West Calcasieu Parish Airport Managing Board public meetings in 2025

West Calcasieu Parish Airport Managing Board

The West Calcasieu Airport Managing Board will meet to discuss and potentially approve lease amendments for Port Arthur Pipeline, Diamond D, and Larson Venture. The board will also discuss 2026 officer elections and the appointment of a committee to meet with the CIAA regarding a joint service agreement allocation.

• Amendment to Port Arthur Pipeline Lease
• Amendment to Diamond D Lease
• Amendment to Larson Venture Lease
• Officer Elections for 2026
• Appointment of committee to meet with CIAA regarding joint service agreement allocation

The Board approved the continuation of current officers for 2026 and appointed a five-member committee to meet with the CIAA regarding a joint service agreement allocation. The Board also accepted financial and engineering reports, including updates on the AWOS project and runway rehab. Items 7, 8, and 9 were tabled.

• Approved November 4, 2025 meeting minutes
• Tabled items 7, 8, and 9
• Retained Dalton Langford as President and Mike Granger as Vice President for 2026
• Appointed Mike Granger, Missy Amidon, Tim LaFleur, Darla Perry, and Jackson Schrupf to the CIAA joint service agreement allocation committee
• Accepted Finance Report showing YTD total income of $495,844 and total expenses of $172,793
• Accepted Director's Report
• Accepted Engineer's Report regarding clear lien certificate and AWOS project

West Calcasieu Parish Airport Managing Board

The West Calcasieu Airport Managing Board will hold a regular meeting to review reports and conduct general business. The agenda consists primarily of procedural items and standing reports.

• Approval of minutes from October 14, 2025
• Finance report by Mrs. Darla Perry
• Director's report by Mr. Tim LaFleur
• Engineer's report by Mr. Chuck Stutes

West Calcasieu Parish Airport Managing Board

The West Calcasieu Airport Managing Board will consider a resolution requesting LADOTD funding for the 2026 Capital Improvement Program, review mowing bids from three companies, and discuss purchasing a new AvGas fuel truck. Other items include a change order for the terminal building, a grant for relocating the AWOS weather system, and ratification of a sublease on entrance roads.

• Resolution for LADOTD 2026 CIP funding application
• Mowing RFP bids from Constance Brothers Land and Law Services LLC, Shining P Construction LLC, and F-6 Enterprises LLC
• Authorization to proceed with estimates and procurement for a new AvGas fuel truck
• Change Order No. 6 for the Terminal Building
• LADOTD Grant H.016433 for relocation of Automated Weather Observation System

The Board approved two change orders for the terminal building, including a $6,870 cost increase and a 99-day extension. It also awarded a mowing contract and authorized the purchase of a new AVGas fuel tank.

• Approved request for 2026 CIP LADOTD funding
• Awarded mowing contract (6 cuts, 2 herbicide treatments) to Constance Brothers Land and Lawn Services LLC
• Authorized purchase of new AVGas Fuel Tank
• Approved Change Order No 6 for 99-day completion extension for terminal building
• Approved Change Order No 7 for $6,870 increase for terminal building labor and materials
• Accepted LADOTD Grant H.0164.33 for 10% of AWOS relocation cost
• Ratified Larson sublease for restricted use of entrance roads
• Accepted Finance Report showing YTD income of $245,198 and expenses of $124,133

West Calcasieu Parish Airport Managing Board

The West Calcasieu Airport Managing Board will meet on September 9, 2025, at Southland Field Airport. Key items include reviewing a sub-lease with Larson Venture and a mowing contract with the Summit Group, along with reports from the finance director, airport director, and engineer.

• Review/Discuss Larson Venture Sub-Lease
• Review/Discuss Mowing contract with the Summit Group
• Finance Report by Mrs. Darla Perry
• Director’s Report by Mr. Tim LaFleur
• Engineer’s Report by Mr. Chuck Stutes

The Board approved a sublease between Larson Ventures and Commonwealth requiring the use of the Highway 27 entrance. The Board also authorized a counter-offer with a 20% increase for an unspecified item and accepted financial and engineering reports.

• Approved sublease between Larson Ventures and Commonwealth with Highway 27 entrance restrictions
• Approved counter-offer with a 20% increase (Mike Granger abstained)
• Approved minutes of August 5 and August 27, 2025 meetings
• Accepted Finance Report showing YTD total income of $125,141 and expenses of $62,629
• Accepted Engineer's Report regarding terminal building punch list and AWOS project
• Accepted Director's Report

West Calcasieu Parish Airport Managing Board

The West Calcasieu Airport Managing Board will discuss and vote on approving the substantial completion of the new Southland Field Terminal. The meeting also includes call to order, invocation, pledge of allegiance, roll call, agenda changes, old/new business, and public comments.

• Discuss/Approve Substantial Completion of the New Southland Field Terminal
• Additions/Deletions to Agenda
• Old Business / New Business
• Public Comments

The West Calcasieu Airport Managing Board approved the substantial completion of the new terminal building. The board also accepted two grants for aviation maintenance and equipment relocation.

• Approved substantial completion of the New Southland Field Terminal
• Accepted DOTD General Aviation Grant #H016467
• Accepted FAA Grant for AWOS Relocation and authorized Dalton Langford to execute the grant

West Calcasieu Parish Airport Managing Board

The West Calcasieu Airport Managing Board will hold a regular meeting to approve minutes from July 1, 2025, and receive reports on finances, airport operations, and engineering. The meeting includes old and new business as well as public comments.

• Approval of minutes from July 01, 2025 meeting
• Finance Report by Mrs. Darla Perry
• Director’s Report by Mr. Tim LaFleur
• Engineer’s Report by Mr. Chuck Stutes
• Old Business / New Business

The Board approved a resolution allowing the Manager and CPA to sign the Docusign Enrollment Form for DOTD funding. The Board also accepted the monthly finance and director's reports.

• Approved July 1, 2025 meeting minutes
• Approved resolution authorizing Tim LaFleur and Darla Perry to sign Docusign Enrollment Form for DOTD Funding
• Accepted Finance Report showing YTD total income of $1,299,130 and total expenses of $472,081
• Accepted Director's Report

West Calcasieu Parish Airport Managing Board

The West Calcasieu Airport Managing Board will consider awarding a $419,924.60 construction contract to Kaough and Jones Electric Co., Inc. for AWOS (Automated Weather Observing System) improvements and relocation, contingent on FAA approval and grant issuance. The meeting also includes routine items such as approval of prior minutes, financial and director reports, and public comments.

• Discuss/Approve construction contract with Kaough and Jones Electric Co., Inc. for $419,924.60 for AWOS Improvements/Relocation, A.I.P. Project Number 3-22-0080-027-2025
• Approval of minutes from June 3, 2025 meeting
• Finance report by Mrs. Darla Perry
• Director's report by Mr. Tim LaFleur
• Engineer's report by Mr. Chuck Stutes

The Board authorized the execution of an FAA grant and approved a construction contract for AWOS Improvements/Relocation. Financial reports indicated a year-to-date total income of $1,180,050. The Board also received updates on the terminal building's progress and upcoming inspections.

• Approved minutes from June 3, 2025 meeting
• Authorized Dalton Langford to execute FAA grant for AIP Project Number 3-22-0080-027-2025
• Approved $419,924.60 construction contract to Kaough and Jones Electric Co, Inc. for AWOS Improvements/Relocation
• Accepted Finance Report as presented
• Accepted Director's Report as presented
• Accepted Engineer's Report as presented

West Calcasieu Parish Airport Managing Board

The West Calcasieu Airport Managing Board will discuss and vote on Change Order No. 6 for Hurricane Shutter Modification, select an external auditor for fiscal year ending June 30, 2025, and consider amended board policies and an updated employee leave manual. The meeting also includes approval of prior minutes, financial and director reports, and public comments.

• Discuss/Approve Change Order No. 6 regarding Hurricane Shutter Modification
• Discuss/Approve External Auditor for FYE 6/30/2025
• Review/Vote on Amended West Calcasieu Airport Managing Board Policies
• Review/Vote on Amended Employee Manual Leave Policy
• Approval of minutes from May 6, 2025 meeting

The West Calcasieu Airport Managing Board approved amended board policies and a sick leave cap of 240 hours for employees after five years. The board also accepted the external auditor engagement letter for the fiscal year ending June 30, 2025.

• Approved minutes of May 6, 2025 meeting
• Deferred Change Order No. 6 regarding Hurricane Shutter Modification
• Approved engagement letter for External Auditor FYE 6/30/2025
• Approved amended West Calcasieu Airport Managing Board Policies (6/3/2025)
• Approved Employee Manual Leave Policy capping sick leave at 240 hours after 5 years of employment
• Accepted Finance Report showing YTD total income of $1,062,382 and total expenses of $513,182
• Accepted Director's Report
• Deferred Engineer's Report until next month

West Calcasieu Parish Airport Managing Board

The West Calcasieu Airport Managing Board will meet to discuss budget approvals for June 2025 and June 2026. The board will also consider a contract extension for Larson Ventures LLC and a change order for the Apron Expansion Project.

• Renewal of one year extension for Larson Ventures LLC
• Budget for June 2026
• Amended budget for June 2025
• Final Reconciliation Change Order No. 2 (Credit) for Apron Expansion Project, FAA No. 3-22-0080-023-2021

West Calcasieu Parish Airport Managing Board

The West Calcasieu Airport Managing Board approved the budgets for fiscal years ending June 2025 and June 2026. The board also approved a one-year lease extension for Larson Ventures LLC and a credit for the Apron Expansion Project. Financial and director reports were accepted as presented.

• Approved minutes of the April 1, 2025 meeting
• Approved one-year lease extension and maintenance amendment for Larson Ventures LLC
• Approved budget for Fiscal Year Ending June 2026
• Approved amended budget for Fiscal Year Ending June 2025
• Approved Change Order No. 2 for Apron Expansion Project (FAA No. 3-22-0080-023-2021) for a credit of $10,101.46
• Accepted Finance Report showing YTD total income of $946,800 and total expenses of $470,511 through March
• Accepted Director's Report
• Accepted Engineer's Report

West Calcasieu Parish Airport Managing Board

The West Calcasieu Airport Managing Board will hold a regular meeting to approve minutes from March 4, 2025, and receive reports from the finance director, airport director, and engineer. The agenda includes old and new business and a public comment period. No specific decisions or proposals are listed beyond routine reports.

• Approval of minutes from March 4, 2025 meeting
• Finance report from Mrs. Darla Perry
• Director's report from Mr. Tim LaFleur
• Engineer's report from Mr. Chuck Stutes
• Public comments period

The board accepted the February finance report, the Director's report, and the Engineer's report. No new policies or contracts were decided during the meeting.

• Approved March 4, 2025 meeting minutes
• Accepted February Finance Report showing $829,827 YTD revenue and $428,014 expenses
• Accepted Director's Report regarding Hangar B straps and a runway light strike by an unknown aircraft
• Accepted Engineer's Report regarding AWOS relocation project plans submitted to FAA and DOTD

West Calcasieu Parish Airport Managing Board

The West Calcasieu Airport Managing Board will discuss and potentially vote on a proposal from Larson Ventures regarding available property. The board will also consider authorizing bids for the AWOS Relocation project, pending FAA approval, and discuss change orders for the terminal. Additionally, a policy for emergency disaster procedures for employees will be reviewed.

• Proposal from Larson Ventures on available property
• Discuss/Approve Authorization to receive bids for the AWOS Relocation project contingent upon FAA approval
• Discuss/Approve Change Order 3, 4 & 5 for terminal
• Discuss/Approve Policy for Emergency Disaster Policy for Employees
• Approval of minutes from February 04, 2025 meeting

The Board approved three change orders for the New Terminal Building Project and authorized receiving bids for the AWOS Relocation Project. It also adopted an Emergency Disaster Policy for employees and accepted financial and operational reports.

• Approved authorization to receive bids for AWOS Relocation Project contingent upon FAA approval
• Approved Change Order No. 3 for New Terminal Building Project ($16,074.02)
• Approved Change Order No. 4 for New Terminal Building Project ($16,805.90)
• Approved Change Order No. 5 for New Terminal Building Project (61 additional days)
• Approved Emergency Disaster Policy for employees
• Approved February 4, 2025 meeting minutes
• Accepted January Finance Report showing net ordinary income of $225,366
• Tabled proposal from Larson Ventures on available property

West Calcasieu Parish Airport Managing Board

The West Calcasieu Airport Managing Board will discuss and vote on amending the contract with CSRS to extend it through January 2026, and on establishing personnel pay for hazard pay and emergency situations. The board will also consider a security system purchase under state contract limits and hold an executive session on threatened litigation.

• Amend CSRS contract to extend one more year through January 2026
• Discuss/Approve personnel hazard pay and emergency situations pay
• Discuss/Approve security system with state contract limits
• Executive session on threatened litigation

West Calcasieu Parish Airport Managing Board

The West Calcasieu Airport Managing Board will hold a regular meeting to approve minutes from December 3, 2024, and receive financial, director, and engineer reports. The agenda also includes old and new business, public comments, and adjournment.

• Approval of minutes from December 03, 2024 meeting
• Finance report by Mrs. Darla Perry
• Director’s report by Mr. Tim LaFleur
• Engineer’s report by Mr. Chuck Stutes
• Old business / new business discussion

The Board accepted the November finance report and the Director's report. It ratified a contract modification for the Apron Expansion Project that resulted in no cost increase to the airport. No other new or old business was conducted.

• Accepted November Finance Report (carried)
• Accepted Director's Report (carried)
• Ratified Change Order No. 1 for Apron Expansion Project (Engineer’s Project No. 86-19087-DA) for a net increase of $0 (carried)
• Accepted Engineer's Report (carried)