West Calcasieu Port Board of Commissioners public meetings in 2022

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board of Commissioners will consider approving an amendment to a professional services agreement with Darla B Perry, CPA APC, for grant management. The meeting also includes routine items such as approval of minutes, committee reports, and the port director's report.

• Approve amendment to grant management Professional Services Agreement for Darla B Perry, CPA APC (item 7)

The Board approved an amendment to increase the Not to Exceed limit for a grant management agreement. The Board also accepted reports from the Port Director, Legal, Financial, and Engineer departments.

• Approved increasing the Not to Exceed limit from $30,000 to $90,000 for Darla B Perry, CPA APC Professional Services Agreement
• Approved minutes of the November 1, 2022 regular monthly meeting
• Accepted Port Director, Legal, Financial, and Engineer reports

West Calcasieu Port Board of Commissioners

The Board of Commissioners will consider approving a contract for a Project Inspector for Hurricane Laura projects and authorizing inspections for repairs. The meeting also includes a discussion regarding the non-renewal of the GES lease.

• Review and approval of selection committee recommendation for Project Inspector for Hurricane Laura projects
• Approval of Port Director authority to conduct necessary inspections for hurricane repair projects
• Resolution designating Joseph R Kennison to act on behalf of the Port for FP&C Project No. 36-P05-22-01
• Discussion and action on non-renewal of GES lease

The Board approved a contract with River West Enterprises for Hurricane Laura project inspection and authorized the Port President to act on a property acquisition project. The Board also voted to non-renew a monthly lease with GES. Financial reports indicated a net plus cash flow of $70,501 for September.

• Approved River West Enterprises as Project Inspector for Hurricane Laura projects
• Approved Port Director authority to engage in inspections for hurricane repair projects
• Approved resolution authorizing President Joseph R Kennison to act on F P & C Project No. 36-P05-22-01 for new property along Gulf Intracoastal Waterway
• Approved notice of non-renewal of GES monthly lease
• Approved October 4, 2022 meeting minutes
• Accepted Port Director, Legal, Financial, and Engineer reports

West Calcasieu Port Board of Commissioners

The Board of Commissioners will meet to conduct regular business and review a Request for Proposals (RFP) for an inspector for FEMA large projects.

• Approval of RFP for inspector for FEMA large projects

The Board approved a Request for Proposals (RFP) for an independent project construction inspector for the STAR and VLS building replacements to avoid a conflict of interest. The Board also accepted the Port Director, Legal, Financial, and Engineer reports.

• Approved RFP for inspector for FEMA large projects (unanimous)
• Approved minutes of the September 13, 2022 regular monthly meeting (unanimous)
• Accepted Port Director, Legal, Financial, and Engineer reports (unanimous)

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board of Commissioners will meet to discuss and potentially approve two main items: authorizing bid advertising for the STAR building based on an engineer's scope of work, and amending the engineering contract to include inspection fees. Other agenda items include routine approval of minutes, committee reports, and public comments.

• Authority to proceed with STAR building bid advertising
• Engineering contract amendment to include inspection fees
• Approval of minutes from August 2, 2022 regular meeting
• Committee reports
• Public comments

The Board authorized the start of bid advertising for the STAR building and approved an amendment to an engineering contract to include inspection fees. The Board also accepted reports from the Port Director, legal, financial, and engineering departments.

• Approved August 2, 2022 meeting minutes
• Approved authority to proceed with STAR building bid advertising
• Approved engineering contract amendment to include inspection fees
• Accepted Port Director, Legal, Financial, and Engineer reports

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board will hold a regular meeting to approve minutes, discuss amendments, and take action on two infrastructure projects. They will review a resolution to authorize bids for State Project H.014606(321) for a bulkhead and crane pad, and consider proceeding with Capital Outlay Project 36-P05-22-01. The board will also enter executive session for contract and personnel matters.

• Review and adopt resolution to advertise bids for State Project H.014606(321) – bulkhead and crane pad
• Discuss and approve action to proceed with Facility Planning and Control Capital Outlay Project 36-P05-22-01
• Executive session for contract accounting, port director contract, and attorney retainer
• Approval of minutes from July 12, 2022 regular meeting
• Amendments, additions, and deletions to the proposed agenda

The Board approved a request to proceed with Capital Outlay Project 36-P05-22-01 for new property along the Gulf Intercoastal Waterway. Other actions included approving an audit proposal and authorizing bids for a bulkhead and crane pad project. The Board also approved pay increases for the Port Director and other staff.

• Approved audit and SAUP proposal from Steve Derouen
• Adopted resolution to advertise for bids for State Project no. H.014606(321) bulkhead and crane pad
• Approved action to proceed with Facility Planning and Control — Capital Outlay Project 36-P05-22-01
• Approved 5% raise for Port Director Lynn Hohensee
• Approved pay increase for Darla to $2,500 per month
• Approved pay increase for Jackson to $500 per month
• Approved pay increase for Joanne to $350 per month
• Approved minutes of the July 12, 2022 meeting

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board will consider and vote on a resolution authorizing a replacement agreement for DOTD funding under the Port Priority Program for port improvements. The meeting also includes routine items such as approval of previous minutes, committee reports, and public comments.

• Resolution authorizing replacement agreement for DOTD funding under the Port Priority Program for port improvements

The Board approved a resolution to secure state funding for a bulkhead and crane pad project through the Port Priority Program. The Board also accepted reports regarding FEMA reimbursements, levee maintenance, and project approvals from the EDA and CSRS.

• Approved minutes of the June 7, 2022 regular monthly meeting
• Adopted resolution authorizing replacement agreement for DOTD funding under the Port Priority Program for port improvements
• Accepted Port Director, Legal, Engineer, and Financial reports

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board of Commissioners will meet to review and approve updated Port policies. The meeting also includes a review and approval of the budget for the fiscal year ending June 30, 2023.

• Review and approval of updated Port policies
• Review and approval of fiscal year end 6/30/2023 budget
• Approval of May 3, 2022 meeting minutes
• Port Director Report

The Board approved the projected budget for the fiscal year ending June 30, 2023, and adopted updated port policies. The board also accepted reports regarding infrastructure projects and financial status.

• Approved minutes of May 3, 2022 meeting
• Approved updated Port policies including sexual harassment reporting and data recovery (no opposition)
• Approved fiscal year end 6/30/2023 budget with projected net income of $35,419 (no opposition)
• Accepted Port Director, Legal, Engineer, and Financial reports

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board of Commissioners will meet to authorize a lease and discuss building repairs. The board is also reviewing a cash match letter for EDA approval.

• Ratify cash match letter for EDA approval
• Authority for Board President to sign Yellow House Lease
• Approval of advertising bids for STAR building repairs

The Board authorized the President to sign a lease amendment for the Yellow House and approved advertising bids for STAR building repairs pending grant administrator direction. The Board also ratified a cash match letter for EDA approval.

• Approved minutes of April 5, 2022 meeting
• Ratified cash match letter for EDA approval
• Authorized Board President to sign Yellow House Lease amendment adding $2,500 to lease amount
• Approved advertising of bids for STAR building repairs upon grant administrator's direction
• Accepted Port Director, Legal, Engineer, and Financial reports

West Calcasieu Port Board of Commissioners

The Board of Commissioners will hold a regular monthly meeting to conduct routine business. The agenda includes approval of previous minutes and various committee, director, and legal reports.

• Approval of March 1, 2022, meeting minutes
• Board Members’ Tier 2.1 Report
• Committee Reports
• Port Director Report
• Legal, Financial, and Engineer reports

West Calcasieu Port Board of Commissioners

The Board ratified a cash match letter for EDA approval and authorized the Board President to sign a lease amendment for the Yellow House. Additionally, the Board approved the advertising of bids for STAR building repairs pending grant administrator direction.

• Approved minutes of the April 5, 2022 meeting
• Ratified cash match letter for EDA approval
• Authorized Board President to sign Yellow House Lease amendment adding $2,500 to lease amount
• Approved advertising of bids for STAR building repairs upon grant administrator's direction
• Accepted Port Director, Legal, Engineer, and Financial reports

West Calcasieu Port Board of Commissioners

This is a routine procedural meeting of the West Calcasieu Port Board. The board will consider approving minutes from prior meetings and receive reports from committees, the port director, and staff. No substantive decisions or public hearings are listed on the agenda.

• Approval of minutes from February 1, 2022 regular meeting and February 8, 2022 special meeting
• Committee reports
• Port Director report and announcements from legal, financial, and engineer

The Board approved amendments to the fiscal year 2022 budget and the audit for the fiscal year ended June 30, 2021. A temporary lease rate reduction for tenant VLS was approved. The Board also accepted reports from the Port Director, Legal, Engineer, and Financial officers.

• Approved minutes of February 1 and February 8, 2022 meetings
• Approved budget amendments for FY ending June 30, 2022 (grant management fees to $90,000, repair and maintenance to $60,000, and depreciation to $560,000)
• Approved audit for fiscal year ended June 30, 2021
• Approved temporary lease rate reduction for VLS from $8,500 to $7,500 per month
• Accepted Port Director, Legal, Engineer, and Financial reports

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board of Commissioners is holding a virtual special meeting. The board will discuss and take action on a right-of-way agreement for a pipeline route across port property based on a Tenant Committee recommendation.

• Right-of-way agreement for pipeline route across port property

The Board approved a right-of-way agreement for a temporary, above-ground pipeline route across port property. The agreement provides $120,000 upon execution of the contract.

• Approved ROW agreement for pipeline route across port property

West Calcasieu Port Board of Commissioners

The Board of Commissioners will meet virtually to consider a right-of-way agreement for a pipeline route across port property. The meeting also includes discussions regarding a new waterfront lease in the Orion area and repairs for the Star Building.

• Right-of-way agreement for pipeline route across port property
• Proposed new tenant lease for waterfront use in Orion area
• Ratification of work authorization with Rostan Solutions LLC for FEMA building coding
• Public bidding approval for Star Building repairs

The Board ratified work authorization with CSRS for FEMA-required building coding and approved public bidding for repairs to the Star Building. Other items regarding pipeline right-of-way and waterfront leases required no board action at this time.

• Approved minutes of the January 4, 2022 meeting
• Ratified work authorization with CSRS for FEMA building coding
• Approved public bidding for Star Building repairs
• Accepted Port Director, Legal, Engineer, and Financial reports

West Calcasieu Port Board of Commissioners

The agenda for this meeting consists of procedural boilerplate. The board will review minutes from the December 7, 2021 meeting and receive reports from the Port Director and legal, financial, and engineering representatives.

The Board approved the minutes from the December 7, 2021 meeting. Members also accepted the Port Director's report and the combined legal, engineer, and financial reports.

• Approved December 7, 2021 meeting minutes
• Accepted Legal, Engineer, and Financial reports
• Accepted Port Director's report