meeting minutes (motion approved)
• Adjourned meeting at 7:33 p.m. (motion approved)

General

The Local Emergency Planning Committee will hear reports from the county Assistant Emergency Manager and the Town of West Point Fire Chief, followed by a report from the county Fire Chief. Additional agenda items include project updates and routine administrative matters. The meeting is scheduled for October 1, 2025 at 9:00 AM in the King William Administration Building.

• Emergency Management Report – Assistant Emergency Manager Andrew Terry
• Fire/EMS Report – Fire Chief Ronald Brown
• Town of West Point Fire Chief Spencer Cheatham presentation
• Project Reports
• Administrative Matters

The King William County–Town of West Point Local Emergency Planning Committee held its regular meeting on October 1, 2025. Members introduced themselves and gave reports on emergency management, fire, and EMS matters. No project, administrative, or policy decisions were made, and the meeting was adjourned at 9:12 AM.

Historical Preservation and Architectural Board

The Historic Preservation and Architectural Review Board will discuss grant opportunities for the Mattaponi Indian Reservation and other 2026 ideas, and provide an update on nominating the Courthouse Complex to the National Register of Historic Places. The board’s new business includes reviewing a subdivision request for the Chelsea Historic District (TM# 57-2B). No decisions have been made yet.

• Discussion of Certified Local Government grant opportunities for the Mattaponi Indian Reservation and other 2026 projects
• Update on nomination of the Courthouse Complex to the National Register of Historic Places
• Review of a subdivision request for the Chelsea Historic District (TM# 57-2B)

Board of Zoning Appeals

The Board of Zoning Appeals will hold public hearings on two pending matters. The first is V‑01‑2025, the Cornerstone Community Development Center. The second is V‑02‑2025, a Hampton Roads Sanitation District project for the Central Crossing Pump Station. No decisions are recorded in the agenda; the hearings are for public input.

• V‑01‑2025 – The Cornerstone Community Development Center (public hearing)
• V‑02‑2025 – Hampton Roads Sanitation District – Central Crossing Pump Station (public hearing)

The Board adopted the meeting agenda and approved the March 19, 2025 minutes, both unanimously. A motion to defer the Cornerstone Community Development Center variance was also passed unanimously. The Board then unanimously approved the variance request for the Hampton Roads Sanitation District Central Garage pump station.

• Adopt meeting agenda (unanimous)
• Approve March 19, 2025 BZA minutes (unanimous)
• Defer Cornerstone Community Development Center variance to next meeting (unanimous)
• Approve HRSD Central Garage pump station variance (unanimous)

Board of Supervisors

The King William County Board of Supervisors will review and adopt the meeting agenda, approve minutes, and consider resolutions regarding opioid settlement funds and the Fiscal Year 2026 School Resource Officer grant budget amendment.

• Approval of September 8, 2025 Draft Minutes
• Resolution 25-55 - October as Domestic Violence Month
• Public Hearing: Accessory Dwelling Unit (CUP 04-2025)
• Public Hearing: Ordinance Amendment for Auto Dealerships
• Resolution 25-56 - KWCSO FY '26 Budget Amendment - SRO Grant

The Board unanimously approved Resolutions 25‑53 and 25‑54, opting the county into two opioid settlement lawsuits and authorizing the County Attorney or Administrator to sign necessary documents. It also approved a Conditional Use Permit for an accessory dwelling (CUP 04‑2025) and an ordinance amendment allowing auto dealerships in the industrial district. Additional budget items were approved, including the School Resource Officer grant (Resolution 25‑56) and a health‑department fund carry‑over (Resolution 25‑57).

• Approved Resolution 25-53 (opioid settlement opt‑in) – all 5 supervisors Aye
• Approved Resolution 25-54 (second opioid settlement opt‑in) – all 5 supervisors Aye
• Approved Conditional Use Permit 04-2025 for accessory dwelling – all 5 supervisors Aye
• Approved Ordinance Amendment for auto dealerships in industrial district – all 5 supervisors Aye
• Approved Resolution 25-56 (KWCSO FY ’26 Budget Amendment – SRO Grant) – all 5 supervisors Aye
• Approved Resolution 25-57 (Health Department FY ’25 fund carry‑over) – all 5 supervisors Aye
• Approved Consent Agenda (including Sep 8, 2025 minutes and Resolution 25-55) – all 5 supervisors Aye
• Approved agenda and electronic participation motion – all 5 supervisors Aye

Social Services Advisory Board

The King William Social Services Advisory Board will meet to receive updates on finance, benefits programs, and family services. The Director will provide a progress report and a tour of the new KWDSS environment.

• Finance/Budget Report from Wanda Ambrose
• Benefits Programs Report from Michelle Hunt
• Family Services Report from Rick Waugh
• Director's report on staffing and progress
• Tour of new KWDSS environment

Recreation Commission

The Parks & Recreation Commission will conduct its standard procedural business, including call to order, electronic participation approval, roll call, and agenda adoption. The commission will also consider the special‑meeting matter titled “360 Parks and Recation Project.” No decisions or votes are recorded in this agenda.

• Special‑meeting discussion: 360 Parks and Recation Project

The commission adopted the meeting agenda. Members agreed to form a subcommittee for the 360 Parks and Recreation Project after reviewing the bylaws and determining its size. The meeting was adjourned at 7:36 p.m.

• Adopted meeting agenda
• Agreed to select subcommittee for 360 Parks project (next meeting)
• Adjourned meeting at 7:36 p.m.

Library Board of Trustees

The King William County Library Board will discuss a proposed amendment to the non‑resident policy and a pop‑up library payment distribution plan. The meeting includes reports on the Upper King William branch, financial updates, and library project statuses. Public comment and a presentation by the LS&S Collection Management Team are also scheduled.

• Policy amendment – non‑resident library access
• Pop‑up library/ LS&S payment distribution proposal
• Upper King William Branch update
• Financial report and update
• Library projects status report

Economic Development Authority

The Economic Development Authority will discuss a proposed height limit for accessory buildings and structures in business and industrial zones. Unfinished business includes the Farmers Market. New business also covers a welcome for new member Draper Carlton, a thank‑you to Charles Piersa, and an update on the 360 Parks & Rec Project in Aylett.

• Accessory building/structures height limit for business and industrial zones
• Farmers Market (unfinished business)
• Update on the 360 Parks & Rec Project in Aylett
• Welcome new member Draper Carlton
• Thank you to Charles Piersa

The Economic Development Authority held its regular meeting on September 10, 2025. Members reviewed agenda items, minutes, the treasurer’s report, and received updates on the Farmers Market, accessory building height limits, and the 360 Parks & Rec Project. The board welcomed new member Draper Carlton and thanked Charles Piersa. No formal actions, approvals, or vote tallies were recorded.

Board of Supervisors

The King William County Board of Supervisors will adopt a consent agenda, hear public comments on Ordinance 07-25 concerning staff bonus payments, and review several presentations. New business includes discussion of the Aid To Localities (ATL) appropriation and unfinished business on dog ordinances. The meeting also features updates from the school system, a highway project, and emergency management.

• Consent agenda: approve August 25, 2025 draft minutes
• Resolution 25-50 recognizing Constitution Week (Sept 17‑23)
• Resolution 25-51 KWCFD FY ’26 budget amendment – DomREPP grant
• Public hearing on Ordinance 07-25 – staff bonus payments
• New business: Aid To Localities (ATL) appropriation

The Board approved a staff‑bonus ordinance that provides one‑time bonuses to county employees, referring the Highway 360 park project to the Recreation Committee for further work. It also adopted a resolution to allocate $73,778 of unbudgeted Aid To Localities funds. Finally, the Board voted to censure Supervisor Bancroft for conduct alleged to violate bylaws.

• Approved electronic participation for Supervisor Bancroft (unanimous)
• Adopted the meeting agenda as presented (unanimous)
• Approved the Consent Agenda, including August 25 minutes and two resolutions (unanimous)
• Approved Ordinance 07‑25 staff‑bonus payments (5‑0 unanimous aye)
• Referred Highway 360 park and recreation project to the Recreation Committee (unanimous)
• Allocated $73,778 ATL funds via Resolution 25‑52 (5‑0 unanimous aye)
• Censured Supervisor Bancroft (4 aye, 1 did not vote, motion passed)

Planning Commission

The Planning Commission will hold public hearings regarding subdivision ordinance amendments and two conditional use permits. The body will also review a conceptual plan for Kirby Farm and discuss setbacks and accessory dwelling units.

• Public hearing on Subdivision Ordinance Amendments
• CUP 05-2025 - Ainsley - Accessory Dwelling Unit
• CUP 06-2025 - Redemption House of Prayer
• Kirby Farm - Conceptual Plan Review
• Discussion on Front Setbacks and Accessory Dwelling Units

The commission adopted its meeting agenda unanimously. It voted to recommend approval of the Subdivision Ordinance Amendments, including a 1,200‑sq‑ft easement provision and removal of Farmstead lots, to the Board of Supervisors. It also recommended approval of the Ainsley Accessory Dwelling Unit conditional use permit with conditions, and deferred the Redemption House of Prayer permit hearing for 30 days pending a building report. Finally, it voted to recommend the Front Setback Amendments to the Board of Supervisors.

• Adopted meeting agenda (unanimous)
• Recommend approval of Subdivision Ordinance Amendments to Board (all AYE)
• Recommend approval of CUP 05‑2025 Ainsley Accessory Dwelling Unit with conditions to Board (all AYE)
• Defer public hearing for CUP 06‑2025 Redemption House of Prayer 30 days (all AYE)
• Recommend approval of Front Setback Amendments to Board (all AYE)

Board of Supervisors

The Board of Supervisors will discuss the adoption of the budget and appropriation resolution. The meeting includes reviews of dog ordinances, zoning for accessory buildings, and transient occupancy tax amendments.

• Budget Adoption and Appropriation Resolution (25-18)
• Award of Bid for the UKW Library Renovation
• Resolution 25-47 regarding Bay Transit Funding
• Zoning Ordinance 06-25 for Accessory Buildings and Structures
• Transient Occupancy Tax Amendments

The Board adopted the 2025 Budget Adoption and Appropriation Resolution (25‑18) and approved a contract award to Henderson Inc. for the UKW Library renovation. It also approved the YMCA letter of intent, increased Bay Transit funding, and accepted Planning & Zoning Ordinance 06‑25. Staff were directed to schedule public hearings on the dog‑license amendment and the Transient Occupancy Tax amendment.

• Approved YMCA LOI (5‑0)
• Directed staff to schedule public hearing on dog‑license amendment (5‑0)
• Approved Bay Transit Funding amendment (5‑0)
• Accepted Planning & Zoning Ordinance 06‑25 (5‑0)
• Approved library renovation contract award to Henderson Inc. (5‑0)
• Approved Budget Adoption and Appropriation Resolution 25‑18 (4‑1)
• Approved Zoning Ordinance 06‑25 accessory buildings (5‑0)
• Directed staff to schedule public hearing on Transient Occupancy Tax amendment (5‑0)

Electoral Board

The King William County Electoral Board will consider several items, including approval of the July 16, 2025 meeting minutes and a review of the ballot order. The board will discuss ADA compliance, upcoming election updates such as early voting on September 19, and training and pre‑processing dates. A closed session may be held to review and approve a cyber‑security POAM.

• Approve July 16, 2025 meeting minutes
• ADA compliance review
• Ballot order review
• Election updates: early voting/BM on September 19, training dates, pre‑processing dates
• Closed‑session review and approval of cyber‑security POAM

The Electoral Board approved the minutes from the July 16, 2025 meeting and accepted the ADA compliance surveys with unanimous votes. It adopted the recommendation to print 17,400 ballots (115% of registered voters) also unanimously. The board approved the proposed POAM for cyber security and adjourned the meeting unanimously.

• Approved July 16, 2025 meeting minutes (unanimous)
• Accepted ADA compliance surveys (unanimous)
• Approved printing 17,400 ballots (unanimous)
• Approved proposed POAM for cyber security (approval recorded)
• Adjourned meeting at 11:58 AM (unanimous)

Library Board of Trustees

The Library Board of Trustees will meet to receive updates on governance, administration, and operations. The session includes reports on technology, finances, and library programming.

• Approval of July 15, 2025 meeting minutes
• County Administration bid update
• County Administration technology update
• County Administration financial report
• Director's report on library projects and statistical summary

The trustees unanimously approved the draft minutes from the July 15, 2025 meeting and adopted the agenda. They directed staff to amend the library policies and post the changes online. The board also decided to look for a community partner to create a temporary pop‑up library solution.

• Approved draft minutes from July 15, 2025 (unanimous)
• Adopted meeting agenda (unanimous)
• Directed staff to amend policies and post them online
• Decided to seek a community partner for a temporary pop‑up library

Board of Supervisors

The Board will consider a motion to convene a closed meeting to receive legal advice on zoning policies and the possible disposition of undeveloped public land on Highway 360. It will also discuss an easement request from Rappahannock Electric Cooperative, initial amendments to the county dog ordinances, and plans for developing county‑owned land for recreational use. Additional items include routine consent agenda approvals and presentations by the sheriff’s office and DSS.

• Closed‑session motion on zoning advice and Highway 360 land disposition
• Easement request for Rappahannock Electric Cooperative
• Initial discussion of proposed amendments to dog ordinances
• Discussion of developing county‑owned land for recreational use
• Appointment to the Board of Zoning Appeals – Resolution 25‑33

The Board adopted the consent agenda, including minutes and a fire‑department incentive resolution, with all members voting aye. A motion directing the County Administrator to execute documents granting an easement to Rappahannock Electric Cooperative also passed unanimously. The Board instructed staff to prepare a dog‑ordinance amendment for the next meeting and re‑appointed Walt Bailey to the Board of Zoning Appeals, each with unanimous support. Closed‑meeting motions for legal advice, reconvening in open session, and certification were likewise approved unanimously.

• Approved Consent Agenda (all aye)
• Modified agenda to include Sheriff presentation (all aye)
• Granted easement to Rappahannock Electric Cooperative (all aye)
• Directed staff to prepare dog‑ordinance presentation for next meeting (no vote recorded)
• Approved closed‑meeting motions for legal advice, reconvening, and certification (all aye)
• Re‑appointed Walt Bailey to Board of Zoning Appeals (all aye)
• Adjourned meeting (all aye)

Recreation Commission

The King William County Recreation Commission will adopt the meeting agenda, approve prior minutes, and hear public comments. It will receive a managers’ report covering scheduled programs such as Summer Sneakers, Adult Kickball, Blastball, After School 2025-2026, Fall Soccer 2025, Senior Programs, Fitness Classes, and Youth Basketball 2025-2026, as well as facility items like park erosion and the community center. The commission will also hear reports from King William Little League, King William Raiders Youth Football & Cheer, and West Point YMCA, and consider any unfinished or new business before adjourning.

• Review of Summer Sneakers program
• Discussion of park erosion issue
• Report from King William Little League
• Update on King William Raiders Youth Football & Cheer
• Report from West Point YMCA

The Parks & Recreation Commission approved the minutes of the prior meeting. No other formal actions were taken; the meeting was adjourned at 6:59 p.m. The remaining agenda items were informational reports on programs, facilities, staff, and community partners.

• Approved meeting minutes (motion by Elliot Jenkins, seconded by Lindsay Robinson)
• Adjourned meeting at 6:59 p.m. (motion by Troy Simons, seconded by Evelyn Martin and Robert Hardwick)

Planning Commission

The King William County Planning Commission meeting on August 5, 2025 includes a public hearing on three items. Commissioners will consider two ordinance amendments—one addressing front setbacks and another concerning auto dealerships in the industrial district. They will also review a conditional use permit (CUP‑04‑2025) for an accessory dwelling unit on the Edmonds property.

• Ordinance amendment – Front setbacks (presented by Joyce Wolfe)
• Ordinance amendment – Auto dealerships in the industrial district (presented by Joyce Wolfe)
• Conditional Use Permit CUP‑04‑2025 – Edmonds accessory dwelling unit (presented by Joyce Wolfe)

The commission adopted the meeting agenda unanimously. It tabled the front‑setback zoning amendment until the September 2 meeting. It approved adding auto dealerships to the Industrial District zoning matrix with all members voting aye. It recommended the Edmonds accessory dwelling unit conditional use permit to the Board of Supervisors.

• Adopted August 5, 2025 meeting agenda (all in favor)
• Tabled front‑setback ordinance amendment to September 2 meeting (all in favor)
• Approved auto dealerships in the Industrial District (all in favor)
• Recommended approval of CUP‑04‑2025 Edmonds Accessory Dwelling Unit to Board of Supervisors (all in favor)

Board of Supervisors

The Board of Supervisors will consider engaging The Berkley Group as recruiters for the vacant County Administrator position. The discussion will focus on selecting a recruitment firm to conduct the search. No other substantive items are listed for this special meeting.

• Consider hiring The Berkley Group to conduct the County Administrator recruitment

The Board approved the meeting minutes. The Berkeley Group presented its recruitment profile for the County Administrator position. The Board then voted to adjourn the meeting, with all five supervisors in favor and none opposed.

• Approved meeting minutes (unanimous)
• Adjourned meeting (5-0)

Board of Supervisors

The Board will adopt a consent agenda that includes FY ’26 budget amendments with a $325,000 SSO grant and a $150,000 NG911 funding award. A public hearing will be held on rezoning the Route 360 Business Management Area (Z‑01‑2025). Additional items include a resolution to add a weather‑station annex to the Emergency Operations Plan and discussion of new trash decals.

• Resolution 25‑43: FY ’26 budget amendment – SSO Grant award $325,000
• Resolution 25‑42: FY ’26 budget amendment – NG911 additional funding $150,000
• Public hearing: Z‑01‑2025 Route 360 Business Management Area strategic rezoning initiative
• Resolution 25‑44: Annex G to Emergency Operations Plan (Weather Station)
• New business: Trash decals

The Board unanimously approved a rezoning ordinance for Route 360 Business Management Area and multiple FY ’26 budget amendments, including a $325,000 SSO grant and a $150,000 NG911 funding award. It also adopted a weather‑station resolution and a $1,204,341 PPRTA grant. No action was taken on the proposed trash‑decal program.

• Approved Z-01-2025 Route 360 Business Management Area rezoning ordinance (5-0)
• Approved Renewal RFP – Bowman (5-0)
• Approved Resolution 25-43: KWCPS FY ’26 Budget Amendment – SSO Grant $325,000 (5-0)
• Approved Resolution 25-42: KWCSO FY ’26 Budget Amendment – NG911 Funding $150,000 (5-0)
• Approved Resolution 25-44 Annex G to EOP (Weather Station) (5-0)
• Approved Resolution 25-44 PPRTA grant $1,204,341 (5-0)
• No action taken on trash‑decal proposal (tabled)
• Approved motion to convene closed session (5-0)

Social Services Advisory Board

The King William Social Services Advisory Board will consider and vote on the approval of the March 2025 and May 2025 meeting minutes. The board will hear division reports on finance/budget, benefits programs, and family services. A director report covering progress, staffing, and the Reconciliation Act impact will be presented. Public comments and updates will also be addressed before adjournment.

• Approve March 2025 meeting minutes
• Approve May 2025 meeting minutes
• Finance/Budget Report by Wanda Ambrose
• Benefits Programs Report by Candace Carey
• Family Services Report by Rick Waugh

Historical Preservation and Architectural Board

The board will discuss and decide on the nomination of Bear Garden for the National Historic Register of Historic Places. It will also review grant opportunities for the Mattaponi Indian Reservation and other 2026 ideas, and update the Courthouse Complex NRHPD nomination. The meeting includes routine agenda adoption, minutes approval, and a citizen comment period.

• Nomination of Bear Garden to the National Historic Register of Historic Places
• Discussion of Certified Local Government grant opportunities for the Mattaponi Indian Reservation and 2026 ideas
• Update on nomination of the Courthouse Complex as a National Register of Historic Places District
• Final review of the CLG Annual Report for 10/1/23 – 9/30/24

The board unanimously approved electronic participation for member Carl Lounsbury and applicant Clifton Rhodes. It also approved a Certificate of Approval for installing 17 replacement windows at 2307 Churchville Road in the St. John’s Historic District. The updated handbook revisions were adopted unanimously, and the meeting was adjourned at 5:21 p.m.

• Approved electronic participation for Carl Lounsbury and Clifton Rhodes (unanimous)
• Adopted meeting agenda (unanimous)
• Approved minutes from April 9, 2025 meeting (unanimous)
• Approved Certificate of Approval for replacement windows at 2307 Churchville Rd (unanimous)
• Approved updated handbook revisions (unanimous)
• Adjourned meeting at 5:21 p.m. (unanimous)

Electoral Board

The King William County Electoral Board will convene to review and approve minutes from three meetings in June 2025. The agenda includes a closed session to discuss cyber security and the General Registrar's annual performance review.

• Review and approve minutes from June 18, 20, and 23, 2025
• Closed meeting to discuss cyber security
• Closed meeting to discuss General Registrar Annual Performance Review

The Electoral Board unanimously approved the minutes from the June 18, 20 and 23 meetings. It then unanimously voted to enter a closed session to discuss cyber security policy and the voting system security plan. The board later unanimously returned to the open session, set the next meeting for August 20, 2025, and adjourned.

• Approved June 18, 2025 minutes (unanimous)
• Approved June 20, 2025 minutes (unanimous)
• Approved June 23, 2025 minutes (unanimous)
• Approved closed session on cyber security policy and voting system security plan (unanimous)
• Approved return to open session (unanimous)
• Approved adjournment of the meeting (unanimous)
• Scheduled next meeting for August 20, 2025 at 12:30 PM

Library Board of Trustees

The Library Board of Trustees will meet to receive reports on governance, administration, and operations. The board will discuss updates regarding technology, bids, and signage for WP.

• Approval of April 22, 2025 and June 25, 2025 meeting minutes
• Technology update regarding hot spots, laptops, and printers
• Signage update for WP
• Bid update
• Library programming, services, and project status reports

The Library Board approved the meeting agenda and the consent agenda, which included the minutes from the April 22 and June 25 meetings. Members directed staff to provide a monthly expense report once line items are created and to receive the same financial information from LS&S each month. The meeting was then adjourned unanimously.

• Approved meeting agenda (all in favor, none opposed)
• Approved consent agenda, including April 22 minutes (all in favor, none opposed)
• Approved consent agenda, including June 25 minutes (all in favor, none opposed)
• Directed staff to provide monthly expense reports after line items are created
• Requested LS&S to supply monthly expense information to the Board
• Adjourned meeting (all in favor, none opposed)

Board of Supervisors

The Board of Supervisors will consider budget amendments for school nutrition and E911 dispatcher overtime. The meeting includes public hearings for two conditional use permits and presentations regarding library updates.

• CUP-2-2025 (Hermosillo) for an Accessory Dwelling Unit
• CUP-3-2025 for Passion Community Church
• Resolution 25-38: KWCPS FY '26 School Nutrition Fund budget amendment of $110,000.00
• Resolution 25-39: KWCPS FY '25 School Nutrition Fund budget amendment of $73,095.00
• RFPs for County Auditor and Reassessment of Real Property

The Board approved two Conditional Use Permits: an accessory dwelling unit (CUP‑2‑2025) and the Passion Community Church project (CUP‑3‑2025). It amended the FY‑26 budget to add $25,000 for overtime for E911 dispatchers. The Board also directed the County Administrator to endorse the auditor employment agreement and accepted Vision’s proposal for the real‑property reassessment RFP.

• Approved CUP‑2‑2025 Accessory Dwelling Unit (4 aye, 1 nay)
• Approved CUP‑3‑2025 Passion Community Church (5 aye)
• Amended Resolution 25‑26 to add $25,000 overtime for E911 dispatchers (5 aye)
• Directed County Administrator to endorse County Auditor employment agreement (5 aye)
• Accepted Vision proposal for Real Property Reassessment RFP (5 aye)

Economic Development Authority

The Economic Development Authority's regular meeting scheduled for July 9, 2025 was cancelled. No agenda items were considered or decided. The next regular meeting is set for September 10, 2025 at 6:30 PM in the Board Room of the Administration Building, 180 Horse Landing Road, King William, Virginia 23086.

Planning Commission

The King William County Planning Commission will adopt the meeting agenda and approve the minutes from the June 10, 2025 meeting. Commissioners will vote to fill the vacancy in the office of chair. The agenda also allows for a public hearing, a citizen comment period, and other routine business.

• Adoption of meeting agenda
• Approval of June 10, 2025 Planning Commission minutes
• Commission vote to fill vacancy of the office of chair
• Public hearing (if any)
• Citizens comment period

The Planning Commission adopted the July 1, 2025 agenda and approved the June 10, 2025 meeting minutes, both unanimously. Commissioners elected Darrell Kellum as Chair and Mike Henrich as Vice Chair, each receiving unanimous support. The meeting was then adjourned unanimously.

• Adopted July 1, 2025 agenda (unanimous)
• Approved June 10, 2025 minutes (unanimous)
• Elected Darrell Kellum as Chair (unanimous)
• Elected Mike Henrich as Vice Chair (unanimous)
• Adjourned meeting (unanimous)

Board of Supervisors

The King William County Library Board of Trustees will review and adopt the meeting agenda, approve the draft minutes from May 20, 2025, and hear updates on state aid and the West Point branch opening timeline. New business includes several community surveys and an RFP update. The Director will introduce the new Library Director and provide reports on programs and partnerships.

• Approval of Draft Minutes from May 20, 2025 (Consent Agenda)
• KWCLS Logo (Unfinished Business)
• Survey and Community Survey (New Business)
• RFP Update (New Business)
• West Point opening timeline (Director's Report)

The Board approved the agenda and consent agenda unanimously. It removed the draft minutes from April 22, 2025 and approved the May 20, 2025 minutes. The Board voted to appoint Cat Rashid as the Library Director of the King William County Library System effective July 1, 2025. The Board noted the resignation of Ann Byrne from the District 1 seat and will notify the Board of Supervisors of the vacancy.

• Adopted agenda as amended – all members in favor, none opposed
• Accepted consent agenda – all members in favor, none opposed
• Removed draft minutes from April 22, 2025 per clerk request
• Approved draft minutes from May 20, 2025 – unanimous
• Appointed Cat Rashid as Library Director of KWCLS (Yes: Washington, Price, Carlton, Herndon; Absent: Byrne)
• Acknowledged District 1 seat vacancy – Board to notify BOS

Electoral Board

The Electoral Board will reconvene to review the canvass results of the June 17, 2025 Democratic Party primary. The meeting also includes routine items such as call to order, roll call, remarks, and possible closed session.

• Reconvene canvass results from June 17, 2025 Democratic Party primary

The King William County Electoral Board met on June 23, 2025, and completed the canvass of the June 17 Democratic Party Primary by signing the vote abstracts. The Board then voted to adjourn the canvass meeting, and the motion was approved unanimously. The next Electoral Board meeting is scheduled for July 16 at 12:30 PM.

• Completed canvass of June 17 Democratic Party Primary (abstracts signed)
• Adjourned the canvass meeting (unanimous approval)

Electoral Board

The King William County Electoral Board will meet to reconvene the canvass of results from the June 17, 2025, Democratic Party Primary. The agenda also includes a potential closed meeting regarding provisional ballots.

• Canvass results from June 17, 2025, Democratic Party Primary
• Provisional Ballot Meeting (closed meeting if needed)

The Electoral Board approved moving into a closed session to review provisional ballots, then returned to open session, considered one provisional ballot (none rejected), and unanimously voted to recess the meeting and reconvene on Monday, June 23, 2025 at 10:00 a.m.

• Approved closed‑session review of provisional ballots (unanimous voice vote)
• Approved return to open session (unanimous voice vote)
• Considered one provisional ballot; zero were rejected
• Adjourned and set next canvass meeting for June 23, 2025 at 10:00 a.m. (unanimous vote)

Electoral Board

The King William County Electoral Board reviewed the June 17 Democratic primary results. A motion to recess the canvass meeting was made, seconded, and unanimously approved. The board will reconvene on Friday, June 20, 2025 at 1:00 p.m.

• Recessed canvass meeting to June 20, 2025 (unanimous approval)

Board of Supervisors

The Board of Supervisors is holding a special called meeting to discuss contracts. No specific contracts or dollar amounts are listed on the agenda.

• Discussion of contracts

The Board accepted Stacey Davenport's resignation and terminated her contract. It also terminated the County Attorney Mark Flynn's contract, approved work orders two and three with the Berkley Group, entered a new attorney contract with Kaufman and Canales, and appointed Clarence Monday as acting interim County Administrator effective June 16, 2025.

• Accepted resignation of County Administrator Stacey Davenport; vote 4 Ayes, 1 Abstain
• Terminated contract with County Attorney Mark Flynn (Mark Flynn Legal Services, PLLC); vote 4 Ayes, 1 Abstain
• Approved Berkley Group work order #2; vote 4 Ayes, 1 Abstain
• Approved Berkley Group work order #3 (executive search services); vote 4 Ayes, 1 Abstain
• Approved contract for attorney services with Kaufman and Canales; vote 4 Ayes, 1 Abstain
• Appointed Clarence Monday as acting interim County Administrator effective June 16, 2025; vote 4 Ayes, 1 Abstain

Planning Commission

The Planning Commission will meet to consider a public hearing regarding specific rezoning requests. The body will also review and approve minutes from the May 6, 2025 meeting.

• Public hearing for Z-01-2025 - Route 360 BMA SRI Rezonings

The commission voted to recommend approval of rezoning case Z‑01‑2025 for five parcels along Route 360 Business Management Area to B‑2 General Business, with acceptable proffers. The motion passed with three ayes and no opposed votes. Commissioner Kellum recused himself from the vote and removed parcel TM# 28‑43 from the rezoning list. The meeting also adopted its agenda and minutes and adjourned unanimously.

• Adopted meeting agenda (unanimous)
• Adopted May 6, 2025 minutes (unanimous)
• Commissioner Kellum recused from rezoning vote
• Removed parcel TM# 28‑43 from rezoning list (decision by Kellum)
• Recommended rezoning of five parcels to B‑2 General Business to Board of Supervisors (3‑0)
• Adjourned meeting (unanimous)

Board of Supervisors

The Board of Supervisors will consider budget amendments and FY '26 budgets for the Sheriff's Office, Victim Witness, Circuit Court, and Fire/EMS. The meeting includes updates on the All Hazards Mitigation Plan and VA250 planning. Members will also make appointments to several county boards and commissions.

• KWCSO FY '26 Budget Amendments for a Public Safety IT position, overtime, and CIP Budget
• FY '26 Budgets for Victim Witness, Circuit Court, and KWC FIRE/EMS
• Resolution 25-20 regarding the Emergency Management Performance Grant (EMPG)
• KWCSO Therapy Dog Grant and 911 Grant
• Appointments to Planning Commission, Board of Zoning Appeals, and other commissions

The Board approved a $7,500 local match for the Emergency Management Performance Grant and allocated $18,591 from a KWCSO 911 grant to the FY‑26 budget. It created a Public Safety IT Network Engineer position with a $50,000 salary, and kept the KWCSO overtime budget unchanged. The discussion on additional overtime for KWCSO dispatchers was tabled until July. A new position in the Clerk’s Office was also approved.

• Approved electronic participation for Supervisor Hodges (5-0)
• Adopted agenda amended to remove Victim Witness FY'26 Budget Amendment (5-0)
• Approved Emergency Management Performance Grant with $7,500 local match (5-0)
• Appropriated $18,591 from KWCSO 911 Grant to FY'26 budget (5-0)
• Created Public Safety IT Network Engineer position with $50,000 salary (4-1)
• Kept KWCSO overtime budget unchanged (5-0)
• Tabled discussion of KWCSO 911 Dispatch overtime funding until July (5-0)
• Approved new Clerk’s Office position (5-0)

Recreation Commission

The Recreation Commission will review and adopt meeting minutes, discuss upcoming programs like After School and Summer Sneakers, and review the FY2026 budget. The agenda is tentative and subject to change.

• Review and adoption of meeting agenda
• Approval of minutes
• Discussion of After School 2025-2026 program
• Discussion of Summer Sneakers program
• Review of FY2026 budget

Historical Preservation and Architectural Board

The Historic Preservation & Architectural Review Board will consider several unfinished business items, including grant opportunities and a nomination update. They will discuss and approve the 2025 draft of the board handbook. New business includes an application for a Certificate of Approval to replace windows at 2307 Churchville Road in the St. John's Church Historic District.

• Application for Certificate of Approval – replacement windows at 2307 Churchville Road (St. John's Church Historic District) (TM# 57-65)
• Discussion of Certified Local Government grant opportunities for the Mattaponi Indian Reservation
• Update on nomination of Courthouse Complex as an NRHPD (National Register of Historic Places District)
• Annual Review of Handbook – discuss and approve 2025 draft
• CLG Annual Report for 10/1/23‑9/30/24 – discuss and complete

The board approved a Certificate of Approval for 17 replacement windows at 2307 Churchville Road in the St. John’s Historic District. The board also approved electronic participation for a member and an applicant, adopted the agenda, approved the prior meeting minutes, adopted an updated handbook, and adjourned the meeting. All motions were approved unanimously.

• Approved electronic participation for Carl Lounsbury and Clifton Rhodes (unanimous)
• Adopted meeting agenda (unanimous)
• Approved April 9, 2025 minutes (unanimous)
• Approved Certificate of Approval for replacement windows on TM#57-65 (unanimous)
• Approved updated handbook with revisions (unanimous)
• Adjourned meeting at 5:21 p.m. (unanimous)

Electoral Board

The board will consider approval of the March 19, 2025 meeting minutes. It will receive updates on early voting and absentee‑by‑mail procedures. A party chair meeting is scheduled. The board may hold a closed session to address cyber security and the voting system security plan.

• Review and approve March 19, 2025 meeting minutes
• Party chair meeting
• Election updates – early voting
• Election updates – absentee by mail
• Potential closed meeting on cyber security and voting system security plan

The Electoral Board approved the March 19, 2025 meeting minutes. It then entered a closed session to discuss cyber and voting system security, which was unanimously approved. The board later voted to return to the open session and to adjourn, both unanimously.

• Approved March 19, 2025 minutes (unanimous)
• Approved closed session on cyber and voting system security (unanimous)
• Approved return to open session (unanimous)
• Approved adjournment of the meeting (unanimous)

Board of Supervisors

The Board of Supervisors will hold a joint workshop with the Economic Development Authority and Planning Commission to review economic and demographic trends, target market assessments, and the land development process for retail, commercial, and light industrial uses.

• Review of economic and demographic trends
• Strategic considerations for economic development
• Land development process for retail, commercial, and light industrial
• Target market assessment
• Economic Development Incentives in Virginia

The King William County Board of Supervisors, Economic Development Authority, and Planning Commission approved the minutes of their May 20, 2025 joint work session. No other formal actions were taken; the meeting consisted of presentations and brainstorming exercises on economic and land‑development strategy. No votes were recorded for agenda review or workshop items.

• Approved minutes of joint work session (unanimous)

Library Board of Trustees

The King William County Library Board will consider fee‑based card options for non‑residents. It will also review the KWCLS logo, the procedure for book transfers, and potential amendments to existing policies and bylaws. These items are listed under New Business for discussion.

• Discuss fee‑based card options for non‑residents
• Review KWCLS logo
• Discuss book transfer procedure versus policy
• Policy discussion and possible amendments
• Bylaw discussion and amendment

The trustees voted to amend the library bylaws, with all five members voting aye. Several other items—including fee‑based non‑resident cards, the KWCLS logo, the book‑transfer procedure, and policy amendments—were each motioned to be tabled until the next meeting. The meeting was then adjourned.

• Adopt meeting agenda as presented (unanimous)
• Fee‑based non‑resident card options tabled (unanimous)
• KWCLS logo discussion tabled (unanimous)
• Book‑transfer procedure discussion tabled (unanimous)
• Policy discussion and amendments tabled (unanimous)
• Bylaw amendment approved (5 ayes, 0 noes)
• Meeting adjourned (unanimous)

Board of Supervisors

The Board of Supervisors will hear VDOT's proposed secondary six-year plan for FY 2026‑2031 and the associated construction budget for FY 2025‑2026. Unfinished business includes discussion of the FY ’26 County budget and tax rate. New business covers a payment for a broadband project with AllPoints Broadband. Additional items are departmental updates and presentations.

• Public hearing: VDOT six-year secondary road plan and FY 2025‑2026 construction budget
• Unfinished Business: FY ’26 County Budget
• Unfinished Business: FY ’26 Tax Rate
• New Business: Broadband project payment (VATI) with AllPoints Broadband
• Presentations: Sheriff's Office uniform update; Social Services and Regional Animal Shelter updates

The Board adopted the FY 2026 County Budget, adding $784,372 to the school budget line. It also voted to raise the real‑estate tax by 3½ cents per $100. Additional actions included approving the VDOT secondary‑road six‑year plan, confirming meeting minutes, and appointing a member to the Rappahannock Community College Board.

• Approved FY 2026 County Budget with $784,372 school budget increase (5‑0)
• Approved 3½‑cent per $100 real‑estate tax increase (3‑2)
• Approved VDOT Secondary Six‑Year Plan resolution 25‑21 (5‑0)
• Approved May 5, 2025 meeting minutes (5‑0)
• Approved motion to convene closed session for legal and personnel matters (5‑0)
• Approved motion to reconvene open session after closed session (5‑0)
• Approved standing Resolution SR One certifying the closed‑session actions (5‑0)
• Appointed Theresa Redd to the Rappahannock Community College Board (5‑0)

Social Services Advisory Board

The King William County Social Services Advisory Board will meet on May 15, 2025 at 5:30 PM. The board will consider and vote on approval of the March 2025 meeting minutes. It will receive statistical, budget, benefits, and services reports from staff. The meeting will also include a director report, updates, and a period for public comment.

• Approval of March 2025 minutes
• Statistical and Budget Reports (Finance/Budget, Benefits Programs, Services)
• Director Report
• Public Comment period
• Updates

The board noted that minutes from the March 20, 2025 meeting have not been produced and directed that those minutes, along with the May 15 minutes, be delivered before the end of June. The board also asked for an extension on the Department of Social Services budget after it was not passed on the 12th. Members requested Director Rick Waugh to research the difference between the Administrative Board and the Advisory Board for DSS and to locate the most recent approved bylaws.

• Provide March 20, 2025 minutes and May 15 minutes before end of June (assigned)
• Request budget extension after 12th deadline (requested)
• Assign Director to research Administrative vs Advisory Board distinction (assigned)
• Assign Director to locate last approved bylaws (assigned)

Board of Supervisors

The Board of Supervisors will hear public comments on the fiscal year 2026 tax rate presented by Stacey Davenport. They will also discuss the proposed FY 2026 county budget and consider a deed of gift. Several resolutions recognizing Police Week and Public Service Recognition Week will be presented, and appointments to local boards will be made.

• Public hearing on FY 2026 Tax Rate – presented by Stacey Davenport
• Unfinished Business: FY ’26 Proposed County Budget
• New Business: Deed of Gift – Stacey Davenport
• Resolution 25-17 – Police Week
• Appointments to Rappahannock Community College Board, Citizen Budget Advisory Board, and MPPDC

The Board adopted the meeting agenda and approved the consent agenda, which included prior meeting minutes. It unanimously approved Resolution 25-17 declaring Police Week and Resolution 25-16 for Public Service Recognition Week. The Board also unanimously approved a Deed of Gift to transfer 16 boxes of archaeological artifacts to the county Historical Society for five years.

• Adopted May 12 agenda (unanimous)
• Approved consent agenda, including April 28 and May 5 minutes (unanimous)
• Approved Resolution 25-17 Police Week (unanimous)
• Approved Resolution 25-16 Public Service Recognition Week (unanimous)
• Approved Deed of Gift transferring artifacts to Historical Society (unanimous)

Planning Commission

The King William County Planning Commission meeting on May 6, 2025 will consider several land use matters. The public hearing will consider Conditional Use Permit (CUP) 02-2025 for the Hermasillo accessory dwelling unit, CUP 03-2025 for Passion Community Church, and proposed amendments to the zoning ordinance concerning accessory dwelling units. In new business, the commission will review the preliminary subdivision plat for the Hensley Grove cluster subdivision. The agenda also includes routine items such as approval of minutes and a citizens comment period.

• Public hearing on CUP 02-2025 – Hermasillo accessory dwelling unit
• Public hearing on CUP 03-2025 – Passion Community Church
• Consideration of amendments to the zoning ordinance regarding accessory dwelling units
• Review of Hensley Grove preliminary subdivision plat (cluster subdivision)
• Approval of April 1, 2025 regular meeting minutes

The commission unanimously recommended the Board of Supervisors approve a conditional use permit for a detached ADU at 194 Flag Lane and a conditional use permit for Passion Community Church with specific conditions. It also unanimously recommended adopting amendments to the zoning ordinance to address accessory dwelling units. Action on the Hensley Grove preliminary subdivision plat was deferred.

• Adopted meeting agenda (unanimous)
• Adopted April 1, 2025 meeting minutes (unanimous)
• Recommended approval of CUP 02-2025 Hermasillo ADU to Board of Supervisors (unanimous)
• Recommended approval of CUP 03-2025 Passion Community Church with conditions to Board of Supervisors (unanimous)
• Recommended approval of amendments to zoning ordinance regarding accessory dwelling units to Board of Supervisors (unanimous)
• Deferred action on Hensley Grove preliminary subdivision plat (no vote)
• Adjourned meeting (unanimous)

Board of Supervisors

The Board of Supervisors is holding a special called meeting to address the FY '26 County Budget. No other substantive items are listed on the agenda.

• FY '26 County Budget

The Board of Supervisors approved the meeting agenda with unanimous agreement (Supervisor Edwards was absent for that vote). Later, a motion to adjourn was made, seconded and carried, ending the meeting at 3:04 p.m.

• Adopted meeting agenda (unanimous approval; Supervisor Edwards absent)
• Adjourned the meeting (motion carried)

Board of Supervisors

The Board of Supervisors will adopt a consent agenda approving draft minutes from five prior meetings. A public hearing will address a zoning application (Zoning-01-2022) for 3 Rivers Land Management, the proposed county budget, and the proposed tax rate. The board will hear a presentation on the Virginia Intergovernmental Agreement and consider the tabled KWCSO Motorola contract from the April 14 meeting. Administrative reports will be presented by the County Administrator.

• Approval of draft minutes (Feb 25, Mar 10, Mar 11, Mar 24, Apr 14, 2025)
• Public hearing on Zoning-01-2022 – 3 Rivers Land Management
• Public hearing on proposed county budget
• Public hearing on proposed tax rate
• KWCSO Motorola contract – tabled from 4/14/25 meeting

The Board of Supervisors voted to adjourn the April 28, 2025 meeting. All members were in favor and none opposed. No other substantive actions were taken.

• Adjourned meeting (all in favor, none opposed)

Library Board of Trustees

The King William County Library Board of Trustees will consider several policy items at its regular meeting on April 22, 2025. Items include approving new library policies, amending and adopting the 2025 Library By‑Laws, and reviewing and adopting the LS&S five‑year Strategic Plan. The board will also address the need to reschedule the June 17, 2025 meeting due to a conflict with elections. The meeting concludes with standard procedural items and the scheduling of the next meeting.

• Reschedule June 17, 2025 meeting due to election conflict
• Approve Library Policies
• Amend and approve the 2025 Library By‑Laws
• Review and adopt LS&S 5‑year Strategic Plan
• Citizens Comment Period

The board moved the June 17, 2025 meeting to June 10, 2025. It adopted the library policies with numerous amendments, passing unanimously. It accepted the 2025 library by‑laws as amended, also unanimously. It approved the five‑year library strategic plan with amendments, again unanimously.

• Rescheduled June 17, 2025 board meeting to June 10, 2025 (unanimous)
• Approved amended Library Policies (unanimous Aye: Washington, Byrne, Price, Carlton, Herndon)
• Approved amended 2025 Library By‑Laws (unanimous Yes: Byrne, Price, Carlton, Washington, Herndon)
• Approved 5‑year Library Strategic Plan with amendments (unanimous Yes: Price, Carlton, Washington, Byrne, Herndon)
• Set next board meeting for May 20, 2025 at 6:30 p.m. (decision)
• Adjourned the meeting (unanimous)

Library Board of Trustees

The Library Board of Trustees will meet to conduct regular business and approve minutes from the March 25 organizational meeting. The board is also tasked with rescheduling its June 17, 2025, meeting due to an election conflict in the Board Room.

• Approval of draft minutes from the March 25, 2025 Organizational Meeting
• Rescheduling of the June 17, 2025 meeting

Board of Supervisors

The Board of Supervisors will adopt a consent agenda that includes several FY ’25 budget amendments for KWCPS. A public hearing will be held on an accessory dwelling unit application (CUP 1-2025 – Wainwright). The Board will discuss unfinished business on zoning and sign ordinance amendments and consider a new contract for law‑enforcement radio equipment with Motorola.

• Adopt KWCPS FY ’25 budget amendments (Res 24-89 to 25-15)
• Public hearing on CUP 1-2025 – Wainwright accessory dwelling unit
• Unfinished business: amendments to the zoning ordinance for accessory structures
• Unfinished business: amendments to the sign ordinance
• New business: law enforcement radio equipment contract with Motorola

The Board approved the conditional use permit (CUP 1‑2025) to add an accessory dwelling unit on the Wainwright property. It moved pending zoning and sign‑ordinance amendments to the May 20 agenda. The Board also approved purchase of a weather‑station tower, adopted three commemorative resolutions, entered a contract with the Friends of the King William Animal Shelter, and tabled the law‑enforcement radio equipment contract.

• Approved accessory dwelling unit permit for Wainwright property (motion passed)
• Moved zoning and sign‑ordinance amendment items to May 20 BOS/EDA/PC Workshop agenda (4 yeas, 1 unable to vote)
• Approved purchase of Perry Weather Tower station ($4,200 equipment + $2,000 installation) (5 yeas)
• Adopted Resolution 25‑11 honoring the 300th anniversary of the historic courthouse (unanimous)
• Adopted Resolution 25‑12 acknowledging the VA 250 Planning Committee (unanimous)
• Adopted Resolution 25‑13 recognizing April as Child Abuse Prevention Month (unanimous)
• Entered contract with Friends of the King William Animal Shelter (5 yeas)
• Tabled discussion of law‑enforcement radio equipment contract until next meeting (unanimous)

Recreation Commission

The Parks & Recreation Commission will meet to receive reports on current and upcoming programs. The agenda includes updates on youth sports and facility usage. No specific votes or new ordinances are listed.

• Manager's report on After School Program, Spring Soccer, and Summer Sneakers
• Discussion of 3rd Annual Easter Egg Hunt
• Review of KWCPS Facility Usage and Field Usage
• Reports from King William Little League
• Reports from King William Raiders Youth Football & Cheer and West Point YMCA

Historical Preservation and Architectural Board

The Historic Preservation and Architectural Review Board will review updates on several ongoing projects, including property owner notifications, the courthouse stamp, and grant opportunities. They will also provide status updates on the nomination of the Courthouse Complex to the National Register of Historic Places and the West Point Historic District. New business includes discussion of an agricultural building at 522 Spotswood Drive within the Chelsea Historic District.

• Notification of Property Owners – Discuss Status
• Courthouse Stamp – Discuss Status
• Certified Local Government grant opportunities – Update
• Nomination of Courthouse Complex as an NRHPD – Update
• TM# 57-1-7, 522 Spotswood Drive (Chelsea Historic District) – Discuss Agricultural Building

The Historic Preservation and Architectural Review Board approved electronic participation for member Carl Lounsbury by unanimous vote. The board also unanimously adopted the agenda, approved the January 22, 2025 minutes, and adjourned the meeting. Staff were tasked with drafting a letter to the owner of 522 Spotswood Drive and updating the handbook and CLG report, and the Courthouse Complex nomination will be submitted to DHR within two weeks.

• Approved electronic participation for member Carl Lounsbury (unanimous)
• Adopted meeting agenda (unanimous)
• Approved January 22, 2025 minutes (unanimous)
• Approved motion to adjourn the meeting (unanimous)
• Assigned staff to draft a letter to the owner of 522 Spotswood Drive (pending)
• Directed staff to make handbook corrections and additions for next meeting (pending)
• Directed staff to complete the CLG annual report for 10/1/23‑9/30/24 (pending)
• Planned submission of Courthouse Complex NRHP nomination to DHR within two weeks (planned)

Economic Development Authority

The Economic Development Authority is holding a special meeting to receive a presentation regarding the Farmers Market. No other decisions or actions are listed on the agenda.

• Presentation on Farmers Market by Dave Wilson, Director of Finance

The board adopted the meeting agenda unanimously. It approved a $2,500 grant to fund the Farmer’s Market. Members voted to cancel the scheduled May 14, 2025 meeting. The meeting was then adjourned.

• Adopted meeting agenda (unanimous)
• Approved $2,500 Farmer’s Market funding (5-0)
• Cancelled May 14, 2025 meeting (unanimous)
• Adjourned meeting (unanimous)

Planning Commission

The Planning Commission will consider a zoning matter regarding Three Rivers Land Management. The body will also discuss farm housing and the role of FIRE/EMS in the subdivision and site plan review process.

• Public hearing for Z-01-2022 - Three Rivers Land Management
• Discussion of Farm Housing (tabled from 3/4/25)
• Discussion of FIRE/EMS during Subdivision and Site Plan Review Process

The commission approved Joyce Wolfe’s electronic participation via Zoom and adopted the meeting agenda and March 4 minutes unanimously. It voted to recommend approval of rezoning case Z-01-2022 for Three Rivers Land Management with proffers (4‑0). It also recommended the Farm Housing definition and ordinance update to the Board of Supervisors (3‑1). The meeting was adjourned at 7:57 p.m.

• Approved electronic participation via Zoom for Joyce Wolfe (unanimous)
• Adopted April 1, 2025 meeting agenda (unanimous)
• Adopted March 4, 2025 meeting minutes (unanimous)
• Recommended approval of rezoning Z-01-2022 to industrial with proffers (4‑0)
• Recommended approval of Farm Housing definition and ordinance update (3‑1)
• Adjourned the meeting (unanimous)

Library Board of Trustees

The King William County Library Board will elect its chair, vice chair, and secretary, and adopt a meeting schedule and bylaws. It will review the LSS Services Contract on the consent agenda. New business includes appointing an interim director, selecting dates for a library town hall, and discussing a five‑year plan and library policies.

• Election of Chair, Vice Chair, and Secretary
• Adoption of meeting schedule and Library Board of Trustees bylaws
• Review of the LSS Services Contract
• Appointment of an interim library director (Stacey Davenport)
• Selection of King William Library Town Hall dates (Stacey Davenport)

The Library Board elected Ashley Herndon as Chair, Michelle Price as Vice Chair, and KWC Staff as Secretary, and adopted a new meeting schedule and by‑law amendments. It approved the LS&S Services Contract and set May 7 and May 13 as Library Town Hall dates. The Board also appointed Susan Considine as Acting Director with a 3‑aye, 1‑nay vote.

• Elected Ashley Herndon as 2025 Chair (4 Ayes, 1 Absent)
• Elected Michelle Price as 2025 Vice Chair (4 Ayes, 1 Absent)
• Appointed KWC Staff as Secretary (4 Ayes, 1 Absent)
• Adopted meeting schedule: third Tuesday each month at 6:30 pm (unanimous)
• Approved by‑law amendments (unanimous)
• Approved LS&S Services Contract (unanimous)
• Appointed Susan Considine as Acting Director (3 Ayes, 1 Nay, 1 Absent)
• Selected Library Town Hall dates: May 7, 2025 (P&R Building) and May 13, 2025 (West Point Library) (unanimous)

Board of Supervisors

The Board of Supervisors will hold a public hearing on Ordinance 25-01 to enact §70-8 of the King William County Code for refunding erroneously paid taxes. The meeting will also address unfinished business on amendments to the zoning ordinance relating to accessory structures that were tabled from the February 24 meeting. Presentations will cover the VA 250 Courthouse Celebration update, the 36th anniversary of the County Courier News, and the county budget. Routine items such as the consent agenda, departmental reports, and a closed session for a personnel matter are also on the agenda.

• Public hearing on Ordinance 25-01 – tax refund ordinance
• Unfinished Business: amendments to zoning ordinance accessory structures (tabled)
• Presentation: VA 250 Courthouse Celebration update
• Resolution 25-10 – 36th anniversary of the County Courier News
• County Budget presentation by Administrator Stacey Davenport

The Board adopted the agenda with amendments and approved the February 10, 2025 minutes. It tabled further discussion of Ordinance 25-01 and zoning‑accessory‑structure amendments until April. The Board directed staff to accept the Little League field‑improvement proposal, with the county covering material costs. Closed‑session personnel matters were approved and the meeting was adjourned.

• Adopted meeting agenda with amendments (all in favor, none opposed)
• Approved February 10, 2025 meeting minutes (all in favor, none opposed)
• Tabled discussion of Ordinance 25-01 until April (all in favor, none opposed)
• Tabled zoning ordinance accessory‑structure amendments to April 14 (all in favor, none opposed)
• Approved staff to accept Little League field improvement proposal, county to pay materials (all in favor, none opposed)
• Approved motion to hold closed session on personnel matter (all in favor, none opposed)
• Approved motion to reconvene in open session (all in favor, none opposed)
• Adjourned the meeting (all in favor, none opposed)

Social Services Advisory Board

The Social Services Advisory Board is meeting to establish its leadership and operational rules for the year. The board will elect a Chair and Vice Chair and adopt bylaws and a meeting schedule.

• Election of a Chair and Vice Chair
• Adoption of By Laws
• Adoption of a meeting schedule
• Review of Finance/Budget, Benefits Programs, and Services reports

The board elected Dr. Tara Temple as chair and Candice Zimmerman as vice chair. They adopted a meeting schedule to hold meetings every other month on the third Thursday at 5:30 p.m. The adoption of bylaws was noted, with the documents sent to the County Attorney for review at the next meeting. Approval of the December 2024 minutes was deferred to the next meeting.

• Dr. Tara Temple elected chair (adopted)
• Candice Zimmerman elected vice chair (adopted)
• Adopted meeting schedule: every other month, third Thursday at 5:30 p.m. (adopted)
• Adopted bylaws and sent to County Attorney for review (adopted, pending)
• Deferred approval of December 2024 minutes to next meeting (postponed)

Electoral Board

The Electoral Board will meet to review and approve the minutes from the February 4, 2025 meeting. The agenda consists primarily of procedural items.

• Approval of February 4, 2025 meeting minutes
• Potential closed meeting regarding cyber security

The Electoral Board approved the minutes from the February 4, 2025 meeting. The Board entered a closed session to discuss cyber security, then returned to the open session. The meeting was adjourned unanimously.

• Approved February 4, 2025 minutes (unanimous)
• Entered closed session on cyber security (unanimous)
• Returned to open session (unanimous)
• Adjourned meeting (unanimous)

Board of Zoning Appeals

The Board of Zoning Appeals will meet to elect its leadership and adopt by-laws for the 2025 calendar year. The board will also consider the adoption of the 2024 annual report.

• Election of Board Chairman, Vice-Chairman, and Secretary
• Adoption of Board of Zoning Appeals By-Laws
• Approval of 2025 meeting dates
• Approval and adoption of the 2024 Board of Zoning Appeals Annual Report

The Board of Zoning Appeals elected Janie Rhoads as Chair, Keith Fogg as Vice‑Chair, and Ashley Gault as Secretary, all unanimously. The board also adopted a by‑law amendment to reflect a county code change and approved the 2025 meeting schedule. Prior meeting minutes and the 2024 annual report were approved without opposition.

• Elected Janie Rhoads as Board Chair (unanimous)
• Elected Keith Fogg as Board Vice‑Chair (unanimous)
• Elected Ashley Gault as Board Secretary (unanimous)
• Adopted by‑law amendment to change code reference to 86‑23 (unanimous)
• Approved 2025 Board meeting dates (unanimous)
• Approved January 17, 2025, meeting minutes (unanimous)
• Approved the 2024 BZA Annual Report (unanimous)
• Adjourned the meeting at 6:51 p.m. (unanimous)

Economic Development Authority

The Economic Development Authority will meet to discuss and potentially approve funding for the Farmers Market. The board will also receive a presentation on the Commerce Park and a report on the sign ordinance from the Planning Department.

• Discussion and approval of Farmers Market funding
• Sign Ordinance presentation by Joyce Wolfe of the KWC Planning Department
• Commerce Park presentation by Charles Piersa

Board of Supervisors

The Board of Supervisors is meeting for a joint budget work session. The primary focus is a budget presentation from King William County Public Schools Superintendent Dr. Charles Wagner.

• King William County Public Schools budget presentation

Board of Supervisors

At its regular meeting, the King William County Board of Supervisors will consider several resolutions, including refunds to private parties and the ratification of a consolidated dispatch services agreement with West Point. The board will also hold a public hearing on a proposed cellular tower (Arcola Towers) and a solar siting agreement with King William Solar 1, LLC. Additional agenda items cover routine matters such as agenda adoption, public comments, and an administrative report.

• Public hearing on Arcola Towers cellular tower (CUP-05-2024) – PC recommended approval
• Solar Siting Agreement with King William Solar 1, LLC
• Resolution 25-07 – ratify termination of contract with the PRL
• Resolution 25-01 – refund to Bowers
• Ratification of the Consolidated Dispatch Services Agreement with West Point

Planning Commission

The King William County Planning Commission will hold a public hearing to adopt the Farm Housing Ordinance and to approve CUP 01-2025 for a Wainwright accessory dwelling unit. The commission will also discuss the Business Management Site Readiness Initiative as unfinished business and receive the February 2025 Edmunds Report. The meeting includes standard agenda items such as call to order, minutes approval, and a citizen comment period.

• Adoption of the Farm Housing Ordinance (public hearing)
• Approval of CUP 01-2025; Wainwright ADU (public hearing)
• Business Management Site Readiness Initiative (unfinished business)
• February 2025 Edmunds Report (staff report)
• Approval of February 4, 2025 meeting minutes

Board of Supervisors

The Board of Supervisors will adopt the meeting agenda and approve the minutes from the January 27, 2025 regular meeting. A public hearing will be held on rezoning request Z‑02‑2024 and on Conditional Use Permit 04‑2022 submitted by Mark Baker. The board will receive updates on the All Points Project and on the King William County Library. Additional departmental reports and administrative matters will be presented.

• Public hearing on rezoning Z‑02‑2024
• Public hearing on Conditional Use Permit 04‑2022 (Mark Baker)
• Approval of minutes from the January 27, 2025 BOS regular meeting
• All Points Project update presented by Tom Innes
• King William County Library presentation by Mark Kunin, Library Systems and Services, LLC

Board of Supervisors

The Board of Supervisors is conducting a work session to review budget matters. Representatives from various county departments will present information to the Board.

• Budget reviews for Finance, Facilities, and the Sheriff's Department
• Budget reviews for Commonwealth Attorney's Office and Circuit Court
• Budget reviews for Social Services and Administration
• Budget reviews for Building Department and Planning & Zoning
• Budget reviews for Information Technologies and Regional Animal Shelter (RAS)

Board of Supervisors

The Board will hold a public hearing on proposed changes to the zoning ordinance, including accessory structures, signs, front setback requirements, and the repeal of Section 66. Unfinished business includes a proposal to create an EMS Captain position within the Fire & EMS department. A closed‑session motion will consider negotiations of a library contract.

• Public hearing: amendment to zoning ordinance on accessory structures
• Public hearing: amendment to zoning ordinance on signs
• Public hearing: amendment to zoning ordinance on front setback requirements
• Unfinished business: proposal to create EMS Captain position in Fire & EMS
• Closed meeting motion: negotiations of a library contract

Recreation Commission

The King William County Parks & Recreation Commission will review its FY2026 budget request and discuss a proposed fee schedule for the upcoming fiscal year. Commissioners will also receive updates on existing programs such as after‑school activities, youth basketball, indoor soccer, and the 3rd annual Easter egg hunt. Additional reports from the King William Little League, Raiders youth football and cheer, and West Point YMCA will be presented.

• FY2026 budget request
• FY2026 fee schedule proposal
• After school program update
• Youth basketball & Tot Shots program
• 3rd annual Easter Egg Hunt

Electoral Board

The King William County Electoral Board will review and approve the minutes from its January 15, 2025 meeting. It will consider appointments for Officers of Elections. The board may hold a closed session to discuss cyber security matters.

• Approve minutes from the January 15, 2025 meeting
• Consider appointments for Officers of Elections
• Potential closed meeting to address cyber security
• General remarks

Board of Supervisors

The Board of Supervisors is conducting a budget work session to review internal agencies. Representatives from various departments will present budget matters to the Board.

• Budget review for Commissioner of the Revenue
• Budget review for Utilities
• Budget review for Office of the Treasurer
• Budget review for Information Technologies
• Budget review for Fire & EMS

Planning Commission

The Commission will adopt the agenda and approve the January 14, 2025 meeting minutes. It will hold a public hearing on Conditional Use Permit 05‑2024 for the Arcola Towers project at 889 Locust Hill Road and discuss the BMA/Route 360 Site Readiness Initiative.

• Approval of January 14, 2025 meeting minutes
• Public hearing on CUP 05-2024, Arcola Towers, 889 Locust Hill Road
• Discussion of the BMA/Route 360 Site Readiness Initiative

Board of Supervisors

The King William County Board of Supervisors will hear two public hearing items: CUP-04-2022 from Mark Baker‑Irondale VA, LLC and CUP-02-2024 from King William Solar 1, LLC/New Energy Equity. A presentation of the year‑to‑date second‑quarter county financials will be given by Dave Wilson. New business includes a proposal to create an EMS Captain position within the Fire & EMS department and a funding request for the Courthouse anniversary celebration.

• Public hearing – CUP‑04‑2022: Mark Baker‑Irondale VA, LLC
• Public hearing – CUP‑02‑2024: King William Solar 1, LLC/New Energy Equity
• Presentation of YTD second‑quarter county financials by Dave Wilson
• Proposed creation of an EMS Captain position for KWC Fire & EMS
• Funding request for the Courthouse anniversary celebration

Board of Supervisors

The King William County Board of Supervisors will hold a budget work session to hear input from a range of outside agencies, including VPPSA, Arts Alive, and the Peninsula Emergency Medical Services Council. The board will also consider any requests submitted by supervisors. A closed meeting may be convened if needed, with motions to open, reconvene, certify, or act on the closed session.

• Budget work session matters – presentations by outside agencies (e.g., VPPSA, Arts Alive, EMS Council, fire associations, library, etc.)
• Board of Supervisors’ Requests (unspecified items to be considered)
• Potential closed meeting motions: convene, reconvene in open session, certify, and take action

Economic Development Authority

The King William County Economic Development Authority board will elect a chair, vice chair, and secretary/treasurer. It will also adopt the Calendar Year 2025 meeting schedule and the 2025 EDA by‑laws. Additional items include a presentation, treasurer’s and chairperson’s reports, and a citizens comment period.

• Election of EDA Board Chair
• Election of EDA Board Vice Chair
• Election of EDA Board Secretary/Treasurer
• Adoption of the Calendar Year 2025 Meeting Schedule
• Adoption of Calendar Year 2025 EDA By‑Laws

Electoral Board

The Electoral Board will review minutes from six meetings held in late 2024. The body is scheduled to discuss the 2025 meeting schedule, officer of election appointments, and a budget update.

• Approval of minutes from October 16, November 6, 8, 12, 14, and 20, 2024
• Officer of Election appointments
• 2025 meeting schedule and organizational meeting starting February 1, 2025
• Budget update
• 2025 important election dates

Planning Commission

The Planning Commission will elect its Chair, Vice Chair, and Secretary and adopt its 2025 by‑laws and rules of procedure. It will approve the 2024 annual report and adopt the meeting schedule for 2025. A public hearing will address zoning ordinance amendments on accessory structures, signs, front setbacks, and the repeal of Section 66, followed by discussion of rezoning along Route 360.

• Election of Planning Commission Chair, Vice Chair, and Secretary
• Adoption of Commission By‑Laws and Rules of Procedure for 2025
• Approval of the 2024 Planning Commission Annual Report
• Public hearing: amendment to zoning ordinance on accessory structures
• Discussion of rezoning of properties along Route 360

Board of Supervisors

The King William County Board of Supervisors will hold a work session to elect a Chair and Vice Chair, adopt the 2025 meeting and holiday calendars, and approve board by‑laws and the 2025 budget schedule. During the public hearing, the board will review proposed amendments to the County’s Cluster Ordinance and Farm Housing Ordinance, as well as two conditional use permits for an accessory dwelling and a commercial outdoor recreation (golf) facility. In new business, supervisors will discuss approving the FEMA All Hazards Mitigation Plan Service Agreement. The meeting also includes routine reports and a citizens comment period.

• Election of Board Chair and Vice Chair (work session)
• Adoption of the 2025 Board of Supervisors Meeting Calendar (work session)
• Public hearing: Amendments to the Cluster Ordinance (Joyce Wolfe)
• Public hearing: Amendment to the Farm Housing Ordinance (Joyce Wolfe)
• Discussion of approving the FEMA All Hazards Mitigation Plan Service Agreement (Stacey Davenport)

Planning Commission

The Planning Commission will hold public hearings to consider amendments to the Zoning Ordinance regarding signs, accessory structures, front setback requirements, and the repeal of Section 66. The body will also organize its leadership and by-laws for the 2025 calendar year.

• Public hearing on Zoning Ordinance amendments for Accessory Structures
• Public hearing on Zoning Ordinance amendments for Signs
• Public hearing on Zoning Ordinance amendments for Front Setback Requirements
• Public hearing on the repeal of Section 66 of the Zoning Ordinance
• Discussion of rezonings for properties along Route 360

Board of Supervisors

The Board of Supervisors will hold a budget work session to elect a Chair and Vice Chair. The body will also consider the adoption of the 2025 meeting calendar, holiday pay calendar, and budget schedule.

• Election of Board Chair
• Election of Board Vice Chair
• Adoption of 2025 Meeting Calendar
• Adoption of 2025 County Holiday and Pay Calendar
• Adoption of the Budget Schedule for 2025