West Calcasieu Parish Community Center Authority public meetings in 2024
12 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
West Calcasieu Parish Community Center Authority
This is a regular meeting of the West Calcasieu Parish Community Center Authority. The agenda contains only procedural boilerplate with no specific items listed for decision or discussion.
The Board approved the 2025 Executive Committee nominations and accepted the November 2024 financial reports. Members also approved a topographical survey invoice for the Stall Barn project and the 2024 surplus property report.
- Approved November 2024 financial reports (unanimous)
- Approved $4,300 invoice from Pelican Land Surveying, LLC for Stall Barn topographical survey (unanimous)
- Accepted Louisiana Compliance Questionnaire for Audit Engagements (unanimous)
- Approved updated 2024 Authority Owned Surplus Property Report (unanimous)
- Approved 2025 Executive Committee: Missy McClelland (Chair), Rev. Margaret Lovejoy (Vice Chair), Coy Vincent (Secretary/Treasurer) (unanimous)
West Calcasieu Parish Community Center Authority
This is a regular meeting of the West Calcasieu Parish Community Center Authority. The agenda contains only procedural items with no specific decisions or discussions listed.
The Board approved preliminary design invoices from Ellender Architects and Associates, LLC for the Events Center Expansion and Stall Barn Addition. The board also reappointed Evelyn White to the SW Louisiana Convention and Visitors Bureau Board of Directors for a 3-year term.
- Approved October 2024 meeting minutes (All voted and approved)
- Approved October 2024 Financial Reports (All voted and approved)
- Approved preliminary design invoices for Events Center Expansion and Stall Barn Expansion from Ellender Architects and Associates, LLC (All voted and approved)
- Appointed Evelyn White to a 3-year term on the SW Louisiana Convention and Visitors Bureau Board of Directors (All voted and approved)
West Calcasieu Parish Community Center Authority
The West Calcasieu Parish Community Center Authority is holding a regular meeting. The provided agenda contains only procedural information and does not list specific discussion items or decisions.
The Board approved a right-of-way agreement with Entergy Louisiana and the Sulphur Group and adopted a resolution for a Cooperative Endeavor Agreement with the State Treasury. The Board also voted to continue membership in the Louisiana Community Development Authority. Design invoices for the Events Center and Stall Barn were tabled for legal review.
- Approved Right-of-Way agreement with Entergy Louisiana, LLC and Sulphur Group (All voted)
- Adopted Resolution with State of Louisiana Treasury Department for Act 4 of the 2024-2025 Legislative Session (All voted)
- Approved continued membership in the Louisiana Community Development Authority and appointed Executive Director as representative (All voted)
- Accepted updated Surplus Equipment List (All voted)
- Approved August and September 2024 Financial Reports (All voted)
- Approved August 2024 meeting minutes (All voted)
- Tabled design invoices for Events Center Expansion and Stall Barn Addition
- Tabled appointment to the SW Louisiana Convention and Visitors Bureau Board of Directors
West Calcasieu Parish Community Center Authority
The regular meeting of the West Calcasieu Parish Community Center Authority scheduled for September 18, 2024, was canceled. No agenda items were discussed or decided.
West Calcasieu Parish Community Center Authority
The agenda provides the date, time, and location for a regular meeting. No specific business items or discussion topics are listed in the provided text.
The Board approved a Memorandum of Understanding to serve as a school emergency reunification site. Members also approved July 2024 financial reports and renewed property insurance with existing coverage levels. Equipment used for corporate training was designated as surplus for future public auction.
- Approved Memorandum of Understanding with Calcasieu Parish School Board to serve as an emergency reunification site
- Approved July 2024 financial reports
- Approved property insurance renewal maintaining previous coverage and deductibles
- Approved designating specific office chairs as surplus equipment for public auction
- Approved July 2024 meeting minutes
West Calcasieu Parish Community Center Authority
The West Calcasieu Parish Community Center Authority has scheduled a regular meeting for July 17, 2024. The agenda contains no specific items or business proposals at this time.
West Calcasieu Parish Community Center Authority
The West Calcasieu Parish Community Center Authority is holding a regular meeting on June 26, 2024. The provided agenda contains only procedural meeting details and no specific items for discussion or decision.
The Board approved the Operating Budget for Fiscal Year 2024-2025, which includes a 4% cost of living increase for eligible employees. Members also approved an amendment to the 2023-2024 budget to increase the insurance line item. Financial reports for May 2024 were accepted.
- Approved FY 2024-2025 Operating Budget (All voted and approved)
- Approved FY 2023-2024 Operating Budget amendment to increase Insurance Line Item to $300,100.00 (All voted and approved)
- Approved May 2024 Financial Reports (All voted and approved)
- Approved May 2024 meeting minutes with roll call correction (All voted and approved)
West Calcasieu Parish Community Center Authority
The agenda for the May 15, 2024 regular meeting of the West Calcasieu Parish Community Center Authority contains only procedural boilerplate, such as the meeting date, time, and location. No substantive items, decisions, or discussions are listed. The meeting is scheduled for 5:30 pm at the West-Cal Events Center Board Room in Sulphur, Louisiana.
The Board approved a change order for warranty work on the Arena Complex roof and entered into a professional services agreement with Meyers & Associates. The board also approved two task orders for general services and arena improvements to the stall barn facility.
- Approved April 2024 meeting minutes
- Approved April 2024 Financial Reports
- Approved Change Order #2 for warranty work to Roof Replacement to Arena Complex Project, 2020
- Approved Professional Services Agreement with Meyers & Associates
- Approved Task Order #1 & #2 from Meyers and Associates for General Additional Services and Arena Improvements, Stall Barn Facility
West Calcasieu Parish Community Center Authority
The board approved financial reports for February and March 2024, showing strong revenue with year-to-date self-generated revenue $273,000 above budget. A budget adjustment may be needed due to insurance cost increases. The board also approved two invoices for the New Events Center Sign Project totaling $11,375.94. The director reported on generator performance during a power outage, city peddler license changes, and ongoing delays in roof repairs at the Arena building.
- Approved financial reports for Feb/Mar 2024: YTD revenue $1.3M, self-generated $732,000 vs budget $459,000
- Approved payment of $9,989.69 to Scotty Taylor Construction for New Events Center Sign Project
- Approved payment of $1,386.25 to Ellender Architects & Associates for sign project design
- Director reported standby generator successfully powered facility during regional power outage
- Roof repair delays at Arena building remain unresolved; legal team reviewing options
The Board approved financial reports for February and March 2024 and authorized two payments related to the New Events Center Sign Project. Executive Director Adrian Moreno reported that year-to-date revenues of $1.3 million exceeded projections of $875,000.
- Approved February 2024 meeting minutes
- Approved February and March 2024 Financial Reports
- Approved $9,989.69 payment to Scotty Taylor Construction for New Events Center Sign Project
- Approved $1,386.25 payment to Ellender Architects & Associates for New Events Center Sign Project design services
West Calcasieu Parish Community Center Authority
The regular meeting scheduled for March 20, 2024, was cancelled. No items were decided or discussed.
West Calcasieu Parish Community Center Authority
The West Calcasieu Parish Community Center Authority scheduled a regular meeting for February 21, 2024. The provided agenda contains only procedural information regarding the meeting time and location.
The Board approved the retention of Meyers and Associates to oversee future projects and capital outlay processes. Financial reports for December 2023 and January 2024 were accepted, showing available funds of over $4.7M at the end of the fiscal year.
- Approved retention of Meyers and Associates as Program Manager (All voted approved)
- Approved December 2023 and January 2024 financial reports (All voted approved)
- Approved December 2023 meeting minutes (All voted approved)
- Approved agenda as presented (All voted approved)
West Calcasieu Parish Community Center Authority
The regular meeting scheduled for January 17, 2024, was cancelled.