West Calcasieu Parish Community Center Authority public meetings in 2022
11 substantive meetings from 2022, with official agendas or minutes and plain-English summaries.
West Calcasieu Parish Community Center Authority
The Board approved a right-of-way resolution for Entergy Corporation to support an RV expansion project. Members also elected a new Executive Committee for the 2023 calendar year and accepted November 2022 financial reports.
- Approved Right-of-Way resolution for Entergy Corporation, LLC
- Elected Matt Vincent as Board Chairman for 2023
- Elected Missy McClelland as Board Vice-Chairman for 2023
- Elected Rev. Margaret Lovejoy as Secretary/Treasurer for 2023
- Approved November 2022 financial reports
- Approved Louisiana Compliance Questionnaire for Audit Engagements
- Approved November 2022 meeting minutes
West Calcasieu Parish Community Center Authority
The Board approved continued participation in the Louisiana Community Development Authority and authorized the listing of unserviceable equipment for auction. Financial reports for October 2022 were accepted, noting $45,000 in FEMA funds and $10,000 from equipment sales.
- Approved continued participation in the Louisiana Community Development Authority with Adrian Moreno as representative
- Approved proposed list of Surplus Equipment for auction on Govdeals.com
- Approved October 2022 meeting minutes
- Approved October 2022 Financial Reports
West Calcasieu Parish Community Center Authority
The Board approved the construction of new RV spaces along the west property line and electrical upgrades to existing pedestals. Members also passed a resolution allowing the Executive Director to execute agreements with the Louisiana State Treasury Department per Act 199. September 2022 financial reports were accepted.
- Approved construction of new RV spaces with concrete bollards (All voted yes)
- Approved electrical upgrades to existing RV spaces at the Arena (All voted yes)
- Approved resolution authorizing Executive Director to execute agreements with Louisiana State Treasury Department (All voted yes)
- Approved September 2022 financial reports (All voted yes)
- Approved September 2022 meeting minutes (All voted yes)
- Approved agenda as presented (All voted yes)
West Calcasieu Parish Community Center Authority
The Board approved Change Order #1 and the final Recommendation of Acceptance for the 2021 Events Center Generator System. Members also accepted the August 2022 financial reports and meeting minutes.
- Approved August 2022 meeting minutes (All voted)
- Approved August 2022 financial reports (All voted)
- Approved Change Order #1 for Events Center Generator System, 2021 (All voted)
- Approved Recommendation of Acceptance for Events Center Generator System, 2021 (All voted)
West Calcasieu Parish Community Center Authority
The Board approved a Memorandum of Understanding with the Calcasieu Parish Sheriff’s Office and an amendment to the Entergy Staging Site Agreement for natural disaster response. The Board also accepted the July 2022 financial reports and the proposal for the annual audit from Steven M. Derouen & Associates.
- Approved Memorandum of Understanding with Calcasieu Parish Sheriff’s Office for emergency vehicle staging
- Approved amendment to Entergy Staging Site Agreement for 48-hour mobilization confirmation
- Approved annual audit and State Agreed Upon Procedures proposal from Steven M. Derouen & Associates
- Approved July 2022 financial reports
- Approved July 2022 meeting minutes
- Approved moving the September meeting to September 14, 2022
West Calcasieu Parish Community Center Authority
The Board approved the June 2022 financial reports and authorized two payments for the Events Center generator system. A proposed Memorandum of Understanding with the Calcasieu Parish Sheriff’s Office was tabled.
- Approved June 2022 meeting minutes
- Approved June 2022 financial reports
- Approved $18,122.36 payment to Sulphur Electric Company, Inc. (Invoice #5)
- Approved $340.00 payment to Ellender Architects & Associates (Invoice #6)
- Tabled review of Memorandum of Understanding with Calcasieu Parish Sheriff’s Office
West Calcasieu Parish Community Center Authority
The Board approved the operating budget for the 2022-2023 fiscal year, which includes a 4% cost-of-living increase for qualified staff. The Board also updated facility rental agreements and insurance requirements for Mardi Gras Krewes.
- Approved FY 2022-2023 Operating Budget (All voted approved)
- Approved closing inactive First Horizon Bank account (All voted approved)
- Approved Facility Rental Agreement amendments to include Waiver of Subrogation (All voted approved)
- Approved requirement for Mardi Gras Krewes using Corkage to provide Host Liquor Liability policy (All voted approved)
- Approved May 2022 meeting minutes (All voted approved)
- Approved May 2022 Financial Reports (All voted approved)
West Calcasieu Parish Community Center Authority
The Board approved several payments for the Events Center roof and generator projects. Members also voted to designate a 2012 John Deere Gator and a 2014 2-Keg Cooler as surplus property for auction. Financial reports for March and April 2022 were accepted.
- Approved $10,000 final invoice for Events Center roof replacement (All voted approved)
- Approved $187.49 invoice for Ellender Architects & Associates (All voted approved)
- Ratified $241,891.47 payment for Events Center generator system (All voted approved)
- Approved $42,687.08 invoice for Events Center generator system (All voted approved)
- Approved $4,535.47 and $800.39 invoices for generator system engineering (All voted approved)
- Deemed 2012 John Deere Gator and 2014 2-Keg Cooler as surplus equipment (All voted approved)
- Accepted March and April 2022 financial reports (All voted approved)
- Accepted March 2022 meeting minutes (All voted approved)
West Calcasieu Parish Community Center Authority
The Board approved a $5,000 invoice for hurricane repairs to the Event Center soffits and south wall. Members also accepted the February 2022 financial report, which showed year-to-date income 30% over budgeted projections.
- Approved $5,000 payment to Morcore Roofing Inc. for 2021 hurricane repairs (All voted approved)
- Approved February 2022 financial report (All voted approved)
- Approved February 2022 meeting minutes (All voted approved)
- Approved agenda as presented (All voted approved)
West Calcasieu Parish Community Center Authority
The Board approved payments for the Events Center generator system and authorized the Executive Director to execute agreements with the Louisiana State Treasury Department regarding Act 119 appropriation funding. The Board also accepted the January 2022 financial report.
- Approved payment of $27,167.32 to Sulphur Electric Company, Inc. for generator system
- Approved payment of $509.39 to Ellender Architects & Associates for generator system services
- Approved resolution authorizing Executive Director Adrian Moreno to execute agreements with the Louisiana State Treasury Department regarding Act 119
- Approved January 2022 financial report
- Approved January 2022 meeting minutes
West Calcasieu Parish Community Center Authority
The Board approved several payments for arena acoustical improvements and roof replacement. The Authority accepted a property donation from Sulphur Group, LLC and voted to retain the current Executive Committee for 2022.
- Accepted Act of Donation for property from Sulphur Group, LLC valued at $400,570 (All approved)
- Approved payment of $17,500 and $45,600 to K & J Development for acoustical improvements (All approved)
- Approved payment of $459.38 and $855.00 to Ellender Architects & Associates (All approved)
- Approved payment of $31,587.75 to Daughdrill General Contracting and Roof Company, Inc. (All approved)
- Approved payment of $592.27 to Ellender Architects & Associates for roof project observation (All approved)
- Voted to retain 2021 Executive Committee members for the 2022 calendar year (All approved)
- Rescinded previous holiday motion to set staff Christmas holidays for Dec 24 and Dec 27 (All approved)
- Approved November 2021 financial reports (All approved)