West Calcasieu Parish Airport Managing Board public meetings in 2020
16 substantive meetings from 2020, with official agendas or minutes and plain-English summaries.
West Calcasieu Parish Airport Managing Board
The West Calcasieu Airport Managing Board will meet on December 1, 2020, to review reports from the finance, director, and engineer offices. The board is also scheduled to vote on approving a contractor for demolition work.
- Approval of Contractor for Demolition
The Board approved Cotton Commercial USA for airport debris demolition and cleanup. It also authorized the advertisement of RFPs for a grant administrator and for airport property leases following the expiration of the First Flight lease.
- Approved Cotton Commercial USA's bid for debris demolition and cleanup
- Approved advertising an RFP to lease airport property following the First Flight lease expiration on December 5, 2020
- Approved advertising an RFP to engage a grant administrator
- Approved November 3, 2020 meeting minutes
- Accepted Finance Report for July through October 2020
- Accepted Director's Report
- Accepted Engineer's Report
West Calcasieu Parish Airport Managing Board
The West Calcasieu Airport Managing Board will meet on November 3, 2020, to consider approval of Grant H.014531 for airfield lighting and NAVAID repairs, a FEMA package, and authorization for the airport manager to handle FEMA filings. The board will also enter executive session regarding possible legal action.
- Approval of Grant H.014531 (Airfield Lighting & NAVAID's Repair)
- FEMA package discussion
- Approval of electrician to repair lighting system
- Grant Airport Manager authority for FEMA filing
- Executive session regarding possible legal action
The Board approved a state-funded grant for lighting repairs and authorized a FEMA debris removal application. It also selected Kaough & Jones as the lowest bidder for electrical work and approved additional accounting services for FEMA work.
- Approved Grant H.014531 for Airfield Lighting & NAVAID’s Repair ($70,713.00)
- Authorized Tim LaFleur and Darla Perry to proceed with FEMA debris removal application
- Accepted Kaough & Jones as lowest bidder for lighting system repair ($11,522)
- Approved Darla Perry’s proposal for additional accounting services for FEMA work
- Approved and ratified minutes from October 6, 2020 regular meeting
- Approved and ratified minutes from October 30, 2020 special meeting
- Accepted Finance Report for July through September 2020
- Accepted Director’s and Engineer’s reports
West Calcasieu Parish Airport Managing Board
This special virtual meeting of the West Calcasieu Airport Managing Board will consider a resolution to approve a Capital Improvement Plan (CIP). No other substantive items are listed on the agenda.
- Resolution approving Capital Improvement Plan (CIP)
The West Calcasieu Airport Managing Board approved a resolution to request state funding for a 6-year Capital Improvement Plan (CIP). The plan outlines $3,164,200 in total projects for Southland Field (UXL) through 2026.
- Approved Resolution 2020-10-30 to request LA DOTD funding for the Capital Improvement Program (4-0)
- Approved 6-year CIP including Apron Expansion Phase 2 ($1,089,200)
- Approved 6-year CIP including AWOS Improvements/Relocation ($200,000)
- Approved 6-year CIP including Runway Rehabilitation ($875,000)
- Approved 6-year CIP including New Hangar ($1,000,000)
West Calcasieu Parish Airport Managing Board
The West Calcasieu Airport Managing Board will meet on October 6, 2020, to review several items including a localizer antenna grant and a housing proposal. The agenda also includes discussions regarding lease extensions and personnel hazard duty pay.
- Approval of Grant H.014208 (Replace Localizer Antenna)
- FFH Lease Extension
- FFH Housing Proposal
- Personnel Pay (Hazard Duty)
- FEMA Package
The Board approved a grant for a new localizer antenna and building, and authorized a request for proposals for debris removal following hurricane damage. They also established a hazard-duty pay policy for personnel during mandatory evacuations and extended a lease for First Flight Holdings.
- Approved Grant H.014208 to replace localizer antenna and building (cost not to exceed $375,000 total)
- Approved RFP for debris removal in compliance with FEMA requirements
- Approved policy for hazard-duty pay (time and a half) during mandatory evacuations on declared disasters
- Extended First Flight Holdings lease for 60 days at $1,000 per month
- Ratified agreement with Entergy to use southeast end of airport as laydown yard and parking
- Approved minutes of the August 4, 2020 meeting
- Accepted Director's and Engineer's reports
West Calcasieu Parish Airport Managing Board
The September 1, 2020 meeting of the West Calcasieu Parish Airport Managing Board was cancelled because of Hurricane Laura and the mandatory evacuation order. No business was conducted.
The meeting scheduled for September 1, 2020, was not held. The cancellation was due to a mandatory evacuation caused by Hurricane Laura.
West Calcasieu Parish Airport Managing Board
The West Calcasieu Airport Managing Board will meet on August 4, 2020, to discuss airport business. The agenda includes a review of the First Flight Holdings lease and reports from the finance, director, and engineering departments.
- First Flight Holdings LEASE
The Board approved a change order for solar LED pavement markers and extended the First Flight Holdings lease by 60 days. They also accepted the finance, director, and engineer reports, including updates on a $1.2 million apron expansion project.
- Approved $46,087.70 change order for solar LED pavement markers (No opposition)
- Approved 60-day extension of First Flight Holdings lease (No opposition)
- Approved minutes of July 7, 2020 regular meeting (No opposition)
- Approved minutes of July 23, 2020 special meeting (No opposition)
- Accepted Finance Report (No opposition)
- Accepted Director's Report (No opposition)
- Accepted Engineer's Report (No opposition)
West Calcasieu Parish Airport Managing Board
The West Calcasieu Airport Managing Board will hold a special meeting to ratify two actions from its July 7 regular meeting: a temporary tenant lease extension agreement and the airport manager's authority to sign an FAA Airport Improvement Program grant. The grant, for $124,594, covers design of an apron expansion. The meeting also includes routine items such as call to order, public comments, and adjournment.
- Ratify temporary tenant lease extension agreement
- Ratify authority to sign FAA AIP grant (Project 3-22-0080-021-2020) for apron design, $124,594
- Meeting includes call to order, invocation, pledge, roll call, old/new business, public comments, chairman's update
The Board ratified a temporary tenant lease extension for First Flight Holdings and authorized the airport manager to sign a federal grant for apron design. The meeting also included discussions regarding airport mowing and historical financial improvements.
- Ratified temporary tenant lease extension for First Flight Holdings through August 5, 2020
- Approved resolution authorizing Airport Manager Tim LaFleur to sign FAA Grant No. 3-22-0080-021-2020 for $124,594 to expand apron (design only)
West Calcasieu Parish Airport Managing Board
The West Calcasieu Airport Managing Board will consider approving substantial completion of new T-hangars, review insurance policies, and act on an auditor recommendation. The meeting also includes routine reports and public comments.
- Approve substantial completion of new T-hangars
- Review and confirm insurance policies
- Take action on auditor recommendation
- Approval of minutes from June 2, 2020
- Finance, Director, and Engineer reports
The West Calcasieu Airport Managing Board approved an annual insurance premium renewal of approximately $69,000 and accepted the new T-hangar project as substantially complete. The Board also voted to re-appoint R. K. Levens to the Board via a letter to the Industrial Development Board.
- Approved June 2, 2020 meeting minutes
- Approved insurance company renewal for approximately $69,000 premium
- Approved engagement of Steve Derouen as auditor for $10,000
- Accepted T-hangar project as substantially complete
- Approved 2nd Amendment to ground lease agreement with First Flight Holdings subject to counsel approval
- Approved sending letter to Industrial Development Board requesting R. K. Levens' re-appointment
- Accepted Finance Report
- Accepted Director’s Report
West Calcasieu Parish Airport Managing Board
The West Calcasieu Airport Managing Board will meet on June 2, 2020, to conduct regular business. The agenda includes ratifying authority for the CARES grant for Tim LaFleur and reviewing reports from finance, director, and engineering.
- Ratification of authority for the CARES grant for Tim LaFleur
- Approval of minutes from May 05, 2020, and Special Meeting on May 20, 2020
- Finance report by Mrs. Darla Perry
- Director's report by Mr. Tim LaFleur
- Engineer's report by Mr. Chuck Stutes
The West Calcasieu Airport Managing Board ratified Tim LaFleur as the authorized representative for the CARES Grant. The board also approved revised minutes from May meetings and accepted a financial report showing net income of $157,458.71.
- Approved revised May 5 and May 20 meeting minutes (unanimous)
- Ratified Tim LaFleur as authorized representative for CARES Grant (unanimous)
- Accepted Financial Report for July 2019 through April 2020 (unanimous)
- Accepted Engineer’s Report regarding T-hangar and lighting projects (unanimous)
West Calcasieu Parish Airport Managing Board
The West Calcasieu Airport Managing Board is holding a special meeting on May 20, 2020. The board will review and take action on a tenant agreement.
- Review and action on tenant agreement
The Board approved an Agreement to Disburse Escrow Fund regarding First Flight Holdings, LLC. The agreement directs $200,000 to the Airport and $100,000 to First Flight Holdings, LLC.
- Approved Agreement to Disburse Escrow Fund (unanimous)
West Calcasieu Parish Airport Managing Board
The West Calcasieu Airport Managing Board will consider approving the budget for July 2020–June 2021. They will also hear from First Flight Holdings about the coronavirus pandemic's impact on the airport. Additionally, the board will review and approve accounting policies and add policies on data recovery, sexual harassment, and drug/alcohol testing.
- Approval of budget for July 2020–June 2021
- First Flight Holdings to discuss coronavirus pandemic impact
- Review and approve accounting policies
- Add policy on data recovery, sexual harassment, and drug/alcohol testing
- Approval of minutes from March 3, 2020
The West Calcasieu Airport Managing Board approved the July 2020–June 2021 budget and a 90-day rent deferral for First Flight Holdings, LLC due to pandemic impacts. The Board also adopted new accounting policies regarding data recovery, sexual harassment, and drug/alcohol testing.
- Approved March 3, 2020 meeting minutes
- Accepted July 2020–June 2021 budget
- Approved 90-day rent deferral for First Flight Holdings, LLC
- Added data recovery, sexual harassment, and drug/alcohol testing policies to accounting policies
- Accepted Financial Report (July 2019–March 2020)
- Accepted Director’s Report
- Accepted Engineer’s Report
West Calcasieu Parish Airport Managing Board
The meeting includes reports from the finance director, airport director, and engineer. The agenda also covers approval of previous minutes and standard board business.
- Approval of March 3, 2020, meeting minutes
- Finance Report by Mrs. Darla Perry
- Director's Report by Mr. Tim LaFleur
- Engineer's Report by Mr. Chuck Stutes
The document provided is a meeting notice and agenda for the April 7, 2020, West Calcasieu Airport Managing Board meeting. It does not contain records of any votes, approvals, or official actions taken during the meeting.
West Calcasieu Parish Airport Managing Board
The West Calcasieu Airport Managing Board will hold a regular meeting on March 3, 2020. The main agenda items are a discussion of a grant to replace the airport's ODALS (Approach Lighting System) and REILS (Runway End Identifier Lights), and a potential vote to sign a task order pending approval of an independent fee analysis. Routine items include approval of minutes, financial and director reports, and public comments.
- Discuss grant for replacing ODALS and REILS
- Approve signing task order pending independent fee analysis (IFE)
- Approval of minutes from February 4, 2020
- Finance, Director, and Engineer reports
- Public comments and chairman's update
The West Calcasieu Parish Airport Managing Board approved proceeding with a grant to replace ODALS and REILS lighting and requested bids for wiring replacement. The Board also approved signing a task order for an apron extension pending independent fee analysis approval.
- Approved proceeding with grant to replace ODALS and REILS (unanimous)
- Approved going out for bids to replace airport wiring (unanimous)
- Approved signing Task Order for apron extension pending IFE approval (unanimous)
- Accepted February 4, 2020 meeting minutes (unanimous)
- Accepted July 2019–January 2020 Financial Report (unanimable)
- Accepted Director’s Report (unanimous)
- Accepted Engineer’s Report (unanimous)
West Calcasieu Parish Airport Managing Board
The Board authorized the Chairman to sign a contract with Meyer & Associates and approved the purchase of a Scag 72” lawn mower. The Board also accepted financial, director, and engineer reports regarding airport infrastructure and grants.
- Approved resolution authorizing Chairman to sign contract with Meyer & Associates
- Approved $10,800 purchase of Scag 72” lawn mower from TOP Equipment
- Approved January 7, 2020 meeting minutes
- Accepted Financial Report for July through December 2019
- Accepted Director's Report
- Accepted Engineer's Report
West Calcasieu Parish Airport Managing Board
The West Calcasieu Airport Managing Board will hold a regular meeting to discuss routine business. Items include approval of minutes, a signed contract with Meyer and Associates, and approval of a mower purchase. Reports from finance, the director, and the engineer are also scheduled.
- Approval of minutes from January 7, 2020
- Contract with Meyer and Associates (signed)
- Mower purchase approval
- Finance report by Mrs. Darla Perry
- Director's report by Mr. Tim Lafleur
West Calcasieu Parish Airport Managing Board
The West Calcasieu Airport Managing Board will hold its regular meeting on January 7, 2020, at Southland Field Airport. The agenda includes approval of the December 3, 2019 minutes, finance report, director’s report, engineer’s report, old and new business, public comments, and a chairman’s update. No specific decisions or proposals are detailed in the agenda.
- Approval of minutes from December 3, 2019
- Finance report by Mrs. Darla Perry
- Director’s report by Mr. Tim LaFleur
- Engineer’s report by Mr. Chuck Stutes
- Public comments and chairman’s update
The Board approved the fiscal year 2019 audit report and the financial report for July through November 2019. Members also received updates on T-hangar construction and the appointment of a new board member representative from the West Calcasieu Port Board.
- Approved minutes of December 3, 2019 meeting
- Accepted fiscal year June 30, 2019 Audit Report
- Accepted Financial Report for July through November 2019
- Accepted Director's Report
- Accepted Engineer's Report