West Calcasieu Port Board of Commissioners public meetings in 2021

West Calcasieu Port Board of Commissioners

The Board of Commissioners will conduct a regular monthly meeting to approve previous minutes and receive various reports. The agenda includes updates from the Port Director as well as legal, financial, and engineering reports.

• Approval of November 2, 2021, meeting minutes
• Port Director Report
• Legal, Financial, and Engineer reports

West Calcasieu Port Board of Commissioners

The Board approved the minutes from the November 2, 2021 meeting. Members also accepted the Port Director's report and the combined financial, engineer, and legal reports.

• Approved minutes of the November 2, 2021 regular monthly meeting
• Accepted Port Director's report as presented
• Accepted Financial, Engineer, and Legal reports

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board of Commissioners will hold a virtual meeting to conduct regular business. The agenda includes approving previous minutes and receiving reports from the Port Director, legal counsel, and engineer.

• Approval of October 5, 2021, meeting minutes
• Port Director Report
• Legal and Engineer reports

The Board approved the minutes from the October 5, 2021 meeting. No other substantive decisions were made during the session.

• Approved minutes of the October 5, 2021 regular monthly meeting

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board will hold a regular meeting to discuss and potentially vote on a proposed lease. The agenda also includes approval of minutes from previous meetings, committee reports, and public comments.

• Discuss and take action on proposed lease
• Approval of minutes from Sep. 7, 2021 regular meeting and Sep. 23, 2021 special meeting

The Board approved a lease with Devall Southern for a green house, warehouse, and one acre of land. The Board also voted to purchase a table for the West Cal Chamber Banquet. Reports from the Port Director, Financial, Legal, and Engineer were accepted.

• Approved lease with Devall Southern for green house, warehouse, and acre of land at $5,250 per month
• Approved purchase of a table at the West Cal Chamber Banquet
• Approved minutes of the September 7, 2021 meeting
• Accepted Port Director, Financial, Legal, and Engineer reports

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board will discuss and vote on a selection committee's recommendation for an engineering firm to handle Hurricane Laura projects under RFQ WCP HL-01. The meeting is a special virtual session with public comments allowed.

• Selection committee recommendation for engineering firm for Hurricane Laura projects – RFQ WCP HL-01

The West Calcasieu Port Board accepted a selection committee recommendation to hire an engineering firm. The board voted to offer a contract to Meyer & Associates, Inc. for engineering and architect services related to Hurricane Laura projects.

• Approved contract offer to Meyer & Associates, Inc. for Hurricane Laura projects (unanimous)

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board will discuss and take action on the Orion building contract and any proposed lease actions. They will also adopt a resolution authorizing the port director to sign FEMA/GOHSEP funding documents for Hurricane Laura and the severe ice storm. Additionally, a selection committee will be appointed for engineer/design projects related to Hurricane Laura.

• Discuss and take action on Orion building contract
• Discuss and take action on tenant committee proposed lease actions
• Adopt resolution authorizing port director to sign FEMA/GOHSEP funding documents for Hurricane Laura (PW4559) and severe ice storm (PW4590)
• Appointment of selection committee for SOQ scoring for engineer/design Hurricane Laura projects
• Approval of minutes from August 3, 2021 regular monthly meeting

The Board approved a $133K contract with Angelico Construction and authorized the Port Director to sign documents for FEMA and GOHSEP funding related to Hurricane Laura and a severe ice storm. The Board also authorized lease negotiations with Devall Southern and appointed a selection committee for Hurricane Laura engineering projects.

• Approved $133K contract with Angelico Construction
• Authorized Port Director to negotiate lease with Devall Southern
• Authorized Port Director to sign FEMA and GOHSEP funding documents for Hurricane Laura (PW4559) and severe ice storm (PW_4590)
• Appointed Lynn Hohensee, Jackson Schrumpf, Buddy Reams, and Darla Perry to the SOQ scoring selection committee for Hurricane Laura projects
• Approved minutes of the August 3, 2021 meeting
• Accepted Port Director, Legal, Financial, and Engineer reports

West Calcasieu Port Board of Commissioners

The Board of Commissioners will meet to discuss and take action on proposals for the Orion building and design work submissions to the EDA. Members will also vote on auditor recommendations and repairs for the Star and VLS buildings.

• Proposals for Orion building
• Auditor recommendation vote
• EDA design work submissions
• Star building repairs
• Cancellation of CGBM Accutrans lease

The Board approved a bid from Angelico Construction for Orion building repairs and passed a resolution supporting the resumption of federal offshore oil leasing in the Gulf of Mexico. Other actions included retaining the port auditor and accepting a lease buyout for CGBM Accutrans.

• Approved bid from Angelico Construction for Orion building repairs
• Passed resolution supporting resumption of federal offshore oil leasing in the Gulf of Mexico
• Retained Steven Derouen as auditor for June 30, 2021 fiscal year end at $10,000 fee
• Approved advertising Statement of Qualifications for design and engineering services for remaining projects
• Accepted buyout proposal for the CGBM Accutrans lease
• Approved minutes of the July 6, 2021 meeting

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board of Commissioners will meet to review proposals for the Orion and STAR buildings. The meeting also includes an executive session regarding potential litigation related to a tenant lease.

• Proposals for Orion building
• Proposals for STAR building
• Executive session regarding potential litigation on tenant lease

The Board accepted a $133,157 proposal from Angelico for the Orion building, provided FEMA covers the expense with two bids. The Board also authorized an RFQ for an engineering contract for the STAR building and tabled proposals for that building's construction.

• Approved minutes of June 1, 2021 meeting
• Approved resolution to issue RFQ for engineering contract on STAR building
• Accepted Angelico's $133,157 proposal for Orion building contingent on FEMA funding
• Tabled proposals for STAR building
• Accepted Port Director, Legal, Financial, and Engineer reports

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board will consider approving a budget amendment to address estimated hurricane losses. They will also discuss and approve requests for proposals (RFPs) for two buildings, identified as STAR/Orion. Other agenda items include approval of previous meeting minutes, committee reports, and public comments.

• Budget amendment for estimated Hurricane losses
• RFPs for two buildings (STAR/Orion)
• Approval of minutes from May 4, 2021 regular monthly meeting
• Committee reports and Port Director report
• Public comments

The Board approved requests for proposals for the STAR and Orion buildings and passed a DOTD resolution for an entrance roadway project. Members also accepted the current accounting policies without changes. A proposed budget amendment for hurricane losses was withdrawn.

• Approved RFPs for STAR and Orion buildings
• Approved DOTD resolution for entrance roadway project (State Project No. H.012471(322))
• Approved acceptance of current accounting policies with no change
• Approved minutes of the May 4, 2021 meeting
• Accepted Port Director, Legal, Financial, and Engineer reports

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board of Commissioners will hold a regular monthly meeting to conduct standard business. The agenda includes committee reports, the Port Director report, and various administrative announcements.

• Approval of April 6, 2021, meeting minutes
• Committee Reports
• Port Director Report
• Legal, Financial, and Engineer reports

The Board approved the minutes from the April 6, 2021 meeting. Members accepted the Port Director, Legal, Financial, and Engineer reports, which included updates on dredging funding and insurance claims.

• Approved minutes of the April 6, 2021 regular monthly meeting
• Accepted Port Director, Legal, Financial, and Engineer reports

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board of Commissioners will consider and vote on budget amendments for the fiscal year ending June 30, 2021, and on the proposed budget for the fiscal year ending June 30, 2022. The meeting also includes approval of prior minutes, committee and director reports, and public comments.

• Discuss and take action on budget amendments FYE 6/30/2021
• Discuss and take action on proposed budget FYE 6/30/2022
• Approval of minutes of the March 2, 2021 regular monthly meeting
• Port Director Report
• Public Comments

The Board adopted the proposed budget for the fiscal year ending June 30, 2022, and approved amendments to the current fiscal year budget. Additionally, the Board approved the June 2020 annual fiscal audit.

• Approved minutes of the March 2, 2021 meeting
• Approved June 2020 annual fiscal audit
• Approved budget amendments for fiscal year ending 6/30/2021
• Adopted proposed budget for fiscal year ending 6/30/2022
• Accepted Port Director, Legal, Financial, and Engineer reports

West Calcasieu Port Board of Commissioners

The Board of Commissioners will meet virtually to review the February 2021 meeting minutes and discuss a resolution for DOTD State Project # H014606 regarding a bulkhead and crane pad. The agenda also includes discussions regarding a debris contract and director authority for a debris monitor.

• Resolution for DOTD State Project # H014606 — Bulkhead & Crane Pad
• Discussion on debris contract and debris monitor authority
• Ratification of estoppel signed with Southern Towing Midco LLC/Devall
• Ratification of lease signed with Mike Hooks LLC

The Board authorized contracts for debris removal and monitoring following a lack of sealed RFP proposals. Members also approved a resolution for a bulkhead and crane pad project and ratified two leases.

• Approved resolution for DOTD State Project # H014606 Bulkhead & Crane Pad
• Authorized contracts with Crowder Gulf for debris removal and Tetra Tech for debris monitoring
• Ratified estoppel with Southern Towing Midco LLC/Devall to transfer a lease
• Ratified four-month lease with Mike Hooks LLC for car parking
• Approved minutes from the February 2, 2021 meeting
• Accepted Port Director, Legal, Financial, and Engineer reports

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board of Commissioners will meet virtually on February 2, 2021. The agenda includes discussion and possible action on a port lease acceptance process and a debris contract. The board will also hear committee reports, the port director's report, and take public comments.

• Discuss and take action on port lease acceptance process
• Discuss and take possible action on debris contract
• Approval of minutes of the January 5, 2021 regular monthly meeting

The Board approved a new policy prohibiting verbal leases and established a minimum three-month term at $2,500 per acre for short-term leases. A decision on a debris removal contract was tabled pending additional quotes for FEMA comparison.

• Approved ban on verbal leases and set minimum short-term lease at 3 months for $2,500 per acre
• Approved minutes of the January 5, 2021 meeting
• Tabled debris contract pending additional quotes
• Accepted Port Director, Legal, Financial, and Engineer reports

West Calcasieu Port Board of Commissioners

The Board of Commissioners will meet virtually to discuss grant management agreements and potential action on a Hurricane Laura debris contract. The agenda also includes votes on change orders and substantial completion for the New Entrance Road.

• Discuss and vote on grant management agreement
• Discuss and take possible action on debris contract (Hurricane Laura)
• Approval of Change Order No. 3 (Driveway Gate) on New Entrance Road
• Approval of Change Order No. 4 (Reconciliation-Net Deduct) on New Entrance Road
• Approval of Substantial Completion on New Entrance Roadway

West Calcasieu Port Board of Commissioners

The Board awarded a permanent grant management contract to CSRS and approved the substantial completion of the New Entrance Roadway. Members also authorized seeking FEMA approval for the best bid on Hurricane Laura debris removal and approved two change orders for the entrance road project.

• Approved permanent grant management contract for CSRS effective Dec 31, 2020
• Approved proceeding with FEMA approval for the best bid for debris removal
• Approved Change Order No. 3 for driveway gate ($4,200 add)
• Approved Change Order No. 4 for New Entrance Road reconciliation ($11,370.84 deduct)
• Approved substantial completion of the New Entrance Roadway project
• Approved minutes of the December 1, 2020 meeting
• Accepted Port Director's Report
• Accepted legal, financial, and engineer reports