Madison Parish Port Commission public meetings in 2025
12 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
Madison Parish Port Commission
The Commission held a special session to review and approve the negotiated contract for the Executive Director. The board also entered into an executive session during the meeting.
- Approved negotiated contract of the Executive Director (4-1)
- Entered into executive session (unanimous)
- Returned to regular session (unanimous)
Madison Parish Port Commission
The Commission approved resolutions and matching funds for SEDAP and CIF dredging grants and voted to request a millage increase to 4 mills. The board also approved proposals from Malmay & Associates and Lazenby & Associates. A modified Executive Director contract was approved in a 3-2 vote.
- Approved SEDAP and CIF dredging grant resolutions (unanimous)
- Approved matching funds for SEDAP and CIF grants (unanimous)
- Approved resolution for administration change at the Port (unanimous)
- Tabled item C regarding levee access and Port Road congestion (unanimous)
- Agreed to request millage increase to 4 mills
- Approved proposals from Malmay & Associates and Lazenby & Associates (unanimous)
- Approved Executive Director contract with bereavement days changed from 5 to 3 (3-2)
- Approved November 10, 2025 meeting minutes (unanimous)
Madison Parish Port Commission
The Commission approved the 2026 fiscal year budgets and millage rates. The board also approved the previous meeting's minutes and current financial reports. Members agreed to issue a counteroffer to Cherry Ridge.
- Approved October 28, 2025 meeting minutes (Unanimous)
- Approved financial reports (6-0-0)
- Approved millage rates (6-0-0)
- Adopted 2026 FY Budgets (6-0-0)
- Agreed to counteroffer Cherry Ridge
Madison Parish Port Commission
The Commission approved the minutes from the September 23, 2025, meeting and the current financial reports. Discussions included a sewer and road project grant, rail land acquisition, and a 2026-2027 Capital Outlay request.
- Approved September 23, 2025, meeting minutes (4-0)
- Approved financial reports (4-0)
Madison Parish Port Commission
The Commission approved proceeding with contract negotiations for the Executive Director and authorized the Secretary to coordinate with the Madison Parish Police Jury. The board also approved a request from Helena-Agri to use ACH payments. Bidding for Anderson’s Road and a sewer lift station is expected to begin in late December and shortly thereafter, respectively.
- Approved August 26, 2025 meeting minutes (Unanimous)
- Approved financial reports (4-0-0)
- Approved Helena-Agri request for ACH payment process (5-0-0)
- Approved motion for Secretary Sterling to speak with Madison Parish Police Jury (5-0-0)
- Approved proceeding with Executive Director contract negotiations (5-0-0)
Madison Parish Port Commission
The Commission approved a proposal from Waxman Consultant Services to apply for a SEDAP dredging grant and a proposal from HDR Engineering for the SEADD Rail Project. The board also authorized electrical work for cranes at Railcar Co. and approved payment of a D&J invoice to be split with the Police Jury.
- Approved Waxman Consultant Services proposal for SEDAP dredging grant application (5-0)
- Approved resolution for SEDAP grant matching funds (5-0)
- Authorized Kimmeka Sterling to act on all SEDAP Grant matters (5-0)
- Approved HDR Engineering proposal for SEADD Rail Project (5-0)
- Approved Bannister Electric quote for Railcar Co. crane power (5-0)
- Approved payment of D&J invoice with quarterly billing to Police Jury for their portion (5-0)
- Approved allowing President Frazier to negotiate with the named Executive Director (3-1)
Madison Parish Port Commission
The Commission approved an amendment to the fiscal year 2025 budget to fund ongoing projects. It also authorized the President to sign a hold harmless agreement with The Andersons regarding a participation agreement. Additionally, the board approved the Helena Agri-lease renewal.
- Approved amendment to fiscal year 2025 budget (4-0)
- Approved Helena Agri-lease renewal (4-0)
- Authorized President Frazier to sign Hold Harmless Agreement with The Andersons (4-0)
- Approved June 24, 2025 meeting minutes (4-0)
- Approved financial reports (4-0)
Madison Parish Port Commission
The Commission unanimously approved the May 27, 2025, meeting minutes and the current financial reports. The board received updates on the DRA and SEADD projects, as well as the status of the RailCar Co. building and river dredging.
- Approved May 27, 2025 meeting minutes (unanimous)
- Approved financial reports (unanimous)
Madison Parish Port Commission
The Commission approved the advertisement for an Executive Director position and agreed to share the cost of culverts with the Police Jury for Port Road repairs. The board also granted right-of-way access to Terral River Service and permitted a food truck to operate at the Port.
- Approved advertisement for Executive Director position (unanimous)
- Approved sharing cost of culverts with Police Jury for road repairs (unanimous)
- Approved right-of-way access for Terral River Service (unanimous)
- Approved Bar W Tin Food truck placement at the Port (unanimous)
- Approved Port property insurance renewal rates (5-0)
- Approved April 29, 2025 meeting minutes (unanimous)
- Approved financial reports (unanimous)
Madison Parish Port Commission
The Commission approved two CIF Grant resolutions and a Participation Agreement for projects #9691 and #9433 through the Delta Regional Authority. The board also approved land lease terms for Terral and the Fosters. Financial reports and previous meeting minutes were approved unanimously.
- Approved March 18, 2025 meeting minutes (5-0)
- Approved financial reports (5-0)
- Approved land lease between Terral and MPPort (5-0)
- Approved lease renewal terms for the Foster Contract (5-0)
- Approved resolutions for Project #9691 CIF Grant through DRA (5-0)
- Approved resolutions for Project #9433 CIF Grant through DRA (5-0)
- Approved signing Participation Agreement for Projects #9691 and #9433 (5-0)
- Approved motion to enter executive session (5-0)
Madison Parish Port Commission
The Commission approved the fiscal year 2024 financial reports and the previous meeting's minutes. The board agreed to support seeking funding for road repairs near the Andersons location. The Commission also authorized the Secretary to negotiate a lease extension with Simplot.
- Approved amendment to agenda to add Simplot lease renewal discussion (Unanimous)
- Approved January 28, 2025 meeting minutes (Unanimous)
- Approved fiscal year 2024 financial reports (Unanimous)
- Agreed to support seeking funding for road repairs near Andersons location
- Accepted Simplot letter of intent for 5-year lease extension and authorized lease negotiations (6-0-0)
Madison Parish Port Commission
The Commission approved lease renewals for Complex Chemical and Simplot. It also approved a proposal from Waxman Consulting for sewer treatment and road projects. The board declined a virtual power plant letter of intent from the Port of Ouachita.
- Approved 10-year lease renewal for Complex Chemical (4-0)
- Approved 5-year lease renewal for Simplot (4-0)
- Approved Waxman Consulting proposal for sewer treatment and Andersons Road projects (4-0)
- Denied virtual power plant letter of intent from Port of Ouachita
- Approved land lease negotiations with Terral River Service (6-0)
- Approved December 17, 2024 meeting minutes (unanimous)
- Approved financial reports (unanimous)