Teche-Vermilion Freshwater District Board of Commissioners public meetings in 2023

Teche-Vermilion Freshwater District Board of Commissioners

The Board of Commissioners will discuss updates on pump station and canal projects. The meeting includes a review of financial statements and the 2023 audit engagement letter from Broussard & Poche.

• Update on Loreauville Canal Navigable Control Structure Maintenance Project
• Update on sealing bricks and electrical upgrades at the Pump Station
• Engagement letter from Broussard & Poche for 2023 Audit and monthly Financials
• LA Compliance Audit Questionnaire
• Approval of bill payments

The Board approved a $1,000,000.00 CD investment with Investar Bank and a partial payment of $78,120.76 to Southern Constructors, LLC. Members also approved financial statements, audit engagement letters, and the payment of December 2023 bills. The Board authorized meetings with the Corp of Engineers and planning for gate inspections at the Ruth Canal Structure.

• Approved partial payment No. 1 of $78,120.76 to Southern Constructors, LLC (Unanimous)
• Approved investment of $1,000,000.00 for a C.D. with Investar Bank (Unanimous)
• Approved Audit Engagement letter for Broussard Poche, LLP (Unanimous)
• Approved monthly Accounting Services Engagement letter for Broussard Poche, LLP (Unanimous)
• Approved Louisiana Compliance Questionnaire for the Audit (Unanimous)
• Approved payment of all bills for December 2023 (Unanimous)
• Approved meeting with Corp of Engineers regarding water quality in west Atchafalaya Borrow Pit Canal and Bayou Amy (Unanimous)
• Approved Director to work with Superior Services and C.P.R.A. on de-watering and inspecting gates at Ruth Canal Structure (Unanimous)

Teche-Vermilion Freshwater District Board of Commissioners

The Teche-Vermilion Fresh Water District Board will hold a public hearing to receive comments on the proposed 2024 budget, then convene a regular meeting. The board will consider the 2024 insurance renewal, adopt the 2023 annual budget, and receive a director's report.

• Public hearing to consider comments on the 2024 Budget
• Consideration of 2024 Insurance Renewal
• Adoption of the 2023 Annual Budget
• Directors Report

The Board of Commissioners adopted the 2024 Annual Budget following a public hearing. The Board also approved the 2024 insurance renewal from Brown & Brown Insurance.

• Approved 2024 Insurance Renewal from Brown & Brown Insurance (Unanimous)
• Adopted 2024 Annual Budget

Teche-Vermilion Freshwater District Board of Commissioners

The Teche-Vermilion Freshwater District Board will hold a public meeting to consider the 2024 proposed budget and financial statements. They will also receive updates on the Loreauville Canal Navigable Control Structure maintenance, sealing bricks at the pump station, and electrical upgrades. The board will approve payment of bills, hear legal and director reports, and may enter executive session regarding a lawsuit.

• 2024 Proposed Budget (draft)
• Update on Loreauville Canal Navigable Control Structure Maintenance Project
• Update on Sealing Bricks at the Pump Station
• Update on Electrical Upgrade at the Pump Station
• Executive Session - Lawsuit

The Board approved a partial payment of $78,120.76 to Southern Constructors, LLC and a change order for the Loreauville Canal Navigable Control Structure Maintenance Project. Members approved the October 31, 2023 financial statements and all November 2023 bills. The 2024 Proposed Budget and insurance renewal rates were tabled for a December meeting.

• Approved Change Order #2 for Loreauville Canal Navigable Control Structure Maintenance Project (Unanimous)
• Approved Partial Payment No. 1 to Southern Constructors, LLC for $78,120.76 (Unanimous)
• Approved minutes from October 16, October 20, and November 6, 2023 (Unanimous)
• Approved Financial Statement ending October 31, 2023 (Unanimous)
• Approved payment of all bills for November 2023 (Unanimous)
• Approved inspecting the gates at Ruth Canal Structure (Unanimous)

Teche-Vermilion Freshwater District Board of Commissioners

The Teche-Vermilion Freshwater District Board of Commissioners will hold a special public meeting to review new business. The agenda includes considering a bid award for electrical improvements at the pump station and receiving the Director's Report.

• Consider awarding bid for electrical improvements at the pump station

The Board awarded a bid for electrical improvements at the pump station to Ernest P Breaux Electrical, LLC. Commissioners also approved travel expenses for two 2024 conferences and authorized the Executive Director to research CD account investments.

• Awarded electrical improvements bid to Ernest P Breaux Electrical, LLC for $642,050.00 (Unanimous)
• Approved expenses for Louisiana Police Jury Association Conference, Feb 27-Mar 1, 2024 (Unanimous)
• Approved expenses for Louisiana Municipal Association Conference, July 31-Aug 3, 2024 (Unanimous)
• Authorized Executive Director to investigate investing funds in Certificate of Deposit Accounts

Teche-Vermilion Freshwater District Board of Commissioners

The Teche-Vermilion Freshwater District Board of Commissioners will meet to discuss new business items. The agenda includes awarding a bid for a new gearbox and approving the payment of bills.

• Award bid for new GearBox
• Approve payment of bills
• Director's Report

The Board of Commissioners awarded a bid to Philadelphia Gear for a new enclosed drive gear box. The Board also approved the payment of all bills for October 2023.

• Awarded bid for New Enclosed Drive Gear Box to Philadelphia Gear for $379,995.00 (Unanimous)
• Approved payment of all bills for October 2023

Teche-Vermilion Freshwater District Board of Commissioners

The Teche-Vermilion Fresh Water District Board of Commissioners will hold a special public meeting to receive updates on several maintenance projects, including the Loreauville Canal Navigable Control Structure, sealing bricks at the pump station, and an electrical upgrade. New business includes discussing a Regions Bank investment, reviewing financial statements and third-quarter budget comparisons, and approving payment of bills. The board will also consider approval of the previous meeting minutes from September 26, 2023.

• Update on Loreauville Canal Navigable Control Structure Maintenance Project
• Update on Sealing Bricks at the Pump Station
• Update on Electrical Upgrade at the Pump Station
• Regions Bank - Investment
• Financial Statements and 3 Quarter Budget Comparisons

The Board approved a contract for Acadian Land Service to clear trees from the Ruth Canal structure to Bayou Teche. Members also authorized a two-month no-cost time extension for a hydrologic site data web interface. Financial statements and October 2023 bills were approved.

• Approved minutes from September 26, 2023 (unanimous)
• Approved Financial Statement ending September 30, 2023 and 3rd Quarter Budget Comparisons (unanimous)
• Approved payment of all bills for October 2023
• Authorized 2-month no-cost time extension for Web Interface development (unanimous)
• Approved Acadian Land Service to clear trees from Ruth Canal structure to Bayou Teche (unanimous)

Teche-Vermilion Freshwater District Board of Commissioners

The Board of Commissioners will review updates on several infrastructure projects and financial matters. The agenda includes progress reports on the ULL Flood Center Phase II Study and maintenance for the Loreauville Canal Navigable Control Structure.

• Update on ULL Flood Center Phase II Study
• Update on Loreauville Canal Navigable Control Structure Maintenance Project
• Update on Sealing Bricks at the Pump Station
• Update on Electrical Upgrade at the Pump Station
• Approval of financial statements and bills

The Board of Commissioners approved the financial statements for the period ending August 31, 2023, and all bills for September 2023. Members also authorized expenses for staff and commissioners to attend ALBL and MVFCA annual meetings. The Board decided to contact the Corp of Engineering regarding flow increases in the Borrow Pit Canal.

• Approved minutes from August 22 and September 1, 2023 (Unanimous)
• Approved Financial Statement ending August 31, 2023 (Unanimous)
• Approved Special Meeting for October 16, 2023 (Unanimous)
• Approved expenses for Commissioners and Staff to attend ALBL and MVFCA Annual meeting (Unanimous)
• Approved contacting Corp of Engineering to increase flow in Borrow Pit Canal (Unanimous)
• Approved payment of all bills for September 2023 (Unanimous)

Teche-Vermilion Freshwater District Board of Commissioners

The Teche-Vermilion Fresh Water District Board of Commissioners will hold a special public meeting to discuss two new business items: a proposal for tree removal from Ruth Canal and a proposal to grant The Nature Conservancy a right of way to cross Ruth Canal property. The meeting includes a call to order, pledge of allegiance, roll call, and a period for public comments.

• Consider proposal for tree removal from Ruth Canal
• Consider granting The Nature Conservancy right away to cross Ruth Canal property

The Board of Commissioners approved several operational items, including equipment procurement and land access. The board authorized the purchase of a new truck and the solicitation of bids for a gear box.

• Approved tree removal from Ruth Canal (unanimous)
• Approved providing The Nature Conservancy access to their property across Ruth Canal (unanimous)
• Authorized Executive Director to advertise for bids for a new Gear Box (unanimous)
• Approved purchase of a new truck (unanimous)

Teche-Vermilion Freshwater District Board of Commissioners

The Teche-Vermilion Freshwater District Board will consider adopting the 2022 Audit Report and the 2023 Investment Policy, and amending the District's Holiday Policy to match the state policy. They will also receive updates on the Loreauville Canal Navigable Control Structure Maintenance Project, sealing bricks at the pump station, electrical upgrade at the pump station, and the gauge project. Financial statements and bill payments are also on the agenda.

• Adopt 2022 Audit Report
• Adopt 2023 Investment Policy
• Consider amending District's Holiday Policy to match State Holiday Policy
• Update on Loreauville Canal Navigable Control Structure Maintenance Project
• Update on Electrical Upgrade at the Pump Station

The Board of Commissioners approved the 2022 Audit Report, the 2023 Investment Policy, and a Holiday Policy aligned with State Holidays. The Board also approved financial statements for the second quarter and July 2023, as well as the payment of bills for July and August 2023.

• Approved minutes from June 26 and July 25, 2023 (unanimous)
• Approved 2022 Audit Report (unanimous)
• Approved 2023 Investment Policy (unanimous)
• Approved Holiday Policy to match State Holidays (unanimous)
• Approved Financial Statement and 2nd Quarter Budget Comparisons ending June 30, 2023 (unanimous)
• Approved Financial Statement ending July 31, 2023 (unanimous)
• Approved payment of all bills for July and August 2023
• Approved $500.00 fee to promote District project at Shake Your Trail Feather event (unanimous)

Teche-Vermilion Freshwater District Board of Commissioners

The board will consider adopting the 2022 audit report and the 2023 investment policy, and may amend the district's holiday policy to align with the state. Updates will be given on the Loreauville Canal control structure maintenance, pump station brick sealing, electrical upgrade, and gauge project. The meeting also includes approval of minutes, financial statements, and bill payments.

• Adopt 2022 Audit Report
• Adopt 2023 Investment Policy
• Consider Amending District’s Holiday Policy to match State Holiday Policy
• Update on Loreauville Canal Navigable Control Structure Maintenance Project
• Update on Electrical Upgrade at the Pump Station

The Board of Commissioners was unable to hold a public meeting or take action on any items because a quorum was not present. The session included a presentation on the investment portfolio and an update on the Loreauville Canal Navigable Control Structure.

• All action items tabled until the next Board Meeting

Teche-Vermilion Freshwater District Board of Commissioners

The Teche-Vermilion Freshwater District Board will hold a regular meeting to approve prior minutes, receive updates on several maintenance and infrastructure projects including the Loreauville Canal control structure and pump station improvements, and review financial statements and bills.

The Board approved the final payment for the new office building and accepted the May 2023 financial statements. Payments for reimbursable expenses and May 2023 bills were also approved. The Board received updates on the Loreauville Canal Navigable Control Structure and the Gauge Project.

• Approved May 23, 2023 meeting minutes (Unanimous)
• Approved final payment (No. 16) to M.D. Descant, LLC for New Office Building: $10,845.00 (Unanimous)
• Approved payment to The Seller’s Group for New Office Building expenses: $45.00 and base fees: $360.93 (Unanimous)
• Approved financial statements for period ended May 31, 2023 (Unanimous)
• Approved payment of all bills for May 2023 (Unanimous)

Teche-Vermilion Freshwater District Board of Commissioners

The Board of Commissioners will meet to adopt the 2023 millage rate and review financial statements. The board will also receive updates on several pump station and canal projects.

• Adoption of 2023 Millage Rate
• Update on Loreauville Canal Navigable Control Structure Maintenance Project
• Update on new office building, sealing bricks, and electrical upgrades at the Pump Station
• Update on Gauge Project
• Approval of payment of bills

The Board adopted the 2023 voter-approved millage rate and approved the financial statements for the period ending April 30, 2023. All bills for May 2023 were approved for payment. The Board also accepted the minutes from the April 25, 2023 meeting.

• Adopted 2023 Voter Approved Millage Rate of 1.50 mills (4-0)
• Approved financial statements for period ended April 30, 2023 (Unanimous)
• Approved payment of all bills for May 2023 (Unanimous)
• Approved minutes of April 25, 2023 meeting (Unanimous)

Teche-Vermilion Freshwater District Board of Commissioners

The Teche-Vermilion Freshwater District Board of Commissioners will hold a public meeting to discuss and potentially set the 2023 millage rate, which directly affects property taxes in the district. The board will also receive updates on maintenance projects at the Loreauville Canal control structure, new office building, and pump station improvements. Other new business includes an investment review with Regions Bank and storm preparation discussions with the ULL Flood Center.

• Discussion of Levying 2023 Millage
• Update on Loreauville Canal Navigable Control Structure Maintenance Project
• Regions Bank- Investment Review
• ULL Flood Center- Storm Preparations
• Update on New Office Building at Pump Station

The Board approved several maintenance contracts for the Loreauville Canal and the Pump Station. It also authorized a web interface project with the University of Louisiana at Lafayette and approved quarterly financial statements.

• Awarded Loreauville Canal Navigable Control Structure Maintenance project to Southern Constructors, LLC (Unanimous)
• Approved Contract Change Order #1 for Loreauville Canal Navigable Control Structure Maintenance Project (Unanimous)
• Approved The Sellers Group to prepare specs for Pump Station brick repair and steel painting (Unanimous)
• Approved $53,102.76 for Schneider Electric to perform Preventive Maintenance testing at the Pump Station (Unanimous)
• Approved $24,046.00 for University of Louisiana at Lafayette to develop a hydrologic site data web interface (Unanimous)
• Approved financial statements for period ended March 31, 2023 and 1st Quarter Budget Comparisons (Unanimous)
• Approved payment of all bills for April 2023 (Unanimous)
• Approved March 21, 2023 meeting minutes (Unanimous)

Teche-Vermilion Freshwater District Board of Commissioners

The Teche-Vermilion Freshwater District Board of Commissioners will hold a public meeting to discuss old business, including updates on the Loreauville Canal Navigable Control Structure Maintenance Project, a new office building at the pump station, electrical upgrades, a gauge project, and sealing bricks at the pump station. New business includes financial statements, approval of bills, and legal and directors reports. The board will also approve minutes from the previous meeting and allow public comments.

• Update on Loreauville Canal Navigable Control Structure Maintenance Project
• Update on new office building at Pump Station
• Update on electrical upgrade at Pump Station
• Update on gauge project
• Update on sealing bricks at Pump Station

The Board approved the purchase of a 2023 4x4 truck and the promotion of Roy Comeaux to Personnel Supervisor. The Board also approved the hiring of Cecil Knott on a full-time basis and the payment of March 2023 bills. A bid for the Loreauville Canal Navigable Control Structure was tabled.

• Approved minutes of February 28, 2023 (Unanimous)
• Tabled awarding the bid for the Loreauville Canal Navigable Control Structure (Unanimous)
• Approved financial statements for period ended February 28, 2023 (Unanimous)
• Approved payment of all bills for March 2023 (Unanimous)
• Approved expenses for Commissioners and Executive Director to attend ALBL workshop (Unanimous)
• Approved purchase of a 2023 4x4 truck (Unanimous)
• Approved payment of MVFCA dues (Unanimous)
• Approved promotion of Roy Comeaux to Personnel Supervisor (Unanimous)

Teche-Vermilion Freshwater District Board of Commissioners

The Teche-Vermilion Fresh Water District Board of Commissioners will receive updates on several infrastructure projects, including the Loreauville Canal Navigable Control Structure, a new office building at the pump station, an electrical upgrade, and a gauge project. They will also consider financial statements, approve bills, and hear legal and directors' reports. The meeting includes a public comment period.

• Update on Loreauville Canal Navigable Control Structure Maintenance Project
• Update on New Office Building at Pump Station
• Update on Electrical Upgrade at Pump Station
• Update on Gauge Project
• Approval of bills and financial statements

The Board elected a new Secretary-Treasurer and approved the district's financial statements and February bills. The Board also authorized the use of online banking and passed a resolution honoring the late Ralph Libersat.

• Elected Tommy Thibodeaux as Secretary-Treasurer (Unanimous)
• Approved resolution in honor of Ralph Libersat (Unanimous)
• Approved January 24, 2023 meeting minutes (Unanimous)
• Approved financial statements for period ended January 31, 2023 (Unanimous)
• Approved payment of all February 2023 bills (Unanimous)
• Approved online banking for the District (Unanimous)

Teche-Vermilion Freshwater District Board of Commissioners

The Teche-Vermilion Fresh Water District Board of Commissioners will meet to receive updates on several infrastructure projects, including the Loreauville Canal Navigable Control Structure Maintenance Project, a new office building at the pump station, an electrical upgrade at the pump station, and a gauge project. The board will also review an investment with Regions Bank, discuss financial statements and a 4-quarter budget comparison, complete a Louisiana Compliance Audit Questionnaire, and approve payment of bills. Public comments will be allowed at the start of the meeting.

• Update on Loreauville Canal Navigable Control Structure Maintenance Project
• Update on New Office Building at Pump Station
• Update on Electrical Upgrade at the Pump Station
• Update on Gauge Project
• Regions Bank Investment Review and Financial Statements

The Board of Commissioners approved the 4th Quarter Budget Comparison and financial statements. They authorized payment of January 2023 bills and approved a proposal for outreach from Sides and Associates Inc.

• Approved minutes from December 13 and December 20, 2022 (unanimous)
• Approved financial statements for period ended December 31, 2022 and 4th Quarter Budget Comparison (unanimous)
• Approved Louisiana Compliance Questionnaire for the Audit (unanimous)
• Approved payment of all bills for January 2023 (unanimous)
• Approved Sellers and Associates to obtain quotes for resealing bricks on the Pump Station (unanimous)
• Approved Sides and Associates Inc. proposal for outreach (unanimous)