West Calcasieu Parish Airport Managing Board public meetings in 2023

West Calcasieu Parish Airport Managing Board

The West Calcasieu Airport Managing Board will meet to discuss and potentially approve several change orders for hangar repairs. The board will also review recommendations for manager salaries and contract rates for legal, accounting, and recording secretary services.

• Change Order No. 7 for T-Hangars repairs
• Change Order No. 5 for Hangars A and C
• Change Order No. 4 for Hangar B
• Contract rates for Legal, Accounting, and Recording Secretary effective 1/1/2024
• Extension of CSRS contract

The Board approved three change orders for hangar repairs and electrical work totaling $34,872.59. It also approved a 4% salary increase for the airport manager and specific contract roles. A contract extension for CSRS was also authorized.

• Approved Change Order No. 7 for T-Hangar repairs for $18,515.61
• Approved Change Order No. 5 for Hangars A & C for $10,878.98 with stipulation to pursue reimbursement
• Approved Change Order No. 4 for Hangar B for $5,478.00 with stipulation to pursue reimbursement
• Approved 4% increase for airport manager and Legal, Accounting, and Recording Secretary contracts
• Approved CSRS contract extension
• Approved minutes from November 7, 2023 special meeting
• Accepted Finance Report as presented
• Accepted Director's Report as presented

West Calcasieu Parish Airport Managing Board

The West Calcasieu Airport Managing Board will meet to consider change orders for T-Hangars and Hangars A, B, and C. The board will also take action on policy changes regarding meeting laws and the adoption of an official journal.

• Change orders for T-Hangars and Hangars A, B, and C
• Action on Policy LA ACT 393 – Changes to Meetings Law
• Adopting an Official Journal of West Calcasieu Airport

The Board adopted an Open Meetings Policy to comply with Louisiana Act 393 and designated the Lake Charles American Press as the airport's official journal. The Board also accepted financial and progress reports on hangar repairs and terminal construction.

• Approved minutes of October 17, 2023 special meeting
• Deferred change orders for T-Hangar and Hangars A, B, & C to December meeting
• Adopted Open Meetings Policy to comply with Act 393
• Adopted Lake Charles American Press as the Official journal
• Accepted Finance Report for July-September
• Accepted Director's Report
• Accepted Engineer's Reports

West Calcasieu Parish Airport Managing Board

The West Calcasieu Airport Managing Board is meeting to discuss and approve the 2024 FAA/LDOTD Five Year Capital Improvement Plan. The board will also consider change orders for airport hangars and the appointment of a committee for a new tenant lease.

• 2024 FAA/LDOTD Five Year Capital Improvement Plan and Resolution
• Change Orders for T-Hangars and Hangars A, B and C
• Appointment of Committee for New Airport Tenant Lease
• Authorization for manager to approve up to $20,000 in Change Order Amounts

The Board approved the 2024 FAA/LDOTD Five Year Capital Improvement Plan and authorized the airport manager to approve engineer-recommended change orders up to $20,000. The board also accepted financial, director, and engineer reports regarding hangar construction and FEMA projects.

• Approved minutes of the September 5, 2023 regular monthly meeting
• Approved 2024 FAA/LDOTD Five Year Capital Improvement Plan including Resolution
• Authorized airport manager Tim LaFleur to approve change orders up to $20,000 as recommended by airport engineers
• Accepted Finance Report as presented
• Accepted Director's Report as presented
• Accepted Engineer's Report as presented

West Calcasieu Parish Airport Managing Board

The West Calcasieu Airport Managing Board will meet to review the 2024 FAA/LDOTD Five Year Capital Improvement Plan. The board will also consider change orders for T-Hangars and Hangars A, B, and C.

• Approval of 2024 FAA/LDOTD Five Year Capital Improvement Plan
• Change orders for T-Hangars and Hangars A, B, and C
• Appointment of committee for New Airport Tenant Lease

West Calcasieu Parish Airport Managing Board

The West Calcasieu Airport Managing Board will hold a regular meeting on September 5, 2023. Key items include discussion and possible approval of a $2,780,000 contract with Russell Stutes Construction for the terminal building, change orders on T-Hangar repairs and Hangars A, B & C, and ratification of the engagement with Steve Derouen for the June 30, 2023 audit. The board will also receive finance, director, and engineer reports.

• Discuss/Approve Contractor (Russell Stutes Construction) for Terminal Building $2,780,000
• Discuss/Approve Change Orders on T-Hangar Repairs and Hangars A, B & C
• Discuss/Ratify engagement with Steve Derouen for June 30, 2023 audit
• Finance Report – Mrs. Darla Perry
• Director’s Report – Mr. Tim LaFleur

The Board awarded the Terminal Building construction contract to Russell J. Stutes Construction Co., LLC. Members also approved several change orders for hangar repairs and extended an engineering contract. The board ratified an engagement letter for the June 30, 2023 audit.

• Awarded Terminal Building contract to Russell J. Stutes Construction Co., LLC for $2,780,000
• Approved Change Order No. 3 for Hangars A and C sidewalk reinforcement for $7,148.00
• Approved Change Order No. 4 for Hangars A and C transformer adjustment for $4,400.00
• Approved Change Order No. 2 for Hangar B transformer adjustment for $3,148.00
• Approved Change Order No. 3 for Hangar B asphalt apron extension for $3,813.00
• Approved amendment to Tolunay-Wong engineering contract to extend duration until Terminal Building is complete
• Ratified engagement letter with Steve Derouen for June 30, 2023 audit and SAUP engagement
• Approved August 1, 2023 meeting minutes

West Calcasieu Parish Airport Managing Board

The West Calcasieu Airport Managing Board will meet to review the Airfield Pavement Rehab project for substantial completion. The board will also consider approving change orders related to T-Hangars and Hangars A, B, and C.

• Approval of change orders on T-Hangars and Hangars A, B & C
• Substantial completion of Airfield Pavement Rehab (Taxiway B and T-Hangar Aprons Project)
• Review of July 11, 2023 meeting minutes
• Finance report by Mrs. Darla Perry
• Director's report by Mr. Tim LaFleur

The Board approved three change orders for T-Hangar repairs and accepted the substantial completion of the Airfield Pavement Rehab project. Members also authorized a counter offer for a 12-acre land parcel and approved a no-cost contract amendment.

• Approved Change Order #1 for Hangar B subgrade work ($13,733.78)
• Approved Change Order #5 for T-Hangar overhead door repairs ($4,080.90)
• Approved Change Order #6 for T-Hangar E wall and interior repairs ($29,331.48)
• Accepted substantial completion of Airfield Pavement Rehab (Project AIP No. 3-22-0080-20-2019)
• Accepted finance report noting fiscal year ended $119,260.30 over budget on Total Income
• Approved no-cost amendment to Article 2 of the CSRS contract to add 'per diem'
• Approved counter offer of $43,000 per acre for 12-acre parcel adjoining the road
• Accepted Director's and Engineer's reports

West Calcasieu Parish Airport Managing Board

The West Calcasieu Airport Managing Board will meet to consider updates to professional grant services contracts with CSRS and Perry & Co. The board will also discuss change orders for T-Hangars and Hangars A/C, as well as potential land acquisition.

• Update Professional Grant Services Contracts (CSRS & Perry & Co.)
• Discuss/Recommend Action on Land Acquisition
• Discuss/Approve Change Orders on T-Hangars, Hangars A/C
• Discuss/Recommend Action on Larson Ventures Lease Extension

The board approved a budget increase for professional grant services and a change order for soil remediation on hangar construction. A committee was formed to research land acquisition options, and the board accepted the finance and director reports.

• Increased cap for Darla B Perry, CPA, APC professional grant services contract from $90,000 to $120,000
• Formed land acquisition research committee consisting of Darla Perry, Mike Granger, Tim LaFleur, Dalton Langford, and Oliver Schrumpf
• Approved change order #2 for Hangar A & C project in the amount of $21,643.19
• Accepted finance report showing $774,683.39 in revenue from July through May
• Approved Director's Report
• Accepted Engineer's Reports

West Calcasieu Parish Airport Managing Board

The West Calcasieu Airport Managing Board will meet to consider contract amendments for Hangar B and change orders for Hangars A and C. The board will also discuss recommendations regarding land acquisition.

• Amendment to Meyer and Associates contract for Hangar B
• Change Order for Hangar A & C
• Action on Land Acquisition
• Welcome new board member Chad Guidry

The Board approved the purchase of two land parcels and a fee reduction for the Meyer and Associates contract. A change order for Hangars A & C was tabled pending a formal proposal. The Board also accepted the finance, director, and engineer reports.

• Approved May 2, 2023 meeting minutes (unanimous)
• Approved amendment to Meyer and Associates contract for Hangar B, reducing fee from $156,048 to $130,138 (unanimous)
• Tabled change order for Hangar A & C (unanimous)
• Approved resolution to purchase two land parcels (35 acres and 12 acres) at $40,000 per acre (unanimous)
• Accepted finance report showing revenue of $697,590 against a $615,000 budget (unanimous)
• Approved Director's Report (unanimous)
• Accepted Engineer's Report (unanimous)

West Calcasieu Parish Airport Managing Board

The West Calcasieu Airport Managing Board will hold its regular meeting on May 2, 2023, at Southland Field Airport. Key agenda items include discussing and potentially approving a contractor for Hangar B, along with receiving the finance, director's, and engineer's reports. The board will also consider approval of minutes from the April 4, 2023 meeting and address any old or new business.

• Discuss/Approve Contractor for Hangar B
• Finance Report – Mrs. Darla Perry
• Director's Report – Mr. Tim LaFleur
• Engineer's Report – Mr. Chuck Stutes
• Approval of minutes from April 4, 2023

The Managing Board awarded the construction contract for New Hangar B to Pat Williams Construction, LLC. The board also approved the monthly finance report and reports from the Director and Engineer.

• Awarded New Hangar B contract to Pat Williams Construction, LLC for $1,147,931 base bid plus $8,200 additive alternate bid (Motion carried)
• Approved April 4, 2023 meeting minutes (Motion carried)
• Approved Finance Report as printed (Motion carried)
• Approved Director's Report as presented (Motion carried)
• Accepted Engineer's Reports as presented (Motion carried)

West Calcasieu Parish Airport Managing Board

The Board approved an amended budget for the fiscal year ending June 30, 2023, and the budget for the fiscal year ending June 30, 2024. The 2024 budget includes a projected net income of -$464,525. The Board also approved the Finance and Director's reports and accepted the Engineer's report.

• Approved amended budget for FYE 6/30/2023
• Approved budget for FYE 6/30/2024
• Approved Finance Report as presented
• Approved Director's Report as presented
• Accepted Engineer's Reports as presented
• Approved minutes from March 7, 2023

West Calcasieu Parish Airport Managing Board

The West Calcasieu Parish Airport Managing Board will hold a regular meeting to consider amending the current fiscal year 2023 budget for Legislative Auditor compliance and to approve the fiscal year 2024 budget. The board will also receive finance, director, and engineer reports, and hear public comments.

• Amend the budget FYE 6/30/2023 for Legislative Auditor compliance
• Approve the budget FYE 6/30/2024
• Finance report by Mrs. Darla Perry
• Director's report by Tim LaFleur
• Engineer's report by Chuck Stutes

West Calcasieu Parish Airport Managing Board

The West Calcasieu Airport Managing Board will consider authorizing advertisements for bids on a new Hangar B and a new Terminal Building. The board will also ratify several contract amendments with Meyers and Associates, Inc. for various projects including the terminal, hangars, and fencing, primarily to modify Federal EEOC clauses. Additionally, the board will consider granting authority to Tim LaFleur to sign any no-cost compliance amendments requested by FEMA/GOHSEP.

• Discuss and approve advertising for bids on New Hangar B
• Discuss and approve advertising for bids on New Terminal Building
• Ratify contract amendment #1 for Meyers and Associates on New Terminal Building (EEOC clause modification)
• Ratify contract amendment #1 for Meyers and Associates on Hangars A, B, and C (EEOC clause and payments)
• Grant authority to Tim LaFleur to sign no-cost compliance amendments requested by FEMA/GOHSEP

The Board authorized advertising for bids on Hangar B and the new Terminal Building, with the latter contingent on FEMA approval. Several contract amendments with Meyers and Associates, Inc. were ratified to modify EEOC clauses and engineering fees. The Board also approved a finance report and authorized the appraisal of commercial property.

• Approved advertising for bids on new Hangar B
• Approved advertising for bids on new Terminal Building, contingent upon FEMA approval
• Ratified amendment #1 for New Terminal Building, amendment #2 on T-Hangars and Maintenance Building repairs (Ted Thompson abstained)
• Ratified contract amendment #1 for Hangars A, B, and C (Ted Thompson abstained)
• Ratified contract amendment #2 for fencing (Ted Thompson abstained)
• Granted Tim LaFleur authority to sign no-cost compliance contract amendments requested by FEMA/GOHSEP
• Approved Tim LaFleur to engage appraisal on commercial property
• Approved Finance Report as presented

West Calcasieu Parish Airport Managing Board

The West Calcasieu Airport Managing Board will meet to review capital improvement recommendations and financial reports. The agenda also includes a vote on sponsoring the Chennault Air Show.

• Approve $5,000 sponsorship for the Chennault Air Show
• Review recommended actions for Capital Improvements
• Review Finance Report from Mrs. Darla Perry

The board approved a services agreement for the demolition of the terminal building and a $5,000 sponsorship for the Chennault Air Show. Members also accepted the finance, director, and engineer reports regarding airport infrastructure and FEMA projects.

• Approved $5,000 sponsorship of the Chennault Air Show
• Ratified services agreement with D&G Construction for terminal building demolition
• Approved Finance Report as presented
• Approved Director's Report as presented
• Accepted Engineer's Reports as presented
• Approved minutes from January 3, 2023

West Calcasieu Parish Airport Managing Board

The West Calcasieu Airport Managing Board will meet to approve the financial audit and SAUP for the fiscal year ending June 30, 2022. The board will also discuss updating the Airport Policy Manual and Procedures based on auditor recommendations.

• Approval of financial audit and SAUP for FYE 06/30/2022
• Update to Airport Policy Manual/Procedures regarding auditor recommendations
• Finance report from Mrs. Darla Perry
• Director's report from Mr. Tim LaFleur
• Engineer's report from Mr. Chuck Stutes

West Calcasieu Parish Airport Managing Board

The West Calcasieu Airport Managing Board approved the financial audit and SAUP for the fiscal year ending June 30, 2022. The board also passed a resolution to update the Airport Policy Manual and Procedures based on auditor recommendations.

• Approved minutes from December 6, 2022 meeting
• Approved Financial Audit and SAUP for FYE 06/30/2022
• Approved resolution to update Airport Policy Manual/Procedures for Auditor Recommendations
• Approved Finance Report as presented
• Approved Director's Report as presented
• Accepted Engineer's Reports as presented