West Calcasieu Parish Community Center Authority public meetings in 2023
9 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
West Calcasieu Parish Community Center Authority
The agenda for this meeting is procedural boilerplate and contains no specific discussion items or decisions.
The Board accepted the Fiscal Year 2023 audit report and the Louisiana compliance questionnaire. Members also voted to keep the current Executive Committee in their roles for the 2024 calendar year.
- Approved November 2023 meeting minutes
- Approved November 2023 financial reports
- Approved annual audit for period ending June 30, 2023
- Approved Louisiana compliance questionnaire for audit engagements
- Approved retention of 2023 Executive Committee for 2024 calendar year
West Calcasieu Parish Community Center Authority
The Board approved rate increases for both facilities for the 2024 calendar year and accepted the final construction and architectural payments for the New Events Center Sign Project. The Board also amended the non-profit qualifications policy and approved a conditional contract addendum for the Diocese of Lake Charles.
- Approved 2024 rate increases for both facilities, with the arena weekday rate set at $200
- Accepted Recommendation of Acceptance for the New Events Center Sign Project, 2023
- Approved final construction payment (Invoice #4) to Scotty Taylor Construction
- Approved architectural and engineering payment (Invoice #4) to Ellender Architects & Associates
- Approved amended Non-Profit Policy for rate structure qualifications
- Approved Diocese of Lake Charles contract amendment pending legal counsel review
- Accepted October 2023 financial reports
- Approved October 2023 meeting minutes
West Calcasieu Parish Community Center Authority
The Board approved the September 2023 financial reports, which included a final FEMA deposit of $94,205.59. A request from the Southwest Area Modelers of Plastic (SWAMP) for non-profit facility rates was referred to the Finance Committee for further discussion.
- Approved September 2023 meeting minutes
- Approved September 2023 Financial Report
- Referred SWAMP non-profit status request to Finance Committee
West Calcasieu Parish Community Center Authority
The Board approved a resolution allowing the Executive Director to execute documents for a $1.5 million state appropriation under Act 477. The Board also voted to decline a proposal from Francis Energy to install electric vehicle charging stations on the property.
- Approved August 2023 meeting minutes (All voted approved)
- Approved August 2023 Financial Report (All voted approved)
- Adopted resolution to execute agreements for Act 477 state appropriation of $1.5M (All voted approved)
- Declined proposal from Francis Energy to install electric vehicle charging stations (All voted approved)
West Calcasieu Parish Community Center Authority
The Board approved the operating budget for FY 2023-2024 and amendments to the FY 2022-2023 budget. Payments were authorized for the New Events Center Sign Project, and May 2023 financial reports were accepted.
- Approved FY 2023-2024 Operating Budget (All voted approved)
- Approved FY 2022-2023 Operating Budget amendments for Utilities ($245,000) and Insurance ($238,000) (All present voted approved)
- Approved $29,768.71 payment to Scotty Taylor Construction for New Events Center Sign Project (All voted approved)
- Approved $810.00 payment to Ellender Architects & Associates for New Events Center Sign Project (All voted approved)
- Approved May 2023 Financial Reports (All voted approved)
- Approved May 2023 meeting minutes (All voted approved)
West Calcasieu Parish Community Center Authority
The Board approved payments for the New Events Center Sign Project and appointed a new representative to the Southwest Louisiana Convention and Visitors Bureau. Financial reports for March and April 2023 were accepted, showing year-to-date revenues exceeding $1 million.
- Approved payment of $25,036.50 to Scotty Taylor Construction for New Events Center Sign Project
- Approved payment of $1,840.00 to Ellender Architects & Associates for sign project engineering services
- Appointed Evelyn White to the Southwest Louisiana Convention and Visitors Bureau Board of Directors
- Approved March and April 2023 financial reports
- Approved March 2023 meeting minutes
West Calcasieu Parish Community Center Authority
The Board approved financial reports for February 2023 and authorized payments for the New Events Center Sign Project. Members also voted to request a $200,000 increase to the Authority's hotel/motel cap during the next legislative session.
- Approved February 2023 financial reports (All in favor)
- Approved $31,046.70 payment to Scotty Taylor Construction for New Events Center Sign Project (All in favor)
- Approved $7,135 payment to Ellender Architects & Associates for sign project design phase (All in favor)
- Approved request for $200,000 increase to Hotel/Motel cap for next legislative session (All in favor)
- Approved February 2023 meeting minutes (All in favor)
West Calcasieu Parish Community Center Authority
The Board approved the January 2023 financial reports and passed a resolution to add all current board members as authorized signers for the Louisiana Asset Management Pool (LAMP) investment account. Executive Director Adrian Moreno provided updates on facility renovations and the RV expansion project.
- Approved January 2023 meeting minutes
- Approved January 2023 financial reports
- Approved resolution adding all board members as authorized signers to the LAMP investment account
West Calcasieu Parish Community Center Authority
The Board approved a contract for a new monument sign and demolition of existing signage. The Board also accepted the FY 2021-2022 annual audit and approved several vendor payments. Committee assignments for the 2023 calendar year were established.
- Approved $99,897 bid from Scott Taylor Construction for new entrance sign and demolition (All voted approved)
- Approved annual audit for period ending June 30, 2022 (All voted approved)
- Approved $37,592.90 payment to Sulphur Electric Company, Inc. for generator system (All voted approved)
- Approved $426.86 payment to Ellender Architects & Associates (All voted approved)
- Approved 2023 Board of Directors Committee Assignments (All voted approved)
- Approved December 2022 financial reports (All voted approved)
- Approved December 2022 meeting minutes (All voted approved)