West Calcasieu Parish Airport Managing Board public meetings in 2021
14 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
West Calcasieu Parish Airport Managing Board
The West Calcasieu Airport Managing Board will hold a regular meeting on December 7, 2021. They will discuss and possibly vote on FFH Escrow Funds, approve minutes from November 2, 2021, and receive reports from the finance director, airport director, and engineer. The meeting also includes old business, new business, public comments, and a chairman's update.
- Discuss and take action on FFH Escrow Funds
- Approval of minutes from November 02, 2021
- Finance report by Mrs. Darla Perry
- Director's report by Mr. Tim Lafleur
- Engineer's report by Mr. Chuck Stutes
The Managing Board voted to withhold $75,000 in escrow funds from First Flight pending further review of sewer plant maintenance. The board also authorized advertising for bids on a fencing repairs project and accepted the substantial completion of the ODALS & REILS project.
- Approved minutes from November 2, 2021 meeting
- Denied release of First Flight escrow funds pending further review
- Authorized Tim Lafleur to advertise for bids for fencing repairs project
- Accepted substantial completion of the ODALS & REILS project
- Accepted Finance Report as presented
- Accepted Director's Report as presented
- Approved Engineer's Report as presented
West Calcasieu Parish Airport Managing Board
The board will hold a regular meeting to review reports and conduct business. The agenda consists of procedural items and reports from the director, engineer, and finance officer.
- Finance report from Mrs. Darla Perry
- Director's report from Mr. Tim LaFleur
- Engineer's report from Mr. Chuck Stutes
- Approval of October 05, 2021 minutes
The West Calcasieu Airport Managing Board approved a contract with Tolunay Wong Engineers for surveying and geotechnical services. The board also approved the minutes from the October 5, 2021 meeting and tabled the Finance Report.
- Approved contract with Tolunay Wong Engineers for Geotech services and surveying for hangars A, B, & C and the Terminal
- Approved October 5, 2021 regular monthly meeting minutes
- Tabled Finance Report until the next meeting
West Calcasieu Parish Airport Managing Board
The West Calcasieu Airport Managing Board will meet to review the 2022 CIP. The agenda also includes reports from the finance, director, and engineer.
- Approval of the 2022 Capital Improvement Plan (CIP)
The Board approved the 2022 Capital Improvement Plan, noting a potential state contribution of up to $1,000,000 for a new terminal building. The Board also accepted the monthly finance, director, and engineer reports.
- Approved minutes of the September 7, 2021 meeting
- Adopted the 2022 Capital Improvement Plan
- Accepted Finance Report as presented
- Accepted Director's Report as presented
- Accepted Engineer's Report as presented
West Calcasieu Parish Airport Managing Board
The West Calcasieu Airport Managing Board will meet to discuss airport operations and financial reports. The board is considering authorizing Airport Manager Tim LaFleur to sign documents for GOHSEP or FEMA regarding Hurricanes Laura and Delta.
- Authorization for Tim LaFleur to sign GOHSEP or FEMA documents for Hurricanes Laura/Delta
The Board authorized Airport Manager Tim LaFleur to sign documents for GOHSEP or FEMA regarding Hurricanes Laura and Delta. The Board also accepted finance, director, and engineer reports regarding airport repairs and budgeting.
- Authorized Airport Manager Tim LaFleur to sign GOHSEP or FEMA documents for Hurricanes Laura/Delta
- Approved minutes of August 3, 2021 regular meeting
- Approved minutes of August 16, 2021 special meeting
- Accepted Finance Report as presented
- Accepted Director's Report as presented
- Accepted Engineer's Report as presented
West Calcasieu Parish Airport Managing Board
The West Calcasieu Airport Managing Board will hold a special virtual meeting to discuss and possibly approve the manager signing FAA Grant UXL SWG 3-22-0080 -025-2021. The board will also consider a COVID/disaster pay policy for employees who work during a stay-at-home order or test positive. The meeting is scheduled for August 16, 2021, via video conference.
- Discuss/Approve manager to sign FAA Grant UXL SWG 3-22-0080 -025-2021
- Approve COVID/disaster pay for employees working during stay-at-home order or 14 days if positive test, with negative test required to return
- Special meeting held virtually via GoToMeeting
The Board authorized the Airport Manager to execute an agreement for a $32,000 FAA Airport Rescue Grant for COVID-19 relief and payroll. The Board also approved disaster pay for employees testing positive for COVID-19 who must isolate for 10-14 days.
- Approved resolution authorizing Manager Tim LaFleur to sign FAA grant agreement for $32,000 (Unanimous)
- Approved Covid/Disaster pay for employees testing positive for Covid and staying home for 10-14 days (No opposition)
West Calcasieu Parish Airport Managing Board
The West Calcasieu Airport Managing Board will meet to discuss the auditor's recommendations for the fiscal year ending June 30, 2021. The board is also deciding on an FAA grant offer for Airport Improvement Project No. 3-22-0080-023-2021 and a change order for the ODAL Project.
- FAA grant offer for Airport Improvement Project No. 3-22-0080-023-2021
- Change order #2 on ODAL Project
- Auditor’s recommendations for fiscal year ending 06/30/2021
The board approved a $1,089,200 FAA grant and awarded the apron expansion construction contract to HD Truck and Tractor. The board also engaged surveying and geotechnical firms for Hurricane Laura recovery projects and approved a $15,785 change order for lighting regulators.
- Approved engagement of Morrison Surveying for Hurricane Laura recovery survey projects
- Approved engagement of Tu Lunay-Wong for Geotechnical services for Hurricane Laura recovery projects
- Accepted Steven M. Derouen, LLC as auditor for June 30, 2021 fiscal year end
- Approved $1,089,200 FAA grant offer for apron expansion
- Awarded apron expansion construction project to HD Truck and Tractor for $1,017,655
- Authorized change order #2 for $15,785 to EP Breaux for regulator replacement
- Accepted July through June Finance Report
- Accepted Engineer's Report
West Calcasieu Parish Airport Managing Board
The West Calcasieu Airport Managing Board will consider approving multiple Requests for Proposals (RFPs) for construction projects including Hangars A, B, C, the Terminal Building, fencing, surveying, and geotechnical work. The board will also appoint an insurance review committee and receive financial, director, and engineer reports. Public comments will be heard.
- Approve RFP for Hangars A, B, C
- Approve RFP for Terminal Building
- Approve RFP for Fencing
- Approve RFP for Surveying and Geotechnical
- Appoint insurance review committee
The Board approved engineering contracts for the terminal building, fencing, and Hangars A, B, and C. Members also authorized payments for debris contractors and monitors based on grant administrator recommendations. An insurance review committee was established to evaluate policies.
- Approved engineering contracts for Hangars A, B, & C, Terminal Building, and Fencing
- Approved payments for grant debris contractor and monitor
- Approved recommended actions by grant administrator for Surveying and Geotechnical
- Appointed Missy Amidon, Tim LaFleur, Darla Perry, and Jackson Schrumpf to Insurance Review Committee
- Approved June 1, 2021 meeting minutes
- Accepted July through May Finance Report
- Accepted Director's Report
- Accepted Engineer's Report
West Calcasieu Parish Airport Managing Board
The West Calcasieu Airport Managing Board will meet to review bids for an apron expansion and approve engineering contracts. The board will also consider budget amendments and a request for proposals for survey and GEO Technical survey work.
- Consideration of bids for Apron Expansion
- Approval of contracts for engineering phases/repairs
- Approval of RFQ for survey and GEO Technical survey
- Review and approval of budget amendments
- Executive session to consider Personnel Committee recommendations
The Board authorized contracts for hangar and maintenance building repairs and approved budget amendments for grant management and hurricane expenses. The Board also approved a salary increase for the Airport Director and authorized a request for qualifications for terminal and hangar surveys.
- Approved authority for Dalton Langford to sign contracts for T-Hangar E, F, H, & 1 and maintenance building repairs
- Approved advertising RFQ for survey and GEO Technical survey for new terminal and hangars
- Approved budget amendments for Grant Management ($100,000) and Miscellaneous Hurricane Expenses ($115,000)
- Approved current accounting policies
- Accepted Finance Report through April
- Accepted Director's Report
- Accepted Engineer's Report
- Approved 11.5% salary increase for Airport Director effective immediately
West Calcasieu Parish Airport Managing Board
The West Calcasieu Airport Managing Board will meet to ratify a grant, approve a contract for hurricane repair redesign, and authorize advertisement for ramp expansion. Routine reports and public comments are also on the agenda.
- Ratify and approve Tim Lafleur's acceptance signature of ACRGP Grant No. 3-22-0080-024-2021
- Approve contract with Meyer and Associates for Hurricane repair redesign
- Ratify and approve advertisement for ramp expansion
- Finance report by Mrs. Darla Perry
- Public comments limited to 2 minutes
The Board approved a contract with Meyer and Associates for hurricane repair redesign and ratified an advertisement for a ramp extension. Members also approved a $13,000 Cares Act Grant for payroll. Financial and director reports were accepted as presented.
- Approved minutes from April 6, 2021 meeting
- Ratified and approved Tim Lafleur's signature for ACRGP Grant No 3-22-0080-024-2021 ($13,000)
- Approved contract with Meyer and Associates for hurricane repair redesign
- Ratified and approved advertisement for ramp extension
- Accepted Finance Report as presented
- Accepted Director's Report as presented
- Accepted Engineer's Report as presented
West Calcasieu Parish Airport Managing Board
The West Calcasieu Airport Managing Board will meet to review the 2022 budget and amend the 2021 budget. The board will also consider committee recommendations for an engineer to redesign hangars and the terminal building.
- Review/Adopt Budget for 2022
- Amend Budget for 2021
- Committee recommendation for engineer to redesign hangars and terminal building
- Proposed temporary hangar (Austin Gotreaux)
The Board approved the 2022 budget and an amended 2021 budget. Myers & Associates was awarded the bid to redesign the airport terminal and hangars. The Board also accepted the monthly finance, director, and engineer reports.
- Approved budget for fiscal year ending June 2022
- Approved amended budget for fiscal year ending June 2021
- Awarded hangar and terminal building redesign bid to Myers & Associates
- Accepted Finance Report for July through February 2021
- Accepted Director's Report
- Accepted Engineer's Report
- Approved minutes from March 2, 2021 meeting
West Calcasieu Parish Airport Managing Board
The West Calcasieu Airport Managing Board will hold a regular meeting to discuss and potentially approve several items, including a new CARES Act grant, a debris contract, and a temporary office building and furnishings. The board will also consider a donation to the Chennault Airshow and approve the fiscal audit from June 30, 2020. Reports from the finance director, airport director, and engineer are scheduled.
- Discuss and approve new CARES Act grant
- Discuss and approve another temp office building and furnishing
- Approval of Debris Contract
- Donation to the Chennault Airshow
- Approval of Fiscal Audit 06/30/2020
The Board approved a debris removal contract with Cotton Linguistics and appointed Tetra Tech as the debris monitor. Other actions included approving a $60,000 escrow release to First Flight and amending the Custom Homes lease to reduce rent by 61.5%.
- Approved amendments to Custom Homes lease to reduce rent by 61.5% (No opposition)
- Approved release of $60,000 from escrow to First Flight (No opposition)
- Approved 6/3/2020 Fiscal Audit (No opposition)
- Approved $5,000 sponsorship of the 2021 Chenault Airshow (No opposition)
- Authorized Tim LaFleur to execute debris removal contract with Cotton Linguistics (No opposition)
- Approved Tetra Tech as debris monitor and authorized contract execution (No opposition)
- Authorized Tim LaFleur to obtain a second temporary office building pending FEMA approval (No opposition)
- Authorized Tim LaFleur to run RFQ advertisement for Terminal and Hangars design (No opposition)
West Calcasieu Parish Airport Managing Board
The West Calcasieu Airport Managing Board will meet to discuss and potentially take action on proposals regarding a recently published Request for Proposals (RFP) on property. The meeting also includes reports from the finance director, airport director, and engineer.
- Discussion and possible action on property RFP proposals
The Board approved proceeding with a lease for Phase I and Phase II of a proposal from Larsen Ventures LLC, pending attorney approval. The board also accepted financial, director, and engineer reports.
- Approved lease with Larsen Ventures LLC for Phase I and Phase II pending attorney approval
- Approved minutes from January 5, 2021 regular meeting
- Approved minutes from January 21, 2021 special meeting
- Accepted Finance, Director, and Engineer Reports as presented
West Calcasieu Parish Airport Managing Board
The West Calcasieu Airport Managing Board is holding a special meeting to discuss and potentially approve a resolution to advertise available airport property for lease.
- Resolution to advertise available airport property for lease
The West Calcasieu Airport Managing Board approved a resolution to advertise for sealed proposals to lease approximately 84 acres of available land. The land is intended for expansion and business development to benefit the airport and Calcasieu Parish residents.
- Approved Resolution No. 2021-01-21 to advertise for airport property lease proposals (4-0-2)
West Calcasieu Parish Airport Managing Board
The West Calcasieu Airport Managing Board will meet on January 5, 2021, at Southland Field Airport. The agenda includes approval of minutes, approval of a grant manager, and approval of a contractor for the ODALS and REIL project. The board will also discuss and take action on a request for proposals (RFP) for an airport property lease. Financial, director's, and engineer's reports will be presented, and public comments will be heard.
- Approval of minutes from December 1, 2020
- Approval of Grant Manager
- Approval of Contractor for the ODALS and REIL Project
- Discuss and take action on RFP for Airport Property Lease
- Finance Report – Mrs. Darla Perry
The Board approved a contract for runway lighting and accepted a new grant manager. A committee was formed to address an expired airport property lease, and the Board accepted the financial, director, and engineer reports.
- Approved CSRS as grant manager
- Awarded ODALS and REIL Project contract to Ernest P. Breaux Electrical for $199,944
- Tabled discussion on airport property lease pending committee meeting
- Approved December 1, 2020 meeting minutes
- Accepted financial report for July through November 2020
- Accepted Director's Report
- Accepted Engineer's Report