West Calcasieu Parish Community Center Authority public meetings in 2020
10 substantive meetings from 2020, with official agendas or minutes and plain-English summaries.
West Calcasieu Parish Community Center Authority
The Board approved payments for roof replacement services and architectural engineering. It also classified a passenger van as surplus for auction and modified the Executive Director's employment contract. New leadership was elected for the 2021 calendar year.
- Approved Morcore Roofing, LLC Invoice #2 for $226,100.00
- Approved Ellender Architects & Associates Invoice #3 for $4,239.38
- Classified passenger van as surplus for public auction with $17,500.00 reserve minimum
- Modified Executive Director's contract to a fixed base monthly salary through June 30, 2021
- Elected Coy Vincent as Board Chairman for 2021
- Elected Matt Vincent as Board Vice-Chairman for 2021
- Elected Missy McClelland as Secretary/Treasurer for 2021
- Approved November 2020 meeting minutes and financial reports
West Calcasieu Parish Community Center Authority
The Board approved payments for roof replacement services at the Events Center and ratified emergency declarations for Hurricanes Laura and Delta. The Board also accepted financial reports for August through October 2020.
- Approved $437,000 payment to Morcore Roofing, LLC for Events Center roof replacement
- Approved $8,193.75 payment to Ellender Architects & Associates for engineering services
- Ratified emergency declarations for Hurricane Laura and Hurricane Delta
- Approved financial reports for August 2020-October 2020
- Approved August 2020 meeting minutes
- Agreed to honor 'Corkage' policy for 2021 Mardi Gras events
West Calcasieu Parish Community Center Authority
The Board approved two payments to Ellender Architects & Associates for bidding phase services on roof replacements for the Arena and Events Center. Members also reviewed July 2020 financial reports and received updates on facility maintenance and pending litigation.
- Approved $45,220.36 payment to Ellender Architects & Associates for Events Center roof bidding phase
- Approved $65,756.59 payment to Ellender Architects & Associates for Arena roof bidding phase
- Approved July 2020 meeting minutes
- Approved July 2020 financial reports
West Calcasieu Parish Community Center Authority
The Board of Directors approved contracts for roof replacements at the Arena Complex and Events Center. The Authority also approved an annual audit agreement and a resolution to open new accounts with Business 1st Bank.
- Approved June 2020 meeting minutes
- Approved June 2020 financial reports
- Awarded Arena Complex roof replacement to Daughdrill General Contracting & Roofing Company for $1,159,565
- Awarded Events Center roof replacement to Morcore Roofing LLC for $796,000
- Approved $12,750 audit agreement with Steven M. Derouen & Associates
- Approved resolution to open new operations and/or investment accounts with Business 1st Bank
West Calcasieu Parish Community Center Authority
The Board of Directors approved the operating budget for fiscal year 2020-2021, which reflects a projected $100,000 income reduction. The Board also adopted amended rental agreements and a new rate structure for the Event Center Complex.
- Approved February–May 2020 meeting minutes
- Accepted FY 2020-2021 proposed operating budget
- Approved amendments to Arena and Event Center rental agreements
- Approved new rate structure for the Event Center Complex
- Ratified payment applications #8-12 for Scotty Taylor Construction
- Ratified payment applications #9-11 for Ellender Architects & Associates
- Adopted Inclement Weather and Emergency Conditions Policy
- Adopted COVID-19 Coronavirus Pandemic Policy and its extension
West Calcasieu Parish Community Center Authority
The Board of Directors will hold a public meeting via teleconference to discuss matters of the Authority. The meeting format was changed to a call due to state-mandated travel and quarantine limitations.
- Public meeting held via teleconference
The Board approved an extension of the Authority's COVID-19 Declaration of Emergency Policy and continued employee pay through May 15. The Executive Director will begin bringing key employees back to the facility in anticipation of potential reopening after May 15.
- Approved extension of COVID-19 Declaration of Emergency Policy (unanimous)
West Calcasieu Parish Community Center Authority
The West Calcasieu Parish Community Center Authority board will meet via teleconference on April 7, 2020, due to the governor's COVID-19 proclamation. The agenda is purely procedural, with no specific items listed for discussion or decision.
- Meeting held by teleconference due to Louisiana's COVID-19 restrictions
- Purpose stated as 'discuss matters of the Authority' — no concrete proposals or votes listed
The Board approved an extension of the current COVID-19 Declaration of Emergency Policy. This includes a decision to continue paying employees through May 3, 2020, subject to further amendments based on executive orders.
- Approved extension of COVID-19 Declaration of Emergency Policy
- Approved continued employee pay through May 3, 2020
West Calcasieu Parish Community Center Authority
The West Calcasieu Parish Community Center Authority Board of Directors will meet via teleconference on March 19, 2020. The meeting is being held remotely due to the Governor's proclamation regarding travel limitations and self-quarantine. The purpose of the meeting is to discuss matters of the Authority.
- Public meeting to be held via teleconference call
The Board adopted a COVID-19 Declaration of Emergency Policy and an Inclement Weather policy for the personnel manual. Additionally, the Board approved two construction-related invoices and extended the event refund policy due to the pandemic.
- Approved Taylor Construction Invoice #8 for $20,258.75 (unanimous)
- Approved Ellender Architects & Associates Invoice #9 for $642.36 (unanimous)
- Added Inclement Weather and Emergency Conditions Policy to HR Manual (unanimous)
- Adopted COVID-19 Declaration of Emergency Policy with amendments (unanimous)
- Extended event refund policy for pandemic-related cancellations through July 13 (unanimous)
West Calcasieu Parish Community Center Authority
The provided minutes record only the meeting date, time, and location. No motions, votes, or official actions were documented in the text.
West Calcasieu Parish Community Center Authority
The Board accepted the FY 2018-2019 annual audit and financial reports. Members approved payments for arena construction and architectural services and established 2020 committee assignments.
- Approved December 18, 2019 meeting minutes
- Approved December 2019 financial report
- Approved FY 2018-2019 Annual Audit and Statewide Agreed-Upon Procedures Report
- Approved $105,150.75 payment to Taylor Construction (Invoice #6)
- Approved $1,971.58 payment to Ellender Architects & Associates (Invoice #7)
- Established 2020 Committee Assignments for Executive, Finance, HR, Arena, and Events Center
- Denied proposal to lease property for a concrete crushing staging area