West Calcasieu Port Board of Commissioners public meetings in 2020

West Calcasieu Port Board of Commissioners

The Board of Commissioners will hold a virtual meeting to conduct regular business. The agenda includes approving previous meeting minutes and discussing potential lease agreements regarding gates.

• Approval of November 10, 2020, meeting minutes
• Discussion and action on lease agreements for gates
• Review of committee reports and annual contracts
• Port Director Report

The Board approved a salary increase for the Port Director and authorized requests for proposals to handle hurricane debris. No action was taken regarding the Gates lease, as it was determined that no immediate action was necessary.

• Approved 3% increase to the Port Director’s contract
• Approved issuance of requests for proposals for debris monitoring and debris removal from Hurricanes Laura and Delta
• Approved minutes of the November 10, 2020 regular monthly meeting
• Accepted all presented reports

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board of Commissioners will meet on November 10, 2020, to discuss and potentially take action on lease agreements and a proposal for accounting services related to Hurricane Laura grant applications. The board will also appoint a committee to review annual contracts and hold elections for officers for the coming year.

• Discuss and take action on lease agreements (T&T, Crosby, Gates)
• Discuss and take action on proposal for accounting services for Hurricane Laura grant applications/compliance
• Discuss and appoint committee to review annual contracts
• Election of officers for the coming year

The Board approved short-term leases for T&T and Crosby and accepted a bid from Darla Perry for hurricane grant accounting services. A committee was also appointed to review annual contracts.

• Approved short-term leases for T&T and Crosby at $1,750 per acre, per month, per lease
• Approved Darla Perry's bid for accounting services at $125 per hour, not to exceed $30,000
• Appointed Glen James, Buddy Reams, and Scott Foreman to the annual contracts review committee
• Approved minutes of the October 6, 2020 regular monthly meeting
• Accepted the Port Director's Report
• Accepted the Legal and Engineer Reports

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board will discuss and vote on an emergency declaration for Hurricane Laura, as well as lease agreements and a contract for program/grant administration for repairs. The board will also appoint a committee to review annual contracts and hold elections for officers for the coming year.

• Discuss and approve emergency declaration for Hurricane Laura
• Discuss and take action on lease agreements (Gates Fueling/Devall/CGBM)
• Discuss and take action on contract for program/grant administration for Hurricane Laura repairs
• Discuss and appoint committee to review annual contracts
• Election of officers for coming year

The Board ratified a lease agreement with Gates Fueling and approved a month-to-month lease with Devall. Action on a grant administration contract for Hurricane Laura repairs was deferred for two weeks. The Board also voted to maintain the current slate of officers for 2020-2021.

• Ratified lease agreement with Gates Fueling (carried)
• Approved month-to-month lease with Devall for $1,500 per month (carried)
• Deferred action on Hurricane Laura repair grant administration contract for two weeks (carried)
• Voted to keep the same slate of officers for 2020-2021 (carried)
• Approved August 4, 2020 meeting minutes (carried)
• Accepted Director's Report (carried)
• Approved Engineer Report (carried)
• Approved Financial Report (carried)

West Calcasieu Port Board of Commissioners

The September 1, 2020, meeting of the West Calcasieu Port Board of Commissioners was not held. The cancellation was due to the mandatory evacuation ordered for Hurricane Laura.

West Calcasieu Port Board of Commissioners

The Board of Commissioners will meet to discuss and vote on a final agreement to purchase real estate for the Port. The board will also consider an engineering services agreement with Meyer & Associates, Inc. for the West Calcasieu Port Bulkhead and Crane Project.

• Vote on final agreement to purchase real estate for Port
• Vote on engineering services agreement with Meyer & Associates, Inc. for Bulkhead and Crane Project (EDA Award No. 08-79-05294)
• Action on lease agreements

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board will discuss and possibly approve a buy/sell agreement for real estate acquisition, a change order for West Barge Basin Improvements, and the appointment of an auditor. The board will also consider authorizing an engineering services agreement for a bulkhead and crane project. Other items include committee reports and public comments.

• Discuss and approve buy/sell agreement for purchase of real estate for Port
• Discuss and take action on Change Order No. 2 for West Barge Basin Improvements, State Project No. H.012471(322)
• Discuss and approve appointment of auditor for fiscal year 6/30/2020
• Authorize execution of agreement with Meyer & Associates for engineering services for Bulkhead and Crane Project, EDA Award No. 08-79-05294
• Discuss and appoint committee to review and allocate investment reserves

The Board approved the purchase of 25 acres of land for $8,500 per acre and authorized a $44,000 change order for a temporary bypass driveway. Additionally, the Board approved IMCAL dues and the appointment of Steve Derouen as auditor.

• Approved June 2, 2020 meeting minutes
• Approved $3,000 payment for IMCAL dues
• Appointed Steve Derouen as auditor for fiscal year 6/30/20
• Approved buy/sell agreement to purchase 25 acres of land at $8,500 per acre
• Appointed Buddy Reams, Darla Perry, and Lynn Hohensee to investment reserve committee
• Approved $44,000 Change Order No. 2 for West Barge Basin improvements
• Authorized execution of engineering services agreement with Meyer & Associates, Inc.
• Approved May financial report

West Calcasieu Port Board of Commissioners

The Board approved a final agreement to purchase 25 acres of land at $8,500 per acre. They also authorized an agreement with Meyer & Associates, Inc. for engineering services related to the Bulkhead and Crane Project.

• Approved final agreement to purchase 25 acres of land at $8,500 per acre (unanimous)
• Approved execution of agreement with Meyer & Associates, Inc. for engineering services (unanimous)
• Approved July 7, 2020 meeting minutes (unanimous)
• Approved Engineer Report and Financial Report as presented (unanimous)
• Accepted Port Director's Report as presented (unanimous)

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board will discuss and take action on emergency maintenance dredging for basin slips by VLS Marine Services-Calcasieu, LLC. They will also consider amendments to leases with CGBM 100, Atlantic Equipment & Surplus, Inc. LLC, and General Equipment & Supply. Additionally, the board will discuss allowing the Port Director to accept a position as President of the PAL Board while retaining his current duties.

• Emergency maintenance dredging by VLS Marine Services-Calcasieu, LLC
• Lease amendments for CGBM 100, Atlantic Equipment & Surplus, Inc. LLC, General Equipment & Supply
• Port Director accepting PAL Board presidency while remaining Port Director
• Approval of minutes from May 5, 2020 meeting
• Public comments

The Board approved Port Director Lynn Hohensee accepting the position of President of the PAL Board. The Board also approved the May 5, 2020, meeting minutes and all presented committee and financial reports.

• Approved May 5, 2020, meeting minutes (unanimous)
• Approved Port Director Lynn Hohensee accepting position of President of PAL Board (unanimous)
• Approved all committee and financial reports as presented (unanimous)

West Calcasieu Port Board of Commissioners

The Board of Commissioners will meet to review the proposed budget for fiscal year 2021 and amend the current fiscal year budget. The meeting also includes discussions regarding leases for Mike Hooks, Orion, and General Equipment.

• Lease/amendments for Mike Hooks, Orion and General Equipment
• Ratification of LA Storage LLC survey permit action
• Review and approval of Proposed Budget FYE 6/30/2021
• Amendment of Budget FYE 6/30/2020
• Adoption of policies for data recovery procedures and harassment

The Board approved the proposed budget for fiscal year ending June 30, 2021, and accepted the amended budget for the current fiscal year. Additionally, the Board voted to reduce the CGBM lease from $9,500 to $7,000 per month until the company is fully operational.

• Approved March 3, 2020 meeting minutes
• Ratified Mike Hooks lease for 6 months at $1,750 per month
• Ratified permitting LA Storage, LLC to conduct a survey on port property
• Accepted amended budget for FYE 6/30/20
• Passed proposed budget for FYE 6/30/21
• Ratified current port policies and adopted new data recovery and harassment policies
• Approved CGBM lease reduction from $9,500 to $7,000 per month until fully operational
• Approved Port Director’s Report

West Calcasieu Port Board of Commissioners

The regular meeting of the West Calcasieu Port Board of Commissioners scheduled for April 7, 2020, was cancelled. The cancellation was due to the COVID-19 stay at home order issued by the State of Louisiana.

The regular meeting of the West Calcasieu Port Board of Commissioners scheduled for April 7, 2020, was cancelled. The cancellation was due to the COVID-19 stay at home order issued by the State of Louisiana.

• Cancelled April 7, 2020, regular meeting

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board of Commissioners will meet to discuss and approve expenditures for utility and telephone line construction for a new road. The board will also consider a sponsorship request for the annual PAL conference.

• Expenditures for utility/telephone line construction for new road
• Port sponsorship request for annual PAL conference

The Board approved expenditures for utility and telephone line construction required for a new roadway. The Board also authorized sponsorship for the PAL conference and a cellular receptor for the security gate.

• Approved February 2020 meeting minutes
• Approved up to $1,000 for PAL conference registration and sponsorship
• Approved utility/telephone line construction expenditures for new road
• Approved Port Director's Report
• Accepted Engineer's Report
• Approved $4,300 quote for security gate cellular receptor
• Accepted Financial Report

West Calcasieu Port Board of Commissioners

The Board approved the establishment of a Capital Projects Account at Iberia Bank. It also approved the selection of Meyer & Associates, Inc. for an engineering contract regarding the bulkhead and crane pad project.

• Approved resolution to open new Capital Projects Account at Iberia Bank
• Approved Meyer & Associates, Inc. for the bulkhead/crane pad project engineering contract

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board will consider a potential tenant lease addendum and discuss changing waterlines for the entrance road. The meeting also includes approval of previous minutes, committee reports, and the port director's report.

• Discuss and take action on potential tenant lease addendum.
• Discuss and take action on changing waterlines for entrance road.
• Approval of minutes of January 7, 2020 regular monthly meeting.
• Committee reports.
• Port Director Report.

The Board approved a $23,870 change order to relocate a waterline for the new entrance road and authorized a month-to-month tenant lease addendum at $500 per month. Members also authorized a representative to sign a grant administration agreement once approved by the EDA.

• Approved $23,870 change order for McManus Construction to relocate waterline (unanimous)
• Approved tenant lease addendum for month-to-month lease at $500 per month (unanimous)
• Authorized Darla Perry or a board officer to sign an EDA grant agreement (unanimous)
• Approved January 7, 2020 meeting minutes (unanimous)
• Approved Port Director's Report (unanimous)
• Accepted December 2019 Financial Report (unanimous)
• Accepted Engineer's Report (unanimous)

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board of Commissioners will meet to discuss and take action on a tenant lease amendment. The board will also review reports from the Port Director and legal, financial, and engineering consultants.

• Tenant lease amendment discussion and action

The Board accepted the resignation of Dana Keel and appointed Michelle (Missy) Amidon to the Southland Field Airport Board. The Board also approved the Port Director's, Financial, and Engineer's reports. Action on a tenant lease amendment was deferred pending signed documentation.

• Approved minutes of the December 3, 2019 meeting
• Accepted resignation of Dana Keel from Southland Field Airport Board
• Appointed Michelle (Missy) Amidon to Southland Field Airport Board
• Approved Port Director's Report
• Approved Financial Report
• Approved Engineer's Report