West Calcasieu Port Board of Commissioners public meetings in 2023
13 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
West Calcasieu Port Board of Commissioners
The Board of Commissioners will consider a resolution regarding an LED grant for a bulkhead laydown addition. The meeting also includes reviewing recommendations for contract rates effective January 1, 2024, and discussing substantial completion for the Star Building.
- Approve closeout settlement of Hurricane Rita (9/23/2005)
- Resolution on LED grant for Bulkhead laydown addition
- Review contract rate recommendations for Port Director, Recording Secretary, Accounting, and Legal
- Substantial Completion Recommendation on Star Building
- Review of Capital Improvements change orders and pay applications
The Board approved a $83,995 Hurricane Rita closeout settlement and a 4% rate increase for several contracts effective January 1, 2024. Members also accepted a grant for bulkhead and crane pad work and a substantial completion report for the Star Building.
- Approved November 14, 2023 meeting minutes
- Approved Hurricane Rita closeout settlement of $83,995
- Approved resolution accepting LACRED grant of $164,056.50 for Bulkhead and Crane Pad Project
- Approved 4% increase for Port Director, Recording Secretary, Accounting, and Legal contracts effective 1/1/2024
- Accepted Star Building Substantial Completion Report pending punch list and final inspection
- Accepted Port Director, Legal, Engineer, and Financial reports
West Calcasieu Port Board of Commissioners
The West Calcasieu Port Board will discuss and potentially award a dredging contract for the West Barge Basin, along with approving change orders for bulkhead, crane pad, and Star Building projects. The board will also consider adopting a new official journal and updating policies to comply with Louisiana's open meetings law.
- Discuss and award West Barge Basin Dredging including resolution and conformance to Public Bid Law
- Approval of Change Order No. 1 on bulkhead and Crane Pad
- Approval of Change Order No. 2 on Bulkhead and Crane Pad
- Approval of Change Order No. 7 on Star Building
- Discuss/Take Action on Policy LA ACT 403 – Changes to Open Meetings Law
The Board awarded the West Barge Basin Dredging project to Coastal Dredging Company, Inc. and approved several change orders for the bulkhead, crane pad, and Star Building. The Board also adopted a new Open Meetings Policy and designated the Lake Charles American Press as its official journal.
- Awarded West Barge Basin Dredging project to Coastal Dredging Company, Inc. for $2,799,248
- Approved Resolution Certifying Compliance with Public Bid Laws for West Barge Basin Dredging
- Approved Change Order No. 1 for bulkhead and crane pad for $10,121.26
- Approved Change Order No. 2 for bulkhead and crane pad for $101,963.93
- Approved Change Order No. 8 on Star Building for $613.95
- Approved Open Meetings Policy in connection with Policy LA ACT 393
- Adopted Lake Charles American Press as the official journal of West Calcasieu Port
- Approved minutes of the October 3, 2023 regular monthly meeting
West Calcasieu Port Board of Commissioners
The Board of Commissioners will meet to discuss and take action on a change order for the STAR Building and a lease request from GES. The board will also review recommended actions for Capital Improvements, including pay applications and change orders.
- Change Order #7 for the STAR Building
- Lease request from GES
- Capital Improvements change orders and pay applications
The Board approved a change order to repair the mechanical sewer system at the STAR Building. Members also accepted the Port Director, Financial, Engineer, and Legal reports. No action was taken regarding pending pay applications or air conditioning requests.
- Approved Change Order #7 for STAR Building mechanical sewer system repairs for $3,600
- Approved minutes of the September 5, 2023 regular monthly meeting
- Accepted Port Director, Financial, Engineer, and Legal reports
West Calcasieu Port Board of Commissioners
The Board of Commissioners will meet to take action on several operational matters. Discussion items include advertising for West Barge Basin Dredging and change orders for the Star Building.
- CSRS contract discussion/action
- West Barge Basin Dredging advertising resolution
- Star Building change orders
- Capital Improvements and change order authorizations
- Engagement with Steve Derouen for June 30, 2023 audit
The Board authorized advertising for the West Barge Basin Dredging project and increased maximum grant management fees for CSRS to $300,000. Members also approved a change order for the STAR Building and established a new authorization limit for executing change orders.
- Approved CSRS contract amendment to increase maximum grant management fees to $300,000
- Authorized advertising for Mid-Port Dock Infrastructure IMPR., Containment Levee Improvements, & West Barge Basin Dredging State Project No. H.014606(323)
- Approved STAR Building Change Order #6 for $1,183.38
- Authorized Board President or Port Director to execute change orders between -$20,000 and $10,000 signed by the engineer
- Ratified engagement with Steve Derouen for June 30, 2023 audit and SAUP engagement
- Approved August 1, 2023 meeting minutes
- Accepted Port Director, Financial, Engineer, and Legal reports
West Calcasieu Port Board of Commissioners
The Board of Commissioners will meet to discuss and take action on a GE lease and a CSRS contract. The board will also review recommended actions and potential change orders for capital improvements.
- Action on GE lease
- Action on CSRS contract
- Review of capital improvements and change orders
The board approved the July 11, 2023 meeting minutes and accepted various administrative reports. A proposed amendment to increase CSRS grant management fees to $300,000 was tabled. No action was taken regarding the GE lease.
- Approved July 11, 2023 meeting minutes
- Tabled CSRS contract amendment for grant management fees
- Accepted Port Director, Financial, Engineer, and Legal reports
West Calcasieu Port Board of Commissioners
The Board of Commissioners will meet to consider change orders for the Star Building and take action on a GE lease. Members will also discuss the Capital Budget and review recommended actions for Capital Improvements.
- Change Orders #4 and #5 for Star Building
- GE lease action
- Capital Budget discussion
- Capital Improvements review
The Board approved a Capital Improvements Budget totaling $12,022,470 for projects including the STAR Building, VLS Building, Bulkhead and Crane Pad Phase I, and Dredging. Two change orders for the Star Building were also approved. The Board accepted reports from the Port Director, Legal, Financial, and Engineer.
- Approved Capital Improvements Budget of $12,022,470
- Approved Star Building Change Order #4 for $14,382.95
- Approved Star Building Change Order #5 for -$16,275.88
- Approved minutes of the June 6, 2023 meeting
- Accepted Port Director, Legal, Financial, and Engineer reports
West Calcasieu Port Board of Commissioners
The West Calcasieu Port Board of Commissioners will meet to discuss several infrastructure and operational items. The agenda includes authorizing bids for West Barge Basin dredging and reviewing a change order for the Star Building.
- Resolution for West Barge Basin Dredging bids
- Change Order #3 for Star Building
- Authorization of appraiser for Port Property lease values
- Proposal requests for disaster debris removal
- Review of recommended actions for Capital Improvements
The Board approved a resolution to advertise for bids for the West Barge Basin Dredging project. Other actions included approving a building change order and authorizing the hiring of an appraiser for lease values.
- Adopted resolution to advertise for bids for State Project No. H.014606 (323) West Barge Basin Dredging
- Approved Change Order #3 for the Star Building for -$9,514.09
- Authorized engaging an appraiser for lease parameters and values on Port Property for a cost not to exceed $5,000
- Approved requests for proposals for advance disaster debris removal
- Approved minutes of the May 2, 2023 meeting
- Accepted Port Director, Legal, Financial, and Engineer reports
West Calcasieu Port Board of Commissioners
The West Calcasieu Port Board will discuss and vote on an appointment to the West Calcasieu Airport Board and review recommended actions for capital improvements. Other items include approval of prior meeting minutes and reports from the director and committees.
- Discuss and take action on recommendation for appointee to West Calcasieu Airport Board
- Review any recommended actions to proceed with Capital Improvements
- Approval of minutes of the April 4, 2023 regular monthly meeting
West Calcasieu Port Board of Commissioners
The Board appointed Chad Guidry to the West Calcasieu Airport Board. The Board also approved the April 4, 2023 meeting minutes and accepted reports from the Port Director, legal, financial, and engineering staff.
- Appointed Chad Guidry to the West Calcasieu Airport Board (unanimous)
- Approved minutes of the April 4, 2023 regular monthly meeting (unanimous)
- Accepted Port Director, Legal, Financial, and Engineer reports (unanimous)
West Calcasieu Port Board of Commissioners
The West Calcasieu Port Board will consider approving the budget for fiscal year ending June 30, 2024, and discuss tenant issues with GES. The board will also review recommended actions for capital improvements and receive committee and director reports.
- Approval of Budget FYE 6/30/2024
- Discuss and take action on tenant issues - GES
- Review recommended actions to proceed with Capital Improvements
The Board approved the budget for the fiscal year ending June 30, 2024. Additionally, the Board voted to reduce the April rent and waive penalties for tenant GES based on property clearing progress.
- Approved Budget FYE 6/30/2024 (No opposition)
- Reduced April rent for GES from 5 acres to 3 acres and waived $15,000 penalty for a total of $6,000 (No opposition)
- Approved minutes of the March 7, 2023 regular monthly meeting (No opposition)
- Accepted Port Director, Legal, Engineer, and Financial reports (No opposition)
West Calcasieu Port Board of Commissioners
The West Calcasieu Port Board of Commissioners will meet to discuss several contract actions. Items include a resolution for a construction award to Keiland Construction, LLC and ratifying amendments to an engineering agreement.
- Resolution approving construction contract to Keiland Construction, LLC for Bulkhead and Crane Pad Project
- Ratification of amendments to Meyer & Associates engineer agreement regarding EEOC Federal clause
- Approval for Dick Kennison to sign FEMA/GOHSEP required contract amendments with no added costs
- Review of recommended actions for Capital Improvements
The Board approved a construction contract for the Bulkhead and Crane Pad Project contingent on EDA approval. They also ratified EEOC clause amendments for engineer agreements and authorized the President to sign no-cost FEMA/GOHSEP contract amendments.
- Approved construction contract for Bulkhead and Crane Pad Project to Keiland Construction, LLC (contingent on EDA approval)
- Ratified amendments to Meyer & Associates engineer agreement for EEOC Federal clause correction (STAR & VLS buildings)
- Approved Dick Kennison to sign no-cost amendments to current contracts required by FEMA/GOHSEP after board review
- Approved February 7, 2023 meeting minutes
- Accepted Port Director, Legal, Financial, and Engineer reports
West Calcasieu Port Board of Commissioners
The Board of Commissioners will meet to review several infrastructure and operational items. The agenda includes awarding a construction contract, reviewing lease terms for general equipment, and discussing survey proposals for the VLS building.
- Award of construction contract on the Bulkhead and Crane Pad Project
- Review of lease terms for General Equipment
- Appointment of committee for water/line charges
- Review of survey/Geotech proposals and award of services agreement for VLS building/plans
- Review of recommended actions for Capital Improvements
The Board awarded service agreements for the VLS building project and approved a new standardized water line usage rate. A construction contract for the Bulkhead and Crane Pad Project was not awarded pending funding agency concurrence.
- Approved minutes of January 3, 2023 meeting
- Passed resolutions certifying compliance with public bid laws for Bulkhead and Crane Pad Project
- Approved standardized water line rate of $40 for up to 10,000 gallons and $0.02 per gallon after, effective March 1, 2023
- Awarded topographic survey service agreement to Pelican Surveying
- Awarded Geotech services agreement to Daniel J. Holder, P.E., Inc.
- Accepted Port Director, Legal, Financial, and Engineer reports
West Calcasieu Port Board of Commissioners
The West Calcasieu Port Board of Commissioners will meet on January 3, 2023, to consider several administrative and financial items. Key actions include approving the fiscal audit for the period ending June 30, 2022, and recommended amendments to port policies and procedures. The board will also review any recommended actions to proceed with capital improvements.
- Presentation and approval of the 6/30/2022 fiscal audit and SAUP by external auditor Steven M. Derouen CPA.
- Review and approve recommended amendments to WCP policies/procedures.
- Review any recommended actions to proceed with Capital Improvements.
- Approval of minutes from the December 6, 2022 regular monthly meeting.
The Board approved the 6/30/2022 fiscal audit and updated sexual harassment policies. It awarded a construction contract for the Star building and approved an amended engineering fee. The Board also accepted monthly reports from the Port Director, legal, financial, and engineering departments.
- Approved minutes of the December 6, 2022 meeting
- Approved 6/30/2022 fiscal audit and SAUP
- Approved amendments to WCP policies/procedures regarding sexual harassment
- Awarded Star building contract to Angelico Construction, LLC for $719,711.50
- Approved amended engineer agreement for $83,116
- Accepted Port Director, Legal, Financial, and Engineer reports